Malibu City Council
March 27, 2023

Meeting Agenda
CC230327_AGENDA_AMENDED.PDF
Item 3B2
Approve Warrants
CC230327_ITEM 3B2.PDF
Item 3B3
Federal Surface Transportation Program – Local Funds Exchange CC230327_ITEM 3B3.PDF
Item 3B4
Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
CC230327_ITEM 3B4.PDF
Item 3B5
Amendment to Professional Services Agreement with Michael Baker International, Inc.

CC230327_ITEM 3B5.PDF
Item 6A
Malibu Bluffs Park Snack Shack
CC230327_ITEM 6A.PDF

1. Documents:

2. Documents:

3. Documents:

4. Documents:

5. Documents:

6. Documents:

HOW TO VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video and via Zoom Webinar.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.

HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form.

HOW TO PARTICIPATE REMOTELY DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. Be advised that those participating via Zoom do so at their own risk; remote participants should not expect the meeting to be cancelled or continued due the inability of some members of the public to access the remote meeting.

Amended1 Malibu City Council
Regular Meeting Agenda
Monday, March 27, 2023
6:00 P.M. – CLOSED SESSION
City Hall – Council Chambers (call to order)
Westward Room (closed session)
23825 Stuart Ranch Road
6:30 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Link:
https://us02web.zoom.us/j/84015201344
Six p.m. Convene for Purpose of Closed Session
Call to Order – Mayor (Council Chambers)
Public Comment on Closed Session Items

1 See the addition of Closed Session
AMENDED City Council Regular Meeting Agenda Page - 2 - March 27, 2023 Recess to Closed Session (to be held in the Westward Room) This time has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.8. The City Attorney will give an additional oral report regarding the Closed Session at the beginning of the next regular City Council meeting. At the conclusion of the Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it may deem appropriate.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

1. Property: 6100 Via Escondido Drive, Malibu, CA
APN 4460-003-015
APN 4460-014-006

Agency Negotiator: Interim City Attorney Rusin
Negotiating Parties: Via Escondido Holdings LLC
Under Negotiation: Price and terms of payment
Six-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Closed Session Report
Report on Posting of Agenda – March 17, 2023; Amended Agenda posted March 24, 2023 Approval of Agenda
Recess to Reception in the Multi-Purpose Room
The City Council will recess the meeting for approximately 30 minutes to hold a reception for the public in the Multi-Purpose Room. After the reception the City Council will reconvene to consider the remainder of the agenda.

1. Ceremonial/Presentations
A. Presentation on 2022 Environmental Programs Accomplishments (ENERGY)

2. Written and Oral Communications from the Public
A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.

B. Commission / Committee / City Manager Updates
C. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries

AMENDED City Council Regular Meeting Agenda Page - 3 - March 27, 2023

3. Consent Calendar

A. Previously Discussed Items
None.

B. New Items

1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.

Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228

2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 68490-68588 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 721 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $1,492,620.49. City of Malibu payroll check number 5323-5326 and ACH deposits were issued in the amount of $258,399.35.

Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224

3. Federal Surface Transportation Program – Local Funds Exchange Recommended Action: Authorize the Mayor to execute the Exchange Agreement and Assignment of Federal Surface Transportation Program – Local Highway Infrastructure Programs Funds.

Staff Contact: Public Works Director DuBoux, 456-2489, ext. 339

4. Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
Recommended Action: Consider a motion to adopt Resolution No. 23-14, re-authorizing remote teleconferencing/virtual meetings pursuant to AB 361.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

5. Amendment to Professional Services Agreement with Michael Baker International, Inc.

Recommended Action: Authorize the Mayor to execute Amendment No. 3 to Professional Services Agreement with Michael Baker International, Inc. to extend the term of the existing Professional Services Agreement through March 23, 2024 and to modify the scope of work.

Staff Contact: Public Works Director DuBoux, 456-2489, ext. 339 AMENDED City Council Regular Meeting Agenda Page - 4 - March 27, 2023

4. Ordinances and Public Hearings
None.

5. Old Business
None.

6. New Business
A. Malibu Bluffs Park Snack Shack
Recommended Action: Review and provide feedback regarding the options for replacement of the snack shack at Malibu Bluffs Park.

Staff Contact: Planning Director Mollica, 456-2489, ext. 349

7. Council Items
None.

Adjournment
Future Meetings
Monday, April 10, 2023 6:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, April 24, 2023 6:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, May 8, 2023 6:30 p.m. Regular City Council Meeting City Hall Council Chambers Guide to the City Council Proceedings
The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response. Each speaker is limited to three (3) minutes.

Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. Speakers are taken in the order slips are submitted or hands are raised.

Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. These items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed.

Items in Consent Calendar Section B have not been discussed previously by the Council. If discussion is desired, an item may be removed from the Consent Calendar for individual consideration. Councilmembers may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the entire Consent Calendar. Items excluded from the Consent Calendar will be taken up by the Council following the action on the Consent Calendar. The Council first will take up the items for which public speaker requests have been submitted.

Public speakers shall follow the rules as set forth under Oral Communication AMENDED City Council Regular Meeting Agenda Page - 5 - March 27, 2023 For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time. All other testimony shall follow the rules as set forth under Oral Communication.

Old Business items have appeared on previous agendas but have either been continued or tabled to this meeting with no final action having been taken. Public comment shall follow the rules as set forth under Oral Communication.

Items in New Business are items, which are appearing for the first time for formal action. Public comment shall follow the rules as set forth under Oral Communication.

City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.

No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.

City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.

The City Hall phone number is (310) 456-2489. To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].

Requests to show an audio or video presentation during a Council meeting should be directed to Alex Montano at (310) 456-2489, ext. 227 or [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.

I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 24th day of March 2023 at 2:45 p.m.

Kelsey Pettijohn, City Clerk
WARRANT REGISTER NO. 721
On March 27, 2023, the Malibu City Council allowed and approved warrant demand numbers 68490-68588 from the General Fund. The City Manager is hereby directed to pay out the funds named hereon to each of the claimants listed, the amount appearing opposite their name for the purpose stated on the respective demands, making a total of $1,492,620.49 City of Malibu payroll check number 5323-5326 and ACH deposits were issued in the amount of $258,399.35.

PASSED, APPROVED and ADOPTED this 27th day of March 2023. ____________________________________________
Bruce Silverstein
Mayor
ATTEST:
____________________________________________
Kelsey Pettijohn
City Clerk

CERTIFICATE
In accordance with Government Code Sections 37202 and Malibu Municipal Code 3.08.050, I hereby certify that: (1) the claims or demands set forth in the warrant register(s) listed below and attached hereto and incorporated herein by this reference in the aggregate amount of $1,751,019.84 have been audited as to their accuracy; and (2) sufficient funds have been appropriated by the City Council and are available for the payment thereof.

EXECUTED this 16th day of March 2023, AT MALIBU, CALIFORNIA ______________________________________________
Steve McClary
City Manager
City Council Meeting
03-27-23
Item

3.B.2.

DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Accounts Payable
User:

Printed:
sflores
3/14/2023 1:41 PM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount 68490 13STARS 13 Stars 03/02/2023 0.00 536.00
68491 4LEAF 4LEAF, Inc 03/02/2023 0.00 23,875.04
68492 AINSLIE The Ainslie Company 03/02/2023 0.00 6,740.00 68493 ANDYGUMP Andy Gump, Inc. 03/02/2023 0.00 106.22
68494 APPLE AppleOne 03/02/2023 0.00 8,749.99
68495 ARNEMER Emerald Arnold 03/02/2023 0.00 300.00
68496 AZURCAP Azur CART & Captioning 03/02/2023 0.00 1,782.00 68497 BEGAYGLE Glen Begay 03/02/2023 0.00 850.00
68498 CALPEACE A Call 2Peace Foundation 03/02/2023 0.00 200.00 68499 CHAVEZV Victor Chavez 03/02/2023 0.00 500.00
68500 CJBIOMON Courtney Jean McCammon 03/02/2023 0.00 10,024.00 68501 DAVLOREN Loren Davis 03/02/2023 0.00 534.92
68502 DEPALMA Richard DePalma 03/02/2023 0.00 1,500.00
68503 FARMEG Megan Farina 03/02/2023 0.00 160.00
68504 GLATADE Adele Glatis 03/02/2023 0.00 165.00
68505 GOMLUIS Luis Gomez 03/02/2023 0.00 2,500.00
68506 HALEPH Phillip Hale 03/02/2023 0.00 850.00
68507 HOMEPRO HD Supply Facilties Maintenance, Ltd 03/02/2023 0.00 306.75 68508 LACOCLE LA County Registrar-Recorder LA Co Clerk 03/02/2023 0.00 75.00 68509 LACOCLE LA County Registrar-Recorder LA Co Clerk 03/02/2023 0.00 75.00 68510 LACOWAT LA Co MalibuTreasurer-Waterworks 03/02/2023 0.00 1,959.16 68511 LEAGUE League Of California Cities 03/02/2023 0.00 600.00 68512 LITZHELE Helen Litz 03/02/2023 0.00 160.00
68513 LIVESCAN Paige S Apar 03/02/2023 0.00 220.00
68514 MAINSTRE Athaco Inc. 03/02/2023 0.00 781.71
68515 MALILOC Steve Ayal 03/02/2023 0.00 132.80
68516 MaliMed Malibu Medical Corporation 03/02/2023 0.00 120.00 68517 MARTAAR Aaron Martin 03/02/2023 0.00 500.00
68518 MASTERCO Master Cooling Corporation 03/02/2023 0.00 1,952.78 68519 MCCSTEVE Steve McClary 03/02/2023 0.00 150.66
68520 MILJNCRT Courtney Miller-Jones 03/02/2023 0.00 120.00 68521 MONAHAN Ann Monahan 03/02/2023 0.00 420.00
68522 NATIONA National Construction Rentals, Inc 03/02/2023 0.00 940.80 68523 PARSARS Public Agency Retirement Srvcs 03/02/2023 0.00 300.00 68524 PEOPCON Ocean Park Community Center 03/02/2023 0.00 32,780.00 68525 PICORAN Randolph Pico 03/02/2023 0.00 500.00
68526 RAMFED Federico Ramos 03/02/2023 0.00 200.00
68527 RAZODAN Daniel Razo 03/02/2023 0.00 300.00
68528 READYREF Nestle Waters North America Inc 03/02/2023 0.00 19.71 68529 RICHKYR Kyrra Richards 03/02/2023 0.00 70.00
68530 RIERCASS Cassandra Riera 03/02/2023 0.00 120.00
68531 RIGAMAN Amanda Rigali 03/02/2023 0.00 71.91
68532 SAHGHAZ Ghazal Saheli 03/02/2023 0.00 120.00
68533 SALAZARA Alan Salazar 03/02/2023 0.00 500.00
68534 SCHMATT Mattie Schnieders 03/02/2023 0.00 350.00
68535 SESAC SESAC Inc 03/02/2023 0.00 561.30
68536 SIERREM Emily Sierra 03/02/2023 0.00 500.00
AP Checks by Date - Summary by Check Number (3/14/2023 1:41 PM) Page 1 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Check No Vendor No Vendor Name Check Date Void Checks Check Amount 68537 STAPLES Staples Contract & Commercial LLC 03/02/2023 0.00 1,670.80 68538 SUBBEN Benjamin Arthur Suber 03/02/2023 0.00 110.00 68539 TETRATE Tetra Tech Inc 03/02/2023 0.00 78,817.71
68540 TRUNORTH True North Compliance Services, Inc. 03/02/2023 0.00 73,731.88 68541 ULTMAINT Ultimate Maintenance Services Inc 03/02/2023 0.00 4,350.00 68542 USLABS Bureau Veritas North America, Inc. 03/02/2023 0.00 533.00 68543 WAGRON Ronald A. Wagner 03/02/2023 0.00 200.00
68544 WILLSCOT Williams Scotsman Inc 03/02/2023 0.00 20,573.36 68545 WOODSTAC Stacey Woods 03/02/2023 0.00 160.00
68546 CASTDIS California State Disbursement Unit 03/02/2023 0.00 339.69 68547 ICMA457 ICMA-MissionSquare Retirement - 303615 03/02/2023 0.00 15,633.58 68548 ICMACM ICMA-MissionSquare Retirement - 108658 03/02/2023 0.00 542.31 68549 ICMADH ICMA-MissionSquare Retirement - 108650 03/02/2023 0.00 750.00 68550 USBANK2 U.S. Bank 03/02/2023 0.00 1,011.36
68551 13STARS 13 Stars 03/13/2023 0.00 682.88
68552 ACCESS Access Information Holdings LLC 03/13/2023 0.00 1,896.67 68553 ADVANTAN MAP Communications, Inc. 03/13/2023 0.00 261.81 68554 ALLIANT Alliant Insurance Services Inc 03/13/2023 0.00 958.00 68555 BURNS Burns Pacific Construction Inc 03/13/2023 0.00 2,952.88 68556 CASTRATE California Strategies & Advocacy LLC 03/13/2023 0.00 12,500.00 68557 CERNYR Ryan Cerny 03/13/2023 0.00 467.18
68558 CHEVRON2 Wright Express FSC Wex Bank 03/13/2023 0.00 1,382.57 68559 CMS Richard Comi 03/13/2023 0.00 3,720.47
68560 CONTALLI Container Alliance Company 03/13/2023 0.00 5,295.38 68561 CRPRINT CR PRINT 03/13/2023 0.00 803.60
68562 CWE CWE 03/13/2023 0.00 14,186.80
68563 DEPALMA Richard DePalma 03/13/2023 0.00 4,125.00
68564 FOXWEATH Fox Weather, LLC 03/13/2023 0.00 700.00
68565 FRONTIER Frontier California Inc 03/13/2023 0.00 793.96 68566 GIINDUS G.I. Industries 03/13/2023 0.00 535.22
68567 GOVERNF Governmental Financial Service 03/13/2023 0.00 350.00 68568 KIMLEY Kimley-Horn and Associates Inc 03/13/2023 0.00 1,341.50 68569 LACOCLE LA County Registrar-Recorder LA Co Clerk 03/13/2023 0.00 75.00 68570 LACOCLE LA County Registrar-Recorder LA Co Clerk 03/13/2023 0.00 75.00 68571 LANCALI Alison Lancaster 03/13/2023 0.00 874.50
68572 LARKSPUR 29200 Larkspur LLC 03/13/2023 0.00 381.77 68573 LARRYWAL Larry Walker Associates, Inc 03/13/2023 0.00 2,511.75 68574 MABFRAN Frank Mabante 03/13/2023 0.00 201.25
68575 MARCOG Marco Galvez 03/13/2023 0.00 228.32
68576 MASTERCO Master Cooling Corporation 03/13/2023 0.00 1,316.82 68577 MNS MNS Engineers, Inc. 03/13/2023 0.00 4,050.80
68578 NEWBURY Newbury Park Tree Service Inc 03/13/2023 0.00 35,078.03 68579 PEAKS Peak Surveys, Inc. 03/13/2023 0.00 1,359.25 68580 RPBARRI R P Barricade, Inc. 03/13/2023 0.00 3,736.48 68581 SCEDISO Southern California Edison Company 03/13/2023 0.00 25,011.83 68582 SOLIDWA Solid Waste Solutions, Inc. 03/13/2023 0.00 41,901.79 68583 SPECTRUM Charter Communications Holdings, LLC 03/13/2023 0.00 209.98 68584 STAPLES Staples Contract & Commercial LLC 03/13/2023 0.00 4,248.01 68585 TRIYOGA TriYoga International 03/13/2023 0.00 280.00 68586 USBANK U.S. Bank 03/13/2023 0.00 32,199.05
68587 USBANK4 US Bank N.A. 03/13/2023 0.00 980,912.50
68588 USBANK5 US Bank 03/13/2023 0.00 2,310.00
Report Total (99 checks): 0.00 1,492,620.49
AP Checks by Date - Summary by Check Number (3/14/2023 1:41 PM) Page 2 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC User:

Printed: 03/14/2023 - 1:43PM
sflores
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Checks from: 00068490 To: 00068588
Account Number Description Vendor Description Check No Amount Section 1: 100
Section 2:0000
100-0000-3202-00 Film Permit Fees Marco Galvez Refund - Film Permit # 22-423 68575 228.32 Vendor Subtotal for Section 2:0000 228.32
Section 2:0000
100-0000-3470-00 Community Classes Megan Farina Refund - Cancelled Parent and Me Ballet 68503 160.00 Vendor Subtotal for Section 2:0000 160.00
Section 2:0000
100-0000-3470-00 Community Classes Adele Glatis Refund - Cancelled Tai Chi Spring Session 68504 165.00 Vendor Subtotal for Section 2:0000 165.00
Section 2:0000
100-0000-3470-00 Community Classes Helen Litz Refund - Cancelled Parent and Me Ballet 68512 160.00 Vendor Subtotal for Section 2:0000 160.00
Section 2:0000
100-0000-3470-00 Community Classes Courtney Miller-Jones Refund - City Cancelled Dog Obedience 68520 120.00 Vendor Subtotal for Section 2:0000 120.00
Section 2:0000
100-0000-3470-00 Community Classes Kyrra Richards Refund - Cancelled Parent and Me Tennis 68529 70.00 Vendor Subtotal for Section 2:0000 70.00
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 1 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:0000
100-0000-3470-00 Community Classes Cassandra Riera Refund - City Cancelled Dog Obedience 68530 120.00 Vendor Subtotal for Section 2:0000 120.00
Section 2:0000
100-0000-3470-00 Community Classes Ghazal Saheli Refund - City Cancelled Dog Obedience 68532 120.00 Vendor Subtotal for Section 2:0000 120.00
Section 2:0000
100-0000-3470-00 Community Classes Stacey Woods Refund - Cancelled Parent and Me Ballet 68545 160.00 Vendor Subtotal for Section 2:0000 160.00
Section 2:3001
100-3001-5100-00 Professional Services Fox Weather, LLC Weather Forecasting Services Feb'23 68564 700.00 Vendor Subtotal for Section 2:3001 700.00
Section 2:3001
100-3001-5300-00 Travel and Training U.S. Bank PW-8679 APWA Ventura County Chapter Registration 68586 495.00 100-3001-5300-00 Travel and Training U.S. Bank PW-9093 APWA Ventura County Chapter Registration 68586 495.00 Vendor Subtotal for Section 2:3001 990.00
Section 2:3001
100-3001-5722-00 Electricity Southern California Edison Company Rambla Light Jan'23 68581 23.58 100-3001-5722-00 Electricity Southern California Edison Company Winter Cyn Jan'23 68581 76.52 100-3001-5722-00 Electricity Southern California Edison Company St Lighting Jan'23 68581 2,706.86 100-3001-5722-00 Electricity Southern California Edison Company Traffic Control Jan'23 68581 91.35 100-3001-5722-00 Electricity Southern California Edison Company Web Way Signal Jan'23 68581 168.65 100-3001-5722-00 Electricity Southern California Edison Company Cross Creek Rd. Jan'23 68581 13.57 Vendor Subtotal for Section 2:3001 3,080.53
Section 2:3001
100-3001-5725-00 Trash Pickup/Recycling G.I. Industries Garbage - Cross Creek 2/1/23 - 2/15/23 68566 480.99 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 2 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:3001 480.99
Section 2:3001
100-3001-6160-00 Operating Supplies Ryan Cerny Reimbursement- ESD and PW Hats 68557 233.59 Vendor Subtotal for Section 2:3001 233.59
Section 2:3007
100-3007-5722-00 Electricity Southern California Edison Company CCSTF Jan'23 68581 564.02 Vendor Subtotal for Section 2:3007 564.02
Section 2:3008
100-3008-5100-00 Professional Services Kimley-Horn and Associates Inc Grant Assistance Jan'23 68568 1,341.50 Vendor Subtotal for Section 2:3008 1,341.50
Section 2:3008
100-3008-5100-00 Professional Services MNS Engineers, Inc. White Sand Pl SD Easement Research Jan'23 68577 1,913.30 Vendor Subtotal for Section 2:3008 1,913.30
Section 2:3008
100-3008-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Public Works 68537 93.45 100-3008-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Public Works 68584 13.83 Vendor Subtotal for Section 2:3008 107.28
Section 2:3008
100-3008-6160-00 Operating Supplies U.S. Bank PW-9462 Amazon Operating Supplies 68586 165.32 Vendor Subtotal for Section 2:3008 165.32
Section 2:4001
100-4001-5300-00 Travel and Training Loren Davis Reimbursement- FY 22/23 Tuition 68501 395.00 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 3 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4001 395.00
Section 2:4001
100-4001-5300-00 Travel and Training U.S. Bank CS-2054 CPRS Training 68586 15.00 100-4001-5300-00 Travel and Training U.S. Bank CS-7118 CPR Training 68586 224.00 Vendor Subtotal for Section 2:4001 239.00
Section 2:4001
100-4001-5330-00 Dues & Memberships U.S. Bank CS-3637 Amazon Prime Membership Fee 68586 152.21 Vendor Subtotal for Section 2:4001 152.21
Section 2:4001
100-4001-6160-00 Operating Supplies Nestle Waters North America Inc Water - MHS Staff 2/1/23 68528 19.71 Vendor Subtotal for Section 2:4001 19.71
Section 2:4001
100-4001-6160-00 Operating Supplies U.S. Bank CS-1673 Amazon Photo Data Storage 68586 59.99 100-4001-6160-00 Operating Supplies U.S. Bank CS-2054 When I Work - Monthly Scheduling 68586 100.00 100-4001-6160-00 Operating Supplies U.S. Bank CS-7118 Amazon - Bankers Mail Bags 68586 33.94 100-4001-6160-00 Operating Supplies U.S. Bank AS-2163 Blue Dog Ink- CS Plotter Paper 68586 125.74 100-4001-6160-00 Operating Supplies U.S. Bank CS-3637 Conejo Awards - Staff Name Tags 68586 64.82 100-4001-6160-00 Operating Supplies U.S. Bank CS-2169 Todoist: Monthly Subscription 68586 36.00 Vendor Subtotal for Section 2:4001 420.49
Section 2:4002
100-4002-5330-00 Dues & Memberships U.S. Bank CS-7118 Aquatics - Memberships 68586 69.00 Vendor Subtotal for Section 2:4002 69.00
Section 2:4003
100-4003-6160-00 Operating Supplies U.S. Bank CS-1673 Satellite Phone Services Charmlee Park Hikes 68586 72.79 Vendor Subtotal for Section 2:4003 72.79
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 4 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:4006
100-4006-5340-00 Transportation & Mileage Loren Davis Reimbursement- Mileage 1/6/23 - 2/11/23 68501 139.92 Vendor Subtotal for Section 2:4006 139.92
Section 2:4006
100-4006-5401-00 Advertising & Noticing U.S. Bank CS-2054 Canva - Monthly Membership 68586 24.95 Vendor Subtotal for Section 2:4006 24.95
Section 2:4006
100-4006-6160-00 Operating Supplies U.S. Bank CS-7118 Sports - Food for Staff Meeting 68586 22.05 Vendor Subtotal for Section 2:4006 22.05
Section 2:4007
100-4007-5107-00 Contract Personnel Mattie Schnieders Instructor Payment - Ice Dying Workshop 3/3/23 68534 350.00 Vendor Subtotal for Section 2:4007 350.00
Section 2:4007
100-4007-5330-00 Dues & Memberships SESAC Inc Music License 2023 68535 561.30 Vendor Subtotal for Section 2:4007 561.30
Section 2:4007
100-4007-6160-00 Operating Supplies U.S. Bank CS-2054 Community Classes - NCSI Background Checks 68586 111.00 100-4007-6160-00 Operating Supplies U.S. Bank CS-3637 Community Classes Operating Supplies 68586 102.32 Vendor Subtotal for Section 2:4007 213.32
Section 2:4008
100-4008-5107-00 Contract Personnel Ann Monahan Instructor - Pilates, Ballet and Jazz Feb '23 68521 420.00 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 5 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4008 420.00
Section 2:4008
100-4008-5107-00 Contract Personnel TriYoga International Reissue CK# 56647 - Senior Instructor-Tri Yoga-Chair/Mat Yoga 68585 280.00 Vendor Subtotal for Section 2:4008 280.00
Section 2:4008
100-4008-5340-00 Transportation & Mileage Amanda Rigali Reimbursement - Mileage 1/18/23 - 2/15/23 68531 71.91 Vendor Subtotal for Section 2:4008 71.91
Section 2:4008
100-4008-6160-00 Operating Supplies U.S. Bank CS-3637 Amazon - Movie Theater Thursday 68586 1.49 100-4008-6160-00 Operating Supplies U.S. Bank CS-7084 Senior Adults - Operating Supplies 68586 503.41 100-4008-6160-00 Operating Supplies U.S. Bank CS-2054 Senior Luncheon 1/26/23 68586 832.32 Vendor Subtotal for Section 2:4008 1,337.22
Section 2:4008
100-4008-6176-00 Recreation Trip Admissions U.S. Bank CS-7084 Senior Excursions 68586 837.62 Vendor Subtotal for Section 2:4008 837.62
Section 2:4010
100-4010-5130-00 Parks Maintenance Richard DePalma Site Visit/Digitize Irrigation Plans Bluffs Park 68502 1,500.00 100-4010-5130-00 Parks Maintenance Richard DePalma Design/Preparation of Irrigation Construction Documents 68563 4,125.00 Vendor Subtotal for Section 2:4010 5,625.00
Section 2:4010
100-4010-5130-00 Parks Maintenance Athaco Inc. Playground Rules Signage 68514 781.71 Vendor Subtotal for Section 2:4010 781.71
Section 2:4010
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 6 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount 100-4010-5610-00 Facility Maintenance Steve Ayal Charmlee Ranger House Keys 68515 132.80 Vendor Subtotal for Section 2:4010 132.80
Section 2:4010
100-4010-5610-00 Facility Maintenance U.S. Bank CS-2481 Baby Changing Station for Restroom 68586 302.26 Vendor Subtotal for Section 2:4010 302.26
Section 2:4010
100-4010-5710-00 Facilities Rent National Construction Rentals, Inc Bluffs Park Portable Toilet Rentals - 2/09-3/08/23 68522 940.80 Vendor Subtotal for Section 2:4010 940.80
Section 2:4010
100-4010-5722-00 Electricity Southern California Edison Company PCH Median Jan'23 68581 14.85 100-4010-5722-00 Electricity Southern California Edison Company Rambla Pacifico Jan'23 68581 14.65 100-4010-5722-00 Electricity Southern California Edison Company Bluffs Park Lift Station Jan'23 68581 82.51 100-4010-5722-00 Electricity Southern California Edison Company Community Services Jan'23 68581 971.39 Vendor Subtotal for Section 2:4010 1,083.40
Section 2:4010
100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Las Flores Park Rambla 12/13/22-2/13/23 Act#29143394 68510 180.47 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Las Flores Park 12/13/22-2/13/23 Act#29142887 68510 1,688.45 100-4010-5723-00 Water LA Co MalibuTreasurer-Waterworks Water - Las Flores Park 12/13/22-2/13/23 Act#29142869 68510 90.24 Vendor Subtotal for Section 2:4010 1,959.16
Section 2:4011
