Agenda packet, second session — Malibu City Council, June 24, 2024 (part 3 of 7)

_____________________
Attachment 3
Exhibit A

PRIOR YEAR ADJUSTMENTS
Year Ended June 30, Factor Amount
1991* 1.04220421 -
1992 1.04140000 6,733,751
1993 0.99360000 6,690,655
1994** 1.05185280 8,994,353
1995 1.00206450 9,012,922
1996 1.05453040 9,504,400
1997 1.04837472 9,964,173
1998 1.06041177 10,566,126
1999 1.05764325 11,175,192
2000 1.05993420 11,844,968
2001 1.08330066 12,831,662
2002 1.09976400 14,111,800
2003 1.00655235 14,204,265
2004 1.04509665 14,844,830
2005 1.05252648 15,624,577
2006 1.06502068 16,640,498
2007 1.04770888 17,434,398
2008 1.05171824 18,336,074
2009 1.05186894 19,287,147
2010 1.01525580 19,581,388
2011 0.98268918 19,242,418
2012 1.02899538 19,800,359
2013 1.04164326 20,624,911
2014 1.05845328 21,830,505
2015 1.00548206 21,950,181
2016 1.04671324 22,975,545
2017 1.06265645 24,415,111
2018 1.04281033 25,460,330
2019 1.04198717 26,529,337
2020 1.03839615 27,547,961
2021 1.03615897 28,544,067
2022 1.05085047 29,995,546
2023 1.07023005 32,102,135
2024 1.04220676 33,457,062
CALCULATION OF FACTOR FOR FISCAL YEAR 2024-25
Per Capita Change in Cost of Living 3.62%
Population Change 0.05
Per Capita Change converted to a ratio 1.0362
Population Change converted to a ratio 1.0005
Calculation of factor (1.0362 x 1.0005) 1.03671810
FISCAL YEAR 2024-25 ESTABLISHED LIMIT $34,685,542
Population adjustment figures per California Department of Finance Price Factor and Population information.

Inflation adjustment is based on the California Department of Finance figures used specifically to determine changes in the appropriation limit.
* The City's base year is the first year of full operations. The period ended June 30, 1991 was not a full fiscal year. ** The Base Limit for June 30, 1994 was increased to $8,550,962 pursuant to results of a voter approved increase.

City of Malibu
Calculation of Appropriations Limit
Fiscal Year 2024-25
Resolution No. 24-32

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Attachment 3
Exhibit B
Proceeds of Taxes
(Subject to
Limitation)
Non-Proceeds of
Taxes
(Not Subject to
Limitation)
Discretionary:

Property Taxes $ 19,537,245 $ -
Documentary Transfer Tax 1,200,000 -
Utility Users Tax 3,000,000 -
Transient Occupancy Tax 9,500,000 -
City Franchise Fees - 750,000
Sales and Use Tax 8,900,000 -
Parking Tax 450,000 -
Alarm Permit Fees - 30,000
Film Permit Fees - 450,000
Parking Citations - 2,050,000
Motor Vehicle In-Lieu Fees 13,000 -
Vehicle Impound Fees - 75,000
Interest Earnings - 3,500,000
City Hall Use Fees - 20,000
Adopt-A-Storm Drain Fee - -
All Other Revenue - 25,000
Total Discretionary Taxes 42,600,245 6,900,000
Non-Discretionary:

Building Permits - 1,221,000
Coastal Development Permits - -
Building Plan Check Fee - 2,395,000
Geo Soils Engineering Fee - 1,000,000
Environmental Health Review Fee - 550,000
Code Enforcement Investigation Fee - 80,000
OWTS Fees - -
Planning Review Fee - 1,200,000
Public Works Project Review Fee - 375,000
WQMP Fee - 35,000
False Alarm Service Charge - 2,000
Passport Fees - -
Recreation Service Fees - 581,500
Legacy Park - 1,916,378
Civic Center Wastewater Treatment Facility - 2,324,000
American Rescue Plan - -
FEMA/OES Reimbursements - 2,357,327
LA County EWMP Reimbursement - -
All Other Fees - 2,491,350
Total Use and Service Fees - 16,528,555
City of Malibu
Calculation of Proceeds of Taxes Fiscal Year 2024-25
Revenue Sources
Resolution No. 24-32

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Attachment 3
Restricted Revenues:

State Gas Tax 306,789 -
Community Development Block Grant - 65,276
Slide Assessment District Maintenance - 562,748
Parkland Development Fees - 46,000
Art in Public Places - 6,000
Solidwaste Management Surcharge - 221,150
Traffic Safety Fines and Forfeitures - 239,000
Proposition A and C Traffic 756,915 -
Grants - 10,792,387
Measure R 227,936 -
Measure M 275,461 -
Measure W 465,000 -
RMRA (SB1) 354,109 -
Air Quality Management District - 39,000
Law Enforcement Grants - 175,000
Total Restricted Revenue 2,386,210 12,146,561
Total - All Revenue Sources $ 44,986,455 $ 35,575,116
Total Appropriations Subject to Limit
Estimated Tax Proceeds for FY 2024-25 44,986,455
Exclusions (see below) (17,472,856)
Appropriations Subject to Limitation $ 27,513,599
Established Limit FY 2024-25 $ 34,685,542
(Over)/Under Limit 7,171,943
Excluded Appropriations:

Certain costs are not subject to the Appropriations Limit including but not limited to debt service, qualified capital outlay, and the costs of complying with a federal mandate.

The following are excluded from the Appropriations Subject to Limitation:

Federal Mandates
Federal Clean Water Act $ 1,605,873
Qualified Capital Outlay
City Hall Leashold Improvements $ 550,000
Malibu Bluffs Park Improvements 662,505
Capital Improvements Projects 11,480,152
Qualified Debt Service
City Hall Land Acquisition $ 1,493,175
Trancas Field Acquisition 590,400
Land Acquisition (Heathercliff, etc.) 1,090,751
Total Exclusions $ 17,472,856
Attachment 4
RESOLUTION NO. 24-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU

APPROVING THE AUTHORIZED POSITIONS AND SALARY RANGES FOR FISCAL YEAR 2024-2025 AND THE CLASS SPECIFICATIONS
The City Council of the City of Malibu does hereby find, order and resolve as follows:

SECTION 1. The City Council has reviewed the Authorized Positions and Salary Ranges for Fiscal Year 2024-2025 as set forth in Exhibit A.

SECTION 2. The Authorized Positions and Salary Ranges for Fiscal Year 2024-2025 incorporated herein by this reference are hereby approved.

SECTION 3. The City Manager has the authority to increase a salary range as needed for authorized positions that are required to be on call for emergency services by a maximum of three percent.

SECTION 4. The Class Specifications, as set forth in Exhibit B, are hereby approved.

SECTION 5. This resolution shall become effective on July 1, 2024.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this 24th day of June, 2024. _____________________________
STEVE UHRING, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney
Resolution No. 24-33

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EXHIBIT A

CITY OF MALIBU

AUTHORIZED PERSONNEL
PROPOSED FOR FY 2024-25
2023-24 2023-24 2024-25
Adopted Amended Proposed

MANAGEMENT & ADMINISTRATIVE SERVICES
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00
Management Analyst 0.00 0.00 1.00
Human Resources Manager 1.00 1.00 1.00
Human Resources Analyst 1.00 1.00 1.00
Human Resources Technician 1.00 1.00 1.00
Media Information Officer 1.00 1.00 1.00
Media & Technology Systems Specialist 1.00 1.00 0.00
Media Production Technician 1.00 1.00 1.00
Graphic Artist 1.00 1.00 1.00
Financial Controller 1.00 1.00 1.00
Financial Analyst 1.00 1.00 1.00
Grants Analyst 1.00 1.00 0.00
Senior Accounting Technician 0.00 0.00 1.00
Accounting Technician 1.00 1.00 2.00
Accounting Assistant 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00
Information Systems Administrator 1.00 1.00 1.00
Information Systems Analyst 1.00 1.00 1.00
Information Systems Technician 1.00 1.00 2.00
Senior Maintenance Technician 1.00 1.00 1.00
Office Assistant 1.00 1.00 0.00
Office Assistant/Receptionist 1.00 1.00 1.00
Total 23.00 23.00 24.00

CITY CLERK
City Clerk 1.00 1.00 1.00
Assistant City Clerk 1.00 1.00 0.00
Deputy City Clerk 1.00 1.00 2.50
Total 3.00 3.00 3.50
Resolution No. 24-33

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PUBLIC SAFETY
Public Safety Director 1.00 1.00 1.00
Fire Safety Liaison (Part-Time) 1.50 1.50 1.50
Public Safety Liaison 1.00 1.00 1.00
Emergency Services Coordinator 1.00 1.00 1.00
Administrative Assistant 0.00 0.00 1.00
Total 4.50 4.50 5.50

COMMUNITY DEVELOPMENT
Community Development Director 0.00 0.00 1.00
Total 0.00 0.00 1.00

ENVIRONMENTAL SUSTAINABILITY
ESD Director/Building Official 1.00 1.00 1.00
Senior Plan Check Engineer 1.00 1.00 1.00
Associate Civil Engineer 1.00 1.00 1.00
Supervising Building Inspector 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00
Building Inspector 2.00 2.00 2.00
Supervising Permit Services Technician 1.00 1.00 1.00
Senior Permit Services Technician 1.00 1.00 1.50
Permit Services Technician 2.00 2.00 2.00
Environmental Health Administrator 1.00 1.00 1.00
Wastewater Management Program Specialist 1.00 1.00 1.00 Environmental Programs Manager 1.00 1.00 1.00
Environmental Compliance Coordinator 1.00 1.00 1.00
Environmental Sustainability Analyst 2.00 2.00 2.00
Senior Administrative Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00
Total 21.00 21.00 21.50

PLANNING DEPARTMENT
Planning Director 1.00 1.00 1.00
Assistant Planning Director 1.00 1.00 1.00
Development and Operations Manager 1.00 1.00 1.00
Principal Planner 2.00 2.00 2.00
Senior Planner 3.00 3.00 3.00
Associate Planner 3.00 3.00 3.00
Assistant Planner 4.00 4.00 4.00
Planning Technician 4.00 4.00 4.00
Code Enforcement Manager 1.00 1.00 1.00
Senior Code Enforcement Officer 1.00 1.00 0.00
Code Enforcement Officer 2.00 2.00 3.00
Senior Management Analyst 1.00 1.00 1.00
Administrative Assistant 2.00 2.00 2.00
Senior Office Assistant 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00
Resolution No. 24-33

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Planning Intern (Two Half-time) 1.00 1.00 1.00
Total 29.00 29.00 29.00

PUBLIC WORKS
Public Works Director/City Engineer 1.00 1.00 1.00
Assistant Public Works Director/City Eng. 0.00 0.00 1.00 Deputy Public Works Director 1.00 1.00 1.00
Public Works Superintendent 2.00 2.00 1.00
Senior Civil Engineer 1.00 1.00 1.00
Associate Engineer 2.00 2.00 1.00
Assistant Engineer 1.00 1.00 2.00
Engineering Technician 1.00 1.00 1.00
Senior Public Works Inspector 0.00 0.00 1.00
Public Works Inspector 1.00 1.00 0.00
Senior Management Analyst 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Total 12.00 12.00 12.00

COMMUNITY SERVICES
Community Services Director 1.00 1.00 1.00
Community Services Deputy Director 1.00 1.00 0.00
Recreation Manager 1.00 1.00 2.00
Recreation Supervisor 1.00 1.00 1.00
Recreation Coordinator 3.00 3.00 3.00
Parks Supervisor 1.00 1.00 1.00
Senior Maintenance Technician 1.00 1.00 1.00
Maintenance Technician 0.00 0.00 1.00
Administrative Assistant 1.00 1.00 1.00
Recreation Assistant II (Perm Part-Time) 0.00 0.00 3.20 Pool Manager (Part-time) 1.95 1.95 1.21
Lifeguards (Part-time) 2.30 2.30 2.96
Recreation Assistants (Part-time) 7.27 7.27 4.21
Recreation Assistants - Skate Park (Part-time) 0.23 0.23 0.15 Parks Maintenance Assistant (Part-time) 0.75 0.75 0.55
Media Assistant (Part-time) 0.19 0.19 0.00
Total 22.69 22.69 23.28
TOTAL EMPLOYEES 115.19 115.19 119.78
Resolution No. 24-33

