This meeting will be held via teleconference only in order to reduce the risk of spreading COVID-19 and pursuant to AB 361. All votes taken during this teleconference meeting will be by roll call vote, and the vote will be publicly reported.
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Please visit https://malibucity.org/VirtualMeeting and follow the directions for signing up to speak and to download the Zoom application.
Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
(to be held during COVID-19 emergency)
Monday, December 18, 2023
2:00 P.M.
Various Teleconference Locations
YOU MAY VIEW THIS MEETING LIVE OVER THE INTERNET AT
MALIBUCITY.ORG/VIDEO
Mayor Pro Tem Doug Stewart
Councilmember Bruce Silverstein
Call to Order
Roll Call
Approval of Agenda
Report on Posting of the Agenda – December 14, 2023
Administration and Finance Subcommittee
December 18, 2023 Special Meeting
1. Presentations
None.
2. Old Business
None.
3. New Business
A. Funding For Bluffs Park South Walkway Repair Project Recommended Action: Provide a recommendation to the City Council to consider appropriating $50,800 from the General Fund Undesignated Reserve for the repair of the Bluff’s Park South Walkway for a total revised budget of $180,800.
Staff Contact: Assistant Civil Engineer Fahoum, 310-456-2489, ext. 281 B. Funding for Skate Park Design and Civil Engineering Elements Recommended Action: Provide a recommendation to the City Council on the appropriation of $68,400 from the Designated Reserve for the Case/Crummer Parcel for an Amendment to the Agreement with California Skateparks.
Staff Contact: Community Services Director Riesgo, 310-456-2489, ext. 350 Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 14th day of December 2023, at 2:30 p.m. ___________________________________
Cynthia Alba, Executive Assistant
Agenda Item 3.A.
Administration &
Finance Subcommittee
Special Meeting
12-18-23
Item 3.A.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Nadia Fahoum, Assistant Civil Engineer
Reviewed by: Rob Duboux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: November 16, 2023 Meeting date: December 18, 2023 Subject: Funding For Bluffs Park South Walkway Repair Project RECOMMENDED ACTION: Provide a recommendation to the City Council to consider appropriating $50,800 from the General Fund Undesignated Reserve for the repair of the Bluff’s Park South Walkway for a total revised budget of $180,800.
FISCAL IMPACT: Funding for the Bluff’s Park South Walkway Project was included in the Adopted Budget for FY 2023-24, for a total amount of $130,000. Based upon the construction bids for this project, an additional appropriation of $50,800 from the General Fund Undesignated Reserve to Account No. 310-9097-5100 (Malibu Bluff’s Park South Walkway) is needed to perform these repairs. The projected General Fund Undesignated Reserve at June 30, 2024, is $64,232,575.
Existing Funding Estimated Costs Variance
GF Designated for CIP
Subtotal
$130,000
$130,000
Design Services
Construction
Contingency
Subtotal
$27,900
$132,900
$20,000
$180,800 Total ($50,800)
Additional General Fund Undesigned Reserve Request $50,800 WORK PLAN: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List.
DISCUSSION: Council Policy #44 requires that all proposed appropriations over $10,000 be reviewed and discussed by the Administration and Finance Subcommittee prior to
Agenda Item 3.A.
being presented to the City Council. The proposed appropriation item will be presented to the Council at its Regular meeting on January 22, 2024.
Over the past several years, staff have repaired or replaced several different sections of the Bluff’s Park South Walkway, but it was determined a more in-depth repair was required. In February 2023, Staff conducted a site visit to evaluate the existing condition of the walkway and it was discovered the base of the walkway had experienced erosion and had also been undermined by rodents. (Attachment 1). Staff discovered the natural erosion of the grade and base, caused by our coastal nature, resulted in an approximate 1-foot drop off the walkway raising much concern over the safety of parkgoers.
This project consists of earthwork to build up the natural grade, the construction of a new concrete deepened curb that will run alongside the walkway where erosion is most likely to occur, and repair of damaged concrete panels. The project is intended to address safety, erosion, and undermining of the walkway. The proposed deepened curb will only be exposed approximately 4-inches and will act as a means to protect the base of the walkway from erosion, as well as safeguard against rodents burrowing and undermining the walkway. (Attachment 2).
