HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: Members of the public may speak during the meeting in-person. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form. In-person participants may also surrender their opportunity to speak on a particular item to defer one minute to another in-person speaker.
Malibu City Council
Work Session
Special Meeting Agenda
Wednesday, September 18, 2024
1:00 P.M. – CITY COUNCIL SPECIAL MEETING
City Hall – Multi-Purpose Room
23825 Stuart Ranch Road
To the members of the City Council of the City of Malibu:
NOTICE IS HEREBY GIVEN that the Mayor has called a Special Meeting of the City Council of the City of Malibu to be held at Malibu City Hall, 23825 Stuart Ranch Road, Malibu, CA 90265, at 1:00 p.m. on Wednesday, September 18, 2024, for the purpose of considering the Strategic Workplan.
One p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Report on Posting of Agenda – September 16, 2024
Approval of Agenda
1. New Business
A. Strategic Workplan Update & Reprioritization of High Priority Projects Recommended Action: 1) Receive and file a progress report on the Strategic Workplan; and 2) Provide direction to City Manager on the reprioritization of high priority projects for the next 6 months.
Staff Contact: Deputy City Manager Brown, 456-2489, ext. 300 City Council Special Meeting Agenda Page - 2 - September 18, 2024 Adjournment
Future Meetings
Monday, September 23, 2024 6:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, October 14, 2024 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, October 28, 2024 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Guide to the City Council Proceedings
Members of the public may speak during the meeting in-person. Each speaker is limited to three (3) minutes. Each speaker must complete and submit to the Recording Secretary a Request to Speak form prior to the beginning of the item being announced by the Mayor. In person participants may surrender their time by deferring one (1) minute to another speaker, not to exceed a total of eight (8) minutes. The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted.
City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.
TheCity Hall phone number is (310) 456-2489. To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 16th day of September 2024 at 5:30 p.m.
Kelsey Pettijohn, City Clerk
Agenda Item # 1.A.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: September 15, 2024 Meeting date: September 18, 2024 Subject: Strategic Workplan Update & Reprioritization of High Priority Projects RECOMMENDED ACTION: 1) Receive and file a progress report on the Strategic Workplan; and 2) Provide direction to City Manager on the reprioritization of high priority projects for the next 6 months.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
DISCUSSION: On September 27, 2023, the City Council approved the City’s first Strategic Workplan to help focus and prioritize staff efforts on the most important projects. This workplan was the result of an extensive conversation between the Council and City staff leadership during a series of productive workshops earlier in the year.
These discussions addressed the difficult challenge of managing a finite staff that must balance a significant load of day-to-day operations, while also responding to community demands for special projects.
Since the adoption of the Strategic Workplan, the Council has received updates on its progress, with the last update provided in February 2024. Due to the high volume of daily operational tasks, further updates have been delayed. Despite this, staff has made substantial progress, completing several key projects, which are now in the monitoring and implementation phase.
Since the workplan’s approval, additional high-priority projects have been assigned to staff that were not included in the original plan. Considering these new priorities, staff is requesting that the Council review the current list of projects and provide guidance on how to reprioritize the workload for the next six months.
Special Meeting
09-18-2024
Item
1.A.
Agenda Item # 1.A.
Staff is seeking review of the completed projects since the September 2023 adoption, evaluation of new high-priority projects assigned, reprioritization of projects in line with staff’s capacity and community needs and provide direction on next steps.
ATTACHMENTS: Strategic Workplan Project Tracking List
MALIBU PRIORITY PROJECT LIST
Updated February 2024
TITLE DEPT Team
Members
(Lead in BOLD)
NARRATIVE Project Status Timeline (Next 6 Months)
Core Focus Day To Day
Operations
All All Top Focus of All Staff - Must be supported
and completed before the rest of the
priority list
Top Workplace
Culture -
Recruitment and
Retention
Malibu Culture -
Providing values
guidance for all
Council,
Commission, and
staff for behavior
and treatment.
Clarify roles and
scope of
Commissions and
confirm how new
work items can be
generated.
All Joe Toney,
Alexis Brown,
HR and Policy
Ad Hoc
Providing values guidance for all Council,
Commission, and staff for behavior and
treatment. Clarify roles and scope of
Commissions and confirm how work items
can be generated. Develop code of
behavior - values to ensure there is a
standard for treating one another in a kind
and professional manner. This group would
also clarify the roles of Commissions and
the process for new Commission ideas
and projects to be reviewed and approved
or not approved.
In February 2024, the Malibu City
Council adopted the Winter Closure as a
permanent policy. The staff and Policy
Ad Hoc committee have completed a
draft of the Code of Conduct, which is
scheduled for presentation on October
14, 2024. Meanwhile, staff continues to
assess and refine employee recruitment
and retention strategies, focusing on
enhancing health and wellness benefits,
as well as providing training and
leadership development opportunities
Present the finalized draft of the Code
of Conduct to the City Council on
October 14, 2024.
Continue to evaluate and implement
improvements to employee
recruitment and retention, emphasizing
health and wellness benefits.
Explore and expand training and
leadership development programs to
support staff growth and retention.
Continue training for the City Council
and commissions on effective
communication and good governance
practices.
In January 2025, begin developing a
strategic plan for the city, including
defining the city's operational vision,
mission and values
Top Workplace
Culture -
Recruitment and
Retention
Staff
Compensation
and BenefitsClass Comp Study
- Including Staffing
Benefits
All Joe Toney, MS
Staff, DH's
Classification and compensation studies
review internal equity (pay relationships
between positions) and external
competitiveness (pay relationships with
labor market competitors). HR staff will
conduct a comprehensive classification
and compensation study. Also review list
of recommended staff benefits and get
priority list for Council review and Approval
A project team of staff representing each
department was formed. The
Classification phase was conducted and
now the consultant is building the
comparison of Compensation to
comparable agencies. The study aimed
at promoting a top-tier and competitive
compensation package was completed
and formally adopted with the FY 2024-
25 budget. This initiative ensures the
city's pay structure is competitive,
Adopted as part of the FY 24-25
Municipal Budget.
Monitor and assess the effectiveness of
the newly adopted compensation
package in meeting recruitment and
retention goals.
MALIBU PRIORITY PROJECT LIST
Updated February 2024
aligning employee compensation with
market standards to attract and retain
talent.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
School District
Separation
MS Marianne
Riggins and
Paul Grisanti,
Steve
McClary, Alexis
Brown, BBK
Team
Pursuit of creating a Malibu School District
by separating from the Santa Monica
School District
The City of Malibu is actively working
with the Santa Monica-Malibu Unified
School District (SMMUSD) to finalize a
separation package that includes a
Revenue Sharing Agreement, Operations
Agreement, and Joint Powers Authority
(JPA) Agreement. These agreements
outline how resources and services will
be shared or divided between the two
districts. The SMMUSD Board is
scheduled to vote on the package on
October 24th, and the City will adopt it
shortly after. The separation package,
along with the City’s 2017 petition, will
be presented to the County Committee
in November. If approved, the petition
will advance to the State Board of
Education for final review.
Completion of the Separation Package
Finalize the separation package, which
includes the Revenue Sharing Agreement,
Operations Agreement, and Joint Powers
Authority (JPA) Agreement.
SMMUSD Board Vote (October 24th)
SMMUSD will hold a public vote to
approve the finalized separation package.
City Council Adoption
The Malibu City Council will formally
adopt the separation package, aligning
with SMMUSD’s approval.
County Committee (November)
The City and SMMUSD will jointly present
the separation package, along with
Malibu’s 2017 petition, to the County
Committee for review. Two hearings will
be scheduled to hear the City's petition
on Separation: one in Malibu and the
other in Santa Monica. Should the County
Committee approve the petition for
separation, the City's petition will
advance to be heard by the State Board of
Education.
Tentative Date of Unification- Fall of 2026
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Master Plan for
City Owned
Vacant Lots
MS/PL Alexis Brown, ,
CM Office,
Technical
Review Team
(ESD/PLN/PW)
To Happen Simultaneously: RFP &
Selection of Community Outreach Firm,
Launch of Community Outreach/Review &
Update Previous Development
Assessment. Prepare for Geo Technical
Studies based on Results of community
outreach.
The City Council awarded a contract to
Tripepi Smith on February 12, 2024, to
lead community outreach and
engagement for the master planning of
five city-owned parcels. Phase 1 (AprilJune) has been completed, and Phase 2 is taking place from August to
Conduct the final community meeting
on September 17, 2024, and distribute
the second survey.
(October) Present the outcomes report,
including community feedback and
technical review findings, at the City
Council work session the week of
MALIBU PRIORITY PROJECT LIST
Updated February 2024
September, with one final community
meeting scheduled for September 17,
followed by a second survey. Alongside
this, the City has conducted a technical
review to evaluate environmental
restrictions and assess the feasibility of
potential developers on each property.
The outcomes report will be presented
at a special City Council work session
the week of October 21, and for formal
action at the October 28 meeting.
October 21.
Bring the report before the Council for
action at the regular meeting on October
28, 2024.
Pending Council direction, prepare to
issue RFPs for Master Planning & Design
services for the city-owned parcels, as
applicable.
(Ongoing) Continue engaging the
community throughout the planning and
design phases.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Housing Element
6th Cycle RHNA &
2021 Housing
Element Update
PL M. Tamuri,
Tyler Eaton,
Joyce ParkerBozylinski
(Consultant)
Complete final steps to have Housing
Element Approved by HCD/State
The City entered into a stipulated
agreement with HCD establishing
deadlines for the City to adopt a
complaint housing element. The August
19th, 2024, Planning Commission Public
Hearing and recommended adoption of
the Draft Housing Element and Zoning
Text Amendments to the City Council
met the first of numerous HCD required
deadlines.
On September 23rd, 2024, the City
Council must hold a Public Hearing to
adopt the Housing Element (HE) and
related code amendments. Prior to the
Second Reading, Staff must transmit the
HE and code amendments to HCD no
later than Oct. 4th, 2024. A second
reading and adoption of the HE and code
amendments must be completed by the
Council no later than October 14th, 2024.
The adopted HE and code amendments
must be submitted to HCD by October
18th, 2024, along with evidence that the
required Local Coastal Plan amendments
were transmitted to the California Coastal
Commission for their review and
certification.
Public Safety Public Safety
Projects - Key
Public Safety
Projects
PS Susan Dueñas,
PS team
members
Hazard Tree Removal Program –
Complete scheduled hazard tree removals
and pursue additional funding.
Home Ignition Zone Assessments –
Complete scheduled Home Ignition Zone
Assessments and promote program.
Firewise Community Program –
Encourage and assist Malibu
neighborhoods to become Firewise
Communities (mitigates fire risk and
Hazard Tree Removal Program – An
additional $326,000 was awarded and
accepted by the City Council on 1/22/24.
Prior year's program completed, and
grant reimbursement requested.
Home Ignition Zone Assessments –
Completed 31 assessments.
Firewise Community Program – Actively
assisting three neighborhoods.
ALPR cameras – All Edison contract
Hazard Tree Removal Program
9/31/23 – Complete program
10/31/23 – Submit grant reimbursement
request
Home Ignition Zone Assessments
3/31/24 – Complete 40 assessments
Firewise Community Program
12/31/23 – Identify two neighborhoods
that are interested
3/31/24 – Assist two neighborhoods in
MALIBU PRIORITY PROJECT LIST
Updated February 2024
provides discount on insurance).
ALPR cameras – Finish installing solar
powered ALPR cameras on Edison poles
and then begin process to have them
hardwired.
Emergency Plan Updates – Work with
consultants to update the Emergency
Operations and Hazard Mitigation Plans
and bring to City Council for adoption.
(both are required for disaster
reimbursement)
EOC equipment – Test all EOC equipment
and update as needed.
EOC training – Provide basic and
advanced Emergency Operations Center
(EOC) training for all staff, and host prefire season meeting with partner agencies.
Encampment Management – Work with
the Sheriff’s Department to ensure
encampments are cleared from the
hillsides.
Emergency Supply Bins – Ensure that all
community emergency supply bins are
organized and stocked appropriately, and
Information Stations are ready to be
deployed.
Communications – Test all current
communication capabilities, including
disaster notifications systems, satellite
phones and radios, work with KBUU to
expand broadcast radio capabilities, and
develop and train staff on communication
procedures.
Sheriff Substation - Increased staffing and
telecommunications for Substation at
Santa Monica College
documents have been submitted and
are being processed.
Emergency Plan Updates – Reviewed
draft emergency plan and hazard
mitigation plan and provided edits. The
Hazard Mitigation Plan is posted for
public input.
EOC equipment – EOC management
system vendor is scheduled to provide
training for City staff.
EOC training – Conducted basic EOC
Training and scheduled EOC exercise.
Encampment Management –
Encampment on Paseo Hidalgo as well
as two others have been cleared.
Emergency Supply Bins – Staff audited
all bins to document access and
security, condition, contents, and needs.
Communications – CUP and CDP for
KBUU antenna at Bluffs Park is in
process. Story pole was installed on
March 4.
Sheriff Substation - No update at this
time. Staffing shortages and the tower
are still cited as obstacles.
becoming certified
ALPR cameras
10/31/23 – Complete an agreement with
Edison to place cameras on their poles
12/31/23 – Install all solar powered
cameras slated for Edison poles
1/31/24 – Establish work plan to convert
solar powered cameras to hardwire
cameras
Emergency Plan Updates
10/31/23 - Conduct community input
meeting on the Draft Hazard Mitigation
Plan (HMP)
11/30/23 – Receive, review and provide
feedback on first draft of updated
Emergency Operations Plan (EOP)
12/31/23 - Receive and provide feedback
on draft HMP. Receive updated EOP for
final review.
1/31/24 - Receive updated HMP for final
review. Take EOP to Disaster Council for
approval
2/29/24 – Take EOP to City Council for
approval. Submit to HMP to FEMA for
approval
3/31/24 - Agendize item to have City
Council approve HMP
EOC equipment
12/31/23 – Secure a consultant to assist
in building out EOC management system
(DLAN)
3/31/24 – Complete build out of EOC
management system
EOC training
10/31/23 – Provide an EOC exercise for all
City staff
11/30/23 – Host Fire Season meeting with
partner agencies
MALIBU PRIORITY PROJECT LIST
Updated February 2024
Encampment Management
10/31/23 – Clear all hillside
encampments within the City
Emergency Supply Bins
1/31/24 – Update supplies in the Trancas,
Point Dume and Malibu High bins
3/31/24 – Update supplies in the Webster,
City Hall and Las Flores bin
Communications
10/31/23 – Establish MOU and Agreement
with KBUU for emergency
communications
12/31/23 – Secure vendor to install mast
at Bluff’s Park for KBUU booster antenna.
Test all satellite phones and City radios
3/31/24 – Complete installation of KBUU
booster antenna
Sheriff Substation
12/31/24 – Staff the Sheriff’s Substation
3/31/24 – Evaluate staffing at Substation
and identify any deficiencies
EFFICENT AND
EFFECTIVE CITY
SERVICES
Development
Services Report -
Implementation
MS/PL
ESD/PW
Joe Toney, M.
Tamuri,
Yolanda Bundy,
Rob DuBoux
Received Consultant Report. Present to
City Council, develop implementation
plan, assign resources and timelines for
implementation tasks.
City Manager will provide a memo
summarizing the implementation plan
and what is currently under way, next
steps, and items that are long term.
Memo should be provided end of
Nov/beginning of December.
ESD, PL, and PW: Continue to
coordinate with CM office.
The Study and Implementation Plan
currently being worked on.
Return to Council in the Fall of 2024 with
a report on the structure and plan for a
Community Development Department,
including the Job Description for a
Director.
EFFICENT AND
EFFECTIVE CITY
SERVICES
Development
Services Updated
Software - 1st
stage Blue Beam,
2nd stage Land
Management
System
PL/PW
ESD/MS
(IT)
Joe Toney, M.
Tamuri,
Yolanda Bundy,
Rob DuBoux
Implementation of Blue Beam software to
support streamlined digital Plan
submission and processing. To be
completed this fall. Later focus on
implementing a new Land Management
System (LMS). This LMS will allow efficient
data entry of information required for
Agreement signed under City Manager
authority to initiate a review, custom
workflows, training, and implementation
schedule with Bluebeam Consultant.
this portion should take up to 12 weeks.
ESD, PL, and PW: Continue to
Current phase of Bluebeam
development initiated (workflows,
process build, training) and expected to
go live by May 2024.
Land Management System - working on
bringing on "Development Portal" -
MALIBU PRIORITY PROJECT LIST
Updated February 2024
permit issuance and plan review.
Additionally, the public will be able to view
project statuses. Once implemented, the
program will significantly reduce staff time
to issue permits, complete plan review,
and research projects, thereby increasing
the overall efficiency of the department.
coordinate with CM office. Departments
have been updating the digital document
submittal software to replace the
existing method.
Updates to the plans submittal process
(digital) went live April 2024.
New workflow software acquisition
(Bluebeam) went live by May 2024, and
staff are continuing to train and grow
the utilization.4.
Land Management System - hired a
Project Consultant (as recommended
in Baker Tilly report) to help develop
timelines and lead project, June 2024.
Goal to Kick-off project by end of
Calendar year.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Malibu High
School CDP
PL M. Tamuri,
Raneika Brooks
Coastal Commission to Hear CDP in Sept
8th meeting for potential code
amendments. Planning Commission to
consider Phase 1 Coastal Development
Permit September 5th. If Coastal approves
code amendments on Sept 8th then we will
bring to City Council at October 9th
meeting. 2nd reading to happen October
23 CC meeting.
The Planning Department is now
monitoring the post-approval
environmental and entitlement
conditions as contained in Resolutions
2-33 and 23-48. Project is in
construction, and compliance
monitoring is ongoing.
Staff is conducting post-approval
monitoring of environmental and
entitlement conditions. SMMUSD is
processing a CDPA for a new OWTS; the
application was routed to departments
8/28/24. SMMUSD is refining the Phase
@ CDP scope, which will include
improvements for Phase 4. The City
atty has determined that this new
scope, which exceeds the grading
maximums per phase established in
the masterplan, will require another
LCDP and ZTA.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Permanent Skate
Park
Design - Approval
CS/PL
/PW
Kristin Riesgo,
Tyler Eaton,
Rob DuBoux
Skatepark Preliminary Design and site
amenities were recommended by the
Parks and Recreation Commission for
approval by the City Council. Staff will
process the CDP application and EIR
documents before construction of the
project begins.
The Environmental Review Board
analyzed the Final EIR Addendum No.3
in October 2023. In November 2023, the
Planning Commission reviewed the final
design, certified Addendum No. 3 of the
Final EIR, and approved Coastal
Development Permit No. 23-001 to
construct the 12,500 square foot
Skatepark and associated development.
In December 2023, a project appeal was
September to October 2024 staff will
complete the plan check phase of project
and finalize the construction documents
for the bid package. October 2024
Council will review a naming rights policy
and determine a process for potential
skatepark funding. October to December
2024 the construction bid package will be
released and bids will be reviewed by the
Public Works Department.
MALIBU PRIORITY PROJECT LIST
Updated February 2024
filed. In January 2024 Council approved
California Skateparks Addendum No. 3
to fund design and engineering for the
irrigation restroom facility. February
2024 Council reviewed the appeal and
approved the settlement agreement. The
settlement agreement included a 90-day
appeal period which ended in June 2024.
Staff worked with the skatepark
designer, California Skateparks, to
finalize the park design implementing
the changes outlined in the settlement
agreement.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Accessory
Dwelling Unit
(ADU) Ordinance
ESD/PL Maureen
Tamuri, Tyler
Eaton, Joyce
ParkerBozylinski
(Consultant)
In September 2018, the Planning
Commission held a public hearing on this
item, provided its recommendation on the
draft ordinance, and directed staff to come
back with a final recommendation. In
Fiscal Year 2019-2020, the Planning
Commission hearing on the updated draft
ordinance was postponed in order to
address changes in State law that became
effective January 1, 2020. During Fiscal
Year 2020-2021, staff incorporated the
guidance received from the California
Coastal Commission (CCC) and State into
a draft ordinance which will be presented
to the Planning Commission and City
Council. In Fiscal Year 2021-2022, the City
received a Local Early Action Planning
(LEAP) grant to implement technological
improvements to streamline the ADU
permit application process. In Fiscal Year
2022-23, staff will submit the Local
Coastal Program Amendment (LCPA) to the
CCC for certification and monitor the
progress of the LCPA review by the CCC.
Staff will also administer and implement
PLN: Staff presented the ADU ordinance
to the Council in September, November,
and December 2023. The Council
conducted the second reading on
January 8, 2024. The Ordinance is
subject to the California Coastal
Commission's LCP amendment
certification review process and will not
become effective until the amendment
is certified.
ESD: Continue to assist PL as needed.
Staff is currently working on that feedback
and anticipates returning to the Council
by January 2024. Then submit to HCD
and Local Coastal Program amendments
will be submitted to the California
Coastal Commission.
Staff is currently preparing the LCP
amendment submittal to the California
Coastal Commission for its review.
Staff anticipates receiving comments.
ESD: Continue to assist PL as needed
MALIBU PRIORITY PROJECT LIST
Updated February 2024
the LEAP grant.
ESD: SB 897: Accessory Dwelling Units
(ADU) / Junior Accessory Dwelling Units
(JADU). Effective in 2023, SB 897 prohibits
a local agency from denying a permit for an
ADU due to nonconforming zoning
conditions, building code violations, or
unpermitted structures that do not present
a threat to public health and safety. It also
prohibits the denial of a permit for an
unpermitted ADU that was constructed
prior to January 1, 2018, due to a violation
of building standards unless the local
agency makes a finding that correcting the
violation is necessary to protect the health
and safety of the public or occupants of
the structure. SB 897 states that the
construction of an ADU cannot have a
Group R Occupancy Change under the
local building code unless the
enforcement agency makes a written
finding based on substantial evidence in
the record that the construction of an ADU
could have a specific, adverse impact on
public health and safety. SB 897 also
states that the construction of an ADU on a
property does not trigger a requirement for
fire sprinklers in the proposed or existing
primary dwelling. Finally, the bill requires a
permitting agency to approve or deny an
application for an ADU or JADU within 60
days of receiving the application.
ENHANCE
ENVIRONMENTAL
EFFORTS /
PROTECT AND
IMPROVE WATER
Coastal
Vulnerability
Assessment
ESD/PL Yolanda Bundy In September 2019, Council awarded a professional services contract for the
development of a coastal vulnerability
assessment. ESD staff and its coastal
engineering consultants are working to
Phase 1 of the Assessment project was
completed November 16, 2023. An inperson public workshop was held on November 14 at City Hall, and a virtual
public workshop was held on November
Sept 11 CC Meeting - Agreement
Extension brought for approval. Outreach
material to be released upon agreement
approval. Phase 2 public
workshops to be conducted in April
MALIBU PRIORITY PROJECT LIST
Updated February 2024
RESOURCES perform an assessment of vulnerabilities
along the local shoreline due to erosion
and sea level rise to help inform City
planning efforts by identifying impact
thresholds at which significant planning
areas, assets or coastal resources could
be impacted by sea level rise. The
consequence of the identified impacts will
also inform City policies and programs to
help minimize risk to important
infrastructure, basic services and valuable
resources. The vulnerabilities and
consequences identified in this
assessment will be used to facilitate
prioritizing planning efforts to account for
the urgency (time horizon) of each impact,
and the importance of each impact on the
community and resources. The first
planned public workshop to solicit
community input was postponed due to
COVID-19. Due to the delay of the
workshops, the Coastal Vulnerability
Assessment agreement was extended to
10/01/23; however, the consultants remain
on hold while staff internally reviews draft
documents.
16 via Zoom and live streamed at Santa
Monica College to present the results of
the technical study and show projected
sea level rise scenarios along Malibu's
coast. To encourage public participation,
a rigorous outreach campaign was
conducted in October-November 2023
to include sending over 3,000 postcards,
800 emails, and 332 calls to coastal
residents, 1:1 meetings with
stakeholders at City Hall or Zoom, social
media, website newsflash, newspaper
ad, radio, and a press release. ESD has
entered Phase 2 of the project and
follow-up meetings with stakeholders
have begun. The City and USC Sea
Grant-hosted site visits to beaches
during the King Tide for additional
project feedback. The second workshop
has been scheduled for February 15.
This workshop will be in-person at City
Hall and it will summarize findings from
the technical report, present Coastal
Vulnerability public survey findings,
discuss regulations, and be used to
understand how the community wants
to move forward Project remains on
track to meet expected deadlines.
Rigorous outreach will be conducted in
the same manner as Phase 1.
2024. Survey will be released and open
for one month to gain community
feedback on project next steps. Staff
will continue to meet with stakeholders
prior to finalizing report and presenting
to Environmental Sustainability
Subcommittee and City Council.
Project is about 70% completed and
remains on track with expected
deadlines.
08/30/24: An outreach campaign was
completed to notify the community of
the second round of workshops
focused on summarizing technical
findings, presenting public survey
results, discussing regulations, and
understanding how the community
wants to move forward. Workshops
were held on April 18 at City Hall and
April 30 virtually. Currently, a second
public survey is open asking the
community for input on preventative
measures they would like the City to
implement. This will conclude the
technical assessment, and a date will
be set for a Council presentation.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Exterior Elevated
Elements (SB 326)
ESD Yolanda Bundy Exterior Elevated Elements. SB 326 (Civil Code Section 5551) requires Associations
and multi-family properties to conduct
regular inspection of balconies and other
exterior structural elements supported by
wood or wood-based products. Commonly
referred to as the “balcony bill,” exterior
elevated elements must be evaluated,
Research was conducted on SB 326, SB
721, and other municipality's existing
programs. With assistance from the City
Attorneys office, staff has drafted the
Exterior Elevated Elements (E3)
ordinance. This item is scheduled for
the February 12, 2024 City Council
meeting.
Set up implementation steps for a City
program. Begin education and outreach
to the Community over first 6 months of
2024. Project remains on track to meet
expected deadlines.
08/30/24: Program ongoing, continuing
strong outreach campaign with regular
social media and e-blasts. ESD hosted
MALIBU PRIORITY PROJECT LIST
Updated February 2024
inspected, and repaired, if necessary. Any
Association with three or more dwelling
units in a building must comply with this
law. The reason for SB 326 was a tragic
accident that claimed six lives and injured
several others due to the failure of building
components. The State seeks to prevent
future injuries and loss of life.
three Town Hall meetings, brought in
CSG consultants to assist with plan
reviews and inspections, and
developed E3 design professional list
for community. ESD is prepared for
2025 submittal deadline of reports.
ENHANCE
ENVIRONMENTAL
EFFORTS /
PROTECT AND
IMPROVE WATER
RESOURCES
Update
Geotechnical and
Coastal
Engineering
Guidelines
ESD Yolanda Bundy Update the City’s Geotechnical and
Coastal Engineering Guidelines. Staff will
work with the City’s geotechnical
consulting firm to update the existing
Geotechnical Guidelines to be consistent
with new 2023 codes and ordinances and
the standard of care in the geotechnical
industry.
Staff continues to work with the City’s
geotechnical consulting firm to update
the existing Geotechnical Guidelines.
Draft guidelines are under review
internally. Due to the continued effort
to prioritize Woolsey Fire rebuilds,
including fire rebuild revisions that are
under construction, and the expected
increase of incoming projects into the
Building Division from the Planning
Department, ESD has implemented
new deadlines for this project.
Work with coastal engineering
consultants to complete draft guidelines.
Staff reprioritized this project due to
response required for winter 2023/24
landslides in order to prioritize the
safety of the community. Staff has
revised the release of the guidelines to
public for comments by April 2024.
08/30/24: Ongoing efforts. Staff
redirected priorities due to ongoing
efforts of landslides, influx of planning
projects, and departure of upper level
management staff
FISCAL
SUSTAINABILITY
AND
TRANSPARENCY
Finance
Operations - Fee
Schedule Update
MS
(Finance)
Joe Toney,
Renee
Neermann
The City derives its annual revenue from a
number of sources, one type of which is
user and regulatory fees. User and
regulatory fees are intended to cover all or
portion of the costs incurred by the City for
providing fee-related services and
activities that are not otherwise provided
to those not paying the fee. The last time a
study was conducted was June 2015.
Finance staff will conduct a
comprehensive fee study in order to
update the fees.
Council Awarded (November 13, 2023)
the agreement to Matrix Consulting
Group, Ltd., to conduct the Fee Study.
RFP closed Aug 2023, review and select
firm, likely award by the November 13th
Council meeting - accomplished
January 2024 - project kicked-off with
initial data collection.
August 2024 - A&F review of Fee Study
Report
September 2024 - First Review of Fee
Study by Council
September/October 2024 - Council
Work session to review and set level of
fees.
Implement an updated fee Schedule 60
days after adoption.
EFFICENT AND
EFFECTIVE CITY
SERVICES
Information
Technology
Strategic Plan
Implementation
MS
(IT)
Joe Toney, Rob
H, Mario Reyna,
Mahan
Amirkian
RFP sent out to have a consulting firm
provide an organization wide IT Strategic
Plan. Selected firm will meet with all
stakeholders, review current IT
Council Awarded (October 23, 2023) the
agreement to SDI., to conduct the
Assessment and Strategic Plan. Kick-off
at the beginning of December.
Draft Plan/Report being finalized and
present to Council by end of 2024. Many
items are already being worked on.
Staff will continue to work on
MALIBU PRIORITY PROJECT LIST
Updated February 2024
infrastructure and configuration and
provide recommendations for
improvement.
November 2023 - April 2024 consultant
researched, investigated, and
interviewed to prepare a complete IT
strategic plan.
August 2024 - conducted a "Blue wall"
session to prioritize the projects over a
5-year timeline.
items/projects/issues that are have
already been identified.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
Malibu
Community Labor
Exchange
Permanent Office
MS/PW
/PL
Alexis Brown,
Yolanda Bundy,
Maureen
Tamuri and Rob
DuBoux
Complete Wastewater allocation transfer,
CDP and CUP processing, get foundation
designed, develop specs for modular
office build for RFP bid, coordinate with
SMC and County to connect their
underground utilities. Work with MCLE and
CDBG to obtain Revolving Loan to cover
construction costs.
Plans for the permanent Malibu
Community Labor Exchange (MCLE)
office are over 90% complete. On August
12, the City Council approved the
Wastewater Allocation Policy to enable
utility services at the project site. The
Environmental Sustainability
Department (ESD) and Planning are
ensuring that the office design complies
with the Local Coastal Program (LCP)
and handling necessary plan checks and
permits. Additionally, Santa Monica
College and LA County have completed
the design for the undergrounding of
utilities.
September - October 2024: Finalize the
office design, incorporating all
programmatic needs and ensuring
compliance with the Local Coastal
Program (LCP):
November 2024: Submit Final Design and
Construction Package to CDBG for
Review.
December 2024: Finalize construction
documents and prepare to issue the
project for bid on December 1, 2024.
January 2025: Award the construction
contract
ENHANCE
ENVIRONMENTAL
EFFORTS /
PROTECT AND
IMPROVE WATER
RESOURCES
Civic Center
Water Treatment
Facility - Phase
Two (CCWTF)
PW/MS
PL/ESD
Rob DuBoux The construction of CCWTF Phase One
was completed in Fiscal Year 2018-2019.
The design of Phase Two began in Fiscal
Year 2019-2020. Phase Two expands the
wastewater collection and recycled water
system to include properties in Malibu
Colony, the condominiums on Civic Center
Way, HRL Laboratories, and a portion of
the Serra Canyon neighborhood. In
addition, the treatment plant will be
expanded to treat the additional
wastewater from these properties. The
work will include preparing a CDP,
construction plans, project specifications
and cost estimates. In order to meet the
currently mandated completion date of
PW: Staff met with the Regional Board
about the issues encountered from the
Cultural Resource discovery within the
project limits and how this discovery will
have a significant impact on the delivery
of this project. Due to the recent
discoveries, the Regional Board is willing
to modify the boundaries of Phase 2 to
remove those properties that are
impacted with this impact. Staff is
currently working with the Regional
Board on how the Phase 2 boundaries
can be modified so that the project
could move forward.
ESD: Continue to coordinate with PW as
needed. Provided OWTS tracking
Project delayed due to requirement to
develop a cultural resource monitoring
plan. The City and State Water Board will
work on plan and anticipate plan
completion by mid-2024. This date will
be modified on a revised Phase Two
boundary map. New completion dates
and a revised MOU will be developed and
submitted to the Council for approval.
8/30/24: ESD continuing partnered
efforts with PW and Water Board
PW - Approve the amended MOU and
begin the re-design of CCWTF Phase 2.
MALIBU PRIORITY PROJECT LIST
Updated February 2024
2024, the project would need to begin
construction in 2022. In February 2022,
Council directed staff to seek an extension
to the MOU between the City and the
Regional Board regarding the
implementation of Phase 2. The City sent a
letter to the Regional Board seeking an 8-
month time extension. In addition, an
assessment district will need to be formed
to fund the project in Fiscal Year 2022-23.
To help fund the project, staff is seeking
grants and low interest loans.
(including system type) for Serra
Retreat.
PLN: Continue to coordinate with PW as
needed. The Project will require an
Addendum to the Final EIR and CDP
hearing.
8/30/34 (PW) - Staff provided an update
to City Council regarding CCWTF Phase
2. The septic prohibition map will be
modified to move Serra Retreat from
Phase 2 to Phase 3 and place the
properties along Malibu Road which
were in Phase 3. Regional Board is
modifying the MOU and expects to have
this completed by the end of the year.
PRESERVE
MALIBU'S RURAL
RESIDENTIAL
CHARACTER
PCH Signal
Synchronization
Project
PW Rob DuBoux This project will install communication
between the existing traffic signals on
PCH, from Topanga Canyon Road to John
Tyler Drive, and connect the signals back
to the Caltrans Traffic Management Center,
allowing Caltrans to control and operate
the signals and the signal system remotely.
The City acquired consultants and is
managing the design, the permit process
with Caltrans, and the construction phase
of the project. Funding for the design and
construction of this project is provided
through Measure R funds administered by
LA Metro.
Project is proceeding per plan without
any issues.
8/30/24 (PW) - The conduit from
Topanga Canyon Road to John Tyler is
almost complete. The next phase of the
project includes the installation of the
new traffic signal poles and the signal
controllers.
Awaiting delivery of critical items.
Expect completion of conduit
installation by Feb 2024.
8/30/24 (PW) - The contractor is
expecting to complete the majority of the
project within the next six months.