City Council Subcommittee - Administration & Finance
January 17, 2024

Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
Wednesday, January 17, 2024
1:00 P.M.

City Hall – Surfrider Room
23825 Stuart Ranch Road
Mayor Pro Tem Doug Stewart
Councilmember Bruce Silverstein
Call to Order
Roll Call
Report on Posting of the Agenda – January 12, 2024
Approval of Agenda
Public Comment This is the time for the public to comment on any items not appearing on this agenda.

Each public speaker shall be allowed up to three (3) minutes for comments. The Subcommittee may not discuss or act on any matter not specifically identified on this agenda, pursuant to the Ralph M. Brown Act.

Discussion Items

1. Presentations/Staff Updates
None.

2. Old Business
None.

3. New Business
A. Approval of Minutes
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meetings of November 6, 2023 and December 18, 2023.

Staff Contact: Executive Assistant Alba, 310-456-2489, ext. 232 Administration and Finance Subcommittee
January 17, 2024 Special Meeting

B. Funding for City Owned Vacant Lot Outreach & Education Recommended Action: Provide a recommendation to the City Council on appropriation of an additional $55,000 from the General Fund Undesignated Reserve for City Owned Vacant Lot Outreach and Education.

Staff Contact: Deputy City Manager Brown, 310-456-2489, ext. 300 C. FY 2022-23 Fourth Quarter Financial Report
Recommended Action: Review FY 2022-23 Fourth Quarter financial information.

Staff Contact: Assistant City Manager Toney, 310-456-2489, ext. 224 D. FY 2023-24 First Quarter Financial Report
Recommended Action: Review FY 2023-24 First Quarter financial information.

Staff Contact: Assistant City Manager Toney, 310-456-2489, ext. 224 E. FY 2023-24 Second Quarter Financial Report and Mid-Year Budget Amendments Recommended Action: 1) Review Fiscal Year 2023-24 Second Quarter Financial Report; 2) Provide a recommendation to the City Council regarding Fiscal Year 2023-24 mid-year budget amendments; 3) Provide a recommendation to the City Council on adopting revised Authorized Positions and Salary Ranges for Fiscal Year 2023-24.

Staff Contact: Assistant City Manager Toney, 310-456-2489, ext. 224 Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 12th day of January 2024, at 1:30 p.m.

Christina Muñoz, Deputy City Clerk

Agenda Item 3.A.

Administration &
Finance Subcommittee
Special Meeting
01-17-24
Item 3.A.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Cynthia Alba, Executive Assistant
Approved by: Steve McClary, City Manager
Date prepared: January 11, 2024 Meeting date: January 17, 2024 Subject: Approval of Minutes
RECOMMENDED ACTION: Approve the minutes for the Administration and Finance Subcommittee Special meetings of November 6, 2023 and December 18, 2023.

DISCUSSION: Staff has prepared draft minutes for the Administration and Finance Subcommittee Special meetings of November 6, 2023 and December 18, 2023.

ATTACHMENTS:

November 6, 2023 Special Meeting
December 18, 2023 Special Meeting
ATTACHMENT 1

MINUTES

MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE

SPECIAL MEETING
NOVEMBER 6, 2023

TELECONFERENCED - VARIOUS LOCATIONS
1:00 P.M.

The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.

CALL TO ORDER
Mayor Pro Tem Stewart called the meeting to order at 1:00 p.m.

ROLL CALL
The following persons were recorded in attendance:

PRESENT: Mayor Pro Tem Doug Stewart and Councilmember Bruce Silverstein ALSO PRESENT: Steve McClary, City Manager; Joseph Toney, Assistant City Manager; Alexis Brown; Deputy City Manager; Renée Neermann, Finance Manager; Rob DuBoux, Parker Davis, Media Technician; Cynthia Alba, Executive Assistant; and Kathleen Stecko, Deputy City Clerk

APPROVAL OF AGENDA
MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.

REPORT ON POSTING OF AGENDA
Deputy City Clerk Stecko reported that the agenda for the meeting was properly posted on posted on November 2, 2023.

ITEM 1 PRESENTATIONS
None.

ITEM 2 OLD BUSINESS
None.

ITEM 3 NEW BUSINESS
A. Approval of Minutes – October 10, 2023
Recommended Action: Approve the minutes for the Administration and Finance Subcommittee Special meeting of October 10, 2023.

Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 6, 2023

_________________________
ATTACHMENT 1
MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to approve the minutes for the Administration and Finance Subcommittee Special meeting of October 10, 2023. The question was called, and the motion carried unanimously.

B. Malibu Schools Centralized Fundraising & Athletics Pathways Recommended Action: Provide a recommendation to the City Council regarding a Special Funding Request for Malibu Centralized Fundraising & Athletics Pathways.

Assistant City Manager Toney provided background information on the item and introduced Karin Al-Hardan from the Malibu Schools Leadership Council 2023 to provide a presentation.

Ms. Al-Hardan provided a presentation on the Malibu Centralized Fundraising and Athletics Pathway fund request. She went over the goals of the project, current state of the fundraising program, recommendations, timelines, and budget. She explained that the reason for the monetary request from the City of Malibu is due to preparation efforts for the district separation, to serve young members beginning at the elementary level, and to provide athletic support for all. A three-year plan was presented along with a benchmark report and fundraising goals, which reflected the need for a consultant, executive director, and other operational resources.

Mayor Pro Tem Stewart opened the floor for public comment. At this time, there were no members of the public in this meeting.

Councilmember Silverstein asked a clarifying question whether the money was for an entity creation or for actual programing for the schools and asked what the projected fundraising levels will be over the next 3-5 years once established.

Ms. Al-Hardan explained that it would primarily be to create an entity with the guidance of a consultant and that the athletic pathway portion is funding the actual schools. She estimated a goal of offsetting half of the cost by the first year and full cost by the second year with the goal of establishing endowments, an alumni program, and pursuing corporate donations.

Mayor Pro Tem Stewart commended everyone who worked on this request. He inquired about the possibility of using the library fund. He also asked for clarification on exactly how much they are requesting, and if it was annual or total over two years.

Ms. Al-Hardan provided an update on the library fund request, stating that she has not heard back from the library team. She reviewed the budget attachment and clarified that they are requesting closer to half a million dollars each year and Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 6, 2023

_________________________
ATTACHMENT 1
explained the columns where the City of Malibu money would fit versus the funds provided by the Santa Monica Malibu School District, reviewing both a break down of centralized funding and an athletic program.

Mayor Pro Tem Stewart requested to hear more about benchmarks and more about the breakdown between the centralized fundraising entity funding and the athletics pathway funding. He emphasized that these funds are meant to be temporary seed money and after time less funds would be needed from the city. He also inquired what the total amount needed from the city would be.

Ms. Al-Hardan explained that the school district was unable to provide all requested funds and explained the budget attachment breakdown and where the city funds would be allocated to. She stated that once the entity is self-funding, they would stop requesting city funds and added that they have a three-year goal. She added that the total amount requested from the city over the years would be $2,085,500.

Councilmember Silverstein requested more information regarding how benchmarks would be measured and what would constitute success. He inquired about the ratio between what is being spent and what would be fundraised.

Ms. Al-Hardan explained that currently benchmarks have not been established and goals are based on hiring the needed staff to carry out this project. She added that with a consultant they would be able to have a better understanding of what the benchmarks would be within three months. She also explained that there would be a goal of establishing a three-million-dollar endowment similar to the model of the Santa Monica Education Foundation (SMEF).

Councilmember Silverstein requested more information on how SMEF was funding their entity, how it was initially funded, and what their operating budget is.

He inquired if there were any efforts to get seen money from the community.

Ms. Al-Hardan elaborated that SMEF was funded the same way, with an 80/20 model where 80% goes to the endowment and 20% goes to the schools. She added that they are currently self-funded from an initial seed money that came from the City of Santa Monica. She did not have the budget information along with the total amount of seed money provided by Santa Monica readily available and said she would provide it at a later date. She stated that there have been no efforts to get this seed money from the community because it is a lot of money to request from parents.

Councilmember Silverstein proposed providing the initial funding for the next six months to cover a consultant in order to get more details about the benchmarks and plans.

Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 6, 2023

_________________________
ATTACHMENT 1
Mayor Pro Tem Stewart clarified that the request is close to $500,000 each year for three years and recommended a model where the funds will be rolled out based on annual approval. He recommended a commitment for one year with quarterly updates back to the city. He requested numerical metrics and key performance indicators (KPIs).

Councilmember Silverstein shared a concern regarding hiring an athletics director who knows they have a job in the long term. He recommended committing to funding the first step of this project, which would be the $25,000 needed for the consultant portion to have a more detailed proposal. He noted that $50,000 was given through the grants program ($25,000 per each school) to be used for the arts.

He mentioned that not everyone in the city uses the school system and they are being asked to use the tax base of the city. He stated that when this item is proposed he would like to see a commitment from the council to explore other things we can be spending tax dollars on, that would benefit a portion of the population that does not benefit from the schools, such as a new senior center.

Mayor Pro Tem Stewart shared that there are community pockets throughout Malibu, such as parks and the pool. He stated he is prepared to make a recommendation to the council to fund the first calendar year with quarterly reviews and subject to performance reviews.

Councilmember Silverstein proposed funding per school year as opposed to calendar year.

Ms. Al-Hardan clarified that the first two quarters in the budget sheet are reflective of the second half of the 2023-2024 school year and the second two quarters are the first half of the 2024-2025 school year. She also mentioned that the athletic coordinator for Santa Monica is hired on an annual basis.

Councilmember Silverstein indicated support for providing the money necessary for a consultant, money to get the athletics program running, work through the beginning of next year, and funding the arts. He stated he would want to see another presentation in July for a proposal to fund the school year.

Mayor Pro Tem Stewart reviewed the proposed recommended commitments which would be $22,000 for the consultant, $175,000 for the arts and instructional aids, and the first three rows of the budget sheet for athletics, and a portion of the fourth row for the athletics coordinator. He requested comments from city staff.

City Manager McClary stated that if this recommendation from the subcommittee was supported by the City Council, staff would incorporate these funds as part of the mid-year budget adjustment which would fund through the end of June 2024.

He shared that if the City Council desired, the funds could be programmed as a Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 6, 2023

_________________________
ATTACHMENT 1
placeholder through the budget discussions with the caveat of having an annual approval in future budget years. He agreed with Councilmember Silverstein that the proposal is premature and would like to hear a little bit more. He cautioned that there is 200k in the general fund grant program and he understands that the committee and the City Council struggle with trying to allocate and balance out all the requests. He reminded the committee to keep that in mind as they consider this request, stated that it may be harder to say no in the future to other requests. He shared that at the staff level they could reach out to the grant consultant to see if they had ideas that may assist in this effort.

Councilmember Silverstein requested more information on how much the City of Santa Monica funded to get the Santa Monica Education Foundation up and running and what the numbers are for the other Las Virgenes-Malibu Council of Governments cities.

Assistant City Manager Toney echoed City Manager McClary’s statement and cautioned against funding special interest items because this will set a new precedent for future requests made outside of the budget process. He stated that this request has not been vetted by city staff. He shared that this could be a larger project long term that has not been considered as part of the strategic priorities. He shared that they could figure it out and come up with strategies but there is still some sticker shock to the high price tag.

Ms. Al-Hardan shared that she appreciates the feedback and mentioned that according to the last Census 20% of the population is under 18 and about 1000 of them go to Malibu schools.

Mayor Pro Tem Stewart reopened public comment.

Joe Drummond spoke in favor of the city helping fund the schools through this project.

Mayor Pro Tem Stewart closed public comment.

Councilmember Silverstein inquired how the money would be dispersed.

Assistant City Manager Toney stated that this would need to be reviewed by the City Attorney’s office and would likely need an MOU in place.

Ms. Al-Hardan shared that the already established Shark Fund could potentially serve as a temporary solution while they work with the consultant to get established.

MOTION Mayor Pro Tem Stewart moved, and Councilmember Silverstein seconded a motion to recommend the City Council approve two quarters for the consultant, three quarters plus $25,000 for the athletics portion, and for the arts programs for a total Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of November 6, 2023

_________________________
ATTACHMENT 1
of $353,100 with a mid-year review in the middle of the calendar year 2024 with the Administration and Finance Subcommittee for future recommendation to the City Council.

Mayor Pro Tem Stewart cautioned the applicant that this is always subject to future funding and the city will need to see performance numbers that indicate results as opposed to hiring benchmarks, subject to the details being worked out by the City Council if approved.

The question was called, and the motion carried unanimously.

ADJOURNMENT
At 2:23 p.m., Mayor Pro Tem Stewart adjourned the meeting.

Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on _____________.
_______________________________
DOUG STEWART, Mayor Pro Tem
ATTEST:
_________________________________
CYNTHIA ALBA, Executive Assistant
ATTACHMENT 2

MINUTES

MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE

SPECIAL MEETING
DECEMBER 18, 2023

TELECONFERENCED - VARIOUS LOCATIONS
2:00 P.M.

The following meeting was held pursuant to AB 361 and fully teleconferenced from various locations during the coronavirus disease (COVID-19) pandemic.

CALL TO ORDER
Mayor Pro Tem Stewart called the meeting to order at 2:01 p.m.

ROLL CALL
The following persons were recorded in attendance:

PRESENT: Mayor Pro Tem Doug Stewart and Councilmember Bruce Silverstein ALSO PRESENT: Joseph Toney, Assistant City Manager; Alexis Brown; Deputy City Manager; Renée Neermann, Finance Manager; Kristin Riesgo, Community Services Director, Brandie Ayala, Administrative Analyst, Parker Davis, Media Technician; Cynthia Alba, Executive Assistant; and Kathleen Stecko, Deputy City Clerk

APPROVAL OF AGENDA
MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.

REPORT ON POSTING OF AGENDA
Deputy City Clerk Stecko reported that the agenda for the meeting was properly posted on posted on December 14, 2023.

ITEM 1 PRESENTATIONS
None.

ITEM 2 OLD BUSINESS
None.

ITEM 3 NEW BUSINESS
A. Funding For Bluffs Park South Walkway Repair Project Recommended Action: Provide a recommendation to the City Council to consider appropriating $50,800 from the General Fund Undesignated Reserve for the repair of the Bluff’s Park South Walkway for a total revised budget of $180,800.

Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of December 18, 2023

_________________________
ATTACHMENT 2
Administrative Analyst Ayala presented the staff report and reviewed the details of the project request.

Mayor Pro Tem Stewart opened public comment, as there were no speakers in the meeting public comment was closed.

MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to provide a recommendation to the City Council to consider appropriating $50,800 from the General Fund Undesignated Reserve for the repair of the Bluff’s Park South Walkway for a total revised budget of $180,800.

Mayor Pro Tem Stewart asked a question regarding the amount of the contingency.

Administrative Analyst Ayala stated that staff hopes the contingency will not be needed and stated that they would like to be prepared to address concerns.

Mayor Pro Tem Stewart inquired how long the stretch of construction is along the walkway.

Administrative Analyst Ayala said that it was a 2500 square feet stretch, with a short construction timeline of about 30 days, depending on weather. She said the item would go to the City Council in January 2024.

The question was called, and the motion carried unanimously.

B. Funding for Skate Park Design and Civil Engineering Elements Recommended Action: Provide a recommendation to the City Council on the appropriation of $68,400 from the Designated Reserve for the Case/Crummer Parcel for an Amendment to the Agreement with California Skateparks.

Community Services Director Riesgo presented the agenda report, stating that the original project design did not include an irrigation system and this item also includes a design for a restroom facility.

MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to recommend the City Council appropriate $68,400 from the Designated Reserve for the Case/Crummer Parcel for an Amendment to the Agreement with California Skateparks. The question was called, and the motion carried unanimously.

ADJOURNMENT
At 2:11 p.m., Mayor Pro Tem Stewart adjourned the meeting.

Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of December 18, 2023

_________________________
ATTACHMENT 2
Approved and adopted by the Administration and Finance
Subcommittee of the City of Malibu on _____________.
_______________________________
DOUG STEWART, Mayor Pro Tem
ATTEST:
_________________________________
Cynthia Alba, Executive Assistant

Item # 3.B
A&F Subcommittee
Special Meeting
1-17-24
Item 3.B.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstien Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: January 10, 2024 Meeting date: January 17, 2024 Subject: Funding for City Owned Vacant Lot Outreach & Education RECOMMENDED ACTION: Provide a recommendation to the City Council on appropriation of an additional $55,000 from the General Fund Undesignated Reserve for City Owned Vacant Lot Outreach and Education.

FISCAL IMPACT: Not to exceed $130,000, the Public Works Engineering – Professional Services budget was approved by the City Council on June 21, 2023, includes the cost to hire a firm to conduct outreach and education related to city-owned vacant lots in the City of Malibu. Initial funding for this project is included in the Adopted Budget for FY 2023-24 in Account No. 100-3008-5100 (Professional Services) in the amount of $75,000 (see pg. 114 of approved budget). The additional appropriation of $55,000 will provide a total of $130,000 for the selected firm to perform the services defined in the scope of work.

