Amended Meeting Agenda
241112_AMENDED.PDF
Item 1B2
Approve Warrants
CC241112_ITEM 1B2.PDF
Item 1B3
Approval of Minutes
CC241112_ITEM 1B3.PDF
Item 1B4
Amendment to Agreement with Bureau Veritas North America, Inc. for Plan Check Consulting Services
CC241112_ITEM 1B4.PDF
Item 1B5
Resolution Establishing an Irrevocable Election Period for Vacation and Sick Leave CC241112_ITEM 1B5.PDF
Item 1B6
Amendment to Agreement with Southwest Offset Printing
CC241112_ITEM 1B6.PDF
Item 1B7
Third Amendment to Lease Agreement for 23661 Pacific Coast Highway (Super Care Drugs, Inc.)
CC241112ITEM 1B7.PDF
1. Documents:
2. Documents:
3. Documents:
4. Documents:
5. Documents:
6. Documents:
7. Documents:
Third Amendment to Lease Agreement for 23661 Pacific Coast Highway (Super Care Drugs, Inc.)
CC241112_ITEM 1B7.PDF
Item 1B8
First Amendment to Lease Agreement for 23431 Pacific Coast Highway (Malibu Coast Animal Hospital)
CC241112_ITEM 1B8.PDF
Item 1B9
Amendments to Professional Services Agreement for School Separation CC241112_ITEM 1B9_SUPPLEMENTAL.PDF
CC241112_ITEM 1B9.PDF
Item 1B10
Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH)
CC241112_ITEM 1B10.PDF
Item 1B11
Agreement with RTW Management, Inc.
CC241112_ITEM 1B11_SUPPLEMENTAL.PDF
CC241112_ITEM 1B11.PDF
Item 1B12
Professional Services Agreement Amendment No. 2 with Quinto Consulting, LP for City Treasurer Services and Request for Proposals
CC241112_ITEM 1B12.PDF
Item 5A
Appeal No. 23-003 - Appeal of Planning Commission Resolution No. 23-03 (31864 Sea Level Drive; Owners - Narod Najarian and Garo Bedrossian; Appellants - Elizabeth and Glenn Lynch and Patt Healy, Malibu Coalition for Slow Growth) Documents:
8. Documents:
9. Documents:
10. Documents:
11. Documents:
12. Documents:
13. Documents:
Appeal No. 23003 Appeal of Planning Commission Resolution No. 2303 (31864 Sea Level Drive; Owners - Narod Najarian and Garo Bedrossian; Appellants - Elizabeth and Glenn Lynch and Patt Healy, Malibu Coalition for Slow Growth) CC241112_ITEM 5A.PDF
Item 6A
Strategic Workplan Fiscal Year 2024-25 (Continued from October 28, 2024) CC241112_ITEM 6A.PDF
Item 7A
Community Christmas Tree Lot Fee Waiver
CC241112_ITEM 7A.PDF
Item 7B
Amendment No. 2 to the Employment Agreement for City Manager Services between the City of Malibu and Steven L. McClary
CC241112_ITEM 7B.PDF
Item 8A
Proposed 2025 Calendar of City Council Meetings
CC241112_ITEM 8A.PDF
Documents:
14. Documents:
15. Documents:
16. Documents:
17. Documents:
HOW TO VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video and via Zoom Webinar.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form. In-person participants may also surrender their opportunity to speak on a particular item to defer one minute to another in-person speaker.
HOW TO PARTICIPATE REMOTELY DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. When you join the Zoom Webinar you may see a pop-up asking you to enter an email address, but a valid email address is not required. Be advised that those participating via Zoom do so at their own risk; remote participants should not expect the meeting to be cancelled or continued due the inability of some members of the public to access the remote meeting.
Amended1 Malibu City Council
Regular Meeting Agenda
Tuesday, November 12, 2024
4:30 P.M. - CLOSED SESSION
City Hall – Council Chambers (call to order)
Westward Room (closed session)
23825 Stuart Ranch Road
5:30 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Link:
https://us02web.zoom.us/j/81220009936
Four-thirty p.m. Convene for Purpose of Closed Session
Call to Order – Mayor (Council Chambers)
Public Comment on Closed Session Items
1 See the modified recommended action for Consent Calendar Item No. 1.B.11. and the addition of Ordinance and Public Hearings Item No. 5.A.
AMENDED City Council Regular Meeting Agenda Page - 2 - November 12, 2024 Recess to Closed Session (to be held in the Westward Room) This time has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.9. Based on the advice of the City Attorney, discussion in open session concerning these matters would prejudice the position of the City in this litigation. The City Attorney will give an additional oral report regarding the Closed Session at the beginning of the next regular City Council meeting. At the conclusion of the Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it may deem appropriate.
Conference with Legal Counsel – Anticipated Litigation
1. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9
Number of potential cases: (1)
Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1):
1. Case Name: City’s Petition to Form Malibu USD from Territory in the Santa Monica-Malibu USD
Five-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Closed Session Report
Report on Posting of Agenda – November 1, 2024; Amended Agenda posted November 8, 2024 Approval of Agenda
1. Consent Calendar
Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. Items in Consent Calendar Section B have not been discussed previously by the Council. Members of the public may comment on the consent calendar as a whole. After public comment, the Council may remove items from the Consent Calendar for individual consideration before adopting the Consent Calendar.
A. Previously Discussed Items
None.
AMENDED City Council Regular Meeting Agenda Page - 3 - November 12, 2024 B. New Items
1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.
Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228
2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 73658-73860 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 755 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $4,370,519.83. City of Malibu payroll check number 5485 and ACH deposits were issued in the amount of $785,197.34.
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224
3. Approval of Minutes
Recommended Action: Approve the minutes for the September 11, 2024 Special Meeting, the September 18, 2024 Special Meeting, the September 23, 2024 Special Meeting, and the September 23, 2024 Regular Meeting.
Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228
4. Amendment to Agreement with Bureau Veritas North America, Inc. for Plan Check Consulting Services
Recommended Action: Authorize the Mayor to execute Amendment No. 1 to Agreement with Bureau Veritas North America, Inc. to broaden the scope of work to include plan reviews of non-Woolsey projects.
Staff Contact: Environmental Sustainability Director Bundy, 456-2489, ext. 229
5. Resolution Establishing an Irrevocable Election Period for Vacation and Sick Leave Recommended Action: Adopt Resolution No. 24-56 Amending personnel system rules Section 3 of Resolution No. 20-45 (Rule XIV. Vacation, Sick and Other Leave).
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224
6. Amendment to Agreement with Southwest Offset Printing Recommended Action: Authorize the Mayor to execute Amendment No. 1 with Southwest Offset Printing Co., Inc. for printing and mailing services of the Quarterly Recreation Guide and City Newsletter.
Staff Contact: Community Services Director Riesgo, 456-2489, ext. 350 AMENDED City Council Regular Meeting Agenda Page - 4 - November 12, 2024
7. Third Amendment to Lease Agreement for 23661 Pacific Coast Highway (Super Care Drugs, Inc.)
Recommended Action: Approve Third Amendment to Lease Agreement for 23661 Pacific Coast Highway with Super Care Drugs, Inc.
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224
8. First Amendment to Lease Agreement for 23431 Pacific Coast Highway (Malibu Coast Animal Hospital)
Recommended Action: Approve First Amendment to Lease Agreement for 23431 Pacific Coast Highway with Malibu Coast Animal Hospital.
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224
9. Amendments to Professional Services Agreement for School Separation Recommended Action: 1) Authorize the Mayor to execute Amendment No. 9 to the Professional Services Agreement with STLR Corporation, dba Ryland School Business Consulting for a total contract amount of $587,710; and 2) Authorize the Mayor to execute Amendment No. 8 to the Professional Services Agreement with Kirk-Carter and Associates for a total contract amount of $224,430.
Staff Contact: Deputy City Manager Brown, 456-2489, ext. 300
10. Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH)
Recommended Action: Adopt Resolution No. 24-57 extending the declaration of the existence of a local emergency related to the increase of reckless and illegal driving on pacific coast highway and directing staff to coordinate efforts with other governmental agencies to increase attention and create programs to reduce the risk and danger associated with pacific coast highway in the City.
Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228
11. Agreement with RTW Management, Inc.
Recommended Action: Continue this item to the November 25, 2024 Regular City Council meeting.
Staff Contact: Community Services Director Riesgo, 456-2489, ext. 350
AMENDED City Council Regular Meeting Agenda Page - 5 - November 12, 2024
12. Professional Services Agreement Amendment No. 2 with Quinto Consulting, LP for City Treasurer Services and Request for Proposals
Recommended Action: 1) Authorize the Mayor to execute Amendment No. 2 to the Professional Services Agreement with Quinto Consulting, LP for City Treasurer services; 2) Direct the City Manager to develop and issue a request for proposals (RFP) for City Treasurer; and 3) Assign the Administration and Finance Subcommittee to review the proposals, conduct interviews, and make a recommendation to City Council regarding the selection of City Treasurer.
Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224
2. Ceremonial/Presentations
A. Presentation of Commendations to the Malibu Outreach Team B. Presentation and Update on School Separation
3. Commission / Committee / City Manager Updates
4. Written and Oral Communications from the Public (Subsequent items to be heard after 6:30 p.m.) The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff, unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response.
A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.
B. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries
5. Ordinances and Public Hearings
For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time.
A. Appeal No. 23-003 - Appeal of Planning Commission Resolution No. 23-03 (31864 Sea Level Drive; Owners - Narod Najarian and Garo Bedrossian; Appellants - Elizabeth and Glenn Lynch and Patt Healy, Malibu Coalition for Slow Growth)
Recommended Action: Continue this item to the November 25, 2024 Regular City Council meeting.
Staff Contact: Interim Planning Director Tamuri, 456-2489, ext. 346
AMENDED City Council Regular Meeting Agenda Page - 6 - November 12, 2024
6. Old Business
Old Business items have appeared on previous agendas with no final action having been taken.
A. Strategic Workplan Fiscal Year 2024-25 (Continued from October 28, 2024) Recommended Action: Adopt the Strategic Workplan for Fiscal Year 2024-25.
Staff Contact: Deputy City Manager Brown, 456-2489, ext. 300
7. New Business
New Business items are appearing for the first time for formal action.
A. Community Christmas Tree Lot Fee Waiver
Recommended Action: Consider whether to approve the request from the Malibu Education Foundation to waive the facility use fees for the Ioki Property for the Annual Community Christmas Tree Lot.
Staff Contact: Deputy City Manager Brown, 456-2489, ext. 300 B. Amendment No. 2 to the Employment Agreement for City Manager Services between the City of Malibu and Steven L. McClary
Recommended Action: Approve Amendment No. 2 to the June 13, 2022, City Manager Employment Agreement.
Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228
8. Council Items
City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.
A. Proposed 2025 Calendar of City Council Meetings
Recommended Action: Approve the proposed 2025 Calendar of City Council meetings.
Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228 Adjournment
Future Meetings
Monday, November 25, 2024 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, December 9, 2024 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, December 23, 2024 CANCELED
Guide to the City Council Proceedings and Decorum
Public Communications: Each speaker is limited to three (3) minutes. Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. In order to participate in-person, each speaker must complete and submit to the Recording Secretary AMENDED City Council Regular Meeting Agenda Page - 7 - November 12, 2024 a Request to Speak form prior to the beginning of the item being announced by the Mayor. In-person participants may surrender their time by deferring one (1) minute to another in-person speaker, not to exceed a total of eight (8) minutes.
The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted or hands are raised.
On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other Councilmembers, city staff or other members of the public.
Role of the Presiding Officer: The presiding officer of the City Council, who shall be the Mayor, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times. The presiding officer shall maintain control of communication between Councilmembers, between the Council and the public, and chair each meeting in a fair and impartial manner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decorum of Council meetings.
Members of the Audience: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.
No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.
City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.
The City Hall phone number is (310) 456-2489. To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].
Requests to show an audio or video presentation during a Council meeting should be directed to the Media Team at [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 8th day of November 2024 at 2:30 p.m.
Kelsey Pettijohn, City Clerk
WARRANT REGISTER NO. 757
On November 12, 2024, the Malibu City Council allowed and approved warrant demand numbers 74021-74189 from the General Fund. The City Manager is hereby directed to pay out the funds named hereon to each of the claimants listed, the amount appearing opposite their name for the purpose stated on the respective demands, making a total of $2,071,191.91. City of Malibu payroll check numbers 5488 and ACH deposits were issued in the amount of $631,139.71.
PASSED, APPROVED and ADOPTED this 12th day of November 2024. ____________________________________________
Doug Stewart
Mayor
ATTEST:
____________________________________________
Kelsey Pettijohn
City Clerk
CERTIFICATE
In accordance with Government Code Sections 37202 and Malibu Municipal Code 3.08.050, I hereby certify that: (1) the claims or demands set forth in the warrant register(s) listed below and attached hereto and incorporated herein by this reference in the aggregate amount of $2,702,331.62 have been audited as to their accuracy; and (2) sufficient funds have been appropriated by the City Council and are available for the payment thereof.
EXECUTED this 31st day of October 2024, AT MALIBU, CALIFORNIA ______________________________________________
Steve McClary
City Manager
City Council Meeting
11-12-24
Item
1.B.2.
Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Accounts Payable
User:
Printed:
sflores
10/30/2024 8:12 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74021 13STARS 13 STARS MEDIA 10/23/2024 0.00 116.28
74022 AMERGUAR AMERICAN GUARD SERVICES INC 10/23/2024 0.00 1,142.82 74023 AUREFOUN AURELIA FOUNDATION 10/23/2024 0.00 2,000.00 74024 BADMET BADGER METER INC 10/23/2024 0.00 79.12
74025 BEACHECO BEACH ECOLOGY COALITION 10/23/2024 0.00 1,000.00 74026 BIGHEART BIG HEART RANCH 10/23/2024 0.00 2,500.00 74027 BOYS BOYS AND GIRLS CLUB MALIBU 10/23/2024 0.00 50,000.00 74028 BURNS BURNS PACIFIC CONSTRUCTION INC 10/23/2024 0.00 108,568.74 74029 CABUILDI CA BUILDING STANDARDS COMMISSION10/23/2024 0.00 1,348.20 74030 CALPARKS CALIFORNIA STATE PARKS 10/23/2024 0.00 25,000.00 74031 CANCSUPP CANCER SUPPORT COMMUNITY LOS ANGELES 10/23/2024 0.00 1,000.00 74032 CAVAFOUN CAVALLO FOUNDATION 10/23/2024 0.00 8,500.00 74033 CHILDREN CHILDREN'S LIFESAVING FOUNDATION10/23/2024 0.00 2,500.00 74034 CIVICSO CIVIC SOLUTIONS INC 10/23/2024 0.00 14,267.50 74035 CJBIOMON COURTNEY JEAN MCCAMMON 10/23/2024 0.00 15,016.00 74036 COASTALW JOSEPH D SMITH 10/23/2024 0.00 22,563.00 74037 COOKALI ALLISON COOK 10/23/2024 0.00 11,025.00
74038 CRASSOC Chen Ryan Associates, Inc. 10/23/2024 0.00 29,844.00 74039 CRPRINT CR PRINT 10/23/2024 0.00 2,176.58
74040 DELLMAR DELL MARKETING LP 10/23/2024 0.00 6,367.86 74041 EMILYSHA EMILY SHANE FOUNDATION 10/23/2024 0.00 5,500.00 74042 ESPERAN ESPERANCE CENTER 10/23/2024 0.00 1,500.00 74043 F&PNORTH THE FREDERIC AND PEGGY NORTH REVOCABLE LIVING TRUST 10/23/2024 0.00 116,433.10 74044 FRONTIER FRONTIER CALIFORNIA INC 10/23/2024 0.00 3,434.17 74045 GIINDUS GI INDUSTRIES 10/23/2024 0.00 474.76
74046 GMZENG GMZ ENGINEERING INC 10/23/2024 0.00 757,433.59 74047 HOMCOMM REAGAN HOM 10/23/2024 0.00 1,938.50
74048 IPC INC INTEGRATED PERFORMANCE CONSULTANTS INC 10/23/2024 0.00 8,026.00 74049 iRIS LORRIE FEINBERG 10/23/2024 0.00 13,162.50
74050 KIMLEY KIMLEY-HORN AND ASSOCIATES INC 10/23/2024 0.00 50,267.06 74051 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/23/2024 0.00 75.00 74052 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/23/2024 0.00 75.00 74053 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/23/2024 0.00 75.00 74054 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/23/2024 0.00 75.00 74055 LACOWAT LA CO MALIBU TREASURER-WATERWORKS 10/23/2024 0.00 678.44 74056 LAZPARKI LAZ KARP ASSOCIATES LLC 10/23/2024 0.00 53,781.50 74057 MALCOMM MALIBU COMMUNITY LABOR EXCHANGE 10/23/2024 0.00 7,500.00 74058 MALIBUAD ADAMSON HOUSE FOUNDATION 10/23/2024 0.00 10,000.00 74059 MALIBUFR MALIBU FRIENDS OF MUSIC 10/23/2024 0.00 5,000.00 74060 MALIFOUN MALIBU FOUNDATION 10/23/2024 0.00 10,000.00 74061 MALISCOU MALIBU SCOUTS PACK 224 10/23/2024 0.00 1,500.00 74062 MASTERCO MASTER COOLING CORPORATION 10/23/2024 0.00 575.00 74063 MATTMICH DR MICHAEL D MATTHEWS 10/23/2024 0.00 3,000.00 74064 MEALSON MEALS ON WHEELS WEST 10/23/2024 0.00 2,000.00 74065 PARKERB JOYCE PARKER-BOZYLINSKI 10/23/2024 0.00 14,535.00 74066 POISONFR POISON FREE MALIBU 10/23/2024 0.00 6,000.00 74067 REMOTESA REMOTE SATELLITE SYSTEMS INT'L 10/23/2024 0.00 255.80 AP Checks by Date - Summary by Check Number (10/30/2024 8:12 AM) Page 1 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74068 RJLATIGO RICHARD JACOBSON LATIGO INVESTMENTS LLC 10/23/2024 0.00 1,484.00 74069 RPBARRI R P BARRICADE INC 10/23/2024 0.00 4,833.70 74070 SCAFCA SCA OF CA LLC 10/23/2024 0.00 13,800.00
74071 SCGas SOUTHERN CALIFORNIA GAS COMPANY10/23/2024 0.00 34.02 74072 SPECTRUM CHARTER COMMUNICATIONS HOLDINGS LLC 10/23/2024 0.00 209.98 74073 STA&WIT STACY AND WITBECK INC 10/23/2024 0.00 60,701.05 74074 STAPLES STAPLES CONTRACT & COMMERCIAL LLC 10/23/2024 0.00 561.30 74075 STORIV STOEL RIVES LLP 10/23/2024 0.00 309.40
74076 TOWNSPUB TOWNSEND PUBLIC AFFAIRS INC 10/23/2024 0.00 6,500.00 74077 TRENCH TOM MALLOY CORPORATION 10/23/2024 0.00 1,848.00 74078 TRIPEPIS TRIPEPI, SMITH & ASSOCIATES 10/23/2024 0.00 10,086.51 74079 TRUNORTH TRUE NORTH COMPLIANCE SERVICES INC 10/23/2024 0.00 45,675.52 74080 UNDERGR UNDERGROUND SERVICE ALERT OF SOCA 10/23/2024 0.00 284.77 74081 VIAWEST FLEXENTIAL COLORADO CORP 10/23/2024 0.00 1,021.20 74082 YUNEX SIEMENS MOBILITY INC 10/23/2024 0.00 915.39 74083 13STARS 13 STARS MEDIA 10/23/2024 0.00 536.00
74084 AMERGLOB AMERICAN GLOBAL SECURITY INC 10/23/2024 0.00 873.81 74085 ARTTREK ART TREK, INC 10/23/2024 0.00 175.00
74086 BLAGOLD BLACK GOLD INDUSTRIES 10/23/2024 0.00 2,272.40 74087 CALLMC MARY CATHERINE CALLAGHAN 10/23/2024 0.00 87.50 74088 COOPERM MARSHA COOPER 10/23/2024 0.00 600.00
74089 DANESHJ JACKLINE DANESHRAD 10/23/2024 0.00 400.00 74090 ENHANCE2 ENHANCED LANDSCAPE MANAGEMEN10/23/2024 T LLC 0.00 60,409.77 74091 ERICMARK MARKUS ERICSON 10/23/2024 0.00 180.00
74092 FASTDEER FAST DEER BUS CHARTER INC 10/23/2024 0.00 1,489.25 74093 FERCANOL LAURA DEMIERI FERCANO 10/23/2024 0.00 340.00 74094 GIINDUS GI INDUSTRIES 10/23/2024 0.00 4,419.06
74095 HARTSEL BOB HARTS ELECTRIC INC. 10/23/2024 0.00 2,468.51 74096 HULTON TONYA HULL 10/23/2024 0.00 15.00
74097 KIRLAN LANDON KIRCHNER 10/23/2024 0.00 250.00
74098 LACOWAT LA CO MALIBU TREASURER-WATERWORKS 10/23/2024 0.00 780.91 74099 MAINSTRE ATHACO INC 10/23/2024 0.00 83.14
74100 MANMIC MICHAEL ANTHONY MANFREDO 10/23/2024 0.00 360.00 74101 MERRICKJ JUDY MERRICK 10/23/2024 0.00 160.00
74102 MICHIELI BECKY MICHIELI 10/23/2024 0.00 225.00
74103 MICMEL MELANIE MICHAEL 10/23/2024 0.00 225.00
74104 MONAHAN ANN MONAHAN 10/23/2024 0.00 400.00
74105 NICLIN LINDA NICHOLAS 10/23/2024 0.00 15.00
74106 OCONNPAT PATRICK O'CONNELL 10/23/2024 0.00 350.00 74107 PHIPAI PAICY PHILLIPS 10/23/2024 0.00 15.00
74108 PRACLA CLAUDIA PRADA 10/23/2024 0.00 30.00
74109 ROSENSHE SHEILA ROSENTHAL 10/23/2024 0.00 320.00
74110 SPIROG SEBASTIAN SPIROGLOU 10/23/2024 0.00 25.95
74111 SYDCAL CALLUM SYDSERFF 10/23/2024 0.00 100.00
74112 TOTALGRA BRIAN SHORE 10/23/2024 0.00 261.28
74113 VENTTRA VENTURA TRANSIT SYSTEM, INC. 10/23/2024 0.00 9,527.00 74114 USBANK U.S. Bank 10/23/2024 0.00 89,373.80
74115 13STARS 13 STARS MEDIA 10/25/2024 0.00 1,550.58
74116 ARCADA ADAN RAMIREZ ARCHILA 10/25/2024 0.00 100.00 74117 AT&TMOBI AT&T MOBILITY 10/25/2024 0.00 243.08
74118 BELLMARS MARSHALL BELL 10/25/2024 0.00 1,937.00
74119 BLAGOLD BLACK GOLD INDUSTRIES 10/25/2024 0.00 2,902.00 74120 CDTFA2 CALIFORNIA DEPARTMENT OF TAX & FEE ADMINISTRATION 10/25/2024 0.00 320.82 74121 EATOTYLE TYLER EATON 10/25/2024 0.00 94.87
74122 FRONTIER FRONTIER CALIFORNIA INC 10/25/2024 0.00 2,254.86 74123 GIINDUS GI INDUSTRIES 10/25/2024 0.00 4,685.59
74124 GOMLUIS LUIS GOMEZ 10/25/2024 0.00 1,970.00
AP Checks by Date - Summary by Check Number (10/30/2024 8:12 AM) Page 2 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74125 HDSUPPLY HD SUPPLY INC 10/25/2024 0.00 479.23
74126 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/25/2024 0.00 75.00 74127 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/25/2024 0.00 75.00 74128 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/25/2024 0.00 75.00 74129 LACOCLE LA COUNTY REGISTRAR-RECORDER LA CO CLERK 10/25/2024 0.00 75.00 74130 Lance LANCE, SOLL & LUNGHARD, LLP 10/25/2024 0.00 13,250.00 74131 LEECH LEECH TISHMAN FUSCALDO & LAMPI INC 10/25/2024 0.00 20,802.50 74132 LOSTRANC LOS TRANCOS MANAGEMENT SERVICES LLC 10/25/2024 0.00 750.00 74133 MALIBUFI MALIBU FILM SOCIETY 10/25/2024 0.00 600.00 74134 MALICOM MALIBU COMMUNITY LABOR EXCHANGE 10/25/2024 0.00 816.00 74135 MASTERCO MASTER COOLING CORPORATION 10/25/2024 0.00 2,032.90 74136 MATRIX MATRIX CONSULTING GROUP LTD 10/25/2024 0.00 1,800.00 74137 MRGLLC MUNICIPAL RESOURCE GROUP LLC 10/25/2024 0.00 9,000.00 74138 NAICKERV VASUDEVAN NAICKER 10/25/2024 0.00 360.00 74139 PRODUCT PRODUCTIVE ONLINE CORPORATION 10/25/2024 0.00 2,731.96 74140 QUADLEAS QUADIENT LEASING USA INC 10/25/2024 0.00 1,006.72 74141 QUINTO QUINTO CONSULTING LP 10/25/2024 0.00 6,600.00 74142 SOUTHCOS South Coast AQMD 10/25/2024 0.00 707.00
74143 SOUTHE SOUTHERN CALIFORNIA EDISON COMPANY 10/25/2024 0.00 948.00 74144 SPRING SPRINGBROOK HOLDING COMPANY LLC10/25/2024 0.00 55,945.18 74145 STAPLES STAPLES CONTRACT & COMMERCIAL LLC 10/25/2024 0.00 927.25 74146 SURFRIDE SURFRIDER PLAZA LLC 10/25/2024 0.00 5.85 74147 TRITONTE TRITON TECHNOLOGY SOLUTIONS INC10/25/2024 0.00 24,265.38 74148 ULTMAINT ULTIMATE MAINTENANCE SERVICES INC10/25/2024 0.00 8,700.00 74149 VERIZONW VERIZON WIRELESS SERVICES LLC 10/25/2024 0.00 4,062.09 74150 Visher DAVID AND SANDRA VISHER THE VISHER TRUST 10/25/2024 0.00 750.00 74151 WILLDAN WILLDAN ENGINEERING 10/25/2024 0.00 6,972.00 74152 WILLSCOT WILLIAMS SCOTSMAN INC 10/25/2024 0.00 8,236.98 74153 13STARS 13 STARS MEDIA 10/29/2024 0.00 268.00
74154 ANAWALT ANAWALT LUMBER CO INC 10/29/2024 0.00 28.03 74155 BUDTER TERRI BUDENHOLZER 10/29/2024 0.00 250.00
74156 BURNS BURNS PACIFIC CONSTRUCTION INC 10/29/2024 0.00 3,967.36 74157 COASTLI JEFF TURNER 10/29/2024 0.00 1,850.00
74158 DEMAN ANN DEMARTINI 10/29/2024 0.00 100.00
74159 DORDAV DAVID DORFMAN 10/29/2024 0.00 190.00
74160 ENHANCE2 ENHANCED LANDSCAPE MANAGEMEN10/29/2024 T LLC 0.00 119,627.00 74161 FUSPET PETER FUSS 10/29/2024 0.00 60.00
74162 GOMLUIS LUIS GOMEZ 10/29/2024 0.00 400.00
74163 HARTSEL BOB HARTS ELECTRIC INC. 10/29/2024 0.00 357.86 74164 HASSNAT NATHAN HASSALL 10/29/2024 0.00 150.00
74165 HDSUPPLY HD SUPPLY INC 10/29/2024 0.00 99.42
74166 HOPRAN RANDALL HOPPER 10/29/2024 0.00 250.00
74167 KORYMICH MICHAEL KORY 10/29/2024 0.00 115.00
74168 KRUJAMES JAMES KRUK 10/29/2024 0.00 300.00
74169 LACOWAT LA CO MALIBU TREASURER-WATERWORKS 10/29/2024 0.00 7,005.27 74170 LIVLIS LISA LIVINGSTONE 10/29/2024 0.00 140.00
74171 MCCOJACK JACK MCCONNELL 10/29/2024 0.00 180.00
74172 MINDRYLL THE MINDRY LLC 10/29/2024 0.00 300.00
74173 MOSSER MOSSER PLUMBING & HEATING INC 10/29/2024 0.00 630.00 74174 TAYKAR KAREN TAYLOR 10/29/2024 0.00 1,151.50
74175 THEPIT MALIBU MARTIAL ARTS, INC 10/29/2024 0.00 250.00 74176 VALLEYBA VALLEY BACKFLOW INC. 10/29/2024 0.00 600.00 74177 WANWIL WILLIAM WANG 10/29/2024 0.00 250.00
74178 WAXIE WAXIE ENTERPRISES LLC 10/29/2024 0.00 347.11 74179 WILTER TERRANCE OLIVERI-WILLIAMS 10/29/2024 0.00 250.00 74180 AETNA Health and Human Resource Center Inc 10/29/2024 0.00 123.71 74181 AFLAC AFLAC-AMERICAN FAMILY LIFE ASSURANCE COMPANY 10/29/2024 0.00 759.36 AP Checks by Date - Summary by Check Number (10/30/2024 8:12 AM) Page 3 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74182 BlueShie Blue Shield of California 10/29/2024 0.00 1,269.06 74183 DELTADE Delta Dental of California 10/29/2024 0.00 7,496.14 74184 ICMA457 ICMA-MISSION SQUARE RETIREMENT - 303615 10/29/2024 0.00 18,796.04 74185 ICMACM ICMA-MISSION SQUARE RETIREMENT - 108658 10/29/2024 0.00 600.00 74186 ICMADH ICMA-MISSION SQUARE RETIREMENT - 108650 10/29/2024 0.00 875.00 74187 STANDARD STANDARD INSURANCE COMPANY N2 10/29/2024 0.00 8,971.35 74188 STANDARD STANDARD INSURANCE COMPANY N2 10/29/2024 0.00 355.28 74189 USBANK2 US BANK 10/29/2024 0.00 1,377.84
Report Total (169 checks): 0.00 2,071,191.91
AP Checks by Date - Summary by Check Number (10/30/2024 8:12 AM) Page 4 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 User:
Printed: 10/30/2024 - 8:31AM
sflores
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Fernandez-Sep-Oct'24 10/29/2024 74182 -55.66 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Baker-Sep-Oct'24 10/29/2024 74182 -18.90 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Woodrow-Nov'24 10/29/2024 74182 16.88 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Breuer-Nov'24 10/29/2024 74182 16.88 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Johnson-Nov'24 10/29/2024 74182 9.45 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Castellanos-Nov'24 10/29/2024 74182 9.45 100-0000-2021-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Mollica-Sep-Oct'24 10/29/2024 74182 -55.66 Vendor Subtotal: -77.56
100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Baker-Sep-Oct'24 10/29/2024 74183 -100.12 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Breuer-Nov'24 10/29/2024 74183 97.04 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Woodrow-Nov'24 10/29/2024 74183 50.06 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Linden-Nov'24 10/29/2024 74183 50.06 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Castellanos-Nov'24 10/29/2024 74183 50.06 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Johnson-Nov'24 10/29/2024 74183 50.06 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-OrtizBradley-Nov'24 10/29/2024 74183 107.11 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Fernandez-Sep-Oct'24 10/29/2024 74183 -315.50 100-0000-2021-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Mollica-Sep-Oct'24 10/29/2024 74183 -315.50 Vendor Subtotal: -326.73
100-0000-3431-00 MARSHALL BELL Ref - PW Fees ECDP 23-004, 26916 PCH 10/25/2024 74118 1,143.00 Vendor Subtotal: 1,143.00
100-0000-3464-00 DAVID DORFMAN Ref - Winter Basketball Grades 4-5 10/29/2024 74159 190.00 Vendor Subtotal: 190.00
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 1 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-0000-3464-00 MICHAEL KORY Ref - Adult Pickleball 9/21, 9/28 & 10/5/24 10/29/2024 74167 115.00 Vendor Subtotal: 115.00
100-0000-3466-00 LISA LIVINGSTONE Ref - Discover Scuba 10/12/24 10/29/2024 74170 140.00 Vendor Subtotal: 140.00
100-0000-3468-00 PETER FUSS Ref - October Sr. Excursion 10/29/2024 74161 60.00 Vendor Subtotal: 60.00
100-0000-3468-00 TONYA HULL Ref - Ballet Slim & Trim Dance Sep '24 10/23/2024 74096 15.00 Vendor Subtotal: 15.00
100-0000-3468-00 LINDA NICHOLAS Ref - Tap/Jazz Dance Sep '24 10/23/2024 74105 15.00 Vendor Subtotal: 15.00
100-0000-3468-00 PAICY PHILLIPS Ref - Tap/Jazz Dance Sep '24 10/23/2024 74107 15.00 Vendor Subtotal: 15.00
100-0000-3468-00 CLAUDIA PRADA Ref - Ballet Slim & Trim Dance Sep '24 10/23/2024 74108 30.00 Vendor Subtotal: 30.00
100-0000-3470-00 BECKY MICHIELI Ref - Volleyball Fall '24 Overpayment 10/23/2024 74102 225.00 Vendor Subtotal: 225.00
100-0000-3470-00 MELANIE MICHAEL Ref - Clay Creations Fall '24 Overpayment 10/23/2024 74103 225.00 Vendor Subtotal: 225.00
100-0000-3943-00 ADAN RAMIREZ ARCHILA Ref - Code Enf Citation Overpymt 10/25/2024 74116 100.00 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 2 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 100.00
100-3001-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 28.37 Vendor Subtotal: 28.37
100-3001-5120-00 BURNS PACIFIC CONSTRUCTION INC Tasks 7: Yard Rental - Sep '24 10/23/2024 74028 7,500.00 0000004309 100-3001-5120-00 BURNS PACIFIC CONSTRUCTION INC Tasks 1: Routine Maint - Sep '24 10/23/2024 74028 87,642.70 0000004309 100-3001-5120-00 BURNS PACIFIC CONSTRUCTION INC Task 6: Other Street Maint - Sep '24 10/23/2024 74028 4,230.50 0000004309 Vendor Subtotal: 99,373.20
100-3001-5120-02 BURNS PACIFIC CONSTRUCTION INC Task 1: Summer Street Maint, Labor Day - Sep '24 10/23/2024 74028 8,835.04 0000004309 Vendor Subtotal: 8,835.04
100-3001-5121-01 SCA OF CA LLC Street Sweeping Svcs - Aug '24 10/23/2024 74070 6,900.00 0000003979 100-3001-5121-01 SCA OF CA LLC Street Sweeping Svcs - Sep '24 10/23/2024 74070 6,900.00 0000003979 Vendor Subtotal: 13,800.00
100-3001-5124-00 SIEMENS MOBILITY INC Traffic Signal Maint - Aug '24 10/23/2024 74082 606.00 0000004120 Vendor Subtotal: 606.00
100-3001-5725-00 GI INDUSTRIES Garbage - Bus Stop/Cross Creek - Oct '24 10/23/2024 74094 2,492.85 Vendor Subtotal: 2,492.85
100-3001-6160-00 BURNS PACIFIC CONSTRUCTION INC Operating Supplies - Sep '24 10/23/2024 74028 360.50 0000004309 Vendor Subtotal: 360.50
100-3001-6160-00 R P BARRICADE INC CMS Board Rental 8/20 - 9/3/24 10/23/2024 74069 2,193.05 100-3001-6160-00 R P BARRICADE INC CMS Board Rental 7/20 - 8/20/24 10/23/2024 74069 2,100.00 100-3001-6160-00 R P BARRICADE INC PW - Signs & Supplies 10/23/2024 74069 540.65 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 3 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4,833.70
100-3001-6160-00 UNDERGROUND SERVICE ALERT OF SOCA Monthly Fee - Sep '24 10/23/2024 74080 33.41 100-3001-6160-00 UNDERGROUND SERVICE ALERT OF SOCA Dig Alerts - Sep '24 10/23/2024 74080 74.75 100-3001-6160-00 UNDERGROUND SERVICE ALERT OF SOCA Monthly Fee - Aug '24 10/23/2024 74080 33.41 100-3001-6160-00 UNDERGROUND SERVICE ALERT OF SOCA Dig Alerts - Aug '24 10/23/2024 74080 143.20 Vendor Subtotal: 284.77
100-3001-7800-00 SIEMENS MOBILITY INC Traffic Signal Maint - Call Outs - Aug '24 10/23/2024 74082 309.39 Vendor Subtotal: 309.39
100-3007-5610-00 INTEGRATED PERFORMANCE CONSULTANTS INC CCSTF Operation/Maint - Aug '24 10/23/2024 74048 3,913.00 0000003241 Vendor Subtotal: 3,913.00
100-3007-5610-01 INTEGRATED PERFORMANCE CONSULTANTS INC PCSTF Operation/Maint - Aug '24 10/23/2024 74048 3,913.00 0000003241 Vendor Subtotal: 3,913.00
100-3007-5655-00 INTEGRATED PERFORMANCE CONSULTANTS INC Remote Access Fee - Aug '24 10/23/2024 74048 200.00 0000003241 Vendor Subtotal: 200.00
100-3007-5721-00 FRONTIER CALIFORNIA INC Phone - Civic Center STF - Oct '24 10/23/2024 74044 186.60 Vendor Subtotal: 186.60
100-3007-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - Broad Beach Irrigation 7/18-9/17/24 Acct#29652752 10/23/2024 74055 190.98 Vendor Subtotal: 190.98
100-3008-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 59.74 Vendor Subtotal: 59.74
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 4 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-3008-5100-00 AMERICAN GUARD SERVICES INCCrossing Guard Program - Aug '24 10/23/2024 74022 1,142.82 0000003807 Vendor Subtotal: 1,142.82
100-3008-5100-00 TRIPEPI, SMITH & ASSOCIATES Vacant Lot Svcs - Sep '24 10/23/2024 74078 10,086.51 0000004209 Vendor Subtotal: 10,086.51
100-3008-5125-00 KIMLEY-HORN AND ASSOCIATES INC Task 10: Green Fleet Policy - Through 8/10/2410/23/2024 74050 706.05 0000003934 Vendor Subtotal: 706.05
100-3008-5300-00 U.S. Bank PW-6682 Leage of CA Cities - Membership R. DuBoux 10/23/2024 74114 350.00 100-3008-5300-00 U.S. Bank PW-4382 APWA - N. Fahoum 10/23/2024 74114 45.00 Vendor Subtotal: 395.00
100-3008-6160-00 U.S. Bank PW-4382 BNI Building News - 2024 Greenbook Standards 10/23/2024 74114 1,210.21 Vendor Subtotal: 1,210.21
100-4001-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 40.16 Vendor Subtotal: 40.16
100-4001-5107-00 AMERICAN GLOBAL SECURITY INCSkatepark - Security Svcs 9/8/24 10/23/2024 74084 321.93 100-4001-5107-00 AMERICAN GLOBAL SECURITY INCFilm Society - Security Svcs 9/24/24 10/23/2024 74084 183.96 Vendor Subtotal: 505.89
100-4001-5300-00 U.S. Bank CS-7118 Part-Time Staff Training 10/23/2024 74114 15.98 100-4001-5300-00 U.S. Bank CS-6305 CPR - Training B. Bagheri 10/23/2024 74114 94.50 100-4001-5300-00 U.S. Bank CS-2169 League of CA - Training K. Riesgo 10/23/2024 74114 400.00 Vendor Subtotal: 510.48
100-4001-5330-00 U.S. Bank CS-7693 CPRS - Membership 10/23/2024 74114 5.00 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 5 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 5.00
100-4001-5721-00 FRONTIER CALIFORNIA INC Phone - Charmlee Park - Oct '24 10/23/2024 74044 79.06 Vendor Subtotal: 79.06
100-4001-6120-00 U.S. Bank CS-2169 Todoist - Monthly 10/23/2024 74114 48.00 100-4001-6120-00 U.S. Bank CS-4743 When I Work/Canva - Monthly 10/23/2024 74114 124.95 100-4001-6120-00 U.S. Bank CS-7118 Linktree - Monthly 10/23/2024 74114 9.00 100-4001-6120-00 U.S. Bank CS-6305 Revel Digital - Monthly 10/23/2024 74114 24.95 Vendor Subtotal: 206.90
100-4001-6160-00 U.S. Bank CS-7118 Amazon - Supplies 10/23/2024 74114 26.25 100-4001-6160-00 U.S. Bank AS-2163 Bluedog Ink - Inkjet Paper 10/23/2024 74114 135.42 100-4001-6160-00 U.S. Bank CS-6305 Supplies 10/23/2024 74114 353.50 100-4001-6160-00 U.S. Bank CS-2169 Ralphs - Supplies 10/23/2024 74114 46.20 100-4001-6160-00 U.S. Bank CS-4743 4Imprint - Safety Outreach 10/23/2024 74114 881.29 Vendor Subtotal: 1,442.66
100-4002-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 17.48 Vendor Subtotal: 17.48
100-4002-5330-00 U.S. Bank CS-7118 Kahoot - Monthly 10/23/2024 74114 29.00 Vendor Subtotal: 29.00
100-4002-5401-00 U.S. Bank CS-7118 PeachJar - Flyers 10/23/2024 74114 200.00 Vendor Subtotal: 200.00
100-4002-6160-00 U.S. Bank CS-7118 Supplies 10/23/2024 74114 286.04 100-4002-6160-00 U.S. Bank CS-4743 NCSI - Aquatics Background Checks10/23/2024 74114 18.50 Vendor Subtotal: 304.54
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 6 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-4003-5721-00 U.S. Bank CS-1673 Satellite Phone Store - Charmlee Svc10/23/2024 74114 72.79 Vendor Subtotal: 72.79
100-4004-6160-00 U.S. Bank CS-6305 Supplies 10/23/2024 74114 485.55 100-4004-6160-00 U.S. Bank CS-4743 NCSI - Day Camps Background Checks 10/23/2024 74114 37.00 Vendor Subtotal: 522.55
100-4005-5401-00 U.S. Bank CS-6305 Reuters Media - Tom Schaar Olympics10/23/2024 74114 192.50 Vendor Subtotal: 192.50
100-4006-5107-00 MARKUS ERICSON Adult Softball Umpire 10/6/24 10/23/2024 74091 180.00 Vendor Subtotal: 180.00
100-4006-5107-00 JACK MCCONNELL Adult Softball Umpire 10/13/24 10/29/2024 74171 180.00 Vendor Subtotal: 180.00
100-4006-5401-00 13 STARS MEDIA Ad - Youth Winter Basketball 10/10/24 10/29/2024 74153 268.00 Vendor Subtotal: 268.00
100-4006-5401-00 U.S. Bank CS-7118 PeachJar Flyers 10/23/2024 74114 150.00 100-4006-5401-00 U.S. Bank CS-6305 PeachJar - Flyers 10/23/2024 74114 150.00 Vendor Subtotal: 300.00
100-4006-6160-00 U.S. Bank CS-4743 NCSI - Sports Background Checks 10/23/2024 74114 74.00 Vendor Subtotal: 74.00
100-4007-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 5.43 Vendor Subtotal: 5.43
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 7 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-4007-5107-00 MARY CATHERINE CALLAGHAN Instructor - Salsa Dance Workshop 10/7/24 10/23/2024 74087 87.50 Vendor Subtotal: 87.50
100-4007-5107-00 THE MINDRY LLC Instructor - Reiki Soundbath 10/16/24 10/29/2024 74172 300.00 Vendor Subtotal: 300.00
100-4007-5107-00 KAREN TAYLOR Instructor - Dog Obedience 9/9 - 10/14/24 10/29/2024 74174 1,151.50 Vendor Subtotal: 1,151.50
100-4007-5107-00 MALIBU MARTIAL ARTS, INC Instructor - Self Defense for Women 10/11/24 10/29/2024 74175 250.00 Vendor Subtotal: 250.00
100-4007-5340-00 SEBASTIAN SPIROGLOU Mileage - Sep '24 10/23/2024 74110 25.95 Vendor Subtotal: 25.95
100-4007-5401-00 U.S. Bank CS-6305 PeachJar - Flyers 10/23/2024 74114 75.00 Vendor Subtotal: 75.00
100-4008-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 6.10 Vendor Subtotal: 6.10
100-4008-5107-00 ART TREK, INC Instructor - Art Trek Workshop - Sep '24 10/23/2024 74085 175.00 Vendor Subtotal: 175.00
100-4008-5107-00 MARSHA COOPER Instructor - Stretch & Strength - Sep '24 10/23/2024 74088 600.00 Vendor Subtotal: 600.00
100-4008-5107-00 JACKLINE DANESHRAD Instructor - Cardio Salsa - Sep '24 10/23/2024 74089 400.00 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 8 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 400.00
100-4008-5107-00 LAURA DEMIERI FERCANO Instructor - Choir - Sep '24 10/23/2024 74093 340.00 Vendor Subtotal: 340.00
100-4008-5107-00 JAMES KRUK Sr Luncheon Entertainment 11/21/24 10/29/2024 74168 300.00 Vendor Subtotal: 300.00
100-4008-5107-00 MICHAEL ANTHONY MANFREDO Instructor - Yoga - Sep '24 10/23/2024 74100 360.00 Vendor Subtotal: 360.00
100-4008-5107-00 JUDY MERRICK Instructor - Relax Through Coloring - Sep '24 10/23/2024 74101 160.00 Vendor Subtotal: 160.00
100-4008-5107-00 ANN MONAHAN Instructor - Pilates, Ballet, Jazz - Sep '24 10/23/2024 74104 120.00 100-4008-5107-00 ANN MONAHAN Reissue - CK# 73679 10/23/2024 74104 280.00 Vendor Subtotal: 400.00
100-4008-5107-00 SHEILA ROSENTHAL Instructor - Knitting - Sep '24 10/23/2024 74109 320.00 Vendor Subtotal: 320.00
100-4008-6160-00 U.S. Bank CS-7693 Supplies 10/23/2024 74114 2,187.46 Vendor Subtotal: 2,187.46
100-4008-6176-00 U.S. Bank CS-7693 Sr Excursion Tickets 10/23/2024 74114 717.50 Vendor Subtotal: 717.50
100-4010-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 13.43 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 9 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 13.43
100-4010-5100-00 ENHANCED LANDSCAPE MANAGEMEN City Parks Landscape Maint/Liners - Sep '24 T LLC 10/23/2024 74090 25,262.45 0000004317 Vendor Subtotal: 25,262.45
100-4010-5130-00 BLACK GOLD INDUSTRIES Bluffs - Hazardous Waste 10/23/2024 74086 2,272.40 Vendor Subtotal: 2,272.40
100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Charmlee Park - Mulch Installation T LLC 10/23/2024 74090 9,775.00 0000004350 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Las Flores - Mulch Installation T LLC 10/29/2024 74160 17,250.00 0000004317 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Civic Center Pkwy - Mulch Installation T LLC 10/29/2024 74160 10,350.00 0000004366 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN PCH Median - Mulch Installation T LLC 10/29/2024 74160 9,200.00 0000004365 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Bluffs - Mulch Installation T LLC 10/29/2024 74160 2,300.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Trancas - Mulch Installation T LLC 10/29/2024 74160 4,600.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Trancas - Tree Crowning T LLC 10/29/2024 74160 3,817.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Triangle Planter - Mulch Installation T LLC 10/29/2024 74160 3,450.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Cross Creek - Soil Removal/Dumping T LLC 10/29/2024 74160 3,870.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Cross Creek - Mulch Installation T LLC 10/29/2024 74160 11,500.00 0000004364 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Bluffs - Mulch Installation T LLC 10/29/2024 74160 540.00 100-4010-5130-00 ENHANCED LANDSCAPE MANAGEMEN Trancas - Field Renovations T LLC 10/29/2024 74160 24,000.00 0000004317 Vendor Subtotal: 100,652.00
100-4010-5130-00 BOB HARTS ELECTRIC INC. Bluffs Park - Scoarboard Electrical Work 10/23/2024 74095 1,707.76 100-4010-5130-00 BOB HARTS ELECTRIC INC. Malibu HS - Exterior Lights 10/23/2024 74095 760.75 100-4010-5130-00 BOB HARTS ELECTRIC INC. Bluffs Park - Parking Light Repair 10/29/2024 74163 357.86 Vendor Subtotal: 2,826.37
100-4010-5130-00 VALLEY BACKFLOW INC. Equestrian - Backflow Testing 10/29/2024 74176 600.00 Vendor Subtotal: 600.00
100-4010-5610-00 ANAWALT LUMBER CO INC Bluffs Park - Restroom Drain Coupling 10/29/2024 74154 7.14 Vendor Subtotal: 7.14
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 10 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-4010-5610-00 MOSSER PLUMBING & HEATING INC Trancas - Monthly Septic Maint 9/26/24 10/29/2024 74173 300.00 100-4010-5610-00 MOSSER PLUMBING & HEATING INC Bluffs Park - Sewer Pipe Cleaning 10/10/24 10/29/2024 74173 210.00 100-4010-5610-00 MOSSER PLUMBING & HEATING INC Las Flores - Monthly Septic Maint 9/30/24 10/29/2024 74173 120.00 Vendor Subtotal: 630.00
100-4010-5721-00 FRONTIER CALIFORNIA INC Phone - Las Flores, Bluffs, Trancas - Oct '24 10/23/2024 74044 662.06 100-4010-5721-00 FRONTIER CALIFORNIA INC Phone - 23641 PCH (median) - Oct '24 10/23/2024 74044 76.62 Vendor Subtotal: 738.68
100-4010-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - Irrigation Broad Beach 7/18 - 9/17/24 Acct#29159504 10/23/2024 74098 95.49 100-4010-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - Charmlee Park 7/17 - 9/16/24 Acct#291586700/23/2024 74098 685.42 100-4010-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - Trancas Irrigation 7/17 - 9/16/24 Acct#29648084 10/29/2024 74169 7,005.27 0000004362 Vendor Subtotal: 7,786.18
100-4010-5725-00 GI INDUSTRIES Garbage - Charmlee Park - Oct '24 10/23/2024 74094 262.18 100-4010-5725-00 GI INDUSTRIES Garbage - Bluffs/Equestrian - Oct '24 10/23/2024 74094 1,284.75 Vendor Subtotal: 1,546.93
100-4010-6160-00 ANAWALT LUMBER CO INC Las Flores - Electrical Outlet 10/29/2024 74154 32.99 100-4010-6160-00 ANAWALT LUMBER CO INC Credit Memo: Las Flores - Electrical Outlet 10/29/2024 74154 -32.99 100-4010-6160-00 ANAWALT LUMBER CO INC Las Flores - Spigot 10/29/2024 74154 29.68 100-4010-6160-00 ANAWALT LUMBER CO INC Credit Memo: Las Flores - Spigot 10/29/2024 74154 -8.79 Vendor Subtotal: 20.89
100-4010-6160-00 HD SUPPLY INC Charmlee Park - Restroom Supplies 10/29/2024 74165 99.42 Vendor Subtotal: 99.42
100-4010-6160-00 ATHACO INC Trancas/Charmlee - Emergency Call Box 10/23/2024 74099 83.14 Vendor Subtotal: 83.14
100-4010-6160-00 U.S. Bank CS-2481 Chevron - Fuel Cans 10/23/2024 74114 102.20 100-4010-6160-00 U.S. Bank CS-1673 Malibu Hardware - Charmlee Tarps 10/23/2024 74114 87.98 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 11 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 190.18
100-4010-6160-00 WAXIE ENTERPRISES LLC Bluffs/MLC - Cleaning Supplies 10/29/2024 74178 347.11 Vendor Subtotal: 347.11
100-4010-6300-00 U.S. Bank CS-2481 Tools/Minor Equip 10/23/2024 74114 2,476.56 Vendor Subtotal: 2,476.56
100-4010-7300-00 JEFF TURNER Bluffs Park - Fence Replacement 10/29/2024 74157 1,850.00 Vendor Subtotal: 1,850.00
100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN Trancas Park - Irrigation Repairs T LLC 10/23/2024 74090 542.71 100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN PCH Median - Irrigation Repairs T LLC 10/23/2024 74090 237.59 100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN Trancas - Irrigation Repairs T LLC 10/23/2024 74090 404.00 100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN Triangle Planter - Irrigation Repairs T LLC 10/23/2024 74090 384.70 100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN Bluffs Park - Irrigation Repairs T LLC 10/23/2024 74090 396.01 100-4010-7910-00 ENHANCED LANDSCAPE MANAGEMEN Charmlee - Irrigation Repairs T LLC 10/23/2024 74090 1,433.50 Vendor Subtotal: 3,398.51
100-4011-5107-00 AMERICAN GLOBAL SECURITY INCTiny Tots - Security Svcs 9/22/24 10/23/2024 74084 367.92 0000004128 Vendor Subtotal: 367.92
100-4011-5107-00 PATRICK O'CONNELL Halloween Bu Bash Decor - 10/25/24 10/23/2024 74106 350.00 Vendor Subtotal: 350.00
100-4011-5107-00 U.S. Bank CS-4743 Parking Pros - 2025 Chumash Day Deposit 10/23/2024 74114 4,745.00 Vendor Subtotal: 4,745.00
100-4011-6160-00 U.S. Bank CS-7693 Supplies 10/23/2024 74114 1,458.64 100-4011-6160-00 U.S. Bank CS-4743 Special Events - Supplies 10/23/2024 74114 10,222.43 100-4011-6160-00 U.S. Bank CS-6305 Supplies 10/23/2024 74114 250.44 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 12 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 11,931.51
100-4012-5107-00 NATHAN HASSALL The Ripple Effect Poetry Workshop 10/12/24 10/29/2024 74164 150.00 Vendor Subtotal: 150.00
100-4012-5401-00 BRIAN SHORE Banners - Art Exhibit Opening 10/23/2024 74112 261.28 Vendor Subtotal: 261.28
100-4012-5405-00 U.S. Bank CS-4743 Printing Palace - Broadsides Printing10/23/2024 74114 413.44 Vendor Subtotal: 413.44
100-4012-6160-00 U.S. Bank CS-7693 Hobby Lobby - Paper Mache Letter 10/23/2024 74114 10.69 100-4012-6160-00 U.S. Bank CS-7693 Supplies 10/23/2024 74114 603.12 100-4012-6160-00 U.S. Bank CS-2169 Amazon - Supplies 10/23/2024 74114 606.48 Vendor Subtotal: 1,220.29
100-7001-5930-00 AURELIA FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74023 2,000.00 Vendor Subtotal: 2,000.00
100-7001-5930-00 BEACH ECOLOGY COALITION FY 24/25 General Fund Grant 10/23/2024 74025 1,000.00 Vendor Subtotal: 1,000.00
100-7001-5930-00 BIG HEART RANCH FY 24/25 General Fund Grant 10/23/2024 74026 2,500.00 Vendor Subtotal: 2,500.00
100-7001-5930-00 BOYS AND GIRLS CLUB MALIBU FY 24/25 General Fund Grant 10/23/2024 74027 50,000.00 0000004340 Vendor Subtotal: 50,000.00
100-7001-5930-00 CALIFORNIA STATE PARKS FY 24/25 General Fund Grant 10/23/2024 74030 25,000.00 0000004346 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 13 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 25,000.00
100-7001-5930-00 CANCER SUPPORT COMMUNITY LOS ANGELES FY 24/25 General Fund Grant 10/23/2024 74031 1,000.00 Vendor Subtotal: 1,000.00
100-7001-5930-00 CAVALLO FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74032 8,500.00 0000004342 Vendor Subtotal: 8,500.00
100-7001-5930-00 CHILDREN'S LIFESAVING FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74033 2,500.00 Vendor Subtotal: 2,500.00
100-7001-5930-00 EMILY SHANE FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74041 5,500.00 0000004348 Vendor Subtotal: 5,500.00
100-7001-5930-00 ESPERANCE CENTER FY 24/25 General Fund Grant 10/23/2024 74042 1,500.00 Vendor Subtotal: 1,500.00
100-7001-5930-00 MALIBU COMMUNITY LABOR EXCHANGE FY 24/25 General Fund Grant 10/23/2024 74057 7,500.00 0000004347 Vendor Subtotal: 7,500.00
100-7001-5930-00 ADAMSON HOUSE FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74058 10,000.00 0000004341 Vendor Subtotal: 10,000.00
100-7001-5930-00 MALIBU FRIENDS OF MUSIC FY 24/25 General Fund Grant 10/23/2024 74059 5,000.00 0000004345 Vendor Subtotal: 5,000.00
100-7001-5930-00 MALIBU FOUNDATION FY 24/25 General Fund Grant 10/23/2024 74060 10,000.00 0000004344 Vendor Subtotal: 10,000.00
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 14 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-7001-5930-00 MALIBU SCOUTS PACK 224 FY 24/25 General Fund Grant 10/23/2024 74061 1,500.00 Vendor Subtotal: 1,500.00
100-7001-5930-00 MEALS ON WHEELS WEST FY 24/25 General Fund Grant 10/23/2024 74064 2,000.00 Vendor Subtotal: 2,000.00
100-7001-5930-00 POISON FREE MALIBU FY 24/25 General Fund Grant 10/23/2024 74066 6,000.00 0000004343 Vendor Subtotal: 6,000.00
100-7001-6160-00 U.S. Bank AS-2163 Ollo - Closed Session Lunch 9/4/24 10/23/2024 74114 90.00 Vendor Subtotal: 90.00
100-7002-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 17.92 Vendor Subtotal: 17.92
100-7002-5100-00 LUIS GOMEZ Audio/Visual Svcs 10/25/2024 74124 1,970.00 Vendor Subtotal: 1,970.00
100-7002-5401-00 U.S. Bank CM-0074 Facebook/PeachJar - Ads for City Msgs 10/23/2024 74114 1,668.03 Vendor Subtotal: 1,668.03
100-7002-5640-00 U.S. Bank CM-0074 Amazon - Equipment 10/23/2024 74114 306.75 Vendor Subtotal: 306.75
100-7002-6160-00 U.S. Bank CM-0074 Canva - Monthly 10/23/2024 74114 149.90 Vendor Subtotal: 149.90
100-7002-6170-00 U.S. Bank CM-0074 Vintage Grocers - Community Lands Supplies 10/23/2024 74114 18.72 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 15 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 18.72
100-7002-7800-00 TRITON TECHNOLOGY SOLUTIONS INC Broadcast Playback System Replacement 10/25/2024 74147 24,265.38 0000004296 Vendor Subtotal: 24,265.38
100-7003-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 35.54 Vendor Subtotal: 35.54
100-7003-5100-00 DR MICHAEL D MATTHEWS SMMUSD Separation - Sep '24 10/23/2024 74063 3,000.00 0000004162 Vendor Subtotal: 3,000.00
100-7003-5105-00 TOWNSEND PUBLIC AFFAIRS INCGrant Writing Svcs - Oct '24 10/23/2024 74076 6,500.00 0000004075 Vendor Subtotal: 6,500.00
100-7003-5300-00 U.S. Bank CM-5259 CalCities Conf - A. Brown, J. Toney, S. McClary 10/23/2024 74114 225.00 100-7003-5300-00 U.S. Bank CM-5601 Uber - ICMA Conf Travel 10/23/2024 74114 64.71 Vendor Subtotal: 289.71
100-7005-5100-00 STOEL RIVES LLP Legal Svcs - Malibu SYTF - Sep '24 10/23/2024 74075 309.40 0000003913 Vendor Subtotal: 309.40
100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - FAA LAX Flight - Sep '24 10/25/2024 74131 7,445.00 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - Aviation Noise 9/17/24 10/25/2024 74131 72.50 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - May/Jun '24 10/25/2024 74131 2,470.00 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Jul '24 10/25/2024 74131 2,185.00 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Jan '24 10/25/2024 74131 142.50 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Feb '24 10/25/2024 74131 1,377.50 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Mar '24 10/25/2024 74131 2,090.00 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Aug '24 10/25/2024 74131 2,612.50 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft - Apr '24 10/25/2024 74131 1,742.50 0000003358 100-7005-5102-00 LEECH TISHMAN FUSCALDO & LAMPI INC Legal Svcs - EA Draft 5/15/24 10/25/2024 74131 665.00 0000003358 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 16 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 20,802.50
100-7007-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 21.72 Vendor Subtotal: 21.72
100-7007-5300-00 U.S. Bank CM-5259 CalCities Conf - K. Pettijohn 10/23/2024 74114 400.00 100-7007-5300-00 U.S. Bank CC-2343 Training - K. Pettijohn 10/23/2024 74114 610.00 100-7007-5300-00 U.S. Bank CC-1018 Training - C. Munoz 10/23/2024 74114 770.00 Vendor Subtotal: 1,780.00
100-7021-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 25.40 Vendor Subtotal: 25.40
100-7021-5100-00 ULTIMATE MAINTENANCE SERVICES INC Day Porter - Public Safety Expo 9/15/24 10/25/2024 74148 200.00 Vendor Subtotal: 200.00
100-7021-5122-00 LAZ KARP ASSOCIATES LLC Parking Enforcement - Sep '24 10/23/2024 74056 52,158.31 0000004318 Vendor Subtotal: 52,158.31
100-7021-5300-00 U.S. Bank PS-4095 Expedia - IAEM Flight S. Duenas 10/23/2024 74114 478.46 Vendor Subtotal: 478.46
100-7021-5721-00 AT&T MOBILITY Phone Lines - EOC/PS 9/2 - 10/1/24 10/25/2024 74117 243.08 Vendor Subtotal: 243.08
100-7021-5721-00 FRONTIER CALIFORNIA INC Phone - Disaster, Tier, E911 - Oct '24 10/23/2024 74044 383.34 Vendor Subtotal: 383.34
100-7021-5721-00 REMOTE SATELLITE SYSTEMS INT'L Satellite Phones - Nov '24 10/23/2024 74067 255.80 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 17 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 255.80
100-7021-5721-00 U.S. Bank IS-4175 Starlink - Public Safety 10/23/2024 74114 250.00 Vendor Subtotal: 250.00
100-7021-6160-00 CR PRINT Parking Enforcement Red Tags 10/23/2024 74039 494.86 Vendor Subtotal: 494.86
100-7021-6160-00 LAZ KARP ASSOCIATES LLC Safety Fair Traffic Control 9/15/24 10/23/2024 74056 1,623.19 Vendor Subtotal: 1,623.19
100-7021-6160-00 U.S. Bank PS-8988 LA Rescue - Supplies 10/23/2024 74114 76.58 100-7021-6160-00 U.S. Bank PS-8988 LA Rescue - Shipping 10/23/2024 74114 18.05 100-7021-6160-00 U.S. Bank PS-8988 Supplies 10/23/2024 74114 485.01 100-7021-6160-00 U.S. Bank PS-4213 Malibu Hardware - Supplies 10/23/2024 74114 51.05 100-7021-6160-00 U.S. Bank PS-9005 Safety Fair Supplies 10/23/2024 74114 5,215.01 100-7021-6160-00 U.S. Bank PS-4095 E-Rentals - Safety Fair Tent/Chairs 10/23/2024 74114 3,185.42 100-7021-6160-00 U.S. Bank PS-8988 Wildland Warehouse - Shipping 10/23/2024 74114 11.99 100-7021-6160-00 U.S. Bank PS-2785 Foster's Donuts - Meeting Donuts 10/23/2024 74114 68.45 100-7021-6160-00 U.S. Bank PS-8988 Wildland Warehouse - Shovel Cover 10/23/2024 74114 20.99 100-7021-6160-00 U.S. Bank IS-4175 DirectTV - EOC TV 10/23/2024 74114 190.98 Vendor Subtotal: 9,323.53
100-7054-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 49.28 Vendor Subtotal: 49.28
100-7054-5100-00 LANCE, SOLL & LUNGHARD, LLPFY 23/24 - Audit YE Fieldwork 10/25/2024 74130 13,250.00 0000004285 Vendor Subtotal: 13,250.00
100-7054-5100-00 MATRIX CONSULTING GROUP LTDFee Study - Sep '24 10/25/2024 74136 1,800.00 0000004241 Vendor Subtotal: 1,800.00
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 18 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-7054-5100-00 SPRINGBROOK HOLDING COMPANY LLC PMModule Svcs - Sep '24 10/25/2024 74144 60.00 0000004311 Vendor Subtotal: 60.00
100-7054-5100-01 QUINTO CONSULTING LP City Treasurer Svcs - Jun to Aug '24 10/25/2024 74141 6,600.00 0000003670 Vendor Subtotal: 6,600.00
100-7054-5300-00 SPRINGBROOK HOLDING COMPANY LLC Employee Self-Service Module - Sep '24 10/25/2024 74144 330.75 0000004191 Vendor Subtotal: 330.75
100-7054-5300-00 U.S. Bank AS-5448 ICMA Conf - J. Toney 10/23/2024 74114 45.00 100-7054-5300-00 U.S. Bank AS-2163 Training - S. Flores, R. Neerman 10/23/2024 74114 545.00 Vendor Subtotal: 590.00
100-7054-5330-00 U.S. Bank AS-2163 Women Leading Gov - Membership R. Neerman 10/23/2024 74114 51.96 Vendor Subtotal: 51.96
100-7054-6120-00 SPRINGBROOK HOLDING COMPANY LLC Springbrook Subscriptions 7/1/24 - 6/30/25 10/25/2024 74144 55,494.43 0000004358 Vendor Subtotal: 55,494.43
100-7058-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 16.59 Vendor Subtotal: 16.59
100-7058-5300-00 SPRINGBROOK HOLDING COMPANY LLC HR Module Training - Sep '24 10/25/2024 74144 60.00 0000004312 Vendor Subtotal: 60.00
100-7058-5300-00 U.S. Bank HR-5582 CalPERS Conf - A. Freeman 10/23/2024 74114 429.92 Vendor Subtotal: 429.92
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 19 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-7058-5320-00 MUNICIPAL RESOURCE GROUP LLCHR Support Svcs - Sep '24 10/25/2024 74137 9,000.00 0000004158 Vendor Subtotal: 9,000.00
100-7058-5320-00 U.S. Bank CS-4743 CPRS - Rec Assistant Recruitment 10/23/2024 74114 75.00 100-7058-5320-00 U.S. Bank HR-5582 Ralphs - Recruitment Supplies 10/23/2024 74114 84.16 100-7058-5320-00 U.S. Bank HR-1110 Recruitment 10/23/2024 74114 855.30 Vendor Subtotal: 1,014.46
100-7058-6160-00 U.S. Bank HR-1110 Supplies 10/23/2024 74114 93.46 Vendor Subtotal: 93.46
100-7059-4201-00 CalPERS Retirement PR 24.10.2024 PERS ERShare-Rounding 10/29/2024 0 -0.01 Vendor Subtotal: -0.01
100-7059-4205-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 Life Insurance-Rounding 10/29/2024 74187 -0.06 Vendor Subtotal: -0.06
100-7059-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD-Rounding 10/29/2024 74187 -0.04 100-7059-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 3.33 Vendor Subtotal: 3.29
100-7059-4212-00 CalPERS Health PR 24.10.2024 Health Insur-ER Share of Retired Premiums 10/29/2024 0 28,537.66 Vendor Subtotal: 28,537.66
100-7059-5205-00 U.S. Bank PS-4213 UPS - Ticket Writer Return Shipping 10/23/2024 74114 36.65 Vendor Subtotal: 36.65
100-7059-5210-00 U.S. Bank AS-2163 Amazon - Business Prime Membership10/23/2024 74114 1,428.90 Vendor Subtotal: 1,428.90
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 20 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 100-7059-5210-00 CalPERS Health PR 24.10.2024 Health Insur-Admin Fee-Retired (0.24% of Premiums) 10/29/2024 0 76.59 100-7059-5210-00 CalPERS Health PR 24.10.2024 Health Insur-Admin Fee-Active (0.24% of Premiums) 10/29/2024 0 353.15 Vendor Subtotal: 429.74
100-7059-5721-00 FRONTIER CALIFORNIA INC Bluffs Park 2nd Public Wifi - Oct '24 10/23/2024 74044 198.93 100-7059-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Fac, Cable, Teleconference - Oct '24 10/23/2024 74044 576.45 100-7059-5721-00 FRONTIER CALIFORNIA INC Phone - Annex Fax Ln - Oct '24 10/23/2024 74044 76.62 Vendor Subtotal: 852.00
100-7059-5721-00 VERIZON WIRELESS SERVICES LLCCell Phone Svc 8/24 - 9/23/24 10/25/2024 74149 4,062.09 Vendor Subtotal: 4,062.09
100-7059-5800-00 QUADIENT LEASING USA INC New Postage Meter Lease 5/30 - 8/29/24 10/25/2024 74140 1,006.72 Vendor Subtotal: 1,006.72
100-7059-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Toner 10/23/2024 74074 561.30 100-7059-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Toner/Mouse 10/25/2024 74145 297.05 100-7059-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Non Departmental 10/25/2024 74145 221.24 Vendor Subtotal: 1,079.59
100-7059-6160-00 U.S. Bank IS-4175 Amazon - Chair Cushion 10/23/2024 74114 80.29 Vendor Subtotal: 80.29
Subtotal for Section 1: 100 732,548.97
101-0000-3421-00 MARSHALL BELL Ref - CDP Fees ECDP 23-004, 26916 PCH 10/25/2024 74118 794.00 Vendor Subtotal: 794.00
101-0000-3421-00 LOS TRANCOS MANAGEMENT SERVICES LLC Ref - Appeal Fee CDP 14-028, 31438 Broad Beach Rd 10/25/2024 74132 750.00 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 21 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 750.00
101-0000-3421-00 MALIBU FILM SOCIETY Ref - PL Fees TUP 20-006, 23575 Civic Ctr Wy10/25/2024 74133 300.00 101-0000-3421-00 MALIBU FILM SOCIETY Ref - PL Fees TUP 20-007, 23575 Civic Ctr Wy10/25/2024 74133 300.00 Vendor Subtotal: 600.00
101-0000-3421-00 RICHARD JACOBSON LATIGO INVESTMENTS LLC Ref - Planning Fees APR 22-015, 26706 Latigo Shore Dr 10/23/2024 74068 1,484.00 Vendor Subtotal: 1,484.00
101-0000-3421-00 DAVID AND SANDRA VISHER THE VISHER TRUST Ref - Appeal Fee CDP 21-031, 28820 Cliffside Dr 10/25/2024 74150 750.00 Vendor Subtotal: 750.00
101-0000-3425-00 CA BUILDING STANDARDS COMMISSION Building Standards Admin Fee - Q3 2024 (Jul-Sep) 10/23/2024 74029 1,348.20 Vendor Subtotal: 1,348.20
101-2001-4202-00 CalPERS Health PR 24.10.2024 Health Insur-Silva-Oct'24 10/29/2024 0 1,131.47 Vendor Subtotal: 1,131.47
101-2001-4203-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Fernandez-Aug'24 10/29/2024 74182 -27.83 101-2001-4203-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Baker-Aug'2410/29/2024 74182 -9.45 101-2001-4203-00 Blue Shield of California PR 24.10.2024 Vision Care-Cobra-Mollica-Aug'24 10/29/2024 74182 -27.83 Vendor Subtotal: -65.11
101-2001-4204-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Fernandez-Aug'24 10/29/2024 74183 -157.75 101-2001-4204-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Baker-Aug'24 10/29/2024 74183 -50.06 101-2001-4204-00 Delta Dental of California PR 24.10.2024 Dental Insur-Cobra-Mollica-Aug'24 10/29/2024 74183 -157.75 Vendor Subtotal: -365.56
101-2001-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 93.25 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 22 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 93.25
101-2001-5100-00 CIVIC SOLUTIONS INC Contract Planning Svcs - Sep '24 10/23/2024 74034 14,267.50 0000003646 Vendor Subtotal: 14,267.50
101-2001-5100-00 COURTNEY JEAN MCCAMMON City Proj Contract Biologist - Sep '24 10/23/2024 74035 150.00 0000003797 Vendor Subtotal: 150.00
101-2001-5100-00 JOSEPH D SMITH Planning Svcs - Sep '24 10/23/2024 74036 22,304.50 0000003899 Vendor Subtotal: 22,304.50
101-2001-5100-00 ALLISON COOK Housing Element Code - Sep '24 10/23/2024 74037 6,337.50 0000004260 101-2001-5100-00 ALLISON COOK City Planning Svcs - Sep '24 10/23/2024 74037 4,687.50 0000003985 Vendor Subtotal: 11,025.00
101-2001-5100-00 LORRIE FEINBERG DB Updates - Leap ADU Grant - Sep '24 10/23/2024 74049 3,476.25 0000004147 101-2001-5100-00 LORRIE FEINBERG DB Updates - Planning - Sep '24 10/23/2024 74049 2,936.25 0000004147 Vendor Subtotal: 6,412.50
101-2001-5100-00 JOYCE PARKER-BOZYLINSKI Planning Svcs - Sep '24 10/23/2024 74065 5,035.00 0000004352 101-2001-5100-00 JOYCE PARKER-BOZYLINSKI Planning Svcs - Aug '24 10/23/2024 74065 9,500.00 0000004352 Vendor Subtotal: 14,535.00
101-2001-5100-01 COURTNEY JEAN MCCAMMON Contract Biologist - Sep '24 10/23/2024 74035 12,466.00 0000003797 Vendor Subtotal: 12,466.00
101-2001-5107-00 WILLDAN ENGINEERING Temp Staffing - S. Lopez 9/16 - 9/30/24 10/25/2024 74151 6,972.00 0000004302 Vendor Subtotal: 6,972.00
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 23 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 26850 Malibu Cove Colony Dr-CDP 21-028 10/23/2024 74052 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 20490 Seaboard Rd - APR 24-006 10/23/2024 74051 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 28820 Cliffside Dr - CDP 21-03110/23/2024 74053 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 4817 Latigo Canyon Rd - APR 21-080 10/23/2024 74054 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 5746 Busch Dr - DMW 24-00110/25/2024 74128 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 27065 Sea Vista Dr - APR 24-03910/25/2024 74126 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - Citywide Project - GPA 20-00110/25/2024 74129 75.00 101-2001-5210-00 LA COUNTY REGISTRAR-RECORDER LA CO CLERK CEQA Filing - 29242 Sea Lion Pl - APR 21-05410/25/2024 74127 75.00 Vendor Subtotal: 600.00
101-2001-5330-00 U.S. Bank PL-5265 Zoom - Monthly 10/23/2024 74114 16.71 Vendor Subtotal: 16.71
101-2001-5340-00 TYLER EATON Mileage - Roundtrip 2024 APA Conf 9/27-10/1/24 10/25/2024 74121 94.87 Vendor Subtotal: 94.87
101-2001-5401-00 13 STARS MEDIA Legal Notice - Public Hearing 21-Day 9/26/2410/25/2024 74115 183.54 101-2001-5401-00 13 STARS MEDIA Legal Notice - Public Hearing 10-Day 9/26/2410/25/2024 74115 143.82 101-2001-5401-00 13 STARS MEDIA Legal Notice - Public Hearing 10/17/24 10/25/2024 74115 125.46 101-2001-5401-00 13 STARS MEDIA Legal Notice - Public Hearing 21-Day 10/17/2410/25/2024 74115 156.06 101-2001-5401-00 13 STARS MEDIA Legal Notice - Public Hearing 9/5/24 10/25/2024 74115 137.70 Vendor Subtotal: 746.58
101-2001-5401-00 CR PRINT Public Notice Postcard Mailings - 30128 Morning 10/23/2024 View Dr 74039 159.35 0000004077 101-2001-5401-00 CR PRINT Public Notice Postcard Mailings - 25113 Malibu Rd 10/23/2024 74039 203.90 0000004077 101-2001-5401-00 CR PRINT Public Notice Postcard Mailings - 30050 PCH 10/23/2024 74039 770.32 0000004077 101-2001-5401-00 CR PRINT Public Notice Postcard Mailings - 18921.5 PCH10/23/2024 74039 236.77 0000004077 101-2001-5401-00 CR PRINT Public Notice Postcard Mailings 10/23/2024 74039 311.38 0000004077 Vendor Subtotal: 1,681.72
101-2001-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Planning 10/25/2024 74145 212.59 Vendor Subtotal: 212.59
101-2004-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 77.95 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 24 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 77.95
101-2004-5100-00 LORRIE FEINBERG DB Updates - Building Safety - Sep '24 10/23/2024 74049 6,682.50 0000004147 Vendor Subtotal: 6,682.50
101-2004-5100-00 TRUE NORTH COMPLIANCE SERVICES INC In-House Plan Check Engr - Sep '24 10/23/2024 74079 3,640.00 0000004319 101-2004-5100-00 TRUE NORTH COMPLIANCE SERVICES INC Plan Check - Sep '24 10/23/2024 74079 10,508.54 0000004319 101-2004-5100-00 TRUE NORTH COMPLIANCE SERVICES INC In-House Inspector 1 - Sep '24 10/23/2024 74079 8,800.00 0000004319 Vendor Subtotal: 22,948.54
101-2004-5300-00 U.S. Bank ESD-9405 Training - R. Morowitz, Y. Bundy 10/23/2024 74114 855.00 101-2004-5300-00 U.S. Bank ESD-7736 ATA - Training I. Scheibelhut 10/23/2024 74114 219.00 Vendor Subtotal: 1,074.00
101-2004-5330-00 U.S. Bank ESD-7736 SEI - Membership A. Ketchedjian 10/23/2024 74114 321.00 Vendor Subtotal: 321.00
101-2004-5401-00 13 STARS MEDIA Ad - Septic System 9/19/24 10/25/2024 74115 268.00 Vendor Subtotal: 268.00
101-2004-5415-00 U.S. Bank ESD-9405 PostalAnnex - Record Requests Printing 10/23/2024 74114 1,722.11 Vendor Subtotal: 1,722.11
101-2004-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Bldg Safety 10/25/2024 74145 106.33 Vendor Subtotal: 106.33
101-2010-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 12.91 Vendor Subtotal: 12.91
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 25 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 101-2012-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 32.81 Vendor Subtotal: 32.81
101-2012-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Code Enforcement 10/25/2024 74145 49.54 Vendor Subtotal: 49.54
101-3003-4202-00 CalPERS Health PR 24.10.2024 Health Insur-Stack-Oct'24 10/29/2024 0 756.65 Vendor Subtotal: 756.65
101-3003-4203-00 Blue Shield of California PR 24.10.2024 Vision Care-Stack-Nov'24 10/29/2024 74182 -9.45 Vendor Subtotal: -9.45
101-3003-4204-00 Delta Dental of California PR 24.10.2024 Dental Insur-Stack-Nov'24 10/29/2024 74183 50.06 Vendor Subtotal: 50.06
101-3003-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 21.66 Vendor Subtotal: 21.66
101-3003-5100-00 LORRIE FEINBERG DB Updates - Clean Water Program (EP) - Sep '24 10/23/2024 74049 67.50 0000004147 Vendor Subtotal: 67.50
101-3003-5401-00 13 STARS MEDIA Ad - Coastal Cleanup 9/19/24 10/25/2024 74115 268.00 Vendor Subtotal: 268.00
101-3003-6160-00 U.S. Bank ESD-9405 Supplies 10/23/2024 74114 460.58 Vendor Subtotal: 460.58
Subtotal for Section 1: 101 132,915.91
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 26 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 102-3002-5100-01 COURTNEY JEAN MCCAMMON WF Contract Biologist - Sep '24 10/23/2024 74035 2,400.00 0000003797 Vendor Subtotal: 2,400.00
102-3002-5100-02 JOSEPH D SMITH WF Planning Svcs - Sep '24 10/23/2024 74036 258.50 0000003899 Vendor Subtotal: 258.50
102-3002-5100-03 TRUE NORTH COMPLIANCE SERVICES INC WF Plan Check - Sep '24 10/23/2024 74079 22,726.98 0000004319 Vendor Subtotal: 22,726.98
102-9207-5100-00 TOM MALLOY CORPORATION Temp Shoring Plates - Latigo Cyn 8/15 - 9/11/2410/23/2024 74077 1,848.00 Vendor Subtotal: 1,848.00
Subtotal for Section 1: 102 27,233.48
103-9050-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 7.53 Vendor Subtotal: 7.53
103-9050-5100-00 ENHANCED LANDSCAPE MANAGEMEN City Hall Landscape - Sep '24 T LLC 10/23/2024 74090 1,062.92 0000004317 Vendor Subtotal: 1,062.92
103-9050-5100-00 MASTER COOLING CORPORATIONCity Hall HVAC Maint - Oct '24 10/25/2024 74135 2,032.90 0000004118 Vendor Subtotal: 2,032.90
103-9050-5100-00 ULTIMATE MAINTENANCE SERVICES INC City Hall Carpet Cleaning 9/28/24 10/25/2024 74148 8,500.00 0000004359 Vendor Subtotal: 8,500.00
103-9050-5610-00 CALIFORNIA DEPARTMENT OF TAX & FEE ADMINISTRATION Aqua Chem - Oct '24 Water Treatment Acct#101-349966 10/25/2024 74120 320.82 Vendor Subtotal: 320.82
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 27 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 103-9050-5610-00 MASTER COOLING CORPORATIONHVAC Repairs 10/23/2024 74062 575.00 Vendor Subtotal: 575.00
103-9050-5610-00 South Coast AQMD AQMD Emissions Fee - Fac ID 171708 FY 24/25 10/25/2024 74142 165.96 103-9050-5610-00 South Coast AQMD AQMD Fee - Fac ID 171708 GEN-Diesel 10/25/2024 74142 541.04 Vendor Subtotal: 707.00
103-9050-5610-00 U.S. Bank AS-7465 Amazon - Fac Maint 10/23/2024 74114 421.52 Vendor Subtotal: 421.52
103-9050-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Septic, Irrigation, Fire, Elevator - Oct '24 10/23/2024 74044 409.17 Vendor Subtotal: 409.17
103-9050-6160-00 HD SUPPLY INC City Hall - Janitorial Supplies 10/25/2024 74125 479.23 Vendor Subtotal: 479.23
103-9050-6160-00 U.S. Bank AS-7465 Amazon - Supplies 10/23/2024 74114 21.49 Vendor Subtotal: 21.49
Subtotal for Section 1: 103 14,537.58
203-3009-5145-00 VENTURA TRANSIT SYSTEM, INC.Dial-A-Ride - Sep '24 10/23/2024 74113 9,527.00 0000003330 Vendor Subtotal: 9,527.00
203-3009-5148-00 FAST DEER BUS CHARTER INC MLSS - Bus Shuttle 9/30/24 10/23/2024 74092 1,489.25 Vendor Subtotal: 1,489.25
Subtotal for Section 1: 203 11,016.25
207-3004-5100-00 BLACK GOLD INDUSTRIES Solid Waste - Sep '24 10/25/2024 74119 2,902.00 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 28 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,902.00
207-3004-5100-00 GI INDUSTRIES Garbage - ABOP Event Oil/Paint - Aug '24 10/25/2024 74123 4,685.59 Vendor Subtotal: 4,685.59
207-3004-5850-00 13 STARS MEDIA Ad - SB1383 Organic Recycling 10/10/24 10/25/2024 74115 268.00 Vendor Subtotal: 268.00
207-3004-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - ESD - Solid Waste 10/25/2024 74145 40.50 Vendor Subtotal: 40.50
Subtotal for Section 1: 207 7,896.09
215-7070-5931-01 MALIBU COMMUNITY LABOR EXCHANGE CDBG Day Labor Exchange - Sep '24 10/25/2024 74134 816.00 0000004322 Vendor Subtotal: 816.00
215-7070-7800-00 WILLIAMS SCOTSMAN INC Temp Office Trailer 9/28 - 10/27/24 10/25/2024 74152 1,812.43 215-7070-7800-00 WILLIAMS SCOTSMAN INC MCLE - Restroom Trailer - Tank 10/1 - 10/28/2410/25/2024 74152 1,034.00 215-7070-7800-00 WILLIAMS SCOTSMAN INC MCLE - Restroom Trailer - Toilet 10/2 - 10/29/24 10/25/2024 74152 5,390.55 Vendor Subtotal: 8,236.98
Subtotal for Section 1: 215 9,052.98
310-9059-5100-00 STACY AND WITBECK INC PCH Median - Retention 7/1 - 8/26/24 10/23/2024 74073 60,701.05 0000004271 Vendor Subtotal: 60,701.05
310-9066-5100-00 GMZ ENGINEERING INC PCH Signal Synch Pro - Aug '24 10/23/2024 74046 757,433.59 0000004076 Vendor Subtotal: 757,433.59
310-9066-5100-00 KIMLEY-HORN AND ASSOCIATES INC PCH Signal Sync - Aug '24 10/23/2024 74050 36,207.50 0000003068 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 29 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 36,207.50
310-9066-5100-00 SOUTHERN CALIFORNIA EDISON COMPANY #7590584111 Line Extension - PCH Signal Sync10/25/2024 74143 948.00 Vendor Subtotal: 948.00
310-9078-5100-00 KIMLEY-HORN AND ASSOCIATES INC CH Solar Power - Aug '24 10/23/2024 74050 2,195.00 0000004353 Vendor Subtotal: 2,195.00
310-9100-5100-00 Chen Ryan Associates, Inc. PCH Right Turn Lane at Trancas - Aug '24 10/23/2024 74038 29,844.00 0000003915 Vendor Subtotal: 29,844.00
310-9103-5100-00 KIMLEY-HORN AND ASSOCIATES INC Task 15: Kanan Dume Biofilters - Through 8/10/24 10/23/2024 74050 1,004.16 0000003632 310-9103-5100-00 KIMLEY-HORN AND ASSOCIATES INC Task 15: Kanan Dume Biofilters 8/11 - 8/30/2410/23/2024 74050 7,795.74 0000004356 Vendor Subtotal: 8,799.90
310-9106-5100-00 KIMLEY-HORN AND ASSOCIATES INC Malibu Cyn Rd Study - Aug '24 10/23/2024 74050 2,358.61 0000004153 Vendor Subtotal: 2,358.61
Subtotal for Section 1: 310 898,487.65
500-7008-5100-00 ENHANCED LANDSCAPE MANAGEMEN Legacy Park Landscape Maint/Liners - Sep '24 T LLC 10/23/2024 74090 16,718.21 0000004317 Vendor Subtotal: 16,718.21
500-7008-5130-00 BURNS PACIFIC CONSTRUCTION INC Legacy Park - Walkway Paver Maint 10/29/2024 74156 3,967.36 Vendor Subtotal: 3,967.36
500-7008-5130-00 ENHANCED LANDSCAPE MANAGEMEN Legacy Park - Irrigation Repairs T LLC 10/23/2024 74090 376.28 500-7008-5130-00 ENHANCED LANDSCAPE MANAGEMEN Legacy Park - Irrigation Repairs T LLC 10/23/2024 74090 3,816.40 500-7008-5130-00 ENHANCED LANDSCAPE MANAGEMEN Legacy - Mulch Installation T LLC 10/29/2024 74160 23,000.00 0000004317 500-7008-5130-00 ENHANCED LANDSCAPE MANAGEMEN Supercare Pharmacy - Mulch Installation T LLC 10/29/2024 74160 5,750.00 0000004363 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 30 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 32,942.68
500-7008-5130-00 U.S. Bank CS-2481 Global Industrial - Dehumidifier 10/23/2024 74114 393.54 500-7008-5130-00 U.S. Bank CS-2481 Zoro.com - Legacy Maint 10/23/2024 74114 534.35 Vendor Subtotal: 927.89
500-7008-5725-00 GI INDUSTRIES Garbage - Ioki Lot - Oct '24 10/23/2024 74094 172.61 500-7008-5725-00 GI INDUSTRIES Garbage - Supercare Pharmacy - Oct '24 10/23/2024 74094 206.67 Vendor Subtotal: 379.28
Subtotal for Section 1: 500 54,935.42
515-3010-5401-00 13 STARS MEDIA Legal Notice - CCWTF Fees 6/13 & 6/20/24 10/23/2024 74021 116.28 Vendor Subtotal: 116.28
515-3010-5721-00 BADGER METER INC Meter Monitoring - Aug '24 10/23/2024 74024 39.56 515-3010-5721-00 BADGER METER INC Meter Monitoring - Sep '24 10/23/2024 74024 39.56 Vendor Subtotal: 79.12
515-3010-5721-00 FRONTIER CALIFORNIA INC Phone - CCWTF 9/4 - 10/3/24 10/23/2024 74044 178.47 515-3010-5721-00 FRONTIER CALIFORNIA INC Phone - CCWTF 9/8 - 10/7/24 10/23/2024 74044 402.52 515-3010-5721-00 FRONTIER CALIFORNIA INC Phone - CCWTF 10/8 - 11/7/24 10/25/2024 74122 419.46 515-3010-5721-00 FRONTIER CALIFORNIA INC Phone - CCWTF 10/4 - 11/3/24 10/25/2024 74122 179.55 Vendor Subtotal: 1,180.00
515-3010-5723-00 LA CO MALIBU TREASURER-WATERWORKS Late Fee - CCWTF Acct#29153030 10/23/2024 74055 10.00 515-3010-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - CCWTF 7/8 - 9/4/24 Acct#29153030 10/23/2024 74055 477.46 Vendor Subtotal: 487.46
515-3010-5724-00 SOUTHERN CALIFORNIA GAS COMPANY CCWTF Gas 9/17 - 10/2/24 10/23/2024 74071 34.02 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 31 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 34.02
515-3010-5725-00 GI INDUSTRIES Garbage - CCWTF - Sep '24 10/23/2024 74045 237.38 515-3010-5725-00 GI INDUSTRIES Garbage - CCWTF - Oct '24 10/23/2024 74045 237.38 Vendor Subtotal: 474.76
Subtotal for Section 1: 515 2,371.64
601-3005-6330-00 VASUDEVAN NAICKER Car Wash City Vehicles 10/17/24 10/25/2024 74138 360.00 Vendor Subtotal: 360.00
601-3005-6330-00 U.S. Bank PW-8679 Malibu Auto Care/Weather Tech 10/23/2024 74114 2,824.93 Vendor Subtotal: 2,824.93
601-3005-6500-00 U.S. Bank CS-1673 Speedway Express - Fleet Fuel 10/23/2024 74114 109.29 601-3005-6500-00 U.S. Bank CS-7433 Shell - Fleet Fuel 10/23/2024 74114 238.81 601-3005-6500-00 U.S. Bank PW-9093 Chevron - Fleet Fuel 10/23/2024 74114 295.06 601-3005-6500-00 U.S. Bank PW-1571 Shell - Fleet Fuel 10/23/2024 74114 155.76 601-3005-6500-00 U.S. Bank PW-8679 Shell - Fleet Fuel 10/23/2024 74114 79.00 601-3005-6500-00 U.S. Bank CS-2481 Chevron/Exxon - Fleet Fuel 10/23/2024 74114 407.75 Vendor Subtotal: 1,285.67
601-3005-7700-00 REAGAN HOM 2024 Ford F-250 Reg Cab Utility Bed Truck 10/23/2024 74047 1,938.50 0000004329 Vendor Subtotal: 1,938.50
Subtotal for Section 1: 601 6,409.10
602-7060-4209-00 STANDARD INSURANCE COMPANY N2 PR 24.10.2024 STD/LTD 10/29/2024 74187 28.10 Vendor Subtotal: 28.10
602-7060-5300-00 U.S. Bank IS-4175 LAX Parking - Community Live Conf M. Amirkian 10/23/2024 74114 199.99 AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 32 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 199.99
602-7060-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Fac Internet - Oct '24 10/23/2024 74044 204.33 602-7060-5721-00 FRONTIER CALIFORNIA INC Fiber Optic Svcs 10/15 - 11/14/24 10/25/2024 74122 1,655.85 Vendor Subtotal: 1,860.18
602-7060-5721-00 CHARTER COMMUNICATIONS HOLDINGS LLC City Hall Internet - Oct '24 10/23/2024 74072 209.98 Vendor Subtotal: 209.98
602-7060-5721-00 U.S. Bank IS-4175 Starlink - HS Pool, Bluffs, IT 10/23/2024 74114 650.00 Vendor Subtotal: 650.00
602-7060-6120-00 PRODUCTIVE ONLINE CORPORATION ArcServe Renewal 10/25/2024 74139 2,731.96 0000004332 Vendor Subtotal: 2,731.96
602-7060-6120-00 U.S. Bank IS-4175 Computer Software 10/23/2024 74114 10,065.71 602-7060-6120-00 U.S. Bank IS-5921 Wasabi - Cloud Storage 10/23/2024 74114 128.15 602-7060-6120-00 U.S. Bank AS-2163 Atera - IT Ticketing Software 10/23/2024 74114 16,991.62 Vendor Subtotal: 27,185.48
602-7060-6160-00 U.S. Bank IS-5921 Amazon - Supplies 10/23/2024 74114 191.93 Vendor Subtotal: 191.93
602-7060-7400-00 DELL MARKETING LP VMWare Host Server 10/23/2024 74040 6,367.86 0000004349 Vendor Subtotal: 6,367.86
602-7060-7400-00 U.S. Bank IS-5921 Computer Equipment 10/23/2024 74114 1,824.78 602-7060-7400-00 U.S. Bank IS-4175 Computer Equipment 10/23/2024 74114 2,692.41 Vendor Subtotal: 4,517.19
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 33 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 602-7060-7400-00 FLEXENTIAL COLORADO CORP Server Colocation - Oct '24 10/23/2024 74081 1,021.20 Vendor Subtotal: 1,021.20
Subtotal for Section 1: 602 44,963.87
710-0000-2270-04 THE FREDERIC AND PEGGY NORTH REVOCABLE LIVING TRUST Grading Bond Release 1/2 - 6626 Zumirez Drive #23-2099 10/23/2024 74043 116,433.10 Vendor Subtotal: 116,433.10
710-0000-2270-12 TERRI BUDENHOLZER Ref - T. Budenholzer Security Deposit 9/29/2410/29/2024 74155 250.00 Vendor Subtotal: 250.00
710-0000-2270-12 ANN DEMARTINI Ref - A. DeMartini Security Deposit 10/5/24 10/29/2024 74158 100.00 Vendor Subtotal: 100.00
710-0000-2270-12 RANDALL HOPPER Ref - R. Hopper Security Deposit 10/5/24 10/29/2024 74166 250.00 Vendor Subtotal: 250.00
710-0000-2270-12 LANDON KIRCHNER Ref - L. Kirchner Security Deposit 9/28/24 10/23/2024 74097 250.00 Vendor Subtotal: 250.00
710-0000-2270-12 CALLUM SYDSERFF Ref - C. Sydserff Security Deposit 10/5/24 10/23/2024 74111 100.00 Vendor Subtotal: 100.00
710-0000-2270-12 WILLIAM WANG Ref - W. Wang Security Deposit 9/28/24 10/29/2024 74177 250.00 Vendor Subtotal: 250.00
710-0000-2270-12 TERRANCE OLIVERI-WILLIAMS Ref - T. Oliveri-Williams Security Deposit 10/6/24 10/29/2024 74179 250.00 Vendor Subtotal: 250.00
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 34 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 710-0000-2270-44 13 STARS MEDIA Ad - MLSS - Craig Grossi 10/10/24 10/23/2024 74083 268.00 710-0000-2270-44 13 STARS MEDIA Ad - MLSS - 'My Ascension' Screening 9/26/2410/23/2024 74083 268.00 Vendor Subtotal: 536.00
710-0000-2270-44 LUIS GOMEZ MLSS - Audio Tech 11/20/24 10/29/2024 74162 400.00 Vendor Subtotal: 400.00
710-0000-2270-44 U.S. Bank CS-6305 PeachJar - MLSS "My Ascension" 10/23/2024 74114 50.00 Vendor Subtotal: 50.00
710-0000-2271-25 SURFRIDER PLAZA LLC Ref - Malibu Inn Hotel Initial Study Proj Complete 10/25/2024 74146 5.85 Vendor Subtotal: 5.85
Subtotal for Section 1: 710 118,874.95
900-0000-2022-00 CalPERS Health PR Batch 70024.10.2024 Health Insurance 10/29/2024 0 145,258.87 Vendor Subtotal: 145,258.87
900-0000-2022-02 AFLAC-AMERICAN FAMILY LIFE ASSURANCE COMPANY PR Batch 70010.10.2024 Health EE Deduction - After 10/29/2024 Tax 74181 32.28 900-0000-2022-02 AFLAC-AMERICAN FAMILY LIFE ASSURANCE COMPANY PR Batch 70024.10.2024 Health EE Deduction - Pre 10/29/2024 Tax 74181 347.40 900-0000-2022-02 AFLAC-AMERICAN FAMILY LIFE ASSURANCE COMPANY PR Batch 70024.10.2024 Health EE Deduction - After 10/29/2024 Tax 74181 32.28 900-0000-2022-02 AFLAC-AMERICAN FAMILY LIFE ASSURANCE COMPANY PR Batch 70010.10.2024 Health EE Deduction - Pre 10/29/2024 Tax 74181 347.40 Vendor Subtotal: 759.36
900-0000-2023-00 Blue Shield of California PR Batch 70024.10.2024 Vision Care 10/29/2024 74182 1,421.18 Vendor Subtotal: 1,421.18
900-0000-2024-00 Delta Dental of California PR Batch 70024.10.2024 Dental Insurance 10/29/2024 74183 8,138.37 Vendor Subtotal: 8,138.37
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 35 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 900-0000-2025-00 STANDARD INSURANCE COMPANY N2 PR Batch 70024.10.2024 Life Insurance 10/29/2024 74187 1,158.21 Vendor Subtotal: 1,158.21
900-0000-2025-01 STANDARD INSURANCE COMPANY N2 PR Batch 70024.10.2024 Additional Life Insurance 10/29/2024 74188 355.28 Vendor Subtotal: 355.28
900-0000-2026-00 STANDARD INSURANCE COMPANY N2 PR Batch 70024.10.2024 STD/LTD 10/29/2024 74187 3,615.15 900-0000-2026-00 STANDARD INSURANCE COMPANY N2 PR Batch 70010.10.2024 STD/LTD 10/29/2024 74187 3,583.39 Vendor Subtotal: 7,198.54
900-0000-2027-00 Health and Human Resource Center IncPR Batch 70024.10.2024 Employee Assistance10/29/2024 74180 123.71 Vendor Subtotal: 123.71
900-0000-2040-00 CalPERS Retirement PR Batch 70024.10.2024 PERS Addl Retiremnt Svc Credit 10/29/2024 0 1,781.60 900-0000-2040-00 CalPERS Retirement PR Batch 70024.10.2024 PERS EEShare/ERPaid10/29/2024 0 10,786.71 Vendor Subtotal: 12,568.31
900-0000-2040-01 CalPERS Retirement PR Batch 70024.10.2024 PERS ERShare 10/29/2024 0 20,510.11 900-0000-2040-01 CalPERS Retirement PR Batch 70024.10.2024 PEPRA ER Contribution 10/29/2024 0 16,649.59 900-0000-2040-01 CalPERS Retirement PR Batch 70024.10.2024 PEPRA CC ER Contribution 10/29/2024 0 92.54 Vendor Subtotal: 37,252.24
900-0000-2040-02 CalPERS Retirement PR Batch 70024.10.2024 PEPRA EE Contribution 10/29/2024 0 16,792.10 900-0000-2040-02 CalPERS Retirement PR Batch 70024.10.2024 PEPRA CC EE Contribution 10/29/2024 0 93.34 Vendor Subtotal: 16,885.44
900-0000-2041-00 US BANK PR Batch 70024.10.2024 PARS - EE Share 10/29/2024 74189 1,139.00 900-0000-2041-00 US BANK PR Batch 70024.10.2024 PARS - ER Share 10/29/2024 74189 238.84 Vendor Subtotal: 1,377.84
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 36 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No 900-0000-2042-00 ICMA-MISSION SQUARE RETIREMENT - 303615 PR Batch 70024.10.2024 ER Contribution to ICMA 10/29/2024 74184 3,400.00 900-0000-2042-00 ICMA-MISSION SQUARE RETIREMENT - 303615 PR Batch 70024.10.2024 ICMA Def Comp - Flat Amount 10/29/2024 74184 13,100.39 900-0000-2042-00 ICMA-MISSION SQUARE RETIREMENT - 303615 PR Batch 70024.10.2024 ICMA Def Comp - % of Salary 10/29/2024 74184 1,293.05 Vendor Subtotal: 17,793.44
900-0000-2042-01 ICMA-MISSION SQUARE RETIREMENT - 303615 PR Batch 70024.10.2024 ICMA Loan Program10/29/2024 74184 1,002.60 Vendor Subtotal: 1,002.60
900-0000-2043-00 ICMA-MISSION SQUARE RETIREMENT - 108658 PR Batch 70024.10.2024 ICMA - City Manager10/29/2024 74185 600.00 Vendor Subtotal: 600.00
900-0000-2043-00 ICMA-MISSION SQUARE RETIREMENT - 108650 PR Batch 70024.10.2024 ICMA - Dept Heads 10/29/2024 74186 875.00 Vendor Subtotal: 875.00
900-0000-2050-00 Federal Taxes from PR PR Batch 70024.10.2024 Federal Income Tax 10/29/2024 0 50,897.68 900-0000-2050-00 Federal Taxes from PR PR Batch 70124.10.2024 Federal Income Tax 10/29/2024 0 890.93 Vendor Subtotal: 51,788.61
900-0000-2051-00 State of California PR Taxes PR Batch 70024.10.2024 State Income Tax 10/29/2024 0 20,312.72 900-0000-2051-00 State of California PR Taxes PR Batch 70124.10.2024 State Income Tax 10/29/2024 0 267.28 Vendor Subtotal: 20,580.00
900-0000-2053-00 Federal Taxes from PR PR Batch 70124.10.2024 Medicare EE Share 10/29/2024 0 95.17 900-0000-2053-00 Federal Taxes from PR PR Batch 70024.10.2024 Medicare ER Share 10/29/2024 0 6,007.07 900-0000-2053-00 Federal Taxes from PR PR Batch 70124.10.2024 Medicare ER Share 10/29/2024 0 58.72 900-0000-2053-00 Federal Taxes from PR PR Batch 70024.10.2024 Medicare EE Share 10/29/2024 0 6,339.38 Vendor Subtotal: 12,500.34
Subtotal for Section 1: 900 337,637.34
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 37 Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826 Account Number Vendor Description GL Date Check No Amount PO No Report Total: 2,398,881.23
AP-Transactions by Account (10/30/2024 - 8:31 AM) Page 38 Report Total: 2,398,881.23
Clearing House Electronic AP: (327,689.32)
Total: 2,071,191.91
Docusign Envelope ID: D77D479D-1F36-4E79-81E3-0F3DCC18F826
Agenda Item # 1.B.3.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Steve McClary, City Manager
Date prepared: October 28, 2024 Meeting date: November 12, 2024 Subject: Approval of Minutes
RECOMMENDED ACTION: Approve the minutes for the September 11, 2024 Special Meeting, the September 18, 2024 Special Meeting, the September 23, 2024 Special Meeting, and the September 23, 2024 Regular Meeting.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: Staff has prepared draft minutes for the Council meetings on September 11, 2024, September 18, 2024, and September 23, 2024.
ATTACHMENTS:
September 11, 2024 Special Meeting
September 18, 2024 Special Meeting
September 23, 2024 Special Meeting
September 23, 2024 Regular Meeting
City Council Meeting
11-12-24
Item
1.B.3.
1 MINUTES
MALIBU CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 11, 2024
COUNCIL CHAMBERS
3:30 P.M.
MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 3:30 p.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.
ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Kelsey Pettijohn, City Clerk; and Parker Davis, Media Technician
PLEDGE OF ALLEGIANCE
Interim City Attorney Rusin led the Pledge of Allegiance.
REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on September 10, 2024.
APPROVAL OF AGENDA
MOTION Councilmember Uhring moved, and Councilmember Grisanti seconded a motion to approve the agenda. The motion carried unanimously.
At the request of Councilmember Silverstein, the Council observed a moment of silence in memory of those who perished in the terrorist attacks on September 11, 2001 and from injuries that occurred on that day.
PUBLIC COMMENT ON CLOSED SESSION
Mayor Stewart opened the floor to public comment.
Speakers: None.
RECESS TO CLOSED SESSION
At 3:32 p.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:
Attachment 1
2 Malibu City Council
Minutes of September 11, 2024
_________________________
Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1):
1. Case Name: City’s Petition to Form Malibu USD from Territory in the Santa Monica-Malibu USD
CLOSED SESSION REPORT
Interim City Attorney Rusin reported that the meeting convened at 3:30 p.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54956.9(d)(1), with all Councilmembers present. He stated the Council discussed the items on the Closed Session agenda and took no reportable action.
ADJOURNMENT
Mayor Stewart adjourned the meeting at 5:02 p.m.
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
DOUG STEWART, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
3 MINUTES
MALIBU CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 18, 2024
COUNCIL CHAMBERS
1:00 P.M.
MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 1:01 p.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, and Steve Uhring.
ABSENT: Councilmember Bruce Silverstein
ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Joseph Toney, Assistant City Manager; Alexis Brown, Deputy City Manager; Kelsey Pettijohn, City Clerk; Kristin Riesgo, Community Services Director; Yolanda Bundy, Environmental Sustainability Director; Maureen Tamuri, Interim Planning Director; Susan Dueñas, Public Safety Director; and Rob DuBoux, Public Works Director
PLEDGE OF ALLEGIANCE
Deputy City Manager Brown led the Pledge of Allegiance.
REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on September 16, 2024.
APPROVAL OF AGENDA
MOTION Councilmember Uhring moved, and Mayor Pro Tem Riggins seconded a motion to approve the agenda. The motion carried unanimously.
ITEM 1 NEW BUSINESS
A. Strategic Workplan Update & Reprioritization of High Priority Projects Recommended Action: 1) Receive and file a progress report on the Strategic Workplan; and 2) Provide direction to City Manager on the reprioritization of high priority projects for the next 6 months.
The City Council and City Leadership staff held a Strategic Planning Workshop.
They discussed City projects and priorities for Fiscal Year 2024-25.
Attachment 2
4 Malibu City Council
Minutes of September 18, 2024
_________________________
The Council discussed the matter and directed questions to staff.
CONSENSUS
By consensus, the Council directed staff to bring back an updated Strategic Workplan list adding the following projects:
1. PCH Safety Initiatives
2. PCH Las Flores and Ramble Pacifica Intersection Improvements
3. Impound Yard
4. “Snack Shack” at Malibu Bluffs Park
5. Fund Balance Policy
ADJOURNMENT
Mayor Stewart adjourned the meeting at 3:04 p.m.
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
DOUG STEWART, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
5 MINUTES
MALIBU CITY COUNCIL
REGULAR MEETING
SPETEMBER 23, 2024
COUNCIL CHAMBERS
6:30 P.M.
MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 6:33p.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.
ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Kelsey Pettijohn, City Clerk; Kristin Riesgo, Community Services Director; Yolanda Bundy, Environmental Sustainability Director; Maureen Tamuri, Interim Planning Director; Susan Dueñas, Public Safety Director; Rob DuBoux, Public Works Director; Parker Davis, Media Technician; and Jason Lawrence, Deputy City Clerk
PLEDGE OF ALLEGIANCE
Channing Frykman led the Pledge of Allegiance.
REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on September 13, 2024, with the amended agenda posted on September 20, 2024.
APPROVAL OF AGENDA
MOTION Mayor Pro Tem Riggins moved, and Councilmember Silverstein seconded a motion to approve the agenda, hearing Item No. 6.A. before Item No. 4.A. The motion carried unanimously.
ITEM 1 CEREMONIAL/PRESENTATIONS
None.
ITEM 2.A. PUBLIC COMMENTS
Mayor Stewart discussed the purpose of public comment and reminded the public to limit their comments to items on the agenda or issues within the City Council’s subject matter jurisdiction.
Anne Payne stated she lived in Serra Canyon along Malibu Creek. She discussed Attachment 3
6 Malibu City Council
Minutes of September 23, 2024
_________________________
how the creek had changed since the 1980s. She discussed a State Parks grant to remove invasive plants. She discussed a letter from an expert on Malibu Creek to State Parks explaining damage to the creek.
Shelly Crema discussed how Malibu Creek needed maintenance. She discussed flooding and erosion on her property.
Norm Haynie discussed a candidate forum he attended. He discussed the communications tower at Santa Monica College Malibu Campus and stated the tower could be moved behind the school building.
Ron discussed code enforcement. He stated Malibu Township Council members reported code enforcement violations on behalf of John Mazza and discussed Mr.
Mazza’s access to information at the City as a Planning Commissioner. He discussed how Code Enforcement staff handled complaints and entered private properties. He stated Code Enforcement staff did not have the right to enter private property without a court order.
Ari discussed Facebook posts made by Councilmember Silverstein in 2020.
Ann Doneen discussed Malibu Township Council (MTC) and its history before the City was incorporated.
Jo Drummond stated she had verified her residency with City staff. She discussed accusations against her, MTC, Councilmember Silverstein, Councilmember Uhring, and John Mazza. She stated she had reported Councilmember Grisanti to the FPPC for organizing these attacks.
Rosemarie Ihde was unavailable at the time of the hearing.
ITEM 2.B. COMMISSION / COMMITTEE / CITY MANAGER UPDATES City Manager McClary announced that the City’s Human Resources team would attend the Los Angeles career fair. He announced that the school district separation subcommittees had come to an agreement on a school district separation package and the draft agreements were now available for public review. He stated once the agreements were approved by both entities in October, the Los Angeles County Office of Education (LACOE) Board would hold public hearings in Malibu and Santa Monica on the separation petition. He stated the City was waiting on an update from the Governor’s Office on the speed camera bill (SB 1297). He stated staff had submitted comments to the California Coastal Commission (CCC) regarding the public access project at Lechuza Beach. He stated CCC took jurisdiction over the matter and approved the restroom. He stated the City held the fifth annual Safety and Preparedness Fair and it was well attended. He discussed the earthquake on September 12, 2024. He stated the Disaster Council met on September 12, 2024 to review the City’s disaster plan, which would be brought to Council for final approval. He discussed the coastal cleanup event last weekend 7 Malibu City Council
Minutes of September 23, 2024
_________________________
with California Wildlife Center and Heal the Bay at Nicholas Canyon. He announced the Topanga Lagoon Restoration Project restoration plan had been approved by State Parks. He stated he attended the quarterly PCH Task Force meeting and a Las Virgenes-Malibu Council of Governments meeting. He stated the City held a City Council Candidates information meeting on September 12, 2024. He discussed the September 18, 2024 Special meeting and stated the updated workplan would be coming back for adoption. He stated the City held two leadership and good governance workshop for Councilmembers and Commissioners. He announced that the next City Council meeting would be on October 14, 2024 and would begin at 5:30 p.m. with the new format.
In response to Councilmember Grisanti, City Manager McClary stated staff could initiate a recruitment process for the Mobilehome Park Rent Stabilization Commission and bring an item back to Council to fill the vacancies.
In response to Councilmember Grisanti, City Clerk Pettijohn stated that each Councilmember would appoint one commissioner to Mobilehome Park Rent Stabilization Commission.
Councilmember Grisanti discussed the recent sale of the Point Dume Club Mobilehome Park.
Mayor Pro Tem Riggins indicated support for filling the vacancies on the Mobilehome Park Rent Stabilization Commission.
Councilmember Silverstein requested consensus to bring back an item to fill the vacancies on the Mobilehome Park Rent Stabilization Commission and suggested forming an Ad Hoc Committee to review the rent control ordinance.
CONSENSUS
By consensus, the Council directed staff to bring back an item on the Mobilehome Park Rent Stabilization Commission and the Mobilehome Park Rent Control Regulations.
Sergeant Chris Soderlund, Los Angeles County Sheriff Department, discussed an arson incident on September 18, 2024 at Nicholas Canyon Beach. He discussed a burglary at Aviator Nation on September 19, 2024. He discussed a DUI arrest on September 19, 2024. He discussed an arrest he made on September 17, 2024. He stated staff had removed the unattached trailer near Corral Canyon. He discussed plans for a drone program. He stated Sheriff’s Department staff attended the Safety and Preparedness Fair.
In response to Councilmember Uhring, Sergeant Soderlund discussed plans for the new drone.
ITEM 2.C. SUBCOMMITTEE REPORTS / COUNCIL COMMENTS
8 Malibu City Council
Minutes of September 23, 2024
_________________________
Councilmember Silverstein asked Ms. Payne and Ms. Crema to clarify how the City can help them. He addressed Ron, and stated Councilmembers and Planning Commissioners did not have access to the City’s servers and had to request information from staff. He requested consensus to bring back an item on another Malibu Film Society series at City Hall.
CONSENSUS
By consensus, the Council directed staff to bring back an item on a film series with the Malibu Film Society.
City Manager McClary stated staff would look into the proposal and see how it can be worked into the staff schedule.
Councilmember Silverstein addressed Ms. Drummond and stated he had not seen any evidence that Councilmember Grisanti was involved in the political attacks.
He discussed the Facebook meme page he created during the COVID-19 pandemic.
Councilmember Grisanti discussed the dam removal and Malibu Creek. He stated he volunteered at the Safety and Preparedness Fair. He stated he attended an interfaith breakfast at the Lost Hills Sheriff’s Station and had a tour of the real time crime center. He encouraged business owners and residents to register their cameras with the real time crime center. He stated he attended a Beaches and Harbors meeting regarding the beach nourishment project.
City Manager McClary stated he would reach out to the State Parks Superintendent regarding Malibu Creek and an item could be scheduled for the City Council, if needed.
In response to Mayor Pro Tem Riggins, Ms. Payne stated the issues with Malibu Creek were within and outside City limits.
Councilmember Uhring discussed plans for the dam removal and stated State Parks would need to take action. Councilmember Uhring requested a commendation be scheduled to recognize the 25th anniversary of the Malibu Farmers Market. He encouraged the public to complete the community lands survey before it closes.
Mayor Pro Tem Riggins stated she attended the Safety and Preparedness Fair, the coastal cleanup event at Nicholas Canyon Beach, and a library speaker series event.
She stated she had been contacted by parents interested in a pilot program for school security. She requested consensus to bring back an item.
CONSENSUS
By consensus, the Council directed staff to bring back a school safety item to discuss school resource officers
Mayor Pro Tem Riggins announced the next library speaker series event on September 30, 2024.
9 Malibu City Council
Minutes of September 23, 2024
_________________________
Mayor Stewart discussed the Malibu Creek issue. He discussed the Governor’s veto of Senator Stern’s SB 1509 and stated the City hoped the Governor would approve SB 1297. He stated he attended the PCH Taskforce meeting with Mayor Pro Tem Riggins and stated he learned that encroachment permits were not required for law enforcement devices. He discussed the Lost Hills Sheriff’s Station’s new real time crime system. He discussed Supervisor Horvath’s proposal to add towaway parking signs on PCH near Sunset Mesa to address oversized vehicles longterm parking.
CONSENSUS
By consensus, the Council directed staff to bring back an item to discuss adding tow-away zones along Pacific Coast Highway.
In response to Councilmember Silverstein, Interim City Attorney Rusin stated parking signs can affect the intensity land use and the CCC’s interpretation was that signs require a coastal development permit.
Sergeant Soderlund stated CCC wanted to be involved in any changes to coastal signage.
Councilmember Grisanti discussed how long-term parked cars impacted access to the beach.
Interim City Attorney Rusin confirmed that argument had been used in the City’s previous parking restriction applications.
ITEM 3 CONSENT CALENDAR
Item Nos. 3.B.11., 3.B.13., and 3.B.14. were pulled by the Council.
MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to approve the Consent Calendar, pulling Item Nos. 3.B.11., 3.B.13., and 3.B.14.
The motion carried unanimously.
The Consent Calendar consisted of the following items:
A. Previously Discussed Items
None.
B. New Items
1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.
2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 73527-73657 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant 10 Malibu City Council
Minutes of September 23, 2024
_________________________
Register No. 754 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $3,687,136.00. City of Malibu payroll check number 5484 and ACH deposits were issued in the amount of $444,039.61.
3. Approval of Minutes
Recommended Action: Approve the minutes for the August 12, 2024 Regular Meeting.
4. Receive and File Notice of Intention to Amend the Conflict of Interest Code Recommended Action: Receive and file the Notice of Intention to Amend the Conflict of Interest Code.
5. Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH) Recommended Action: Adopt Resolution No. 24-47 extending the declaration of the existence of a local emergency related to the increase of reckless and illegal driving on pacific coast highway and directing staff to coordinate efforts with other governmental agencies to increase attention and create programs to reduce the risk and danger associated with pacific coast highway in the City.
6. Malibu Arts Association Art Show Fee Waiver
Recommended Action: Approve the request from the Malibu Arts Association to waive facility use fees, staffing costs, and permit fees for an Art Show event at Legacy Park.
7. Award Bluffs Park Roof Replacement Project
Recommended Action: 1) Approve the award of bid and authorize the Mayor to execute an agreement with AC Pros, Inc. in the amount of $136,180 for the construction of the Bluffs Park Roof Replacement Project, Specification No. 2110; and 2) Authorize the Public Works Director to approve any potential change orders up to 20%.
8. Agreement for Annual Routine Street Maintenance Services Recommended Action: Authorize the Mayor to execute an agreement with Burns Pacific Construction, Inc. (Burns) for annual routine street maintenance services.
9. Agreement for Citywide Tree Maintenance Services
Recommended Action: Authorize the Mayor to execute an agreement with Newbury Park Tree Services, Inc. for Citywide Tree Maintenance Services in the amount not to exceed $75,000 annually.
10. Agreement for Annual Street Sweeping Services
Recommended Action: 1) Authorize the Mayor to execute an agreement with Sweeping Corporation of America of CA, LLC for Street Sweeping Services under the City’s Annual Street Sweeping Services; and 2) Appropriate $44,160 in Account No. 100-3001-5121.01 (Street Sweeping).
12. Los Angeles County Measure R Transportation Funding Agreement Amendment
Recommended Action: 1) Authorize the Mayor to execute the Los Angeles County Measure R Funding Agreement Amendment No. 4 for the Pacific Coast Highway Signal Synchronization Project; and 2) Authorize the Public 11 Malibu City Council
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Works Director to approve change orders of an additional $1,330,000 for a total amount of $3,230,000.
15. Professional Services Agreements for Contract Planning Services Recommended Action: 1) Authorize the Mayor to execute a professional services agreement with California Coastal Works LLC for contract planning services; 2) Authorize the Mayor to execute a professional services agreement with Casswell Consulting, Inc. for contract planning services; 3) Authorize the Mayor to execute a professional services agreement with Joyce Parker-Bozylinski for contract planning services; and 4) Authorize the Mayor to execute a professional services agreement with Premium Planning Solutions, Inc. for planning contract services.
16. Amendment to Agreement with Santa Monica-Malibu Unified School District
Recommended Action: Authorize the Mayor to execute Amendment No. 1 with Santa Monica-Malibu Unified School District (District) to extend the 2022-2024 Master Facility Use Agreement through January 31, 2025.
The following items were pulled from the consent calendar for individual consideration:
11. Professional Services Agreement for PCH Median Improvements – Paradise Cove and Zuma Beach
Recommended Action: Authorize the Mayor to execute a Professional Services Agreement with Kimley Horn and Associates, Inc. for engineering design services for the PCH Median Improvements – Paradise Cove and Zuma Beach in the amount not to exceed $296,670.
The Council discussed the item and directed questions to staff.
MOTION Mayor Stewart moved, and Mayor Pro Tem Riggins seconded a motion to authorize the Mayor to execute a Professional Services Agreement with Kimley Horn and Associates, Inc. for engineering design services for the PCH Median Improvements – Paradise Cove and Zuma Beach in the amount not to exceed $296,670. The motion carried unanimously.
13. Amendment to Professional Services Agreement with Kimley Horn and Associates, Inc
Recommended Action: Authorize the Mayor to execute Amendment No. 5 to the Professional Services Agreement with Kimley Horn and Associates, Inc. in the amount of $835,742.47 for a total not to exceed $4,076,642.47.
This proposed amendment includes additional engineering design service to add a Safety Adaption system, additional speed feedback signs, and poles for speed enforcement cameras for the Pacific Coast Highway (PCH) Signal Synchronization Project.
The Council discussed the item and directed questions to staff. 12 Malibu City Council
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MOTION Mayor Stewart moved, and Councilmember Grisanti seconded a motion to authorize the Mayor to execute Amendment No. 5 to the Professional Services Agreement with Kimley Horn and Associates, Inc. in the amount of $835,742.47 for a total not to exceed $4,076,642.47. This proposed amendment includes additional engineering design service to add a Safety Adaption system, additional speed feedback signs, and poles for speed enforcement cameras for the Pacific Coast Highway (PCH) Signal Synchronization Project. The motion carried unanimously.
14. Planning Clearances Issued for Formula Retail Businesses within Cross Creek Ranch Shopping Center (Location: 23465 Civic Center Way) pursuant to Settlement Agreement between City of Malibu and Cross Creek Ranch Malibu, LLC
Recommended Action: Receive and file the Planning Director’s report on planning clearances issued for formula retail businesses Bluemercury, Zadig & Voltaire, Frame, Loewe, and Jenni Kayne to the City Council, pursuant to the Settlement Agreement between the City of Malibu and Cross Creek Ranch Malibu, LLC.
The Council discussed the item and directed questions to staff and Beth Gordie.
MOTION Councilmember Uhring moved, and Mayor Pro Tem Riggins seconded a motion to receive and file the Planning Director’s report on planning clearances issued for formula retail businesses Bluemercury, Zadig & Voltaire, Frame, Loewe, and Jenni Kayne to the City Council, pursuant to the Settlement Agreement between the City of Malibu and Cross Creek Ranch Malibu, LLC. The motion carried unanimously.
ITEM 6 NEW BUSINESS
A. Support for Santa Monica-Malibu Unified School District (SMMUSD) General Obligation Bond Measure MM on the November 5, 2024 Ballot Recommended Action: Approve Resolution 24-50 in Support of Santa MonicaMalibu Unified School District (SMMUSD) General Obligation Bond Measure MM.
City Manager McClary presented the staff report.
Mayor Stewart opened the floor to public comment.
Speakers: Kevin Keegan, Stacy Rouse, Seth Jacobson, Carl Randall, Alicia Peak, and Jo Drummond
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.
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The Council discussed the item.
MOTION Councilmember Silverstein moved, and Councilmember Grisanti seconded a motion to approve Resolution No. 24-50 in Support of Santa Monica-Malibu Unified School District (SM-MUSD) General Obligation Bond Measure MM.
The Council discussed the item and directed questions to Mr. Keegan.
The motion carried unanimously.
RECESS At 8:25 p.m., Mayor Stewart recessed the meeting. The meeting resumed at 8:35 p.m. with all Councilmembers present.
ITEM 4 ORDINANCES AND PUBLIC HEARINGS
A. Adoption of Housing Element and Code Amendments
Recommended Action: 1) Adopt Resolution No. 24-48 approving the Revised Draft 2021-2029 Housing Element Update; 2) Adopt Resolution No. 24-49 amending the Land Use Plan (LUP) of the Local Coastal Plan (LCP); 3) After the City Attorney reads the title of the Ordinance, introduce on first reading Ordinance No. 523 approving Local Coastal Program Amendment (LCPA) No. 20-001 and Zone Text Amendment (ZTA) No. 20-002 to update regulations and determining the amendments are exempt from the California Environmental Quality Act (CEQA); and 4) Direct staff to schedule second reading and adoption of Ordinance No. 523 for the October 14, 2024 City Council Regular meeting.
Contract Planner Joyce Parker-Bozylinski, Contract Planner Allison Cook, Veronica Tan, Lilly Rudloph, and Emily Green presented the staff report.
Mayor Stewart opened the floor to public comment.
Speaker: Cindy Martin
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.
The Council discussed the item and directed questions to staff.
MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to: 1) adopt Resolution No. 24-48 approving the Revised Draft 2021-2029 Housing Element Update; 2) adopt Resolution No. 24-49 amending the Land Use Plan (LUP) of the Local Coastal Plan (LCP); 3) introduce on first reading Ordinance No. 523 approving Local Coastal Program Amendment (LCPA) No. 20-001 and Zone Text Amendment (ZTA) No. 20-002 to update regulations and determining the amendments are exempt from the California Environmental Quality Act (CEQA); and 4) direct staff to schedule second reading and adoption of Ordinance No. 523 for the October 14, 2024 City Council Regular meeting
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Interim City Attorney Rusin read the title of the ordinance.
The question was called, and the motion carried 4-1, Councilmember Silverstein abstained.
ITEM 5 OLD BUSINESS
None.
ITEM 7 COUNCIL ITEMS
None.
ADJOURNMENT
Mayor Stewart adjourned the meeting at 9:38 p.m.
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
DOUG STEWART, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
15 MINUTES
MALIBU CITY COUNCIL
SPECIAL MEETING
SEPTEMBER 23, 2024
COUNCIL CHAMBERS
4:30 P.M.
MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 4:30 p.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.
ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Kelsey Pettijohn, City Clerk; and Parker Davis, Media Technician
REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on September 13, 2024.
APPROVAL OF AGENDA
MOTION Councilmember Grisanti moved, and Mayor Uhring seconded a motion to approve the agenda. The motion carried unanimously.
PLEDGE OF ALLEGIANCE
Media Technician Davis led the Pledge of Allegiance.
PUBLIC COMMENT ON CLOSED SESSION
Mayor Stewart opened the floor to public comment.
Speakers: None.
RECESS TO CLOSED SESSION
At 4:31 p.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:
Personnel Matters pursuant to Government Code Section 54957:
1. Public Employee Performance Evaluation
Title: City Manager Attachment 4
16 Malibu City Council
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Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
1. City representative: Interim City Attorney Trevor Rusin Unrepresented employee: City Manager Steve McClary
Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1):
1. Case Name: City of Malibu v. Federal Aviation Administration, et al. (9th Cir. 2024) Case No. 24-2503
Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8
1. Property Known as Malibu Coast Animal Hospital: 23431 Pacific Coast Hwy, APN 4458-020-903
City Negotiator: Assistant City Manager Joe Toney or his Designee.
Negotiating Parties: David Marler
Under Negotiation: Price and Terms of Payment
2. Property Known as Super Care Drugs Pharmacy: 23661 Pacific Coast Hwy, APN 4458-020-903
City Negotiator: Assistant City Manager Joe Toney or his Designee.
Negotiating Parties: Tomas Park
Under Negotiation: Price and Terms of Payment
CLOSED SESSION REPORT
Interim City Attorney Rusin reported that the meeting convened at 4:30 p.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54957, 54957.6, 54956.8, and 54956.9, with all Councilmembers present. He stated the Council discussed the items on the Closed Session agenda and took no reportable action.
ADJOURNMENT
Mayor Stewart adjourned the meeting at 6:33 p.m.
17 Malibu City Council
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_________________________
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
DOUG STEWART, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
18
Agenda Item # 1.B.4.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Tracey Rossine, Environmental Programs Manager Reviewed by: Yolanda Bundy, Environmental Sustainability Director Approved by: Steve McClary, City Manager
Date prepared: October 23, 2024 Meeting date: November 12, 2024 Subject: Amendment to Agreement with Bureau Veritas North America, Inc. for Plan Check Consulting Services
RECOMMENDED ACTION: Authorize the Mayor to execute Amendment No. 1 to Agreement with Bureau Veritas North America, Inc. to broaden the scope of work to include plan reviews of non-Woolsey projects.
FISCAL IMPACT: No additional appropriation is required. Funding for this amendment to the agreement is included in the Adopted Budget for FY 2024-25 in Account No. 101- 2004-5100 (Building Safety Professional Services). All amendment costs will remain the same as the original agreements and are generated as a percentage of the total plan check fee established by the City Council.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The Environmental Sustainability Department utilizes consulting firms to provide specialized services such as building plan check and grading and drainage plan check as well as expedited building plan check and inspections for Woolsey Fire Recovery and non-Woolsey projects.
On January 28, 2019, the City entered into an Agreement with California Code Check for plan check services related to the Woolsey Fire Recovery Project. When this company was acquired by Bureau Veritas the City determined that transferring the Agreement to Bureau Veritas was in the public interest and consistent with the purposes of the Agreement. On September 11, 2023, City Council adopted an Assignment of Agreement City Council Meeting
11-12-24
Item
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Agenda Item # 1.B.4.
with an effective date of July 1, 2023. Bureau Veritas has provided these specialized consulting services and the City has consistently received excellent service.
Bureau Veritas understands the scope of work requested by the City and is prepared to allocate the necessary resources to deliver all of the services. They are able to provide a variable level of assistance to the City on an as-needed basis, as Bureau Veritas is dedicated to delivering excellent and responsive customer service.
In addition to plan review services, Bureau Veritas can provide inspection and permit technician assistance. The City is recruiting for a full-time building inspector position. Due to Bureau Veritas staff’s familiarity with Malibu, they can provide qualified inspectors until the position is filled. The consultant can supplement the City team with additional support, providing a staff that has historical knowledge of the City’s processes, ensuring the community continues to receive expedited support.
Additionally, Bureau Veritas currently has outstanding non-Woolsey projects within their offices for review. To not alter review timeframes of those projects, staff has determined there is a need to keep them under the Bureau Veritas scope of work; therefore, expanding the current scope of work to include the non-Woolsey projects will ensure continuity of service for homeowners and design professionals.
At this time, staff is requesting the Council amend the current Bureau Veritas Woolsey Fire contract to include a modified scope of work to include plan reviews of non-Woolsey projects. Bureau Veritas will serve as a backup contingency contractor available to provide any overflow plan review services to maintain a ten-day turn-around-time for projects, provide inspection services and in-house counter services for plan check, as needed. The consultant will also facilitate any additional Building Safety demands should the primary consultant be delegated to other priorities by the City.
ATTACHMENTS:
1. Amendment No. 1 to Agreement with Bureau Veritas North America, Inc. 2 AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT is made and entered in the City of Malibu on November 12, 2024, by and between the CITY OF MALIBU, hereinafter referred to as City, and Bureau Veritas North America, Inc., hereinafter referred to as Consultant.
The City and the Consultant agree as follows:
R E C I T A L S
A. On January 28, 2019, the City entered into an Agreement with Consultant for plan check consulting services related to the Woolsey Fire Recovery Project (the “Agreement”).
B. The City desires to amend the Agreement to increase the scope of work to include non-Woolsey Fire project services.
NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 1.0 – Scope of the Consultant’s Services of the Agreement is hereby amended as set forth in Exhibit A attached hereto.
2. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
3. All terms and conditions of the Agreement not amended by this Amendment No. 1 remain in full force and effect.
This Agreement is executed on ______________________, at Malibu, California, and effective as of November 12, 2024.
CITY OF MALIBU:
____________________________________
DOUG STEWART, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: CONSULTANT:
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Craig Baptista
Title: Vice President – West Region
Bureau Veritas North America, Inc.
3 EXHIBIT A
SCOPE OF WORK
The Scope of Work, as may be modified through negotiation and/or by written addendum, will be attached and made a part of the Agreement.
The below scope includes the services of dedicated Consultant personnel to provide expedited Building Plan Check, Permitting, and Inspection services to those choosing to rebuild and repair fire-damaged or destroyed structures. The expedited services shall include dedicated staff members provided by Consultant in order to maintain a 10 business day turnaround from the point of receiving the plan check package. Consultant will serve as a backup contingency contractor and would facilitate any additional needs for non-Woolsey projects.
Building/Grading & Drainage:
1. Review all building construction documents for compliance with the California Building Code (CBC), Mechanical Code (CMC), Plumbing Code (CPC), Electrical Code (CEC), and Energy Code as amended by Los Angeles County, as amended by the City of Malibu.
2. Review Grading and Drainage documents for compliance with the California Building Code (CBC) as amended by the County of Los Angeles (Appendix J), as amended by the City of Malibu.
3. Review all development documents as requested by the City.
4. Project review services shall be completed utilizing the City’s adopted plan review software (e.g., Bluebeam Studios) to, for example, markup plans with corrections and redlines and/or coordinate with other internal departments.
5. Prepare grading bond calculations based on the City’s grading bond formula.
6. Perform plan checks at consultant’s offices.
7. Provide plan review staff for routine office hours at City Hall, 8:00 AM - 5:00 PM. The days for such services will be adjusted if mutually agreed upon with the City.
8. Maintain one (1) individual as the contact for all communication with the City.
9. Furnish assigned personnel with all necessary materials, resources, and training to conduct plan check, including a current copy of applicable City amendments, policies, procedures, and forms.
10. Provide the permit applicant designee and the City a list of items needing clarification or change to achieve conformance with all State, Federal, or local regulations.
11. Perform plan reviews of revisions to plans that have been previously approved for permit issuance.
12. Plan check approval shall not be recommended to the City until all code compliance issues are resolved to the best of the applicant’s knowledge, and all permit issuance requirements of the City have been satisfied.
4 13. Respond within one business day upon each notification that a plan check is authorized.
14. Supply pick-up and delivery of all documents daily. If plans are not submitted electronically, Consultant will coordinate the pickup and return of all plans via Consultant staff or a licensed courier service.
15. Perform plan check services within ten (10) business days upon receipt notification that a plan check has been authorized.
16. Conduct and coordinate all communications with clients during the process of completing authorized plan check, and shall copy the City on all correspondence.
17. Receive final review and approval by the City on all Code interpretations.
18. Respond within one (1) business day to questions from the City generated during field inspection for each authorized plan check that is subsequently issued a permit for construction.
19. Attend and participate in local and regional meetings on behalf of the City; including locations other than Consultants office and Malibu City Hall.
20. Calculate/Recalculate all plan check and permit fees based on the City’s most current fee schedule.
21. Accept any and all documents electronically; including utilization of OnBase (records management system) and any additional electronic formats accepted by the City.
22. Provide Code training for City staff, including graphic handout materials.
23. Prepare and coordinate all required documents and presentations for the City’s adoption of the Malibu Building Codes (County of Los Angeles Building Code with Seismic Amendments). This shall include preparation of presentation to City Council for final adoption.
24. Make presentations to City Council, public and other agencies as requested by City staff.
25. Should the scope of work change or circumstances develop which necessitate special handling, Consultant shall obtain authorization by the City prior to proceeding.
26. Plan reviews for large developments will be billed to the City as a percentage fee, and turnaround times will be agreed upon in advance. However, depending on project size and scope, the plan review rate may be adjusted if mutually agreed upon with the City.
27. When requested, Building Grading Plan Review is limited to on-site general grading and drainage within the boundary of the proposed site and the disturbed area. The review is within the scope of the building permit and excludes any off-site reviews or analysis outside the area covered by the building permit and the plan check submittal.
28. For hourly projects only, performance of plan review services utilizing the City’s adopted plan review software (e.g., Bluebeam Studios) to, for example, markup plans with 5 corrections and redlines and/or coordinate with other internal departments, may involve additional time being added to the plan review time at the associated plan review rate.
29. Special Projects may include other tasks and duties as assigned by the City Building Official or designee.
30. The City will provide Consultant with a monthly report of building plan check fees submitted to the City. The report shall include:
• Plan check number
• Project status
• Street address
• Valuation (if provided)
• Class Code
• Fees collected on the project
6
Agenda Item # 1.B.5.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Michele Cook, Human Resources Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: October 28, 2024 Meeting date: November 12, 2024 Subject: Resolution Establishing an Irrevocable Election Period for Vacation and Sick Leave
RECOMMENDED ACTION: Adopt Resolution No. 24-56 Amending personnel system rules Section 3 of Resolution No. 20-45 (Rule XIV. Vacation, Sick and Other Leave).
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
The City’s FY 2024-25 Adopted Budget has sufficient payroll appropriations to cover the vacation and sick leave cash out(s). Irrevocable elections can provide greater fiscal predictability by locking in employee benefits and allowing for more accurate long-term budget planning.
STRATEGIC PRIORITY: This item supports Top Workplace Culture priority identified in Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: An existing employee benefit is the option to cash out accrued leave of vacation and sick time. Internal Revenue Service (IRS) Section 451 requires that organizations providing cash out of leave balances must have irrevocable elections of the amount of accrued time that will be sold back during the taxable year (constructive receipt).
An employee must elect by December 31 of the preceding calendar year, the amount of leave to cash out in the subsequent tax year. The IRS requires that the taxable event occur during the same tax year that the balance is earned.
City Council Meeting
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Agenda Item # 1.B.5.
The attached resolution establishes an irrevocable election period, during which employees must make a binding decision regarding vacation and sick leave cash out.
Once the elections have been made, elections cannot be altered or rescinded.
A communication plan has been implemented to ensure all employees understand the options available to them, the implications of their decisions, and the irrevocable nature of the election. In establishing an irrevocable election period this will create certainty and predictability for both the City and the employee.
Furthermore, this will ensure long-term financial stability in decision making for the City.
Long-Term financial stability can better predict future financial obligations in areas such as health benefits and compensation structures. This also leads to long term financial stability such as operational efficiency, predictability of costs, risk management, streamlined administration, and commitment to compliance and governance.
By adopting Resolution No. 24-56 the City Council will approve the establishment of an Irrevocable Election period, as described above.
ATTACHMENTS: Resolution No. 24-56
2 RESOLUTION NO. 24-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU
AMENDING PERSONNEL SYSTEM RULES SECTION 3 OF RESOLUTION NO. 20-45 (RULE XIV. VACATION, SICK AND OTHER LEAVE)
The City Council of the City of Malibu does hereby find, order and resolve as follows:
SECTION 1. On August 24, 2020, the Personnel System Rules were adopted by the City Council by Resolution No. 20-45.
SECTION 2. Section 14.9 of RULE XIV of the Personnel System Rules established Vacation, Sick and Other Leave.
SECTION 3. The City of Malibu hereby amends 14.9 of RULE XIV of the Personnel System Rules as follows:
RULE XIV. VACATION, SICK AND OTHER LEAVE
14.9 Cash Out Leave
A. A regular full-time employee may cash out up to eighty (80) hours of sick time annually provided that the employee has a minimum of eighty (80) hours of sick time remaining after the cash out.
In order for a regular full-time employee to cash out sick time pursuant to this Rule 14.9(A), such employee must have an unused balance of sick time, on December 1 of each year (an “Election Year”) of eighty (80) hours and must make an election before December 31 of the Election Year to receive a cash payment in the first pay period following the end of the next year (the “Accrual Year”) of all or a portion of the sick time that accrues during the Accrual Year, up to a maximum of eighty (80) hours each Accrual Year.
Sick time that is cashed out will be paid at the employee’s rate of pay at the time of the cash-out.
B. A regular full-time employee may cash out an unlimited number of hours of vacation time annually provided that the employee has a minimum of eighty (80) hours of vacation time remaining after the cash out.
In order for a regular full-time employee to cash out vacation time pursuant to this Rule 14.9(B), such employee must have an unused balance of vacation time, on December 1 of each Election Year of eighty (80) hours and must make an election before December 31 of the Election Year to receive a cash payment in the first pay period following the end of the next year, the “Accrual Year,” of all or a portion of the vacation time that accrues during the Accrual Year. Vacation time that is cashed out will be paid at the employee’s rate of pay at the time of the cash-out.
C. For the avoidance of doubt, an eligible employee who fails to make the elections in Rules 14.9(A) and/or (B) on or before December 31 of an Attachment 1
3 Resolution No. 24-56
__________________
Election Year will be deemed to have elected to continue to accrue sick time or vacation time, as applicable. The elections will be valid for sick time and/or vacation time, as applicable, earned during the Accrual Year and will not apply to such time earned during any prior or subsequent year. Once made, all elections will be irrevocable for the applicable Accrual Year.
D. Unforeseeable Emergency Vacation Cash Out. In the event that an employee experiences an event which they believe is an Unforeseeable Emergency, they may request a cash-out of their vacation which has been accrued as of the date the cash-out request is submitted to the City Manager, along with any supporting documentation. The City Manager (or their designee) will review each request and supporting documentation, and based on the facts and circumstances, shall determine whether an Unforeseeable Emergency exists. The amount of vacation that can be cashed out is limited to the amount the City Manager (or their designee) determines, in their sole discretion, is necessary to resolve the Unforeseeable Emergency. The City Manager’s (or their designee’s) decision shall be final. “Unforeseeable Emergency” shall mean a financial emergency caused by an extraordinary and unforeseeable event beyond the employee’s control that will result in a severe financial hardship if a cash payment is not made, as determined in accordance with Internal Revenue Code Section 409A(a)(2)(B)(ii) and the underlying Treasury Regulations. The following are examples of situations that may constitute an Unforeseeable Emergency:
(1) Medical expenses of an employee, spouse (defined as the person to whom the employee is legally married, and not including an individual legally separated from an employee under a decree of legal separation), or dependent (as defined by Internal Revenue Code Section 152, without regard to Code Section 152(b)(1), (b)(2), or (d)(1)(B)) resulting from an illness or accident.
(2) An employee’s, spouse’s, or dependent’s funeral expenses. (3) The need to rebuild an employee’s home following damage not otherwise covered by insurance.
(4) Imminent foreclosure or eviction from the employee’s primary residence.
The City reserves the right to amend rules or policies relating to unforeseeable emergency vacation cash-out in the event the Internal Revenue Service revises or changes its regulations pertaining to unforeseeable emergency vacation cash out.
SECTION 4. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 12th day of November 2024. 4 Resolution No. 24-56
__________________
________________________
DOUG STEWART, Mayor
ATTEST:
_____________________________
KELSEY PETTYJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
____________________________
TREVOR RUSIN, Interim City Attorney
5
Agenda Item # 1.B.6.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kate Manisco, Recreation Manager
Reviewed by: Kristin Riesgo, Community Services Director Approved by: Steve McClary, City Manager
Date prepared: October 23, 2024 Meeting date: November 12, 2024 Subject: Amendment to Agreement with Southwest Offset Printing RECOMMENDED ACTION: Authorize the Mayor to execute Amendment No. 1 with Southwest Offset Printing Co., Inc. for printing and mailing services of the Quarterly Recreation Guide and City Newsletter.
FISCAL IMPACT: No additional appropriation is required. Funding for the Agreement was included in the Adopted Budget for FY 2024-25 in the amount of $36,000 in Account No. 100-4001-5405-00 (General Recreation Printing).
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: In 1993, the Community Services Department (Department) began producing the Quarterly Recreation Guide and City Newsletter (Guide). The Guide was created to engage residents and promote recreation programs, special events, facilities, and park operating hours.
In 2007, the Department contracted with a graphic designer to provide the layout and design services, while a separate printing agency supplied 10,000 bound copies and mailing services to Malibu residents and businesses.
In 2020, staff redesigned the Guide in-house without the assistance of an outside graphic designer. Due to the COVID-19 pandemic, the Guide was published digitally in 2020 and 2021.
City Council Meeting
11-12-24
Item
1.B.6.
1
Agenda Item # 1.B.6.
In preparation for returning to print format, the City released a Request for Proposal (RFP) for printing and mailing services in July 2021. Following the RFP process, the City selected Southwest Offset Printing Co., Inc. (SOP) due to its experience, printing standards, and recycling and resource conservation programs.
The Department resumed printing the Guide and mailing it to Malibu households and businesses in February 2022. Since the initiation of the agreement, the consultant has provided high-quality publication printing, completed timely mailing services, met City deadlines, and exceeded expectations. Due to the quality of work provided by the Consultant, Staff recommends authorizing the Mayor to execute Amendment No. 1 with SOP, extending the term to January 2, 2026 (Attachment).
ATTACHMENTS: Amendment No. 1 to Agreement with Southwest Offset Printing Co. Inc. 2 AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT is made and entered in the City of Malibu on ________________________, by and between the CITY OF MALIBU (hereinafter referred to as “City”), and SOUTHWEST OFFSET PRINTING CO., INC. (hereinafter referred to as “Consultant”).
The City and the Consultant agree as follows:
R E C I T A L S
A. On November 2, 2021, the City entered into an Agreement with the Consultant for services relating to the printing and mailing of the Recreation Guide and City Newsletter (“Agreement”).
B. The City and Consultant desire to amend the Agreement to extend the term by one year and increase compensation for services.
NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 2.0 – Term of Agreement is hereby extended to January 2, 2026.
2. Section 4.0 – Compensation for Services, of the Agreement, is hereby amended to the cost of services shall be described in Exhibit B of this Agreement for $48,000 annually, for a total amount not to exceed $168,000.
3. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
4. All terms and conditions of the Agreement not amended by this Amendment No. 1 remain in full force and effect.
This Agreement is executed on ________________, 2024, at Malibu, California, .
CITY OF MALIBU:
____________________________________
DOUG STEWART, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: CONSULTANT:
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney ARTHUR SPEAR, Chief Financial Officer SOUTHWEST OFFSET PRINTING CO., INC.
Docusign Envelope ID: 42423DFB-EA6A-4530-A71F-F95D4673334E Attachment 1
3 Pricing for 2024-2025
City of Malibu Date: 07/23/24
Estimate # 84288
23825 Stuart Ranch Road
Malibu, CA 90265
Description: City of Malibu Recreation Guide
Text Pages: 32pp
Page Size: 8-1/4 x 10-3/4
Text Stock Heatset: 80# Gloss Book #3
Text Ink: 4/4 cmyk
Bleeds: Yes
Ink Coverage: Medium
File Submission: FTP
Proofs: Soft - PDF
Bindery: Saddle Stitch
Packing: Skid Pack
Shipping: Delivery - One (1) drop to Malibu PO and One (1) drop to City of Malibu Included
Mailing: Simplified Mailing Included
Quantity: 10,000
Price: $5,943
Mailing: $ 133.25
Delivery: $ 280.00
Tax: $ 44.49 (Sales Tax May Vary)
Total: $ 6,400.74
We thank you for this opportunity to be of service to your company and look forward to your order.
Sincerely,
Bruce Jarrin
Office Phone 310-965-9102
Terms Due to the Volatility of the paper market, we cannot guarantee the availability of paper.
Prices/Schedule: This quotation is valid for 30 days from date of quote and is subject to change to reflect increases in paper and labor.
Freight costs are approximate and are subject to fuel surcharge at time of shipment.
Any applicable Government taxes are not included in quoted price and will be added to the invoice.
Specifications and Alts: Prices are based upon computer output PDF files. Additional system time to files will be charged as an extra. Changes and alterations will also be charged as an extra.
Overs/Unders: Not to exceed 5% for orders under 10,000 copies; 3% for orders between 10,000-30,000 and 2% for orders over 30,000.
Pricing for additional or less M’s is only good for plus or minus 4,000. Anything over that needs to be requoted.
Exhibit B
Docusign Envelope ID: 42423DFB-EA6A-4530-A71F-F95D4673334E 4 Pricing for 2024-2025
City of Malibu Date: 07/23/24
Estimate # 84288
23825 Stuart Ranch Road
Malibu, CA 90265
Description: City of Malibu Recreation Guide
Text Pages: 36pp
Page Size: 8-1/4 x 10-3/4
Text Stock Heatset: 80# Gloss Book #3
Text Ink: 4/4 cmyk
Bleeds: Yes
Ink Coverage: Medium
File Submission: FTP
Proofs: Soft - PDF
Bindery: Saddle Stitch
Packing: Skid Pack
Shipping: Delivery - One (1) drop to Malibu PO and One (1) drop to City of Malibu Included
Mailing: Simplified Mailing Included
Quantity: 10,000
Price: $7,809.00
Mailing: $ 133.25
Delivery: $ 280.00
Tax: $ 57.56 (Sales Tax May Vary)
Total: $ 8,279.81
We thank you for this opportunity to be of service to your company and look forward to your order.
Sincerely,
Bruce Jarrin
Office Phone 310-965-9102
Terms Due to the Volatility of the paper market, we cannot guarantee the availability of paper.
Prices/Schedule: This quotation is valid for 30 days from date of quote and is subject to change to reflect increases in paper and labor.
Freight costs are approximate and are subject to fuel surcharge at time of shipment.
Any applicable Government taxes are not included in quoted price and will be added to the invoice.
Specifications and Alts: Prices are based upon computer output PDF files. Additional system time to files will be charged as an extra. Changes and alterations will also be charged as an extra.
Overs/Unders: Not to exceed 5% for orders under 10,000 copies; 3% for orders between 10,000-30,000 and 2% for orders over 30,000.
Pricing for additional or less M’s is only good for plus or minus 4,000. Anything over that needs to be requoted.
Exhibit B
Docusign Envelope ID: 42423DFB-EA6A-4530-A71F-F95D4673334E 5 Pricing for 2024-2025
City of Malibu Date: 07/23/24
Estimate # 84288
23825 Stuart Ranch Road
Malibu, CA 90265
Description: City of Malibu Recreation Guide
Text Pages: 40pp
Page Size: 8-1/4 x 10-3/4
Text Stock Heatset: 80# Gloss Book #3
Text Ink: 4/4 cmyk
Bleeds: Yes
Ink Coverage: Medium
File Submission: FTP
Proofs: Soft - PDF
Bindery: Saddle Stitch
Packing: Skid Pack
Shipping: Delivery - One (1) drop to Malibu PO and One (1) drop to City of Malibu Included
Mailing: Simplified Mailing Included
Quantity: 10,000
Price: $8,121.00
Mailing: $ 133.25
Delivery: $ 280.00
Tax: $ 59.74 (Sales Tax May Vary)
Total: $ 8,593.99
We thank you for this opportunity to be of service to your company and look forward to your order.
Sincerely,
Bruce Jarrin
Office Phone 310-965-9102
Terms Due to the Volatility of the paper market, we cannot guarantee the availability of paper.
Prices/Schedule: This quotation is valid for 30 days from date of quote and is subject to change to reflect increases in paper and labor.
Freight costs are approximate and are subject to fuel surcharge at time of shipment.
Any applicable Government taxes are not included in quoted price and will be added to the invoice.
Specifications and Alts: Prices are based upon computer output PDF files. Additional system time to files will be charged as an extra. Changes and alterations will also be charged as an extra.
Overs/Unders: Not to exceed 5% for orders under 10,000 copies; 3% for orders between 10,000-30,000 and 2% for orders over 30,000.
Pricing for additional or less M’s is only good for plus or minus 4,000. Anything over that needs to be requoted.
Exhibit B
Docusign Envelope ID: 42423DFB-EA6A-4530-A71F-F95D4673334E 6 Pricing for 2024-2025
City of Malibu Date: 07/23/24
Estimate # 84288
23825 Stuart Ranch Road
Malibu, CA 90265
Description: City of Malibu Recreation Guide
Text Pages: 44pp
Page Size: 8-1/4 x 10-3/4
Text Stock Heatset: 80# Gloss Book #3
Text Ink: 4/4 cmyk
Bleeds: Yes
Ink Coverage: Medium
File Submission: FTP
Proofs: Soft - PDF
Bindery: Saddle Stitch
Packing: Skid Pack
Shipping: Delivery - One (1) drop to Malibu PO and One (1) drop to City of Malibu Included
Mailing: Simplified Mailing Included
Quantity: 10,000
Price: $9,987.00
Mailing: $ 133.25
Delivery: $ 280.00
Tax: $ 72.80 (Sales Tax May Vary)
Total: $ 10,473.05
We thank you for this opportunity to be of service to your company and look forward to your order.
Sincerely,
Bruce Jarrin
Office Phone 310-965-9102
Terms Due to the Volatility of the paper market, we cannot guarantee the availability of paper.
Prices/Schedule: This quotation is valid for 30 days from date of quote and is subject to change to reflect increases in paper and labor.
Freight costs are approximate and are subject to fuel surcharge at time of shipment.
Any applicable Government taxes are not included in quoted price and will be added to the invoice.
Specifications and Alts: Prices are based upon computer output PDF files. Additional system time to files will be charged as an extra. Changes and alterations will also be charged as an extra.
Overs/Unders: Not to exceed 5% for orders under 10,000 copies; 3% for orders between 10,000-30,000 and 2% for orders over 30,000.
Pricing for additional or less M’s is only good for plus or minus 4,000. Anything over that needs to be requoted.
Exhibit B
Docusign Envelope ID: 42423DFB-EA6A-4530-A71F-F95D4673334E 7
Agenda Item # 1.B.7
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: October 23, 2024 Meeting date: November 12, 2024 Subject: Third Amendment to Lease Agreement for 23661 Pacific Coast Highway (Super Care Drugs, Inc.)
RECOMMENDED ACTION: Approve Third Amendment to Lease Agreement for 23661 Pacific Coast Highway with Super Care Drugs, Inc.
FISCAL IMPACT: The Amendment includes an annual 25% rent reduction for the fiveyear term. This is a fiscal impact of $51,395.75, in the first year of the five-year term.
The base rent for the first year is $205,583, increasing by 3% annually. The 25% reduction will be applied to the base rent annually, netting $154,187.25, in year one. The City received $199,595, in FY 2023-24.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: On February 8, 2010, the Council approved a Lease Agreement for 23661 Pacific Coast Highway with Super Care Drugs, Inc. The Lease Agreement was amended on June 9, 2010, to correct the square footage of the leased space, to adjust the fixed minimum rent amount according to the corrected square footage, and to reflect the pro-rated amount of utilities and maintenance costs to be paid by the tenant.
The Lease Agreement and First Amendment to the Lease provided for a ten (10) year term with the option for one ten (10) year option with a base rent that increased every year at a rate of 3%. The tenant was required to improve both the interior and exterior of the site, is responsible for a pro rata share of the common area maintenance costs, the real property tax assessment, insurance costs and wastewater costs.
City Council Meeting
11-12-24
Item
1.B.7.
1
Agenda Item # 1.B.7
On August 26, 2019, a Second Amendment was approved that provided for a 5-year term with two additional 5-year options, a rental rate of $4.75 ft² ($57 ft²/yr), and a rate increase of 2% per year for the first 5-year term.
Due to economic pressures, Super Care Drugs, Inc. requested the City reduce the rent by 25%. The City Council discussed the proposed lease terms for a Third Amendment in a closed session on October 14, 2024, and directed staff to amend the lease agreement with a 25% rent reduction for the first additional 5-year option lease extension. An additional second 5-year option remains available per the Second Amendment.
The Third Amendment to the Lease Agreement will become effective on September 1, 2024.
ATTACHMENTS: Third Amendment to the Lease Agreement with Super Care Drugs, Inc.
2 PREMISES:
LANDLORD:
TENANT:
LEASE DATE:
LEASE AMENDMENT NO. 3
2366 I Pacific Coast Highway. Malibu, CA
City of Malibu
Super Care Drugs, Inc., a California corporation
January 6, 20 IO
This Lease Amendment No. 3 ("Amendment"), is dated, for reference purposes only, as of November 12, 2024, and is entered into by and between the CITY OF MALIBU, a California municipal corporation ("Landlord") and SUPER CARE DRUGS, INC., a California corporation ("Tenant"). Landlord and Tenant may be referred to herein as a "Party" and collectively as "Parties."
NOW, THEREFORE, in consideration of the foregoing and of their mutual covenants contained herein, the Parties hereby agree as follows:
I. Background. Landlord and Tenant entered into that certain Lease dated January 6, 2010 as amended by certain First Amendment to Lease Agreement dated June 9, 2010 and certain Second Amendment to Lease Agreement dated August 26, 2019 ( as amended, the "Lease"), for certain premises described therein and referred to as 23661 Pacific Coast Highway, consisting of approximately 3,235 square feet of interior space, together with adjacent exterior areas on the property (the "Premises"). Landlord and Tenant desire to amend the Lease to extend the term for an additional term of five (5) years, and to provide a twenty-five percent (25%) rent reduction during the extended term.
2. Term. The Term of the Lease is hereby extended for an additional five (5) years ("Extension Term") commencing on September I, 2024 ("Extension Commencement Date") and terminating on August 31, 2029. Tenant will have one(!) additional option to extend the term of the Lease for an additional five (5) year period pursuant to the terms and conditions of the Second Amendment to Lease Agreement dated August 26, 2019.
3. Rent. Effective as of the Extension Commencement Date, annualized Fixed Minimum Rent shall be equal to $205,583 per year. Fixed Minimum Rent will be paid, along with Additional Rent, in equal monthly installments and shall be due on the first ( 1 't) day of the month.
4. Annual Increase. On each anniversary of the Extension Commencement Date, annual Fixed Minimum Rent shall be increased by three percent (3%) over the Fixed Minimum Rent for the previous year.
5. Rent Reduction. Tenant shall be entitled to Rent Reduction in the amount of twenty-five percent (25%) of the annualized Fixed Minimum Rent. The Rent Reduction shall be applied against Fixed Minimum Rent in a monthly amount equal to one-twelfth (1/12"') of the annual Rent Reduction amount. For avoidance of doubt, annual increase of Fixed Minimum Rent shall be calculated based on Fixed Minimum Rent before application of the Rent Reduction. 65273.00300\42860118.2
3 6. Security Deposit. Landlord and Tenant acknowledge an existing Security Deposit of $12,000.00 is currently being held by Landlord pursuant to the Lease.
7. Delivery of Possession. Tenant hereby agrees that the Premises shall continue to be leased in its "AS-IS" condition, and Landlord shall have no obligation to make any repairs or modifications to the Premises. Tenant acknowledges and agrees that Landlord has made no representations or warranties regarding the Premises, including, without limitation, its suitability for Tenant's proposed use.
8. Entire Agreement. This Amendment and the Lease, represent the final and entire agreement between Landlord and Tenant regarding the subject matter hereof and may not be contradicted by evidence of prior, subsequent, or contemporaneous communications or agreements of the Parties. In the event of a conflict between the terms of the Lease and this Amendment, the terms of this Amendment shall control and prevail.
9. Ratification; Miscellaneous. Except as modified by this Amendment, in all other respects the Lease is hereby ratified and affirmed and remains in full force and effect. This Amendment may be executed in one or more counterparts.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment effective as of the last date written below.
LANDLORD TENANT
CITY OF MALIBU, a California municipal SUPER CARE DRUGS, INC., a California corporation corporation
By: _____________ _
Name: -------------
Its: -- ------------
Dated: -------------
65273.00300\42860118.2
4
Agenda Item # 1.B.8.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: October 23, 2024 Meeting date: November 12, 2024 Subject: First Amendment to Lease Agreement for 23431 Pacific Coast Highway (Malibu Coast Animal Hospital)
RECOMMENDED ACTION: Approve First Amendment to Lease Agreement for 23431 Pacific Coast Highway with Malibu Coast Animal Hospital.
FISCAL IMPACT: The Amendment maintains an existing $25,000, annual rent reduction for the first five-year extension option.
In calendar year 2024, the annualized rent for the 2,710 ft² commercial property is $107.64 ft², or $291,699. The first year of the next five-year term will be $108.86 ft²/yr, or $295,000. The annual increase will be based on the Consumer Price Index in an amount not to exceed 4% per year.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: On April 8, 2013, the Council approved a new 10-year Lease Agreement for 23431 Pacific Coast Highway with Malibu Coast Animal Hospital, having been a tenant since 1994. The 23431 PCH site was acquired as part of the Legacy Park project site acquisition in 2006. The City assumed the existing lease, which expires in December 2014. The Malibu Coast Animal Hospital provides an important community service for the residents of Malibu. Veterinary services are provided to animals and the office is available on a 24-hour basis for emergency services.
As part of the existing lease, the tenant is responsible for actual cost of common area and exterior maintenance of the property. The tenant is responsible for all real property City Council Meeting
11-12-24
Item
1.B.8.
1
Agenda Item # 1.B.8.
taxes, assessments, and insurance costs. Furthermore, the tenant will continue to provide veterinary services to the Los Angeles County Agoura Hills Animal Shelter and the California Wildlife Center at the actual cost for services.
ATTACHMENTS: First Amendment to the Lease Agreement with Malibu Coast Animal Hospital.
2 65273.00300\42859811.1
LEASE AMENDMENT NO. 1
PREMISES: 23431 Pacific Coast Highway, Malibu, CA
LANDLORD: City of Malibu
TENANT: Dean Graulich, DVM, a Veterinary Corporation, a California corporation doing business as Malibu
Coast Animal Hospital
LEASE DATE: April 10, 2013
This Lease Amendment No. 1 (“Amendment”), is dated, for reference purposes only, as of November 12, 2024, and is entered into by and between the CITY OF MALIBU, a California municipal corporation (“Landlord”) and DEAN GRAULICH, DVM, a Veterinary Corporation, a California corporation doing business as Malibu Coast Animal Hospital (“Tenant”). Landlord and Tenant may be referred to herein as a “Party” and collectively as “Parties.” NOW, THEREFORE, in consideration of the foregoing and of their mutual covenants contained herein, the Parties hereby agree as follows:
1. Background. Landlord and Tenant entered into that certain Lease dated April 10, 2013 (the “Lease”), for certain premises described therein and referred to as 23431 Pacific Coast Highway, consisting of approximately 2,710 square feet of interior space, together with adjacent exterior areas on the property (the “Premises”). Landlord and Tenant desire to amend the Lease to extend the term for an additional term of five (5) years, and to provide a continuation of the twenty-five thousand Dollar ($25,000.00) annual rent reduction called for in the Lease.
2. Term. The Term of the Lease is hereby extended for an additional five (5) years (“Extension Term”) commencing on January 1, 2025 (“Extension Commencement Date”) and terminating on December 31, 2029.
3. Rent. Effective as of the Extension Commencement Date, annualized Fixed Minimum Rent shall be equal to $295,000.00 per year ($108.86 per square foot per year). Fixed Minimum Rent will be paid, along with Additional Rent, in equal monthly installments and shall be due on the first (1st) day of the month.
4. Annual Increase. On each anniversary of the Extension Commencement Date, annual Fixed Minimum Rent shall be increased by any increase in the Consumer Price Index (“CPI”) as determined by the U.S. Bureau of Labor Statistics for all Urban Consumers for the Los Angeles Area over the previous year, subject to a maximum increase of four percent (4%) over the Fixed Minimum Rent for the previous year. Should the CPI be discontinued, the index used for comparison shall be a comparable index as designated by the Bureau. It is recognized by both parties that the CPI for any month is not published for approximately two months. Tenant shall, therefore, continue to pay the current Fixed Minimum Rent paid by Tenant until such time as the new Fixed Minimum Rent is calculated and, at that time, Tenant shall pay within ten (10) days of notice of the new Fixed Minimum Rent the new amount plus arrearages. In no event shall Fixed 3 Attachment 1
65273.00300\42859811.1
Minimum Rent ever decrease below the prior year’s Fixed Minimum Rent even if the CPI is negative. In such event, the Fixed Minimum Rent shall remain the same.
5. Rent Reduction. Tenant shall be entitled to Rent Reduction in the amount of $25,000.00 per year during the Extension Term. The Rent Reduction shall be applied against Fixed Minimum Rent in a monthly amount of $2,083.33. For avoidance of doubt, annual increase of Fixed Minimum Rent shall be calculated based on Fixed Minimum Rent before application of the Rent Reduction.
6. Security Deposit. Landlord and Tenant acknowledge an existing Security Deposit of $22,250.00 is currently being held by Landlord pursuant to the Lease.
7. Delivery of Possession. Tenant hereby agrees that the Premises shall continue to be leased in its "AS-IS" condition, and Landlord shall have no obligation to make any repairs or modifications to the Premises. Tenant acknowledges and agrees that Landlord has made no representations or warranties regarding the Premises, including, without limitation, its suitability for Tenant’s proposed use.
8. Entire Agreement. This Amendment and the Lease, represent the final and entire agreement between Landlord and Tenant regarding the subject matter hereof and may not be contradicted by evidence of prior, subsequent, or contemporaneous communications or agreements of the Parties. In the event of a conflict between the terms of the Lease and this Amendment, the terms of this Amendment shall control and prevail.
9. Ratification; Miscellaneous. Except as modified by this Amendment, in all other respects the Lease is hereby ratified and affirmed and remains in full force and effect. This Amendment may be executed in one or more counterparts.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment effective as of the last date written below.
LANDLORD
CITY OF MALIBU, a California municipal
corporation
By:_______________________________
Name:____________________________
Its:_______________________________
Dated: ____________________________
TENANT
DEAN GRAULICH, DVM, a Veterinary
Corporation, a California corporation
doing business as Malibu Coast Animal
Hospital
By:_______________________________
Name: ____________________________
Its: _______________________________
Dated: ____________________________
J. David Marler
Chief Operating Officer
10/31/2024
4
Agenda Item 1.B.9
Supplemental
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: November 5, 2024 Meeting date: November 12, 2024 Subject: Amendment to Professional Services Agreements for School Separation
RECOMMENDED ACTION: 1) Authorize the Mayor to execute Amendment No. 9 to the Professional Services Agreement with STLR Corporation, dba Ryland School Business Consulting for a total contract amount of $587,710; and 2) Authorize the Mayor to execute Amendment No. 8 to the Professional Services Agreement with Kirk-Carter and Associates for a total contract amount of $224,430.
DISCUSSION: On November 1, 2024, the original agenda report was distributed without the Amendment No. 8 to Professional Services Agreement with Kirk-Carter & Associates, which is attached to this supplemental report.
ATTACHMENTS:
Amendment No. 8 to the Professional Services Agreement with Kirk-Carter and Associates
City Council Meeting
11-12-24
Item
1.B.9
1 AMENDMENT NO. 8 TO AGREEMENT
THIS AMENDMENT NO. 8 TO AGREEMENT is made and entered in the City of Malibu on November 12, 2024, by and between the CITY OF MALIBU, hereinafter referred to as City, and KirkCarter and Associates, hereinafter referred to as Consultant.
The City and the Consultant agree as follows:
R E C I T A L S
A. On August 9, 2018, the City entered into an Agreement with Consultant for certain project relating to financial analysis regarding the potential unification of Malibu schools (the “Agreement”). The agreement was for $7,500.
B. On April 22, 2019, the City entered into Amendment No. 1 to increase scope of work, increase the budget and extend the term for one year.
C. On August 10, 2020, the City entered into Amendment No. 2 to increase the budget and extend the term of the agreement for two years.
D. On October 12, 2020, the Consultant presented its analysis to the City Council as part of an update from the School District Separation Ad Hoc Committee. The City Council directed staff to submit the petition for unification of a Malibu Unified School District to the Los Angeles County Office of Education.
E. On February 22, 2021, the City entered into Amendment No. 3 to increase the scope of work and increase the budget.
F. On July 12, 2021, the City entered into Amendment No. 4 to increase the budget.
G. On October 11, 2021, the City entered into Amendment No. 5 to increase the budget.
H. On June 27, 2022, the City entered into Amendment No. 6 to increase the budget.
I. On June 12, 2023, the City entered into Amendment No. 7 to increase the budget.
J. The City desires to amend the Agreement to increase the budget and amend the term, and Consultant has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 1.0 – Scope of the Consultant’s Services, of the Agreement, and as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4, Amendment No. 5, Amendment No. 6, and Amendment No. 7, is hereby amended as set forth in Exhibit J attached hereto and shall replace all previous scopes of work.
2. Section 2.0 – Term of Agreement, of the Agreement, and as amended by Amendment No. 1 and Amendment No. 2, and Amendment No. 6, and Amendment No. 7, to Agreement, and is hereby extended and will remain in effect until the tasks described are completed, unless otherwise terminated by either party as provided herein.
3. Section 4.0 – Compensation for Services, of the Agreement, as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4, Amendment No. 5, Amendment No. 6, and Amendment No. 7, is hereby amended as set forth in Exhibit J attached hereto and amended to read as follows: The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement an hourly rate of $150 for financial analysis regarding the potential unification of Malibu schools. The cost of work described in Exhibit A and B to the Agreement not to exceed $20,000 of the cost of work described in Exhibit E to the Agreement shall be $15,000, the cost Attachment 1
2 of work described in Exhibit F to the Agreement shall not exceed $10,000, the cost of work described in Exhibit G to the Agreement shall not exceed $33,000, the cost of work described in Exhibit H to the Agreement shall not exceed $25,000, the cost of work in Exhibit I to the Agreement shall not exceed $40,000, and the cost of the Work in Exhibit J shall not exceed $56,430. Compensation shall in no case exceed $224,430. No additional compensation shall be paid, any other expenses incurred unless first approved by the City Manager, or his/her designee.
4. The Parities agree that this Amendment will be considered signed when the signature of the party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
5. All terms and conditions of the Agreement not amended by this Amendment No. 8 remain in full force and effect.
This Agreement is executed on _________________, 2024, at Malibu, California, and effective as of November 12, 2024.
CITY OF MALIBU: ____________________________________ DOUG STEWART, Mayor ATTEST: ____________________________________ KELSEY PETTIJOHN, City Clerk (seal)
APPROVED AS TO FORM: CONSULTANT: _____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: La Tanya Kirk-Carter Title: President/Associate
3 Professional Services Agreement with Kirk-Carter and Associates Scope of Work and Compensation Schedule Amendment 8
EXHIBIT J
SCOPE OF SERVICES
The Scope of Work described herein shall replace the Scope of Work in the following:
Original Professional Services Agreement (PSA) (Exhibit A) Scope of Work in Amendment 1 to the PSA (Exhibit C)
Scope of Work in Amendment 3 to the PSA (Exhibit E)
Scope of Work in Amendment 4 to the PSA (Exhibit F)
Scope of Work in Amendment 5 to the PSA (Exhibit G)
Scope of Work in Amendment 6 to the PSA (Exhibit H)
Scope of Work in Amendment 7 to the PSA (Exhibit I)
The City of Malibu has been in negotiations with the Santa Monica Malibu Unified School District (SMMUSD) regarding the potential reorganization of a Malibu School District. On October 12, 2020, the City Council received an update from the Council’s School District Separation Ad Hoc Committee and directed staff to submit the petition for reorganization of a Malibu Unified School District to the Los Angeles County Office of Education. As part of the negotiation and petition process, the City needs to analyze the financials of the separation and the proposed Malibu Unified School District.
The Consultant has experience with Basic Aid school districts and performing financial analysis, producing budgets and financial models for school districts. The Consultant has specialized knowledge of Local Control Funding Formulas, Basic Aid school districts, school bonds and school district budgeting.
The Consultant will work at the direction and under the supervision of the City Attorney to provide professional financial review, analysis and support services in support of the City’s negotiation with the SMMUSD, the City’s petition for creating a Malibu Unified School District (MUSD) to the Los Angeles County Committee on School District Organization and mediation with SM-MUSD on the financial terms of separation. In this capacity, the Consultant may work with the City Council’s School District Separation Ad Hoc Committee, City staff, and other consultants.
The Consultant’s work shall include the following tasks as requested:
Analyze, evaluate and research existing and proposed school district financial models.
Develop additional financial models, spreadsheets, presentation materials, research, reports and outreach materials as requested.
Attend, present and participate in School District Separation Ad Hoc Committee meetings, public meetings including LACOE’s County Committee meeting(s), negotiation discussions with SMMUSD, and community outreach meetings and other meetings as requested or required.
Prepare research, reports, spreadsheets, and presentations, for City Attorney in accordance with the Public Records Act and while maintaining appropriate privileges and exemptions.
Prepare materials for community outreach.
Analyze, evaluate, research and prepare reports related to demographic/enrollment criteria and models, cohort analysis and trends, education curricula, facility condition assessments, facility use models and other functions related to the criteria for the Unification of School Districts and Territory Transfers.
4 Conduct research, develop financial modeling, and prepare reports related to risk management functions, other post-employment benefits, and human resource implementation strategies related to the proposed Malibu Unified School District.
Document and/or refine procedures and results.
Under the supervision of City Attorney, coordinate with School District Separation Ad Hoc Committee, City staff, consultants and others as assigned.
Support the City’s mediation with SM-MUSD on the financial terms of separation including but not limited to attending mediation meetings, preparing mediationrelated materials and performing mediation-related analysis.
Update the City’s feasibility analysis as directed in response to the mediation efforts.
Perform other project related tasks or projects as requested, assigned, or approved by City Attorney.
FEE SCHEDULE
The Consultant shall be paid an hourly rate of $150 for financial analysis and professional services. The Consultant shall be compensated for travel time and expenses. Expenses are defined as actual, out of pocket expenses such as lodging, meals, telephone charges, express or overnight mail charges. All travel time and expenses must be pre-approved by the City.
The cost of work done under previous scopes of service (i.e., Exhibit A, Exhibit C, Exhibit E, Exhibit F, Exhibit H and Exhibit I) and the work approved under this Scope of Service (Exhibit J) shall not exceed $224,430.
5 6
Agenda Item # 1.B.9.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: October 25, 2024 Meeting date: November 12, 2024 Subject: Amendments to Professional Services Agreement for School Separation
RECOMMENDED ACTION: 1) Authorize the Mayor to execute Amendment No. 9 to the Professional Services Agreement with STLR Corporation, dba Ryland School Business Consulting for a total contract amount of $587,710; and 2) Authorize the Mayor to execute Amendment No. 8 to the Professional Services Agreement with Kirk-Carter and Associates for a total contract amount of $224,430.
FISCAL IMPACT: No additional appropriation is required. Funding for this agreement/project is included in the Adopted Budget for FY 2024-25 in Account No. 100- 7001-5100 (City Council-Professional Services)
STRATEGIC PRIORITY: This item supports the School District Separation priority identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The City Council has identified the establishment of an independent Malibu Unified School District as one of the top priorities for the City. To this end, the City Council directed the City Attorney to negotiate with the Santa Monica-Malibu Unified School District (SM-MUSD) regarding the potential unification of a Malibu Unified School District under the guidance of the School District Separation Ad Hoc Committee. To support this effort, the City Attorney engaged two school finance professionals: KirkCarter and Associates (KCA) and Ryland School Business Consulting (Ryland SBC).
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• Kirk-Carter and Associates (KCA): In August 2018, the City executed an agreement with KCA to provide financial analysis on the unification and develop financial models under the City Attorney’s supervision. • Ryland School Business Consulting (Ryland SBC): In January 2020, the City engaged Ryland SBC to conduct financial analysis related to school district separation, including reviewing financial models developed by KCA for Malibu and by Eastshore Consulting for SM-MUSD.
Both agreements have been amended as needed to support prolonged negotiations with SM-MUSD, preliminary hearings before the Los Angeles County Office of Education’s (LACOE) County Committee on School District Organization (County Committee), and ongoing public outreach to keep Malibu and Santa Monica families informed.
The unique nature of this City-initiated petition process, unprecedented in California, has introduced challenges in defining an exact scope and required resources. This complexity has necessitated multiple contract amendments, as staff repeatedly returns to Council to review and approve additional resources to support the petition.
Proposed Amendments to Consultant Contracts
The City seeks Amendment No. 8 for KCA, adding $56,430 to bring the total contract to $224,430 and extend the term of the contract to continue KCA’s support through ongoing financial analysis, modeling, and review as the City completes the separation process.
KCA’s deep understanding of the financial structures of both districts is crucial as we move through the mediation, County Committee hearings, and final documentation stages.
Additionally, the City is requesting Amendment No. 9 for Ryland SBC, adding $140,000 to bring the total contract amount to $587,710. This amendment is essential to fund the Consultant’s work through the fiscal year as we finalize revenue-sharing and operational budgets required for the County Committee process. The contract increase will ensure that Ryland SBC can continue to support the City’s evolving needs as we finalize financial and operational documentation in preparation for the County Committee hearings. While this increase is expected to cover services through the remaining fiscal year, additional appropriations may be necessary in the FY 2024-25 budget.
Both consultants have proven essential to Malibu’s progress toward establishing an independent school district. Ryland SBC has provided expert budgeting, modeling, and financial analysis, ensuring that Malibu’s interests are represented with accuracy and transparency. Their role has expanded with the additional requirements of mediation and review, necessitating this proposed increase. KCA’s expertise is likewise indispensable for consistent and accurate analysis, making it necessary to extend their contract term through these critical final stages.
Bringing in new consultants would incur substantial onboarding time and costs due to the complex historical data and analysis needed to proceed with the petition, potentially 2
Agenda Item # 1.B.9.
increasing overall expenses. Both Ryland SBC and KCA have the institutional knowledge required to provide continuity and quality through the County Committee process, reducing potential delays and ensuring that Malibu’s position remains wellsupported.
ATTACHMENTS:
1. Amendment No. 8 to Professional Services Agreement Kirk-Carter & Associates (This attachment will be provided under separate cover)
2. Amendment No. 9 to Professional Services Agreement STLR Corp, dba Ryland School Business Consulting
3 AMENDMENT NO. 9 TO AGREEMENT
THIS AMENDMENT NO. 9 TO AGREEMENT is made and entered in the City of Malibu on November 12, 2024 by and between the CITY OF MALIBU, hereinafter referred to as City, and STLR Corporation, dba Ryland Strategic Business Consulting, hereinafter referred to as Consultant.
The City and the Consultant agree as follows:
R E C I T A L S
A. On January 16, 2020, the City entered into an Agreement with Consultant for consulting services for financial analysis and professional services related to school district separation and unification. (the “Agreement”).
B. On July 13, 2020, the City amended the Agreement to increase the scope of work, increase the budget and extend the term of the agreement.
C. On October 12, 2020, the Consultant presented its analysis to the City Council as part of an update from the School District Separation Ad Hoc Committee, The City Council directed staff to submit the petition for unification of a Malibu Unified School District to the Los Angeles County Office of Education.
D. On February 24, 2021, the City amended the Agreement to increase the scope increase the budget and extend the term of the agreement.
E. On March 13, 2021, the City amended the Agreement to amend the scope and increase the budget.
F. On July 12, 2021, the City amended the Agreement to amend the scope and increase the budget.
G. On October 11, 2021, the City amended the Agreement to amend the scope, extend the term and increase the budget.
H. On June 27, 2022, the City amended the Agreement to amend the scope, extend the term and increase the budget.
I. On June 14, 2023, the City amended the Agreement to amend the scope, extend the term and increase the budget.
J. On February 12, 2024, the City amended the Agreement to amend the scope, extend the term and increase the budget.
K. The City desires to amend the Agreement to extend the term and increase the budget and Consultant has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 1.0 – Scope of the Consultant’s Services, of the Agreement, is hereby amended as set forth in Exhibit K attached hereto and shall replace Exhibit A, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I and Exhibit J.
2. Section 2.0 – Term of Agreement, of the Agreement is hereby extended and will remain in effect until the tasks described in Exhibit B are completed, unless otherwise terminated by either party as provided herein.
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3. Section 4.0 – Compensation for Services, of the Agreement, as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4, Amendment No. 5, Amendment No. 6, Amendment No. 7, and Amendment 8 is hereby amended as set forth in Exhibit K attached hereto.
The City shall pay the Consultant for its professional services rendered costs incurred pursuant to this Agreement an hourly rate of $215 for the financial analysis and professional services. The Consultant shall be compensated for travel time and expenses. Expenses are defined as actual, out of pocket expenses including but not limited to airfare, lodging, meals, telephone charges, express or overnight mail charges. All expenses and travel time must be pre-approved by the City. The cost of work described in Exhibit A to the Agreement shall not exceed $24,960, the cost of work described in Exhibit C to Amendment No. 1 shall not exceed $48,750, the cost of work described in Exhibit D to Amendment No. 2 shall not exceed $45,000, the cost of work described in Exhibit E shall not exceed $20,000, the cost of work described in Exhibit F shall not exceed $22,000, the cost of work described in Exhibit G shall not exceed $62,000, the cost of work described in Exhibit H shall not exceed $25,000, the cost of work in Exhibit I shall not exceed $90,000, the cost of work described in Exhibit J shall not exceed $140,000, and the cost of Exhibit K shall not exceed $140,000.
Therefore, the cost of work described in Exhibit J of this Agreement as amended by this Amendment No. 8 shall not exceed $587,710. The Consultant shall only bill the City for hours actually incurred.
4. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
5. All terms and conditions of the Agreement not amended by this Amendment No. 1 remain in full force and effect.
This Agreement is executed on ______________________, at Malibu, California, and effective as of November 12, 2024.
CITY OF MALIBU: ____________________________________ DOUG STEWART, Mayor ATTEST: ____________________________________ KELSEY PETTIJOHN, City Clerk (seal)
APPROVED AS TO FORM: CONSULTANT: _____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Teresa R. Ryland Title: President
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EXHIBIT K
SCOPE OF SERVICES
The Scope of Services described herein shall replace the following:
Scope of Services in the original Professional Services Agreement (PSA) Exhibit A Scope of Services in the Amendment No. 1 to the PSA (Exhibit C) Scope of Services in the Amendment No. 2 to the PSA (Exhibit D) Scope of Services in the Amendment No. 3 to the PSA (Exhibit E) Scope of Services in the Amendment No. 4 to the PSA (Exhibit F) Scope of Services in the Amendment No. 5 to the PSA (Exhibit G) Scope of Services in the Amendment No. 6 to the PSA (Exhibit H) Scope of Services in the Amendment No. 7 to the PSA (Exhibit I) The City of Malibu has been in negotiations with the Santa-Monica Unified School District (SMMUSD) regarding reunification (separation) to establishing an independent Malibu Unified School District. On October 12, 2020, the City Council received an update from the SMMUSD Ad Hoc Committee and directed staff to submit a petition for reunification (separation) to the Los Angeles County Office of Education. As part of the negotiation process, the City needs to analyze SMMUSD financials and define the terms regarding revenue sharing, operations and potential legislation related to the separation.
The Consultant possesses expertise in conducting financial analysis, creating budgets, and developing financial models. The Consultant continues to deliver proficient financial services and conducting third-party review for financial models and analysis generated by East Shore Consulting for SMMUSD, as well as those produced by Kirk-Carter and Associates for the City of Malibu.
The Consultant works at the direction of the Deputy City Attorney to provide professional financial review, analysis, and support services in support of the City of Malibu’s negotiations with SMMUSD, the City’s petition for establishing an independent Malibu Unified School District. The Consultant works closely with the City of Malibu School District Separation Ad Hoc Committee, City staff and other consultants.
The Consultant’s work shall include the following tasks as requested:
Review records, documentation and reports including BBK and East Shore Consulting Memos.
Review financial models prepared by East Shore Consulting and Kirk-Carter and Associates.
Prepare general financial analysis and reconciliation.
Document and/or refine procedures and results.
Act on assignments that result from conversations with the City Attorney and City Staff.
Prepare and/or review short-term and long-term cash flow and revenue schedules.
Prepare reports as directed by City Attorney, in accordance with the Public Records Act and while maintaining appropriate privileges and exemptions. 6 Amendment No. 9 to Agreement
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Prepare and present to Governing Boards and other entities.
Craft other financial and professional work assigned as needed.
Complete the research and analysis to update information regarding assets, debt, enrollment, and finances.
Participate in negotiations between the City and the School District.
Write the reorganization report addressing all required criterion.
Present reports to the City Council.
Attend and present at the City’s School District Separation Ad Hoc Committee meeting(s) as well as LACOE’s County Committee meeting(s).
Prepare community outreach materials and perform community outreach activities; including but not limited to making presentations and answering questions at community meetings.
Support the City’s mediation with SM-MUSD on the financial terms of separation; including but not limited to attending mediation meetings, preparing mediation related materials, and performing mediation-related analysis.
Update the City’s feasibility analysis as directed in response to the mediation efforts.
Attend weekly calls with the City Attorney and consultant team.
Refer to foundational information provided in the report produced by the Malibu Unification Negotiations Committee and provide extensive and necessary updates in some areas.
FEE SCHEDULE
The Consultant shall be paid an hourly rate of two hundred and fifteen dollars ($215.00) for the financial analysis and professional services. The Consultant shall be compensated for travel time and expenses. Expenses are defined as actual, out of pocket expenses including but not limited to airfare, lodging, meals, telephone charges, express or overnight mail charges. All expenses and travel time must be pre-approved by the City.
The cost of work done under previous scopes of service (i.e., Exhibit A, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I, Exhibit J) and the work approved by this Scope of Service (Exhibit K) shall not exceed $587,710. 7
Agenda Item # 1.B.10.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Steve McClary, City Manager
Date prepared: October 25, 2024 Meeting date: November 12, 2024 Subject: Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH) RECOMMENDED ACTION: Adopt Resolution No. 24-57 extending the declaration of the existence of a local emergency related to the increase of reckless and illegal driving on pacific coast highway and directing staff to coordinate efforts with other governmental agencies to increase attention and create programs to reduce the risk and danger associated with pacific coast highway in the City.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List.
DISCUSSION: On November 13, 2023, the Council adopted Resolution No. 23-52 declaring the existence of a local emergency in response to increasing reckless and illegal driving on PCH. The Council last reviewed and extended this declaration on September 23, 2024.
The California Emergency Service Act allows the City to proclaim a local state of emergency when needed to protect the public safety in dire circumstances. The status and use of Pacific Coast Highway (“PCH”) currently constitutes a condition, or threatened condition, of extreme peril to the safety of persons and property within the City of Malibu.
PCH is the City’s main thoroughfare and each day serves as a commuting route, a residential street, a business corridor, and for persons accessing beaches and other local recreation amenities, a pathway used by pedestrians and cyclists. PCH is a California State Highway (State Route 1) that is managed and maintained by the California Department of Transportation (“Caltrans”) with a posted speed limit ranging between 45- City Council Meeting
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Agenda Item # 1.B.10.
55 miles per hour in the City. Excessive speeding, reckless driving, unsafe U-turns, and distracted driving caused by cell phone use and other distractions have resulted in increased collisions with other motorists, cyclists and pedestrians on PCH that have resulted in injury and death.
According to data from the Statewide Integrated Traffic Records System obtained through UC Berkley’s Transportation Injury mapping system, between 2018 and 2022 there were 22 deadly crashes on PCH in the City, resulting in the death of 23 people. Data from the California Highway Patrol indicates that there have been 49 fatalities along PCH in Malibu from 2012-22. And finally, the Los Angeles Times has reported that there have been 170 combined deaths and serious injuries to drivers, passengers, cyclists and pedestrians between 2011 and 2023 along PCH in the City. Further, countless other close calls or near misses from the danger posed by the conduct on PCH are impossible to quantify. Most recently, a crash occurred on PCH resulting in the tragic and unnecessary loss of four Pepperdine University students who were walking along PCH. According to authorities, the driver of the car was allegedly traveling at a speed in excess of 100 miles per hour when his vehicle lost control, sideswiped at least three parked cars and then crashed into a group of people including the four Pepperdine University students and two others.
These statistics and most recent tragedy are all consistent with the day-to-day experience of City residents, visitors, officials, and staff. PCH has become increasingly dangerous to residents and visitors due to the common occurrence of drivers speeding, driving recklessly, or driving while distracted. Residents and visitors are now forced to weigh and modify their use of PCH depending on the time of day and other factors (e.g., weather, weekend vs. weekday, existing traffic conditions, etc.) because of the danger posed.
Despite efforts by the City and other governmental agencies to improve the safety of PCH, the point has been reach that the risk is just too great. The status quo is no longer acceptable and action must be taken to mitigate this local emergency.
PCH is a State Highway managed and controlled by Caltrans. Sections 83 and 90 of the Street and Highways Code state that Caltrans has jurisdiction, possession, control and responsibility for the maintenance of State Highways. Further sections of the Streets and Highways Code make clear that Caltrans is the entity with decision-making power over PCH in the City, including improvements, safety elements and speed limits. Further, Streets and Highway Code section 124 states that it is Caltrans, not the City, that can restrict the use of, or close, a State Highway for the protection of the public. Law enforcement agencies such as the Los Angeles County Sheriff’s Department (LASD) and the California Highway Patrol have enforcement jurisdiction over PCH for Vehicle Code violations and other code violations.
Safety on PCH is a problem that the City cannot address and fix alone, and will need to work with Caltrans to make changes to PCH itself. The City can also work through the LASD to address vehicle code violations and related enforcement action given its enforcement jurisdiction over PCH. To effectively effect change, the City must coordinate 2
Agenda Item # 1.B.10.
and work together with its other governmental partners to implement strategies and solutions to reduce the danger on PCH for all users.
California Government Code Section 8630 empowers the City Council to proclaim the existence of a Local Emergency when there is extreme peril to the safety of persons and property within the territorial limits of the City. Additionally, California Government Code section 8634 empowers the City Council to promulgate orders and regulations necessary to provide for the protection of life and property during the time of a Local Emergency.
These statutes codify the constitutional “police powers” of local governments to adopt local legislation designed to protect the health, safety, and welfare of the community. Further, the City’s Municipal Code (Chapter 2.52) establishes the City’s disaster council and policies and procedures for dealing with a local emergency. The City’s purchasing ordinance (Chapter 2.56) allows for greater flexibility when making purchases for supplies or services in response to a local emergency. Thus, a declaration of local emergency provides the City greater flexibility to act expediently when trying to address and mitigate the danger posed by the local emergency. It may also aid in coordination with other governmental entities and allow the City access to other resources.
Government Code Section 8630 requires that the City Council review the need for continuing a local emergency at least once every 60 days until the City Council terminates the local emergency.
As such, City staff recommends adopting Resolution No. 24-57 extending the declaration of the existence of a local emergency. If adopted, the City Council will review, and as needed renew, this action at least every 60 days.
ENVIRONMENTAL REVIEW:
This resolution and the actions taken and/or proposed herein are not a project pursuant to the California Environmental Quality Act (CEQA) since they are activities that are excluded from the definition of a project by section 21065 of the California Public Resources Code and section 15378(b) of the State CEQA Guidelines. The proposed actions are organizational or administrative activities of government which will not result in direct or indirect physical changes in the environment. These actions are also exempt from CEQA as specific actions necessary to prevent or mitigate an emergency pursuant to section 21080(b)(4) and section 15269(c) of the State CEQA Guidelines. They also are exempt under CEQA Guidelines Section 15301 – existing facilities. Coordinating and improving infrastructure and safety as well as education and enforcement efforts for safer driving and use of PCH are all exempt activities. Further, to the extent there are minor/temporary uses of land having a negligible or no permanent effect on the environment, these activities are exempt under Section 15304(e) of the CEQA Guidelines.
ATTACHMENTS: Resolution No. 24-57
3 RESOLUTION NO. 24-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU
EXTENDING THE DECLARATION OF THE EXISTENCE OF A LOCAL
EMERGENCY RELATED TO THE INCREASE OF RECKLESS AND
ILLEGAL DRIVING ON PACIFIC COAST HIGHWAY AND DIRECTING
STAFF TO COORDINATE EFFORTS WITH OTHER GOVERNMENTAL
AGENCIES TO INCREASE ATTENTION AND CREATE PROGRAMS TO
REDUCE THE RISK AND DANGER ASSOCIATED WITH PACIFIC COAST
HIGHWAY IN THE CITY
The City Council of the City of Malibu does hereby find, order, and resolve as follows:
SECTION 1. Recitals.
A. Condition or threatened conditions of extreme peril to the safety of persons and property have arisen within the City of Malibu caused by the increase in reckless and illegal driving on Pacific Coast Highway (“PCH”) in the City. This reckless and illegal driving has led to increased collisions with other motorists, cyclists and pedestrians, resulting in injury and death.
B. According to data from the Statewide Integrated Traffic Records System obtained through UC Berkley’s Transportation Injury mapping System, between 2018 and 2022 there were 22 deadly crashes on PCH in the City, resulting in the death of 23 people. According to data from the California Highway Patrol, there have been 49 fatalities along PCH through Malibu from 2012-22. According to the Los Angeles Times there have been 170 deaths and serious injuries to drivers, passengers, cyclists and pedestrians between 2011 and 2023.
C. On October 17, 2023, a crash occurred in the 21500 block of PCH resulting in the tragic loss of four Pepperdine University Students who were walking along the road. According to authorities, the driver of the car was traveling at a speed in excess of 100 miles per hour when he lost control, sideswiped at least three parked cars and then crashed into a group of people including the four Pepperdine University Students and two others.
D. PCH is a California State Highway managed and maintained by the California Department of Transportation (“Caltrans”). The posted speed limit along PCH in the City ranges between 45-55 miles per hour.
E. PCH is the City’s main thoroughfare and serves as a commuting route, a residential street and business corridor in the City.
F. City officials, City staff and City residents are tragically aware that PCH has become increasingly dangerous to residents, visitors and commuters, with drivers regularly exceeding the posted speed limits or driving recklessly or distracted which Attachment 1
4 Resolution No. 24-57
_____________________
has resulted in not only the killing and maiming of pedestrians, cyclists and other motorists, but a collective fear and trauma about the risks posed by accessing PCH.
G. Despite efforts by the City and other governmental agencies to improve the safety of PCH, PCH continues to pose a threat to those who drive, walk and/or cycle along it. Serious and dangerous collisions continue to occur too regularly, with four additional fatalities on PCH in the city limits since November 2023.
H. California Government Code Section 8630 empowers the City Council to proclaim the existence of a Local Emergency when there is extreme peril to the safety of persons and property within the territorial limits of the City. Additionally, California Government Code Section 8634 empowers the City Council to promulgate orders and regulations necessary to provide for the protection of life and property during the time of a Local Emergency. These statutes codify the constitutional “police powers” of local governments to adopt local legislation designed to protect the health, safety, and welfare of the community.
SECTION 2. It is hereby proclaimed that:
A. The above recitals are true and correct.
B. The increase in dangerous, illegal, reckless and/or distracted driving on PCH in the City currently poses extreme peril to persons and property in Malibu. As such, the City Council finds that the declaration of local emergency remains valid and necessary, and will remain in effect until the extreme danger has subsided.
C. To reduce and prevent the risks associated with dangers posed on PCH, City staff are directed to coordinate with Caltrans, the Los Angeles County Sheriff, the California Highway Patrol, and other entities and government agencies to implement programs, increase enforcement of existing laws and/or develop solutions to reduce the danger on PCH to pedestrians, cyclists and other motorists from dangerous, illegal, reckless and/or distracted driving on PCH.
D. The City Director of Emergency Services, or designee, is directed and authorized to address any and all impacts and conditions caused by the emergency and to obtain any and all aid and assistance from local, county, state, or federal agencies, including but not limited to aid and assistance pursuant to the California Disaster Assistance Act, California Government Code Section 8690 et. seq.
E. The City Manager, as the Purchasing Officer of the City pursuant to Malibu Municipal Code Section 2.56.040 (B) is authorized to make purchases of supplies or services exceeding twenty-five thousand dollars ($25,000.00) in compliance with Malibu Municipal Code, Chapter 2.56.
5 Resolution No. 24-57
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F. City staff are directed to report back to the City Council regarding programs and strategies proposed or implemented to mitigate the risk associated with this local emergency.
SECTION 3. The local emergency shall be deemed to continue and exist until its termination is proclaimed by the City Council. As required by law, the City Council shall review the need to continue the state of emergency every 60 days until this resolution is terminated.
SECTION 4. This resolution and the actions taken and/or proposed herein are not a project pursuant to the California Environmental Quality Act (CEQA) since they are activities that are excluded from the definition of a project by section 21065 of the California Public Resources Code and section 15378(b) of the State CEQA Guidelines. The proposed actions are organizational or administrative activities of government which will not result in direct or indirect physical changes in the environment. In the alternative, find that the actions are exempt from CEQA as specific actions necessary to prevent or mitigate an emergency pursuant to section 21080(b)(4) and section 15269(c) of the State CEQA Guidelines.
SECTION 5. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, and ADOPTED this __th day of ____ 2024. _____________________________
DOUG STEWART, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney
6
Agenda Item # 1.B.11.
Supplemental
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kate Manisco, Recreation Manager
Reviewed by: Kristin Riesgo, Community Services Director Approved by: Steve McClary, City Manager
Date prepared: November 8, 2024 Meeting date: November 12, 2024 Subject: Agreement with RTW Management, Inc.
RECOMMENDED ACTION: Continue this item to the November 25, 2024 Regular City Council meeting.
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Agenda Item # 1.B.11.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kate Manisco, Recreation Manager
Reviewed by: Kristin Riesgo, Community Services Director Approved by: Steve McClary, City Manager
Date prepared: October 28, 2024 Meeting date: November 12, 2024 Subject: Agreement with RTW Management, Inc.
RECOMMENDED ACTION: 1) Authorize the Mayor to execute a Professional Services Agreement with RTW Management, Inc. to provide Dial-A-Ride Transportation Services through December 31, 2027; and 2) Appropriate $144,000 in Prop A funding to Account No. 203-3009-5145-00 (Proposition A Transportation Services - Dial-A-Ride Services).
FISCAL IMPACT: An appropriation of $144,000 in Prop A funding is required if the contract is awarded. Funding for the program was originally included in the Adopted Budget for FY 2024-25 in the amount of $127,500 in Account No. 203-3009-5145-00 (Proposition A Transportation Services - Dial-A-Ride Services). The additional appropriation would bring the amended FY 2024-25 budget to $271,500. The unaudited Prop A Fund Balance on June 30, 2024, is $647,789.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2023-24 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2024-25 Strategic Priority Plan is finalized.
DISCUSSION: The City of Malibu’s Dial-A-Ride (DAR) Program provides transportation to senior citizen residents (ages 60 and older) and for residents of any age who are disabled from operating a motor vehicle as defined by the California Vehicle Code. Riders pay $1.00 each way for trips to the Malibu Senior Center, $2.00 each way for trips within City limits, and $4.00 each way for trips outside of City limits. DAR program boundaries include the following:
• City of Malibu, City Limits
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Agenda Item # 1.B.11.
• City of Agoura Hills, City Limits
• City of Calabasas (North of Las Virgenes Canyon Road) • City of Santa Monica between California Avenue and Colorado Avenue and • Kaiser Permanente in Woodland Hills
• UCLA Medical Center in West Los Angeles
• Veterans’ Medical Center in West Los Angeles
A Request for Proposal (RFP) was released on July 26, 2024, with the City receiving two proposals by the September 6, 2024 deadline from:
• RTW Management, Inc.
• Ventura Transit System, Inc.
Staff reviewed the proposals, interviewed the transportation agencies, and selected RTW Management, Inc. due to their experience with municipalities, excellent references, and ability to provide residents with services that will meet their transportation needs. RTW Management, Inc. will utilize new ADA-compliant accessible hybrid vehicles that are compliant with the Federal Transit Administration. Vehicles will have a digital radio system for dispatchers to communicate with drivers. The customer call center will use advanced scheduling and dispatching systems to optimize routes and real-time tracing technology to monitor vehicle location, speed, and route.
The City uses Prop A funds to cover the costs associated with the DAR program. The City receives approximately $295,000 annually and has a balance fund of approximately $647,000. The excess funds may be used to supplement the annual DAR costs, which will cover the term of the Agreement, but general fund money will likely be needed after 3 years to continue the DAR program at the current level. Staff are also investigating options for grant funding to supplement the transportation service costs.
Council Policy #44 requires that all proposed appropriations over $10,000 be reviewed and discussed by the Administration and Finance (A&F) Subcommittee prior to being presented to the Council. A&F will review the appropriation of $144,000 Prop A funds on November 7, 2024, and provide a recommendation for Council consideration.
Staff recommends authorizing the Mayor to execute a Professional Services Agreement with RTW Management, Inc. to provide Dial-A-Ride services through December 31, 2027.
ATTACHMENTS: Professional Services Agreement with RTW Management, Inc. 2 AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of November 12, 2024, by and between the City of Malibu (hereinafter referred to as the "City") and RTW Management, Inc. (hereinafter referred to as "Consultant").
The City and the Consultant agree as follows:
R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.
B. The City desires to contract transportation services for the Dial-A-Ride Program.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, the City and the Consultant agree as follows:
1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended from time to time by way of a written directive from the City.
2.0 TERM OF AGREEMENT. This Agreement will become effective on January 1, 2025, and will remain in effect for a period of three years from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.
3.0 CITY AGENT. The City Manager, or his or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or his or her designee, has the authority to provide that approval or authorization.
4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule. The cost of services shall not exceed $47,289 per month or $567,468 per year. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or his or her designee.
Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 Attachment 1
3 Agreement for Professional Services
RTW Management, Inc.
4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month.
The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.
5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement. The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.
5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and/or as a result of being awarded this contract, the Consultant shall not offer, encourage or accept any financial interest in the Consultant’s business by any City employee or official.
5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.
6.0 GENERAL TERMS AND CONDITIONS.
6.1 Termination. Either the City Manager or the Consultant may terminate this Agreement, with or without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.
6.1.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, models, maps, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City. If the City terminates this Agreement without cause, the Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered and fees incurred pursuant to this Agreement through the notice of termination.
If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City.
6.1.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages.
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6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.
6.3 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and City governments.
6.4 Insurance. The Consultant shall submit to the City certificates indicating compliance with the following minimum insurance requirements no less than (10) days prior to the start of the agreement and further agrees to comply with all provisions in the attached Exhibit C which is incorporated herein.
6.5 Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
6.6 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances and codes of the federal, state, county and city governments, including, without limitation, Malibu Municipal Code Chapter 5.36 Minimum Wage.
6.7 Independent Contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture or association, as between the City and the Consultant.
6.7.1. The Consultant shall be an independent contractor, and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement.
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6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.
6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.
6.11 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
6.12 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant.
6.13 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The Consultant will control the physical location of such files during Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 6 Agreement for Professional Services
RTW Management, Inc.
the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
6.16 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.17 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
6.18 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.
6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 7 Agreement for Professional Services
RTW Management, Inc.
CITY: Steve McClary CONSULTANT: George Goates
City Manager President
City of Malibu RTW Management, Inc.
23825 Stuart Ranch Road 1495 E. 3300 S.
Malibu, CA 90265-4861 Salt Lake City, UT 84106
TEL (310) 456-2489 x 226 TEL (801) 921-0023
FAX (310) 456-2760
6.20 Warranty of Authorized Signatories and Acceptance of Facsimile or Electronic Signatures. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
7.0 GENERAL TERMS AND CONDITIONS. (City and Consultant initials required at EITHER 7.1 or 7.2)
7.1 Disclosure Required. By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
7.2 Disclosure not Required. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
This Agreement is executed on _____________________, at Malibu, California, and effective as of January 1, 2025.
CITY OF MALIBU:
Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 8 Agreement for Professional Services
RTW Management, Inc.
___________________________________
DOUG STEWART, Mayor
ATTEST:
___________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
CONSULTANT:
____________________________________
By: GEORGE GOATES, President
APPROVED AS TO FORM:
___________________________________
TREVOR RUSIN, Interim City Attorney
Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 9 EXHIBIT A
SCOPE OF WORK DIAL-A-RIDE PROGRAM
The Contractor shall coordinate, manage, and control the Dial-A-Ride program, which includes operating the services, dispatch, vehicle maintenance, managing personnel, providing driver and personnel training, developing administrative procedures, preparing performance statistics and financial records, and developing methods to maximize service efficiency.
1. General Specifications
1.1 Statement of Work – The Contractor shall provide a demand response DialA-Ride transportation program for eligible City residents under the jurisdiction of the City of Malibu Community Services Department. The Contractor is responsible for providing all vehicles, maintenance, personnel, supplies, and equipment connected to the services performed under the Agreement. All materials are subject to the approval of the City of Malibu’s Contract Administrator or their designated representative (Contract Administrator).
1.2 Term and Extension – This Agreement will become effective on January 1, 2025, and will remain in effect for a period of three years from said date unless otherwise expressly extended and agreed to by both parties or terminated by both parties as provided herein.
1.3 Demand-Response System (Dial-A-Ride) Specific Requirements a. Provide daily transportation to eligible City residents - The Contractor will provide trips for both same-day service and trips scheduled one or more days in advance. Participants will be encouraged to arrange trip services twenty-four (24) hours in advance. All trips must be requested individually.
b. For the duration of the Agreement, the Contractor must maintain a valid California Transportation Charter Permit (TCP) with all cars and drivers per the California Public Utilities Commission (CPUC) requirements.
c. Eligible users are the City’s senior (60 years and older) and disabled population. Eligible users will register with the City of Malibu Community Services Department. The City will maintain a list of eligible participants for the transit contractor.
d. Hours of Service – The City is currently utilizing a door-to-door DialA-Ride system, which provides service to participants from:
• 8:00 am – 5:00 pm; Monday through Thursday
• 8:00 am – 4:00 pm; Friday
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Scope of Work, Dial-A-Ride Program
e. Service Area – The City is currently utilizing a shuttle-based Dial-ARide system, which provides service to riders within the following boundaries:
• City of Malibu
• City of Agoura Hills
• City of Calabasas
o North of Las Virgenes Canyon Rd
• City of Santa Monica
o East of Pacific Coast Highway, west of 26th St
o South of California Ave and north of Colorado
Ave
• UCLA Medical Center in West Los Angeles
• Kaiser Permanente Hospital in Woodland Hills
• Veteran’s Hospital in West Los Angeles
f. Transportation Fares
• $1.00 per one-way trip to and from the Malibu Senior Center • $2.00 per one-way trip to all locations within Malibu City limits • $4.00 per one-way trip to the locations listed in section 1.3.e.
The transportation fares will be collected by the driver and credited to the City as part of the monthly billing. The City reserves the right to increase or decrease the transportation fares at its sole discretion.
g. Shared Rides – Shared rides, in which more than one passenger is picked up, are encouraged. Caregivers (Ages 18+) accompanying passengers are required to register and pay full Dial-A-Ride transportation fare.
h. Passenger Packages – Passengers traveling from shopping centers (grocery or otherwise) shall be limited to five packages. Drivers are not required to assist passengers with packages.
i. Vehicles – Wheelchair-accessible vehicles are required because the program serves an older population with wheelchairs, scooters, or other physical limitations or special needs. Vehicles will be provided and maintained by the Contractor. Vehicles should be replaced according to a schedule so that they do not exceed the agreed-upon useful life in terms of age and miles during the term of this agreement. The City reserves the right to inspect and accept or reject any vehicles used for Dial-A-Ride. The vehicles and their maintenance must meet all Federal, State, and local requirements and industry standards for public transportation vehicles.
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Scope of Work, Dial-A-Ride Program
j. Program Funding – This program is funded through the City’s Proposition A Transportation funds. As such, the Contractor must provide records that meet all Metro and National Transportation Database (NTD) requirements. This may include preparation of monthly and annual reports and participation in the City’s annual NTD audit.
k. Additional Funding – The City may receive additional funding for Dial-A-Ride through grants or other funding sources. The Contractor will be required to assist in preparing and implementing any grant requirements. Grants or additional work that increases the original scope of work will be negotiated and addressed as an amendment to the initial agreement.
l. Overall program limits are subject to the annual allocation of funds by the City Council. Future reductions in funding may require additional restrictions or limitations on the program that are not currently in place. The Contractor must implement program changes if required by the City. Any program changes that would alter the terms of this agreement shall be negotiated.
2. Contractor’s Personnel
The Contractor shall be responsible for the satisfactory work performance of all employees, or any reasonable performance standard established by the City. The Contractor shall pay all employees' wages and benefits. Without any additional expense to the City, the Contractor shall comply with the requirements of employee liability, worker's compensation, employment insurance, and Social Security. The Contractor shall hold the City harmless and defend the City from any liability, damages, claims, costs, and expenses of any nature arising from alleged violations of personnel practices.
During the performance of this contract, the Contractor warrants that it will provide equal opportunities and that the Contractor will take affirmative action to ensure that its employment practices, persons employed, and employees are treated equally and without regard to, or because of race, creed, color, national origin, sex, age, physical handicap, or medical condition.
a. The City reserves the right to reject the Contractor’s workforce personnel. It shall be the Contractor’s responsibility to replace such rejected workers in a manner that will not affect the execution of the responsibilities specified in the Agreement. The City must be notified promptly of new hires or reassignments of program personnel.
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b. The City will not recognize any holidays as paid holidays for Contractor employees.
c. All employees must be at least eighteen (18) years of age, appropriately trained, and qualified for the work assigned to them. All employees must be able to follow directions and be physically capable of performing their duties.
d. The Contractor shall provide employee uniforms to personnel assigned to the Dial-A-Ride program so that the Contractor’s employees can be easily identified. Uniforms shall bear the employee’s name and the company’s name or logo and present a professional appearance.
2.1 Vehicle Operators - Vehicle operators shall work on a schedule that will ensure a consistent and overall high quality of service. Vehicle operators must have a California Driver's License and other required certificates, licenses, and training required by applicable Federal, State, and local regulations. Each operator shall maintain a valid County of Los Angeles License as applicable. All vehicle operators must meet the minimum standards listed below. At a minimum, employee qualifications should include:
a. Not have been convicted of driving while intoxicated or under the influence of controlled substances within the preceding five years, or not have criminal charges pending for an offense for driving while intoxicated or under the influence of controlled substances. b. Not be addicted to the use of alcohol or controlled substances. c. Not be subject to outstanding warrants for arrest.
d. Able to read, write, and speak English. Bilingual skills in Spanish are highly desirable.
e. Thorough knowledge of the service area street network. f. Sensitivity to passengers' needs, including assisting passengers upon their request.
g. Able to address complaints and problems as required.
Vehicle operators must be trained in all operational procedures relating to the transportation service. Training must include customer service techniques for interacting with the public in a helpful and courteous manner, basic Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 13 Agreement for Professional Services
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information about the route and the City of Malibu, and sensitivity and empathy training directed towards the needs of elderly and passengers with limited mobility in compliance with the Americans with Disabilities Act.
Contractor shall describe how it will maintain an ongoing employee safety and training program.
Vehicle operators shall be trained to operate wheelchair lifts, ramps, securement systems, and other equipment they may be expected to use in the Dial-A-Ride services. This requirement pertains to all vehicle operators, who are regularly assigned and relieved vehicle operators.
While performing their duties, vehicle operators must maintain a clean and neat appearance. Operators shall wear nametags clearly displaying their names while performing their duties. If jackets are worn, a driver's nametag must always be visible.
The Contractor shall conduct pre-employment Department of Motor Vehicles (DMV) checks of all personnel hired for service and join the California DMV Pull Notice Program, whereby the Contractor shall be notified of any activity on a vehicle operator's driving record. Any operator exceeding the California DMV point system or with a revoked or suspended license will not be allowed to operate the City's service. Contractor shall notify the City of the results of these checks and whatever corrective actions taken, if any. Any voluntary drug testing and/or surveillance efforts on the part of the Contractor shall be described in the proposal and explained to vehicle operators.
Vehicle operators may not request or in any way solicit tips from customers.
Tips may be accepted if offered; however, any operator receiving more than one complaint for solicitation of tips will be removed from the program.
2.2 Maintenance Staff - Contractor shall supply enough properly qualified personnel to maintain and service all Contractor-provided equipment used for the City's service.
Contractor shall ensure all mechanics are properly trained in the operation and maintenance of the vehicles and equipment specified in the scope of the program. Contractor shall provide mechanics with ongoing training to keep abreast of new maintenance techniques and equipment.
2.3 Dispatching and Service Information Personnel – The Contractor shall have capable and courteous personnel responsible for taking and responding to Dial-A-Ride requests, accurately recording reservations, properly managing complaints and customer service requests, and responding to telephone inquiries regarding transportation services. Bilingual (Spanish) dispatchers are highly desirable.
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2.4 Labor Strike
a. The Contractor shall be responsible for its labor relations with any trade or union representative among its employees and shall negotiate and be responsible for adjusting all the disputes between itself and its employees or any union representing such employees.
If the Contractor knows about an actual or potential labor dispute that could delay or threaten the timely performance of the services, the Contractor shall immediately give written notice thereof to the City. b. The Contractor shall be responsible for providing continuous transportation services, without interruption, to all locations specified within the Agreement. In the event of a labor strike, the Contractor shall provide other means to provide continuous and comparable service at the Contractor’s cost. Failure to do so will cause the City to take any action necessary to provide the service, with any cost beyond the Contractor’s normal rates (which will be deducted from the Contractor’s progress payment) to the City being borne by the Contractor.
2.5 Subcontractor/Assignment of Agreement – The Contractor shall not subcontract any portion of the Agreement or any additions made to the Agreement without first receiving approval from the City. All persons engaged in the transportation service shall be considered the Contractor's employees, with the supervisor being responsible for their work. The Agreement may not be assigned to another owner or entity without City approval. RideShare services, including, but not limited to, Uber or Lyft, are prohibited.
3. Vehicles/Equipment
All vehicles shall meet the requirements established in this Request for Proposals.
Proposals will be evaluated based on the ability of the Contractor’s fleet to service a large number of elderly and limited-mobility clients. Proposers shall describe the proposed fleet in detail, showing how the fleet meets ADA requirements and the city's service needs. Proposers who operate alternative fuel vehicles are highly desirable and should indicate so in their proposals.
All vehicles and vehicle equipment required by this agreement shall be maintained by the Contractor in good repair and in a condition satisfactory to the City.
Contractor shall assume all responsibility for the proper maintenance of the vehicles. It shall be the expressed responsibility of the Contractor to assume all coordination with the original manufacturer of the vehicles if necessary to keep the vehicles in safe and good operating condition. This shall include negotiating and processing all vehicle warranty claims through the manufacturer's own warranty Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 15 Agreement for Professional Services
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department, and is responsible for collection of any monies, extended warranties, or credits as a result, for the length of time the warranty is in effect.
The extent of the proposed preventive maintenance program is an important consideration in the selection of the Contractor. Each vehicle must receive a daily pre-trip inspection by the operator prior to being placed in service. Daily pre-trip inspections must be supplemented by regular time and mileage maintenance inspections to ensure safe and proper operating condition of vehicles. A record of all such inspections shall be kept by Contractor and made available to the City.
For the Dial-A-Ride vehicles, preventive maintenance inspections and servicing shall occur not less than every 3,000 miles or thirty days, whichever is less. The Contractor shall specify the preventive maintenance program for all Dial-A-Ride vehicles used in this service.
Inspection of each vehicle shall be completed after its daily service to ensure all lights are functioning, all seating is secure and that all tires, wheels, lugs, air brake systems (if applicable), wheelchair lifts and exit doors are in proper operating condition.
3.1 Applicable Codes and Regulations - All vehicles used for Malibu services shall be safe for operation on public streets and meet all the appropriate requirements in the California Vehicle Code. All parts of the vehicle and all equipment mounted on or in the vehicle shall conform to the Federal Vehicle Safety Standards and the California Code of Regulation, Title 13. Particular attention shall be directed to the California Highway Patrol Motor Carrier Safety Regulations. The Contractor shall participate in and comply with the DMV Pull Notice Program. Contractor shall pay for all applicable license fees for drivers, other personnel, and vehicles.
Each vehicle, at minimum, must be inspected at the frequencies required by State law. The City may also inspect the vehicles. The City shall be notified of inspections performed by a governmental agency other than the City which meet or exceed the criteria for inspection established by the City.
The results of those inspections shall be transmitted to the City.
3.2 Vehicle Maintenance - The Contractor shall provide and maintain appropriate vehicle storage and maintenance facilities for the garaging and servicing of the vehicles and vehicle equipment. The Contractor shall state the location of such facilities, which will be subject to inspection by the City.
If the maintenance or storage facilities are to be acquired, the Contractor shall indicate what action will be taken to acquire those sites prior to the start of service.
At all times, the Contractor shall maintain all components of each vehicle including its body, frame, wheelchair lift, furnishing, mechanical, electrical, Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 16 Agreement for Professional Services
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hydraulic or other operating systems in proper working condition free from damage and malfunction. The Contractor shall replace and repair immediately any vehicle damaged in any accident or otherwise damaged which impairs the proper and safe mechanical operation of the vehicle.
Recognizing that the safety of the passengers is paramount, the Contractor's maintenance staff shall not:
a. Install mismatched tires.
b. Perform partial brake relines without determining the cause of abnormal or premature wear.
c. Allow tires to wear more than 3/32 tread depth.
d. Replace a dead battery without testing the charging system to ensure it will not die due to system malfunction.
e. Fail to ensure daily that each vehicle is in proper condition to pass all scheduled and unscheduled inspections.
f. Allow any reported worn item to go unrepaired and not hold up until the next scheduled inspection. The emphasis must be on preventing breakdowns.
The Contractor, at its sole cost and expense, shall maintain a supply inventory and provide lubricants, repairs, parts, and supplies required for the maintenance and operation of all vehicles utilized in providing services.
Vehicles must be kept clean, including exterior washing at least once weekly and after every rain, with the vehicle interiors swept or vacuumed daily to remove all dirt and debris. All painted graffiti must be removed daily so that no vehicle leaves the storage facility with any graffiti. Etching on windows must be removed and replaced as soon as practical but no later than one month. Contractor shall track and record all damages due to vandalism; records shall include vandalism type, date, time, location, when repaired/replaced, cost, etc.
Contractor will outline their preventive maintenance program in detail. This shall include how their present programs are operated as well as plans for inclusion of the vehicles required in this agreement. The City may desire to inspect vehicles currently operated by the proposer.
Contractor shall maintain an individual file for each revenue vehicle to include date of action and all preventive maintenance functions including Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 17 Agreement for Professional Services
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warranty work and any other pertinent maintenance data, including but not limited to fuel, lubricants and other fluid use.
Contractor shall dispatch a spare vehicle in the event of a vehicle breakdown. The maximum allowable response time from the moment a trouble call is received until a substitute vehicle arrives will be established by the City. Proposals shall state the estimated time proposers will need to provide a substitute vehicle.
Contractor shall notify the City of all accidents, both by telephone (within one hour) and in writing (by the close of the next business day).
4. Operational Emergencies
Contractor shall be responsible for the enforcement of policies with regard to operational emergencies. The City may revise or establish additional policies.
Contractor shall be responsible for the handling and resolution of all operational emergencies and contingencies, including, but not limited to, the following:
4.1 Hazardous Conditions - Vehicle operators shall report all hazardous road conditions (i.e., downed trees, potholes and uneven road surfaces, malfunctioning signals, etc.) in the City to the Contractor's supervisor.
Contractor, in turn, shall immediately notify the City of such conditions and shall take necessary precautions to safeguard passengers and personnel.
4.2 In-Service Vehicle Failures - Contractor shall require the vehicle operators to report any in-service vehicle failure to the Contractor's supervisor. The supervisor will attempt to ascertain the problem, use good judgment, and instruct the vehicle operator to take appropriate corrective action. If necessary, the supervisor will immediately send a spare vehicle to the location and the operator and passengers will change vehicle and continue in service. Contractor, if necessary, shall send a mechanic to the location in order to take corrective measures and/or supervise the towing of the vehicle. Contractor shall report any in-service vehicle failures to the City immediately and not later than the start of the next service day.
4.3 Wheelchair Lift Failure - Contractor shall be responsible for properly operating and maintaining all wheelchair lifts. Contractor shall require vehicle operators to report all in-service lift failures to the Contractor's supervisor. If the lift fails while attempting to board a wheelchair passenger, the supervisor shall promptly arrange alternate transportation for the passenger inconvenienced by the lift breakdown. If the lift fails while attempting to discharge a wheelchair passenger, the operator shall manually operate the lift and notify the supervisor. Following any lift failure, the supervisor shall arrange a vehicle change as quickly as reasonably Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 18 Agreement for Professional Services
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possible. Contractor shall report all in-service lift failures to the City no later than the start of the next service day.
4.4 Passenger Disturbances - Contractor shall instruct vehicle operators to report nonpayment of fares; graffiti or other vandalism on the vehicles; pushing, shoving, and other disturbing or dangerous conduct; and other serious passenger disturbances to the vehicle operator’s supervisor or dispatcher. The supervisor shall use good judgment in managing the passenger disturbance by appraising the situation, discharging appropriate instructions from the operator, and requesting law enforcement assistance if necessary.
4.5 Medical Assistance to Passengers - Contractor's employees shall use good judgment in responding to passenger accidents, injuries, or illnesses occurring on the vehicles. If a passenger requires medical assistance, the vehicle operator shall immediately contact emergency personnel (911) and advise the Contractor's supervisor of the situation. An incident report shall be completed, documenting the incident with a copy sent to the City no later than the start of the next service day.
4.6 Accidents - Contractor shall require all vehicle operators to report any accident or incident involving the vehicle to the Contractor's supervisor. The supervisor shall use good judgment in the situation and shall immediately notify the police or fire department. The supervisor shall report all accidents to City by telephone immediately. The operator and supervisor will complete an accident report approved by City with a copy to the City no later than the start of the next service day. The Contractor shall submit all accidentrelated reports to the DMV as required.
5. Management
The Contractor shall be responsible for program management according to specified operating procedures. After consulting with the contractor, the City may establish additional reasonable requirements for operating this service.
5.1 Operating Performance Standards – The Contractor shall operate vehicles with due regard for the safety, comfort, and convenience of passengers and the public.
The City will set performance standards for its services. Contractor and the City shall meet periodically to evaluate the program and performance based on these standards. If the standards are not fulfilling their intended purpose, they will be adjusted based upon recommendations made by Contractor with the concurrence and final decision by the City. Should it be found that the Contractor's performance has contributed to Contractor's failure to Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 19 Agreement for Professional Services
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achieve these standards, Contractor shall take all reasonable actions requested by the City to correct deficiencies in performance. Should deficiencies persist, the City may assess liquidated damages. All liquidated damages assessed against the Contractor will be deducted from the monthly invoices by the same amount. The City's Community Services Director shall maintain the right to assess liquidated damages against the Contractor, as set forth herein, based on the Contractor's failure to meet the established standards. Circumstances beyond the control of the Contractor, causing the Contractor to fail to comply with the stated performance requirement, will be considered as just cause on the part of the City not to assess liquidated damages against the Contractor.
Service should be provided as scheduled or according to any adjusted schedule established by the City, including route modifications required due to special events or a declared emergency. Contractor shall not be held responsible for the failure to provide on time service due to weather or traffic conditions, unavoidable vehicle malfunctions, and/or naturally occurring disasters.
Notwithstanding the above caveat, the City may impose liquidated damages on the following basis:
a. Customer service is very important in building participants and support for this service. Therefore, the fourth (and any additional) justified complaint about each service in any 30-day period shall result in the Contractor paying a penalty of $500 per substantiated complaint except for late pick-ups or trip delays covered below. b. The Contractor shall maintain satisfactory California Highway Patrol (CHP) terminal inspection throughout the life of the contract (proof of CHP certification is required). If the Contractor receives an unsatisfactory rating from the CHP, the Contractor shall notify the City immediately and state what is being done to correct the deficiency. If the vehicle operating authority falls under the California Public Utilities Commission (PUC) and if the PUC revokes the permits to operate the vehicles in this service as a result of unsatisfactory inspection ratings by the CHP, the vehicles shall not operate and a $500 per vehicle per day fine shall be assessed until a satisfactory inspection report is obtained and the vehicle is again available for service.
c. The City reserves the right, at its sole discretion, to inspect and reject temporarily or permanently by notice to the Contractor, any vehicle the Contractor utilizes which the City deems unacceptable.
In the event any revenue vehicle is rejected temporarily by the City Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 20 Agreement for Professional Services
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because of deficient vehicle condition or appearance, $500 per vehicle per day shall be assessed until the condition is corrected. In the event any revenue vehicle is rejected permanently by the City because of the vehicle's conditions, Contractor shall replace the vehicle and will be assessed $500 per vehicle per day until the vehicle is replaced with one that is acceptable to the City. d. If any regulatory agency or funding source penalizes the City for late, incomplete or inaccurate data which was the Contractor's responsibility to collect and/or provide to the City, the liquidated damages shall be the amount of the penalty and any administrative costs incurred by the City.
e. In the event the Contractor fails to commence service on January 1, 2025, the Contractor shall pay the City liquidated damages of $1,000 for each service day of delay.
f. If the wait time of any Dial-A-Ride trip has been verified to exceed 60 minutes, the liquidated damages shall be $60 per incident plus $1 for every minute thereafter.
g. If the wait time of a pre-scheduled trip has been verified to exceed 30 minutes, the liquidated damages shall be $50 per incident; if it exceeds 45 minutes, the liquidated damages shall be $75 per incident; and, if it exceeds 60 minutes, the liquidated damages shall be $100 per incident.
h. If a trip request has been verified to be lost by dispatch and no vehicle was dispatched, the liquidated damages shall be $100 per incident.
Contractor must have sufficient telephone lines to handle the additional calls from Malibu residents. Contractor shall provide a Customer Service telephone line, which shall be a toll-free call from anywhere within the City of Malibu, to provide information and take Dial-A-Ride service requests.
One TDD phone must also be provided for people with hearing impairments.
All personnel should be trained to respond accurately and professionally.
All comments and complaints shall be received by the City and logged on a mutually agreed upon complaint form and referred to the Contractor, who shall respond the next working day with a description of any follow-up action taken or anticipated. Contractor will notify City if there are issues with the telephone lines, and provide an alternative within 24 hours if necessary.
An answering machine may be used to provide information outside of service hours. Voicemail greetings/recorded information must be available Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 21 Agreement for Professional Services
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also in Spanish.
5.2 Personnel Performance Standards—Regularly assigned drivers or a trained backup must be available and on time to ensure consistent and reliable service.
All personnel are responsible for knowledge of the service system design, the City of Malibu, and route destinations. Project personnel must maintain a courteous attitude, answering to the best of their ability any passenger questions regarding the provision of service. Personnel must also report all passenger-complaints, as well as operational and maintenance problems promptly to the Project Manager who shall forward the information to the City.
5.3 Fare Collection and Accountability – The cash fare for the Dial-A-Ride service will be $1.00, $2.00, and $4.00, as described in section 1.3.f. The City reserves the right to change the fare or to issue passes, discount coupons, or tickets to be used in lieu of cash fares. The Contractor will be responsible for collecting fairs per trip unless the City agrees to a prepay fare system. The Contractor shall ensure that all drivers are aware of and adhere to the fare structure.
The contractor is to retain total fare box revenues, report them to the City of Malibu, and deduct them from the monthly cost of the service. The contractor will conduct fare collection training, and all project personnel will enforce proper fare collection.
Vehicles used in the program represent the City and therefore, the City will reserve the right to refuse any advertising on program vehicles which it determines to be offensive or inappropriate.
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5.4 Program Operational Records - Records and reports should be consistent with all National Transit Database (NTD) requirements, as well as, all other reporting required by the Los Angeles County Metropolitan Transportation Authority (Metro). In addition, the Contractor may be required to provide additional statistical information as requested in order to assist the City in complying with other grant and legislative requirements. The City will use the information requested in this section to monitor and evaluate the productivity of the service. Information must be submitted to the City according to the reporting schedule to be established by the City. All reports shall be submitted to the City in a format approved by the City. The Program Manager will prepare and submit to the City, with appropriate back up, no later than the sixth working day of each month, a summary report of operations for the service, which will include:
a. Daily totals of passenger counts, revenue hours, total hours, revenue miles, total miles, fare box revenue, passenger types any other operating data collected, documenting any discrepancies in the reported number of passengers carried and the amount of fares collected by the operator.
b. Passenger pick-up and drop-off times and locations for the DialA-Ride service. c. Operational problems, accidents, incidents, passenger complaints, and any actions taken regarding the aforementioned events. Passenger complaints related to safety or serious operational deficiencies shall be reported by phone to the City no later than the next working day following Contractor's receipt of complaint.
Results of documentation may indicate the need for changes in the level of service or in operational or routing modifications. The provider shall cooperate with the City to improve the transportation operation and maintain flexibility so that service modifications may be implemented quickly.
5.5 City Access to Records - The City, or any of its duly authorized representatives, upon reasonable written notice, shall have access, for the purpose of audit and investigation, to all original books, documents, log sheets, and records of the Contractor that pertain to the contract. Said original books, documents, log sheets, and records must be retained by the Contractor in the Southern California Region for five years following final payment under the contract.
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5.6 Marketing/Public Outreach – The City shall be responsible for public relations, schedules, marketing, and other promotional materials; therefore, these costs should not be included in the proposal.
Contractor must refer all media requests to the City and may not provide any information without prior approval by the City. Contractor shall cause drivers and supervisors to cooperate and comply with reasonable requests by the City to distribute notices, schedules, or other promotional materials to passengers in connection with the services provided. The City may also request the Contractor’s personnel to collect data from passengers by handing out survey forms.
The Contractor shall participate in the City’s special events as requested by the City. These events may require the Contractor to display service vehicles in addition to providing manpower for a display booth for distributing brochures regarding the City’s transit services.
5.7 Operating During a Declared Emergency - Upon declaration of any emergency by the City Manager or his designated representative, the Contractor may be responsible for a number of transportation-related activities, including the development of emergency travel routes and the coordination with other agencies supplying common carrier services. In the event of a declared emergency, the Contractor shall make available all program vehicles to the City, report to a designated City parking area immediately, and deploy vehicles in a manner described by the Director of Public Work or his designee as part of the City’s Emergency Response Plan.
The City shall be obligated to compensate the Contractor for services which significantly exceeds the normal expense of operating the service during such period of declared emergency. The Contractor shall be required to document and maintain all emergency- related services as requested by the City and provide these documents to the City at the declared conclusion of the emergency.
6. Duties and Responsibilities - The City’s Contract Administrator will be the administrator of the Agreement and will manage, coordinate, and verify the completion of all transportation operations specified in the Agreement. They will also provide written notice of failure to perform the Agreement and indicate the amount to be deducted from the forthcoming progress payment.
7. Disclosure of Information
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7.1 The Contractor agrees that it will not during or after the term of the Agreement disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, firm, corporation, association, or other entity or to the general public for any reason or purpose whatsoever, without the prior written consent of the City.
Such confidential or proprietary information received by the Contractor shall be used exclusively in connection with the performance of the services.
7.2 The Contractor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Contractor hereunder or mentioning or implying the name of the City or its personnel without the prior written consent of the City.
8. Change Orders
8.1 The City may, on occasion, without invalidating the Agreement, by modifying, adding, removing areas to the Agreement; by modifying, adding, or removing space; by modifying, adding, or removing routine services; or by modifying, adding, or removing specifications. All such changes shall be ordered using a written change order. The City and the Contractor shall agree upon any changes in the compensation to the Contractor resulting from such change orders.
9. Contract Administrators
9.1 The City shall designate the Community Services Director or their designated representative as Contract Administrator, who shall act on behalf of the City concerning all aspects of the Agreement.
9.2 The administration of the Agreement is vested wholly in the Contract Administrator. The Contract Administrator shall have complete authority to require the Contractor to comply with all provisions of the Agreement. The Contractor shall strictly and promptly follow the instructions of the Contract Administrator at all times. The Contract Administrator’s decision upon all questions, claims, and disputes will be final and conclusive upon the parties of the Agreement. The Contract Administrator shall exercise any discretionary authority in a reasonable manner.
10.Additional Work
10.1 If the City of Malibu requires additional work beyond the demands of these specifications, the Contractor shall perform all work at the competitive Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 25 Agreement for Professional Services
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predetermined price set in the Transportation Services Fee Schedule Form (Attachment 4).
10.2 The Contractor must be willing to provide a competitive price for additional transportation services such as special events shuttle services and demonstrate the ability to properly maintain the expanded scope of work.
10.3 The City of Malibu shall have the right to inspect all books and records on the Contractor’s charges to the City of Malibu.
11.Contract Pricing and Adjustments
11.1 The City reserves the right to reject any itemized bid in total if, in the opinion of the Community Services Director, the price bid on any one or more individual section(s) appears to be in error, unreasonably out of line with the amount of work to be performed or may not be required.
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EXHIBIT B
DIAL-A-RIDE TRANSPORTATION SERVICES FEE SHEET
2025-2027
Month Amount No. of
Vehicles Locations of Vehicles
January
2025 $23,645 1 Vehicle (1) Used for Reservations
February
2025 $23,645 1 Vehicle (1) Used for Reservations
March
2025 $23,645 1 Vehicle (1) Used for Reservations
April 2025 $47,289 2
Vehicle (1) Used for Reservations. Vehicle (2) - If there are no reservations for the second vehicle, park at Malibu City Hall, Senior Center during service hours.
May 2025 $47,289 2
Vehicle (1) Used for Reservations. Vehicle (2) - If there are no reservations for a second vehicle, park at Malibu City Hall, Senior Center during service hours.
June 2025 $47,289 2
Vehicle (1) Used for Reservations. Vehicle (2) - If there are no reservations for a second vehicle, park at Malibu City Hall, Senior Center during service hours.
July 2025 -
December
2027
$42,425 1+1
Vehicle (1) Used for Reservations. Vehicle (2) - Billed at $896 daily rate (including operations, maintenance, fuel, lease, and operator expenses) if demand for a second
vehicle. Not to exceed $47,289 per month.
The amounts listed above include all categories: Contract Administration, Call Center Administration and Operations, Dispatch Administration and Operations, Vehicles, Vehicle Operators, Maintenance, Fuel, Storage, and Insurance.
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EXHIBIT C
INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $5,000,000 combined single limit for each accident.
Sexual Misconduct Insurance. Consultant shall maintain Sexual Misconduct Insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 aggregate.
Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
Umbrella or Excess Liability Insurance. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.
Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.
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OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.
Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.
City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 29 Agreement for Professional Services
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with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to Docusign Envelope ID: 371101B1-4D44-4EF0-A874-9E89BB8549C7 30 Agreement for Professional Services
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