reimburse the City’s expenses incurred in its defense of any lawsuit challenging the City’s actions concerning this project.
2. The approved event schedule is as follows:
3. Event staff shall ensure that no unnecessary noise is generated during the event, including during the above listed set-up and clean-up hours.
4. All temporary structures, including tents shall be set up as shown in the site plan. The applicant shall not vary from the site plan without prior approval from the City of Malibu.
5. Any issued permit from the City of Malibu or other applicable agency shall be maintained on site and presented on request of any City employee, agent, or jurisdictional authority.
6. The applicant shall submit a deposit with the City of Malibu for Los Angeles County Sheriff's Deputies fees for traffic control and permit enforcement, as determined by the Los Angeles County Sheriff’s Department. The applicant shall be billed for any additional charges they may accrue at the current hourly rate and agree to pay those added charges within seven days; of the date billed. Unused funds will be refunded to the applicant.
7. The applicant shall provide as many Sherriff Deputies as required by the Los Angeles County Sherriff’s Department for traffic control and safety of the event.
8. Amplified noise must be oriented to the west (towards the ocean) to minimize noise levels in the residential areas. The sound level shall be maintained at a level that does not disturb the peace of residents or tenants in the surrounding area. No amplified announcements shall occur prior to 7:00 AM
9. Noise shall not be audible offsite prior to 7:00 AM or after 10:00 PM, including event setup and teardown activities. All noise shall be subject to MMC Section 8.24 (Noise Ordinance). Violation of the Noise Ordinance shall be cause for revocation of the permit and may result in denial of any Temporary Use Permits requested for the subject property in the future. If any agent of the City requests that the noise level be reduced, applicant shall ensure immediate compliance.
10. Noise from this event shall not emanate or interfere with the peace and comfort of the surrounding residences or their guests, or the operators or customers in places of business in the vicinity.
Date Activity Time
Monday, September 12, 2022
to Friday, September 16, 2021 Event Set-Up 7:00 AM to 6:00 PM Saturday, September 17, 2022
Olympic Distance Triathlon and Super Sprint Pro
Race (including amplified announcements and
background music), awards ceremony, and fitness
exposition
7:00 AM to 5:00 PM
Sunday, September 18, 2022
Sprint Distance Triathlon (including amplified
announcements and background music), awards
ceremony, and fitness exposition
7:00 AM to 1:00 PM
Sunday, September 18, 2022
to
Monday, September 19, 2022
Event Clean-up
12:00 PM to 6:00 PM
(Sunday)
7:00 AM to 3:00 PM
(Monday)
30050 Pacific Coast Highway
TUP No. 22-025
August 19, 2022
Fire
11. Fire Department access shall be maintained at all times.
12. No open candles/flames are permitted.
13. Cords shall be taped down or covered for the duration of the event.
Parking and Circulation
14. The applicant may restrict traffic during the event at East Broad beach Road and Westward Beach Road, only after obtaining a Public Works encroachment permit. There shall be no lane closures, obstruction of public streets, parking restrictions or other encroachments into the public right of way without required prior approval and encroachment permits from the City of Malibu Public Works Department. Any issued Public Works permits shall be maintained on site and presented on request of any City employee or agent.
15. A traffic control plan shall be prepared by a licensed Civil or Traffic Engineer and shall be approved by Caltrans prior to the issuance of a City of Malibu Encroachment Permit. Such traffic control plan shall include all roads included in the event.
16. No signs shall be placed in the Caltrans right of way unless all required encroachment permits are first obtained from Caltrans. Copies of Caltrans encroachment permits will be submitted to the city prior to the event.
17. No signs shall be placed in the public right of way without a required City of Malibu encroachment permit. All signs placed in conjunction with the event shall be removed no later than 8:00 PM on September 18, 2022.
18. Applicant shall ensure temporary “NO PARKING” signs shall designate the dates and times the parking restrictions are to be enforced. Such signs shall be posted 72 hours in advance of parking restriction and shall be placed no more than 100 feet apart and at each end of the area to be restricted.
19. Guests will be directed to park at Zuma Beach Parking lot. Additional parking will be available at the High School parking lot, and along Pacific Coast Highway and Westward Beach Road in designated locations. Sufficient event staff and signage shall be provided to direct vehicles to the various parking locations.
20. Sufficient event staff shall be provided to assure that traffic does not back up onto Pacific Coast Highway or any public street and to assure the sound level is maintained at a level that does not disturb the peace of residents or tenants in the surrounding area. Event staff shall also monitor the pedestrian traffic crossing Pacific Coast Highway to assure that the public is safely crossing Pacific Coast Highway. In the event that the event staff notices the public crossing Pacific Coast Highway unsafely, they shall immediately notify the Los Angeles County Sheriff.