The General Fund Undesignated Reserve as of June 30, 2023, is $70.3 million.

WORK PLAN: This item supports the Master Plan for City Owned Vacant Lots priority identified in the Adopted FY 2023-24 Strategic Priority Project List.

DISCUSSION: At the September 27, 2023, City Council meeting, the City Council approved the City’s first Strategic Plan list to help focus and prioritize staff efforts on the most important projects that City staff need to work on. As part of that plan, the City Council identified the need for a comprehensive outreach and education program to engage the Malibu community and stakeholders regarding vacant lots owned by the City.

Item # 3.B
The City initiated a competitive RFP process on October 5, 2024, to identify a qualified consultant for the project. Nine proposals were received, and after a detailed evaluation, four consultants were invited to participate in interviews. The proposed consultant emerged as the preferred choice based on their expertise, experience, innovative approach, and understanding of the project’s objectives.

The initial budget for the professional services related to this project was estimated at $75,000. However, after careful review and discussions among staff, it was determined that an additional appropriation of $55,000 is necessary to ensure the successful implementation of the outreach and education initiatives. The recommended not-toexceed amount of $130,000 has been deemed sufficient to accomplish the project’s deliverables while ensuring fiscal responsibility.

Agenda Item # 3.C.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Joseph D. Toney, Assistant City Manager
Reviewed by: Renée Neermann, Finance Manager
Approved by: Steve McClary, City Manager
Date prepared: January 08, 2024 Meeting date: January 17, 2024 Subject: FY 2022-23 Fourth Quarter Financial Report
RECOMMENDED ACTION: Review FY 2022-23 Fourth Quarter financial information.

FISCAL IMPACT: As of June 30, 2023, the budget General Fund Undesignated Reserve at June 30, 2023, is $70.3 million.

DISCUSSION: The attached report provides revenue, expenditure, and fund balance totals for the fourth quarter of FY 2022-23.

The Adopted Budget is approved by City Council, typically in June, via resolution, and the Amended Budget includes the ongoing appropriation revisions that occur throughout the fiscal year, including the Mid-Year Budget Adjustments.

Revenues
As the Revenues by Fund Report (pages A 1-5) shows, the General Fund revenues have exceeded budget estimates. Specifically, the report reflects General Fund revenues received of $55.02 million or 101.0% of the amended budget amount and 118.0% of the adopted budget for the fiscal year. The General Fund revenue sources were conservatively budgeted, as is the best practice, and were based on review of information available from the State and County. Total revenue of all funds received during the fiscal year is $67.43 million or 72.0% of the amended budgeted amount for the fiscal year.

Many of the City’s tax revenues outperformed the projected budget. Property Tax revenues overall came in at $17.86 million, which is $352,000 more than the amended budget amount. The City received $3.06 million in Utility User’s Tax which is $858,000 Administration &
Finance Subcommittee
01-17-24
Item

3.C.

Agenda Item # 3.C.
more than the amended budget. Most of the revenues came in at budget, or close to it, of what was projected and amended as part of the FY 2022-23 Mid-Year Budget.

Transient Occupancy Tax (TOT) – Hotels and Motels and Private Rentals, collectively, came in at the Amended Budget amount of $9.50 million. This is less than the $10.34 million the City received in the prior fiscal year, likely due to a regression from the spike of demand in FY 2021-22 coming out of the pandemic. The $9 million to $10 million range is likely the basis of TOT revenue going forward.

Licenses and Permits - Building and renovations in the community continue to be active as Planning, Environmental Sustainability, and Public Works are still experiencing a greater-than-average number of applications, reviewing projects, and processing permits.

Revenue from Licenses and Permits ($4.13 million) exceeded the adopted budget ($3.52 million) by nearly $611,000, and $223,000 over the amended budget ($3.91 million).

Service Charges - Revenue from Service Charges of $4.96 million resulted in more than the adopted budget ($4.7 million) by $260,000, but shortfall from the amended budget ($5.76 million) of -$806,000. The amended budget shortfall is due primarily to permits/fees being generated less than projected at Mid-Year for Dark Sky, Building Plan Check, and Geo Soils Engineering.

Overall, the total General Fund Revenues of $55.02 million resulted in $528,000 more than the amended budget ($54.49 million) and $8.83 million more than was anticipated at adoption ($46.19 million).

Expenditures
The Expenditure by Fund Report (pages A 6-9) reflects any budget carryovers from FY 2021-22, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers and Council Appropriations total $3.68 million as of June 30, 2023. General Fund expenditures for the fiscal year total $40.41 million or 84.5% of the amended budgeted amount. Expenditures for all funds total $52.4 million or 56.1% of the amended budgeted amount. The low expenditure amount of all funds in relation to the budget is primarily due to pauses in progress on capital projects, the most significant of which is the $16.5 million for the Civic Center Water Treatment Facility (CCWTF) Phase Two. In addition, staffing vacancies are the main reason for savings across the departments.

Fund Balances
Projected Fund Balances for the fiscal year end are reflected on page A-10. The Undesignated Fund Balance at June 30, 2023, reflects all expenses appropriated by the Council as of June 30, 2023. The City ended FY 2021-22 with $56.45 million in the Undesignated General Fund Reserve. As of June 30, 2023, the budget General Fund Undesignated Reserve is $70.30 million, this will be approximately 120.9% of the $58.17

Agenda Item # 3.C.
million FY 2023-24 operating budget and will exceed the 65% targeted reserve amount.

Of note, about $11.7 million of these funds have been identified for capital projects, as is seen in the FY 2023-24 budget. The Council also maintains a $6.5 million General Fund Designated Reserve for Contingencies.

The FY 2022-23 Fourth Quarter Financial Report will be presented to the City Council on February 12, 2024.

ATTACHMENTS: FY 2022-23 Q4 Financial Report
Object Description
2022-23
Adopted
Amended
Budget
Received
06/30/2023
Percentage
Received
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax $ 13,300,000 $ 14,660,000 $ 14,379,623 98.1% 3112 Current Year Unsecured Property Tax 425,000 425,000 854,537 201.1% 3113 Homeowner's Exemption 60,000 60,000 60,830 101.4%
3114 Prior Year Secured Property Tax 1,000 1,000 - 0.0% 3115 Prior Year Unsecured Property Tax 10,000 10,000 27,434 274.3% 3118 Property Tax In-Lieu 2,350,000 2,350,000 2,535,839 107.9% Revenue from Property Taxes 16,146,000 17,506,000 17,858,263 102.0% 3131 Documentary Transfer Tax 1,200,000 1,200,000 1,015,484 84.6% 3132 Utility User's Tax 2,200,000 2,200,000 3,058,345 139.0% 3133 Transient Occupancy Tax - Hotels and Motels 3,000,000 3,540,000 3,744,980 105.8% 3133-01 Transient Occupancy Tax - Private Rentals 5,000,000 6,000,000 5,785,537 96.4% 3134 Franchise Fees 650,000 650,000 817,392 125.8%
3137 Sales and Use Tax 4,500,000 6,450,000 6,405,551 99.3% 3138 Parking Occupancy Tax 400,000 600,000 483,813 80.6% Revenue From Other Taxes 16,950,000 20,640,000 21,311,104 103.3% 3201 Alarm Permits 35,000 35,000 34,897 99.7%
3202 Film Permits 450,000 450,000 519,661 115.5%
3203 Building Permits 930,000 1,197,000 1,083,010 90.5% 3203-01 Code Enforcement - Special Investigations 20,000 20,000 22,899 114.5% 3204 Wastewater Treatment System Permits 35,000 35,000 39,257 112.2% 3205 Plumbing Permits 115,000 115,000 183,976 160.0%
3207 Mechanical Permits 90,000 90,000 137,761 153.1%
3208 Electrical Permit Fees 225,000 225,000 320,643 142.5% 3209 Grading/Drainage Permit Fees 80,000 80,000 78,514 98.1% 3210 Misc. Permits 20,000 20,000 5,023 25.1%
3418 OWTS Operating Permit Fees 320,000 441,000 424,999 96.4% 3420 Parking Permits 1,500 1,500 1,016 67.7%
3421 Planning Review Fees 1,200,000 1,200,000 1,280,496 106.7% Revenue From Licenses and Permits 3,521,500 3,909,500 4,132,152 105.7% 3250 Parking Citation Fines 1,150,000 1,617,000 1,468,688 90.8% Revenue From Fines and Forfeitures 1,150,000 1,617,000 1,468,688 90.8% 3316 Motor Vehicle In-Lieu Fees 15,000 15,000 11,008 73.4% 3318 Street Sweeping Reimbursements 51,678 51,678 57,005 110.3% 3322 American Rescue Plan 1,413,797 2,338,459 2,338,459 100.0% 3313/3341 FEMA/OES Reimbursements 1,500,000 1,500,000 591,851 39.5% 3373 Proposition A Recreation - - - 0.0%
3383 Measure A Recreation - - - 0.0%
3381 LA County EWMP Reimbursement - 53,218 26,844 50.4% Revenue From Other Governments 2,980,475 3,958,355 3,025,166 76.4% 3408 Biology Review Fees 175,000 235,000 252,470 107.4% 3409 Document Retention Fees 14,000 14,000 23,978 171.3% 3410 Building Plan Check Fees 850,000 1,311,000 1,030,156 78.6% 3410-01 Administrative Plan Check Processing Fee 50,000 50,000 60,536 121.1% 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 - 0.0% 3411 Inspector Plan Check Fees 180,000 180,000 186,002 103.3% 3412 Geo Soils Engineering Fees 900,000 1,111,000 987,774 88.9% 3413 Other Plan Check Fees 40,000 40,000 30,415 76.0%
3414 Environmental Health Review Fees 400,000 601,000 568,303 94.6% 3415 Grading/Drainage Plan Review Fees 10,000 10,000 1,435 14.4% 3416 Code Enforcement Investigation Fees 60,000 60,000 83,768 139.6% 3419 Credit Card Fees 105,000 105,000 130,829 124.6%
3422 OWTS Practitioners Fees 4,000 4,000 6,550 163.8%
3425 CA Building Standards Surcharge 3,000 3,000 2,728 90.9% 3426 EIR Review Fees - - - 0.0%
3427 Technology Enhancement Fee 100,000 100,000 125,009 125.0% 3431 Public Works/Engineering Fees 350,000 483,000 462,894 95.8% 3432 WQMP Fees 25,000 25,000 42,846 171.4%

REVENUES BY FUND
June 30, 2023
A-1
ATTACHMENT 1
Object Description
2022-23
Adopted
Amended
Budget
Received
06/30/2023
Percentage
Received

REVENUES BY FUND
June 30, 2023
General Fund (Continued)
3433 Banner Hanging Fees - - - 0.0%
3434 TOT Registration Fees - - - 0.0%
3434-01 Short-Term Rental Permit Fee 100,000 100,000 147,900 147.9% 3434-02 Short-Term Rental Violation Fines 2,000 2,000 - 0.0% 3435 Admin Permit Processing Fees 80,000 80,000 96,181 120.2% 3436 Electric Vehicle Charger Fees 2,000 2,000 4,399 219.9% 3441 Sale of Publications and Materials 500 500 - 0.0%
3444 Returned Check Service Fees 500 500 175 35.0%
3446 Vehicle Release Impound Fees 75,000 75,000 90,935 121.2% 3447 Election Fees 1,500 1,500 1,501 100.1%
3448 Subpoena Fees 1,000 1,000 4,953 495.3%
3449 False Alarm Service Charge 12,000 12,000 10,022 83.5% 3450 Residential Decals 2,000 2,000 595 29.8%
3461 Municipal Facility Use Fees 80,000 80,000 73,112 91.4% 3464 Youth Sports Program 45,000 45,000 48,681 108.2%
3464-01 Girls Youth Sports 7,000 7,000 3,000 42.9%
3466 Aquatics Program 200,000 200,000 174,557 87.3%
3467 Day Camp 50,000 50,000 111,098 222.2%
3468 Senior Adult Program 5,000 5,000 26,470 529.4%
3469 Skate Park 45,000 45,000 38,031 84.5%
3470 Recreation/Community Class Registration 70,000 70,000 122,281 174.7% 3471/3472 Special Events 2,500 2,500 7,510 300.4%
Revenue From Service Charges 4,697,000 5,763,000 4,957,091 86.0% 3501 Interest Earnings 300,000 300,000 1,654,792 551.6% 3505 City Hall Use Fees 10,000 10,000 33,697 337.0%
Use of Money and Property 310,000 310,000 1,688,489 544.7% 3600 Proceeds from Grants 370,000 720,000 546,495 75.9% 3602 Proposition A Transportation Funds Exchange - - - 0.0% 3901 Settlements 5,000 5,000 (13,994) -279.9%
3902 Legal Fees - - - 0.0%
3904 TOT Private Rental Penalties 25,000 25,000 12,739 51.0% 3905 Miscellaneous Reimbursements 25,000 25,000 17,746 71.0% 3920 Donations 5,000 5,000 - 0.0%
3940 Sale of Surplus Property 1,000 1,000 - 0.0%
3930/3943 Miscellaneous Revenue 5,000 5,000 14,210 284.2% Miscellaneous Revenue 436,000 786,000 577,196 73.4%
Total General Fund 46,190,975 54,489,855 55,018,148 101.0% Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 370,785 370,785 274,858 74.1%
3318 Traffic Congestion Relief - - - 0.0%
3501 Interest Earnings 1,000 1,000 5,313 531.3%
Total Gas Tax Fund 371,785 371,785 280,171 75.4%
202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 237,861 118.9% 3501 Interest Earnings 900 900 8,009 889.9%
Total Traffic Safety Fund 200,900 200,900 245,870 122.4% 203 Proposition A Fund
3371 Prop A Funds 281,466 281,466 303,247 107.7%
3501 Interest Earnings 2,000 2,000 24,523 1226.2%
Total Proposition A Fund 283,466 283,466 327,770 115.6% A-2
ATTACHMENT 1
Object Description
2022-23
Adopted
Amended
Budget
Received
06/30/2023
Percentage
Received

REVENUES BY FUND
June 30, 2023
204 Proposition C Fund
3372 Prop C Funds 233,468 233,468 251,534 107.7%
3501 Interest Earnings 2,000 2,000 7,469 373.5%
Total Proposition C Fund 235,468 235,468 259,003 110.0% 205 Measure R Fund
3374 Measure R Funds 175,101 175,101 188,596 107.7%
3501 Interest Earnings 2,000 2,000 7,088 354.4%
Total Measure R fund 177,101 177,101 195,684 110.5%
206 Air Quality Management Fund
3377 AQMD Funds 16,000 16,000 14,106 88.2%
3501 Interest Earnings 800 800 3,991 498.9%
3943 Other Revenue - - - 0.0%
Total Air Quality Management Fund 16,800 16,800 18,097 107.7% 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 137,033 114.2% 3434 Recycling Fees 17,500 17,500 16,733 95.6%
3501 Interest Earnings 125 125 2,666 2132.8%
3600 Grant Proceeds 5,000 26,134 15,686 60.0%
Total Solid Waste Management Fund 142,625 163,759 172,118 105.1% 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 32,437 162.2% 3501 Interest Earnings 500 500 4,139 827.8%
3905 Miscellaneous Reimbursements - - - 0.0%
Total Park Development Fund 20,500 20,500 36,576 178.4% 209 Quimby Fund
3501 Interest Earnings 30 30 112 373.3%
Total Quimby Fund 30 30 112 373.3%
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 155,000 165,271 165,271 100.0% Total COPS (Brulte) Fund 155,000 165,271 165,271 100.0% 212 Measure M Funds
3375 Measure M Funds 198,448 198,448 213,343 107.5%
3501 Interest Earnings 2,000 2,000 13,518 675.9%
Total Measure M Fund 200,448 200,448 226,861 113.2%
213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 288,238 288,238 239,668 83.1% 3501 Interest Earnings 1,500 1,500 12,458 830.5%
Total RMRA Fund 289,738 289,738 252,126 87.0%
214 Art in Public Places Fund
3135 Art in Public Places Fees 5,000 5,000 - 0.0%
3501 Interest Earnings 200 200 1,039 519.5%
Total Art in Public Places Fund 5,200 5,200 1,039 20.0% 215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 15,000 15,000 46,428 309.5% 3600-01 Proceeds From Grants - Disaster Recovery 45,000 45,000 - 0.0% Total Comm. Dev. Block Grant Fund 60,000 60,000 46,428 77.4% Special Revenue Funds (Continued)
A-3
ATTACHMENT 1
Object Description
2022-23
Adopted
Amended
Budget
Received
06/30/2023
Percentage
Received

REVENUES BY FUND
June 30, 2023
218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 380,000 380,000 390,327 102.7% 3501 Interest Earnings 100 100 21,713 21713.0%
Total Measure W - LA County Stormwater 380,100 380,100 412,040 108.4% 225 Grants Fund
3376 TDA 10,869 25,000 25,000 100.0%
3600 Proceeds From Grants 16,500,000 11,778,219 523,148 4.4% Total Grants Fund 16,510,869 11,803,219 548,148 4.6%
290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 327,539 327,539 356,347 108.8% 3501 Interest Earnings 800 800 2,937 367.1%
Total Big Rock LMD Fund 328,339 328,339 359,284 109.4%
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 59,388 59,388 58,993 99.3%
3501 Interest Earnings 800 800 2,227 278.4%
Total Malibu Road LMD Fund 60,188 60,188 61,220 101.7%
292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 81,618 81,618 80,267 98.3% 3501 Interest Earnings 700 700 2,666 380.9%
Total Calle Del Barco LMD Fund 82,318 82,318 82,933 100.7% 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 10,000 10,000 196,076 1960.8%
3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 2,333,488 90.2% Total Civic Ctr Water Treatment Facility AD 2,597,519 2,597,519 2,529,565 97.4% 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings - - 48,742 0.0%
3950 CCWTF - Phase Two Construction - Bond Proceeds 16,500,000 16,500,000 - 0.0% 2080 CCWTF - Phase Two Contributions - - 750,000 0.0%
Total Civic Ctr Water Treatment Facility AD 16,500,000 16,500,000 798,742 4.8% 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 233,399 98.9% 3501 Interest Earnings 20 20 5,499 27494.5%
Total Carbon Beach Undergrounding CFD 236,052 236,052 238,898 101.2% 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 139,579 98.5% 3501 Interest Earnings 10 10 6,608 66079.5%
Total Broad Beach Undergrounding AD 141,720 141,720 146,187 103.2% 38,996,166 34,319,921 7,404,144 21.6%
500 Legacy Park Project Fund
3501 Interest Earnings 6,000 6,000 31,378 523.0%
3505 Proceeds from Rent 1,565,941 1,565,941 1,574,438 100.5% 3373 Prop A Recreation - - - 0.0%
3383 Measure A Recreation - 100,000 - 0.0%
3905 Miscellaneous Revenue 145,000 145,000 162,162 111.8% Total Legacy Park Project Fund 1,716,941 1,816,941 1,767,979 97.3% Total Legacy Park Project Fund 1,716,941 1,816,941 1,767,979 97.3% Total Special Revenue Funds
Special Revenue Funds (Continued)
A-4
ATTACHMENT 1
Object Description
2022-23
Adopted
Amended
Budget
Received
06/30/2023
Percentage
Received

REVENUES BY FUND
June 30, 2023
515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning - - 15,803 0.0%
3510 Sewer Service Fees 2,200,000 2,200,000 2,260,360 102.7% 3915 Contributions-Property Owners - - - 0.0%
Total CCWTF O&M 2,200,000 2,200,000 2,276,163 103.5%
Total CCWTF O&M Funds 2,200,000 2,200,000 2,276,163 103.5% 601 Vehicle Fund
3501 Interest Earnings - - 3,092 0.0%
3951 Vehicle Charges 114,000 120,000 247,180 206.0%
Total Vehicle Fund 114,000 120,000 250,272 0.0%
602 Information Technology Fund
3501 Interest Earnings - - 646 0.0%
3952 Information Technology Charges 695,000 710,000 710,000 100.0% Total Information Technology Fund 695,000 710,000 710,646 100.1% Total Internal Service Funds 809,000 830,000 960,918 118.8% Total Revenue - All Funds $ 89,913,082 $ 93,656,717 $ 67,427,352 72.0% Total 2022-2023 Adopted budget: $ 89,913,082
Account Description Amount
100-0000-3381-00 LA County EWMP Deferred Revenue 53,218 Budget Carryover 102-0000-3322-00 American Rescue Plan Deferred Revenue 924,662 Budget Carryover 500-0000-3383-00 Measure A Recreation - LA County Measure A Allocation 100,000 Budget Correction 225-0000-3600-00 Proceeds from Grants Grants Fund (4,721,781) Budget Correction 602-0000-3951-00 Vehicle Allocation Internal Service Fees 6,000 Budget Correction 602-0000-3952-00 IT Allocation - Fund 207 Solid Waste Management Internal Service Fees 15,000 Budget Correction 100-0000-3600-00 Public Safety - SMMC Hazard Tree Grant Proceeds from Grants 350,000 09/27/22 Council Action 100-0000-3111-00 Revised Property Tax projection Property Tax $ 1,360,000 Mid-year Amendment 100-0000-3133-00 Increased to reflect higher than anticipated rentals TOT - Hotels/Motels 540,000 Mid-year Amendment 100-0000-3133-01 Increased to reflect short-term rental activity TOT - Private Rentals 1,000,000 Mid-year Amendment 100-0000-3137-00 Increased per HDL forecast for sales tax & anticipated TUT Sales and Use Tax 1,950,000 Mid-year Amendment 100-0000-3138-00 Increased use of beach lots Parking Tax 200,000 Mid-year Amendment 100-0000-3250-00 Increased parking citations Parking Citations 467,000 Mid-year Amendment 100-0000-3431-00 Increased number of projects in review Public Works Review 133,000 Mid-year Amendment 101-0000-3203-00 Increase in permits Building Permits 267,000 Mid-year Amendment 101-0000-3408-00 Increased number of projects in review Planning/Biology Review 60,000 Mid-year Amendment 101-0000-3410-00 Increased number of projects in review Bdg Plan Check Fees 461,000 Mid-year Amendment 101-0000-3412-00 Increased number of projects in review Geo Soils Eng Fees 211,000 Mid-year Amendment 101-0000-3414-00 Increased number of projects in review Env Health Review Fees 201,000 Mid-year Amendment 101-0000-3418-00 Increase in permits OWTS Operating Permit F 121,000 Mid-year Amendment 207-0000-3600-00 SB 1383 Local Assistance Grant Proceeds from Grants 21,134 Mid-year Amendment 211-0000-3600-00 Supplemental Law Enforcement Services (SLESA) Brulte 10,271 Budget Correction 225-0000-3376-00 Transportation Development Act - TDA3 Proceeds from Grants 14,131 Budget Correction Total Amendments 3,743,635
Total Amendment Budget $ 93,656,717
Internal Service Funds
Reconciliation of adopted to amended budget
A-5
ATTACHMENT 1
Adopted Budget Amended
Budget (1) YTD Actual % Spent
General Fund
Management and Administration
7001 City Council $ 773,095 $ 773,095 $ 594,437 76.9%
7002 Media Operations 733,109 733,109 593,434 80.9%
7003 City Manager 754,872 926,622 857,281 92.5%
7005 Legal Counsel 1,050,000 1,050,000 813,292 77.5%
7007 City Clerk 574,966 574,966 341,762 59.4%
7021 Public Safety Services 11,680,987 12,662,065 11,850,256 93.6% 7054 Finance 1,666,807 1,666,807 1,598,306 95.9%
7058 Human Resources 696,286 696,286 487,568 70.0%
7059 Non Departmental Services 3,943,333 3,937,333 2,251,312 57.2% 103-9050 City Hall 954,928 954,928 821,279 86.0%
9088 Vacant Land 292,675 292,675 251,090 85.8%
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,187,926 3,187,926 3,187,925 100.0% Total Administrative Services 26,308,984 27,455,812 23,647,943 86.1% Community Services
4001 General Recreation 863,037 863,037 708,998 82.2%
4002 Aquatics 400,454 400,454 354,242 88.5%
4003 Outdoor Recreation 64,894 64,894 46,170 71.1%
4004 Day Camps 102,969 102,969 116,180 112.8%
4005 Skate Park 71,535 71,535 60,210 84.2%
4006 Sports 128,021 128,021 96,814 75.6%
4007 Community Programs 125,917 125,917 135,563 107.7%
4008 Senior Adult Programs 200,241 200,241 189,426 94.6% 4010 Park Maintenance 1,364,489 1,465,489 1,255,009 85.6% 4011 Special Events 233,030 233,030 188,503 80.9%
4012 Cultural Arts 246,395 246,395 179,521 72.9%
Total Community Services 3,800,982 3,901,982 3,330,635 85.4% Environmental & Sustainability Development
2004 Environmental & Building Safety 3,448,434 3,538,684 3,003,769 84.9% 2010 Wastewater Management 541,427 541,427 528,595 97.6% 3003 Clean Water Program 1,352,431 1,502,431 1,042,931 69.4% 3004 Solid Waste Management - - - 0.0%
Total Env. & Community Development 5,342,292 5,582,542 4,575,295 82.0% Planning Deparment
2001 Planning 3,376,366 4,396,366 3,511,457 79.9%
2012 Code Enforcement 649,141 661,141 613,087 92.7%
Total Planning Department 4,025,507 5,057,507 4,124,544 81.6% Public Works/Engineering
3001 Street Maintenance 1,193,403 1,564,403 1,336,122 85.4% 3005 Fleet Operations - 160,000 87,992 0.0%
3007 City Facilities 126,100 256,100 179,116 69.9%
3008 Public Works 1,727,864 1,804,418 1,284,999 71.2%
Total Public Works 3,047,367 3,784,921 2,888,228 76.3%
Disaster Response
3002 Fire Rebuilds and Storm Response 1,564,000 1,944,000 1,767,137 90.9% 3002-19 COVID-19 Response 97,000 97,000 79,002 81.4%
Total Disaster Response 1,661,000 2,041,000 1,846,138 90.5% Total General Fund 44,186,132 47,823,764 40,412,782 84.5% (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.

EXPENDITURES BY FUND
June 30, 2023
A-6
ATTACHMENT 1

EXPENDITURES BY FUND
June 30, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent
Special Revenue Funds
3001 Street Maintenance 785,000 785,000 785,000 100.0%
3003 Clean Water Program - - - 0.0%
3004 Solid Waste Management 458,406 479,540 324,050 67.6% 3005 Fleet Operations 118,633 - - 0.0%
3007 Stormwater Treatment Facilities 100,000 100,000 100,000 100.0% 3008 Public Works 345,000 345,000 328,848 95.3%
3009 Transportation Services 165,000 165,000 104,322 63.2% 4010 Park Maintenance - - - 0.0%
6002 Big Rock Mesa LMD 384,647 384,647 315,025 81.9%
6003 Malibu Road LMD 75,016 75,016 71,381 95.2%
6004 Calle del Barco LMD 81,016 81,016 65,023 80.3%
9048 Carbon Beach Undergrounding CFD 231,310 231,310 228,819 98.9% 9052 Broad Beach Undergrounding AD 139,930 139,930 139,512 99.7% 9049 Civic Center Wastewater Treatment Plant AD 2,319,460 2,319,460 2,482,659 107.0% 7021 Public Safety 155,000 165,271 165,271 100.0%
7070 Community Development Block Grant 15,000 15,000 62,760 418.4% CCWTF Phase Two - - - 0.0%
Total Special Revenue Funds 5,373,418 5,286,190 5,172,670 97.9% Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay $ 900,000 $ 900,000 $ 57,472 6.4% 9059 PCH Median Improvements 4,490,000 4,490,000 24,561 0.5% 9061 Civic Center Way Improvements - - 11,783 0.0%
9066 PCH Signal Synchronization Imp. 6,555,000 6,555,000 350,706 5.4% 9070 Civic Center Stormdrain System - - 154 0.0%
9072 Marie Canyon Green Streets 385,000 385,000 254,001 66.0% 9075 CCWTF Phase Two 16,500,000 16,500,000 88,676 0.5%
9082 Westward Beach Road 350,000 350,000 - 0.0%
9090 Permanent Skate Park 1,066,000 1,066,000 20,775 1.9% 9093 Bluffs Park Shade Structure 100,000 100,000 57,095 57.1% 9094 Vehicle Protection Devices City Properties 100,000 100,000 - 0.0% 9097 Malibu Bluffs Park South Walkway 150,000 150,000 25,000 16.7% 9098 Trancas Cyn Park Play Resurfacing 75,000 75,000 - 0.0% 9100 PCH/Trancas Right Turn Lane 683,219 683,219 103,303 15.1% 9101 PCH Crosswalk Improvements 200,000 200,000 - 0.0%
9102 PCH Median Imp at Paradise Cove/Zuma 100,000 100,000 - 0.0% 9103 Kanan Dume Biofilter 100,000 100,000 - 0.0%
9104 Stormdrain Trash Screens - Phase Two 35,000 35,000 - 0.0% 9105 City Traffic Signals Backup Power 30,000 30,000 - 0.0% 9106 Malibu Canyon Road Traffic Study 50,000 50,000 - 0.0% 9200 Woolsey Fire & Storm Response CIP 3,211,491 3,267,491 1,233,956 37.8% Total Capital Project Funds 35,080,710 35,136,710 2,227,481 6.3% Disaster Capital Improvement Projects
A-7
ATTACHMENT 1

EXPENDITURES BY FUND
June 30, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,091,451 1,091,451 1,088,276 99.7% 7008 Legacy Park Operations 975,783 975,783 681,271 69.8% Total Legacy Park Project Fund 2,067,234 2,067,234 1,769,547 85.6% Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 2,019,699 2,039,699 1,908,411 93.6% Total CCWTF Fund 2,019,699 2,039,699 1,908,411 93.6%
Internal Service Funds
3005 Vehicle $ 35,367 $ 84,000 $ 65,481 78.0%
7060 Information Technology 1,006,320 1,006,320 843,421 83.8% Total Internal Service Funds 1,041,687 1,090,320 908,901 83.4% Total All Funds $ 89,768,880 $ 93,443,917 $ 52,399,793 56.1% (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.

A-8
ATTACHMENT 1

EXPENDITURES BY FUND
June 30, 2023
Total 2022-23 Adopted Budget: $ 89,768,880
Account Description Project Amount Comment
100-3001-5123-01 Public Works - Storm Drain System Maint Equip Maint/Repairs 76,000 Budget Carryover 100-3007-7800-00 Public Works - Equipment Equipment Replacement 130,000 Budget Carryover 100-3008-5100-00 Public Works - Professional Services Engineering Services 76,554 Budget Carryover 100-3005-7700-00 Public Works - Fleet Operations Equipment/Vehicles 90,000 Budget Carryover 100-7003-5100-00 City Manager - Professional Services TUT Info Materials 24,900 Council Appropriation 100-7021-5100-00 Public Safety - Proceeds from Grants Hazard Tree Removal 350,000 Council Action 100-7003-5100-00 City Manager - Professional Services School Safety Assessmnt 66,000 Council Appropriation 102-9215-5100-00 Disaster CIP - Professional Services Malibu Rd Drainage Repair 56,000 Council Appropriation 100-7003-5100-00 City Manager - Professional Services Development Svcs Review 80,850 Council Appropriation 101-2001-5100-00 Planning Dept - Professional Services Consultant Services 900,000 Council Appropriation 102-3002-5100-00 Disaster Response - Fire Rebuilds-Planning Consultant Services 50,000 Council Appropriation 100-3001-8100-00 Public Works - Vehicle Allocation Internal Service Fees 18,000 Budget Correction 100-4010-8100-00 Parks Maintenance - Vehicle Allocation Internal Service Fees 6,000 Budget Correction 100-7059-8100-00 Non-departmental - Vehicle Allocation Internal Service Fees (6,000) Budget Correction 101-2004-8100-00 Building Safety - Vehicle Allocation Internal Service Fees 30,000 Budget Correction 101-2012-8100-00 Code Enforcement - Vehicle Allocation Internal Service Fees 12,000 Budget Correction 206-3005-xxxx-00 Air Quality - Fleet Operations AQMD Funding (118,633) Budget Correction 601-3005-xxxx-00 Vehicle - Fleet Operations Fleet Operations 48,633 Budget Correction 100-3005-xxxx-00 Vehicle - Fleet Operations Fleet Operations 70,000 Budget Correction 100-3001-5120-00 Public Works - Street Maintenance Maintenance Yard rent 71,000 Mid-year Amendment 100-3001-5120-00 Public Works - Street Maintenance Restripe Las Flores Canyon R 33,000 Mid-year Amendment 100-3001-5120-00 Public Works - Street Maintenance Pt Dume sidewalk repairs 21,000 Mid-year Amendment 100-3001-5120-00 Public Works - Street Maintenance Repair electrical conduit 10,000 Mid-year Amendment 100-3001-5121-01 Public Works - Street Maintenance Street Sweeping 10,000 Mid-year Amendment 100-3001-5124-00 Public Works - Street Maintenance Repairs to signal controller 20,000 Mid-year Amendment 100-3001-7800-00 Public Works - Street Maintenance New City trash receptacles 112,000 Mid-year Amendment 100-4010-5130-00 Park Maintenance Program - Parks Maint Repairs to park amenities 25,000 Mid-year Amendment 100-4010-5610-00 Park Maintenance Program - Facilities Maint Charmlee Park residence 25,000 Mid-year Amendment 100-4010-7300-00 Park Maintenance Program - Leasehold Imp Bluffs Park staff offices 15,000 Mid-year Amendment 100-4010-7800-00 Park Maintenance Program - Equipment Security-Michael Landon Ctr 30,000 Mid-year Amendment 100-7021-5100-00 Public Safety - Professional Services Everbridge contract 17,681 Mid-year Amendment 100-7021-5100-00 Public Safety - Professional Services Oracle Virtual EOC Lic 21,000 Mid-year Amendment 100-7021-5100-00 Public Safety - Professional Services SMMC Hazard Tree Grant 350,000 Mid-year Amendment 100-7021-5115-00 Public Safety - LA County Sheriff Services Sheriff's contract 172,442 Mid-year Amendment 100-7021-7800-00 Public Safety - Other Equipment Fire Safety Beacon Boxes (ad 69,955 Mid-year Amendment 101-2001-4101-00 Planning - Salaries/Overtime Increase overtime budget 25,000 Mid-year Amendment 101-2001-5100-01 Planning - Coastal Development Permit Services Biological peer reviews 95,000 Mid-year Amendment 101-2004-4101-00 Building Safety/Sustainability - Salaries Administrative EE positions 60,250 Mid-year Amendment 101-3003-5100-00 Clean Water Program - Professional Services Rincon Consultants, Inc. 150,000 Mid-year Amendment 102-3002-5100-01 Woolsey Fire/Storm Response - Coastal Dev. Perm Woolsey Fire rebuilds 30,000 Mid-year Amendment 102-3002-5123-00 Woolsey Fire/Storm Response - Storm Response 2023 winter storm response 300,000 Mid-year Amendment 207-3004-5850-00 Solid Waste Management - Recycling Supplies SB 1383 Local Assist Grant 21,134 Mid-year Amendment 515-3010-5640-00 CCWTF - Equipment Maintenance Generator rental 20,000 Mid-year Amendment 100-7021-5115-00 Supplemental Law Enforcement Svcs (SLESA) Brulte 10,271 Budget Correction 3,675,037
Total 2022-23 Current Amended Budget: $ 93,443,917
Reconciliation of adopted to amended budget
A-9
ATTACHMENT 1

PROJECTED FUND BALANCES
June 30, 2023
Other Per ACFR CY
Budget 2022-23 FY 2022-23 Audited Non-Current/ Budget
Fund Balance Revenues Expenditures Budgeted Activity & Fund Balance Unavailable Fund Balance FUND July 1, 2022 6/30/2023 6/30/2023 Transfers PY Non-current June 30, 2023 Revenue June 30, 2023 General Fund - Undesignated $ 56,454,080 $ 53,012,499 $ 38,423,284 $ 1,659,076 $ (3,420,726) $ 69,281,644 $ 1,022,472 $ 70,304,116 General Fund - Designated for Contingencies 6,500,000 - - - - 6,500,000 - 6,500,000 General Fund - Designated for CIPs 325,000 - - 993,528 - 1,318,528 - 1,318,528 General Fund - SCE Settlement Woolsey Fire 7,041,464 - - (330,476) - 6,710,988 - 6,710,988 Designated for Deferred Maintenance 1,127,898 - 49,388 - - 1,078,510 - 1,078,510 Designated for Case (Crummer) Parcel 368,254 - 20,775 - - 347,479 - 347,479 Designated for Water Quality Settlement 57,276 - 6,134 - - 51,142 - 51,142 Designated for Housing Element Program 194,140 - - - - 194,140 - 194,140 Designated for City Facilities - La Paz 500,000 - - - - 500,000 - 500,000 Designated for FEMA Disaster Projects 920,138 591,851 1,846,138 (1,233,956) 391,798 (1,176,307) 1,681,631 505,324 Designated for American Rescue Plan 924,661 1,413,798 - (2,338,459) - - - - Total General Fund 74,412,911 55,018,148 40,345,719 (1,250,287) (3,028,928) 84,806,124 2,704,103 87,510,227 201 Gas Tax Fund 31,061 280,171 308,848 - - 2,384 - 2,384 202 Traffic Safety Fund 161,535 245,870 200,000 - - 207,405 - 207,405 203 Proposition A Fund 707,409 327,770 104,322 - - 930,857 - 930,857 204 Proposition C Fund 101,847 259,003 65,000 - - 295,850 - 295,850 205 Measure R Fund 128,999 195,684 100,000 - - 224,683 - 224,683 206 Air Quality Management Fund 133,941 18,097 - - - 152,038 - 152,038 207 Solid Waste Management Fund 158,466 172,118 324,050 - - 6,534 - 6,534 208 Parkland Development In-Lieu Fund 125,086 36,576 - - - 161,662 - 161,662 209 Quimby Fund 3,848 112 - - - 3,960 - 3,960
211 COPS Brulte Grant Fund - 165,271 165,271 - - - - -
212 Measure M Fund 339,228 226,861 140,000 (57,472) - 368,617 - 368,617 213 RMRA (SB1) Fund 324,830 252,126 - - - 576,956 - 576,956 214 Art in Public Places In-Lieu Fund 35,849 1,039 - - - 36,888 - 36,888 215 Community Development Block Grant Fund - 46,428 62,760 16,332 - - - - 218 Measure W LA County Stormwater 479,253 412,040 100,000 (254,001) - 537,292 - 537,292 225 Grants Fund - 548,148 300,000 (572,448) (182,530) (506,830) 506,830 - 290 Big Rock LMD 67,241 359,284 315,025 - - 111,500 - 111,500 291 Malibu Road LMD 65,078 61,220 71,381 - - 54,917 - 54,917 292 Calle Del Barco LMD 72,809 82,933 65,023 - - 90,719 - 90,719 712 Carbon Beach Undergrounding CFD 491,562 238,898 228,819 - - 501,641 - 501,641 713 Broad Beach Assessment District 269,148 146,187 139,512 - - 275,824 - 275,824 715 CCWTF AD Phase One 7,483,562 2,529,565 2,482,659 - - 7,530,468 - 7,530,468 517 CCWTF Phase Two (351,328) 798,742 - (88,676) 1,685,550 2,044,288 (1,685,550) 358,738 Total Special Revenue Funds 10,829,424 7,404,144 5,172,670 (956,265) 1,503,020 13,607,653 (1,178,720) 12,428,933 Capital Improvements Fund - - 972,596 972,596 - - -
Capital Improvements Fund - Disaster Projects - - 1,233,956 1,233,956 - - - Total Capital Improvement Funds - - 2,206,552 2,206,552 - - - - Legacy Park Project Fund 843,068 1,767,979 1,769,547 - 18,268,763 19,110,262 (18,263,548) 846,714 Total Legacy Fund 843,068 1,767,979 1,769,547 - 18,268,763 19,110,262 (18,263,548) 846,714 Civic Center Wastewater Treatment Facility 165,210 2,276,163 1,908,411 - 53,579,459 54,112,421 (53,765,572) 346,849 Total Civic Center Wastewater Treatment Fac. 165,210 2,276,163 1,908,411 - 53,579,459 54,112,421 (53,765,572) 346,849 Vehicle 170,305 250,272 153,473 - - 267,104 - 267,104
Information Technology 215,315 710,646 843,421 - - 82,540 - 82,540 Total Internal Service Funds 385,620 960,918 996,893 - - 349,644 - 349,644 Total All Funds $ 86,636,233 $ 67,427,352 $ 52,399,793 $ 0 $ 70,322,314 $ 171,986,106 $ (70,503,737) $ 101,482,367 A-10
ATTACHMENT 1

Agenda Item # 3.D.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Joseph D. Toney, Assistant City Manager
Reviewed by: Renée Neermann, Finance Manager
Approved by: Steve McClary, City Manager
Date prepared: January 08, 2024 Meeting date: January 17, 2024 Subject: FY 2023-24 First Quarter Financial Report
RECOMMENDED ACTION: Review FY 2023-24 First Quarter financial information.

FISCAL IMPACT: As of September 30, 2023, the projected budget General Fund Undesignated Reserve at June 30, 2024, is $58.6 million (unaudited).

DISCUSSION: The attached report provides revenue, expenditure, and fund balance totals for the first quarter of FY 2023-24.

The Adopted Budget for FY 2023-24 maintained conservative budgeting principles. The first quarter of the fiscal year does not provide significant trends for projections. Therefore, staff kept the projections at the budgeted amounts. The second quarter/mid-year report will provide more insight into how the fiscal year is tracking.

Revenues
The Revenues by Fund Report (pages A 1-5) reflects General Fund revenues Received of $4.8 million or 8.4% of the annual budgeted amount for the fiscal year. Total revenue of all funds received during the first quarter is $5.7 million or 6.9% of the annual budgeted amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis and, as such, will be reflected when the year-end report is presented.

Expenditures
The Expenditure by Fund Report (pages A 6-9) does not yet reflect any budget carryovers from FY 2022-23 as these will be included at mid-year. General Fund expenditures for the first quarter total $7.8 million or 11.3% of the annual budgeted amount. Several large Administration &
Finance Subcommittee
01-17-24
Item

3.D.

Agenda Item # 3.D.

General Fund expenditures occur in the beginning of the fiscal year, including insurance and CalPERS liability payments. Expenditures for all funds total $9.1 million or 9.8% of the annual budgeted amount.

Fund Balances
Projected Fund Balances for the fiscal year end are reflected on page A-10. The projected Undesignated Fund Balance at June 30, 2024, includes all expenses appropriated as of September 30, 2023, by the Council. The City ended FY 2022-23 with $70.3 million in the budget Undesignated General Fund Reserve. As of September 30, 2023, the projected General Fund Undesignated Reserve at June 30, 2024, is $58.57 million. The City’s Projected General Fund Undesignated Reserve will be approximately 100.7% of the $58.17 million FY 2023-24 General Fund Program budget and will exceed the 65% targeted reserve amount.

The FY 2023-24 First Quarter Financial Report will be presented to the City Council on February 12, 2024.

ATTACHMENTS: FY 2023-24 Q1 Financial Report

REVENUES BY FUND
September 30, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
09/30/2023
Percentage
Received
2023-24
Projected
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax $ 15,100,000 $ 15,100,000 $ - 0.0% $ 15,100,000 3112 Current Year Unsecured Property Tax 425,000 425,000 - 0.0% 425,000 3113 Homeowner's Exemption 60,000 60,000 - 0.0% 60,000
3114 Prior Year Secured Property Tax 1,000 1,000 - 0.0% 1,000 3115 Prior Year Unsecured Property Tax 10,000 10,000 - 0.0% 10,000 3118 Property Tax In-Lieu 2,350,000 2,350,000 - 0.0% 2,350,000 Revenue from Property Taxes 17,946,000 17,946,000 - 0.0% 17,946,000 3131 Documentary Transfer Tax 1,358,000 1,358,000 156,100 11.5% 1,358,000 3132 Utility User's Tax 2,500,000 2,500,000 410,489 16.4% 2,500,000 3133 Transient Occupancy Tax - Hotels and Motels 3,500,000 3,500,000 666,514 19.0% 3,500,000 3133-01 Transient Occupancy Tax - Private Rentals 6,000,000 6,000,000 11,173 0.2% 6,000,000 3134 Franchise Fees 750,000 750,000 76,554 10.2% 750,000 3137 Sales and Use Tax 8,400,000 8,400,000 668,802 8.0% 8,400,000 3138 Parking Occupancy Tax 600,000 600,000 84,538 14.1% 600,000 Revenue From Other Taxes 23,108,000 23,108,000 2,074,170 9.0% 23,108,000 3201 Alarm Permits 30,000 30,000 5,561 18.5% 30,000
3202 Film Permits 450,000 450,000 61,613 13.7% 450,000
3203 Building Permits 1,200,000 1,200,000 218,946 18.2% 1,200,000 3203-01 Code Enforcement - Special Investigations 21,000 21,000 9,763 46.5% 21,000 3204 Wastewater Treatment System Permits 40,000 40,000 12,040 30.1% 40,000 3205 Plumbing Permits 170,000 170,000 33,475 19.7% 170,000 3207 Mechanical Permits 120,000 120,000 22,219 18.5% 120,000 3208 Electrical Permit Fees 280,000 280,000 67,893 24.2% 280,000 3209 Grading/Drainage Permit Fees 90,000 90,000 23,175 25.8% 90,000 3210 Misc. Permits 10,000 10,000 1,828 18.3% 10,000
3418 OWTS Operating Permit Fees 450,000 450,000 91,476 20.3% 450,000 3420 Parking Permits 1,500 1,500 422 28.1% 1,500
3421 Planning Review Fees 1,200,000 1,200,000 394,232 32.9% 1,200,000 Revenue From Licenses and Permits 4,062,500 4,062,500 942,643 23.2% 4,062,500 3250 Parking Citation Fines 1,500,000 1,500,000 328,844 21.9% 1,500,000 Revenue From Fines and Forfeitures 1,500,000 1,500,000 328,844 21.9% 1,500,000 3316 Motor Vehicle In-Lieu Fees 15,000 15,000 - 0.0% 15,000 3318 Street Sweeping Reimbursements 51,678 51,678 - 0.0% 51,678 3313/3341 FEMA/OES Reimbursements 2,164,090 2,164,090 - 0.0% 2,164,090 3373 Proposition A Recreation - - - 0.0% -
3383 Measure A Recreation - - - 0.0% -
3381 LA County EWMP Reimbursement - - - 0.0% -
Revenue From Other Governments 2,230,768 2,230,768 - 0.0% 2,230,768 3408 Biology Review Fees 235,000 235,000 70,627 30.1% 235,000 3409 Document Retention Fees 20,000 20,000 6,255 31.3% 20,000 3410 Building Plan Check Fees 1,200,000 1,200,000 280,550 23.4% 1,200,000 3410-01 Administrative Plan Check Processing Fee 45,000 45,000 16,638 37.0% 45,000 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 - 0.0% 650,000 3411 Inspector Plan Check Fees 200,000 200,000 43,417 21.7% 200,000 3412 Geo Soils Engineering Fees 1,000,000 1,000,000 265,373 26.5% 1,000,000 3413 Other Plan Check Fees 35,000 35,000 10,355 29.6% 35,000 3414 Environmental Health Review Fees 550,000 550,000 164,734 30.0% 550,000 3415 Grading/Drainage Plan Review Fees 5,000 5,000 - 0.0% 5,000 3416 Code Enforcement Investigation Fees 80,000 80,000 35,555 44.4% 80,000 3419 Credit Card Fees 95,000 95,000 37,403 39.4% 95,000 3422 OWTS Practitioners Fees 8,000 8,000 275 3.4% 8,000 3425 CA Building Standards Surcharge 1,600 1,600 1,187 74.2% 1,600 3426 EIR Review Fees - - - 0.0% -
3427 Technology Enhancement Fee 95,000 95,000 26,173 27.6% 95,000 3431 Public Works/Engineering Fees 375,000 375,000 168,879 45.0% 375,000 3432 WQMP Fees 35,000 35,000 9,048 25.9% 35,000
3433 Banner Hanging Fees - - - 0.0% -
3434-01 Short-Term Rental Permit Fee 150,000 150,000 18,633 12.4% 150,000 3434-02 Short-Term Rental Violation Fines 2,000 2,000 - 0.0% 2,000 3435 Admin Permit Processing Fees 75,000 75,000 24,908 33.2% 75,000 3436 Electric Vehicle Charger Fees 4,000 4,000 1,582 39.6% 4,000 A-1
ATTACHMENT 1

