City Initials ______
Consultant Initials ______
This Agreement is executed on November 25, 2024, at Malibu, California, and effective as of November 25, 2024.
CONSULTANT:
_______________________________
By: Sri Chakravarthy, Senior Vice President
CITY OF MALIBU:
___________________________________
DOUG STEWART, Mayor
ATTEST:
___________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
___________________________________
TREVOR RUSIN, Interim City Attorney
41 41
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 CA P.E. 73629
9 Agreement for Professional Services
Kimley Horn
EXHIBIT A
SCOPE OF
WORK
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Kimley Horn
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 11 Agreement for Professional Services
Kimley Horn
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 12 Agreement for Professional Services
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EXHIBIT B
INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.
Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 13 Agreement for Professional Services
Kimley Horn
performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.
Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.
City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 14 Agreement for Professional Services
Kimley Horn
Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.
City’s Right to Revise Specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days’ advance written notice of such change. If such a change results in substantial additional costs to the Consultant, the City and Consultant may renegotiate the Consultant’s compensation.
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 15 Agreement for Professional Services
Kimley Horn
Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely Notice Of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional Insurance. The consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
Docusign Envelope ID: B6AA8C06-BB67-4C0C-A776-2B1C73CE8652 16 City of Malibu
Memorandum
Agenda Item # 1.B.15.
To: Mayor Stewart and the Honorable Members of the City Council From: Ruth F. Quinto, CPA, City Treasurer
Subject: Investment Report for the Month Ending October 31, 2024 RECOMMENDED ACTION: Receive the Investment Report for the month ending October 31, 2024.
The portfolio is in compliance with the City’s Investment Policy. The City has sufficient liquidity to meet expenditure requirements for at least six months. This monthly Investment Report is in conformance with Government Code 53636, stating the Treasurer may render a quarterly report to the legislative body within 45 days following the end of the quarter covered by the report.
The City’s portfolio is invested in the following categories:
Cash and Cash Equivalents 19.19%
U.S. Treasury 73.10%
U.S. Agencies 0.00%
Certificates of Deposit 7.71%
Investments month to month:
Investment
Issuer/Instrument Type
September 30, 2024 October 31, 2024
Amount
(in millions) Yield(A) %
Amount
(in millions) Yield(A) %
Operating Cash Cash $10.83 4.25% 10.15% $6.37 4.25% 6.24% LAIF Cash $2.21 4.58% 2.08% $2.24 4.51% 2.20%
CDs Investment $7.89 4.26% 7.40% $7.86 4.26% 7.71%
Treasury Bills Investment $0.00 0.00% 0.00% $0.00 0.00% 0.00% Treasury Notes Investment $76.06 4.40% 71.32% $65.35 4.26% 64.05% Treasury STRIPS Investment $0.26 4.21% 0.25% $9.24 4.02% 9.05% Money Market Cash $9.39 5.27% 8.80% $10.97 4.99% 10.75% Total/Blended Yield $106.64 4.45% $102.03 4.32%
Total Duration(Years) 1.07 1.23
(A)Yield is based on Purchase Yield for Treasury Bills
2-Year U.S. Treasury Note Benchmark, as of October 31, 2024: 4.16% The fair market value of all investments held by the City is $102,031,542 as of October 31, 2024.
ATTACHMENTS:
1. City of Malibu Investment Statement
2. City of Malibu Portfolio Analysis Statement
City Council Meeting
11-25-24
Item
1.B.15.
1 SNAPSHOT
Current period ending October 31, 2024
ACCOUNT NAME: CITY OF MALIBU
RUTH QUINTO
ACCOUNT NUMBER:
Your Financial Advisor:
WILLIAM GOMBERG 701 S PARKER STREET
Phone: 714-497-1366 SUITE 2500
ORANGE, CA 92868
If you have more than one account with us, why not link them and receive summary information for your entire household? Contact Your Financial Advisor for more details.
CITY OF MALIBU Message from Our Firm
RUTH QUINTO YEAR-END TAX AND INVESTMENT DEADLINES ARE RIGHT AROUND THE CORNER. NOW'S A 23825 STUART RANCH ROAD GREAT TIME TO CHECK WITH YOUR ADVISOR ABOUT MOVES YOU CAN MAKE NOW THAT COULD HELP YOU COME TAX TIME. LEARN MORE AT MALIBU CA 90265-4861 WWW.WELLSFARGOADVISORS.COM/PLANFORYEAREND2024.
News
SHOULD YOU NEED ADDITIONAL DETAILS ABOUT A SPECIFIC TRANSACTION REFLECTED ON
YOUR STATEMENT, THE INFORMATION IS AVAILABLE ONLINE OR BY CONTACTING THE CLIENT SERVICE NUMBER ON YOUR STATEMENT.
Investment and Insurance Products are: Investment products and services are offered through Wells Fargo Advisors Financial Network, LLC (WFAFN), a registered broker-dealer and non-bank affiliate of Wells Fargo • Not Insured by the FDIC or Any Federal Government Agency & Company. WFAFN uses the trade name Wells Fargo Advisors. Any other referenced • Not a Deposit or Other Obligation of, or Guaranteed by, the Bank or Any Bank entity is a separate entity from WFAFN. Account(s) carried by Wells Fargo Clearing Affiliate Services, LLC, Member SIPC.
• Subject to Investment Risks, Including Possible Loss of the Principal Amount Invested
SNAPSHOT
RSNIP-03012025-5924926.1.1 072 ANCA ANC9
Attachment 1
2 General About your rights and responsibilities instructions and disclosures Questions and complaints about Your Account: This account statement contains important information About this statement about your brokerage account, including recent transactions. All account statements sent to you shall be deemed Clearing services: Wells Fargo Clearing Services, LLC (WFCS), an indirect wholly owned subsidiary of Wells complete and accurate if not objected to in writing within ten days of receipt. We encourage you to review the details Fargo & Company, is a clearing broker-dealer registered with the Securities and Exchange Commission (SEC) and in this statement. If you do not understand any of the information in your statement or if you believe there are any the Municipal Securities Rulemaking Board (MSRB) and is a member of the New York Stock Exchange (NYSE), the inaccuracies or discrepancies in your statement, you should promptly report them to both WFCS and to the manager Financial Industry Regulatory Authority (FINRA) and all principal U.S. exchanges. WFCS carries your account(s) and of the Wells Fargo Advisors Financial Network office listed on the front of your statement. To further protect your acts as your custodian for funds and securities deposited with us directly by you, through our affiliated broker-dealer, rights, including any rights under the Securities Investor Protection Act, any verbal communications with either your Wells Fargo Advisors Financial Network, LLC (Wells Fargo Advisors) or as a result of transactions WFCS processes Wells Fargo Advisors Financial Network office or with WFCS should be re-confirmed in writing. Inquiries or for your account. Twice a year, WFCS publishes on its web site www.wfclearing.com a statement of the firm's complaints about your account statement, including the positions and balances in your account, may be directed to financial condition. A financial statement of this organization is available for your personal inspection at its offices, or Wells Fargo Advisors Client Services at (866) 258-4606 or ATTN: H0005-087, 1 N. Jefferson Ave, St. Louis, MO a copy of it will be mailed upon your written request. Unless and until we receive written notice from you to the 63103. contrary, WFCS may, without inquiry or inves igation, accept from Wells Fargo Advisors (i) orders for the purchase or Public disclosure: You may reach FINRA by calling the FINRA BrokerCheck Hotline at (800) 289-9999 or by visiting sale of securities for your account on margin or otherwise, and (ii) any other instructions concerning your account. the FINRA website at www.finra.org. An investor brochure that includes information describing FINRA BrokerCheck Trade date statement and trade details: All activity and positions on this statement are shown as of the date a is available from FINRA upon request. A brochure describing the FINRA Pricing of Securities Regula ion Public trade is entered on the brokerage trading system (i.e., the trade date). Proceeds from the sale of securities and costs Disclosure Program is also available from the FINRA upon request. for the purchase of securities are not transacted through your account until the actual settlement date of the trade. MSRB disclosure: A brochure describing the protections available under MSRB rules and how to file a complaint is The time of the transactions, the name of the buyer or seller, and the source and amount of any commission or fee available at www.MSRB.org. will be furnished upon written request.
Account protection: WFCS is a member of the Securities Investor Protection Corporation (SIPC) which protects Pricing of securities: Securities prices on your statement may vary from actual liquidation value. Prices are against the loss of cash and securities held in client accounts of a SIPC member firm in the event of the member's provided by outside quotation services which we believe are reliable but due to the nature of market data the accuracy insolvency and liquidation. SIPC coverage is limited to $500,000 per customer, including up to $250,000 for cash. For cannot be guaranteed. In the absence of such pricing, prices are estimated by WFCS using available information and more information on SIPC coverage, please see the explanatory brochure at www.sipc.org or contact SIPC at (202) its judgment. Such estimates may not reflect actual trades and do not reflect a commitment by the firm to buy or sell 371-8300. In addition, WFCS maintains additional insurance coverage provided through London Underwriters (led by at those prices. Securities listed on a national exchange are priced as of the close of the statement period. Unlisted Lloyd's of London Syndicates). This additional insurance policy becomes available to clients if their SIPC limit is shares may be valued at the current best published "bid-price", and, if none exists, the last reported transaction if exhausted and provides additional protection up to a firm aggregate of $1 billion, including up to $1.9 million for cash occurring within the last 45 days. Prices of securities not actively traded may not be available and are indicated by per client. SIPC does not insure the quality of investments or protect against market losses. SIPC only protects the "N/A." Corporate and municipal bonds and other fixed income securities are priced by a computerized pricing service custody function of their members, which means that SIPC works to restore to clients their securities and cash that or, if less actively traded, by utilizing a yield-based matrix system to arrive at an estimated market value. Listed are in their accounts when the member firm liquidation begins. Not all investments are protected by SIPC. In general, options are priced based on the closing "bid-ask" prices and the last reported trade. Mutual fund shares are priced at SIPC does not cover instruments such as unregistered investment contracts, unregistered limited partnerships, fixed net asset value. Shares of direct participation program (DPP) and real estate investment trust (REIT) securities that annuity contracts, escrow receipts, direct investments, currency, commodities or related contracts, hedge funds and are not listed on a national exchange are generally illiquid. Because no trading market exists for these investments, certain other investments. their values are estimated. Unless otherwise indicated, the values shown for DPP and REIT securities have been provided by the management of each program and represent that management's estimate of the investor's interest in Free credit balances: Free credit balances are not segregated and may be used by WFCS in the operation of its the net assets of the program. See statement sections for additional pricing information. Values for hedge funds and business in accordance with applicable laws and regulations. You have the right to receive from us in the course of certain managed futures funds are provided on a month delay basis. Other managed futures funds may be priced normal business operations, subject to any open commitments in any of your accounts, any free credit balances to more frequently. Long-term certificates of deposit (maturity beyond one year from date of issue) are priced using a which you are entitled. market value pricing model. The sale or redemption price of your securities may be higher or lower than the prices Investment objectives/Risk tolerances: Please inform us promptly of any material change that might affect shown on your statement. For an actual quote, contact the individual servicing your account. your investment objectives, risk tolerances or financial situation, or if you wish to impose or change any reasonable Estimated annual income/yield: Estimated Annual Income (EAI), when available, reflects the estimated amount restrictions on the management of your account. A copy of the Investment Advisory Services Disclosure document is you would earn on a security if your current position and its related income remained constant for a year. Estimated available without charge upon request. Please contact the individual denoted on the front of your statement to update Annual Yield (EAY), when available, reflects the current estimated annual income divided by the current value of the your information and to receive a copy of this document. security as of the statement closing date. EAI and EAY are estimates and the actual income and yield might be lower Option accounts: Pursuant to FINRA Rule 2360, option assignment notices are randomly allocated by an or higher than the estimated amounts. EAY reflects only the income generated by an investment. It does not reflect automated process amongst all client short option positions that are subject to exercise, including posi ions changes in its price, which may fluctuate. The information used to derive these estimates is obtained from various established on the day of assignment. Transaction confirmations that were previously furnished to you provides outside vendors; WFCS and Wells Fargo Advisors Financial Network, LLC are not responsible for incorrect or information on commissions and other charges related to your option transaction executions. Details of our random missing estimated annual income and yields. Past performance is not a guarantee of future results. allocation procedures and copies of transaction confirmations are available upon request.
Income summary: The Income summary displays all income as recorded in the tax system as of period end date.
The totals in the Cash flow snapshot may not match the totals in the Income snapshot due to reclassifications or other corrections made in the tax system. Remember, you may have certain products that are not included in these figures and whose income is only available on the tax forms sent to you at year-end. Reclassifications and other tax reporting requirements may alter these numbers both during and after year end. You should rely only on tax reporting documents. Contact your tax advisor if you have any questions about the tax consequences of your brokerage activity.
Texas designation: If you are a resident of Texas who has purchased mutual fund shares, you may designate a representative to receive notification to assist in avoiding escheatment of assets in your investment account to the State of Texas. The designated representative does not have any rights to your account. Please use the Texas Unclaimed Property link (https://claimittexas.org/) to access the Designation of Representative for Notice Request form which you may complete and return to us at ATTN: H0006-08K, 1 N. Jefferson Ave, St. Louis, MO 63103 or return by email at [email protected].
Tax reporting: We are required by federal law to report annually to you and to the Internal Revenue Service (IRS) on Form(s) 1099 interest income, dividend payments and sales proceeds including cost basis information for applicable transactions credited to your account.
3 4
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CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Cash flow summary THIS PERIOD THIS YEAR
Opening value of cash and sweep balances $250,030.84
Income and distributions 223,778.58 2,578,275.69
Securities sold and redeemed 19,319,382.25 39,376,783.12 Net additions to cash $19,543,160.83 $41,955,058.81
Securities purchased -19,752,038.34 -42,203,315.07
Net subtractions from cash -$19,752,038.34 -$42,203,315.07 Closing value of cash and sweep balances $41,153.33
Income summary * THIS PERIOD THIS YEAR
TAXABLE Money market/sweep funds 64.46 9,070.87
Interest 198,439.44 2,362,255.84
Ordinary dividends and ST capital gains 25,274.68 186,014.79 Total taxable income $223,778.58 $2,557,341.50
Total federally tax-exempt income $0.00 $0.00
Total income $223,778.58 $2,557,341.50
* Certain distributions made in the current year are reported as prior year income according to IRS regulations. This may cause a difference between Cash Flow and Income Summary totals.
Gain/loss summary UNREALIZED THIS PERIOD REALIZED THIS YEAR REALIZED Short term (S) 218,196.84 0.00 0.00
Long term (L) 842,243.86 0.00 0.00
Total $1,060,440.70 $0.00 $0.00
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072 ANCA ANC9
5 SNAPSHOT Page 3 of 24
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Your Financial Advisor Client service information
WILLIAM GOMBERG 701 S PARKER STREET Client service: 800-266-6263 Phone: 714-497-1366 SUITE 2500 Website: www.wellsfargoadvisors.com ORANGE, CA 92868
Account profile
Full account name: CITY OF MALIBU
RUTH QUINTO
Account type: Brokerage Cash Services For your consideration Brokerage account number: Go paperless. Accessing your account documents online is easy, secure, and Brokerage Cash Services number: costs nothing. Sign on at wellsfargoadvisors.com, go to Portfolio and select Tax status: Non-Profit Statements & Docs, and then click on the Delivery Preferences link. Choose Investment objective/Risk tolerance:* CONSERVATIVE INCOME Paperless - All Docs or view your Delivery Settings details to select specific Time horizon:* INTERMEDIATE (3-5 YEARS) account documents for paperless delivery. If you do not have a Username and Liquidity needs:* MODERATE Password, visit wellsfargoadvisors.com/signup or call 1-877-879-2495 for Cost Basis Election: First in, First out enrollment assistance.
Sweep option: ALLSPRING GOVERNMENT MONEY
MARKET Document delivery status
*For more information, please visit us at: www.wellsfargoadvisors.com/disclosures Paper Electronic Statements: X Available funds Trade confirmations: X
Cash 39,503.71 Tax documents: X
Money market and sweep funds 1,649.62 Shareholder communications: X Available for loan 0.00 Other documents: X
Your total available funds $41,153.33
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072 ANCA ANC9
6
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Bond maturity schedule % OF
MATURING IN: AMOUNT MATURING CURRENT VALUE MATURING VALUE under 1 year 42,120,000.00 41,830,753.05 49.65
45,000,00 1 to 5 years 42,720,000.00 40,620,082.23 50.35 6 to 10 years 0.00 0.00 0.00
30,000,00 11 to 15 years 0.00 0.00 0.00
16 to 20 years 0.00 0.00 0.00
21 to 30 years 0.00 0.00 0.00
15,000,00 over 30 years 0.00 0.00 0.00
Total $84,840,000.00 $82,450,835.28 100.00%
0 under 1 1 - 5 6 - 10 11 - 15 16 - 20 21 - 30 Over 30
Years
Additional information
THIS PERIOD THIS YEAR THIS PERIOD THIS YEAR
Accrued interest on purchases 0.00 -78,256.65 Gross proceeds 19,319,382.25 39,376,783.12 Portfolio detail
Cash and Sweep Balances
Sweep Balances - You have the right, in the course of normal business operations, to withdraw balances in the Bank Deposit Sweep Program(s) or redeem shares of the money market mutual fund used in the sweep, subject to any open commitments in any of your accounts and have the proceeds returned to your accounts or remitted to you. The money market mutual funds in the sweep reserve the right to require one or more day's prior notice before permitting withdrawals.
Money Market Mutual Fund - Funds seek to preserve a value at $1.00 per share, but it is possible to lose money by investing in these funds. Investments in money market funds are not bank deposits and are not insured by the FDIC or any other government agency. They are instead covered by SIPC. Estimated Annual Yield on money market funds, when available, reflects the current estimated yield for the Interest Period dates displayed. For more complete information, including fees, expenses and risks, please request a prospectus from Your Financial Advisor.
