Agenda packet, first session — Malibu City Council, June 10, 2024 (part 4 of 4)

ATTACHMENT 1
SECTION 2. The Annual Assessment Report for Assessment District No. 98-3, City of Malibu, Malibu Road, dated June 10, 2024 (Attachment A) is hereby accepted.

SECTION 3. The City Council hereby approves the estimate of expenditures for the maintenance, repair and improvement of the Improvements for Fiscal Year 2024-2025 as shown on Exhibit A of the Annual Assessment Report, attached hereto and incorporated herein by reference. The City Council hereby determines to levy and collect a special assessment in the amount of the estimate of expenditures contained in Exhibit B of Engineer’s Report, attached hereto and incorporated herein by reference, such special assessment to provide for the maintenance, repair and improvement of the Improvements for Fiscal Year 2024-2025.

SECTION 4. The apportionment and the method of spread of the special assessment, as shown in Exhibit C of Engineer’s Report, attached hereto and incorporated herein by reference, are hereby approved and adopted as being a correct and proper apportionment, the assessment having been spread in accordance with benefits to be received.

SECTION 5. The assessments set forth in Exhibit B of Engineer’s Report, attached hereto and incorporated herein by reference, are hereby confirmed and the City Council hereby determines that the assessments as set forth in Exhibit B shall be levied, collected and enforced at the same time, in the same manner, by the same officers, and with the same interest and penalties as in the case of the assessment levied to pay for the Improvements.

SECTION 6. The City Council hereby finds that, due to the marginal stability of the Malibu Road area and the nature of the Malibu Road landslide mitigation system and facilities, the approved maintenance, repair and improvement expenses have to be incurred in order to maintain the level of benefit to the assessed parcels. The City Council further finds that the level of benefit derived from the Improvements would otherwise decline more rapidly than usual for other public works of the type involved because of the circumstances which do not ordinarily affect such public works, to wit, geologic instability.

SECTION 7. The City Council hereby finds that notice of the time and place of the public hearing regarding the proposed assessment has been given as required by law.

SECTION 8. A special fund was established to be maintained and administered in accordance with the provisions of Section 10100.8 of the 1913 Act, into which all payments received upon the assessment shall be deposited.

SECTION 9. The officers of the City are hereby authorized and directed to take such actions as may, in the view of such officers, be necessary or appropriate to implement the matters contemplated by this resolution and the other documents and instruments related thereto.

SECTION 10. The levy of the proposed assessment is for the maintenance, repair or minor alteration of existing facilities to provide landslide mitigation services. Therefore, the City Council hereby finds that the assessment and this Resolution have no significant effect on the environment for the purposes of the California Environmental Quality Act ("CEQA"). The assessment and this Resolution are therefore exempt from CEQA pursuant to Title 14 of the California Code of Regulations Section 15061 (b) (3) and Section 15301.
5 Resolution No. 24-21

Page 3 of 24 ends

ATTACHMENT 1
SECTION 11. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this 10th day of June 2024. _____________________________
STEVE UHRING, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
_________________________________
TREVOR RUSIN, Interim City Attorney
6 Resolution No. 24-21

Page 4 of 24 ends

ATTACHMENT 1

ATTACHMENT A
7 Resolution No. 24-21

Page 5 of 24 ends

ATTACHMENT 1
8 Resolution No. 24-21

Page 6 of 24 ends

ATTACHMENT 1
9 Resolution No. 24-21

Page 7 of 24 ends

ATTACHMENT 1
10 Resolution No. 24-21

Page 8 of 24 ends

ATTACHMENT 1
11 Resolution No. 24-21

Page 9 of 24 ends

ATTACHMENT 1
12 Resolution No. 24-21

Page 10 of 24 ends

ATTACHMENT 1
13 Resolution No. 24-21

Page 11 of 24 ends

ATTACHMENT 1
14 Resolution No. 24-21

Page 12 of 24 ends

ATTACHMENT 1
15 Resolution No. 24-21

Page 13 of 24 ends

ATTACHMENT 1
16 Resolution No. 24-21

Page 14 of 24 ends

ATTACHMENT 1
17 Resolution No. 24-21

Page 15 of 24 ends

ATTACHMENT 1
18 Resolution No. 24-21

Page 16 of 24 ends

ATTACHMENT 1
19 Resolution No. 24-21

Page 17 of 24 ends

ATTACHMENT 1
20 Resolution No. 24-21

Page 18 of 24 ends

ATTACHMENT 1
21 Resolution No. 24-21

Page 19 of 24 ends

ATTACHMENT 1
22 Resolution No. 24-21

Page 20 of 24 ends

ATTACHMENT 1
23 Resolution No. 24-21

Page 21 of 24 ends

ATTACHMENT 1
24 Resolution No. 24-21

Page 22 of 24 ends

ATTACHMENT 1
25 Resolution No. 24-21

Page 23 of 24 ends

ATTACHMENT 1
26 Resolution No. 24-21

Page 24 of 24 ends

ATTACHMENT 1
27 May 22, 2024
«Owner_Name»
«Mail_Address_Final»
«Mail_City_Final», «Mail_State_Final» «Map_Zip_Final»
Re: Internet Access to Annual Reports -- Assessment District No. 98-3 Assessment No.: «Assessment_Number» Assessor's Parcel No.: «APN» Situs Address:

Dear Property Owner:

The City of Malibu has rescheduled the public hearing to hear comments and consider a resolution levying assessments for the maintenance, repair and improvements of works, systems and facilities for Assessment District No. 98-3 (Malibu Road) to June 10, 2024. The geologist's annual report for the previous fiscal year, which is entitled "FY22/23 Maintenance and Monitoring AD 98-3, Malibu Road," is posted on the City of Malibu's website. The report presents detailed discussions on the status of the district and maintenance and monitoring activitiesfor the past fiscal year.

The fiscal year 2024-25 annual assessment report for the assessment district, which is entitled "City of Malibu Assessment District No. 98-3 Malibu Road Annual Administration Report FY 2024-2025,"is also posted on the city of Malibu’s website. Staff anticipates that this year's assessments will increase by 4.03%, which is equal to the annual change in the CPI (March 2024), as specified in the annual assessment report. Please follow the steps below to access the reports.

PRIOR YEAR GEOLOGIST AND

ANNUAL ASSESSMENT REPORTS

1. Go to https://www.malibucity.org/

2. Click on City Government (top of page)

3. Click on Public Works (left side of page)

4. Click on Assessment Districts(left side of page)

5. Click on Malibu Road. Within the district's homepage, click on the desired report under Annual Assessment Reports or Geologist's Annual Reports.

If you would like additional information, please contact Brandie Ayala at (310) 456-2489 ext. 352.

Sincerely yours,
Mitch Mosesman
30 Three Sixty Public Finance, Inc.
for
Rob DuBoux
Public Works Director / City Engineer Recycled Paper
City ofMalibu
23825 Stuart Ranch Road Malibu, California 90265-4861
Phone (310) 456-2489 Fax (310) 317-0950 www.malibucity.org ATTACHMENT 2
28 ATTACHMENT 3

NOTICE OF PUBLIC HEARING

CITY OF MALIBU

CITY COUNCIL
The City of Malibu City Council will hold a public hearing on MONDAY, June 10, 2024, at 6:30 p.m. on the item listed below in the Council Chambers at Malibu City Hall, located at 23825 Stuart Ranch Road, Malibu, CA, and via teleconference.

Public comment can be submitted ahead of the public hearing to [email protected] for inclusion in the public record. To view and participate during the public hearing, please review the meeting agenda posted at MalibuCity.org/AgendaCenter and follow the directions for public participation.

PUBLIC HEARING TO HEAR COMMENTS AND CONSIDER

RESOLUTION LEVYING ASSESSMENTS FOR THE

MAINTENANCE, REPAIR AND IMPROVEMENT OF WORKS,
SYSTEMS AND FACILITIES FOR THE FOLLOWING:

Assessment District No. 98-3 (Malibu Road)
Written objections or comments regarding the Assessment Districts may be submitted to the City Clerk by email to [email protected] between now and Monday, June 10, 2024. If you are unable to submit your objections by email please contact the City Clerk at (310) 456-2489, ext. 228 to make alternative arrangements. All written objections or comments must be received prior to the opening of the public hearing.

A copy of all relevant material, including resolutions, staff reports, and Engineer's Reports, are on file and available by request. Requests or questions about this notice should be directed to Public Works Director Robert DuBoux at (310) 456-2489 ext. 339 or [email protected].

IF YOU CHALLENGE THE COUNCIL’S ACTION IN COURT, YOU MAY BE LIMITED TO

RAISING ONLY THOSE ISSUES RAISED AT THE PUBLIC HEARING DESCRIBED IN

THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY, EITHER AT OR PRIOR TO THE PUBLIC HEARING.

Robert DuBoux, Public Works Director
Publish Date: May 30 and June 6, 2024
29

Page 1 of 3 ends

Agenda Item # 4.C.

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Brandie Ayala, Administrative Analyst
Reviewed by: Robert DuBoux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: May 2, 2024 Meeting date: June 10, 2024
Subject: Assessment District 98-2 (Calle Del Barco)
RECOMMENDED ACTION: 1) Conduct the Public Hearing; and 2) Adopt Resolution No. 24-22 levying an assessment for the maintenance, repair and improvements works, systems and facilities of Assessment District 98-2 (Calle Del Barco) for Fiscal Year 2024- 2025.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action. All revenues and expenditures are recorded in Calle Del Barco Landslide Maintenance District Fund 291 (District). The total FY 2024-25 budget for this District is $83,864.00 which is an increase of 1% from the previous year’s budget. This year’s budget includes continued operation, maintenance, and capital improvements.

The assessment collected for this District will generate the revenue to offset the operation and maintenance budget, the reserve amount, and delinquencies. The proposed assessment for this District is $86,992.46, which is 5.6% less than last year’s assessments. This reduction is due to a reserve amount previously funded at 100% and a low delinquency rate.

Each single-family home and condominium/apartment in this District will be assessed depending on their property's location and associated benefits received. The following is a summary of the proposed assessments for this district:

City Council Meeting
06-10-24
Item

4.C.
1

Page 2 of 3 ends

Agenda Item # 4.C.

Zone FY 2024-25 Proposed
Assessments
A – Single-family Home $1,831.42
A – Condominium/Apartment $1,510.92
B – Single-family Home $915.71
B – Condominium/Apartment $595.21
C – Single-family Home $915.71
C – Condominium/Apartment $915.71
(see Table IV-1 on page 5 of Assessment Engineer's Report - Attachment 1).

The maximum allowable assessment amount is $2,823.96 (Zone A – Single-family Home), which includes an allowed annual increase set by the Consumer Price Index, not to exceed 5%. However, the maximum allowable assessments will not be needed for this district.

Due to the reserve fund already at 100% and very low delinquency rates, no additional revenue is needed for these items. The revenue generated from these items during Fiscal Year 2023-24 will be applied to Fiscal Year 2024-25. This results in a decrease is 5.6% in annual assessments Fiscal Year 2024-2025 for this district.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List.

DISCUSSION: The City administers the Calle Del Barco Landslide Assessment District on behalf of the district's homeowners. The district was originally established by Los Angeles County as County Improvement District Nos. 2608 and 2639 with the purpose of improving the stability of the landslide activated by the heavy winter storms in 1977-1978. As a result of the "El Nino" storms in 1998 and landslide movement, the City Council formed the new Assessment District 98-2 (Calle Del Barco) pursuant to the Municipal Improvement Act of 1913. This district was formed to construct new dewatering and monitoring facilities and take over maintenance of the entire dewatering system, replacing the original Los Angeles County assessment district's maintenance function.

Yeh & Associates, Inc., under contract with the City of Malibu, monitors and maintains the district facilities that include 11 dewatering wells, 11 hydraugers, and numerous slope inclinometers and standpipe piezometers. The dewatering wells and hydraugers lower the groundwater level in the landslide area, improving the stability of the hillside. Readings from the hydraugers are recorded monthly. Discharge volume is recorded from the dewatering wells monthly. Water levels are measured within the inclinometers/standpipe piezometers monthly. Monitoring subsurface land movement is done using the slope inclinometers, drilled into the ground to depths up to 130 ft. The inclinometers are recorded quarterly to annually.

For the upcoming fiscal year, anticipated work budgeted includes recording discharge from dewatering wells and hydraugers, slope inclinometer surveys, crack and ground surface 2

Page 3 of 3 ends

Agenda Item # 4.C.
monitoring, groundwater level monitoring, data plotting and analysis, and performing maintenance to dewatering wells, hydraugers, collection piping, and equipment. Proposed capital improvement projects being coordinated for the next year include hydraugers being installed.

Both the Annual Assessment District report and the Annual Maintenance District reports are posted on the City's website. In May 2024, a letter will be sent to all property owners in the district advising them of the availability of these reports (Attachment 2).

At a future meeting this coming fiscal year, staff will provide Council with a comprehensive financial analysis of anticipated financial needs of the Calle Del Barco Landslide Maintenance District. This analysis will include future operational costs, capital improvements and management of the District.

ATTACHMENTS:

1. Resolution No. 24-22

2. Letter sent to property owners on availability of annual reports

3. Notice of Public Hearing
3 ATTACHMENT 1
RESOLUTION NO. 24-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU

LEVYING AN ASSESSMENT FOR THE MAINTENANCE, REPAIR AND

IMPROVEMENT OF WORKS, SYSTEMS AND FACILITIES OF
ASSESSMENT DISTRICT NO. 98-2 (CALLE DEL BARCO) FOR FISCAL YEAR 2024-2025
The City Council of the City of Malibu does hereby find, order and resolve as follows:

SECTION 1. Recitals.

A. The City Council of the City of Malibu, State of California, did on May 11, 1998, adopt its resolution of intention, Resolution No. 98-033, pursuant to the Municipal Improvement Act of 1913, Division 12 of the Streets and Highways Code (commencing with Section 10000) (the "1913 Act") and the alternative proceedings under the Special Assessment Investigation, Limitation and Majority Protest Act of 1931, Part 7.5 of Division 4 of the Streets and Highways Code (commencing with Section 2960), for the reconstruction and annual maintenance of certain public improvements, together with appurtenances and appurtenant work in connection therewith (collectively, the "Improvements"), in a special assessment district known and designated as Assessment District No. 98-2 (Calle Del Barco) (hereinafter referred to as the "Assessment District").