REVENUES BY FUND
September 30, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
09/30/2023
Percentage
Received
2023-24
Projected
General Fund (Continued)
3441 Sale of Publications and Materials 100 100 - 0.0% 100 3444 Returned Check Service Fees 500 500 160 32.0% 500
3446 Vehicle Release Impound Fees 75,000 75,000 39,216 52.3% 75,000 3447 Election Fees 1,000 1,000 - 0.0% 1,000
3448 Subpoena Fees 1,000 1,000 870 87.0% 1,000
3449 False Alarm Service Charge 12,000 12,000 1,098 9.2% 12,000 3450 Residential Decals 1,000 1,000 95 9.5% 1,000
3461 Municipal Facility Use Fees 80,000 80,000 12,364 15.5% 80,000 3464 Youth Sports Program 67,000 67,000 15,425 23.0% 67,000 3464-01 Girls Youth Sports 7,000 7,000 - 0.0% 7,000
3466 Aquatics Program 220,000 220,000 49,518 22.5% 220,000 3467 Day Camp 75,000 75,000 11,564 15.4% 75,000
3468 Senior Adult Program 30,000 30,000 7,802 26.0% 30,000 3469 Skate Park 50,000 50,000 10,815 21.6% 50,000
3470 Recreation/Community Class Registration 95,000 95,000 25,034 26.4% 95,000 3471/3472 Special Events 7,500 7,500 582 7.8% 7,500
Revenue From Service Charges 5,582,700 5,582,700 1,356,135 24.3% 5,582,700 3501 Interest Earnings 2,529,000 2,529,000 100,473 4.0% 2,529,000 3505 City Hall Use Fees 20,000 20,000 6,463 32.3% 20,000 Use of Money and Property 2,549,000 2,549,000 106,936 4.2% 2,549,000 3600 Proceeds from Grants - - - 0.0% -
3602 Proposition A Transportation Funds Exchange - - - 0.0% - 3901 Settlements 2,000 2,000 - 0.0% 2,000
3902 Legal Fees - - - 0.0% -
3904 TOT Private Rental Penalties 25,000 25,000 (8,009) -32.0% 25,000 3905 Miscellaneous Reimbursements 25,000 25,000 - 0.0% 25,000 3920 Donations 5,000 5,000 - 0.0% 5,000
3940 Sale of Surplus Property 1,000 1,000 362 36.2% 1,000 3930/3943 Miscellaneous Revenue 7,500 7,500 310 4.1% 7,500 Miscellaneous Revenue 65,500 65,500 (7,337) -11.2% 65,500 Total General Fund 57,044,468 57,044,468 4,801,391 8.4% 57,044,468 Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 309,286 309,286 55,247 17.9% 309,286 3318 Traffic Congestion Relief - - - 0.0% -
3501 Interest Earnings 7,000 7,000 - 0.0% 7,000
Total Gas Tax Fund 316,286 316,286 55,247 17.5% 316,286 202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 17,720 8.9% 200,000 3501 Interest Earnings 10,000 10,000 - 0.0% 10,000
Total Traffic Safety Fund 210,000 210,000 17,720 8.4% 210,000 203 Proposition A Fund
3371 Prop A Funds 308,837 308,837 73,087 23.7% 308,837
3501 Interest Earnings 29,000 29,000 - 0.0% 29,000
Total Proposition A Fund 337,837 337,837 73,087 21.6% 337,837 204 Proposition C Fund
3372 Prop C Funds 256,172 256,172 60,680 23.7% 256,172
3501 Interest Earnings 9,000 9,000 - 0.0% 9,000
Total Proposition C Fund 265,172 265,172 60,680 22.9% 265,172 205 Measure R Fund
3374 Measure R Funds 192,129 192,129 45,434 23.6% 192,129 3501 Interest Earnings 9,000 9,000 - 0.0% 9,000
Total Measure R fund 201,129 201,129 45,434 22.6% 201,129 A-2
ATTACHMENT 1

REVENUES BY FUND
September 30, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
09/30/2023
Percentage
Received
2023-24
Projected
206 Air Quality Management Fund
3377 AQMD Funds 15,000 15,000 - 0.0% 15,000
3501 Interest Earnings 5,000 5,000 - 0.0% 5,000
3943 Other Revenue - - - 0.0% -
Total Air Quality Management Fund 20,000 20,000 - 0.0% 20,000 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 16,905 14.1% 120,000 3434 Recycling Fees 17,500 17,500 - 0.0% 17,500
3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
3600 Grant Proceeds 5,000 5,000 - 0.0% 5,000
Total Solid Waste Management Fund 145,500 145,500 16,905 11.6% 145,500 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 - 0.0% 20,000 3501 Interest Earnings 5,000 5,000 - 0.0% 5,000
3905 Miscellaneous Reimbursements - - - 0.0% -
Total Park Development Fund 25,000 25,000 - 0.0% 25,000 209 Quimby Fund
3501 Interest Earnings 100 100 - 0.0% 100
Total Quimby Fund 100 100 - 0.0% 100
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 165,000 165,000 - 0.0% 165,000 Total COPS (Brulte) Fund 165,000 165,000 - 0.0% 165,000 212 Measure M Funds
3375 Measure M Funds 217,746 217,746 34,476 15.8% 217,746 3501 Interest Earnings 16,000 16,000 - 0.0% 16,000
Total Measure M Fund 233,746 233,746 34,476 14.7% 233,746 213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 265,471 265,471 22,581 8.5% 265,471 3501 Interest Earnings 15,000 15,000 - 0.0% 15,000
Total RMRA Fund 280,471 280,471 22,581 8.1% 280,471
214 Art in Public Places Fund
3135 Art in Public Places Fees - - - 0.0% -
3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
Total Art in Public Places Fund 1,000 1,000 - 0.0% 1,000 215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 66,000 66,000 - 0.0% 66,000 3600-01 Proceeds From Grants - Disaster Recovery - - - 0.0% - Total Comm. Dev. Block Grant Fund 66,000 66,000 - 0.0% 66,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 390,000 390,000 - 0.0% 390,000 3501 Interest Earnings 30,000 30,000 - 0.0% 30,000
Total Measure W - LA County Stormwater 420,000 420,000 - 0.0% 420,000 225 Grants Fund
3376 TDA 12,509 12,509 - 0.0% 12,509
3600 Proceeds From Grants 12,989,000 12,989,000 - 0.0% 12,989,000 Total Grants Fund 13,001,509 13,001,509 - 0.0% 13,001,509 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 356,470 356,470 - 0.0% 356,470 3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
Total Big Rock LMD Fund 359,470 359,470 - 0.0% 359,470
Special Revenue Funds (Continued)
A-3
ATTACHMENT 1

REVENUES BY FUND
September 30, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
09/30/2023
Percentage
Received
2023-24
Projected
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 62,356 62,356 - 0.0% 62,356 3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
Total Malibu Road LMD Fund 65,356 65,356 - 0.0% 65,356
292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 87,050 87,050 - 0.0% 87,050 3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
Total Calle Del Barco LMD Fund 90,050 90,050 - 0.0% 90,050 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 97,000 97,000 45,543 47.0% 97,000 3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 - 0.0% 2,587,519 Total Civic Ctr Water Treatment Facility AD 2,684,519 2,684,519 45,543 1.7% 2,684,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings 49,000 49,000 - 0.0% 49,000
3950 CCWTF - Phase Two Construction - Bond Proceeds - - - 0.0% - 2080 CCWTF - Phase Two Contributions - - - 0.0% -
Total Civic Ctr Water Treatment Facility AD 49,000 49,000 - 0.0% 49,000 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 - 0.0% 236,032 3501 Interest Earnings 7,000 7,000 3 0.0% 7,000
Total Carbon Beach Undergrounding CFD 243,032 243,032 3 0.0% 243,032 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 - 0.0% 141,710 3501 Interest Earnings 3,000 3,000 1,814 60.5% 3,000
Total Broad Beach Undergrounding AD 144,710 144,710 1,814 1.3% 144,710 19,324,887 19,324,887 373,490 1.9% 19,324,887
500 Legacy Park Project Fund
3501 Interest Earnings 31,000 31,000 11 0.0% 31,000
3505 Proceeds from Rent 1,611,534 1,611,534 477,227 29.6% 1,611,534 3373 Prop A Recreation - - - 0.0% -
3383 Measure A Recreation - - - 0.0% -
3905 Miscellaneous Revenue 150,000 150,000 - 0.0% 150,000 Total Legacy Park Project Fund 1,792,534 1,792,534 477,238 26.6% 1,792,534 Total Legacy Park Project Fund 1,792,534 1,792,534 477,238 26.6% 1,792,534 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning 32,000 32,000 - 0.0% 32,000
3510 Sewer Service Fees 2,300,000 2,300,000 25,277 1.1% 2,300,000 3915 Contributions-Property Owners - - - 0.0% -
Total CCWTF O&M 2,332,000 2,332,000 25,277 1.1% 2,332,000 Total CCWTF O&M Funds 2,332,000 2,332,000 25,277 1.1% 2,332,000 Special Revenue Funds (Continued)
Total Special Revenue Funds
A-4
ATTACHMENT 1

REVENUES BY FUND
September 30, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
09/30/2023
Percentage
Received
2023-24
Projected
601 Vehicle Fund
3501 Interest Earnings 4,000 4,000 - 0.0% 4,000
3951 Vehicle Charges 120,000 120,000 - 0.0% 120,000
Total Vehicle Fund 124,000 124,000 - 0.0% 124,000
602 Information Technology Fund
3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
3952 Information Technology Charges 1,159,596 1,159,596 - 0.0% 1,159,596 Total Information Technology Fund 1,160,596 1,160,596 - 0.0% 1,160,596 Total Internal Service Funds 1,284,596 1,284,596 - 0.0% 1,284,596 Total Revenue - All Funds $ 81,778,485 $ 81,778,485 $ 5,677,396 6.9% $ 81,778,485 Total 2023-24 Adopted budget: $ 81,778,485
Account Description Amount
Total Amendments -
Total Amendment Budget $ 81,778,485
Internal Service Funds
Reconciliation of adopted to amended budget
A-5
ATTACHMENT 1
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
General Fund
Management and Administration
7001 City Council $ 781,012 $ 781,012 $ 91,495 11.7% $ 781,012 7002 Media Operations 785,244 785,244 124,569 15.9% 785,244 7003 City Manager 1,097,382 1,097,382 268,660 24.5% 1,097,382 7005 Legal Counsel 1,078,000 1,078,000 68,019 6.3% 1,078,000 7054 Finance 1,886,629 1,886,629 347,175 18.4% 1,886,629 7058 Human Resources 916,637 916,637 143,379 15.6% 916,637 7059 Non Departmental Services 4,187,976 4,187,976 1,569,148 37.5% 4,187,976 103-9050 City Hall 1,290,150 1,290,150 122,528 9.5% 1,290,150 9088 Vacant Land 302,675 302,675 - 0.0% 302,675
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,184,151 3,184,151 - 0.0% 3,184,151 Total Administrative Services 15,509,856 15,509,856 2,734,973 17.6% 15,509,856 City Clerk
7007 City Clerk 605,946 605,946 116,814 19.3% 605,946
Total City Clerk 605,946 605,946 116,814 19.3% 605,946
Public Safety
7021 Public Safety Services 16,388,082 16,388,082 1,473,031 9.0% 16,388,082 Total Public Safety 16,388,082 16,388,082 1,473,031 9.0% 16,388,082 Community Services
4001 General Recreation 914,757 914,757 155,036 16.9% 914,757 4002 Aquatics 476,168 476,168 68,917 14.5% 476,168
4003 Outdoor Recreation 50,445 50,445 7,817 15.5% 50,445 4004 Day Camps 136,614 136,614 66,578 48.7% 136,614
4005 Skate Park 192,362 192,362 17,236 9.0% 192,362
4006 Sports 139,460 139,460 15,351 11.0% 139,460
4007 Community Programs 155,807 155,807 25,806 16.6% 155,807 4008 Senior Adult Programs 222,323 222,323 42,079 18.9% 222,323 4010 Park Maintenance 1,740,604 1,740,604 190,271 10.9% 1,740,604 4011 Special Events 220,150 220,150 35,737 16.2% 220,150 4012 Cultural Arts 264,482 264,482 30,573 11.6% 264,482 Total Community Services 4,513,172 4,513,172 655,401 14.5% 4,513,172 Environmental & Sustainability Development
2004 Environmental & Building Safety 5,658,908 5,658,908 610,461 10.8% 5,658,908 2010 Wastewater Management 596,103 596,103 136,179 22.8% 596,103 3003 Clean Water Program 1,474,830 1,474,830 149,941 10.2% 1,474,830 3004 Solid Waste Management 334,552 334,552 86,325 0.0% 334,552 Total Env. & Community Development 8,064,393 8,064,393 982,906 12.2% 8,064,393 Planning Deparment
2001 Planning 4,850,158 4,850,158 796,614 16.4% 4,850,158 2012 Code Enforcement 838,804 838,804 151,477 18.1% 838,804 Total Planning Department 5,688,962 5,688,962 948,091 16.7% 5,688,962 Public Works/Engineering
3001 Street Maintenance 1,653,808 1,653,808 307,420 18.6% 1,653,808 3005 Fleet Operations 335,000 335,000 47,844 0.0% 335,000 3007 City Facilities 126,300 126,300 8,949 7.1% 126,300 3008 Public Works 2,068,830 2,068,830 296,894 14.4% 2,068,830 Total Public Works 4,183,938 4,183,938 661,107 15.8% 4,183,938 Disaster Response
3002 Fire Rebuilds and Storm Response 1,915,800 1,915,800 192,443 10.0% 1,915,800 9200 Woolsey Fire & Storm Response CIP Projects 2,774,266 2,774,266 2,957 0.1% 2,774,266 Total Disaster Response 4,690,066 4,690,066 195,400 4.2% 4,690,066 General Fund CIP
9000 General Fund Reserved for CIP 8,560,528 8,560,528 - 0.0% 8,560,528 9000 Case Crummer Reserved for CIP 327,472 327,472 - 0.0% 327,472 Total Planning Department 8,888,000 8,888,000 - 0.0% 8,888,000 Total General Fund 68,532,415 68,532,415 7,767,723 11.3% 68,532,415 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations

EXPENDITURES BY FUND
September 30, 2023
A-6
ATTACHMENT 1

EXPENDITURES BY FUND
September 30, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
Special Revenue Funds
3001 Street Maintenance 760,000 760,000 - 0.0% 760,000
3003 Clean Water Program 90,467 90,467 - 0.0% 90,467
3004 Solid Waste Management 150,000 150,000 - 0.0% 150,000 3005 Fleet Operations - - - 0.0% -
3007 Stormwater Treatment Facilities 100,000 100,000 - 0.0% 100,000 3008 Public Works 345,000 345,000 - 0.0% 345,000
3009 Transportation Services 196,500 196,500 8,863 4.5% 196,500 4010 Park Maintenance - - - 0.0% -
6002 Big Rock Mesa LMD 370,519 370,519 6,616 1.8% 370,519 6003 Malibu Road LMD 77,442 77,442 1,873 2.4% 77,442
6004 Calle del Barco LMD 83,632 83,632 1,842 2.2% 83,632 9048 Carbon Beach Undergrounding CFD 235,173 235,173 172,255 73.2% 235,173 9052 Broad Beach Undergrounding AD 143,168 143,168 96,692 67.5% 143,168 9049 Civic Center Wastewater Treatment Plant AD 2,316,716 2,316,716 173,724 7.5% 2,316,716 7021 Public Safety 165,000 165,000 22,668 13.7% 165,000 7070 Community Development Block Grant 101,100 101,100 19,854 19.6% 101,100 CCWTF Phase Two - - - 0.0% -
Total Special Revenue Funds 5,134,717 5,134,717 504,387 9.8% 5,134,717 Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 2,184,000 2,184,000 3,093 0.1% 2,184,000 9059 PCH Median Improvements 4,490,000 4,490,000 - 0.0% 4,490,000 9066 PCH Signal Synchronization Imp. 7,100,000 7,100,000 320,625 4.5% 7,100,000 9078 City Hall Solar Power 4,000,000 4,000,000 0.0% 4,000,000 9082 Westward Beach Road 320,000 320,000 - 0.0% 320,000 9090 Permanent Skate Park 1,066,000 1,066,000 - 0.0% 1,066,000 9097 Malibu Bluffs Park South Walkway 130,000 130,000 1,600 1.2% 130,000 9098 Trancas Cyn Park Play Resurfacing 95,000 95,000 - 0.0% 95,000 9100 PCH/Trancas Right Turn Lane 531,000 531,000 - 0.0% 531,000 9101 PCH Crosswalk Improvements 200,000 200,000 - 0.0% 200,000 9102 PCH Median Imp at Paradise Cove/Zuma 100,000 100,000 - 0.0% 100,000 9103 Kanan Dume Biofilter 500,000 500,000 - 0.0% 500,000 9105 City Traffic Signals Backup Power 50,000 50,000 - 0.0% 50,000 9106 Malibu Canyon Road Traffic Study 108,000 108,000 - 0.0% 108,000 9108 Harbor Vista Curb Return Modifications 100,000 100,000 - 0.0% 100,000 9109 PCH at Las Flores & Rambla Pacifico 160,000 160,000 - 0.0% 160,000 9110 Encinal Canyon 60" Storm Drain Repairs 1,000,000 1,000,000 - 0.0% 1,000,000 9111 Citywide Asphalt Concrete Berm Repairs 300,000 300,000 - 0.0% 300,000 9112 Bluffs & Equestrian Park Roof Replacements 400,000 400,000 - 0.0% 400,000 9113 Legacy Park Benches & Arbors 150,000 150,000 - 0.0% 150,000 CIP General Fund Expenses (funding offset) (8,560,528) (8,560,528) - 0.0% (8,560,528) CIP Case Crummer Reserve (funding offset) (327,472) (327,472) - 0.0% (327,472) Total Capital Project Funds 14,096,000 14,096,000 325,318 2.3% 14,096,000 A-7
ATTACHMENT 1

EXPENDITURES BY FUND
September 30, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,092,001 1,092,001 - 0.0% 1,092,001 7008 Legacy Park Operations 991,837 991,837 90,041 9.1% 991,837 Total Legacy Park Project Fund 2,083,838 2,083,838 90,041 4.3% 2,083,838 Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 2,064,976 2,064,976 163,411 7.9% 2,064,976 Total CCWTF Fund 2,064,976 2,064,976 163,411 7.9% 2,064,976 Internal Service Funds
3005 Vehicle 84,000 84,000 14,403 17.1% 84,000
7060 Information Technology 1,204,410 1,204,410 227,531 18.9% 1,204,410 Total Internal Service Funds 1,288,410 1,288,410 241,934 18.8% $ 1,288,410 Total All Funds $ 93,200,356 $ 93,200,356 $ 9,092,814 9.8% $ 93,200,356 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.