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CITY OF MALIBU AUTHORIZED POSITIONS AND SALARY RANGES
FY 2024-2025
Classification Salary Range Annual Base Salary
Minimum Maximum
City Manager Per Contract
Assistant City Manager 38 $228,881 $298,638
Deputy City Manager 36 207,602 270,874
Community Development Director 36 207,602 270,874
Environmental Sustainability Director/Building Official 36 207,602 270,874 Public Works Director/City Engineer 36 207,602 270,874
Community Services Director 34 188,301 245,691
Planning Director 34 188,301 245,691
Public Safety Director 34 188,301 245,691
Financial Controller 32 170,795 222,849
City Clerk 31 162,662 212,237
Assistant Planning Director 30 154,916 202,130
Assistant Public Works Director/Asst City Engineer 30 154,916 202,130 Environmental Sustainability Manager/Dep Building Official 30 154,916 202,130 Human Resources Manager 30 154,916 202,130
Information Systems Manager 30 154,916 202,130
Deputy Public Works Director 29 147,539 192,505
Community Services Deputy Director 28 140,513 183,338
Environmental Programs Manager 28 140,513 183,338
Public Safety Manager 28 140,513 183,338
Public Works Superintendent 27 133,822 174,608
Senior Civil Engineer 27 133,822 174,608
Senior Plan Check Engineer 27 133,822 174,608
Code Enforcement Manager 26 127,450 166,293
Development and Operations Manager 26 127,450 166,293
Information Systems Administrator 26 127,450 166,293
Principal Planner 26 127,450 166,293
Public Information Officer 26 127,450 166,293
Recreation Manager 26 127,450 166,293
Assistant to the City Manager 25 121,381 158,374
Associate Civil Engineer 25 121,381 158,374
Plan Check Engineer 25 121,381 158,374
Associate Engineer 24 115,601 150,833
Environmental Health Administrator 24 115,601 150,833
Media Information Officer 24 115,601 150,833
Senior Planner 24 115,601 150,833
Supervising Building Inspector 24 115,601 150,833
Assistant City Clerk 23 110,096 143,650
Emergency Services Coordinator 23 110,096 143,650
Environmental Compliance Coordinator 23 110,096 143,650 Information Systems Analyst 23 110,096 143,650
Parks Supervisor 23 110,096 143,650
Senior Management Analyst 23 110,096 143,650
Resolution No. 24-33

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Assistant Engineer 22 104,853 136,810
Associate Planner 22 104,853 136,810
Certified Plans Examiner 22 104,853 136,810
Financial Analyst 22 104,853 136,810
Environmental Sustainability Analyst 21 99,860 130,295
Fire Safety Liaison 21 99,860 130,295
Grants Analyst 21 99,860 130,295
Human Resources Analyst 21 99,860 130,295
Management Analyst 21 99,860 130,295
Public Safety Coordinator 21 99,860 130,295
Senior Building Inspector 21 99,860 130,295
Senior Public Works Inspector 21 99,860 130,295
Executive Assistant 20 95,105 124,090
Recreation Supervisor 20 95,105 124,090
Senior Code Enforcement Officer 20 95,105 124,090
Assistant Planner 19 90,576 118,181
Building Inspector 19 90,576 118,181
Environmental Programs Specialist 19 90,576 118,181
Public Works Inspector 19 90,576 118,181
Code Enforcement Officer 18 86,263 112,554
Deputy City Clerk 18 86,263 112,554
Information Systems Technician 18 86,263 112,554
Supervising Permit Services Technician 18 86,263 112,554 Wastewater Management Program Specialist 18 86,263 112,554 Human Resources Technician 17 82,155 107,194
Management Specialist 17 82,155 107,194
Planning Technician 17 82,155 107,194
Public Safety Specialist 17 82,155 107,194
Senior Accounting Technician 17 82,155 107,194
Senior Recreation Coordinator 17 82,155 107,194
Graphic Artist 16 78,243 102,089
Media Production Technician 16 78,243 102,089
Senior Administrative Assistant 16 78,243 102,089
Senior Maintenance Technician 16 78,243 102,089
Senior Permit Services Technician 16 78,243 102,089
Accounting Technician 15 74,517 97,228
Engineering Technician 15 74,517 97,228
Recreation Coordinator 15 74,517 97,228
Administrative Assistant 14 70,969 92,598
Maintenance Technician 14 70,969 92,598
Permit Services Technician 14 70,969 92,598
Records Management Specialist 14 70,969 92,598
Accounting Assistant 12 64,371 83,989
Senior Office Assistant 10 58,386 76,181
Office Assistant 8 52,958 69,098
Resolution No. 24-33

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Part-Time Classifications Salary Range Hourly Base Rate Minimum Maximum
Fire Safety Liaison 21 $48.01 $62.64
Deputy City Clerk 18 41.47 54.11
Senior Permit Services Technician 16 37.62 49.08
Media Assistant 8 25.46 33.22
Office Assistant 8 25.46 33.22
Parks Maintenance Assistant 6 23.09 30.13
Senior Lifeguard 6 23.09 30.13
Recreation Assistant II 6 23.09 30.13
Intern 2 19.00 24.79
Lifeguard 2 19.00 24.79
Recreation Assistant I 2 19.00 24.79
Student Intern 1 18.09 23.61
Salary
Range
Annually
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1 37,636 38,765 39,928 41,126 42,360 43,631 44,940 46,288 47,676 49,107 2 39,518 40,704 41,925 43,182 44,478 45,812 47,187 48,602 50,060 51,562 3 41,494 42,739 44,021 45,342 46,702 48,103 49,546 51,032 52,563 54,140 4 43,569 44,876 46,222 47,609 49,037 50,508 52,023 53,584 55,192 56,847 5 45,747 47,120 48,533 49,989 51,489 53,033 54,624 56,263 57,951 59,690 6 48,034 49,476 50,960 52,489 54,063 55,685 57,356 59,076 60,849 62,674 7 50,436 51,949 53,508 55,113 56,766 58,469 60,223 62,030 63,891 65,808 8 52,958 54,547 56,183 57,869 59,605 61,393 63,235 65,132 67,086 69,098 9 55,606 57,274 58,992 60,762 62,585 64,462 66,396 68,388 70,440 72,553 10 58,386 60,138 61,942 63,800 65,714 67,686 69,716 71,808 73,962 76,181 11 61,306 63,145 65,039 66,990 69,000 71,070 73,202 75,398 77,660 79,990 12 64,371 66,302 68,291 70,340 72,450 74,623 76,862 79,168 81,543 83,989 13 67,589 69,617 71,706 73,857 76,072 78,355 80,705 83,126 85,620 88,189 14 70,969 73,098 75,291 77,550 79,876 82,272 84,740 87,283 89,901 92,598 15 74,517 76,753 79,055 81,427 83,870 86,386 88,977 91,647 94,396 97,228 16 78,243 80,590 83,008 85,498 88,063 90,705 93,426 96,229 99,116 102,089 17 82,155 84,620 87,159 89,773 92,466 95,240 98,098 101,041 104,072 107,194 18 86,263 88,851 91,516 94,262 97,090 100,002 103,003 106,093 109,275 112,554 19 90,576 93,293 96,092 98,975 101,944 105,003 108,153 111,397 114,739 118,181 20 95,105 97,958 100,897 103,924 107,041 110,253 113,560 116,967 120,476 124,090 21 99,860 102,856 105,942 109,120 112,394 115,765 119,238 122,815 126,500 130,295 22 104,853 107,999 111,239 114,576 118,013 121,554 125,200 128,956 132,825 136,810 23 110,096 113,399 116,801 120,305 123,914 127,631 131,460 135,404 139,466 143,650 24 115,601 119,069 122,641 126,320 130,110 134,013 138,033 142,174 146,439 150,833 25 121,381 125,022 128,773 132,636 136,615 140,714 144,935 149,283 153,761 158,374 26 127,450 131,273 135,211 139,268 143,446 147,749 152,182 156,747 161,450 166,293 27 133,822 137,837 141,972 146,231 150,618 155,137 159,791 164,584 169,522 174,608 Resolution No. 24-33

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28 140,513 144,729 149,071 153,543 158,149 162,893 167,780 172,814 177,998 183,338 29 147,539 151,965 156,524 161,220 166,056 171,038 176,169 181,454 186,898 192,505 30 154,916 159,563 164,350 169,281 174,359 179,590 184,978 190,527 196,243 202,130 31 162,662 167,542 172,568 177,745 183,077 188,570 194,227 200,053 206,055 212,237 32 170,795 175,919 181,196 186,632 192,231 197,998 203,938 210,056 216,358 222,849 33 179,335 184,715 190,256 195,964 201,843 207,898 214,135 220,559 227,176 233,991 34 188,301 193,950 199,769 205,762 211,935 218,293 224,842 231,587 238,535 245,691 35 197,716 203,648 209,757 216,050 222,532 229,208 236,084 243,166 250,461 257,975 36 207,602 213,830 220,245 226,853 233,658 240,668 247,888 255,325 262,984 270,874 37 217,982 224,522 231,257 238,195 245,341 252,701 260,282 268,091 276,134 284,418 38 228,881 235,748 242,820 250,105 257,608 265,336 273,296 281,495 289,940 298,638 39 240,326 247,535 254,961 262,610 270,489 278,603 286,961 295,570 304,437 313,570 40 252,342 259,912 267,709 275,741 284,013 292,533 301,309 310,349 319,659 329,249 41 264,959 272,908 281,095 289,528 298,214 307,160 316,375 325,866 335,642 345,711 42 278,207 286,553 295,150 304,004 313,124 322,518 332,194 342,159 352,424 362,997 43 292,117 300,881 309,907 319,204 328,780 338,644 348,803 359,267 370,045 381,147 44 306,723 315,925 325,402 335,165 345,219 355,576 366,243 377,231 388,548 400,204 45 322,059 331,721 341,673 351,923 362,480 373,355 384,556 396,092 407,975 420,214 Resolution No. 24-33

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EXHIBIT B

CLASS SPECIFICATIONS
Resolution No. 24-33

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CITY OF MALIBU

ACCOUNTING ASSISTANT
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under immediate supervision, learns and performs a variety of clerical and office support work related to the processing of financial transactions, record keeping and the preparation and reconciliation of financial and accounting records and reports; provides customer service to City staff and the public; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the entry level classification in the accounting support series. Initially under close supervision, incumbents learn and perform routine clerical accounting work while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of the work lessen as the incumbent demonstrates skill to perform work independently. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Verifies, posts, and records various financial transactions; prepares and maintains databases and records; generates reports and summaries from the automated fiscal management system.
• Receives and enters cash, credit card, or check payments into the financial software or accounting system; balances cash drawer and reconciles at the end of the day. • Calculates and verifies totals; ensures accuracy of claims, warrants, vouchers, or deposits; checks and corrects accounts or numerical records for errors or proper coding. • Accesses computerized account files to obtain or update information/data; enters data (standard or coded) from forms or documents into assigned systems. • Prepares and maintains financial records; processes and inputs purchase orders; posts information to records; balances accounts and inputs journal entries. • Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; and duplicating and distributing various written materials.
• Assists customers, departments, and employees by providing answers and information regarding specific accounts, discrepancies and/or general accounting procedures.

Resolution No. 24-33

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• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade.

Experience:

One (1) year clerical or customer service support experience.

Licenses and Certifications:

None.

Knowledge of:
• Basic methods, practices, and terminology used in financial and account document processing.
• Methods and techniques of preparing and maintaining records of financial transactions. • Methods and techniques of researching and resolving transactional discrepancies. • City policies and procedures with respect to receiving and/or processing monetary transactions.
• Methods and techniques of generating transaction reports in assigned fiscal area. • Business arithmetic and basic financial techniques.
• Recordkeeping principles and procedures.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform routine clerical and accounting work.
• Perform detailed account and financial office support work accurately and in a timely manner.
• Respond to and effectively prioritize multiple phone calls and other requests for service. • Understand and comply with City financial transaction standards, policies, and procedures.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

Resolution No. 24-33

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• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Make accurate arithmetic and financial computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, recordkeeping, and tracking systems. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.

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CITY OF MALIBU

ACCOUNTING TECHNICIAN
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, performs a variety of technical and clerical accounting support work related to the processing of financial transactions and the preparation and reconciliation of financial and accounting records and reports; provides technical expertise and customer service to City staff and the public; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision by assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical and clerical accounting duties in support of the Finance/Accounting Division. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Prepares, reviews, maintains, verifies, and reconciles a variety of difficult and complex accounting and financial transactions and reports; analyzes financial records and reports for accuracy; researches and resolves discrepancies.
• Posts and reconciles journals; prepares journal entries related to accruals, reversals, corrections, expense transfers, prepaid expenses, wire transfers, encumbrance liquidations, labor reallocations, and invoice adjustments.
• Accesses computerized account files to obtain or update information/data; enters data (standard or coded) from forms or documents into software systems and databases. • Monitors, analyzes, reconciles, and maintains assigned funds and accounts. • Reviews employee time records; records employee hours worked; verifies data for each pay period; balances final payroll reports.
• Verifies tax returns related to payables and payroll matters including retirement, workers compensation, wage assignment, retroactive pay, deferred compensation, insurance, and federal and state tax reporting.
• Maintains and updates employee and payroll databases; tracks and records accumulated leave balances; and prepares payments related to payroll and employee benefits. • Prepares, posts, and audits invoices; verifies compliance with City policies and procedures.