21. Applicant shall maintain signs throughout the period of time of placement to time of completion of event and is responsible for replacement of missing or damaged signs as directed by the City Engineer.
22. Applicant shall place two changeable message signs along Pacific Coast Highway and obtain the required encroachment permits from Caltrans for the signs. One changeable message sign shall be placed on the southbound shoulder along Pacific Coast Highway in the vicinity of the turnout area prior to Trancas Canyon Road. The second changeable message sign shall be placed on the northbound shoulder along 30050 Pacific Coast Highway
TUP No. 22-025
August 19, 2022
Pacific Coast Highway in the vicinity of Kanan Dume Road. Final CMS sign locations shall obtain final approval from Caltrans and be shown on the approved Traffic Control Plan set. The changeable message signs shall be placed (7) seven days prior to the event.
Resources Management
23. Applicant is required to properly manage and dispose of recyclables, trash, and associated litter generated during the event by providing an adequate number of recycling and trash containers. There shall be a minimum of one container for collection of recyclables located next to each trash container throughout the event.
24. Containers for collection of recyclables (including metal, glass, plastic, and paper) will be clearly delineated and labeled to ensure that all recyclable materials are properly processed.
25. All recyclables and trash shall be kept in leak-proof containers. Recyclables and trash shall be kept overnight in animal-proof containers with tightly closed lids. An adequate number of such containers shall be proved, and the contents disposed of in a sanitary and appropriate manner.
26. Applicant and all event contractors shall only contract with haulers permitted by the City to provide solid waste and recycling services within the City limits.
27. Pursuant to the State of California regulations, all large venues, and events (over 2000 people) shall report to the City of Malibu the tonnage of total waste material generated and the tonnage of material recycled.
The goal of the State of California is to reduce quantity of materials disposed at landfills by 50 percent or more. The applicant and all event contractors are required to meet or exceed this goal. The Applicant shall report to the City of Malibu, in an approved format within ten days of the conclusion of the event, the total tons of material recycled and disposed from the event. The report shall include copies of detailed hauling receipts and related documentation. The Applicant shall present any recycling and debris facility receipts on request of any City employee or agent.
28. All material, including solids and liquids, are prohibited from entering the storm drain system. The applicant shall employ methods to prevent the discharge of materials to the storm drain system which may include screens or other equivalent methods to limit the deposit of litter or other materials.
29. The event grounds including parking areas and streets shall be left clean and free of litter and debris. The premises shall be returned to their pre-event condition. All event generated recyclables, trash, and associated litter must be picked up and removed at the conclusion of the event or subject to administrative citation.
30. The use or distribution of expanded polystyrene form packaging also known as “Styrofoam”, is prohibited. The applicant and all event contractors shall not use expanding polystyrene foam packaging for any aspect of their event including food preparation/distribution. The applicant shall comply with MMC Chapter 9.28. The applicant shall be responsible for informing vendors of this ban.
31. The use or distribution of plastic shopping bags (compostable and non-compostable) is prohibited. The Applicant and all event contractors shall not use plastic bags for any aspect of their event including food distribution, nor for any distribution of items or goods to be participants and/or attendees except as stated in MMC Chapter 9.28. Applicant shall comply with MMC Chapter 9.28 and will be responsible for informing vendors of this ban.
30050 Pacific Coast Highway
TUP No. 22-025
August 19, 2022
32. The sale or distribution of plastic/bioplastic straws, stirrers, and cutlery is prohibited. Applicant and all event contractors shall not use, sell, or distribute plastic/bioplastic straws, stirrers, and cutlery for any aspect of the event including food distribution. Non-plastic alternatives such as paper, sugar cane, or bamboo are allowed for straws, stirrers, and cutlery. Applicant shall comply with MMC Chapter 9.24 (Ban on Plastic Food Packaging and Other Plasticware) and shall be responsible for informing vendors of this ban.
33. Applicant shall provide cigarette receptacles and post designated smoking sections to ensure that smokers do not dispose of cigarettes on the ground, in the public roadway, on the beach, or in brush areas.
Applicant shall comply with MMC Section 12.08.035.
34. No outdoor lighting is proposed during the event; therefore, none is permitted. Any portable lighting used during set-up and tear-down must be directed downwards and away from residential properties.
Food and Beverage Service
35. The event may include food prepared onsite if the food vendor has a current permit from the Los Angeles County Health Department. All potentially hazardous food items shall be maintained at property temperatures. Hot food shall be maintained at 135 degrees Fahrenheit or above; cold food shall be maintained at 41 degrees Fahrenheit or below. Adequate hand washing facilities shall be provided, and food handlers shall frequently wash hands with hot water and soap.
36. Any wastewater generated by food vendors or by portable hand washing stations shall be contained and properly disposed of.
