Malibu City Council
February 27, 2023

FEBRUARY 27, 2023 REGULAR MEETING
Meeting Agenda
CC230227_AGENDA.PDF
Item 3B2
Approve Warrants
CC230227_ITEM 3B2.PDF
Item 3B3
Approval of Minutes
CC230227_ITEM 3B3.PDF
Item 3B4
Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
CC230227_ITEM 3B4.PDF
Item 3B5
Amendment to Professional Services Agreement with NextRequest CC230227_ITEM 3B5.PDF
Item 3B6
Classification and Compensation Study
CC230227_ITEM 3B6.PDF
Item 3B7
Pacific Coast Highway Signal Synchronization System Improvements Project HTTPS://WWW.MALIBUCITY.ORG/VIRTUALMEETING

1. Documents:

2. Documents:

3. Documents:

4. Documents:

5. Documents:

6. Documents:

7. CC230227_ITEM 3B6.PDF
Item 3B7
Pacific Coast Highway Signal Synchronization System Improvements Project CC230227_ITEM 3B7.PDF
Item 3B8
Amendment No. 2 to Agreement with Rincon Consultants, Inc CC230227_ITEM 3B8.PDF
Item 4A
Appeal No. 22-007- Appeal of Planning Commission Resolution No. 22-44 (31113 Bailard Road; Owner: Ellis and Williams Ellis; Appellant: Debra Decray) CC230227_ITEM 4A.PDF
Item 6A
Fiscal Year 2022-23 Second Quarter Financial Report and Mid-Year Budget Amendments CC230227_ITEM 6A.PDF
Item 6B
Mid-Year Commission Activity Reports
CC230227_ITEM 6B.PDF
Item 6C
Southern California Edison Vegetation Management Program CC230227_ITEM 6C.PDF
Item 6D
Grant Writer
CC230227_ITEM 6D.PDF
Documents:

7. Documents:

8. Documents:

9. Documents:

10. Documents:

11. Documents:

12. Documents:

13. Documents:

Item 6D
Grant Writer
CC230227_ITEM 6D.PDF

13. Documents:

This meeting will be held via teleconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361 and the County of Los Angeles Public Health Officer’s Order (revised September 22, 2022). All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.

HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. The meeting will be live streamed at https://malibucity.org/video and https://malibucity.org/VirtualMeeting.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.

HOW TO PARTICIPATE DURING THE MEETING: Members of the public may also speak during the meeting through the Zoom application. The City requests that you sign up to speak before the item you would like to speak on has been called by the Mayor and then you must be present in the Zoom conference to be recognized.

Please visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and downloading the Zoom application.

Malibu City Council
Regular Meeting Agenda
(to be held during COVID-19 emergency)
Monday, February 27, 2023
6:30 P.M. – CITY COUNCIL REGULAR MEETING
Various Teleconference Locations

YOU MAY VIEW THIS MEETING LIVE OVER THE INTERNET AT
MALIBUCITY.ORG/VIDEO
Six-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Report on Posting of Agenda – February 17, 2023
Approval of Agenda

1. Ceremonial/Presentations
A. FEMA Floodplain Map Update

City Council Regular Meeting Agenda Page - 2 - February 27, 2023

2. Written and Oral Communications from the Public
A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.

B. Commission / Committee / City Manager Updates
C. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries

3. Consent Calendar

A. Previously Discussed Items
None.

B. New Items

1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.

Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228

2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 68278-68394 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 719 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $1,056,903.58. City of Malibu payroll check number 5314-5319 and ACH deposits were issued in the amount of $266,556.98.

Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224

3. Approval of Minutes
Recommended Action: Approve the minutes for the February 14, 2022 Malibu City Council Regular meeting.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

4. Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
Recommended Action: Consider a motion to reaffirm Resolution No. 22-25, reauthorizing remote teleconferencing/virtual meetings pursuant to AB 361.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228 City Council Regular Meeting Agenda Page - 3 - February 27, 2023

5. Amendment to Professional Services Agreement with NextRequest Recommended Action: Authorize the Mayor to execute Amendment No. 1 to Professional Services Agreement with NextRequest for a platform through which the City may manage public records requests.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

6. Classification and Compensation Study
Recommended Action: Authorize the Mayor to execute the Professional Services Agreement with Gallagher Benefit Services, Inc., for Classification and Compensation Study.

Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224

7. Pacific Coast Highway Signal Synchronization System Improvements Project Recommended Action: 1) Authorize the Mayor to execute a construction contract with GMZ Engineering, Inc in the amount of $9,776,991 for the Pacific Coast Highway (PCH) Signal Synchronization System Improvements Project Specification No. 2064; 2) Authorize the Public Works Director to approve potential change orders up to $1,900,000; and 3) Authorize the Mayor to execute the Cooperative Agreement Replacement with the State of California (Caltrans) for the construction of the PCH Signal Synchronization System Improvements Project.

Staff Contact: Public Works Director DuBoux, 456-2489, ext. 339

8. Amendment No. 2 to Agreement with Rincon Consultants, Inc Recommended Action: Authorize the Mayor to execute Amendment No. 2 to Agreement with Rincon Consultants, Inc. to increase the total agreement compensation from $190,000 to $340,000 and extend the term of the agreement one-year so that it will now expire June 30, 2024.

Staff Contact: Environmental Sustainability Director Bundy, 456-2489, ext. 229

City Council Regular Meeting Agenda Page - 4 - February 27, 2023

4. Ordinances and Public Hearings
A. Appeal No. 22-007- Appeal of Planning Commission Resolution No. 22-44 (31113 Bailard Road; Owner: Ellis and Williams Ellis; Appellant: Debra Decray) Recommended Action: Adopt Resolution No. 23-09, determining the project is categorically exempt from the California Environmental Quality Act, denying Appeal No. 22-007 and approving Coastal Development Permit-Woolsey Fire No. 22-006 to allow the reconstruction of an existing driveway and construction of new retaining walls; including Variance (VAR) No. 21-013 for the replacement driveway, the two-car garage, and decking for fire department access on slopes steeper than 2.5 to 1, VAR No. 21-014 for height of retaining walls over six feet in height but not to exceed 24 feet, seven inches and a combined height up to 32 feet, one inch, and VAR No. 22- 008 for non-exempt grading over 1,000 cubic yards, not to exceed 2,130 cubic yards, for a property effected by the 2018 Woolsey Fire, located in the Rural Residential, Five-Acre (RR-5) zoning district at 31113 Bailard Road (Ellis and Williams Ellis).

Staff Contact: Planning Director Mollica, 456-2489, ext. 346

5. Old Business
None.

6. New Business
A. Fiscal Year 2022-23 Second Quarter Financial Report and Mid-Year Budget Amendments Recommended Action: 1) Receive and file Fiscal Year 2022-23 Second Quarter Financial Report; 2) Provide direction on Fiscal Year 2022-23 City Council Priorities and Departmental Tasks in the Work Plan; 3) Adopt Resolution No. 23-07 amending the annual budget for Fiscal Year 2022-23; and 4) Adopt Resolution No. 23-08 amending the Authorized Positions and Salary Ranges for Fiscal Year 2022-23 and approving Assistant City Clerk job specification.

Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224 B. Mid-Year Commission Activity Reports
Recommended Action: 1) Receive and file mid-year activity reports from the Harry Barovsky Memorial Youth Commission, Malibu Arts Commission, Parks and Recreation Commission, Public Safety Commission, and Public Works Commission; and 2) Amend Commission assignments for Fiscal Year 2022-2023, if appropriate.

Staff Contact: City Manager McClary, 456-2489, ext. 226 C. Southern California Edison Vegetation Management Program Recommended Action: 1) Receive an update on the Southern California Edison (SCE) Vegetation Management Program; and 2) Direct the Planning Director to send a letter to SCE Vegetation Management revising the terms to remove the requirement to report heavy trimming (branches greater than 7 inches) or removal of non-native trees unless the work constitutes major vegetation removal as determined by the City’s contract biologist.

Staff Contact: Planning Director Mollica, 456-2489, ext. 346 City Council Regular Meeting Agenda Page - 5 - February 27, 2023 D. Grant Writer
Recommended Action: Direct staff to issue a Request for Proposals for contract grant writer services.

Staff Contact: City Manager McClary, 456-2489, ext. 226

7. Council Items
None.

Adjournment
Future Meetings
Monday, March 13, 2023 6:30 p.m. Regular City Council Meeting Location TBD Monday, March 22, 2023 6:30 p.m. Special City Council Meeting Location TBD Monday, March 27, 2023 6:30 p.m. Regular City Council Meeting Location TBD Guide to the City Council Proceedings
As a result of the Coronavirus (COVID-19) pandemic, the City is under a state of local emergency, as well as states of emergency that have been declared in the County of Los Angeles, State of California, and a federal emergency declared by the President of the United States. In order to reduce the risk of spreading COVID-19, the City Council meeting will be open and public but conducted virtually because meeting in person would present imminent risks to the health or safety of attendees. This way, the public, the staff, and the Council will not be physically in the same place.

The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response. Each speaker is limited to three (3) minutes.

Members of the public wishing to speak during the meeting must participate through the Zoom application. The City requests that you sign up to speak before the item you would like to speak on has been called by the Mayor and then you must be present in the Zoom conference to be recognized. Please visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and downloading the Zoom application.

Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. These items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed.

Items in Consent Calendar Section B have not been discussed previously by the Council. If discussion is desired, an item may be removed from the Consent Calendar for individual consideration. Councilmembers may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the entire Consent Calendar. Items excluded from the Consent Calendar will be taken up by the Council following the action on the Consent Calendar. The Council first will take up the items for which public speaker requests have been submitted.

For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time. All other testimony shall follow the rules as set forth under Oral Communication. In order to speak, individuals must visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and downloading the Zoom application.

City Council Regular Meeting Agenda Page - 6 - February 27, 2023 Old Business items have appeared on previous agendas but have either been continued or tabled to this meeting with no final action having been taken. Public comment shall follow the rules as set forth under Oral Communication.

Items in New Business are items, which are appearing for the first time for formal action. Public comment shall follow the rules as set forth under Oral Communication.

City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.

No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.

City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk and available upon request by emailing [email protected].

The City Hall phone number is (310) 456-2489. To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].

Requests to show an audio or video presentation during a Council meeting should be directed to Alex Montano at (310) 456-2489, ext. 227 or [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.

I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 17th day of February 2023 at 4:45 p.m.

Kelsey Pettijohn, City Clerk
WARRANT REGISTER NO. 719
On February 27, 2023, the Malibu City Council allowed and approved warrant demand numbers 68278-68394 from the General Fund. The City Manager is hereby directed to pay out the funds named hereon to each of the claimants listed, the amount appearing opposite their name for the purpose stated on the respective demands, making a total of $1,056,903.58 City of Malibu payroll check number 5314-5319 and ACH deposits were issued in the amount of $266,556.98.

PASSED, APPROVED and ADOPTED this 27th day of February 2023. ____________________________________________
Bruce Silverstein
Mayor
ATTEST:
____________________________________________
Kelsey Pettijohn
City Clerk

CERTIFICATE
In accordance with Government Code Sections 37202 and Malibu Municipal Code 3.08.050, I hereby certify that: (1) the claims or demands set forth in the warrant register(s) listed below and attached hereto and incorporated herein by this reference in the aggregate amount of $1,323,460.56 have been audited as to their accuracy; and (2) sufficient funds have been appropriated by the City Council and are available for the payment thereof.

EXECUTED this 16th day of February 2023, AT MALIBU, CALIFORNIA ______________________________________________
Steve McClary
City Manager
City Council Meeting
02-27-23
Item

3.B.2.

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Accounts Payable
Checks by Date - Summary by Check Number
User: ltucker
Printed: 2/15/2023 8:34 AM
Check No Vendor No Vendor Name Check Date Void Checks Check Amount 68278 CASTDIS California State Disbursement Unit 02/02/2023 0.00 339.69 68279 ICMA457 ICMA-MissionSquare Retirement- 303615 02/02/2023 0.00 15,485.32 68280 ICMACM ICMA-MissionSquare Retirement - 108658 02/02/2023 0.00 542.31 68281 ICMADH ICMA-MissionSquare Retirement- 108650 02/02/2023 0.00 750.00 68282 USBANK2 U.S.Bank 02/02/2023 0.00 951.60
68283 13STARS 13 Stars 02/03/2023 0.00 52.02
68284 AMERGUAI American Guard Services, Inc 02/03/2023 0.00 3,457.91 68285 ARTTREK ART Trek, Inc 02/03/2023 0.00 175.00
68286 BBK Best Best & Krieger LLP 02/03/2023 0.00 47,417.25 68287 BURNS Burns Pacific Construction Inc 02/03/2023 0.00 96,474.83 68288 CABUILDI CA Building Standards Commis. 02/03/2023 0.00 1,438.20 68289 CDTFA2 California Department of Tax & Fee Admin 02/03/2023 0.00 697.78 68290 CHAVEZL Larry Chavez 02/03/2023 0.00 80.00
68291 CHEVRON2 Wright Express FSC Wex Bank 02/03/2023 0.00 952.40 68292 COOPERM Marsha Cooper 02/03/2023 0.00 500.00
68293 DIMALJIN Jingo G. Dimalanta 02/03/2023 0.00 230.00 68294 FERCANOL Laura DeMieri Fercano 02/03/2023 0.00 170.00 68295 GIINDUS G .I. Industries 02/03/2023 0.00 54.23
68296 ICMAASS ICMA Membership Renewals 02/03/2023 0.00 1,200.00 68297 IPCINC Integrated Performance Consultants Inc 02/03/2023 0.00 116,032.39 68298 KENNEYK. Kevin R Kenney 02/03/2023 0.00 150.00
68299 KIMLEY Kimley-Hom and Associates Inc 02/03/2023 0.00 1,984.50 68300 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68301 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68302 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68303 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68304 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68305 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68306 LACOCLE LA County Registrar-Recorder LA Co Cler] 02/03/2023 0.00 75.00 68307 LACOWAT LA Co MalibuTreasurer-Waterworks 02/03/2023 0.00 3,438.50 68308 MCDERMO: McDermott Pumping, Inc. 02/03/2023 0.00 1,240.00 68309 MEANSRIC Ricardo Means 02/03/2023 0.00 1,600.00
68310 MERRICKJ Judy M. Merrick 02/03/2023 0.00 140.00
68311 MLAGREEI\ MLA Green, Inc. 02/03/2023 0.00 1,411.39 68312 MONAHAN Ann Monahan 02/03/2023 0.00 385.00
68313 MORRICK Ricky Morris 02/03/2023 0.00 80.00
68314 NATIONA National Construction Rentals, Inc 02/03/2023 0.00 940.80 68315 NEWBURY Newbury Park Tree Service Inc 02/03/2023 0.00 16,828.76 68316 NEXTIVA Nextiva, Inc. 02/03/2023 0.00 3,812.76
68317 ORACLE Oracle America, Inc. 02/03/2023 0.00 2,656.50 68318 PACPLAY Pacific Play Systems, Inc. 02/03/2023 0.00 1,295.00 68319 PEOPCON Ocean Park Community Center 02/03/2023 0.00 25,507.00 68320 QUADLEAS Quadient Leasing USA, Inc. 02/03/2023 0.00 701.70 68321 REGAJ Jolynn Regan 02/03/2023 0.00 1,600.00
68322 ROSENSHE Sheila Jean Rudich Rosenthal 02/03/2023 0.00 210.00 68323 SALEBRI Brittany Saleaumua 02/03/2023 0.00 884.00 68324 SPECTRUM Charter Communications Holdings, LLC 02/03/2023 0.00 209.98 AP Checks by Date - Summary by Check Number (2/15/2023 8:34 AM) Page 1 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 68325 STAPLES Staples Contract & Commercial LLC 02/03/2023 0.00 672.53 68326 STORN Stoel Rives LLP 02/03/2023 0.00 1,360.00
68327 SUNUNI Sunburst Uniforms, LLC 02/03/2023 0.00 522.00 68328 TETRATE Tetra Tech Inc 02/03/2023 0.00 38,716.66
68329 TOTALGRA Brian Shore 02/03/2023 0.00 519.03
68330 TRUNORTH True North Compliance Services, Inc. 02/03/2023 0.00 9,880.00 68331 ULTMAINT Ultimate Maintenance Services Inc 02/03/2023 0.00 4,350.00 68332 USLABS North America, Inc. Bureau Veritas 02/03/2023 0.00 2,455.25 68333 VANWEN Wendy Van Wessel 02/03/2023 0.00 121.46
68334 VAPOPET Peter L Vapor 02/03/2023 0.00 80.00
68335 WAXIE Waxie Sanitary Supplies 02/03/2023 0.00 7,580.21 68336 WESTBASI West Basin Municipal Wtr Dist 02/03/2023 0.00 86,765.46 68337 USBANK U.S. Bank 02/10/2023 0.00 35,715.20
68338 13STARS 13 Stars 02/10/2023 0.00 1,091.38
68339 AAAPROP AAA Propane Services, Inc. 02/10/2023 0.00 2,195.50 68340 ACPROS AC Pros, Inc. 02/10/2023 0.00 1,245.00
68341 ADVANTAN MAP Communications, Inc. 02/10/2023 0.00 276.88 68342 APPLE AppleOne 02/10/2023 0.00 6,745.04
68343 AZURCAP Azur CART & Captioning 02/10/2023 0.00 1,336.50 68344 BURNS Burns Pacific Construction Inc 02/10/2023 0.00 22,743.11 68345 CHAVEZL Larry Chavez 02/10/2023 0.00 180.00
68346 COOKALI Allison Cook 02/10/2023 0.00 9,000.00
68347 CORNFOUN The Cornucopia Foundation 02/10/2023 0.00 803.95 68348 COUSINDA David William Cousin 02/10/2023 0.00 250.00 68349 CRPRINT CR PRINT 02/10/2023 0.00 3,226.76
68350 DANESHJ Jackline Yafai Daneshrad 02/10/2023 0.00 250.00 68351 DIRECT DirecTV, Inc. 02/10/2023 0.00 95.99
68352 DOCUSIGN DocuSign, Inc. 02/10/2023 0.00 15,525.00 68353 ENHANCED Landscape Development, Inc. 02/10/2023 0.00 44,565.05 68354 FASTDEER Fast Deer Bus Charter Inc. 02/10/2023 0.00 1,827.06 68355 FRONTIER Frontier California Inc 02/10/2023 0.00 2,720.81 68356 GIINDUS G .I. Industries 02/10/2023 0.00 4,016.05 68357 GOVERNF Governmental Financial Service 02/10/2023 0.00 4,640.00 68358 Grainger W.W. Grainger,lnc 02/10/2023 0.00 48.48
68359 HARTSEL Harts Electric, Inc. 02/10/2023 0.00 890.31 68360 HOSTCOMP Host Compliance LLC 02/10/2023 0.00 40,122.19 68361 JOBSAVA Jobs Available Inc 02/10/2023 0.00 960.00 68362 JOHNMARK Mark Johnson 02/10/2023 0.00 272.00
68363 KENNEYK Kevin R Kenney 02/10/2023 0.00 100.00
68364 KIMLEY Kimley-Horn and Associates Inc 02/10/2023 0.00 56,269.79 68365 LABCORP Laboratory Corp. of America 02/10/2023 0.00 29.50 68366 LACOPW2 Co. of Los Angeles Dept. of Public Works 02/10/2023 0.00 154.00 68367 LACOWAT LA Co MalibuTreasurer-Waterworks 02/10/2023 0.00 888.67 68368 LEAGOFCA League of California Cities 02/10/2023 0.00 6,546.00 68369 MALIGLA Malibu Glass and Mirror, Inc 02/10/2023 0.00 11 ,236.95 68370 MASTERCO Master Cooling Corporation 02/10/2023 0.00 1,952.78 68371 McCRORYC Charles McCrory 02/10/2023 0.00 2,250.00 68372 MMASC MMASC 02/10/2023 0.00 90.00
68373 MORRICK Ricky Morris 02/10/2023 0.00 80.00
68374 NAICKERV Vasudevan Naicker 02/10/2023 0.00 140.00 68375 OSTHAL Haley O'Steen 02/10/2023 0.00 200.00
68376 READYREF Nestle Waters North America Inc 02/10/2023 0.00 81.68 68377 REMOTESA Remote Satellite Systems Int'! 02/10/2023 0.00 255.80 68378 RIGGINS Marianne Riggins 02/10/2023 0.00 577.74
68379 RINCONC Rincon Consultants, Inc 02/10/2023 0.00 23,445.25 68380 RPBARRI R P Barricade, Inc. 02/10/2023 0.00 718.41 68381 SCEDISO Southern California Edison Company 02/10/2023 0.00 27,357.14 AP Checks by Date - Summary by Check Number (2/15/2023 8:34 AM) Page2 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 68382 SOLIDWA Solid Waste Solutions, Inc. 02/10/2023 0.00 29,653.24 68383 STAPLES Staples Contract & Commercial LLC 02/10/2023 0.00 166.01 68384 SWRCB State Water Resources Control 02/10/2023 0.00 11,400.00 68385 TOTALGRA Brian Shore 02/10/2023 0.00 592.40
68386 TRIYOGA TriYoga International 02/10/2023 0.00 245.00 68387 ULTMAINT Ultimate Maintenance Services Inc 02/10/2023 0.00 2,845.00 68388 UNDERGR Underground Service Alert/SC 02/10/2023 0.00 135.68 68389 USBANK.4 US BankN.A. 02/10/2023 0.00 165,336.89
68390 VAPOPET Peter L Vapor 02/10/2023 0.00 360.00
68391 VERIZONW Verizon Wireless Services LLC 02/10/2023 0.00 3,754.08 68392 WESTSTAT Western State Builders 02/10/2023 0.00 2,845.05 68393 WILERIC Eric Wilson 02/10/2023 0.00 50.00
68394 XEROXFIN Xerox Corporation 02/10/2023 0.00 779.84 Report Total (117 checks): 0.00 1,056,903.58
AP Checks by Date - Summary by Check Number (2/15/2023 8:34 AM) Page3 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Accounts Payable
Transactions by Account
User:

Printed:

Batch:
!tucker
02/15/2023 - 8:53AM
00000.00.0000
Checks from: 00068278 To: 00068394
Account Number
Section I: 100
Section 2:0000
I 00-0000-2222-0 I
Section 2:0000
I 00-0000-34 31-00
Section 2:3001
100-3001-5120-00
100-3001-5120-00
100-3001-5120-00
100-3001-5120-00
Section 2:3001
100-3001-5123-00
Section 2:3001
100-3001-5722-00
I 00-3001-5722-00
Description
Unearned Revenue-IRWMP
Public Works Project Review F
Street Maintenance
Street Maintenance
Street Maintenance
Street Maintenance
Storm Response
Electricity
Electricity
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
West Basin Municipal Wtr Dist
Kimley-Hom and Associates Inc
Bums Pacific Construction Inc
Bums Pacific Construction Inc
Bums Pacific Construction Inc
Bums Pacific Construction Inc
Bums Pacific Construction Inc
Southern California Edison Compan:

Southern California Edison Compan:

Description
Comprehensive Water Conservation P1
22706 Pacific Coast Highway (Nobu)
Yard Rental-Dec'22
Routine Maintenance-Dec'22
Routine Maintenance - Jan'23
Yard Rental - Jan'23
Task 4- Storm Response-Dec'22
Cross Creek Road - Dec'22
St Lighting - Dec'22
Check No
68336
Vendor Subtotal for Section 2:0000
68299
Vendor Subtotal for Section 2:0000
68287
68287
68344
68344
Vendor Subtotal for Section 2:3001
68287
Vendor Subtotal for Section 2:3001
68381
68381
Amount
86,765.46
86,765.46
803.25
803.25
3,317.00
51,823.90
14,779.63
7,500.00
77,420.53
33,785.98
33,785.98