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• Participates in fiscal year-end close by preparing year-end account balance query reports for specific funds; verifies, balances, and adjusts accounts; researches and reconciles discrepancies; prepares year-end accrual entries for invoices and wire transfers. • Tracks and monitors changes and issues in the financial reporting system and informs City accounting staff of system status; serves as liaison with other departments to resolve system problems.
• Assists customers, departments, vendors, and employees by providing answers and information regarding specific accounts, discrepancies and/or general accounting procedures; researches and resolves problems and makes appropriate adjustments to accounting data and documentation.
• Generates and assists in the preparation and distribution of monthly, quarterly, and year-end financial summary and technical reports; identifies, analyzes, and resolves problems related to the City's financial reporting.
• Follows internal control procedures; reviews, recommends, and implements approved internal controls, office procedures, and related systems.
• Performs general office support duties such as preparing correspondence; filing and record keeping; and duplicating and distributing various written materials. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade.

Experience:

Three (3) years of increasingly responsible technical accounting experience in accounting reconciliations, employee payroll, and accounting support activities.

Licenses and Certifications:

None.

Knowledge of:
• Terminology and practices of financial and account document processing including accounts receivable, accounts payable, payroll, employee benefits, purchasing, and cash receipts and disbursements.
• Cash handling procedures.
• Laws and regulations governing payroll and employee benefits. • Business arithmetic.
• Principles and practices of posting financial transactions to the general ledger. • Methods and techniques of preparing and maintaining records of financial transactions. • Methods and techniques of researching and resolving processing transactional discrepancies.

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• Methods and techniques of reconciling, auditing, and balancing financial accounts, statements, and reports.
• City policies and procedures with respect to receiving and/or processing monetary transactions.
• Methods and techniques of generating transaction reports in assigned fiscal area. • Recordkeeping principles and procedures.
• Practices and procedures for receiving, recording, and disbursing payment. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform accounting and financial office support work accurately and in a timely manner. • Make accurate arithmetic and financial computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Review, analyze, record, and document a diverse range of financial transactions. • Perform general ledger duties.
• Verify, interpret, analyze, audit, and reconcile financial data, accounting information, and financial statements; ensure proper authorization and documentation for disbursements. • Understand and comply with City financial transaction standards, policies, and procedures.
• Establish and maintain a variety of filing, recordkeeping, and tracking systems. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Employees must possess ability to occasionally lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ADMINISTRATIVE ASSISTANT
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, provides varied office administrative and clerical support to management, professional, and supervisory staff; compiles, proofreads and prepares reports and correspondence; provides assistance for a wide variety of assignments related to the administration of budgets, contracts, and department services and programs; provides customer service to City staff and the general public; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the Administrative Assistant series. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Administrative Assistant in that the latter performs the more complex work assigned to the series, and/or provides technical and functional direction for lower-level staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Organizes and carries out administrative assignments and special projects related to assigned area of responsibility.
• Performs a wide variety of advanced-level clerical work including maintaining accurate and detailed records, verifying accuracy of information, researching discrepancies, and recording information.
• Maintains calendars and coordinates the schedules management staff with those of members of Boards and Commissions, other City management staff, representatives of other organizations, and the public; makes travel arrangements and schedules trainings as required.
• Provides a variety of support to City commissions or committees; prepares and distributes agenda packets and reports; attends meetings and prepares minutes; follows up on decisions as required.
• Arranges meetings by scheduling rooms or setting up virtual meeting platforms, notifying participants, and arranging for refreshments as appropriate; ensures information is compiled and duplicated; takes and prepares summary or action minutes of such meetings.

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• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering, and coordinating supply orders, preparing contracts and agreements, arranging for equipment purchase and maintenance, opening and distributing mail; attending meetings, and serving on various task forces and committees. • Processes bills and invoices for payment; prepares and transmits a variety of financial documents; assists in budget preparation and maintains records of purchase orders, expense statements and other fiscal transactions.
• Receives and screens visitors and telephone calls; provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances.
• Provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of policies, rules, procedures, and ordinances. • Performs project research and report preparation related to the activities of the department to which assigned; may prepare technical reports, issue permits and perform other technical work related to the department to which assigned.
• Prepares detailed and often confidential correspondence, reports, forms, invitations, graphic materials, and specialized documents related to the department to which assigned from drafts, notes, brief instructions, corrected copy, proofreads materials for accuracy, completeness, compliance with departmental policies, format, and English usage, including grammar, punctuation, and spelling.
• Prepares and updates a variety of periodic and special narrative, accounting, database, and statistical reports.
• Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required.
• May collect and account for fees and other monies collected and reconcile cash and credit card transactions.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by college-level coursework or technical training in office management, business administration, or related field.

Experience:

Three (3) years of responsible office administrative and/or clerical experience.

Licenses and Certifications:

None.

Knowledge of:
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.

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• City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Principles and practices of research, data collection, and report preparation. • Business letter writing and the standard format for reports and correspondence. • Records management principles and practices.
• Business arithmetic and basic statistical techniques. • Appropriate reception and telephone etiquette.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Provide varied, confidential, and responsible clerical and office administrative work. • Respond to and effectively prioritize multiple phone calls, walk-up traffic, and other requests/interruptions.
• Analyze and resolve office administrative and procedural concerns. • Perform research and prepare reports and recommendations. • Compose correspondence and reports independently or from brief instructions. • Establish and maintain records management system for the assigned department. • Make accurate arithmetic and statistical calculations. • Take a proactive approach to customer service issues. • Make process improvement changes to streamline procedures. • Take notes rapidly and accurately transcribe own notes. • Maintain a variety of filing, recordkeeping, and tracking systems. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Employees must possess ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSISTANT CITY MANAGER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, assists the City Manager in the overall management of City operations and services and assumes management responsibility for assigned City departments; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with elected officials, intergovernmental agencies, and regulatory agencies; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; serves as acting City Manager in the City Manager’s absence; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over management, supervisory, professional, technical, and administrative staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This executive management classification oversees, directs, and participates in all activities of the City’s operations, including short- and long-term planning as well as development and administration of City-wide policies, procedures, and services. This class manages assigned departments and provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities. The incumbent regularly interacts with the City Manager, City Council, and departmental representatives in obtaining and coordinating projects and information. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing City-wide planning and operational goals and objectives, and for furthering the City’s mission, goals, and objectives within general policy guidelines.

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performance evaluations; works with employees to correct deficiencies; implements and authorizes discipline as required; provides policy guidance and interpretation to staff. • Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Coordinates the administration of the annual budget for the City, provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to City departments.
• Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approve expenditures; directs the preparation and implementation of budgetary adjustments.
• Establishes the City’s central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; responds to and implements audit recommendations; provides financial and fiscal recommendations to the City Manager, Investment Advisory Committee and City Council.
• Serves as the City Treasurer; manages revenue collection programs; manages the City’s investment portfolio and ensures that investments meet the City’s policy guidelines, and that adequate cash is available to meet obligations; prepares Annual Treasurer’s Report. • Manages and participates in all activities related to the City’s accounting function, including the accounting system, payroll, accounts payable, processing and issuance of checks and warrants, and accounts receivable.
• Develops and maintains human resource programs and policies; organizes and executes recruitment and selection programs; provides guidance to management and employees on personnel issues and assists with policy interpretation; plans and administers salary and benefits programs and other terms and conditions of employment. • Manages and oversees the City’s General Liability, Risk Management and Worker’s Compensation programs; ensures compliance with applicable Federal and State laws, regulations, municipal and other codes, and ordinances; trains staff in risk management procedures.
• Manages and oversees the Information Technology (IT) function; directs and oversees the purchase and implementation of new computer hardware and software; manages all computer servers and ensures security of the City’s IT system.
• Coordinates the release of media and public information; oversees the maintenance and updates of the City’s website, social media platforms and other media functions as required. • Represents the Management and Administrative Services Department to other City departments, elected officials and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. • Conducts a variety of citywide organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures as appropriate. • Participates on a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of trends and innovations in government administration. • Serves as Acting City Manager in the City Manager’s absence. • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; responds to sensitive inquiries on behalf of the City Manager as appropriate.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

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QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in business or public administration, accounting, finance, or a related field.

Experience:

Eight (8) years of increasingly responsible municipal administration, finance, human resources, or related experience, including five (5) years of management experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Administrative principles, practices, and methods, including goal setting, program development, implementation and evaluation, policy and procedure development, quality control and work standards.
• Public agency budgetary, contract administration, citywide administrative practices; and general principles of risk management related to the functions of the assigned area. • Principles and practices of governmental accounting, public finance administration and budgeting, auditing, reconciliation; federal and state regulations and guidelines as they pertain to municipal finance; municipal taxation and revenue management. • Practices and techniques of automated and manual financial and accounting document processing and record keeping.
• Principles, and practices of human resources management and organizational development including staff recruitment, compensation and benefit analysis and administration; and employee relations, including the interpretation of laws, regulations, policies, and procedures.
• Basic terminology, methods, techniques and practices of the operation and maintenance of network and personal computer hardware and software. • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the City. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

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• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Administrative Services Department and the City.
• Prepare and administer large and complex budgets, allocating limited resources in a costeffective manner. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of City programs and administrative activities.
• Conduct effective negotiations and effectively represent the City and the department in meetings with governmental agencies, community groups, various businesses, professional, regulatory, and legislative organizations, and in meetings with individuals. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Make accurate arithmetic, financial and statistical computations. • Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

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CITY OF MALIBU

ASSISTANT ENGINEER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under direction, performs various professional field and office engineering work related to the planning, design, construction, and maintenance of City capital improvement projects, infrastructure, and daily departmental operations; confers with developers, contractors, and representatives of other agencies regarding facility and infrastructure development; assists with the administration of professional services and construction contracts; provides professional assistance to the Public Works Department, and others in areas of expertise as directed; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Public Works Director or other supervisory staff. Exercises technical and functional direction over and provides training to lower-level staff.

CLASS CHARACTERISTICS
This is the entry-level classification in the professional Civil Engineer series. Initially under direction, incumbents learn and perform routine engineering functions, including project responsibilities, while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Associate Engineer or Associate Civil Engineer level but are not expected to function at the same skill level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Provides technical and professional engineering support services relative to assigned area of responsibility; prepares special engineering studies and reports; performs special assignments on engineering problems as necessary.
• Determines the scope of engineering projects; prepares requests for proposals and contracts for consulting services; develops plans, specifications, and other contract documents for a variety of engineering projects such as roads, bridges, structures, and hydraulics; makes technical engineering decisions and establishes technical criteria and standards; calculates the quantity, quality, and cost of materials used for various projects. • Reviews plans of consulting engineers and private contractors; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians.

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• Manages assigned projects; ensures conformance with contract plans and specifications; makes recommendations on approval of progress payments and change orders; prepares progress reports on projects under construction; maintains project files including plans, contract documents, records of changes and field notes. • Meets with property owners, engineers, contractors, architects, and the general public concerning interpretation and application of City and Departmental policies and procedures. • Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, slope stability and groundwater issues, improvement plan check and payment processes. • Processes final parcel and tract maps, bonds, legal descriptions, and deeds required for projects.
• Coordinates assigned activities with consultants, engineers, developers, contractors, other City departments, and with outside agencies.
• Issues and extends grading permits and encroachment permits. • Recommends engineering conditions and mitigation measures for major construction projects.
• Monitors changes in laws, regulations, and technology that may affect departmental operations; implements policy and procedural changes after approval. • Maintains departmental automated and manual files.
• Prepares a variety of written correspondence, reports, procedures, ordinances, and other materials.
• Coordinates the review of funding applications and analysis of engineering fee structures. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering or a related engineering field.

Experience:

One (1) year of professional engineering design, plan review, and project administration experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of, or successful acquisition within 12 months of appointment, a valid Engineer-In-Training (E.I.T.) Certificate, to be maintained throughout employment.

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• Principles of capital improvement program budgeting, cost estimation, funding, and contract administration.
• Methods, materials, and techniques used in the construction of public works projects. • Engineering plan types, review practices, and permit filing and approval procedures. • Modern developments, current literature, and informational resources regarding municipal development and capital improvement projects.
• Principles of advanced mathematics and their application to engineering work. • Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations and with property owners, developers, contractors, and the public. • Basic principles and practices of project management and evaluation, including goal setting and the development of objectives, work planning, and organization. • Construction management principles and techniques.
• Basic budgetary principles and practices.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Conduct complex civil engineering research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Prepare, understand, and interpret engineering construction plans, specifications, and other contract documents.
• Conduct comprehensive engineering studies and prepare reports with recommendations. • Assist in developing and administering contracts for professional services and construction in a public agency setting.
• Make engineering design computations and check, design, and prepare engineering plans and studies.
• Direct and review the work of support staff on a project or day-to-day basis. • Make effective public presentations.
• Maintain accurate records and files.
• Issue permits in accordance with established procedures. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

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• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

The job involves fieldwork requiring walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSISTANT PLANNER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under direction, performs a variety of professional and technical work in support of the City’s current and advance planning activities; reviews development and land use applications, zoning, and site plans; conducts research, compiles information, analyzes data, develops recommendations, and prepares written reports on various planning matters; provides professional advice and assistance to the public on planning, community development, zoning, permits, and environmental review; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Planning Director or other supervisory personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the entry-level classification in the professional Planner series. Initially under supervision, incumbents learn and perform routine planning, redevelopment, zoning, and related functions while learning City policies and procedures. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Associate Planner level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

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recommendations, ensuring plans and applications receive appropriate signatures, coordinating in-house review with contractors, administering contracts, and giving approval for payment on projects.
• Receives and processes permit applications; reviews applications for completeness and conformity to policies and procedures; calculates appropriate permit fees and processes payments.
• Compiles information for a variety of studies and reports; researches, analyzes, and interprets social, economic, population and land use data and trends; develops recommendations and prepares written reports on various planning matters and elements of the City’s General Plan. • Assists with the revision, implementation, and administration of the City’s General Plan; assists in preparing draft ordinances, resolutions, and agenda items for council approval. • Prepares staff reports and various technical and informational reports; prepares presentations and presents to City Council, boards, commissions, committees, various groups, and other jurisdictions interested in or affected by City planning and development. • Participates in coordinating City planning and development related activities with other City departments and outside agencies.
• Maintains accurate records and files.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, business or public administration or a related field.