A-8
ATTACHMENT 1

EXPENDITURES BY FUND
September 30, 2023
Reconciliation of adopted to amended budget
Total 2023-24 Adopted budget: $ 93,200,356
Account Description Project Amount Comment Date
-
Total 2023-24 Current Amended Budget: $ 93,200,356
A-9
ATTACHMENT 1

PROJECTED FUND BALANCES
September 30, 2023
Budget Revenues Expenditures Transfers In/Out Fund Balance Non-Current/ Budget Fund Balance Projected Projected Budgeted Projected Unavailable Fund Balance FUND July 1, 2023 6/30/2024 6/30/2024 2023-24 June 30, 2024 Revenue June 30,2024 General Fund - Undesignated $ 70,304,116 $ 54,880,378 $ 54,954,349 $ (11,662,266) $ 58,567,879 $ - $ 58,567,879 General Fund - Designated for Contingencies 6,500,000 - - - 6,500,000 - 6,500,000 General Fund - Designated for CIPs 1,318,528 - 8,560,528 8,560,528 1,318,528 - 1,318,528 General Fund - SCE Settlement Woolsey Fire 6,710,988 - - - 6,710,988 - 6,710,988 Designated for Deferred Maintenance 1,078,510 - - - 1,078,510 - 1,078,510 Designated for Case (Crummer) Parcel 347,479 - 327,472 327,472 347,479 - 347,479 Designated for Water Quality Settlement 51,142 - - - 51,142 - 51,142 Designated for Housing Element Program 194,140 - - - 194,140 - 194,140 Designated for City Facilities - La Paz 500,000 - - - 500,000 - 500,000 Designated for FEMA Disaster Projects & CIP 505,324 2,164,090 4,690,066 2,774,266 753,614 - 753,614 Designated for American Rescue Plan - - - - - - -
Total General Fund 87,510,227 57,044,468 68,532,415 - 76,022,280 - 76,022,280 201 Gas Tax Fund 2,384 316,286 300,000 - 18,670 - 18,670 202 Traffic Safety Fund 207,405 210,000 200,000 - 217,405 - 217,405 203 Proposition A Fund 930,857 337,837 196,500 - 1,072,194 - 1,072,194 204 Proposition C Fund 295,850 265,172 65,000 (225,000) 271,022 - 271,022 205 Measure R Fund 224,683 201,129 100,000 (120,000) 205,812 - 205,812 206 Air Quality Management Fund 152,038 20,000 - - 172,038 - 172,038 207 Solid Waste Management Fund 6,534 145,500 150,000 - 2,034 - 2,034 208 Parkland Development In-Lieu Fund 161,662 25,000 - - 186,662 - 186,662 209 Quimby Fund 3,960 100 - - 4,060 - 4,060
211 COPS Brulte Grant Fund - 165,000 165,000 - - - -
212 Measure M Fund 368,617 233,746 140,000 (12,000) 450,363 - 450,363 213 RMRA (SB1) Fund 576,956 280,471 - (550,000) 307,427 - 307,427 214 Art in Public Places In-Lieu Fund 36,888 1,000 - - 37,888 - 37,888 215 Community Development Block Grant Fund - 66,000 101,100 - (35,100) - (35,100) 218 Measure W LA County Stormwater 537,292 420,000 190,467 (500,000) 266,825 - 266,825 225 Grants Fund - 13,001,509 300,000 (12,689,000) 12,509 (12,509) - 290 Big Rock LMD 111,500 359,470 370,519 - 100,451 - 100,451 291 Malibu Road LMD 54,917 65,356 77,442 - 42,831 - 42,831 292 Calle Del Barco LMD 90,719 90,050 83,632 - 97,137 - 97,137 712 Carbon Beach Undergrounding CFD 501,641 243,032 235,173 - 509,500 - 509,500 713 Broad Beach Assessment District 275,824 144,710 143,168 - 277,366 - 277,366 715 CCWTF AD Phase One 7,530,468 2,684,519 2,316,716 - 7,898,271 - 7,898,271 517 CCWTF Phase Two 358,738 49,000 - - 407,738 - 407,738 Total Special Revenue Funds 12,428,933 19,324,887 5,134,717 (14,096,000) 12,523,103 (12,509) 12,510,594 310 Capital Improvements Fund - - 14,096,000 14,096,000 - - - Total Capital Improvement Funds - - 14,096,000 14,096,000 - - - Legacy Park Project Fund 846,714 1,792,534 2,083,838 - 555,410 - 555,410 Total Legacy Fund 846,714 1,792,534 2,083,838 - 555,410 - 555,410 Civic Center Wastewater Treatment Facility 346,849 2,332,000 2,064,976 - 613,873 - 613,873 Total Civic Center Wastewater Treatment Fac. 346,849 2,332,000 2,064,976 - 613,873 - 613,873 Vehicle 267,104 124,000 84,000 - 307,104 - 307,104
Information Technology 82,540 1,160,596 1,204,410 - 38,726 - 38,726 Total Internal Service Funds 349,644 1,284,596 1,288,410 - 345,830 - 345,830 Total All Funds $ 101,482,367 $ 81,778,485 $ 93,200,356 $ - $ 90,060,496 $ (12,509) $ 90,047,987 A-10
ATTACHMENT 1

Agenda Item # 3.E.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Stewart and Councilmember Silverstein Prepared by: Joseph D. Toney, Assistant City Manager
Reviewed by: Renée Neermann, Finance Manager
Approved by: Steve McClary, City Manager
Date prepared: January 8, 2024 Meeting date: January 17, 2024 Subject: FY 2023-24 Second Quarter Financial Report and Mid-Year Budget Amendments
RECOMMENDED ACTION: 1) Review Fiscal Year 2023-24 Second Quarter Financial Report; 2) Provide a recommendation to the City Council regarding Fiscal Year 2023-24 mid-year budget amendments; 3) Provide a recommendation to the City Council on adopting revised Authorized Positions and Salary Ranges for Fiscal Year 2023-24.

FISCAL IMPACT: The Proposed FY 2023-24 Mid-Year Budget Amendments total an increase of $0.05 million in General Fund Revenue and an increase of $1.05 million in General Fund expenditures. The proposed amendments total an increase of $0.14 million in revenue over all funds and an increase of $1.47 million in overall expenditures and maintain a balanced budget.

The budgeted General Fund Undesignated Reserve for June 30, 2023, is $70.3 million.

As of December 31, 2023, the General Fund Undesignated Reserve is projected at $67.9 million for the year ending June 30, 2024. The City’s Projected General Fund Undesignated Reserve will be approximately 121.5% of the $55.9 million FY 2023-24 Amended operating budget (not including General Fund CIP) and will exceed the 65% targeted reserve amount.

Administration &
Finance Subcommittee
01-17-24
Item

3.E.

Agenda Item # 3.E.

DISCUSSION: The attached report provides revenue, expenditure and fund balance totals for the Second Quarter of FY 2023-24 and the proposed mid-year budget amendments (Attachment 1).

Revenues
The Revenues by Fund Report (pages A-1 through A-5) reflects General Fund revenues received of $21.3 million or 37% of the amended budgeted amount for the fiscal year. Total revenue for all funds received through the second quarter is $25.65 million or 31.1% of the Amended Budget amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis and, as such, will be reflected when the year-end report is presented. For example, property taxes are remitted by the County after they are paid by property owners in December and April; Property Tax - In Lieu payments typically come at the end of the year; and Transient Occupancy Tax - Private Rentals is remitted quarterly.

Therefore, this report only reflects payments made in October for the period of July through September. The second quarter payments will be received by the end of January and are not included in this report. Sales Tax is remitted quarterly to the State and then passed along to the City, so there is some lag in those receipts as well. Additionally, total City revenue includes grant reimbursements for Capital Improvement Projects (CIP) expenditures that are typically received at the end of the fiscal year.

Expenditures
The Expenditure by Fund Report (pages A-6 through A-9) reflects budget carryovers from FY 2022-23, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers, Corrections and Council Appropriations total $2,035,817 through December 31, 2023. General Fund expenditures for the second quarter total $19.95 million or 28.3% of the Amended Budget amount. Reducing for the General Fund CIP and Disaster Response amounts, the total is $19.93 million or 35.7% of the Amended Budget. Expenditures for all funds total $25.0 million or 26.3% of the Amended Budget amount.

Fund Balances
Projected Fund Balances for the fiscal year-end are reflected on page A-11. The projected Undesignated Fund Balance at June 30, 2024, includes all expenses appropriated by the Council as of December 31, 2023. The City ended FY 2022-23 with $70.3 million in the Undesignated General Fund Reserve. As of December 31, 2023, the projected General Fund Undesignated Reserve at June 30, 2024, is $67.9 million. In addition, $6.5 million remains in contingency.

Agenda Item # 3.E.

Mid-Year Budget Amendments
The Mid-Year Budget Amendments are detailed on pages A-10.

General Fund Revenue Amendments
The following amendment to the adopted revenue budget is a recommended total of $50,000.
• $50,000 General Fund - Grant Proceeds for Building Safety & Sustainability - SCG Grant - Coastal Vulnerability
General Fund Expenditure Amendment
The following amendments to the adopted expenditure budget are recommended. The General Fund expenditures total an increase of $1.05 million. Special Revenue increases $0.4 million. The General Fund Amendments are summarized below.

Personnel
The Community Services Department is requesting to transition four part-time positions into permanent part-time, thus providing benefits. The intent is to improve retention of seasonal staff, which has been growing more and more difficult to recruit and retain. The change is expected to be neutral on the FTE count as the hours worked per post for CSD programs will remain the same. The number of staff required to fill those posts will be reduced to permanent staff members, requiring less recruitment and seasonal hires. The estimated impact of this change is $200,000, included as an amendment in this report.

The change will require the Council to adopt an updated Salary Resolution for FY 2023-

24. The resolution will be included with the Mid-Year Report to Council.

PW - Street Maintenance - Storm Response $ 200,000 Add'l response due to ongoing storms and PSPS events PW - Street Maintenance - Weed Abatement 50,000 Add'l weed abatement required due to excessive rains PW - Street Maintenance - Operating Supplies 20,000 Replace Pt. Dume Neighborhood timbers damaged by rains PW - Street Maintenance - Equipment 210,000 Replace citywide trash receptacles and damaged CMS Signs Public Works Subtotal 480,000
Community Services - Part-time Salaries 200,000 Convert PT Positions to PT Permanent for employee retention Community Services - Equipment 120,000 New pool office trailer replacing damaged/deteriorating facility Community Services Subtotal 320,000
Public Safety - Advertising & Noticing 10,000 Public notification of PS events and CERT programming Public Safety Subtotal 10,000
Planning - Professional Services 213,000 Contract Planners to augment staff shortage Planning - Coastal Development Permit Services 15,000 To fund Biological Peer Reviews Planning - Advertising & Noticing 15,000 Public Noticing Projects (Housing Element / ADU) Planning Subtotal 243,000
Total General Fund Expenditures $ 1,053,000

Agenda Item # 3.E.

Anticipated Future Revenue Impacts
The City’s revenues have continued to see steady growth in the major tax revenue categories post-pandemic and are anticipated to continue to grow in the major tax revenue categories. The voter-approved Transactions and Use Tax (TUT) went into effect on April 1, 2023, and was estimated to bring in $3.0 million per year. The current projection for FY 2023-24 is $3.6 million.

Anticipated Unfunded Expenditures
The Sheriff substation was intended to be open during FY 2023-24, but has yet to open primarily due to Sheriff staffing shortages. While this was originally thought to be a potential fiscal issue, the current status has created expenditure savings. Nevertheless, the ongoing efforts to improve Pacific Coast Highway safety could have significant financial impacts.

The State of California released the budget proposal on January 10, 2024, initially projecting a $38 billion deficit. Furthermore, the Federal Reserve continues to strive for a “soft landing” on the economy. These headwinds could signal economic turbulence in the future, and staff will monitor if any impacts will be felt at the local level.

The FY 2023-24 Second Quarter Mid-Year Financial Report and Salary Resolution will be presented to the City Council on February 12, 2024.

ATTACHMENTS: FY 2023-24 Q2 Financial Report and Mid-Year Budget Amendments

REVENUES BY FUND
December 31, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
12/31/2023
Percentage
Received
2023-24
Projected
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax $ 15,100,000 $ 15,100,000 $ 6,170,192 40.9% 15,709,000 $ 3112 Current Year Unsecured Property Tax 425,000 425,000 89,816 21.1% 425,000 3113 Homeowner's Exemption 60,000 60,000 9,036 15.1% 60,000 3114 Prior Year Secured Property Tax 1,000 1,000 0.0% 1,000 - 3115 Prior Year Unsecured Property Tax 10,000 10,000 0.0% 10,000 - 3118 Property Tax In-Lieu 2,350,000 2,350,000 0.0% 2,350,000 - Revenue from Property Taxes 17,946,000 17,946,000 6,269,044 34.9% 18,555,000 3131 Documentary Transfer Tax 1,358,000 1,358,000 270,693 19.9% 1,358,000 3132 Utility User's Tax 2,500,000 2,500,000 1,178,265 47.1% 3,000,000 3133 Transient Occupancy Tax - Hotels and Motels 3,500,000 3,500,000 1,501,582 42.9% 3,700,000 3133-01 Transient Occupancy Tax - Private Rentals 6,000,000 6,000,000 1,583,526 26.4% 5,800,000 3134 Franchise Fees 750,000 750,000 150,620 20.1% 750,000 3137 Sales and Use Tax 8,400,000 8,400,000 3,100,397 36.9% 8,700,000 3138 Parking Occupancy Tax 600,000 600,000 246,929 41.2% 450,000 Revenue From Other Taxes 23,108,000 23,108,000 8,032,012 34.8% 23,758,000 3201 Alarm Permits 30,000 30,000 10,752 35.8% 22,000
3202 Film Permits 450,000 450,000 178,553 39.7% 357,000 3203 Building Permits 1,200,000 1,200,000 676,615 56.4% 1,200,000 3203-01 Code Enforcement - Special Investigations 21,000 21,000 13,666 65.1% 27,000 3204 Wastewater Treatment System Permits 40,000 40,000 23,508 58.8% 47,000 3205 Plumbing Permits 170,000 170,000 98,731 58.1% 197,000 3207 Mechanical Permits 120,000 120,000 78,141 65.1% 156,000 3208 Electrical Permit Fees 280,000 280,000 185,448 66.2% 371,000 3209 Grading/Drainage Permit Fees 90,000 90,000 65,801 73.1% 132,000 3210 Misc. Permits 10,000 10,000 4,379 43.8% 9,000
3418 OWTS Operating Permit Fees 450,000 450,000 200,274 44.5% 401,000 3420 Parking Permits 1,500 1,500 606 40.4% 1,000
3421 Planning Review Fees 1,200,000 1,200,000 670,725 55.9% 1,200,000 Revenue From Licenses and Permits 4,062,500 4,062,500 2,207,199 54.3% 4,120,000 3250 Parking Citation Fines 1,500,000 1,500,000 629,826 42.0% 1,500,000 Revenue From Fines and Forfeitures 1,500,000 1,500,000 629,826 42.0% 1,500,000 3316 Motor Vehicle In-Lieu Fees 15,000 15,000 0.0% 15,000 - 3318 Street Sweeping Reimbursements 51,678 51,678 0.0% 51,678 - 3313/3341 FEMA/OES Reimbursements 2,164,090 2,164,090 38,134 1.8% 2,164,090 3373 Proposition A Recreation - - 0.0% - -
3383 Measure A Recreation - - 0.0% - -
3381 LA County EWMP Reimbursement - - 0.0% - -
Revenue From Other Governments 2,230,768 2,230,768 38,134 1.7% 2,230,768 3408 Biology Review Fees 235,000 235,000 134,849 57.4% 250,000 3409 Document Retention Fees 20,000 20,000 12,832 64.2% 26,000 3410 Building Plan Check Fees 1,200,000 1,200,000 556,021 46.3% 1,000,000 3410-01 Administrative Plan Check Processing Fee 45,000 45,000 40,623 90.3% 81,000 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 0.0% - - 3411 Inspector Plan Check Fees 200,000 200,000 104,932 52.5% 210,000 3412 Geo Soils Engineering Fees 1,000,000 1,000,000 489,849 49.0% 980,000 3413 Other Plan Check Fees 35,000 35,000 29,938 85.5% 60,000 3414 Environmental Health Review Fees 550,000 550,000 278,121 50.6% 556,000 3415 Grading/Drainage Plan Review Fees 5,000 5,000 2,337 46.7% 5,000 3416 Code Enforcement Investigation Fees 80,000 80,000 53,555 66.9% 107,000 3419 Credit Card Fees 95,000 95,000 78,892 83.0% 140,000 3422 OWTS Practitioners Fees 8,000 8,000 550 6.9% 1,000 3425 CA Building Standards Surcharge 1,600 1,600 3,274 204.6% 7,000 3426 EIR Review Fees - - 0.0% - -
3427 Technology Enhancement Fee 95,000 95,000 77,243 81.3% 154,000 3431 Public Works/Engineering Fees 375,000 375,000 281,256 75.0% 563,000 3432 WQMP Fees 35,000 35,000 19,560 55.9% 39,000
3433 Banner Hanging Fees - - 0.0% - -
3434-01 Short-Term Rental Permit Fee 150,000 150,000 68,157 45.4% 136,000 3434-02 Short-Term Rental Violation Fines 2,000 2,000 1,300 65.0% 3,000 A-1

REVENUES BY FUND
December 31, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
12/31/2023
Percentage
Received
2023-24
Projected
General Fund (Continued)
3435 Admin Permit Processing Fees 75,000 75,000 58,231 77.6% 116,000 3436 Electric Vehicle Charger Fees 4,000 4,000 2,752 68.8% 6,000 3441 Sale of Publications and Materials 100 100 - 0.0% - 3444 Returned Check Service Fees 500 500 160 32.0% -
3446 Vehicle Impound Release Fees 75,000 75,000 60,552 80.7% 121,000 3447 Election Fees 1,000 1,000 - 0.0% -
3448 Subpoena Fees 1,000 1,000 1,850 185.0% 4,000
3449 False Alarm Service Charge 12,000 12,000 1,397 11.6% 3,000 3450 Residential Decals 1,000 1,000 220 22.0% -
3461 Municipal Facility Use Fees 80,000 80,000 42,325 52.9% 85,000 3464 Youth Sports Program 67,000 67,000 34,750 51.9% 70,000 3464-01 Girls Youth Sports 7,000 7,000 - 0.0% -
3466 Aquatics Program 220,000 220,000 78,132 35.5% 156,000 3467 Day Camp 75,000 75,000 12,134 16.2% 24,000
3468 Senior Adult Program 30,000 30,000 13,414 44.7% 27,000 3469 Skate Park 50,000 50,000 12,565 25.1% 25,000
3470 Recreation/Community Class Registration 95,000 95,000 34,149 35.9% 68,000 3471/3472 Special Events 7,500 7,500 3,067 40.9% 6,000
Revenue From Service Charges 5,582,700 5,582,700 2,588,987 46.4% 5,029,000 3501 Interest Earnings 2,529,000 2,529,000 970,942 38.4% 3,118,000 3505 City Hall Use Fees 20,000 20,000 8,843 44.2% 20,000 Use of Money and Property 2,549,000 2,549,000 979,785 38.4% 3,138,000 3600 Proceeds from Grants - 14,813 - 0.0% 500,000
3602 Proposition A Transportation Funds Exchange - - 0.0% - - 3901 Settlements 2,000 554,467 552,467 99.6% 554,467
3902 Legal Fees - - 0.0% - -
3904 TOT Private Rental Penalties 25,000 25,000 (3,641) -14.6% 25,000 3905 Miscellaneous Reimbursements 25,000 25,000 (9,271) -37.1% 25,000 3920 Donations 5,000 5,000 0.0% 5,000 -
3940 Sale of Surplus Property 1,000 1,000 362 36.2% 1,000 3930/3943 Miscellaneous Revenue 7,500 7,500 3,181 42.4% 7,500 Miscellaneous Revenue 65,500 617,967 557,911 90.3% 1,117,967 Total General Fund 57,044,468 57,596,935 21,302,898 37.0% 59,448,735 Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 309,286 309,286 134,146 43.4% 309,286 3318 Traffic Congestion Relief - - 0.0% - -
3501 Interest Earnings 7,000 7,000 0.0% 7,000 -
Total Gas Tax Fund 316,286 316,286 134,146 42.4% 316,286 202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 87,965 44.0% 200,000 3501 Interest Earnings 10,000 10,000 0.0% 10,000 -
Total Traffic Safety Fund 210,000 210,000 87,965 41.9% 210,000 203 Proposition A Fund
3371 Prop A Funds 308,837 308,837 143,920 46.6% 308,837 3501 Interest Earnings 29,000 29,000 0.0% 29,000 -
Total Proposition A Fund 337,837 337,837 143,920 42.6% 337,837 204 Proposition C Fund
3372 Prop C Funds 256,172 256,172 119,434 46.6% 256,172 3501 Interest Earnings 9,000 9,000 0.0% 9,000 -
Total Proposition C Fund 265,172 265,172 119,434 45.0% 265,172 205 Measure R Fund
3374 Measure R Funds 192,129 192,129 89,492 46.6% 192,129 3501 Interest Earnings 9,000 9,000 0.0% 9,000 -
Total Measure R fund 201,129 201,129 89,492 44.5% 201,129 A-2

REVENUES BY FUND
December 31, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
12/31/2023
Percentage
Received
2023-24
Projected
206 Air Quality Management Fund
3377 AQMD Funds 15,000 15,000 - 0.0% 15,000
3501 Interest Earnings 5,000 5,000 - 0.0% 5,000
3943 Other Revenue - - - 0.0% -
Total Air Quality Management Fund 20,000 20,000 - 0.0% 20,000 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 19,841 16.5% 120,000 3434 Recycling Fees 17,500 17,500 6,868 39.2% 17,500
3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
3600 Grant Proceeds 5,000 5,000 15,448 309.0% 5,000
Total Solid Waste Management Fund 145,500 145,500 42,157 29.0% 145,500 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 9,695 48.5% 20,000 3501 Interest Earnings 5,000 5,000 - 0.0% 5,000
3905 Miscellaneous Reimbursements - - - 0.0% -
Total Park Development Fund 25,000 25,000 9,695 38.8% 25,000 209 Quimby Fund
3501 Interest Earnings 100 100 - 0.0% 100
Total Quimby Fund 100 100 - 0.0% 100
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 165,000 186,159 168,910 90.7% 186,159 Total COPS (Brulte) Fund 165,000 186,159 168,910 90.7% 186,159 212 Measure M Funds
3375 Measure M Funds 217,746 217,746 84,238 38.7% 217,746 3501 Interest Earnings 16,000 16,000 0.0% 16,000 -
Total Measure M Fund 233,746 233,746 84,238 36.0% 233,746 213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 265,471 265,471 89,185 33.6% 265,471 3501 Interest Earnings 15,000 15,000 0.0% 15,000 -
Total RMRA Fund 280,471 280,471 89,185 31.8% 280,471
214 Art in Public Places Fund
3135 Art in Public Places Fees - - 0.0% - -
3501 Interest Earnings 1,000 1,000 0.0% 1,000 -
Total Art in Public Places Fund 1,000 1,000 0.0% 1,000 - 215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 66,000 66,000 15,628 23.7% 66,000 3600-01 Proceeds From Grants - Disaster Recovery - - 0.0% - - Total Comm. Dev. Block Grant Fund 66,000 66,000 15,628 23.7% 66,000 218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 390,000 390,000 0.0% 390,000 - 3501 Interest Earnings 30,000 30,000 0.0% 30,000 -
Total Measure W - LA County Stormwater 420,000 420,000 0.0% 420,000 - 225 Grants Fund
3376 TDA 12,509 12,509 0.0% 12,509 -
3600 Proceeds From Grants 12,989,000 12,989,000 (190,060) -1.5% 12,989,000 Total Grants Fund 13,001,509 13,001,509 (190,060) -1.5% 13,001,509 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 356,470 356,470 148,234 41.6% 356,470 3501 Interest Earnings 3,000 3,000 0.0% 3,000 -
Total Big Rock LMD Fund 359,470 359,470 148,234 41.2% 359,470 Special Revenue Funds (Continued)
A-3

REVENUES BY FUND
December 31, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
12/31/2023
Percentage
Received
2023-24
Projected
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 62,356 62,356 25,800 41.4% 62,356 3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
Total Malibu Road LMD Fund 65,356 65,356 25,800 39.5% 65,356 292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 87,050 87,050 35,061 40.3% 87,050 3501 Interest Earnings 3,000 3,000 - 0.0% 3,000
Total Calle Del Barco LMD Fund 90,050 90,050 35,061 38.9% 90,050 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 97,000 97,000 77,134 79.5% 97,000 3915 Civic Center Water Treatment Facility AD 2, 2,587,519 587,519 834,134 32.2% 2,587,519 Total Civic Ctr Water Treatment Facility AD 2,684,519 2,684,519 911,268 33.9% 2,684,519 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings 49,000 49,000 - 0.0% 49,000
3950 CCWTF - Phase Two Construction - Bond Proceeds - - - 0.0% - 2080 CCWTF - Phase Two Contributions - - - 0.0% -
Total Civic Ctr Water Treatment Facility AD 49,000 49,000 - 0.0% 49,000 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 97,350 41.2% 236,032 3501 Interest Earnings 7,000 7,000 5 0.1% 7,000
Total Carbon Beach Undergrounding CFD 243,032 243,032 97,355 0.0% 243,032 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 57,971 40.9% 141,710 3501 Interest Earnings 3,000 3,000 3,087 102.9% 3,000
Total Broad Beach Undergrounding AD 144,710 144,710 61,058 42.2% 144,710 19,324,887 19,346,046 2,073,486 10.7% 19,346,046
500 Legacy Park Project Fund
3501 Interest Earnings 31,000 31,000 4,987 16.1% 31,000 3505 Proceeds from Rent 1,611,534 1,611,534 777,293 48.2% 1,611,534 3373 Prop A Recreation - - 0.0% - -
3383 Measure A Recreation - - 0.0% - -
3905 Miscellaneous Revenue 150,000 150,000 15,323 10.2% 150,000 Total Legacy Park Project Fund 1,792,534 1,792,534 797,603 44.5% 1,792,534 Total Legacy Park Project Fund 1,792,534 1,792,534 797,603 44.5% 1,792,534 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning 32,000 32,000 0.0% 32,000 -
3510 Sewer Service Fees 2,300,000 2,300,000 835,170 36.3% 2,300,000 3915 Contributions-Property Owners - - 0.0% - -
Total CCWTF O&M 2,332,000 2,332,000 835,170 35.8% 2,332,000 Total CCWTF O&M Funds 2,332,000 2,332,000 835,170 35.8% 2,332,000 Special Revenue Funds (Continued)
Total Special Revenue Funds
A-4

REVENUES BY FUND
December 31, 2023
Object Description
2023-24
Adopted
Amended
Budget
Received
12/31/2023
Percentage
Received
2023-24
Projected
601 Vehicle Fund
3501 Interest Earnings 4,000 4,000 - 0.0% 4,000
3951 Vehicle Charges 120,000 120,000 60,000 50.0% 120,000 Total Vehicle Fund 124,000 124,000 60,000 0.0% 124,000
602 Information Technology Fund
3501 Interest Earnings 1,000 1,000 - 0.0% 1,000
3952 Information Technology Charges 1,159,596 1,159,596 579,798 50.0% 1,159,596 Total Information Technology Fund 1,160,596 1,160,596 579,798 50.0% 1,160,596 Total Internal Service Funds 1,284,596 1,284,596 639,798 49.8% 1,284,596 Total Revenue - All Funds $ 81,778,485 $ 82,352,111 $ 25,648,955 31.1% 84,203,911 $ Total 2023-24 Adopted budget: $ 81,778,485
Account Description Amount
100-0000-3901-00 Southern California Edison Settlement Interest Settlement Reimb Budget Adjustment 552,467 211-0000-3600-00 COPS (Brulte) Grant Proceeds Proceeds from Grants Budget Adjustment 21,159 Total Amendments 573,626
Total Amendment Budget $ 82,352,111
Internal Service Funds
Reconciliation of adopted to amended budget
A-5
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
General Fund
Management and Administration
7001 City Council 781,012 $ 1,134,112 $ 438,685 $ 38.7% 877,000 $ 7002 Media Operations 785,244 900,744 252,480 28.0% 505,000 7003 City Manager 1,097,382 1,097,382 514,340 46.9% 1,029,000 7005 Legal Counsel 1,078,000 1,078,000 375,675 34.8% 841,000 7054 Finance 1,886,629 1,886,629 686,089 36.4% 1,792,000 7058 Human Resources 916,637 916,637 246,013 26.8% 700,000 7059 Non Departmental Services 4,187,976 4,187,976 1,880,677 44.9% 3,761,000 103-9050 City Hall 1,290,150 1,290,150 656,391 50.9% 1,313,000 9088 Vacant Land 302,675 302,675 16,914 5.6% 302,675
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,184,151 3,184,151 2,133,238 67.0% 3,184,151 Total Administrative Services 15,509,856 15,978,456 7,200,502 45.1% 14,304,826 City Clerk
7007 City Clerk 605,946 639,946 253,805 39.7% 508,000
Total City Clerk 605,946 639,946 253,805 39.7% 508,000
Public Safety
7021 Public Safety Services 16,388,082 16,388,082 4,864,655 29.7% 14,388,000 Total Public Safety 16,388,082 16,388,082 4,864,655 29.7% 14,388,000 Community Services
4001 General Recreation 914,757 914,757 309,163 33.8% 618,000 4002 Aquatics 476,168 476,168 151,893 31.9% 304,000
4003 Outdoor Recreation 50,445 50,445 18,375 36.4% 37,000 4004 Day Camps 136,614 136,614 72,759 53.3% 146,000
4005 Skate Park 192,362 192,362 115,215 59.9% 230,000
4006 Sports 139,460 139,460 45,543 32.7% 91,000
4007 Community Programs 155,807 155,807 56,996 36.6% 114,000 4008 Senior Adult Programs 222,323 222,323 87,231 39.2% 174,000 4010 Park Maintenance 1,740,604 1,740,604 565,980 32.5% 1,132,000 4011 Special Events 220,150 220,150 83,492 37.9% 167,000 4012 Cultural Arts 264,482 264,482 67,895 25.7% 136,000 Total Community Services 4,513,172 4,513,172 1,574,542 34.9% 3,149,000 Environmental & Sustainability Development
2004 Environmental & Building Safety 5,658,908 5,658,908 1,394,830 24.6% 4,810,000 2010 Wastewater Management 596,103 596,103 269,528 45.2% 584,000 3003 Clean Water Program 1,474,830 1,474,830 365,816 24.8% 1,032,000 3004 Solid Waste Management 334,552 334,552 176,335 52.7% 353,000 Total Env. & Community Development 8,064,393 8,064,393 2,206,509 27.4% 6,779,000 Planning Deparment
2001 Planning 4,850,158 5,137,158 1,759,788 34.3% 3,520,000 2012 Code Enforcement 838,804 838,804 309,455 36.9% 619,000 Total Planning Department 5,688,962 5,975,962 2,069,243 34.6% 4,139,000 Public Works/Engineering
3001 Street Maintenance 1,653,808 1,703,808 935,455 54.9% 1,871,000 3005 Fleet Operations 335,000 335,000 49,634 0.0% 335,000 3007 City Facilities 126,300 126,300 38.0% 96,000 48,016 3008 Public Works 2,068,830 2,178,330 728,720 33.5% 1,457,000 Total Public Works 4,183,938 4,343,438 1,761,825 40.6% 3,759,000 Disaster Response
3002 Fire Rebuilds and Storm Response 1,915,800 1,915,800 449,822 23.5% 1,915,800 9200 Woolsey Fire & Storm Response CIP Projects 2,774,266 3,637,816 18,232 0.5% 3,637,816 Total Disaster Response 4,690,066 5,553,616 18,232 0.3% 5,553,616 General Fund CIP
9000 General Fund Reserved for CIP 8,560,528 8,660,628 0.0% 8,660,628 - 9000 Case Crummer Reserved for CIP 327,472 347,480 0.0% 347,480 - Total General Fund CIP 8,888,000 9,008,108 0.0% 9,008,108 - Total General Fund 68,532,415 70,465,173 19,949,313 28.3% 61,588,550 (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.