% OF CURRENT EST MATED ESTIMATED CURRENT
DESCRIPTION ACCOUNT MARKET VALUE ANNUAL INCOME YIELD (%) Cash 0.04 39,503.71 0.00 N/A
ALLSPRING 0.00 1,649.62 73.00 4.45
GOVERNMENT MONEY MARKET
Interest Period 10/01/24 - 10/31/24
Total Cash and Sweep Balances 0.04 $41,153.33 $73.00
072 ANCA ANC9
Amount Maturing
7
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Corporate and municipal bonds and other fixed income securities are priced by a computerized pricing service or, for less actively traded issues, by utilizing a yield-based matrix system to arrive at an estimated market value.
Government Bonds
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
US TREASURY
NOTES
CPN 4.250% DUE 12/31/24
DTD 01/03/23 FC 06/30/23
Moody AAA
CUSIP 91282CGD7
Acquired 10/02/23 L 4.59 4,290,000 98.88 4,242,319.62 99.9370 4,287,297.30 44,977.68 61,435.60 182,325 4.25
US TREASURY
NOTES
CPN 1.500% DUE 02/15/25
DTD 02/15/22 FC 08/15/22
Moody AAA
CUSIP 91282CDZ1
Acquired 08/09/23 L 5.53 5,215,000 95.21 4,965,249.23 99.1160 5,168,899.40 203,650.17 16,580.30 78,225 1.51
US TREASURY
NOTES
CPN 1.750% DUE 03/15/25
DTD 03/15/22 FC 09/15/22
Moody AAA
CUSIP 91282CED9
Acquired 03/15/23 L 4,000,000 96.35 3,854,194.52 3,959,800.00 105,605.48 Acquired 08/10/23 L 5,330,000 95.31 5,080,154.94 5,276,433.50 196,278.56 Total 9.89 9,330,000 $95.75 $8,934,349.46 98.9950 $9,236,233.50 $301,884.04 $21,198.69 $163,275 1.77
US TREASURY
NOTES
CPN 3.125% DUE 08/15/25
DTD 08/15/22 FC 02/15/23
Moody AAA
CUSIP 91282CFE6
Acquired 11/30/23 S 1.55 1,465,000 97.59 1,429,755.44 99.0270 1,450,745.55 20,990.11 9,703.64 45,781 3.15 072 ANCA ANC9
8
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Government Bonds continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
US TREASURY
NOTES
CPN 3.500% DUE 09/15/25
DTD 09/15/22 FC 03/15/23
Moody AAA
CUSIP 91282CFK2
Acquired 03/15/23 L 4,000,000 99.85 3,994,132.00 3,971,560.00 -22,572.00 Acquired 08/09/23 L 15,120,000 97.78 14,785,075.41 15,012,496.80 227,421.39 Total 20.32 19,120,000 $18,779,207.4 99.2890 $18,984,056.80 $204,849.39 $86,885.08 $669,200 3.53 $98.21 1
US TREAS STRIPS 02/26
INTEREST PMT
DUE 02/15/26
DTD 02/15/96
Moody NR , S&P NR
CUSIP 912833LY4
Acquired 01/24/24 S 276,000 94.77 261,579.19 261,035.28 -543.91
91.79 253,355.50
Acquired 10/08/24 S 5,275,000 95.00 5,011,381.08 4,988,989.50 -22,391.58
94.77 4,999,423.80
Total 5.62 5,551,000 $94.99 $5,272,960.27 94.5780 $5,250,024.78 -$22,935.49 N/A N/A N/A $94.62 $5,252,779.30
US TREASURY
NOTES
CPN 2.250% DUE 03/31/26
DTD 03/31/19 FC 09/30/19
Moody AAA
CUSIP 9128286L9
Acquired 03/15/23 L 4.17 4,000,000 96.38 3,855,382.00 97.3080 3,892,320.00 36,938.00 7,912.09 90,000 2.31
US TREASURY
NOTES
CPN 3.750% DUE 04/15/26
DTD 04/15/23 FC 10/15/23
Moody AAA
CUSIP 91282CGV7
Acquired 04/02/24 S 2.13 2,000,000 98.53 1,970,772.62 99.3240 1,986,480.00 15,707.38 3,502.74 75,000 3.77 072 ANCA ANC9
9
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Government Bonds continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
UNITED STATES TREAS SEC
INT PMT BD
DUE 05/15/26
DTD 11/15/96
Moody NR , S&P NR
CUSIP 912833LZ1
Acquired 10/22/24 S 4.27 4,255,000 94.06 4,002,564.83 93.6790 3,986,041.45 -16,523.38 N/A N/A N/A
93.98 3,999,109.60
US TREASURY
NOTES
CPN 0.750% DUE 08/31/26
DTD 08/31/21 FC 02/28/22
Moody AAA
CUSIP 91282CCW9
Acquired 03/15/23 L 4.02 4,000,000 91.07 3,643,007.00 94.0000 3,760,000.00 116,993.00 5,138.12 30,000 0.79
US TREASURY
NOTES
CPN 2.500% DUE 03/31/27
DTD 03/31/22 FC 09/30/22
Moody AAA
CUSIP 91282CEF4
Acquired 03/15/23 L 4.12 4,000,000 96.45 3,858,132.00 96.3240 3,852,960.00 -5,172.00 8,791.21 100,000 2.59
US TREASURY
NOTES
CPN 2.625% DUE 05/31/27
DTD 05/31/22 FC 11/30/22
Moody AAA
CUSIP 91282CET4
Acquired 03/21/24 S 2.31 2,245,000 95.32 2,139,978.18 96.3350 2,162,720.75 22,742.57 24,796.21 58,931 2.72
US TREASURY
NOTES
CPN 3.125% DUE 08/31/27
DTD 08/31/22 FC 02/28/23
Moody AAA
CUSIP 91282CFH9
Acquired 03/15/23 L 1.97 1,894,000 98.59 1,867,461.42 97.3350 1,843,524.90 -23,936.52 10,137.08 59,188 3.21 072 ANCA ANC9
10
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Government Bonds continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
US TREASURY
NOTES
CPN 1.250% DUE 04/30/28
DTD 04/30/21 FC 10/31/21
Moody AAA
CUSIP 91282CBZ3
Acquired 04/02/24 S 2.90 2,985,000 88.91 2,654,128.14 90.6320 2,705,365.20 51,237.06 101.39 37,313 1.37
US TREASURY
NOTES
CPN 1.375% DUE 12/31/28
DTD 12/31/21 FC 06/30/22
Moody AAA
CUSIP 91282CDP3
Acquired 02/15/24 S 4.86 5,075,000 88.22 4,477,363.89 89.4410 4,539,130.75 61,766.86 23,513.24 69,781 1.53
US TREASURY
NOTES
CPN 2.875% DUE 04/30/29
DTD 04/30/22 FC 10/31/22
Moody AAA
CUSIP 91282CEM9
Acquired 04/30/24 S 1.59 1,565,000 92.50 1,447,763.07 94.7420 1,482,712.30 34,949.23 122.27 44,994 3.03 Total Government Bonds 79.84 76,990,000 $73,540,394.5 $74,588,512.68$1,048,118.10 $279,817.66 $1,704,013 2.28 8 $73,516,758.3
8 072 ANCA ANC9
11
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit
Long-term certificates of deposit (maturity beyond one year from date of issue) are priced using a market value pricing model.
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%) BANK HAPOALIM BM NY CD ^
NEW YORK NY ACT/365
FDIC INSD
CPN 5.050% DUE 11/26/24
DTD 05/26/23 FC 11/26/23
CUSIP 06251A5N6
Acquired 05/18/23 L 0.27 250,000 100.00 250,000.00 99.9770 249,942.50 -57.50 5,499.66 12,625 5.05 MANUF & TRADERS TR CO CD ^
BUFFALO NY ACT/365
FDIC INSD
CPN 4.900% DUE 12/09/24
DTD 12/07/22 FC 06/07/23
CUSIP 564759RJ9
Acquired 11/28/22 L 0.27 250,000 100.00 250,000.00 100.0340 250,085.00 85.00 4,933.56 12,250 4.89
AMERICAN EXPR NATL BK CD
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 2.050% DUE 03/24/25
DTD 03/23/22 FC 09/23/22
CUSIP 02589ABV3
Acquired 03/17/22 L 0.21 200,000 100.00 200,000.00 99.0540 198,108.00 -1,892.00 438.08 4,100 2.06
ALLY BANK CD
BENSALEM PA ACT/365
FDIC INSD
CPN 5.250% DUE 03/24/25
DTD 03/23/23 FC 09/23/23
CUSIP 02007GM34
Acquired 03/14/23 L 0.27 250,000 100.00 250,000.00 100.3060 250,765.00 765.00 1,402.40 13,125 5.23
WELLS FARGO BANK NA CD
SIOUX FALLS SD ACT/365
FDIC INSD
CPN 4.900% DUE 05/23/25
DTD 05/23/23 FC 06/23/23
CUSIP 949764CT9
Acquired 05/18/23 L 0.27 250,000 100.00 250,000.00 100.2790 250,697.50 697.50 302.05 12,250 4.88 072 ANCA ANC9
12
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
BMO HARRIS BANK NA CD
CHICAGO IL ACT/365
FDIC INSD
CPN 4.850% DUE 05/27/25
DTD 05/24/23 FC 11/24/23
CUSIP 05600XQK9
Acquired 05/18/23 L 0.27 250,000 100.00 250,000.00 100.2260 250,565.00 565.00 5,348.29 12,125 4.83
AMERICAN COML BK & TR CD
OTTAWA IL ACT/365
FDIC INSD
CPN 5.000% DUE 06/06/25
DTD 12/06/23 FC 01/06/24
CUSIP 02519ACB1
Acquired 11/29/23 S 0.27 250,000 100.00 250,000.00 100.3650 250,912.50 912.50 890.41 12,500 4.98
BANK OF HOPE CD
LOS ANGELES CA ACT/365
FDIC INSD
CPN 4.400% DUE 07/14/25
DTD 01/12/24 FC 07/12/24
CUSIP 062683JQ1
Acquired 01/04/24 S 0.27 250,000 100.00 250,000.00 100.0150 250,037.50 37.50 3,375.35 11,000 4.39
FLAGSTAR BANK NA CD
TROY MI ACT/365
FDIC INSD
CPN 4.600% DUE 08/11/25
DTD 01/10/24 FC 07/10/24
CUSIP 33847GBY7
Acquired 01/04/24 S 0.27 250,000 100.00 250,000.00 100.1950 250,487.50 487.50 2,615.07 11,500 4.59
GOLDMAN SACHS BK USA CD
NEW YORK NY ACT/365
FDIC INSD
CPN 4.400% DUE 08/13/25
DTD 08/13/24 FC 08/13/25
CUSIP 38150VWM7
Acquired 08/05/24 S nc 0.27 250,000 100.00 250,000.00 100.0570 250,142.50 142.50 2,410.96 11,000 4.39 072 ANCA ANC9
13
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
BMW BK N AMERICA CD
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 5.100% DUE 09/17/25
DTD 03/17/23 FC 09/17/23
CUSIP 05580AX58
Acquired 03/14/23 L 0.27 250,000 100.00 250,000.00 100.7110 251,777.50 1,777.50 1,571.92 12,750 5.06
STATE BANK OF INDIA CD
NEW YORK NY ACT/365
FDIC INSD
CPN 4.950% DUE 12/02/25
DTD 12/02/22 FC 06/02/23
CUSIP 856285V81
Acquired 11/28/22 L 0.27 250,000 100.00 250,000.00 100.7670 251,917.50 1,917.50 5,153.42 12,375 4.91
SALLIE MAE BANK/SALT CD
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 4.750% DUE 12/15/25
DTD 12/13/23 FC 06/13/24
CUSIP 795451DG5
Acquired 12/07/23 S 0.27 250,000 100.00 250,000.00 100.6230 251,557.50 1,557.50 4,587.33 11,875 4.72
BANK OF AMERICA NA CD
CHARLOTTE NC ACT/365
FDIC INSD
CPN 4.950% DUE 01/05/26
DTD 07/03/24 FC 01/03/25
CUSIP 06051XFE7
Acquired 06/26/24 S 0.27 250,000 100.00 250,000.00 100.8970 252,242.50 2,242.50 4,102.39 12,375 4.90
ISRAEL DISCOUNT BK OF CD
NEW YORK NY ACT/365
FDIC INSD
CPN 4.450% DUE 02/09/26
DTD 08/07/24 FC 02/07/25
CUSIP 465076UQ8
Acquired 08/05/24 S 0.27 250,000 100.00 250,000.00 100.3810 250,952.50 952.50 2,621.23 11,125 4.43 072 ANCA ANC9
14
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
DOLLAR BANK FSB PA CD
PITTSBURGH PA ACT/365
FDIC INSD
CPN 4.000% DUE 02/27/26
DTD 08/28/24 FC 02/28/25
CUSIP 25665QDE2
Acquired 08/20/24 S 0.27 250,000 100.00 250,000.00 99.8480 249,620.00 -380.00 1,780.83 10,000 4.00
COMENITY BANK CD
WILMINGTON DE ACT/365
JUMBO CD FDIC INSURED
CPN 2.000% DUE 03/18/26
DTD 03/18/22 FC 04/18/22
CUSIP 99000QQW7
Acquired 03/15/22 L 0.21 200,000 100.00 200,000.00 96.8498 193,699.60 -6,300.40 153.43 4,000 2.06
SYNCHRONY BANK CD
DRAPER UT ACT/365
FDIC INSD
CPN 5.000% DUE 03/24/26
DTD 03/24/23 FC 09/24/23
CUSIP 87165HX21
Acquired 03/14/23 L 0.27 250,000 100.00 250,000.00 101.1850 252,962.50 2,962.50 1,301.37 12,500 4.94
BARCLAYS BANK/DELAWAR CD
WILMINGTON DE ACT/365
FDIC INSD
CPN 4.000% DUE 08/28/26
DTD 08/28/24 FC 02/28/25
CUSIP 06740KSW8
Acquired 08/20/24 S 0.27 250,000 100.00 250,000.00 99.9430 249,857.50 -142.50 1,780.83 10,000 4.00
TEXAS EXCHANGE BK SSB CD
CROWLEY TX ACT/365
CALLABLE FDIC INSD
CPN 1.100% DUE 10/29/26
DTD 10/29/21 FC 11/29/21
CALL 11/29/24 @ 100.000
CUSIP 88241TMC1
Acquired 10/22/21 L 0.25 250,000 100.00 250,000.00 94.5050 236,262.50 -13,737.50 22.60 2,750 1.16 072 ANCA ANC9
15
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
DISCOVER BANK CD
GREENWOOD DE ACT/365
FDIC INSD
CPN 4.950% DUE 11/16/26
DTD 11/15/22 FC 05/15/23
CUSIP 254673Z66
Acquired 11/09/22 L 0.22 200,000 100.00 200,000.00 101.9150 203,830.00 3,830.00 4,610.96 9,900 4.85
UBS BANK USA CD
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 1.150% DUE 12/08/26
DTD 12/08/21 FC 01/08/22
CUSIP 90348JX96
Acquired 11/30/21 L 0.25 250,000 100.00 250,000.00 94.3270 235,817.50 -14,182.50 189.04 2,875 1.21
CALPRIVATE BANK CD
LA JOLLA CA ACT/365
FDIC INSD
CPN 4.050% DUE 02/16/27
DTD 08/14/24 FC 02/14/25
CUSIP 13135NCY4
Acquired 08/05/24 S 0.27 250,000 100.00 250,000.00 100.1950 250,487.50 487.50 2,191.44 10,125 4.04
VALLEY NATL BK WAYNE CD
WAYNE NJ ACT/365
FDIC INSD
CPN 4.600% DUE 03/11/27
DTD 03/11/24 FC 09/11/24
CUSIP 919853KW0
Acquired 03/05/24 S 0.27 250,000 100.00 250,000.00 101.4250 253,562.50 3,562.50 1,606.85 11,500 4.53
BRADESCO BANK CD
CORAL GABLES FL ACT/365
FDIC INSD
CPN 4.500% DUE 03/22/27
DTD 03/21/24 FC 09/21/24
CUSIP 10421AAT4
Acquired 03/05/24 S 0.27 250,000 100.00 250,000.00 101.2300 253,075.00 3,075.00 1,263.70 11,250 4.44 072 ANCA ANC9
16
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
BNY MELLON NA CD
NEW YORK NY ACT/365
FDIC INSD
CPN 4.600% DUE 06/01/27
DTD 05/29/24 FC 11/29/24
CUSIP 05584CP59
Acquired 05/23/24 S 0.27 250,000 100.00 250,000.00 101.5430 253,857.50 3,857.50 4,915.07 11,500 4.53
EAGLEMARK SVGS BK CD
CARSON CTY NV ACT/365
FDIC INSD
CPN 4.700% DUE 07/02/27
DTD 07/03/24 FC 01/03/25
CUSIP 27004PFE8
Acquired 06/26/24 S 0.27 250,000 100.00 250,000.00 101.8460 254,615.00 4,615.00 3,895.20 11,750 4.61
CELTIC BANK CD
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 2.000% DUE 12/27/27
DTD 12/27/19 FC 01/27/20
CUSIP 15118RTH0
Acquired 12/09/19 L 0.25 250,000 100.00 250,000.00 94.2520 235,630.00 -14,370.00 68.50 5,000 2.12
BEAL BANK USA CD
LAS VEGAS NV ACT/365
FDIC INSD
CPN 4.700% DUE 05/30/29
DTD 06/05/24 FC 12/05/24
CUSIP 07371DR66
Acquired 05/23/24 S 0.28 250,000 100.00 250,000.00 103.1520 257,880.00 7,880.00 4,796.57 11,750 4.55
BEAL BANK - PLANO TX CD
PLANO TX ACT/365
FDIC INSD
CPN 4.700% DUE 05/30/29
DTD 06/05/24 FC 12/05/24
CUSIP 07371BVU2
Acquired 05/23/24 S 0.28 250,000 100.00 250,000.00 103.1520 257,880.00 7,880.00 4,796.57 11,750 4.55 072 ANCA ANC9
17
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Fixed Income Securities
Certificates of Deposit continued
ESTIMATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ACCRUED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INTEREST INCOME YIELD (%)
MORGAN STANLEY PVT BK CD
PURCHASE NY ACT/365
FDIC INSD
CPN 4.650% DUE 05/30/29
DTD 05/30/24 FC 11/30/24
CUSIP 61768E4J9
Acquired 05/23/24 S 0.28 250,000 100.00 250,000.00 102.9120 257,280.00 7,280.00 4,936.65 11,625 4.51
TOYOTA FINL SGS BK CD
HENDERSON NV ACT/365
FDIC INSD
CPN 4.500% DUE 06/28/29
DTD 06/28/24 FC 12/28/24
CUSIP 89235MPR6
Acquired 06/26/24 S 0.27 250,000 100.00 250,000.00 102.3260 255,815.00 5,815.00 3,883.56 11,250 4.39 Total Certificates of Deposit 8.42 7,850,000 $7,850,000.00 $7,862,322.60 $12,322.60 $87,445.29 $332,500 4.23 Total Fixed Income Securities 88.25 $81,390,394.5 $82,450,835.28$1,060,440.70 $367,262.95 $2,036,513 2.47 8 $81,366,758.3
8 ^ Denotes Certificate of Deposit with a maturity date in the next 60 days. Please contact us for further investment opportunities or any assistance. nc Cost information for this tax lot is not covered by IRS reporting requirements. Unless indicated, cost for all other lots will be reported to the IRS. 072 ANCA ANC9
18
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Mutual Funds
If a portion of your fund position was converted, the 'Client Investment' value may include reinvestments from previously held positions.
