This meeting will be held via teleconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s Order (revised January 5, 2022). All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. Please view the meeting, which will be live streamed at https://malibucity.org/video and https://malibucity.org/VirtualMeeting.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE DURING THE MEETING: Members of the public may also speak during the meeting through the Zoom application. You must first sign up to speak before the item you would like to speak on has been called and then you must be present in the Zoom conference to be recognized.
Please visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and to download the Zoom application.
Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
(to be held during COVID-19 emergency)
Wednesday, January 12, 2022
2:00 P.M.
Various Teleconference Locations
YOU MAY VIEW THIS MEETING LIVE OVER THE INTERNET AT
MALIBUCITY.ORG/VIDEO
Councilmember Mikke Pierson
Councilmember Steve Uhring
Call to Order
Roll Call
Approval of Agenda
Report on Posting of the Agenda – January 10, 2022
Administration and Finance Subcommittee
January 12, 2022 Special Meeting
1. Presentations
None.
2. Old Business
None.
3. New Business
A. Approval of Minutes – October 26, 2021
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meetings of October 26, 2021.
Staff Contact: Assistant City Manager Soghor, 456-2489, ext. 224 B. Fiscal Year 2021-2022 Second Quarter Financial Report and Mid-Year Budget Amendments
Recommended Action: 1) Review Fiscal Year 2021-2022 Second Quarter financial information; and 2) Provide a recommendation to the City Council regarding Fiscal Year 2021-2022 mid-year budget amendments.
Staff Contact: Assistant City Manager Soghor, 456-2489, ext. 224 C. City of Malibu Administrative Guideline No. 3.6.8 - Bonus Pay Recommended Action: 1) Review Administrative Guideline No. 3.6.8 – Bonus Pay; 2) Provide a recommendation to the City Council on revising Administrative Guideline No. 3.6.8 to include Certified Public Accountant (CPA); Certified Public Finance Officer (CPFO); and Society for Human Resources Management Senior Certified Professional designations.
Staff Contact: Assistant City Manager Soghor, 456-2489, ext. 224 Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 10 th day of January 2022, at 4:00
p.m.
_____________________________________________
Patricia Salazar, Senior Administrative Analyst
Agenda Item 3.A.
Administration &
Finance Subcommittee
Special Meeting
01-12-22
Item 3.A.
Administration and Finance
Subcommittee Agenda Report
To: Councilmembers Pierson and Uhring
Prepared by: Mary Linden, Executive Assistant
Reviewed by: Lisa Soghor, Assistant City Manager
Approved by: Steve McClary, Interim City Manager
Date prepared: January 6, 2022 Meeting date: January 12, 2022 Subject: Approval of Minutes – October 26, 2021
RECOMMENDED ACTION: Approve the minutes for the Administration and Finance Subcommittee Special meeting of October 26, 2021.
DISCUSSION: Staff has prepared draft minutes for the Administration and Finance Subcommittee Special meeting of October 26, 2021, and hereby submits the minutes to the Subcommittee for approval.
ATTACHMENTS: Draft Minutes for the October 26, 2021 Administration and Finance Subcommittee Special meeting
MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
OCTOBER 26, 2021
TELECONFERENCED - VARIOUS LOCATIONS
3:00 P.M.
The following meeting was held pursuant to the Governor’s Executive Order N-08-21 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.
CALL TO ORDER
Councilmember Pierson called the meeting to order at 3:01 p.m.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Councilmember Mikke Pierson and Councilmember Steve Uhring ALSO PRESENT: Interim City Manager Steve McClary; Assistant City Manager Lisa Soghor; Renée Neermann, Finance Manager; Ruth Quinto, City Treasurer; Jesse Bobbett, Community Services Director; Kristin Riesgo, Community Services Deputy Director; Elizabeth Shavelson, Assistant to the City Manager; Kelsey Pettijohn, City Clerk; Parker Davis, Media Technician; and Mary Linden, Executive Assistant
APPROVAL OF AGENDA
MOTION Councilmember Pierson moved, and Councilmember Uhring seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
REPORT ON POSTING OF AGENDA
Executive Assistant Linden reported that the agenda for the meeting was properly posted on October 22, 2021.
ITEM 1 PRESENTATIONS
None.
ITEM 2 OLD BUSINESS
None.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of October 26, 2021
_________________________
ITEM 3 NEW BUSINESS
A. Approval of Minutes – August 24, 2021 and September 13, 2021 Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meetings of August 24, 2021 and September 13, 2021.
MOTION Councilmember Uhring moved and Councilmember Pierson seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meetings of August 24, 2021 and September 13, 2021. The question was called, and the motion carried unanimously.
B. Funding for Additional Landscape Maintenance Services Recommended Action: Provide a recommendation to the City Council on the appropriation of $52,000 from the General Fund Undesignated Reserve to fund additional landscape maintenance services at City Hall, Civic Center Way, and Malibu Bluffs Park.
Community Services Director Bobbett presented the report.
In response to Councilmember Uhring, Community Services Director Bobbett explained how the City cleared trash at City parks. He stated it would be more costeffective to have the contractor manage that rather than part-time City staff.
Councilmember Uhring stated the Civic Center Way project was originally intended to be natural and rural. He suggested looking at options to minimize that cost.
Councilmember Pierson discussed trees blocking sight lines when exiting the condominiums on Civic Center Way. He agreed with the difficulty of keeping up with clearing trash at parks on the weekends. He stated trash needs were seasonal.
Assistant City Manager Soghor stated there was sufficient funding in the Undesignated General Fund Reserve to appropriate funds for additional street maintenance trash services that covered heavier use times and other facilities.
MOTION Councilmember Uhring moved, and Councilmember Pierson seconded a motion to recommend that the City Council approve the appropriation of $52,000 from the General Fund Undesignated Reserve to fund additional landscape maintenance services at City Hall, Civic Center Way, and Malibu Bluffs Park. The question was called, and the motion carried unanimously.
C. Fiscal Year 2020-2021 Fourth Quarter Financial Report Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of October 26, 2021
_________________________
Recommended Action: Review Fiscal Year 2020-2021 Fourth Quarter financial information.
Assistant City Manager Soghor presented the report. She stated many revenue categories far exceeded what had been projected based on the economic impacts of the COVID-19 pandemic. She stated Malibu’s sales tax numbers had recovered far more quickly than had been anticipated and exceeded pre-pandemic numbers.
Councilmember Uhring asked how the final numbers for Fiscal Year 2020-2021 impacted the forecast for Fiscal Years 2021-2022 and 2022-2023. Assistant City Manager Soghor stated not all the tax data was in yet, so she was holding off changing any previous projections. She discussed how various taxes were budgeted for Fiscal Year 2021-2022. She discussed possible impacts of the hosted short-term rental ordinance and the Sheriff’s station at the Santa Monica College campus.
In response to Councilmember Uhring, Assistant City Manager Soghor discussed the City’s sales tax consultant’s thoughts about projected sales tax revenue. In response to Councilmember Uhring, Assistant City Manager Soghor explained the City’s agreement with California Highway Patrol (CHP) for emergency traffic control services. She explained how the Civic Center Water Treatment Facility (CCWTF) fund was used and managed.
Councilmember Pierson expressed appreciation for developing a conservative budget. He discussed the impacts of travel restrictions on tax revenues. He stated the good results in Fiscal Year 2020-2021 may result in residents expecting funding for some delayed or previously unfunded projects. He commended staff for keeping expenses down. He stated the next mission would be to find one new revenue option to put on the ballot.
Assistant City Manager Soghor stated the revenue options would be presented to the City Council on November 8, 2021. She stated a consultant would be necessary to help with whatever option is selected.
Councilmember Uhring stated it was still not determined how the new pesticide ban and locking dumpster ordinance would be enforced and what that would cost.
He agreed with Councilmember Pierson that the community would want to see more done by the City. He stated stronger enforcement and costs would be necessary to consider.
Interim City Manager McClary stated staff was working on developing strategies for all of that work.
D. Fiscal Year 2021-2022 First Quarter Financial Report Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of October 26, 2021
_________________________
Recommended Action: Review Fiscal Year 2021-2022 First Quarter financial information.
Assistant City Manager Soghor presented the report
MOTION
ADJOURNMENT
MOTION At 4:00 p.m., Councilmember Uhring moved and Councilmember Pierson seconded a motion to adjourn the meeting. The question was called, and the motion carried unanimously.
Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on _____________.
______________________________
MIKKE PIERSON, Councilmember
ATTEST:
_________________________________
MARY LINDEN, Executive Assistant
Agenda Item #3.B.
Administration &
Finance Subcommittee
Special Meeting
01-12-22
Item 3.B. Administration and Finance
Subcommittee Agenda Report
To: Councilmembers Pierson and Uhring
Prepared by: Elizabeth Shavelson, Assistant to City Manager Reviewed by: Lisa Soghor, Assistant City Manager
Reviewed by: Ruth F. Quinto, City Treasurer
Approved by: Steve McClary, Interim City Manager
Date prepared: January 7, 2022 Meeting date: January 12, 2022 Subject: Fiscal Year 2021-2022 Second Quarter Financial Report and MidYear Budget Amendments RECOMMENDED ACTION: 1) Review Fiscal Year 2021-2022 Second Quarter financial information; and 2) Provide a recommendation to the City Council regarding Fiscal Year 2021-2022 mid-year budget amendments.
FISCAL IMPACT: The Proposed Fiscal Year 2021-2022 Mid-Year Budget Amendments total an increase of $5,660,000 in General Fund Revenue and an increase of $690,000 in General Fund expenditures, an increase of $18,000 in Legacy Park Fund expenditures and an increase of $6,000 in Civic Center Water Treatment Facility Operations Fund expenditures.