On November 9, 2023, six contractors submitted construction bids for this project. The lowest bid was $132,900 which, including the design costs and contingency, becomes more than the approved budget for this project ($130,000). Additional appropriation is needed to complete this project and repair the Bluff’s Park South Walkway. Staff recommends that an additional $50,800 be allocated from the General Fund Undesignated Reserve to execute a construction contract with the low bidder (Ardalan Construction Company Inc.) and allow for potential change orders up to 15% of the contract.
ATTACHMENTS:
1. Existing Walkway Conditions
2. Proposed Concrete Deepened Curb
ATTACHMENT 1
ATTACHMENT 2
Agenda Item 3.B.
7 Administrative and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Kristin Riesgo, Community Services Director Reviewed by: Joseph Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: December 13, 2023 Meeting date: December 18, 2023 Subject: Funding for Skate Park Design and Civil Engineering Elements RECOMMENDED ACTION: Provide a recommendation to the City Council on the appropriation of $68,400 from the Designated Reserve for the Case/Crummer Parcel for an Amendment to the Agreement with California Skateparks.
FISCAL IMPACT: An appropriation of $68,400 from the Designated Reserve for the Case/Crummer Parcel to Account Number 310-9090-5100-00 (CIP – Skate Park) is needed for the proposed amendment. The projected Designated Reserve for the Case/Crummer Parcel on June 30, 2023, is $347,479.
STRATEGIC PRIORITY: This item supports the Permanent Skate Park priority identified in the Adopted FY 2023-24 Strategic Priority Project List.
DISCUSSION: On February 24, 2020, the Council approved a Professional Services Agreement (Agreement) with California Skateparks (Consultant) to provide design services and construction documents for the Permanent Skate Park (Skate Park). The Agreement included work related to the public design process, design engineering, and construction documents.
On May 24, 2021, the Council approved Amendment No. 1 with the Consultant to prepare architectural design plans for drainage, grading, erosion control, stormwater control, landscaping, and project coordination and administration. The Civil Engineering and Landscape Architect collaborating with the Consultant is RRM Design Group (Subconsultant). The Subconsultant has successfully worked with City staff to prepare Administrative &
Finance Subcommittee
Special Meeting
12-18-23
Item 3.B.
Agenda Item 3.B.
design documents for the Coastal Development Permit, Environmental Review Board (ERB), and Planning Commission Meetings.
The original landscape plan excluded an irrigation system and included a mixture of hydroseed and native plants, requiring staff to hand water landscaped areas for over a year until plant establishment. Following an analysis of the design, staff proposes adding an irrigation system to the Skate Park landscape plan. Native landscaped areas take up to a year to establish, and regularly scheduled irrigation would increase the likelihood of successful plantings and less plant dieback. A consistent watering schedule will ensure plants will be robust and aesthetically pleasing throughout the year. Additionally, it would eliminate the need for maintenance staff to complete daily to weekly hand watering. The City will use recycled water to irrigate native vegetation and trees along the perimeter of the Skate Park and planters.
On August 15, 2023, the Parks and Recreation Commission approved a recommendation to add a permanent restroom facility to the Skate Park. This amenity will improve access to restrooms at the Skate Park and adjacent baseball fields. The closest permanent restroom facility is located at the Michael Landon Center, approximately 700 feet from the Skate Park. The Consultant will prepare Civil Engineering and schematics for domestic and recycled water services.
Additional services provided by the Consultant and Subconsultant that were not included in the original Scope of Work include the coordination and attendance at public meetings such as ERB and Planning Commission.
Staff worked with the Consultant to prepare a proposal for the additional work (Attachment). The proposed cost for the work is $53,800, which includes:
• Design and construction management
• Preparation of architecture design plans for City Council review • Irrigation plans and system layout, main line, automatic controller, piping, and locations of hydro zones for non-potable water sources
• Landscape construction plans
• Civil engineering for areas of the project not included in the Agreement • Project coordination and administration, where needed The proposal also includes $14,600 in variable costs for landscape and skatepark construction administration, which would be reduced if staff could assist in those areas.
If the Subcommittee recommends the appropriation of $68,400 from the Designated Reserve for the Case/Crummer Parcel, the appropriation and an Amendment to the Agreement with California Skateparks will be brought to Council in January 2024.