14.98 2,702.82
Page I
DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 100-3001-5722-00 Electricity Southern California Edison Compan: Winter Cyn - Dec'22 68381 89.20 100-3001-5722-00 Electricity Southern California Edison Compan, Broad Beach - Dec'22 68381 19.57 100-3001-5722-00 Electricity Southern California Edison Compan, Rambla Light - Dec'22 68381 26.47 100-3001-5722-00 Electricity Southern California Edison Compan: Traffic Control - Dec'22 68381 101.62 100-3001-5722-00 Electricity Southern California Edison Compan, Web Way Signal - Dec'22 68381 210.76 Vendor Subtotal for Section 2:3001 3,165.42
Section 2:3001
100-3001-5725-00 Trash Pickup/Recycling G .I. Industries Garbage - Bluffs Park 24250 PCH Feb 68356 400.02 100-3001-5725-00 Trash Pickup/Recycling G .I. Industries Garbage - Bus Stop (PCH) Feb'23 68356 2,324.66 I 00-3001-5725-00 Trash Pickup/Recycling G.I. Industries Garbage - Cross Creek 3650 Feb'23 68356 190.16 100-3001-5725-00 Trash Pickup/Recycling G .I. Industries Garbage - Equestrian 6225 Merritt Dr 68356 244.93 Vendor Subtotal for Section 2:3001 3,159.77
Section 2:3001
I 00-3001-6160-00 Operating Supplies Burns Pacific Construction Inc Supplies-Dec'22 68287 4,805.99 Vendor Subtotal for Section 2:3001 4,805.99
Section 2:3001
100-3001-6160-00 Operating Supplies R P Barricade, Inc. Sign - Storm Debris Jan'23 68380 192.19 I 00-3001-6160-00 Operating Supplies R P Barricade, Inc. Signs - Jan'23 68380 526.22 Vendor Subtotal for Section 2:3001 718.41
Section 2:3001
I 00-3001-6160-00 Operating Supplies Underground Service Alert/SC Dig Alerts - Jan'23 68388 92.25 100-3001-6160-00 Operating Supplies Underground Service Alert/SC Monthly Fee - Jan'23 68388 43.43 Vendor Subtotal for Section 2:3001 135.68
Section 2:3001
I 00-3001-6160-00 Operating Supplies U.S. Bank PW-8679 Maintenance Supplies 68337 128.03 Vendor Subtotal for Section 2:3001 128.03
Section 2:3007
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page2 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 100-3007-5610-00 Fae Maintenance-Civic Center Integrated Performance Consultants I Operations/Maint-CCSTF-Dec'22 68297 3,913.00 Vendor Subtotal for Section 2:3007 3,913.00
Section 2:3007
100-3007-5610-01 Fae Maintenance-Paradise Cove Integrated Performance Consultants I Operations/Maint-PCSTF-Dec'22 68297 3,913.00 Vendor Subtotal for Section 2:3007 3,913.00
Section 2:3007
100-3007-5655-00 Stormwater Monitoring Integrated Performance Consultants I Monitoring-Dec'22 68297 100.00 Vendor Subtotal for Section 2:3007 100.00
Section 2:3007
100-3007-5721-00 Telephone Frontier California Inc Phone - Civic Center STF Feb '23 68355 155.87 Vendor Subtotal for Section 2:3007 155.87
Section 2:3007
100-3007-5722-00 Electricity Southern California Edison Compan: CCSTF - Dec'22 68381 511.82 Vendor Subtotal for Section 2:3007 511.82
Section 2:3007
100-3007-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Broad Beach Irrigation 11/16/: 68367 445.18 Vendor Subtotal for Section 2:3007 445.18
Section 2:3007
100-3007-7800-00 Other Equipment Integrated Performance Consultants I PCSTF Materials-Dec'22 68297 80.44 100-3007-7800-00 Other Equipment Integrated Performance Consultants I CCSTF Materials-Dec'22 68297 151.33 Vendor Subtotal for Section 2:3007 231.77
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page3 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:3008
100-3008-5100-00 Professional Services Kimley-Hom and Associates Inc Grant Assistance - Dec'22 68364 543.92 Vendor Subtotal for Section 2:3008 543.92
Section 2:3008
100-3008-5330-00 Dues & Memberships U.S. Bank PW-9462 APWA Monthly Hybrid Me, 68337 25.00 Vendor Subtotal for Section 2:3008 25.00
Section 2:3008
100-3008-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Public Works 68325 79.11 Vendor Subtotal for Section 2:3008 79.11
Section 2:3008
100-3008-6160-00 Operating Supplies U.S. Bank PW-6682 Best Buy USB 4K HDMI D 68337 32.76 Vendor Subtotal for Section 2:3008 32.76
Section 2:4001
100-4001-5401-00 Advertising & Noticing Brian Shore Spring Recreation Guide w/ QR Code 68329 164.25 Vendor Subtotal for Section 2:4001 164.25
Section 2:4001
100-4001-5721-00 Telephone Frontier California Inc Phone - MHS Pool Feb '23 68355 274.67 Vendor Subtotal for Section 2:4001 274.67
Section 2:4001
100-4001 -5721-00 Telephone Verizon Wireless Services LLC Cell Phone Service 12/24 - 1/23/2023 68391 116.95 Vendor Subtotal for Section 2:4001 116.95
Section 2:4001
I 00-4001 -6160-00 Operating Supplies Nestle Waters North America Inc Water - MHS Pool and Bluffs Park Sta 68376 81.68 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page4 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4001 81.68
Section 2:4001
100-4001-6160-00 Operating Supplies Brian Shore Signs - Trail Closure for MLC Floor R 68385 59.13 Vendor Subtotal for Section 2:4001 59.13
Section 2:4001
100-4001-6160-00 Operating Supplies U.S. Bank CS-7118 Amazon - 2023 Monthly Phu 68337 10.77 100-4001-6160-00 Operating Supplies U.S. Bank CS-2054 When I Work Monthly Schee 68337 100.00 100-4001 -6160-00 Operating Supplies U.S. Bank CS-2169 Todoist Monthy Subscription 68337 36.00 100-4001-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Guard for Bluffs P 68337 49.00 Vendor Subtotal for Section 2:4001 195.77
Section 2:4002
100-4002-5330-00 Dues & Memberships U.S. Bank CS-7118 Kahoot Monthly MembershiJ 68337 29.00 Vendor Subtotal for Section 2:4002 29.00
Section 2:4003
I 00-4003-6160-00 Operating Supplies U.S. Bank CS-1673 Satellite Phone Services Cha 68337 67.19 Vendor Subtotal for Section 2:4003 67.19
Section 2:4005
100-4005-6160-00 Operating Supplies Brian Shore Sign for Skate Park Spring Hours 68329 59.13 100-4005-6160-00 Operating Supplies Brian Shore Sign for Skate Park Closure 68329 118.26 100-4005-6160-00 Operating Supplies Brian Shore Sign for Skate Park Hazardous Condit 68329 177.39 Vendor Subtotal for Section 2:4005 354.78
Section 2:4006
I 00-4006-5107-00 Contract Personnel Larry Chavez Youth School Basketball Referee 1/28, 68290 80.00 I 00-4006-5107-00 Contract Personnel Larry Chavez Basketball Referee 2/3/23 & 2/4/23 68345 180.00 Vendor Subtotal for Section 2:4006 260.00
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page5 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:4006
100-4006-5107-00 Contract Personnel Jingo G. Dimalanta Basketball Referee 1/27 & 1/28/2023 68293 230.00 Vendor Subtotal for Section 2:4006 230.00
Section 2:4006
100-4006-5107-00 Contract Personnel Kevin R Kenney Middle School Basketball Referee v2· 68298 150.00 100-4006-5107-00 Contract Personnel Kevin R Kenney Middle School Basketball Referee 2/3, 68363 100.00 Vendor Subtotal for Section 2:4006 250.00
Section 2:4006
100-4006-5107-00 Contract Personnel Ricky Morris Youth School Basketball Referee 1/28, 68313 80.00 100-4006-5107-00 Contract Personnel Ricky Morris Youth Basketball Referee 2/4/23 68373 80.00 Vendor Subtotal for Section 2:4006 160.00
Section 2:4006
I 00-4006-5107-00 Contract Personnel Peter L Vapor Youth School Basketball Referee 1/28, 68334 80.00 I 00-4006-5107-00 Contract Personnel Peter L Vapor Basketball Referee 2/3/23 & 2/4/23 68390 360.00 Vendor Subtotal for Section 2:4006 440.00
Section 2:4006
100-4006-5330-00 Dues & Memberships U.S. Bank CS-7118 SCMAF Yearly Membership 68337 145.00 Vendor Subtotal for Section 2:4006 145.00
Section 2:4006
100-4006-5401-00 Advertising & Noticing U.S. Bank CS-2054 Canva Monthly Membership 68337 24.95 Vendor Subtotal for Section 2:4006 24.95
Section 2:4006
I 00-4006-6160-00 Operating Supplies U.S. Bank CS-7118 Staples - Bankers Boxes 68337 59.12 100-4006-6160-00 Operating Supplies U.S. Bank CS-2054 NCSI Background Checks - l 68337 55.50 Vendor Subtotal for Section 2:4006 114.62
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page6 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:4007
I 00-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Ralphs - Snacks for March P 68337 28.47 100-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Giveaway for Feb 68337 6.41 100-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Giveaway for Mar 68337 40.71 I 00-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Giveaway for Feb 68337 6.56 100-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Target - Snacks for February 68337 5.99 100-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Giveaway for Feb 68337 41.58 Vendor Subtotal for Section 2:4007 129.72
Section 2:4008
I 00-4008-5107-00 Contract Personnel ART Trek, Inc Instructor Payment - Art Trek Worksh 68285 175.00 Vendor Subtotal for Section 2:4008 175.00
Section 2:4008
I 00-4008-5107-00 Contract Personnel Marsha Cooper Instructor - Stretch and Strength Class 68292 500.00 Vendor Subtotal for Section 2:4008 500.00
Section 2:4008
I 00-4008-5107-00 Contract Personnel David William Cousin Senior Center Luncheon Entertaimnen 68348 250.00 Vendor Subtotal for Section 2:4008 250.00
Section 2:4008
I 00-4008-5107-00 Contract Personnel Jackline Yafai Daneshrad Instructor - Cardio Salsa and Stretch Ji 68350 250.00 Vendor Subtotal for Section 2:4008 250.00
Section 2:4008
I 00-4008-5107-00 Contract Personnel Laura DeMieri Fercano Instructor - Choir Jan'23 68294 170.00 Vendor Subtotal for Section 2:4008 170.00
Section 2:4008
100-4008-5107-00 Contract Personnel Judy M. Merrick Instructor - Relax Through Coloring J 68310 140.00 Vendor Subtotal for Section 2:4008 140.00
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page7 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:4008
100-4008-5107-00 Contract Personnel Ann Monahan Instructor - Pilates, Ballet, and Jazz D 68312 385.00 Vendor Subtotal for Section 2:4008 385.00
Section 2:4008
100-4008-5107-00 Contract Personnel Sheila Jean Rudich Rosenthal Instructor - Knitting Classes Jan'23 68322 210.00 Vendor Subtotal for Section 2:4008 210.00
Section 2:4008
100-4008-5107-00 Contract Personnel TriYoga International Instructor - Chair and Mat Yoga Jan'2'. 68386 245.00 Vendor Subtotal for Section 2:4008 245.00
Section 2:4008
100-4008-5300-00 Travel and Training U.S. Bank CS-7084 ServSafe Food Handler Certi 68337 15.00 Vendor Subtotal for Section 2:4008 15.00
Section 2:4008
I 00-4008-6160-00 Operating Supplies Brittany Saleaumua Reimb-Dry Cleaning Table Cloths for 68323 416.00 Vendor Subtotal for Section 2:4008 416.00
Section 2:4008
100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Ralphs - Popcorn for Theater 68337 20.98 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Decorations for Lt 68337 24.07 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Cups 68337 103.95 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 SheetMusicPlus - Spring Ch< 68337 100.46 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Rubberbands for II 68337 23.00 I 00-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Decorations for Lt 68337 7.65 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Newsletter Labels 68337 45.28 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Amazon - Coffee 68337 97.80 100-4008-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Theater Thursday 68337 5.99 Vendor Subtotal for Section 2:4008 429.18
Section 2:4010
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 8 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 100-4010-5100-00 Professional Services American Guard Services, Inc Security Services to Close Park - Oct' 68284 3,457.91 Vendor Subtotal for Section 2:4010 3,457.91
Section 2:4010
100-4010-5100-00 Professional Services Landscape Development, Inc. City Parks and City Hall/Median Land 68353 27,136.10 Vendor Subtotal for Section 2:4010 27,136.10
Section 2:4010
I 00-40 I 0-5100-00 Professional Services Ultimate Maintenance Services Inc Parks Janitorial Services - Jan'23 68387 2,845.00 Vendor Subtotal for Section 2:4010 2,845.00
Section 2:4010
I 00-40 I 0-5130-00 Parks Maintenance Landscape Development, Inc. Bluffs Park - Irrigation Repairs 9/8/22 68353 920.20 100-4010-5130-00 Parks Maintenance Landscape Development, Inc. Las Flores Park - Irrigation Repairs 9/'. 68353 418.85 Vendor Subtotal for Section 2:4010 1,339.05
Section 2:4010
I 00-40 I 0-5130-00 Parks Maintenance Pacific Play Systems, Inc. Bluffs Park - Equipment Replacement 68318 1,295.00 Vendor Subtotal for Section 2:4010 1,295.00
Section 2:4010
100-4010-5610-00 Facility Maintenance McDermott Pumping, Inc. Equestrian Park- Septic System Pumpi 68308 620.00 100-4010-5610-00 Facility Maintenance McDermott Pumping, Inc. Charmlee Park - Septic System Pumpi 68308 620.00 Vendor Subtotal for Section 2:4010 1,240.00
Section 2:4010
100-4010-5610-00 Facility Maintenance U.S. Bank CS-2481 Roadside Lumber & Hardwa 68337 36.19 Vendor Subtotal for Section 2:4010 36.19
Section 2:4010
100-4010-5710-00 Facilities Rent National Construction Rentals, Inc Bluffs Park - Portable Toilet Rentals I, 68314 940.80 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page9 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4010 940.80
Section 2:4010
100-4010-5721-00 Telephone Frontier California Inc Phone - 23641 PCH (Median) Feb '23 68355 57.89 100-4010-5721-00 Telephone Frontier California Inc Phone - Las Flores, Bluffs, Trancas Fe 68355 510.27 Vendor Subtotal for Section 2:4010 568.16
Section 2:4010
I 00-4010-5722-00 Electricity Southern California Edison Compan: Bluffs Park Lift Station - Dec'22 68381 91.34 100-4010-5722-00 Electricity Southern California Edison Compan, Rambla Pacifico - Dec'22 68381 16.37 100-4010-5 722-00 Electricity Southern California Edison Compan, PCH Median - Dec'22 68381 16.45 I 00-4010-5722-00 Electricity Southern California Edison Compan: Co=unity Services - Dec'22 68381 583.85 Vendor Subtotal for Section 2:4010 708.01
Section 2:4010
100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Trancas Park 11/15 - 1/17/23 68307 1,429.08 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - CharmleePark 11/15 - 1/17/2 68307 440.89 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Broad Beach Scenic Sign I 1/1 68307 88.26 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Equestrian Park 11/10 - 1/11/'. 68307 605.45 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Equestrian Park 11/10 - 1/11/'. 68307 438.73 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Bluffs Park 11 /22 -1/24/23 Ac, 68367 443.49 Vendor Subtotal for Section 2:4010 3,445.90
Section 2:4010
100-4010-5725-00 Trash Pickup/Recycling G .I. Industries Garbage - Charmlee Park Feb'23 68356 237.81 Vendor Subtotal for Section 2 :40 I 0 237.81
Section 2:4010
100-4010-6160-00 Operating Supplies U.S. Bank CS-2481 Roadside Lumber & Hardwa 68337 77.55 Vendor Subtotal for Section 2:4010 77.55
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 10 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:4010
1 00-401 0-6600-00 Equipment Parts U.S. Bank CS-2481 Hose-Man, Inc - Replacemer 68337 201.39 Vendor Subtotal for Section 2:4010 201.39
Section 2:4010
100-4010-7300-00 Leasehold Improvements AC Pros, Inc. Michael Landon Center HVAC Unit R 68340 1,245.00 Vendor Subtotal for Section 2:4010 1,245.00
Section 2:4010
100-4010-7800-00 Other Equipment Waxie Sanitary Supplies Waxie Versa Cleaning Equipment 68335 7,580.21 Vendor Subtotal for Section 2:4010 7,580.21
Section 2:4011
100-4011-5107-00 Contract Personnel Haley O'Steen Presenter - 3/2/23 Harry Barovsky Me 68375 200.00 Vendor Subtotal for Section 2:4011 200.00
Section 2:4011
100-4011-6160-00 Operating Supplies U.S. Bank CS-2054 Bright Event Rentals - Depoi 68337 4,930.25 100-4011-6160-00 Operating Supplies U.S. Bank CS-2054 Malibu Feed Bin - Hay Rent, 68337 1,481.94 100-40I1-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Cardstock for Stuc 68337 10.95 100-4011-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Labels & Cardstoc 68337 83.79 Vendor Subtotal for Section 2:4011 6,506.93
Section 2:4012
100-4012-5107-00 Contract Personnel Ricardo Means Arts in Education Poetry Workshops C 68309 1,600.00 Vendor Subtotal for Section 2:4012 1,600.00
Section 2:4012
100-4012-5107-00 Contract Personnel Jolynn Regan Arts in Education Poetry Workshops C 68321 1,600.00 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 11 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4012 1,600.00
Section 2:4012
100-4012-5107-00 Contract Personnel Eric Wilson Winter 2023 Poetry Program-1/21/23 68393 50.00 Vendor Subtotal for Section 2:4012 50.00
Section 2:4012
100-4012-5401-00 Advertising & Noticing Brian Shore "Music Inspired Art" Exhibition - Pure 68385 366.82 Vendor Subtotal for Section 2:4012 366.82
Section 2:4012
100-4012-6160-00 Operating Supplies Brian Shore "Music Inspired Art" Exhibition - Artv 68385 84.32 Vendor Subtotal for Section 2:4012 84.32
Section 2:4012
100-4012-6160-00 Operating Supplies U.S. Bank CS-2169 Art City Studios - Poetry Sto 68337 3,687.50 Vendor Subtotal for Section 2:4012 3,687.50
Section 2:7001
100-7001-5300-00 Travel and Training Marianne Riggins League of Ca Cities New Mayors & C 68378 577.74 Vendor Subtotal for Section 2:7001 577.74
Section 2:7001
100-7001 -5300-00 Travel and Training U.S. Bank CM-1386 CalCities New Mayors & 0 68337 1,250.00 100-7001-5300-00 Travel and Training U.S. Bank CM-1386 CCCA Board of Directors l'v 68337 70.00 Vendor Subtotal for Section 2:7001 1,320.00
Section 2:7001
100-7001 -5330-00 Dues & Memberships League of California Cities Annual Membership Dues 2023 68368 6,546.00 Vendor Subtotal for Section 2 :700 I 6,546.00
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 12 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:7002
I 00-7002-5100-00 Professional Services MAP Communications, Inc. Live Telephone Answering Service - F 68341 276.88 Vendor Subtotal for Section 2:7002 276.88
Section 2:7002
100-7002-5100-00 Professional Services Azur CART & Captioning Remote Closed Captioning Services - . 68343 1,336.50 Vendor Subtotal for Section 2:7002 1,336.50
Section 2:7002
100-7002-6160-00 Operating Supplies U.S. Bank CM-0665 Twilio SMS API 68337 20.18 100-7002-6160-00 Operating Supplies U.S. Bank CM-0665 Wowza Streaming 68337 133.66 I 00-7002-6160-00 Operating Supplies U.S. Bank CM-0665 Replacement Microphone C 68337 174.11 100-7002-6160-00 Operating Supplies U.S. Bank CM-0665 Power Strip Council Chamb 68337 13.13 Vendor Subtotal for Section 2:7002 341.08
Section 2:7002
100-7002-6170-00 Events U.S. Bank CM-2962 Facebook Ad for City Even 68337 100.35 Vendor Subtotal for Section 2:7002 100.35
Section 2:7002
100-7002-7600-00 Other Equip/Furniture U.S. Bank CM-2962 !phone Backup Storage 68337 0.99 Vendor Subtotal for Section 2 :7002 0.99
Section 2:7003
I 00-7003-5330-00 Dues & Memberships ICMA Membership Renewals ICMA Membership Renewal 2023 68296 1,200.00 Vendor Subtotal for Section 2:7003 1,200.00
Section 2:7003
100-7003-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - City Manager 68383 107.17 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 13 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7003 107.17
Section 2:7005
100-7005-5100-00 Professional Services Stoel Rives LLP Legal Services Malibu SYTF Dec'22 68326 1,190.00 100-7005-5100-00 Professional Services Stoel Rives LLP Legal Services LCP Amendment Dec': 68326 170.00 Vendor Subtotal for Section 2:7005 1,360.00
Section 2:7005
100-7005-5101-00 General Legal Counsel Best Best & Krieger LLP General Legal Svcs-Dec'22 68286 27,255.00 I 00-7005-5101-00 General Legal Counsel Best Best & Krieger LLP General Legal Svcs- Nov '22 Revised 68286 4,989.40 Vendor Subtotal for Section 2:7005 32,244.40
Section 2:7005
100-7005-5101-0 I School District Separation Best Best & Krieger LLP School District Separation-Dec'22 68286 2,179.55 Vendor Subtotal for Section 2:7005 2,179.55
Section 2:7005
100-7005-5102-00 Litigation Best Best & Krieger LLP Litigation Svcs-Dec'22 68286 12,993.30 Vendor Subtotal for Section 2:7005 12,993.30
Section 2:7007
100-7007-5100-00 Professional Services DocuSign, Inc. DocuSign Subscription 1/25/2023 to 1 68352 15,525.00 Vendor Subtotal for Section 2:7007 15,525.00
Section 2:7007
100-7007-5100-00 Professional Services U.S. Bank CC-2343 Dropbox and Veribook Pass{ 68337 119.30 Vendor Subtotal for Section 2:7007 119.30
Section 2:7007
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 14 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 100-7007-5401-00 Advertising & Noticing 13 Stars Public Notice - Min Wage Increase 68283 52.02 Vendor Subtotal for Section 2:7007 52.02
Section 2:7021
100-7021 -5100-00 Professional Services Newbury Park Tree Service Inc Removal of Hazardous Trees - Jan'2'.' 68315 16,828.76 Vendor Subtotal for Section 2:7021 16,828.76
Section 2:7021
I 00-7021 -5100-00 Professional Services U.S. Bank CC-2343 Veribook Fire Inspection ApJ 68337 65.30 Vendor Subtotal for Section 2 :7021 65.30
Section 2:7021
100-7021-5119-00 Homeless Outreach and Support Ocean Park Community Center Homeless Services - Outreach and Ho 68319 25,507.00 Vendor Subtotal for Section 2:7021 25,507.00
Section 2:7021
I 00-7021 -5640-00 Equipment Maintenance Southern California Edison Compan, Tier - Dec'22 68381 118.94 Vendor Subtotal for Section 2 :7021 118.94
Section 2:7021
I 00-7021 -5721-00 Telephone Frontier California Inc Phone - Disaster Hot Line, Tier, and E 68355 333.03 Vendor Subtotal for Section 2 :7021 333.03
Section 2:7021
100-7021-5721-00 Telephone Remote Satellite Systems Int'! Satellite Phones - March'23 68377 255.80 Vendor Subtotal for Section 2 :7021 255.80
Section 2:7021
100-7021 -5721-00 Telephone U.S. Bank IT-4175 Starlink Internet/PS 68337 500.00 Vendor Subtotal for Section 2:7021 500.00
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 15 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:7021
100-7021-5721-00 Telephone Verizon Wireless Services LLC Cell Phone Service 12/24 - 1/23/2023 68391 155.00 Vendor Subtotal for Section 2 :7021 155.00
Section 2:7021
I 00-7021-6160-00 Operating Supplies DirecTV, Inc. Direct TV - EOC Feb'23 68351 95.99 Vendor Subtotal for Section 2 :7021 95.99
Section 2:7021
100-7021-6160-00 Operating Supplies U.S. Bank PS-3785 Supplies for Emergency Bins 68337 2,105.81 Vendor Subtotal for Section 2 :7021 2,105.81
Section 2:7021
100-7021-6160-00 Operating Supplies Wendy Van Wessel Reimbursement-Refreshments for CEI 68333 121.46 Vendor Subtotal for Section 2:7021 121.46
Section 2:7021
I 00-7021-6160-01 VOP Operating Supplies Sunburst Uniforms, LLC VOPUniform 68327 155.00 100-7021-6160-01 VOP Operating Supplies Sunburst Uniforms, LLC VOPUniform 68327 57.00 100-7021-6160-01 VOP Operating Supplies Sunburst Uniforms, LLC VOPUniform 68327 155.00 I 00-7021-6160-01 VOP Operating Supplies Sunburst Uniforms, LLC VOPUniform 68327 155.00 Vendor Subtotal for Section 2:7021 522.00
Section 2:7021
100-7021-6160-01 VOP Operating Supplies U.S. Bank PS-4213 Motorola Radio Repair Kits J 68337 72.76 Vendor Subtotal for Section 2:7021 72.76
Section 2:7021
100-7021-7800-00 Other Equipment Burns Pacific Construction Inc Other Maintenance Tasks-Fire Safety I 68287 2,741.96 Vendor Subtotal for Section 2:7021 2,741.96
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 16 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:7054
100-7054-5100-00 Professional Services Governmental Financial Service FY 22/23 GFOA & State Controller's I 68357 4,640.00 Vendor Subtotal for Section 2:7054 4,640.00
Section 2:7054
100-7054-5100-00 Professional Services Host Compliance LLC Short Term Rental Monitoring Svcs-2/ 68360 40,122.19 Vendor Subtotal for Section 2:7054 40,122.19
Section 2:7054
100-7054-5100-00 Professional Services U.S. Bank AS-2163 FY 21/22 ACFR Submission 68337 460.00 Vendor Subtotal for Section 2:7054 460.00
Section 2:7054
100-7054-5107-00 Contract Personnel AppleOne Temporary Staff 1/23/23 - 1/28/23 68342 1,571.60 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff 1/9 - 1/13/23 68342 1,521.60 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff 1/3 - 1/6/23 68342 912.96 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff 1/23/23 - 1/28/23 68342 1,521.60 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff 1/17 - 1/20/23 68342 1,217.28 Vendor Subtotal for Section 2:7054 6,745.04
Section 2:7054
100-7054-5117-00 Film Permit Consultant Frontier California Inc Phone - Film Fax Feb '23 68355 37.12 Vendor Subtotal for Section 2:7054 37.12
Section 2:7054
100-7054-5117-00 Film Permit Consultant Solid Waste Solutions, Inc. Film Permits - Jan'23 68382 27,284.49 Vendor Subtotal for Section 2:7054 27,284.49
Section 2:7054
I 00-7054-5300-00 Travel and Training U.S. Bank AS-2163 Federal Grants Training Grm 68337 245.00 Vendor Subtotal for Section 2:7054 245.00
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 17 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:7054
I 00-7054-5330-00 Dues & Memberships U.S. Bank AS-2163 CSMFO Membership Dues - 68337 50.00 Vendor Subtotal for Section 2:7054 50.00
Section 2:7054
100-7054-5401-00 Advertising & Noticing 13 Stars Public Notice - General Fund Grant 68338 52.02 100-7054-5401-00 Advertising & Noticing 13 Stars Public Notice - FY 21/22 68338 141.52 Vendor Subtotal for Section 2 :7054 193.54
Section 2:7058
100-7058-5320-00 Recruitment Expense Jobs Available Inc Recruitment Ad-Emergency Service C 68361 960.00 Vendor Subtotal for Section 2 :7058 960.00
Section 2:7058
100-7058-5320-00 Recruitment Expense Laboratory Corp. of America New Employee Lab Work 68365 29.50 Vendor Subtotal for Section 2:7058 29.50
Section 2:7058
100-7058-5320-00 Recruitment Expense Charles McCrory Background Check - Associate Planne 68371 450.00 100-7058-5320-00 Recruitment Expense Charles McCrory Background Check - Office Assistant/I 68371 450.00 I 00-7058-5320-00 Recruitment Expense Charles McCrory Background Check - Office Assistant/I 68371 450.00 100-7058-5320-00 Recruitment Expense Charles McCrory Background Check - Code Enforceme1 68371 450.00 100-7058-5320-00 Recruitment Expense Charles McCrory Background Check - Interim Deputy C 68371 450.00 Vendor Subtotal for Section 2:7058 2,250.00
Section 2:7058
I 00-7058-5320-00 Recruitment Expense U.S. Bank AS-2163 Candidate Interview Panel L 68337 112.77 100-7058-5320-00 Recruitment Expense U.S. Bank CS-7118 Cal Lutheran - Career Fair B, 68337 250.00 100-7058-5320-00 Recruitment Expense U.S. Bank HR-5076 Recruitment Ads ICMA, IC< 68337 1,512.00 Vendor Subtotal for Section 2:7058 1,874.77
Section 2:7058
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 18 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 100-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR 68325 108.61 100-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR 68383 50.23 I 00-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR Ergonomics 68383 8.61 Vendor Subtotal for Section 2:7058 167.45
Section 2:7058
100-7058-6170-00 Events Brittany Saleaumua Reimb-Dry Cleaning Table Cloths for 68323 468.00 Vendor Subtotal for Section 2:7058 468.00
Section 2:7059
100-7059-5640-00 Equipment Maintenance U.S. Bank IT-4175 Canon Copier Maintenance/P 68337 624.00 Vendor Subtotal for Section 2 :7059 624.00
Section 2:7059
I 00-7059-5721-00 Telephone Frontier California Inc Phone - City Hall Facility, Postage, an 68355 475.23 I 00-7059-5721-00 Telephone Frontier California Inc Phone - Annex Fax Ln Feb '23 68355 57.89 Vendor Subtotal for Section 2:7059 533.12
Section 2:7059
I 00-7059-5721-00 Telephone Nextiva, Inc. City Hall Phone Service - 1/18 - 2/17 /'. 68316 3,812.76 Vendor Subtotal for Section 2:7059 3,812.76
Section 2:7059
I 00-7059-5721-00 Telephone Verizon Wireless Services LLC Cell Phone Service 12/24 - 1/23/2023 68391 3,482.13 Vendor Subtotal for Section 2:7059 3,482.13
Section 2:7059
100-7059-5800-00 Equipment Leases Quadient Leasing USA, Inc. Postage Meter Rental 11/28 - 2/27 /202 68320 701.70 Vendor Subtotal for Section 2:7059 701.70
Section 2:7059
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 19 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
100-7059-5800-00
Section 2:7059
100-7059-6160-00 100-7059-6160-00
Section 2:7059
100-7059-6160-00
Section 1: 101
Section 2:0000
101-0000-3419-00
Section 2:0000
101-0000-34 21-00
Section 2:0000
IO 1-0000-3425-00
Section 2:2001
101-2001 -5100-00
Description
Equipment Leases
Operating Supplies Operating Supplies Operating Supplies Credit Card Fees
Planning Review Fees
CA Bldg Standards Surcharge
Professional Services
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Xerox Corporation

CR PRINT CR PRINT
Staples Contract & Commercial LLC
The Cornucopia Foundation The Cornucopia Foundation
CA Building Standards Commis.