In response to the economic impacts of the COVID-19 pandemic and the slow recovery projected, the City established a $6.5 million Designated Reserve for the Fiscal Year 2021-2022 Operating Expenditure. The Adopted Budget for Fiscal Year 2021-2022 utilized a transfer of $3,787,788 from this designated reserve to balance the budget.
With the proposed $5.66 million increase in General Fund Revenue in Fiscal Year 2021- 2022, the City will no longer need to draw down from the Designated Reserve for the Fiscal Year 2021-2022 Operating Expenditures to balance expected General Fund revenue with General Fund operating expenditures.
Agenda Item #3.B.
The First Quarter financial report projected a General Fund Undesignated Reserve amount at June 30, 2021 of $36.8 million based on the unaudited numbers. The final audited numbers confirm that the City ended Fiscal Year 2020-2021 with a $38.8 million Undesignated General Fund Reserve. As of December 31, 2021, the projected General Fund Undesignated Reserve at June 30, 2022 is $39.2 million. The City’s Projected General Fund Undesignated Reserve will be approximately 97.5% of the Fiscal Year 2021-2022 operating budget and will exceed the 65% targeted reserve amount.
The Adopted Budget for Fiscal Year 2021-2022, as adopted on June 28, included an estimated $2,099,000 in expenses attributable to the rebuilding efforts for the Woolsey Fire. The Proposed Fiscal Year 2021-2022 Mid-Year Budget Amendments propose no additions to the budgeted amount. This amount does not include FEMA and CalOES related reimbursable expenses.
It is recommended that the Council maintain the $6.5 million Designated Reserve established for Fiscal Year 2021-2022 Operations through the end of the fiscal year as the continuing economic impacts of the COVID-19 pandemic are unpredictable.
DISCUSSION: The attached report provides revenue, expenditure and fund balance totals for the Second Quarter of Fiscal Year 2021-2022 and the proposed mid-year budget amendments (Attachment 1).
The Revenues by Fund Report (pages A 1-5) reflects General Fund revenues of $19.7 million or 51.2% of the annual budgeted amount for the fiscal year. Total revenue of all funds received through the second quarter is $24.1 million or 28.6% of the annual budgeted amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis and, as such, will be reflected when the year-end report is presented.
For example, property taxes are remitted by the County after they are paid by property owners in December and April; Property Tax - In Lieu payments typically come at the end of the year; and Transient Occupancy Tax - Private Rentals is remitted quarterly, so this report only reflects payments made in October for the period of July through September. The second quarter payments will be received by the end of January and are not included in this report. Sales Tax is remitted quarterly to the State and then passed along to the City, so there is some lag in those receipts as well. Additionally, total City revenue includes grant reimbursements for CIP expenditures that typically come in at the end of the fiscal year.
The Expenditure by Fund Report (pages A 6-8) reflects budget carryovers from Fiscal Year 2020-2021, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers, Corrections and Council Appropriations total $723,268 as of December 31, 2021.
General Fund expenditures for the second quarter total $17.5 million or 42.5% of the
Agenda Item #3.B.
annual budgeted amount. Expenditures for all funds total $24.5 million or 26.6% of the annual budgeted amount.
Projected Fund Balances for the fiscal year-end are reflected on page A-9. The projected Undesignated Fund Balance at June 30, 2022 includes all expenses appropriated by the Council as of December 31, 2021. The City ended Fiscal Year 2020-2021 with $38.8 million (audited) in the Undesignated General Fund Reserve. As of December 31, 2021, the projected General Fund Undesignated Reserve at June 30, 2022 is $39.2 million. In addition, the $6.5 million Council previously set aside as a Designated Reserve for Fiscal Year 2021-2022 Operating Expenditures is projected to remain unspent and available to be designated for other purposes.
Impacts of Ongoing COVID-19 Pandemic
With the current surge in COVID-19 cases in Los Angeles County, public health regulations are anticipated to continue to impact some revenue sources and normal City operations for the remainder of Fiscal Year 2021-2022. However, the City’s major revenue sources including property tax, sales tax, transient occupancy tax (TOT), gas tax, parking tax, planning fees and building permits have significantly recovered from the initial economic impact of the pandemic. Staff will continue to monitor the economic impacts of additional surges in COVID-19 cases.
Status of Fee Waivers for Woolsey Fire Rebuilds
On November 8, 2021, the Council adopted Resolution No. 21-62 superseding and replacing Resolution No. 21-10, directing the City Manager to waive certain fees related to the rebuilding of structures that were damaged or destroyed by the Woolsey Fire on a property used as a primary residence. The updated fee waiver requirements state that an application for fee waivers must be received by June 30, 2023; all required Planning Department applications for the project must be deemed complete by June 30, 2023; all required building permits must be pulled by December 30, 2023; and no fees will be waived beyond December 30, 2023.
The Adopted Budget for Fiscal Year 2021-2022 includes sufficient funding for the consultant services required to assist all remaining Woolsey Fire property owners and is not reliant on revenue from permit fees.
Mid-Year Budget Amendments
The Mid-Year Budget Amendments are detailed on pages A-11.
General Fund Revenue Amendments
Agenda Item #3.B.
Staff is recommending the following amendments to the General Fund revenue budget which total a net increase of $5.66 million:
• An increase of $500,000 in Current Year Secured Property Tax (100-0000-3111).
This increase is projected based on updated property tax information received from Los Angeles County.
• An increase of $250,000 in Documentary Transfer Tax (100-0000-3131). This increase is projected due to an increased number of property sales including the $177 million home sale that occurred in the fall.
• An increase of $750,000 in Transient Occupancy Tax – Hotel and Motels (100- 0000-3133). This increase reflects higher than anticipated transient occupancy tax received during the first two quarters of the fiscal year. Hotels and motels remit TOT monthly.
• An increase of $2.5 million in Transient Occupancy Tax – Private Rentals (100- 0000-3133-01). This increase is projected due to the delay in the California Coastal Commission’s public hearing on the City’s proposed Hosted Short-Term Rental Ordinance. STR permit holders are required to file TOT quarterly, therefore, the revenue received to date only reflects the first quarter of the fiscal year.
• An increase of $1.0 million in Sales and Use Tax (100-0000-3137). Sales Tax has recovered far more quickly than originally anticipated. This number reflects the higher amount received in Fiscal Year 2020-2021 and has been developed in conjunction with the City’s Sales Tax consultant, HdL Companies. • An increase of $6,500 in Code Enforcement – Special Investigations (101-0000- 3203-01). This increase is projected due to increased enforcement. • An increase of $30,000 in Electrical Permit Fees (101-0000-3208). This increase is projected due to an increase in the number of permits issued. • An increase of $150,000 in Planning Review Fees (101-0000-3421). This increase is projected due to an increase in the number of planning applications. • An increase of $30,000 in Biology Review Fees (101-0000-3408). This increase is projected due to an increase in the number of biology reviews to be conducted. • An increase of $10,000 in Administrative Plan Check Processing Fees (101-0000- 3410-01). This increase is projected due to an increased number of projects under review.
Agenda Item #3.B.
• An increase of $75,000 in In-house Plan Check Fees (101-0000-3411). This increase is projected due to an increased number of projects under review. • An increase of $200,000 in Geo Soils Engineering Fees (101-0000-3412). This increase is projected due to an increased number of projects under review. • An increase of $15,000 in Other Plan Check Fees (101-0000-3413). This increase is projected due to an increased number of projects under review. • An increase of $10,000 in Code Enforcement Investigation Fees (101-0000-3416).
This increase is projected due to increased enforcement. • An increase of $15,000 in Credit Card Fees (101-0000-3419). This increase is projected due to an increase in the use of online credit card payments. • An increase of $20,000 in Technology Enhancement Fees (101-0000-3427). This increase is projected due to an increased number of project applications. • An increase of $50,000 in Public Works/Engineering Fees (100-0000-3431). This increase is projected due to an increased number of projects under review. • An increase of $1,000 in Electric Vehicle Charger Fees (100-0000-3436). The City began charging fees at City-owned charging stations for the first time in Fiscal Year 2021-2022. There has been greater use of the charging stations than had originally been anticipated.
• An increase of $70,000 in Vehicle Impound Fees (100-0000-3446). This increase is projected due to an increased fee for impounded vehicles that went into effect in Fiscal Year 2021-2022.
• An increase of $38,000 in Municipal Facility Rental Use Fees (100-0000-3451).
This increase is projected due to increased rentals of facilities and Malibu Triathlon payments.
• An increase of $14,000 in Aquatics Program (100-0000-3466). This increase is projected due to increased participation in swim programs. • A decrease of $15,000 in Senior Adult Programs (100-0000-3468). This decrease is projected due to a decrease in the number of programs as a result of the ongoing COVID-19 pandemic.
Agenda Item #3.B.
• An increase of $2,000 in Skate Park (100-0000-3469). This increase is projected due to the addition of a skate camp program.
• A decrease of $59,000 in Recreation/Community Class Registration (100-0000- 3470). This decrease is projected due to a decrease in the number of programs as a result of the ongoing COVID-19 pandemic.
• A decrease of $7,500 in Special Events (100-0000-3472). This decrease is projected due to a decrease in the number of special events as a result of the ongoing COVID-19 pandemic.
• An increase of $5,000 in City Hall Use Fees (100-0000-3411). This increase is projected due to increased City Hall parking lot rentals.