B. Section 5 of the Resolution of Intention No. 98-033 declared the Council’s intention to levy an assessment to maintain, repair or improve the Improvements pursuant to Section 10100.8 of the 1913 Act.

C. On June 29, 1998, the City Council adopted Resolution No. 98-051 confirming assessments and ordering improvements made for Assessment District No. 98-2.

D. The City Council proposes to levy an assessment for the maintenance, repair and improvement of the Improvements for Fiscal Year 2024-2025 pursuant to the authorization contained in Section 5 of the Resolution of Intention No. 98-033.

E. The City Clerk fixed a time and place for a public hearing relating to the proposed assessment.

F. At the time set for the public hearing, all comments, objections and protests were duly heard and considered.

G. All evidence, both oral and written, relative to the necessity for the proposed assessment was heard and considered.

H. The City Council is now satisfied as to the proposed assessment. 4 Resolution No. 24-22

Page 2 of 25 ends

ATTACHMENT NO. 1
I. The City Council previously designated the City Engineer to perform the duties of the Superintendent of Streets for purposes of the proceedings in connection with the annual levy of assessments for the maintenance and repair or improvement of the Improvements pursuant to Section 10100.8 of the 1913 Act.

SECTION 2. The Annual Assessment Report for Assessment District No. 98-2, City of Malibu, Calle Del Barco, dated June 10, 2024 (Attachment A) is hereby accepted.

SECTION 6. The City Council hereby finds that, due to the marginal stability of the Calle Del Barco area and the nature of the Calle Del Barco landslide mitigation system and facilities, the approved maintenance, repair and improvement expenses have to be incurred in order to maintain the level of benefit to the assessed parcels. The City Council further finds that the level of benefit derived from the Improvements would otherwise decline more rapidly than usual for other public works of the type involved because of the circumstances which do not ordinarily affect such public works, to wit, geologic instability.

SECTION 7. The City Council hereby finds that notice of the time and place of the public hearing regarding the proposed assessment has been given as required by law.

Page 3 of 25 ends

__________________
ATTACHMENT 1
SECTION 10. The levy of the proposed assessment is for the maintenance, repair or minor alteration of existing facilities to provide landslide mitigation services. Therefore, the City Council hereby finds that the assessment and this Resolution have no significant effect on the environment for the purposes of the California Environmental Quality Act ("CEQA"). The assessment and this Resolution are therefore exempt from CEQA pursuant to Title 14 of the California Code of Regulations Section 15061 (b) (3) and Section 15301.

SECTION 11. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Page 4 of 25 ends

__________________
ATTACHMENT 1

ATTACHMENT A
7 Resolution No. 24-22

Page 5 of 25 ends

__________________
8 ATTACHMENT 1
Resolution No. 24-22

Page 6 of 25 ends

__________________
9 ATTACHMENT 1
Resolution No. 24-22

Page 7 of 25 ends

__________________
10 ATTACHMENT 1
Resolution No. 24-22

Page 8 of 25 ends

__________________
11 ATTACHMENT 1
Resolution No. 24-22

Page 9 of 25 ends

__________________
12 ATTACHMENT 1
Resolution No. 24-22

Page 10 of 25 ends

__________________
13 ATTACHMENT 1
Resolution No. 24-22

Page 11 of 25 ends

__________________
14 ATTACHMENT 1
Resolution No. 24-22

Page 12 of 25 ends

__________________
15 ATTACHMENT 1
Resolution No. 24-22

Page 13 of 25 ends

__________________
16 ATTACHMENT 1
Resolution No. 24-22

Page 14 of 25 ends

__________________
17 ATTACHMENT 1
Resolution No. 24-22

Page 15 of 25 ends

__________________
18 ATTACHMENT 1
Resolution No. 24-22

Page 16 of 25 ends

__________________
19 ATTACHMENT 1
Resolution No. 24-22

Page 17 of 25 ends

__________________
20 ATTACHMENT 1
Resolution No. 24-22

Page 18 of 25 ends

__________________
21 ATTACHMENT 1
Resolution No. 24-22

Page 19 of 25 ends

__________________
22 ATTACHMENT 1
Resolution No. 24-22

Page 20 of 25 ends

__________________
23 ATTACHMENT 1
Resolution No. 24-22

Page 21 of 25 ends

__________________
24 ATTACHMENT 1
Resolution No. 24-22

Page 22 of 25 ends

__________________
25 ATTACHMENT 1
Resolution No. 24-22

Page 23 of 25 ends

__________________
26 ATTACHMENT 1
Resolution No. 24-22

Page 24 of 25 ends

27 ATTACHMENT NO. 1
Resolution No. 24-22

Page 25 of 25 ends

__________________
28 ATTACHMENT 1
May 22, 2024
«Owner_Name»
«Mail_Address_Final»
«Mail_City_Final», «Mail_State_Final» «Map_Zip_Final»
Re: Internet Access to Annual Reports -- Assessment District No. 98-2 Assessment No.: «Assessment_Number» Assessor's Parcel No.: «APN» Situs Address:

Dear Property Owner:

The City of Malibu has rescheduled the public hearing to hear comments and consider a resolution levying assessments for the maintenance, repair and improvements of works, systems and facilities for Assessment District No. 98-2 (Calle Del Barco) to June 10, 2024. The geologist's annual report for the previous fiscal year, which is entitled "FY22/23 Maintenance and Monitoring AD98-2, Calle del Barco," is posted on the City of Malibu's website. The report presents detailed discussions on the status of the district and maintenance and monitoring activitiesfor the past fiscal year.

The fiscal year 2024-25 annual assessment report for the assessment district, which is entitled "City of Malibu Assessment District No. 98-2 Calle del Barco Annual Administration Report FY 2024-2025," is also posted on the City of Malibu’s website. Staff anticipates that this year's assessments will decrease by 5.60%. The maximum assessments have increased 4.03%, which is equal to the annual change in the CPI (March 2024).

Please follow the steps below to access the reports.

PRIOR YEAR GEOLOGIST AND

ANNUAL ASSESSMENT REPORTS

1. Go to https://www.malibucity.org/

2. Click on City Government (top of page)

3. Click on Public Works (left side of page)

4. Click on Assessment Districts(left side of page)

5. Click on Calle del Barco. Within the district's homepage, click on the desired report under Annual Assessment Reports or Geologist's Annual Reports.

If you would like additional information, please contact Brandie Ayala at (310) 456-2489 ext. 352.

NOTICE OF PUBLIC HEARING

CITY OF MALIBU

PUBLIC HEARING TO HEAR COMMENTS AND CONSIDER

RESOLUTION LEVYING ASSESSMENTS FOR THE

MAINTENANCE, REPAIR AND IMPROVEMENT OF WORKS,
SYSTEMS AND FACILITIES FOR THE FOLLOWING:

Assessment District No. 98-2 (Calle Del Barco)
Written objections or comments regarding the Assessment Districts may be submitted to the City Clerk by email to [email protected] between now and Monday, June 10, 2024. If you are unable to submit your objections by email please contact the City Clerk at (310) 456-2489, ext. 228 to make alternative arrangements. All written objections or comments must be received prior to the opening of the public hearing.

IF YOU CHALLENGE THE COUNCIL’S ACTION IN COURT, YOU MAY BE LIMITED TO

RAISING ONLY THOSE ISSUES RAISED AT THE PUBLIC HEARING DESCRIBED IN

THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY, EITHER AT OR PRIOR TO THE PUBLIC HEARING.

Robert DuBoux, Public Works Director
Publish Date: May 30 and June 6, 2024
30

Page 1 of 3 ends

Agenda Item # 4.D.

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Tracey Rossine, Environmental Programs Manager Reviewed by: Yolanda Bundy, Environmental Sustainability Director Approved by: Steve McClary, City Manager
Date prepared: May 8, 2024 Meeting date: June 10, 2024
Subject: Amendment to Malibu Municipal Code Chapters 15.40, 15.42, and

15.44 To Require Additional Onsite Wastewater Treatment Systems (OWTS) Requirements for Home Occupation Uses that Place Additional Strain on the OWTS (Continued from May 28, 2024) RECOMMENDED ACTION: 1) After the City Attorney reads the title of the ordinance, introduce on first reading Ordinance No. 517 determining the project is categorically exempt from the California Environmental Quality Act and amending Chapters 15.40,

15.42 and 15.44 of the Malibu Municipal Code (MMC); and 2) Direct staff to schedule second reading and adoption of Ordinance No. 517 for the June 24, 2024 City Council meeting.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List.

DISCUSSION: Since the COVID-19 pandemic there have been significant changes in the workforce, including shifting from working in person at offices, stores, spas, hair and nail salons, and restaurants to teleworking (also known as working from home or remote work). Because Malibu is primarily serviced by onsite wastewater treatment systems (OWTS), when utilizing a private residence in Malibu as a home base for business operations there can be significant impacts on the OWTS. Depending on the type of business, some of these impacts can be a higher volume of water usage, the releasing or rinsing of chemicals, or the dumping of fats, oils, and grease into the OWTS. To prevent OWTS-related issues, and to protect the overall quality of coastal waters and natural resources there is a need to amend OWTS Chapters 15.40, 15.42 and 15.44 of the Malibu Municipal Code (MMC) to create additional requirements related to the City Council Meeting
06-10-24
Item

4.D.

Page 2 of 3 ends

Agenda Item # 4.D.

OWTS for these home occupation uses. As drafted, the home occupation uses that would be subject to these additional requirements include, but are not limited to, hair salons, beauty parlors, and barbershops; healing arts that use an excess of lotions, creams, and oils, such as body and facial spas, massage services or physical therapy; commercial harboring or grooming of pets; taxidermy; ceramics; photography studio and dark room, including photo development requiring a large amount of chemicals; laundering services; catering or other food preparation uses in excess of those typically found in a single-family home. In no way does this ordinance legalize or permit uses that otherwise would not be allowed; rather it just ensures that if these uses are present, they must follow these additional OWTS requirements.

A home occupation use is of significant concern due to the potential increased loading to OWTS. An increase of flow to the disposal system or adding incorrect, unaccounted for items to an OWTS can pose a danger, potentially leading to OWTS failure. In a state of failure, untreated or partially treated sewage may discharge onto the surface, adversely affecting public health, water quality, and the environment.

Currently, the City has established standards for the operation and maintenance of OWTS in compliance with the City’s Local Coastal Program and Local Implementation Plan. Further, the City does require wastewater professionals to register and regularly provide proof of industry-specific training to ensure that Malibu is following state and local regulations, including the Local Agency Management Program (LAMP); however, staff has reviewed these current regulations and has determined that even with the above listed regulations in place, there is still a need for additional definitions and incorporation of technical standards from existing policies, including requirements for cumulative impacts, operating permit requirements, and inspections. Ordinance No. 517 will address these items and will allow the City to create a new regulatory program for certain kinds of home occupation uses that place additional strain on the OWTS.

The additional OWTS requirement for certain kinds of home occupation uses will, among other things, require monitored inspections for home occupation use and will apply to any private home or residence used as a home occupation.

The following are certain aspects of the proposed ordinance:
• Advanced OWTS can be required for a home occupation use (pending the type of business and the impact on the system)
• OWTS operating permits will be valid for one year (currently it is valid for two) • An operating permit will be revoked if the OWTS requires repairs, modifications, replacements, and/or upgrades
• Mandatory inspections by a City-registered OWTS Inspector must be conducted annually
• If a complaint comes to the City, a Registered Operations Monitoring and Maintenance provider must provide a report to the City within 15 days of the

Page 3 of 3 ends

Agenda Item # 4.D.
complaint – The home occupation use cannot be in operation until the report is approved.

On April 16, 2024, the Wastewater Advisory Committee (Committee) reviewed the draft ordinance. The Committee expressed unanimous agreement that no changes to the ordinance were required and were supportive of the ordinance. The Committee agreed that home occupation uses could increase the flow and exceed the capacity of the OWTS and therefore should be serviced by an advanced OWTS with both a design report demonstrating the OWTS can accommodate these uses and requirement of a one-year Operating Permit. The Committee suggested expediting applications for a new OWTS, similar to the de minimus waiver process for Woolsey Fire rebuilds. The Committee also requested providing education to residents on OWTS maintenance and activities that can negatively impact their OWTS. Staff is aware that a key component for compliance will be education, as the health of the ocean and waterways depend on it.

ALTERNATIVES: No alternatives are recommended or have been identified. In order to maintain water quality compliance, it is recommended that the City introduce on first reading this ordinance with the primary objective of safeguarding water quality by regulating OWTS for certain home occupation uses.

ATTACHMENTS:

1. Ordinance No. 517

2. Notice of Public Hearing
Attachment 1
ORDINANCE NO. 517

AN ORDINANCE OF THE CITY OF MALIBU AMENDING
SECTION 15.40.020 (DEFINITIONS); SECTION 15.40.050,
(OWTS REQUIREMENTS FOR BUILDINGS); SECTION

15.40.080 (CUMULATIVE IMPACTS); SECTION 15.42.050
(WASTEWATER DESIGN FLOWS) SECTION 15.44.030
(OWTS OPERATING PERMIT REQUIREMENT); SECTION

15.44.040 (RENEWAL OF OWTS OPERATING PERMITS),
AND SECTION 15.44.50 (OWTS INSPECTION AND

OPERATING PERMIT CRITERIA) OF THE MALIBU

MUNICIPAL CODE AND DETERMINING THE PROJECT IS

CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
The City Council of the City of Malibu does ordain as follows:

SECTION 1. Recitals.

A. Home Occupation Use (HOU) is a significant concern for the City due to the increased hydraulic and strength loading to Onsite Wastewater Treatment Systems (OWTS) and the potential impacts to the general public health and safety that overtaxed Onsite Wastewater Treatment Systems pose to the City.

B. An increase in the quantity and/or strength of flow to the disposal system can pose a danger, potentially leading to disposal system failure. In a state of failure, untreated or partially treated sewage may discharge onto the surface, adversely affecting public health, water quality, and the environment in the City.

SECTION 2. Chapters 15.40, 15.42, and 15.44 of the Malibu Municipal Code (MMC) are hereby amended to read as follows:

A. Section 15.40.020 (Definitions) is hereby amended by adding the following definition:
“ ‘Home occupation’ has the same meaning as found in section 17.02.060.” B. Section 15.40.050 (A) (1) (OWTS Requirements for Buildings) is hereby amended to read as follows:

A. Commercial Buildings, Multifamily Dwellings, and Home Occupation Use-AOWTS Required.

1. Buildings. Commercial buildings and multifamily dwellings that are newly constructed, or renovated, and properties with a home occupation use that increases the quantity and/or strength of flow to the OWTS by virtue of the use shall have an AOWTS unless otherwise approved by the administrative authority for good cause.