Allison Cook
Description Check No Amount
Xerox Lease-C70-E2B109326-Color ( 68394 779.84
Vendor Subtotal for Section 2:7059 779.84
Business Cards - City Staff 68349 325.02
Business Cards - City Staff 68349 1,543.95
Vendor Subtotal for Section 2:7059 1,868.97
Office Supplies - Non Departmental 68325 436.91
Vendor Subtotal for Section 2 :7059 436.91
Subtotal for Section 1: 100 517,043.11
Refund - Framers Market Fee Waiver 68347 22.95
Vendor Subtotal for Section 2:0000 22.95
Refund - Framers Market Fee Waiver 68347 781.00
Vendor Subtotal for Section 2:0000 781.00
Building Standards Admin Fee - 4th C 68288 1,438.20
Vendor Subtotal for Section 2 :0000 1,438.20
City Planning Services - Jan'23 68346 9,000.00

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2 :200 I 9,000.00
Section 2:2001
101-2001-5100-00 Professional Services Rincon Consultants, Inc Contract Planning Services - Dec'22 68379 3,213.25 Vendor Subtotal for Section 2:2001 3,213.25
Section 2:2001
101-2001-5100-00 Professional Services U.S. Bank CC-2343 Veribook Planning Appointrr 68337 65.32 Vendor Subtotal for Section 2:2001 65.32
Section 2:2001
101-2001 -5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 6766 Wanderrnere Rd - 68300 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 23325 Malibu Colony · 68301 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 21562 Pacific Coast Hi 68302 75.00 101-2001 -5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 29805 Cuthbert Rd - A 68303 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 6070 Ramirez Canyon 68304 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 5680 Busch Dr - OMV. 68305 75.00 101-2001 -5210-00 Service Fees & Charges LA County Registrar-Recorder LAC. CEQA Filing - 5900 Bonsall Dr - ACI 68306 75.00 Vendor Subtotal for Section 2:2001 525.00
Section 2:2001
101-2001-5330-00 Dues & Memberships U.S. Bank PL-5265 Zoom Subscription 68337 15.66 Vendor Subtotal for Section 2:2001 15.66
Section 2:2001
101-2001-5401-00 Advertising & Noticing 13 Stars Legal Notice - Notice of Public Hearir 68338 141.52 101-2001-5401-00 Advertising & Noticing 13 Stars Legal Notice - Notice of Public Hearir 68338 220.32 Vendor Subtotal for Section 2 :200 I 361.84
Section 2:2001
101-2001-5401-00 Advertising & Noticing CRPRINT Public Notice Postcard Mailings 68349 485.26 101-2001-5401-00 Advertising & Noticing CRPRINT Public Notice Postcard Mailings 68349 166.61 101-2001 -5401-00 Advertising & Noticing CRPRINT Public Notice Postcard Mailings 68349 136.50 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 21 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 101-2001-5401-00 Advertising & Noticing CR PRINT Public Notice Postcard Mailings 68349 569.42 Vendor Subtotal for Section 2:2001 1,357.79
Section 2:2001
101-2001 -6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Planning 68325 5.76 Vendor Subtotal for Section 2:2001 5.76
Section 2:2004
101-2004-5100-00 Professional Services True North Compliance Services, Inc Inspections - Dec'22 68330 5,980.00 Vendor Subtotal for Section 2:2004 5,980.00
Section 2:2004
101 -2004-5100-00 Professional Services North America, Inc. Bureau Veritas Inspections - Dec'22 68332 577.50 Vendor Subtotal for Section 2:2004 577.50
Section 2:2004
101-2004-5300-00 Travel and Training U.S. Bank AS-2163 ICC Testing Fee Permit Tech 68337 241.00 Vendor Subtotal for Section 2:2004 241.00
Section 2:2004
101-2004-5330-00 Dues & Memberships MMASC Membership Renewal - ESD 68372 90.00 Vendor Subtotal for Section 2:2004 90.00
Section 2:2004
101-2004-5330-00 Dues & Memberships U.S. Bank ESD-9405 International Code Council 68337 145.00 Vendor Subtotal for Section 2:2004 145.00
Section 2:2004
101-2004-5405-00 Printing U.S. Bank ESD-7736 Staples Budget Binder 22/2 68337 396.11 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 22 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:2004 396.11
Section 2:2004
101-2004-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Bldg Safety 68325 42.14 Vendor Subtotal for Section 2:2004 42.14
Section 2:2012
101-2012-5330-00 Dues & Memberships U.S. Bank PL-5265 California Association of Co, 68337 100.00 Vendor Subtotal for Section 2 :20 I 2 100.00
Section 2:3003
101-3003-5100-00 Professional Services Rincon Consultants, Inc On-call Environmental Services - Dec' 68379 20,232.00 Vendor Subtotal for Section 2:3003 20,232.00
Section 2:3003
101-3003-5100-02 CIMP Tetra Tech Inc CIMP Monitoring - 11/26 - 12/30/202: 68328 38,716.66 Vendor Subtotal for Section 2:3003 38,716.66
Section 2:3003
101-3003-5330-00 Dues & Memberships Mark Johnson Reimb-Environmental Health Speciali 68362 272.00 Vendor Subtotal for Section 2:3003 272.00
Section 2:3003
101-3003-6160-00 Operating Supplies U.S. Bank ESD-7736 GRAINGER Rain Pants 68337 68.62 Vendor Subtotal for Section 2:3003 68.62
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 23 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section I: 102
Section 2:3002
102-3002-5100-03
Section 2:3002
102-3002-5100-03
102-3002-5100-03
Section 2:3002
102-3002-5100-19
Section 2:3002
102-3002-5100-19
Section 2:3002
102-3002-6160-19
Section I: 103 Section 2:9050
103-9050-5100-00
Description Fire Rebuilds - ESD Fire Rebuilds - ESD Fire Rebuilds - ESD Professional Svcs (COVID-19) Professional Svcs (COVID-19) Operating Supplies (COVID-19)
Professional Services
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
True North Compliance Services, Inc
North America, Inc. Bureau Veritas
North America, Inc. Bureau Veritas
Oracle America, Inc.

U.S. Bank
Brian Shore
Master Cooling Corporation
Description Check No Amount
Subtotal for Section 1: IO 1 83,647.80
Inspections - Woolsey Fire - Dec'22 68330 3,900.00
Vendor Subtotal for Section 2:3002 3,900.00
Inspections - Woolsey Fire - Dec'22 68332 945.00
Plan Review - Woolsey Fire 68332 932.75
Vendor Subtotal for Section 2:3002 1,877.75
Virtual EOC Creation 10/28/2022-0l/: 68317 2,656.50
Vendor Subtotal for Section 2:3002 2,656.50
CM-0665 Zoom Monthly 68337 271.55
Vendor Subtotal for Section 2:3002 271.55
COVID Decals - Bumper Stickers 68385 82.13
Vendor Subtotal for Section 2:3002 82.13
Subtotal for Section 1: 102 8,787.93
City Hall HVAC Maint - Feb '23 68370 1,952.78
Vendor Subtotal for Section 2:9050 1,952.78

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount Section 2:9050
103-9050-5100-00 Professional Services Ultimate Maintenance Services Inc City Hall Janitorial Services - Feb'23 68331 4,350.00 Vendor Subtotal for Section 2:9050 4,350.00
Section 2:9050
I 03-9050-5610-00 Facilities Maintenance AAA Propane Services, Inc. City Hall HVAC Boiler Heat 68339 892.50 103-9050-5610-00 Facilities Maintenance AAA Propane Services, Inc. City Hall Propane Tank Rental 68339 107.75 103-9050-5610-00 Facilities Maintenance AAA Propane Services, Inc. City Hall HVAC Boiler Heat 68339 1,195.25 Vendor Subtotal for Section 2:9050 2,195.50
Section 2:9050
103-9050-5610-00 Facilities Maintenance California Department of Tax & Fee Aqua Chem-Dec'22 Water Treatment-, 68289 348.89 I 03-9050-5610-00 Facilities Maintenance California Department of Tax & Fee Aqua Chem-Jan'23 Water Treatment-A 68289 348.89 Vendor Subtotal for Section 2 :9050 697.78
Section 2:9050
I 03-9050-5610-00 Facilities Maintenance G .I. Industries City Hall - Green Waste Feb'23 68295 54.23 Vendor Subtotal for Section 2:9050 54.23
Section 2:9050
103-9050-5610-00 Facilities Maintenance W.W. Grainger,Inc Exhaust Fan Belts - City Hall 68358 48.48 Vendor Subtotal for Section 2:9050 48.48
Section 2:9050
103-9050-56 I 0-00 Facilities Maintenance Harts Electric, Inc. Installation of Power Outlets in Servic 68359 890.31 Vendor Subtotal for Section 2:9050 890.31
Section 2:9050
I 03-9050-5610-00 Facilities Maintenance Malibu Glass and Mirror, Inc Replacement Glass Top for Patio Tabh 68369 245.00 103-9050-5610-00 Facilities Maintenance Malibu Glass and Mirror, Inc Deposit - Storefront Window Replacer 68369 10,991.95 Vendor Subtotal for Section 2:9050 11,236.95
Section 2:9050
103-9050-56 I 0-00 Facilities Maintenance U.S. Bank AS- 7465 Facilities Maintenance Supp 68337 574.29 AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 25 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section 2:9050
103-9050-5721-00
Section 2:9050
103-9050-5722-00
Section 2:9050
103-9050-6160-00
Section 2:9050
I 03-9050-6300-00
Section 1: 203
Section 2:3009
203-3009-5100-00
Section 2:3009
203-3009-5148-00
Description
Telephone
Electricity
Operating Supplies
Tools & Minor Equipment
Professional Services
Special Event Rec Transit
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Frontier California Inc
Southern California Edison Compan:

U.S. Bank
U.S. Bank U.S. Bank
Fast Deer Bus Charter Inc.

Description Check No Amount
Vendor Subtotal for Section 2:9050 574.29
Phone - City Hall Septic, Irrigation, Fi 68355 387.86
Vendor Subtotal for Section 2:9050 387.86
City Hall - Dec'22 68381 6,903.58
Vendor Subtotal for Section 2 :9050 6,903.58
AS - 7465 Daily Planner 68337 29.51
Vendor Subtotal for Section 2:9050 29.51
AS - 7465 Hole Saw 3" 68337 39.55
Vendor Subtotal for Section 2:9050 39.55
Subtotal for Section I: I 03 29,360.82
CS-2054 Parking Pros - Deposit Churr 68337 2,303.00
Vendor Subtotal for Section 2:3009 2,303.00
Senior Center Excursion-The Music C 68354 1,827.06

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section I: 207 Section 2:3004
207-3004-5100-00
Section 2:3004
207-3004-5100-00
Section 2:3004
207-3004-5100-01
Section 2:3004
207-3004-5850-00
Section 2:3004
207-3004-5850-00
Section I: 290
Section 2:6002
290-6002-5210-00
Description Professional Services Professional Services Dumpster Lid Enforcement Recycling supplies Recycling supplies Service Fees & Charges
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Burns Pacific Construction Inc
Solid Waste Solutions, Inc.

Solid Waste Solutions, Inc.
13 Stars
Solid Waste Solutions, Inc.

State Water Resources Control
Description Check No Amount
Vendor Subtotal for Section 2:3009 1,827.06
Subtotal for Section 1: 203 4,130.06
Christmas Tree Recycle Program Jan " 68344 463.48
Vendor Subtotal for Section 2:3004 463.48
Solid Waste Consultant - Jan'23 68382 1,644.75
Vendor Subtotal for Section 2:3004 1,644.75
Dumpster Lid Enforcement - Jan'23 68382 362.00
Vendor Subtotal for Section 2:3004 362.00
Ad- SB 1383 Outreach 68338 268.00
Vendor Subtotal for Section 2:3004 268.00
SB1383 Outreach 68382 362.00
Vendor Subtotal for Section 2:3004 362.00
Subtotal for Section I: 207 3,100.23
Annual Permit Fee - Big Rock FY22/2 68384 11,400.00

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section 2:6002
290-6002-5722-00 290-6002-5722-00
Section 1: 291 Section 2:6003
291-6003-5722-00
Section I: 292 Section 2:6004
292-6004-5722-00 292-6004-5722-00 292-6004-5722-00
Section 1: 310
Section 2:9066
310-9066-5100-00
Description
Electricity Electricity Electricity Electricity Electricity Electricity Professional Services
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Southern California Edison Compan, Southern California Edison Compan, Southern California Edison Compan, Southern California Edison Compan, Southern California Edison Compan: Southern California Edison Compan:

Kimley-Horn and Associates Inc
Description Check No
Vendor Subtotal for Section 2:6002
Big Rock Inland Pump - Dec'22 68381
Asmt Dist Big Rock - Dec'22 68381
Vendor Subtotal for Section 2:6002
Subtotal for Section 1: 290
Asmt Dist Malibu Rd - Dec'22 68381
Vendor Subtotal for Section 2:6003
Subtotal for Section 1: 291
Asmt Dist Calle Del - Dec'22
Asmt Dist Rambla Calle - Dec'22
Calle Del Barco! - Dec'22
68381 68381 68381
Vendor Subtotal for Section 2:6004
Subtotal for Section 1: 292
Design for PCH Signal Synch System 68364
Vendor Subtotal for Section 2:9066
Amount
11,400.00

63.80 2,040.56
2,104.36
13,504.36

88.34 88.34

88.34 17.35 17.96 14.98

50.29 50.29
55,725.87 55,725.87

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section 2:9070
310-9070-5100-00
Section 2:9093
310-9093-5100-00
Section I: 500 Section 2:7008
500-7008-5100-00
Section 2:7008
500-7008-5100-00
Section 2:7008
500-7008-5130-00
Section 2:7008
500-7008-56 I 0-00
Section 2:7008
Description
Civic Center Stonndrain System
Bluffs Park Shade Structure Professional Services Professional Services Park Maintenance Facility Maintenance AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Co. of Los Angeles Dept. of Public V.

Western State Builders
Landscape Development, Inc.

MLA Green, Inc.

G.I. Industries
G .I. Industries
Description Check No FCD Permit Inspection Civic Center I 68366 Vendor Subtotal for Section 2:9070
Bluffs Park Shade Structure 11/1/22 - 68392
Vendor Subtotal for Section 2:9093
Subtotal for Section I: 310
Legacy Park Landscape Maintenance 1 68353
Vendor Subtotal for Section 2:7008
Landscape Assessment & Design Serv 68311
Vendor Subtotal for Section 2:7008
Garbage - Ioki Lot Feb'23 68356
Vendor Subtotal for Section 2:7008
Garbage - SuperCare Pharmacy Feb'2, 68356
Vendor Subtotal for Section 2:7008
Amount
154.00 154.00
2,845.05
2,845.05
58,724.92
16,089.90 16,089.90
1,411.39 1,411.39
215.25 215.25
190.64 190.64

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
500-7008-5722-00 500-7008-5722-00
Section I: 515
Section 2:3010
515-3010-5611-00
Section 2:3010
515-3010-5640-00
Section 2:3010
515-3010-5722-00 515-3010-5722-00
Section 2:3010
515-3010-5723-00
Section 2:3010
515-3010-5725-00
Section 2:3010
Description
Electricity Electricity
WWTF Maintenance
Equipment Maintenance Electricity Electricity
Water
Trash Pickup/Recycling
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Southern California Edison Compan: Southern California Edison Compan; Integrated Performance Consultants I
Integrated Performance Consultants I
Southern California Edison Compan; Southern California Edison Compan:

LA Co MalibuTreasurer-Waterworks
G .I. Industries
Description
Legacy Park Lift Station - Dec'22 23661 PCH - Dec'22
Check No
68381 68381
Vendor Subtotal for Section 2:7008
Subtotal for Section I: 500
Operation, Maintenance, Management 68297
Vendor Subtotal for Section 2:3010
Equipment & Maintenance-CCWWTF 68297
Vendor Subtotal for Section 2:3010
Injection Wells/CCWWTF - Dec'22 68381
CCWWTF - Dec'22 68381
Vendor Subtotal for Section 2:3010
Water- CCWTF 11/03-01/04/23 Act#'. 68307
Vendor Subtotal for Section 2:3010
Garbage - CCWTF Feb'23 68356
Vendor Subtotal for Section 2:3010
Amount
1,068.73
801.53
1,870.26
19,777.44
96,338.25
96,338.25
640.20 640.20
202.53
11,325.77 11,528.30
436.09 436.09
212.58
212.58

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
515-3010-5725-01
Section 2:3010
515-3010-6161-00
Section I : 601
Section 2:3005
601 -3005-5722-00
Section 2:3005
601 -3005-6330-00
Section 2:3005
601-3005-6330-00
Section 2:3005
601 -3005-6500-00
Section 2:3005
601-3005-6500-00
601 -3005-6500-00 601-3005-6500-00 601-3005-6500-00
Description Biosolids Disposal
Chemical Supplies
Electricity
Vehicle Repair & Maintenance
Vehicle Repair & Maintenance
Motor Fuels Motor Fuels Motor Fuels Motor Fuels Motor Fuels AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
Integrated Performance Consultants I Integrated Performance Consultants I Southern California Edison Compan,
Vasudevan Naicker
U.S. Bank
Wright Express FSC Wex Bank
U.S. Bank U.S. Bank U.S. Bank U.S. Bank
Description Check No Amount Biosolids Disposal-CCWWTF-Dec'22 68297 8,055.00 Vendor Subtotal for Section 2:3010 8,055.00
Chemical Supplies-CCWWTF-Dec'22 68297 2,841.17
Vendor Subtotal for Section 2:3010 2,841.17
Subtotal for Section I: 515 120,051.59
Electric Car Charger - Dec'22 68381 307.82
Vendor Subtotal for Section 2:3005 307.82
Car Wash - City Vehicles 2/2/2023 68374 140.00
Vendor Subtotal for Section 2:3005 140.00
PW-8679 Fleet Maintenance 68337 3,073.72
Vendor Subtotal for Section 2:3005 3,073.72
Gas Receipts- 12/24/22- 1/23/23 68291 952.40
Vendor Subtotal for Section 2:3005 952.40
CS-7433 Fuel for Fleet 68337 76.96
CS-2481 Exxon Mobil - Gas 68337 74.00
PW-9093 Fuel for Fleet 68337 164.32
CS-2481 Exxon Mobil- Gas 68337 63.82

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 601-3005-6500-00 Motor Fuels U.S. Bank PW-1571 Fuel for Fleet 68337 79.34 601-3005-6500-00 Motor Fuels U.S. Bank PW-8679 Fuel for Fleet 68337 210.01 601 -3005-6500-00 Motor Fuels U.S. Bank CS-7433 Fuel for Fleet 68337 77.43 601-3005-6500-00 Motor Fuels U.S. Bank CS-2481 Chevron - Gas 68337 108.16 Vendor Subtotal for Section 2:3005 854.04
Subtotal for Section 1: 60 I 5,327.98
Section I: 602
Section 2:7060
602-7060-5300-00 Travel and Training U.S. Bank IT-5921 Leaming Premuim Annual R~ 68337 299.88 Vendor Subtotal for Section 2 :7060 299.88
Section 2:7060
602-7060-5630-00 Computer Maintenance U.S. Bank IT-5921 Computer Maintenance Jan '2 68337 23.93 Vendor Subtotal for Section 2:7060 23.93
Section 2:7060
602-7060-5721-00 Telephone Frontier California Inc City Hall lnternet - 1/28/23 - 2/27 /23 68355 430.98 Vendor Subtotal for Section 2:7060 430.98
Section 2:7060
602-7060-5721-00 Telephone Charter Communications Holdings, I City Hall Internet - 1/20 - 2/19/2023 68324 209.98 Vendor Subtotal for Section 2:7060 209.98
Section 2:7060
602-7060-6120-00 Computer Software < $1 ,000 U.S. Bank IT-5921 Computer Software Jan '23 68337 2,451.86 602-7060-6120-00 Computer Software < $1,000 U.S. Bank IT-4175 Microsoft Teams Refund 68337 -813.69 Vendor Subtotal for Section 2 :7060 1,638.17
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 32 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section 2:7060
602-7060-6160-00
Section 2:7060
602-7060-7400-00
602-7060-7400-00
602-7060-7400-00 602-7060-7400-00
602-7060-7400-00
602-7060-7400-00 602-7060-7400-00
602-7060-7400-00
602-7060-7400-00 602-7060-7400-00
602-7060-7400-00
602-7060-7400-00 602-7060-7400-00
602-7060-7400-00
Section 1: 710 Section 2:0000
710-0000-2270-38
Section 2:0000
710-0000-22 70-44
Description
Operating Supplies
Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Traffic Engineering Reviews
Library Event
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
U.S. Bank U.S. Bank U.S. Bank U.S. Bank
U.S. Bank
U.S. Bank U.S. Bank
U.S. Bank
U.S. Bank U.S. Bank
U.S. Bank
U.S. Bank U.S. Bank
U.S. Bank
U.S. Bank
Kimley-Horn and Associates Inc
13 Stars
Description Check No Amount
IT-5921 Amazon Office Supplies Retu 68337 -21.89
Vendor Subtotal for Section 2:7060 -21.89
IT-4175 USB C Charger/PLN 68337 38.60
IT-4175 USB C to Lightning Cable/C~ 68337 28.46
IT-4175 USB C to USB, A USB C Ch: 68337 18.57
IT-4175 Microsoft 1661 Docking Stati 68337 98.48
IT-4175 Anti Glare Computer 68337 24.08
IT-4175 Microsoft Surface Arc Mouse 68337 58.02
IT-4175 Wireless Bluetooth Earbuds/1- 68337 87.59
IT-4175 USB C Hub, Hiearcool USB 68337 72.24
IT-4175 Anti Glare Matte Screen Prot< 68337 62.94 IT-4175 40W Charger/IT 68337 39.41 IT-4175 Anker USB C Charger/CE 68337 49.32
IT-4175 Heavy Duty Packaging Tape/l 68337 15.98
IT-5921 Computer Equipment Jan '23 68337 5,051.71
IT-4175 Webcams, Headsets / IT 68337 227.20
Vendor Subtotal for Section 2:7060 5,872.60
Subtotal for Section 1: 602 8,453.65
30745 Pacific Coast Highway - Oct •2: 68299 1,181.25
Vendor Subtotal for Section 2:0000 1,181.25
Ad- Library Speaker Series 1/31/23 68338 268.00
Vendor Subtotal for Section 2:0000 268.00

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number
Section I: 712
Section 2:0000
712-0000-1015-00
Section I: 713 Section 2:0000
713-0000-1015-00
Section I: 715
Section 2:0000
715-0000-1015-00
Section I: 900
Section 2:0000
900-0000-2041-00 900-0000-2041-00
Section 2:0000
Description
Cash w/Fiscal Agent - Debt Svc
Cash w/Fiscal Agent - DS
Cash w/Fiscal Agent - Debt Svc

PARS PARS
AP-Transactions by Account (02/15/2023 - 8:53 AM)
Vendor
USBankN.A. USBankN.A.

USBankN.A.

U.S. Bank
U.S. Bank
Description Check No
Subtotal for Section 1: 710
CFD 2006-1 Carbon Beach Undergrou 68389
Vendor Subtotal for Section 2:0000
Subtotal for Section 1: 712
AD 2010-1 Broad Beach Underground 68389
Vendor Subtotal for Section 2 :0000
Subtotal for Section 1: 713
AD 2015-1 CCWTF Phase I Interest P 68389
Vendor Subtotal for Section 2:0000
Subtotal for Section 1: 715
PR Batch 40002.02.2023 PARS - EE PR Batch 40002.02.2023 PARS - ER 68282 68282
Vendor Subtotal for Section 2:0000
Amount
1,449.25
39,043.76
39,043.76
39,043.76
40,236.88 40,236.88
40,236.88
86,056.25 86,056.25 86,056.25
786.68
164.92
951.60

DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8 Account Number Description Vendor Description Check No Amount 900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 3 PR Batch 40002.02.2023 ICMA Def C 68279 10,340.39 900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 3 PR Batch 40002.02.2023 ICMA Def C 68279 1,222.99 900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 3 PR Batch 40002.02.2023 ER Contribu 68279 3,050.00 Vendor Subtotal for Section 2:0000 14,613.38
Section 2:0000
900-0000-204 2-0 I ICMA Loan Program ICMA-MissionSquare Retirement - 3 PR Batch 40002.02.2023 ICMA Loan 68279 871.94 Vendor Subtotal for Section 2:0000 871.94
Section 2:0000
900-0000-2043-00 Deferred Compensation 401 ICMA-MissionSquare Retirement - I PR Batch 40002.02.2023 ICMA - City 68280 542.31 Vendor Subtotal for Section 2 :0000 542.31
Section 2:0000
900-0000-2043-00 Deferred Compensation 401 ICMA-MissionSquare Retirement - I PR Batch 40002.02.2023 ICMA - Dep 68281 750.00 Vendor Subtotal for Section 2:0000 750.00
Section 2:0000
900-0000-2065-00 Miscellaneous Withholdings California State Disbursement Unit PR Batch 40002.02.2023 Income With 68278 339.69 Vendor Subtotal for Section 2:0000 339.69
Subtotal for Section I: 900 18,068.92
Report Total: 1,056,903.58
AP-Transactions by Account (02/15/2023 - 8:53 AM) Page 35 DocuSign Envelope ID: 69285DA1-38BA-406A-B366-0A1D7465E6B8

Agenda Item # 3.B.3.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Steve McClary, City Manager
Date prepared: February 15, 2023 Meeting date: February 27, 2023 Subject: Approval of Minutes
RECOMMENDED ACTION: Approve the minutes for the February 14, 2022 Malibu City Council Regular meeting.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

WORK PLAN: This item was not included in the Adopted Work Plan for Fiscal Year 2022-2023. This is part of normal staff operations.

DISCUSSION: Staff has prepared draft minutes for the Council meeting of February 14, 2022.

ATTACHMENTS:

February 14, 2022 Regular meeting
City Council Meeting
02-27-23
Item

3.B.3.

MINUTES

MALIBU CITY COUNCIL

REGULAR MEETING
FEBRUARY 14, 2022

TELECONFERENCED - VARIOUS LOCATIONS
6:30 P.M.

The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.

MEETING CALL TO ORDER
Mayor Grisanti called the meeting to order at 5:30 p.m.

PUBLIC COMMENT ON CLOSED SESSION
Speakers: None.

RECESS TO CLOSED SESSION
At 5:32 p.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:

Personnel Matters pursuant to Government Code Section 54957(b):

1. Public Employee Appointment
Title: City Manager

2. Public Employee Appointment
Title: Interim City Manager

REGULAR SESSION CALL TO ORDER
Mayor Grisanti called the meeting to order at 6:30 p.m.