General Fund Expenditure Amendments
The following amendments to the adopted expenditure budget are recommended. The expenditures total an increase of $690,000 in General Fund expenditures. An increase of $18,000 in Legacy Park Fund expenditures and an increase of $6,000 in Civic Center Water Treatment Facility Operations Fund expenditures are also included:
• $30,000 for Street Maintenance – Street Maintenance (100-3001-5120). This increase will cover additional expenses to perform additional restriping work along Kanan Dume Road.
• $50,000 for Street Maintenance – Storm Response (100-3001-5123). This increase will cover additional expenses related to the deployment of generators to power traffic signals in response to Southern California Edison’s Public Safety Power Shutoffs in the fall of 2021.
• $250,000 for Street Maintenance – Storm Response (100-3001-5123). This increase will cover additional expenses related to the storm response and clean up after the recent heavy rains. Some of these costs may be eligible for reimbursement by CalOES. Governor Newsom made an emergency declaration for the storms preceding the Christmas holiday. Staff will continue to look into the potential for reimbursement.
• $100,000 for City Council – Professional Services (100-7001-5100). Additional funding is needed for additional expenses related to consultant and other services to support the City’s petition for Unification of a Malibu Unified School District and to prepare for the public hearing before the Los Angeles County Office of Education’s County Committee on School District Separation tentatively scheduled
Agenda Item #3.B.
for Spring 2022. Consultants will produce the associated public outreach, reports and presentations for the City’s petition.
• $40,000 for City Council – Professional Services (100-7001-5100-00). This increase will cover the additional expenses already incurred related to the investigation into the Wagner Affidavit.
• $60,000 for Building Safety – Professional Services (101-2004-5100). Building Safety needs consultant services to prepare the materials necessary for establishing the permit requirements for the Dark Sky Ordinance and conduct presentations.
There will be additional consultant services needed to review permit applications and perform in-field inspections. Many properties will require an electrical permit to change fixtures to be in compliance with the new ordinance. Building Safety staff estimates that there may be 300 permits received in the remainder of the fiscal year. The costs of the consultant services will be offset by revenue generated from permit fees. When staff has a clearer understanding of these revenues and costs, these numbers will be presented to Council.
• $25,000 for Building Safety – Advertising and Noticing (101-2004-5401). Building Safety will need additional funds to design, print and distribute the outreach materials for the Dark Sky Ordinance. These funds will also cover advertisements in the City’s local papers.
• $64,000 to evaluate City facilities for compliance with the Dark Sky Ordinance including $10,000 for City Hall – Professional Services (103-9050-5100); $24,000 for Parks Maintenance – Professional Services (100-4010-5100); $6,000 for Stormwater Treatment Facilities – Professional Services (100-3007-5100); $18,000 for Legacy Park Professional Services (500-7008-5100); and $6,000 for Civic Center Water Treatment Facility – Professional Services (515-3010-5100).
The Dark Sky Ordinance requires all City facilities to be compliant by October 2022. Staff will need to retain an engineer to do an evaluation of the lighting at City facilities and develop plans to bring the facilities into compliance. Costs associated for the required upgrades are not included in this midyear budget as they have not yet been determined.
• $60,000 for Building Safety – Full-Time Salaries (101-2004-4101). Additional funding is needed to increase full-time staffing levels in the City’s Building Safety Division. The addition of a Permit Technician and a Building Inspection position will assist the City’s Building Safety Division respond to the City’s increased number of building projects.
Agenda Item #3.B.
• $35,000 for Solid Waste Management – Full Time Salaries (100-3004-4101).
Additional funding is needed to increase full-time staffing levels in the City’s Environmental Sustainability Department. The additional Sustainability Analyst is needed assist with the City wide implementation of SB 1383 Short-Lived Climate Pollutant Reduction Strategy regarding organic waste recycling.
Personnel
The Adopted Budget for Fiscal Year 2021-2022 provides for total number of 101.27 fulltime equivalent positions (FTE) employees comprised of 88 full-time employees and the equivalent of 13.27 full-time employees working as part-time employees. The Adopted Budget added back 7.5 FTEs that had been eliminated in response to the COVID-19 pandemic. These 7.5 positions are budgeted with funds from the American Rescue Plan Act. During the pandemic, recruitment has been a slow process, but most of these positions have been filled. Since the beginning of the fiscal year, 11 employees have resigned from the City. HR staff has refilled some of these vacancies and is actively recruiting to refill the others, but all City departments are currently understaffed.
At this time, in order to address the City’s Work Plan, it is recommended that three fulltime positions be added. The funding necessary to fund these additional positions has been included proposed General Fund Expenditure Amendments detailed above. • Add: Permit Technician (Building Safety): The workload experienced by the Building Safety Division has increased in recent years as a result of Woolsey Fire rebuilds and increased building activity in general. At this time, an additional Permit Technician is necessary to maintain and improve the level of service provided to the community. The total cost for this position for the remainder of Fiscal Year 2021-2022 will be approximately $30,000. The cost for a full fiscal year would be approximately $90,000.
• Add: Building Inspector (Building Safety): The workload experienced by the Building Safety Division has increased in recent years as a result of Woolsey Fire rebuilds and increased building activity in general. At this time, an additional Building Inspector is necessary to maintain and improve the level of service provided to the community. The total cost for this position for the remainder of Fiscal Year 2021-2022 will be approximately $30,000. The cost for a full fiscal year would be approximately $90,000.
• Add: Sustainability Analyst (Building Safety): The passage of SB 1383 imposes new and significant regulations on organic waste recycling which the City is required to implement and adhere to. The additional Sustainability Analyst is necessary in order to assist with the City wide implementation of SB 1383 and maintain the level of service provided to the community. This staff position will also assist with Dark Sky outreach, the commercial dumpster ordinance, and other
Agenda Item #3.B.
existing environmental programs. The total cost for this position for the remainder of Fiscal Year 2021-2022 will be approximately $35,000. The cost for a full fiscal year would be approximately $104,750.
American Rescue Plan Act
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA).
This historic plan will provide funding totaling $65.1 billion to all 19,000 cities, towns, and villages in the United States. Malibu is now estimated to receive a total of $2.83 million in two payments to be used on eligible expenses. The US Treasury issued the Final Rule on the use of the ARPA funds on January 6, 2022. Staff is still analyzing the final guidance regarding funding eligibility. The Adopted Budget for Fiscal Year 2021-2022 uses $759,549 of the ARPA funds to cover the cost of adding 7.5 full-time equivalent (FTE) positions to help return the City to pre-pandemic staffing levels and another $75,000 for budget software to support the resiliency of City operations.
Permitting Software
As part of the budget discussion for Fiscal Year 2021-2022, the Council considered the procurement and implementation of permitting software to upgrade the City’s technology to better serve the community during the ongoing pandemic, prevent disruptions in service during other emergencies and speed up the permitting process. It was hoped that these expenses would be eligible for reimbursement under ARPA. Staff’s analysis of the Interim Final Rule in conjunction with the City’s auditors indicated that this might not be an eligible expenditure under ARPA. However, the Final Rule released by the US Treasury on January 6, 2022, indicates that this expense would be eligible. On January 10, 2022, staff received confirmation from the City’s auditors that the expense will be eligible.
Permitting Software would significantly improve inter-department coordination. For example, digital plan review software licenses for all reviewing department staff would streamline concurrent reviews by allowing simultaneous commenting and maintaining plan version control. Significant staff and applicant time is devoted to submittal coordination and multiple rounds of reviews. Automating all or portions of this process would free up staff time to process additional entitlements, implement further streamlining processes, and work on long-term planning projects. Permit software applications can also be linked with a map-based GIS system. Together, these systems would improve staff collaboration and communication with the public while providing greater resiliency to City operations. The initial investment in a permitting software system is estimated to be approximately $300,000 to $400,000. The City does not currently have capacity to manage this project in-house and would need to utilize consultant services in order to procure and implement a permitting software system with minimal disruption to ongoing city services. It is estimated that the consultant services to assist with software procurement and implementation would cost $250,000.
Agenda Item #3.B.
Permitting software was not included in the Adopted Budget for Fiscal Year 2021-2022.
The A&F Subcommittee is being asked to provide a recommendation to the City Council to move forward with the hiring of the consultant to assist with software procurement and implementation.
Anticipated Future Revenue Impacts
Hosted Short-Term Rental Ordinance
On November 23, 2020, the City Council adopted Ordinance No. 472, the Hosted ShortTerm Rental (STR) Ordinance, to establish provisions to regulate short-term rental of property citywide which include, but are not limited to, requiring the presence of an onsite host during short-term rentals, primary residency requirements and multifamily restrictions. The Hosted STR Ordinance is intended to supersede the short-term rental regulations and permit program currently in place. The Hosted STR Ordinance regulations cannot go into effect until the associated amendments to the City’s Local Coastal Program and Land Use Plan are certified by the California Coastal Commission (CCC). In September 2021, the CCC voted to extend the time limit to schedule the public hearing and take action on the City’s proposed amendments until June 29, 2022, but the CCC may act earlier.
In Fiscal Year 2020-2021 the City received $5.3 million (audited) in transient occupancy tax from private residential rentals, and the City staff is currently projecting to receive $5 million from this revenue source in Fiscal Year 2021-2022. The implementation of the Hosted STR Ordinance will have an impact on this revenue which is projected to decrease significantly. The full impact of this reduction cannot be estimated at this time.