ATTACHMENTS: California Skateparks and RRM Design Group Proposal Proposal
California Skateparks | 273 N Benson Ave, Upland, CA 91786 | (909) 949-1601 | F: (909) 608-0212 californiaskateparks.com | Page 1 of 2
DATE: December 12, 2023
TO: City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265-4861
RE: City of Malibu Permanent Skatepark – Amendment 3
The California Skateparks (CSP) project team is prepared to perform all the necessary work to complete this project with the highest level of design and coordination diligence. Our project team’s approach will be centered on providing the highest level of service to you while exceeding all project goals and expectations.
This proposal, should it be accepted by you, shall be considered the outlined scope of work for additional services for the Malibu Buffs Permanent Skatepark.
CSP will perform the scope of work outlined below for the Project as follows:
1. Design & Consultant Management
o Prepare and provide design exhibits to gain approval from city council and stakeholders. o Modify and update CDs and Specifications to account for the updated design. o Provide additional city-requested items that have been completed and were not included in the original contract including: coordination and attendance to the Environmental Review Board hearing, coordination and attendance to the Planning Commission hearing, and design revisions to preliminary plans in preparation of public meetings. o Management of added subconsultant scope of work.
2. Landscape by Subconsultant*
Irrigation Plans and Details, Landscape Construction Plans and Details, Irrigation and Landscape Construction Specifications
o 90% PS&E
o 100% PS&E
o Final PS&E (Bid-Set)
o Project Coordination and Meetings
3. Civil by Subconsultant*
o Additional CD Updates – Civil
o Domestic and Reclaimed Water Service Coordination
o Project Coordination and Meetings - Civil
4. Optional Tasks by Subconsultant*
o Landscape Construction Administration
o Additional City-Requested Plan Revisions or Exhibits
▪ Additional services shall be billed per the subconsultants rate schedule** plus 10%.
5. Optional Tasks by CSP
o Skatepark Construction Administration
▪ CSP will review and respond to, up to six (6), of the contractor’s or city’s submittals and/or requests for information (RFI) and provide general assistance with regard to the skatepark.
▪ CSP will perform four (4) site visits to review construction progress and provide a summary report to the city.
▪ CSP shall not be responsible for construction means, methods, techniques, sequences, procedures, or for the contractor's failure to carry out the work per local codes, ordinances, and guidelines.
o Additional City-Requested Design Modifications, Plan Revisions, Exhibits, Renders, RFIs, and Site Visits, shall be billed additionally per our Rate Schedule***. *Scope of Work performed by the Subconsultant is further detailed in the attached “Add Service Authorization”.
ATTACHMENT 1
California Skateparks | 273 N Benson Ave, Upland, CA 91786 | (909) 949-1601 | F: (909) 608-0212 californiaskateparks.com | Page 2 of 2
Pricing
This pricing includes all the services described above. Pricing may be modified by design modifications and upon mutual agreement.
Scope of Work Amount
1. Design & Consultant Management $8,000
2. Landscape by Subconsultant $25,400
3. Civil by Subconsultant $15,400
4. Added City-Requested Plan Revisions or Exhibits** $5,000 TOTAL PROPOSAL AMOUNT $53,800
5. Optional/Additional by Subconsultant Amount
Landscape Construction Administration $4,600
6. Optional/Additional by CSP Amount
Skatepark Construction Administration $10,000
Added City-Requested Mods, Revisions, Exhibits*** T&M
*Scope of Work performed by the Subconsultant is further detailed in the attached “Exhibit 1”. ** Subconsultant Time and Material Rates and fees are further detailed in the attached “Exhibit 2”. *** CSP Time and Material Rates and fees are further detailed in the attached “Exhibit 3”.
Exclusions
• Any Work Outside the Skatepark, Any Permits or Related Fees • Additional subconsultant exclusions described in the attached “Exhibit 1”.
AGREEMENT
This proposal represents the entire agreement for the project and services above. The above scope of work and specifications are satisfactory and hereby accepted.
