CITY OF MALIBU
DEPUTY PUBLIC WORKS DIRECTOR
MAINTENANCE AND OPERATIONS DIVISION
Class Description
March 2023
FLSA: Exempt
DEFINITION
Under general direction, plans, organizes, manages, and directs the activities for the Maintenance and Operations Division within the Public Works Department, supervises technical staff and subordinate personnel in the planning and implementation of division functions including streets, storm drainage, wastewater and stormwater treatment plants, and traffic signals; organizes and manages the construction management of City projects, assists in coordinating assigned activities with other City departments, divisions, outside agencies, and the public; fosters cooperative working relationships among City departments, divisions, and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the Public Works Director/City Engineer in areas of expertise; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Public Works Director/City Engineer. Technical or functional supervision may be received from the Assistant Public Works Director/Assistant City Engineer. Direct and indirect supervision of supervisory, technical and office personnel assigned to the Public Works Maintenance and Operations Division.
CLASS CHARACTERISTICS
This is a mid-management classification in the Public Works Department. The incumbent oversees, directs, and participates in the operations, maintenance, and repair of the City’s streets, storm drainage, wastewater and stormwater treatment plants, and traffic signals, including development and implementation of short- and long-term repair and replacement capital projects, administration and compliance with Federal, State, and local regulations pertaining to the operation wastewater, recycled water, streets and drainage systems, and provides professional-level support to the Public Works Director/City Engineer in a variety of areas. Successful performance of the work requires an extensive professional background in Public Works construction as well as skill in coordinating construction management activities for City projects. Responsibilities include performing and directing many of the department’s day-to-day administrative functions. This class is distinguished from the Public Works Director/City Engineer in that the latter has overall management responsibility for all public works programs, functions, and activities, and for developing, implementing, and interpreting public policy. An incumbent allocated to this job class must possess exceptional organizational and communication skills as well as extensive knowledge related to the operation, maintenance, and construction programs necessary to support the Public Works Department.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Collaborates with the Director and assists in the planning, organization, and direction of activities of operation and maintenance functions within the Department of Public Works.
ATTACHMENT 2
Deputy Public Works Director
Maintenance and Operations Division
• Assumes management responsibility for all operations and maintenance functions and activities of the City’s infrastructure and facilities, including streets, traffic signals, storm drains and drainage systems, wastewater collection system, wastewater and stormwater treatment plant, and recycled water treatment and distribution system operation, maintenance, and repair.
• Assumes management responsibility for Public Works vehicle fleet maintenance, and vehicle replacement.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned service areas, programs, and operations; recommends and administers policies and procedures.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within division and departmental policy, appropriate service, and staffing levels.
• Assists the Director in planning, organizing, and directing the Department in the fiscal and administrative activities of the assigned divisions of the Public Works Department. • Assists the Director in the development and administration of the annual budget; forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; makes adjustments.
• Assists the Director in planning, organization, and direction of the Department in construction, maintenance, and repair of City-owned and operated facilities. • Prepares agenda items and makes public presentations to the City Council, Public Works and Public Safety Commissions, and other advisory committees administered by the Department.
• Assists with the preparation of operating and capital improvement budgets and control of expenditures, including the preparation of long-term maintenance management models.
• Supervises and assists subordinate supervisors in the operations and maintenance of City infrastructure, particularly streets, traffic, wastewater, and storm drainage systems; establish long-range plans and goals.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; responds to staff questions and concerns; makes disciplinary action recommendations to the Director. • Coordinates Departmental activities with other department staff and outside agencies and organizations; provides staff assistance to the Public Works Director/City Engineer; prepares and presents staff reports and other necessary correspondence. • Participates in the Capital Improvement Program (CIP) planning activities; provides input into the conceptual design of engineering projects; manages the construction management and inspection activities related to CIP projects.
• Meets and confers with contractors, engineers, a variety of outside agencies, and the general public in acquiring information and coordinating matters related to the City’s streets, traffic signals, storm drainage, wastewater collection system, recycled water distribution system, wastewater and stormwater treatment plants, and related facilities. • May serve as acting Director in the absence of the Public Works Director/City Engineer. • Performs related tasks as required.
QUALIFICATIONS
Knowledge of:
• Organizational and management practices as applied to analysis and evaluation of departmental programs, policies, procedures, organizational structure, and operational needs.
• Principles of project planning, development, coordination, and direction for operations functions and services.
Deputy Public Works Director
Maintenance and Operations Division
• Principles and practices of municipal budget preparation, monitoring, and administration. • Principles, practices, equipment, and methods used in public works maintenance, construction, and operations work.
• Federal, state, and local laws specifications, rules, and regulations relating to the functions and operations of the department.
