Agenda packet, third session — Malibu City Council, December 9, 2024 (part 1 of 2)

Meeting Agenda
CC241209_AGENDA_.PDF
Item 1B2
Approve Warrants
CC241209_ITEM 1B2.PDF
Item 1B3
Approval of Minutes
CC241209_ITEM 1B3.PDF
Item 1B4
Professional Services Agreements for Contract Planning Services CC241209_ITEM 1B4.PDF
Item 1B5
Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH)
CC241209_ITEM 1B5.PDF
Item 1B6
Resolution Extending the Declaration of the Existence of a Local Emergency and Continuing a Program for Reducing the Risk of Fires Associated with Individuals Engaged in Unpermitted Camping
CC241209_ITEM 1B6.PDF
Item 1B7
November 5, 2024 General Municipal Election Results
CC241209ITEM 1B7PDF

1. Documents:

2. Documents:

3. Documents:

4. Documents:

5. Documents:

6. Documents:

7. Documents:

Item 1B7
November 5, 2024 General Municipal Election Results
CC241209_ITEM 1B7.PDF
CC241209_ITEM 1B7_SUPPLEMENTAL.PDF

7. Documents:

HOW TO VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video and via Zoom Webinar.

HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.

HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form. In-person participants may also surrender their opportunity to speak on a particular item to defer one minute to another in-person speaker.

HOW TO PARTICIPATE REMOTELY DURING THE MEETING: Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. When you join the Zoom Webinar you may see a pop-up asking you to enter an email address, but a valid email address is not required. Be advised that those participating via Zoom do so at their own risk; remote participants should not expect the meeting to be cancelled or continued due the inability of some members of the public to access the remote meeting.

Malibu City Council
Regular Meeting Agenda
Monday, December 9, 2024
5:30 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Link:
https://us02web.zoom.us/j/83970290977
Five-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Report on Posting of Agenda – November 27, 2024
Approval of Agenda
City Council Regular Meeting Agenda Page - 2 - December 9, 2024

1. Consent Calendar
Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. Items in Consent Calendar Section B have not been discussed previously by the Council. Members of the public may comment on the consent calendar as a whole. After public comment, the Council may remove items from the Consent Calendar for individual consideration before adopting the Consent Calendar.

A. Previously Discussed Items
None.

B. New Items

1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.

Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228

2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 74300-74356 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 759 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $2,906,897.75. City of Malibu payroll check number 5490-5492 and ACH deposits were issued in the amount of $384,931.89.

Staff Contact: Assistant City Manager Toney, 456-2489, ext. 224

3. Approval of Minutes
Recommended Action: Approve the minutes for the October 23, 2024 Special Meeting, the October 724, 2024 Special Meeting, the October 28, 2024 Regular Meeting.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

4. Professional Services Agreements for Contract Planning Services Recommended Action: 1) Authorize the Mayor to execute a professional services agreement with Civic Solutions, Inc. for contract planning services; and 2) Authorize the Mayor to execute a professional services agreement with Rincon Consultants, Inc. for contract planning services.

Staff Contact: Planning Director Tamuri, 456-2489, ext. 346 City Council Regular Meeting Agenda Page - 3 - December 9, 2024

5. Resolution Extending the Declaration of the Existence of a Local Emergency Regarding Conditions on Pacific Coast Highway (PCH)
Recommended Action: Adopt Resolution No. 24-61 extending the declaration of the existence of a local emergency related to the increase of reckless and illegal driving on pacific coast highway and directing staff to coordinate efforts with other governmental agencies to increase attention and create programs to reduce the risk and danger associated with pacific coast highway in the City.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

6. Resolution Extending the Declaration of the Existence of a Local Emergency and Continuing a Program for Reducing the Risk of Fires Associated with Individuals Engaged in Unpermitted Camping
Recommended Action: Adopt Resolution No. 24-62 extending the declaration of the existence of a local emergency and continuing a program for reducing the risk of fires associated with individuals engaged in unpermitted camping.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

7. November 5, 2024 General Municipal Election Results
Recommended Action: Adopt Resolution No. 24-63 reciting the facts of the General Municipal Election held on November 5, 2024 and declaring the result and such other matters as provided by law.

Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228

2. Ceremonial/Presentations
A. City Council Reorganization

1. Presentations to Outgoing Councilmember

2. Remarks by Outgoing Councilmember

3. Adjournment of 17th City Council

4. Reconvene 18th City Council

5. Administration of Oath of Office to Newly Elected Councilmembers

6. Remarks by Newly Elected Councilmembers

3. Commission / Committee / City Manager Updates
City Council Regular Meeting Agenda Page - 4 - December 9, 2024

4. Written and Oral Communications from the Public (Subsequent items to be heard after 6:30 p.m.) The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff, unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response.

A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.

B. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries

5. Ordinances and Public Hearings
For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time.

None.

6. Old Business
Old Business items have appeared on previous agendas with no final action having been taken.

None.

7. New Business
New Business items are appearing for the first time for formal action.

None.

8. Council Items
City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.

None.

Adjournment – Reception in the City Hall Multi-Purpose Room Future Meetings
Monday, January 13, 2025 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, January 27, 2025 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, February 10, 2025 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Guide to the City Council Proceedings and Decorum
Public Communications: Each speaker is limited to three (3) minutes. Members of the public may speak during the meeting in-person or through the Zoom application. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form prior to the beginning of the item being announced by the Mayor. In-person participants may surrender their time by deferring one (1) minute to another in-person speaker, not to exceed a total of eight (8) minutes.

The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the City Council Regular Meeting Agenda Page - 5 - December 9, 2024 speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted or hands are raised.

On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other Councilmembers, city staff or other members of the public.

Role of the Presiding Officer: The presiding officer of the City Council, who shall be the Mayor, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times. The presiding officer shall maintain control of communication between Councilmembers, between the Council and the public, and chair each meeting in a fair and impartial manner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decorum of Council meetings.

Members of the Audience: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.

No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.

City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.

The City Hall phone numberis(310) 456-2489. To contact City Hall using a telecommunication device forthe deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].

Requests to show an audio or video presentation during a Council meeting should be directed to the Media Team at [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.

I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 27 th day of November 2024 at 3:10 p.m.

Kelsey Pettijohn, City Clerk
WARRANT REGISTER NO. 759
On December 9, 2024, the Malibu City Council allowed and approved warrant demand numbers 74300-74356 from the General Fund. The City Manager is hereby directed to pay out the funds named hereon to each of the claimants listed, the amount appearing opposite their name for the purpose stated on the respective demands, making a total of $2,906,897.75. City of Malibu payroll check numbers 5490-5492 and ACH deposits were issued in the amount of $384,931.89.

PASSED, APPROVED and ADOPTED this 9th day of December 2024. ____________________________________________
Doug Stewart
Mayor
ATTEST:
____________________________________________
Kelsey Pettijohn
City Clerk

CERTIFICATE
In accordance with Government Code Sections 37202 and Malibu Municipal Code 3.08.050, I hereby certify that: (1) the claims or demands set forth in the warrant register(s) listed below and attached hereto and incorporated herein by this reference in the aggregate amount of $3,291,829.64 have been audited as to their accuracy; and (2) sufficient funds have been appropriated by the City Council and are available for the payment thereof.

EXECUTED this 21st day of November 2024, AT MALIBU, CALIFORNIA ______________________________________________
Steve McClary
City Manager
City Council Meeting
12-9-24
Item

1.B.2.

Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Accounts Payable
User:

Printed:
sflores
11/20/2024 9:38 AM
Checks by Date - Summary by Check Number
Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74300 BOLRAL RALUCA BOLONI 11/20/2024 0.00 25.00
74301 DIAANG ANGEL GABRIEL DIAZ 11/20/2024 0.00 200.00
74302 ERICMARK MARKUS ERICSON 11/20/2024 0.00 180.00
74303 GIINDUS GI INDUSTRIES 11/20/2024 0.00 657.35
74304 JABSAM SAMI JABARA 11/20/2024 0.00 25.00
74305 LORMEG MEGAN LORICK 11/20/2024 0.00 75.00
74306 MEANSRIC RICARDO MEANS 11/20/2024 0.00 1,600.00
74307 OTTSON SONIA OTTUSCH 11/20/2024 0.00 25.00
74308 PRISHE SHELBY PRIEST 11/20/2024 0.00 25.00
74309 REGAJ JOLYNN REGAN 11/20/2024 0.00 1,600.00
74310 SCOWIL WILLIAM SCOTT 11/20/2024 0.00 25.00
74311 SWAALI ALISON SWAIN 11/20/2024 0.00 25.00
74312 TRAIGOAT TRAIN GOAT GAINZ LLC 11/20/2024 0.00 750.00 74313 WRIJEN JENNY C. WRIGHT 11/20/2024 0.00 50.00
74314 WYLSHI SHIFRA WYLDER 11/20/2024 0.00 849.12
74315 YOUEVE EVELYN YOU 11/20/2024 0.00 25.00
74316 ZURDAN DAN ZUREK 11/20/2024 0.00 25.00
74317 4LEAF 4LEAF INC 11/20/2024 0.00 26,848.26
74318 ACCOUNTE OFFICE TEAM A ROBERT HALF COMPANY11/20/2024 0.00 8,708.00 74319 ADVANTAN MAP COMMUNICATIONS INC 11/20/2024 0.00 261.96 74320 ANDKET ANDRE KETCHEDJIAN 11/20/2024 0.00 116.07
74321 APPLE APPLEONE 11/20/2024 0.00 11,868.48
74322 BBK BEST BEST & KRIEGER LLP 11/20/2024 0.00 151,910.50 74323 Brooks RANEIKA BROOKS 11/20/2024 0.00 152.76
74324 CRPRINT CR PRINT 11/20/2024 0.00 652.63
74325 ESA ENVIRONMENTAL SCIENCE ASSOCIATES11/20/2024 0.00 2,205.00 74326 FOXWEATH FOX WEATHER LLC 11/20/2024 0.00 175.00
74327 FRONTIER FRONTIER CALIFORNIA INC 11/20/2024 0.00 3,022.48 74328 GAMBM MITCHELL GAMBLE 11/20/2024 0.00 122.54
74329 GIINDUS GI INDUSTRIES 11/20/2024 0.00 67.79
74330 GMZENG GMZ ENGINEERING INC 11/20/2024 0.00 64,695.95 74331 GOVERNF GOVERNMENTAL FINANCIAL SERVICES11/20/2024 0.00 2,475.00 74332 Grainger WW GRAINGER INC 11/20/2024 0.00 183.67
74333 HOMCOMM REAGAN HOM 11/20/2024 0.00 535.50
74334 INFINITY INFINITY TECHNOLOGIES 11/20/2024 0.00 1,915.00 74335 IPC INC INTEGRATED PERFORMANCE CONSULTANTS INC 11/20/2024 0.00 8,026.00 74336 KIMLEY KIMLEY-HORN AND ASSOCIATES INC 11/20/2024 0.00 35,810.24 74337 LACOWAT LA CO MALIBU TREASURER-WATERWORKS 11/20/2024 0.00 1,351.17 74338 LARICS LARICS 11/20/2024 0.00 600.00
74339 LIVESCAN PAIGE S APAR 11/20/2024 0.00 440.00
74340 LONGJO JOHN LONG 11/20/2024 0.00 135.94
74341 MASTERCO MASTER COOLING CORPORATION 11/20/2024 0.00 2,977.90 74342 MNS MNS ENGINEERS INC 11/20/2024 0.00 1,987.50
74343 QUADLEAS QUADIENT LEASING USA INC 11/20/2024 0.00 1,006.72 74344 RPBARRI R P BARRICADE INC 11/20/2024 0.00 1,950.45 74345 SCEDISO SOUTHERN CALIFORNIA EDISON COMPANY 11/20/2024 0.00 44,757.34 74346 SOLIDWA SOLID WASTE SOLUTIONS INC 11/20/2024 0.00 26,268.41 AP Checks by Date - Summary by Check Number (11/20/2024 9:38 AM) Page 1 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Check No Vendor No Vendor Name Check Date Void Checks Check Amount 74347 SPECTRUM CHARTER COMMUNICATIONS HOLDINGS LLC 11/20/2024 0.00 209.98 74348 STAPLES STAPLES CONTRACT & COMMERCIAL LLC 11/20/2024 0.00 157.77 74349 STUGREG GREG STUTHEIT 11/20/2024 0.00 478.00
74350 SWRCB1 STATE WATER RESOURCES CONTROL BOARD 11/20/2024 0.00 1,758,159.87 74351 TMOBILE T-MOBILE USA INC 11/20/2024 0.00 607.77
74352 TORO TORO ENTERPRISES INC 11/20/2024 0.00 715,470.32 74353 TOSHIBA US BANK NATIONAL ASSOCIATION 11/20/2024 0.00 6,025.31 74354 TRENCH TOM MALLOY CORPORATION 11/20/2024 0.00 1,848.00 74355 ULTMAINT ULTIMATE MAINTENANCE SERVICES INC11/20/2024 0.00 4,350.00 74356 WILLDAN WILLDAN ENGINEERING 11/20/2024 0.00 12,201.00 Report Total (57 checks): 0.00 2,906,897.75
AP Checks by Date - Summary by Check Number (11/20/2024 9:38 AM) Page 2 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F User:

Printed: 11/20/2024 - 9:39AM
sflores
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 100-0000-3466-00 RALUCA BOLONI Ref - Swim Lessons 10/5/24 11/20/2024 74300 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 SAMI JABARA Ref - Swim Lessons 10/5/24 11/20/2024 74304 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 MEGAN LORICK Ref - Swim Lessons 10/5/24 11/20/2024 74305 75.00 Vendor Subtotal: 75.00
100-0000-3466-00 SONIA OTTUSCH Ref - Swim Lessons 10/5/24 11/20/2024 74307 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 SHELBY PRIEST Ref - Swim Lessons 10/5/24 11/20/2024 74308 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 WILLIAM SCOTT Ref - Swim Lessons 10/5/24 11/20/2024 74310 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 ALISON SWAIN Ref - Swim Lessons 10/5/24 11/20/2024 74311 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 JENNY C. WRIGHT Ref - Swim Lessons 10/5/24 11/20/2024 74313 50.00 AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 1 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 50.00
100-0000-3466-00 EVELYN YOU Ref - Swim Lessons 10/5/24 11/20/2024 74315 25.00 Vendor Subtotal: 25.00
100-0000-3466-00 DAN ZUREK Ref - Swim Lessons 10/5/24 11/20/2024 74316 25.00 Vendor Subtotal: 25.00
100-3001-5100-00 FOX WEATHER LLC Weather Forecasting Svcs 10/25 - 10/31/24 11/20/2024 74326 175.00 0000003512 Vendor Subtotal: 175.00
100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Webb Way Signal - Sep/Oct '24 11/20/2024 74345 83.04 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Traffic Control - Sep/Oct '24 11/20/2024 74345 248.90 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Broad Beach - Sep/Oct '24 11/20/2024 74345 -72.43 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY St Lighting - Sep/Oct '24 11/20/2024 74345 3,282.65 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Cross Creek Rd Ped - Sep/Oct '24 11/20/2024 74345 -57.45 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Rambla Light - Sep/Oct '24 11/20/2024 74345 62.03 100-3001-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Winter Cyn - Sep/Oct '24 11/20/2024 74345 187.52 Vendor Subtotal: 3,734.26
100-3001-6160-00 R P BARRICADE INC PW - Street Signs 10/22/24 11/20/2024 74344 609.61 100-3001-6160-00 R P BARRICADE INC PW - Street Signs 10/22/24 11/20/2024 74344 816.39 100-3001-6160-00 R P BARRICADE INC PW - Street Signs 10/22/24 11/20/2024 74344 524.45 Vendor Subtotal: 1,950.45
100-3007-5610-00 INTEGRATED PERFORMANCE CONSULTANTS INC CCSTF Operation/Maint - Sep '24 11/20/2024 74335 3,913.00 0000003241 Vendor Subtotal: 3,913.00
100-3007-5610-01 INTEGRATED PERFORMANCE CONSULTANTS INC PCSTF Operation/Maint - Sep '24 11/20/2024 74335 3,913.00 0000003241 Vendor Subtotal: 3,913.00
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 2 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 100-3007-5655-00 INTEGRATED PERFORMANCE CONSULTANTS INC Remote Access Fee - Sep '24 11/20/2024 74335 200.00 0000003241 Vendor Subtotal: 200.00
100-3007-5721-00 FRONTIER CALIFORNIA INC Phone - Civic Center STF - Nov '24 11/20/2024 74327 186.60 Vendor Subtotal: 186.60