ROLL CALL
The following persons were recorded in attendance via teleconference by the Recording Secretary:

PRESENT: Mayor Paul Grisanti; Mayor Pro Tem Bruce Silverstein; and Councilmembers Karen Farrer, Mikke Pierson, and Steve Uhring
ALSO PRESENT: John Cotti, Interim City Attorney; Steve McClary, Interim City Manager; Ruth Quinto, Interim Assistance City Manager/City Treasurer; Jesse Bobbett, Community Services Director; Richard Mollica, Planning Director; Yolanda Bundy, Environmental Sustainability Director; Rob DuBoux, Public Works Director; Kelsey Pettijohn, City Clerk; Elizabeth Shavelson, Assistant to the City Manager; and Chris Brossard, Fire Safety Liaison
Malibu City Council
Minutes of February 14, 2022

_________________________

PLEDGE OF ALLEGIANCE
Mayor Grisanti led the Pledge of Allegiance.

CLOSED SESSION REPORT
Interim City Attorney Cotti reported that the meeting convened at 5:30 p.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54957(b), with all Councilmembers present. He stated the Council took no reportable action.

APPROVAL OF AGENDA
MOTION Councilmember Farrer moved, and Councilmember Pierson seconded a motion to hear public comment on Item Nos. 1.C.3. and 1.C.4.

The Council discussed the motion and directed questions to staff.

The question was called, and the motion carried unanimously.

MOTION Mayor Pro Tem Silverstein moved, and Councilmember Uhring seconded a motion to approve the agenda as modified. The question was called, and the motion carried unanimously.

REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on February 3, 2022, with the amended agenda posted on February 10, 2022.

ITEM 1 CEREMONIAL/PRESENTATIONS
A. Update on Malibu Community Labor Exchange Activities Kay Gabbard, Malibu Community Labor Exchange President, presented an update on the daily activities of the Malibu Community Labor Exchange and statistics on the number of day laborers served and the number of jobs found.

Oscar Mondragόn, Malibu Community Labor Exchange Center Director, thanked the City for its support of the Malibu Community Labor Exchange.

B. Caltrans’ Clean California Program - PCH at Solstice Canyon Creek Hammer Sui, Caltrans Clean California Program Manager, presented on the Clean California Program the Solstice Canyon Creek Public Art Proposal.

Malibu City Council
Minutes of February 14, 2022

_________________________
The Council directed questions about the Solstice Canyon Creek Public Art Proposal to Mr. Sui, Caltrans Senior Landscape Architect Keith Sellers, and Public Works Director DuBoux.

C. City Council Reorganization

1. Presentations to Outgoing Mayor
Mayor Pro Tem Silverstein thanked Mayor Grisanti for his contributions and presented him with the outgoing Mayor award.

Jo Drummond, Joseph Patterson, Josh Spiegel, Georgia Goldfarb, Scott Dittrich, Rick Mullen, and Jayden Soneji thanked Mayor Grisanti for his service.

Dave Porter was not present at the time of the hearing.

2. Remarks by Outgoing Mayor
Mayor Grisanti thanked the Councilmembers for their service and thanked his wife and the other Councilmembers’ families for supporting their service. He recommended the City explore code changes including adding an institutional zone for projects like the Santa Monica College Satellite Campus and the Malibu High School Campus project, and ways to more easily permit remodeling existing buildings so they can come into compliance with modern safety and ADA standards. He stated he appreciated the opportunity to be the Mayor and talk to the public about their concerns.

3. Election of Mayor
Mayor Grisanti opened the floor for public comment.

Speakers: Lloyd Ahern, Bill Sampson, Ryan Embree, Rosemarie Ihde, Jo Drummond, Burt Ross, Gerhard Ihde, Doug Stewart, Josh Spiegel, Georgia Goldfarb, Terry Davis, Walter Zelman, Andrew Weyman, Lonnie Gordon, Joseph Patterson, Rick Mullen, John Mazza, E Barry Haldeman, Scott Dittrich, Mark Baute, and Louis Silverstein
Dave Porter, George Hennen, Alexander Stein, and Colleen Baum were not present at the time of the hearing.

As there were no other speakers present, Mayor Grisanti returned the matter to the table for discussion.

The Council discussed the item.

Malibu City Council
Minutes of February 14, 2022

_________________________
MOTION Councilmember Uhring nominated Mayor Pro Tem Silverstein as Mayor.

MOTION Councilmember Farrer nominated Councilmember Uhring as Mayor.

The Council discussed the nominations.

The question was called, and Councilmembers Farrer and Pierson and Mayor Grisanti voted for Councilmember Uhring, Councilmember Uhring voted for Mayor Pro Tem Silverstein, and Mayor Pro Tem Silverstein abstained. Councilmember Uhring was elected to serve as Mayor.

Councilmember Uhring declined to serve as Mayor.

The Council discussed the item.

MOTION Councilmember Farrer moved to nominate Mayor Grisanti as Mayor.

MOTION Mayor Grisanti moved to nominate Councilmember Uhring as Mayor.

Councilmember Uhring indicated he would decline the position.

The Council discussed the nominations.

The question was called, and Councilmembers Farrer and Pierson voted for Mayor Grisanti, Mayor Grisanti and Mayor Pro Tem Silverstein voted for Councilmember Uhring, and Councilmember Uhring abstained. The motion failed.

MOTION Councilmember Uhring moved to nominate Mayor Pro Tem Silverstein as Mayor.

MOTION Councilmember Farrer moved to nominate Mayor Grisanti as Mayor.

The question was called, and Councilmembers Farrer and Pierson and Mayor Grisanti voted for Mayor Grisanti, Councilmember Uhring and Mayor Pro Tem Silverstein voted for Mayor Pro Tem Silverstein. Mayor Grisanti was elected to serve as Mayor.

4. Election of Mayor Pro Tem
Mayor Grisanti opened the floor for public comment.

Speakers: Bill Sampson, Ryan Embree, Alexander, Jo Drummond, Scott Dittrich, John Mazza, Burt Ross, Kraig Hill
Dave Porter, Louis Silverstein, and George Hennen were not present at the time of the hearing.

Malibu City Council
Minutes of February 14, 2022

_________________________
As there were no other speakers present, Mayor Grisanti returned the matter to the table for discussion.

MOTION Councilmember Pierson moved to nominate Mayor Pro Tem Silverstein as Mayor Pro Tem.

The Council discussed the nomination.

The question was called, and the motion carried unanimously. Mayor Pro Tem Silverstein was elected to serve as Mayor Pro Tem

5. Administration of Oath of Office to Newly Elected Mayor and Mayor Pro Tem
City Clerk Pettijohn administered the Oath of Office to Mayor Grisanti.

Louis Silverstein administered the Oath of Office to Mayor Pro Tem Silverstein.

6. Remarks by Newly Elected Mayor
Mayor Grisanti did not have any additional remarks.

RECESS At 9:10 p.m., Mayor Grisanti recessed the meeting. The meeting resumed at 9:20 p.m. with all Councilmembers present.

ITEM 2.A. PUBLIC COMMENTS
Bill Sampson discussed the City’s Mission Statement. He discussed Assistant Planning Director Fernandez’s comments at the last City Council meeting. He suggested the Council find a way to recognize Walt and Lucille Keller’s contributions to the City.

Ryan Embree discussed the Los Angeles County Fire Developer Fee.

Alexander Stein stated he attended many City Council meetings and trolled elected officials. He discussed the election of the Mayor and Mayor Pro Tem and stated public officials needed to let go of their egos.

Kraig Hill discussed dangers on Pacific Coast Highway (PCH). He recommended the Council identify more resources to support law enforcement on PCH.

Lance Simmens discussed potential Federal and State funding for infrastructure projects and recommended the City support redesigning PCH. He discussed his proposal to turn PCH into a boulevard.

Malibu City Council
Minutes of February 14, 2022

_________________________
Norm Haynie discussed Mayor Grisanti’s service as Mayor and commended him for his service. He discussed the long commute many City staff members had and recommended raising staff salaries.

Lonnie Gordon discussed high electric bills from Sothern California Edison (SCE) and electricity costs from the Clean Power Alliance (CPA). She discussed the City’s Wireless Telecommunications Facility Ordinance and improvements that needed to be made to the ordinance.

Scott Dittrich discussed why California Highway Patrol (CHP) did not patrol PCH in Malibu. He recommended the City rent goats for brush clearance in the City and discussed fire danger.

Jefferson Wagner discussed a recent fire at the Soho House on Pacific Coast Highway.

John Mazza discussed a recent fire at the Soho House on Pacific Coast Highway.

He discussed dangers on PCH.

Jo Drummond discussed her letter to the editor in The Malibu Times. She discussed development on Big Rock and the Big Rock landslide.

E. Barry Haldeman, Mark Baute, Bryan Wellington, and Jayden Soneji were not present at the time of the hearing.

ITEM 2.B. COMMISSION / COMMITTEE / CITY MANAGER UPDATES Interim City Manager McClary discussed the recent fire at the Soho House on Pacific Coast Highway and stated Building staff had assessed the damage to the building. He stated he attended the League of California Cities City Manager conference and discussed the sessions he attended. He stated COVID-19 cases and hospitalizations were down and Los Angeles County was nearing the threshold to lift the outdoor masking requirements. He stated City Hall was open by appointment only due to the COVID-19 Omicron surge. He discussed how much he had appreciated working with the Malibu community and City staff over the last nine months.

ITEM 2.C. SUBCOMMITTEE REPORTS / COUNCIL COMMENTS
Councilmember Pierson stated he would take a close look at the Los Angeles County Fire Developer Fee. He stated there may be grant funds available to use goats for brush clearance. He stated he had been talking to Senator Henry Stern about the CHP patrolling PCH. He thanked staff for its service through the Woolsey Fire and COVID-19 pandemic. He explained how electricity costs came from the CPS and SCE and discussed the recent billing issues. He clarified that his CPA Board Member position was unpaid. He stated he attended a meeting with Senator Stern and Jerry West, Los Angeles County Beaches and Harbors, and Malibu City Council
Minutes of February 14, 2022

_________________________
discussed delays to the Point Dume Headlands stairway project. He stated Senator Stern was working on a bill for additional funds to stop illegal racing and car shows.

He stated the City needed to work on establishing a temporary tow-yard for Summer 2022. He stated he attended a CPA meeting. He stated he attended a Los Angeles County Office of Education (LACOE) meeting with Councilmember Farrer to advocate for school district separation.

Councilmember Farrer thanked Ms. Gabbard and Mr. Mondragόn for their work with the Malibu Community Labor Exchange. She discussed the Point Dume Headlands stairway project. She stated she had received many emails about SCE bills and had been forwarding those questions to SCE. She thanked everyone who participated in the recent LACOE meeting. She stated the Santa Monica-Malibu Unified School District (SMMUSD) and the City had agreed on a mediator and the first mediation meeting had been scheduled. She discussed a recent pedestrian fatality on PCH near Moonshadows. She discussed the recent fire at Soho House.

She thanked Interim City Manager McClary for his service. She thanked City staff for its service and stated she wanted to help staff help the City.

Councilmember Uhring thanked Interim City Manager McClary for his update. He stated he attended a Malibu School Leadership Council meeting. He discussed recent speeding on PCH and stated he met with the Sheriff’s Department, two Public Safety Commissioners, and Public Safety Manager Dueñas to discuss unpermitted car shows and speeding. He discussed unpermitted car shows in the Civic Center area and asked what steps could be taken to prevent them. He stated he met with some members of the Homelessness Task Force and that body was finalizing a report for the Council on how the City could get dedicated beds in a facility for individuals experiencing homelessness. He discussed the recent fire at Soho House. He indicated support for honoring Walt and Lucille Keller.

In response to Councilmember Uhring, Interim City Manager McClary stated the City had worked with the Sheriff’s Department to put out extra resources over the weekend to address the car shows and speeding on PCH. He stated the City was working with the property owners on how to address the unpermitted car shows.

Mayor Pro Tem Silverstein thanked Interim City Manager McClary for his update.

He stated he had a phone call with Planning Director Mollica and Assistant Planning Director Fernandez and made suggestions on how staff could present discretionary decisions to the Council. He thanked Mr. Stein for his comments. He indicated support for exploring redesigning PCH. He discussed the role of Code Enforcement and the tools available to the City to enforce the code. He stated some of the commitments he made during his campaign had cause controversy and he was not proud of the controversy, but he was proud of honoring his commitments to the community. He stated he accepted the Mayor Pro Tem position to continue to fight for what the residents want.

Mayor Grisanti stated he planned to meet with City Manager McClary to discuss how to address the unpermitted car shows in the City. He stated he attended an Malibu City Council
Minutes of February 14, 2022

_________________________
event at a Sikh temple honoring Marwah Singh and his charitable works. He recommended the City consider honoring Mr. Singh. He stated he attended an event on mediation at the Straus Institute. He stated he met with the Consul General of the State of Qatar and discussed Qatar’s partnerships with some California municipalities. He stated he attended a charity flag football game at Pepperdine University and saw the Consul General of the State of Qatar at that event as well.

ITEM 3 CONSENT CALENDAR
Item Nos. 3.B.4. was pulled by the public.

City Clerk Pettijohn stated Jayden Sonji had signed up to speak on every item on the Consent Calendar but they were no longer present in the meeting.

MOTION Councilmember Farrer moved, and Councilmember Pierson seconded a motion to approve the Consent Calendar, pulling Item Nos. 3.B.4. The question was called, and the motion carried unanimously.

The Consent Calendar consisted of the following items:

B. New Items

1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.

2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 65011-65147 listed on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 697 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $2,037,752.76. City of Malibu payroll check numbers 5206-5208 and ACH deposits were issued in the amount of $505,357.88.

3. Approval of Minutes
Recommended Action: Approve the minutes for the June 14, 2021 Malibu City Council Regular meeting and June 23, 2021 Malibu City Council Special meeting.

5. Comprehensive Annual Financial Report and Management Letter for Fiscal Year 2020-2021
Recommended Action Receive and file the Annual Comprehensive Financial Report for Fiscal Year 2020-2021.

The following items were pulled from the consent calendar for individual consideration:

4. Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
Recommended Action: Consider a motion to reaffirm Resolution No. 21- Malibu City Council
Minutes of February 14, 2022

_________________________
64, re-authorizing remote teleconferencing/virtual meetings pursuant to AB 361.

Mayor Grisanti opened the floor for public comment.

Speaker: Norm Haynie
Jayden Soneji was not present at the time of the hearing.

As there were no other speakers present, Mayor Grisanti returned the matter to the table for discussion.

MOTION Mayor Grisanti moved, and Councilmember Pierson seconded a motion to reaffirm Resolution No. 21-64, re-authorizing remote
teleconferencing/virtual meetings pursuant to AB 361. The question was called, and the motion carried unanimously.

ITEM 4 ORDINANCES AND PUBLIC HEARINGS
A. Adopt Urgency Ordinance No. 498U Amending Ordinance No. 465U (Temporary Restaurant Recovery Program)
Recommended Action: Adopted Urgency Ordinance No. 498U, amending the vacation clause contained in Ordinance No. 465U (Temporary Restaurant Recovery Program), finding the action exempt from the California Environmental Quality Act and setting forth the facts constituting such urgency; a four-fifths vote of the City Council is required and, if approved, it will take effect immediately.

Planning Director Mollica presented the staff report.

Mayor Grisanti opened the floor for public comment.

Jayden Soneji was not present at the time of the hearing.

As there were no other speakers present, Mayor Grisanti returned the matter to the table for discussion.

The Council discussed the item and directed questions to staff.

MOTION Mayor Pro Tem Silverstein moved, and Councilmember Pierson seconded a motion to adopt Urgency Ordinance No. 498U, as amended to require the Temporary Restaurant Seating Area to be vacated and returned to its original stated within ninety (90) days, amending the vacation clause contained in Ordinance No. 465U (Temporary Restaurant Recovery Program), finding the action exempt from the California Environmental Quality Act and setting forth the facts constituting such urgency.

The Council discussed the motion and directed questions to staff.

Malibu City Council
Minutes of February 14, 2022

_________________________
The question was called, and the motion carried 4-1, Councilmember Uhring opposed.

B. Appeal No. 21-019 - Appeal of Planning Commission Resolution No. 21-68 (6968 Dume Drive; Neighbor/Appellant, John Roesler MD) (Continued from January 10, 2022)
Recommended Action: Continue this item to the March 14, 2022 Regular City Council meeting.

Planning Director Mollica recommended continuing this item to a date uncertain.

The Council directed questions to Planning Director Mollica.

MOTION Mayor Grisanti moved, and Councilmember Farrer seconded a motion to continue this item to a date uncertain. The question was called, and the motion carried unanimously.

ITEM 5 OLD BUSINESS
None.

ITEM 6 NEW BUSINESS
None.

ITEM 7 COUNCIL ITEMS
None.

ADJOURNMENT
At 11:05 p.m., Mayor Pro Tem Silverstein moved, and Mayor Grisanti seconded a motion to adjourn the meeting. The question was called, and the motion carried unanimously.

Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
BRUCE SILVERSTEIN, Mayor
ATTEST:
_________________________________
_________________________________
(seal)

Agenda Item # 3.B.4.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Steve McClary, City Manager
Kelsey Pettijohn, City Clerk
Trevor Rusin, Interim City Attorney
Date prepared: February 1, 2023 Meeting date: February 27, 2023 Subject: Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
RECOMMENDED ACTION: Consider a motion to reaffirm Resolution No. 22-25, reauthorizing remote teleconferencing/virtual meetings pursuant to AB 361.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

WORK PLAN: This item was not included in the Adopted Work Plan for Fiscal Year 2021-2022.

DISCUSSION: On March 17, 2020, in the face of the COVID-19 pandemic, Governor Gavin Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means, including allowing councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to ensure public accessibility at the teleconference location, and the legislative body did not need a quorum in the jurisdiction. The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N-08-21, which continued to allow for complete virtual meetings until September 30, 2021.

On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees.

City Council Meeting
02-27-23
Item

3.B.4.

Agenda Item # 3.B.4.

The City Council adopted Resolution No. 21-60 on October 11, 2021, Resolution No. 21- 61 on November 2, 2021, Resolution No. 21-64 on November 8, 2021, Resolution No. 22-15 on April 25, 2022, and Resolution No. 22-25 on June 13, 2022 authorizing the City Council, Commission, Committee, Board and other City bodies to continue to meet virtually under AB 361. The City Council last reaffirmed the findings in Resolution No. 22-25 on February 13, 2023.

In order to continue to qualify for the waiver of in-person meeting requirements under AB 361, the Council must, every 30 days after the initial adoption of the Resolution, make findings that (a) state or local officials continue to recommend measures to promote social distancing, or that (b) an in-person meeting would constitute an imminent risk to the safety of attendees. This item is on the agenda for the Council to consider whether to reaffirm Resolution No. 22-25 and make the required findings to continue to have remote meetings for an additional 30 days.

ATTACHMENTS:

Resolution No. 22-25
RESOLUTION NO. 22~25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU
MAKING FINDINGS AND DETERMINATIONS UNDER AB 361 FOR THE CONTINUATION OF VIRTUAL MEETINGS AND AUTHORIZING VIaTUAL

CITY COUNCIL, COMMISSION, BOARD, AND OTHER CITY MEETINGS PURSUANT TO AB 361
The City Council of the City of Malibu does hereby find, order, and resolve as follows:

SECTION 1. Recitals.

A. The Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies meeting via teleconference, including through other virtual or electronic means, to provide public access at each location in which members of the legislative body are teleconferencing;
B. On September 16, 2021 the Governor signed AB 361 (in effect as of October 1, 2021 — Government Code Section 54953(e)), which allows legislative bodies to meet virtually provided there is a state of emergency, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees;
C. The Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act, and this proclaimed state of emergency currently remains in effect; D. State or local officials continue to impose or recommend measures to promote social distancing;
E. The City Council has considered the circumstances of the state of emergency and finds that the continuation of virtual meetings will allow for full participation by members of the public until social distancing recommendations are lifted; and F. The City Council of the City of Malibu desires to have the ability to continue to hold virtual meetings pursuant to AB 361 and Government Code section 54953(e).

SECTION 2. Teleconference Meetings: Consistent with the provisions of Government Code Section 54953(e), the City Council finds and determines that the City Council and all other legislative bodies of the City of Malibu created by the City Council shall be authorized to continue to meet virtually in accordance with Government Code section 54953(e) and without compliance with section 54953(b)(3) based upon the findings and determinations hereby made by the City Council.

SECTION 3. Effective Date. This Resolution shall take effect immediately upon its adoption and Resolution No. 22-25

remain in effect for 30 days or until such time as the City Council reaffirms this resolution in accordance with Government Code section 5495 3(e)(3) to extend the time during which the City Council and all other legislative bodies of the City of Malibu may continue to teleconference without compliance with Government Code §54953(b)(3).

SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this 13th day of June 2022. 4)J~ ~çzz
PAUL GRIS~NTI, Mayor
ATTEST:
~SPE~O~, City Clerk
(seal)
APPROVED AS TO FORM:
~ e~
JOHN C’OTTI, Interim City Attorney
Resolution No. 22-25

I CERTIFY THAT THE FOREGOING RESOLUTION NO. 22-25 was passed and adopted by the City Council of the City of Malibu at the Regular meeting thereof held on the 13th day of June 2022 by the following vote:

AYES: 5 Councilmembers: Farrer, Pierson, Uhring, Silverstein, Grisanti NOES: 0
ABSTAIN: 0
ABSENT:
k~~~tyclerk
(seal)

Agenda Item # 3.B.5.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Reviewed by: Steve McClary, City Manager
Approved by: Steve McClary, City Manager
Date prepared: February 7, 2023 Meeting date: February 27, 2023 Subject: Amendment to Professional Services Agreement with NextRequest RECOMMENDED ACTION: Authorize the Mayor to execute Amendment No. 1 to Professional Services Agreement with NextRequest for a platform through which the City may manage public records requests.

FISCAL IMPACT: No additional appropriation is required. Funding for this agreement/project is included in the Adopted Budget for Fiscal Year 2022-2023 in Account No. 100-7007-5100 (Professional Services).

WORK PLAN: This item was included as item #6.b. in the Adopted Work Plan for Fiscal Year 2022-2023.

DISCUSSION: The City receives over 600 public records requests in a typical year and requires a software system to manage tracking and responding to requests. The City began using NextRequest in 2020 and the system has worked well for staff and the public.

This amendment extends the term of the current agreement, entered into on March 1, 2022, two years and accounts for a 5% yearly increase in costs. The cost of services for the next year will be $13,643.44.

ATTACHMENTS: Amendment No. 1 to Professional Services Agreement with NextRequest
City Council Meeting
02-27-23
Item

3.B.5.

AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT is made and entered in the City of Malibu on February 27, 2023, by and between the CITY OF MALIBU, hereinafter referred to as City, and NextRequest, hereinafter referred to as Consultant.

The City and the Consultant agree as follows:

R E C I T A L S
A. On March 1, 2022, the City entered into an Agreement with Consultant for Software-as-a-Service (SaaS) platform through which the City may manage public records requests (the “Agreement”).

B. The City desires to amend the Agreement to extend the term of the agreement and increase the compensation for services, and Consultant has submitted a proposal for this purpose that is acceptable to the City.

NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:

1. Section 2.0 – Term of Agreement, of the Agreement, is hereby extended to March 1, 2025.

2. Section 4.0 – Compensation for Services, of the Agreement, is hereby amended to allow the compensation as set forth in Exhibit A attached hereto, which includes a 5% yearly increase for use of the NextRequest Records Request Management Module.

3. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

4. All terms and conditions of the Agreement not amended by this Amendment No. 1 remain in full force and effect.

This Agreement is executed on ______________________, at Malibu, California, and effective as of March 1, 2023.

CITY OF MALIBU:
____________________________________
BRUCE SILVERSTEIN, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: CONSULTANT:
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Robert Sydnor
Title: CTrO & Business Operations
nextrequest.com | 212 W Main Street, Suite 500, Durham, NC 27701 | [email protected] | (833) 698-7778 NextRequest for City of Malibu
Prepared for: Kelsey Pettijohn, City of Malibu
Prepared by: Angélique Mansell (NextRequest)
Date: Jan 4, 2023
What do I get with
NextRequest?
An all-in-one platform for managing records requests across your entire agency. Itʼs an annual subscription and includes:
• Workflow Tools
• Document Hosting & Management
• Dashboards and Custom Reporting
• Request Diversion
• Regular Product Improvements and Feature Updates
Security? We protect your information using:
• SOC 2 Security Audit
• Encryption and Threat/Uptime Monitoring
• See a full overview at: nextrequest.com/security
Technical
Requirements?
NextRequest is entirely web based and soware-as-a-service • Everything in the cloud - no downloads or installations • Works on all modern web browsers
nextrequest.com | 212 W Main Street, Suite 500, Durham, NC 27701 | [email protected] | (833) 698-7778 NextRequest Quote - City of Malibu
Current Date: Jan 4, 2023 (pricing valid for 60 days from current date) Customer City of Malibu Term Start March 1, 2023
Address 23825 Stuart Ranch Road, Malibu, CA 90265 Term End February 28, 2024 Contact Kelsey Pettijohn Invoicing Invoiced annually
Required Items Price QTY Subtotal
Annual NextRequest License
• Record Request Management Module & Document Module
• Soware as a Service (SaaS)
• 50 users across 10 departments
• SLA - Email Support
• Redaction
$8,682.19 1 $8,682.19
RapidReview (yearly)
Process, organize, batch redact, extract, and review large amounts of email files or documents. (Standard Redaction module included)
$4,961.25 1 $4,961.25
Total $13,643.44
Renewals: Pricing may be subject to a standard 5% annual increase to account for application improvements, new features and inflation.

Agenda Item # 3.B.6.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Joseph D. Toney, Assistant City Manager
Reviewed by: Miriam Woodrow, Human Resources Manager
Approved by: Steve McClary, City Manager
Date prepared: January 25, 2023 Meeting date: February 27, 2023 Subject: Classification and Compensation Study
RECOMMENDED ACTION: Authorize the Mayor to execute the Professional Services Agreement with Gallagher Benefit Services, Inc., for Classification and Compensation Study.

FISCAL IMPACT: No additional appropriation is required. Funding for this project is included in the Adopted Budget for Fiscal Year 2022-2023 in Account No. 100-7058-5100- 00 (Human Resources – Professional Services).

WORK PLAN: This item was included as item #6.p. in the Adopted Work Plan for Fiscal Year 2022-2023.

DISCUSSION: As part of the FY 2022-23 Adopted Budget and Work Plan, the City Council established the priority of conducting a Classification and Compensation Study. The study will address the City’s employee recruitment and retention needs and improve service delivery to the community.

Classification and compensation studies review internal equity (pay relationships between positions) and external competitiveness (pay relationships with labor market competitors).

The goal is to ensure that job specifications are appropriate, and compensation is competitive with the market. The last study was completed in 2006, proving the need for this effort is long overdue.

Request for Proposals were requested on October 17, 2022, with a deadline of November 15, 2022. The City received four proposals. City staff reviewed and interviewed potential City Council Meeting
02-27-23
Item

3.B.6.

Agenda Item # 3.B.6.
vendors, selecting Koff & Associates, a division of Gallagher Benefit Services, Inc., as the best overall choice based on quality and experience.

Koff & Associates, a Gallagher company, is an experienced Human Resources and Recruitment Services firm providing human resources services to cities, counties, special districts, courts, educational institutions, and other public agencies for 38 years. The firm has achieved a reputation for working successfully with management, employees, and governing bodies. They believe in a high level of dialogue and input from study stakeholders. The firm’s high level of service has resulted in close to 100% implementation of all of their classification and compensation studies. Koff & Associates ensures that each of their projects is given the appropriate resources and attention, resulting in a high level of quality control, excellent communication between clients and their office, commitment to meeting timelines and budgets, and a consistently high-caliber work product. The firm retains 37 employees with 27 human resources consultants and five administrative support staff. Furthermore, Koff & Associates conducted the last City of Malibu study in 2006 and is familiar with the City’s dynamics. The project manager worked on the last study and has over 20 years of management-level human resources experience to the firm with an emphasis in classification and compensation design; market salary studies; organizational development; executive recruitment; performance management; and employee relations.