Anticipated Unfunded Expenditures
Sheriff’s Substation
The Santa Monica College (SMC) Malibu Satellite Campus Project is currently in construction and is anticipated to be substantially complete in Fall 2022. As part of the project, SMC is building a 5,700 square foot Sheriff’s substation. The City has been in discussion with Los Angeles County and the Los Angeles County Sheriff’s Department regarding the potential staffing for the proposed substation. The preliminary cost estimate to staff the facility without jail operations is appropriately $4 million annually.
While a portion of these proposed costs may be borne by the County, the vast majority would be the responsibility of the City. Ongoing discussions are needed with the County and Sheriff’s Department to evaluate staffing levels and costs before more detailed information can be provided to the Council and presented to the community for input.
This is a significant ongoing operation costs that is anticipated to begin in Fiscal Year 2022-2023 that must be considered as we move forward in the budgeting process.
Agenda Item #3.B.
Designated Reserve for Fiscal Year 2021-2022
In response to the economic impacts of the COVID-19 pandemic and the slow recovery projected, the City established a $6.5 million Designated Reserve for the Fiscal Year 2021-2022 Operating Expenditure. The Adopted Budget for Fiscal Year 2021-2022 utilized a transfer of $3,787,788 from this designated reserve to balance the budget.
With the proposed $5.66 million increase in General Fund Revenue in Fiscal Year 2021- 2022, the City will no longer need to draw down from the Designated Reserve for the Fiscal Year 2021-2022 Operating Expenditures Budget to balance the budget. It is recommended that the Council maintain the $6.5 million Designated Reserve established for Fiscal Year 2021-2022 Operations for the remainder of the fiscal year and determine whether it can be returned to the General Fund Undesignated Reserve as part of the Fiscal Year 2022-2023 budget process.
The Treasurer’s Cash and Investment Report is attached on page A-10.
Fiscal Year 2021-2022 Adopted Work Plan
The Adopted Budget and proposed recommendations reflect resources necessary to achieve the tasks on the Adopted Work Plan for Fiscal Year 2020-2021. These recommendations do not include any additions to the Work Plan.
On December 21, 2021, the Malibu Arts Commission made recommendations to add a number of tasks to the Commission’s Work Plan for the remainder of the fiscal year. The Commission would like to consider the creation of a Performing Arts Center in Malibu; establish an Artist-In-Residence Program; develop a plan for art installation lighting update for City Hall; fund a full-time staff position for Cultural Arts; and hire a public relations consultant for the City. In January, 2022, the Community Services Department finally hired two recreation coordinators to fill two vacancies in the department. Staff needs time to be onboarded and trained before new tasks can be added.
Due to the current level of personnel vacancies throughout all departments, staff recommends that the Council not add anything to the Work Plan at this time.
Additionally, it would be prudent to wait to address the Work Plan once a permanent City Manager is in place.
The Fiscal Year 2021-2022 Mid-Year Financial Report will be presented to the City Council on January 24, 2022.
ATTACHMENTS:
1. Proposed Fiscal Year 2021-2022 Second Quarter Financial Report and Mid-Year Budget Amendments
A-1
Object Description
2021-2022
Adopted
Amended
Budget
Received
12/31/2021
Percentage
Received
2021-2022
Projected
100, 101 & 103 General Fund
3111 Current Year Secured Property Tax $ 12,400,000 $ 12,400,000 $ 5,187,790 41.8% $ 12,900,000 3112 Current Year Unsecured Property Tax 425,000 425,000 378,429 89.0% 425,000 3113 Homeowner's Exemption 60,000 60,000 8,933 14.9% 60,000 3114 Prior Year Secured Property Tax 1,000 1,000 - 0.0% 1,000 3115 Prior Year Unsecured Property Tax 10,000 10,000 - 0.0% 10,000 3118 Property Tax In-Lieu 2,250,000 2,250,000 - 0.0% 2,250,000 Revenue from Property Taxes 15,146,000 15,146,000 5,575,152 36.8% 15,646,000 3131 Documentary Transfer Tax 750,000 750,000 699,799 93.3% 1,000,000 3132 Utility User's Tax 2,100,000 2,100,000 1,020,982 48.6% 2,100,000 3133 Transient Occupancy Tax - Hotels and Motels 2,000,000 2,000,000 1,557,122 77.9% 2,750,000 3133-01 Transient Occupancy Tax - Private Rentals 2,500,000 2,500,000 1,627,139 65.1% 5,000,000 3134 Franchise Fees 650,000 650,000 146,805 22.6% 650,000 3137 Sales and Use Tax 3,500,000 3,500,000 1,876,453 53.6% 4,500,000 3138 Parking Tax 400,000 400,000 236,260 59.1% 400,000
Revenue From Other Taxes 11,900,000 11,900,000 7,164,560 60.2% 16,400,000 3201 Alarm Permits 30,000 30,000 16,040 53.5% 30,000
3202 Film Permits 360,000 360,000 239,730 66.6% 360,000 3203 Building Permits 900,000 900,000 554,784 61.6% 900,000 3203-01 Code Enforcement - Special Investigations 6,500 6,500 9,168 141.0% 13,000 3204 Wastewater Treatment System Permits 35,000 35,000 21,064 60.2% 35,000 3205 Plumbing Permits 110,000 110,000 73,066 66.4% 110,000 3207 Mechanical Permits 80,000 80,000 46,432 58.0% 80,000 3208 Electrical Permit Fees 170,000 170,000 132,455 77.9% 200,000 3209 Grading/Drainage Permit Fees 65,000 65,000 41,912 64.5% 65,000 3210 Misc. Permits 30,000 30,000 4,628 15.4% 30,000
3418 OWTS Operating Permit Fees 320,000 320,000 144,172 45.1% 320,000 3420 Parking Permits 1,500 1,500 584 38.9% 1,500
3421 Planning Review Fees 900,000 900,000 710,702 79.0% 1,050,000 Revenue From Licenses and Permits 3,008,000 3,008,000 1,994,737 66.3% 3,194,500 3250 Parking Citations Fines 1,000,000 1,000,000 750,210 75.0% 1,000,000 Revenue From Fines and Forfeitures 1,000,000 1,000,000 750,210 75.0% 1,000,000 3316 Motor Vehicle In-Lieu Fees 5,000 5,000 - 0.0% 5,000 3318 Street Sweeping Reimbursements 50,000 50,000 - 0.0% 50,000 3322 American Rescue Plan 1,413,798 1,413,798 1,413,798 100.0% 1,413,798 3341 FEMA/OES Reimbursements 1,500,000 1,500,000 124,000 8.3% 1,500,000 3373 Proposition A Recreation - - - 0.0% -
3381 LA County EWMP Reimbursement 206,000 72,617 72,617 100.0% 72,617 Revenue From Other Governments 3,174,798 3,041,415 1,610,415 52.9% 3,041,415 3408 Biology Review Fees 100,000 100,000 101,721 101.7% 130,000 3409 Document Retention Fees 12,000 12,000 8,058 67.2% 12,000 3410 Building Plan Check Fees 800,000 800,000 404,517 50.6% 800,000 3410-01 Administrative Plan Check Processing Fee 35,000 35,000 29,336 83.8% 45,000 3411 In-house Plan Check Fees 100,000 100,000 123,357 123.4% 175,000 3412 Geo Soils Engineering Fees 600,000 600,000 556,835 92.8% 800,000 3413 Other Plan Check Fees 20,000 20,000 24,614 123.1% 35,000 3414 Environmental Health Review Fees 350,000 350,000 238,587 68.2% 350,000 3415 Grading/Drainage Plan Review Fees 25,000 25,000 3,366 13.5% 25,000 3416 Code Enforcement Investigation Fees 50,000 50,000 35,221 70.4% 60,000 3419 Credit Card Fees 80,000 80,000 56,204 70.3% 95,000 3422 OWTS Practinioners Fees 23,000 23,000 3,898 16.9% 23,000 3425 CA Building Standards Surcharge 3,000 3,000 1,755 58.5% 3,000
REVENUES BY FUND
December 31, 2021
A-2
Object Description
2021-2022
Adopted
Amended
Budget
Received
12/31/2021
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
December 31, 2021
General Fund (Continued)
3426 EIR Review Fees - - - 0.0% -
3427 Technology Enhancement Fee 80,000 80,000 58,077 72.6% 100,000 3431 Public Works/Engineering Fees 300,000 300,000 228,453 76.2% 350,000 3432 SUSMP Fees 50,000 50,000 6,975 14.0% 50,000
3433 Banner Hanging Fees 500 500 - 0.0% 500
3434 TOT Registration Fees - - - 0.0% -
3434-01 Short-Term Rental Permit Fee 90,000 90,000 36,437 40.5% 90,000 3434-02 Short-Term Rental Violation Fines 2,000 2,000 310 15.5% 2,000 3435 Admin Permit Processing Fees 75,000 75,000 43,991 58.7% 75,000 3436 Electric Vehicle Charger Fees 1,000 1,000 1,190 119.0% 2,000 3441 Sale of Publications and Materials 2,000 2,000 36 1.8% 2,000 3444 Returned Check Service Fees 500 500 120 24.0% 500
3446 Vehicle Release Impound Fees 5,000 5,000 64,073 1281.5% 75,000 3447 Election Fees - - - 0.0% -
3448 Subpoena Fees 5,000 5,000 2,636 52.7% 5,000
3449 False Alarm Service Charge 12,000 12,000 4,699 39.2% 12,000 3450 Residential Decals 2,000 2,000 420 21.0% 2,000
3451 Passport Processing Fees - - - 0.0% -
3461 Municipal Facility Use Fees 22,000 22,000 47,826 217.4% 60,000 3464 Youth Sports Program 42,000 42,000 25,947 61.8% 42,000 3464-01 Girls Youth Sports 7,000 7,000 4,350 62.1% 7,000 3466 Aquatics Program 156,000 156,000 114,453 73.4% 170,000 3467 Day Camp 55,000 55,000 14,062 25.6% 55,000