Client Date California Skateparks Date
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401 p: (805) 543-1794 • f: (805) 543-4609
www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844 ADD. SERVICE AUTHORIZATION
Date: December 07, 2023
Client: California Skate Parks Task ID Number: C.2.1-C.2.3, L.1- L.6, C.8-C.9, C.5.1
Project Name: Malibu Skate Park Civil Engineering
and Landscape Architecture
Project Number: 2314-01-RC21
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation (“RRM Design Group”), has entered into an agreement with California Skate Parks (the “Client”) with an effective date of May 24, 2021 (the “Prime Agreement”) for the project: Malibu Skate Park Civil Engineering and Landscape Architecture (the “Project”). Additional Services Authorized by the Client are subject to the Terms and Conditions of the Prime Agreement.
In addition to the RRM Civil Engineering and Landscape Architecture services provided in the Prime Agreement (dated July 12, 2021), RRM Design Group is proposing the following tasks to develop a complete set of construction documents as required to obtain building permits for the construction of the Malibu Bluffs Skate Park.
Landscape Construction Documents
The existing authorized Task C.2 includes the scope and fee for landscape construction documents and specifications related to planting only. Excluded from the previous agreement are the following supplemental documents needed for building permit issuance and final approvals.
Irrigation Plans and Details
The irrigation plans will detail items such as irrigation system layout, main line, automatic controller, head layout, piping, valve quantities, and locations indicating hydrozones for nonpotable water sources. In support of the irrigation plans, we will prepare irrigation details that specify the method of construction and proper irrigation system component procedures. This task includes water-use budgeting and calculations where needed to satisfy the requirements of California’s Model Water Efficient Landscape Ordinance (MWELO) and the City of Malibu’s development requirements.
Landscape Construction Plans and Details
Construction plans for the skate park layout with a keynoting system that identifies landscape construction items and references to appropriate details. This plan will include and annotate site Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
features, hardscape finishes, locations of paving materials, fences, and site furnishings. Retaining wall design and details (plan, profile, reinforcement, footings, and calculations) are assumed to be covered in the structural and/or civil engineering scope of services and are therefore excluded from this landscape architectural task.
Details for landscape construction items will be illustrated on the construction plans. The details will specify materials, dimensions, colors, and finishes and will be keyed to the plan. Pavement and flatwork design will be based on the project geotechnical report’s recommendations and provided by RRM Civil Engineering in conjunction with California Skate Parks.
Irrigation and Landscape Construction Specifications
As a supplement to the current contract agreement, the landscape construction documents outlined below will include technical specifications (CSI Division 32, as applicable) with provisions for irrigation and landscape construction items. This scope assumes that all general provision specification sections related to this project will be provided by others. Specifications, in sheet format, shall be provided with the 100% and bid-ready submittals of landscape construction documents.
Subtask C.2.1: 90% PS&E
RRM Landscape Architecture will prepare 90% completed construction documents for the initial submittal to the building department. The intent of this PS&E set is to incorporate design revisions based on comments provided by the City and the Environmental Review Board, and/or verify that the design direction is aligned with the requirements necessary to obtain remaining approvals and building permits. The Client will provide consolidated comments for the design team to incorporate and respond to prior to the completion of the deliverables in this task.
Deliverables:
• One (1) draft submittal of 90% PS&E (digital PDF format) for Client review • One (1) final submittal of 90% PS&E (digital PDF format) for City Building Department Permit submittal #1
Fixed Fee:
• $6,400 (see footnote A)
Subtask C.2.2: 100% PS&E
RRM Landscape Architecture will prepare 100% completed construction documents for submittal #2 to the City’s Building Department for permit. The PS&E drawings in this task will incorporate minor revisions to address comments provided by the Client and Building Department in plan check #1. The City will distribute the set to all relevant departments, consolidate the various comments into a single list document, and reconcile conflicting comments from different plan reviewers prior to distributing to RRM.
Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
Deliverables:
• One (1) draft submittal of 100% PS&E (digital PDF format) for Client review • One (1) final submittal of 100% PS&E (digital PDF format) for City Building Department submittal #2
Fixed Fee:
• $8,600 (see footnote A)
Subtask C.2.3: Final PS&E (Bid-Set)
RRM Landscape Architecture will update the 100% PS&E package based on City plan-check comments and resubmit to the City for back-checking. When the plans are approved through all relevant departments, RRM will prepare and package the bid-ready PS&E submittal and submit the package electronically to the City.
Deliverables:
• One (1) round of minor back-check comments and responses (digital PDF format) • One (1) final PS&E Bid-Set package (digital PDF format) Fixed Fee:
• $6,800 (see footnote A)
Subtask L.1: Project Coordination and Meetings – Landscape Architecture The budget for the existing authorized Task C.5 has been reached based on additional Cityrequested work not previously scoped, and an expanded budget is requested to proceed.
Additional City-requested items not included in the existing contract that have been completed to date consist of; coordination and attendance to the Environmental Review Board hearing, coordination and attendance to the Planning Commission hearing, and design revisions to preliminary plans in preparation of public meetings. At this time, the additional scope and fees proposed herein cover RRM’s continued coordination with the Client, City staff, and design team on an ongoing basis, as needed, to complete the deliverables required for permit processing and City approvals. This task includes internal QA/QC, constructability review, schedule maintenance, day-to-day coordination, general correspondence, and video conferencing. The fee estimate is based on the following assumptions that can be modified at the discretion of the City:
Deliverables:
• Ongoing project coordination and correspondence with the Client and project team as needed • Three (3) meetings with Client and/or design team to review milestone deliverables outlined above
• One (1) meeting with Client and/or design team to review City requested design revisions and/or Environmental Review Board comments
• Two (2) meetings with Client, design team, planner, or agency to review plan check comments Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
Fixed Fee:
• $3,600 (see footnote A)
Subtask L.2: Additional City-Requested Plan Revisions or Exhibits The City may request additional revisions and/or exhibits beyond those listed in the checklists required for approvals and building permits. RRM Landscape Architecture will provide exhibits and/or revise the construction documents and corresponding design base files as needed to assist the City in obtaining approvals. This task is billed on a time and material basis at the discretion of the City and shall only be executed by RRM upon written authorization to proceed.
Estimated Fee: Time and Materials
• $5,000 (see footnote B)
Subtask L.3: (Optional) Landscape Construction Administration RRM Landscape Architecture will review and respond to the contractor’s submittals and requests for information (RFI) and provide general assistance on landscape-related items for the Client during the construction period. RRM anticipates up to five RFIs and five landscape review submittals. This task includes up to two site visits to review construction progress and to conduct a final walk and punch list.
Deliverables:
• Up to five (5) RFI responses and five (5) submittals
• Up to two (2) site visits, which include a final walk-through and punch list Fixed Fee:
• $4,600 (see footnote A)
Subtask C.8: Additional Construction Document Updates – Civil Engineering RRM Civil Engineering will provide revisions to construction documents as needed for the City’s Community Services Department. The City will provide consolidated comments and conditions of approval in writing for the design team to respond to in the subsequent task.
Deliverables:
• One (1) draft submittal of 90% CDs (digital PDF format) for Client review • One (1) final submittal of 90% CDs (digital PDF format) for Planning Commission review Fixed Fee:
• $8,200 (see footnote)
Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
Subtask C.9: Domestic and Reclaimed Water Service Coordination RRM will coordinate directly with Los Angeles County Waterworks District 29 to obtain domestic water and reclaimed water service letters. RRM will provide demand calculations and schematic exhibits for each of the jurisdictions and assist in completing necessary applications.
This task does not include construction-level drawings that may be required by the District.
RRM will provide a separate proposal (if required) for this task once a direction is given by the jurisdiction.
Deliverables:
• Schematic exhibits/service applications
Fixed Fee:
• $3,600 (see footnote A)
Subtask C.5.1: Project Coordination and Meetings – Civil Engineering The budget for the existing authorized Task C.5 has been reached based on additional Cityrequested work not previously scoped, and an expanded budget is requested to proceed.
Additional City-requested items not included in the existing contract that have been completed to date include coordination and attendance at the Planning Commission hearing and design revisions to preliminary plans in preparation for public meetings. At this time, the additional scope and fees proposed herein cover RRM’s continued coordination with the Client, City staff, and design team on an ongoing basis as needed to complete the deliverables required for permit processing and City approvals. This task includes internal QA/QC, constructability review, schedule maintenance, day-to-day coordination, general correspondence, and video conferencing. The fee estimate is based on the following assumptions that can be modified at the discretion of the City:
Deliverables:
• Ongoing project coordination and correspondence with the Client and project team as needed • Two (2) meetings with Client and/or design team to review milestone deliverables outlined above
• One (1) meeting with Client and/or design team to review City requested design revisions • Two (2) meetings with Client, design team, planner, or agency to review plan check comments Fixed Fee:
• $3,600 (see footnote A)
LIMITATIONS OF SCOPE AND EXCLUSIONS
Please note that the tasks to be performed by the RRM team are limited purely to those outlined above. Substantive changes requested by the Client or changes in the Client’s program or direction that are inconsistent with prior approvals are subject to additional services fees.
Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
Any additional services that RRM Design Group is asked to perform over and beyond those described above will be billed on a negotiated and Client-approved, fixed-fee, or hourly basis per the terms of the Prime Agreement.
The following services or tasks are specifically excluded from the scope:
• Additional rounds of City review beyond those specifically listed above • Value engineering, project construction scheduling and/or phasing plan • Multiple bid packages for phased construction
• Off-site improvements/public right-of-way design and coordination • Separate plan packages for on-site and off-site improvements • Attendance to public hearings other than those listed in previous contract • Soils engineering/infiltration tests
• Environmental, biological, or cultural coordination and studies • Photometrics analysis, lighting schedules, and/or lighting studies • Electrical plans and/or MEP coordination
• Structural engineering and/or calculations
• Project signage program, signage design, and detailing • Coordination of hazardous materials removal and/or abatement • Design changes based on revisions to building codes or other regulations • LEED or other Green Building program coordination
• Arborist services or reports (available upon request) • Security or entertainment systems design/coordination • Special environmental studies and reports
• Three-dimensional presentation models, perspectives, and photo simulations (available upon request)
• Title company services
• CASP review/inspection/auditing
• Traffic-related engineering services
• QSP (SWPPP) inspection services
• EV chargers
• Photovoltaic system design
• Marketing graphics or other promotional materials
• Substitution requests after completion of bid phase
• Meeting minutes
• Project record and/or as-built drawings
• Post-occupancy evaluations
• Design of retaining walls and skate park site elements • Traffic control plans/construction activity management plan Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
TASK AND FEE SUMMARY
TASK DESCRIPTION FIXED FEE
(see footnote A)
T&M
(see footnote B)
C.2.1 90% PS&E $ 6,400
C.2.2 100% PS&E $ 8,600
C.2.3 Final PS&E (Bid-Set) $ 6,800
L.1 Project Coordination and Meetings - Landscape $ 3,600 L.2 Additional City-Requested Plan Revisions or Exhibits $ 5,000 C.8 Additional Construction Document Updates – Civil $ 8,200 C.9 Domestic and Reclaimed Water Service
Coordination $ 3,600
C.5.1 Project Coordination and Meetings – Civil $ 3,600 SUBTOTAL: $ 40,800 $ 5,000
TOTAL ADDITIONAL SERVICES: $45,800
OPTIONAL TASKS
TASK DESCRIPTION FIXED FEE
(see footnote A)
L.3 (Optional) Landscape Construction Administration $ 4,600 Fee Footnotes
A. Fixed fee tasks will be billed as the work progresses until the task is completed, and the total amount stated in the contract for the task is invoiced.
B. Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more or less than the estimate given.