The scope of work will be conducted in two phases, the Classification Study and the Compensation Study. The total project is estimated to take up to 34 weeks, or up to about 8 months, which will provide for a thorough and complete final product. Costs will be up $99,925, with a 5% contingency, or $5,000, to cover any additional work the City may request in line with the services provided. Since the project will be completed during FY 2023-24, Staff will consider putting an expenditure placeholder in the Proposed Budget that may cover potential salary and benefit increases. Of note, Classification and Compensation studies do not guarantee increases in all staffing compensation but ensure competitiveness within the identified market. Koff & Associates will begin work upon execution of the agreement.

ATTACHMENTS:

1. Professional Services Agreement – Gallagher Benefit Services, Inc.

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of February 27, 2023, by and between the City of Malibu (hereinafter referred to as the "City"), and Gallagher Benefit Services, Inc. (hereinafter referred to as "Consultant").

The City and the Consultant agree as follows:

R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.

B. The City desires to contract out for consulting services for certain projects relating to classification and compensation studies.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, the City and the Consultant agree as follows:

1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended from time to time by way of a written directive from the City.

2.0 TERM OF AGREEMENT. This Agreement will become effective on February 27, 2023, and will remain in effect for a period of one year from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.

3.0 CITY AGENT. The City Manager, or his or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or his or her designee, has the authority to provide that approval or authorization.

4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule (Exhibit A). The cost of services shall be up to $99,925 for the completion of the scope of work. A contingency of 5% or 5,000 is identified for additional services only if needed and approved by the City Manager. The total not to exceed is $104,925.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or his or her designee.

Agreement for Professional Services
Gallagher Benefit Services, Inc.

4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.

5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement.

The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.

5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and/or as a result of being awarded this contract, the Consultant shall not offer, encourage or accept any financial interest in the Consultant’s business by any City employee or official.

5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

6.0 GENERAL TERMS AND CONDITIONS.

6.1 Termination. Either the City Manager or the Consultant may terminate this Agreement, without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.

6.1.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, models, maps, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City. If the City terminates this Agreement without cause, the Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered and fees incurred pursuant to this Agreement through the notice of termination. If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City. Notwithstanding the foregoing, City shall own all final deliverables provided to City by Consultant as part of the services provided under this Agreement, provided however, Consultant shall retain sole and exclusive ownership of all right, title, and interest in, and to, its intellectual property and derivatives thereof which no data or Confidential Information of the City was used to create and which was developed entirely using Consultant’s own resources, including any and all pre-existing or independently developed knowhow, methods, processes and other materials prepared by Consultant. To the extent Consultant’s intellectual property is necessary for the City to use the deliverables provided under this Agreement, Consultant grants to City a non-exclusive, royalty-free license to Consultant’s Agreement for Professional Services
Gallagher Benefit Services, Inc.

intellectual property solely for City’s use of such deliverables.

6.1.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages.

6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.

6.3 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and City governments.

6.4 Insurance. The Consultant shall submit to the City certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement:
(a) Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees.
(b) Comprehensive general and automobile liability insurance protecting the Consultant in amounts not less than $1,000,000 for personal injury to any one person, $1,000,000 for injuries arising out of one occurrence, and $500,000 for property damages or a combined single limit of $1,000,000. Each such policy of insurance shall:
1) Be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California or which is approved in writing by City.
2) The Comprehensive general liability shall name and list as additional insured the City, its officers and employees. 3) The Comprehensive general liability shall specify its acts as primary insurance.
4) Contain a clause substantially in the following words: any cancelled or non-renewed policy will be replaced with no coverage gap and a current Certificate Agreement for Professional Services
Gallagher Benefit Services, Inc.

of Insurance will be provided to the City.
5) Cover the operations of the Consultant pursuant to the terms of this Agreement.

6.5 Indemnification and Limitation of Liability. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.

The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Consultant’s liability to the City and any other party for any losses, injury or damages to persons or properties or work performed arising out of in connection with this Agreement and for any other claim, whether the claim arises in contract, tort, statute or otherwise, shall be limited to the amount of the total fees due to Consultant from City for the particular services giving rise to the claim.

NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT,

CONSULTANT SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT,

CONSEQUENTIAL, LOST PROFITS, OR PUNITIVE DAMAGES SUSTAINED OR

INCURRED IN CONNECTION WITH THIS AGREEMENT, WHETHER OR NOT SUCH DAMAGES ARE FORESEEABLE.

6.6 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances and codes of the federal, state, county and city governments, including, without limitation, Malibu Municipal Code Chapter 5.36 Minimum Wage.

6.7 Independent Contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between the City and the Consultant.

6.7.1. The Consultant shall be an independent contractor, and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall Agreement for Professional Services
Gallagher Benefit Services, Inc.

at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement.

6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.

6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.

6.11 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

6.12 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such Agreement for Professional Services
Gallagher Benefit Services, Inc.

correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant.

6.13 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

6.16 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.17 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

6.18 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.

6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as Agreement for Professional Services
Gallagher Benefit Services, Inc.

follows:

CITY: Steve McClary CONSULTANT: Georg S. Krammer
City Manager Managing Director
City of Malibu Gallagher Benefit Services, Inc.
23825 Stuart Ranch Road 2835 Seventh Street
Malibu, CA 90265-4861 Berkeley, CA 94710
TEL (310) 456-2489 x 226 (510) 658-5633
FAX (310) 456-2760

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 13 EXECUTIVE SUMMARY, APPROACH, METHODOLOGY
The City desires human resources assistance to conduct a comprehensive citywide classification and compensation study. The assessment will review all aspects of the City’s classifications and compensation structure. The City’s classifications require an updated plan, with classifications that are in line with current changes and requirements in the law. Class specifications need to be updated to reflect current job duties and requirements of the positions, including physical requirements and essential job functions.

The review will also include a recommendation of classifications that could be consolidated, evaluation of current minimum qualifications for sufficiency and accuracy, and to assist with the development of an updated classification plan. The City wishes to establish a competitive salary plan within appropriate labor markets as defined by the City; create careers ladders to facilitate employee upward mobility; conduct a cost analysis and provide a recommendation to adjust classes requiring realignment; and foster internal equity within the City’s classifications.

The City currently employs approximately 97 full-time regular employees, and 13.27 full-time equivalent part-time employees. The City is non-union and has approximately 111 authorized positions. The City, organized into seven departments, provides a number of services in-house, including management and administrative services, building and safety, community services, environmental sustainability, planning, public works and engineering. The City contracts with the County of Los Angeles for law enforcement, fire (as a member of the Fire District), animal control and other services. In addition, certain other services,such as the City Attorney, water, street maintenance and garbage collection services, are also provided via contract or from Los Angeles County.

Per the City’s Authorized Positions and Salary Ranges document, there are currently approximately 88 fulltime and 10 part-time job classifications. Per the Authorized Personnel document included in the RFP, approximately 80 classifications are currently budgeted.

The study’s first level of effort is to initially develop an updated and well-structured classification system and classification descriptions for all study positions that are legally compliant (including Fair Labor Standards Act (“FLSA”) and Americans with Disabilities Act (“ADA”) requirements), internally aligned, reflective of contemporary standards, and accurately descriptive of current roles, responsibilities, duties, and qualifications. The classification analysis process includes orientation and briefing sessions with employees, management, Human Resources, and other stakeholders, as appropriate; the completion of a position description questionnaire by employees; interviews, as needed, with a representative sample of employees in some study classifications; and interviews, as needed, with supervisors and management to address any classification issues. All participating employees will be allocated to an appropriate classification; draft classification descriptions will be developed, as needed, and sent back to the City and incumbents for additional feedback and concurrence.

A second level of effort will be to review the City’s compensation structure for the studied classifications and to conduct a compensation market survey (salaries plus benefits, if total comnpensation is desired) using a set of appropriate comparator agencies. The identification of comparator agencies, benchmark classifications, and benefits to be collected is an iterative process that includes all stakeholders. We have found this open discussion philosophy to be critical to our success for organizational buy-in. Once the external data development is completed, we will make specific recommendations for internal equity for non-benchmarked classifications and classifications without a large enough market sampling.

Exhibit A
Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 14 The compensation study will contain specific recommendations regarding the integration of all study classifications into the City’s compensation structure, with the goal of developing a clearly designed, internally equitable format that is flexible for career opportunity and future growth. Our study will make recommendations regarding a salary structure that takes the City’s compensation preferences into consideration as well as the appropriate placement of each classification on the City’s salary schedule.

The study includes a significant number of meetings with the Assistant City Manager, Human Resources Manager, Study Project Team, employees, and the City Council, as desired. We have expertise in labor/management relations and understand the importance of active participation by all stakeholders to ensure a successful outcome. The meetings and “stakeholder touch-points” that we recommend ensure understanding of the project parameters, enhance accurate intake and output of information, and create a collaborative and interactive approach resulting in greater buy-in for study recommendations. This interactive approach has resulted in almost 100% implementation success of K&A’s studies.

This intense and comprehensive stakeholder engagement and our transparent study processes are also a mechanism of quality control. The fact that our information, data, and recommendations have to be able to withstand utmost scrutiny by diverse stakeholders require an in-depth multi-step quality control process for deliverables. This involves K&A team member validation of classification analyses and compensation data, K&A Project Manager review of all classification and compensation analyses, recommendations and deliverables, and finally K&A Principal (Project Director) review of deliverables before submittal to the client.

Study Objectives
Classification Objectives:
 To analyze and update the City’s classification system and each study position’s classification description and structure through a process of job analysis and evaluation, including review of existing documentation, position description questionnaire completion, employee interviews (as needed), management interviews (as needed), analysis of existing positions and working situations, analysis of levels of duties and responsibilities, and other professional methods, as appropriate;
 To update classification concepts and provide for growth and flexibility of assignment within the new classification structure, where feasible, in recognition that some job duties and responsibilities may evolve over time, as well as to provide adequate career paths and class series/job families that will foster career service within the City;  To clearly state definitions of job classifications, the typical job functions, and minimum required and preferred/desired qualifications such as education, prior work experience, knowledge, skills, abilities, licenses, certifications, and physical demands and working conditions;
 To provide a classification structure that ensures regulatory compliance, including allocation of each study position to the correct classification with appropriate FLSA designation as well as meeting ADA and EEO regulations;  To provide for adequate educational, review, and appeal processes that will result in a product that is understood by all levels of personnel and is internally equitable; and  To ensure sufficient documentation throughout the study, on methods used to determine appropriate classification and level, methods for logical progression of movement between classifications, classification concepts and distinguishing characteristics, as well Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 15 as the delivery of final reports and recommendations to guide the organization in implementing, managing, and maintaining the classification system.

Compensation Objectives:
 To make recommendations regarding a list of appropriate, logical and defensible comparator agencies, benchmark classifications, and benefits to be collected (if total compensation is desired) prior to beginning the compensation portion of the study;  To collect accurate compensation data from the approved group of comparator agencies and to ensure that the information is analyzed in a manner that is clear and comprehensible to the Study Project Team, Human Resources, management, employees, and the City Council;
 To carefully analyze the scope and level of duties and responsibilities, requirements for successful work performance, and other factors for survey classes, according to generally accepted compensation practices;
 To review the City’s compensation structure and practices and develop compensation recommendations that will assist the City in recruiting, motivating, and retaining competent staff;
 To develop solutions that address pay equity issues, analyze the financial impact of addressing pay equity issues, and create a market adjustment implementation strategy supporting the City’s goals, objectives, and budget considerations;  To evaluate benefit offerings in the labor market and make recommendations for better alignment and/or different benefit offerings as indicated by the analysis and best practices (if total compensation is desired);
 To create a comprehensive final report summarizing the compensation study approach and methodology, analytical tools, findings, and recommended compensation structure;  To recommend appropriate internal salary relationships and allocate classes to salary ranges in a comprehensive salary range plan; and
 To ensure sufficient documentation throughout the study, on methods used to determine appropriate salary ranges, methods for logical progression of movement within the salary scale for each classification, and other practices, so that our recommendations can be implemented and maintained in a competent and fair manner.

Overall Objectives:
 To review and understand all current documentation, rules, regulations, policies, budgets, procedures, class descriptions, organizational charts, memoranda of understanding, personnel policies, wage and salary schedules, and related information so that our recommendations can be operationally incorporated with a minimum of disruption;  To conduct start-up Study Project Team meetings with management, study project staff, and other stakeholders to discuss any specific concerns with respect to the development of classification and compensation recommendations; finalize study plans and timetables; conduct orientation sessions with management, and staff in order to educate and explain the scope of the study and describe what are and are not reasonable study expectations and goals;
 To work collaboratively and effectively with the City and its stakeholders while at the same time maintaining control and objectivity in the conduct of the study; Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 16  To develop a classification and compensation structure that meets all legal requirements, that is totally non-discriminatory, and that easily accommodates organizational change, growth, and operational needs;
 To document all steps in the process and provide documentation for Human Resources and other staff, as appropriate, in classification and compensation analysis methodologies so that the City can integrate, maintain, administer, and defend any recommended changes after the initial implementation; and
 To provide effective ongoing communications throughout the duration of the project and continued support after implementation.

Methodology / Work Plan / Deliverables
This section of the proposal identifies the actual work plan. We believe that our detailed explanation of methodology and work tasks clearly distinguishes our approach and comprehensiveness.

Our approach is to complete the classification and job evaluation before completing the compensation review. The reasons for this include:
 The description of the work performed and the requirements for that work are, in the minds of the employees and their supervisors, inextricably associated with the “worth of that work” or compensation, which is often a highly emotional issue. Separating the two phases of the study, even though elements of phases may be conducted concurrently, tends to produce more objective classification results.  The compensation review will be completed when there is a full understanding of the work of the City, thereby ensuring that the data developed from the labor market and the City’s classifications is accurate.

Given these parameters, our approach is as follows:

PHASE I: CLASSIFICATION STUDY
Deliverable A: Meetings with Study Project Team and Management Staff, Initial Documentation Review, and Development of Communications and Engagement Plan This phase includes identifying the City’s Study Project Team, contract administrator, and reporting relationships. Our team of Project Managers and H.R. Associates will conduct an orientation and briefing session with the Study Project Team to explain process and methodology; create the specific work plan and work schedule; identify subsequent tasks to be accomplished; reaffirm the primary objectives and specific end products; determine deadline dates for satisfactory completion of the overall assignment; determine who will be responsible for coordinating/scheduling communications with employees, management, and the Council; and develop a timetable for conducting the same.

We will also conduct and initial meeting with Department Heads to provide information regarding study methodology, process, timing and logistics and provide them an opportunity to communicate any areas of concerns and pain points they may be experiencing with the current classification and compensation system.

Included in this task will be the gathering of written documentation, identifying current incumbents, and assembling current class descriptions, organizational charts, salary schedules, budgets, memoranda of understanding (“MOU”), personnel policies, previous classification and compensation studies, and any other relevant documentation to gain a general understanding of City operations.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 17 City terminology and methods of current classification and compensation procedures, as well as the written questionnaire instrument for the classification study that will be used in the job analysis phase will be reviewed and agreed to.

Our review of the City’s classification specifications indicatesthat the study we are recommending is more accurately characterized as a classification specification update/allocation review scope of work and our budget has been adjusted accordingly. This is a process whereby employees provide written feedback on the content of their current classification specification in terms of accuracy of tasks/percentages of time by striking out tasks not performed, and identifying percentages of time spent on current tasks, within the classification specification itself. More substantive changes to tasks can also be accomplished through the use of a “short-form” Position Description Questionnaire (PDQ) specifically designed to use as a tool for updating classification specifications. The combination of employee marked-up changes to their current classification specification (which should be in an MS Word format), as well as completion of a short-form PDQ documenting the critical factors necessary for position allocation (such as decision making and supervisory accountabilities) and any task changes/additions would make the process more efficient and timely, and may also be helpful in managing employee expectations of study outcomes. We will discuss this methodology with the City, agree to formats for class descriptions and compensation results, identify appropriate comparator agencies, benchmark classifications, and benefits to be surveyed for compensation survey purposes. We will respond to any questions that may arise from the various stakeholders.

We will develop a communications and engagement plan to foster organizational buy-in and acceptance of study outcomes and consultant recommendations throughout the project by City stakeholders including employees. The goal of the communications and engagement plan is to build positive and effective relationships with the study stakeholders and achieve consensus whenever possible and to strive to understand and take into consideration stakeholders’ ideas, opinions, desires, and issues, and to fully address their concerns. The variety of communication and engagement channels will help inform, consult, involve, collaborate with, and empower City stakeholders and ensure that our methodology and “stakeholder touch-points” are followed and executed at each study milestone.

We are committed to working closely with City study advisors (Human Resources, City leadership, employee representatives, if any, and other stakeholders) to understand the needs of the mutual constituencies (employees) and to ensure that the Study Project Team, K&A team, management, and any employee representatives meet the highest standards of stakeholder interaction, including communicating clearly, politely, honestly, and promptly, and treating everyone fairly, equally, and with respect. We understand that the positions included in this study are non-union and will work with the City’s HR and leadership team to determine how to best collaborate with the workforce whose body of work is being studied and evaluated.

The communications and engagement plan will enable us to respond to questions or concerns in a timely and professional manner. Our typical communication model includes at least weekly or biweekly written status updates to keep the City informed on where we are for every element of the project. Over the last two years, we have learned that most communication can be managed through email and teleconferences and that the work we do can be accomplished successfully and, in fact, more efficiently, by performing it virtually and remotely.

In addition, the study includes a significant number of meetings with the Study Project Team, Human Resources, management, employees, and City Council, as desired. The meetings and “stakeholder Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 18 touchpoints” that we recommend ensure understanding of the project parameters, enhance accurate intake and output of information, and improve a collaborative and interactive approach that will result in greater buy-in for study recommendations. This interactive approach, although time-consuming, has resulted in almost 100% implementation success of K&A’s studies.

Deliverable B. Orientation Meetings with Employees
We will facilitate several orientation meetings with employees over the course of several days and distribute our Position Description Questionnaire (“PDQ”) to start the classification portion of the study.

While these meetings are not mandatory, they form the beginning of the educational process that continues throughout the study. We will discuss the importance of the employees’ involvement in the study and their participation in PDQ completion and job analysis interviews. Project processes will be explained, expectations will be clarified, and elements that are not a part of the study will also be covered.

Questions will be answered and a detailed explanation and examples for completing the PDQ will be given.

The Position Description Questionnaire (“PDQ”) will be discussed with the Study Project Team and customized as needed to meet the study objectives prior to distributing copies to employees.

Each PDQ will be handed out with the incumbent’s current class description attached to the questionnaire so the employee can use this as a tool for completing the questionnaire.

In the past, we have typically conducted these orientation sessions in person, onsite, and at various client locations. We have experience in conducting business virtually and have found that it can be a much more efficient and cost effective approach of our clients. We can provide the City with many technological options to ensure a smooth process, as we have with many of our clients during the last two years.

Examples include:
 Scheduling app: Purchasing a scheduling web application for employee orientation sessions where up to 100 people can attend a session; employees can choose a session date and time and receive a confirmation which populates their calendar, and sends them a meeting reminder; it also generates attendee lists.
 Orientations: Providing more flexible options for employee orientation sessions by offering fewer options per day over a higher number of days to accommodate employee schedules; onsite meetings require a larger number of daily sessions over a more limited number of days.  FAQs: Preparing a series of FAQ's for each study which are made available to employees after the orientation sessions.
 Recording meetings: Videotaping our employee orientation sessions (we also do this for onsite sessions) for employees who cannot attend a session; or simply recording a video-conference orientation session that employees could watch later.
 Chat lines: Training our staff on the use of communication tools such as chat lines; we intersperse our employee orientation session presentations with multiple points when questions can be asked.  Post-meeting help: Remaining in the orientation session for about 5-10 minutes after it has "officially" ended in the event some employees want to stay behind to ask questions.  Safeguards: For employee interviews, as we generally do, we prepare the schedules of dates and times for each employee and the client coordinates scheduling employees with departments, using agreed upon meeting options for employees. Safeguards are in place to ensure that only the employee/ employees (for group interviews) in that time slot can access the meeting, such as virtual "waiting rooms."
Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 19  Telephone support: Providing a direct telephone number for the K&A Project Manager to departments in the event there are scheduling or access issues.  Time between meetings: Scheduling 10-15 minutes between meetings, versus on-site back to back meetings; this change results in slightly fewer meetings per day, but provides a less "hurried" nature to the meetings; and because the meetings are not onsite, clients do not need to reserve multiple meeting rooms for multiple days.

Our clients have received these operational changes very positively. We continue to ask our clients for feedback so we can implement continuous improvements. We recognize not all clients have the same technology as we do, which means we must provide viable technology options. While we provide multiple options, the expertise of our associates in asking relevant and probing questions of each study participant to better understand each employee's work is critical to the job evaluation interview process (see more information regarding employee interviews below). Our client-centric approach and methodology does not change with the venue.

Deliverable C. Collection and Review of PDQs
We provide an electronic version of our questionnaire so that employees can more easily complete it.

Employees complete the questionnaire and then send it to their supervisor for review, comment, and signature. We typically require a second level of review by the next level of management in the reporting structure. This ensures that all staff have an opportunity to provide information as to what the nature of the job is for each job classification. We will go through and explain the process by which current classification specifications can be updated and how they will be used in conjunction with the short-form PDQ, with both documents ultimately being submitted to supervisors and managers for review. For any classifications that are currently active but are not encumbered by any current incumbents, we recommend that the supervisor complete a PDQ.

Upon receipt of the PDQs in our office, K&A staff will review and analyze the PDQs in detail along with other documentation to obtain an understanding of the duties and responsibilities assigned to each position.

Deliverable D. Interviews with Employees, Supervisors, and Management Interviews will be scheduled with employees, as needed depending on the quality and comprehensiveness of the PDQs we receive. If we determine that an interview is needed, we will offer employees the option to be interviewed in a focus group session with incumbents in the same classification or to request an individual interview if they prefer. We recommend individual interviews only if the employee wants to discuss certain issues (e.g., out of class responsibilities, etc.) in privacy with the consultant.

Interviews will then be held with supervisory and management staff (division managers, department heads, etc.), who will clarify their own responsibilities and/or confirm the information we have received in the interviews with their staff (we allow more time for these interviews).

The purpose of the interviews is to clarify and supplement the questionnaire data and to respond to potential perception differences regarding roles, tasks, scope, and supervisory responsibilities. The appropriateness of the following will be assessed:
 Work being completed and relationships of positions to each other within a division/department as well as across the organization; and  Classification structure and reporting structure.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 20 Deliverable E. Classification Concept and Limited Allocation Review Prior to developing detailed class descriptions, our job evaluation will result in a classification concept document that will be submitted to the City for review and approval. We will compare changes in business need and operations, as well as any reorganizations, with the established classification system and job families as well as review internal relationships between classificationsto define the reasons for, and effects of, the proposed changes.

Our job analysis method is the whole position analysis approach. Objective factors in the whole position job analysis methodology include:

1. Decision making/judgment

2. Difficulty and complexity of work

3. Supervisory responsibilities

4. Non-supervisory responsibilities

5. Minimum qualifications

6. Working conditions/risk factors

7. Contacts
This document will list broad class concepts and highlight where significant changes may be recommended, such as creating or collapsing class series in the same functional area and/or separating or combining classifications assigned to different functional areas. We will review and analyze potential career ladders and promotional opportunities, including clearly delineated and distinguished levels within classification series. We will also review and update established titling guidelines for the studied classifications for appropriate and consistent titling.

If we identify any current misallocations of positions (employees) in the current classification plan, we will provide incumbent-specific allocation recommendations, specifying current and proposed classification title and the impact of our recommendations (reclassification – upgrade or downgrade, title change, or no change).

After we have completed this process, a meeting will be arranged to review any recommended changes to the classification plan with the Study Project Team.

Deliverable F. Draft Class Description Development
After preliminary approval of the class concepts and any potential allocation changes, the City’s current class descriptions will beupdated, and any new class descriptions will be developed following the format approved by the City.

From the review of the PDQs and employee interviews, we will update duties, responsibilities, and minimum qualifications of each class specification, as necessary. We will develop new class specifications if duties, responsibilities, and minimum qualifications have changed significantly, and/or if we recommend new classifications/class levels, and/or if operational changes, business needs, or reorganizations, have occurred.

Following EEO Uniform Guidelines, we will review, analyze, and update, as appropriate, knowledge, skills, abilities, education and experience, position definitions, purpose, distinguishing characteristics, supervision received and exercised, position functions and special requirements including licensing and certifications that are required and desirable. We will address relevance and hierarchical consistency of each classification and each class series.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 21 We will also review and update physical demands based on the most typical job functions of each classification in accordance with the ADA.

Finally, we will review each classification’s typical job functions and determine exempt vs. non-exempt status in accordance with “white collar” exemptions under the FLSA.

Deliverable G. Facilitation of Draft Class Description Review and Employee Feedback Process A draft copy of the revised/new class description with allocation recommendation will be submitted to the Project Team and subsequently to each manager, supervisor, and employee, to give each stakeholder group an opportunity to provide comments and concerns regarding any modifications to the classification structure and specifications. Our experience has been that this is one of the most critical phases of the project (as well as one of the most time-consuming). Our proactive and effective communication process at this juncture has always avoided formal appeals, adversarial meetings, or major conflicts at the conclusion of our studies.

We will work with the City to determine the best approach to reviewing those classification specifications that were updated/developed, and how to provide feedback to us. Supervisors and managers typically receive a copy of their employees’ draft class descriptions and will be asked to review their employees’ comments and feedback to verify and concur with, or recommend changes to, the information provided.

Significant stakeholder comments will be reviewed with management prior to making any significant changes to the proposed class plan. Allocation and/or class description changes will be made as required and the class specifications will be finalized and submitted for approval.

Deliverable H. Classification Plan and Draft of Interim Report and Final Report A Draft Interim Report of the Classification Study will be completed and submitted to the Study Project Team for review and comment. The report will contain:
 Classification recommendations for each studied position, including documentation regarding study goals and objectives, classification methodology, approach, and process as well as all findings, analysis, and resulting recommendations;  Any recommended allocation changes, classification title changes, job family and career ladder/career growth issues, and other factors will all be included;  The recommended classification structure will be in alignment with current business/ operational needs of the City; and
 Classification concepts and guidelines as well as methods used to determine appropriate classification and level, methods for logical progression of movement between classifications, distinguishing characteristics and other pertinent information for implementation and continued maintenance of the recommendations will be detailed.

Once we have received the City’s comments regarding the Draft Interim Report and have made any necessary changes, a Final Classification Report will be developed.

PHASE II: COMPENSATION STUDY
Deliverable A. List of Comparator Agencies, Benchmark Classifications, and Benefits to be Collected During the initial meeting with the Study Project Team, we will discuss and agree to the compensation study factors. We will identify/confirm appropriate, logical and defensible comparator agencies that will Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 22 be included in the external market survey, which will be the foundation for ensuring that the City’s salaries for the studied classifications are competitively aligned with the external labor market. We will also identify/confirm those classifications that will be surveyed in the market (i.e., benchmark classifications), with the intention of internally aligning the remaining classifications with those that were surveyed.