3468 Senior Adult Program 20,000 20,000 2,848 14.2% 5,000 3469 Skate Park 7,000 7,000 7,960 113.7% 9,000
3470 Recreation/Community Class Registration 100,000 100,000 31,003 31.0% 41,000 3471/3472 Special Events 10,000 10,000 - 0.0% 2,500
Revenue From Service Charges 3,242,000 3,242,000 2,283,335 70.4% 3,710,500 3501 Interest Earnings 300,000 300,000 68,605 22.9% 300,000 3505 City Hall Use Fees 5,000 5,000 6,934 138.7% 10,000 Use of Money and Property 305,000 305,000 75,539 24.8% 310,000 3600 Proceeds from Grants 824,476 824,476 241,744 29.3% 824,476 3602 Proposition A Transportation Funds Exchange - - - 0.0% - 3901 Settlements 10,000 10,000 - 0.0% 10,000
3902 Legal Fees 2,500 2,500 - 0.0% 2,500
3904 TOT Private Rental Penalties 25,000 25,000 - 0.0% 25,000 3905 Miscellaneous Reimbursements 25,000 25,000 18,064 72.3% 25,000 3920 Donations 5,000 5,000 - 0.0% 5,000
3940 Sale of Surplus Property 1,000 1,000 - 0.0% 1,000
3943 Miscellaneous Revenue 5,000 5,000 61 1.2% 5,000
Miscellaneous Revenue 897,976 897,976 259,869 28.9% 897,976 Total General Fund 38,673,774 38,540,391 19,713,817 51.2% 44,200,391 Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 325,372 325,372 137,157 42.2% 325,372 3318 Traffic Congestion Relief - - - 0.0% -
3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
Total Gas Tax Fund 326,372 326,372 137,157 42.0% 326,372 A-3
Object Description
2021-2022
Adopted
Amended
Budget
Received
12/31/2021
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
December 31, 2021
202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 142,363 71.2% 200,000 3501 Interest Earnings 900 900 - 0.0% 900
Total Traffic Safety Fund 200,900 200,900 142,363 70.9% 200,900 203 Proposition A Fund
3371 Prop A Funds 236,679 236,679 191,217 80.8% 236,679 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Proposition A Fund 238,679 238,679 191,217 80.1% 238,679 204 Proposition C Fund
3372 Prop C Funds 196,319 196,319 120,480 61.4% 196,319 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Proposition C Fund 198,319 198,319 120,480 60.8% 198,319 205 Measure R Fund
3374 Measure R Funds 147,239 147,239 75,467 51.3% 147,239 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Measure R fund 149,239 149,239 75,467 50.6% 149,239 206 Air Quality Management Fund
3377 AQMD Funds 16,000 16,000 3,791 23.7% 16,000
3501 Interest Earnings 800 800 - 0.0% 800
3943 Other Revenue - - - 0.0% -
Total Air Quality Management Fund 16,800 16,800 3,791 22.6% 16,800 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 47,043 39.2% 120,000 3434 Recycling Fees 17,449 17,449 6,587 37.8% 17,449
3501 Interest Earnings 200 200 - 0.0% 200
3600 Grant Proceeds 5,000 5,000 4,473 89.5% 5,000
Total Solid Waste Management Fund 142,649 142,649 58,103 40.7% 142,649 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 35,120 175.6% 20,000 3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
3905 Miscellaneous Reimbursements - - - 0.0% -
Total Park Development Fund 21,000 21,000 35,120 167.2% 21,000 209 Quimby Fund
3501 Interest Earnings 35 35 - 0.0% 35
Total Quimby Fund 35 35 - 0.0% 35
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 160,000 160,000 134,292 83.9% 160,000 Total COPS (Brulte) Fund 160,000 160,000 134,292 83.9% 160,000 212 Measure M Funds
3375 Measure M Funds 166,871 166,871 85,327 51.1% 166,871 3501 Interest Earnings 2,000 2,000 - 0.0% 2,000
Total Measure M Fund 168,871 168,871 85,327 50.5% 168,871 Special Revenue Funds (Continued)
A-4
Object Description
2021-2022
Adopted
Amended
Budget
Received
12/31/2021
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
December 31, 2021
213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 247,143 247,143 86,393 35.0% 247,143 3501 Interest Earnings 1,500 1,500 - 0.0% 1,500
Total RMRA Fund 248,643 248,643 86,393 34.7% 248,643
214 Art in Public Places Fund
3135 Art in Public Places Fees 5,000 5,000 - 0.0% 5,000 3501 Interest Earnings 250 250 - 0.0% 250
Total Art in Public Places Fund 5,250 5,250 - 0.0% 5,250 215 Community Development Block Grant Fund
3600 Proceeds From Grants 20,000 20,000 5,895 29.5% 20,000 3600-01 Proceeds From Grants - Disaster Recovery 150,000 150,000 - 0.0% 150,000 Total Comm. Dev. Block Grant Fund 170,000 170,000 5,895 3.5% 170,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 380,000 380,000 - 0.0% 380,000 3501 Interest Earnings 100 100 - 0.0% 100
Total Measure W - LA County Stormwater 380,100 380,100 - 0.0% 380,100 225 Grants Fund
3376 TDA 8,596 8,596 - 0.0% 8,596
3600 Proceeds From Grants 18,110,000 18,110,000 2,157 0.0% 18,110,000 Total Grants Fund 18,118,596 18,118,596 2,157 0.0% 18,118,596 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 327,539 327,539 131,262 40.1% 327,539 3501 Interest Earnings 800 800 - 0.0% 800
Total Big Rock LMD Fund 328,339 328,339 131,262 40.0% 328,339 291 Malibu Road LMD Fund
3116 Malibu Road Assessment 59,388 59,388 25,536 43.0% 59,388 3501 Interest Earnings 800 800 - 0.0% 800
Total Malibu Road LMD Fund 60,188 60,188 25,536 42.4% 60,188 292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 81,618 81,618 30,911 37.9% 81,618 3501 Interest Earnings 700 700 - 0.0% 700
Total Calle Del Barco LMD Fund 82,318 82,318 30,911 37.6% 82,318 516 Civic Center Water Treatment Facility AD
3501 Interest Earnings 30,000 30,000 79 0.3% 30,000
3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 1,164,157 45.0% 2,587,519 Total Civic Ctr Water Treatment Facility AD 2,617,519 2,617,519 1,164,236 44.5% 2,617,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings - - - 0.0% -
3950 CCWTF - Phase Two Construction 16,500,000 16,500,000 - 0.0% 16,500,000 2080 CCWTF - Phase Two Contributions 600,000 600,000 - 0.0% 600,000 Total Civic Ctr Water Treatment Facility AD 17,100,000 17,100,000 - 0.0% 17,100,000 Special Revenue Funds (Continued)
A-5
Object Description
2021-2022
Adopted
Amended
Budget
Received
12/31/2021
Percentage
Received
2021-2022
Projected
REVENUES BY FUND
December 31, 2021
712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 92,204 0.0% 236,032 3501 Interest Earnings 20 20 4 0.0% 20
Total Carbon Beach Undergrounding CFD 236,052 236,052 92,208 0.0% 236,052 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 63,578 44.9% 141,710 3501 Interest Earnings 10 10 3 30.0% 10
Total Broad Beach Undergrounding AD 141,720 141,720 63,581 44.9% 141,720 41,111,589 41,111,589 2,585,496 6.3% 41,111,589
500 Legacy Park Project Fund
3501 Interest Earnings 6,000 6,000 - 0.0% 6,000
3505 Proceeds from Rent 1,538,067 1,538,067 851,531 55.4% 1,538,067 3905 Miscellaneous Revenue 145,000 145,000 11,436 7.9% 145,000 Total Legacy Park Project Fund 1,689,067 1,689,067 862,967 51.1% 1,689,067 Total Legacy Park Project Fund 1,689,067 1,689,067 862,967 51.1% 1,689,067 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning - - - 0.0% -
3510 Sewer Service Fees 2,210,622 2,210,622 588,406 26.6% 2,210,622 Total CCWTF O&M 2,210,622 2,210,622 588,406 26.6% 2,210,622 Total CCWTF O&M Funds 2,210,622 2,210,622 588,406 26.6% 2,210,622 601 Vehicle Fund
3501 Interest Earnings 100 100 - 0.0% 100
3951 Vehicle Charges 114,000 114,000 57,000 0.0% 114,000 Total Vehicle Fund 114,100 114,100 57,000 0.0% 114,100
602 Information Technology Fund
3501 Interest Earnings 100 100 - 0.0% 100
3952 Information Technology Charges 632,000 657,000 316,000 48.1% 657,000 Total Information Technology Fund 632,100 657,100 316,000 48.1% 657,100 Total Internal Service Funds 746,200 771,200 373,000 50.0% 771,200 Total Revenue - All Funds $ 84,431,252 $ 84,322,869 $ 24,123,686 28.6% $ 89,982,869 Total 2021-2022 Adopted budget: $ 84,431,252
Account Description Amount
100-0000-3381 LA County EWMP Reimbursement received in FY20/21 (133,383) Budget Correction 602-000-3952 Information Technology Charges 25,000 Budget Correction Total Amendments (108,383)
Total Amendment Budget $ 84,322,869
Total Special Revenue Funds
Internal Service Funds
Reconciliation of adopted to amended budget
Special Revenue Funds (Continued)
A-6
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
General Fund
Management and Administration
7001 City Council $ 655,986 $ 655,986 $ 329,133 50.2% $ 655,986 7002 Media Operations 573,832 593,832 225,617 38.0% 593,832 7003 City Manager 696,784 696,784 246,983 35.4% 696,784 7005 Legal Counsel 1,119,209 1,119,209 495,969 44.3% 1,119,209 7007 City Clerk 540,820 540,820 117,935 21.8% 540,820