Open End Mutual Funds
Open End Mutual Fund shares are priced at net asset value. Estimated Annual Income and Yield refer to Dividends and Interest Income only, and typically do not reflect Total return.
Although retail and government money market funds seek to preserve a net asset value (NAV) of $1.00 per share, in a negative interest rate environment, the fund's net asset value (NAV) may float to the nearest 1/100th of a cent (i.e., $0.9999). When the NAV is floating, the value of your investment will fluctuate and lose value.
EST MATED
% OF ADJ PRICE/ ADJ COST/ CURRENT CURRENT UNREALIZED ANNUAL ANNUAL DESCRIPTION ACCOUNT QUANTITY ORIG PRICE ORIG COST PRICE MARKET VALUE GAIN/LOSS INCOME YIELD (%)
FIDELITY FUNDS
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
FRSXX
On Reinvestment
Acquired 09/30/24 S nc 178,357.59000 1.00 178,357.59 178,357.59 0.00 Acquired 10/01/24 S nc 250,030.84000 1.00 250,030.84 250,030.84 0.00 Acquired 10/31/24 S nc 10,478,199.42000 1.00 10,478,199.42 10,478,199.42 0.00 Reinvestments S nc 25,274.68000 1.00 25,274.68 25,274.68 0.00 Total 11.70 10,931,862.53000 $10,931,862.5 1.0000 $10,931,862.53 $0.00 $545,500 4.99 $1.00 3
Client Investment (Excluding Reinvestments) $10,906,587.85 Gain/Loss on Client Investment (Including Reinvestments) $25,274.68 Total Open End Mutual Funds 11.70 $10,931,862.5 $10,931,862.53 $0.00 $545,500 4.99 3 Total Mutual Funds 11.70 $10,931,862.5 $10,931,862.53 $0.00 $545,500 4.99 3 nc Cost information for this tax lot is not covered by IRS reporting requirements. Unless indicated, cost for all other lots will be reported to the IRS. 072 ANCA ANC9
19
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Activity detail
Income and distributions
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/01 Cash DIVIDEND FIDELITY FUNDS 25,274.68
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
093024 9,137,739.84000
AS OF 9/30/24
10/02 Cash DIVIDEND ALLSPRING 31.00
GOVERNMENT MONEY MARKET
SWEEP CLASS
10/07 Cash INTEREST AMERICAN COML BK & TR CD 1,027.40
OTTAWA IL ACT/365
FDIC INSD
CPN 5.000% DUE 06/06/25
DTD 12/06/23 FC 01/06/24
100624 250,000
AS OF 10/06/24
CUSIP 02519ACB1
10/08 Cash INTEREST UBS BANK USA CD 236.30
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 1.150% DUE 12/08/26
DTD 12/08/21 FC 01/08/22
100824 250,000
CUSIP 90348JX96
10/15 Cash INTEREST US TREASURY 37,500.00
NOTES
CPN 3.750% DUE 04/15/26
DTD 04/15/23 FC 10/15/23
101524 2,000,000
CUSIP 91282CGV7
10/18 Cash INTEREST COMENITY BANK CD 328.77
WILMINGTON DE ACT/365
JUMBO CD FDIC INSURED
CPN 2.000% DUE 03/18/26
DTD 03/18/22 FC 04/18/22
101824 200,000
CUSIP 99000QQW7
072 ANCA ANC9
20
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Activity detail continued
Income and distributions
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/23 Cash INTEREST WELLS FARGO BANK NA CD 1,006.85
SIOUX FALLS SD ACT/365
FDIC INSD
CPN 4.900% DUE 05/23/25
DTD 05/23/23 FC 06/23/23
102324 250,000
CUSIP 949764CT9
10/23 Cash DIVIDEND ALLSPRING 32.28
GOVERNMENT MONEY MARKET
SWEEP CLASS
10/28 Cash INTEREST CELTIC BANK CD 410.96
SALT LAKE CTY UT ACT/365
FDIC INSD
CPN 2.000% DUE 12/27/27
DTD 12/27/19 FC 01/27/20
102724 250,000
AS OF 10/27/24
CUSIP 15118RTH0
10/29 Cash INTEREST TEXAS EXCHANGE BK SSB CD 226.03
CROWLEY TX ACT/365
CALLABLE FDIC INSD
CPN 1.100% DUE 10/29/26
DTD 10/29/21 FC 11/29/21
102924 250,000
CUSIP 88241TMC1
10/31 Cash INTEREST US TREASURY 22,496.88
NOTES
CPN 2.875% DUE 04/30/29
DTD 04/30/22 FC 10/31/22
103124 1,565,000
CUSIP 91282CEM9
10/31 Cash INTEREST US TREASURY 18,656.25
NOTES
CPN 1.250% DUE 04/30/28
DTD 04/30/21 FC 10/31/21
103124 2,985,000
CUSIP 91282CBZ3
072 ANCA ANC9
21
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Activity detail continued
Income and distributions
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/31 Cash INTEREST US TREASURY 116,550.00
NOTES
CPN 2.250% DUE 10/31/24
DTD 10/31/17 FC 04/30/18
103124 10,360,000
CUSIP 9128283D0
10/31 Cash DIVIDEND ALLSPRING 1.18
GOVERNMENT MONEY MARKET
SWEEP CLASS
103124 1,648
Total Income and distributions: $223,778.58
Securities sold and redeemed
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/08 Cash SALE -4,998,130.00000 FIDELITY FUNDS 1.0000 4,998,130.00
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
10/22 Cash SALE -3,961,252.25000 FIDELITY FUNDS 1.0000 3,961,252.25
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
10/31 Cash REDEMPTION -10,360,000.00000 US TREASURY 10,360,000.00 NOTES
CPN 2.250% DUE 10/31/24
DTD 10/31/17 FC 04/30/18
CUSIP 9128283D0
Total Securities sold and redeemed: $19,319,382.25
Securities purchased
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/01 Cash REINVEST DIV 25,274.68000 FIDELITY FUNDS -25,274.68
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
REINVEST AT 1.000
10/01 Cash PURCHASE 250,030.84000 FIDELITY FUNDS 1.0000 -250,030.84
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
072 ANCA ANC9
22
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Activity detail continued
Securities purchased
DATE ACCOUNT TYPE TRANSACTION QUANTITY DESCRIPTION PRICE AMOUNT 10/08 Cash PURCHASE 5,275,000.00000 US TREAS STRIPS 02/26 94.7756 -4,999,423.80
INTEREST PMT
DUE 02/15/26
DTD 02/15/96
CUSIP 912833LY4
10/22 Cash PURCHASE 4,255,000.00000 UNITED STATES TREAS SEC 93.9859 -3,999,109.60
INT PMT BD
DUE 05/15/26
DTD 11/15/96
CUSIP 912833LZ1
10/31 Cash PURCHASE 10,478,199.42000 FIDELITY FUNDS 1.0000 -10,478,199.42
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
Total Securities purchased: -$19,752,038.34
Cash sweep activity
Our Cash Sweep program allows you to earn a return on the idle cash balances in your account by automatically investing such balances into one of our cash sweep options. These 'sweep transactions' may represent a net amount for the day and occur on settlement date. The following section displays transfers into and out of your sweep option. Transactions displayed here are Transfer To, Transfer From and Reinvested Dividends and Interest. These transaction amounts are not included in your cash flow summary.
DATE TRANSACTION DESCRIPTION AMOUNT DATE TRANSACTION DESCRIPTION AMOUNT 10/01 BEGINNING BALANCE 250,549.58 10/18 TRANSFER TO ALLSPRING 328.77
GOVERNMENT MONEY MARKET
10/01 TRANSFER FROM ALLSPRING -518.74 10/23 TRANSFER FROM ALLSPRING -37,829.67
GOVERNMENT MONEY MARKET GOVERNMENT MONEY MARKET
10/02 TRANSFER FROM ALLSPRING -250,030.84 10/24 TRANSFER TO ALLSPRING 1,011.45
GOVERNMENT MONEY MARKET GOVERNMENT MONEY MARKET
10/03 TRANSFER TO ALLSPRING 31.00 10/29 TRANSFER TO ALLSPRING 410.96
GOVERNMENT MONEY MARKET GOVERNMENT MONEY MARKET
10/08 TRANSFER TO ALLSPRING 1,027.40 10/30 TRANSFER TO ALLSPRING 226.03
GOVERNMENT MONEY MARKET GOVERNMENT MONEY MARKET
10/09 TRANSFER FROM ALLSPRING -1,057.50 10/31 REINVEST DIV ALLSPRING 1.18
GOVERNMENT MONEY MARKET GOVERNMENT MONEY MARKET
10/16 TRANSFER TO ALLSPRING 37,500.00 10/31 ENDING BALANCE 1,649.62
GOVERNMENT MONEY MARKET
072 ANCA ANC9
23
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Bank Deposits Through Teller October 1 - October 31
Wells Fargo Bank, N.A. (Member FDIC) Account number Questions? Call us at 1-800-266-6263 Deposits made in a bank branch on the last business day of the month will typically appear on your next statement.
DATE TRANSACTION DESCRIPTION AMOUNT BANK BALANCE
10/01 BEGINNING BALANCE $0.00
10/31 ENDING BALANCE $0.00
Realized gain/loss
Realized Gain/Loss Summary
THIS PERIOD THIS PERIOD THIS PERIOD THIS YEAR THIS YEAR THIS YEAR
GAIN LOSS NET GAIN LOSS NET
Short term 0.00 0.00 0.00 0.00 0.00 0.00
Long term 0.00 0.00 0.00 0.00 0.00 0.00
Total Realized Gain/Loss $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 072 ANCA ANC9
24
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Realized Gain/Loss Detail
Short term
ADJ PRICE/ DATE ADJ COST/
DESCRIPTION QUANTITY ORIG PRICE ACQUIRED CLOSE DATE PROCEEDS ORIG COST GAIN/LOSS FIDELITY FUNDS 20,683.37000 1.0000 11/01/23 10/08/24 nc 20,683.37 20,683.37 0.00
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
CUSIP 31607A802
20,215.49000 1.0000 12/01/23 10/08/24 nc 20,215.49 20,215.49 0.00 20,934.19000 1.0000 01/02/24 10/08/24 nc 20,934.19 20,934.19 0.00 20,459.40000 1.0000 02/01/24 10/08/24 nc 20,459.40 20,459.40 0.00 19,115.93000 1.0000 03/01/24 10/08/24 nc 19,115.93 19,115.93 0.00 20,482.77000 1.0000 04/01/24 10/08/24 nc 20,482.77 20,482.77 0.00 19,861.79000 1.0000 05/01/24 10/08/24 nc 19,861.79 19,861.79 0.00
8.82000 1.0000 05/06/24 10/08/24 nc 8.82 8.82 0.00
0.04000 1.0000 05/20/24 10/08/24 nc 0.04 0.04 0.00
111,317.64000 1.0000 05/23/24 10/08/24 nc 111,317.64 111,317.64 0.00 20,754.01000 1.0000 06/03/24 10/08/24 nc 20,754.01 20,754.01 0.00 20,496.34000 1.0000 07/01/24 10/08/24 nc 20,496.34 20,496.34 0.00 21,043.16000 1.0000 08/01/24 10/08/24 nc 21,043.16 21,043.16 0.00 18,517.85000 1.0000 09/03/24 10/08/24 nc 18,517.85 18,517.85 0.00 997,056.90000 1.0000 09/16/24 10/08/24 nc 997,056.90 997,056.90 0.00 3,481,241.10000 1.0000 09/16/24 10/22/24 3,481,241.10 3,481,241.10 nc 0.00 306,000.00000 1.0000 09/27/24 10/22/24 nc 306,000.00 306,000.00 0.00 174,011.15000 1.0000 09/30/24 10/22/24 nc 174,011.15 174,011.15 0.00 Total Short term $5,292,199.95 $5,292,199.95 $0.00
nc Cost information for this tax lot is not covered by IRS reporting requirements. Unless indicated, cost for all other lots will be reported to the IRS.
Long term
ADJ PRICE/ DATE ADJ COST/
DESCRIPTION QUANTITY ORIG PRICE ACQUIRED CLOSE DATE PROCEEDS ORIG COST GAIN/LOSS FIDELITY FUNDS 3,550,121.57000 1.0000 03/17/23 10/08/24 3,550,121.57 3,550,121.57 nc 0.00
FIDELITY TREASURY ONLY
PORT INSTL CLASS SHS
CUSIP 31607A802
6,625.53000 1.0000 04/03/23 10/08/24 nc 6,625.53 6,625.53 0.00 16,366.52000 1.0000 05/01/23 10/08/24 nc 16,366.52 16,366.52 0.00 16,606.00000 1.0000 06/01/23 10/08/24 nc 16,606.00 16,606.00 0.00 072 ANCA ANC9
25
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Realized Gain/Loss Detail continued
Long term
ADJ PRICE/ DATE ADJ COST/
DESCRIPTION QUANTITY ORIG PRICE ACQUIRED CLOSE DATE PROCEEDS ORIG COST GAIN/LOSS 17,949.25000 1.0000 07/03/23 10/08/24 nc 17,949.25 17,949.25 0.00 19,541.29000 1.0000 08/01/23 10/08/24 nc 19,541.29 19,541.29 0.00 20,161.87000 1.0000 09/01/23 10/08/24 nc 20,161.87 20,161.87 0.00 19,810.27000 1.0000 10/02/23 10/08/24 nc 19,810.27 19,810.27 0.00 US TREASURY 10,360,000.00000 100.0000 10/19/23 10/31/24 10,360,000.00 10,360,000.00 0.00
97.0110 10,050,353.13
NOTES
CPN 2.250% DUE 10/31/24
DTD 10/31/17 FC 04/30/18
CUSIP 9128283D0
Total Long term $14,027,182.30 $14,027,182.30 $0.00
$13,717,535.43
nc Cost information for this tax lot is not covered by IRS reporting requirements. Unless indicated, cost for all other lots will be reported to the IRS.
Specific instructions and disclosures
Available funds
"Available for loan" reflects the approximate amount available as of the statement period ending date and should be reduced by any pending checks and Visa charges not yet cleared. This amount is the approximate amount available for withdrawal and loans. A margin loan is a variable rate loan secured by your account.
Income on non-reportable accounts
Your income summary is categorized into taxable and tax-exempt income based upon the securities that you hold. Please be aware that, since this is a 1099 non-reportable account, this income will NOT be reported to the IRS, but is being provided to you for informational purposes only.
Callable Securities
Securities that are subject to a partial call will be selected by an impartial lottery process in which the probability of your securities being selected for redemption is proportional to the holdings of all shareholders of such securities held in street name. If a security is called prior to maturity it may affect the yield you receive. Additional information is available at www.wellsfargoadvisors.com under Legal Disclosures or the written procedures are available upon request.
Cost basis - To add or update information or modify your reporting options, please contact Your Financial Advisor.
This statement presents estimated unrealized or realized gains or losses for your information only. If acquisition or other information is not available, the gain/loss information may not be displayed and section and summary totals may not reflect your complete portfolio. Cost basis information is not verified by WFCS or Wells Fargo Advisors Financial Network and should not be relied upon for legal or tax purposes. Revisions to this information (due to corporate mergers, tenders and other reorganizations) may be required from time to time.
Cost basis for factored bonds (GNMA, CMO, etc.) will be adjusted for paydown of principal. Systematic investments in mutual funds and reinvested dividends for mutual funds and stocks have been consolidated for each position. Unit cost data for systematic investments and dividend reinvestment securities is provided for informational purposes only and is a non-weighted average.
Your account statement should not be used for tax preparation without assistance from your tax consultant. We do not report capital gains or losses for non-covered securities to he IRS.
Cost basis options
Unless specific tax lots are selected at trade time, sales of tax lots will occur using the cost basis election reflected in the Account profile section. 072 ANCA ANC9
26
CITY OF MALIBU
RUTH QUINTO
OCTOBER 1, 2024 - OCTOBER 31, 2024
ACCOUNT NUMBER:
Estimated accrued interest on Fixed Income securities
Estimated accrued interest is included in the Portfolio summary as a convenience to you and represents the estimated portion of he interest that would be received upon the sale of he Fixed Income posi ions in your account, calculated from the date of the last coupon (or dated date) through the date of the account statement, based upon information provided by the issuer. This is not a guarantee that this amount will be realized in your account. Actual income will be based upon the payout schedule of the securities held in your account. If you own a Foreign Fixed Income security, and it is denominated in a foreign currency, the Estimated accrued interest will not be accurate. 072 ANCA ANC9
27 Attachment 2
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50
Agenda Item # 1.B.16.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Jorge Rubalcava, Senior Civil Engineer
Reviewed by: Rob Duboux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: August 26, 2024 Meeting date: November 25, 2024 Subject: Rejection of Bids for the Latigo Canyon Retaining Walls Rehabilitation Project
RECOMMENDED ACTION: 1) Reject all bids received for the Latigo Canyon Retaining Walls Rehabilitation Project, Specification 2087; and 2) Direct staff to readvertise for construction bidding after FEMA/ CalOES has authorized the additional funding.
FISCAL IMPACT: There is no fiscal impact with the recommended action. Funding for this project was included in the Adopted Budget for FY 2024-25 in Account No. 102-9207-5100 (Latigo Canyon Road Roadway/Retaining Wall) in the amount of $900,000. The construction bids received for this project exceed the approved adopted budget. Additional funding from FEMA and CalOES has been requested. Once the City has received authorization of the additional FEMA/CalOES funding, the project can be re-advertised for construction bidding.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: On November 9, 2018, the Woolsey Fire burned throughout Malibu causing damaging to the City’s public infrastructure. Throughout the burned area, roadways, guardrails, walkways, timber retaining walls and associated infrastructure were severely impacted by the fire. While performing damage assessments immediately after the Woolsey Fire, staff identified the existing timber retaining walls and guardrails on Latigo Canyon Road were severely damaged. To stabilize the road, temporary steel shoring plates were placed behind the metal beams. This action saved Latigo Canyon Road from failures.
City Council Meeting
11-25-24
Item
1.B.16.
Agenda Item # 1.B.16.
Immediately after the Woosley Fire, staff submitted documentation for disaster reimbursement, including the repair of the existing retaining walls on Latigo Canyon Road.
On May 15, 2020, the above-mentioned project to repair the retaining walls and guardrails was approved for reimbursement from FEMA/CalOES. FEMA will be reimbursing the City 75%, CalOES reimbursing 18.75% and the City is responsible for 6.25% of all project costs.
On August 4, 2022, the City of Malibu requested a project scope modification to replace the timber portion of the retaining wall with colored textured concrete. FEMA/CalOES approved this modification on March 8, 2024, for a total project cost of $779,677.20.
The total available funding for this project is $900,000, which includes project design and anticipated construction costs. On June 13, 2024, the City opened construction bids for the project; Bosco Contractors submitted the lowest bid of $1,702,876, exceeding the available budget for this project.
Contractor Bid Amount
Bosco Contractors $1,702,876
Jilk Heavy Construction $1,917,935
GMZ Engineering $1,980,031
The City has been in contact with FEMA/CalOES regarding the additional funding required to complete this project. Staff is waiting for the official approval to proceed with the revised project costs. Staff does not recommend eliminating or altering the scope of the project due to the necessity of the infrastructure improvements.
As the project bids exceed the available budget for this project, staff recommends the City Council reject all bids for the Latigo Canyon Retaining Walls Rehabilitation Project and readvertise for construction bidding after FEMA/CalOES has authorized additional funding.
ATTACHMENTS: None.
Agenda Item # 7.A.
Supplemental
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Tony, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: November 19, 2024 Meeting date: November 25, 2024 Subject: Malibu Library Set Aside Funds for Fiscal Year (FY) 2025-26 RECOMMENDED ACTION: Approve Prioritized Funding List for FY 2025-26 as recommended by the Library Subcommittee.
FISCAL IMPACT: There is no fiscal impact to the City with this action. Malibu Public Library services are paid for from a designated portion of property tax. Every year the County of Los Angeles sets aside any difference between the property tax dollars apportioned to the County Library from property within the City and the Malibu Library expenses into a designated fund. The ending designation balance for the Library Set Aside Funds at the close of FY 2023-24 is $24,966,949.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: This supplemental report outlines the priorities established by the Library Subcommittee during its meeting on Monday, November 18,2024, along with additional follow-up questions for City and County staff. The Subcommittee reviewed the Operating Statement and Designated Balance for FY 23-24 and recommended that the City Council establish the following priorities to be discussed at the upcoming meeting with County staff.
These recommendations and inquiries aim to ensure effective planning, accountability, and alignment with the community's evolving library service needs. • Current Services and Service Metrics
City Council Meeting
11-25-24
Item
7.A
1
Agenda Item # 7.A.
• Continuation or Augmentation of City’s Annual Allocation • Malibu Film Society Series
• Support for Malibu School Campus Libraries
• Library Speaker Series
• Exploration of Expanded Library Services within Community Lands Project The Library Subcommittee requests that the City Council review and approve these priorities for Fiscal Year 2025-2026. The Subcommittee also recommends including the questions about Set Aside Fund management and the exploration of expanded library services within the Community Lands Project as part of upcoming discussions with Los Angeles County Library staff and in the feasibility study scheduled for December.
Following the City Council’s direction, the City staff will finalize a prioritized list of funding recommendations for the FY 2025-26 funding cycle. These priorities will be discussed with LA County Library staff at the upcoming meeting and will determine the allocation of Set Aside Funds in alignment with the MOU.
ALTERNATIVES:
1. Approve Library Subcommittees List As Recommended
2. Modify Prioritized List
3. Request Additional Review by Subcommittee
4. Defer to a Future Meeting
ATTACHMENTS:
1. FY 23-24 Designation Balance
2. FY 23-24 Operating Statement
2 LA COUNTY LIBRARY
City of Malibu Approved Spending Plan
FY 2023-24
FY 23-24 Beg. Bal (Incl. 21-22 Surplus) $ 21,853,646
FY 23-24 Prop Tax / Spe Tax / Ot Rev $ 5,797,068
FY 23-24 Cost (2,683,765)
FY 23-24 Surplus $ 3,113,303
Ending Designation Balance
(will be reflected in FY 25-26 SQ Budget)
$ 24,966,949
City Approved Program Expenditures Approved by
Malibu
Actual
Expenditures
Variance
1 Additional Service Hours (from 40 hrs/wk to 60 hrs/wk $ 115,000 $ 115,000 -$ 2 2.0 dedicated secruity guards (only 1.0 is utilized) 260,000 130,000 130,000 3 Full-Time Teen Librarian 131,000 131,000 -
4 Outreach Librarian 138,000 138,000 -
5 Deferred Maintenance 100,000 - 100,000
6 Continued unreserved balance 150,000 - 150,000
7 Speaker Series Program 125,000 73,000 52,000
8 Smart Start (Family Place Programs throughout the County) 50,000 48,121 1,879 9 Tool lending 50,000 13,733 36,267
10 Teen Area Refresh - optimize area for laptop users 10,000 - 10,000 11 Speaker Series Tech Update - Laptop and HDMI Connections 2,500 49 2,451 12 Minor Meeting Room, Study Room, and Lobby Enhancements 12,500 1,406 11,094 13 Supply/Collection Organization - Mobile carts, 3D printer storage 2,500 1,218 1,282 14 Outreach Materials and Supplies 2,500 1,480 1,020
15 Boys and Girls Club , Library-related supplies & services 50,000 50,000 - 16 Malibu Public Schools (library related supplies) 17,000 17,000 - 17 Boys and Girls Club - Enpowered Voices Program 25,000 - 25,000 18 Mlibu Public Schools - Teen Librarian and Misc. Supplies 25,802 27,111 (1,309) 19 Malibu Film Society series 85,000 - 85,000
20 Malibu-centric Legacy Park educational programs 75,000 - 75,000 $ 1,426,802 $ 747,118 679,684$
Note: This chart represents the City’s approved budget for the use of set aside funds which is reflected in the Operating Statement.
C:\Users\e473023\County of Los Angeles\Finance Admin - Documents\Cost Report\23-24\Surplus Cities\Malibu\Malibu 22-23 vs. 23-24.xlsx\City Approved Programs 23-24 11/4/2024 Attachment 1
3 LA County Library
Operating Statement
Fiscal Year 2023-2024
Cost Code:117
Org Code:41259
Malibu Library
23519 W. Civic Center Way, Malibu
Operating Costs Actual
Salaries and Employee Benefits
Services and Supplies
Books and Materials
Lease-Buildings
Maintenance-Buildings and Grounds
Facilities Special Jobs
Insurance
Supplies and Miscellaneous Exp
Utilities
Facilities Services Operations
Regional Operations
Acquisitions and Cataloging
Integrated Library System
Information Services
Equipment and Technology
$797,196
101,630
83 193,502
39,496
7,387
290,333
77,866
151,184
153,821
63,846
18,590
26,684
8,017
Sub-Total Operating Costs $1,753,100
Support Costs
Administration
Public Services Programs
306,219
88,549
Sub-Total Support Costs 930,665
Total Cost of Service $2,683,765
Operating Revenue $4,492
Information Technology Equipment and Services 121,772
Professional and Special Services 237,590
Note: Facilities Special Jobs include pre-action system repairs and parking lot light replacement costs. 10/9/2024 10:36 AM Report: OperatingStmt-Libraries Page 12 of 91 Attachment 2
4
Agenda Item # 7.A.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Alexis Brown, Deputy City Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: October 29, 2024 Meeting date: November 25, 2024 Subject: Malibu Library Set Aside Funds for Fiscal Year (FY) 2025-26 RECOMMENDED ACTION: Approve Prioritized Funding List for FY 2025-26 as recommended by the Library Subcommittee.
FISCAL IMPACT: There is no fiscal impact to the City with this action. Malibu Public Library services are paid for from a designated portion of property tax. Every year the County of Los Angeles sets aside any difference between the property tax dollars apportioned to the County Library from property within the City and the Malibu Library expenses into a designated fund.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The Malibu Public Library’s services and resources are funded through a designated portion of property tax revenue generated within the City. Los Angeles County maintains the “Malibu Library Set Aside Fund,” which accumulates the difference between property tax dollars apportioned from Malibu and the Malibu Library’s annual operating expenses. As of the last report, the designated fund balance available totaled $21,853,646.
In the last fiscal year, the City Council allocated $1,655,000 from the Set Aside Fund to support library operations, ongoing programs, minor facility improvements, and an update to the 2018 Malibu Library Needs Assessment. The City is managing the update to this Needs Assessment, with the Request for Proposals (RFP) scheduled for release on November 1.
City Council Meeting
11-25-24
Item
7.A.
1
Agenda Item # 7.A.
Each November, City and County Library staff meet to review the Malibu Library Set Aside Fund and discuss priorities for the upcoming fiscal year in accordance with the Memorandum of Understanding (MOU) between the City of Malibu and the County of Los Angeles. To support the preparation for this meeting, the Library Subcommittee has reviewed current expenditures from the Set Aside Fund and requests the City Council’s direction on priority areas.
The Library Subcommittee serves as an advisory body to the City Council in this process, working directly with representatives from the LA County Library to assess current and future needs. Based on community feedback, library usage data, and anticipated demand, the Subcommittee identifies funding priorities and presents recommendations to the City Council.
Following the City Council’s direction, the City staff will finalize a prioritized list of funding recommendations for the FY 2025-26 funding cycle. These priorities will be discussed with LA County Library staff at the upcoming meeting and will determine the allocation of Set Aside Funds in alignment with the MOU.
ALTERNATIVES:
1. Approve Library Subcommittees List As Recommended
2. Modify Prioritized List
3. Request Additional Review by Subcommittee
4. Defer to a Future Meeting
ATTACHMENTS:
1. Memorandum of Understanding
2. Prioritized List for Fiscal Year 2025-2026 (This item will be distributed under separate cover)
2 County of Los Angeles Public Library
7 400 East lmpc:fal Hwy., P .0. Box 70 l l. Downey. C;\ 9024 i -7011 (562) 940-846 i, TELEFAX (562) 803-3032
MARGARET DONNELLAN TODD
COUNTY LIBRARIAN
December 17, 2008
Pamela Conley Ulich
Mayor
City of Malibu
23815 Stuart Ranch Road
Malibu, CA 90265-4861
Attention: Reva Feldman
Administrative Services Director
= ==
{u)_ll @ 11 U W 11 fll) II{], JAIi - 6 3Q1 /YJ
CITY CLERKS OFFICE
__J
CITY OF MALIBU
EXECUTED MEMORANDUM OF UNDERSTANDING BETWEEN
THE COUNTY LOS ANGELES AND THE CITY OF MALIBU
Enclosed, for your records, is the executed Memorandum of Understanding (MOU) between the County of Los Angeles and the City of Malibu. This MOU will govern the use of property tax dollars apportioned to the County from property within the City of Malibu for the purposes of providing Library services at the Malibu Branch of the Public Library.
The above referenced matter was approved by the Board of Supervisors on November 12, 2008, item 23. A copy of the adopted Board letter is also enclosed for your reference.
If you have any questions or need additional information, please contact Malou Rubio at (562) 940-8450.
Sincerely,
1�1/A L !lr1
Margaret D
County Librarian
MDT:MR:bf
U:ICOMMONIBOARD LETTERSIBUDGET\Set Aside Funds\MOU Cover Letter - Malibu.doc Enclosures (2)
Serving the unincorporated areas of Los Ange!es County and the cities of: Agoura Hil!s • Artesia • Avalcn a Bald-.vin Park ?!I Bell a Be!I Gardens • Beiifiower O BradtL,y • Carson 2 C!aremont • Comptor. • Cudahy • Cuiver City • Diar;-;ond Ba, • Dua,te = E! f"1onte � Gardena � Ha;.vaiian Gardens !!! Hawthorne :;i Hermosa Beacr • Hidden Hl!ls = Hunt:ngton Park • La Canada Flintridge • La He.bra Heights • Lakewood e La Mirada 2 Lancaster m L.2. Puente n La Verr.e r. Lawr.da!e e Lomita e Lyn1Nood t{ Ma!ibu • Mani1attan Beach • tv1aywood = f'-.,1ontebetlo • f\Jcrwa!k 0 Paramount l'I Pico Rivera !'!! Roseme2d • San Dimas • San Fernando • San Gabriel 2 Santa Clarita • Sout�1 El Mente ri South Gate • Temple City " \Val nut !! \�est Covina c \;Vest Ho!ly1,vocd � \:Vest!ake Viii age 3 Attachment 1
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding Agreement (“MOU”) is entered into by and between the City of Malibu, a California municipal corporation (hereinafter “City”) and the County of Los Angeles, a political subdivision of the State (hereinafter “County”).
RECITALS
A. The County of Los Angeles Public Library (hereafter “County Library”) desires to improve the facility and services offered at the Malibu Branch of the Public Library System (“Branch”);
B. The City of Malibu (T’City”) desires an improved library facility and enhanced library services for everyone who uses the facility;
C. County Library and City both wish for City to remain within the County Library System;
D. County Library and City both recognize that a majority of the property taxes paid by City property owners reserved for the County Library System are actually used to fund the Branch and its services; but that over the past several years, the amount of such property taxes collected from City property owners has exceeded the operating costs of the Branch; and
E. County Library and City both believe that these excess funds should primarily be used to implement the recommendations made in the 2005 Community Library Needs Assessment, which will accomplish the mutually desired improvement in the facility and services of the Branch.
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NOW, THEREFORE, in consideration of the foregoing and of the promises and covenants set forth herein, the parties agree as follows:
BASE SERVICE LEVELS
The County Library is the exclusive owner of all land on which the Branch sits as well as the contents and collection housed within the Branch, with the exception of certain materials within the Arkel Erg Memorial Mountaineering Collection. The Branch is a 15,926 square foot building consisting of a community meeting room, public restrooms, public space with adult and children’s areas, staff work areas, a basement, and the Bookmobile garage. Utilities for the Branch are provided as part of the service for the entire property. The current library materials collection is approximately 85,400 items.
The Branch houses three special collections: The Arkel Erg Memorial Mountaineering Collection, The Peter A. Horn Senior Citizen Collection, and The Sean Matthews Collection.
2. The current service levels (“Base Levels”) at the Branch are as follows: The Branch is open 6 days a week for 50 hours a week (Mondays and Tuesdays 10 am to 8 pm; Wednesdays and Thursdays 10 am to 6 pm; and Fridays and Saturdays 10 am to 5 pm).
The Branch full time staff consists of one Community Library Manager (Librarian III), one Reference Librarian (Librarian I), one Children’s/Teen Librarian (Librarian I), and one Library Assistant I. The Branch currently provides reference services, public access Internet computers, WIFI and children’s and young adult programming including 2 5
regularly scheduled toddler and preschool storytimes. The County Library currently conducts routine maintenance and repair of the Branch facilities including janitorial upkeep, landscaping/groundskeeping, and technological systems (telephones, internet connections etc.)
3. By signing this MOU, the City acknowledges that the County Library retains sole responsibility for adjusting the Base Levels at the Branch and throughout the County Public Library System. Neither the County nor the City is obligated to continue enhancements above the Base Level at any time. County agrees that any change to the Base Levels at the Branch will be made on a fair and consistent basis relative to Base Level spending at other branches of the County Library System. Further, should sources of funding to the Public Library System that are not available as of the date of this MOU become available during the pendency of this MOU, County agrees to make these sources available to the Branch on a fair and consistent basis relative to the other branches. County agrees that it will not arbitrarily reduce Base Levels at the Branch in an effort to reduce the overall availability of Set Aside Funds for enhancements at the Branch.
SET ASIDE FUNDS
4. Currently, approximately 2.45% of the ad valorem property tax revenue generated from property located within the City is reserved for the support of the County Free Library System in accordance with the provisions of Article 2 (commencing with Section 96) of Chapter 6 ofPart 0.5 of Division 1 of the Revenue and Taxation Code. 3 6
5. For purposes of this MOU, “Set Aside Funds” shall refer to the yearly difference in the amount of property tax received from City property owners and reserved for the County Library, and the cost of providing Base Level services at the Branch.
6. In each fiscal year since 2004-2005 (July 1, 2004 — June 30, 2005), County Library has placed Set Aside Funds in a separate budgetary fund with the intent of improving the Branch’s facility and providing more enhanced services and programs at the Branch.