100-4011-5107-00 Contract Personnel Emerald Arnold 2023 Chumash Day - Head Young Woman 68495 300.00 Vendor Subtotal for Section 2:4011 300.00
Section 2:4011
100-4011-5107-00 Contract Personnel Glen Begay 2023 Chumash Day - Head Northern Drum 68497 850.00 Vendor Subtotal for Section 2:4011 850.00
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 7 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:4011
100-4011-5107-00 Contract Personnel Victor Chavez 2023 Chumash Day - Arena Director 68499 500.00 Vendor Subtotal for Section 2:4011 500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Luis Gomez 2023 Chumash Day - Sound Production 68505 2,500.00 Vendor Subtotal for Section 2:4011 2,500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Phillip Hale 2023 Chumash Day - Head Southern Drum 68506 850.00 Vendor Subtotal for Section 2:4011 850.00
Section 2:4011
100-4011-5107-00 Contract Personnel Aaron Martin 2023 Chumash Day - Head Man 68517 500.00 Vendor Subtotal for Section 2:4011 500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Randolph Pico 2023 Chumash Day - Announcer 68525 500.00 Vendor Subtotal for Section 2:4011 500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Daniel Razo 2023 Chumash Day - Head Young Man 68527 300.00 Vendor Subtotal for Section 2:4011 300.00
Section 2:4011
100-4011-5107-00 Contract Personnel Alan Salazar 2023 Chumash Day - Spiritual Advisor 68533 500.00 Vendor Subtotal for Section 2:4011 500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Emily Sierra 2023 Chumash Day - Head Woman 68536 500.00 Vendor Subtotal for Section 2:4011 500.00
Section 2:4011
100-4011-5107-00 Contract Personnel Benjamin Arthur Suber Radius Map for Chumash Day 2023 68538 110.00 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 8 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:4011 110.00
Section 2:4011
100-4011-6160-00 Operating Supplies U.S. Bank CS-3637 Art Exhibit Operating Supplies 68586 419.52 Vendor Subtotal for Section 2:4011 419.52
Section 2:4012
100-4012-5107-00 Contract Personnel A Call 2Peace Foundation Art Exhibition Opening Reception Performance 68498 200.00 Vendor Subtotal for Section 2:4012 200.00
Section 2:4012
100-4012-5107-00 Contract Personnel Federico Ramos Art Exhibition Opening Reception Performance 68526 200.00 Vendor Subtotal for Section 2:4012 200.00
Section 2:4012
100-4012-5107-00 Contract Personnel Ronald A. Wagner Art Exhibition Opening Reception Performance 68543 200.00 Vendor Subtotal for Section 2:4012 200.00
Section 2:4012
100-4012-6160-00 Operating Supplies U.S. Bank CS-7084 Malibu Arts - Operating Supplies 68586 303.15 100-4012-6160-00 Operating Supplies U.S. Bank CS-2169 Malibu Arts - Operating Supplies 68586 179.92 Vendor Subtotal for Section 2:4012 483.07
Section 2:7001
100-7001-5104-00 Lobbyist Services California Strategies & Advocacy LLC Lobbying Services Jan'23 68556 12,500.00 Vendor Subtotal for Section 2:7001 12,500.00
Section 2:7001
100-7001-5300-00 Travel and Training U.S. Bank CM-5414 Cal City Managers Conference Hotel and Meals 68586 578.45 100-7001-5300-00 Travel and Training U.S. Bank CM-1386 CalCities City Leaders Summit Registration and Meeting 68586 1,300.00 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 9 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7001 1,878.45
Section 2:7001
100-7001-6160-00 Operating Supplies U.S. Bank CM-1386 Development Services Review Workshop Supplies 68586 32.41 Vendor Subtotal for Section 2:7001 32.41
Section 2:7002
100-7002-5100-00 Professional Services MAP Communications, Inc. Live Telephone Answering Service Mar'23 68553 261.81 Vendor Subtotal for Section 2:7002 261.81
Section 2:7002
100-7002-5100-00 Professional Services Azur CART & Captioning Remote Closed Captioning Services - Aug'22 68496 1,782.00 Vendor Subtotal for Section 2:7002 1,782.00
Section 2:7002
100-7002-6160-00 Operating Supplies U.S. Bank CM-0665 Wowza and BlackMagic 68586 232.23 Vendor Subtotal for Section 2:7002 232.23
Section 2:7002
100-7002-6165-00 Website Services U.S. Bank CM-1386 Annual City Photo Storage 68586 71.99 Vendor Subtotal for Section 2:7002 71.99
Section 2:7002
100-7002-6170-00 Events U.S. Bank CM-2962 Facebook - Ad for City Events 2/10/23 and 2/ 6858611/23 253.39 Vendor Subtotal for Section 2:7002 253.39
Section 2:7002
100-7002-7600-00 Other Equip/Furniture U.S. Bank CM-2962 iPhone Backup Storage 2/10/23 68586 0.99 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 10 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7002 0.99
Section 2:7003
100-7003-5300-00 Travel and Training Steve McClary Reimb Mileage - CalCities City Mgrs Conference 2/8/23 - 2/10/23 68519 150.66 Vendor Subtotal for Section 2:7003 150.66
Section 2:7003
100-7003-6160-00 Operating Supplies U.S. Bank CM-1386 Conference Room Supplies 68586 17.51 Vendor Subtotal for Section 2:7003 17.51
Section 2:7007
100-7007-5100-00 Professional Services U.S. Bank CC-2343 Dropbox for City Clerk’s Office (Dec’22) 68586 54.00 Vendor Subtotal for Section 2:7007 54.00
Section 2:7007
100-7007-5330-00 Dues & Memberships U.S. Bank CC-2343 IIMC Annual membership 68586 185.00 Vendor Subtotal for Section 2:7007 185.00
Section 2:7021
100-7021-5100-00 Professional Services Newbury Park Tree Service Inc Removal of Hazardous Trees Feb'23 68578 35,078.03 Vendor Subtotal for Section 2:7021 35,078.03
Section 2:7021
100-7021-5119-00 Homeless Outreach and Support Ocean Park Community Center Homeless Services - Outreach and Housing Navigation Jan'23 68524 32,780.00 Vendor Subtotal for Section 2:7021 32,780.00
Section 2:7021
100-7021-5640-00 Equipment Maintenance Southern California Edison Company Tier Jan'23 68581 102.55 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 11 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7021 102.55
Section 2:7021
100-7021-5721-00 Telephone U.S. Bank IT-4175 Starlink Internet for PS 68586 500.00 Vendor Subtotal for Section 2:7021 500.00
Section 2:7021
100-7021-6160-00 Operating Supplies Burns Pacific Construction Inc Fire Safety Brush Clearance Sign Installation 68555 2,952.88 Vendor Subtotal for Section 2:7021 2,952.88
Section 2:7021
100-7021-6160-00 Operating Supplies Container Alliance Company Emergency Bin for Zuma 68560 5,295.38 Vendor Subtotal for Section 2:7021 5,295.38
Section 2:7021
100-7021-6160-00 Operating Supplies R P Barricade, Inc. Fire Box Installation Materials 68580 3,736.48 Vendor Subtotal for Section 2:7021 3,736.48
Section 2:7021
100-7021-6160-00 Operating Supplies U.S. Bank PS-4213 Coffee Traveler for Homeless Count 68586 40.00 100-7021-6160-00 Operating Supplies U.S. Bank PS-4095 Labels - Emergency Water Totes/Bin Supplies 68586 440.00 100-7021-6160-00 Operating Supplies U.S. Bank PS-3785 Lrg Emergency Water Totes 68586 769.66 100-7021-6160-00 Operating Supplies U.S. Bank PS-2785 RP Barricade - Custom Sign 68586 306.60 Vendor Subtotal for Section 2:7021 1,556.26
Section 2:7021
100-7021-6160-01 VOP Operating Supplies U.S. Bank PS-4213 VOP Traffic Cones and Ticket Writer Accessories 68586 812.14 100-7021-6160-01 VOP Operating Supplies U.S. Bank PS-4095 Annual Subscription for VOP Computer Application 68586 528.66 Vendor Subtotal for Section 2:7021 1,340.80
Section 2:7054
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 12 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount 100-7054-5100-00 Professional Services Governmental Financial Service Consulting Services Feb'23 68567 350.00 Vendor Subtotal for Section 2:7054 350.00
Section 2:7054
100-7054-5107-00 Contract Personnel AppleOne Temporary Staff - Accounting Clerk 1/30/23 - 2/3/23 68494 1,571.60 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff - Accounting Clerk 2/6/23 - 2/10/23 68494 1,571.60 100-7054-5107-00 Contract Personnel AppleOne Temporary Staff - Accounting Clerk 2/13/23 - 2/17/23 68494 1,571.60 Vendor Subtotal for Section 2:7054 4,714.80
Section 2:7054
100-7054-5117-00 Film Permit Consultant Solid Waste Solutions, Inc. Film Permits - Feb'23 68582 39,576.29 Vendor Subtotal for Section 2:7054 39,576.29
Section 2:7054
100-7054-5330-00 Dues & Memberships U.S. Bank AS-5448 Municipal Management Association of Southern California 68586 90.00 100-7054-5330-00 Dues & Memberships U.S. Bank AS-2163 CSMFO Annual Membership Dues (Finance Mgr.) 68586 125.00 Vendor Subtotal for Section 2:7054 215.00
Section 2:7054
100-7054-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Finance 68537 162.57 100-7054-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Finance 68537 20.35 100-7054-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Finance 68584 -47.54 100-7054-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Finance 68584 111.04 Vendor Subtotal for Section 2:7054 246.42
Section 2:7058
100-7058-5320-00 Recruitment Expense League Of California Cities Environmental Sustainability Analyst Job Posting 68511 300.00 100-7058-5320-00 Recruitment Expense League Of California Cities Deputy City Manager Job Posting 68511 300.00 Vendor Subtotal for Section 2:7058 600.00
Section 2:7058
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 13 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount 100-7058-5320-00 Recruitment Expense Paige S Apar Fingerprinting - New Employees 68513 220.00 Vendor Subtotal for Section 2:7058 220.00
Section 2:7058
100-7058-5320-00 Recruitment Expense Malibu Medical Corporation New Hire Physicals (2) 68516 120.00 Vendor Subtotal for Section 2:7058 120.00
Section 2:7058
100-7058-5320-00 Recruitment Expense U.S. Bank CS-7118 Fees for Career Fair 3/7/23 and 3/22/23 68586 250.00 100-7058-5320-00 Recruitment Expense U.S. Bank PS-4095 Lunch - Fire Liaison Interview Panel 68586 102.39 100-7058-5320-00 Recruitment Expense U.S. Bank HR-5076 Recruitments Ads (10) 68586 2,511.50 Vendor Subtotal for Section 2:7058 2,863.89
Section 2:7058
100-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR 68537 88.48 100-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR 68537 103.70 100-7058-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - HR 68584 41.42 Vendor Subtotal for Section 2:7058 233.60
Section 2:7058
100-7058-6170-00 Events U.S. Bank HR-5076 Amazon - Valentine’s Day Supplies 68586 65.28 100-7058-6170-00 Events U.S. Bank CS-2169 HR Events 68586 118.02 100-7058-6170-00 Events U.S. Bank CS-3637 Valentine’s Event Supplies 68586 92.38 100-7058-6170-00 Events U.S. Bank CS-1673 Home Depot: Soil for Valentine’s Employee Event 68586 9.82 Vendor Subtotal for Section 2:7058 285.50
Section 2:7059
100-7059-5210-00 Service Fees & Charges Public Agency Retirement Srvcs PARS Admin Fee - Dec’22 68523 300.00 Vendor Subtotal for Section 2:7059 300.00
Section 2:7059
100-7059-5720-00 Offsite Storage Access Information Holdings LLC Offsite Records Services Feb'23 68552 1,896.67 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 14 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7059 1,896.67
Section 2:7059
100-7059-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Non-Departmental 68537 32.75 100-7059-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Non-Departmental 68537 489.75 100-7059-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Non-Departmental 68584 53.87 100-7059-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Non-Departmental 68584 428.18 Vendor Subtotal for Section 2:7059 1,004.55
Section 2:7059
100-7059-6160-00 Operating Supplies U.S. Bank IT-4175 Brother Toners for CSD 68586 372.29 100-7059-6160-00 Operating Supplies U.S. Bank IT-4175 HP Toners for HR 68586 181.76 100-7059-6160-00 Operating Supplies U.S. Bank IT-5921 Printer Toner 68586 75.42 100-7059-6160-00 Operating Supplies U.S. Bank AS-2163 Staff Bulletin Board Supplies 68586 16.34 Vendor Subtotal for Section 2:7059 645.81
Subtotal for Section 1: 100 190,279.41
Section 1: 101
Section 2:2001
101-2001-5100-00 Professional Services Courtney Jean McCammon City Project Contract Biologist - Jan'23 68500 150.00 Vendor Subtotal for Section 2:2001 150.00
Section 2:2001
101-2001-5100-00 Professional Services Alison Lancaster City Arborist - Feb '23 68571 874.50 Vendor Subtotal for Section 2:2001 874.50
Section 2:2001
101-2001-5100-01 Coastal Dev. Permit Services Courtney Jean McCammon Contract Biologist - Jan'23 68500 6,816.00 Vendor Subtotal for Section 2:2001 6,816.00
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 15 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:2001
101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LA Co Clerk CEQA Filing - 5820 Trancas Canyon Rd - APRWF 22-015 68508 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LA Co Clerk CEQA Filing - 4777 Avenida Del Mar - ACDP 05-188 68509 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LA Co Clerk CEQA Filing - 31113 Bailard Rd - CDPWF 22-006 68569 75.00 101-2001-5210-00 Service Fees & Charges LA County Registrar-Recorder LA Co Clerk CEQA Filing - 32701.5 Pacific Coast Hwy - B-WP 22-002 68570 75.00 Vendor Subtotal for Section 2:2001 300.00
Section 2:2001
101-2001-5330-00 Dues & Memberships U.S. Bank PL-5265 Zoom Subscription 68586 15.66 Vendor Subtotal for Section 2:2001 15.66
Section 2:2001
101-2001-5401-00 Advertising & Noticing 13 Stars Notice of Public Hearing - Appeal No. 21-019 68551 146.88 Vendor Subtotal for Section 2:2001 146.88
Section 2:2001
101-2001-5401-00 Advertising & Noticing CR PRINT Legal Postcard Mailers 68561 161.65 101-2001-5401-00 Advertising & Noticing CR PRINT Legal Postcard Mailers 68561 495.10 101-2001-5401-00 Advertising & Noticing CR PRINT Legal Postcard Mailers 68561 146.85 Vendor Subtotal for Section 2:2001 803.60
Section 2:2001
101-2001-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Planning 68537 133.85 101-2001-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Planning 68584 410.69 101-2001-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Planning 68584 705.10 Vendor Subtotal for Section 2:2001 1,249.64
Section 2:2004
101-2004-5100-00 Professional Services True North Compliance Services, Inc. Plan Review Jan'23 68540 73,731.88 Vendor Subtotal for Section 2:2004 73,731.88
Section 2:2004
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 16 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount 101-2004-5100-00 Professional Services Bureau Veritas North America, Inc. Plan Review 68542 533.00 Vendor Subtotal for Section 2:2004 533.00
Section 2:2004
101-2004-5107-00 Contract Personnel AppleOne Temporary Staff - Office Assistant 2/13/23 - 2/17/23 68494 1,447.60 101-2004-5107-00 Contract Personnel AppleOne Temporary Staff - Office Assistant 1/30/23 - 2/2/23 68494 1,158.08 101-2004-5107-00 Contract Personnel AppleOne Temporary Staff - Office Assistant 2/6/23 - 2/10/23 68494 1,429.51 Vendor Subtotal for Section 2:2004 4,035.19
Section 2:2004
101-2004-5330-00 Dues & Memberships U.S. Bank ESD-7736 California Building Officials - Class 1 - Tier 3 68586 215.00 Vendor Subtotal for Section 2:2004 215.00
Section 2:2004
101-2004-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Building Safety 68537 499.01 101-2004-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Building Safety 68584 2,482.98 Vendor Subtotal for Section 2:2004 2,981.99
Section 2:2004
101-2004-6160-00 Operating Supplies U.S. Bank ESD-9405 Unlimited Conferencing 68586 12.74 Vendor Subtotal for Section 2:2004 12.74
Section 2:2004
101-2004-6400-00 Clothing & Emergency Gear Ryan Cerny Reimbursement- ESD and PW Hats 68557 233.59 Vendor Subtotal for Section 2:2004 233.59
Section 2:2012
101-2012-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Code Enforcement 68537 46.89 Vendor Subtotal for Section 2:2012 46.89
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 17 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:3003
101-3003-5100-00 Professional Services Larry Walker Associates, Inc EWMP Update - Jan'23 68573 2,511.75 Vendor Subtotal for Section 2:3003 2,511.75
Section 2:3003
101-3003-5100-02 CIMP Tetra Tech Inc CIMP Monitoring 8/27/22 - 9/30/22 68539 33,258.89 101-3003-5100-02 CIMP Tetra Tech Inc CIMP Monitoring 12/31/22 - 1/27/23 68539 45,558.82 Vendor Subtotal for Section 2:3003 78,817.71
Section 2:3003
101-3003-5330-00 Dues & Memberships U.S. Bank ESD-7736 ECI-2 Renewal Fee 68586 100.00 Vendor Subtotal for Section 2:3003 100.00
Section 2:3003
101-3003-6160-00 Operating Supplies Staples Contract & Commercial LLC Office Supplies - Environmental Sustainability - Clean Water 68584 48.44 Vendor Subtotal for Section 2:3003 48.44
Subtotal for Section 1: 101 173,624.46
Section 1: 102
Section 2:3002
102-3002-5100-01 Coastal Dev Permit Services Courtney Jean McCammon Woolsey Fire Contract Biologist - Jan'23 68500 3,058.00 Vendor Subtotal for Section 2:3002 3,058.00
Section 2:3002
102-3002-5100-02 Fire Rebuilds - Planning 4LEAF, Inc Woolsey Fire Contract Planner-Jan'23 68491 23,875.04 Vendor Subtotal for Section 2:3002 23,875.04
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 18 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:3002
102-3002-5100-19 Professional Svcs (COVID-19) U.S. Bank CM-0665 Zoom Monthly and Webinar 68586 354.11 Vendor Subtotal for Section 2:3002 354.11
Section 2:9204
102-9204-5100-00 Clover Heights Storm Drain CWE Stormwater Improvements Project - Clover Heights to Harvester Rd 68562 14,186.80 Vendor Subtotal for Section 2:9204 14,186.80
Subtotal for Section 1: 102 41,473.95
Section 1: 103
Section 2:0000
103-0000-1018-00 Cash with Fiscal Agent US Bank N.A. COP 2016 Refunding (2010D)) - Interest Expense 68587 2,375.00 103-0000-1018-00 Cash with Fiscal Agent US Bank N.A. COP 2016 Refunding (2009A) - Interest Expense 68587 285,925.00 103-0000-1018-00 Cash with Fiscal Agent US Bank N.A. COP 2016 Refunding (2009B) - Interest Expense 68587 3,825.00 Vendor Subtotal for Section 2:0000 292,125.00
Section 2:9050
103-9050-5100-00 Professional Services Master Cooling Corporation City Hall HVAC Maint - Mar '23 68518 1,952.78 103-9050-5100-00 Professional Services Master Cooling Corporation City Hall HVAC Repair - AC-2.1 68576 1,316.82 Vendor Subtotal for Section 2:9050 3,269.60
Section 2:9050
103-9050-5100-00 Professional Services Ultimate Maintenance Services Inc City Hall Janitorial Services - Mar'23 68541 4,350.00 Vendor Subtotal for Section 2:9050 4,350.00
Section 2:9050
103-9050-5610-00 Facilities Maintenance G.I. Industries City Hall - Green Waste Mar'23 68566 54.23 Vendor Subtotal for Section 2:9050 54.23
Section 2:9050
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 19 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount 103-9050-5610-00 Facilities Maintenance HD Supply Facilties Maintenance, Ltd City Hall - Janitorial Supplies 68507 306.75 Vendor Subtotal for Section 2:9050 306.75
Section 2:9050
103-9050-5610-00 Facilities Maintenance U.S. Bank AS-7465 Facilities Maintenance 68586 2,953.97 Vendor Subtotal for Section 2:9050 2,953.97
Section 2:9050
103-9050-5722-00 Electricity Southern California Edison Company City Hall Jan'23 68581 6,575.63 Vendor Subtotal for Section 2:9050 6,575.63
Section 2:9050
103-9050-6300-00 Tools & Minor Equipment U.S. Bank AS-7465 Tools and Minor Equipment 68586 374.01 Vendor Subtotal for Section 2:9050 374.01
Section 2:9050
103-9050-7300-00 Leasehold Improvements The Ainslie Company City Council Chambers - Removal/Installation Spectator Seating 68492 6,740.00 Vendor Subtotal for Section 2:9050 6,740.00
Subtotal for Section 1: 103 316,749.19
Section 1: 104
Section 2:0000
104-0000-1018-00 Cash with fiscal agent US Bank N.A. COP 2016 Trancas Property Acquisition - Interest Expense 68587 187,475.00 Vendor Subtotal for Section 2:0000 187,475.00
Subtotal for Section 1: 104 187,475.00
Section 1: 105
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 20 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:0000
105-0000-1015-00 Cash with Fiscal Agent US Bank N.A. COP 2018A - Act#239203003 - Interest Expense (Vacant Land) 68587 501,312.50 Vendor Subtotal for Section 2:0000 501,312.50
Subtotal for Section 1: 105 501,312.50
Section 1: 203
Section 2:3009