7021-7031 Public Safety Services 11,898,562 12,023,562 4,541,555 37.8% 12,023,562 7054 Finance 1,525,856 1,525,856 676,987 44.4% 1,525,856 7058 Human Resources 419,964 419,964 171,439 40.8% 419,964 7059 Non Departmental Services 2,681,115 2,681,115 1,986,673 74.1% 2,681,115 103-9050 City Hall 810,004 818,684 341,203 41.7% 818,684 9088 Vacant Land 292,420 292,420 254,769 87.1% 292,420
103/104-9050/9074 Debt Service 3,190,001 3,190,001 2,095,313 65.7% 3,190,001 Total Administrative Services 24,404,553 24,558,233 11,483,576 46.8% 24,558,233 Community Services
4001 General Recreation 758,957 758,957 322,637 42.5% 758,957 4002 Aquatics 340,701 340,701 168,037 49.3% 340,701
4004 Day Camps 96,897 96,897 51,164 52.8% 96,897
4005 Skate Park 99,396 99,396 21,989 22.1% 99,396
4006 Youth Sports 107,680 107,680 31,039 28.8% 107,680
4007 Community Programs 167,290 167,290 40,694 24.3% 167,290 4008 Senior Adult Programs 177,338 177,338 48,612 27.4% 177,338 4010 Park Maintenance 1,137,273 1,208,381 399,323 33.0% 1,208,381 4011 Special Events 143,817 143,817 27,575 19.2% 143,817 4012 Cultural Arts 176,372 176,372 58,696 33.3% 176,372 Total Community Services 3,205,721 3,276,829 1,169,766 35.7% 3,276,829 Environmental & Sustainability Development
2004 Environmental & Building Safety 2,489,483 2,489,483 1,030,203 41.4% 2,489,483 2010 Wastewater Management 767,478 767,478 242,670 31.6% 767,478 3003 Clean Water Program 1,037,438 1,182,438 268,952 22.7% 1,182,438 3004 Solid Waste Management 75,000 75,000 - 0.0% 75,000 Total Env. & Community Development 4,369,399 4,514,399 1,541,825 34.2% 4,514,399 Planning Deparment
2001 Planning 2,830,499 2,950,499 1,024,074 34.7% 2,950,499 2012 Code Enforcement 623,925 623,925 187,279 30.0% 623,925 Total Planning Department 3,454,424 3,574,424 1,211,353 33.9% 3,574,424 Public Works/Engineering
3001 Street Maintenance 1,080,779 1,090,779 628,660 57.6% 1,090,779 3005 Fleet Operations 140,000 204,000 - 0.0% 204,000
3007 City Facilities 176,100 176,100 59,244 33.6% 176,100 3008 Public Works 1,351,836 1,396,836 650,776 46.6% 1,396,836 Total Public Works 2,748,715 2,867,715 1,338,680 46.7% 2,867,715 Disaster Response
3002 Fire Rebuilds and Storm Response 2,099,000 2,099,000 636,566 30.3% 2,099,000 3002-19 COVID-19 Response 180,500 180,500 90,772 50.3% 180,500 Total Disaster Response 2,279,500 2,279,500 727,338 31.9% 2,279,500 Total General Fund 40,462,312 41,071,100 17,472,538 42.5% 41,071,100 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
EXPENDITURES BY FUND
December 31, 2021
A-7
EXPENDITURES BY FUND
December 31, 2021
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
Special Revenue Funds
3001 Street Maintenance 785,000 785,000 392,500 50.0% 785,000 3003 Clean Water Program - - - 0.0% -
3004 Solid Waste Management 150,059 150,059 57,450 38.3% 150,059 3007 Stormwater Treatment Facilities 100,000 100,000 50,000 0.0% 100,000 3008 Public Works 345,000 345,000 172,500 50.0% 345,000 3009 Transportation Services 203,000 203,000 28,612 14.1% 203,000 4010 Park Maintenance - - - 0.0% -
6002 Big Rock Mesa LMD 414,780 414,780 115,863 27.9% 414,780 6003 Malibu Road LMD 77,530 77,530 37,584 48.5% 77,530
6004 Calle del Barco LMD 62,530 80,530 32,079 39.8% 80,530 9048 Carbon Beach Undergrounding CFD 227,946 227,946 145,218 63.7% 227,946 9052 Broad Beach Undergrounding AD 140,767 140,767 67,083 47.7% 140,767 9049 Civic Center Wastewater Treatment Plant AD 2,320,862 2,320,862 1,825,168 78.6% 2,320,862 7031 Public Safety 155,000 155,000 101,319 65.4% 155,000 7070 Community Development Block Grant 95,000 95,000 9,228 9.7% 95,000 Total Special Revenue Funds 5,077,474 5,095,474 3,034,604 59.6% 5,095,474 Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 720,000 720,000 505,366 70.2% 720,000 9059 PCH Median Improvements 4,250,000 4,250,000 16,327 0.4% 4,250,000 9061 Civic Center Way Improvements - - 1,001 0.0% -
9066 PCH Signal Synchronization Imp. 9,805,000 9,805,000 157,289 1.6% 9,805,000 9070 Civic Center Stormwater Diversion 100,000 100,000 3,210 3.2% 100,000 9072 Marie Canyon Green Streets 400,000 400,000 - 0.0% 400,000 9073 Stormdrain Trash Screens - - - 0.0% -
9075 CCWTF Phase Two 16,500,000 16,500,000 733,058 4.4% 16,500,000 9079 City Hall Roof - - - 0.0% -
9082 Westward Beach Road 3,845,000 3,845,000 - 0.0% 3,845,000 9089 Temporary Skate Park - - - 0.0% -
9090 Permanent Skate Park 307,372 307,372 18,703 6.1% 307,372 9092 Bluff Park Workout Stations - - - 0.0% -
9093 Bluffs Park Shade Structure - - - 0.0% -
9094 Vehicle Protection Devices City Properties 100,000 100,000 - 0.0% 100,000 9095 Malibu Slope Repairs - - - 0.0% -
9096 Legacy Park Paver Repair 60,000 60,000 3,560 5.9% 60,000 9097 Malibu Bluffs Park South Walkway 150,000 150,000 - 0.0% 150,000 9098 Trancas Cyn Park Play Resurfacing 75,000 75,000 - 0.0% 75,000 9099 PCH Overhead Warning Signs 160,000 160,000 - 0.0% 160,000 9100 PCH/Trancas Right Turn Lane 250,000 250,000 - 0.0% 250,000 9200 Woolsey Fire & Storm Response CIP 4,502,345 4,502,345 233,842 5.2% 4,502,345 Total Capital Project Funds 41,224,717 41,224,717 1,672,356 4.1% 41,224,717 Disaster Capital Improvement Projects
A-8
EXPENDITURES BY FUND
December 31, 2021
Adopted
Budget
Amended
Budget (1) YTD Actual % Spent
2021-22
Projected
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,093,838 1,093,838 860,825 78.7% 1,093,838 7008 Legacy Park Operations 811,844 853,324 292,452 34.3% 853,324 Total Legacy Park Project Fund 1,905,682 1,947,162 1,153,277 59.2% 1,947,162 Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 1,999,500 1,999,500 831,529 41.6% 1,999,500 Total CCWTF Fund 1,999,500 1,999,500 831,529 0.0% 1,999,500 Internal Service Funds
3005 Vehicle 84,000 84,000 58,406 69.5% 84,000
7060 Information Technology 738,689 793,689 272,349 34.3% 793,689 Total Internal Service Funds 822,689 877,689 330,755 37.7% $ 877,689 Total All Funds $ 91,492,374 $ 92,215,642 $24,495,059 26.6% $92,215,642 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
Reconciliation of adopted to amended budget
Total 2021-2022 Adopted budget: $ 91,492,374
Account Description Project Amount Comment Date
100-3001-7800 Street Maintenance - Equipment Generators 10,000 Budget Carryover 7/1/2021 100-3008-5100 Public Works - Professional Services FEMA Flood Map 20,000 Budget Carryover 7/1/2021 100-4010-5610 Parks Maintenance - Facility Maint Water Bottle Filler 10,000 Budget Carryover 7/1/2021 100-4010-7300 Parks Maintenance - Leasehold Imps MLC Roof & AC 30,000 Budget Carryover 7/1/2021 100-7002-5100 Media Operations - Professional Services Closed Captions 20,000 Budget Carryover 7/1/2021 100-7021-5100 Public Safety - Professional Services Training 20,000 Budget Carryover 7/1/2021 100-7021-7800 Public Safety - Other Equipment Beacon Boxes 79,000 Budget Carryover 7/1/2021 101-2001-5100 Planning - Professional Services Wireless Mapping 120,000 Budget Carryover 7/1/2021 101-3003-5100 Clean Water - Professional Services Ocean Health 145,000 Budget Carryover 7/1/2021 500-7008-5100 Legacy Park - Professional Services Recycled Water 30,000 Budget Carryover 7/1/2021 601-3005-7700 Vehicles - Vehicles VOP vehicle 64,000 Budget Carryover 7/1/2021 602-7060-5100 Information Technology - Professional Services Strategic Assmt 55,000 Budget Carryover 7/1/2021 292-6004-7903 Calle Del Barco - Storm Drain Improvements Storm Drain 18,000 Budget Correction 7/1/2021 100-7031-7800 Public Safety Services - Other Equipment LPRs 26,000 Council Appropriation 9/13/2021 100-3008-5100 Public Works - Professional Services FEMA Flood Map 25,000 Council Appropriation 9/27/2021 100-4010-5100 Park Maintenance - Professional Services CCWay & Trash 31,108 Council Appropriation 11/30/2021 103-9050-5100 City Hall - Professional Services Landcape Maint. 8,680 Council Appropriation 11/30/2021 500-7008-5100 Legacy Park - Professional Services Weekend Trash 11,480 Council Appropriation 11/30/2021 723,268
Total 2021-2022 current amended budget: $ 92,215,642
A-9
PROJECTED FUND BALANCES
December 31, 2021
Fund Balance Revenues Expenditures Transfers Fund Balance July 1, 2021 Projected Projected Budgeted Projected
FUND (Audited) 12/31/2021 12/31/2021 2021-2022 June 30, 2022 General Fund - Undesignated $ 38,767,431 $ 41,286,593 $ 40,156,551 $ (730,680) $ 39,166,793 General Fund - Designated for FY 21-22 6,500,000 - - - 6,500,000 General Fund - Designated for CIPs 194,320 - 425,000 230,680 - General Fund - SCE Settlement Woolsey Fire 6,559,484 - - (1,044,864) 5,514,620 Designated for Deferred Maintenance 637,784 - - 500,000 1,137,784 Designated for Case (Crummer) Parcel 386,957 - - (307,372) 79,585 Designated for Water Quality Settlement 138,171 - 30,000 - 108,171 Designated for Housing Element Program 212,400 - 50,000 - 162,400 Designated for City Facilities - La Paz 500,000 - - - 500,000 Designated for FEMA Disaster Projects (1,400,795) 1,500,000 4,502,345 1,044,864 (3,358,276) Designated for American Rescue Plan - 1,413,798 834,549 - 579,249 Total General Fund 52,495,752 44,200,391 45,998,445 (307,372) 50,390,326 Gas Tax Fund 56,414 326,372 325,000 - 57,786