100-3007-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY CCSTF - Sep/Oct '24 11/20/2024 74345 1,019.55 Vendor Subtotal: 1,019.55
100-3008-5100-00 INFINITY TECHNOLOGIES GIS Svcs - Jul '24 11/20/2024 74334 1,915.00 0000004377 Vendor Subtotal: 1,915.00
100-3008-5125-00 KIMLEY-HORN AND ASSOCIATES INC Task 10: Green Fleet Policy - Sep '24 11/20/2024 74336 18,848.92 0000004367 100-3008-5125-00 KIMLEY-HORN AND ASSOCIATES INC Bluffs Booster Tower - Jul '24 11/20/2024 74336 2,643.38 100-3008-5125-00 KIMLEY-HORN AND ASSOCIATES INC Bluffs Booster Tower 8/16 - 8/31/24 11/20/2024 74336 488.25 100-3008-5125-00 KIMLEY-HORN AND ASSOCIATES INC Bluffs Booster Tower - Through 8/10/24 11/20/2024 74336 351.75 Vendor Subtotal: 22,332.30
100-4001-5721-00 FRONTIER CALIFORNIA INC Phone - Charmlee Park - Nov '24 11/20/2024 74327 79.09 Vendor Subtotal: 79.09
100-4006-5107-00 MARKUS ERICSON Instructor - Adult Softball Umpire 11/3/24 11/20/2024 74302 180.00 Vendor Subtotal: 180.00
100-4006-5107-00 TRAIN GOAT GAINZ LLC Instructor - Basketball Evaluations 10/30 & 11/2/24 11/20/2024 74312 750.00 Vendor Subtotal: 750.00
100-4010-5721-00 FRONTIER CALIFORNIA INC Phone - 23641 PCH (median) - Nov '24 11/20/2024 74327 76.62 100-4010-5721-00 FRONTIER CALIFORNIA INC Phone - Las Flores, Bluffs, Trancas - Nov '24 11/20/2024 74327 662.09 AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 3 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 738.71
100-4010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Community Services - Sep/Oct '24 11/20/2024 74345 1,438.07 100-4010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Bluffs Park Lift Station - Sep/Oct '24 11/20/2024 74345 12.69 100-4010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Rambla Pacifico - Sep/Oct '24 11/20/2024 74345 -53.08 100-4010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY PCH Median - Sep/Oct '24 11/20/2024 74345 -53.76 Vendor Subtotal: 1,343.92
100-4010-5725-00 GI INDUSTRIES Garbage - Charmlee Park - Nov '24 11/20/2024 74303 262.18 Vendor Subtotal: 262.18
100-4012-5107-00 ANGEL GABRIEL DIAZ Arts - Poetry Workshop 11/1/24 11/20/2024 74301 200.00 Vendor Subtotal: 200.00
100-4012-5107-00 RICARDO MEANS Arts - Poetry Workshop Sep - Nov '24 11/20/2024 74306 1,600.00 Vendor Subtotal: 1,600.00
100-4012-5107-00 JOLYNN REGAN Arts - Poetry Workshop Sep - Nov '24 11/20/2024 74309 1,600.00 Vendor Subtotal: 1,600.00
100-4012-5107-00 SHIFRA WYLDER Arts - Poetry Workshop Oct '24 11/20/2024 74314 800.00 Vendor Subtotal: 800.00
100-4012-6160-00 SHIFRA WYLDER Reimb - Poetry Workshop Supplies 11/20/2024 74314 49.12 Vendor Subtotal: 49.12
100-7002-5100-00 MAP COMMUNICATIONS INC Live Telephone Answering Svc - Nov '24 11/20/2024 74319 261.96 0000004376 Vendor Subtotal: 261.96
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 4 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 100-7005-5101-00 BEST BEST & KRIEGER LLP General Legal Councel - Sep '24 11/20/2024 74322 29,619.00 0000004323 Vendor Subtotal: 29,619.00
100-7005-5101-01 BEST BEST & KRIEGER LLP School District Separation - Sep '24 11/20/2024 74322 31,192.40 0000004323 Vendor Subtotal: 31,192.40