• General knowledge of principles and practices of management necessary to plan, analyze, develop, evaluate, and direct the diverse and complex activities of major departmental programs, including organizing, budgeting, staff development, and supervision. • Principles, practices, methods and techniques of public administration and management; federal, state, local laws specifications, and rules and regulations relating to construction and maintenance of public works facilities.
• Principles and practices utilized in the planning and construction of major capital improvement projects.
• Principles, practices, methods and techniques of public administration and management. • Operations, plans, policies, procedures, rules, and regulations common to local government.
• Principles of supervision, training, management, and public works administration. • Principles of budget preparation and expenditure control. • Principles and practices of public administration labor relations and public personnel management.
• Principles and practices as applied to the field of operating and maintaining the city infrastructure.
• Technical, legal, and financial issues related to the conduct of municipal public works program.
• National Pollution Discharge Elimination Systems (NPDES) permitting and compliance. • Methods of preparing designs, plans, specifications, estimates, reports, and recommendations relating to proposed public works projects. • Procedures, materials, equipment, and methods used in all areas of public works activities. • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff. • Public agency budgetary, contract administration, administrative practices, and general principles of risk management related to the functions of the assigned area. • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Principles and practices of public works program development, maintenance, and management in a municipal setting.
• Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
Skill in:
• Interpreting and applying various state statutes, ordinances, and codes that pertain to public work functions to ensure that activities are carried out in accordance with the law. • Planning, organizing, and directing the budget, construction, and maintenance of public works projects. Interpreting and applying pertinent laws, rules, and regulations. • Evaluating divisional policy and program practices, defining problem areas, developing, and directing the implementation of policy decisions and practices to improve divisional operations.
• Overseeing and coordinating the activities of a number of sections within the Department. • Assisting with the preparation of departmental operating and capital improvement budgets and control budget expenditures.
Deputy Public Works Director
Maintenance and Operations Division
• Reviewing and interpreting cost estimates.
• Performing a variety of technical research and preparing reports of findings. • Record keeping principles and procedures.
Ability to:
• Direct, control, and evaluate a group of subordinates and maintain consistency with program objectives and standards of the department.
• Initiate, plan, organize, evaluate, and coordinate work assignments with a minimum of direction and control.
• Prepare and enforce department procedures relating to personnel, training, budget, and organization.
• Understand and interpret to others the aims, concepts, principles, and practices of public works engineering and the operations.
• Communicate and interact with personnel at all organizational levels. • Instruct, persuade, negotiate, and motivate individuals with diverse backgrounds and business interests.
• Effectively represent the Department before the Council, Council Committees, boards, commissions, public agencies, and private groups.
• Prepare clear and concise written reports and develop appropriate recommendations. • Effectively manage assigned areas of the departmental program. • Establish and maintain cooperative relationships with those contacted during the course of work.
• Manage a large staff of field, office, professional and technical staff.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education: A bachelor’s degree from an accredited college or university with a major in civil engineering, business or public administration, or a closely related field.
Substitution: Additional qualifying experience may be substituted for the education on a year-foryear basis.
Experience: At least eight (8) years of progressively responsible work experience performing a variety of public works construction, mechanics, and/or infrastructure repair and maintenance to include at least five (5) years of supervisory and/or management responsibilities.
License:
Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
Deputy Public Works Director
Maintenance and Operations Division
PHYSICAL DEMANDS
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, bending, stooping, crouching, grasping, and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry, and push tools, equipment, and supplies weighing 25 pounds or more is also required. Additionally, the incumbent may work outdoors in all weather conditions, including wet, hot, and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes, dust, and air contaminants, and may be exposed to mechanical hazards. The nature of the work may also require the incumbent to drive motorized vehicles, work in heavy vehicle traffic conditions, and often work with constant interruptions. The incumbent may be required to respond to after-hours emergency call outs and perform routine standby duties.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Engineering Technician
CITY OF MALIBU
ENGINEERING TECHNICIAN
Class Description
April 2023
FLSA: Non-Exempt
DEFINITION
Under direct supervision, performs a variety of technical paraprofessional and support related activities in the Public Works Department; maintains project files and engineering records; conducts field surveys and minor inspections; prepares engineering related exhibits using specialized software and maintains related databases; receives and reviews a variety of City permits for completeness; researches engineering topics and prepares reports; performs engineering calculations; provides technical information to the public; and performs a variety of technical tasks related to an assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Public Works Director/City Engineer. Technical or functional supervision may be received from the Assistant Public Works Director/Assistant City Engineer and the Deputy Public Works Director.
CLASS CHARACTERISTICS
This classification performs a variety of civil engineering tasks and duties in support of the Public Works Department which requires the application of fundamental engineering knowledge, skills, and abilities. The work has technical aspects, requiring the interpretation and application of policies, procedures and regulations and involves frequent contact with the public.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assists in the preparation/distribution of engineering plans and specifications; coordinates required advertising for bids, reviews construction bids, and makes recommendations based on review of bids, competency of vendors and selection criteria. • Assists in the review of private development plans for compliance with codes regulations and standards; assesses adequacy of applications for permits, determines completeness of submittals and recommends conditions of approval.
• Performs basic design and drafting duties in connection with streets, storm drains, traffic engineering and other projects.
• Reviews applications for encroachment, transportation, street vendors, special events and other Public Works related permits and may issue routine permits. • Researches and provides technical assistance and information to the public and responds to inquiries from contractors, developers, property owners, staff, and the general public. • Creates engineering exhibits using specialized software. • Organizes and compiles data and maintains computer databases. • Organizes, maintains, and updates department records, tracking lists, permit records and engineering plans.
• Calculates the amount of fees, and deposits necessary to issue related development permits, processes/maintains bonds for acceptance/release, and tracks deposit amounts.
Engineering Technician
• Performs engineering records research on a variety of topics, such as right of way, easements, and property ownership.
• Assists in the preparation of plans, specifications, and estimates pertaining to the construction, maintenance, operation of a variety of engineering, land development and capital improvement projects.
• Performs basic design and drafting duties in connection with streets, storm drains, utilities, and other projects; prepares exhibits using computer aided design software. • Assists in interagency coordination such as securing encroachment permits from other agencies.
• Performs field inspectionsrelated to permits, capital improvement projects, and maintenance items including signs, sidewalks, curbs, and gutters and other public improvement condition assessments.
• Responds to inquiries from developers, contractors, and the general public regarding City requirements relative to the construction, alteration, and maintenance of public works facilities.
• Utilizes GIS applications to develop and maintain asset management system data collection and work management and inventory reporting.
• Performs related tasks as required.
QUALIFICATIONS
Knowledge of:
• Civil Engineering principles and practices in a municipal setting. • Basic design and construction practices of streets, underground facilities, and related public works infrastructure.
• Drafting, surveying techniques and practices.
• Engineering plans, maps, legal descriptions, title reports, local codes, and ordinances. • Engineering mathematics, geometry, and trigonometry.
• General knowledge of Caltrans Traffic and Design manuals, the MUTCD, and Watch handbook.
• Engineering plan types, review practices, and permit filings and approval procedures. • Applicable Federal, State, and local laws, codes, and regulations. • Principles and practices of record keeping.
• Modern office procedures, methods, and computer equipment including personal hardware/software (Word, Excel, Access, etc., AutoCAD, GIS, and other specialized engineering software).
• Technical report writing practices/procedures.
• Techniques for providing a high level of customer services by effectively dealing with the public, vendors, contractors, and City staff.
• English usage, grammar, spelling, vocabulary, and punctuation.
Skill in:
• Preparing a variety of plans, specifications, maps, cost estimates, and technical engineering reports.
• Preparing and updating maps and engineering documents related to City infrastructure. • Organizing, filing, and maintaining engineering records. • Making and recording accurate field engineering observations. • Preparing clear and concise reports, correspondence, policies, procedures, and other written materials.
• Organizing and prioritizing tasks to meet deadlines.
• Accurately performing moderately complex mathematical calculations. • Communicating clearly and concisely, both oral, and in writing.
Engineering Technician
• Using tact, initiative, and appropriate judgment within established policy, procedural and legal guidelines.
Ability to:
• Read, interpret, understand, and prepare engineering plans, specifications, and subdivision maps.
• Perform responsible technical engineering support work with accuracy with established timeframes.
• Establish and maintain effective working relationships with those contacted in the course of duty.
• Follow oral and written instructions.
• Communicate complex technical information, orally, and in writing to contractors, developers, property owners, employees, consultants, other government agency representatives, City officials and the general public. • Operate a personal computer, use productivity and specialized engineering software, including spreadsheets, GIS, and AutoCAD.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from high school. College level coursework in engineering or a related field is desirable. Three (3) years of experience of previous experience in civil engineering, construction, or related industries. Experience in dealing with the public and working in a public agency setting is desirable.
License:
Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various City infrastructure and development sites, including climbing ladders, stairs and other temporary or construction access points, attend meetings and to operate a motor vehicle; vision to read printed materials and a computer screen and make inspections; and hearing and speech to communicate in person, before groups and over the telephone. The job may involve field inspection work requiring frequent walking to inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, climb, push, and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 40 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Engineering Technician
WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays. Participates in an after-hours emergency response program for on-call and callback assignments.