Traffic Safety Fund 71,966 200,900 200,000 - 72,866
Proposition A Fund 449,861 238,679 203,000 - 485,540
Proposition C Fund 154,592 198,319 65,000 (235,000) 52,911 Measure R Fund 43,996 149,239 100,000 - 93,235
Measure M Fund 437,703 168,871 140,000 (370,000) 96,574 RMRA (SB1) Fund 307,575 248,643 - (315,000) 241,218
Air Quality Management Fund 118,633 16,800 - - 135,433
Solid Waste Management Fund 73,934 142,649 150,059 - 66,524 Parkland Development In-Lieu Fund 76,113 21,000 - - 97,113 Art in Public Places In-Lieu Fund 35,647 5,250 - - 40,897 Quimby Fund 3,827 35 - - 3,862
COPS Brulte Grant Fund - 160,000 155,000 - 5,000
CDBG - 170,000 95,000 - 75,000
Measure W LA County Stormwater 187,987 380,100 100,000 (400,000) 68,087 Grants Fund - 18,118,596 300,000 (17,818,596) -
CCWTF AD Phase One 6,302,329 2,617,519 2,320,862 - 6,598,986 Big Rock LMD 95,418 328,339 414,780 - 8,977
Malibu Road LMD 83,387 60,188 77,530 - 66,045
Calle Del Barco LMD 74,850 82,318 80,530 - 76,638
Carbon Beach Undergrounding CFD - 236,052 227,946 - 8,106 Broad Beach Assessment District - 141,720 140,767 - 953 CCWTF Phase Two 233,367 17,100,000 - (16,500,000) 833,367 Total Special Revenue Funds 8,807,599 41,111,589 5,095,474 (35,638,596) 9,185,118 Capital Improvements - - 36,297,372 36,005,968 (291,404) Total Capital Improvement Funds - - 36,297,372 36,005,968 (291,404) Legacy Park Project Fund 982,793 1,689,067 1,947,162 (60,000) 664,698 Total Legacy Fund 982,793 1,689,067 1,947,162 (60,000) 664,698 Civic Center Wastewater Treatment Facility (337,286) 2,210,622 1,999,500 - (126,164) Total Civic Center Wastewater Treatment Fac. (337,286) 2,210,622 1,999,500 - (126,164) Vehicle 88,951 114,100 84,000 - 119,051
Information Technology 138,654 657,100 793,689 - 2,065
Total Internal Service Funds 227,605 771,200 877,689 - 121,116 Total All Funds $ 62,176,463 $ 89,982,869 $ 92,215,642 $ - $ 59,943,690
CITY OF MALIBU
CITY TREASURER’S CASH AND INVESTMENTS REPORT
FOR THE QUARTER ENDING DECEMBER 31, 2021
CURRENT EARNINGS MATURITY
ACCOUNT ISSUER TYPE AMOUNT YIELD TO DATE * DATE
Cash Operating First Bank Checking $ 19,438,669 N/A N/ARevolving Cash Fund Internal Petty Cash 700 N/A N/A N/A Investments Local Agency Investment Fund (LAIF) State of CA 49376,339 0.24% $ 30,048 1 dayInvestments Wells Fargo Advisors Federal Home Loan 250,000 2.24% 3/14/2022Investments Wells Fargo Advisors Federal Home Loan 190,000 2.35% 11/8/2022Investments Wells Fargo Advisors Federal Home Loan 250000 2.30% 11/15/2022Investments Wells Fargo Advisors Federal Home Loan 250,000 2.35% 11/22/2022 Investments Wells Fargo Advisors Federal Home Loan 250,000 2.76% 3/14/2023Investments Wells Fargo Advisors Federal Home Loan 250,000 2.76% 3/15/2023Investments Wells Fargo Advisors Federal Home Loan 250,000 3.36% 12/6/2023Investments Wells Fargo Advisors Federal Home Loan 250,000 2.39% 6/19/2024Investments Wells Fargo Advisors Federal Home Loan 125,000 2.39% 6/27/2024Investments Wells Fargo Advisors Federal Home Loan 250,000 1.10% 10/29/2026Investments Wells Fargo Advisors Federal Home Loan 250,000 1.15% 12/8/2026Investments Wells Fargo Advisors Federal Home Loan 250,000 1.93% 12/27/2027 TOTAL CASH AND INVESTMENTS $ 71,630,707 $ 30,048* LAIF Interest amount and yield for the quarter was not available as of the date of this report.
In compliance with Government Code Section 53646, the Treasurer hereby certifies that sufficient cash and anticipated revenues are available to meet the City’s expenditure requirements for the next six months, and further, that all investments comply with the City Council’s approved investment ordinances.
Prepared by: I ~ ~
~“Soghor, Ass - nt C y~ ager Date
/
Reviewed by: Ruth - • uinto, Cit - ~- Date
A-I 0
A-11
2021-2022 PROPOSED BUDGET AMENDMENTS
Account Description Amount Detail
REVENUE
TOTAL ADOPTED REVENUE BUDGET $ 84,322,869
100-0000-3111 Current Year Secured Property Tax 500,000 Increased based on information from LA County 100-0000-3131 Documentary Transfer Tax 250,000 Increased property sales 100-0000-3133 Transient Occupancy Tax - Hotels and Motels 750,000 Increased hotel stays due to increased travel 100-0000-3133-01 Transient Occupancy Tax - Private Rentals 2,500,000 Increased due to delay of STR Hosted Ordinance at CCC 100-0000-3137 Sales and Use Tax 1,000,000 Higher than expected economic recovery 101-0000-3203-01 Code Enforcement - Special Investigations 6,500 Increased enforcement 101-0000-3208 Electrical Permit Fees 30,000 Increased number of permits 101-0000-3421 Planning Review Fees 150,000 Increased number of planning applications 101-0000-3408 Biology Review Fees 30,000 Increased number of reviews 101-0000-3410-01 Administrative Plan Check Processing Fee 10,000 Increased number of projects in review 101-0000-3411 In-house Plan Check Fees 75,000 Increased number of projects in review 101-0000-3412 Geo Soils Engineering Fees 200,000 Increased number of projects in review 101-0000-3413 Other Plan Check Fees 15,000 Increased number of projects in review 101-0000-3416 Code Enforcement Investigation Fees 10,000 Increased enforcement 101-0000-3419 Credit Cards Fees 15,000 Increased use of online credit card payments 101-0000-3427 Technology Enhancement Fee 20,000 Increased number of project applications 100-0000-3431 Public Works/Engineering Fees 50,000 Increased number of projects in review 100-0000-3436 Electric Vehicle Charger Fees 1,000 Increased use of City EV chargers 100-0000-3446 Vehicle Impound Fees 70,000 Increased fee for impounded vehicles in FY 21-22 100-0000-3451 Municipal Facility Use Fees 38,000 Increased rentals of facilities and Triathlon payment 100-0000-3466 Aquatics Program 14,000 Increased participation in swim programs 100-0000-3468 Senior Adult Prorgram (15,000) Decreased programs due to COVID-19 100-0000-3469 Skate Park 2,000 Added a skate camp to the program 100-0000-3470 Recreation/Community Class Registration (59,000) Decreased programs due to COVID-19 100-0000-3472 Special Events (7,500) Decreased programs due to COVID-19 100-0000-3505 City Hall Use Fees 5,000 Increased rental of City Hall parking lot Total General Fund Revenue 5,660,000
Total Proposed Revenue Budget 89,982,869
EXPENDITURES
TOTAL ADOPTED EXPENDITURE BUDGET 92,215,642
Total Adopted General Fund Expenditures 41,071,100
General Fund
100-3001-5120 Street Maintenance - Street Maintenance 30,000 Restriping Kanan Dume 100-3001-5123 Street Maintenance - Storm Response 50,000 PSPS generator deployment 100-3001-5123 Street Maintenance - Storm Response 250,000 Storm response and clean up after heavy rains 100-7001-5100 City Council - Professional Services 100,000 School District Separation 100-7005-5100-01 Legal Services - Investigations 40,000 Investigation of the Wagner Affidavit 101-2004-4101 Building Safety - Full-Time Salaries 60,000 Additional Permit Tech and Building Inspector 100-3004-4101 Solid Waste Management - Full Time Salaries 35,000 Additional Sustainability Analyst for SB 1383 103-9050-5100 City Hall Operations - Professional Services 10,000 Dark Sky Ordinance Compliance Evaluation 100-4010-5100 Park Maintenance - Professional Services 24,000 Dark Sky Ordinance Compliance Evaluation 100-3007-5610 Stormwater Treatment Facilities - Facility Maintenance 6,000 Dark Sky Ordinance Compliance Evaluation 101-2004-5100 Building Safety and Sustainability - Professional Services 60,000 Dark Sky Ordinance Consulting 101-2004-5401 Building Safety and Sustainability - Advertising & Noticing 25,000 Dark Sky Ordinance Advertising & Noticing Proposed Amended General Fund Expenditures 690,000
Legacy Park Project Fund
500-7008-5100 Legacy Park Operations - Professional Services 18,000 Dark Sky Ordinance Compliance Evaluation Proposed Amended Legacy Park Fund Expenditures 18,000
CCWTF Operations Fund
515-9049-5100 CCWTF Operations - Professional Services 6,000 Dark Sky Ordinance Compliance Evaluation Proposed Amended CCWTF Operations Fund Expenditures 6,000 TOTAL PROPOSED AMENDMENTS - ALL FUNDS 714,000
TOTAL AMENDED EXPENDITURE BUDGET (all funds) $ 92,929,642
Agenda Item #3.C.
