This meeting will be held via teleconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
HOW TO VIEW THE MEETING: No physical location from which members of the public may observe the meeting and offer public comment will be provided. Please view the meeting, which will be live streamed at https://malibucity.org/video and https://malibucity.org/VirtualMeeting.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE DURING THE MEETING: Members of the public may also speak during the meeting through the Zoom application. You must first sign up to speak before the item you would like to speak on has been called and then you must be present in the Zoom conference to be recognized.
Please visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and to download the Zoom application.
Malibu City Council
Administration and Finance Subcommittee
Special Meeting AMENDED1 Agenda
(to be held during COVID-19 emergency)
Wednesday, June 14, 2023
4:00 P.M.
Various Teleconference Locations
YOU MAY VIEW THIS MEETING LIVE OVER THE INTERNET AT
MALIBUCITY.ORG/VIDEO
Mayor Bruce Silverstein
Councilmember Doug Stewart
Call to Order
Roll Call
Approval of Agenda
Report on Posting of the Agenda – June 12, 2023; Amended Agenda posted June 13, 2023 1 See the addition of Old Business Item No. 2.A.
Administration and Finance Subcommittee
June 14, 2023 Special Meeting
1. Presentations
None.
2. Old Business
A. Approval of Minutes – April 11, 2023 (continued from May 2, 2023) Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023.
Staff Contact: Executive Assistant Linden, 456-2489, ext. 232
3. New Business
A. Approval of Minutes – May 2, 2023
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of May 2, 2023.
Staff Contact: Executive Assistant Linden, 456-2489, ext. 232 B. Fiscal Year 2022-23 Third Quarter Financial Report
Recommended Action: Review the Fiscal Year 2022-23 Third Quarter Financial Report.
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224 Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 13th day of June 2023, at 10:30 a.m. ___________________________________
Mary Linden, Executive Assistant
Agenda Item 2.A.
Administration &
Finance Subcommittee
Special Meeting
06-14-23
Item 2.A.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Silverstein and Councilmember Stewart
Prepared by: Mary Linden, Executive Assistant
Approved by: Steve McClary, City Manager
Date prepared: June 13, 2023 Meeting date: June 14, 2023 Subject: Approval of Minutes – April 11, 2023 (continued from May 2, 2023) RECOMMENDED ACTION: Approve the minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023.
DISCUSSION: Draft minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023 were on the May 2, 2023 Subcommittee agenda, but the item was continued.
The minutes are hereby presented for approval.
ATTACHMENTS: Draft Minutes for the April 11, 2023 Administration and Finance Subcommittee Special meeting
MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
APRIL 11, 2023
TELECONFERENCED - VARIOUS LOCATIONS
10:30 A.M.
The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.
CALL TO ORDER
Mayor Silverstein called the meeting to order at 10:30 a.m.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Mayor Bruce Silverstein and Councilmember Doug Stewart ALSO PRESENT: Joseph Toney, Assistant City Manager; Ruthie Quinto, City Treasurer; Renée Neermann, Finance Manager; Rob Houston, Interim Deputy City Manager; Kelsey Pettijohn, City Clerk; Richard Mollica, Planning Director; Kristin Riesgo, Acting Community Services Director; Yolanda Bundy, Environmental Services Director; Tracey Rossine, Environmental Programs Manager; Brandie Ayala, Administrative Analyst; Alex Montano, Media Analyst; and Executive Assistant Mary Linden
APPROVAL OF AGENDA
MOTION Councilmember Stewart moved, and Mayor Silverstein seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
REPORT ON POSTING OF AGENDA
Executive Assistant Linden reported that the agenda for the meeting was properly posted on April 7, 2023. She clarified that the date on page one of the agenda erroneously stated the posting date as April 6, 2023, but the certification on page two of the agenda listed the correct date and time of the posting.
ITEM 1 PRESENTATIONS
None.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of April 11, 2023
_________________________
ITEM 2 OLD BUSINESS
A. Approval of Minutes – November 30, 2022
Recommended action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of November 30, 2022.
Councilmember Stewart and Mayor Silverstein disclosed they did not attend the meeting but had reviewed the video of the meeting.
MOTION Councilmember Stewart moved, and Mayor Silverstein seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meeting of November 30, 2022. The question was called, and the motion carried unanimously.
ITEM 3 NEW BUSINESS
A. Approval of Minutes – February 15, 2023
Recommended action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of February 15, 2023.
MOTION Mayor Silverstein moved, and Councilmember Stewart seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meeting of February 15, 2023. The question was called, and the motion carried unanimously.
B. Proposed Schedule of Fees Fiscal Year 2023-24
Recommended Action: Provide a recommendation to the City Council concerning adoption of the Fiscal Year 2023-24 Schedule of Fees.
Assistant City Manager Toney presented the report.
Councilmember Stewart noted that parking fees were not included in the Schedule of Fees. Assistant City Manager Toney stated he would investigate how those were determined and would report back. Councilmember Stewart stated the Public Safety Commission had reviewed parking fees in the past and made recommendations to the City Council regarding possible changes.
Councilmember Stewart suggested an analysis be conducted comparing all fees collected to the costs incurred by the related departments. Assistant City Manager Toney stated it appeared the costs were recouped by the fees charged and would be confirmed by the consultant.
Mayor Silverstein agreed with Councilmember Stewart’s suggestion.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of April 11, 2023
_________________________
MOTION Councilmember Stewart moved and Mayor Silverstein seconded a motion to provide a recommendation to the City Council to adopt the Fiscal Year 2023-24 Schedule of Fees. The question was called, and the motion carried unanimously.
Councilmember Stewart suggested open items from prior meetings be included in each agenda.
Mayor Silverstein thanked staff for attending. He suggested an alternative be determined to having so many staff attend just for the possibility of questions being asked.
ADJOURNMENT
MOTION At 10:47 a.m., Mayor Silverstein adjourned the meeting. The question was called, and the motion carried unanimously.
Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on _____________.
_______________________________
BRUCE LEE SILVERSTEIN, Mayor
ATTEST:
_________________________________
MARY LINDEN, Executive Assistant
Agenda Item 3.A.
Administration &
Finance Subcommittee
Special Meeting
06-14-23
Item 3.A.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Silverstein and Councilmember Stewart
Prepared by: Mary Linden, Executive Assistant
Approved by: Steve McClary, City Manager
Date prepared: June 12, 2023 Meeting date: June 14, 2023 Subject: Approval of Minutes – May 2, 2023
RECOMMENDED ACTION: Approve the minutes for the Administration and Finance Subcommittee Special meeting of May 2, 2023.
DISCUSSION: Staff has prepared draft minutes for the Administration and Finance Subcommittee Special meeting of May 2, 2023, and hereby submits the minutes to the Subcommittee for approval.
ATTACHMENTS: Draft Minutes for the May 2, 2023 Administration and Finance Subcommittee Special meeting
MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
MAY 2, 2023
TELECONFERENCED - VARIOUS LOCATIONS
9:00 A.M.
The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.
CALL TO ORDER
Mayor Silverstein called the meeting to order at 9:01 a.m.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Mayor Bruce Silverstein and Councilmember Doug Stewart ALSO PRESENT: City Manager Steve McClary; Assistant City Manager Joseph Toney; Renée Neermann, Finance Manager; Kristin Riesgo, Acting Community Services Director; Susan Dueñas, Public Safety Director; Rob DuBoux, Public Works Director; Richard Mollica, Planning Director; Yolanda Bundy, Environmental Sustainability Director; Rob Houston, Interim Deputy City Manager; Tracey Rossine, Environmental Programs Manager; Media Technician Parker Davis; and Executive Assistant Mary Linden
APPROVAL OF AGENDA
MOTION Councilmember Stewart moved, and Mayor Silverstein seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
REPORT ON POSTING OF AGENDA
Executive Assistant Linden reported that the agenda for the meeting was properly posted on April 28, 2023.
ITEM 1 PRESENTATIONS
None.
ITEM 2 OLD BUSINESS
None.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
ITEM 3 NEW BUSINESS
A. Approval of Minutes – April 11, 2023
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023.
MOTION Councilmember Stewart moved, and Mayor Silverstein seconded a motion to continue the item to the next meeting. The question was called, and the motion carried unanimously.
B. Fiscal Year 2023-24 General Fund Grants
Recommended Action: Provide a recommendation to the City Council concerning recipients and amounts for the Fiscal Year 2023-24 General Fund Grant Program.
Assistant City Manager Toney presented the report.
Joel Schulman, Poison Free Malibu, spoke in support of funding to help with public outreach and education about the Malibu Local Coastal Program (LCP) Amendment.
Francesca McCaffery, Children’s Lifesaving Foundation Chief Operating Officer, discussed funding needed for the annual surf camp. She presented a video of the Foundation’s work.
In response to Mayor Silverstein, Ms. McCaffery stated the Foundation received grants of $5,000 in 2022 and $3,000 in 2020. In response to Mayor Silverstein, Ms.
McCaffery stated the majority of participants were from outside Malibu, but Malibu students in after-school programs had also participated. She stated programs for Malibu schools could be planned.
In response to Councilmember Stewart, Ms. McCaffery discussed how participants were selected. She stated they served over 30 agencies. She stated 24 sessions were scheduled for summer 2023.
Ellen Shane, Emily Shane Foundation, thanked the City for funding provided in the past. She stated the Foundation served Malibu students and others throughout the County. She explained the services provided.
In response to Mayor Silverstein, Ms. Shane stated past grants were $1,000 to $2,000.
Georgienne Bradley, Sea Save Foundation, discussed the Foundation’s mission statement. She stated a main target was to reduce marine pollution, particularly by reducing single-use plastic disposal in the Pacific Rim.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
In response to Councilmember Stewart, Ms. Bradley stated the Foundation had 40 professional volunteers, five of whom were Malibu residents.
In response to Mayor Silverstein, Ms. Bradley explained the work of professional volunteers.
In response to Councilmember Stewart, Ms. Bradley stated the Foundation was established in 2009. She stated they received a $3,000 grant from the City in 2022 and $500 in 2021.
Denise DeGarmo, Malibu Foundation, stated she was a lifetime Malibu resident.
She provided a presentation on the Foundation’s emergency preparedness efforts to provide emergency relief equipment and training.
Councilmember Stewart stated CERT training could suffice. He stated the Sheriff’s Department could handle animal rescue. Ms. DeGarmo stated the Sheriff’s Department did not have the necessary equipment near Malibu. In response to Councilmember Stewart, Ms. DeGarmo stated the animal rescue equipment would cost approximately $25,000.
Mayor Silverstein suggested coordinating with the California Wildlife Center. Ms.
DeGarmo discussed organizations she reached out to for the equipment.
Neal Thornhill, Malibu Search and Rescue, stated he had been on numerous animal rescues. He stated no funding was received from the Los Angeles County Sheriff’s Department (LASD) other than providing the primary vehicle. He discussed funding needed for equipment such as helmets, jackets, and equipment vests. He stated there was no overhead.
Lisa Szilagyi, Aurelia Foundation, stated the Foundation’s Creative Steps program supported adults with disabilities to help them integrate into the community. She stated participants included Malibu residents, as well as others from outside Malibu.
She discussed the program’s activities.
In response to Councilmember Stewart, Ms. Szilagyi stated past grants received were $2,000 in 2020, $1,000 in 2021, and $2,000 in 2022.
In response to Mayor Silverstein, Ms. Szilagyu stated 10 of the 70 adults served were Malibu residents and Malibu High School graduates.
Scott Hosfeld, Malibu Friends of Music Executive Director, discussed the history of the organization. He stated they provided 30 to 40 concerts per year, including past performances at Concerts on the Bluff. He stated they were trying to reactivate concerts and youth programs following the COVID-19 pandemic.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
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In response to Councilmember Stewart, Mr. Hosfeld stated the summer program expected to serve 60 students, most if not all of whom attended Malibu schools. He stated 35 past students now worked in the arts.
Mayor Silverstein expressed support for those organizations whose directors took no salaries.
Oscar Mondragon, Malibu Community Labor Exchange (MCLE) director. He thanked the City for its past support and for the new location behind the Santa Monica College campus. He stated MCLE had been in Malibu for 30 years. He discussed MCLE work, including brush clearance and connecting workers with Malibu jobs.
In response to Councilmember Stewart, Mr. Mondragon stated grants in past years varied.
In response to Mayor Silverstein, Mr. Mondragon stated part of the grant request was for a potential permanent location. He discussed the facilities in the current location.
In response to Mayor Silverstein and Councilmember Stewart, Assistant City Manager Toney stated City staff were exploring how Community Development Block Grant (CDBG) funds could be used to support MCLE.
Councilmember Stewart stated it was important not to use General Fund Grant funds if funds were available elsewhere.
Assistant City Manager Toney stated $10,000 was provided to MCLE in the past.
Ethan White, Boys and Girls Club of Malibu (BGCM) Data and Development Director, expressed support for previous speakers. He provided a presentation about BGCM and its Wellness Center.
In response to Councilmember Stewart, Mr. White discussed past grant requests.
Mayor Silverstein stated Library Set Aside Funds from the County Library fund were provided, as well as a fee waiver for the Chili Cook-Off event. He discussed a forecasted $500,000 surplus for the year. Mr. White stated Chili Cook-Off revenues were included in the financials. In response to Mayor Silverstein, Mr.
White stated salary and benefits covered 30 employees. He stated all employees were involved in direct services. In response to Mayor Silverstein, Mr. White confirmed all those using Wellness Center services were Malibu community members.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
In response to Councilmember Stewart, Mr. White confirmed they received $50,000 from the City in 2022.
Julia Forth, Cancer Support Community Los Angeles CEO, discussed the work of Cancer Support Community, formerly known as the Wellness Community. She stated they partnered with local hospitals to access those in need. She explained they served about 2,300 individuals with 19,000 visits per year. She stated approximately 30 of the 400 served in the westside area were Malibu residents.
In response to Councilmember Stewart, Ms. Forth stated Cancer Support Community received $1,000 in 2022.
Edward Del Signore, A Call 2Peace Foundation, thanked the City for its help last year. He discussed food distribution and support for the Malibu High School orchestra’s performance at Carnegie Hall. He discussed the Climate Change Music Program. He stated the $5,000 grant received supported initiatives to raise over $45,000. He stated the new initiative focused on climate research and dementia.
In response to Mayor Silverstein, Mr. Del Signore discussed work serving Malibu, including work with the Malibu High School orchestra and food provided to homeless in Malibu. He stated work was based on the arts. In response to Mayor Silverstein, Mr. Del Signore stated salary and benefits went to five board members.
He stated funds were used to pay subcontractors and artists.
Jenn Guess, California Wildlife Center (CWC) hospital manager, discussed the work of CWC since it opened in 1998. She stated 100 percent of marine mammal cases came from Malibu. She thanked the City for previous grants. She stated CWC was the only organization authorized by the National Oceanic and Atmospheric Administration (NOAA) to rescue sea mammals.
Jenny Rusinko, Malibu Aquatics Foundation (MAF), discussed support provided by past grants. She stated they established a need-based scholarship fund. She stated fees for Malibu Seagulls Swim Team could be cost-prohibitive, so scholarships would supplement other City funding provided to allow families to participate.
In response to Mayor Silverstein, Ms. Rusinko stated the City currently provided up to 30 percent of swim fees on a financial need basis. She stated those amounts were confidential. She explained how fees were collected.
Mayor Silverstein asked how much the City budgeted for swim scholarships.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
In response to Councilmember Stewart, Ms. Rusinko stated the scholarship was just started last year and they began advertising it in December. She stated $1,000 was held in reserve for the scholarships.
Mayor Silverstein asked how need was determined without knowledge of what the City already provided. He suggested MAF connect with the Community Services Department about what could be done to reduce overall costs. He asked what the City provided in scholarships for the aquatics programs. Acting Community Services Director Riesgo stated she would report back on those details.
In response to Councilmember Stewart, Acting Community Services Director Riesgo explained the City’s partnership with the BGCM.
Tally Hutcherson, Cavallo Foundation, discussed programs provide at Malibu Equestrian Park with the $8,500 grant received in 2022. She stated MHS students filled service hours at the Equestrian Center. She discussed mental health benefits provided by spending time with horses. She stated there were no paid employees.
She stated grants funded programs and events, transportation, and care for the horses.
Mayor Silverstein agreed with Ms. Hutcherson about the value of equine therapy.
Karen Verham, Malibu Woman’s Club President, discussed contests for Malibu students in Grades 5 to 8. She stated this year’s challenge was to create a public service announcement (PSA), which would be shared with the community. She discussed benefits to the students who participated in the contests.
Councilmember Stewart disclosed he and his wife were on the Board of Friends of Malibu Urgent Care. He stated he would recuse himself from any discussion or recommendations for the organization.
Marlene Matlow, Friends of Malibu Urgent Care (Friends), thanked Councilmember Stewart for his contributions. She discussed the history of the organization and services provided. She stated doctors hoped to raise enough money for a CT scan machine and improve quality of services. She stated they depended on funding for extended hours and equipment.
In response to Mayor Silverstein, Ms. Matlow stated doctors owned the lease on the building, and Friends provided equipment and the monthly subsidy. She stated the doctors paid the salaries of Urgent Care Center employees.
In response to Mayor Silverstein, Councilmember Stewart clarified Friends was the charity support and Colony Care Partners LLC were the doctors. He stated Colony Care Partners LLC billed insurance companies, collected fees, and paid staff.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
Mayor Silverstein asked how the City could determine the need of a for-profit business supported by a non-profit organization requesting grant funds. He stated it would be helpful to include underlying financials of the operation along with the charitable funding arm of the organization.
Melanie Heseker, Malibu Elementary School PTA president, discussed the request of $50,000 for instructional aides, supplies, and marine science programs. She stated the grant bridged the gap between the goal and what parents raised at the school. She requested equality for all Malibu public school students.
Mayor Silverstein closed Public Comment.
RECESS At 10:53 a.m., Mayor Silverstein recessed the meeting. The meeting resumed at 11:00 a.m. with both Subcommittee members present.
Assistant City Manager Toney stated the last update to Council on March 13, 2023 about the MCLE project included $272,000 funded with CDBG funds. In response to Mayor Silverstein, Assistant City Manager Toney confirmed it was for a permanent location for the trailer.
Assistant City Manager Toney stated the City provided up to $500 per quarter for swim meet fees with up to $2,000 per year. He stated scholarships given to approximately four students each quarter totaled approximately $3,000 per year.
Mayor Silverstein stated he enjoyed hearing from the speakers about their organizations’ work. He stated he was looking for Malibu-centric requests. He stated he looked at need and how much went to recipients of services. He stated he hoped grant requesters would consider how much was available when submitting their requests. He discussed his thought process in coming up with recommendations.
Councilmember Stewart stated this was the hardest part of being on the City Council. He commended the volunteers for all the organizations. He agreed with Mayor Silverstein that it was important that funds be Malibu-centric and go toward the services provided. He stated smaller groups may have greater need while others had stronger fundraising operations.
Mayor Silverstein encouraged applicants to take into account the amount available to all organizations before submitting their requests in the future. He commended the work of organizations for which he did not recommend a grant award. He stated he tried to give to Malibu organizations or those supporting Malibu residents.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
Councilmember Stewart and Mayor Silverstein discussed their proposed grant amounts.
MOTION Mayor Silverstein moved, and Councilmember Stewart seconded a motion to provide a recommendation to the City Council for the following recipients and amounts for the Fiscal Year 2023-24 General Fund Grant Program:
Applicant Name Final Suggested Award
Adamson House Foundation $ 10,000
Aurelia Foundation $ 2,000
Boys and Girls Club of Malibu $ 45,500
California Wildlife Center $ 7,500
Call 2 Peace Foundation $ -
Cancer Support Community Los Angeles $ -
Cavallo Foundation $ 8,500
Children's Lifesaving Foundation $ 5,000
Emily Shane Foundation $ 5,000
Esperance Center $ 1,500
Friends of Malibu Urgent Care Center $ 10,000
Malibu Aquatics Foundation $ 7,500
Malibu Community Labor Exchange $ 10,000
Malibu Elementary School PTA $ 20,000
Malibu Foundation $ 5,000
Malibu Friends of Music $ 5,000
Malibu Mountain Rescue Team, Inc.
(Malibu Search and Rescue Team) $ 15,000
Malibu Women's Club $ 7,500
Poison Free Malibu $ 5,000
Sea Save Foundation $ 5,000
Webster Elementary PTA $ 20,000
Wishtoyo Foundation $ 5,000
TOTAL $ 200,000
The question was called, and the motion carried unanimously.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
_________________________
RECESS At 11:34 a.m., Mayor Silverstein recessed the meeting. The meeting reconvened at 11:46 a.m. with both Subcommittee members present.
C. Proposed Budget for Fiscal Year 2023-24
Recommended Action: Provide a recommendation to City Council regarding the Fiscal Year 2023-24 Proposed Budget.
Assistant City Manager Toney stated he would provide an overview of the budget.
He stated department heads were available to answer questions. He provided a presentation with the report.
In response to Mayor Silverstein, Assistant City Manager Toney stated $11.7 million was for capital expenditures.
Mayor Silverstein requested graphs be provided to the Council with the staff report in the future rather than seeing it for the first time in the meeting presentation.
In response to Mayor Silverstein, Assistant City Manager Toney stated staff was investigating sources and restrictions on the remaining Woolsey funds.
Councilmember Stewart stated what was presented on General Fund Reserves was in essence a profit and loss statement. He stated parameters should be set for how to use the surplus.
In response to Mayor Silverstein, Assistant City Manager Toney stated the City received $2 million in American Rescue Plan Act (ARPA) funds.
Mayor Silverstein requested a bottom line dollar on staff costs be presented to the Council.
Assistant City Manager Toney discussed the Class and Compensation Study currently being conducted.
In response to Mayor Silverstein, Assistant City Manager Toney stated the City had not conducted an analysis of services provided by LASD outside of what was provided by the contract.
Councilmember Stewart stated the City should be receiving an extra allocation of property taxes that would offset the cost of Sheriff services.
Mayor Silverstein requested confirmation of that allocation. Assistant City Manager Toney stated he would try to have that information for the next budget hearing.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
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Councilmember Stewart stated it would be helpful to provide a summary page in a profit and loss statement format with comparisons to the current fiscal year.
Assistant City Manager Toney stated the new system will hopefully facilitate producing that type of report.
Councilmember Stewart discussed General Fund Undesignated Reserve. He requested how much was needed in reserve and how much for projects. He discussed the $6.5 million contingency reserve. He stated the City needed to decide how to allocate the excess funds.
Mayor Silverstein stated the surplus would drop in the coming year. He agreed with Councilmember Stewart. He stated a detailed analysis was needed to determine what was needed in the community other than to maintain credit ratings.
Assistant City Manager Toney stated the baseline recommended by the Government Finance Officers Association (GFOA) was two months operating budget, which would be approximately $9 million to10 million. He stated the next benchmark was what was necessary for credit ratings and, after that, was at the Council’s discretion.
Councilmember Stewart stated residents wanted to do something with the City’s vacant properties. He suggested setting a number for the Reserve, taking into account the $6.5 million contingency fund. He suggested being more aggressive with investments.
Mayor Silverstein stated investing in developing vacant properties would increase the property value and provide services.
Councilmember Stewart stated there needed to be an allocation for expenditures on capital improvements.
Mayor Silverstein agreed with Councilmember Stewart that it was important to not just maintain the City but improve the City.
Assistant City Manager Toney stated the Capital Improvements Project (CIP) list would be changed to reflect that the $16.5 million cost for the Civic Center Water Treatment Facility (CCWTF) would be delayed one year.
Public Works Director DuBoux stated Public Works staff presented a five-year CIP Plan for review by the Public Works Commission and would present it to Council for feedback.
Councilmember Stewart stated the City had a diversified tax income stream and needed to take advantage of it to make the City better.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 2, 2023
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Mayor Silverstein stated it was important to build for what the community needed and not to attract those from outside the City.
Councilmember Stewart commended staff on a great presentation. Assistant City Manager Toney commended Finance Manager Neermann for her work.
There being no speakers, Mayor Silverstein closed public comment.
Councilmember Stewart stated further changes could be made at mid-term if corrections were needed. He stated staff recruitment and retention was critical.
Mayor Silverstein stated the City should keep looking for ways to increase revenue, even while it had a surplus.
Councilmember Stewart discussed naming rights.
Mayor Silverstein agreed. He suggested the City look into how it could help fund privately owned resources through partnerships.
City Manager McClary thanked Assistant City Manager Toney, Finance Manager Neermann, and the department heads for their efforts. He agreed there was an opportunity now to meet the needs of the community. He thanked the Subcommittee for their feedback.
Mayor Silverstein and Councilmember Stewart agreed with City Manager McClary on the efforts of staff.
ADJOURNMENT
MOTION At 12:51 p.m., Mayor Silverstein adjourned the meeting.
Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on _____________.
_______________________________
BRUCE LEE SILVERSTEIN, Mayor
ATTEST:
_________________________________
MARY LINDEN, Executive Assistant
Agenda Item # 3.B.
Administration &
Finance Subcommittee
Special Meeting
06-14-23
Item 3.B.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Silverstein and Councilmember Stewart
Prepared by: Joseph D. Toney, Assistant City Manager
Reviewed by: Renée Neermann, Finance Manager
Approved by: Steve McClary, City Manager
Date prepared: June 8, 2023 Meeting date: June 14, 2023 Subject: Fiscal Year 2022-23 Third Quarter Financial Report RECOMMENDED ACTION: Review the Fiscal Year 2022-23 Third Quarter Financial Report.
FISCAL IMPACT: As of March 31, 2023, the projected General Fund Undesignated Reserve at June 30, 2023 is $72.5 million.
DISCUSSION: The attached report provides revenue, expenditure, and fund balance totals for the third quarter of FY 2022-23.
The Revenues by Fund Report (pages A 1-5) reflects General Fund revenues received of $35.2 million or 64.6% of the amended budgeted amount for the fiscal year. Total revenue for all funds received through the third quarter is $42.0 million or 44.9% of the amended budgeted amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis creating a lag in receipt, and as such, will be reflected when the year-end report is presented. For example, property taxes are remitted by the County after they are paid by property owners in December and April; Property Tax – In Lieu payments typically come at the end of the year; and Transient Occupancy Tax – Private Rentals is remitted quarterly. Sales Tax is remitted quarterly to the State and then passed along to the City.
The Expenditure by Fund Report (pages A 6-9) reflects any budget carryovers from FY 2021-22, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers and Council
Agenda Item # 3.B.
Appropriations total $3.68 million as of March 31, 2021. General Fund expenditures for the third quarter total $28.3 million or 59.1% of the amended budget. Expenditures for all funds total $35.2 million or 37.7% of the amended budget.
Projected Fund Balances for the fiscal yearend are reflected on page A-10. The projected Undesignated Fund Balance at June 30, 2023, includes all expenses appropriated by the Council as of March 31, 2023. The City ended Fiscal Year 2021-22 with $57.4 million in the Undesignated General Fund Reserve. As of March 31, 2023, the projected General Fund Undesignated Reserve at June 30, 2023 is $72.5 million. In addition, there is $6.5 million in Contingency that is available at the discretion of the Council.
Third Quarter Budget Amendments
The Revenue and Expenditure amendments for this period are corrections and detailed on pages A-5 and A-9 respectively.
Revenue adjustments total $24,402 and are comprised of the following:
• $10,271 – Brulte-Supplemental Law Enforcement Services (SLESA); recognizing revenue received on October Property Tax remittance.
• $14,131 – Grant Proceeds-Transportation Development Act; Estimated TDA3 Claim for funding for the Bluffs Park South Walkway CIP Project #9097.
Expenditure adjustments total $10,271. These are Brulte-SLESA expenditures to match the revenue.
Investment Report
The City Council now receives a Monthly Investment Report, and the report for the period ending March 31, 2023 was provided on April 24, 2023. The fair market value of all investments as held by the City is $80,707,062 as of March 31, 2023. The City also held $12,030,739 in the bank operating account, for a total of $92,737,801. The blended yield is 3.59% compared to the Two-Year U.S. Treasury Note Benchmark of 4.06%.
The FY 2022-23 Third Quarter Financial Report will be presented to the City Council on June 26, 2023.
ATTACHMENTS: Fiscal Year 2022-23 Third Quarter Financial Report
REVENUES BY FUND
March 31, 2023
Object Description
2022-2023
Adopted
Amended
Budget
Received
3/31/2023
Percentage
Received
2022-2023
Projected
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax 13,300,000 $ 14,660,000 $ 8,006,133 $ 54.6% 14,660,000 $ 3112 Current Year Unsecured Property Tax 425,000 425,000 442,687 104.2% 425,000 3113 Homeowner's Exemption 60,000 60,000 30,440 50.7% 60,000 3114 Prior Year Secured Property Tax 1,000 1,000 - 0.0% 1,000 3115 Prior Year Unsecured Property Tax 10,000 10,000 27,434 274.3% 10,000 3118 Property Tax In-Lieu 2,350,000 2,350,000 1,267,920 54.0% 2,350,000 Revenue from Property Taxes 16,146,000 17,506,000 9,774,614 55.8% 17,506,000 3131 Documentary Transfer Tax 1,200,000 1,200,000 581,893 48.5% 1,318,320 3132 Utility User's Tax 2, 2,200,000 200,000 1,892,392 86.0% 2,302,382 3133 Transient Occupancy Tax - Hotels and Motels 3,000,000 3,540,000 2,464,213 69.6% 3,540,108 3133-01 Transient Occupancy Tax - Private Rentals 5,000,000 6,000,000 2,946,164 49.1% 6,000,000 3134 Franchise Fees 650,000 650,000 239,035 36.8% 650,000 3137 Sales and Use Tax 4,500,000 6,450,000 3,310,637 51.3% 6,450,000 3138 Parking Occupancy Tax 400,000 600,000 330,173 55.0% 600,000 Revenue From Other Taxes 16,950,000 20,640,000 11,764,507 57.0% 20,860,810 3201 Alarm Permits 35,000 35,000 25,500 72.9% 31,888
3202 Film Permits 450,000 450,000 372,268 82.7% 469,344 3203 Building Permits 930,000 1,197,000 796,857 66.6% 1,197,146 3203-01 Code Enforcement - Special Investigations 20,000 20,000 15,957 79.8% 25,354 3204 Wastewater Treatment System Permits 35,000 35,000 31,895 91.1% 45,750 3205 Plumbing Permits 115,000 115,000 133,228 115.9% 171,710 3207 Mechanical Permits 90,000 90,000 103,797 115.3% 142,762 3208 Electrical Permit Fees 225,000 225,000 235,752 104.8% 320,050 3209 Grading/Drainage Permit Fees 80,000 80,000 62,044 77.6% 91,084 3210 Misc. Permits 20,000 20,000 5,679 28.4% 8,692
3418 OWTS Operating Permit Fees 320,000 441,000 322,984 73.2% 440,724 3420 Parking Permits 1,500 1,500 266 17.7% 292
3421 Planning Review Fees 1,200,000 1,200,000 957,224 79.8% 1,269,308 Revenue From Licenses and Permits 3,521,500 3,909,500 3,063,451 78.4% 4,214,104 3250 Parking Citation Fines 1,150,000 1,617,000 1,017,474 62.9% 1,616,538 Revenue From Fines and Forfeitures 1,150,000 1,617,000 1,017,474 62.9% 1,616,538 3316 Motor Vehicle In-Lieu Fees 15,000 15,000 11,008 73.4% 15,000 3318 Street Sweeping Reimbursements 51,678 51,678 12,920 25.0% 50,000 3322 American Rescue Plan 1,413,797 2,338,459 2,338,459 100.0% 2,338,459 3313/3341 FEMA/OES Reimbursements 1,500,000 1,500,000 1,483,374 98.9% 1,500,000 3373 Proposition A Recreation - - - 0.0% 12,010
3383 Measure A Recreation - - - 0.0% -
3381 LA County EWMP Reimbursement - 53,218 53,218 100.0% 53,218 Revenue From Other Governments 2,980,475 3,958,355 3,898,978 98.5% 3,968,687 3408 Biology Review Fees 175,000 235,000 191,407 81.4% 267,702 3409 Document Retention Fees 14,000 14,000 17,005 121.5% 21,466 3410 Building Plan Check Fees 850,000 1,311,000 840,730 64.1% 1,311,342 3410-01 Administrative Plan Check Processing Fee 50,000 50,000 51,268 102.5% 71,992 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 - 0.0% 14,683 3411 Inspector Plan Check Fees 180,000 180,000 141,972 78.9% 209,608 3412 Geo Soils Engineering Fees 900,000 1,111,000 794,673 71.5% 1,110,640 3413 Other Plan Check Fees 40,000 40,000 26,769 66.9% 30,054 3414 Environmental Health Review Fees 400,000 601,000 431,560 71.8% 600,592 3415 Grading/Drainage Plan Review Fees 10,000 10,000 2,122 21.2% 4,244 3416 Code Enforcement Investigation Fees 60,000 60,000 65,078 108.5% 59,188 3419 Credit Card Fees 105,000 105,000 100,612 95.8% 143,328 3422 OWTS Practitioners Fees 4,000 4,000 3,930 98.3% 4,716 3425 CA Building Standards Surcharge 3,000 3,000 1,341 44.7% 3,516 3426 EIR Review Fees - - - 0.0% -
