MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
NOVEMBER 16, 2022
TELECONFERENCED - VARIOUS LOCATIONS
3:00 P.M.
The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.
CALL TO ORDER
Councilmember Pierson called the meeting to order at 3:31 p.m.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Councilmember Mikke Pierson and Councilmember Steve Uhring ALSO PRESENT: City Manager Steve McClary; Assistant City Manager Joseph Toney; Deputy City Manager Elizabeth Shavelson; Finance Manager Renée Neennann; Media Technician Parker Davis; and Executive Assistant Mary Linden
APPROVAL OF AGENDA
MOTION Councilmember Ubring moved, and Councilmember Pierson seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
REPORT ON POSTING OF AGENDA
Executive Assistant Linden reported that the agenda for the meeting was properly posted on November 15, 2022.
ITEM 1 PRESENTATIONS
None.
ITEM 2 OLD BUSINESS
None.
ITEM 3 NEW BUSINESS
A. Approval of Minutes — November 8, 2022
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of November 8, 2022.
MOTION Councilmember Uhring moved, and Councilmember Pierson seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 16, 2022
Page2of2
meeting of November 8, 2022. The question was called, and the motion carried unanimously.
B. Comprehensive Development Services Review Consultant Agreement Recommended Action: Provide a recommendation to the City Council on the appropriation of $81,000 from the General Fund Undesignated Reserve to fund a Professional Services Agreement for a Comprehensive Development Services Review.
Assistant City Manager Toney presented the report.
In response to Councilmember Pierson, Assistant City Manager Toney discussed the selected firm’s extensive experience, and familiarity with Malibu and similar cities. He stated the firm had completed similar reviews for other cities. In response to Councilmember Pierson, Assistant City Manager Toney stated the goal was to improve workflow and operations. He stated ifadditional related costs were needed, they would be brought back with the budget for Fiscal Year 2023-2024.
In response to Councilmember Uhring, Assistant City Manager Toney stated the agreement would be brought to the City Council on November 28, 2022.
City Manager McClary stated the consultant would focus on processes and potential choke points. He stated recommended changes would lead to better decisionmaking. He stated a critical factor was outreach to stakeholders. In response to Councilmember Uhring, City Manager McClary confirmed members of the City Council and Planning Commission would be included in the process.
MOTION Councilmember Pierson moved, and Councilmember Uhring seconded a motion to recommend that the City Council approve the appropriation of $81,000 from the General Fund Undesignated Reserve to fund a Professional Services Agreement for a Comprehensive Development Services Review. The question was called, and the motion carried unanimously.
ADJOURNMENT
At 3:41 p.m., Councilmember Pierson adjourned the meeting.
Approved and adopted by the Administration and Finance
Subcommittee of the C f Mali on November 30, 2022.
cz
STEV UHRING, Council ber
•~ TEST:
A’
lEN, Ex - ive Assistant