Home occupation uses that increase the quantity and strength of flow to the OWTS Ordinance No. 517

Page 2 of 5 ends

__________________
include, but are not limited to, hair salons, beauty parlors, and barbershops; healing arts that use an excess of lotions, creams, and oils, such as body and facial spas, massage services or physical therapy; commercial harboring or grooming of pets; ceramics; taxidermy; photography studio and dark room, including photo development requiring a large amount of chemicals; laundering services; catering or other food preparation uses in excess of those typically found in a single-family residence for which the OWTS has been designed. In no way does this section permit or allow any kind of use that is not otherwise permitted by this Code.

C. Section 15.40.080 Cumulative Impacts is hereby amended to read as follows:

Cumulative impact analysis evaluating the potential impact of the proposed OWTS on groundwater level and quality (i.e., effects of groundwater mounding, nitrate loading and fecal/pathogen contamination), quality of nearby surface drainages (i.e., nitrate loading and fecal/pathogen contamination), and slope stability shall be required for the following development projects:

A. Individual OWTS with design flow greater than one thousand five hundred (1,500) gallons per day (gpd);
B. Land divisions;
C. OWTS for any commercial development;
D. Any lot which involves two or more OWTS within one hundred (100) feet of each other with a combined capacity of over one thousand five hundred (1,500) gpd; E. OWTS for properties with a home occupation use subject to this Chapter.

F. OWTS for multifamily residential developments;
G. OWTS classified as a “community” system serving multiple property owners; H. OWTS which the City or Regional Water Board identify as presenting a potential threat to surface water or groundwater beneficial uses; and
I. OWTS located within the contributing recharge area of known nitrate groundwater problems.

Cumulative impact analyses shall be conducted in accordance with guidelines prescribed in the Malibu OWTS Manual and shall be included as an element of the OWTS design report for the proposed project application.

D. Section 15.42.050 (C) Wastewater Design Flows is hereby amended to read as follows (there is no change to Table 15.42 (B)-3):

Commercial and Home Occupation Uses Described in section 15.40.050 (A) (1).

Wastewater flows used for design of OWTS for uses other than residential shall be estimated based on the projected activities, occupancy, and facilities, using wastewater generation guidelines provided in Table 15.42.030(B)-3. For facilities not listed in Table

15.42.030(B)-3 the wastewater design flow shall be estimated based on either: (1) appropriate literature references (e.g., US EPA) for the type of facility proposed; or (2) documented wastewater flow monitoring data for no less than 3 comparable facilities.

Ordinance No. 517

Page 3 of 5 ends

__________________
Additionally, the administrative authority may consider adjustment to the criteria listed in Table 15.42.030(B)-3 for specific facilities based upon documented wastewater flow monitoring data. In all cases, the design proposal shall include sufficient technical information to support the proposed design flow estimate. Notwithstanding the above, minimum design flow for any OWTS shall not be less than one hundred fifty (150) gpd.

E. Section 15.44.030.C(4c) OWTS Operating Permit Requirement is hereby amended to read as follows:

Multifamily uses, condominiums, and properties with a home occupation use described in section 15.40.050 (A) (1).

F. Section 15.44.030.C OWTS Operating Permit Requirement is hereby amended by adding the following section as item C(8):
“When the City has received an OWTS complaint for a property with a home occupation use, a City Registered OM&M is required to inspect the OWTS and provide an inspection report to the City within fifteen (15) days of the city’s receipt of the complaint. The home occupation use will be required to cease operation until all required repairs, modifications, replacements, and/or upgrades have been completed to the satisfaction of the administrative authority.

G. Section 15.44.040 Renewal of OWTS Operating Permits is hereby amended to read as follows:

A. Operating permits for properties with a home occupation use described in section

15.40.050 (A) (1) shall be valid for one (1) year from the date of issuance unless sooner revoked by the administrative authority pursuant to this chapter.

B. Operating permits for an OWTS serving commercial or multifamily uses shall be valid for two (2) years from the date of issuance unless sooner revoked by the administrative authority pursuant to this chapter.

C. Operating permits for advanced onsite wastewater treatment systems serving singlefamily uses shall be valid for three (3) years from the date of issuance unless sooner revoked by the administrative authority pursuant to this chapter.

D. Operating permits for conventional onsite wastewater treatment systems serving single-family uses shall be valid for five (5) years from the date of issuance unless sooner revoked by the administrative authority pursuant to this chapter.

E. The owner of real property served by an OWTS is responsible for the timely renewal of the operating permit. It shall be a violation of this chapter for an owner of real property served by an OWTS to allow an operating permit to lapse for a period longer than thirty (30) days unless the property owner has entered into a compliance agreement with the city for any necessary repairs, upgrades or modifications to the OWTS.

H. Section 15.44.050 OWTS Inspection and Operating Permit Criteria is hereby amended to read as follows:

Ordinance No. 517

Page 4 of 5 ends

__________________
A. An operating permit will not be issued to a property owner until the OWTS has been inspected by a City approved OWTS inspector and found to be operating in compliance with the City’s Guidelines for the Inspection of Onsite Wastewater Treatment Systems in the Malibu OWTS Manual and with any applicable conditions previously stipulated for the system.

B. All inspections required by this chapter shall be conducted by a City approved OWTS inspector in accordance with the guidelines.

C. All residential properties with a home occupation use described in section 15.40.050 (A) (1) shall obtain an inspection annually. The City will revoke the operating permit and suspend home occupation use activities until all required repairs, modifications, replacements, and/or upgrades have been completed to the satisfaction of the administrative authority.

D. The results of any inspection required by this chapter shall be reported to the administrative authority by the OWTS inspector on the official inspection form for onsite wastewater treatment systems.

E. The administrative authority shall establish and approve the guidelines for the inspection of onsite wastewater treatment systems and the official inspection form for onsite wastewater treatment systems and any amendments thereto.

F. It is a violation of this code to falsify, misrepresent, or fraudulently alter or manipulate a system inspection form.

SECTION 3. Environmental Review.

This Ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines (the Guidelines), and the environmental regulations of the City. The City Council hereby finds that under Section 15061(b)(3) of the State CEQA Guidelines, this Ordinance is exempt from the requirements of CEQA because it can be seen with certainty that the provisions contained herein would not have the potential for causing a significant effect on the environment. It also finds the Ordinance is exempt from the requirements of CEQA pursuant to CEQA Guidelines Sections 15307 and 15308 as an action by a regulatory agency taken to protect the environment and natural resources.

SECTION 4. Severability.

If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance or the application thereof to any person or place, is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, the remainder of this Ordinance shall remain in full force and effect.

The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared unconstitutional.

SECTION 5. Certification.

Ordinance No. 517

Page 5 of 5 ends

__________________
The City Clerk shall certify the passage and adoption of this ordinance and enter it into the book of original ordinances.

SECTION 6. Effective Date.

In accordance with California Government Code section 36937, this Ordinance shall become effective on the 30th day following its passage and adoption.

PASSED, APPROVED AND ADOPTED this ___ day of ___ 2024.
____________________________
STEVE UHRING, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
Date: _________________________
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney
Attachment 2

NOTICE OF PUBLIC HEARING

CITY OF MALIBU

CITY COUNCIL
The Malibu City Council will hold a public hearing on TUESDAY, May 28, 2024, at 6:30 p.m. on the ordinance listed below in the Council Chambers at Malibu City Hall, located at 23825 Stuart Ranch Road, Malibu, CA, and via teleconference. The ordinance will consider additional regulations for Onsite Wastewater Treatment Systems for single family homes with home occupation uses that increases the usage and strain on the OWTS by virtue of these uses.

HOME OCCUPATION USE ORDINANCE NO. XX
AN ORDINANCE OF THE CITY OF MALIBU AMENDING SECTION 15.40.020 (DEFINITIONS); SECTION 15.40.050, (OWTS REQUIREMENTS FOR BUILDINGS); SECTION 15.40.080 (CUMULATIVE IMPACTS); SECTION 15.42.050 (WASTEWATER DESIGN FLOWS) SECTION

15.44.030 (OWTS OPERATING PERMIT REQUIREMENT); SECTION 15.44.040 (RENEWAL OF OWTS OPERATING PERMITS), AND SECTION 15.44.50 (OWTS INSPECTION AND OPERATING

PERMIT CRITERIA) OF THE MALIBU MUNICIPAL CODE AND DETERMINING THE PROJECT IS

CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT If there are any questions regarding this notice, please contact Environmental Sustainability Director Bundy at (310) 456-2489, ext. 229. Copies of all related documents can be reviewed by any interested person at City Hall during regular business hours. Oral and written comments may be presented to the City Council on, or before, the date of the meeting. _______________________________
Yolanda Bundy, Environmental Sustainability Director
Publish Date: May 16, 2024 and May 23, 2024

Page 1 of 3 ends

Agenda Item # 5.A.

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: May 30, 2024 Meeting date: June 10, 2024 Subject: Malibu Pacific Coast Highway Safety Projects Report RECOMMENDED ACTION: Receive and file a report on Pacific Coast Highway (PCH) Safety Projects and Special Initiatives and provide feedback to staff.

FISCAL IMPACT: Funding for these services was not included in the Adopted Budget for FY 2023-24.

STRATEGIC PRIORITY: This item was not included in the Adopted FY 2023-24 Strategic Priority Project List. At the Council’s direction, this project can be brought back at a future Strategic Planning meeting for prioritization.

DISCUSSION: The City of Malibu continues to take a multifaceted approach to enhancing safety on PCH. In collaboration with local and state partners, the initiatives undertaken by the City are categorized into legislative actions, education campaigns, infrastructure improvements, and enforcement strategies. Each category aims to enhance safety and promote a culture of shared responsibility among motorists, pedestrians, and cyclists who travel PCH in Malibu.

Malibu’s stretch of PCH is uniquely hazardous, with few sidewalks or separated bike lanes, limited parking, heavy visitor traffic, and homes and businesses just feet from passing traffic and few safe ways to cross. Those conditions have all been worsened by an epidemic of excessive speeding. As a result, over the past five years Malibu has had the highest number of fatalities and serious injuries resulting from vehicle crashes among similarly sized cities. On October 17, 2023, four Pepperdine University students standing City Council Meeting
06-10-24
Item

5.A.
1

Page 2 of 3 ends

Agenda Item # 5.A.
on the side of the highway were tragically struck and killed by a speeding motorist allegedly going 104 MPH. Since 2010, 61 lives have been lost on PCH within Malibu city limits.,

BACKGROUND
The Pacific Coast Highway (PCH) serves as the only critical transportation artery for our city, accommodating thousands of vehicles daily. However, its scenic beauty and popularity among tourists also pose significant challenges regarding safety and traffic management. Over the years, the City Council has prioritized initiatives aimed at enhancing safety along PCH to mitigate accidents and improve overall traffic flow.

On November 8, 2023, during the Special Meeting of the PCH Taskforce, the City identified several key initiatives and projects that posed an opportunity for collaboration with Caltrans, and State and Local officials to improve safety along the state highway.

Those areas included a Safety Corridor Designation, considerations for a Re-Design of PCH, Permanent Increase to Enforcement, Initiation of Special Legislation, Investment in Speed and Traffic Data Collection Technology, a Re-prioritization of the 2015 PCH Safety Plan.

On November 13, 2023, the Malibu City Council declared a local state of emergency related to the increase in reckless and illegal driving on PCH. The status and use of Pacific Coast Highway (“PCH”) currently constitutes a condition, or threatened condition, of extreme peril to the safety of persons and property within the City of Malibu. PCH is the City’s main thoroughfare, and each day serves as a commuting route, a residential street, a business corridor, and for persons accessing beaches recreation amenities, a pathway used by pedestrians and cyclists. PCH is a California State Highway (State Route 1) that is managed and maintained by the California Department of Transportation (“Caltrans”) with a posted speed limit ranging between 40- 55 miles per hour in the City. Excessive speeding, reckless driving, unsafe U-turns, and distracted driving caused by cell phone use and other distractions have resulted in increased collisions with other motorists, cyclists, and pedestrians on PCH that have resulted in injury and death.

On December 18, 2023, California Secretary of Transportation Toks Omishakin joined Mayor Steve Uhring, Mayor Pro Tem Doug Stewart, City Manager Steve McClary and officials from Caltrans, California Highway Patrol (CHP) and the LA County Sheriff’s Department for a tour of Malibu’s 21 miles of PCH. Caltrans traffic safety engineers led them on a bus tour of a large section of PCH for a comprehensive assessment of safety conditions on the highway. The tour included a somber walk of the crash site where four Pepperdine students were killed by a speeding motorist while walking along PCH on October 17. The delegation also held a meeting at City Hall to share updates from their respective agencies and discuss ideas, opportunities, timelines, and challenges in the collective effort to make PCH safer. Secretary Omishakin announced that $4.25 million has been allocated under a Caltrans “Director's Order” for safety improvements on PCH that are expected to start in January and be complete in Summer 2024. CHP 2

Page 3 of 3 ends

Agenda Item # 5.A.

Commissioner Sean Duryee discussed the City’s long-term contract to bring CHP patrols and enforcement back to PCH in Malibu starting in January.

On January 22, 2024, the City Council reviewed several traffic calming measures proposed by Councilmember Silverstein in response to the declaration of emergency previously proclaimed. Council gave direction to City staff to review and provide an analysis of the measures at the next PCH Update.

On March 12, 2024, the staff provided an analysis of proposed traffic measures aimed at enhancing safety on the PCH. The Council also received an update on potential infrastructure improvements that could proceed in collaboration with Caltrans. These discussions focused on identifying effective strategies to reduce accidents and improve overall road safety through legislative actions, educational campaigns, infrastructure improvements, and enforcement strategies.

The City remains committed to enhancing safety along PCH through a multi-faceted approach encompassing infrastructure improvements, enforcement efforts, public awareness campaigns, and collaborative partnerships.