The parties agree that the current amount of Set Aside Funds accumulated in this fashion is $1,945,000, collected over the years as follows: Fiscal Year 2004-05, $521,000; Fiscal Year 2005-06, $603,000; Fiscal Year 2006-07, $821,000. The parties mutually acknowledge that the amount of Set Aside Funds varies from year to year and will continue to do so in the future
7. Absent extraordinary circumstances the County Library shall, for the duration of this MOU, continue to place Set Aside Funds in a separate fund within the County Library’s budget. However the parties acknowledge that in case of a countywide fiscal emergency, the County may, after notice to the City, discontinue placing Set Aside Funds in the separate fund. The parties acknowledge that a countywide fiscal emergency would necessitate a reduction in funding for all branches of the County Library. County therefore agrees that any reduction in Set Aside Funds made in response to a countywide fiscal emergency under this section shall be made fairly and in a manner consistent with reductions at other branches receiving the equivalent of Set Aside Funds such that any 4 7
percentage cut at the Malibu Branch Library will not exceed the percentage cut at any other branch. Further, County agrees that, in the event of countywide fiscal emergency, any reduction of Base Levels at the Branch will be made fairly and in a manner consistent with reductions at other branches such that any percentage cut at the Malibu Branch Library will not exceed the percentage cut at any other branch.
8. All Set Aside Funds currently in the separate account, and those which will be placed in the separate account during the pendency of this MOU, will be used solely to improve Branch facilities and services unless this MOU is unilaterally terminated by one of the parties before expiration. The provisions of this section shall survive the natural expiration of this MOU and shall continue in effect until all Set Aside Funds so accrued have been spent in accordance with the process established in Section 13, infra.
However, if this MOU is terminated, any unexpended Set Aside Funds remaining in the separate account shall be spent in accordance with Section 28 infra.
9. The parties agree that any facility and collection improvements purchased with Set Aside Funds at the Branch shall remain the property of the County Library.
10. If the City obtains property for the construction of a new library branch, it shall notify County that the City desires to use the Set Aside Funds to assist in funding the construction of the new library branch and the parties shall meet to amend this MOU accordingly.
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SET ASIDE FUND EXPENDITURES
11. Set Aside Funds may be used for both one-time improvements at the Branch, such as capital improvements and materials purchases, and for on-going service enhancements at the Branch (such as increased Library hours on Sunday or increased staffing levels), and for additional needs as outlined in the 2005 Needs Assessment.
12. Set Aside Funds may not be used by either party as security for any loan or bond.
13. The City and County Library shall meet immediately upon approval of this MOU to discuss the use of Set Aside Funds from the date of approval through the following June
30. Thereafter, for the duration of this MOU, the City and County Library shall meet in November of each year to discuss the use of Set Aside Funds in the fiscal year beginning on the following July 1. No less than four weeks before each of the required November meetings, the City Council of City shall take formal action to approve a prioritized list of issues to be discussed at the yearly meeting. If the City Council fails to approve such a list, the County Library shall assume that City issues and priorities remain unchanged from the most recent previously approved list provided by the City. The purpose of these meetings is to reach agreement on an expenditure program for the Set Aside Funds in the next fiscal year; however, these meetings are advisory in nature and nothing in this section is intended to divest the County Library, or the County of Los Angeles, of any authority to control or use Set Aside Funds. This section shall not be construed as a limit to the frequency of meetings between the parties and the parties hereby express a 6 9
willingness to meet as frequently as necessary to resolve issues related to Set Aside Funds or the Branch. The provisions of this section shall survive the natural expiration of this MOU and shall continue in effect so long as Set Aside Funds are required by any provision of this MOU to be spent on Branch enhancements.
14. It is the intent of the parties that the first use of Set Aside Funds shall be to renovate the interior of the Branch, as recommended by the 2005 Community Library Needs Assessment. The interior renovation shall include, at minimum, new lighting, new carpet, new paint, and compliance with current Americans with Disabilities Act requirements.
15. It is anticipated that the City will be primarily responsible for designing and delivering the interior and exterior renovations of the Branch contemplated by this MOU.
However, the County may perform such tasks at the City’s request. A separate project agreement, signed by both parties, shall be used to describe each party’s specific responsibilities for the Branch renovation project.
16. All final plans for renovation of the Branch must be reviewed by each party to assure compliance with zoning and building codes, and all final plans are subject to the mutual approval of City and County.
17. Except as specifically provided herein, all costs associated with the physical 7 10
construction of the interior renovation described in this MOU will be paid from Set Aside Funds provided by the County, except that the cost of County Library and City administrative staff time devoted to this project shall not be charged to the Set Aside Fund.
OTHER PROVISIONS
18. If during the duration of this MOU or anytime thereafter, the City notifies the Los Angeles County Board of Supervisors that the City no longer desires to be a part of the County Free Library System, (pursuant to California Education Code section 19116 or any other means), any unspent Set Aside Funds accrued at any time shall remain in the control of the County Library to spend in its sole discretion, including at County Library facilities other than the Branch, and this MOU shall terminate at the time such notice is provided if it is still in operation at the time notice is given. The provisions of this section shall supersede all other provisions of this MOU including the provisions of sections 8 and 28. And, the provisions of this section shall survive the natural expiration or other termination of this MOU and shall continue in effect until all Set Aside Funds accrued have been spent.
19. The Parties hereby acknowledge that the expenditure of any Set Aside Funds are subject to, and conditioned upon, ongoing approval by the County’s Board of Supervisors and that such approval is not certain.
20. The City acknowledges that Set Aside Funds are the only funds that shall be used by the 8 11
County Library to enhance facilities and services at the Branch, other than an increase in the Base Levels; and that neither the County Library nor the County of Los Angeles is under any obligation to expend funds from any other source for this purpose. This MOU shall not be construed to place any limitations on the City’s ability to raise funds for contribution to the Branch or for library services within the City, nor shall it limit the right of City or County Library to apply for and receive grants or State bond proceeds for library purposes.
21. In the performance of its obligations under this MOU, the parties shall comply with all applicable laws, regulations, standards and ordinances.
22. The City shall indemnify, defend and hold harmless the County, its Special Districts, elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with the City’s acts and/or omissions arising from and/or relating to this MOU.
23. The County shall indemnify, defend and hold harmless the City, its elected and appointed officers, employees, and agents from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or connected with the County’s acts and/or omissions arising from and/or relating to this MOU. 9 12
24. All notices of matters under this MOU shall be given in writing by first class mail, personal delivery or facsimile. Mailed notices shall be addressed as set forth below, but either party may change its address by giving written notice thereof to the other in accordance with the provisions of this section:
CITY: City of Malibu
ATTN: City Manager
23815 Stuart Ranch Road
Malibu, CA 90265
COUNTY LIBRARY: County of Los Angeles Public Library
ATTN: Margaret Donnellan Todd
7400 East Imperial Highway
Downey, CA 90242
25. The laws of the State of California shall govern the interpretation and enforcement of this MOU. Any action, suit or proceeding related to or arising from this MOU shall be filed in the Los Angeles County Superior Court.
26. The term of this MOU shall be from the date of complete execution of this MOU by both parties until June 30, 2019 unless sooner terminated as provided elsewhere herein.
However, the term of this MOU shall be automatically extended one (1) time for an 10 13
additional five (5) years unless written objection to extension is given at any time by either party. Objection by any party to the automatic extension provisions of this MOU shall not be considered termination of the MOU by that party for purposes of Section 28 of this MOU. At the expiration of this MOU the County Library will cease placing Set Aside Funds in a separate account; however unless this MOU has been terminated by either party, and under the terms and procedures of Sections 8 and 13 of this agreement, supra, Set Aside Funds accrued during the pendency of this MOU shall be used to enhance Branch facilities and services until such funds are exhausted.
27. Any amendments to this MOU shall be in writing and executed by both parties.
28. Either party may unilaterally terminate this MOU for any reason upon 120 days written notice. As described in Section 8 supra, upon termination of this MOU, any remaining Set Aside Funds will be used as follows:
28.1 If County terminates the MOU, any remaining Set Aside Funds will be used solely to improve Branch facilities, services, and programs above Base Levels.
28.2 If City terminates the MOU, any remaining Set Aside Funds will remain in the control of the County Library to spend in its sole discretion, including at County Library facilities other than the Branch.
28.3 If the MOU is terminated by mutual written agreement of the City and the County, the parties shall agree upon the use or uses of the remaining Set Aside Funds as part of the termination agreement.
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29. This MOU is made and entered into for the sole benefit of the parties hereto. No other person or entity shall have any right of action based upon any provision of this MOU.
30. This MOU shall be deemed to have been prepared jointly and equally by the parties, and none of its terms shall be construed against any party on the ground that the party prepared the MOU or caused it to be prepared.
31. This MOU constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and understandings, both written and oral. This MOU may not be modified or amended except in a writing signed by all parties hereto.
32. If any provision of this MOU or the application thereof to any person or circumstance is held invalid, the remainder of this MOU and the application of such provision to other persons or circumstances shall not be affected thereby.
33. The persons executing this MOU on behalf of each of the parties warrant and represent that they have the authority to execute this MOU on behalf of the party for whom they execute and have the authority to bind the party to the obligations hereunder. /
/
/
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IN WITNESS WHEREOF, the parties have executed this MOU as of the dates set forth below.
CITY OF MALIBU
~
~Pame1a Conley Ulich
Mayor
Dated:~ /ii /o~
ATTEST:
City Clerk
COUNTY OF LOS ANGELES
Dated:
ATTEST:
SACHI HAMAI
Executive Officer-Clerk
APPROVED AS TO FORM:
~
Christi Hogin, City Att~o~ey
of the Board of Supervisors
By NOT APPLICABLE
r’~, APPROVED AS TO FORM:
Raymond G Fortner~ Jr
County Counsel ~.
By
Brandon Nichols
Deputy County Counsel
Donnellan Todd
Librarian
13 16
County of Los Angeles Public Library
7400 East Imperial Hwy., P.O. Box 7011. Downey, CA 9024 1-7011 — (562) 940-8461, TELEFAX (562) 803-3032 ~
— — ~-~—w- ~ —_
MARGARET DONNELLAN TODD
COUNTY UBRARIAN
November 12, 2008 ADOPTED BOARD OF SUPERVISORS
COUNTY OF LOS ~v~c!
123~ NOV12 2008
The Honorable Board of Supervisors
County of Los Angeles .~ j /3 ]J,,,~
383 Kenneth Hahn Hall of Administration
500 West Temple Street . EXECUTIVE OFFICER
LosAnge!es,CA 90012
Dear Supervisors:
APPROVAL OF MEMORANDUM OF UNDERSTANDING
WITH THE CITY OF MALIBU
(SUPERVISORIAL DISTRICT 3) (3 VOTES)
SUBJECT
The Public Library is recommending Board approval of a Memorandum Of Understanding (“MOU”) with the City of Malibu. This MOU will govern the use of property tax dollars apportioned to the County from property within the City for the purposes of providing Library services at the Malibu Branch of the Public Library. The MOU is effective upon execution by the City and County and will continue through June 30, 2019 unless earlier terminated or extended. There is an automatic five-year extension that will extend the MOU to 2024 unless objected to by one of the parties.
IT IS RECOMMENDED THAT YOUR BOARD:
Approve and instruct the County Librarian to execute the attached MOU governing the use of property tax dollars apportioned to the County from property within the City for the purposes of providing Library services at the Malibu Branch.
PURPOSEIJUSTIFICATION FOR RECOMMENDED ACTION
The Public Library is recommending approval of the MOU on the grounds that it establishes a cooperative and mutually beneficial relationship with the City of Malibu, Servino the unincorporated areas of Los Angeles County and the cities of: Agoura Hilts Arlesia Avalon • Baldwin Park Bell Bell Gardens • Bellflower Bradbury Carson • Claremont Compton Cudahy Culver City Diamond Bar Duarte El Monte Gardnna Hawaiian Gardens Hawthorne Hermosa Beach • Hidden Hills Huntington Park La Canada Flintridge ‘ La Habra Heights Lakewood La Mirada Lancaster La Puente La Verne Lawndale • Lomita “ Lynwood Malibu Manhattan Beach Maywood Montebello Norwalk Paramount Pico Rivera Rosemead San Dimes San Fernando San Gabriel ~Sanla Clarila • South El Monte • South Gale • Temple City Walnut • West Covina West Hollywood Westlake Village 17 Honorable Board of Supervisors
November 12, 2008
provides for the City’s continued participation in the County Library System and the benefits the County Sy~tem derives therefrom, and for the improvement of the services provided at the Malibu Branch of the Public Library.
Implementation of Strategic Plan Goals
Approval of this recommended action is consistent with the County’s Strategic Plan Goals in the areas of Service Excellence (1), Organizational Effectiveness (3), and Fiscal Responsibility (4).
FISCAL IMPACT! FINANCING
The Public Library has established a special budgetary fund for the City of Malibu. The Public. Library during each budget planning year, will determine the City’s property tax revenues in excess of operating costs and set-aside this amount in the City’s fund. The total accumulated reserve is $2,646,000 based on excess property tax collections since Fiscal Year (FY) 2003/04 through FY 2006/07. It is the intent of the City and County to use the accumulated funds for a major renovation of the Malibu Library.
There is no other fiscal impact.
FACTSIPROVISIONS/ LEGAL REQUIREMENTS
Under the provisions of Education Code section 19100 et seq., cities may elect to participate in the County’s Public Library System. When they do, the cost of providing library services within the city is provided to the County by an apportionment of property tax revenues derived from property located within the city. Cities may later choose to leave the County System and these revenues are then redirected back to the city.
When the City of Malibu incorporated in 1991, the City elected to continue to be a part of the County of Los Angeles Public Library. However, in recent years, the apportioned amount of property taxes collected from the City has exceeded the cost of Library services provided within the City. And, in each budget fiscal year since FY 2005/06, the Library has set aside this difference in a special budgetary fund with the intent of improving Library services at the branch located in the City (“Malibu Branch”).
In 2003, the County Library under direction from the Board provided revenue and cost information including property tax revenue to all the 51 cities served by the County Library. At that time, the City of West Hollywood, the City of Manhattan Beach and the 18 Honorable Board of Supervisors
November 12, 2008
City of Malibu each approached the County Library with concerns that the library service provided to their cities was inadequate for their communities. They recognized that significant revenue was being collected in their cities for library service but that funding was not being directly used to improve library service in their cities. They requested that those funds be more directly used to raise the standard of service. As a result of that request, the County Library began to set aside excess funds,to improve both the buildings and service levels.
These cities are committed to staying in the County System but recognize if they do not receive adequate library service for their communities, they may. be forced to leave county service and establish their own city libraries. The loss of these cities would be detrimental to the County System as well as to the residents of those cities.
In 2003, the Board of Supervisors approved an agreement with the City of West Hollywood for set aside funds to be used toward the construction of a new library.
Ground breaking for that new library is set for April 2009. The City of Manhattan Beach has also requested that funds be held for the construction of a new library or for the major renovation and expansion of the existing facility. It is anticipated that once these construction projects are complete, the increased operating costs of these two improved facilities will eliminate the disparity between the cost of service and the revenue collected.
The City of Malibu has requested an MOU. The proposed MOU is based on the Community Library Needs Assessment study which was commissioned by the City and County in 2005. This study identified a number of opportunities for improving Library services in the City including a major renovation of the 1970 facility. Staff from the Public Library and the County Counsel’s Office have been meeting with the City to discuss how the recommended improvements could be made using funds already set aside for this purpose and to establish protocols governing the use of funds derived from future differences between property tax monies received by the County and the cost of providing Library services (“set aside funds”), if any. These discussions have culminated in the development of the attached MOU.
The MOU establishes current levels of Library service at the Malibu Branch. And, it provides that, absent a County-wide fiscal emergency, existing and future set aside funds will be used for improving Library services at the Malibu Branch. The MOU also establishes an ongoing process for the City and County to meet to jointly discuss priorities for the use of these funds and library-service improvement. The MOU was structured to provide adequate protections for the County. The MOU recognizes that 19 Honorable Board of Supervisors
November 12, 2008
the County retains the sole responsibility for adjusting base service levels and all improvements remain the property of the County Library. In addition, the County can cancel the MOU at anytime. Further, during a fiscal emergency, the MOU provides that the County may reduce library service in the City so long as the reduction is done in a fair and consistent manner In comparison with other communities served by the County Library System. Should the revenue contributed by the City decrease, the County has no obligation to continue enhanced services and may adjust the baseline service if revenues do not support the base line service.
The MOU will begin on approval of the City and County and will terminate on June 30, 2019. There is one five year extension which will occur automatically unless first objected to by the City or County. For the duration of the MOU, the City has agreed to participate in the County Library System.
The MOU may be terminated for any reason 120 days after notice is given by the terminating party. If the County unilaterally terminates the MOtJ before the natural expiration date, any set aside funds accrued prior to termination must be spent on service improvements at the Malibu Branch of the Library. If the City unilaterally terminates the MOU before the natural expiration date, all funds remain the County’s to spend at its sole discretion.
CONCLUSION
Please return a conformed copy of the adopted stamped Board letter to the Public Library and Office of the County Counsel.
Respecifully submitted,
17~’~&~2/’~
County
MAR AR
Librarian
N ELLAN TODD
~
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Attachment (1)
c: Chief Executive Officer
County Counsel
Auditor-Controller
U:~COMMON\BOARD LETTERS\BLJDGEpSet Aside Funds~l I 1208_Pub Lib_MaI~bu MOUII I 1208_Pub Lib Malibu MOUdoc 20
Agenda Item # 7.B.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Arthur Aladjadjian, Public Works Superintendent Reviewed by: Rob DuBoux, Public Works Director/City Engineer Approved by: Steve McClary, City Manager
Date prepared: October 15, 2024 Meeting date: November 25, 2024 Subject: Bonsall Drive and Busch Drive Speed Humps Request RECOMMENDED ACTION: 1) Install speed humps on Bonsall Drive between Pacific Coast Highway (PCH) to end Bonsall Drive, and Busch Drive between Harvester Road and Cuthbert Road; and 2) Direct staff to present the proposed project to Administrative & Finance Subcommittee (A&F) seeking additional funding for the placement of rubberized molded speed humps during the current fiscal year.
FISCAL IMPACT: Funding for this scope of work was not included in the Adopted Budget for FY 2024-25. If Council directs the installation of the proposed speed humps, staff will present the proposed project to A&F seeking the additional funding. Staff estimates the cost could be approximately $75,000,
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The desire of residents to reduce the speed of vehicles along a particular residential street may be considered for placement of speed humps as an accepted traffic calming device to slow traffic speeds. The Public Works Speed Hump Policy describes the procedures for requesting, evaluating, and placement criteria for speed humps on residential streets. City received written requests for speed humps on two residential streets; Bonsall Drive between PCH to end of street, and Busch Drive between Harvester Road and Cuthbert Road, respectively.
Bonsall Drive has a posted speed limit of 25 miles per hour (MPH) and approximately 1- mile in length with 56 properties that abut the street. Out of 56 properties, 35 have City Council Meeting
11-25-24
Item
7.B.
1
Agenda Item # 7.B.
submitted a petition verified by the City resulting in 62 percent of property owner in support of installing speed humps.
Busch Drive between Harvester Road and Cuthbert Road, has a posted speed limit of 30 miles per hour (MPH) and approximately 1,700 feet in length with 24 properties that abut the street. Out of 24 properties, 15 have submitted a petition verified by the City resulting in 62 percent of property owner in support of installing speed humps.
The Public Works Speed Hump Policy requires the approval signatures of at least 60 percent of the properties that are adjacent to the proposed speed humps. Both locations received 62 percent of property owners in support of placing speed humps. The Public Works Department also conducted a traffic study to collect and review roadway data to evaluate if the proposed speed humps are a safe an appropriate measure to reduce speeding. Staff completed the final review and determined that the proposed speed humps provide a safe and effective measure to reduce traffic speeds in these two locations.
Staff recommends that Council approve the installation of speed humps on Bonsall Drive between Pacific Coast Highway (PCH) to end of street, and Busch Drive between Harvester Road and Cuthbert Street.
If Council approves the installation of the speed humps, staff is also recommending rubberized speed humps rather than installing the speed humps with asphalt concrete.
Rubber speed humps are heavy duty and made of recycled composite material with reduced weight making installation drastically easier and more efficient. Depending on the size and location, the proposed rubber speed humps consist of multiple interlocking segments that are secured in place with specially designed connectors and mounted to the existing roadway. Each rubber speed hump will include high visibility roadway markings per California Manual on Uniform Traffic Control Devices (CAMUTCD) standards, eliminating paint or thermoplastic striping typically used with conventional asphalt speed humps. Additionally, the speed humps are long-lasting with minimal maintenance, and do not require complete road closures, heavy equipment, or large crews during installation.
The rubberized speed humps are approximately 25%-40% less expensive than traditional asphalt speed humps and can be easily removed if needed. To install approximately 16 rubberized speed humps for both streets combined, staff estimates the cost could be approximately $75,000, which will include mobilization, materials, signage, and traffic control. Lastly, the installation of the rubberized speed humps can be quicker than installing asphalt concrete speed humps.
Funding for these proposed speed humps was not included in the FY 2024-25 Adopted Budget. If Council approves the installation of these speed humps, staff will proceed with 2
Agenda Item # 7.B.
obtaining pricing for the rubberized speed humps and present that information to A&F for a recommendation to allocate additional funding.
ATTACHMENTS: Location Maps.
3 BONSALL DRIVE SPEED HUMP LIMITS
APPROXIMATE LOCATIONS TO BE DETERMINED IN THE FIELD
"UUBDINFOU
4 BUSCH DRIVE SPEED HUMP LIMITS
APPROXIMATE LOCATIONS TO BE DETERMINED IN THE FIELD
5
Agenda Item # 7.C.
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: November 4, 2024 Meeting date: November 25, 2024 Subject: Community Development Department Organizational Plan RECOMMENDED ACTION: 1) Receive and file the Community Development Department organizational plan; 2) Approve the creation of the Community Development Director position; and 3) Adopt Resolution No. 24-60 amending the Salary Ranges, Authorized Positions, and Class Descriptions for FY 2024-25.
DISCUSSION: This item will be distributed under separate cover.
City Council Meeting
11-25-24
Item
7.C.
Agenda Item # 7.C.
Supplemental
Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: November 4, 2024 Meeting date: November 25, 2024 Subject: Community Development Department Organizational Plan RECOMMENDED ACTION: 1) Receive and file the Community Development Department organizational plan; 2) Approve the creation of the Community Development Director position; and 3) Adopt Resolution No. 24-60 amending the Salary Ranges, Authorized Positions, and Class Descriptions for FY 2024-25.
FISCAL IMPACT: No additional appropriation is required. Funding for the Authorized Positions is included in the Adopted Budget for FY 2024-25.
STRATEGIC PRIORITY: This item supports the Efficient and Effective City ServicesDevelopment Services Report Implementation priority identified in the Adopted FY 2024- 25 Strategic Priority Project List.
SUMMARY: The City Council is to consider approving a new Community Development Director classification/position that will lead the merger of the current Planning and Environmental Services Departments into a new, unified Community Development Department (CDD). The creation of the Department begins with hiring a Director to help lead the initiation and build out the organization. The recommendation for a CDD was derived from the Development Services Review Study (Study) which was received by the City Council on August 28, 2023. The merger benefits cited by the Study includes but are not limited to: cohesive leadership, consistent practices and turnaround times, improved processing ability, and alignment with best industry practices. Due to the unexpected departure of the Planning Director and the Assistant Planning Director, a unique opportunity currently exists to enact a merger process under new leadership to enact this and other critical Development Services Study goals for improved service delivery. Additionally, the Council is to consider approving the associated classifications of Assistant Community Development Director, Building Official, and Planning Manager.
City Council Meeting
11-25-24
Item
7.C.
Agenda Item # 7.C.
The draft structure and design of the CDD as outlined herein, is subject to change pending a new Director and applying their experience and vision for an effective CDD.
DISCUSSION: In response to the evolving needs of the City of Malibu, the proposal to merge the Planning and Environmental Services Departments into a single CDD is needed to enhance operational efficiency, streamline processes, align with best government practices and improve service delivery for residents and other applicants.
This consolidation is expected to foster better communication and collaboration among staff, and reduce application redundancies in planning entitlements and building permit processes. By allowing for faster project approvals and ensuring that planning policies are effectively translated into practical requirements, the City will create a more cohesive and streamlined development services process. The proposed new Department would yield numerous benefits as follows:
• A single point of contact for all Community Development inquiries will simplify interactions for internal City Departments, outside agencies, residents and applicants. This streamlined experience will eventually eliminate the need to navigate between separate Departments, enhancing satisfaction and trust in services. Residents will benefit from reduced costs and timely and consistent information regarding their projects.
• The development of a new Long Range Planning Division to both manage the General Plan as well as liaison with other Departments and outside agencies to facilitate unique permits and programs. This will provide planners with the ability to focus on application processing, training of new and inexperienced staff, and overall will reduce the Department’s current needs for contract planners over time. This Division can additionally take on development of sustainability, safety, and environmental plans and programs in support of the City's Vision and Mission of preserving natural resources and rural characteristics and being responsible stewards of the environment for current and future generations.
• The combined expertise within the new Department will ensure better compliance with local, state, and federal regulations. Staff will be equipped to identify potential compliance issues early in the planning and building processes, reducing the risk of costly delays or legal challenges. Merging the departments allows for more efficient use of resources. Streamlined training and development will ensure that all staff are knowledgeable in both planning and building aspects, enhancing overall service quality. • A combined department also fosters a culture of innovation by integrating diverse perspectives and expertise. This environment encourages the exploration of new ideas and best practices in community development,
Agenda Item # 7.C.
enabling more adaptive responses to emerging challenges, such as climate change impacts on coastal areas.
• Malibu's development services would benefit from a restructuring that aligns functional areas. This consolidation will establish consistent practices for project review, turnaround times, and customer communication. The strategic realignment would effectively address foundational issues within development services. This includes updating the Zoning Ordinance and amending the Local Coastal Plan (LCP) to enhance clarity and consistency. Additionally, reducing overreliance on contract personnel will require collaborative efforts from both Planning and Environmental Sustainability staff, while improved management systems will necessitate coordinated efforts and strong leadership.
The Development Services Review Study includes Recommendations 13 and 14 to create the new CDD that merges the Planning and Environmental Sustainability Departments. Recommendation 15 is to move some functions of water and waste management to the Public Works Department, but this will be put on hold until after a CDD Director is hired and the Department established in order to better assess any additional realignments.
Development Services Study Recommendations:
13. Create a Community Development Department by consolidating core functions of the Environmental and Sustainability Department with the Planning Department.
14. Establish classifications for the community development director, building official, assistant community development director, and planning manager positions.
15. Move the Clean Water Program and Solid Waste Management in their entirety to the Public Works Department.
The magnitude of these foundational changes will demand a focused, multi-year commitment to create the capacity needed to meet customer needs while maintaining day-to-day operations. The proposed structure of the new Community Development Department will consist of six divisions: Planning, Long Range Planning, Building, Code Enforcement, Sustainability, and Administrative. This organization will enable the department to lead the foundational changes recommended in the Development Services Study report, effectively positioning the City to meet its goals and fostering a sustainable and vibrant community.
Agenda Item # 7.C.
Divisions:
• Planning: This division focuses on the development and implementation of land use policies and zoning regulations, and the processing of Planning Entitlements.
It involves maintenance and periodic updates to the Zoning code and Local Implementation Program (LIP), managing urban growth, and ensuring that community development aligns with local goals. Planners work on short-term projects and assist with public engagement to gather input from residents. • Long Range Planning: Long Range Planning concentrates on the future vision of the community. This division develops comprehensive plans that guide growth and development over the next 10 to 20 years, and would oversee the City’s General plan and periodic updates. It includes assessing demographic trends, environmental impacts, and infrastructure needs to ensure sustainable community development. It would additionally act as the planning liaison to other City Departments and agencies to process their planning approval applications. • Building: This division would be responsible for overseeing new construction and renovation projects. It ensures that all building codes and safety regulations are met. This division issues permits, conducts inspections, and works closely with contractors, businesses, and homeowners to facilitate safe and compliant construction practices. It additionally would oversee the geotechnical consultant review and approval process.
• Code Enforcement: Code Enforcement ensures compliance with local laws and regulations regarding property maintenance, zoning, and building codes. This division investigates complaints, conducts inspections, and works to resolve violations. The goal is to maintain community standards and promote a safe and healthy environment.
• Environmental Programs (or Sustainability): This division would focus on initiatives that promote environmental stewardship and sustainable practices within the community. It may involve managing programs related to energy efficiency, waste reduction, green building practices, and natural resource conservation. The aim is to integrate sustainability into community planning and development efforts.
• Administrative: The Administrative division provides essential support services for the entire department. This includes staffing the Public Counter, managing budgets, processing permits, handling public records, and facilitating communication among divisions. Administrative staff ensure that operations run smoothly and that the department meets its strategic goals.
Agenda Item # 7.C.
Each division will play a vital role in supporting the City’s General Plan Vision and Mission Statements and managing community development, safety, sustainability, and working together to create a well-planned and thriving Malibu community.
Classification and Compensation:
The Study identified a suggested organization structure with modified classifications and a new CDD Director position. In addition, the City conducted a small Classification study for the CDD to identify any new or modifications to existing positions and their associated compensation ranges. A summary is below and the resulting Class Specifications are attached.
Current Classification Title Proposed Classification Title Salary Range N/A Community Development Director 36
Planning Director Assistant Community Development Director 32 Environmental Sustainability Director
/Building Official
Building Official 32
Assistant Planning Director Planning Manager 29
The Assistant Community Development Director will oversee Planning, Long Range, and Code Enforcement. The Building Official is at the same level as the Assistant Community Development Director and will also be considered an Assistant Director, overseeing Environmental Programs and Building.
ATTACHMENTS:
1. Draft Organizational Chart
2. Classification Study Report
3. Resolution No. 24-60 amending FY 2024-25 Authorized Positions, Salary Ranges, and Class Specifications
Department Head
Community Development
Director
Building Official
Assistant Community
Development Director Planning and Code
Enforcement
Assistant Community
Development Director
Manager
Planning Manager PM
Manager
Code Enforcement
CM Manager
Planning
Principal Planner(2.0) PP Long RangeSenior Planner
SP
Planning
Senior Planner(2.0) SP
Staff
Associate
AP Planner(2.0)
Staff
Assistant Planner(4.0) AP
Staff
Planning
PT Technician(4.0)
Staff
Planning Intern PI
Code Enforcement
Senior Code
SO Enforcement Officer
Staff
Code Enforcement
CO Officer(2.0)
Manager
Development and
DO Operations
Analyst
Senior Management
SA Analyst
Assistant
Administrative
AA Assistant(3.0)
Assistant
Senior Office
SA Assistant(2.0)
Assistant
Office Assistant(2.0)
OA
Manager
Environmental
EP Programs
Manager
Environmental Health
EA Administrator
Staff
Environmental Compliance
EC Coordinator
Staff
Environmental
EA Sustainability Analyst(2.0)
Staff
Wastewater Management
WS Program Specialist
Manager
Senior Plan Check
SE Engineer
Manager
Associate Civil
AE Engineer
Manager
Supervising Building
SI Inspector
Staff
Building
BI Inspector(2.0)
Staff
Senior Permit Services
ST Technician(1.5)
Staff
Permit Services
PT Technician(2.0)
Staff
Senior Building
SI Inspector
Staff
Supervising Permit
ST Services Technician Assistant
Senior Administrative
SA Staff
Associate Planner
AP
DRAFT Community Development Department Organizational Chart ATTACHMENT 1
© 2024 Arthur J. Gallagher & Co.
September 24, 2024
CLASSIFICATION STUDY
REPORT
City of Malibu
Formerly Koff & Associates
ATTACHMENT 2
© 2024 Arthur J. Gallagher & Co. 1
Background
In May 2024, the City of Malibu (City) contracted with Gallagher to conduct a classification and compensation review for a limited number of classifications as part of a reorganization being implemented by the City. This reorganization was initiated as a result of an organizational study performed by another consulting firm (Baker Tilly). The scope of this study included development of four (4) new classification specifications and corresponding compensation recommendations as well as edits to three (3) existing classification specifications that were impacted by the reorganization.
The goals and objectives of this project were to:
• Gain an understanding of the scope of the new Community Development Department and the new positions to be created for this department.
• Prepare classification specifications for the new recommended classifications and revise additional classification specifications impacted by this reorganization, ensuring that the responsibilities and scope of work for each position are accurately described.
• Provide compensation recommendations for the new positions using internal equity principles.
Classification Study Process
To initiate the review process, the City provided Gallagher with a copy of the organizational study conducted by Baker Tilly. After the review and analysis of this report, the Consultant compiled a list of specific questions for the Client to further clarify the report’s recommendations and aid in the creation and revision of class specifications.
As outlined in the Baker Tilly report, the City will be eliminating the current Environmental Sustainability Department and creating the Community Development Department. Currently, all functions of the Environmental Sustainability Department will remain in the Community Development Department, however, Baker Tilly recommended that the Clean Water Program and Solid Waste Management functions be relocated to the Public Works Department. At this time, this recommendation is not being implemented, however the City may choose to do so in the future.
With the creation of the Community Development Department, the following new classifications were requested:
• Community Development Director
• Assistant Community Development Director
• Building Official
• Planning Manager
Should the City relocate the aforementioned functions to the Public Works Department, it would impact existing classifications within the City. These impacts pertain to the scope of work, assignments, and/or reporting structures.
To capture these changes, revisions were made to the following classification specifications:
• Environmental Programs Manager
• Environmental Programs Coordinator
• Environmental Sustainability Analyst
Compensation Recommendations
As mentioned previously in this report, internal relationships were analyzed to determine the salary recommendations for the City’s new classifications. A description of each recommendation can be found below. © 2024 Arthur J. Gallagher & Co. 2
Community Development Director
The new Community Development Department will encompass two major divisions: Building Safety and Wastewater as well as Planning and Code Enforcement. The department will have a total of 47 full-time employees (FTE), with the Director overseeing two assistant director level positions and one management-level position. As the largest department in the City, the work performed by the Community Development Department is highly visible to the public, politically sensitive, and crucial to the City's success. Currently, Director-level positions in the City are compensated within the salary ranges of 34-36. Considering the extensive responsibilities of the Community Development Director, it is recommended that this position be compensated at the top of these ranges. Recommendation: assign the Community Development Director position to grade 36 on the current salary schedule.
Assistant Community Development Director
The Assistant Community Development Director will plan, direct, oversee and manage the planning and code enforcement functions of the City. In the current organizational structure, the Planning Director oversees these functions as part of the Planning and Code Enforcement department and reports directly to the City Manager. In the recommended restructuring, the Planning and Code Enforcement department will instead become of division of the larger Community Development Department and the Planning Director position will be eliminated and replaced by the Assistant Community Development Director. While there is similarity between the scope of work of the current Planning Director and the proposed Assistant Community Development Director, the new structure allows for an additional level of oversight of these functions and as such the Director would have the final decision-making responsibility for items such as divisional policies and procedures, projects, the budget and staffing changes. A standard pay differential between an assistant director level position and a director level position is 20% according to compensation best practices. Therefore, it is recommended that the Assistant Community Development Director be compensated at the salary grade 20% below the Community Development Director. Recommendation: assign the Assistant Community Development Director to grade 32 on the current salary schedule.
Building Official
Currently, the City’s Building Official is a division director with responsibility for the Environmental Sustainability department (actual class title Environmental Sustainability Director/Building Official). In the proposed restructuring, this department will be eliminated with the Building Safety and Sustainability functions moving to the Community Development Department while the Clean Water Program and Solid Waste Management functions will move to the Public Works Department. The Building Safety and Sustainability functions will now be integrated into the Building Safety and Wastewater Division of Community Development Department. The Building Official will assume the role of planning, directing, overseeing, and managing this work, reporting directly to the Community Development Director.
Similar to the Planning and Code Enforcement division, the Community Development Director will have the final decision-making responsibility for divisional policies and procedures, projects, budget, and staffing changes and the Building Official will be responsible for managing and implementing these decisions. As this position is an assistant director level position, it is recommended that it be compensated at the same salary grade as the Assistant Community Development Director. Recommendation: assign the Building Official to grade 32 on the current salary schedule.
Planning Manager
As recommended, the Planning Manager will be responsible for planning, managing and overseeing the daily functions, operations and activities of the Planning section in the Community Development Department. This includes current and long-range planning, environmental review and implementation of the City’s General Plan and Local Coastal Program. This position will report to the Assistant Community Development Director and will directly and indirectly supervise a team of 18 FTE professional and technical planning staff. The standard differential recommended between management level classifications and assistant director level classifications for compensation purposes is 15-20%; © 2024 Arthur J. Gallagher & Co. 3
which corresponds to grades 28-29 on the City’s current salary table. Recommendation: assign the Planning Manager to grade 29 on the current salary schedule.
Conclusion
All draft classification specifications created for this project will be submitted under separate copy. Additionally, should the City decide to implement the additional recommendation of relocating the Clean Water Program and Solid Waste Management functions to the Public Works Department, the edited classification specifications of the affected positions will be included under separate copy as well.
It has been a pleasure working with the City on this critical project. Please do not hesitate to contact us if we can provide any additional information or clarification regarding this report.
Respectfully submitted by,
Gallagher, Formerly Koff & Associates
Janna Dinkelspiel
Consultant
www.ajg.com/ps-class-comp
©2024 Arthur J. Gallagher & Co. All rights reserved.
ATTACHMENT 3
RESOLUTION NO. 24-60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MALIBU
RESCINDING SECTION 2 OF RESOLUTION NO. 24-33 AND APPROVING
THE AUTHORIZED POSITIONS AND SALARY RANGES FOR FISCAL
YEAR 2024-2025 AND ADDITIONAL CLASS SPECIFICATIONS
The City Council of the City of Malibu does hereby find, order and resolve as follows:
SECTION 1. On June 24, 2024, the City Council adopted Resolution No. 24-33 approving Authorized Positions and Salary Ranges for Fiscal Year 2024-2025.
SECTION 2. Since June 24, 2024, changes to the Salary Ranges for Fiscal Year 2024-2025 are needed.
SECTION 3. Section 2 of Resolution 24-33 is hereby rescinded.
SECTION 4. The City Council has reviewed and approved the updated Authorized Positions and Salary Ranges for Fiscal Year 2024-2025 as set forth in Exhibit A.
SECTION 5. The Class Specifications set forth in Exhibit B are hereby approved.
SECTION 6. The City Manager has the authority to increase a salary range as needed for authorized positions that are required to be on call for emergency services by a maximum of three percent.
SECTION 7. This resolution shall become effective on December 10, 2024.
SECTION 8. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, and ADOPTED this __th day of ____ 2024. _____________________________
DOUG STEWART, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney
Resolution No. 24-60
_____________________
EXHIBIT A
CITY OF MALIBU
AUTHORIZED PERSONNEL
PROPOSED FOR FY 2024-25
2023-24 2024-25 2024-25
Adopted Adopted Amended
MANAGEMENT & ADMINISTRATIVE SERVICES
City Manager 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00
Management Analyst 0.00 1.00 1.00
Human Resources Manager 1.00 1.00 1.00
Human Resources Analyst 1.00 1.00 1.00
Human Resources Technician 1.00 1.00 1.00
Media Information Officer 1.00 1.00 1.00
Media & Technology Systems Specialist 1.00 0.00 0.00
Media Production Technician 1.00 1.00 1.00
Graphic Artist 1.00 1.00 1.00
Financial Controller 1.00 1.00 1.00
Financial Analyst 1.00 1.00 1.00
Grants Analyst 1.00 0.00 0.00
Senior Accounting Technician 0.00 1.00 1.00
Accounting Technician 1.00 2.00 2.00
Accounting Assistant 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00
Information Systems Administrator 1.00 1.00 1.00
Information Systems Analyst 1.00 1.00 1.00
Information Systems Technician 1.00 2.00 2.00
Senior Maintenance Technician 1.00 1.00 1.00
Office Assistant 1.00 0.00 0.00
Office Assistant/Receptionist 1.00 1.00 1.00
Total 23.00 24.00 24.00
CITY CLERK
City Clerk 1.00 1.00 1.00
Assistant City Clerk 1.00 0.00 0.00
Deputy City Clerk 1.00 2.50 2.50
Total 3.00 3.50 3.50
Resolution No. 24-60
_____________________
PUBLIC SAFETY
Public Safety Director 1.00 1.00 1.00
Fire Safety Liaison (Part-Time) 1.50 1.50 1.50
Public Safety Liaison 1.00 1.00 1.00
Emergency Services Coordinator 1.00 1.00 1.00
Administrative Assistant 0.00 1.00 1.00
Total 4.50 5.50 5.50
COMMUNITY DEVELOPMENT
Community Development Director 0.00 1.00 1.00
Assistant Community Development Director 0.00 0.00 1.00 Building Official 0.00 0.00 1.00
Planning Manager 0.00 0.00 1.00
Total 0.00 1.00 4.00
ENVIRONMENTAL SUSTAINABILITY
ESD Director/Building Official 1.00 1.00 0.00
Senior Plan Check Engineer 1.00 1.00 1.00
Associate Civil Engineer 1.00 1.00 1.00
Supervising Building Inspector 1.00 1.00 1.00
Senior Building Inspector 1.00 1.00 1.00
Building Inspector 2.00 2.00 2.00
Supervising Permit Services Technician 1.00 1.00 1.00
Senior Permit Services Technician 1.00 1.50 1.50
Permit Services Technician 2.00 2.00 2.00
Environmental Health Administrator 1.00 1.00 1.00
Wastewater Management Program Specialist 1.00 1.00 1.00 Environmental Programs Manager 1.00 1.00 1.00
Environmental Compliance Coordinator 1.00 1.00 1.00
Environmental Sustainability Analyst 2.00 2.00 2.00
Senior Administrative Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00
Total 21.00 21.50 20.50
PLANNING DEPARTMENT
Planning Director 1.00 1.00 0.00
Assistant Planning Director 1.00 1.00 0.00
Development and Operations Manager 1.00 1.00 1.00
Principal Planner 2.00 2.00 2.00
Senior Planner 3.00 3.00 3.00
Associate Planner 3.00 3.00 3.00
Assistant Planner 4.00 4.00 4.00
Resolution No. 24-60
_____________________
Planning Technician 4.00 4.00 4.00
Code Enforcement Manager 1.00 1.00 1.00
Senior Code Enforcement Officer 1.00 0.00 0.00
Code Enforcement Officer 2.00 3.00 3.00
Senior Management Analyst 1.00 1.00 1.00
Administrative Assistant 2.00 2.00 2.00
Senior Office Assistant 1.00 1.00 1.00
Office Assistant 1.00 1.00 1.00
Planning Intern (Two Half-time) 1.00 1.00 1.00
Total 29.00 29.00 27.00
PUBLIC WORKS
Public Works Director/City Engineer 1.00 1.00 1.00
Assistant Public Works Director/City Eng. 0.00 1.00 1.00 Deputy Public Works Director 1.00 1.00 1.00
Public Works Superintendent 2.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00
Associate Engineer 2.00 1.00 1.00
Assistant Engineer 1.00 2.00 2.00
Engineering Technician 1.00 1.00 1.00
Senior Public Works Inspector 0.00 1.00 1.00
Public Works Inspector 1.00 0.00 0.00
Senior Management Analyst 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Total 12.00 12.00 12.00
COMMUNITY SERVICES
Community Services Director 1.00 1.00 1.00
Community Services Deputy Director 1.00 0.00 0.00
Recreation Manager 1.00 2.00 2.00
Recreation Supervisor 1.00 1.00 1.00
Recreation Coordinator 3.00 3.00 3.00
Parks Supervisor 1.00 1.00 1.00
Senior Maintenance Technician 1.00 1.00 1.00
Maintenance Technician 0.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Recreation Assistant II (Perm Part-Time) 0.00 3.20 3.20 Pool Manager (Part-time) 1.95 1.21 1.21
Lifeguards (Part-time) 2.30 2.96 2.96
Recreation Assistants (Part-time) 7.27 4.21 4.21
Recreation Assistants - Skate Park (Part-time) 0.23 0.15 0.15 Parks Maintenance Assistant (Part-time) 0.75 0.55 0.55
Media Assistant (Part-time) 0.19 0.00 0.00
Total 22.69 23.28 23.28
TOTAL EMPLOYEES 115.19 119.78 119.78
Resolution No. 24-60
_____________________
CITY OF MALIBU AUTHORIZED POSITIONS AND SALARY RANGES
FY 2024-2025
Classification Salary Range Annual Base Salary
Minimum Maximum
City Manager Per Contract
Assistant City Manager 38 $228,881 $298,638
Deputy City Manager 36 207,602 270,874
Community Development Director 36 207,602 270,874
Environmental Sustainability Director/Building Official 36 207,602 270,874 Public Works Director/City Engineer 36 207,602 270,874
Community Services Director 34 188,301 245,691
Public Safety Director 34 188,301 245,691
Assistant Community Development Director 32 170,795 222,849 Building Official 32 170,795 222,849
Financial Controller 32 170,795 222,849
City Clerk 31 162,662 212,237
Assistant Public Works Director/Asst City Engineer 30 154,916 202,130 Environmental Sustainability Manager/Dep Building Official 30 154,916 202,130 Human Resources Manager 30 154,916 202,130
Information Systems Manager 30 154,916 202,130
Planning Manager 29 147,539 192,505
Deputy Public Works Director 29 147,539 192,505
Community Services Deputy Director 28 140,513 183,338
Environmental Programs Manager 28 140,513 183,338
Public Safety Manager 28 140,513 183,338
Public Works Superintendent 27 133,822 174,608
Senior Civil Engineer 27 133,822 174,608
Senior Plan Check Engineer 27 133,822 174,608
Code Enforcement Manager 26 127,450 166,293
Development and Operations Manager 26 127,450 166,293
Information Systems Administrator 26 127,450 166,293
Principal Planner 26 127,450 166,293
Public Information Officer 26 127,450 166,293
Recreation Manager 26 127,450 166,293
Assistant to the City Manager 25 121,381 158,374
Associate Civil Engineer 25 121,381 158,374
Plan Check Engineer 25 121,381 158,374
Associate Engineer 24 115,601 150,833
Environmental Health Administrator 24 115,601 150,833
Media Information Officer 24 115,601 150,833
Senior Planner 24 115,601 150,833
Supervising Building Inspector 24 115,601 150,833
Resolution No. 24-60
_____________________
Assistant City Clerk 23 110,096 143,650
Emergency Services Coordinator 23 110,096 143,650
Environmental Compliance Coordinator 23 110,096 143,650 Information Systems Analyst 23 110,096 143,650
Parks Supervisor 23 110,096 143,650
Senior Management Analyst 23 110,096 143,650
Assistant Engineer 22 104,853 136,810
Associate Planner 22 104,853 136,810
Certified Plans Examiner 22 104,853 136,810
Financial Analyst 22 104,853 136,810
Environmental Sustainability Analyst 21 99,860 130,295
Fire Safety Liaison 21 99,860 130,295
Grants Analyst 21 99,860 130,295
Human Resources Analyst 21 99,860 130,295
Management Analyst 21 99,860 130,295
Public Safety Coordinator 21 99,860 130,295
Senior Building Inspector 21 99,860 130,295
Senior Public Works Inspector 21 99,860 130,295
Executive Assistant 20 95,105 124,090
Recreation Supervisor 20 95,105 124,090
Senior Code Enforcement Officer 20 95,105 124,090
Assistant Planner 19 90,576 118,181
Building Inspector 19 90,576 118,181
Environmental Programs Specialist 19 90,576 118,181
Public Works Inspector 19 90,576 118,181
Code Enforcement Officer 18 86,263 112,554
Deputy City Clerk 18 86,263 112,554
Information Systems Technician 18 86,263 112,554
Supervising Permit Services Technician 18 86,263 112,554 Wastewater Management Program Specialist 18 86,263 112,554 Human Resources Technician 17 82,155 107,194
Management Specialist 17 82,155 107,194
Planning Technician 17 82,155 107,194
Public Safety Specialist 17 82,155 107,194
Senior Accounting Technician 17 82,155 107,194
Senior Recreation Coordinator 17 82,155 107,194
Graphic Artist 16 78,243 102,089
Media Production Technician 16 78,243 102,089
Senior Administrative Assistant 16 78,243 102,089
Senior Maintenance Technician 16 78,243 102,089
Senior Permit Services Technician 16 78,243 102,089
Accounting Technician 15 74,517 97,228
Engineering Technician 15 74,517 97,228
Resolution No. 24-60
_____________________
Recreation Coordinator 15 74,517 97,228
Administrative Assistant 14 70,969 92,598
Maintenance Technician 14 70,969 92,598
Permit Services Technician 14 70,969 92,598
Records Management Specialist 14 70,969 92,598
Accounting Assistant 12 64,371 83,989
Senior Office Assistant 10 58,386 76,181
Office Assistant 8 52,958 69,098
Part-Time Classifications Salary Range Hourly Base Rate Minimum Maximum
Fire Safety Liaison 21 $48.01 $62.64
Deputy City Clerk 18 41.47 54.11
Senior Permit Services Technician 16 37.62 49.08
Media Assistant 8 25.46 33.22
Office Assistant 8 25.46 33.22
Parks Maintenance Assistant 6 23.09 30.13
Senior Lifeguard 6 23.09 30.13
Recreation Assistant II 6 23.09 30.13
Intern 2 19.00 24.79
Lifeguard 2 19.00 24.79
Recreation Assistant I 2 19.00 24.79
Student Intern 1 18.09 23.61
Salary
Range
Annually
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1 37,636 38,765 39,928 41,126 42,360 43,631 44,940 46,288 47,676 49,107 2 39,518 40,704 41,925 43,182 44,478 45,812 47,187 48,602 50,060 51,562 3 41,494 42,739 44,021 45,342 46,702 48,103 49,546 51,032 52,563 54,140 4 43,569 44,876 46,222 47,609 49,037 50,508 52,023 53,584 55,192 56,847 5 45,747 47,120 48,533 49,989 51,489 53,033 54,624 56,263 57,951 59,690 6 48,034 49,476 50,960 52,489 54,063 55,685 57,356 59,076 60,849 62,674 7 50,436 51,949 53,508 55,113 56,766 58,469 60,223 62,030 63,891 65,808 8 52,958 54,547 56,183 57,869 59,605 61,393 63,235 65,132 67,086 69,098 9 55,606 57,274 58,992 60,762 62,585 64,462 66,396 68,388 70,440 72,553 10 58,386 60,138 61,942 63,800 65,714 67,686 69,716 71,808 73,962 76,181 11 61,306 63,145 65,039 66,990 69,000 71,070 73,202 75,398 77,660 79,990 12 64,371 66,302 68,291 70,340 72,450 74,623 76,862 79,168 81,543 83,989 13 67,589 69,617 71,706 73,857 76,072 78,355 80,705 83,126 85,620 88,189 14 70,969 73,098 75,291 77,550 79,876 82,272 84,740 87,283 89,901 92,598 15 74,517 76,753 79,055 81,427 83,870 86,386 88,977 91,647 94,396 97,228 Resolution No. 24-60
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16 78,243 80,590 83,008 85,498 88,063 90,705 93,426 96,229 99,116 102,089 17 82,155 84,620 87,159 89,773 92,466 95,240 98,098 101,041 104,072 107,194 18 86,263 88,851 91,516 94,262 97,090 100,002 103,003 106,093 109,275 112,554 19 90,576 93,293 96,092 98,975 101,944 105,003 108,153 111,397 114,739 118,181 20 95,105 97,958 100,897 103,924 107,041 110,253 113,560 116,967 120,476 124,090 21 99,860 102,856 105,942 109,120 112,394 115,765 119,238 122,815 126,500 130,295 22 104,853 107,999 111,239 114,576 118,013 121,554 125,200 128,956 132,825 136,810 23 110,096 113,399 116,801 120,305 123,914 127,631 131,460 135,404 139,466 143,650 24 115,601 119,069 122,641 126,320 130,110 134,013 138,033 142,174 146,439 150,833 25 121,381 125,022 128,773 132,636 136,615 140,714 144,935 149,283 153,761 158,374 26 127,450 131,273 135,211 139,268 143,446 147,749 152,182 156,747 161,450 166,293 27 133,822 137,837 141,972 146,231 150,618 155,137 159,791 164,584 169,522 174,608 28 140,513 144,729 149,071 153,543 158,149 162,893 167,780 172,814 177,998 183,338 29 147,539 151,965 156,524 161,220 166,056 171,038 176,169 181,454 186,898 192,505 30 154,916 159,563 164,350 169,281 174,359 179,590 184,978 190,527 196,243 202,130 31 162,662 167,542 172,568 177,745 183,077 188,570 194,227 200,053 206,055 212,237 32 170,795 175,919 181,196 186,632 192,231 197,998 203,938 210,056 216,358 222,849 33 179,335 184,715 190,256 195,964 201,843 207,898 214,135 220,559 227,176 233,991 34 188,301 193,950 199,769 205,762 211,935 218,293 224,842 231,587 238,535 245,691 35 197,716 203,648 209,757 216,050 222,532 229,208 236,084 243,166 250,461 257,975 36 207,602 213,830 220,245 226,853 233,658 240,668 247,888 255,325 262,984 270,874 37 217,982 224,522 231,257 238,195 245,341 252,701 260,282 268,091 276,134 284,418 38 228,881 235,748 242,820 250,105 257,608 265,336 273,296 281,495 289,940 298,638 39 240,326 247,535 254,961 262,610 270,489 278,603 286,961 295,570 304,437 313,570 40 252,342 259,912 267,709 275,741 284,013 292,533 301,309 310,349 319,659 329,249 41 264,959 272,908 281,095 289,528 298,214 307,160 316,375 325,866 335,642 345,711 42 278,207 286,553 295,150 304,004 313,124 322,518 332,194 342,159 352,424 362,997 43 292,117 300,881 309,907 319,204 328,780 338,644 348,803 359,267 370,045 381,147 44 306,723 315,925 325,402 335,165 345,219 355,576 366,243 377,231 388,548 400,204 45 322,059 331,721 341,673 351,923 362,480 373,355 384,556 396,092 407,975 420,214 Resolution No. 24-60
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EXHIBIT B
CLASS SPECIFICATIONS
Resolution No. 24-60
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CITY OF MALIBU
COMMUNITY DEVELOPMENT DIRECTOR
Class Description
Date Established: July 2024
Date Revised: N/A
FLSA: Exempt
DEFINITION
Under administrative direction, plans, organizes, directs and oversees the operations, programs, and activities of the Community Development Department including current, advance, and environmental planning, permitting, code enforcement, building plan check, inspection and safety, and wastewater administration; formulates departmental policies, goals, and directives; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides complex professional assistance to the City Manager, the City Council, the Planning Commission and others in areas of expertise; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision over management, professional, technical, and administrative staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is a department director classification that oversees, directs, and participates in all activities of the Community Development department including planning, code enforcement, building safety and sustainability, and wastewater management. The class provides assistance to the City Manager in a variety of administrative, coordinative, analytical and liaison capacities. Successful performance of the work requires knowledge of public policy, City functions and activities, including the role of an elected City Council, and the ability to develop, oversee and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering the City’s mission, goals, and objectives within general policy guidelines.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assumes full management responsibility for all Community Development Department programs, services, and activities, including current, advance, and environmental planning, Resolution No. 24-60
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permitting, code enforcement, building plan check, inspection and safety and wastewater administration.
• Develops, directs and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Community Development Department; establishes, within City policy, appropriate budget, service and staffing levels. • Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships.
• Provides for the selection, training, motivation, and evaluation of assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; approves and implements discipline and termination procedures.
• Manages the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary.
• Oversees and/or participates in the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
• Develops and implements policies, regulations and codes relating to land use, environmental compliance, wastewater operations and other environmental and community development matters.
• Manages the preparation and administration of the City’s General Plan, Local Coastal Program, Zoning Ordinance, and specific plans; directs amendments and modifications as appropriate.
• Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating planning and zoning matters, building, wastewater, environmental and related matters; provides information regarding City development requirements.
• Prepares, develops, and implements short and long-range plans for community improvement; develops financial strategies for implementing community improvement; secures participation and input from property owners, service providers, and other stakeholders. • Represents the department to other City departments, elected officials, and outside agencies; provides staff support to commissions, committees, and task forces including the Planning Commission; performs a variety of public relations and outreach work related to community development activities.
• Conducts a variety of organizational studies, investigations, and operational studies; implements modifications to department policies and procedures, as appropriate. • Receives, investigates, and responds to difficult and sensitive public complaints, inquiries, and requests for services; assists with resolutions and alternative recommendations. • Develops, maintains and directs the implementation of customer service performance measures; works with managers to ensure goals and intended outcomes are met for the department.
• Prepares and reviews staff reports, various management and information updates, and reports on special projects as assigned by the City Manager; presents reports to the Planning Commission, City Council and other commissions, committees and boards.
Resolution No. 24-60
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• Monitors changes in laws, regulations and technology that may affect City or departmental operations; implements policy and procedural changes as required. • Conducts site inspections, including determining if projects are in compliance with laws, regulations and ordinances; makes recommendations regarding changes. • Ensures staff compliance with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Community Development Department.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices.
• Geographic, socio-economic, transportation, political and other elements related to city planning.
• Principles and practices of strategic plan development. • Site planning and architectural design principles.
• Recent development, current literature, and sources of information related to planning, building safety, wastewater management, and code enforcement. • General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Principles, practices, and procedures related to environmental health, safety, and compliance, particularly as related to municipal wastewater operations. • Local coastal planning and environmental issues.
• Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
• Public agency budgetary, contract administration, City-wide administrative practices; and general principles of risk management related to the functions of the assigned area. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
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Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Administer complex, technical, and sensitive current planning, development, redevelopment, building, wastewater, environmental and related programs in an independent and cooperative manner.
• Provide administrative, management and professional leadership for the Community Development Department.
• Prepare and administer large and complex budgets; allocate limited resources in a costeffective manner. • Receive and respond to a variety of questions from the general public, elected officials, contractors and developers; interpret planning and zoning programs, policies, processes, codes and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations and prepare effective technical staff reports. • Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Read and understand technical drawings, plans and specifications and conducts effective site visits.
• Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
EDUCATION AND EXPERIENCE:
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Resolution No. 24-60
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Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, engineering, business or public administration or a related field.
Experience:
Eight (8) years of increasingly responsible experience in planning, building and safety, community development, engineering and/or environmental compliance including four (4) years of management and administrative experience.
Licenses and Certifications:
Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.
PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.
Resolution No. 24-60
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CITY OF MALIBU
ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR
Class Description
Date Established: September 2024
Date Revised: N/A
FLSA: Exempt
DEFINITION
Under general direction, plans, organizes, oversees, coordinates and provides direction and oversight for the Planning and Code Enforcement Division of the Community Development Department including current, advanced and environmental planning, land use, and enforcement of municipal and building codes and the Local Coastal Program; participates in the development of policies and strategies for department operations; manages the effective use of department resources to improve organizational productivity and customer service; provides complex professional assistance to the Community Development Director, the City Council, the Planning Commission and others in areas of expertise; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director. Exercises direct supervision over management, professional, technical, and administrative staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is an assistant department director classification responsible for overseeing the staff and operations and participating in the work of a major division of the Community Development Department. The incumbent is responsible for developing and implementing policies and procedures, including short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other City divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assumes management responsibility for the Planning and Code Enforcement Division including current, advanced and environmental planning, land use, and enforcement of Resolution No. 24-60
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municipal and building codes and the Local Coastal Program; assists with planning, directing, and coordinating the department’s work plan and priorities for assigned programs. • Manages and participates in the development and implementation of goals, objectives, policies, procedures, and work standards for the division; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Assists in managing and participating in the development and administration of the department’s budget; assists with the forecast of additional funds needed for staffing, equipment, and supplies; assists with monitoring and approving expenditures; oversees and implements budgetary adjustments, as necessary.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Director.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. • Directs the implementation of policies, regulations and codes relating to land use, including the City’s General Plan, Local Coastal Program, specific plans, zoning, annexations and other pertinent ordinances and policies.
• Oversees the preparation and administration of the City’s General Plan, Local Coastal Program, Zoning Ordinance and specific plans; makes recommendations for amendments or modifications as appropriate.
• Manages preparation of environmental impact reports; assures compliance with California Environmental Quality Act (CEQA) for all City activities/projects. • Oversees code enforcement field inspections, evaluates, and makes recommendations; participates in resolving code enforcement related issues as necessary. • Manages and oversees application and permit review on planned residential, commercial, and industrial projects, use permits, variances, and zoning changes; ensures customer service performance measures are met.
• Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. • Serves as a liaison for the division with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues. • Provides highly complex staff assistance to the Community Development Director; develops and reviews staff reports related to planning activities and services; may present reports to the Planning Commission, City Council and other commissions, committees, and boards; performs a variety of public relations and outreach work related to planning activities. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to division programs, policies, and procedures, as appropriate. • Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of planning and code enforcement.
Resolution No. 24-60
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• Confers with engineers, developers, architects, a variety of agencies and the general public in acquiring information and coordinating planning and zoning matters; provides information regarding City development requirements.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action. • Reviews, interprets, and analyzes new and proposed legislation; determines effect of legislation on operations and programs of the Community Development Department; advises Director of findings; takes appropriate action in order to ensure compliance with existing rules and regulations; proposes legislation if appropriate.
• Conducts site inspections, including determining if projects are in compliance with laws, regulations, and ordinances; makes recommendations regarding changes. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Community Development Department.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices. • Geographic, socio-economic, transportation, political and other elements related to City planning.
• Site planning and architectural design principles.
• General concepts of architecture, landscaping, grading, drainage, and traffic and transportation engineering as they relate to the process of urban planning. • Local coastal planning.
• Recent developments, current literature and sources of information related to municipal planning and administration.
• Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
• Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols.
Resolution No. 24-60
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• Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Administer complex, technical and sensitive current planning, development, redevelopment, housing, property acquisition and related programs in an independent and cooperative manner.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management and professional leadership for the Planning and Code Enforcement Division.
• Receive and respond to a variety of questions from the general public, contractors and developers; interpret planning and zoning programs, policies, processes, codes and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Identify and respond to Planning Commission and City Council issues and concerns. • Make effective public presentations.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively representing the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Read and understand technical drawings, plans and specifications and make effective site visits.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
Resolution No. 24-60
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• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, community development, business or public administration or a related field.
Experience:
Five (5) years of increasingly responsible experience in planning, zoning, and related community development activities, including two (2) years in a supervisory or management capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License and a satisfactory driving record to be maintained throughout employment.
PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather Resolution No. 24-60
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conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster
Resolution No. 24-60
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CITY OF MALIBU
BUILDING OFFICIAL
Class Description
Established: September 2024
Date Revised: N/A
FLSA: Exempt
DEFINITION
Under general direction, plans, organizes, oversees, coordinates and provides direction and oversight for the Building Safety and Wastewater Division of the Community Development Department including customer service, wastewater management, processing of applications and issuance of permits and building plan check and inspection; participates in the development of policies and strategies for department operations; manages the effective use of department resources to improve organizational productivity and customer service; provides complex professional assistance to the Community Development Director and City Council in areas of expertise; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Community Development Director. Exercises direct supervision over management, professional, technical, and administrative staff through subordinate levels of supervision.
CLASS CHARACTERISTICS
This is an assistant department director classification responsible for overseeing the staff and operations and participating in the work of a major division of the Community Development Department. The incumbent is responsible for developing and implementing policies and procedures, including short- and long-term planning, budget administration and reporting, and coordination of key programs/projects with other City divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assumes management responsibility for the Building Safety and Wastewater Division including building plan check and inspection, permitting, wastewater management and customer service; assists with planning, directing, and coordinating the department’s work plan and priorities for assigned programs.
• Manages and participates in the development and implementation of goals, objectives, Resolution No. 24-60
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policies, procedures, and work standards for the division; recommends, within departmental policy, appropriate service, and staffing levels; recommends and administers policies and procedures.
• Assists in managing and participating in the development and administration of the department’s budget; assists with the forecast of additional funds needed for staffing, equipment, and supplies; assists with monitoring and approving expenditures; oversees and implements budgetary adjustments, as necessary.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the Director.
• Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. • Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. • Ensures City compliance with building criteria; resolves interpretation issues related to building, plumbing, mechanical, and electrical codes; develops and maintains standards for construction methods and materials; oversees the inspection of all public and private buildings for compliance with existing codes, ordinances, and standards relating to health, sanitation, fire and life safety, and building maintenance.
• Provides information, advice, and code interpretation for developers, engineers, property owners, architects and contractors regarding Building Code and City construction regulations; reviews complex code applications for requested code modifications and alternate materials and methods; represents the division, department, and City in Building Code disputes and litigations.
• Oversees the review of plans and specifications for buildings and related construction alteration; oversees construction inspections requiring permits to enforce building, zoning, mechanical, plumbing, electrical, fire prevention, housing, accessibility, coastal, geotechnical, and related codes, and regulations for a wide variety of construction types. • Plans, organizes, manages, and directs the City’s Wastewater Management Programs; ensures environmental compliance of Onsite Wastewater Treatment Systems (OWTS); oversees the review and evaluation of OWTS submittals and inspections and investigations of OWTS.
• Provides highly complex staff assistance to the Community Development Director; develops and reviews staff reports related to assigned activities and services; may present reports to the City Council and other commissions, committees, and boards; performs a variety of public relations and outreach work related to assigned activities. • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to division programs, policies, and procedures, as appropriate. • Participates on a variety of boards, commissions, committees, and task forces; attends and participates in professional groups and committees; stays abreast of new trends and innovations in the field of building safety and wastewater management. • Confers with engineers, developers, property owners, contractors, a variety of agencies and Resolution No. 24-60
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the general public in acquiring information and coordinating building safety and/or wastewater management matters.
• Receives, investigates, and responds to problems and complaints from citizens in a professional manner; identifies and reports findings and takes necessary corrective action. • Conducts site inspections, including determining if projects are in compliance with laws, regulations, and ordinances; makes recommendations regarding changes. • Reviews, interprets, and analyzes new and proposed legislation; determines effect of legislation on operations and programs of the Community Development Department; advises Director of findings; takes appropriate action in order to ensure compliance with existing rules and regulations; proposes legislation if appropriate.
• Serves as a liaison for the division with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.
QUALIFICATIONS
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the Community Development Department.
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Federal, state, and local laws and regulations pertaining to wastewater management programs including environmental issues related to OWTS. • Principles and practices of coastal and geotechnical engineering. • Occupational hazards and standard safety practices necessary in the area of work; safe driving principles and practices.
• Modern principles and practices, technical and legal issues, and research methods of civil engineering, building inspection and codes, and permit processing and compliance. • Methods, materials, techniques, and equipment used in the construction of facilities. • Recent developments, current literature and sources of information related to assigned functional areas.
• Practices of researching related legal and technical issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Principles and practices of employee supervision, including work planning, assignment, review, and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols.
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• Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Building Safety, Sustainability and Wastewater Division.
• Receive and respond to a variety of questions from the general public, contractors and developers; interpret building safety and wastewater management programs, policies, processes, codes and regulations.
• Conduct complex research, compile technical and statistical information to evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations, and standard construction practices.
• Advise on standard construction methods and requirements for residential, commercial, and industrial buildings.
• Read and interpret maps, plans, sketches, schematics, diagrams, blueprints, and engineering drawings.
• Make effective public presentations.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Prepare clear and concise reports, correspondence, and other written materials. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
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Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in engineering, environmental science, business or public administration, or a related field.
Experience:
Five (5) years of increasingly responsible professional experience in community development, building and safety, engineering, or a related field, including two (2) years in supervisory or management capacity.
Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
• Possession of International Code Council (ICC) certification as a Certified Building Official.
PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
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DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.
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CITY OF MALIBU
PLANNING MANAGER
Class Description
Date Established: July 2024
Date Revised: N/A
FLSA: Exempt
DEFINITION
Under general direction, plans, organizes, manages and coordinates the current, advanced and environmental planning function for the City; participates in the development of policies and strategies for division operations; acts as a liaison between customers and other City departments and outside agencies; manages the effective use of division resources to improve organizational productivity and customer service; provides complex professional assistance to the Assistant Community Development Director in areas of expertise; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant Community Development Director. Exercises direct supervision over professional, technical, and administrative staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating the staff and operations of the Planning section. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation, and ensuring compliance with regulatory requirements. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Plans, manages, and oversees the daily functions, operations, and activities of the Planning section including zoning, development, land use and environmental review. • Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned Resolution No. 24-60
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programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. • Participates in the selection of, trains, motivates and evaluates personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops requests for proposals, scope of work statements, and technical specifications; analyzes proposals and recommends selection; manages work performed by consultants for the department; performs contract administration.
• Participates in the development, administration, and oversight of assigned budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Oversees and participates in the preparation of environmental impact reports; assures compliance with California Environmental Quality Act (CEQA) for all City activities/projects. • Analyzes and develops projects and determines project priorities and scheduling; estimates personnel, resources, and time required for project completion; maintains and updates general plan elements as required; prepares and conducts presentations to decision-makers and the public; prepares and reviews detailed staff reports in areas such as subdivision review, zone changes, environmental impact, and grant application. • Serves as project manager or assists with the most complex current and/or long-range planning projects, environmental review, General Plan and Local Coastal Program updates, and special planning studies, including in-depth application and plan review. • Oversees the review and analysis of development proposals, subdivision maps, zoning amendments, and other development applications, including ensuring adequate community outreach and participation.
• Reviews, interprets, and analyzes new and proposed legislation; determines effect of legislation on operations and programs of the organization served; advises superiors of findings; takes appropriate action in order to ensure compliance with existing rules and regulations; proposes legislation if appropriate.
• Serves as a liaison for the department with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary; negotiates and resolves significant and controversial issues. • Responds to inquiries regarding the Municipal Code and the Local Coastal Program and its applicability to various situations, the building and planning processes in general, the existence and scope of permits and plans in effect on specific properties. • Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.
QUALIFICATIONS
Knowledge of:
• Administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, quality control, and work standards.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
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• Principles and practices of leadership.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs of the assigned area of responsibility. • Municipal planning principles, techniques, practices, and procedures including knowledge of general plans, zoning ordinances, specific plans and development standards and practices.
• Geographic, socio-economic, transportation, political and other elements related to City planning.
• Site planning and architectural design principles.
• Local coastal planning.
• Principles of advanced mathematics and their application to planning work. • Recent developments, current literature and sources of information related to municipal planning and administration.
• Practices of researching planning issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. • Principles of contract administration and general principles of risk management related to the functions of the assigned area.
• Principles and practices of budget preparation and administration. • Principles and practices of employee supervision, including work planning, assignment, review, and evaluation and the training of staff in work procedures. • Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the Planning section.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively negotiate and draft collaborative agreements with building owners, contractors, developers, other organizations and individuals for related programs and projects. • Effectively organize and manage large or specialized planning projects.
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• Perform mathematical calculations quickly and accurately. • Evaluate the suitability of projects to specific sites and surrounding areas. • Identify and respond to Planning Commission and City Council issues and concerns. • Making effective public presentations.
• Effectively represent the department and the City in meetings with governmental agencies, community groups and various business, professional, and regulatory organizations and in meetings with individuals.
• Prepare clear and concise reports, correspondence, and other written materials. • Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, architecture, environmental design, public administration, or a related field.
Experience:
Five (5) years of increasingly responsible professional planning experience, including two (2) years in a lead or supervisory capacity.
Licenses and Certifications:
Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
PHYSICAL DEMANDS
While working in an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between Resolution No. 24-60
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work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
When performing work in the field, must possess mobility to work in changing site conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions; the job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.