Restrooms
37. Temporary bathroom facilities shall have a secondary containment and be sited and maintained to prevent any spills to the environment.
38. Temporary bathroom facilities shall be provided to accommodate all event attendees. One portable toilet shall be provided for each 150 persons. At least one of the restrooms shall be a unisex disabled accessible bathroom. Hand washing facilities shall be provided. Temporary bathrooms shall be properly maintained in sanitary conditions.
Special Site Conditions
39. The event shall comply with all State of California and Los Angeles County COVID-19 pandemic public health orders.
40. The following individual shall be available throughout the duration of the event, including set-up and cleanup of the event: Brennan Lindner – Cell Phone: (310)570-9501.
Fixed Conditions
41. If any required conditions are violated or if any law, statute, or ordinance is violated, this permit may be suspended, and the privileges granted shall lapse.
42. A copy of this permit shall be kept onsite and shall be produced on request of any agent of the City of Malibu, Los Angeles County Fire Department, Los Angeles County Mountain and Rural Sanitation District, or Los Angeles County Sheriff’s Department.
30050 Pacific Coast Highway
TUP No. 22-025
August 19, 2022
43. If any additional information or agreements are needed, the applicant shall submit subsequent documents to satisfy these comments. If the applicant fails to produce the documents in a timely manner before the event, this Temporary Use Permit will be null and void.
44. By September 12, 2022, if any additional information or signed agreements are still pending, this permit shall be null and void.
45. Pursuant to MMC Section 17.68.080, this permit may be revoked if the Planning Director finds that one or more of the following conditions exists:
a. Circumstances have been changed by the applicant to such a degree that one or more of the findings of fact contained in MMC Section 17.68.060 can no longer be made in a positive manner.
b. The temporary use permit was obtained in a fraudulent manner. c. One or more conditions of the temporary use permit have not been fulfilled.
42. Violations of this permit are subject to administrative citations and fines pursuant MMC Chapter 1.10.
43. This permit and rights conferred in this approval shall not be effective until the applicant signs, notarizes and returns the Acceptance of Conditions Affidavit accepting the conditions of approval set forth herein.
The applicant shall file this form with the Planning Department, no later than September 12, 2022.
Local Appeal
Pursuant to Malibu Municipal Code Section 17.04.220 (Appeal of Action), a decision of the Planning Director may be appealed to the Planning Commission by an aggrieved person by written statement setting forth the grounds for appeal. An appeal shall be filed with the City Clerk within 10 days and shall be accompanied by an appeal form and filing fee, as specified by the City Council. Appeal forms and fee schedule may be found online at www.malibucity.org/planningforms, in person at City Hall, or by calling (310) 456-2489, extension 245.
Please contact Coli Turner in the Planning Department at (310) 456-2489, extension 295 for further information.
Copies of all related documents can be reviewed by any interested person at City Hall during regular business hours.
Date: August 19, 2022
Prepared By: ___Tyler Eaton for__________ Approved By: ___ Adrian Fernandez for____ Coli Turner Richard Mollica
Planning Technician Planning Director
Attachments:
1. Site Plans
2. Parking Plan
3. Department Review Sheet
4. Notice of Application
30050 Pacific Coast Highway
TUP No. 22-025
August 19, 2022
AFFIDAVIT OF ACCEPTANCE OF CONDITIONS
AND
INDEMNIFICATION / HOLD HARMLESS AGREEMENT
Temporary Use Permit No. 22-025
Site Location: 30050 Pacific Coast Highway, Malibu, CA 90265 Event Date: September 17, 2022, to September 18, 2022
The undersigned applicant / agent acknowledges receipt of the City of Malibu Planning Department’s decision of approval and agrees to abide by all terms and conditions thereof.
The permit and the rights conferred by this approval shall not be effective until this Acceptance has been signed and returned to the City of Malibu, no later than 4:30 PM on September 12, 2022.
Date: _________________________ ______________________________________________ Applicant/Agent
Print name: _____________________________________
PROVIDE THE FOLLOWING INFORMATION:
The onsite contact for this event including contacts for each of the offsite parking areas (in the event there is a need to contact someone onsite during the event).