Finally, we will determine the list of benefits that the City wants to include in the total compensation data gathering process (if a total compensation study is desired).

1. Determination of Comparator Agencies
The selection of comparator agencies is a critical step in the study process. We typically use the following factors to identify appropriate comparators and will receive approval before proceeding with the total compensation study.

Our recommended methodology is that we involve management, Human Resources, employee representation, and the City Council, in the decision-making process of selecting which comparable agencies are included, PRIOR to beginning the study. Our experience has shown that this is the most successful approach. The factors that we typically review when selecting and recommending appropriate comparator agencies include:
 Organizational type and structure – While various organizations may provide overlapping services and employ some staff having similar duties and responsibilities, the role of each organization is somewhat unique, particularly in regard to its relationship to the citizens it serves and level of service expectation. During this iterative process, the City’s current/ previous list of comparators, if any, and the advantages/disadvantages of including them or others would be discussed.
 Similarity of population served, City demographics, City staff, and operational budgets – These elements provide guidelines in relation to resources required (staff and funding) and available for the provision of services.
 Scope of services provided – While having an organization that provides all of the services at the same level of citizen expectation is ideal for comparators, as long as the majority of services are provided in a similar manner, sufficient data should be available for analysis.

When reviewing this factor, the City’s unique services would be evaluated in order to ensure that the majority of comparators provide the same services. This ensures that each comparator yields a sufficient number of matches for the City’s jobs.  Labor market – The reality of today’s labor market is that many agencies are in competition for the same pool of qualified employees, because large portions of the workforce don’t live in the communities they serve, are accustomed to lengthy commutes, and are more likely to consider changing jobs in a larger geographic area than in the past. Therefore, the geographic labor market area (where the City may be recruiting from or losing employees to) is taken into consideration when selecting potential comparator organizations. As part of this analysis, we will determine whether the City has identified agencies that it competes with for qualified talent; those agencies are taken into consideration for purposes of our analysis. It is important to understand and consider the City’s competitive landscape and include agencies in the study to whom the City loses talent.
 Cost-of-living – The price of housing and other cost-of-living related issues are some of the biggest factors in determining labor markets. We review overall cost-of-living of various Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 23 geographic areas, median house prices, and median household incomes to determine the appropriateness of various potential comparator agencies.

We typically recommend using 10-12 comparator agencies for all survey benchmarks in order to achieve statistical significance but are flexible and can easily use a different approach based on the City’s preferences.

2. Determination of Benchmark Classifications
In the same collaborative manner as described in Step 1 above, we will work with the City’s stakeholders to select those classifications that will be surveyed. “Benchmark classes” are ordinarily chosen to reflect a broad spectrum of class levels. In addition, those that are selected normally include classes that are most likely to be found in other similar agencies, and therefore provide a sufficient valid data sample for analysis. Internal relationships will be determined between the benchmarked and non-benchmarked classifications and internal equity alignments will be made for salary recommendation purposes. Due to the fact that the labor market typically yields reliable data, we recommend using approximately 60-65% of all classifications as benchmarks but we are happy to use a different model.

3. Determination of Salary and Benefits Data to Be Collected (if a total compensation study is desired)
In addition to base salaries, benefit data elements for a total compensation study normally include at least the following (which are generally available to all staff in a specific job classification):
 Monthly Salary – The top of the normal, published salary range. All figures are presented on a monthly or annual basis. We normalize the salary data to reflect number of hours in the work week and/or roll-up of retirement or other benefits in base salaries.  Employee Retirement – This includes two figures: the amount of the employee’s State or other public or private retirement contribution that is contributed by the agency and the amount of the agency’s Social Security contribution.
 Retiree Healthcare – Given that healthcare costs are rising and retiree healthcare and liabilities increasing for many public agencies, we collect this information to capture the costs.  Insurance – This typically includes Health, Dental, Vision, and other insurance coverage.  Leave – Other than sick leave, which is usage-based, leave is the amount of days off for which the organization is obligated. We will discuss with the City whether leave days/hours should be converted to direct salary cost in dollars or represented in days/hours.  Vacation: The number of vacation days available to all employees after five years of employment.
 Holidays: The number of holidays (including floating) available to the employee on an annual basis.
 Administrative/Personal Leave: Administrative leave is normally the number of days available to management staff to compensate for the lack of payment for overtime.

Personal leave may be available to other groups of employees to augment vacation or other time off.
 Deferred Compensation – We report any employer contribution made on the employee’s behalf, whether dollar amount or percentage of salary, that does not require an employee- Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 24 matching contribution. We can also report employer contributions that do require an employee match and would do so as a separate report.
 Other – This category includes any other benefits that are available to all employees within a classification and not already specifically detailed. This could include non-monetary benefits including but not limited to: flexible schedules, closing City Hall (bi-weekly, weekly, etc.), remote work, employee recognition programs, and IT equipment Deliverable B. Data from Comparators and Preliminary Analysis of Data K&A does not collect market compensation data by merely sending out a written questionnaire. We find that such questionnaires are often delegated to the individual in the department with the least experience in the organization and given a low priority. Our experienced compensation analysts conduct all of the data collection and analysis to ensure validity of the data and quality control. This approach also ensures that we compare job description to job description and not just job titles, therefore ensuring true “matches” of at least 70%, which is the percentage we use to determine whether to include a comparator classification or not.

As mentioned above in the Classification methodology, our job analysis method is the whole position analysis approach.

We typically collect classification descriptions, organization charts, salary schedules, personnel policies, budgets, master plans, operational information, MOUs, and other information via website, by telephone, or by an onsite interview. With the prior knowledge from the data gathered directly from each comparator agency and our experience in the public sector human resources field, our compensation analysts make preliminary “matches” and then schedules appointments by telephone, or sometimes in person, with knowledgeable individuals to answer specific questions. We find that information collected using these methods has a very high validity rate and allows us to substantiate the data for employees, management, and governing bodies.

Data will be entered into spreadsheet format designed for ease of interpretation and use. The information will be presented in a format that will identify the comparator positions used for each classification comparison. Information will be calculated based upon both average and median figures allowing the City to make informed compensation decisions. Other elements of the compensation survey report are agencies surveyed; comparable class titles; salary range maximum/control point; number of observations; and percent of the City’s salary range is above/below the market values.

In addition, we will include any type of statistical representation and analysis that the City desires such as 60th, 70th, or any other percentiles per the City’s compensation philosophy.

Benefits data will be displayed in an easy-to-read format (if a total compensation study is desired). You will receive three sets of spreadsheets per classification, one with base pay, one with the benefits detail, and one with total compensation statistical data. In addition, we are often asked to collect “other” benefits (as listed in the benefits section above), which we typically report on a separate spreadsheet.

Deliverable D. Draft Compensation Findings/Additional Analysis/Study Project Team Meetings As part of our transparent approach and communication strategy to ensure organizational buy-in to the study, we share the market survey with the organization. We first distribute our draft findings to the Study Project Team. After their preliminary review, K&A will meet with the Study Project Team and other Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 25 stakeholders (including Human Resources, management, employees) to clarify data, to receive requests for reanalysis of certain comparators, and to answer questions and address concerns. This provides an opportunity for the Study Project Team and other stakeholders to review and question any of our recommended benchmark comparator matches. If questions arise, we conduct follow-up analysis to reconfirm our original analysis and/or make corrections as appropriate.

Deliverable E. Analysis of Internal Relationships and Alignment To determine internal equity for all studied positions, considerable attention will be given to this phase of the project. It is necessary to develop an internal position hierarchy based on the organizational value of each classification. Again, we utilize the whole position analysis methodology as described earlier.

By reviewing those factors, we will make recommendations regarding vertical salary differentials between classes in a class series, for example, as well as across departments. This analysis will be integrated with the results of the compensation survey and the City’s existing compensation plan.

The ultimate goal of this critical step in the process is to address any potential internal equity issues and concerns with the current compensation system, including compaction issues between certain classifications. We will create a sound and logical compensation structure for the various levels within each class series, so that career ladders are not only reflected in the classification system but also in the compensation system, with pay differentials between levels that allow employees to progress on a clear path of career growth and development. Career ladders will be looked at vertically, as well as horizontally, to reflect the City’s classification structure that was developed during the classification phase of the study.

Deliverable F. Compensation Structure and Implementation Plan Depending on data developed as a result of the internal analysis, we will review and make recommendations regarding internal alignment and the salary structure (set of salary ranges, salary differentials, steps within ranges, and/or alternative compensation plans) within which the classes are allocated, based upon the City’s preferred compensation model. In addition, we will develop externally competitive benefit comparisons for all classifications (if a total compensation study is desired). We will also assist the City in developing a compensation philosophy and practices relative to the surveyed public jurisdictions, if desired. Finally, we will develop a proposed implementation plan based on the study results and recommendations.

We will conduct a competitive pay analysis using the market data gathered to assist in the determination of external pay equity and the recommendation of a new base compensation structure, if desired. We will conduct a comparative analysis to illustrate the relationships between current pay practices and the newly determined market conditions and develop solutions to address pay equity issues, analyze the financial impact of addressing pay equity issues, and create a market adjustment implementation strategy supporting City goals, objectives, and budget considerations.

Draft recommendations will be discussed with the Study Project Team and management for discussions and decisions on overall pay philosophy and the practicality of acceptance and prior to developing an Interim Report.

Deliverable G. Final Report and Guidelines for Implementation Volume II (Draft Interim Report of the Compensation Study) will be completed and submitted to the Study Project Team for review and comment. The report will provide detailed compensation findings, documentation, and recommendations. The report will include:

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 26  An executive summary of the compensation study results;  A set of all market data spreadsheets;
 A proposed Salary Range Placement document;
 A procedure to address employees whose base pay exceeds the maximum of their newly assigned pay range;
 Implementation issues and cost projections surrounding our recommendations; and  A guide for rules, policies and procedures for the City in implementing, managing and maintaining the compensation system, as appropriate.

Once all of the City’s questions/concerns are addressed and discussed, a Final Classification and Compensation Report will be created and submitted in the City’s preferred format. The Final Report will incorporate any appropriate revisions identified and submitted during the review of the draft report.

Deliverable H. Formal Appeals Process
Should the City have an formal appeals process regarding the allocation of positions to classifications and of classifications to salary ranges, this proposal does not cover time regarding a formal appeal process.

Should our on-site participation be desired, our stated composite hourly rate will be honored. As mentioned above, however, our internal process usually addresses any of these issues.

Deliverable I. Final Presentation
Our proposal includes multiple meetings and weekly oral and written status/progress updates to the Study Project Team. Regarding the involvement of the City Council, etc., we recommend at least one initial meeting to confirm/identify the comparator agencies to be included in the study, one interim study session (to discuss the initial findings of the compensation study), and one final presentation of our Final Report. Of course, we are flexible regarding having more or less interaction with the Council, based on the City’s preferences.
 Expectations of City Support:

In order to conduct this study in the most timely and cost-effective manner, we ask for support in the following areas:
 Timely provision of written documentation, such as current class specifications, union contracts, organizational charts, budget documents, requests for audits, past studies, etc.;  Assistance in the notification and scheduling of orientation and other meetings and the provision of adequate interview space and resources;
 Assistance in the compilation of current descriptions with the PDQ; collecting and forwarding questionnaires; and in ensuring that materials are complete and returned in a timely manner;  Assistance in scheduling study project team, bargaining unit, management, employee audit, and other meetings; and
 Meeting agreed-upon timelines.

In terms of time commitment for City staff, we understand that the City hires an outside consultant to conduct and coordinate the entire effort. Therefore, it is our goal to reduce the time commitment of City staff as much as possible and to only request assistance in the coordination of some of the steps in the process, such as scheduling employee orientation meetings, duplicating PDQs, scheduling employee interviews/desk audits, disseminating information, and in general, being a channel of communication between our firm and employees.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 27  Communication with the City:

Our typical communication model includes at least weekly or biweekly written status updates to keep the City informed on where we are during each phase of the project. These reports will include the following information:
 Specific accomplishments achieved during the reporting period.  Specific tasks completed pursuant to the provisions of the contract.  Estimated project completion dates for the remaining specific tasks required by the contract.  Any project component, activity or probable that could result in a delay of the project.  Any current or future changes in project personnel or their assignments.  Any delays caused by City personnel.

In addition, the study includes a significant number of meetings with the Study Project Team, human resources, management, employees, and the City Council, as desired. The meetings and “stakeholder touch-points” that we recommend ensure understanding of the project parameters, enhance accurate intake and output of information, and foster a collaborative and interactive approach that will result in greater buy-in for study recommendations. This interactive approach, although time-consuming, has resulted in almost 100% implementation success of K&A’s studies.  Post-Implementation Consultation and Support:

We are committed to providing the City with the highest-quality product and service. Providing ongoing consultation and support after study implementation is a service that is included in our professional fees and a continued relationship-building aspect of our client relationship that we highly value.

We often find that clients will call or email with follow-up questions and to discuss certain aspects of the study, ask why decisions and recommendations were made, and other important components of the study. We consider post-implementation support as part of our customer service.

Should the City request any additional onsite meetings and/or training after implementation of the study and/or other specific, identifiable work efforts, such as position reclassification studies, creating new class descriptions, or conducting annual surveys, we would honor our composite hourly rate for actual hours spent at the City. However, from experience, we expect that most follow-up support will be conducted via telephone and email and this is absolutely included in our “Not To Exceed Fee” for this project.  Stakeholder Engagement:

The meetings and communications with stakeholders that we recommend ensure understanding of the project parameters, enhance accurate intake and output of information, and encourage a collaborative and interactive approach that will result in greater buy-in for study recommendations. This interactive approach, although time-consuming, has resulted in almost 100% implementation success of K&A’s studies.

We believe in an interactive and collaborative process with the whole organization and in a high level of stakeholder contact and interaction to ensure organizational buy-in of the study throughout the entire process. Following are the major milestones at which we touch base with Human Resources, employees, managers, employee representation, and other stakeholders, as appropriate:
 Initial study kick-off and employee/management orientation meetings;  PDQ completion and review;
Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 28  Employee and management interviews;
 Employee, management, and Human Resources review of draft class descriptions;  Contact with employees and management to address final classification issues;  Stakeholder input regarding a list of appropriate comparator agencies, benchmark classifications, and benefits to be collected;
 City stakeholder review of compensation study data and contact with them to address any challenges to the market comparables we identified for each classification;  Stakeholder input on internal salary relationship analysis and recommendations; and  Stakeholder input regarding final compensation plans and structure recommendations.

These steps will ensure that the study results in a product that is accepted and trusted by all levels within the organization. Beyond sound mechanics, our approach includes sufficient communication steps to ensure that the study methodology is understood and the results are regarded as expert, impartial, and fair.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 29 TIME REQUIREMENTS
Our professional experience is that classification and compensation studies of this scope and for this size organization take approximately eight months to complete, allowing for adequate PDQ completion, interview time, classification description review and/or development, compensation data collection and analysis, review steps by the City, the development of final reports, any appeals, and presentations.

Due to the unprecedented demand on our services, we are currently experiencing an unusually high volume of projects. Therefore, and if the City is able to be flexible, we propose commencing the project in January/February 2023 and anticipate completion by August/September 2023, assuming a contract is executed within 2 months of the submittal date of our proposal.

The following is a suggested timeline (which can be modified based on the City’s needs):

Deliverables Classification Study Completion by:

A.

Meetings with Study Project Team and Management Staff and Initial Documentation Review Week 1
B. Orientation Meetings with Employees and Distribution of PDQ Week 2 C. PDQ Completion and Review Week 8
D. Employee/Supervisory/Management Interviews Week 11
E. Classification Concept/Preliminary Allocation Development Week 14 F. Draft Class Description Development/Update Week 24
G. Draft Class Description Review and Employee Feedback Process Week 28 H. Finalize Classification Plan/Draft Interim Report/Final Report Week 30 Deliverables Total Compensation Survey Completion by:

A. List of Comparator Agencies, Benchmark Classifications, and Benefits to be Collected Week 1
B. Data from Comparators and Preliminary Analysis of Data Week 30 C. Draft Compensation Findings/Additional Analysis/Study Project Team Meetings
Week 32
D. Analysis of Internal Relationships and Alignment Week 33 E. Compensation Structure and Implementation Plan Week 33 F. Final Report and Guidelines for Implementation Week 34 G. Formal Appeals Process * As Needed
H. Final Presentation As Scheduled
Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 30 COST PROPOSAL
We have often found our process requires a very high level of time commitment, which sometimes results in a higher proposal cost. We believe that our methodology and implementation success rate is attributable to the significantly greater level of contact we have with employees, management, and the governing body. The time we commit to working with the employees (orientations and briefings, meetings with employees via personal interviews, sharing of compensation survey data, informal appeal process, etc.) results in significantly greater buy-in throughout the process and no formal appeals at the end of the study.

In fact, our firm has only had a handful of formal appeals to any of our studies in our 38 years in business.

It has been our experience that the money and time invested in stakeholder communication throughout the study are money and time saved during implementation. Numerous times our firm has been hired after an agency has gone through an unsuccessful study whose results were rejected or appealed and whose implementation was very controversial. The result was a divided organization with hostility and animosity between employees and management. Whenever our firm was hired after such an unfortunate experience, study stakeholders were amazed at our open and all-inclusive process, our efforts to elicit equal stakeholder input, and our development of recommendations that were accepted as fair and reasonable and understood by management, employees, and the governing body. Our success rate is also attributable to the fact that we have 38 years of experience working with employees of all types of backgrounds, educational levels, and work experiences, and we are accustomed to successfully communicating with and educating them throughout the process. It is imperative that all employees eventually buy into the study results and recommendations, whether they have been through a process like this before or whether this is the first time for them.

Our clients always provide feedback that our process was professional, comprehensive, understandable, timely, and inclusive. Employees, although not necessarily always happy with our recommendations, have always indicated that we listened to their issues and concerns, were available for discussion, and able to provide documentation and data to support our recommendations. Although time consuming, we also drive the process to ensure that timelines are met and schedules are maintained.

Over the last few years, K&A and all of our clients have become accustomed to conducting all of our organizational, classification, and compensation studies virtually. From the experience of the last two years, we have learned that studies can be conducted successfully by using virtual technologies and performing the work remotely. We have also learned that this represents a significant cost savings for our clients, both in terms of consultant travel time and travel expenses, as well as less disruption and reduced non-productivity for the client’s workforce. We have several technological solutions that can easily facilitate the entire process (see proposal narrative above). Conducting meetings and orientations virtually means that the client’s employees do not have to spend time traveling from one location to another and will not be pulled away from their workstations for lengthy periods of time. They can simply click on a link or call in from a phone to participate. This approach also represents significantly less logistical planning on part of the client in order to reserve meeting rooms and making space available for large employee groups, as well as multiple consultants coming onsite to conduct interviews within a condensed period of time. Conducting orientations and interviews virtually provides us with much more flexibility in scheduling and accommodating multiple different shifts and schedules among a large workforce.

Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 31 In addition, K&A strives to be as “green” an organization as possible and we are certainly concerned about our carbon footprint. We find that multiple trips to client sites that can sometimes involve multiple consultants flying on planes and/or driving cars, is not as environmentally conscious as we would like to be. Considering the effectiveness of virtual meetings, especially when meetings are only one hour or oneand-a-half hours at a time, onsite travel does appear to create a larger footprint than necessary. This can especially be true for final presentations to leadership teams that are often less than 60 minutes long.

The cost proposal below includes two options depending on scope of work to provide the City with a cost comparison based on the number of classifications, number of employees, and number of comparator agencies surveyed for the compensation study. Of course, the City may select any combination thereof and we are open to negotiating another option if it better serves the City. We hope to be able to negotiate a scope of work and cost option that best serves the City’s needs.

For purposes of this cost proposal, we are assuming that all meetings and presentations will be conducted virtually/remotely and no onsite travel to City offices will occur. Should the City desire onsite meetings, we will be happy to provide our per diem cost for onsite meetings based on travel time and market rate travel cost at the time.

Deliverables
Phase I: Classification Study
97 full-time employees,

13.27 full-time equivalent part-time employees
Approx. 98 total full-time and part-time classifications, 80 budgeted classifications
Hours
A. Meetings with Study Project Team and Management Staff and Initial Documentation Review 16
B. Orientation Meetings with Employees and Distribution of PDQ (no more than 4 orientation sessions) 12
C.

Collection and Review of PDQs/Current Class Descriptions Assumes 1 individual or group PDQ for each of the 80 budgeted full-time and part-time classifications plus 20% of approximately 110 full-time and part-time employees submitting individual PDQs (for a total of approximately 102 PDQs) 36 D.

Interviews with Employees, Supervisors, and Management
Assumes 1 individual or group interview for only half of the 80 budgeted full-time and part-time classifications plus 20% of approximately 110 full-time and part-time employees requesting individual interviews (for a total of approximately 62 interviews) 50 E.

Classification Concept & Preliminary Allocation
Assumes that only 30% of the 110 employees require deeper analysis for class allocation purposes
30 F.

Draft Class Description Updating/Development
Assumes that only half of the up to 80 class descriptions will need to be updated/ developed (i.e., up to 40 classifications)
100
G. Facilitation of Draft Class Description Review and Employee Feedback Process 40 H. Classification Plan and Draft of Interim Report and Final Report 16 Total Professional Hours – Classification 300
Combined professional and clerical composite rate: $175/Hour $52,500 Classification and Compensation Study Proposal
City of Malibu
2835 Seventh Street, Berkeley, California 94710 | 510.658.5633 | www.KoffAssociates.com 32 Deliver
ables
PHASE II:

Total Compensation Study
Option 1:

Hours
Option 2:

Hours
A. List of Comparator Agencies, Benchmark Classifications, and Benefits to be Collected 16 16
B.

Data from Comparators and Preliminary Analysis of Data
Option 1: Assumes up to 48 benchmarks (assuming up to 80 classifications will result from Phase I, approx. 60% of those classes); 10 comparators; and base salaries with only limited benefits) Option 2: Assumes up to 48 benchmarks (assuming up to 80 classifications will result from Phase I, approx. 60% of those classes); 10 comparators; and total compensation (salaries plus benefits) 130 161
C. Draft Compensation Findings/Additional Analysis/Study Project Team Meetings 25 30
D. Analysis of Internal Relationships and Alignment 12 12 E. Compensation Structure and Implementation Plan 14 16 F. Final Report and Guidelines for Implementation 14 16 G. Formal Appeals Process * 0 0
H. Final Presentation 8 8
Anticipated hours for additional unscheduled meetings and phone calls 12 12 Total Professional Hours – Compensation 231 271
Combined professional and clerical composite rate: $175/Hour $40,425 $47,425 Expenses are included in the composite hourly rate: N/A N/A Expenses include but are not limited to duplicating documents, binding reports, phone, supplies, postage, etc.

TOTAL PROJECT COST NOT TO EXCEED: $92,925 $99,925
*Additional consulting will be honored at composite rate ($175/hr) Our cost proposal does not include time to support the City during any labor negotiations that may follow this study. If we are needed for this work, our composite hourly rate will apply and we will charge on a time-and-materials basis.

Agenda Item # 3.B.7.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Nadia Fahoum, Assistant Civil Engineer
Reviewed by: Rob DuBoux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: January 31, 2023 Meeting date: February 27, 2023 Subject: Pacific Coast Highway Signal Synchronization System Improvements Project
RECOMMENDED ACTION: 1) Authorize the Mayor to execute a construction contract with GMZ Engineering, Inc (GMZ) in the amount of $9,776,991 for the Pacific Coast Highway (PCH) Signal Synchronization System Improvements Project Specification No. 2064; 2) Authorize the Public Works Director to approve potential change orders up to $1,900,000; and 3) Authorize the Mayor to execute the Cooperative Agreement Replacement with the State of California (Caltrans) for the construction of the PCH Signal Synchronization System Improvements Project.

FISCAL IMPACT: Funding for this agreement is included in the Adopted Budget for Fiscal Year 2022-2023 in Account No. 310-9066-5100 (PCH Signal Synchronization System Improvements). This project is fully funded through Measure R funds administered by the Los Angeles County Metropolitan Transportation Authority.

WORK PLAN: This item was included as item #8.l. in the Adopted Work Plan for Fiscal Year 2022-2023.

DISCUSSION: The PCH Signal Synchronization System Improvements Project is a transportation project that was identified in the 2015 PCH Safety Study. The objective of the project is to enhance and improve traffic signals throughout the Malibu PCH corridor, which will reduce overall traffic congestion, improve traffic flow, and improve safety for all modes of travel. This project will install communication between the existing traffic signals on PCH, from Topanga Canyon Road to John Tyler Drive, and connect the signals back to the Caltrans Traffic Management Center, allowing Caltrans to control and operate the City Council Meeting
02-27-23
Item

3.B.7.

Agenda Item # 3.B.7.
signals and the signal system remotely. The project will also install new equipment that will capture and actual traffic data and send that information to the traffic signal controllers.

The new traffic signal controller will contain software that can adjust the traffic signal timing to actual traffic volume conditions. This will help alleviate traffic congestion on PCH and reduce the response time for Caltrans to manually adjust the traffic signal timing. The new signal controllers and software can be used during emergency evacuations.

On November 3 and 10, 2022, the City advertised the project plans and specifications for the PCH Signal Synchronization System Improvements Project according to the formal bidding process. Two contractors submitted a construction bid by the deadline on January 26, 2023.

Contractor Bid Amount
GMZ Engineering, Inc. $9,776,991
Taft Electric Company $24,769,275
GMZ Engineering, Inc (GMZ), was the lowest bidder for this project. Staff reviewed GMZ’s bid and found it to be in order and in conformance with the bid requirements. Staff has checked the contractor’s license with the Contractor’s State License Board and found it to be current and active. References contacted by staff have verified work performed by GMZ and found their work to be satisfactory. GMZ has successfully completed several projects for the City in the past eight years. Staff finds that GMZ is qualified to complete the proposed work for the project.

On January 24, 2022, the Council approved the execution of a third Cooperative Agreement with Caltrans for the construction of the PCH Signal Synchronization System Improvements Project which defined Caltrans oversight during Construction and the City’s responsibilities for completing the construction activities within Caltrans right of way. After the execution of the third Cooperative Agreement with Caltrans, Caltrans brought to the City’s attention that a funding table and related articles for Department Furnished Materials was missing from the agreement. A revised Cooperative Agreement was created to add the funding table and related articles for Department Furnished Materials. (Attachment 2).

Staff recommends the Council authorize the Mayor to execute a construction contract with GMZ and authorize the Public Works Director to approve potential change orders up to $1,900,000. Once approved, staff will process the contract and issue a Notice to Proceed for the project. Staff also recommends authorizing the Mayor to execute the third Cooperative Agreement Replacement with Caltrans for the PCH Signal Synchronization System Improvements Project.

ATTACHMENTS:

1. Agreement with GMZ Engineering, Inc.

2. Cooperative Agreement Replacement

Public Works Agreement
GMZ Engineering, Inc.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures.

This Agreement is executed on this __ day of _____ , 2023, at Malibu, California, and effective as of _____ � 2023.

CITY OF MALIBU:
_
THIS DOCUMENT HAS BEE REVIE\ VED

BY THE CITY ATTORNEY'S OFFICE
BRUCE SILVERSTEIN, Mayor
ATTEST:

KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:

TREVOR RUSIN, Interim City Attorney
CONTRACTOR:
�_.!..---::-:
.-
Name,'Pifle
CONTRACTOR'S State of California License '"No.