203-3009-5145-00 Dial A Ride Services 13 Stars Dial A Ride Ad 68490 268.00 Vendor Subtotal for Section 2:3009 268.00
Section 2:3009
203-3009-5145-00 Dial A Ride Services U.S. Bank CS-7084 Uprinting - Dial A Ride Brochures 68586 560.50 Vendor Subtotal for Section 2:3009 560.50
Subtotal for Section 1: 203 828.50
Section 1: 207
Section 2:3004
207-3004-5100-00 Professional Services Solid Waste Solutions, Inc. Solid Waste Consultant - Feb'23 68582 2,144.50 Vendor Subtotal for Section 2:3004 2,144.50
Section 2:3004
207-3004-5850-00 Recycling supplies 13 Stars Ad- SB 1383 Outreach 68551 268.00 207-3004-5850-00 Recycling supplies 13 Stars Ad- SB 1383 Outreach 68551 268.00 Vendor Subtotal for Section 2:3004 536.00
Section 2:3004
207-3004-5850-00 Recycling supplies Solid Waste Solutions, Inc. SB 1383 Outreach 68582 181.00 Vendor Subtotal for Section 2:3004 181.00
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 21 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:3004
207-3004-6160-00 Operating Supplies Andy Gump, Inc. Portable Toilet 2/17/23 - 2/20/23 68493 106.22 Vendor Subtotal for Section 2:3004 106.22
Subtotal for Section 1: 207 2,967.72
Section 1: 215
Section 2:7070
215-7070-7800-00 Other Equipment Williams Scotsman Inc ADA Toilet Rental for MCLE Site 68544 20,573.36 Vendor Subtotal for Section 2:7070 20,573.36
Subtotal for Section 1: 215 20,573.36
Section 1: 290
Section 2:6002
290-6002-5722-00 Electricity Southern California Edison Company Asmt Dist Big Rock Jan'23 68581 1,879.33 290-6002-5722-00 Electricity Southern California Edison Company Big Rock Inland Pump Jan'23 68581 64.73 Vendor Subtotal for Section 2:6002 1,944.06
Subtotal for Section 1: 290 1,944.06
Section 1: 291
Section 2:6003
291-6003-5722-00 Electricity Southern California Edison Company Asmt Dst Malibu Rd. Jan'23 68581 104.99 Vendor Subtotal for Section 2:6003 104.99
Subtotal for Section 1: 291 104.99
Section 1: 292
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 22 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Section 2:6004
292-6004-5722-00 Electricity Southern California Edison Company Calle Del Barco Jan'23 68581 13.57 292-6004-5722-00 Electricity Southern California Edison Company Asmt Dist Rambla-Calle Jan'23 68581 16.40 292-6004-5722-00 Electricity Southern California Edison Company Asmt Dist Calle Del Jan'23 68581 18.01 Vendor Subtotal for Section 2:6004 47.98
Subtotal for Section 1: 292 47.98
Section 1: 500
Section 2:7008
500-7008-5130-00 Park Maintenance U.S. Bank CS-1673 Legacy Park Maintenance 68586 922.24 Vendor Subtotal for Section 2:7008 922.24
Section 2:7008
500-7008-5722-00 Electricity Southern California Edison Company 23661 PCH Jan'23 68581 776.69 500-7008-5722-00 Electricity Southern California Edison Company Legacy Park Lift Station Jan'23 68581 1,097.88 Vendor Subtotal for Section 2:7008 1,874.57
Subtotal for Section 1: 500 2,796.81
Section 1: 515
Section 2:3010
515-3010-5721-00 Telephone Frontier California Inc Phone - CCWTF 2/8/23 -3/7/23 68565 352.98 Vendor Subtotal for Section 2:3010 352.98
Section 2:3010
515-3010-5722-00 Electricity Southern California Edison Company CCWWTF Jan'23 68581 9,195.49 515-3010-5722-00 Electricity Southern California Edison Company Injection Wells/CCWWTF Jan'23 68581 159.22 Vendor Subtotal for Section 2:3010 9,354.71
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 23 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Subtotal for Section 1: 515 9,707.69
Section 1: 601
Section 2:3005
601-3005-5722-00 Electricity Southern California Edison Company Electric Car Charger Jan'23 68581 279.39 Vendor Subtotal for Section 2:3005 279.39
Section 2:3005
601-3005-6500-00 Motor Fuels Wright Express FSC Wex Bank Gas Receipts - 1/24/23 - 2/23/23 68558 1,382.57 Vendor Subtotal for Section 2:3005 1,382.57
Section 2:3005
601-3005-6500-00 Motor Fuels U.S. Bank CS-2481 Fleet Fuel 68586 79.13 601-3005-6500-00 Motor Fuels U.S. Bank PW-9093 Fleet Fuel 68586 317.82 601-3005-6500-00 Motor Fuels U.S. Bank PW-8679 Fleet Fuel 68586 159.00 601-3005-6500-00 Motor Fuels U.S. Bank CS-7433 Fleet Fuel 68586 153.96 Vendor Subtotal for Section 2:3005 709.91
Subtotal for Section 1: 601 2,371.87
Section 1: 602
Section 2:7060
602-7060-5300-00 Travel and Training U.S. Bank IT-5921 Expedia Travel and Training 68586 1,186.68 Vendor Subtotal for Section 2:7060 1,186.68
Section 2:7060
602-7060-5630-00 Computer Maintenance U.S. Bank IT-5921 Office Desk Vacuum 68586 116.55 Vendor Subtotal for Section 2:7060 116.55
Section 2:7060
602-7060-5721-00 Telephone Frontier California Inc City Hall Internet 2/28/23 - 3/27/23 68565 440.98 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 24 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:7060 440.98
Section 2:7060
602-7060-5721-00 Telephone Charter Communications Holdings, LLC City Hall Internet 2/20/23 - 3/19/23 68583 209.98 Vendor Subtotal for Section 2:7060 209.98
Section 2:7060
602-7060-5721-00 Telephone U.S. Bank IT-5921 Amazon Phone Supplies 68586 56.50 Vendor Subtotal for Section 2:7060 56.50
Section 2:7060
602-7060-6120-00 Computer Software < $1,000 U.S. Bank IT-4175 MS Power Automate for Media 68586 15.00 602-7060-6120-00 Computer Software < $1,000 U.S. Bank IT-5921 Computer Software 68586 2,617.18 Vendor Subtotal for Section 2:7060 2,632.18
Section 2:7060
602-7060-6160-00 Operating Supplies U.S. Bank IT-5921 Operating Supplies 68586 98.69 602-7060-6160-00 Operating Supplies U.S. Bank IT-4175 Standing Desk for IT 68586 613.18 Vendor Subtotal for Section 2:7060 711.87
Section 2:7060
602-7060-7400-00 Computer Equipment U.S. Bank IT-4175 Surface Pro 9 for ESD 68586 1,417.62 602-7060-7400-00 Computer Equipment U.S. Bank IT-5921 Computer Equipment 68586 3,973.09 Vendor Subtotal for Section 2:7060 5,390.71
Subtotal for Section 1: 602 10,745.45
Section 1: 710
Section 2:0000
710-0000-2270-12 Parks - Security Deposits Alliant Insurance Services Inc Reissue CK# 65711 - Insurance Coverage Facility Rentals 68554 686.00 710-0000-2270-12 Parks - Security Deposits Alliant Insurance Services Inc Reissue CK# 68162 - Insurance CoverageFacility Rentals 68554 272.00 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 25 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:0000 958.00
Section 2:0000
710-0000-2270-44 Library Event 13 Stars Library Speaker Series - Harlan Lebo 68490 268.00 Vendor Subtotal for Section 2:0000 268.00
Section 2:0000
710-0000-2270-44 Library Event U.S. Bank CS-7084 Ralphs - Ice for Library Speaker Series 68586 4.37 Vendor Subtotal for Section 2:0000 4.37
Section 2:0000
710-0000-2270-51 Land Development Survey Review 29200 Larkspur LLC Refund Fees - 29200 Larkspur Ln 68572 381.77 Vendor Subtotal for Section 2:0000 381.77
Section 2:0000
710-0000-2270-51 Land Development Survey Review Frank Mabante Refund Fees - 29140 Cliffside Dr 68574 201.25 Vendor Subtotal for Section 2:0000 201.25
Section 2:0000
710-0000-2270-51 Land Development Survey Review MNS Engineers, Inc. 30215 Morning View Dr. Jan'23 68577 1,406.25 710-0000-2270-51 Land Development Survey Review MNS Engineers, Inc. 6300 Zuma Mesa Jan'23 68577 731.25 Vendor Subtotal for Section 2:0000 2,137.50
Section 2:0000
710-0000-2270-51 Land Development Survey Review Peak Surveys, Inc. Refund Fees - 5902 Bonsall Dr 68579 1,359.25 Vendor Subtotal for Section 2:0000 1,359.25
Section 2:0000
710-0000-2270-56 Wireless Community Facility Richard Comi Review of WP 20-011 - 6213.5 Kanan 68559 570.00 710-0000-2270-56 Wireless Community Facility Richard Comi Review of WP 22-002 - 32701.5 PCH 68559 600.00 710-0000-2270-56 Wireless Community Facility Richard Comi Review of WP 22-004 - 18820.5 PCH 68559 690.00 710-0000-2270-56 Wireless Community Facility Richard Comi Review of WRP 22-001 - 30756.5 PCH 68559 1,860.47 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 26 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:0000 3,720.47
Subtotal for Section 1: 710 9,030.61
Section 1: 712
Section 2:9048
712-9048-5100-00 Professional Services US Bank CFD 2006-1 Annual Admin Fee 68588 2,310.00 Vendor Subtotal for Section 2:9048 2,310.00
Subtotal for Section 1: 712 2,310.00
Section 1: 900
Section 2:0000
900-0000-2041-00 PARS U.S. Bank PR Batch 70002.03.2023 PARS - EE Share 68550 836.05 900-0000-2041-00 PARS U.S. Bank PR Batch 70002.03.2023 PARS - ER Share 68550 175.31 Vendor Subtotal for Section 2:0000 1,011.36
Section 2:0000
900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 303615 PR Batch 70002.03.2023 ER Contribution to ICMA 68547 3,000.00 900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 303615 PR Batch 70002.03.2023 ICMA Def Comp - % of Salary 68547 1,221.25 900-0000-2042-00 Deferred Compensation 457 ICMA-MissionSquare Retirement - 303615 PR Batch 70002.03.2023 ICMA Def Comp - Flat Amount 68547 10,540.39 Vendor Subtotal for Section 2:0000 14,761.64
Section 2:0000
900-0000-2042-01 ICMA Loan Program ICMA-MissionSquare Retirement - 303615 PR Batch 70002.03.2023 ICMA Loan Program 68547 871.94 Vendor Subtotal for Section 2:0000 871.94
Section 2:0000
900-0000-2043-00 Deferred Compensation 401 ICMA-MissionSquare Retirement - 108658 PR Batch 70002.03.2023 ICMA - City Manager 68548 542.31 AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 27 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC Account Number Description Vendor Description Check No Amount Vendor Subtotal for Section 2:0000 542.31
Section 2:0000
900-0000-2043-00 Deferred Compensation 401 ICMA-MissionSquare Retirement - 108650 PR Batch 70002.03.2023 ICMA - Dept Heads 68549 750.00 Vendor Subtotal for Section 2:0000 750.00
Section 2:0000
900-0000-2065-00 Miscellaneous Withholdings California State Disbursement Unit PR Batch 70002.03.2023 Income Withholding Order-Calif 68546 339.69 Vendor Subtotal for Section 2:0000 339.69
Subtotal for Section 1: 900 18,276.94
Report Total: 1,492,620.49
AP-Transactions by Account (03/14/2023 - 1:43 PM) Page 28 DocuSign Envelope ID: 6836FA40-6ED6-4111-956E-B803413958AC

Agenda Item # 3.B.3.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Brandie Ayala, Senior Administrative Assistant Reviewed by: Rob DuBoux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: February 28, 2023 Meeting date: March 27, 2023 Subject: Federal Surface Transportation Program – Local Funds Exchange RECOMMENDED ACTION: Authorize the Mayor to execute the Exchange Agreement and Assignment of Federal Surface Transportation Program – Local Highway Infrastructure Programs Funds.

FISCAL IMPACT: The City of Malibu is allocated approximately $32,000 in Federal Surface Transportation Program – Local Funds (Federal STP-L) every year. The City currently has a balance of $110,453 in Federal STP-L funds. The City has the option of converting these federal funds to local transportation funds. Los Angeles County Metropolitan Transportation Authority (LACMTA) administers these funds and requires the City to execute a transfer agreement. If the Agreement is approved, LACMTA would receive a two percent processing and administrative fee. Therefore, the City would receive $108,244 in local STP-L funds that can be used for the Malibu Canyon Road Traffic Study.

WORK PLAN: This item was not included in the Adopted Work Plan for Fiscal Year 2022- 2023. This project is part of normal staff operations.

DISCUSSION: Each year the City is allocated approximately $32,000 in Federal STP-L from the Federal Highway Administration based on the City’s population. The funds are administered by LACMTA can only be used on federally approved transportation projects in accordance with federal regulations. Due to federal regulations and limitations of the use of Federal STP-L funds, LACMTA periodically allows smaller cities, such as Malibu, to exchange Federal STP-L funds for local LACMTA STP-L funds. These funds allow the City the flexibility to fund projects that would not necessarily meet the federal requirements. The Agreement stipulates that any applicable federal regulations and City Council Meeting
03-27-23
Item

3.B.3.

Agenda Item # 3.B.3.
standards related to procurement and other project delivery issues may be submitted with applicable state and local regulations, standards and policies.

Staff is recommending that Council authorize the Mayor to execute the Exchange Agreement and Assignment of Federal Surface Transportation Program – Local Highway Infrastructure Programs Funds. This will allow the City to efficiently use these funds on a City project that would not meet the federal requirements. The City currently has a Federal STP-L balance of $110,453. As a result of the transfer agreement, the City would receive $108,244. LACMTA charges a two-percent processing and administrative fee of the total transfer amount to exchange the funds. The City has three years from the date of execution of the agreement to use the funds. It is anticipated that these funds will be used for the Malibu Canyon Road Traffic Study.

ATTACHMENTS: Exchange Agreement and Assignment of Federal Surface Transportation Program – Local Highway Infrastructure
Programs Funds
Agreement Number 9200000000HIP2120
1 EXCHANGE AGREEMENT AND ASSIGNMENT OF FEDERAL SURFACE

TRANSPORTATION PROGRAM-LOCAL AND HIGHWAY INFRASTRUCTURE

PROGRAMS FUNDS
This Exchange Agreement and Assignment of Federal Surface Transportation Program-Local and Highway Infrastructure Programs Funds ("AGREEMENT"), is made and entered into as of July 1, 2022, by and between the City of Malibu ("CITY") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

CITY is eligible for and has available Federal Surface Transportation Program-Local ("STP-L Funds") and Highway Infrastructure Programs funds ("HIP Funds").

A. CITY desires to exchange $55,389 of CITY's STP-L Funds ("STP-L Funds Balance") and its total allocation of $55,064 of CITY's HIP Funds ("HIP Funds Balance") that LACMTA approved on April 22, 2021 for a like total amount of $110,453 of LACMTA Local Transportation Funds ("LACMTA Funds").

B. LACMTA is willing to exchange $110,453 in LACMTA Funds for a like total amount of CITY's STP-L Funds and CITY's HIP Funds subject to the terms and conditions contained herein.

C. An exchange of CITY's STP-L Funds and CITY's HIP Funds with LACMTA Funds is beneficial to and in the general interest of CITY and LACMTA.

NOW THEREFORE, in consideration of the mutual benefits to be derived by CITY and LACMTA, and of the promises contained herein, it is hereby agreed as follows:

AGREEMENT:

1. CITY hereby assigns to LACMTA $55,389 of CITY's STP-L Funds and $55,064 of CITY's HIP Funds. LACMTA shall be authorized to deduct such amounts from CITY's STP-L Funds Balance and CITY's HIP Funds Balance, respectively. This assignment shall be automatically effective upon full execution of this AGREEMENT without the necessity of the execution, delivery or recording of any further instrument whatsoever. Notwithstanding the foregoing, at LACMTA's request, CITY shall execute and deliver such documents and instruments as may be required to evidence such assignment of STP-L Funds and HIP Funds.

2. LACMTA hereby accepts CITY's assignment of CITY's STP-L Funds and CITY's HIP Funds for use on federal-aid eligible project(s), to be determined by LACMTA in its sole and absolute discretion.

Agreement Number 9200000000HIP2120
2 3. Upon receipt of (i) a fully executed AGREEMENT, (ii) CITY's written certification of the amounts of CITY's STP-L Funds Balance and CITY's HIP Funds Balance, as defined herein, which CITY's STP-L Funds Balance and CITY’s HIP Funds Balance show that CITY has sufficient STP-L Funds and HIP Funds to meet its obligations hereunder, and (iii) LACMTA's deduction of CITY's STP-L Funds and CITY's HIP Funds as provided in paragraph 1 above, LACMTA shall pay CITY $108,244 of LACMTA Funds which includes the deduction for the processing fee described in paragraph 5 below. For purposes of this AGREEMENT, CITY's "STP-L Funds Balance" and CITY's "HIP Funds Balance" shall mean the amounts of funds contained in CITY's STP-L Funds and CITY's HIP Funds accounts as of the date that this AGREEMENT is fully executed, which include CITY's apportionment share of FY22 STP-L Funds and share of HIP Funds from the federal Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) that was enacted on December 27, 2020. If the STP-L Funds Balance and HIP Funds Balance become insufficient to satisfy CITY's exchange obligations hereunder, CITY hereby authorizes LACMTA to deduct from CITY's future balance of STP-L funds until LACMTA has in the aggregate received the amount of CITY's STP-L Funds and CITY's HIP Funds specified in paragraph 1 above.

4. CITY must complete and submit an Automated Clearing House (ACH) form (Exhibit A) through LACMTA's website to allow LACMTA to make disbursements electronically.

Disbursements via ACH will be made at no cost to CITY. If electronic disbursements are not the preferred method of disbursement, CITY may request an exception in writing.

5. CITY shall pay LACMTA a two-percent (2%) processing and administrative fee (the "Processing Fee") in connection with the exchange contemplated by this AGREEMENT. The Processing Fee shall be assessed against the total amount of LACMTA Funds payable to CITY. CITY hereby authorizes LACMTA to deduct the Processing Fee from the amount LACMTA is to pay CITY hereunder.

6. CITY shall expend the LACMTA Funds on an STP-L and HIP Eligible Project and by the Lapsing Date, consistent with the Statement of Work, Schedule and Budget provided in Exhibit B. For the purposes of this AGREEMENT, the "Lapsing Date" shall mean the date that is three (3) years from the date that this AGREEMENT is fully executed. Any LACMTA Funds not expended by the Lapsing Date shall lapse and be returned to LACMTA within thirty (30) days of the Lapsing Date for further programming to third parties as LACMTA determines in its sole discretion.

A. For the purposes of this AGREEMENT, the term "Eligible Project" shall mean the transportation activities described in Exhibit B that: i) would normally qualify under Section 133(b) of Title 23, U.S.C: or ii) are for costs related to preventive maintenance, routine maintenance, debt service payments, availability payments, operations, personnel (including salaries of employees and those employees who have been placed on administrative leave, or contractors), and coverage for other revenue losses due to the coronavirus pandemic. Any other applicable federal regulations and standards related to procurement and project delivery issues may be substituted with applicable state and local regulations, standards, and policies.

B. The term "expend" as used in Section 6 shall mean "encumbered by an awarded Agreement Number 9200000000HIP2120
3 contract or paid for an eligible transportation activity".

C. If the LACMTA Funds have lapsed and CITY has not returned all or a portion of the lapsed LACMTA Funds to LACMTA, then CITY shall be considered to be in default and agrees that such outstanding payments shall be paid from CITY funds in the following priority: first, from any of CITY's unobligated HIP Funds Balance, then from CITY's STP-L Funds Balance, then from CITY's Proposition A local return funds, then from CITY's Proposition C local return funds, then from CITY's Measure R local return funds, and then from CITY's Measure M local return funds. If CITY is in default hereunder, in addition to all rights and remedies available to LACMTA at law or in equity and without further notice or ability to cure by CITY, CITY hereby authorizes LACMTA to withhold the applicable HIP, STP-L or local return funds in the amount needed to satisfy the outstanding amount of lapsed LACMTA Funds due and owing to LACMTA prior to LACMTA transferring the balance of such funds to the CITY in accordance with the applicable state laws or ordinances.

7. CITY must use the LACMTA Funds in the most cost-effective manner. If CITY intends to use a consultant or contractor to implement all or part of the STP-L and HIP Eligible Project, LACMTA requires that such activities be procured in accordance with CITY's contracting procedures and be consistent with State law as appropriate. CITY will also use the LACMTA Funds in the most cost-effective manner when the LACMTA Funds are used to pay "in-house" staff time. CITY staff or consultants with project oversight roles may not award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on-going project monitoring and through any LACMTA interim and final audits.

8. LACMTA, and/or its designee, shall have the right to conduct audits of CITY's use of the LACMTA Funds, as deemed appropriate, such as financial and compliance audits; interim audits; pre-award audits, performance audits, and final audits. CITY agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). CITY's records shall include, without limitation, any supporting evidence deemed necessary by LACMTA to substantiate CITY's use of LACMTA Funds. These records must be retained by CITY for five years following CITY's last use of the LACMTA Funds. CITY shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this AGREEMENT. The eligibility of costs for CITY's own expenditures submitted to LACMTA for the Eligible Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87 (relocated to Title 2 in the Code of Federal Regulations, Subtitle A, Chapter II, part 225). The eligibility of costs for CITY's contractors, consultants, and suppliers expenditures submitted to LACMTA through CITY's Monthly Progress Reports and Quarterly Expenditures shall be in compliance with OMB Circular A-87 (as relocated) or Federal Acquisition Regulation (FAR) Subpart 31 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require CITY to return monies to LACMTA, CITY agrees to return the monies within thirty (30) days after the final audit is sent to CITY.

Agreement Number 9200000000HIP2120
4 9. The terms of this AGREEMENT shall commence on the date that this AGREEMENT is fully executed and shall terminate once CITY has expended all the LACMTA Funds and all LACMTA audit and reporting requirements have been satisfied.

10. CITY shall fully indemnify, defend and hold LACMTA and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages of any nature whatsoever arising out of (i) a breach of CITY's obligations under this AGREEMENT; or (ii) any act or omission of CITY or its officers, agents, employees, contractors, or subcontractors in the use of the LACMTA Funds.

11. LACMTA shall fully indemnify, defend and hold CITY and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages to or loss of risk of property, any environmental obligations, any legal fees and any claims for damages of any nature whatsoever arising out of (i) a breach of LACMTA's obligations under this AGREEMENT; or (ii) any act or omission of LACMTA or its officers, agents, employees, contractors, or subcontractors in the use of CITY's STP-L Funds and CITY's HIP Funds.

12. This AGREEMENT may be amended or modified only by mutual written consent of LACMTA and CITY.

13. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following:

CITY OF MALIBU
Rob DuBoux, Public Works Director
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
[email protected]
LACMTA
Michael Richmai
Senior Manager, Countywide Planning and Development
One Gateway Plaza (Mail Stop: 99-23-3)
Los Angeles, California 90012-2952
[email protected]

14. This AGREEMENT shall be interpreted and governed by the laws of the State of California.

15. This AGREEMENT constitutes the entire understanding between the parties with respect to the subject matter herein.

Agreement Number 9200000000HIP2120
5 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers as of the date stated below.

LOS ANGELES COUNTY CITY OF MALIBU

METROPOLITAN TRANSPORTATION

AUTHORITY
By: By:

Stephanie N. Wiggins Bruce Silverstein
Chief Executive Officer Mayor
APPROVED AS TO FORM: APPROVED AS TO FORM:

Dawyn R. Harrison Trevor Rusin
Interim County Counsel Interim City Attorney
By: By:

Deputy Interim City Attorney
Agreement Number 9200000000HIP2120
Exhibit A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement Number 9200000000HIP2120
Exhibit A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement Number 9200000000HIP2120
Exhibit A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
Agreement No. 9200000000HIP2120
Exhibit B

STATEMENT OF WORK
Project Title: Malibu Canyon Road Study.

Project Description:

Traffic volumes during morning and after peaks cause traffic to back up on Malibu Canyon Road. Local traffic from Harbor Vista Drive, Malibu Crest Drive and Potter Road have a difficult time entering onto Malibu Canyon Road during these peak periods.

This project will consist of conducting a traffic study on Malibu Canyon Road near Harbor Vista Drive and Potter Lane to determine if any feasible traffic safety improvements can be implemented.

Project Schedule:

Advertise February 2023
Award Contract May 2023
Start Study May 2023
Complete Study December 2023
Project Funding:

LACMTA Funds* $108,244
Total Project Cost $108,244
*Net of 2% processing and administrative fee.

Agreement No. 9200000000HIP2120
Exhibit B
Project Map:

Agenda Item # 3.B.4.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Steve McClary, City Manager
Kelsey Pettijohn, City Clerk
Trevor Rusin, Interim City Attorney
Date prepared: March 15, 2023 Meeting date: March 27, 2023 Subject: Findings to Hold Virtual City Council, Commission, Committee, Board and Other City Bodies, Meetings Under AB 361
RECOMMENDED ACTION: Consider a motion to adopt Resolution No. 23-14, reauthorizing remote teleconferencing/virtual meetings pursuant to AB 361.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

WORK PLAN: This item was not included in the Adopted Work Plan for Fiscal Year 2021-2022.

DISCUSSION: On March 17, 2020, in the face of the COVID-19 pandemic, Governor Gavin Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow for local legislative bodies to conduct their meetings completely telephonically or by other electronic means, including allowing councilmembers to not have to post an agenda at their teleconference location, not have to identify their location on the meeting agenda, not have to ensure public accessibility at the teleconference location, and the legislative body did not need a quorum in the jurisdiction. The suspension of certain provisions of the Brown Act was further extended by the Governor on June 11, 2021 by the issuance of Executive Order N-08-21, which continued to allow for complete virtual meetings until September 30, 2021.

On September 16, 2021, the Governor signed AB 361, which allows legislative bodies to meet virtually provided there is a state of emergency declared by the Governor, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees. Although the states COVID-19 state of emergency ended on February 28, 2023, AB 361 will remain in City Council Meeting
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3.B.4.

Agenda Item # 3.B.4.
effect until January 1, 2024. As noted above, AB 361 authorizes public meetings to be held virtually if specified conditions are met. These conditions include when state or local officials have imposed or recommended measures to promote social distancing.

Research by staff indicates that officials continue to recommend social distancing.

Specifically, California Division of Occupational Safety and Health (“Cal/OSHA”) regulations—at Title 8 Section 3205—recommend physical distancing in the workplace as precautions against the spread of COVID-19 and impose certain restrictions and requirements due to a “close contact” which occurs when individuals are within six feet of another in certain circumstances. Relatedly, the Centers for Disease Control and Prevention continue to recommend avoiding contact and keeping a safe distance from a person who has a suspected or confirmed case of COVID-19.

In order to continue to qualify for the waiver of in-person meeting requirements under AB 361, the Council must, every 30 days, make the required findings. Thus, this item will continue to appear on the agenda to satisfy this requirement during the duration the City Council can make the required findings.

ATTACHMENTS:

Resolution No. 23-14
RESOLUTION NO. 23-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU
MAKING FINDINGS AND DETERMINATIONS UNDER AB 361 FOR THE

CONTINUATION OF VIRTUAL MEETINGS AND AUTHORIZING VIRTUAL

CITY COUNCIL, COMMISSION, BOARD, AND OTHER CITY MEETINGS PURSUANT TO AB 361
The City Council of the City of Malibu does hereby find, order and resolve as follows:

SECTION 1. Recitals.

A. The Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies meeting via teleconference, including through other virtual or electronic means, to provide public access at each location in which members of the legislative body are teleconferencing; B. On September 16, 2021 the Governor signed AB 361 (in effect as of October 1, 2021 — Government Code Section 54953(e)), which allows legislative bodies to meet virtually provided there is a state of emergency, and either (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the legislative body determines by majority vote that meeting in person would present imminent risks to the health and safety of attendees; C. The Governor’s COVID-19 state of emergency ended on February 28, 2023; D. AB 361 remains in effect until January 1, 2024;
E. AB 361 authorizes legislative bodies to continue meeting virtually if specified conditions are met. These conditions include when state or local officials have imposed or recommended measures to promote social distancing;
F. Among other measures to promote physical distancing, the California Division of Occupational Safety and Health (“Cal/OSHA”) regulations—at Title 8 Section 3205—recommend physical distancing in the workplace as precautions against the spread of COVID-19 and impose certain restrictions and requirements due to a “close contact” which occurs when individuals are within six feet of another in certain circumstances;
G. The Centers for Disease Control and Prevention continue to recommend avoiding contact and keeping a safe distance from a person who has a suspected or confirmed case of COVID19; H. To allow for physical distancing and remote meeting attendance in accordance with these recommended measures, the City Council does hereby find that the City Council and all other City bodies shall conduct its meetings without compliance with paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that the City Council and all other City bodies shall comply with the requirements to provide the public with access to the meetings electronically as prescribed in paragraph (2) of subdivision (e) of section 54953
Resolution No. 22-xx

_____________________
SECTION 2. All of the above recitals are true and correct and incorporated herein by reference.

SECTION 3. The City Council has considered the above circumstances and hereby recognizes that state and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person.

SECTION 4. The City Council and all other City bodies shall conduct public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act for remote only meetings.

SECTION 5. This Resolution shall take effect immediately upon its adoption and remain in effect for 30 days or until such time as the City Council reaffirms this resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council and all other legislative bodies of the City of Malibu may continue to teleconference without compliance with Government Code §54953(b)(3).

SECTION 6. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 7. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this __th day of ____ 2023. _____________________________
BRUCE SILVERSTEIN, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney

Agenda Item # 3.B.5.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Jorge Rubalcava, Senior Civil Engineer
Reviewed by: Rob DuBoux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: March 1, 2023 Meeting date: March 27, 2023 Subject: Amendment to Professional Services Agreement with Michael Baker International, Inc.

RECOMMENDED ACTION: Authorize the Mayor to execute Amendment No. 3 to Professional Services Agreement with Michael Baker International, Inc. (Michael Baker) to extend the term of the existing Professional Services Agreement through March 23, 2024 and to modify the scope of work.

FISCAL IMPACT: No appropriation is required. Funding for this project is included in the Adopted Budget for Fiscal Year 2022-2023 in Account No. 310-9059-5100.00 (PCH Median Improvements). The funds identified for this project were Los Angeles County Metropolitan (Metro) Measure R Transportation Funds. The total agreement is $869,777.50. This amendment does not increase the total compensation for this agreement.

WORK PLAN: This item was included as item #8.u in the Adopted Work Plan for Fiscal Year 2022-2023.

DISCUSSION: On July 10, 2017 the City entered into an agreement with Michael Baker to provide engineering consultant services for the Pacific Coast Highway (PCH) Raised Median Channelization Improvements Project. The project objective is to improve safety and operations on PCH by upgrading the raised medians on PCH between Webb Way and Puerco Canyon Road.

On June 10, 2019, Council approved Amendment No.1 for additional services to prepare new documentation required by Caltrans. In addition, Caltrans requested a Project City Council Meeting
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Item

3.B.5.

Agenda Item # 3.B.5.

Specific Quality Management Plan to be developed by the City and implemented during the construction phase. Caltrans also required a Natural Environmental Study-Minimal Impacts Biology Study Report as part of the environmental review process. These items were not included in the original scope of work.

On June 28, 2021, Council approved Amendment No. 2 for additional design support services during construction. This work included the construction documentation reviews, responding to specific design related questions during construction, and any other design related assistance during the construction phase of the project.

On June 30, 2022, the project was released for public bidding and bids were received on September 22, 2022. On November 14, 2022, Council rejected bids for this project because the bids received exceeded the available budget. The total funds available for this project is $6,950,000, which includes project design, construction, and construction management costs. The project construction costs were estimated to be $5,000,000.

The apparent low bid amount from Sully Miller Contracting Company in the amount of $9,200,471.50 was approximately $4,200,271.50 over budget for this project. Due to the insufficient funds, Council rejected the construction bids and directed staff to look at design alternatives for this project.

This amendment with Michael Baker is to extend the term of the agreement and to modify the design scope of work to develop project alternatives and potential phasing the project that will fit within the project budget and no additional compensation will be needed. The scope of work modification will be performed within the existing agreement amount and no additional compensation will be needed.

Staff recommends Council approve Amendment No. 3 Agreement with Michael Baker.

ATTACHMENTS: Amendment No. 3 to Agreement with Michael Baker International, Inc.

AMENDMENT NO. 3 TO AGREEMENT
THIS AMENDMENT NO. 3 TO AGREEMENT is made and entered in the City of Malibu on March 27, 2023, by and between the CITY OF MALIBU, hereinafter referred to as City, and Michael Baker International Inc., hereinafter referred to as Consultant.

The City and the Consultant agree as follows:

R E C I T A L S
A. On July 10, 2017, the City entered into an Agreement with Consultant for PCH Raised Median Channelization Project (the “Agreement”).

B. On June 10, 2019 the City approved Amendment 1 modifying the scope of work to include additional engineering services for the planning and design of the project as requested by Caltrans and increasing the compensation in the amount of $149,777.50 for total not to exceed $839,777.50.

C. On June 28, 2021, Council approved Amendment 2 for additional support services during construction, to assist in submittal reviews, respond to request of information, and any other items that may have arisen during the construction phase and increasing the compensation in the amount of $30,000 for a total not to exceed $869,777.50.

D. The City desires to amend the Agreement with Consultant to modify the design scope of work to develop project alternatives and potential phasing the project that will fit within the project budget and use available budget within the existing compensation schedule and extend the term of the Agreement, Consultant has submitted a proposal for this purpose that is acceptable to the City.

NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:

1. Section 1.0 – Scope of the Consultant’s Services, of the Agreement, is hereby amended as set forth in Exhibit A attached hereto.

2. Section 2.0 – Term of Agreement, of the Agreement, is hereby extended to March 23, 2024.

3. Section 4.0 – Compensation for Services, is hereby amended as set forth in Exhibit B.

4. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

5. All terms and conditions of the Agreement not amended by this Amendment No. 3 remain in full force and effect.

This Agreement is executed on ______________________, at Malibu, California, and effective as of March 27, 2023.

CITY OF MALIBU:
____________________________________
Bruce Silverstein, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: CONSULTANT:
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Eric Spangler, Associate Vice President 5 Hutton Center Drive, Suite 500 | Santa Ana, CA 92707
Office: 949.472.3505 | Fax: 949.837.8007
February 20, 2023 JN 161688
Mr. Jorge Rubalcava, P.E.

Project Manager/Senior Civil Engineer
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
SUBJECT: PCH MEDIAN CHANNELIZATION PROJECT:

AMENDMENT REQUEST #4: RE-SCOPING OF PROJECT
Dear Mr. Rubalcava,
The City has requested that Michael Baker International assist to re-scope the PCH Median Channelization Project to a lower construction budget that fits within the Metro Measure R/M allocation.

Michael Baker will use the $33,841.06 of the current contract amount remaining on a Time and Materials basis to prepare a Geometric Approval Drawing (GAD) to re-scope the project to fit within a target $2 to $4 million construction value. Michael Baker will look for ways to still improve the corridor, but will reduce the scope of the project to the target budget amount. The priorities of the new GAD design will be to implement the City-requested stamped concrete (paver-design) within the curbed median, and provide bike refuge lanes at signalized intersections.

The construction industry has experienced dramatic inflation in construction unit costs in the last few years. Michael Baker will use current construction unit costs to prepare a preliminary cost estimate for the updated GAD design. Michael Baker will present the updated GAD and preliminary cost estimate to the City for consideration and discussion of next steps.

Should you have any questions and/or require additional information, please feel free to contact me at (949) 855-3657 or at [email protected].