(print name) ______________________________at (telephone number) __________________ (print name) ______________________________at (telephone number) __________________ (print name) ______________________________at (telephone number) __________________ (print name) ______________________________at (telephone number) __________________ (print name) ______________________________at (telephone number) __________________ 1 22
SHEET 2 & 3 SAT EVENT ONLY
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SHEET 11 SAT & SUN EVENT
SHEET 12 - 15 SAT & SUN EVENT
SHEET 16 - 19 SAT & SUN EVENT
SHEET 20 SAT & SUN EVENT
SHEET 21 & 22 SAT & SUN EVENT
MALIBU TRIATHLON 2022
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LEGEND
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SIGN WITH HIGH LEVEL WARNING
DEVICE (FLAGTREE)
SIGNALIZED INTERSECTION ARROW PANEL (FLASHING ARROW)
POST TEMPORARY NOPARKING SIGNS
POLICE
CYCLISTS
PAVEMENT MARKINGDIRECTION OF TRAFFIC (NOT PAVEMENT MARKING)
CHANGEABLE MESSAGE BOARDS (CMS)
’ ’
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”
NOTES
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N
SIGNS:
PACIFIC COAST HWY
SEE breakline I 1,700' +/-
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S
BUS STOP
500'
500' 500'
100'
250'
SEE MATCHLINE 13
SEE SHEET 12
PACIFIC COAST HWY
BROAD BEACH RD
TRANCAS CYN RD
SEE sheet 10
22 SHERIFFS WILL ALLOW LEFT TURNS
ONTO PACIFIC COAST HIGHWAY WHEN
NO BICYCLISTS ARE PRESENT
MALIBU TRIATHLON 202
SAT. &
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PLACE TEMPORARY NO PARKING SIGNS AT
50' CTRS ON THE N/W SHOULDER OF TRANCAS
CANYON ROAD FROM PCH TO LA GLORIA DRIVE.
EX. GLUE DOWN DELINEATOREX. CONCRETE K-RAILEX. CRASH CUSHION EX. GLUE DOWN DELINEATOREX. CONCRETE K-RAILEX. CRASH CUSHION
VOLUNTEER
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LEGEND
S
TYPE I BARRICADE WITH SIGN
SIGN WITH HIGH LEVEL WARNING
DEVICE (FLAGTREE)
SIGNALIZED INTERSECTION ARROW PANEL (FLASHING ARROW)
POST TEMPORARY NOPARKING SIGNS
POLICE
CYCLISTS
PAVEMENT MARKINGDIRECTION OF TRAFFIC (NOT PAVEMENT MARKING)
CHANGEABLE MESSAGE BOARDS (CMS)
FLAGGER ’
’ ’
NOTES
40' 40' 80' 20'
N SIGNS:
PACIFIC COAST HWY
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PARKING LOT 8 A Transition Area (76)Bike Racks
(760)Bikes
PARKING LOT 7
PAR
PARKING LOT 8 B Transition Area
SPECTATOR ZONE
SPECTATOR ZONE
Finish Line
Run-Out
• • • • • • • • • • • •
(61)Bike Racks
(610)Bikes 10 bikes per
(58)Bike Racks(580) Bikes -10 per rack
(60)Bike Racks(600)Bikes
6'
7'-9"
41'
18'-9"
41'
26'-4"
6'-1" 7'
Transition Area Total Bike Rack Allocarion
12' Bike Rack = 255
General Bikes = 2,550
Celebrity Bikes = 40
VIP Bikes = 90
Celebrity Relay
24'x30'
(8)Bike Rack
(40)Bikes
40'
Arch 10'x3'
12'
40'
20' 12'
10'-2"
12' 12'
TV Compound
Medical Bone Yard
HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW
HW
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HW HW
HW HW HW HW
HW HW
HW HW
HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW HW • • • • • • • • • • • • • • • • • • •
•
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ANNOUNCER STAGE: 8'X8'X24"
NO STEPS
MALIBU TIMING 10'X10'
SLT TIMING
10'X10'FLOORED
MEDICAL
10'X10'
470'-3" 81'
181'-3"
75'
▼
10'
ANNOUNCER STAGE: 8'X8'X24" NO STEPS
CORRAL 1
CORRAL 2
TABLE
AND
WATER
STAGE:
16'X20'X30"
2 STEPS
Bike Out
VIP
40'x40'
(9) Bike Racks
(90) Bikes
CAF
ADA
36 PORTO POTTIES
4 ADA PORTO POTTIES
ADA
18'
PF PF PF PF PF PF
PF PF PF PF PF PF PF PF
ADA
MALIBU SWIM START
ATHLETE FOOD 10'X20' OWNED 10'X20' BUILT
100' 195'-5"
376'-5" 40' 40'
62'-1"
12'
Bike In69'-7"
12'
120'
ADA
PF
PF
JIB
24'X15'
PF PF PF PF PF PF PF
PF PF PF PF PF
PF PF PF PF PF PF PF
PF PF PF PF PF
PF
P
CHLA 60' x 80' Picket Fence (50) 10'x x10' TentS (8) PICKNIC TABLES NOTE: CONCEPT LAYOUT 60'
30'
30'
PF
PF PF PF
PF PF 80'
FF
PF
M
1 Video Board
10' 10' PF
PF
10' 20'
trailer
beer garden
G
G
AMBULANZA
RM - 2008
ROMA C
118
SLT TRANSITION
15' WATER ELECTOLYTE MEDALS BANANAS
20'
FUN ZONE
PF
PF
ADA ADA
Video Board
PLACED SATURDAY PM
14' ATHLETE OPENING
G G G G G
GG
G
G
20 BIKES ON
2 RACKS
8/1/2022
Event Date: September 17-18, 2022
OVERALL MAP Legend
Scale: NTS
Revision Date:
N
Directional Arrows
SLT Course
Malibu Bike CourseMalibu Run Course
BIKE RACKMALIBU BARRICADEMALIBU DELINEATORS
SLT BARRICADE
PENENT FLAGSPICKET FENCE
8' FENCE -BLACK SCRIM
▼ ▼ ▼
Notes:
SLT PRO LOOP - 1.26 KM
MASKS REQUIRED IN FESTIVAL AREA
PF PF PF
1 2
5 6
7 8
9 10
11 12
WESTWARD BEACH ROAD
ENTRANCE GATES
PACIFIC COAST HWY.