Administration &
Finance Subcommittee
Special Meeting
01-12-22
Item 3.C. Administration and Finance
Subcommittee Agenda Report
To: Councilmembers Pierson and Uhring
Prepared by: Renée Neermann, Finance Manager
Reviewed by: Lisa Soghor, Assistant City Manager
Approved by: Steve McClary, Interim City Manager
Date prepared: December 17, 2021 Meeting date: January 12, 2022 Subject: City of Malibu Administrative Guideline No. 3.6.8 - Bonus Pay RECOMMENDED ACTION: 1) Review Administrative Guideline No. 3.6.8 – Bonus Pay; 2) Provide a recommendation to the City Council on revising Administrative Guideline No.
3.6.8 to include Certified Public Accountant (CPA); Certified Public Finance Officer (CPFO); and Society for Human Resources Management Senior Certified Professional designations.
FISCAL IMPACT: There is no immediate fiscal impact associated with the recommended action. Employees meeting the requirements of these programs as listed below will receive a one-time 3% salary increase. The 3% bonus pay is calculated on the employee’s base salary at the time the license and/or certification is obtained and will be added to the base salary.
DISCUSSION: To provide incentive for professional advancement, the City offers a bonus pay program for City employees who obtain professional licenses and certifications or obtain advanced degrees in a relevant field while employed by the City of Malibu. This program is established by Administrative Guideline No. 3.6.8. Only one bonus is awarded per employee regardless of the number of licenses, certifications or degrees obtained.
Currently, staff in the City’s Emergency Services, Community Services, Environmental Sustainability, Planning, Public Works, Information Technology, and City Clerk sectors all have eligible classifications. However, there are no applicable categories for Finance/Accounting and Human Resources staff positions.
Agenda Item #3.C.
To encourage the continued growth and development of the Finance Department and Human Resources Department personnel, staff proposes that the following certifications are added to the City’s Administrative Guideline:
Certified Public Accountant (CPA)
The California Board of Accountancy (CBA) regulates the accounting profession through its authority to license Certified Public Accountants (CPAs) that meet established standards of qualification and conduct within the accounting profession. In California, to earn the CPA license, individuals are required to demonstrate their knowledge and competence by passing the Uniform CPA Exam, meeting high educational standards and completing a specified amount of general accounting experience.
Licensure requires a bachelor’s degree in business administration, finance, or accounting.
Individuals are required to complete a total of 150 semester units, including a minimum of 24 semester units of accounting subjects, 24 semester units of business related subjects, a minimum of 20 semester units of accounting study, and 10 semester units of ethics study. CPAs must also pass the Uniform CPA exam. Additionally, maintaining the CPA designation requires 80 hours of continuing professional education every two years, with no less than 20 hours completed in one year.
Certified Public Finance Officer (CPFO)
The Certified Public Finance Officers Program is offered through the Government Finance Officers Association (GFOA) and is a broad educational program designed to verify knowledge in government finance disciplines. The CPFO Program is designed to prepare individuals for leadership positions in state and local governments by enhancing fundamental skills and increasing knowledge of best practices and standards in public finance. Individuals will also be equipped to participate in decision-making efforts related to their government and community and lead projects and professionals in a substantive and significant manner.
To earn the designation of Certified Public Finance Officer (CPFO), candidates must pass a series of seven examinations covering the major public finance disciplines (Accounting and Financial Reporting; Treasury and Investment Management; Debt Management; Planning and Budgeting; Compensation and Benefits; Procurement; and Risk Management). A candidate has five years in which to complete the program. Once earned, the CPFO designation is maintained by participating in fifteen hours of continuing professional education and three GFOA Engagement Credits each year.
Society for Human Resources Management Certified Senior Certified Professional
Agenda Item #3.C.
The Society for Human Resources Management (SHRM) is an international organization dedicated to advancing the human resources profession. SHRM offers a Senior Certified Professional certification that covers behavioral competencies and functional knowledge areas and are recognized by top universities, including Pepperdine University’s Graziadio Business School. To qualify for these certifications, candidates must meet work experience criteria and pass relevant exams.
The SHRM Senior Certified Professional certification is designed for HR professionals at a senior level who operate primarily in a strategic role—developing policies and strategies, overseeing the execution of HR operations, analyzing performance metrics, and/or contributing to the alignment of HR strategies to organizational goals. SHRM-certified professionals are expected to recertify every three years.
ATTTACHMENTS: Administrative Guideline No. 3.6.8
Administrative Guideline No. 3.6.8
March 2016
BONUS PAY
Purpose
The City recognizes the importance of education advancement and the value of its contributions to employee performance. To provide incentive for professional advancement, the City has established a bonus pay program for City employees who obtain professional licenses and certifications or obtain advanced degrees in a relevant field while employed by the City of Malibu.
Applicability
Full-time employees listed in the job specifications below are eligible to participate in the Bonus Pay program upon completion of probation. Eligibility for mid and upper management positions to participate in the Bonus Pay Program will be determined by the City Manager or designee.
Policy
Employees meeting the requirements of this program as listed below will receive a onetime 3% bonus pay. The 3% bonus pay is calculated on the base salary at the time the license and/or certification and/or degree is obtained. The 3% bonus pay will be added to the current salary.
If the base salary combined with the bonus amount exceeds the salary range of the position, the salary will be computed to the top of the range. The bonus and base salary shall not exceed the top of the range. Only one 3% bonus will be awarded per employee regardless of the number of licenses, certifications or degrees obtained.
To be eligible for the 3% bonus pay, the employee must obtain a new license, certification or degree. Renewals of licenses, certifications or degrees already obtained at the time of hire are not eligible for the 3% bonus pay.
Employees listed in the following classifications are eligible for a three percent (3%) bonus pay:
1. Emergency Preparedness Coordinator Certification by the California Specialized Training Institute.
2. Recreation Supervisor, Coordinator Certified Leisure Professional (National Recreation and Parks Association); Certified
Youth Sports Administrator through the
National Alliance for Youth Sports;
California Board of Recreation and Park
Certification through the California Parks and
Recreation Society; Certified Lifeguard
Instructor (American Red Cross); Certified
Attachment 1
Administrative Guideline No. 3.6.8
March 2016
Pool Operator (Southern California Pool
Operators Association).
3. Environmental and Building Safety State Licensed Contractor and ICBO Certifi- Inspector cation as a Mechanical Inspector, Electrical
Inspector, Combination Inspector,
Combination Dwelling Inspector or ATC
Certification/Post Disaster Safety Assessment
(State of California, ICBO or ATC).
4. Code Enforcement Officer Intermediate Code Enforcement Certification (Southern California Association of Code
Enforcement Officers or American
Association of Code Enforcement); ICBO
Certification for Housing Inspector and
Zoning Inspector.
5. Permit Services Technician Certification for Permit Technician (ICBO).
6. Assistant Civil Engineer Civil or Professional Engineer; Licensed Surveyor (State of California).
7. Public Works Inspector Registered Construction Inspector (American Institute of Construction); American Society
of Civil Engineers (ASCE); American Public
Works Association (APWA).
8. Assistant, Associate or Senior Planner American Institute of Certified Planners Membership (AICP).
9. Information Systems Administrator Microsoft Certified Systems Engineer (MCSE); Microsoft Certified Systems
Administrator (MCSA).
10. Deputy City Clerk Certified Municipal Clerk (CMC).