CONTRACTOR'S Business Phone No.

CONTRACTOR'S Emergency Phone No. at which
contractor can be reached at any time

02/06/2023
Michael Ehrenfeld Company Insurance Agents
An Acrisure Agency CA 0K07568
2655 Camino Del Rio North #200
San Diego CA 92108
Colleen Woods
(619) 683-9990 (619) 683-9999
[email protected]
GMZ Engineering, Inc.
5655 Lindero Canyon Road, #430
Westlake Village CA 91362
Travelers Indemnity Company Of CT 25682
Travelers Property Casualty Co Of America 25674
Evanston Insurance Company
22-23
A Deductible $5,000 Y Y CO9P407300 06/01/2022 06/01/2023 1,000,000
300,000
5,000
1,000,000
2,000,000
2,000,000
Employee Benefits Liab 2,000,000
B Y Y BA9P404033 06/01/2022 06/01/2023
1,000,000
Comp/Coll Deductible 1,000
B
10,000
Y Y CUP9P41105A 06/01/2022 06/01/2023
5,000,000
5,000,000
B Y Y UB9P402654 06/01/2022 06/01/2023
1,000,000
1,000,000
1,000,000
A
Inland Marine
CO9P407300 06/01/2022 06/01/2023
Schedule Equipment $1,785,423
Rented/Leased Equip $620,000
Deductible $1,000
[Job #: 2064 Job Type: PCH Signal Synchronization Project] City of Malibu is included as additional insured, primary/non-contributory and waiver of subrogation as indicated above. Endorsements only apply as required by written contract.

City of Malibu Attn: Robert DuBoux, Public Works Dir/City Engineer 23825 Stuart Ranch Road
Malibu CA 90265

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$

PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

LTR TYPE OF INSURANCE POLICY NUMBER
INSR
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EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
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POLICY
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CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
Michael Ehrenfeld Company Insurance Agents GMZ Engineering, Inc. 25 Certificate of Liability Insurance: Notes
C: Pollution- #CPLMOL110889 4/14/2022-4/14/2023; General Aggregate Limit $2,000,000; Deductible $5,000 ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
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AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:

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0/5H19/ B54H16/5G FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 4:K L4A/H/5? 7D10 /M9=;0143 64/0 347 <BB=@ 74 )" N<5? 139=;6132 ;36/9=<5/6 45 91H1= A<5E I<5<25<BD0 '% )"? !" <36 #" 4: 7D/ 6/:1317143 4:
!" N<5=1O/ <97143 C@ < 81=17<5@ :459/? 139=;6132 FB/5043<= 13J;5@FG <97143 13 D136/5132 45 6/:/36132 <2<1307 <3
P45 7D/ B;5B40/0 4: 7D10 /M9=;0143K <97;<= 45 /MB/97/6 <77<9O? C@ <3@ )" 5/<7132 <36 B546;9132 9455/0B436/39/ 24H/538/37? 04H/5/123 45 47D/5 <;7D4517@ A5177/3 13 7D/ 9436;97 4: @4;5 C;013/00? ;0132 81=17<5@ B/50433/= 45 47D/5 <2/370E 45 C;==/7130? :13<391<= 45 <33;<= 5/B4570? 45 #" %30;55/97143? 5/C/==143? 5/H4=;7143? ;0;5B/6 3/A0=/77/50 <C4;7 @4;5 24460? B546;970 45 B4A/5? 45 <97143 7<O/3 C@ 24H/538/37<= 0/5H19/0 A1== 347 C/ 943016/5/6 7D/ <;7D4517@ 13 D136/5132 45 6/:/36132 <2<1307 C;013/00 4: B;C=10D132E <36 <3@ 4: 7D/0/G
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FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 4: 7D/ %37/53/7 A1== 347? C@ 170/=:? C/ 943016/5/6 <3@ <97;<= 45 <==/2/6 H14=<7143 4: <3@ =<A 7D<7 7D/ C;013/00 4: <6H/5710132? FC54<69<07132F 5/0751970 45 B54D1C170 7D/ 0/36132? 75<308177132 45 B;C=10D132G 45 610751C;7132 4: F;304=1917/6 9488;319<7143FG
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FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 4: )" FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 7D/ ;3<;7D451>/6 ;0/ 4: <347D/5Q0 3<8/ 45 4: 7D/ <97;<= 45 <==/2/6 B5/0/39/ 45 <97;<=? B546;97 13 @4;5 /R8<1= <665/00? 648<13 3<8/ 45 <==/2/6 45 7D5/<7/3/6 610B/50<= 4: <0C/0740? 8/7<7<2? 45 <3@ 47D/5 0181=<5 7<97190 74 810=/<6 <0C/0740 :1C/50 45 B546;970 9437<13132 <347D/5Q0 B47/371<= 9;0748/50G <0C/0740? B54H16/6 7D<7 7D/ FB/5043<= <36 6% A$..71/$, <6H/5710132 13J;5@F 10 9<;0/6 45 943751C;7/6 74 C@ 7D/ D<><564;0 B54B/571/0 4: <0C/0740G FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 4:
7D/ <97;<=? <==/2/6 45 7D5/<7/3/6 6109D<52/? !" FI/5043<= <36 <6H/5710132 13J;5@F <510132 4;7 610B/50<=? 0//B<2/? 8125<7143? 5/=/<0/ 45 4: 7D/ <97;<= 45 <==/2/6 B5/0/39/ 45 <97;<=? /09<B/ 4: FB4==;7<370F <7 <3@ 718/G <==/2/6 45 7D5/<7/3/6 610B/50<= 4: <3@ 04=16? =1S;16? 2<0/4;0 45 7D/58<= 15517<37 45
,% A$..71/$,GH2.'123 9437<813<37? 139=;6132 084O/? H<B450? &3@ =400? 9407 45 /MB/30/ <510132 4;7 4: <3@K 0447? :;8/0? <9160? <=O<=10? 9D/819<=0 <36 A<07/? <36 7D<7 <5/ B<57 4: <3@ 9=<18 45 )" $/S;/07? 6/8<36? 456/5 45 07<7;745@ 45 F0;17F AD19D <=04 <==/2/0 <3@ FB/5043<= <36 5/2;=<745@ 5/S;15/8/37 7D<7 <3@ 130;5/6 45 <6H/5710132 13J;5@F 6/0951C/6 13 I<5<25<BD 47D/50 7/07 :45? 8431745? 9=/<3 ;B? 5/84H/? )" <C4H/G 9437<13? 75/<7? 6/74M1:@ 45 3/;75<=1>/? 45 13 <3@ A<@ 5/0B436 74? 45 <00/00 7D/ /::/970 #" &3@ =400? 9407 45 /MB/30/ <510132 4;7 4:
4:? FB4==;7<370FE 45 <3@K
!" =<18 45 0;17 C@ 45 43 C/D<=: 4: <3@ '" $/S;/07? 6/8<36? 456/5 45 07<7;745@ 45 24H/538/37<= <;7D4517@ 45 <3@ 47D/5 B/5043 5/2;=<745@ 5/S;15/8/37 7D<7 <3@ 130;5/6 45 452<31><7143 C/9<;0/ 4: 7/07132 :45? 45 47D/50 7/07 :45? 8431745? 9=/<3 ;B? 8431745132? 9=/<3132 ;B? 5/84H132? 5/84H/? 9437<13? 75/<7? 6/74M1:@ 45 9437<13132? 75/<7132? 6/74M1:@132 45 3/;75<=1>/? 45 13 <3@ A<@ 5/0B436 74? 45 I<2/ T 4: UV !"#$ %&' %)*+',')- ./0'1/234 5617*/48 9,, )2:&3- )'-')+'08 5I J) KK K! )L ./;,<0'- ;674)2:&3'0 1*3')2*, 6=(./-<)*/;' >')+2;'- ?==2;'@ ./;8 A23& 23- 7')12--26/8 !""#$ %&' )#*#$&' '%&+%'%,-
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/- &AA 2IB29/2/ @2 89<0:J 672 8962:2/6/ =E 672 89/0:23 .93 672 8962:2/6/ =E 0- KB 6= LM 672 8932198622> CNOO E=: 672 <=/6 =E 4.8A 4=93/ :2P08:23 42<.0/2 =E .<<83296/ =: 6:.EE8< A.@ F8=A.68=9/ 1- ,72 8932198622 .93 672 89/0:23 ./G 0/ 6= .:8/89D =06 =E 672 0/2 =E .95 F278<A2 6= @78<7 <=930<6 .93 <=96:=A 672 32E29/2 =E 67.6 672 +=38A5 %9Q0:5 '8.48A865 =F2:.D2 .BBA82/J ?2 8932198622 .D.89/6 /0<7 ;/086; .93 .D:22 67.6 3= 9=6 7.F2 6= E0:98/7 672/2 4=93/J @2 <.9 .//8D9 672 /.12 <=09/2A 6= 32E293 672 89/0:23 .93 672 8932198622> .93 2- ,72 <=/6 =E 4=93/ 6= :2A2./2 .66.<71296/C 406 =9A5 E=: 4=93 .1=096/ @86789 672 .BBA8<.4A2 A8186 3- ,72 8932198622H =E 89/0:.9<2J ?2 3= 9=6 7.F2 6= E0:98/7 672/2 4,5 &D:22/ 89 @:8689D 6=H 4=93/J 4/5 ==B2:.62 @867 0/ 89 672 89F2/68D.68=9C
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3.5 42<.0/2 =E 6812 =EE E:=1 @=:GJ ;/086;>
1- &AA <=0:6 <=/6/ 6.I23 .D.89/6 672 89/0:23 89 672 425 *=68E5 .95 =672: 89/0:2: @7=/2 ;/086;J R=@2F2:C 672/2 B.51296/ 3= 9=6 89<A032 <=F2:.D2 8/ .F.8A.4A2 6= 672 8932198622> .66=:925/S E22/ =: .66=:925/S 2IB29/2/ 6.I23 .93
.D.89/6 672 89/0:23J 4.5 ==B2:.62 @867 0/ @867 :2/B2<6 6= 3- T:2Q03D1296 8962:2/6 .@.:323 .D.89/6 672 <==:389.689D =672: .BBA8<.4A2 89/0:.9<2 89/0:23 =9 67.6 B.:6 =E 672 Q03D1296 @2 B.5J %E .F.8A.4A2 6= 672 8932198622> .93 @2 1.G2 .9 =EE2: 6= B.5 672 .BBA8<.4A2 A8186 =E 465 T:=F832/ 0/ @867 @:86629 .067=:8U.68=9 6=H 89/0:.9<2C @2 @8AA 9=6 B.5 .95 B:2Q03D1296
4/5 !46.89 :2<=:3/ .93 =672: 89E=:1.68=9 8962:2/6 4./23 =9 67.6 B2:8=3 =E 6812 .E62: 672 :2A.623 6= 672 ;/086;> .93 =EE2:J
405 =930<6 .93 <=96:=A 672 32E29/2 =E 672 7- &AA 8962:2/6 =9 672 E0AA .1=096 =E .95 Q03D1296 8932198622 89 /0<7 ;/086;J 67.6 .<<:02/ .E62: 296:5 =E 672 Q03D1296 .93 42E=:2 @2 7.F2 B.83C =EE2:23 6= B.5C =: V= A=9D ./ 672 .4=F2 <=93868=9/ .:2 126C .66=:925/S 32B=/8623 89 <=0:6 672 B.:6 =E 672 Q03D1296 67.6 E22/ 89<0::23 45 0/ 89 672 32E29/2 =E 67.6 8/ @86789 672 .BBA8<.4A2 A8186 =E 89/0:.9<2J 8932198622C 92<2//.:5 A868D.68=9 2IB29/2/ 89<0::23 45 0/ .93 92<2//.:5 A868D.68=9 2IB29/2/ 89<0::23 45 ,72/2 B.51296/ @8AA 9=6 :230<2 672 A8186/ =E 672 8932198622 .6 =0: :2P02/6 @8AA 42 B.83 ./ 89/0:.9<2J V0BBA21296.:5 T.51296/J *=6@867/6.9389D 672 6- %E @2 32E293 .9 89/0:23 .D.89/6 . ;/086; .93 .9 B:=F8/8=9/ =E T.:.D:.B7 6-0-465 =E V2<68=9 8 W 8932198622 =E 672 89/0:23 8/ .A/= 9.123 ./ . B.:65 =F2:.D2/ W =F2:.D2 ( W +=38A5 %9Q0:5 &93 6= 672 ;/086;C @2 @8AA 32E293 67.6 8932198622 8E .AA =E T:=B2:65 X.1.D2 '8.48A865 =: T.:.D:.B7 6-1- =E 672 E=AA=@89D <=93868=9/ .:2 126H V2<68=9 8 W =F2:.D2/ W =F2:.D2 9 W T2:/=9.A /- ,72 ;/086; .D.89/6 672 8932198622 /22G/ &93 &3F2:68/89D %9Q0:5 '8.48A865C /0<7 B.51296/ @8AA

3.1.D2/ E=: @78<7 672 89/0:23 7./ .//0123 9=6 42 322123 6= 42 3.1.D2/ E=: ;4=38A5 89Q0:5;C 672 A8.48A865 =E 672 8932198622 89 . <=96:.<6 =: ;B:=B2:65 3.1.D2; =: ;B2:/=9.A 89Q0:5;C .93 @8AA 9=6 .D:221296 67. :230<2 672 A8186/ =E 89/0:.9<2J 6 8/ .9 ;89/0:23 <=96:.<6;> 0- ,78/ 89/0:.9<2 .BBA82/ 6= /0<7 A8.48A865 .//0123 !0: =4A8D.68=9 6= 32E293 .9 89/0:23S/ 8932198622 45 672 89/0:23> .93 6= B.5 E=: .66=:925/S E22/ .93 92<2//.:5 2- ,72 =4A8D.68=9 6= 32E293C =: 672 <=/6 =E 672 A868D.68=9 2IB29/2/ ./ V0BBA21296.:5 T.51296/ 32E29/2 =EC 67.6 8932198622 293/ @729H
C 7./ .A/= 4229
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QC8/44 E=3 1@/ 9C 70/ ;349C/44 =@
6! & 89<97/5 891;9897E :=<61CEG E=3 1@/ 1C 9C43@/5M =::36179=C => 6@=2959CD 6@=>/449=C18 0/1870 -=3@ </<;/@4 1@/ 184= 9C43@/54G ;37 =C8E ?970 :1@/ 4/@29:/4G K1@1D@1604 "&$" $G "#$G "6$ @/46/:7 7= 70/ :=C53:7 => E=3@ ;349C/44M -=3@ 1C5 "7$ 1;=2/ 5= C=7 1668E 7= B;=598E 9CF3@EB <1C1D/@4 1@/ 9C43@/54G ;37 =C8E ?970 @/46/:7 7= 1@949CD =37 => 6@=2959CD =@ >1989CD 7= 6@=295/ 70/9@ 5379/4 14 E=3@ <1C1D/@4M >9@47 195 =@ B)==5 R1<1@971C 4/@29:/4B ;E 7! &C =@D1C9S179=C =70/@ 701C 1 61@7C/@4096G F=9C7 1CE => E=3@ B/<68=E//4B =@ B2=83C7//@ 2/C73@/ =@ 89<97/5 891;9897E :=<61CEG E=3 1@/ 1C ?=@A/@4BG =70/@ 701C 1C /<68=E/5 =@ 9C43@/5M -=3@ B/H/:3792/ =>>9:/@4B 1C5 59@/:7=@4 2=83C7//@ 5=:7=@M &CE 43:0 B/<68=E//4B =@ 1@/ 9C43@/54G ;37 =C8E ?970 @/46/:7 7= 70/9@ B2=83C7//@ ?=@A/@4B 6@=2959CD =@ >1989CD 7= 5379/4 14 E=3@ =>>9:/@4 =@ 59@/:7=@4M -=3@ 6@=295/ >9@47 195 =@ B)==5 R1<1@971C 47=:A0=85/@4 1@/ 184= 9C43@/54G ;37 =C8E ?970 4/@29:/4B 53@9CD 70/9@ ?=@A 0=3@4 >=@ E=3 @/46/:7 7= 70/9@ 891;9897E 14 47=:A0=85/@4M ?988 ;/ 5//</5 7= ;/ 1:79CD ?9709C 70/ 4:=6/ => 70/9@ /<68=E</C7 ;E E=3 =@ 8! & 7@347G E=3 1@/ 1C 9C43@/5M -=3@ 7@347//4 1@/ 6/@>=@<9CD 5379/4 @/817/5 7= 70/ :=C53:7 => 184= 9C43@/54G ;37 =C8E ?970 @/46/:7 7= 70/9@ E=3@ ;349C/44M 5379/4 14 7@347//4M
"9$ BK@=6/@7E 51<1D/B 7= 6@=6/@7EP 9! #1:0 => 70/ >=88=?9CD 94 184= 1C 9C43@/5P " $ !?C/5G =::369/5 =@ 34/5 ;EI ! -=3@ B2=83C7//@ ?=@A/@4B =C8E ?098/ 6/@>=@<9CD 5379/4 @/817/5 7= 70/ :=C53:7 => E=3@ ;349C/44G "#$ $/C7/5 7=G 9C 70/ :1@/G :347=5E =@ =@ E=3@ B/<68=E//4BG =70/@ 701C /970/@ E=3@ :=C7@=8 =>G =@ =2/@ ?09:0 60E49:18 B/H/:3792/ =>>9:/@4B T9> E=3 1@/ 1C =@D1C9S179=C :=C7@=8 94 ;/9CD /H/@:94/5 >=@ 1CE =70/@ 701C 1 61@7C/@4096G F=9C7 2/C73@/ =@ 89<97/5 63@6=4/ ;EI 891;9897E :=<61CEU =@ E=3@ <1C1D/@4 T9> E=3 1@/ 1 E=3G 1CE => E=3@ B/<68=E//4BG B2=83C7//@ 89<97/5 891;9897E :=<61CEUG ;37 =C8E >=@ 1:74 ?=@A/@4BG 1CE 61@7C/@ =@ </<;/@ T9> E=3 1@/ ?9709C 70/ 4:=6/ => 70/9@ /<68=E</C7 ;E E=3 =@ 1 61@7C/@4096 =@ F=9C7 2/C73@/UG =@ 1CE ?098/ 6/@>=@<9CD 5379/4 @/817/5 7= 70/ :=C53:7 </<;/@ T9> E=3 1@/ 1 89<97/5 891;9897E => E=3@ ;349C/44M V=?/2/@G C=C/ => 70/4/ :=<61CEUM
B/<68=E//4B =@ B2=83C7//@ ?=@A/@4B 1@/ #! &CE 6/@4=C T=70/@ 701C E=3@ B/<68=E//B =@ 9C43@/54 >=@P B2=83C7//@ ?=@A/@BUG =@ 1CE =@D1C9S179=CG ?098/ "&$ B+=598E 9CF3@EB =@ B6/@4=C18 9CF3@EBP 1:79CD 14 E=3@ @/18 /4717/ <1C1D/@M " $ ,= E=3G 7= E=3@ 61@7C/@4 =@ </<;/@4 T9> 6! &CE 6/@4=C =@ =@D1C9S179=C 0129CD 6@=6/@ E=3 1@/ 1 61@7C/@4096 =@ F=9C7 2/C73@/UG 7/<6=@1@E :347=5E => E=3@ 6@=6/@7E 9> E=3 59/G 7= E=3@ </<;/@4 T9> E=3 1@/ 1 89<97/5 ;37 =C8EP
891;9897E :=<61CEUG 7= 1 :=JB/<68=E//B
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UB9P402654
All CA Operations
06/01/2022
GMZ Engineering, Inc.

Agreement 07-5278
Project No. 0717000182
EA 34090
07-LA-001-40.8/48.5
Project Development Agreement 2017-02-17 (Created February 11, 2022) i

COOPERATIVE REPLACEMENT AGREEMENT COVER SHEET
Work Description
IN THE CITY OF MALIBU AND UN-INCORPORATED AREA OF LOS ANGELES COUNTY.

ALONG PACIFIC COAST HIGHWAY (SR-1), FROM TOPANGA CANYON BOULEVARD (SR-27) TO JOHN TYLER DRIVE - TRAFFIC SIGNAL IMPROVEMENT. UPGRADING THE

COMMUNICATION SYSTEM AND SYSTEM INTEGRATION AT THE LOS ANGELES REGIONAL TRANSPORTATION MANAGEMENT CENTER (LARTMC) ON ROUTE 2 (PM R18.7), AT THE EAST LOS ANGELES (ELA) HUB BUILDING ON ROUTE 5 (PM 18.3), AND AT THE LOS ANGELES AIRPORT (LAX) HUB BUILDING ON ROUTE 105 (PM R2.0).

Contact Information

CALTRANS
Janice Lu, Project Manager
100 S. Main Street
Los Angeles, CA 90012
Office Phone: (213) 215-2393

CITY OF MALIBU
Robert DeBoux, PE, Esq., Public Works Director
23825 Stuart Ranch Road
Malibu, CA 90265
Office Phone: (310) 456-2489
Email: [email protected]
Cover Sheet AGREEMENT 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) ii Table of Contents
COOPERATIVE REPLACEMENT AGREEMENT ........................................................................... 1 RECITALS ........................................................................................................................................... 1 RESPONSIBILITIES ........................................................................................................................... 3 Sponsorship ...................................................................................................................................... 3 Implementing Agency ...................................................................................................................... 3 Funding ............................................................................................................................................ 4 CALTRANS’ Quality Management ................................................................................................ 5 CEQA Lead Agency ........................................................................................................................ 5 Environmental Permits, Approvals and Agreements ....................................................................... 5 CONSTRUCTION ........................................................................................................................... 6 Schedule ........................................................................................................................................... 9 Additional Provisions ..................................................................................................................... 10 Standards ................................................................................................................................... 10 Noncompliant Work .................................................................................................................. 10 Qualifications ............................................................................................................................ 10 Consultant Selection .................................................................................................................. 10 Encroachment Permits ............................................................................................................... 11 Protected Resources .................................................................................................................. 11 Disclosures ................................................................................................................................ 11 Hazardous Materials .................................................................................................................. 12 Claims ........................................................................................................................................ 13 Accounting and Audits .............................................................................................................. 13 Interruption of Work ................................................................................................................. 14 Penalties, Judgements and Settlements ..................................................................................... 15 Project Files ............................................................................................................................... 15 Environmental Compliance ....................................................................................................... 15 GENERAL CONDITIONS ................................................................................................................ 15 Venue ............................................................................................................................................. 15 Exemptions ..................................................................................................................................... 16 Indemnification .............................................................................................................................. 16 Non-parties ..................................................................................................................................... 16 Ambiguity and Performance .......................................................................................................... 17 Defaults .......................................................................................................................................... 17 Cover Sheet AGREEMENT 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) iii Dispute Resolution......................................................................................................................... 17 Prevailing Wage............................................................................................................................. 18 SIGNATURES.................................................................................................................................... 19 FUNDING SUMMARY No. 01........................................................................................................... 1 FUNDING TABLE.......................................................................................................................... 1 SPENDING SUMMARY ................................................................................................................ 1 Funding ............................................................................................................................................ 2 ICRP Rate.................................................................................................................................... 2 Invoicing and Payment..................................................................................................................... 3 CONSTRUCTION Support ........................................................................................................ 3 CONSTRUCTION Capital ......................................................................................................... 3 Department Furnished Materials (DFM)..................................................................................... 3 CLOSURE STATEMENT.................................................................................................................... 2 Cover Sheet AGREEMENT 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) iv Agreement 07-5278
Project No. 0717000182
EA 34090
07-LA-001-40.8/48.5
Project Development Agreement 2017-02-17 (Created February 11, 2022) 1 of 19

COOPERATIVE REPLACEMENT AGREEMENT
This AGREEMENT, executed on and effective from _______________________________, is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and:

City of Malibu, a body politic and chartered city of the State of California, referred to hereinafter as CITY.

An individual signatory agency in this AGREEMENT is referred to as a PARTY. Collectively, the signatory agencies in this AGREEMENT are referred to as PARTIES.

RECITALS

1. PARTIES are authorized to enter into a cooperative agreement for improvements to the State Highway System per the California Streets and Highways Code, Sections 114 and 130.

2. For the purpose of this AGREEMENT, in the City of Malibu and un-incorporated area of Los Angeles County, along Pacific Coast Highway (SR-1), from Topanga Canyon Boulevard (SR27) to John Tyler Drive - traffic signal improvement, upgrading the communication system and system integration at the Los Angeles Regional Transportation Management Center (LARTMC) on Route 2 (pm R18.7), at the East Los Angeles (ELA) hub building on Route 5 (pm

18.3), and at the Los Angeles Airport (LAX) hub building on Route 105 (pm R2.0, will be referred to hereinafter as PROJECT. The PROJECT scope of work is defined in the project initiation and approval documents (Project Study Report-Project Development Support and Project Report).

3. On April 21, 2022, PARTIES entered into Agreement 07-5231 (PRIOR AGREEMENT), and established a Quality Management Assessment (QMA) only agreement. PARTIES would like to revise the PRIOR AGREEMENT to include FUNDING TABLE, invoice, and payment articles to pay for Department Furnished Materials. PARTIES would like to replace the entire PRIOR AGREEMENT with this AGREEMENT for easy reading.

4. PARTIES have agreed to enter into this AGREEMENT which hereby supersedes and replaces in its entirely the PRIOR AGREEMENT.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 2 of 19

5. All obligations and responsibilities assigned in this AGREEMENT to complete the following PROJECT COMPONENT will be referred to hereinafter as WORK:

CONSTRUCTION
Each PROJECT COMPONENT is defined in the CALTRANS Workplan Standards Guide as a distinct group of activities/products in the project planning and development process.

6. The term AGREEMENT, as used herein, includes this document and any attachments, exhibits, and amendments.

This AGREEMENT is separate from and does not modify or replace any other cooperative agreement or memorandum of understanding between the PARTIES regarding the PROJECT.

PARTIES intend this AGREEMENT to be their final expression that supersedes any oral understanding or writings pertaining to the WORK. The requirements of this AGREEMENT will preside over any conflicting requirements in any documents that are made an express part of this AGREEMENT.

If any provisions in this AGREEMENT are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other AGREEMENT provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this AGREEMENT.

Except as otherwise provided in the AGREEMENT, PARTIES will execute a written amendment if there are any changes to the terms of this AGREEMENT.

PARTIES agree to sign a CLOSURE STATEMENT to terminate this AGREEMENT.

However, all indemnification, document retention, audit, claims, environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement or expire by the statute of limitations.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 3 of 19

7. The following work associated with this PROJECT has been completed or is in progress:

CITY completed the Project Initiation Document on March 10, 2016 (Cooperative Agreement No. 07-5129).

CITY approved the Categorical Exemption on March 28, 2022 (Cooperative Agreement No. 07-5144).

CITY completed the Project Report on May 27, 2022 (Cooperative Agreement No. 07- 5144)
CITY is developing the Plans, Specifications and Estimate (Cooperative Agreement No. 07-5144).

CITY completed the R/W Certification on July 29, 2022 (Cooperative Agreement No. 07-5278).

8. In this AGREEMENT capitalized words represent defined terms, initialisms, or acronyms.

9. PARTIES hereby set forth the terms, covenants, and conditions of this AGREEMENT.

RESPONSIBILITIES
Sponsorship

10. A SPONSOR is responsible for establishing the scope of the PROJECT and securing the financial resources to fund the WORK. A SPONSOR is responsible for securing additional funds when necessary or implementing PROJECT changes to ensure the WORK can be completed with the funds obligated in this AGREEMENT.