BUSCH DRIVE
P
ZUMA BEACH
WESTWARD BEACH
LIFEGUARDPARKINGONLY
MORNING VIEW
GUERNSEY
TRANCAS
ENTRANCE GATES
MALIBU HIGH SCHOOL
(2) PARKING LOTS
PARKING ONLY AVAILABLEON THE EAST SIDE
THERE IS MORE PARKINGDOWN AT POINT DUME!
PARKING ONLY AVAILABLE IN MARKED
AREAS OF PRIMARY SCHOOL
1 - GENERAL PARKING3 - LIFEGUARD PARKINGHELIPAD - NO PARKING5 - VIP PARKING6 - PACKET PICK UP7-8 TRANSITION AREA9 VIP PARKING10 GENERAL PARKING11 GENERAL PARKING12 GENERAL PARKINGPLEASE OBEY ALLPOSTED PARKINGSIGNSPLEASE RESPECT THENEIGHBORHOODS OFMALIBU AND PARK INDESIGNATEDPARKING LOTSTHE POINT DUMEHAS REOPENED!• THIS IS A PAID LOT * PLEASE HAVE A CREDIT CARD
READY FOR PARKING FEES
LIFEGUARD STATION
RESTROOMSPARKING LOTHELIPADMEDICALRESTRICTED ACCESS
H
H
ATTACHMENT 2
ATTACHMENT 3
City Of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
PLANNING DEPARTMENT
NOTICE OF APPLICATION
Phone (310) 456-2489
www.malibucity.org
NOTICE OF APPLICATION
NOTICE IS HEREBY GIVEN that the City of Malibu has received an application for the following:
TEMPORARY USE PERMIT NO. 22-025 - An application for the Malibu Triathlon, a two-day event at Zuma Beach which will include amplified announcements, background music, food vendors, and activities at Zuma Beach. The triathlon route will consist of a swim along Zuma Beach, an out-and-back run along Westward Beach Road, and bike ride along Pacific Coast Highway from Zuma Beach to Point Mugu and back. Street closures and parking restrictions for each day of the event are to be determined.
EVENT DATES / HOURS:
Saturday, September 17, 2022, 7:00 AM - 5:00 PM
Olympic Distance Triathlon and Super Sprint Pro Race (including amplified announcements and background music), awards ceremony, and fitness exposition
Sunday, September 18, 2022, 7:00 AM - 1:00 PM
Sprint Distance Triathlon (including amplified announcements and background music), awards ceremony, and fitness exposition
LOCATION / APN: 30050 Pacific Coast Hwy / 4469-027-901
ZONING: Open Space (OS)
APPLICANT / OWNER(S): Generic Events / LA County Beaches and Harbors APPLICATION FILED: July 12, 2022
SET-UP: 9/12/2022—9/16/2022 7:00 AM- 6:00 PM
CLEAN-UP: 9/18/2022—9/19/2022 12:00 PM — 3:00 PM
CASE PLANNER: Coli Turner, Planning Technician, [email protected] (310) 456-2489, ext. 295
If there are any questions regarding this notice, please contact the case planner as indicated above. Copies of the application, plans, and any other related documents can be reviewed by any interested person at City Hall during regular business hours.
RICHARD MOLLICA, Planning Director Date: August 11, 2022 ATTACHMENT 4
Agenda Item # 6.A.
Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Nadia Fahoum, Assistant Civil Engineer
Reviewed by: Robert Duboux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: June 14, 2023 Meeting date: September 25, 2023 Subject: Outdoor Warning Sirens System (Continued from September 11, 2023) RECOMMENDED ACTION: 1) Receive a presentation on outdoor warning sirens; and 2) Provide directions to staff regarding the implementation of an outdoor warning system.
FISCAL IMPACT: Funding for the design of this project is included in the Adopted Budget for FY 2023-24 in Account No. 102-9219-5100 (Outdoor Warning Sirens - Design). The City was awarded funding through the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Grant Program (HMGP) for the design and environmental compliance of an outdoor warning siren system. The grant was awarded in the amount of $951,633.
The HMGP grant program requires a local funding match of at least 25% from the City, or $237,908.
The total project costs, including the installation of a siren system, is estimated to be $2,728,000. Since the project grant only contributes $951,663, additional funding is required to construct a siren system.
Funding Estimated Costs
Federal Match (75%)
City match (25%)
Total HMGP Amount
$713,755
$237,908
$951,663
Design Services
Pilot Phase
Construction/Installation
(32 Sirens)
Total
$198,000
$30,000
$2,500,000
$2,728,000
Funding Shortfall $1,776,367
City Council Meeting
09-25-23
Item
6.A.
Agenda Item # 6.A.
Additional funding for this project could be obtained by seeking further grants or by additional appropriations from the General Fund undesignated reserve. The total amount of additional funds, if any, will be dependent upon which design alternative is selected.
WORK PLAN: This item was included as item 1.h. in the Adopted Work Plan for FY 2022-
23. Staff continue to work on ongoing projects and normal business while the FY 2023-24 Work Plan is finalized.
DISCUSSION: On November 12, 2018, the President declared the Woolsey Fire a major disaster, making federal disaster aid available to Los Angeles, Ventura, and Butte County.
In addition to the federal disaster funding for emergency response and repair, FEMA offered their HMGP that assists in implementing long-term hazard mitigation planning and projects to prevent or mitigate future disasters.
In the aftermath of the Woolsey Fire, the City pursued a variety of grant opportunities to secure funding for emergency preparedness, including improvements to emergency communications. The City also submitted a HMGP grant application for emergency sirens.
On February 5, 2021, the City was awarded the HGMP grant for the design of an outdoor warning siren system.
In December 2019, the City contracted with Mission Critical Partners to conduct a siren sound study to determine the optimum quantity and locations for an effective alerting system. A siren alerting system is an outdoor warning system designed to alert the public of an event or possible event, depending on how it is utilized. While there may be instances where someone will hear a siren indoors, depending on the construction of the building, location, and distance from the siren, siren systems are primarily for outdoor alerting.
Indoor notification is not guaranteed but is available through various other technologies.
Sirens are just one tool used in a comprehensive public safety alerting strategy and complement other alerting tools such as reverse 911 systems and wireless emergency alerts.
The study by Mission Critical Partners was completed in June 2020 and presented to the Public Safety Commission for a recommendation on August 5, 2020. The Commission recommended that an item be brought back as soon as possible with other options to consider as alternatives to sirens for alerting the community and visitors of a fire or other impending disaster threat with a specific focus on nighttime warnings.
At the November 9, 2020, Council meeting, Council received a presentation of the Siren Feasibility Report from Mission Critical Partners and directed staff to move forward with Option 2 (20 sites, Mix of High and Low Power Sirens) and to collaborate with the County of Los Angeles and Las Virgenes-Malibu Council of Governments.
Agenda Item # 6.A.
On April 29, 2021, the City issued a Request for Qualifications/Proposals (RFQ/P) for engineering design services for the Outdoor Warning Sirens Systems project. On November 22, 2021, the City entered into a Professional Services Agreement with Acoustic Technology Inc. (ATI) to provide engineering design services for the Outdoor Warning Sirens project. This agreement included an initial task of using computerized modeling systems, and field verification to evaluate specific locations for the proposed sirens.
In March 2022, a preliminary speaker orientation and placement using available information on topography, buildings, etc. to propose optimal coverage using a computer model was provided to the City. The preliminary design proposed 32 total sirens throughout the City to provide adequate acoustic coverage. The sirens were proposed to be installed within the City, County, or State property. The typical pole height of the sirens proposed was estimated to be 50 feet. The total cost of the proposed permanent siren system was estimated to be $2,500,000.
In 2022, the Outdoor Warning Sirens Steering Committee was formed to provide support and oversight to the project. The preliminary design was presented to the Steering Committee, and the Committee provided input on the design. The Steering Committee raised concern that the proposed design of 32 sirens of 50-foot poles and eight speakers may yield little support from the community. Through discussions with Acoustic Technology Inc., it was determined permanent sirens could be modified and reduced to 30 feet in height producing similar acoustic coverage.