Experience:

One (1) year of professional experience in planning, zoning, and related community development activities.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices.
• Methods and techniques of reviewing a diverse range of applications for accuracy and completeness.
• Geographic, socio-economic, transportation, political and other elements related to city planning.
• Local coastal planning.
• Site planning and architectural design principles.
• Researching and reporting methods, techniques, and procedures.

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• Recent developments, current literature, and sources of information related to planning and zoning.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Basic project management techniques.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, and regulatory organizations and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service, by dealing effectively with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Receive and respond to a variety of questions from the general public, contractors, and developers; interpret planning and zoning programs, policies, processes, codes, and regulations.
• Review applications for accuracy and completeness; process and/or submit to other planning staff for action.
• Read and understand technical drawings, plans and specifications and make conduct effective site visits.
• Conduct research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to work performed.
• Enforce ordinances and regulations effectively and tactfully. • Make effective public presentations.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSISTANT PLANNING DIRECTOR
Class Description
Established: January 2024
Revised: January 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and manages the staff and operations of the Planning Department; participates in the development of policies and strategies for department operations; manages the effective use of department resources to improve organizational productivity and customer service; provides complex professional assistance to the Planning Director, the City Council, the Planning Commission and others in areas of expertise; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Planning Director. Exercises direct supervision over professional, technical, and administrative staff.

CLASS CHARACTERISTICS
This is a senior management classification responsible for overseeing the staff and operations and participating in the work of the Planning Department. The incumbent is responsible for developing and implementing policies and procedures, including short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other City divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives.

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• Plans, directs, coordinates, and reviews the work plan for the Planning Department; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures. • Participates in the development and administration of the advanced and current planning budget; forecasts additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments as necessary. • Develops and implements policies and regulations relating to land use, including the City’s General Plan, Local Coastal Program, specific plans, zoning, annexations and other pertinent ordinances and policies.
• Oversees application and permit review on planned residential, commercial, and industrial projects, use permits, variances, and zoning changes.
• Manages preparation of environmental impact reports; assures compliance with California Environmental Quality Act (CEQA) for all City activities/projects. • Serves as a liaison for the Planning Department with other City departments, departments, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues. • Provides highly complex staff assistance to the Planning Director; develops and reviews staff reports related to planning activities and services; presents reports to the Planning Commission, City Council and other commissions, committees, and boards; performs a variety of public relations and outreach work related to planning activities. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Planning programs, policies, and procedures, as appropriate. • Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of planning.
• Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating planning and zoning matters; provides information regarding City development requirements.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action. • Conducts site inspections, including determining if projects are in compliance with laws, regulations, and ordinances; makes recommendations regarding changes. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, business or public administration or a related field.

Experience:

Six (6) years of increasingly responsible experience in planning, zoning, and related community development activities, including two (2) years in a supervisory or management capacity.

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Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices. • Geographic, socio-economic, transportation, political and other elements related to City planning.
• Site planning and architectural design principles.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of the assigned area of responsibility. • General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Local coastal planning.
• Recent developments, current literature and sources of information related to municipal planning and administration.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Administer complex, technical, and sensitive current planning, development, redevelopment, housing, property acquisition and related programs in an independent and cooperative manner.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management and professional leadership for the Planning Department.

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• Receive and respond to a variety of questions from the general public, contractors, and developers; interpret planning and zoning programs, policies, processes, codes, and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Identify and respond to Planning Commission and City Council issues and concerns. • Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively representing the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Read and understand technical drawings, plans and specifications and make effective site visits.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

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ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSOCIATE CIVIL ENGINEER
Class Description
Date Established: July 2013
Date Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, performs various professional field and office engineering work related to the planning, design, construction and maintenance of City capital improvement projects, infrastructure and daily departmental operations; confers with developers, contractors and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; provides professional assistance to the Public Works Department, the City Council and others in areas of expertise; performs a variety of studies and prepares and presents staff reports; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director or other supervisory personnel.

Exercises technical and functional direction over and provides training to lower-level staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the Engineer series. Positions at this level are distinguished from the Assistant Engineer by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level are distinguished from the Associate Engineer by the possession of a professional engineering license as well as the increase in the level and scope of project management responsibility.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Provides technical and professional engineering support services relative to assigned area of responsibility; prepares difficult engineering studies and reports; performs special assignments on engineering problems as necessary.
• Determines the scope of engineering projects; prepares requests for proposals and contracts for consulting services; develops plans, specifications, and other contract documents for a variety of engineering projects such as roads, bridges, structures, and hydraulics; makes technical engineering decisions and establishes technical criteria and standards; calculates the quantity, quality and cost of materials used for various projects. • Reviews plans of consulting engineers and private contractors; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians. • Manages assigned projects; ensures conformance with contract plans and specifications; makes recommendations on approval of progress payments and change orders; prepares Resolution No. 24-33

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progress reports on projects under construction; maintains project files including plans, contract documents, records of changes and field notes. • Meets with property owners, engineers, contractors, architects, and the general public concerning interpretation and application of City and Departmental policies and procedures. • Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, slope stability and groundwater issues, improvement plan check and payment processes. • Processes final parcel and tract maps, bonds, legal descriptions, and deeds required for projects.
• Coordinates assigned activities with consultants, engineers, developers, contractors, other City departments, and with outside agencies.
• Issues and extends grading permits and encroachment permits. • Recommends engineering conditions and mitigation measures for major construction projects.
• Conducts engineering and related studies, evaluates alternatives, makes recommendations, and prepares reports for the City Council.
• Coordinates the review of funding applications and analysis of engineering fee structures. • Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes after approval. • Assists in the selection and supervision of consultant professional engineers for the development of plans, specifications, studies, and reports; administers professional service contracts.
• Prepares City Council agenda items on public works matters and attend meetings as required. • Assists in the preparation and administration of the budget and annual Capital Improvement Budget Report.
• Prepares a variety of written correspondence, reports, procedures, ordinances, and other materials.
• Maintains departmental automated and manual files.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering or a related engineering field.

Experience:

Four (4) years of increasingly responsible professional engineering design, plan review and project administration experience.

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Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of a valid California registration as a Professional Civil Engineer (PE).

Knowledge of:
• Principles, practices, techniques, procedures, and standards of civil engineering design and construction related to City public works and engineering infrastructure development and maintenance.
• Principles of capital improvement program budgeting, cost estimation, funding, and contract administration.
• Methods, materials, and techniques used in the construction of public works projects. • Modern developments, current literature, and informational resources regarding municipal development and capital improvement projects.
• Principles of advanced mathematics and their application to engineering work. • General principles of risk management related to the functions of the assigned area. • Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations and with property owners, developers, contractors, and the public. • General design, layout, and construction practices for public improvements such as streets, storm drains, grading, landscaping, and bike trails. • Principles and practices of project management and evaluation, including goal setting and the development of objectives, work planning and organization. • Construction management principles and techniques.
• Basic budgetary principles and practices.
• Engineering plan types, review practices, and permit filing and approval procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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• Make engineering design computations and check, design, and prepare engineering plans and studies.
• Direct and review the work of support staff on a project or day-to-day basis. • Make effective public presentations.
• Maintain accurate records and files.
• Issue permits in accordance with established procedures. • Effectively manage public and private development projects. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
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Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSOCIATE ENGINEER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, performs various professional field and office engineering work related to the planning, design, construction, and maintenance of City capital improvement projects, infrastructure and daily departmental operations; confers with developers, contractors, and representatives of other agencies regarding facility and infrastructure development; administers professional services and construction contracts; provides professional assistance to the Public Works Department, the City Council and others in areas of expertise; performs a variety of studies and prepares and presents staff reports; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director or other supervisory personnel.

Exercises technical and functional direction over and provides training to lower-level staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the Engineer series. Positions at this level are distinguished from the Assistant Engineer by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Provides technical and professional engineering support services relative to assigned area of responsibility; prepares difficult engineering studies and reports; performs special assignments on engineering problems as necessary.
• Determines the scope of engineering projects; prepares requests for proposals and contracts for consulting services; develops plans, specifications, and other contract documents for a variety of engineering projects such as roads, bridges, structures, and hydraulics; makes technical engineering decisions and establishes technical criteria and standards; calculates the quantity, quality and cost of materials used for various projects. • Reviews plans of consulting engineers and private contractors; checks plans for conformance with regulations regarding line, grade, size, elevation, and location of structures; reviews engineering calculations of other engineers or engineering technicians. • Manages assigned projects; ensures conformance with contract plans and specifications; makes recommendations on approval of progress payments and change orders; prepares progress reports on projects under construction; maintains project files including plans, contract documents, records of changes and field notes.

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• Meets with property owners, engineers, contractors, architects, and the general public concerning interpretation and application of City and Departmental policies and procedures. • Investigates field problems affecting property owners, contractors, and maintenance operations; responds to citizen inquiries and complaints; provides information to the public at the front counter in person, via telephone, or other means of communication regarding grading, encroachment permits, right-of-way and property line information, utility information, slope stability and groundwater issues, improvement plan check and payment processes. • Processes final parcel and tract maps, bonds, legal descriptions, and deeds required for projects.
• Coordinates assigned activities with consultants, engineers, developers, contractors, other City departments, and with outside agencies.
• Issues and extends grading permits and encroachment permits. • Recommends engineering conditions and mitigation measures for major construction projects.
• Conducts engineering and related studies, evaluates alternatives, makes recommendations, and prepares reports for the City Council.
• Coordinates the review of funding applications and analysis of engineering fee structures. • Monitors changes in laws, regulations and technology that may affect departmental operations; implements policy and procedural changes after approval. • Assists in the selection and supervision of consultant professional engineers for the development of plans, specifications, studies, and reports; administers professional service contracts.
• Prepares City Council agenda items on public works matters and attend meetings as required. • Assists in the preparation and administration of the budget and annual Capital Improvement Budget Report.
• Prepares a variety of written correspondence, reports, procedures, ordinances, and other materials.
• Maintains departmental automated and manual files.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering or a related engineering field.

Experience:

Four (4) years of increasingly responsible professional engineering design, plan review, and project administration experience.

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Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

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• Direct and review the work of support staff on a project or day-to-day basis. • Make effective public presentations.
• Maintain accurate records and files.
• Issue permits in accordance with established procedures. • Effectively manage public and private development projects. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

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the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ASSOCIATE PLANNER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, performs a variety of routine to complex professional and technical work in support of the City’s current and advanced planning activities, reviews development and land use applications, zoning, site plans, and environmental assessments; serves as project manager for development applications; conducts research, compiles information, analyzes data, develops recommendations, and prepares written reports on various planning matters; provides professional advice and assistance to the public on planning, community development, zoning, permits and environmental review; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Planning Director or other supervisory personnel. May exercise technical and functional direction over and provide training to technical and administrative staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the professional Planner series. Positions at this level are distinguished from the Assistant Planner by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

This class is distinguished from the Senior Planner in that the latter performs the more complex work assigned to the series, such as serving as the project manager for complex development applications and/or provides technical and functional direction over lower-level professional planning staff.

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• Receives and processes permit applications; reviews applications for completeness and conformity to policies and procedures; calculates appropriate permit fees and processes payments.
• Compiles information for a variety of studies and reports; researches, analyzes, and interprets social, economic, population, and land use data and trends; develops recommendations and prepares written reports on various planning matters and elements of the City’s General Plan. • Assists with the revision, implementation, and administration of the City’s General Plan and development regulations; prepares draft ordinances, resolutions, and agenda items for council approval.
• Prepares staff reports and various technical and informational reports; prepares presentations and presents to City Council, boards, commissions, committees, various groups, and other jurisdictions interested in or affected by City planning and development. • Confers with and provides information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications, and codes; explains codes, requirements, and procedures and evaluates alternatives. • Conducts studies and needs assessments for the development of programs to address significant development issues.
• Participates in coordinating City planning and development related activities with other City departments and with outside agencies.
• Maintains accurate records and files.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, business or public administration or a related field.

Experience:

Three (3) years of professional experience in planning, zoning, and related community development activities.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans, and development standards and practices.
• Methods and techniques of reviewing a diverse range of applications for accuracy and completeness.
• Geographic, socio-economic, transportation, political, and other elements related to city planning.

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• Comprehensive plans and current planning processes and the development process. • Site planning and architectural design principles.
• Researching and reporting methods, techniques, and procedures. • Recent development, current literature, and sources of information related to information planning and zoning.
• Local coastal planning.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to assigned area of responsibility. • Project management techniques.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Methods and techniques of effective technical report preparation and presentation. • General principles of risk management related to the functions of the assigned area. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, and regulatory organizations and with property owners, developers, contractors, and the public. • Techniques for providing a high level of customer service, by dealing effectively with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Receive and respond to a variety of questions from the general public, contractors, and developers; interpret planning and zoning programs, policies, processes, codes, and regulations.
• Review applications for accuracy and completeness; process and/or submit to other planning staff for action.
• Conduct research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Read and understand technical drawings, plans, and specifications and conduct effective site visits.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to work performed.
• Enforce ordinances and regulations effectively and tactfully. • Make effective public presentations.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

BUILDING INSPECTOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under general supervision, reviews plans and construction documents for compliance with building codes and regulations; conducts thorough inspections of residential, commercial, and industrial properties; enforces building codes and related regulations; completes accurate documentation of inspection findings; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision, from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is the journey-level classification in the Building Inspector series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Building Inspector in that the latter performs the more complex work assigned to the series and/or provides technical and functional direction over lower-level staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Receives inspection requests, retrieves and reviews permits, and schedules daily field inspections for various types of properties, including single-family residential dwellings, multi-family residential properties, and commercial or industrial properties. • Interprets and enforces compliance with building, mechanical, electrical, plumbing, and other related codes, and regulations during field inspections; conducts non-structural plan checks to ensure adherence to applicable codes and regulations. • Responds to and addresses questions and concerns related to field inspections promptly and professionally.
• Consults with architects, engineers, designers, contractors, and homeowners regarding structural and non-structural deficiencies; provides expert guidance and support throughout the compliance process.
• Investigates complaints concerning existing buildings or new construction, determines code violations or problem conditions, and takes necessary actions to address and resolve issues; conducts assessments on damaged buildings post-fire or natural disasters. • Conducts building safety assessments on both commercial and residential properties following disasters, ensuring the structural integrity and safety of buildings.

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• Writes and issues stop work orders for activities being carried out without proper permits or in an unsafe manner, safeguarding public safety.
• Conducts final inspections and issues certificates of occupancy for compliant buildings, verifying that all necessary requirements have been met. • Provides administrative support by offering customer service at the work counter, answering phones, reviewing permit requests, accepting payments, issuing permits, and maintaining accurate records and documentation.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by specialized training in building inspection, construction management, engineering, or a closely related field.

Experience:

Two (2) years of increasingly responsible experience in building inspection, construction management, or a related field.

Licensees and Certifications:
• Certification as a Combination Building Inspector issued by the International Code Council (ICC) or other approved certifying agency.
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Building, plumbing, electrical, mechanical, life safety, energy, and related codes, as well as familiarity with their application in residential and commercial construction projects. • Construction methods, materials, tools, and equipment commonly used in residential and commercial construction, including their proper installation and usage. • Practices and techniques for documenting inspections, correcting violations, and carrying through.
• Codes, ordinances, and regulations, including safety standards relevant to building inspection and construction activities.
• Concepts and practices of non-structural plan review. • Relevant mathematical principles.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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Ability to:
• Read, analyze, interpret, and detect deviations from approved building and construction plans, diagrams, and specifications.
• Enforce a wide range of building and related codes and regulations effectively. • Perform thorough and accurate inspections of construction, alteration, or repair activities for buildings and site development projects and identify potential issues. • Providing clear and concise guidance to facilitate compliance with building codes and regulations.
• Perform mathematical computations with precision.
• Collect, interpret, and analyze data accurately.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.

Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff Resolution No. 24-33

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and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays. Participates in an after-hours emergency response program for on-call and callback assignments.

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CITY OF MALIBU

CITY CLERK
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, directs, and participates in all City Clerk functions and activities, which include the conduct of elections, the custody and access of public records, including Council actions, the legal notification of various Council, commission and committee meetings, and the preparation of agenda materials and minutes for City Council meetings; provides assistance to City management staff in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over technical and administrative support staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the operations and activities of the City Clerk’s Office. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities which include serving as the City’s official record custodian, coordinating election activities, and ensuring compliance with regulatory requirements.

Incumbents serve as a professional level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, manages, and oversees the daily functions, operations, and activities of the City Clerk’s Office, including records management, coordination of public meetings, and administrative support for the City Council, boards, commissions, and committees. • Participates in the development and implementation of goals, objectives, policies, procedures, and work standards for the City Clerk’s office.
• Provides for the selection of staff, trains staff in work procedures; authorizes discipline as required; provides policy guidance and interpretation to staff. • Participates in the administration and oversight of the operating budget for the department; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Serves as the official record keeper of the City, providing for the preparation, indexing and retention of meeting notifications, agendas, minutes, ordinances, resolutions, contracts, codes, deeds, easements, bonds, and related documents.

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• Attends City Council and related meetings; provides for and/or records and transcribes minutes of the proceedings.
• Follows-up on City Council actions, as required; attests, publishes, and posts ordinances and resolutions, executing legal contracts, overseeing the recording of documents, and preparing follow-up correspondence.
• Administers City elections for candidates and City ballot measures, including preparing candidate guidelines, administering the candidacy and nomination process, providing information to candidates regarding procedural and disclosure requirements and publishing election notices and results within legal guidelines.
• Maintains the City’s Municipal Code by tracking ordinances and providing for their publication and distribution; administers in-house up-dates of Malibu’s Municipal Code. • Responds to inquiries and provides guidance regarding public records, the Public Records Act, the Freedom of Information Act, and the Brown Act. • Administers the City’s records management program, including preparing records for off-site storage; oversees electronic records management systems and digitalization processes. • May notarize documents for City business and the general public. • Conducts bid openings for municipal projects in excess of $5,000. • Receives claims presented to the City, responds and/or coordinates response with City’s claims adjustor and work with City attorney on necessary actions. • Serves as filing official and filing officer under the conflict of interest and campaign provisions of the Political Reform Act.
• Prepares a variety of correspondence, agendas, reports, procedures, ordinances, and other written materials.
• Monitors changes in laws, regulations and technology that may affect office operations; implements policy and procedural changes upon approval. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public or business administration, or a related field.

Experience:

Five (5) years of increasingly responsible experience in the management or administration of a City Clerk’s or Elections Office, or a related administrative field, including two (2) years of supervisory experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of a valid Certified Municipal Clerk certification, to be maintained throughout employment.

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Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the City Clerk’s Office. • Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. • Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of budget development and administration. • Principles, practices, and procedures related to public agency record keeping, municipal elections and the City Clerk function.
• Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Automated and manual records management principles and practices, including legal requirements for recording, retention, and disclosure.
• General principles of risk management related to the functions of the assigned area. • Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, and governmental organizations.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

WORKING CONDITIONS
May be required to work evenings to attend City Council meetings.

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CITY OF MALIBU

CODE ENFORCEMENT MANAGER
Class Description
Established: January 2021
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and manages the staff and operations of the Code Enforcement Division; participates in the development of policies and strategies for division operations; addresses and resolves complex and high profile code enforcement issues and complaints; manages the effective use of division resources to improve organizational productivity and customer service; provides complex professional assistance to the Planning Director in areas of expertise; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Planning Director. Exercises direct supervision over technical and administrative staff.

CLASS CHARACTERISTICS

This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Code Enforcement Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, manages, and oversees the daily functions, operations, and activities of the Code Enforcement Division; manages and adjudicates high priority and sensitive code enforcement cases as directed.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. • Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding; identifies and secures local, state, and federal funding opportunities for code enforcement activities.

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• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Manages and participates in the investigation of complaints from the public and City staff regarding violations of municipal codes, ordinances, standards, health and safety regulations, and water quality regulations.
• Convenes and leads multi-department code enforcement task force efforts; meets with City planning, building, and public works staff and legal counsel regarding complaints and coordinates activities with other staff and code enforcement personnel. • Oversees and participates in the preparation of “Stop Work” orders, notices of violation or noncompliance and citations according to applicable codes and regulations; issues and distributes letters to property owners notifying them of violation. • Coordinates and conducts follow-up abatement procedures including the preparation of additional correspondence, site visits, and communication with property owners and attorneys; ensures follow-up investigations are conducted for compliance with applicable codes and ordinances; prepares non-compliance cases for legal action; presents testimony at nuisance abatement hearings.
• Monitors progress of criminal complaints and maintains contact with the prosecutor regarding progress; makes decisions regarding plea agreements and orders sought; keeps prosecutor apprised of property owner’s progress or lack of progress regarding abatement. • Reviews, interprets, and analyzes new and proposed legislation; determines effect of legislation on operations and programs of the organization served; advises superiors of findings; takes appropriate action in order to ensure compliance with existing rules and regulations; proposes legislation if appropriate.
• Ensures drive-by or on-site inspections of residential, industrial, and/or commercial areas regarding existence of violations and/or regarding verification of abatement are made; notes possible violations at other property sites during field investigations. • Provides information to violators, the general public, business community and other government agencies regarding codes, laws, and ordinances; responds to questions, complaints, and inquiries.
• Assists the Fire Department with code violations and acts as liaison between the Fire Department and City Attorney; works with Animal Control regarding joint enforcement issues. • Assists the general public at the front counter regarding community services and code enforcement requests, complaints, and concerns.
• Maintains files and records related to citations and violations; prepares a variety of written reports, memoranda, and correspondence.
• Initiates contacts with residents, business representatives and other parties to explain the nature of incurred violations and to encourage compliance with municipal codes, ordinances, and community standards; initiates abatement of dangerous properties and vector control issues; provides confirmation to public regarding code regulations. • Serves as a liaison for the department with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Develops and reviews staff reports related to code enforcement activities and services; presents reports to the City Council and various commissions, committees, and boards. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

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QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in criminal justice, public administration, communications, or a field related.

Experience:

Five (5) years of increasingly responsible municipal code enforcement experience, including two (2) years supervisory or management experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of a California PC832 certification, to be maintained throughout employment. • Possession of, or ability to obtain within twelve (12) months, a Certified Code Enforcement Officer designation (or equivalent), to be maintained throughout employment.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Methods and procedures used in code enforcement including citation issuance procedures.
• Principles, practices, and techniques of code violation investigations. • Methods used to obtain various types of inspection warrants, and principles used to prepare documents used in the legal process.
• Practices for documenting inspections, correcting violations, and carrying through on enforcement options.
• Mediation and conflict resolution techniques.
• Principles and practices of leadership.
• Recent developments, current literature and sources of information related to assigned functional areas.
• Advanced principles and methods of research analysis and reporting. • Advanced requirements of zoning, building and related codes, ordinances, and regulations.
• Practices of researching related legal and technical issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Legal descriptions and boundary maps of real property and legal terminology as used in code enforcement.
• Occupational hazards and standard safety practices necessary in code enforcement. • General principles of risk management related to the functions of the assigned area. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.

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• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Code Enforcement Division.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Explain codes and regulations to property owners, residents, and others. • Interact cooperatively with community members and groups. • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Make effective public presentations.
• Respond to inquiries, complaints, and requests for service in a fair, tactful, and timely manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, and other written materials. • Read and interpret maps, plans and legal descriptions. • Maintain and update records, logs, and reports.
• Analyze and compile technical information on code investigations and violations. • Effectively represent the City in meetings with governmental and regulatory agencies, community groups, property owners, contractors, developers, business owners and the public.
• Operate a variety of tools and equipment including small hand tools, pole prunes with a saw attachment, noise meters, 2-way radios, and cameras. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

CODE ENFORCEMENT OFFICER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, enforces City of Malibu codes; identifies, investigates, and issues corrections for violations of the City’s municipal, building, zoning, occupancy, signage, and housing codes and of State and City health and safety codes and ordinances; investigates citizen complaints of public nuisances and quality of life issues and seeks voluntary compliance or issues citations and initiates abatement procedures; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Code Enforcement Manager or designee. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the City’s code enforcement program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Receives, records, and investigates complaints from the public and City staff regarding violations of municipal codes, ordinances, standards, health and safety regulations, and water quality regulations; documents violations by securing photographs and other pertinent data; researches ownership records, prior complaints, municipal codes and ordinances, and state regulations to establish whether a violation has occurred. • Initiates contacts with residents, business representatives and other parties to explain the nature of incurred violations and to encourage compliance with municipal codes, ordinances, and community standards; initiates abatement of dangerous properties and vector control issues; provides confirmation to public regarding code regulations. • Prepares “Stop Work” orders, notices of violation or noncompliance and citations according to applicable codes and regulations; issues and distributes letters to property owners notifying them of violation.
• Meets with City planning, building and public works staff and legal counsel regarding complaints; coordinates activities with other staff and code enforcement personnel. • Coordinates and conducts follow-up abatement procedures including the preparation of additional correspondence, site visits, and communication with property owners and Resolution No. 24-33

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attorneys; conducts follow-up investigations to ensure compliance with applicable codes and ordinances; prepares non-compliance cases for legal action; presents testimony at nuisance abatement hearings.
• Monitors progress of criminal complaints; maintains contact with the prosecutor regarding progress; makes decisions regarding plea agreements and orders sought; keeps prosecutor apprised of property owner’s progress or lack of progress regarding abatement. • Proactively conducts drive-by or on-site inspections of residential, industrial, and/or commercial areas regarding existence of violations and/or regarding verification of abatement; notes possible violations at other property sites during the course of field investigations. • Provides information to violators, the general public, business community and other government agencies regarding codes, laws, and ordinances; respond to questions, complaints, and inquiries.
• Assists the Fire Department with code violations and act as liaison between the Fire Department and City Attorney; works with Animal Control regarding joint enforcement issues. • Responds to reports of septic system failures and leaks as needed. • Assists the general public at the front counter regarding community services and code enforcement requests, complaints, and concerns.
• Maintains files and records related to citations and violations; prepares a variety of written reports, memoranda, and correspondence.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplement by college level coursework or technical training in law enforcement, building inspection or a related field.

Experience:

Two (2) years of experience in the enforcement of municipal codes and zoning laws including public contact and investigative or inspection experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of, or ability to obtain within twelve (12) months of appointment, a California PC832 certification, to be maintained throughout employment. • Possession of, or ability to obtain within twelve (12) months of appointment, a Certified Code Enforcement Officer designation (or equivalent), to be maintained throughout employment.

Knowledge of:
• Principles, practices, methods, and techniques of code violation investigations. • Methods and procedures used in code enforcement including citation issuance procedures.
• Methods used to obtain various types of inspection warrants, and principles used to prepare documents used in the legal process.

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• Practices for documenting inspections, correcting violations, and carrying through on enforcement options.
• Requirements of zoning, building and related municipal codes, ordinances, and regulations.
• Legal descriptions and boundary maps of real property and legal terminology as used in code enforcement.
• Occupational hazards and standard safety practices necessary in the area of code enforcement.
• General principles of risk management related to the functions of the assigned area. • Recordkeeping principles and procedures.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Explain codes and regulations to property owners, residents, and others. • Respond to inquiries, complaints, and requests for service in a fair, tactful, and timely manner.
• Prepare clear and concise reports, correspondence, and other written materials. • Read and interpret maps, plans and legal descriptions. • Maintain and update records, logs, and reports.
• Analyze and compile technical information on code investigations and violations. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the City in meetings with governmental and regulatory agencies, community groups, property owners, contractors, developers, business owners and in meetings with individuals.
• Operate a variety of tools and equipment including small hand tools, pole prunes with a saw attachment, noise meters, 2-way radios, and cameras. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
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When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

COMMUNITY SERVICES DIRECTOR
Class Description
Established: January 2017
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, plans, organizes, directs and oversees the operations, programs, and activities of the Community Services Department, including management of City recreation facilities and development and coordination of broad and diversified recreation programs and activities sponsored by and affiliated with the City; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and various community and regulatory agencies; provides complex professional assistance to the City Manager in areas of expertise; performs related duties as assigned.

CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Community Services Department, including short- and long-term planning as well as development and administration of department policies, procedures, and services. This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of an elected City Council, and the ability to develop, oversee and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering the City’s mission, goals, and objectives within general policy guidelines.

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• Assumes full management responsibility for all Community Services Department programs, services, and activities, including park design and improvements, management of City recreation facilities and development and coordination of broad and diversified recreation programs and activities sponsored by and affiliated with the City. • Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships.
• Provides for the selection, training, motivation, and evaluation of assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; approves and implements discipline and termination. procedures.
• Oversees and/or participates in the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
• Plans, directs, and coordinates the Community Services Department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to department policies and procedures as appropriate. • Surveys and assesses the recreation needs of the community; plans and develops specialized recreation programs for youth, senior citizens, and adults; encourages and promotes community interest in recreational activities; works directly with community groups, organizations and individuals relating to recreation programs and activities; organizes, coordinates, and manages special community events; recruits, trains, and works with community volunteers.
• Develops and monitors a comprehensive preventive maintenance program for parks, aquatics center, athletic fields, and recreation facilities; ensures that parks and facilities are kept in a safe and attractive condition; coordinates maintenance needs and activities with those of the Public Works Department to ensure cooperative and efficient maintenance of landscaped areas.
• Assists in and advises on the acquisition of pending and future parkland and the development of recreation facilities; represents the park and recreation interests of the City; prepares public information materials and press releases.
• Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager. • Represents the department to other City departments, elected officials, and outside agencies; provides staff support to commissions, committees, and task forces; performs a variety of public relations and outreach work related to community services activities. • Receives, investigates, and responds to difficult and sensitive public complaints, inquiries, and requests for services.
• Monitors changes in laws, regulations and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Ensures staff compliance with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation management or administration, business or public administration, or a related field.

Experience:

Eight (8) years of increasingly responsible professional experience in parks and recreation service and program delivery, including four (4) years of management and administrative experience.

Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles and practices of leadership.
• Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Recent development, current literature, and sources of information related to community services.
• Principles and practices of strategic plan development. • Administrative principles and practices, including goal setting, program development, implementation and evaluation policy and procedure development, quality control, and work standards.
• Grant administration and implementation.
• Public agency budgetary, contract administration, City-wide administrative practices; and general principles of risk management related to the functions of the assigned area. • Principles, practices, and procedures related to municipal recreation program development and management.
• Organization and management practices as applied to the development, analysis and implementation of programs, policies, and operational needs of the Community Services Department.
• Geographic, socio-economic, transportation, political and other elements related to recreational facilities and programs.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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Ability to:
• Develop and implement goals, objectives, practices, policies, procedures, work standards. • Provide administrative, management and professional leadership for the Community Services Department.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Receive and respond to a variety of questions from the general public, community groups and elected officials; interpret community services related programs, policies, processes, codes, and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations and prepare effective technical staff reports. • Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, documentation and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
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Employees work in an office environment with moderate noise levels, controlled temperature conditions, although there may be occasional exposure to inclement weather conditions, noise, dust, and potentially hazardous materials. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

DEPUTY CITY CLERK
Class Description
Date Established: July 2013
Date Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general supervision, provides administrative and program support to the City Clerk in the preparation of agendas, minutes and City Council actions and the maintenance of official documents and records; assists with various City election processes; provides varied, technical, complex and specialized office administrative and clerical support to the City Clerk; coordinates assigned activities with those of other City departments; acts for the City Clerk on a relief basis; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the City Clerk. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing technical duties in support of the City Clerk’s Office. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Performs difficult, complex, technical and/or specialized office support work, which requires the exercise of independent judgment and the application of technical skills. • Assists with the preparation and distribution of City Council agenda packets and attends meetings as necessary; records and transcribes minutes of the proceedings. • Posts agendas, staff reports and other official records on the City website. • Assists with the conduct of municipal elections.
• Prepares special commendations in the form of proclamations, certificates of recognition, and City tiles.
• Notarizes documents for City business and the general public. • Assists the City Clerk in fulfilling the duties of “Filing Official” and “Filing Officer” under the conflict of interest and campaign provisions of the Political Reform Act. • Responds to staff and public inquiries received and processes public records requests. • Updates and distributes the City Directory.
• Maintains appointment schedules and calendars, arranges meetings and conferences and prepares and distributes materials.
• Performs and coordinates complex records management activities, including filing, storage, data entry, indexing, tracking and retrieval of City records; coordinates with other departments on administration of the records retention schedules; assists with legislative history indexing and updating.

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• Supports and assists other departments in the record digitalization processes and integration of electronic records management systems.
• Maintains and distributes changes for the City of Malibu Municipal Code and website. • Assists with contract maintenance; monitors effective dates and fulfillment of insurance requirements.
• Receives and processes all invoices for the City Clerk’s Office; monitors and maintains the budget.
• Prepares correspondence, reports, forms, work orders and specialized documents related to the City Clerk’s office from drafts, notes, brief instructions, or corrected copy; proofreads materials for accuracy, completeness, compliance with departmental policies and correct English usage, including grammar, punctuation, and spelling. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework or technical training in office management, business administration, or related field.

Experience:

Four (4) years of increasingly complex administrative support experience, including one year (1) supporting a board, commission, or similar governing body.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.
• Possession of, or successful acquisition within six months, a valid Notary Public license, to be maintained throughout employment.

Knowledge of:
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Business letter writing and the standard format for reports and correspondence. • Principles, practices, and procedures related to public agency record keeping, municipal elections and the City Clerk function.
• Automated and manual records management principles and practices including legal requirements for recording, retention, and disclosure.
• Business arithmetic and basic statistical techniques. • Parliamentary procedures and the Brown Act.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.

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• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Perform technical, specialized, complex, office support work for the City Clerk’s Office. • Prepare and maintain accurate and precise written documents such as official minutes, resolutions and ordinances, and reports, records, forms, agendas, presentations, and correspondence.
• Establish, maintain, and research departmental and City-wide files. • Prepare agendas and meeting minutes.
• Make accurate arithmetic calculations.
• Ensure official City documents and records are properly processed, filed and maintained; provide notary services.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

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with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

WORKING CONDITIONS
May be required to work evenings to attend City Council meetings.

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MANA

CITY OF MALIBU

DEVELOPMENT AND OPERATIONS MANAGER
Class Description
Established: July 2022
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, manages and coordinates the Planning Department’s development services functions including customer service, public engagement, processing of applications and issuance of permits; participates in the development of policies and strategies for division operations; acts as a liaison between customers and other City departments and outside agencies; manages the effective use of division resources to improve organizational productivity and customer service; provides complex professional assistance to the Planning Director in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Planning Director. Exercises direct supervision over professional, technical, and administrative staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Development Services Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.

Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, manages, and oversees the daily functions, operations, and activities of the Development Services Division; ensures timely, efficient, effective and high-quality service delivery of permit processing.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. • Coordinates with information technology (IT) personnel to develop and implement technologybased applications for monitoring and evaluating the department’s workload and efficiency; evaluates and implements new electronic and web-based systems and procedures to improve efficiency and enhance customer service.

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• Performs a variety of public engagement activities including meeting with community organizations, in-house committees and focus groups, and individual members of the public; investigates and resolves complaints and meets with customers to review status of permit activity as needed.
• Manages the department’s legal noticing and public outreach operations including website, brochures, handouts, forms, statistical performance reports, online databases, and other means to educate members of the public of the department’s performance and procedures. • Participates in the selection of, trains, motivates, and evaluates personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops requests for proposals, scope of work statements, and technical specifications; analyzes proposals and recommends selection; manages work performed by consultants for the department; performs contract administration.
• Reviews, interprets, and analyzes new and proposed legislation; determines effect of legislation on operations and programs of the organization served; advises superiors of findings; takes appropriate action in order to ensure compliance with existing rules and regulations; proposes legislation if appropriate.
• Participates in the development, administration, and oversight of assigned budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Serves as a liaison for the department with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues. • Develops and reviews staff reports related to permit processing activities and services; presents reports to the City Council and various commissions, committees, and boards. • Assists in the department’s efforts in responding to public records requests and provides guidance regarding public records, the Public Records Act, the Freedom of Information Act, and the Brown Act.
• Responds to inquiries regarding the Municipal Code and the Local Coastal Program and its applicability to various situations, the building and planning processes in general, the existence and scope of permits and plans in effect on specific properties. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in planning, environmental science, business or public administration, or a related field.

Experience:

Five (5) years of increasingly responsible professional experience in community development or planning, including two (2) years in a lead or supervisory capacity.

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Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of leadership.
• Principles, practices, and procedures related to processing planning and building permits.
• Principles and practices of records management.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of the assigned area of responsibility. • Modern principles and practices, technical and legal issues, and research methods of building code and permit processing and compliance.
• Recent developments, current literature and sources of information related to assigned functional areas.
• Practices of researching related legal and technical issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Principles and practices of employee supervision, including work planning, assignment, review, and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Interpret permitting programs for the general public. • Prepare clear and concise reports, correspondence, and other written materials. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

EMERGENCY SERVICES COORDINATOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, plans, organizes, oversees, and coordinates the City’s emergency management program to assist in the City’s response to disasters and national security emergencies; coordinates and confers with staff, federal and state agencies, and private organizations to implement and maintain emergency response plans, manuals, and standard operating procedures, utilizing regulatory guidelines and requirements; assists in coordinating emergency response and recovery operations; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Safety Director. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This classification is responsible for the coordination of the emergency management program.

Incumbents have responsibility for independently coordinating and implementing the program’s goals and objectives. Positions in this classification rely on experience and use considerable discretion and independent judgment to ensure the program’s efficient and effective service delivery. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver program services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

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• Serves as a liaison with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Confers with a variety of agencies, vendors, subject matter experts, and the general public in acquiring information and coordinating disaster preparedness, emergency operations and public safety programs; provides information regarding assigned programs. • Directs and supports emergency response efforts during incidents, including establishing emergency operations centers, coordinating resource allocation, and ensuring the efficient deployment of personnel and equipment.; acts as City Liaison Officer during emergency situations.
• Plans, provides for and/or personally conducts emergency management skills trainings, Volunteer Emergency Response Team trainings and meetings, Community Emergency Response Team trainings, and Cardiopulmonary Resuscitation (CPR) and First Aid trainings for City staff, volunteers, and the public.
• Plans, oversees, and administers a workplace safety program for City staff, including creating informational hand-outs and pamphlets.
• Develops staff reports related to assigned activities and services; presents reports to the Public Safety Commission, City Manager, and outside agencies; performs a variety of public relations and outreach work related to assigned activities, including staffing and supervising Emergency Preparedness booths at public events.
• Represents the City in contacts with the local school district, other outside agencies, local business groups and the public to review emergency preparedness and evacuation plans and to stress emergency preparedness planning.
• Writes, implements, and monitors grants and workplans; makes recommendations to management for compliance with mandated requirements and implements management decisions; monitors program activities, policies, and procedures for compliance with grant guidelines and rules.
• Serves as a Director on the Board of Disaster Management area B. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in emergency management, public or business administration, or a related field.

Experience:

Three (3) years of responsible administrative and/or technical experience in emergency management, disaster response, and/or other related emergency preparedness programs.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.

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• Possession of a Professional Development Series certification issued by the State Office of Emergency Services to be maintained throughout employment. • Completion of Standardized Emergency Management System training. • Completion of, within six (6) months of appointment, FEMA ICS 100 & 200 and IS 700 & 800.

Knowledge of:
• Principles of program planning, implementation, and evaluation. • Principles and practices of grant administration.
• Principles, practices, and procedures related to disaster preparedness, emergency operations, public safety administration, and special event coordination. • Methods and techniques of developing and conducting training. • Local, state, and federal laws governing emergency management and reimbursement. • Recent developments, current literature and sources of information related to emergency preparedness.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Administer programs in an independent and cooperative manner. • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Evaluate and develop improvements in operations, procedures, policies, or methods. • Recommends and implements goals, objectives, and practices for providing effective and efficient services.
• Researches, analyzes, and evaluates new service delivery methods, procedures, and techniques.
• Identifies and responds to issues and concerns of City management, the City Council and a variety of professional groups, commissions, and committees. • Effectively represents the department and the City in meetings with governmental agencies, community groups and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Prepares clear and concise reports, correspondence, and other written materials. • Makes effective public presentations.
• Uses tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Independently organizes work, set priorities, meets critical deadlines, and follows-up on assignments.

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• Communicates clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establishes, maintains, and fosters positive and effective working relationships with those contacted in the course of work.
• Effectively uses computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ENVIRONMENTAL SUSTAINABILITY DIRECTOR/BUILDING

OFFICIAL
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under administrative direction, plans, organizes, directs, and oversees all activities of the Environmental and Sustainability Department including permitting, building safety, building plan check and inspection, clean water, environmental, and wastewater administration; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager, the City Council and others in areas of expertise; acts as the City’s Building Official; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over management, professional, technical, and administrative staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This a department director classification that oversees, directs, and participates in all activities of the Environmental and Sustainability Department, including building safety, permit services, clean water, wastewater, environmental services, and administration. The classification provides assistance to the City Manager in a variety of administrative, coordinative, analytical and liaison capacities. Successful performance of the work requires knowledge of public policy, municipal functions, and activities, including the role of an elected City Council, and the ability to develop, oversee and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering the City’s mission, goals, and objectives within general policy guidelines.

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prepares and administers the department’s budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs the preparation and implements budgetary adjustments as necessary.
• Plans, directs, and coordinates the Environmental and Sustainability Department’s work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures.
• Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs. • Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes.
• Plans, organizes, administers, reviews, and evaluates the work of professional, technical and office support staff, directly or through subordinate levels of supervision. • Designs, prepares, and recommends appropriate codes and ordinances relating to environmental compliance, wastewater operations, General Plan, land use, zoning, subdivisions, and other environmental and community development matters. • Confers with engineers, developers, architects and a variety of agencies and the general public in acquiring information and coordination of building, wastewater, environmental and related matters; provides information regarding City development. • Explains and interprets Environmental and Sustainability Department programs, policies, and activities; negotiates and resolves sensitive, significant, and controversial issues. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Environmental and Sustainability Department programs, policies, and procedures as appropriate.
• Participates on and makes presentations to the City Council and a variety of boards and commissions; attends and participates in various committee, commission meetings and professional group meetings; stays abreast of new trends and innovations in the fields of environmental compliance and community development; represents the City in meetings with members of community, business, professional and governmental organizations. • Prepares, reviews, and completes various reports, including committee and commission reports, land use reports, special management reports requested by the City Manager, City Council and various committees and commissions, and related documentation. • Receives, investigates, and responds to the most complex citizen complaints, inquiries, and requests for services.
• Conducts field inspections, evaluates, and makes recommendations; participates in resolving code enforcement related issues as necessary. • Maintains and directs the maintenance of working and official departmental files. • Monitors changes in laws, regulations and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Ensures staff compliance with all City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

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Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in engineering, environmental sciences, public administration, or a related field.

Experience:

Eight (8) years of increasingly responsible experience in planning, building and safety, community development, and/or environmental compliance, including four (4) years of management and administrative experience.

Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.

Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Environmental and Sustainability Department.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Public agency budgetary, contract administration, City-wide administrative practices; and general principles of risk management related to the functions of the assigned area. • Principles, practices and procedures related to environmental health, safety and compliance, particularly as related to municipal wastewater operations. • Local coastal environmental issues.
• Basic GIS concepts and applications.
• Theory, principles, and content of General Plan, land use, zoning, subdivision, building and planning regulations, planning and environmental laws and related City, County, State, and Federal laws and ordinances, such as CEQA.
• Methods and techniques for writing and presentations, contract negotiations, business correspondence and information distribution; research and reporting methods, techniques, and procedures.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

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• Interpret, apply, and explain complex laws, codes, regulations, and ordinances. • Select, train, motivate and evaluating the work of staff and train staff in work procedures. • Conduct effective negotiations and effectively represent the City and the department in meetings with developers, governmental agencies contractors, vendors, and various business, professional, regulatory, and legislative organizations. • Effectively administer special projects with contractual agreements and ensure compliance with stipulations.
• Develop, recommend, interpret, and apply the City’s General Plan and Development Code.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Directing the maintenance of and maintaining accurate records and files. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Make accurate arithmetic, financial and statistical computations. • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are Resolution No. 24-33

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considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.

CITY OF MALIBU

ENVIRONMENTAL COMPLIANCE COORDINATOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, plans and administers City environmental programs and ensures compliance with state, federal, and local regulatory requirements; oversees compliance programs including water quality monitoring and enforcement, stormwater management, and pollutant discharge inspections; performs a variety of administrative, programmatic, and budgetary duties in support of environmental compliance programs; monitors regulatory standards and recommends and implements process and/or operational changes; represents the City with state and regional regulatory bodies; provides complex professional staff assistance to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. May exercise functional supervision over technical and clerical staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of a comprehensive environmental compliance program including program budget development and administrative functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Develops, implements, coordinates, and administers environmental programs and projects and ensures ongoing regulatory compliance, including water quality monitoring and enforcement, stormwater management, pollutant discharge inspection, and solid and hazardous waste support; monitors conditions and activity for meeting compliance standards and submits regulatory documents.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies, procedures, and standard operating protocols to enhance operational efficiency and effectiveness. • Oversees stormwater management and other clean water programs which encourage the flow of clean water into streams and the ocean; ensures standards comply with state and local regulations; compiles, prepares, and submits water quality reports to governmental agencies.

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• Assists in planning, developing, and implementing National Pollutant Discharge Elimination System (NPDES) policies and procedures; tracks all activities, trainings, illicit discharge, or connection responses; attends meetings, and public outreach or education campaigns for NPDES compliance; prepares the Annual NPDES Report.
• Performs inspections of businesses, construction sites, and industry establishments for compliance with NPDES, Integrated Waste Management Act and other regulatory and local environmental requirements; ensures and conducts follow-up inspections following violations of requirements; provides training for the affected business community; develops necessary documents, forms, and checklists for inspection purposes. • Represents the department and its environmental programs to other City departments, outside agencies, and the community; coordinates department activities with those of other departments and outside agencies and organizations.
• Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of environmental programming. • Prepares, reviews, and completes various reports, including regulatory compliance reports, special reports requested by the Environmental Sustainability Director and related documentation.
• Receives, investigates, and responds to citizen complaints, inquiries, and requests for services.
• Supervises the work of consultants; participates in developing requests for proposals as well as bids for projects and/or services; supports the monitoring and administration of contracts. • Participates in solid waste management, hazardous waste collection and waste prevention programs; assists in planning, developing, and implementing policies and procedures, and prepares periodic reports; coordinates permitting of solid waste haulers. • Supervises and coordinates solid waste management special programs, including bulky item collection, Christmas tree drop-off events, green waste, brush clearance and others. • Develops and administers the environmental compliance program budget. • Assists in preparing and monitoring program grants and related proposals. • Plans, develops, and coordinates public outreach and educational programs dealing with environmental issues of the community and interest groups; designs and creates educational materials, such as brochures.
• Monitors changes in laws, regulations and technology that may affect the City’s environmental programs; implements policy and procedural changes as required. • Provides technical staff support in review of environmental documents and legislation; assists in preparation of ordinances and other supporting program documents; assists in developing and implementing policies and procedures to comply with applicable laws and regulations. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

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Equivalent to bachelor’s degree from an accredited college or university with major coursework in environmental science, public health, biological science, chemistry, or a related field.

Experience:

Three (3) years of increasingly responsible experience administering environmental programs, including performing compliance reporting.

License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles, practices, and methods of planning, developing, implementing, and administering municipal environmental compliance programs. • Applicable federal, state, and local laws, codes, and regulations relating to the management of water quality, stormwater/NPDES, and other environmental issues. • Environmental issues and concerns related to solid, hazardous, and recoverable waste collection and disposal; solid waste and recycling programs. • State and federal grant programs.
• Principles and practices of effective program management and coordination, including long- and short-range planning.
• Principles and practices of contract negotiation and administration. • Marketing, public information, and community relations concepts including negotiation techniques and presentation skills.
• Basic principles and practices of budget preparation. • Principles and procedures of record keeping and reporting. • Research techniques, methods, and procedures.
• City safety rules and occupational hazards and standard safety practices necessary in the assigned areas.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, and educational organizations. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, develop, and implement integrated water quality, stormwater management, and pollutant discharge inspection programs.
• Recommend comprehensive environmental planning policies and programs based upon community needs, available resources, and overall City priorities and policies. • Identify and analyze complex technical, operational, and administrative problems and evaluate alternative solutions.
• Conduct cost analyses and administer program budgets.

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• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with individuals, governmental agencies, community groups, and various business, professional, and regulatory organizations.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit and inspect business sites; stamina to walk on uneven terrain; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is partly a sedentary office classification although standing in work areas and walking between work areas may be required. The job may involve field inspection work requiring frequent walking at inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Positions in this classification occasionally lift and carry equipment, objects, reports, and records that typically weigh less than 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances, although the job involves outdoors field inspections, exposure to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, hazardous materials, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ENVIRONMENTAL HEALTH ADMINISTRATOR
Class Description
Established: July 2013
Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, assists in planning, directing, administering and evaluating the City-wide Wastewater Management Program; develops and implements ordinances and regulations to promote the facilitation of decentralized wastewater treatment facilities, safety inspections, training and policy administration; administers and conducts plan check reviews of Onsite Wastewater Treatment Systems; provides complex professional staff assistance to the Environmental Sustainability Director and Division Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises functional supervision over technical and clerical staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of a comprehensive wastewater management program, including program budget development and maintenance and administrative functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assists in planning, organizing, managing, and directing the City’s Wastewater Management Program, which ensures the environmental compliance of Onsite Wastewater Treatment Systems (OWTS), including the Operating Permit program. • Reviews and evaluates OWTS submittals for conformance with applicable state, local, and City codes, regulations, and ordinance.
• Conducts inspections and investigations for compliance with applicable OWTS codes and ordinances.
• Assists in the City’s compliance with the Local Agency Management Plan development and Memorandum of Understanding with the Regional Water Quality Control Board. • Provides technical staff support in the review of OWTS documents, reports and legislation as needed.
• Supervises and directs the work of outside consultants to develop or implement projects related to the Wastewater Management Program and related OWTS projects.

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• Plans, develops, and coordinates public outreach and educational programs regarding OWTS issues for the community and interest groups; designs and creates educational materials, such as brochures and flyers.
• Represents the department and its environmental programs to other City departments, outside agencies, and the community; coordinates division activities with those of other departments and outside agencies and organizations.
• Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of environmental programming. • Assists and participates in Technical Advisory meetings, Community Outreach Meetings, and related community and City boards and committees.
• Prepares, reviews, and completes various reports, including special reports as requested, and related memoranda and documents.
• Receives, investigates, and responds to citizen complaints, inquiries, and requests for services.
• Monitors changes in laws, regulations and technology that may affect the assigned program; implements wastewater policy and procedural changes as required. • Provides training for City staff upon request.
• Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in environmental science, public health, biological science, chemistry, physical science, or a related field.