Exhibit 1
Malibu Skate Park Civil Engineering and Landscape Architecture Additional Service Authorization
December 8, 2023
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
djphttps://rrmdesigngroup-my.sharepoint.com/personal/djpearson_rrmdesign_com/Documents/Malibu ASA_Addendum 1_2023-12-07-djp.docx Exhibit 1
EXHIBIT SCHEDULE 1
Bill Rate Ranges
Subject to change effective March 1st each year
ARCHITECTURE INTERIOR DESIGN
Architect $ 95 - $ Designer I 155 $ 55 - $ 85
Assistant Manager of Architecture $ 130 - $ Designer II 195 $ 65 - $ 115 Design Director $ 145 - $ Interior Designer I 240 $ 75 - $ 125 Designer I $ 70 - $ Interior Designer II 100 $ 90 - $ 150 Designer II $ 80 - $ Intern 125 45$ - $ 80
Designer III $ 90 - $ Senior Interior Designer 150 $ 110 - $ 195 Intern $ 45 - $ 80
Job Captain $ 90 - $ 150 LANDSCAPE ARCHITECTURE
Manager of Architecture $ 145 - $ Assistant Designer 255 $ 70 - $ 110 Principal $ 180 - $ Associate Designer 350 $ 80 - $ 125 Project Architect $ 110 - $ Designer 185 $ 95 - $ 135
Project Designer $ 110 - $ Intern 180 45$ - $ 80
Project Manager $ 110 - $ Landscape Architect 185 $ 95 - $ 145 Senior Architect $ 135 - $ Manager of Landscape Architecture 220 $ 150 - $ 245 Senior Designer $ 135 - $ Principal 210 $ 180 - $ 350
Senior Project Manager $ 135 - $ Principal Landscape Architect 230 $ 135 - $ 235 Senior Designer $ 105 - $ 165
ENGINEERING & SURVEYING Senior Landscape Architect $ 110 - $ 175 Associate Engineer $ 90 - $ 135
Construction Inspector $ 105 - $ 175 PLANNING
Designer I $ 55 - $ Assistant Planner 95 $ 75 - $ 120
Designer II $ 75 - $ Associate Planner 120 $ 90 - $ 155 Designer III (Structural) $ 90 - $ Intern 135 45$ - $ 80 Engineer I $ 85 - $ Manager of Planning 135 $ 145 - $ 26 Engineer II $ 105 - $ Principal 160 $ 180 - $ 350
Land Surveyor $ 115 - $ Principal Planner 160 $ 140 - $ 250 Manager of Engineering Services $ 170 - $ Senior Planner 280 $ 115 - $ 205 Manager of Surveying $ 150 - $ Senior Urban Designer 230 $ 115 - $ 205 Party Chief $ 90 - $ Urban Designer 145 $ 90 - $ 155
Principal $ 180 - $ 350
Project Engineer $ 125 - $ 180 CORPORATE SERVICES
Project Manager $ 145 - $ Accounting Specialist 230 $ 60 - $ 110 Senior Associate Engineer $ 110 - $ Business Development Coordinator 185 $ 85 - $ 135 Senior Designer $ 110 - $ Chief Executive Officer 185 $ 195 - $ 500 Senior Land Surveyor $ 130 - $ Graphic Designer 195 $ 80 - $ 135 Senior Party Chief $ 115 - $ Marketing Manager 110 185 $ - $ 220 Senior Project Engineer 135 $ - $ Marketing Specialist 90 225 $ - $ 150 Supervisor of Surveying 135 $ - $ Office Coordinator 70 205 $ - $ 125 Survey Technician I 60 $ - $ Project Accountant 65 90 $ - $ 135 Survey Technician II 75 $ - $ Project Administrator 70 115 $ - $ 125 Survey Technician III 90 $ - $ Receptionist 40 155 $ - $ 80 Surveying Crew Rates
REGULAR
One person w/ GPS or Robotic Workstation 125 $ - $ 155
Two person $ 175 - $ 290
Three person $ 235 - $ 390
PREVAILING WAGE
One person w/ GPS or Robotic Workstation 150 $ - $ 180
Two person $ 225 - $ 340
Three person $ 325 - $ 490
Rev 3/1/2021
Exhibit 2
Exhibit 3 - T&M Fee Schedule
California Skateparks | caskateparks.com | (909) 949-1601 DATE: January 1, 2023
RE: Design, Consulting, & PM
California Skateparks provides services including Design Development, Drafting, 3D Render Development, Specification & Detail Development, Construction Documentation, Construction Support, and Project Management for the fees indicated in the following schedule.
SERVICES, EXPENSES, AND SUB-CONSULTANTS
Services provided will be compensated according to the following hourly rate schedule:
Design / Consulting Services Unit Rate
Principal Hourly $190.00
Project Manager Hourly $165.00
Landscape Architect Hourly $150.00
Designer I Hourly $135.00
Drafts Person Hourly $115.00
Estimator Hourly $110.00
Graphic Designer Hourly $110.00
Administrative Support Workday $80.00
Expenses will be compensated according to the following cost schedule:
Expense Description Rate
Additional Site Visits Site Visit, Travel, Reporting $1,500/Visit Reprographics Printing, Plotting, Replicating At-Cost Plus 10% Other Direct Expenses At-Cost Plus 10%
Sub-Consultant services will be compensated At-Cost plus 10%.
Examples of Sub-Consultant & Outsourced Services Include Surveying, Inspections, Permitting, Electrical Engineering, Mechanical Engineering