Based upon the input from the Steering Committee and the Public Safety Commission, staff developed the following design alternatives for this project:
Alternative 1 – Pilot Phase
This design alternative includes the temporary installation of siren poles at various locations within the City. ATI, the City’s design consultant, can deploy temporary sirens on a trailer mounted system. The siren poles will have four speakers and will be 30 feet in height. The pilot program will be deployed at eight locations within the City over a couple of days and, weather permitting, within different environmental conditions. The eight locations were identified by high risk, high volume, fire prone regions, and areas that experienced limited notification. Each test location would require a temporary use permit (TUP) from the Planning Department for a two-week trial period. It was recommended to deploy the temporary sirens during high wind events similar to what is expected during a Santa Ana wind event. This will allow the public to witness in real time the implementation of the sirens. The pilot phase would not require additional funding and the final cost of a pilot phase would be determined by the number of deployable sirens to be rented. At the completion of the pilot phase, staff will present data and comments from the community to the Commissions for further recommendations.
Agenda Item # 6.A.
Alternative 2 – Siren Permanent Installation
This alternative would include the installation of the 32 recommended sirens throughout the City. The height of the permanent sirens can range from 30 feet to 50 feet poles and would require separate Coastal Development Permits. The method of communication with the siren includes radios, IP ethernet, fiber optics, cellular modem, satellite modem, and microwave. In the event of power loss, the siren batteries provide a full week of standby time followed by at least 30 minutes of continuous activation. The current agreement with ATI includes the completion of the design services for these permanent poles. However, the construction and installation of the sirens and system would require additional funding of $1,776,367.
Alternative 3 – Phased Siren Permanent Installation
This alternative includes a phased installation of permanent sirens, beginning with the locations that have been identified as high risk. The height of the permanent sirens can range from 30- to 50-foot poles. The construction and installation of the sirens and system would require additional funding and the final amount would be determined by the number of sirens to be installed.
Alternative 4 – Indoor Notification Systems
As an alternative to outdoor warning sirens, Council may elect to explore the implementation of indoor notification systems. These types of systems can send alerts and messages to recipients who have receiver devices located inside their home or business. These alerts can include National Weather Service weather warnings, evacuation instructions, Amber Alerts, school closings, and other alerts generated by the City. Alert FM, a type of indoor notification system, can transmit information over a radio network in areas with good coverage. These devices can be installed inside the home and connected to continuous power via a USB connection. The devices have battery backup systems (AA-sized batteries) that can keep the device operational for 4 weeks without external power. Alert FM also has the capability of sending alerts and messaging via email and text. This type of system has been shown to be effective even during power, cellular, and network outages. Butte County and Shasta County have implemented similar systems.
On May 3, 2023, staff presented siren design alternatives to the Public Works and Public Safety Commissions. The outdoor siren alternatives were discussed as well as implementing a pilot program. The commissions also discussed the option of implementing an indoor warning system. At the conclusion of the meeting, the Public Works and Public Safety Commissions recommend implementing Alternative 1 – Pilot Phase, a trial program of the siren system.
Staff is seeking direction from City Council regarding the implementation of an outdoor warning system.
Agenda Item # 6.A.
ATTACHMENTS:
1. Temporary Deployable Sirens
2. Pilot Testing Locations
3. Permanent Sirens
4. Permanent Sirens Locations
MHPSS
Mobile High Powered Speaker Station
• Exceptional acoustic performance and intelligibility
• Message encryption and security coding prevents unauthorized system activations
• 1600 Watts of continuous audio output power
• Up to 255 pre-recorded voice messages with up to 100 hours of recording time
• 60 minutes of continuous tone operation*
• 7 days of standby time without AC power
• 10 standard alert tones plus live PA broadcast ability • Automatic gain control for consistent output volume
• Remote control, monitoring, and activation
• Redundant communication paths available for larger
• MNS systems: IP (Ethernet), radio (UHF/VHF), fiber, twisted pair/phone-line, satellite, and cellular*
• Solar panel*
A high powered outdoor PA speaker mounted on a sturdy steel trailer for easy transport. Provides 1600 Watts of continuous audio output power for reliable alert tone notification and delivery of pre-recorded messages in emergency situations or for public address. Designed for temporary usage including military installations, sporting events, large public gatherings or construction sites where a permanent mass notification system is not cost-effective.