Experience:

Three (3) years of increasingly responsible experience in wastewater treatment system design, construction, inspection, and/or compliance, including experience with onsite treatment systems.

Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
• Must possess and maintain a valid certificate of registration as an Environmental Health Specialist in the State of California, or a Registered Civil Engineer, or a Registered Geologist, or equivalent.

Knowledge of:
• Principles, practices, and methods of planning, developing, implementing, and administering municipal wastewater management programs. • Systems and other environmental issues relating to wastewater management programs. • Methods of research, program analyses, product analyses, and report preparation.

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• Principles and practices of effective program management and coordination, including long and short-range planning.
• Basic principles and practices of contract negotiation and administration • Marketing, public information, and community relations concepts including negotiation techniques and presentation skills.
• Hazardous materials storage, treatment, and disposal. • Principles and procedures of record keeping and reporting. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, develop, and implement a Wastewater Management Program and coordinate with other agencies.
• Recommend comprehensive wastewater planning policies and programs based upon community needs, available resources and overall City priorities and policies. • Coordinate the Wastewater Management Program with other departments and agencies and prepare sound, oral and written reports, and recommendations. • Identify and analyze complex technical, operational, and administrative problems and evaluate alternative solutions, and recommend or adopt effective changes; present ideas persuasively in both oral and written formats.
• Conduct cost analyses and administer program budgets. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

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SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit and inspect various City and construction sites; stamina to walk on uneven terrain; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is partly a sedentary office classification although standing in work areas and walking between work areas may be required. The job also involves field inspection work requiring frequent walking at inspection site areas to monitor performance and to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry equipment, objects, reports, and records that typically weigh less than 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels and controlled temperature conditions, although the job involves outdoors field inspections, occasional exposure to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, hazardous materials, and physical substances, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ENVIRONMENTAL PROGRAMS MANAGER
Class Description
Established: July 2013
Revised: July 2024
FLSA: Exempt

DEFINITION
Under general direction, plans, organizes, oversees, coordinates and manages the work of staff performing difficult and complex professional, technical, and office support related to all programs and activities of the Environmental Programs Division of the Environmental Sustainability Department; participates in the development of policies and strategies for department operations; administers environmental services and compliance programs including stormwater, solid waste and recycling, water, and hazardous and toxic material control and disposal; provides professional assistance to the Environmental Sustainability Director/Building Official, the City Council and others in areas of expertise; oversees, reviews and performs a variety of studies and prepares and presents staff reports; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction by the Environmental Sustainability Director/Building Official.

Exercises general and direct supervision over professional, technical, and clerical staff.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Environmental Programs Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies.

Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

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• Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding; identifies and secures local, state, and federal funding opportunities for code enforcement activities.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Director.
• Plans, directs, coordinates, and reviews the work plan for the Environmental Programs Division; meets with staff to identify and resolve problems; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods, and procedures.
• Oversees the planning and implementation of stormwater management and other clean water programs which encourage the flow of clean water into streams and the ocean. • Oversees the planning and implementation of solid waste management, integrated waste management, recycling and waste prevention, hazardous waste disposal, hazardous and toxic material control programs, safety inspections, training, and policy administration. • Plans, develops, oversees, and directs the implementation of National Pollutant Discharge Elimination System (NPDES) policies and procedures; and public outreach or education campaigns for NPDES compliance; directs the preparation of the Annual NPDES Report. • Plans, organizes, oversees, and directs annual inspections of businesses and industry establishments for compliance with NPDES requirements; Integrated Waste Management Act and other regulatory and local environmental requirements; directs the provision of training. • Plans, develops, implements, and manages various environmental plans to meet regulatory requirements.
• Plans, organizes, manages, and directs programs which encourage environmentally sound and cost-effective methods for the disposal of garbage, recovery of recyclables and waste prevention.
• Plans, develops, and implements solid waste policies and procedures to comply with recycling laws and regulations.
• Prepares and monitors program grants and related proposals. • Plans, develops, and directs the coordination of public outreach and educational programs dealing with environmental issues of the community and interest groups. • Serves as a liaison for the Environmental Sustainability Department with other City departments, divisions, and outside agencies; attends meetings, as necessary; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues.
• Provides highly complex staff assistance to the Environmental Sustainability Director/Building Official; prepares and presents staff reports and other necessary correspondence. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to environmental programs, policies, and procedures, as appropriate.
• Develops and reviews staff reports related to environmental programming activities and services; presents reports to the City Council and various commissions, committees, and boards; performs a variety of public relations and outreach work related to environmental program activities.

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• Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of environmental programming.
• Receives, directs, and conducts investigations, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action.
• Monitors changes in laws, regulations and technology that may affect the City’s environmental programs; implements policy and procedural changes as required. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in environmental science, public health, biological science, chemistry, or a related field.

Experience:

Six (6) years of increasingly responsible experience administering and coordinating environmental programs, including two (2) years of lead or supervisory experience.

Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Recent developments, current literature and sources of information related to environmental programs.
• Geographic, socio-economic, political, and other elements related to areas of assignment. • Practices of researching work-related issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices in the management of solid waste practices, stormwater/NPDES, and other environmental issues.
• Environmental issues and concerns related to solid, hazardous, and recoverable waste collection and disposal; solid waste and recycling programs.

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• Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Marketing, public information, and community relations concepts including negotiation techniques and presentation skills.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Environmental Programs Division.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Administer complex, technical, and sensitive environmental programs in an independent and cooperative manner.
• Plan, design, implement, and administer comprehensive environmental planning policies and programs based upon community needs, available resources and overall City priorities and policies.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Interpret, apply, and explain complex laws, codes, regulations, and ordinances. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Identify and respond to City Council issues and concerns. • Make effective public presentations.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals
• Prepare clear and concise reports, correspondence, policies, and procedures. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.

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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various City sites, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although the job may involve some field inspection work requiring walking at inspection site areas to identify problems or hazards; standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push, and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift, move, and carry objects that typically weigh up to 20 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions but may occasionally be exposed to loud noise levels, cold and/or hot temperatures, vibration, chemicals, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

ENVIRONMENTAL SUSTAINABILITY ANALYST
Class Description
Established: June 2017
Revised: July 2024
FLSA: Non-exempt

DEFINITION
Under direction, plans, implements and coordinates specialized programs and projects within the City and the Environmental Sustainability Department; conducts analytical studies and policy analysis and participates in budget preparation and administration; conducts inspections for illicit discharge and compliance with regulations and policies; develops and implements community education and outreach programs on environmental compliance, water and energy efficiency, conservation, and related sustainability programs; develops, summarizes and maintains programmatic and administrative records; fosters cooperative working relationships among City departments and acts as liaison to various community, public and regulatory agencies; performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned supervisory or management personnel. May exercise functional supervision over technical and clerical staff.

CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing professional duties in support of departmental programs, budget development and maintenance and administrative functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Develops, implements, coordinates, and administers programs and projects in areas such as clean water, energy efficiency, green building, solar, watershed management, sustainable procurement, and hazardous materials management.
• Research environmental and sustainability issues, conducts studies and prepares reports recommending appropriate courses of action and strategies in support of the goals and objectives of the Environmental Sustainability Department. • Coordinates and/or assists in the preparation and administration of the environmental program budget.
• Conducts complex studies, statistical analysis, needs assessments and evaluations of sustainable programs and policies; prepares and presents written and oral reports recommending appropriate courses of action.
• Develops and implements community outreach and education program on environmental and sustainability topics and issues.

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• As assigned, performs inspections for illicit discharge and compliance with NPDES and other regulations and policies; receive, investigate, and conduct site visits to citizen complaints, inquiries, and service requests regarding illicit discharges and other environmental concerns. • Identifies best practices in specific program or service areas and composes reports, summaries, analyses, and recommendations.
• Serves as liaison to the City’s Environmental Sustainability Subcommittee. • Disseminates information and handles complaints and requests for information. • Participates in professional organizations to promote City programs and to stay current with the latest trends and innovations in sustainability and the environment. • Monitors changes in laws, regulations and technology that may affect the City’s regulatory obligations and environmental programs; implements policy and procedural changes as required.
• Interprets and applies rules, regulations, and policies to environmental and sustainability programs.
• Assists in the implementation of solar energy improvements to City Hall, the transition to an electric vehicle fleet, and the upgrading of City facilities for higher efficiency. • Researches potential outside funding sources for local programs and prepares grant applications and accompanying reports, as necessary.
• Trains and coordinates the work of support personnel in area of assignment, as assigned; direct the work of outside consultants.
• Represents the Environmental Sustainability Department and its environmental programs to other City departments, outside agencies, and the community; coordinates department activities with those of other departments and outside agencies and organizations. • Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings. • Provides technical staff support in review of environmental documents and legislation; assists in preparation of ordinances and other supporting program documents; assists in developing and implementing policies and procedures to comply with applicable laws and regulations. • Performs other duties as assigned.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in environmental science, urban planning, biological science, chemistry, public or business administration, or a related field.

Experience:

Three (3) years of experience performing research and analysis, community education and outreach, or program administration and compliance related to sustainability and environmental programs.

License:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:

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• Principles, practices, and techniques of public administration and program management, with emphasis in sustainability and environmental programs and policy. • Applicable federal, state, and local laws and regulations related to the environment and sustainability.
• Energy efficiency, green building standards, and building science. • Principles, practices and techniques of research and analysis • Professional report writing.
• Basic principles and practices of budget preparation. • Principles of program planning, monitoring, implementation, and evaluation. • Principles and procedures of record keeping and reporting. • Marketing, public information, and community relations concepts including negotiation techniques and presentation skills.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, regulatory, and legislative organizations.
• City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
• Plan, implement, and coordinate a variety of environmental and sustainability programs and projects.
• Coordinate programs with other departments and agencies and prepare sound, oral and written reports, and recommendations.
• Identify and analyze complex technical, operational, and administrative problems and evaluating alternative solutions, and recommend or adopt effective changes; presenting ideas persuasively in both oral and written formats.
• Conducting cost analyses and administering program budgets. • Interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions.
• Prepare and maintain accurate and complete records.
• Respond to requests and inquiries from the public.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Lead and train staff.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

SUPPLEMENTAL INFORMATION

When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances, although the job involves outdoors field inspections, exposure to loud noise levels, cold and/or hot temperatures, vibration, confining workspace, hazardous materials, mechanical and/or electrical hazards. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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CITY OF MALIBU

EXECUTIVE ASSISTANT
Class Description
Date Established: July 2013
Date Revised: July 2024
FLSA: Non-Exempt

DEFINITION
Under general direction, provides varied, complex, and confidential office administrative and clerical support to the City Manager, City Council, and other City management and administration staff; fosters cooperative working relationships among and acts as first point of contact for other divisions, departments, the City Manager’s Office, City Council, various public and private groups, and the general public; participates in the development, administration and implementation of administrative policies, procedures and programs; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Manager. Exercises technical and functional direction over and provides training to lower-level staff.

CLASS CHARACTERISTICS
This advanced journey-level classification is responsible for independently performing administrative duties in support of City Manager, City Council, and associated staff. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform a assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

This class is distinguished from other office administrative classes in that the nature and scope of responsibilities originating at a City-wide level require a broader understanding of City functions and the capability of relieving City management staff of day-to-day office administrative and coordinative duties.

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• Receives and screens visitors, telephone calls, emails, and regular mail; provides information and resolves issues for City staff, other organizations, and the public, which often requires the use of judgment and the interpretation of policies, rules, and procedures. • Provides a variety of support to boards, committees, and task forces, including reserving meeting rooms, maintaining access reports, compiling, and distributing agenda packets, attending meetings, formatting, and distributing minutes, and following up on decisions as required.
• Assists with the administration of program, division, department and/or capital project budgets; monitors revenue and expenditures; compiles and reviews budget requests; evaluates the need for changes in budgetary allocations. • Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, preparing contracts and agreements, purchasing supplies, arranging for equipment purchase and maintenance, attending meetings, and serving on various task forces and committees.
• Prepares detailed and often confidential correspondence, reports, forms, invitations, graphic materials, and specialized documents from drafts, notes, brief instructions, corrected copy, or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, format, and English usage, including grammar, punctuation, and spelling.
• Organizes and maintains various administrative, confidential, reference, and follow-up files; purges files as required.
• Oversees management of City website, including quality control, accessibility, adherence to site standards, and user management; trains new staff on content management. • Provides back up support to City Clerk’s Office and benefit administration functions. • May direct the work of other office support staff on a project or day-to-day basis; trains staff in work procedures and provides policy interpretation.
• Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.

QUALIFICATIONS
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework or technical training in office management, business administration, or related field.

Experience:

Five (5) years of responsible administrative experience including support of executive management or high-level officials.

Licenses and Certifications:
• Must possess and maintain a valid California class C driver license and have a satisfactory driving record.

Knowledge of:
• Principles of providing functional direction and training. • Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.

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Malibu City CouncilJune 24, 2024

Malibu City Council
June 24, 2024