ATTACHMENTS:

1. PCH Master Projects List
3 Location and
Limits
Post
Mile
Expenditure
Authorization
(EA)
Project/Project Title Project
Lead Type of work
2015
PCH
Safety
Study
Benefits Status Timeline Start
Date
Projected
Completion
Date
Project
Cost
Last
Updated Notes
McClure Tunnel to Las
Flores
Post
Mile

35.2 /
44 LA-1, Remove landslide,
repair failed slope drapery
protection system, clean
drainage, conduct rock
Caltrans Remove landslide, repair failed slope
drapery protection system, clean drainage,
conduct rock scalin a) Scale the slopes to
remove loose rocks and material. b)
Dispose of the debris. c) Repair slope
drapery protection system. d) Remove
debris. e) Clean drainage systems. f)
Replace rip rap
This work must be completed as rapidly
as possible to prevent long-term closure
or disruption of this essential route and to
maintain full access for residents,
emergency services, and commercial
traffic. Immediate action is required to
prevent or mitigate the loss or impairment
of life, property, or essential services.

In construction.
18% complete
Spring
2023
Winter
2024/2025
$3.98
Million
5/9/2024 Emergency
maintenance project
In and near the Cities of
Santa Monica, Los
Angeles, and Malibu,
from 0.1 mile north of
Colorado Avenue to

0.2 mile south of Cross
Creek Road
Post
Mile

35.2 /

46.9 Rehabilitate pavement,
upgrade guardrail,
Transportation Management
System (TMS) elements,
and culverts, and upgrade
facilities to Americans with
Disabilities (ADA) standards.
(SHOPP) - CAPM
Caltrans 2nd capital maintenance project. The
project proposes to rehabilitate the
existing distressed Asphalt Concrete (AC)
pavement with Rubberized Hot Mix
Asphalt (RHMA). It also includes dig-outs
and reconstructing damaged pavement
structural sections with high density of
Alligator B cracking, upgrading the existing
Metal Beam Guardrails (MBGR) to
Midwest Guardrail System (MGS),
installing Intelligent Transportation System
(ITS), replacing/repairing/cleaning out
drainage culverts, upgrading existing nonstandard ADA curb ramps, converting bus pads from AC to Portland Concrete
Cement (PCC), and Class II bike lane
where feasible.

The purpose of this project is to extend
the service life of the asphalt pavement
with minor distress and to improve the ride
quality on State Route 001, to a condition
that would require minimal maintenance.

Additionally, Complete Street elements
are being addressed. The existing nonstandard curbs will be brought to standard; and the roadway will be restriped, as well as the existing roadside safety features will be upgraded as
needed.

Environmental
phase, field
work
completed.

Medium Winter
2026/2027
Summer 2028 $59.49
Million
5/9/2024 List of projects
expected by Memorial
Day.

IN THE CITIES OF LOS

ANGELES AND MALIBU,

FROM SOUTH OF

TEMESCAL CANYON
ROAD

TO VENTURA COUNTY
LINE; ALSO IN

VENTURA COUNTY,

FROM LOS ANGELES

COUNTY LINE TO
TONGA STREET - Corral
Canyon
Post
Mile

37.7 /

62.9 313504 DRAINAGE

IMPROVEMENT, FISH

PASSAGE (SHOPP)
Caltrans The proposed work for this project
includes:

1. removing debris or flush sediment
inside the pipe

2. repairing joint seal of pipe

3. re-lining culvert barrel

4. replacing damaged sections of pipe

5. replacing entire (sections) of culvert(s)

6. replacing the culvert at Solstice Creek
(Bridge No. 53-0030) with a bridge. The
proposed bridge replacing the existing
culvert
will allow trout to swim upstream.

Various types of culverts deficiencies
were discovered, including joint
separation, misalignment, buckling,
cracking of pipe barrel, and clogged
sediments. Repairs and rehabilitation are
needed to restore functionality and to
prevent further damage of drainage
culverts. The replacement of the Solstice
Creek culvert with a bridge will provide
access for the steel-head trout to the
habitat upstream of the culvert. The
performance measures for this project are
13 culverts rehabilitated or replaced.

In construction.
3% completed.

Long Summer
2023
Summer 2029 $57.47
Million
5/9/2024 May include bridge
replacement project.

Ratener Beach Post
Mile

40.1 /

40.6 2XE004 Repair the side slope
damaged by high surf,
rebuild the RSP and
roadway (Director's Order)
Caltrans The first order of work will be to stabilize
and reconstruct the side slope using
native material. Place geofabric
against the side slope and on the base of
the RSP. Reconstruct the RSP with
various-sized rocks. Remove and replace
the damaged drainage pipes. Replace the
Hot Mix Asphalt (HMA) shoulder. Replace
the HMA Dike. Cold plane and overlay the
travel lanes.

The first order of work will be to stabilize
and reconstruct the side slope using
native material. Place geofabric against
the side slope and on the base of the
RSP. Reconstruct the RSP with varioussized rocks. Remove and replace the damaged drainage pipes. Replace the Hot
Mix Asphalt (HMA) shoulder. Replace the
HMA Dike. Cold plane and overlay the
travel lanes.

In construction.
3% complete.

Short Winter
2022/2023
Winter
2024/2025
$15.6
Million
5/9/2024
4 Attachment 1

IN UNINCORPORATED

COMMUNITY IN LOS

ANGELES COUNTY,

TOPANGA, AND CITY

OF MALIBU, ON ROUTE
1 AND ROUTE 27
Post
Mile

40.6 /

41.2 239304 TOPANGA LAGOON

BRIDGE REPLACEMENT

AND LAGOON
RESTORATION (NONSHOPP) - State Parks
Project
Caltrans The project scope includes lagoon
expansion, improvements to SR-1 and
SR-27 within Caltrans right of way, and
improvements to State and County owned
parcels adjacent to SR-1 and SR-27. For
the Topanga Creek Bridge, a 460-footlong, three span bridge is proposed to accommodate lagoon expansion and
replace the existing 79-foot-long, two-span
bridge. The bridge elevation would be
nearly 2 feet higher than the existing
bridge, and approximately 700 feet of
roadway would be reconstructed on each
side of the bridge. Also, a new sewer line
is proposed on a 0.7-mile stretch roadway
to the east from SR-27 to Coastline Dr. to
service facilities proposed by the project. It
is anticipated the sewer line would be in
the median of SR-1 and require
reconstruction of approximately 3,800-feet
of median pavement. On SR-27 on a
1,500-foot stretch roadway just north of
SR-1, there is proposed pavement
widening and restriping to accommodate a
new northbound (NB) left-turn lane located
approximately 900 feet north of SR1. The
new NB left-turn lane would provide
access to a parking area also being
proposed as part of the project. The
project also
proposes offsite improvements outside
Caltrans right of way, including Topanga
Lagoon improvements, Topanga State
Park improvements (CDPR), Topanga
Beach improvements, and wastewater
improvements.

Yes - ? The lagoon restoration is needed to
mitigate the impacts caused by this fill,
and removal of the fill is essential to the
restoration of the wetland habitat,
including re-establishment of estuarine
habitat. Accomplishment of this
Environmental mitigation project requires
the reconstruction of the bridge and
removal of the approach fills. The
restoration of the lagoon will involve
removal
of the fill material under the bridge
approaches and require construction of
bridge structures in these areas. The
restored lagoon and reconstructed longer
bridge will also reduce the potential for
flooding upstream of the bridge, which is
now under the jurisdiction of
the California State Parks.

Environmental
phase
Long Summer
2027
Summer 2033 $280.04
Million
5/9/2024

IN LOS ANGELES

COUNTY, IN MALIBU,

SOUTH OF BIG ROCK
DRIVE
Post
Mile

42.4 /

42.4 4X9704 PERMANENT SLOPE

RESTORATION (SHOPP)
Caltrans The scope of work will replace the existing
protection placed by Emergency Contract
(EA 07-1XA001) with a single
row secant pile wall.

The purpose of this project is to
implement a permanent restoration of
State Route 1 (SR-1) within the project
limits,
which is approximately 500 feet south of
Big Rock Drive. Prior to the Emergency
Project (EA 07-1XA001), wave action had
eroded the existing slope causing the
southbound shoulder to become unstable.

The shotcrete wall that was placed in the
Emergency Project (EA 07-1XA001) was
only a temporary measure and is now
beginning to be undermined by wave
action. This wave action is again
endangering the southbound shoulder
and southbound number two lane. This
project's proposed secant pile wall will be
a permanent measure to eliminate the
erosion to the slope. The performance
measures for this project are one
headwall/endwall, one energy dissipation
and other elements, 600 linear feet of
widen shoulders, one other safety activity,
and one permanent restoration.

In design phase Short Summer
2024
Summer 2025 $17.88
Million
5/9/2024 Timeline needs to be
updated.
5 Las Flores to Encinal
Canyon
Post
Mile

44.1 /

58.5 2XG904 Remove landslide, clean
drainage and repair as
needed.

Caltrans a) Remove loose rocks and material. b)
Remove and dispose of the debris. c)
Repair eroded slope. d) Clean drainage
systems. e) Repair damaged shoulder.

This work must be completed as rapidly
as possible to prevent long-term closure
or disruption of this essential route and to
maintain full access for residents,
emergency services, and commercial
traffic. Immediate action is required to
prevent or mitigate the loss or impairment
of life, property, or essential services.

In construction.
42% complete.

Medium Spring
2023
Winter 2024-
2025
$2.93
Million
5/9/2024 Includes Zuma Creek
- trying to reopen by
Memorial Day
weekend.

IN LOS ANGELES

COUNTY, IN THE CITY

OF MALIBU, ON ROUTE
1 NEAR LAS FLORES
CREEK BRIDGE - Las
Flores and Rambla
Post
Mile

44.2 /

44.2 366804 PROACTIVE SAFETY
LONG LEAD PROJECT.
(SHOPP)
Caltrans This project will upgrade existing
deteriorated concrete bridge rails and
sidewalks on Las Flores Creek Bridge
tomeet current standards; install/upgrade
traffic signal controllers; and construct
ADA-compliant pedestrian facilities,
including curb ramps and sidewalks, within
the project limits.

The project’s primary focus is proactive
safety, which is intended to be
accomplished by improving the condition
of the bridge rails (Primary Asset) and by
constructing sidewalks and ADA-
compliant ramps (Secondary Assets). The
project will also replace traffic signal poles
that have exceeded their expected life to
bring them from “Poor” to “Good”
condition, which is consistent with SB1
requirements. The performance measures
for this project are as follows: 184 ft linear
feet of bridge rail, 6 ADA curb ramps, and
330 ft of sidewalk and driveway.

In
environmental
phase.

Long Fall 2031 Fall 2033 $16.57
Million
5/9/2024 Caltrans has authorize
start for Aug 2024.

Malibu and Caltrans to
coordinate on scopes
of work to create one
big project.

In Malibu, from 0.6 mile
north of Carbon Canyon
Rd to 0.5 mile south of
Sweetwater Canyon Rd.

Post
Mile

45.6 /

45.9 4V380 Convert continuous yellow
flashing beacon to
pedestrian signal for existing
crosswalk. (MINOR)
Caltrans This project proposes to replace the
existing flashing yellow beacon system
with a pedestrian signal system. The
scope of the project will include installing
signal poles with Accessible Pedestrian
Signal (APS) push buttons and countdown
pedestrian signal heads; installing a new
service cabinet enclosure and a new
Model 2070E Controller Assembly with
Model 332L Cabinet and Battery backup
electronic components; refreshing the
striping of the existing crosswalk;
replacing the existing yield lines
with limit lines; and replacing all roadside
signs in the vicinity to reflect the new
traffic control system. The proposed
pedestrian signal will be connected and
synchronized with the other traffic signals
on PCH to facilitate more efficient traffic
operations and provide a traffic calming
measure by interrupting traffic flow.

The purpose is to provide a safer
pedestrian crossing across the Pacific
Coast Highway by providing a positive
stop
control.

In design
phase.

Advertised to
go to
construction.

Award contract
by September
2024.

Short Summer
2024
Summer 2025 $1.52
Million
5/9/2024 Note - no daytime
lane closures allowed
in Malibu from
Memorial Day to
Labor Day.
6 IN AND NEAR MALIBU,

FROM NORTH OF

SERRA ROAD TO THE

VENTURA COUNTY
LINE
Post
Mile

46.9 /

62.9 35420 REHABILITATE

PAVEMENT, UPGRADE

FACILITIES TO ADA

STANDARDS, AND

UPGRADE GUARDRAIL
(SHOPP) - CAP M
Caltrans The project addresses pavement needs
on State Route 1 (SR-1) and proposes to
resurface 63.4 lane miles by cold
plane and overlaying the mainline and
shoulders. Damaged Portland Cement
Concrete (PCC) slabs will be replaced
with Individual Slab Replacement (ISR) of
the same thickness. The Capital
Preventive Maintenance (CAPM)
strategies will extend the service life of the
roadway. Complete Street Elements will
also upgrade select existing curb ramps
within the project limits to current
Americans with Disabilities Act (ADA)
standards and include Class III bike lanes.

The project will also propose pedestrian
access improvements to the bus stop
located at Pacific Coast Highway and
Heathercliff Road. The project is currently
looking at proposing Class II bike
lanes on SR-1 from near Morning View
Drive (PM 55.8) to Trancas Canyon Rd
(PM 57.0) and from near Malibu RV Park
Rd (PM 50.2) to Via Escondido Dr (PM

51.7).

The proposed work will prevent further
pavement deterioration, as well as
address some areas of drainage, roadside
safety, and Americans with Disabilities Act
(ADA) improvements. The performance
measures for this project are 63.4 lane
miles, which also includes 12,077 linear
feet of guardrail, 60 ADA Deficient
Elements (36 installed Accessible
Pedestrian Signals and 24 curb ramps
repaired and installed), and one worker
safety - safe access location.

In design
phase.

Long Fall 2026 Summer 2028 $33.18
Million
5/9/2024 Caltrans requesting a
19 month extension at
the June CTC
meeting. The
extension will allow
Caltrans to add
projects identified in
the 2015 PCH Safety
Study and safety audit
that was completed in
January 2024.

IN LOS ANGELES

COUNTY IN MALIBU

FROM GUERNSEY AVE

TO TRANCAS CANYON
ROAD
Post
Mile

56.5 /

56.9 291404 BRIDGE REPLACEMENT
(SHOPP)
Caltrans The project will replace the Trancas Creek
Bridge (Bridge No. 53-0027) on State
Route 1 in Los Angeles County.

The proposed bridge will replace the 90-
year-old bridge, which is subject to scour
under a 10-year storm. In addition to the
standard lanes and shoulders, the new
bridge will include a 14-foot wide
southbound shoulder, which would
provide room for future bicycle/pedestrian
use. The project provides 26,160 square
feet of new bridge.

The purpose of this project is to replace
Trancas Creek Bridge with a new bridge
structure that maintains reliable access for
the public in compliance with current
standard of mobility. The performance
measures for this project are one (1)
bridge with 8,148 square feet of bridge
replacement and 18,012 square feet of
new bridge construction, resulting in a
post condition of 26,160 square feet of
new/replaced bridge. The below are
detailed safety-related upgrade as scope
of work: • New pedestrian bridge railing on
the ocean side of the bridge to physically
separate the sidewalk from vehicular
traffic. • Widened shoulders. • 1,500 linear
feet of Qwick Kurb System separating
northbound and southbound traffic. •
Existing southbound Class III Bike lane
was repaved as part of the shoulder
widening. • New Bridge Railing.

In construction.
72%
completed.

Medium Winter
2020-2021
Winter
2025/2026
$70.91
Million
5/9/2024 Project stage 2: demo
crew to start week of
5/13
PCH from Topanga
Canyon Road to John
Tyler Drive
Post
Mile

40.8 /

48.5 34090 PCH Signal Synchronization
Project
City of
Malibu
Install communication between signals
and connect signals back to Caltrans
TMC. Develop and implement timing
plans. Outdated signal coordination plans
need to be optimized with appropriate
cycle lengths and time-based schedule for
proper traveling speeds and to generate
reasonable gaps for cross streets and
driveways. Signal timing will use state-ofthe-art adaptive timing system to develop optimized timing plans based upon real
time traffic conditions. Insure that the
adaptive system is compatible with a high
volume arterial.

The overall objective of this project is to
provide communication, coordination, and
controls to the traffic signals and with
Caltrans' Transportation management
Center (TMC) and City's Traffic
Operations Center (TOC), reduce
congestion along the corridor, and
improve safety for all modes of travel.

In construction Medium Winter
2022/2023
Spring 2025 $17.6
Million
(Measure
R)
5/9/2024 Project is currently in
construction. The
contractor is installing
the underground
conduit from Topanga
Canyon Road to John
Tyler Drive.

PCH from John Tyler
Drive to Puerco Canyon
Road
Post
Mile

47.4 /

49.3 341004 PCH Median Improvement
Project - John Tyler Drive to
Puerco Canyon Road
City of
Malibu
This project include the enhancements of
the existing medians on PCH from John
Tyler Drive to Puerco Canyon Road.

Existing medians in this section will up
enhanced by removing the existing
material within the median and the
installation of new stamped concrete.

This project will enhance the existing
medians, as well as improve roadway
aesthetics.

In construction Short Spring
2024
Spring/Summer
2024
$7.1
Million
(Measure
R)
5/9/2024 The contractor has
started the demolition
of the material in
between the existing
medians.
7 PCH and Trancas
Canyon Road
Post
Mile

56.7 /
57 39180 PCH Intersection
Improvements - Trancas
Canyon Road
City of
Malibu
This project will implement a
reconfiguration of existing lanes to include
a new 430 foot right turn lane on NB State
Route 1 while maintaining two through
lanes of vehicle travel and dedicated left
turn pockets per existing conditions for
both northbound and southbound traffic.

This project will also enhance the existing
Class II bike facilities on SB SR-1 by
installing bike intersection markings
This project will provide motorists with
ample space to decelerate for the right
turn from SR-1 to Trancas Canyon Rd and
will also connect to Caltrans Trancas
Creek Bridge Retrofit Project which is
currently in construction.
95% of design
completed
Medium Summer
2025
Winter
2025/2026
$1.3
Million
(Measure
R)
5/9/2024 The final design of this
project has been
completed. The City is
working with Caltrans
on the final approvals
of this project. This
project will likely start
construction upon the
completion of the
Trancas Bridge
Replacement project.

PCH approximately 2,500
feet east of Corral
Canyon Road
Post
Mile

49.96 n/a Pedestrian Undercrossing at
Malibu Seafood
City of
Malibu
This project consists of constructing a new
pedestrian underpass crossing in the
close vicinity of Malibu Seafood. The
project will also look into different design
alternatives that provides a safe
alternative to cross PCH near this location.

Yes -? This project will provide a safe method for
pedestrians to cross PCH near Malibu
Seafood and the Corral Beach area.

In design phase Medium Spring
2024
unknown until
preliminary
design is
completed
$4.5
Million
(Measure
M)
5/9/2024 The City has received
two design service
proposals for this
project. The City will
be performing final
proposal evaluations
and will anticipate
bringing a contract to
the Malibu City
Council by June 2024.

PCH between Big Rock
Drive and Las Flores
Canyon Road
Post
Mile

42.49 /

43.10 n/a PCH Cross Walk
Improvements at Big Rock
Drive and 20326 PCH
City of
Malibu
This project includes a new flashing
warning beacon located approximately
200 feet east and west of 20326 PCH
(Moonshadow’s Restaurant). New raised
medians, along with a pedestrian refuge
area, are planned for this area. A new
overhead flashing “signal ahead” beacon
will be installed 400 feet east of the PCH
and Big Rock Drive intersection. New
raised medians will be constructed on
PCH near the Big Rock Drive intersection.

Yes -? This project will install needed traffic
safety features that were identified in the
2015 PCH Safety Study
In design phase Medium Spring
2024
unknown until
preliminary
design is
completed
$683,000
(Measure
M)
5/9/2024 The City is waiting for
the project Measure M
funding agreement
from Metro. A draft
RFQ has been
developed but not
issued until the City
receives the Measure
M funding agreement.

PCH / Las Flores Canyon
Road and Rambla
Pacifico
Post
Mile

44.15 n/a PCH at Las Flores and
Rambla Pacifico Intersection
Improvements
City of
Malibu
This project was identified in the 2015
PCH Safety Study and includes making
various safety and efficiency
improvements at the Las Flores Canyon
Road and Rambla Pacifico Street
Intersection. The project will reconfigure
the traffic signals, traffic lanes and will
provide additional room for bicycle lanes.

Yes -? This project will install needed traffic
safety features that were identified in the
2015 PCH Safety Study
In design phase Long Spring
2024
Estimated -
FY27
$5 Million
(Meaure
R)
5/9/2024 The City is waiting for
the project Measure M
funding agreement
from Metro. A draft
RFQ has been
developed but not
issued until the City
receives the Measure
M funding agreement.

PCH between Paradise
Cove and Zuma Beach
Post
Mile

52.16 /

55.61 n/a PCH Median Improvements
at Paradise Cove and Zuma
Beach
City of
Malibu
This project includes installing new raised
medians and improvements. New raised
medians are proposed east and west of
the PCH and Paradise Cove Road
intersection. The proposed improvements
also include the relocation of the existing
bus stop and new signage, as well as the
installation of new raised medians on PCH
in the areas where the double yellow lines
exist in the vicinity of Zuma Beach,
specifically where the yellow paddles are
installed
Yes -? This project will install needed traffic
safety features that were identified in the
2015 PCH Safety Study
In design phase Medium Spring
2024
Estimated -
FY26
$2 million
(Measure
M)
5/9/2024 The City has received
two design service
proposals for this
project. The City will
be performing final
proposal evaluations
and will anticipate
bringing a contract to
the Malibu City
Council in the
Summer 2024;
Caltrans looking at
bus stops and
sidewalks
8

Page 1 of 2 ends

Agenda Item #6. A.

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Steve McClary, City Manager
Date prepared: May 23, 2024 Meeting date: June 10, 2024 Subject: Charmlee Wilderness Park Nature Center
RECOMMENDED ACTION: 1) Review the facility conditions of the Charmlee Wilderness Park Nature Center; and 2) Provide direction to staff regarding moving forward with the name change in honor of Walt and Lucille Keller.

FISCAL IMPACT: Funding for these services was not included in the Adopted Budget for FY 2023-24. Funding for this project, Charmlee Wilderness Park Nature Center Repairs, is included in the Proposed Budget for FY 2024-25 in the Capital Improvement Projects Account No. 310-9121.

DISCUSSION: At the November 27, 2023, Regular meeting, the Council approved renaming the Charmlee Wilderness Park Nature Center (Nature Center) in honor of Walt and Lucille Keller. Mr. Keller, a Malibu resident for over 50 years, began serving the community long before the city was incorporated in 1991. Mr. Keller served on the Malibu Township Council and helped organize the Malibu Committee for Incorporation, two organizations that were vital to Malibu obtaining cityhood. Mr. Keller was honored by the Malibu City Council at the City’s 20th anniversary celebration on March 28, 2011, in recognition of his election as Malibu’s first Mayor and his dedicated service on the City Council from 1990-1994 and 1996-2000. Walt and Lucille Keller continued to be active members of the Malibu community and supported efforts to improve water quality in Malibu Lagoon, Malibu Creek, and Surfrider Beach.

City Council Meeting
06-10-24
Item

6.A.
1

Page 2 of 2 ends

Agenda Item #6. A.

Charmlee Wilderness Park
On June 29, 2019, the City resumed control of Charmlee following the termination of a five-year reciprocal lease agreement with the Santa Monica Mountains Conservancy (Conservancy). Charmlee sustained substantial damage during the 2018 Woolsey Fire and reopened the trails in 2020 following extensive trail repairs and erosion mitigation. The same year, the City completed repairs to the onsite modular home, which had been neglected and damaged. On March 1, 2022, the City and California State Parks entered an Agreement to house a State Ranger at Charmlee Wilderness Park.

Since Chamlee reopened, staff have prioritized trail maintenance, re-establishment of native gardens, replacement of damaged picnic areas and signage, assessments of damaged trees, and general park maintenance with limited resources. Outdoor programming has also resumed, with the City offering staff-led hikes, nature walks, and educational programs.

The next phase of maintenance and repairs includes the Nature Center, which has been closed since 2019. Staff completed an assessment of the facility, which outlined maintenance and structural issues resulting from years of neglect and the effects of the Woolsey Fire. From 2022 to 2023, rainstorms exacerbated the maintenance issues, with flooding and water damage inside the building (Attachment 1).

Staff have identified the Nature Center as a Capital Improvement Project (CIP) to be included in the FY 2024-25 Proposed Budget. This Fiscal Year, an inspection of the exterior walls and foundation will occur to determine the extent of repairs needed to resolve the building flooding issues. Proposed repairs and upgrades include refurbishing the indoor space and replacing the entrance doors, windows, restroom fixtures, roof, HVAC system, and new paint. Additional considerations include installing solar tubes and solar panels. The estimated cost of repairs is $500,000.

Prior to 2014, the City opened the Nature Center on weekends and showcased native plants, animals, and the land’s history, including information on Rancho Malibu and Chumash Native American artifacts, maps, and photographs. Staff inspected the items left in the Nature Center by the Conservancy, and nearly all the displays and interpretive signs were damaged, outdated, or unusable. The salvageable artifacts were stored and will be incorporated into the refurbished facility. This year, staff plans to research and propose new display options for consideration for a proposed reopening in 2025-26.

Staff anticipates the repairs could take more than a year, contingent on the CIP schedule, contractor agreements, and availability of equipment and supplies. Depending on the Council's direction and decision to move forward with the renaming of the Nature Center, staff will return to the Council with a Resolution to finalize the process of renaming the facility.

ATTACHMENTS: Charmlee Nature Center Photographs
2 Charmlee Wilderness Park Nature Center
May 2024
ATTACHMENT 1
3 Charmlee Wilderness Park Nature Center
May 2024
ATTACHMENT 1
4 Charmlee Wilderness Park Nature Center
May 2024
ATTACHMENT 1
5 Charmlee Wilderness Park Nature Center
May 2024
ATTACHMENT 1
6 Charmlee Wilderness Park Nature Center
May 2024
ATTACHMENT 1
7

Page 1 of 2 ends

Agenda Item # 6.B.

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: May 28, 2024 Meeting date: June 10, 2024 Subject: Malibu Library Set Aside Funds for Fiscal Year 2024-25 RECOMMENDED ACTION: Approve the use of Malibu Library Set Aside Funds for Fiscal Year (FY) 2024-25.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

Malibu Public Library services are paid for from a designated portion of property tax. Every year the County of Los Angeles sets aside the difference between the property tax dollars apportioned to the County Library from property within the City and the Malibu Library expenses into a designated fund. The ending balance for Set Aside Funds as of FY 2022- 23 totaled approximately $21.9 million; this includes a fiscal year-end surplus of $2.6 million. Total recommended budget for FY 2024-25 is $1,655,000.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List
DISCUSSION: The designated Library Set Aside funds are to be used solely to improve upon, or to provide additional Malibu Library facilities and services.

The Library Subcommittee convened on January 31 and March 27, 2024, to review and provide a recommendation on the list of expenditures for FY 2024-25. Attached with this report is a breakdown on the total recommended budget of $1,655,000 for the coming fiscal year. The proposed expenditures will be allocated to continuing operations and library programs, minor facility improvements, and an update to the 2018 Needs Assessment to be managed by the City of Malibu.

City Council Meeting
06-10-24
Item

6.B.
1

Page 2 of 2 ends

Agenda Item # 6.B.

BACKGROUND: The Malibu Library was established in 1970 by the County of Los Angeles and is located on the county-owned civic center property.

In September 2008, the City and County executed a Memorandum of Understanding (MOU) that governs the use of the Set Aside Funds. The MOU established a structure in which the expenditure of the excess funds generated from the taxes that Malibu residents pay could be spent on the Malibu Library. On March 26, 2018, the City and the County executed an amendment to the MOU extending the term until 2044, with two possible fiveyear extensions. All other terms remain the same.

To optimize the allocation of local property tax dollars and provide the maximum benefit to the Malibu community, the City has conducted two comprehensive library needs assessments in collaboration with the County Library. The first needs assessment was completed in 2005, and the Malibu Library Needs Assessment (2005 Needs Assessment) was approved by the City Council on August 8, 2005. The 2005 Needs Assessment established community-specific goals for the Malibu Library that were primarily focused on the large-scale renovation of the existing library and the purchase of furniture and equipment to serve the library program. The City and the County cooperatively used the Set Aside Funds to renovate the Malibu Library. The renovations were completed in April 2012. Since that time, Set Aside Funds have been used for the Malibu Library Speaker Series, to enhance service hours, establish a deferred maintenance fund, hire additional library staff, hire a full-time security guard, enhance library collections, materials, and services, and support related services at the Boys and Girls Club of Malibu and in Malibu public schools.

In 2017, the City set out to update the 2005 Needs Assessment to establish new service goals that would guide the management of Malibu Library funding in subsequent calendar years. The process included extensive community input, as well as analysis of demographic trends and current service levels. In October of 2018, the City Council Accepted the findings of the Malibu Needs Assessment and directed staff to work with Los Angeles County Library to implement the recommendations.

ALTERNATIVES:
• Approve the budget as recommended; or
• Modify the budget allocation as deemed necessary; or
• Request further review and adjustments by the Library Subcommittee ATTACHMENTS:

1. Budget for FY 24-25

2. Recommendations Identified in the 2018 Library Needs Assessment

3. 2022-2023 Annual Library Report

4. Library Operating Statement 2022-2023

5. Library (Approved) Spending Plan FY 2022-2023
2 Library Set Aside Funds
Fiscal Year 24-25
Recommendations for Continued Funding in FY 24-25
Salaries & Benefits
Qty Description Cost
2 FT1 Security Guards Salary & Benefits $260,000
1 FT Outreach Librarian Salary & Benefits $148,000
1 FT Teen Librarian I $148,000
Programs & Services
Malibu Library Speaker Series $125,000
Smart Start Programs & Staff Training $50,000
Tool Lending Library $6,000
Boys & Girls Club Library Affiliated Programs $50,000
Malibu Public Schools Library Materials & Supplies ($15,000 per campus)
$60,000
Operations & Maintenance
Continue Additional Service Hours $175,000
Unreserved Balance $150,000
Unscheduled Maintenance $100,000
Total Continued Funding Request $1,272,000
New Recommendations for FY 24-25
New Programs
Malibu-Centric Legacy Park Educational Program $75,000
Facility Improvements2
Water Bottle Filling Station $5,000
Retrofit and Reconfiguriation Circulation & Reference Desks $5,000 Outdoor Patron Seating $50,000
Update to 2018 Needs Assessment $100,000
1 Full Time (FT) 2 Facility Improvements as identified in the 2018 Needs Assessment Attachment 1
3 Special Projects
1 FT 2nd Librarian for Special Projects $148,000
Total New Funding Requests $383,000
Total Budget for FY 24-25 $1,655,000
4 Malibu Library Needs Assessment 2018
71 | Page
Recommendation Timeline Cost
Continue to weed collections Immediate -
Cross-promote events at City events Immediate $
Develop strong library brand utilizing new County Library logo and branding
Immediate -
Exploit Web 2.0 to increase public relations Immediate $ Increase collaboration with schools Immediate -
Publicize library programs and services at Library signature events Immediate $ Reduce number of adult PCs, repurpose space, purchase new furniture Immediate/ Short Term
$$$
Reduce number of children’s PCs repurpose space, purchase new furniture
Immediate/
Short Term
$$$
Reduce print stations, repurpose space, purchase new furniture Immediate/ Short Term
$$$
Update links on City websites Immediate -
Utilize Los Angeles County mobile program vans Immediate/ Short Term
unknown
Conduct marketing assessment of existing programs Short Term $ Conduct open houses, create welcome packets Short Term $ Continue to inform public of free digital resources Short Term - Continue to publicize interlibrary loan program Short Term - Increase publicity for library programs Short Term $
Increase use of self-service technology Short Term -
Locate Community Services programs in Library Short Term/ Mid-Term
-
Evaluate Library signature collections Short Term -
Purchase collections for Boys and Girls Club and schools to support curriculum and special studies
Short Term $$
Purchase laptop vending machine to replace desktop PCs Short Term $$$ Recruit program volunteers from abundant local talent Short Term - Recruit volunteers for program set-up and public relations Short Term - Relocate program offerings for specific audiences, e.g., to Malibu High School, Boys and Girls Club
Short Term $$
Replace building identification sign Short Term $$
Work with County Library’s new Outreach Coordinator Short Term - Add charging stations, power towers Mid-Term $$$
Address community requests for enhanced collections, including development of a long-term collection development plan
Mid-Term $$
Address issues with staff entrance Mid-Term $$
Budget 1 FTE position to manage library programs, logistics, publicity, volunteer recruitment
Mid-Term $$$
Collaborate on oral history project with Pepperdine University Mid-Term Unknown Collect Malibu primary source materials Mid-Term -
Attachment 2
5 Malibu Library Needs Assessment 2018
72 | Page
Collect writings by Malibu authors Mid-Term -
Consider options for delivery site, including a pick-up location in Western Malibu
Mid-Term Unknown
Develop building program for interior space reorganization Mid-Term $$ Engage library architect to plan interior renovation Mid-Term $$$$ Fund .5 FTE to create and manage Malibu historical and cultural archive or seek grant funding for this FTE
MidTerm/Temporary$$$
Fund programs requested by students to be held at MHS or other locations; e.g., SAT study, resume assistance, college applications Mid-Term $$
Ensure proper climate control for all local history resources Mid-Term $$$ Continue Malibu Library Speaker Series $$$$
Purchase secure, fireproof cabinets for historic photographs and other valuable documents
Mid-Term $$
Reassess back of house needs, workflow, efficiency of staff operations Mid-Term Unknown Redesign staff service desks Mid-Term $$$
Refurbish Meeting Room including new carpet, paint, A/V system replacement, storage door, HVAC noise issues
Short/Mid-Term $$$$
Refurnish Teen Area Short/Mid-Term $$
Regularly evaluate program success Mid-Term
Reinstate bookmobile service Mid-Term $$$$
Remove storage space in bookmobile bay to create climate controlled local history space, or
Mid-Term $$$$
Remove storage space in bookmobile bay to reinstate bookmobile service51
Mid-Term $$$$
Reorganize children’s area, replace furniture, increase shelving, expand play space, remove PCs and print station
Short/Mid-Term $$$
Replace and refresh worn volumes Mid-Term $$
Replace furniture in reading area with more individual reader stations Mid-Term $$$$ Review equipment and related requirements for additional programs, e.g., STEAM, cooking classes, sewing classes, etc.

Mid-Term $$
Review list of community requests to implement additional programs Mid-Term $$ Complete exterior renovation Long Term $$$$$
Address need for library services to Western Malibu including participation in future planning for community center
Long Term $$$$$$
Upgrade mechanical systems to address acoustical and ventilation issues
Long Term $$$$
51 Note that not all bookmobiles “live” in a bookmobile garage. The two North Region bookmobiles live in a secure fenced area outside the Lancaster Library.
6 MALIBU LIBRARY
Introduction
Malibu Library was established in 1970 by the County of Los Angeles Public Library. A newly renovated building was completed in April 2012 and certified LEED-Gold.

Usage
Malibu Library serves a diverse segment of Malibu residents and receives considerable usage from the community. In February 2022, the library returned to pre-COVID hours and added four additional hours, bringing open hours to 60 hours per week.

Highlights:
• Malibu Library received 60,418 visitors in Fiscal Year 2022-2023, with an average of 5,035 visits to the library each month. The population of Malibu in 2022 was 15,622 people which includes the City of Malibu (10,479) and unincorporated Malibu (5,143). • More than 886 new cards were issued in FY 2022-2023; 184 of these cards were digital accounts which provided access to the library’s virtual services. • During FY 2022-2023, 29,184 items were checked out.
• The greatest levels of library use were in the morning and when staff conducted library programming.
• The Malibu Library website continued to provide information on hours and programming.

Visits to the website totaled 20,912 during FY 2022-2023.

Attachment 3
7 2
Wi-Fi & eResources
Malibu has a high Internet Subscription Penetration percentage (82%, U.S. Census, 2010) and yet there are residents without reliable connectivity. Laptop & Hotspot Loan Kits were available for circulation through Malibu Library and 16 customers checked out devices for at-home use during the fiscal year. In addition to take-home laptop and Wi-Fi hotspot kits for residents in need of computer and Internet access at home, the library also offers Chromebooks for in-library use. • The library hosted more than 63,596 Wi-Fi sessions, which included Park and Connect sessions (Wi-Fi access from the parking lot) and access to non-library cardholders. • There were 10,359 public Internet sessions during FY 2022-2023. • Library users from the Malibu area downloaded 10,609 e-Books and 5,755 audiobooks (2% increase) from the library’s Overdrive service during FY 2022-2023.

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
20/21 Gate Count 813 760 881 1,158 891 891 662 682 881 1,390 2,177 2,843 21/22 Gate Count 2,874 3,103 3,011 2,741 2,119 2,940 2,380 2,723 3,555 3,485 4,064 4,085 22/23 Gate Count 4,204 5,005 5,359 5,471 5,065 4,687 4,587 4,804 5,417 4,816 5,343 5,660 254%308% 242% 137% 138% 230% 260%299% 304% 151% 87% 44%46% 61%78%100% 139% 59% 93%76% 52% 38% 31%39% 0 1,000
2,000
3,000
4,000
5,000
6,000
Visitors
8 3
Circulation
Materials in Malibu Library served Malibu residents as well as library patrons throughout Los Angeles County.

Highlights:
● During FY 2022 - 2023, Malibu Library circulated 36,840 items. ● Malibu Library customers placed 9,906 holds and a total of 10,095 holds were filled from customers in Malibu and in the LA County Library service area. ● Print books remained the most popular item type, circulating 31,052 times. ● California State Parks Passes became available for circulation in May 2022, and 62 customers checked out Parks Passes.
9 4
10 5
Library Programs
After resuming pre-COVID hours in February 2022, Malibu Library increased the number of programs for all age groups. By the start of the fiscal year on July 1, 2022, the library was regularly hosting monthly craft programs and performers for children and teens; Smarty Pants Storytime; the Malibu Library Book Club; and the Malibu Library Speaker Series.

In June 2023, the Summer Discovery Program brought 9 children’s programs to Malibu, including a LEGO program, LA Opera’s BambinO, and Bubblemania. Nearly 150 people attended the summer programs. In addition, Malibu Library staff provided take-home activity kits for babies/toddlers, preschoolers, school-age children, and teens throughout FY 2022 - 2023, distributing 28 different activity kits.

In July 2022, the teen librarian at Malibu Library presented four programs at the Malibu Boys & Girls Club, reaching 57 teens. During the 2022 - 2023 school year, the teen librarian presented two programs at the Malibu High School library. Teen programs also continued monthly at Malibu Library, with teens making pop-up cards, paracord bracelets, and neurographic art. The teen librarian also created take-home activity kits for teens, distributing 193 kits with 15 different topics, from cross-stitch, to goal setting, to clay forming.

Highlights:
• 151 people attended 10 in-person children’s summer library programs during July and August 2022.
• 277 people attended storytimes in FY 2022 - 2023.
• More than 1,364 people attended children’s programs in FY 2022 - 2023. • The Malibu Library Book Group began meeting in person again in October 2021. 119 people attended the monthly book group meetings in FY 2022 - 2023. • The Malibu Library Speaker Series returned to in-person programming in September 2022 with NASA engineer Nagin Cox. The Speaker Series presented five more programs at Malibu Library in 2022-2023: author David Grann; oceanologist Dr. Douglas McCauley; shark attack survivor Paul de Gelder; Citizen Kane expert Harlan Lebo; and education expert Dr. Ian Jukes. In April 2023, the Speaker Series hosted Dr. Britt Wray on the campus of Pepperdine University. In May 2023, a Poetry Summit was held at Malibu City Hall. 11 6

12 7
Outreach
Malibu’s outreach librarian returned from her contact tracing assignment in February 2022 and immediately began working with City of Malibu Community Services staff to participate in the many events happening around Malibu. The library was represented at 12 Park Tales storytimes, with an attendance of 173 people. The outreach librarian also attended 4 CineMalibu movie events(interacting with 335 people);Chumash Days(97 people); and assisted with 11 Senior Tech Help events at the Malibu Senior Center (37 people). She participated in the Halloween Bu Bash (108 people); Breakfast with Santa (100 people); a Senior Luncheon (50 people); and City of Malibu Babysitter Training (15 tweens). She also had a table at the Malibu High School Open House and the Santa Monica College Open House (89 people).

On the west side of Malibu, she had a table at Get Your Stuff Day at Malibu High School and visited Malibu Elementary School. She also coordinated and presented the Local Authors Series, with City of Malibu staff, which featured five local authors at two separate events in 2022-2023, attended by 68 people.

Volunteer Hours
The Friends of the Malibu Library continued to support the library by sponsoring programs and purchasing materials and supplies. Their bookstore at the entrance to the library was open during library open hours, and they also held large two-day book sales in October 2022 and June 2023. 13 8
Continue Funding FY 2024 - 2025*
• Continue funding one security guard to monitor security in/around the library. $130,000 • Restore funding for a second security guard as the library returns to higher levels of customer activity. $130,000
• Continue Outreach Librarian I to provide programming in underserved West Malibu. $148,000
• Continue Teen Librarian I. $148,000
• Malibu Library Speaker Series. $125,000
• Continue additional service hours. $175,000
• Continue unscheduled maintenance. $100,000
• Continue to fund Smart Start programs and staff training. $50,000 • Continue to fund Tool Lending Library (replacement and program costs) $6,000 • Boys & Girls Club supplies and equipment. $50,000
• Continue unreserved balance. $150,000
• Malibu Public Schools library-related supplies & services. $17,000 ** New Recommendations FY 2024-2025*
Recommendations from Library Subcommittee, as discussed at the October 16, 2023 meeting • Malibu Film Society Series. $85,000
o Library has reviewed this proposal to determine nexus and is open to this recommendation for use of set aside funds. The use could be approved****, under the following conditions:
§ Library receives a written program proposal outlining the parameters of the program, partners involved, and specific uses of the funds; § All film programs are free to the general public; and § All film programs are held in the Library, City buildings or parks, or other publicly accessible spaces.
• Malibu-centric Legacy Park educational programs. $75,000 o Library has reviewed this proposal to determine nexus and is open to this recommendation for use of set aside funds. The use can be approved.**** • Malibu School Leadership Council request that would establish a professional centralized fundraising entity for Malibu Schools to support the public education experience, specifically: language, arts, athletics, and basic literacy programs in the Malibu pathway. $1,663,233
o Library has carefully reviewed the funding proposal and finds that there is not a sufficient nexus to public library services or programs.