KEY FEATURES
30 Jeffries St. Boston, MA 02128 | 617.567.4969 | atisystems.com | [email protected] Attachment 1 PHYSICAL ATTRIBUTES HPSS 1600 Trailer 400W Speaker
Length: 40” 184” 19”
Width: 23” 80” 21”
Depth: 15” 22” 24.34”
Weight: 118 lbs 2500 lbs 45 lbs
ENVIRONMENTAL CHARACTERISTICS
Temperature: -40°C to +60°C
Humidity: 0 to 95% non-condensing
* Additional hardware/firmware may be required. § Assuming 2 or 4 12V 100AH batteries ELECTRICAL CHARACTERISTICS HPSS 1600 Watt HPSS 3200 Watt Supply Voltage: 120VAC 60Hz, 240VAC 50Hz 120VAC 60Hz, 240VAC 50Hz Supply Current Max: 5A 3A
Standby Current (24 VDC): 550mA typical § 550mA typical § Standby Time (without AC): > 7 days § > 7 days §
Activation Time Max: 60 minutes
(steady tone, full power) §
60 minutes
(steady tone, full power) §
Battery Backup: 2 to 12V 100AH* 2 to 12V 100AH*
Radio Power Supply: 12V DC, 12A max* 12V DC, 12A max*
COMMUNICATION I/O
Communication (to ATI units): UHF/ VHF RF, IP, Ethernet-over-Fiber, Telephone/ Twisted - DSL, Cellular, and Satellite RS485/RS232 Port: 1 maximum (either RS485 or RS232)*
Signaling Inputs: 8 maximum (configurable)*
Signaling Outputs: 8 maximum (configurable)*
Audio Out (for PA or FACP): Configurable 300/600 ohm balanced or unbalaced*
PRE-RECORDED MESSAGES/TONE CHARACTERISTICS
Alert Tones: 10 pre-configured alert tones
Recorded Messages: 255 max
Recording Time Max: 100 hours (depends on recording content) AMPLIFIER CHARACTERISTICS HPSS1600 HPSS3200
400W Speakers: Up to 4 UP to 8
Output Voltage: 25V 25V
Power max (audio/strobe): 1600W RMS 3200W RMS
Audio Bandwith: 250Hz to 5kHz 250Hz to 5kHz
Output Regulation: < 1dB no load to full load < 1dB no load to full load Amplifier Efficiency 90% 90%
PROPOSED PILOT LOCATIONS
Attachment 2
Attachment 3
Attachment 4
Agenda Item # 6.B.
Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Mary Linden, Executive Assistant
Approved by: Steve McClary, City Manager
Date prepared: August 22, 2023 Meeting date: September 25, 2023 Subject: Code Enforcement Ad Hoc Committee (Continued from September 11, 2023)
RECOMMENDED ACTION: 1) Consider forming a Code Enforcement Ad Hoc Committee, and 2) Direct the Code Enforcement Ad Hoc Committee to work with the City Manager and City Attorney to review the City’s code enforcement fines and penalties and provide recommendations back to City Council.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
WORK PLAN: This item was not included in the Adopted Work Plan for FY 2022-23.. Staff continue to work on ongoing projects and normal business while the FY 2023-24 Work Plan is finalized. If Council determines to proceed, identification of priorities within the ongoing Work Plan efforts will need to be clarified and another project may need to be delayed.
DISCUSSION: At the August 14, 2023 City Council Regular meeting, the Council directed staff to bring back an item for the Council to consider forming an ad hoc committee to work with the City Attorney and staff on a review of the City’s code enforcement fines and penalties. Should the Council choose to form the Committee, it shall appoint two Councilmembers to the committee, and direct the committee to report back to Council on its findings and recommendations. This project will need to be considered in relation to other City Council priorities to determine if there is enough bandwidth to work on this initiative.
ATTACHMENTS: None.
City Council Meeting
09-25-23
Item
6.B.
Agenda Item # 7.A.
Council Agenda Report
To: Mayor Silverstein and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Steve McClary, City Manager
Date prepared: September 7, 2023 Meeting date: September 25, 2023 Subject: Council Appointment to the Planning Commission RECOMMENDED ACTION: Councilmember Stewart may make a new appointment to the Planning Commission.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
WORK PLAN: This item was not included in the Adopted Work Plan for FY 2022-2023.
This project is part of normal staff operations. Staff continue to work on ongoing projects and normal business while the FY 2023-24 Work Plan is finalized.
DISCUSSION: Jeffery Jennings, Councilmember Stewarts’s appointment, resigned from the Planning Commission effective upon the appointment of his successor. Pursuant to Government Code Section 54974, a notice of unscheduled vacancy was posted on September 6, 2023. Councilmember Stewart may make his appointment at this time.
ATTACHMENTS:
1. Notice of Unscheduled Vacancy
2. Applications received to date
City Council Meeting
09-25-23
Item
7.A.
City of Malibu
23825 Stuart Ranch Road ꞏ Malibu, California ꞏ 90265-4861 Phone (310) 456-2489 ꞏ Fax (310) 456-3356 ꞏ www.malibucity.org Unscheduled Vacancy Notice
(Government Code Section 54974)
VACANT POSITION PREVIOUS INCUMBENT DATE APPOINTMENT
CAN BE MADE
Planning Commission Jeffrey D. Jennings September 21, 2023 Interested citizens should contact the City Clerk at (310) 456-2489, extension 228 or by email at [email protected] for more information.
Posted: September 6, 2023
______________________________
Kelsey Pettijohn, City Clerk
Attachment 1
Attachment 2