PROJECT changes, as described in the CALTRANS Project Development Procedures Manual, will be approved by CALTRANS as the owner/operator of the State Highway System.

11. CITY is the SPONSOR for the WORK in this AGREEMENT.

Implementing Agency

12. The IMPLEMENTING AGENCY is the PARTY responsible for managing the scope, cost, schedule, and quality of the work activities and products of a PROJECT COMPONENT.

CITY is the CONSTRUCTION IMPLEMENTING AGENCY.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 4 of 19 CONSTRUCTION includes construction contract administration, surveying/staking, inspection, quality assurance, and assuring regulatory compliance. The CONSTRUCTION component budget identifies the capital costs of the construction contract/furnished materials (CONSTRUCTION CAPITAL) and the cost of the staff work in support of the construction contract administration (CONSTRUCTION SUPPORT).

13. CITY will provide a Quality Management Plan (QMP) for the WORK in every PROJECT COMPONENT that they are the IMPLEMENTING AGENCY of. The QMP describes the IMPLEMENTING AGENCY’s quality policy and how it will be used. The QMP will include a process for resolving disputes between the PARTIES at the team level. The QMP is subject to CALTRANS review and approval.

14. Any PARTY responsible for completing WORK will make its personnel and consultants that prepare WORK available to help resolve WORK-related problems and changes for the entire duration of the PROJECT including PROJECT work that may occur under separate agreements.

Funding

15. Funding sources, PARTIES committing funds, funding amounts, and invoicing/payment details are documented in the Funding Summary section of this AGREEMENT.

PARTIES will amend this AGREEMENT by updating and replacing the Funding Summary, in its entirety, each time the funding details change. Funding Summary replacements will be executed by a legally authorized representative of the respective PARTIES. The most current fully executed Funding Summary supersedes any previous Funding Summary created for this AGREEMENT.

16. PARTIES will not be reimbursed for costs beyond the funds obligated in this AGREEMENT.

17. Unless otherwise documented in the Funding Summary, overall liability for project costs within a PROJECT COMPONENT will be in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

18. Unless otherwise documented in the Funding Summary, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 5 of 19

19. WORK costs, except those that are specifically excluded in this AGREEMENT, are to be paid from the funds obligated in the Funding Summary. Costs that are specifically excluded from the funds obligated in this AGREEMENT are to be paid by the PARTY incurring the costs from funds that are independent of this AGREEMENT.

CALTRANS’ Quality Management

20. CALTRANS, as the owner/operator of the State Highway System (SHS), will perform quality management work including Quality Management Assessment (QMA) and owner/operator approvals for the portions of WORK within the existing and proposed SHS right-of-way.

21. CALTRANS’ Quality Management Assessment (QMA) efforts are to ensure that CITY's quality assurance results in WORK that is in accordance with the applicable standards and the PROJECT’s quality management plan (QMP). QMA does not include any efforts necessary to develop or deliver WORK or any validation by verifying or rechecking WORK.

When CALTRANS performs QMA, it does so for its own benefit. No one can assign liability to CALTRANS due to its QMA.

22. CALTRANS, as the owner/operator of the State Highway System, will approve WORK products in accordance with CALTRANS policies and guidance and as indicated in this AGREEMENT.

23. CITY will provide WORK-related products and supporting documentation upon CALTRANS’ request for the purpose of CALTRANS’ quality management work.

CEQA Lead Agency

24. CALTRANS is the CEQA Lead Agency for the PROJECT.

Environmental Permits, Approvals and Agreements

25. PARTIES will comply with the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTY’s responsibilities in this AGREEMENT.

26. Unless otherwise assigned in this AGREEMENT, the IMPLEMENTING AGENCY for a PROJECT COMPONENT is responsible for all PROJECT COMPONENT WORK associated with coordinating, obtaining, implementing, renewing, and amending the PROJECT permits, agreements, and approvals whether they are identified in the planned project scope of work or become necessary in the course of completing the PROJECT.

27. The PROJECT will not require environmental permits/approvals.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 6 of 19

CONSTRUCTION

28. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for all CONSTRUCTION WORK except those activities and responsibilities that are assigned to another PARTY and those activities that are excluded under this AGREEMENT.

29. CALTRANS will be responsible for completing the following CONSTRUCTION SUPPORT activities:

CALTRANS Work Breakdown Structure Identifier (If Applicable) AGREEMENT Funded Cost
100.20.10.xx Quality Management No

30. Physical and legal possession of the right-of-way must be completed prior to advertising the construction contract, unless PARTIES mutually agree to other arrangements in writing.

31. Right-of-way conveyances must be completed prior to WORK completion, unless PARTIES mutually agree to other arrangements in writing.

32. CITY will include a Disadvantaged Business Enterprise (DBE) utilization goal in the PROJECT construction contract(s) in accordance with the Local Assistance Procedures Manual. CITY will award the construction contract to the lowest responsive bidder who makes a Good Faith Effort to meet the DBE goal.

33. CALTRANS will not issue an encroachment permit to CITY for construction work until the following conditions are met:

CALTRANS accepts the final plans, specifications, and estimate CALTRANS accepts the Right-of-Way Certification
Any new or amended maintenance agreements required for the WORK are executed.

34. CITY will require the construction contractor to furnish payment and performance bonds naming CITY as obligee, and CALTRANS as additional obligee, and to carry liability insurance in accordance with CALTRANS Standard Specifications.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 7 of 19

35. CITY will advertise, open bids, award, and approve the construction contract in accordance with the California Public Contract Code and the California Labor Code. By accepting responsibility to advertise and award the construction contract, CITY also accepts responsibility to administer the construction contract.

36. CALTRANS will not issue an encroachment permit to CITY's construction contractor until CALTRANS accepts:

The payment and performance bonds
The CONSTRUCTION Quality Management Plan

37. The CONSTRUCTION Quality Management Plan (QMP) will describe how construction material verification and workmanship inspections will be performed at manufacturing sources and the PROJECT job-site. The construction material and Source Inspection QMP (SIQMP) are subject to review and approval by the State Materials Engineer.

38. The CONSTRUCTION Quality Management Plan will address the radiation safety requirements of the California Code of Regulations 17 CCR § 30346 when the work requires Gamma-Gamma Logging acceptance testing for Cast in Drilled Hole (CIDH) pile or whenever else it is applicable. In accordance with these regulations CITY, as the "well operator", will have a written agreement with any consultant or external entity performing these tests.

39. CITY will provide a Resident Engineer and CONSTRUCTION SUPPORT staff that are independent of the construction contractor. The Resident Engineer will be a Civil Engineer, licensed in the State of California, who is responsible for construction contract administration activities.

40. CALTRANS will review and concur with:

Change Orders affecting public safety, public convenience, protected environmental resources, the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual. These Change Orders must receive written concurrence by CALTRANS prior to implementation.

The Stormwater Pollution Prevention Plan (SWPPP) or the Water Pollution Control Plan (WPCP).

41. CITY will administer and process all construction contract claims pursuant to the requirements set forth under Public Contract Code, Section 9204. In addition, all public works claims of $375,000 or less shall be resolved in accordance with Public Contract Code Section 20104, et seq. and other applicable laws.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 8 of 19

42. CITY is designated as the Legally Responsible Person pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person as mandated by the Construction General Permit. CITY is required to comply with the CALTRANS MS4 National Pollutant Discharge Elimination System (NPDES) permit for all work within the State Highway System.

43. CITY will submit a written request to CALTRANS for any Department Furnished Material (DFM) identified in the PROJECT plans, specifications, and estimate a minimum of sixty (60) working days prior to the construction start of work. CITY will submit a written request to CALTRANS for any additional DFM deemed necessary during the PROJECT construction.

CALTRANS will make the DFM available at a CALTRANS-designated location.

44. As the CONSTRUCTION IMPLEMENTING AGENCY, CITY is responsible for maintenance of the State Highway System (SHS) within the PROJECT limits as part of the construction contract until the following conditions are met:

Any required maintenance agreements are executed for the portions of SHS for which relief of maintenance is to be granted.

CALTRANS approves a request from CITY for relief from maintenance of the PROJECT or a portion thereof.

CITY and CALTRANS will develop and execute an amended Electrical Maintenance Agreement for any traffic signals where none previously existed or new CITY owned traffic improvements.

45. Upon WORK completion, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the State Highway System (SHS) within SHS right-of-way as part of WORK become the property of CALTRANS.

CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right-of-way.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 9 of 19

46. Within one hundred eighty (180) calendar days following the completion and acceptance of the PROJECT construction contract, CITY will furnish CALTRANS with a complete set of “AsBuilt” plans and Change Orders, including any changes authorized by CALTRANS, using an approved transfer mechanism, such as a CD ROM, flash drive, Filr. The submitted digital files must be completed in accordance with Caltrans specifications, policies, and manuals, including requirements in Sections 2 and 3, of Chapter 17 in the Project Development Procedures Manual, then current CADD User’s Manual (Section 4.3), Plans Preparation Manual, and CALTRANS practice .The plans will have the Resident Engineer’s name, contract number, and construction contract acceptance date printed on each plan sheet, and with the Resident Engineer’s signature only on the title sheet. The As-Built plans will be in Microstation DGN format, version 8.0. When applicable, the digital submittal must also include high accuracy locating and underground facilities data. In addition, CITY will provide one set of As-Built plans and addenda in TIFF format.

The submittal must also include all CALTRANS requested contract records, and land survey documents. The land survey documents include monument preservation documents and records of surveys prepared to satisfy the requirements of the California Land Surveyors Act (Business and Professions Code, Sections 8700 – 8805). Copies of survey documents and Records of Surveys filed in accordance with Business & Professions Code, Sections 8762 and 8771, will contain the filing information provided by the county in which filed.

Schedule

47. PARTIES will manage the WORK schedule to ensure the timely use of obligated funds and to ensure compliance with any environmental permits, right-of-way agreements, construction contracts, and any other commitments. PARTIES will communicate schedule risks or changes as soon as they are identified and will actively manage and mitigate schedule risks.

48. The IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTIES with a final report of the WORK completed.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 10 of 19 Additional Provisions
Standards

49. PARTIES will perform all WORK in accordance with federal and California laws, regulations, and standards; Federal Highway Administration (FHWA) standards; and CALTRANS standards. CALTRANS standards include, but are not limited to, the guidance provided in the:

CADD Users Manual
CALTRANS policies and directives
Plans Preparation Manual
Project Development Procedures Manual (PDPM)
Workplan Standards Guide
Construction Manual
Construction Manual Supplement for Local Agency Resident Engineers Local Agency Structure Representative Guidelines
Noncompliant Work

50. CALTRANS retains the right to reject noncompliant WORK. CITY agrees to suspend WORK upon request by CALTRANS for the purpose of protecting public safety, preserving property rights, and ensuring that all WORK is in the best interest of the State Highway System.

Qualifications

51. Each PARTY will ensure that personnel participating in WORK are appropriately qualified or licensed to perform the tasks assigned to them.

Consultant Selection

52. CITY will invite CALTRANS to participate in the selection of any consultants that participate in the WORK.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 11 of 19 Encroachment Permits

53. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within State Highway System (SHS) right-of-way. CITY, their contractors, consultants, agents and utility owners will not work within the SHS right-of-way without an encroachment permit issued in their name. CALTRANS will provide encroachment permits to CITY, their contractors, consultants, and agents at no cost. CALTRANS will provide encroachment permits to utility owners at no cost. If the encroachment permit and this AGREEMENT conflict, the requirements of this AGREEMENT will prevail.

54. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will coordinate, prepare, obtain, implement, renew, and amend any encroachment permits needed to complete the WORK.

Protected Resources

55. If any PARTY discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTY will notify all PARTIES within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and CALTRANS approves a plan for its removal or protection.

Disclosures

56. PARTIES will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for the WORK in confidence to the extent permitted by law and where applicable, the provisions of California Government Code, Section 6254.5(e) will protect the confidentiality of such documents in the event that said documents are shared between PARTIES.

PARTIES will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete the WORK without the written consent of the PARTY authorized to release them, unless required or authorized to do so by law.

57. If a PARTY receives a public records request pertaining to the WORK, that PARTY will notify PARTIES within five (5) working days of receipt and make PARTIES aware of any disclosed public records.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 12 of 19 Hazardous Materials

58. HM-1 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law, irrespective of whether it is disturbed by the PROJECT or not.

HM-2 is hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by the PROJECT.

The management activities related to HM-1 and HM-2, including and without limitation, any necessary manifest requirements and disposal facility designations are referred to herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.

59. If HM-1 or HM-2 is found the discovering PARTY will immediately notify all other PARTIES.

60. CALTRANS, independent of the PROJECT, is responsible for any HM-1 found within the existing State Highway System right-of-way. CALTRANS will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CALTRANS will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the existing State Highway System right-of-way with funds that are independent of the funds obligated in this AGREEMENT.

61. CITY, independent of the PROJECT, is responsible for any HM-1 found within the PROJECT limits and outside the existing State Highway System right-of-way. CITY will undertake, or cause to be undertaken, HM-1 MANAGEMENT with minimum impact to the PROJECT schedule.

CITY will pay, or cause to be paid, the cost of HM-1 MANAGEMENT for HM-1 found within the PROJECT limits and outside of the existing State Highway System right-of-way with funds that are independent of the funds obligated in this AGREEMENT.

62. The CONSTRUCTION IMPLEMENTING AGENCY is responsible for HM 2 MANAGEMENT within the PROJECT limits.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 13 of 19 CITY and CALTRANS will comply with the Soil Management Agreement for Aerially Deposited Lead Contaminated Soils (Soil Management Agreement) executed between CALTRANS and the California Department of Toxic Substances Control (DTSC). Under Section 3.2 of the Soil Management Agreement, CALTRANS and CITY each retain joint and severable liability for noncompliance with the provisions of the Soil Management Agreement.

CITY will assume all responsibilities assigned to CALTRANS in the Soil Management Agreement during PROJECT COMPONENTS for which they are the IMPLEMENTING AGENCY except for final placement and burial of soil within the State right-of-way, per Section 4.5 of the Soil Management Agreement, which is subject to CALTRANS concurrence and reporting to DTSC which will be performed by CALTRANS.

63. CALTRANS’ acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS’ policy on such acquisition.

Claims

64. Any PARTY that is responsible for completing WORK may accept, reject, compromise, settle, or litigate claims arising from the WORK without concurrence from the other PARTY.

65. PARTIES will confer on any claim that may affect the WORK or PARTIES’ liability or responsibility under this AGREEMENT in order to retain resolution possibilities for potential future claims. No PARTY will prejudice the rights of another PARTY until after PARTIES confer on the claim.

66. If the WORK expends state or federal funds, each PARTY will comply with the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards of 2 CFR, Part 200. PARTIES will ensure that any for-profit consultant hired to participate in the WORK will comply with the requirements in 48 CFR, Chapter 1, Part 31.

When state or federal funds are expended on the WORK these principles and requirements apply to all funding types included in this AGREEMENT.

Accounting and Audits

67. PARTIES will maintain, and will ensure that any consultant hired by PARTIES to participate in WORK will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 14 of 19

68. PARTIES will maintain and make available to each other all WORK-related documents, including financial data, during the term of this AGREEMENT.

PARTIES will retain all WORK-related records for three (3) years after the final voucher.

PARTIES will require that any consultants hired to participate in the WORK will comply with this Article.

69. PARTIES have the right to audit each other in accordance with generally accepted governmental audit standards.

CALTRANS, the State Auditor, FHWA (if the PROJECT utilizes federal funds), and CITY will have access to all WORK -related records of each PARTY, and any consultant hired by a PARTY to participate in WORK, for audit, examination, excerpt, or transcription.

The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation.

The auditing PARTY will be permitted to make copies of any WORK-related records needed for the audit.

The audited PARTY will review the draft audit, findings, and recommendations, and provide written comments within thirty (30) calendar days of receipt.

Upon completion of the final audit, PARTIES have forty-five (45) calendar days to refund or invoice as necessary in order to satisfy the obligation of the audit.

Any audit dispute not resolved by PARTIES is subject to mediation. Mediation will follow the process described in the General Conditions section of this AGREEMENT.

70. If the WORK expends state or federal funds, each PARTY will undergo an annual audit in accordance with the Single Audit Act in the Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards as defined in 2 CFR, Part 200.

71. When a PARTY reimburses a consultant for WORK with state or federal funds, the procurement of the consultant and the consultant overhead costs will be in accordance with the Local Assistance Procedures Manual, Chapter 10.

Interruption of Work

72. If WORK stops for any reason, IMPLEMENTING AGENCY will place the PROJECT rightof-way in a safe and operable condition acceptable to CALTRANS.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 15 of 19

73. If WORK stops for any reason, each PARTY will continue with environmental commitments included in the environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, and will keep the PROJECT in environmental compliance until WORK resumes.

Penalties, Judgements and Settlements

74. The cost of awards, judgements, fines, interest, penalties, attorney’s fees, and/or settlements generated by the WORK are considered WORK costs.

75. The cost of legal challenges to the environmental process or documentation are considered WORK costs.

76. Any PARTY whose action or lack of action causes the levy of fines, interest, or penalties will indemnify and hold all other PARTIES harmless per the terms of this AGREEMENT.

Project Files

77. CITY will furnish CALTRANS with the Project History Files related to the PROJECT facilities on State Highway System within sixty (60) days following the completion of each PROJECT COMPONENT. CITY will assure that the Project History File is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All material will be submitted neatly in a three-ring binder and in PDF format.

Environmental Compliance

78. If during performance of WORK additional activities or environmental documentation is necessary to keep the PROJECT in environmental compliance, PARTIES will amend this AGREEMENT to include completion of those additional tasks.

GENERAL CONDITIONS

79. All portions of this AGREEMENT, including the Recitals Section, are enforceable.

Venue

80. PARTIES understand that this AGREEMENT is in accordance with and governed by the Constitution and laws of the State of California. This AGREEMENT will be enforceable in the State of California. Any PARTY initiating legal action arising from this AGREEMENT will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this AGREEMENT resides, or in the Superior Court of the county in which the PROJECT is physically located.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 16 of 19 Exemptions

81. All CALTRANS’ obligations under this AGREEMENT are subject to the appropriation of resources by the Legislature, the State Budget Act authority, programming and allocation of funds by the California Transportation Commission (CTC).

Indemnification

82. Neither CALTRANS nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CITY under this AGREEMENT. It is understood and agreed that CITY, to the extent permitted by law, will defend, indemnify, and save harmless CALTRANS and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

83. Neither CITY nor any of its officers and employees, are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this AGREEMENT. It is understood and agreed that CALTRANS, to the extent permitted by law, will defend, indemnify, and save harmless CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories and assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS, its contractors, sub-contractors, and/or its agents under this AGREEMENT.

Non-parties

84. PARTIES do not intend this AGREEMENT to create a third party beneficiary or define duties, obligations, or rights for entities not signatory to this AGREEMENT. PARTIES do not intend this AGREEMENT to affect their legal liability by imposing any standard of care for fulfilling the WORK different from the standards imposed by law.

85. PARTIES will not assign or attempt to assign obligations to entities not signatory to this AGREEMENT without an amendment to this AGREEMENT.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 17 of 19 Ambiguity and Performance

86. Neither PARTY will interpret any ambiguity contained in this AGREEMENT against the other PARTY. PARTIES waive the provisions of California Civil Code, Section 1654.

A waiver of a PARTY’s performance under this AGREEMENT will not constitute a continuous waiver of any other provision.

87. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary.

Defaults

88. If any PARTY defaults in its performance of the WORK, a non-defaulting PARTY will request in writing that the default be remedied within thirty (30) calendar days. If the defaulting PARTY fails to do so, the non-defaulting PARTY may initiate dispute resolution.

Dispute Resolution

89. PARTIES will first attempt to resolve AGREEMENT disputes at the PROJECT team level as described in the Quality Management Plan. If they cannot resolve the dispute themselves, the CALTRANS District Director and the Executive Officer of CITY will attempt to negotiate a resolution. If PARTIES do not reach a resolution, PARTIES’ legal counsel will initiate mediation. PARTIES agree to participate in mediation in good faith and will share equally in its costs.

Neither the dispute nor the mediation process relieves PARTIES from full and timely performance of the WORK in accordance with the terms of this AGREEMENT. However, if any PARTY stops fulfilling its obligations, any other PARTY may seek equitable relief to ensure that the WORK continues.

Except for equitable relief, no PARTY may file a civil complaint until after mediation, or forty-five (45) calendar days after filing the written mediation request, whichever occurs first.

PARTIES will file any civil complaints in the Superior Court of the county in which the CALTRANS District Office signatory to this AGREEMENT resides or in the Superior Court of the county in which the PROJECT is physically located.

90. PARTIES maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 18 of 19 Prevailing Wage

91. When WORK falls within the Labor Code § 1720(a)(1) definition of "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code § 1771, PARTIES will conform to the provisions of Labor Code §§ 1720-1815, and all applicable provisions of California Code of Regulations, Title 8, Division 1, Chapter 8, Subchapter 3, Articles 1-7. PARTIES will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts.

Work performed by a PARTY’s own employees is exempt from the Labor Code's Prevailing Wage requirements.

If WORK is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, PARTIES will conform to the provisions of the DavisBacon and Related Acts, 40 U.S.C. §§ 3141-3148.

When applicable, PARTIES will include federal prevailing wage requirements in contracts for public works. WORK performed by a PARTY’s employees is exempt from federal prevailing wage requirements.

Agreement 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 19 of 19

SIGNATURES
PARTIES are authorized to enter into this AGREEMENT and have delegated to the undersigned the authority to execute this AGREEMENT on behalf of the respective agencies and hereby covenants to have followed all the necessary legal requirements to validly execute this AGREEMENT. By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
For Gloria Roberts
Acting D7 District Director
Verification of funds and authority:

Vickie Murphy
District Budget Manager
Approved as to form and procedure:

Meera Danday
HQ Deputy Attorney
Certified as to financial terms and policies: _ Darwin Salmos HQ Accounting Supervisor

CITY OF MALIBU
Bruce Silverstein
Mayor
Attest:

Kelsey Pettijohn
City Clerk
Approved as to form and procedure:

Trevor Rusin
Interim City Attorney
AGREEMENT 07-5278
Project No. 0717000182
EA 34090
07-LA-001-40.8/48.5
Project Development Agreement 2017-02-17 (Created February 11, 2022) 1 of 3 FUNDING SUMMARY NO. 01
FUNDING TABLE v. 2

IMPLEMENTING AGENCY CITY
Source Party Fund Type Totals
CONST.

SUPPORT
CONST.

CAPITAL
LOCAL CITY Local 750,000 10,500,000 11,250,000
Totals 750,000 10,500,000 11,250,000

SPENDING SUMMARY
v 22
CONST. SUPPORT CONST. CAPITAL
Fund Type CALTRANS CITY CITY
DFM
CALTRANS Totals
Local 0 750,000 10,000,000 500,000 11,250,000
Totals 0 750,000 10,000,000 500,000 11,250,000
FUNDING SUMMARY No. 01 AGREEMENT 07-5278
Project No. 0717000182

Project Development Agreement 2017-02-17 (Created February 11, 2022) 2 of 3 Funding

1. If there are insufficient funds available in this AGREEMENT to place the PROJECT rightof-way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY will fund these activities until such time as PARTIES amend this AGREEMENT.

That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process.

2. If there are insufficient funds in this AGREEMENT to implement the obligations and responsibilities of this AGREEMENT, including the applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTY accepts responsibility to fund their respective WORK until such time as PARTIES amend this AGREEMENT.

Each PARTY may request reimbursement for these costs during the amendment process.

ICRP Rate

3. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds administered by CALTRANS are subject to the current Program Functional Rate. All other funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically.

In accordance with California Senate Bill 848, the Administration Rate is capped at 10 percent until January 1, 2023, for Self-Help Counties with a countywide sales tax measure dedicated to transportation improvements.

4. Notwithstanding the terms of this AGREEMENT, PARTIES agree to abide by the STIP guidelines that require the PARTIES to apportion the project cost increases and savings in the same proportion as the current programmed ratio of funds that are not strictly a onetime only grant. In the alternate, PARTIES may be able to apportion cost increases and savings according to a cost sharing arrangement between the PARTIES that is approved by the CTC.

AGREEMENT 07-5278
Project No. 0717000182

Project Development Agreement 2017-02-17 (Created February 11, 2022) 3 of 3 Invoicing and Payment

5. PARTIES will invoice for funds where the SPENDING SUMMARY shows that one PARTY provides funds for use by another PARTY. PARTIES will pay invoices within forty-five (45) calendar days of receipt of invoice when not paying with Electronic Funds Transfer (EFT). When paying with EFT, CITY will pay invoices within five (5) calendar days of receipt of invoice.

6. If CITY has received EFT certification from CALTRANS then CITY will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS.

7. When a PARTY is reimbursed for actual cost, invoices will be submitted each month for the prior month's expenditures. After all PROJECT COMPONENT WORK is complete, PARTIES will submit a final accounting of all PROJECT COMPONENT costs. Based on the final accounting, PARTIES will invoice or refund as necessary to satisfy the financial commitments of this AGREEMENT.

CONSTRUCTION Support

8. No invoicing or reimbursement will occur for the CONSTRUCTION SUPPORT PROJECT COMPONENT.

CONSTRUCTION Capital

9. No invoicing or reimbursement will occur for the CONSTRUCTION CAPITAL PROJECT COMPONENT.

Department Furnished Materials (DFM)

10. CALTRANS will invoice and CITY will reimburse for actual costs incurred and paid.

FUNDING SUMMARY No. 01 AGREEMENT 07-5278
Project No. 0717000182
Project Development Agreement 2017-02-17 (Created February 11, 2022) 1 of 2

CLOSURE STATEMENT INSTRUCTIONS
Did PARTIES complete all scope, cost and schedule commitments included in this AGREEMENT and any amendments to this AGREEMENT?

YES / NO
Did CALTRANS accept and approve all final deliverables submitted by other PARTIES?

YES / NO
Did the CALTRANS HQ Office of Accounting verify that all final accounting for this AGREEMENT and any amendments to this AGREEMENT were completed?

YES / NO
If construction is involved, did the CALTRANS District Project Manager verify that all claims and third party billings (utilities, etc.) have been settled before termination of the AGREEMENT?

YES / NO
Did PARTIES complete and transmit the As-Built Plans, Project History File, and all other required contract documents?

YES / NO
If ALL answers are “YES”, this form may be used to TERMINATE this AGREEMENT.

AGREEMENT 07-5278
Project No. 0717000182

Project Development Agreement 2017-02-17 (Created February 11, 2022) 2 of 2

CLOSURE STATEMENT
PARTIES agree that they have completed all scope, cost, and schedule commitments included in Agreement 07-5231 and any amendments to the agreement. The final signature date on this document terminates agreement 07-5231 except survival articles. All survival articles in agreement 07-5231 will remain in effect until expired by law, terminated or modified in writing by the PARTIES’ mutual agreement, whichever occurs earlier.

The people signing this agreement have the authority to do so on behalf of their public agencies.

By signing below, the PARTIES each expressly agree to execute this AGREEMENT electronically.

The PARTIES acknowledge that executed copies of this AGREEEMENT may be exchanged by facsimile or email, and that such copies shall be deemed to be effective as originals.

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
District Director
Date:

Certified as to all financial
obligations/terms and policies
Title TBD
Date:

CITY OF MALIBU
City Manager
Date: