MINUTES
MALIBU ADMINISTRATION & FINANCE SUBCOMMITTEE
SPECIAL MEETING
May 20, 2024
CITY HALL — Council Chambers
2:00 P.M.
CALL TO ORDER
Mayor Pro Tem Stewart called the meeting to order at 2:00 pm.
ROLL CALL
The following persons were recorded in attendance:
PRESENT: Mayor Pro Tem Doug Stewart and Councilmember Bruce Silverstein ALSO PRESENT: Steve McClary, City Manager, Joseph Toney, Assistant City Manager; Renee Neermann, Finance Manager; Parker Davis, Media Technician; and Cynthia Alba, Executive Assistant.
REPORT ON POSTING OF AGENDA
Executive Assistant Alba reported that the agenda for the meeting was properly posted on May 14, 2024, with an amendment on May 17, 2024.
APPROVAL OF AGENDA
MOTION Councilmember Silverstein moved, and Mayor Pro Tem Stewart seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
ITEM l PRESENTATIONS
None.
ITEM 2 OLD BUSINESS
None.
ITEM 3 NEW BUSINESS
Fiscal Year 2024-25 General Fund Grants
Recommended Action: Provide a recommendation to the City Council conceming recipients and amounts for the Fiscal Year 2024-25 General Fund Grant Program.
Mayor Pro Tem Stewart openedpublic comment.
Malibu Administration and Finance Subcommitte€
Special Meeting
Minutes of May 20, 2024
Francesca McCaffen and Sean McCaffen spoke on behalf of The Children’s Lifesaving Foundation and explained that the funds would be used for underserved kids and programs such as the counselor~in~training program.
Jennifer Brent spoke on behalf of the California Wildlife Center and described the rescue, rehab, and release procedures in the City of Malibu. She stated that they educate the community and gather data for future use.
Joel Schulman spoke on behalf of Poison Free Malibu. He spoke regarding education efforts including an education campaign, yard signs, posters, t-shirts, signs, and a coloring book.
Denise de Garmo spoke on behalf of the Malibu Foundation. She thanked the subcommittee for their donation last year and is requesting funds this year for education outreach and a community native nursery and shrubbery.
Dawn Ericson spoke on behalf of the Beach Ecology Coalition. She stated that the funding would benefit the Junior Lifeguard program Via a seashore guide that would be distributed to 4,000 junior lifeguards.
Georgia spoke on behalf of the Malibu Monarch Project. She stated that they have a goal of increasing biodiversity. She also added that there are goals to create an education poster and flashcards for schools.
Ellen Shane spoke on behalf of the Emily Shane Foundation. She thanked the city for being a great partner. She stated that funding would benefit kids who struggle in school via individualized tutoring and mentoring.
Keegan Gibbs from the LA Emergency Preparedness Foundation (Community Brigades) spoke in favor of a partnership with the city and spoke about the multistakeholder approach. He spoke about the importance of the program.
John Mazza spoke on behalf of the Adamson House. He spoke about the junior ranger program, K-l2 bus transportation funds, and the need for funding for operational costs due to sea lice and leaks.
Kasey Eamest spoke on behalf of the Boys and Girls Club of Malibu. She spoke about the kid's efforts to address mental health, providing resources to the aging population, and the goal to flll in service gaps.
Lisa Saila spoke on behalf of the Aurelia Foundation and Hand in Hand. She stated that the Aurelia Foundation has the goal of engaging people with disabilities in the community where funds would go to transportation costs into Malibu. She also stated that Hand in Hand is a social integration club for people with disabilities.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 20, 2024
Neal Thomhill spoke on behalf of the Malibu Search and Rescue. He stated that coverage includes the Santa Monica Mountains and is covered by volunteers. He added that funding would be for volunteer equipment.
Councilmember Silverstein inquired about state funding of the program.
Mr. Thomhill stated that historically they have not received funding. He stated that in this location they are the most busy out of all of the state and receive 2-3 calls per week.
Mayor Pro Tem Stewart inquired about financial support from other cities and the number of calls in Malibu.
Mr. Thomhill stated that the City of Agoura provides about $1000 — $3000 and added that about 50% of the calls come from the coast and there may be some overlap due to trails that go into unincorporated county.
Richard Fink spoke on behalf ofthe California State Parks. He stated that they have 20 million annual visitors primarily in Malibu Lagoon, Adamson House, and local beaches. He stated that funds would go towards Malibu improvements such as archival or materials and infrastructure updates to improve the visitor experience.
He stated that the agency is committed to implementing poison-free efforts in Malibu.
Councilmember Silverstein inquired if this was a request on behalf of the state or a nonprofit division of the state.
Mr. Fink stated that this request is on behalf of a division of the state.
Talley Hutcherson of the Cavallo Foundation Malibu spoke about the programs offered in Malibu aimed at improving mental health at the Malibu Equestrian Park.
Max Gorby spoke on behalf of the Malibu Scouts Troop 224, spoke about the impacts of the programs on kids, and added that many of the kids come from middle-income families, and requested funding to impact more kids.
Councilmember Silverstein requested additional details about their budget.
Mr. Gorby stated that the budget is scalable and can work with various levels of funding, he specified that they are currently supporting 15 kids.
Chris Baca from Meals on Wheels spoke about the program’s efforts in Malibu. He shared that there was a growth of need for services in Malibu and that they provide resources beyond meals to those in need.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 20, 2024
Councilmember Silverstein inquired about the housing status of those served in Malibu.
Mr. Baca stated that they provide services to people in their homes.
Mayor Pro Tem Stewart inquired about other government funding for these serv1ces.
Mr. Baca stated that only 20% of funding comes from government agencies.
Scott Hosfeld with Malibu Friends of Music spoke about their musical resources such as training. He spoke about making musical resources accessible.
Julia Forth spoke on behalf of Cancer Support Los Angeles, she stated that they provide free mental health services that can be provided online.
Mayor Pro Tem Stewart inquired about the number of people served in Malibu.
Ms. Forth stated that they serve an estimated 100 people in Malibu.
Mayar Pro Tem Stewart closedpublic comment.
Councilmember Silverstein provided general comments regarding the applications he read, he commended the applicants for their work and pointed to the limited funds available. He explained his decision-making process, including favoring programs for organizations serving in Malibu. Inquired about a govemment agency funding a religious corporation. He added that it is difficult when groups ask for a large amount of funds in proportion to what is available to give.
Mayor Pro Tem Stewart explained that they are subj ect to the Brown Act and that they have not gotten a chance to discuss this beforehand. He explained that $575,000 was requested and they can only allocate $200,000. He reiterated his desire to see Malibu-centric efforts. He explained that applicants associated with religious groups, in the past, if the resources weren’t used on religious efforts, the community allocation was appropriate. He inquired regarding the possibility of increasing the budget for this fund by $25,000.
City Manager McClary shared that it would be a good question for the City Council.
He also added that applications were accepted so long as they are a nonprofit organization and show that the program was open for the general public.
Councilmember Silverstein stated that because a budget workshop and a previous Administration and Finance Committee was held, he recommends keeping the budget at $200,000 for this item. He explained that if applicants do not get what was desired there are other opportunities to receive funding from the city. He explained that he does not agree with the city providing funding to the state.
Malibu Administration and Finance Subcommittee
Special Meeting
Minutes of May 20, 2024
Mayor Pro Tem Stewart explained the revision process.
Mayor Pro Tem Stewart and Councilmember Silverstein discussed their proposed amounts.
RECESS At 3:43 p.m., Mayor Pro Tem recessed the meeting. The meeting resumed at 3:51 p.m. with both Subcommittee members present.
Mayor Pro Tem Stewart and Councilmember Silverstein continued to discuss their proposed amounts.
Mayor Pro Tem requested that next year tax ID’s and actual organization names be included in the applications.
Council member Silverstein reminded the applicants that this is only a recommendation to the City Council and encouraged people to attend the City Council meeting.
City Manager McClary stated that this item will be heard as part of the public hearing on Tuesday, May 28th, and added that final budget adoption is scheduled for the fourth Monday in June.
MOTION Mayor Pro Tem Stewart moved, and Councilmember Silverstein seconded a motion to provide a recommendation to the City Council for the following recipients and amounts for the Fiscal Year 2024-25 General Fund Grant Program and recommend that the City Council further discuss allocation for LA Emergency Preparedness Foundation (Community Brigades) and California State Parks. r OrganizationName ' :
H ‘A&F Subcommittee
Recommended Award
Adamson House Foundation 10,000
Aurelia Foundation 2,000
Beach Ecology Coalition 1,000
Big Heart Ranch 2,500
Boys and Girls Club Malibu 50,000
Califomia State Parks 0
California Wildlife Center 10,000
Cancer Support Community LA 1,000
Cavallo Foundation 8,500
Children's Lifesaving Foundation 2,500
Emily Shane Foundation 5,500
Esperance Center 1,500
Malibu Administration and Finance Subcommittae
Special Meeting
Minutes of May 20, 2024
The question was called, and the motion carried unanimously.
ADJOURNMENT
At 4:02 p.m., Mayor Pro Tem Stewart adjoumed the meeting.
Approved and adopted by the Administration and Finance
Subcommittee of the City of Mal-ibu’on September 26, 2024. /’ DOU EWART Mayor
Z22 J/a, thia Alba Executive Ass1stant
Gan Malibu 4,000
Hand in Hand 4,000
LA Emergency Preparedness Foundation (Community Brigade) 37,000 Malibu Community Labor Exchange 7,500
Malibu Foundation 10,000
Malibu Friends of Music 5,000
Malibu Monarch Project 3,500
Malibu Scouts Pack 224 1,500
Malibu Search and Rescue 15,000
Meals on Wheels West 2,000
Poison Free Malibu 6,000
Shalom Institute 10,000
Total: $ 200,000