MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
JUNE 14, 2023
TELECONFERENCED - VARIOUS LOCATIONS
4:00 P.M.
The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.
CALL TO ORDER
Mayor Silverstein called the meeting to order at 4:01 p.m.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Mayor Bruce Silverstein and Councilmember Doug Stewart ALSO PRESENT: Steve McClary, City Manager; Joseph Toney, Assistant City Manager; Renée Neermann, Finance Manager; Alicia Tang, Graphic Artist; and Mary Linden, Executive Assistant
APPROVAL OF AGENDA
MOTION Councilmember Stewart moved, and Mayor Silverstein seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
REPORT ON POSTING OF AGENDA
Executive Assistant Linden reported that the agenda for the meeting was properly posted on June 12, 2023, and the amended agenda posted on June 13, 2023.
ITEM 1 PRESENTATIONS
None.
ITEM 2 OLD BUSINESS
A. Approval of Minutes — April 11. 2023 (continued from May 2. 2023) Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023.
MOTION Mayor Silverstein moved, and Councilmember Stewart seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meeting of April 11, 2023. The question was called, and the motion carried unanimously.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of June 14, 2023
ITEM 3 NEW BUSINESS
A. Approval of Minutes — May 2, 2023
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of May 2, 2023.
MOTION Mayor Silverstein moved, and Councilmember Stewart seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meeting of May 2, 2023. The question was called, and the motion carried unanimously.
B. Fiscal Year 2022-23 Third Quarter Financial Report
Recommended Action: Review the Fiscal Year 2022-23 Third Quarter Financial Report.
Assistant City Manager Toney presented the report.
Councilmember Stewart stated investing the final projected fund balance of $103 million should be a high priority. He noted that higher permit fees indicated more construction activity taking place. He asked for clarification of how short-term rental fees and violation fines were posted. He noted the impact of the Civic Center Water Treatment Facility. In response to Councilmember Stewart, Assistant City Manager Toney stated the City was significantly under the GannlAppropriations Limit. In response to Councilmember Stewart, Assistant City Manager Toney stated the Sheriffs budget was expected to be $14.9 million for Fiscal Year 2023-
24. City Manager McClary stated the City was waiting for the Sheriff’s Department to complete and return a list of what will be delivered for the new substation.
Councilmember Stewart stated the Sheriff resources were very slim. He stated it appeared the City was underspending on Information Services and Technology (IT). Assistant City Manager Toney stated staff was revamping a strategic plan for IT, including cyber security services. Councilmember Stewart stated the City should begin using its available funds to fill the community’s needs.
Councilmember Stewart commended staff for an excellent report and for doing a great job managing the City’s expenses. He stated it was now up to the Council to be sure the funds were spent wisely.
Assistant City Manager Toney commended Finance Manager Neermann for managing the accounts and compiling the reports. In response to Councilmember Stewart, Assistant City Manager Toney discussed the new budget system that would be implemented in the near future. He stated it would be online, interactive, and more transparent.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of June 14, 2023
ADJOURNMENT
MOTION At 4:24 p.m., Mayor Silverstein adjourned the meeting.
Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on October 10, 2023.
DOU~r(EWART, Mayor Pro Tern
ATTEST:
CY~1’HIA ALBA, Executive Assistant