14 9
Recommendations from Library
• Engage a consultant to do an additional community needs assessment and feasibility study on significant capital projects to include the following: *** o Potential service points on the west side;
o A renovation of the current Malibu Library, including a reorientation of the entryway; o An expansion of the current Malibu Library location, possibly to include the courthouse space;
o The addition of an Arts/Literacy/Technology Alternate Library space to the Malibu Library or other location.

Recommendations for minor facility improvements FY 2024-2025* • Water bottle filling station. $5,000
• Retrofit and reconfigure circulation and reference desks to add shelving for necessary equipment, install cord management, and make desks more efficient for staff and welcoming for customers. $5,000
• New furniture for front patio. $50,000
* All costs are estimates; Library will charge actual costs incurred. ** Funds used in collaboration with Malibu Public Schools to enhance library database, printing, and physical material options available to the Youth of Malibu. *** Cost estimate TBD.
**** Special Projects Librarian I may be required to implement Film Series, Malibu educational programs, and other special partnership projects. $148,000. 15 LA County Library
Operating Statement
Fiscal Year 2022-2023
Cost Code:117
Org Code:41259
Malibu Library
23519 W. Civic Center Way, Malibu
Operating Costs Actual
Salaries and Employee Benefits
Services and Supplies
Books and Materials
Lease-Buildings
Maintenance-Buildings and Grounds
Facilities Special Jobs
Insurance
Supplies and Miscellaneous Exp
Utilities
Facilities Services Operations
Regional Operations
Acquisitions and Cataloging
Integrated Library System
Information Services
Equipment and Technology
$838,654
86,467
0 220,379
0 88,937
122,131
68,986
170,160
137,740
68,244
18,363
20,797
8,771
Sub-Total Operating Costs $1,631,681
Support Costs
Administration
Public Services Programs
311,096
95,676
Sub-Total Support Costs 948,770
Total Cost of Service $2,580,451
Operating Revenue $3,048
Information Technology Equipment and Services 126,694
Professional and Special Services 197,356
Note:
10/24/2023 10:59 AM Report: OperatingStmt-Libraries Page 12 of 90 Attachment 4
16 LA COUNTY LIBRARY
City of Malibu Approved Spending Plan
FY 2022-23
FY 22-23 Beg. Bal (Incl. 20-21 Surplus) $ 19,272,230
FY 22-23 Prop Tax / Spe Tax / Ot Rev $ 5,161,868
FY 22-23 Cost (2,580,452)
FY 22-23 Surplus $ 2,581,416
Ending Designation Balance
(will be reflected in FY 24-25 SQ Budget)
$ 21,853,646
City Approved Program Expenditures Approved by
Malibu
Actual
Expenditures
Variance
1 2 dedicated secruity guards $ 260,000 $ 197,290 62,710$ 2 Deferred Maintenance 100,000 - 100,000
3 Full-Time Teen Librarian 100,000 148,075 (48,075)
4 Speaker Series Program 125,000 66,474 58,526
5 Outreach Librarian 116,000 169,076 (53,076)
6 Family Place Programs throughout the County Lib System 50,000 50,325 (325) 7 Boys & Girls Club (books & other lib related supplies and svcs) 50,000 54,500 (4,500) 8 Boys and Girls Club Funds for an instructor 25,000 - 25,000 9 Malibu Public Schools (library related supplies) 17,000 - 17,000 10 Mlibu High School funds for misc. lib supplies and Teen Lib 26,390 - 26,390 11 Additional Service Hours (from 40 hrs/wk to 60 hrs/wk 100,000 257,920 (157,920) $ 969,390 $ 943,660 25,730$
Note: This chart represents the City’s approved budget for the use of set aside funds which is reflected in the Operating Statement.

The budget has not been adjusted since inception to reflect changes in cost increases (i.e. cost of living, employee benefits, etc).
https://lacounty.sharepoint.com/sites/publiclibrary/docs/FS/FS2/FS2B/Documents/Cost Report/22-23/Surplus Cities/Malibu - Done/Malibu 21-22 vs. 22-23.xlsx\City Approved Programs 22-23 11/7/2023 Attachment 5
17

Page 1 of 1 ends

Council Agenda Report
To: Mayor Uhring and the Honorable Members of the City Council Prepared by: Cynthia Alba, Executive Assistant
Approved by: Steve McClary, City Manager
Date prepared: June 5, 2024 Meeting date: June 10, 2024 Subject: Proposal from the Malibu Film Society Requesting Waived Facility Use Fees for Screenings at City Hall (Mayor Uhring and
Councilmember Silverstein)
RECOMMENDED ACTION: At the request of Mayor Uhring and Councilmember Silverstein, review a proposal from the Malibu Film Society requesting waived facility use fees for screenings at the Civic Theater at City Hall and provide direction to staff, as needed.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

Depending on what direction the Council provides, staff can return at a subsequent meeting with an estimated cost depending on staff analysis and recommendations.

DISCUSSION: At its City Council meeting on May 28, 2024, the City Council agreed to add this discussion to the agenda as a City Council item.

The Malibu Film Society Corporation, a 501(c)(3) non-profit, has requested that the City of Malibu waive facility use fees, staffing, and other internal costs for a series of three monthly public events to be held in the Civic Theater at Malibu City Hall.

ATTACHMENTS:

1. Malibu Film Society Proposal

2. City Hall Facility Use Fees and Tiers 2023-2024
City Council Meeting
06-10-24
Item

7.A.
1 PROPOSAL TO THE MALIBU CITY COUNCIL
June 4, 2024
INTRODUCTION: This is a request from the Malibu Film Society Corporation, a 501(c)(3) non-profit (“MFS”), to waive facility use fees, staffing and other internal costs for a series of three monthly public events to be held in the Civic Theater at Malibu City Hall (the “City Theatre”), with concessions to be provided for consumption in the multi-purpose room (and not to be taken out of that room). Depending on availability, MFS has proposed that these events be held on the final Thursday of each month beginning in June 2024. The City of Malibu would be recognized as a co-sponsor of each event.

It is hoped that the three-screening series will serve as a model for future cooperative events between the City of Malibu and MFS at the City Theatre and such other city-owned locations as MFS and the City of Malibu may find appropriate for the benefit of the community.

RESPONSIBILITIES OF EACH PARTY:

MFS would cover all costs associated with event pre-production, content acquisition and management, promotional email blasts and social media marketing (originated by MFS), film licensing fees, video postproduction services, online reservations administration, audience check-in, Q&A moderator fees, and guest speaker participation fees. MFS also will cover the costs of concession supplies and management and any clean-up costs associated with the concessions. [NOTE: MFS needs to know from the City of Malibu if it is permissible to provide wine to adults in the multi-purpose room.] As MFS has contracted with Tallal, Inc. to produce and manage all of its events, Tallal Inc. will provide $4M ($3M per occurrence) in General Liability Insurance coverage for each screening (adding the City of Malibu as the Named Insured).

City of Malibu would waive the costs associated with venue rental and city staffing required to operate AV equipment already installed in the Civic Theater. The City of Malibu also would be responsible for its own costs associated with additional event promotion, if any, as the City of Malibu determines, in its sole discretion, to originate.

Each event would require use of the Civic Theater AV system (with no modification required).

Depending on the number of advance reservations received, one or more events may require portable chairs to be set up and then removed, with such chairs to be provided, set up and removed, by the City of Malibu, using chairs maintained at the Malibu City Hall. In no event shall MFS permit more persons to attend the screenings than the maximum number of persons lawfully permitted to occupy the Civic Theater.

ADMISSION:
 Members of MFS: Free with advance reservations at MalibuFilmSociety.org; for member guests, with discount admission fees of $10 for adults, $5 for 18 & under.  Malibu residents: Free for the first 50 to make reservations at www.MalibuFilmSociety.org; after those first 50 seats are claimed, MFS will offer a discount admission code to additional residents who wish to attend, which they can use to make a paid reservation at the same rates charged to MFS member guests ($10 for adults, $5 for 18 & under).  Non-members living outside the City of Malibu: The non-discounted admission fee will be $15 for adults, $10 for children 18 & under.
2 Attachment 1
All proceeds will be retained by MFS to offset its share of the costs for concessions supplies and management.

PROGRAMMING (Subject to change):

The three events included in this proposal are as follows:

1. First-Run Film: MFS board member and film industry publicity and awards campaign strategist Lea Yardum (Partner, Perception PR) has secured a Q&A screening of a movie which (unlike our regular first-run feature submissions) will not require DCP playback, digital cinema decryption, Dolby Cinema surround sound processing, XYZ colorspace projection, or theatrical presentation.

Already Oscar-nominated for Best Animated Feature (following its initial qualifying one-week run in LA & NY theaters), ROBOT DREAMS is a dialog-free family film which goes into limited release June 7, expanded release on June 14, and wide release June 21. At the end of the screening, MFS is hoping to schedule a panel discussion with industry experts discussing the Academy Awards campaign process.

2. Buster Keaton Showcase featuring film historian, author, journalist television producer and screenwriter, Malibu resident David Weddle. Weddle will introduce various clips from Keaton’s films and comment on Keaton’s lasting impact on the film industry.

3. Seminar: Comic Books and the Movies, featuring Malibu resident and Comikaze Entertainment CEO Chris De Moulin (producer of LA Comic Con). De Moulin will host a panel of noted industry experts discussing the history of movies adapted from graphic novels, from the earliest days of the film industry to today’s top-grossing blockbusters. The presentation will include historical stills and film clips.
3 Administrative and Staffing Fees
Late Processing Fee (Less than 14 days) $100
Application Fee (Attendance 150 – 500) $200 per event
Application Fee (Attendance 501+) $500 per event
Attendant Fee (Part Time Staff) $26 per hour
Attendant Fee (Full Time Staff) $48 per hour
Custodian $413 per event
Refundable Security/Cleaning Deposit Dependent upon application; cashed prior to event Pre –Event Set-Up and Post-Event Clean-Up $50 per hour
Security Guard $68/per hour/per guard
Sign Removal $30 per sign
Filming Fees
Filming (Up to 30 people) $2,149 / 6 hours / $357 per hour thereafter Filming (Over 30 people) $3,222 / 6 hours / $538 per hour thereafter Still Shoot Filming (Up to 10 people) $179 per hour
Still Shoot Filming (More than 10 people) $217 per hour Monitor Fee (Up to 8 hours) $80 per hour
Monitor Fee (Up to 12 hours) $122 per hour
Monitor Fee (Over 12 hours) $161 per hour
Removal of Production Signs $80 per sign
Late Processing Fee $181
Facility Use fees do not include staff or security. Additional staff and/or security may be required based on the type and/or schedule of event. The City Manager or their designee may approve a reduced reservation rate under unique circumstances.

Group 1 Group 2 Group 3
Outdoor Event $126 per hour $200 per hour $298 per hour Indoor & Outdoor Event $166 per hour $266 per hour $395 per hour Michael Landon Center $82 per hour $133 per hour $200 per hour Michael Landon Center (Public Meetings) $40 for 2 hours $56 for 2 hours $81 for 2 hours Picnic Area $90 for 4 hours $132 for 4 hours $200 for 4 hours Sports Field
Half Field Use
Full Field Use
$25 for 2 hours
$39 for 2 hours
$35 for 2 hours
$60 for 2 hours
$50 for 2 hours
$91 for 2 hours
Batting Cage $20 per 2 hours $30 per 2 hours $40 per 2 hours Heathercliff Property
4 Hours
Half Day (12 Hours)
Full Day (24 Hours)
$706 ($150 per hr after)
$1,591 ($150 per hr after)
$2,122
$1,178 ($250 per hr after)
$2,653 ($250 per hr after)
$3,537
$1,650 ($350 per hr after)
$3,713 ($350 per hr after)
$4,951
Ioki Property
4 Hours
Half Day (12 Hours)
Full Day (24 Hours)
Lot Clearance
$706 ($150 per hr after)
$1,591 ($150 per hr after)
$2,122
$5,000 per event
$1,178 ($250 per hr after)
$2,653 ($250 per hr after)
$3,537
$5,000 per event
$1,650 ($350 per hr after)
$3,713 ($350 per hr after)
$4,951
$5,000 per event
Parking Space (Individual) $14 / space / day $14 / space / day $14 / space / day City of Malibu
Community Services Department
General Facility Use Fees and Tiers 2023-2024
4 Facility Use Group Classifications/Tiers
Group 1: Nonprofit Use
Groups and Organizations operating as a registered 501 (c)(3) nonprofit. Proof of nonprofit status must be presented at the time of reservation. Membership rosters, by-laws and constitution, may also be required. Acceptable forms of documentation verifying nonprofit status include:
• Articles of Incorporation as a nonprofit organization • Department of the Treasury Form 990
• IRS letter showing organization to be Tax Exempt Services • State Franchise Tax Board letter showing organization Tax Exemption • Certificate of Registration with the State Registry of Charitable Trusts Other Groups:
• SMMUSD and affiliated service organizations such as PTA and AMPS • Special Interest Groups, Community Service Groups, and Civic Organizations based and operating in the City of Malibu with the primary purpose of serving the Malibu community. • Homeowner Associations located with the City of Malibu Group 2: Private Use
Private Groups or Individuals.

Group 3: Commercial Use
Any Business, For Profit Group, or Commercial Venture using City of Malibu facilities. 5 Group 1 Group 2 Group 3
Multi-Purpose Room $86 per hour $139 per hour $207 per hour Senior Center $86 per hour $139 per hour $207 per hour
Multi-Purpose Room &
Senior Center $139 per hour $222 per hour $332 per hour Malibu Civic Theater
1 Hour
4 Hours
Half Day (8 Hours)
Full Day (16 Hours)
$173
$430
$691
$1,088
$275
$693
$1,107
$1,740
$416
$1,037
$1,658
$2,612
Parking $14 per space/per day $14 per space/per day $14 per space/per day Administrative and Staffing Fees
Late Processing Fee (Less than 14 days) $100
Application Fee (Attendance 150 – 500) $200 per event
Application Fee (Attendance 501+) $500 per event
Attendant Fee (Part Time Staff) $26 per hour
Attendant Fee (Full Time Staff) $48 per hour
Audio Technician $89 per hour
Audio Visual Fee $36 per use
Pre –Event Set-Up and Post-Event Clean-Up $50 per hour
Security Guard $68 per hour, per guard
Table Linens $30 per linen
Sign Removal $30 per sign
Custodian $413 per event
Refundable Security/Cleaning Deposit Dependent upon application; cashed prior to event Facility Use fees do not include staff or security. Additional staff and/or security may be required based on the type and/or schedule of event. The City Manager or their designee may approve a reduced reservation rate under unique circumstances.