Respectfully submitted,

MICHAEL BAKER INTERNATIONAL
Eric Spangler, PE, TE
Transportation Department Manager
Exhibit A
TASK

TASK DESCRIPTION BUDGET
1 Phase I & II: PROJECT DEVELOPMENT, PRELIMINARY ENGINEERING AND ENVIRONMENTAL

ANALYSIS, AND COASTAL DEVELOPMENT PERMIT PHASE

1.1 Topography Mapping and Ortho-Photography $ 74,678

1.2 Prepare Caltrans Project Report (PA/ED) $ 18,920

1.2a Prepare Caltrans Project Study Report-Project Development Support (PSR-PDS) $ 130,540

1.3 Utility Coordination and Notification $ 7,320

1.4 Prepare 35% (GAD) Plans $ 38,565

1.5 Prepare Design Exception Fact Sheets $ 24,960

1.6 Prepare Preliminary Cost Estimate $ 3,965

1.7 Prepare Transportation Management Plan (TMP) Data Sheet $ 4,240

1.8 Environmental Document - Categorical Exemption and Technical Studies $ 12,400

1.8b Environmental Document - Minimal Impacts Biology Study (NES-MI) $ 9,900

1.9 Preliminary Environmental Analysis Report (PEAR) $ 13,170

1.10 Aerially Deposited Lead Sampling & Reporting $ 22,320

1.11 Coastal Commission Permitting $ 22,650
$ 383,628
2 FINAL PS&E PHASE

2.1 Plans, Specifications, and Estimates (PS&E )

2.1a Title Sheet (1) $ 3,180

2.1b Typical Cross-Section Sheets (2) $ 6,580

2.1c Project Layout and Profile Sheets (50 Scale) (9) $ 34,140

2.1d Construction Detail Sheets (10-Scale) (1) $ 5,810

2.1e Temporary Water Pollution Control Plans (9) $ 22,060

2.1f Utility Plans (9) $ 5,760

2.1g Stage Construction and Traffic Handling Plans (9) $ 25,910

2.1h Pavement Delineation and Sign Plans (6) $ 23,840

2.1i Traffic Signal Modification Plans (3) $ 25,920

2.1j Landscape Planting and Irrigation Plans (12) $ 40,530

2.1k Storm Water Data Report (SWDR) $ 10,920

2.1l Hydrology and Hydraulic Memo and Drainage Design Plans (8) $ 23,220

2.2 Geotechnical Design Report and Materials Report $ 31,520

2.3 Specifications $ 18,200

2.4 Quantities and Cost Estimate $ 14,920

2.5 Caltrans Utility Certification and Right-of-Way Certification $ 17,520

2.6 Address Caltrans 65% PS&E Comments $ 19,080

2.7 Address Caltrans 95% PS&E Comments $ 12,060

2.8 Address Caltrans 100% PS&E Comments $ 9,173

2.9 Project Specific Quality Management Plan $ 6,380
$ 356,723
3 PROJECT MANAGEMENT & COORDINATION

3.1 Project Management, Administration & Schedule Updates $ 55,000

3.2 Project Meetings (30) (Caltrans PDT meeting and Other Project Meetings) $ 31,860 $ 86,860
4 BID PHASE SUPPORT

4.1 Bid Phase Support - REDUCED $ 4,380

4.2 Design Support During Construction - ELIMINATED $ 30,000 $ 34,380
5 OTHER DIRECT COSTS

5.1 Other Direct Costs - REDUCED $ 8,187.50
$ 8,187.50
6 REDESIGN

6.1 Geometric Approval Drawing, Revised Preliminary Cost Estimate - NEW $ 33,841.06 $ 33,841.06
TOTAL TASKS $ 869,777.50

EXHIBIT B
Pacific Coast Highway Raised Median Channelization Project SUBTOTAL - Task III
SUBTOTAL - Task IV
SUBTOTAL - Task V
SUBTOTAL - Task I
SUBTOTAL - Task II
SUBTOTAL - Task VI
3/8/2023
https://malibucity.sharepoint.com/sites/ThePublicWorks/Shared Documents/Projects/PCH Median Improvements Project/Design/Agreements/Michael Baker/Exhibit B - Amendment 3

Agenda Item # 6.A.

Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Richard Mollica, Planning Director
Kristin Riesgo, Acting Community Services Director
Approved by: Steve McClary, City Manager
Date prepared: March 16, 2023 Meeting date: March 27, 2023 Subject: Malibu Bluffs Park Snack Shack
RECOMMENDED ACTION: Review and provide feedback regarding the options for replacement of the snack shack at Malibu Bluffs Park.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

Should the Council determine an immediate or permanent solution for the Malibu Bluffs Park Snack Shack requiring the appropriation of funds, staff will return to Council with a subsequent item for that action.

WORK PLAN: This item was included in the Adopted Work Plan for Fiscal Year 2022- 2023 as item 8.gg (Malibu Bluffs Park Facility Improvements) DISCUSSION: At the February 27, 2023, Regular meeting, the Council requested options for replacement of the snack shack at Malibu Bluffs Park (Snack Shack), including temporary solutions and options for upgrades or replacement.

Background
The Snack Shack has been located between the ballfields and parallel to Winter Mesa Drive since the City gained control of the park in 2006. As part of the approval for the ballfields, Coastal Development Permit No. 5-82-780A2 issued by the California Coastal Commission included an approval for a concession stand. The permit for the concession stand did not include a connection to the previously existing onsite wastewater treatment system or water service. The existing water connection appears to have been completed without the benefit of a permit. The concession stand consists of a metal shipping container with a built-in service window and a covered patio. The dimensions of the existing structure City Council Meeting
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Item

6.A.

Agenda Item # 6.A.
are 20 feet long by 8 feet wide by 9 feet tall, with the covered patio area measuring 10 feet long by 8 feet wide.

Aerial View, Red X identifies the Snack Shack Snack Shack Exterior From 2006 to 2018, the City allowed Malibu Little League (MLL) to use the facility as a concession stand without obtaining the required permits through the Los Angeles County Department of Public Health (DPH) to cook onsite and serve food to league participants. MLL served food and refreshments on game days, such as hot dogs, hamburgers, popcorn, pizza, and prepackaged snacks.

Following the Woolsey Fire in 2018, the Snack Shack was closed for more than a year and that closure left the structure unfit for food service. As league play resumed in late 2019, staff discovered an infestation of pests within the Snack Shack, which resulted in removal of the flooring, shelving, and food preparation equipment. Staff reviewed DPH permitting requirements and determined that significant upgrades, as well as new expanded facilities, such as water service and a sewer connection were required to reopen the Snack Shack.

Given the limited amount of annual use, high costs, and permitting requirements associated with the required upgrades, the Snack Shack remained closed.

Allowable Uses at Malibu Bluffs Park
Malibu Bluffs Park is located in the Public Open Space zoning district, and per the City's Municipal Code and Local Coastal Program use tables, refreshment stands, ice cream stands, and other fixed location outdoor food vending stands are not allowable uses in the Public Open Space zoning district. Due to the use limitations placed on the site by the City's Municipal Code and Local Coastal Program, replacing or remodeling the existing structure to expand the concession stand beyond what was initially permitted (inclusion of plumbing and sewer service) would not be consistent with the applicable City ordinances.

While the operation of the Snack Shack was not consistent with the City's zoning ordinances, the Snack Shack operated under the nonconforming section of the City's zoning ordinances as it was permitted prior to cityhood and had operated continually.

However, the City's zoning ordinances identify that a nonconforming structure or use cannot be replaced or intensified, and therefore, replacing the structure or adding

Agenda Item # 6.A.
additional development, such as water and sewer connections which intensify the use, cannot be permitted under the Code.

Immediate Snack Shack Options
Staff reviewed several options for upgrading or replacing the Snack Shack after receiving feedback from the Parks and Recreation Commission, American Youth Soccer Organization (AYSO), and MLL.
• Remodel the Existing Structure
o Remodeling the structure in a manner consistent with the City’s Remodel Policy and Malibu Municipal Code (MMC) Section 17.60.020(A), would allow for the existing nonconforming use to be maintained per MMC Section

17.60.040(A). The City's Remodel Policy establishes a limit on the amount of work that can take place before a structure meets the definition of a new or replacement structure. New or replacement structures are required to comply with applicable zoning ordinances and allowed uses.
o The City's Building Official inspected the existing structure, and the result of that inspection was that the current structure does not have adequate flooring, and there are several concerns related to the facility's structural integrity due to rust and corrosion. Remodeling the structure would also require compliance with all of the provisions set by the California Building Standards and our local ordinance, including but not limited to Los Angeles County Building Code (LACBC) Section 3114 – Intermodal Shipping Containers, involving several upgrades to the foundation, anchorage, and openings to the windows and door. The structure must also meet certification labeling requirements verified by a Certified Inspection and Testing Agency as per LACBC which has been adopted by the City of Malibu.

Snack Shack Interior

Agenda Item # 6.A.

There are three immediate known options for hot food service at Malibu Bluffs Park, including a non-permanent concession stand, a temporary food trailer, or food trucks. • Non-Permanent Concession Stand
o For the 2023 season, MLL can sell prepackaged snacks and canned or bottled beverages in a non-permanent space at Malibu Bluffs Park. MLL will be required to comply with DPH permitting requirements. In addition, the stand would be set-up and taken down daily. This activity could continue indefinitely, provided DPH permits are maintained.
o Anticipated Cost: $0
• Food Service Trailer (non-permanent)
o A trailer or concession stand that is California Health and Fire code compatible and allows for hot and cold food service onsite would have to remain movable (no fixed location). The trailer would contain a full-service kitchen, including a 3-compartment sink, food preparation sink, grill, refrigerator, freezer, hot water heater, wastewater tank, ventilation, and laminate flooring. This option requires temporary external utility connections for water and electricity, as well as a wastewater removal service contract. o Anticipated Cost: The initial cost for the trailer is approximately $90,000, plus weekly wastewater removal fees.
• Food Trucks
o AYSO and MLL could work with food truck vendors to supply hot food options.

Sports Leagues can sell pre-packed snacks and drinks from a temporary structure such as a canopy. The vendors and sports leagues are required to obtain a valid DPH permit and insurance.
o Anticipated Cost: $0
Permanent Snack Shack Options
• Permanent Pre-cast Concession Stand, Restrooms, and Storage o Under this option a pre-cast concrete structure that comes equipped with a water heater, a 3-compartment sink, and ventilation would be installed onsite.

Additional upgrades are required for this option; these additions include installation of a full-service kitchen, such as a grill, refrigeration, and shelving.

This option would require permanent external utility connections for water, electricity, and wastewater. Following the approval of the design and permit issuance, the anticipated timeline to install a pre-cast concession stand is approximately six months. The facility would upgrade the area between the baseball fields by combining all storage into one location and would allow for the removal of all temporary storage containers and portable toilets. o Anticipated Cost: $400,000 and higher

Agenda Item # 6.A.
• Like-for-like Metal Shipping Container Upgrade
o At the August 16, 2022, Parks and Recreation Commission Regular meeting, the commission recommended the installation of a like-for-like metal shipping container with an option to grill.
o It was discussed that the City would purchase the like-for-like metal shipping container and complete several upgrades, including installation of a fullservice kitchen, such as sinks, a grill, ventilation, refrigeration, shelving, and plumbing for potable water and wastewater. This option would require permanent external utility connections for water and electricity and a wastewater connection.
o Anticipated Cost: $150,000 and higher
All estimated costs do not account for foundation work, external utility connections, or permits. Additionally, it is anticipated that it will cost approximately $8,000 to demolish and remove the current Snack Shack.

Los Angeles County Department of Public Health Permitting Requirements DPH classifies the Snack Shack as a Temporary Food Facility and has two permitting options for food service: Prepackaged or Food Preparation.

Prepackaged ($82 annually)
Allows for the sale of commercially prepackaged food items, such as chips, candy, popsicles, and non-alcoholic drinks. AYSO and MLL must apply for this permit annually.

Food Preparation ($184 annually)
Allows the sale of hot and cold food items made onsite, such as hamburgers and hot dogs on a grill, burritos cooked in a microwave, and hand-scooped ice cream sundaes. • 3-compartment sink for dishwashing with water heated to a minimum of 120 degrees • Food prep sink
• Potable water access
• Wastewater connection
Both permits are valid for 25 days of food service within 90 days. Additionally, both permits require the following amenities:
• Restroom facility with handwashing within 200 feet of the food service area; • Water for handwashing heated to a minimum of 100 degrees, and • Designated restrooms for food handlers that are not available to the public.

Agenda Item # 6.A.

City of Malibu Permitting and Zoning Requirements
The City of Malibu Planning and Building and Safety Departments would review and approve any non-food truck or mobile trailer replacement options for consistency with applicable zoning requirements.

Should the City decide to pursue the option of a new Snack Shack that is the same size or larger to include restroom facilities, kitchen facilities that meet health code requirements, and expanded storage areas, the inconsistency with the City's Permitted Uses Table must be addressed. The zoning inconsistency can be addressed by processing a Zone Text Amendment and Local Coastal Program Amendment (LCPA) to identify the operation of Snack Shack in the Public Open Space as an allowable use. If code amendments are initiated by the Council, the amendments would then be considered by the Zoning Ordinance Revisions and Code Enforcement Subcommittee, followed by consideration by the Planning Commission and then review for adoption by the City Council. The LCPA, once approved by the Council is then submitted to the California Coastal Commission for certification.

In addition, if a sink or restroom facilities are added as part of this project, the additional wastewater generated will exceed the current wastewater allocation for Bluffs Park. An application to modify the existing wastewater allocation for Malibu Bluffs Park would require Council approval.

Budget
The costs associated with replacing the Snack Shack were not included in the Adopted Budget for Fiscal Year 2022-2023. If the Council recommends moving forward with one of the non-food truck options, a funding source would need to be identified.

ATTACHMENTS: None