EXPENDITURES BY FUND
December 31, 2023
A-6

EXPENDITURES BY FUND
December 31, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
Special Revenue Funds
3001 Street Maintenance 760,000 760,000 - 0.0% 760,000
3003 Clean Water Program 90,467 90,467 - 0.0% 90,467
3004 Solid Waste Management 150,000 150,000 - 0.0% 150,000 3005 Fleet Operations - - - 0.0% -
3007 Stormwater Treatment Facilities 100,000 100,000 - 0.0% 100,000 3008 Public Works 345,000 345,000 - 0.0% 345,000
3009 Transportation Services 196,500 196,500 36,686 18.7% 196,500 4010 Park Maintenance - - - 0.0% -
6002 Big Rock Mesa LMD 370,519 370,519 125,199 33.8% 370,519 6003 Malibu Road LMD 77,442 77,442 34,701 44.8% 77,442
6004 Calle del Barco LMD 83,632 83,632 26,636 31.8% 83,632 9048 Carbon Beach Undergrounding CFD 235,173 235,173 175,600 74.7% 235,173 9052 Broad Beach Undergrounding AD 143,168 143,168 96,692 67.5% 143,168 9049 Civic Center Wastewater Treatment Plant AD 2,316,716 2,316,716 1,925,912 83.1% 2,316,716 7021 Public Safety 165,000 186,159 90,671 48.7% 186,159 7070 Community Development Block Grant 101,100 101,100 44,483 44.0% 101,100 CCWTF Phase Two - - - 0.0% -
Total Special Revenue Funds 5,155,876 5,134,717 2,556,580 49.6% 5,155,876 Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 2,184,000 2,196,000 0.1% 2,196,000 3,252 9059 PCH Median Improvements 4,490,000 4,490,000 0.1% 4,490,000 3,105 9065 MCLE Office Trailer - 4,625 - 0.0% -
9066 PCH Signal Synchronization Imp. 7,100,000 7,100,000 396,389 5.6% 7,100,000 9075 Civic Center Way Treatment Facility Ph 2 - 19,857 - 0.0% - 9078 City Hall Solar Power 4,000,000 4,000,000 0.0% 4,000,000 - 9082 Westward Beach Road 320,000 350,000 0.1% 350,000 312 9090 Permanent Skate Park 1,066,000 1,156,108 0.0% 1,156,108 258 9097 Malibu Bluffs Park South Walkway 130,000 127,900 2.3% 127,900 2,900 9098 Trancas Cyn Park Play Resurfacing 95,000 95,000 0.0% 95,000 - 9100 PCH/Trancas Right Turn Lane 531,000 531,000 0.3% 531,000 1,404 9101 PCH Crosswalk Improvements 200,000 200,000 0.0% 200,000 - 9102 PCH Median Imp at Paradise Cove/Zuma 100,000 100,000 0.0% 100,000 - 9103 Kanan Dume Biofilter 500,000 500,000 0.0% 500,000 - 9104 Stormdrain Trash Screens - Phase 2 - 9,101 - 0.0% - 9105 City Traffic Signals Backup Power 50,000 50,000 0.0% 50,000 - 9106 Malibu Canyon Road Traffic Study 108,000 108,000 30.9% 108,000 33,386 9108 Harbor Vista Curb Return Modifications 100,000 100,000 0.0% 100,000 - 9109 PCH at Las Flores & Rambla Pacifico 160,000 160,000 0.0% 160,000 - 9110 Encinal Canyon 60" Storm Drain Repairs 1,000,000 1,000,000 0.0% 1,000,000 - 9111 Citywide Asphalt Concrete Berm Repairs 300,000 300,000 0.0% 300,000 - 9112 Bluffs & Equestrian Park Roof Replacements 400,000 400,000 0.0% 400,000 - 9113 Legacy Park Benches & Arbors 150,000 150,000 0.2% 150,000 318 CIP General Fund Expenses (funding offset) (8,560,528) (8,660,628) 0.0% (8,660,628) - CIP Case Crummer Reserve (funding offset) (327,472) (347,480) 0.0% (347,480) - Total Capital Project Funds 14,096,000 14,105,900 474,907 3.4% 14,105,900 A-7

EXPENDITURES BY FUND
December 31, 2023
Adopted Budget Amended
Budget (1) YTD Actual % Spent 2023-24
Projected
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,092,001 1,092,001 149,364 13.7% 1,092,001 7008 Legacy Park Operations 991,837 991,837 372,461 37.6% 991,837 Total Legacy Park Project Fund 2,083,838 2,083,838 521,825 25.0% 2,083,838 Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Services 2,064,976 2,064,976 1,005,079 48.7% 2,064,976 Total CCWTF Fund 2,064,976 2,064,976 1,005,079 48.7% 2,064,976 Internal Service Funds
3005 Vehicle 84,000 156,000 32,056 20.5% 156,000
7060 Information Technology 1,204,410 1,204,410 482,409 40.1% 1,204,410 Total Internal Service Funds 1, 1,360,410 288,410 514,465 37.8% 1,360,410 $ Total All Funds 93, $ 95,236,173 200,356 $ 25,022,169 $ 26.3% 86,359,550 $ (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.

A-8

EXPENDITURES BY FUND
December 31, 2023
Reconciliation of adopted to amended budget
Total 2023-24 Adopted budget: $ 93,200,356
Account Description Project Amount Comment Date
101-2001-5100-00 Planning - Professional Services Contract Planners Budget Carryover 7/1/2023 287,000 100-7021-5100-00 Public Safety - Equipment Beacon Boxes Budget Carryover 7/1/2023 34,000 100-3001-5100-00 Public Works - Street Maintenance Maint Yard Site Plan Budget Carryover 7/1/2023 5,000 100-3001-5120-00 Public Works - Street Maintenance Morning View Dr Maint Budget Carryover 7/1/2023 45,000 100-3008-5100-00 Public Works - Professional Services Multiple Projects Budget Carryover 7/1/2023 69,000 100-3008-5125-00 Public Works - Traffic Engineering Services Multiple Projects Budget Carryover 7/1/2023 40,500 310-9002-7901-00 CIP 9002 - Annual Street Overlay Morning View Resurfacing Budget Carryover 7/1/2023 12,000 310-9082-5100-00 CIP 9082 - Westward Beach Road Improvement General Fund CIP Designation Budget Carryover 7/1/2023 30,000 310-9089/90-5100 CIP 9090 - Permanent Skate Park Case Crummer CIP Designation Budget Carryover 7/1/2023 20,008 310-9090-5100-00 CIP 9090 - Permanent Skate Park General Fund CIP Designation Budget Carryover 7/1/2023 70,100 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway Walkway repairs Budget Carryover 7/1/2023 (5,000) 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway Walkway repairs Budget Carryover 7/1/2023 2,900 601-3005-7700-00 Vehicle Fleet Operations - Vehicles New Fleet Vehicles Budget Carryover 7/1/2023 72,000 100-7002-5100-00 Media Operations - Professional Services Video Broadcast Services Council Appropriation 10/23/2023 115,500 102-9209-5100-00 CIP 9209 - Trancas Cyn Prk Slope Repairs CIP 9209 - GF Reserve Council Appropriation 10/23/2023 863,550 102-9209-5100-00 CIP 9209 - Trancas Cyn Prk Slope Repairs CIP 9209 - JPIA Reimb Council Appropriation 10/23/2023 254,105 102-9215-5100-00 CIP 9215 - Broad Beach Rd Water Quality Imp CIP 9215 - JPIA Reimb Council Appropriation 10/23/2023 (254,105) 100-7001-5930-02 City Council - Community Grants Malibu Education Foundation Council Appropriation 1/22/2024 353,100 101-2001-4101-00 Planning - Current/Advanced Planning Full-time Salaries Budget Correction 12/31/2023 (60,000) 101-2001-4104-00 Planning - Current/Advanced Planning Overtime Budget Correction 12/31/2023 60,000 100-7021-5115-00 Public Safety - LA County Sheriff's Services Trsfer budget to 5106/7800/5100 (156,000) Budget Correction 12/31/2023 100-7021-5106-00 Public Safety - Animal Control Services Long-term care of animals Budget Correction 12/31/2024 94,000 100-7021-7800-00 Public Safety - Equipment LIDAR Guns Budget Correction 12/31/2024 42,000 100-7021-5100-00 Public Safety - Professional Services COG Hazard Mitigation Plan Budget Correction 12/31/2024 20,000 211-7021-5115-00 Special Revenue Fund - L.A. County Sheriff COPS (Brulte) Grant Budget Correction 10/31/2023 21,159 2,035,817
Total 2023-24 Current Amended Budget: $ 95,236,173
A-9
FISCAL YEAR 2023-24 PROPOSED BUDGET AMENDMENTS
Account Description Amount Detail

REVENUE
TOTAL ADOPTED REVENUE BUDGET 82,352,111 $
101-0000-3600-00 General Fund - Grant Proceeds 50,000 $ Bldg Safety & Sustainability - SCG Grant - Coastal Vulnerability Total General Fund Revenue 50,000
207-0000-3600-00 Solid Waste Management Fund - Grant Proceeds 75,000 Solid Waste Management - SB 1383 Local Assist Grant Prog Total Solid Waste Management Fund 75,000
225-0000-3376-00 Grants Fund - Grant Proceeds 10,561 TDA Grants Fund - CIP 9097 Bluffs Park South Walkway Total Solid Waste Management Fund 10,561
Total Proposed Revenue Budget 82,487,672 $

EXPENDITURES
TOTAL ADOPTED EXPENDITURE BUDGET 95,236,173
Total Adopted General Fund Expenditures 70,465,173
General Fund
100-3001-5123-00 Public Works - Street Maintenance - Storm Response 200,000 Additional response due to ongoing storms and PSPS events 100-3001-5127-00 Public Works - Street Maintenance - Weed Abatement 50,000 Additional weed abatement required due to excessive rains 100-3001-6160-00 Public Works - Street Maintenance - Operating Supplies 20,000 To replace Pt. Dume Neighborhood timbers damaged by rains 100-3001-7800-00 Public Works - Street Maintenance - Equipment 210,000 To replace citywide trash receptacles and damaged CMS Signs 100-4001-4102-00 Community Services - Part-time Salaries 200,000 To convert PT Positions for employee retention 100-4001-7800-00 Community Services - Equipment 120,000 New pool office trailer to replace damaged/deteriorating facility 100-7021-5401-00 Public Safety - Advertising & Noticing 10,000 Public notification of Public Safety events and CERT programming 101-2001-5100-00 Planning - Professional Services 213,000 Contract Planners to augment staff shortage 101-2001-5100-01 Planning - Coastal Development Permit Services 15,000 To fund Biological Peer Reviews 101-2001-5401-00 Planning - Advertising & Noticing 15,000 Public Noticing Projects (Housing Element / ADU) Proposed Amended General Fund Expenditures 1,053,000
Capital Improvement Project Fund
310-9098-5100-00 CIP 9098 - Trancas Park Playground Resurfacing Project 135,000 Bids exceeded FY 2023-24 Adopted Budget 310-9114-5100-00 CIP 9114 - PCH at Big Rock and 20356 PCH 250,000 New CIP Project designation Proposed CIP Fund Expenditures 385,000
CCWTF Operations Fund
515-3010-5640-00 Civic Center Wastewater Treatment Facility - Equip Maint 9,000 Pump Replacement at water treatment facility Proposed Amended CCWTF Operations Fund Expenditures 9,000 Internal Service Fund
601-3005-7700-00 Public Works - Vehicle Fleet Operations 20,000 New Fleet Vehicles Proposed Internal Service Fund Expenditures 20,000
TOTAL PROPOSED AMENDMENTS - ALL FUNDS 1,467,000
TOTAL AMENDED EXPENDITURE BUDGET (all funds) 96,703,173 $ A-10

PROJECTED FUND BALANCES
December 31, 2023
Budget Revenues Expenditures Transfers Fund Balance Non-Current/ Budget Fund Balance Projected Projected Budgeted Projected Unavailable Fund Balance FUND July 1, 2023 6/30/2024 6/30/2024 2023-24 June 30, 2024 Revenue June 30,2024 General Fund - Undesignated 70,304,116 $ 57,284,645 $ 47,028,926 $ (12,645,924) $ 67,913,911 $ - $ $ 67,913,911 General Fund - Designated for Contingencies 6,500,000 - - - 6,500,000 - 6,500,000 General Fund - Designated for CIPs 1,318,528 - 8,658,528 8,660,628 1,320,628 - 1,320,628 General Fund - SCE Settlement Woolsey Fire 6,710,988 - - - 6,710,988 - 6,710,988 Designated for Deferred Maintenance 1,078,510 - - - 1,078,510 - 1,078,510 Designated for Case (Crummer) Parcel 347,479 - 347,480 347,480 347,479 - 347,479 Designated for Water Quality Settlement 51,142 - - - 51,142 - 51,142 Designated for Housing Element Program 194,140 - - - 194,140 - 194,140 Designated for City Facilities - La Paz 500,000 - - - 500,000 - 500,000 Designated for FEMA Disaster Projects & CIP 505,324 2,164,090 5,553,616 3,637,816 753,614 - 753,614 Designated for American Rescue Plan - - - - - - -
Total General Fund 87,510,227 59,448,735 61,588,550 - 85,370,412 - 85,370,412 201 Gas Tax Fund 2,384 316,286 300,000 - 18,670 - 18,670 202 Traffic Safety Fund 207,405 210,000 200,000 - 217,405 - 217,405 203 Proposition A Fund 930,857 337,837 196,500 - 1,072,194 - 1,072,194 204 Proposition C Fund 295,850 265,172 65,000 (225,000) 271,022 - 271,022 205 Measure R Fund 224,683 201,129 100,000 (120,000) 205,812 - 205,812 206 Air Quality Management Fund 152,038 20,000 - - 172,038 - 172,038 207 Solid Waste Management Fund 6,534 145,500 150,000 - 2,034 - 2,034 208 Parkland Development In-Lieu Fund 161,662 25,000 - - 186,662 - 186,662 209 Quimby Fund 3,960 100 - - 4,060 - 4,060
211 COPS Brulte Grant Fund - 186,159 186,159 - - - -
212 Measure M Fund 368,617 233,746 140,000 (24,000) 438,363 - 438,363 213 RMRA (SB1) Fund 576,956 280,471 - (550,000) 307,427 - 307,427 214 Art in Public Places In-Lieu Fund 36,888 1,000 - - 37,888 - 37,888 215 Community Development Block Grant Fund - 66,000 101,100 - (35,100) - (35,100) 218 Measure W LA County Stormwater 537,292 420,000 190,467 (500,000) 266,825 - 266,825 225 Grants Fund - 13,001,509 300,000 (12,686,900) 14,609 (14,609) - 290 Big Rock LMD 111,500 359,470 370,519 - 100,451 - 100,451 291 Malibu Road LMD 54,917 65,356 77,442 - 42,831 - 42,831 292 Calle Del Barco LMD 90,719 90,050 83,632 - 97,137 - 97,137 712 Carbon Beach Undergrounding CFD 501,641 243,032 235,173 - 509,500 - 509,500 713 Broad Beach Assessment District 275,824 144,710 143,168 - 277,366 - 277,366 715 CCWTF AD Phase One 7,530,468 2,684,519 2,316,716 - 7,898,271 - 7,898,271 517 CCWTF Phase Two 358,738 49,000 - - 407,738 - 407,738 Total Special Revenue Funds 12,428,933 19,346,046 5,155,876 (14,105,900) 12,513,203 (14,609) 12,498,594 Capital Improvements Fund - - 14,105,900 14,105,900 - - - Total Capital Improvement Funds - - 14,105,900 14,105,900 - - - Legacy Park Project Fund 846,714 1,792,534 2,083,838 - 555,410 - 555,410 Total Legacy Fund 846,714 1,792,534 2,083,838 - 555,410 - 555,410 Civic Center Wastewater Treatment Facility 346,849 2,332,000 2,064,976 - 613,873 - 613,873 Total Civic Center Wastewater Treatment Fac. 346,849 2,332,000 2,064,976 - 613,873 - 613,873 Vehicle 267,104 124,000 156,000 - 235,104 - 235,104
Information Technology 82,540 1,160,596 1,204,410 - 38,726 - 38,726 Total Internal Service Funds 349,644 1,284,596 1,360,410 - 273,830 - 273,830 Total All Funds $ 101,482,367 $ 84,203,911 $ 86,359,550 $ - $ 99,326,728 $ (14,609) $ 99,312,119 A-11