3427 Technology Enhancement Fee 100,000 100,000 91,627 91.6% 132,074 3431 Public Works/Engineering Fees 350,000 483,000 352,188 72.9% 483,350 3432 WQMP Fees 25,000 25,000 36,758 147.0% 49,000
3433 Banner Hanging Fees - - - 0.0% -
3434 TOT Registration Fees - - 109,725 0.0% 149,742
3434-01 Short-Term Rental Permit Fee 100,000 100,000 - 0.0% 3434-02 Short-Term Rental Violation Fines 2,000 2,000 - 0.0% - A-1
REVENUES BY FUND
March 31, 2023
Object Description
2022-2023
Adopted
Amended
Budget
Received
3/31/2023
Percentage
Received
2022-2023
Projected
General Fund (Continued) - -
- -
3435 Admin Permit Processing Fees 80,000 80,000 74,343 92.9% 107,790 3436 Electric Vehicle Charger Fees 2,000 2,000 2,678 133.9% 4,000 3441 Sale of Publications and Materials 500 500 - 0.0% - 3444 Returned Check Service Fees 500 500 135 27.0% 190
3446 Vehicle Release Impound Fees 75,000 75,000 53,521 71.4% 97,874 3447 Election Fees 1,500 1,500 2,508 167.2% 2,508
3448 Subpoena Fees 1,000 1,000 3,703 370.3% 4,000
3449 False Alarm Service Charge 12,000 12,000 8,724 72.7% 11,500 3450 Residential Decals 2,000 2,000 445 22.3% 580
3461 Municipal Facility Use Fees 80,000 80,000 56,261 70.3% 99,520 3464 Youth Sports Program 45,000 45,000 53,036 117.9% 91,406 3464-01 Girls Youth Sports 7,000 7,000 - 0.0% 7,000
3466 Aquatics Program 200,000 200,000 154,579 77.3% 220,094 3467 Day Camp 50,000 50,000 30,744 61.5% 40,288
3468 Senior Adult Program 5,000 5,000 17,655 353.1% 21,610 3469 Skate Park 45,000 45,000 23,578 52.4% 32,318
3470 Recreation/Community Class Registration 70,000 70,000 103,039 147.2% 142,256 3471/3472 Special Events 2,500 2,500 7,510 300.4% 3,680 Revenue From Service Charges 4,697,000 5,763,000 3,851,223 66.8% 5,553,851 3501 Interest Earnings 300,000 300,000 889,069 296.4% 1,500,000 3505 City Hall Use Fees 10,000 10,000 20,988 209.9% 10,000 Use of Money and Property 310,000 310,000 910,057 293.6% 1,510,000 3600 Proceeds from Grants 370,000 720,000 736,948 102.4% 720,000 3602 Proposition A Transportation Funds Exchange - - - 0.0% - 3901 Settlements 5,000 5,000 24 0.5% 5,000
3902 Legal Fees - - - 0.0% -
3904 TOT Private Rental Penalties 25,000 25,000 9,114 36.5% 25,000 3905 Miscellaneous Reimbursements 25,000 25,000 8,308 33.2% 25,000 3920 Donations 5,000 5,000 - 0.0% -
3940 Sale of Surplus Property 1,000 1,000 - 0.0% -
3930/3943 Miscellaneous Revenue 5,000 5,000 147,699 2954.0% 7,500 Miscellaneous Revenue 436,000 786,000 902,093 114.8% 782,500 Total General Fund 54,489,855 46,190,975 35,182,398 64.6% 56,012,490 Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 370,785 370,785 191,629 51.7% 370,785 3318 Traffic Congestion Relief - - - 0.0% -
3501 Interest Earnings 1,000 1,000 2,928 292.8% 4,500
Total Gas Tax Fund 371,785 371,785 194,557 52.3% 375,285 202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 140,130 70.1% 215,000 3501 Interest Earnings 900 900 4,793 532.6% 6,500
Total Traffic Safety Fund 200, 200,900 900 144,923 72.1% 221,500 203 Proposition A Fund
3371 Prop A Funds 281,466 281,466 233,032 82.8% 281,466 3501 Interest Earnings 2,000 2,000 16,240 812.0% 24,000 Total Proposition A Fund 283, 283,466 466 249,272 87.9% 305,466 204 Proposition C Fund
3372 Prop C Funds 233,468 233,468 193,293 82.8% 233,468 3501 Interest Earnings 2,000 2,000 4,406 220.3% 6,000
Total Proposition C Fund 235, 235,468 468 197,699 84.0% 239,468 205 Measure R Fund
3374 Measure R Funds 175,101 175,101 144,927 82.8% 175,101 3501 Interest Earnings 2,000 2,000 4,306 215.3% 6,000
Total Measure R fund 177,101 177,101 149,233 84.3% 181,101 A-2
REVENUES BY FUND
March 31, 2023
Object Description
2022-2023
Adopted
Amended
Budget
Received
3/31/2023
Percentage
Received
2022-2023
Projected
206 Air Quality Management Fund
3377 AQMD Funds 16,000 16,000 6,894 43.1% 16,000
3501 Interest Earnings 800 800 2,680 335.0% 3,500
3943 Other Revenue - - - 0.0% -
Total Air Quality Management Fund 16,800 16,800 9,574 57.0% 19,500 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 74,084 61.7% 120,000 3434 Recycling Fees 17,500 17,500 9,981 57.0% 17,500
3501 Interest Earnings 125 125 2,420 1936.0% 3,400
3600 Grant Proceeds 5,000 26,134 26,134 100.0% 26,134
Total Solid Waste Management Fund 163,759 142,625 112,619 68.8% 167,034 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 22,983 114.9% 20,000 3501 Interest Earnings 500 500 2,730 546.0% 3,500
3905 Miscellaneous Reimbursements - - - 0.0% -
Total Park Development Fund 20,500 20,500 25,713 125.4% 23,500 209 Quimby Fund
3501 Interest Earnings 30 30 76 253.3% 75
Total Quimby Fund 30 30 76 253.3% 75
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 155,000 165,271 165,271 100.0% 165,271 Total COPS (Brulte) Fund 155, 165,271 000 165,271 100.0% 165,271 212 Measure M Funds
3375 Measure M Funds 198,448 198,448 163,958 82.6% 198,448 3501 Interest Earnings 2,000 2,000 8,686 434.3% 12,000
Total Measure M Fund 200,448 200,448 172,644 86.1% 210,448 213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 288,238 288,238 138,038 47.9% 288,238 3501 Interest Earnings 1,500 1,500 7,839 522.6% 12,000
Total RMRA Fund 289,738 289,738 145,877 50.3% 300,238
214 Art in Public Places Fund
3135 Art in Public Places Fees 5,000 5,000 - 0.0% -
3501 Interest Earnings 200 200 708 354.0% 1,000
Total Art in Public Places Fund 5,200 5,200 708 13.6% 1,000 215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 15,000 15,000 13,009 86.7% 15,000 3600-01 Proceeds From Grants - Disaster Recovery 45,000 45,000 - 0.0% 45,000 Total Comm. Dev. Block Grant Fund 60,000 60,000 13,009 21.7% 60,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 380,000 380,000 390,327 102.7% 390,327 3501 Interest Earnings 100 100 13,712 13712.0% 21,000
Total Measure W - LA County Stormwater 380,100 380,100 404,039 106.3% 411,327 225 Grants Fund
3376 TDA 25,000 10,869 - 0.0% 25,000
3600 Proceeds From Grants 16,500,000 11,778,219 (7,556) -0.1% 931,777 Total Grants Fund 16, 11,803,219 510,869 (7,556) -0.1% 956,777 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 327,539 327,539 215,414 65.8% 327,539 3501 Interest Earnings 800 800 1,434 179.3% 2,000
Total Big Rock LMD Fund 328,339 328,339 216,848 66.0% 329,539 Special Revenue Funds (Continued)
A-3
REVENUES BY FUND
March 31, 2023
Object Description
2022-2023
Adopted
Amended
Budget
Received
3/31/2023
Percentage
Received
2022-2023
Projected
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 59,388 59,388 37,105 62.5% 59,388 3501 Interest Earnings 800 800 1,392 174.0% 2,000
Total Malibu Road LMD Fund 60,188 60,188 38,497 64.0% 61,388 292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 81,618 81,618 46,271 56.7% 81,618 3501 Interest Earnings 700 700 1,620 231.4% 2,500
Total Calle Del Barco LMD Fund 82,318 82,318 47,891 58.2% 84,118 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 10,000 10,000 98,985 989.9% 75,000 3915 Civic Center Water Treatment Facility AD 2, 2,587,519 587,519 1,289,412 49.8% 2,857,519 Total Civic Ctr Water Treatment Facility AD 2,597,519 2,597,519 1,388,397 53.5% 2,932,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings - - 28,572 0.0% 40,000
3950 CCWTF - Phase Two Construction - Bond Proceeds 16,500,000 16,500,000 - 0.0% - 2080 CCWTF - Phase Two Contributions - - - 0.0% -
Total Civic Ctr Water Treatment Facility AD 16,500,000 16,500,000 28,572 0.2% 40,000 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 129,304 54.8% 236,032 3501 Interest Earnings 20 20 3,050 15251.4% 5,000
Total Carbon Beach Undergrounding CFD 236,052 236,052 132,355 0.0% 241,032 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 79,338 56.0% 141,710 3501 Interest Earnings 10 10 2,997 29974.3% 2,000
Total Broad Beach Undergrounding AD 141,720 141,720 82,336 58.1% 143,710 34,319,921 38,996,166 3,912,554 11.4% 7,470,296
500 Legacy Park Project Fund
3501 Interest Earnings 6,000 6,000 20,708 345.1% 25,000 3505 Proceeds from Rent 1,565,941 1,565,941 1,258,292 80.4% 1,565,941 3373 Prop A Recreation - - - 0.0% -
3383 Measure A Recreation - 100,000 - 0.0% 100,000
3905 Miscellaneous Revenue 145,000 145,000 - 0.0% 145,000 Total Legacy Park Project Fund 1, 1,816,941 716,941 1,279,000 70.4% 1,835,941 Total Legacy Park Project Fund 1, 1,816,941 716,941 1,279,000 70.4% 1,835,941 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning - - 11,552 0.0% 20,000
3510 Sewer Service Fees 2,200,000 2,200,000 1,222,537 55.6% 2,200,000 3915 Contributions-Property Owners - - - 0.0% -
Total CCWTF O&M 2,200,000 2,200,000 1,234,089 56.1% 2,220,000 Total CCWTF O&M Funds 2, 2,200,000 200,000 1,234,089 56.1% 2,220,000 Special Revenue Funds (Continued)
Total Special Revenue Funds
A-4
REVENUES BY FUND
March 31, 2023
Object Description
2022-2023
Adopted
Amended
Budget
Received
3/31/2023
Percentage
Received
2022-2023
Projected
601 Vehicle Fund
3501 Interest Earnings - - 2,110 0.0% 3,000
3951 Vehicle Charges 114,000 120,000 60,000 50.0% 120,000 Total Vehicle Fund 120,000 114,000 62,110 0.0% 123,000
602 Information Technology Fund
3501 Interest Earnings - - 646 0.0% 750
3952 Information Technology Charges 695,000 710,000 355,000 50.0% 710,000 Total Information Technology Fund 695,000 710,000 355,646 50.1% 710,750 Total Internal Service Funds 830,000 809,000 417,756 51.6% 833,750 Total Revenue - All Funds $ 93,656,717 89,913,082 $ 42,025,797 $ 44.9% 68,372,477 $ Total 2022-2023 Adopted budget: $ 89,913,082
Account Description Amount
100-0000-3381-00 LA County EWMP Deferred Revenue 53,218 Budget Carryover 102-0000-3322-00 American Rescue Plan Deferred Revenue 924,662 Budget Carryover 500-0000-3383-00 Measure A Recreation - LA County Measure A Allocation 100,000 Budget Correction 225-0000-3600-00 Proceeds from Grants Grants Fund (4,721,781) Budget Correction 602-0000-3951-00 Vehicle Allocation Internal Service Fees 6,000 Budget Correction 602-0000-3952-00 IT Allocation - Fund 207 Solid Waste Management Internal Service Fees 15,000 Budget Correction 100-0000-3600-00 Public Safety - SMMC Hazard Tree Grant Proceeds from Grants 350,000 09/27/22 Council Action 100-0000-3111-00 Revised Property Tax projection Property Tax 1,360,000 $ Mid-year Amendment 100-0000-3133-00 Increased to reflect higher than anticipated rentals TOT - Hotels/Motels 540,000 Mid-year Amendment 100-0000-3133-01 Increased to reflect short-term rental activity TOT - Private Rentals 1,000,000 Mid-year Amendment 100-0000-3137-00 Increased per HDL forecast for sales tax & anticipated TUT Sales and Use Tax 1,950,000 Mid-year Amendment 100-0000-3138-00 Increased use of beach lots Parking Tax 200,000 Mid-year Amendment 100-0000-3250-00 Increased parking citations Parking Citations 467,000 Mid-year Amendment 100-0000-3431-00 Increased number of projects in review Public Works Review 133,000 Mid-year Amendment 101-0000-3203-00 Increase in permits Building Permits 267,000 Mid-year Amendment 101-0000-3408-00 Increased number of projects in review Planning/Biology Review 60,000 Mid-year Amendment 101-0000-3410-00 Increased number of projects in review Bdg Plan Check Fees 461,000 Mid-year Amendment 101-0000-3412-00 Increased number of projects in review Geo Soils Eng Fees 211,000 Mid-year Amendment 101-0000-3414-00 Increased number of projects in review Env Health Review Fees 201,000 Mid-year Amendment 101-0000-3418-00 Increase in permits OWTS Operating Permit F Mid-year Amendment 121,000 207-0000-3600-00 SB 1383 Local Assistance Grant Proceeds from Grants 21,134 Mid-year Amendment 211-0000-3600-00 Supplemental Law Enforcement Services (SLESA) Brulte 10,271 Budget Correction 225-0000-3376-00 Transportation Development Act - TDA3 Proceeds from Grants 14,131 Budget Correction Total Amendments 3,743,635
Total Amendment Budget $ 93,656,717
Internal Service Funds
Reconciliation of adopted to amended budget
A-5
EXPENDITURES BY FUND
March 31, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2022-23 Projected
General Fund
Management and Administration
7001 City Council 773,095 $ 773,095 $ 474,448 $ 61.4% 684,697 $ 7002 Media Operations 733,109 733,109 404,867 55.2% 524,758 7003 City Manager 754,872 926,622 566,116 61.1% 889,820 7005 Legal Counsel 1,050,000 1,050,000 526,499 50.1% 723,500 7007 City Clerk 574,966 574,966 225,320 39.2% 299,859
7021 Public Safety Services 11,680,987 12,662,065 7,804,688 61.6% 11,874,576 7054 Finance 1,666,807 1,666,807 1,126,052 67.6% 1,515,041 7058 Human Resources 696,286 696,286 337,097 48.4% 467,143 7059 Non Departmental Services 3,943,333 3,937,333 1,976,849 50.2% 2,609,757 103-9050 City Hall 954,928 954,928 661,535 69.3% 799,033 9088 Vacant Land 292,675 292,675 251,090 85.8% 20,000
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,187,926 3,187,926 2,114,688 66.3% 3,187,926 Total Administrative Services 26,308,984 27,455,812 16,469,249 60.0% 23,596,110 Community Services
4001 General Recreation 863,037 863,037 536,573 62.2% 714,800 4002 Aquatics 400,454 400,454 243,222 60.7% 344,041
4003 Outdoor Recreation 64,894 64,894 33,863 52.2% 44,684 4004 Day Camps 102,969 102,969 74,050 71.9% 102,569
4005 Skate Park 71,535 71,535 39,908 55.8% 69,478
4006 Sports 128,021 128,021 75,431 58.9% 98,680
4007 Community Programs 125,917 125,917 77,376 61.4% 104,876 4008 Senior Adult Programs 200,241 200,241 127,616 63.7% 169,472 4010 Park Maintenance 1,364,489 1,465,489 867,415 59.2% 1,198,010 4011 Special Events 233,030 233,030 116,409 50.0% 182,229 4012 Cultural Arts 246,395 246,395 122,012 49.5% 168,755 Total Community Services 3,800,982 3,901,982 2,313,874 59.3% 3,197,594 Environmental & Sustainability Development
2004 Environmental & Building Safety 3,448,434 3,538,684 1,981,281 56.0% 3,702,956 2010 Wastewater Management 541,427 541,427 355,300 65.6% 515,307 3003 Clean Water Program 1,352,431 1,502,431 725,336 48.3% 1,243,918 3004 Solid Waste Management - - - 0.0% -
Total Env. & Community Development 5,342,292 5,582,542 3,061,917 54.8% 5,462,181 Planning Deparment
2001 Planning 3,376,366 4,396,366 2,277,793 51.8% 3,308,966 2012 Code Enforcement 649,141 661,141 429,707 65.0% 552,724 Total Planning Department 4,025,507 5,057,507 2,707,500 53.5% 3,861,690 Public Works/Engineering
3001 Street Maintenance 1,193,403 1,564,403 1,284,048 82.1% 1,318,624 3005 Fleet Operations - 160,000 90,746 0.0% 151,000
3007 City Facilities 126,100 256,100 142,975 55.8% 241,292 3008 Public Works 1,727,864 1,804,418 1,201,845 66.6% 1,378,555 Total Public Works 3,047,367 3,784,921 2,719,614 71.9% 3,089,471 Disaster Response
3002 Fire Rebuilds and Storm Response 1,564,000 1,944,000 940,369 48.4% 1,321,000 3002-19 COVID-19 Response 97,000 97,000 51,911 53.5% 51,558 Total Disaster Response 1,661,000 2,041,000 992,280 48.6% 1,372,558 Total General Fund 44, 47,823,764 186,132 28,264,434 59.1% 40,579,604 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
A-6
EXPENDITURES BY FUND
March 31, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2022-23 Projected
Special Revenue Funds
3001 Street Maintenance 785,000 785,000 - 0.0% 785,000
3003 Clean Water Program - - - 0.0% -
3004 Solid Waste Management 458,406 479,540 205,070 42.8% 341,075 3005 Fleet Operations 118,633 - - 0.0% -
3007 Stormwater Treatment Facilities 100,000 100,000 - 0.0% 100,000 3008 Public Works 345,000 345,000 - 0.0% 345,000
3009 Transportation Services 165,000 165,000 69,528 42.1% 165,000 4010 Park Maintenance - - - 0.0% -
6002 Big Rock Mesa LMD 384,647 384,647 211,623 55.0% 344,416 6003 Malibu Road LMD 75,016 75,016 28,539 38.0% 72,880
6004 Calle del Barco LMD 81,016 81,016 32,508 40.1% 82,582 9048 Carbon Beach Undergrounding CFD 231,310 231,310 151,184 65.4% 230,534 9052 Broad Beach Undergrounding AD 139,930 139,930 65,248 46.6% 139,930 9049 Civic Center Wastewater Treatment Plant AD 2,319,460 2,319,460 1,833,310 79.0% 2,304,191 7021 Public Safety 155,000 165,271 165,271 100.0% 165,271 7070 Community Development Block Grant 15,000 15,000 37,827 252.2% 24,900 CCWTF Phase Two - - - 0.0% -
Total Special Revenue Funds 5,286,190 5,373,418 2,800,108 53.0% 5,100,779 Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 900,000 900,000 44,642 5.0% 57,473 9059 PCH Median Improvements 4,490,000 4,490,000 10,958 0.2% 44,799 9061 Civic Center Way Improvements - - 11,783 0.0% 11,783 9066 PCH Signal Synchronization Imp. 6,555,000 6,555,000 257,353 3.9% 400,000 9070 Civic Center Stormdrain System - - 154 0.0% 154
9072 Marie Canyon Green Streets 385,000 385,000 241,301 62.7% 254,001 9075 CCWTF Phase Two 16,500,000 16,500,000 55,145 0.3% 144,000 9082 Westward Beach Road 350,000 350,000 - 0.0% 30,000
9090 Permanent Skate Park 1,066,000 1,066,000 20,775 1.9% 40,783 9093 Bluffs Park Shade Structure 100,000 100,000 56,901 56.9% 56,901 9094 Vehicle Protection Devices City Properties 100,000 100,000 - 0.0% - 9097 Malibu Bluffs Park South Walkway 150,000 150,000 - 0.0% 20,000 9098 Trancas Cyn Park Play Resurfacing 75,000 75,000 - 0.0% 10,000 9100 PCH/Trancas Right Turn Lane 683,219 683,219 97,275 14.2% 118,294 9101 PCH Crosswalk Improvements 200,000 200,000 - 0.0% - 9102 PCH Median Imp at Paradise Cove/Zuma 100,000 100,000 - 0.0% - 9103 Kanan Dume Biofilter 100,000 100,000 - 0.0% -
9104 Stormdrain Trash Screens - Phase Two 35,000 35,000 - 0.0% 12,000 9105 City Traffic Signals Backup Power 30,000 30,000 - 0.0% - 9106 Malibu Canyon Road Traffic Study 50,000 50,000 - 0.0% - 9200 Woolsey Fire & Storm Response CIP 3,211,491 3,267,491 692,382 21.2% 1,131,400 Total Capital Project Funds 35, 35,136,710 080,710 1,488,669 4.2% 2,331,588 Disaster Capital Improvement Projects
A-7
EXPENDITURES BY FUND
March 31, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2022-23 Projected
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,091,451 1,091,451 155,765 14.3% 1,091,451 7008 Legacy Park Operations 975,783 975,783 518,585 53.1% 594,960 Total Legacy Park Project Fund 2,067,234 2,067,234 674,350 32.6% 1,686,411 Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 2,019,699 2,039,699 1,341,102 65.8% 1,959,709 Total CCWTF Fund 2,019,699 2,039,699 1,341,102 65.8% 1,959,709 Internal Service Funds
3005 Vehicle 35,367 84,000 40,554 48.3% 84,000
7060 Information Technology 1,006,320 1,006,320 621,950 61.8% 760,978 Total Internal Service Funds 1, 1,090,320 041,687 662,504 60.8% 844,978 $ Total All Funds 89, $ 93,443,917 768,880 $ 35,231,167 $ 37.7% 52,503,069 $ (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
A-8
EXPENDITURES BY FUND
March 31, 2023
Reconciliation of adopted to amended budget
Total 2022-2023 Adopted budget: $ 89,768,880
Account Description Project Amount Comment Date
100-3001-5123-01 Public Works - Storm Drain System Maint Equip Maint/Repairs 76,000 Budget Carryover 7/1/2022 100-3007-7800-00 Public Works - Equipment Equipment Replacement 130,000 Budget Carryover 7/1/2022 100-3008-5100-00 Public Works - Professional Services Engineering Services 76,554 Budget Carryover 7/1/2022 100-3005-7700-00 Public Works - Fleet Operations Equipment/Vehicles 90,000 Budget Carryover 7/1/2022 100-7003-5100-00 City Manager - Professional Services TUT Info Materials 24,900 Council Appropriation 8/8/2022 100-7021-5100-00 Public Safety - Proceeds from Grants Hazard Tree Removal 350,000 Council Action 9/27/2022 100-7003-5100-00 City Manager - Professional Services School Safety Assessmnt 66,000 Council Appropriation 10/24/2022 102-9215-5100-00 Disaster CIP - Professional Services Malibu Rd Drainage Repair 56,000 Council Appropriation 10/24/2022 100-7003-5100-00 City Manager - Professional Services Development Svcs Review 80,850 Council Appropriation 11/28/2022 101-2001-5100-00 Planning Dept - Professional Services Consultant Services 900,000 Council Appropriation 11/28/2022 102-3002-5100-00 Disaster Response - Fire Rebuilds-Planning Consultant Services 50,000 Council Appropriation 11/28/2022 100-3001-8100-00 Public Works - Vehicle Allocation Internal Service Fees 18,000 Budget Correction 12/31/2022 100-4010-8100-00 Parks Maintenance - Vehicle Allocation Internal Service Fees 6,000 Budget Correction 12/31/2022 100-7059-8100-00 Non-departmental - Vehicle Allocation Internal Service Fees (6,000) Budget Correction 12/31/2022 101-2004-8100-00 Building Safety - Vehicle Allocation Internal Service Fees 30,000 Budget Correction 12/31/2022 101-2012-8100-00 Code Enforcement - Vehicle Allocation Internal Service Fees 12,000 Budget Correction 12/31/2022 206-3005-xxxx-00 Air Quality - Fleet Operations AQMD Funding (118,633) Budget Correction 12/31/2022 601-3005-xxxx-00 Vehicle - Fleet Operations Fleet Operations 48,633 Budget Correction 12/31/2022 100-3005-xxxx-00 Vehicle - Fleet Operations Fleet Operations 70,000 Budget Correction 12/31/2022 100-3001-5120-00 Public Works - Street Maintenance Maintenance Yard rent 71,000 Mid-year Amendment 12/31/2022 100-3001-5120-00 Public Works - Street Maintenance Restripe Las Flores Canyon R Mid-year Amendment 12/31/2022 33,000 100-3001-5120-00 Public Works - Street Maintenance Pt Dume sidewalk repairs 21,000 Mid-year Amendment 12/31/2022 100-3001-5120-00 Public Works - Street Maintenance Repair electrical conduit 10,000 Mid-year Amendment 12/31/2022 100-3001-5121-01 Public Works - Street Maintenance Street Sweeping 10,000 Mid-year Amendment 12/31/2022 100-3001-5124-00 Public Works - Street Maintenance Repairs to signal controller 20,000 Mid-year Amendment 12/31/2022 100-3001-7800-00 Public Works - Street Maintenance New City trash receptacles 112,000 Mid-year Amendment 12/31/2022 100-4010-5130-00 Park Maintenance Program - Parks Maint Repairs to park amenities 25,000 Mid-year Amendment 12/31/2022 100-4010-5610-00 Park Maintenance Program - Facilities Maint Charmlee Park residence 25,000 Mid-year Amendment 12/31/2022 100-4010-7300-00 Park Maintenance Program - Leasehold Imp Bluffs Park staff offices 15,000 Mid-year Amendment 12/31/2022 100-4010-7800-00 Park Maintenance Program - Equipment Security-Michael Landon Ctr 30,000 Mid-year Amendment 12/31/2022 100-7021-5100-00 Public Safety - Professional Services Everbridge contract 17,681 Mid-year Amendment 12/31/2022 100-7021-5100-00 Public Safety - Professional Services Oracle Virtual EOC Lic 21,000 Mid-year Amendment 12/31/2022 100-7021-5100-00 Public Safety - Professional Services SMMC Hazard Tree Grant 350,000 Mid-year Amendment 12/31/2022 100-7021-5115-00 Public Safety - LA County Sheriff Services Sheriff's contract 172,442 Mid-year Amendment 12/31/2022 100-7021-7800-00 Public Safety - Other Equipment Fire Safety Beacon Boxes (ad Mid-year Amendment 12/31/2022 69,955 101-2001-4101-00 Planning - Salaries/Overtime Increase overtime budget 25,000 Mid-year Amendment 12/31/2022 101-2001-5100-01 Planning - Coastal Development Permit Services Biological peer reviews 95,000 Mid-year Amendment 12/31/2022 101-2004-4101-00 Building Safety/Sustainability - Salaries Administrative EE positions 60,250 Mid-year Amendment 12/31/2022 101-3003-5100-00 Clean Water Program - Professional Services Rincon Consultants, Inc. 150,000 Mid-year Amendment 12/31/2022 102-3002-5100-01 Woolsey Fire/Storm Response - Coastal Dev. PermWoolsey Fire rebuilds 30,000 Mid-year Amendment 12/31/2022 102-3002-5123-00 Woolsey Fire/Storm Response - Storm Response 2023 winter storm response 300,000 Mid-year Amendment 12/31/2022 207-3004-5850-00 Solid Waste Management - Recycling Supplies SB 1383 Local Assist Grant 21,134 Mid-year Amendment 12/31/2022 515-3010-5640-00 CCWTF - Equipment Maintenance Generator rental 20,000 Mid-year Amendment 12/31/2022 100-7021-5115-00 Supplemental Law Enforcement Svcs (SLESA) Brulte 10,271 Budget Correction 10/25/2022 3,675,037
Total 2022-2023 current amended budget: $ 93,443,917
A-9
PROJECTED FUND BALANCES
March 31, 2023
Budget Revenues Expenditures Transfers Fund Balance Non-Current/ Budget Fund Balance Projected Projected Budgeted Projected Unavailable Fund Balance FUND July 1, 2022 6/30/2023 6/30/2023 2022-2023 June 30, 2023 Revenue June 30,2023 General Fund - Undesignated 57,378,741 $ 53,098,692 $ 39,105,946 $ 1,138,459 $ 72,509,946 $ - $ 72,509,946 $ General Fund - Designated for Contingencies 6,500,000 - - - 6,500,000 - 6,500,000 General Fund - Designated for CIPs 325,000 - - (60,154) 264,846 - 264,846 General Fund - SCE Settlement Woolsey Fire 7,041,464 - - (433,105) 6,608,359 - 6,608,359 Designated for Deferred Maintenance 1,127,898 - 101,100 - 1,026,798 - 1,026,798 Designated for Case (Crummer) Parcel 368,254 - - (40,783) 327,471 - 327,471 Designated for Water Quality Settlement 57,276 - - - 57,276 - 57,276 Designated for Housing Element Program 194,140 - - - 194,140 - 194,140 Designated for City Facilities - La Paz - 500,000 - - 500,000 - 500,000 Designated for FEMA Disaster Projects 920,138 1,500,000 1,372,558 (698,295) 349,285 - 349,285 Designated for American Rescue Plan 924,661 1,413,798 - (2,338,459) - - - Total General Fund 75,337,572 56,012,490 40,579,604 (2,432,337) 88,338,121 - 88,338,121 201 Gas Tax Fund 31,062 375,285 325,000 - 81,347 - 81,347 202 Traffic Safety Fund 161,535 221,500 200,000 - 183,035 - 183,035 203 Proposition A Fund 707,409 305,466 165,000 - 847,875 - 847,875 204 Proposition C Fund 101,847 239,468 65,000 - 276,315 - 276,315 205 Measure R Fund 128,999 181,101 100,000 - 210,100 - 210,100 206 Air Quality Management Fund 133,941 19,500 - - 153,441 - 153,441 207 Solid Waste Management Fund 158,466 167,034 341,075 - (15,575) - (15,575) 208 Parkland Development In-Lieu Fund 125,086 23,500 - - 148,586 - 148,586 209 Quimby Fund 3,848 75 - - 3,923 - 3,923
211 COPS Brulte Grant Fund - 165,271 165,271 - 0 - 0
212 Measure M Fund 339,228 210,448 140,000 (57,473) 352,203 - 352,203 213 RMRA (SB1) Fund 324,830 300,238 - - 625,068 - 625,068 214 Art in Public Places In-Lieu Fund 35,849 1,000 - - 36,849 - 36,849 215 Community Development Block Grant Fund - 60,000 24,900 - 35,100 - 35,100 218 Measure W LA County Stormwater 479,253 411,327 100,000 (266,001) 524,579 - 524,579 225 Grants Fund - 956,777 300,000 (574,876) 81,901 (81,901) - 290 Big Rock LMD 67,241 329,539 344,416 - 52,364 - 52,364 291 Malibu Road LMD 65,078 61,388 72,880 - 53,586 - 53,586 292 Calle Del Barco LMD 72,809 84,118 82,582 - 74,345 - 74,345 712 Carbon Beach Undergrounding CFD 464,282 241,032 230,534 - 474,780 - 474,780 713 Broad Beach Assessment District 241,548 143,710 139,930 - 245,328 - 245,328 715 CCWTF AD Phase One 7,374,762 2,932,519 2,304,191 - 8,003,090 - 8,003,090 517 CCWTF Phase Two (351,328) 40,000 - (144,000) (455,328) - (455,328) Total Special Revenue Funds 10,665,745 7,470,296 5,100,779 (1,042,350) 11,992,912 (81,901) 11,911,011 Capital Improvements Fund - - 1,200,188 1,200,188 - - - Capital Improvements Fund - Disaster Projects - - 1,131,400 1,131,400 - - - Total Capital Improvement Funds - - 2,331,588 2,331,588 - - - Legacy Park Project Fund 843,068 1,835,941 1,686,411 (56,901) 935,697 - 935,697 Total Legacy Fund 843,068 1,835,941 1,686,411 (56,901) 935,697 - 935,697 Civic Center Wastewater Treatment Facility 2,220,000 165,210 1,959,709 - 425,501 - 425,501 Total Civic Center Wastewater Treatment Fac. 165,210 2,220,000 1,959,709 - 425,501 - 425,501 Vehicle 170,305 123,000 84,000 - 209,305 - 209,305
Information Technology 215,315 710,750 760,978 1,200,000 1,365,087 - 1,365,087 Total Internal Service Funds 385,620 833,750 844,978 1,200,000 1,574,392 - 1,574,392 Total All Funds 87,397,215 $ 68,372,477 $ 52,503,069 $ - $ 103,266,623 $ (81,901) $ 103,184,722 $ A-10