Facility Use Group Classifications/Tiers
Group 1: Nonprofit Use
Groups and Organizations operating as a registered 501 (c)(3) nonprofit. Proof of nonprofit status must be presented at the time of reservation.

Membership rosters, by-laws and constitution, may also be required. Acceptable forms of documentation verifying nonprofit status include:
• Articles of Incorporation as a nonprofit organization • Department of the Treasury Form 990
• IRS letter showing organization to be Tax Exempt Services • State Franchise Tax Board letter showing organization Tax Exemption • Certificate of Registration with the State Registry of Charitable Trusts Other Groups:
• SMMUSD and affiliated service organizations such as PTA and AMPS • Special Interest Groups, Community Service Groups, and Civic Organizations based and operating in the City of Malibu with the primary purpose of serving the Malibu community.
• Homeowner Associations located with the City of Malibu Group 2: Private Use
Private Groups or Individuals.

Group 3: Commercial Use
Any Business, For Profit Group, or Commercial Venture using City of Malibu facilities.

City of Malibu
Community Services Department
City Hall Facility Use Fees and Tiers 2023-2024
6 Facility Use Policies, Rules & Regulations
City of Malibu, Community Services Department
In
23825 Stuart Ranch Road, Malibu, CA 90265 (310) 456-2489 cor porated March 28 , 1 9 9 1

GENERAL RENTAL INFORMATION
The City of Malibu has facilities that are designed for recreational, civic, and cultural activities. The primary use of these facilities is for activities sponsored by the City. The facilities shall be available for usage or rental when not in use for scheduled City activities. Use for non-city programs shall be available as the schedule allows.

1. To reserve the use of any City of Malibu owned or managed facility, a Facility Use Application must be submitted.

2. Applications will not be accepted more than six (6) months in advance of the event.

3. The Facility Use Application shall be submitted at least fourteen (14) calendar days prior to use or a late processing fee will be charged. Reservations will be confirmed upon full receipt of payment, evidence of insurance, signed facility use application, and rules and regulation form.

4. All facility use fees are due to the City of Malibu no less than 10 working days prior to the rental.

5. All facility use applications are subject to approval by the Community Services Director.

6. Approved use is non-transferable. The person signing the Facility Use Permit is responsible for the conduct of all participants and is fully responsible for any damage caused by use. The signer of the Facility Use Permit must be on the premises during the hours of the event and must be 21 years of age or older.

7. “Rental Hours” are from the time a renter arrives, until the time the facility is cleaned and completely vacated. Rental hours include set up and clean up time. All applicable fees will be charged for all facility usage time.

8. Renter must comply with all laws, ordinances, and park rules governing the City of Malibu.

9. The City of Malibu assumes no liability for any injury, damage, theft, or loss of property belonging to others, before, during or after usage.

10. Fees will be doubled for reservations scheduled on holidays, holiday weekends, and after midnight.

11. All teenage groups must be accompanied by responsible adult chaperones including the signer of the Facility Use Permit, on a ratio of two (2) adults for the first twenty (20) juveniles and one (1) adult for each group of twenty (20) juveniles or part thereof. Chaperones must stay with group at all times.

12. A City of Malibu issued Temporary Use Permit may be required depending on the size and scope of the rental.

13. Food or beverage may not be sold or served at any event unless specified on the Facility Use permit. No open flame, barbecue, or other cooking devices will be permitted in parks unless approved by the City.

14. Smoking is not permitted in any City building or park; including e-cigarettes.

15. Renter is responsible for removing excess trash caused by the event. Rental of a roll-away trash receptacle may be required.

16. No animals except those used for disability assistance are permitted indoors. Dogs are permitted outside, while on a leash and under control of the owner. 7 Facility Use Policies, Rules & Regulations
City of Malibu, Community Services Department
Inc
23825 Stuart Ranch Road, Malibu, CA 90265 (310) 456-2489 or porated March 28 , 1 9 9 1

17. The use of inflatable attractions is only permitted at Malibu Bluffs Park with an approved facility use permit on file with the Community Services Department. Permitted uses would be required to provide a certificate of insurance and evidence of general liability from the vendor providing the attraction for $1 million per occurrence with City of Malibu named as additionally insured.

18. Facilities may not be available on City Observed Holidays.

19. Facilities may be closed and permits cancelled when Red Flag Warnings are issued by the Los Angeles County Fire Department.

SECURITY DEPOSIT

1. The Security Deposit is due upon receipt of the deposit invoice. The deposit will be refunded within 3 5 weeks after the event.

2. Upon arrival, renter will complete a walk through the facility with staff. Any damage or unclean conditions must be brought to staff’s attention at that time.

3. At the conclusion of the event, staff will walk through facility with renter and document any damage or unclean conditions; time of departure will also be noted and deducted from the deposit if it exceeds permitted time along with staff costs. Security deposits will be released upon written report by staff to City administration.

4. The renter is responsible for any damage to the facility during rental use. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit the balance due to the City upon receipt of invoice.

5. If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the deposit. If cost of cleaning exceeds amount available from deposit, user shall remit the balance due to City upon receipt of invoice.

CANCELLATION POLICY

1. Refunds for renter-initiated cancellations are based on advance notice to the City. Renters cancelling reservations more than 31 days prior to the event will receive a full refund minus a $25.00 administration fee. Renters cancelling 15-30 calendar days prior to the event will result in a loss of 50% of the deposit fee or rental fee (whichever is less). Cancellation of reservations less than 14 calendar days from reservation will result in loss of 100% of deposit fee or rental fee (whichever is less). Insurance fees are non-refundable.

PUBLICITY

1. Publicity for any event held at any Community Services facility or Santa Monica-Malibu School District may not be released until final approval of the Facility Use Application.

2. Users are prohibited from using the City's name to promote their activity. This includes using the City of Malibu on banners, flyers, and any other forms of advertisement. Commercial events may be required to post permit information during the program or event.

3. No event flyers, banners or promotional merchandise may be displayed or distributed at City of Malibu facilities unless the event is co-sponsored by the City of Malibu. Co-sponsored event advertising must feature the City of Malibu logo and be approved prior to distribution. 8 Facility Use Policies, Rules & Regulations
City of Malibu, Community Services Department
Inc
23825 Stuart Ranch Road, Malibu, CA 90265 (310) 456-2489 or porated March 28 , 1 9 9 1

LIABILITY

1. All persons receiving a Facility Use Permit must agree in writing to hold the City of Malibu harmless and indemnify City of Malibu from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the renter, and said person shall be liable to the City of Malibu for any and all damages to parks, equipment and buildings owned or controlled by City which result from the activity of the renter or is caused by any participant in said activity.

2. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of Malibu for any injury to persons or property resulting there from.

3. All subcontracting providers, security companies, inflatable bounce house companies, caterers, etc., must provide the City of Malibu with a Certificate of Insurance and letter of endorsement naming the City of Malibu as additionally insured. Policy limit is $1,000,000 minimum of combined single limits.

4. All groups and private parties using a City facility must provide the City of Malibu with an endorsement of insurance naming the City of Malibu as additionally insured. The minimum policy limit is $1,000,000 general liability insurance coverage per occurrence. Insured's name must be the same as the renting party on Facility Use Application. Additional insurance coverage may be required depending on the event type and size.

DECORATIONS

1. Decorations may not be permanently fastened to light fixtures, tables, chairs, or other City property.

2. Only painter’s tape may be used. No scotch tape, thumbtacks, staples, etc. will be permitted.

3. Balloons, Styrofoam products, plastic products, glitter, birdseed, rice or other like items are not allowed.

4. All decorations must be removed at the conclusion of the event.

5. No sidewalk chalk art may be placed on the exterior areas of the facility.

CLEANUP RESPONSIBILITY

1. All trash, including bottles, cans, cups, and paper must be disposed of using the proper trash/recycling receptacles.

2. All equipment must be left in a clean, sanitary condition and in proper working order.

3. All parties are responsible for setting up and taking down chairs and tables.

4. Renter must supply all cleaning supplies and cooking utensils for their own use.

LIVE ENTERTAINMENT

1. Security guard service is required for events with live entertainment. The number of guards required will depend on the size and scope of the event. 9 Facility Use Policies, Rules & Regulations
City of Malibu, Community Services Department
Inc
23825 Stuart Ranch Road, Malibu, CA 90265 (310) 456-2489 or porated March 28 , 1 9 9 1

ALCOHOL

1. Alcohol will not be allowed unless approved by the Community Services Director specified in the Permit. Only beer, wine and champagne are permitted; no hard alcohol.

2. Any group or individual charging a fee for alcohol or charging a fee for entrance to the event and serving alcohol must purchase a one-day ABC permit from The State of California Alcohol Beverage Control Department. Contact the ABC for further information.

State of California
Alcohol Beverage Control
Santa Ana District Office
28 Civic Center Plaza Room 379
Santa Ana, CA 92701
714-558-4101

3. Alcohol is limited to beer, wine, and champagne.

4. Security guard service is required for events where alcohol is served. The number of guards required will depend on the size and scope of the event.

5. Renter is allowed to secure security guards for the event without going through the Community Services Department. The Security Company's name and phone number must be submitted to the City of Malibu Community Services Department at least 2 weeks prior to the event and the security company must be bonded and supply proof of insurance.

6. Only events that have been granted a permit from the Alcoholic Beverage Control will be allowed to sell alcohol.

7. Alcohol distribution shall end 1 hour prior to the event closing.

8. Outdoor events distributing alcohol must keep all alcohol beverages inside a contained area or structure.

USE OF MALIBU CITY HALL

1. Hours and Staffing: City Hall is open 7:30am-5:30pm (Monday-Thursday) and 7:30am-4:30pm (Fridays). Any rentals outside of those hours will require a staff member be present at an additional fee. Staffing may be required for use of the Malibu Civic Theater in order to operate equipment for audio and visual needs.

2. Capacity: The maximum seating capacity of the Malibu Civic Theater is 250, Zuma Conference Room is 35, Multi-Purpose Room is 133 full room / 67 half room.

3. Equipment: The following items will be provided at Malibu City Hall: Chairs and tables up to the maximum capacity, trashcans and liners, and paper supplies for the restrooms. Renter is responsible for providing all other supplies and equipment.

4. Kitchen: Unavailable

5. The parking lot has 115 parking spaces available for public use and private rental. 10 Facility Use Policies, Rules & Regulations
City of Malibu, Community Services Department
Inc
23825 Stuart Ranch Road, Malibu, CA 90265 (310) 456-2489 or porated March 28 , 1 9 9 1

USE OF MALIBU BLUFFS PARK

1. Hours and Staffing: 6:00am - 10:00pm. Users requesting use of the facility prior to 8:00am or beyond 5:00pm will require a staff member be present at an additional fee.

2. Capacity: Any event with 150 people or more in attendance will require additional approvals, and possibly a Temporary Use Permit through the Planning Department.

3. Portable toilets and hand washing stations are required for events over 150 people.

4. Renter shall comply with the City of Malibu noise ordinance.

6. No vehicles of any type are allowed on the grass.

7. Chairs and tables must be provided by the renter. Chairs and tables are intended for inside use only and may not be removed from the Michael Landon Community Center.

8. The City does not provide water or electricity for outdoor events.

9. Renter is responsible for removing excess trash caused by the event. Renter may also be required to provide additional trash receptacles, trash bags/liners and trash storage bin.

10.No dunk tanks, water balloons or wading pools allowed in the park.

11.No barbeques or open flames are permitted.

12.Stakes for canopies and tenting may not be placed in the lawn or pavement. Sandbags may be used to secure tents in place. Renters using tents or other structures in excess of 20’ by 20’ (400 square feet) require a permit from the Los Angeles County Fire Department.

USE OF THE MICHAEL LANDON COMMUNITY CENTER

1. Hours and Staffing: 6:00am – 10:00pm. Users requesting use of the facility prior to 8:00am or beyond 5:00pm will require a staff member be present at an additional fee.

2. Capacity: The maximum capacity of the Michael Landon Community Center is 55 people.

3. Equipment: The following items will be provided at the Michael Landon Center: Chairs and tables up to the maximum capacity, trashcans and liners, and paper supplies for the restrooms. Renter is responsible for providing all other supplies and equipment.

4. Kitchen: Unavailable.

5. The parking lot has 75 parking spaces and space for an additional 50 vehicles along Winter Mesa Drive. The City reserves the right to reserve parking spaces during an event. A traffic plan may be required depending on the size of the event. All parking is open to the public and available on a first come, first served basis. Additional off-site parking may be required. 11 City of Malibu
23825 Stuart Ranch Road · Malibu, California · 90265-4861 Phone (310) 456-2489 · Fax (310) 494-4205 · www.malibucity.org R:\Facility Rentals\Insurance Requirements.docx Recycled Paper

INSURANCE AND ENDORSEMENT REQUIREMENTS

FOR USE OF FACILITIES AND PARKS
The City of Malibu requires all customers to provide an underwriter's Endorsement with a Certificate of Insurance in order to confirm use of facilities. The minimum requirements are for General Liability Insurance coverage of $1,000,000.

An additional insured clause is an amendment to an insurance contract that provides coverage rights to other parties involved in a transaction. It serves to protect the additional parties in the event of negligence on the part of the primary policyholder, also known as the named insured.

There is a common misconception that if a party is issued a certificate of insurance, it is the same as being an additional insured. This is not the case and the policy must be endorsed adding the City of Malibu as an additional insured. The City does not accept only a Certificate of Insurance adding the City as an additional insured or a blanket endorsement.

The proper endorsement form is required!
The City of Malibu requires that all tenants/vendors provide a certificate of insurance (COI) and endorsement (two pages total) naming the City of Malibu as additional insured. The insured names should match the group/organization name on the permit or vendor name and the City of Malibu should be listed as the certificate holder and as the additional insured as follows:

City of Malibu
23825 Stuart Ranch Rd.

Malibu, CA 90265
Insurance may be sent via e-mail to [email protected] or faxed to (310) 494- 4205.
12

Malibu City CouncilJune 10, 2024

Malibu City Council
June 10, 2024