100-7005-5102-00 BEST BEST & KRIEGER LLP Litigation - Sep '24 11/20/2024 74322 91,099.10 0000004323 Vendor Subtotal: 91,099.10
100-7021-5100-00 LARICS LARICS Radios - Oct '24 11/20/2024 74338 600.00 0000004375 Vendor Subtotal: 600.00
100-7021-5640-00 SOUTHERN CALIFORNIA EDISON COMPANY Tier - Sep/Oct '24 11/20/2024 74345 183.17 Vendor Subtotal: 183.17
100-7021-5721-00 FRONTIER CALIFORNIA INC Phone - Disaster, Hotline, E911 - Nov '24 11/20/2024 74327 384.75 Vendor Subtotal: 384.75
100-7021-7800-00 REAGAN HOM 2024 Ford F-150 Truck Radio Install 11/20/2024 74333 535.50 Vendor Subtotal: 535.50
100-7054-5100-00 GOVERNMENTAL FINANCIAL SERVICES CPA Svcs - FY 23/24 ACFR Prep - Oct '24 11/20/2024 74331 2,475.00 0000004320 Vendor Subtotal: 2,475.00
100-7054-5117-00 SOLID WASTE SOLUTIONS INC Film Permits - Oct '24 11/20/2024 74346 26,268.41 0000004067 Vendor Subtotal: 26,268.41
100-7058-5320-00 PAIGE S APAR Fingerprinting - New Employees (8) 11/20/2024 74339 440.00 AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 5 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 440.00
100-7059-5210-00 SOUTHERN CALIFORNIA EDISON COMPANY Service Fee - Sep/Oct '24 11/20/2024 74345 34.61 Vendor Subtotal: 34.61
100-7059-5721-00 FRONTIER CALIFORNIA INC Phone - Annex Fax Ln - Nov '24 11/20/2024 74327 -14.57 100-7059-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Fac, Cable, Teleconference - Nov '24 11/20/2024 74327 606.81 100-7059-5721-00 FRONTIER CALIFORNIA INC Bluffs Park 2nd Public Wifi - Nov '24 11/20/2024 74327 198.93 Vendor Subtotal: 791.17
100-7059-5721-00 T-MOBILE USA INC Phones/iPads - Fire Safety 9/21 - 10/20/24 11/20/2024 74351 607.77 Vendor Subtotal: 607.77
100-7059-5800-00 QUADIENT LEASING USA INC Postage Meter Lease 8/30 - 11/29/24 11/20/2024 74343 1,006.72 Vendor Subtotal: 1,006.72
100-7059-5800-00 US BANK NATIONAL ASSOCIATIONToshiba Leases 10/15 - 11/15/24 11/20/2024 74353 6,025.31 Vendor Subtotal: 6,025.31
100-7059-6160-00 STAPLES CONTRACT & COMMERCIAL LLC Office Supplies - Toner 11/20/2024 74348 157.77 Vendor Subtotal: 157.77
Subtotal for Section 1: 100 238,949.82
101-0000-3414-00 GREG STUTHEIT Ref - EH Fees, OC 24-319 22210 PCH 11/20/2024 74349 478.00 Vendor Subtotal: 478.00
101-2001-5107-00 OFFICE TEAM A ROBERT HALF COMPANY Temp Staff - A. Brown 10/4/24 11/20/2024 74318 2,240.00 101-2001-5107-00 OFFICE TEAM A ROBERT HALF COMPANY Temp Staff - A. Brown 10/18/24 11/20/2024 74318 2,100.00 101-2001-5107-00 OFFICE TEAM A ROBERT HALF COMPANY Temp Staff - A. Brown 10/11/24 11/20/2024 74318 2,240.00 AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 6 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 101-2001-5107-00 OFFICE TEAM A ROBERT HALF COMPANY Temp Staff - A. Brown 10/25/24 11/20/2024 74318 2,128.00 Vendor Subtotal: 8,708.00
101-2001-5107-00 WILLDAN ENGINEERING Temp Staffing - S. Lopez 10/1 - 10/15/24 11/20/2024 74356 12,201.00 0000004302 Vendor Subtotal: 12,201.00
101-2001-5340-00 RANEIKA BROOKS Mileage - Roundtrip JPIA Mgmt R. Brooks 9/17/24 11/20/2024 74323 152.76 Vendor Subtotal: 152.76
101-2004-5100-00 ENVIRONMENTAL SCIENCE ASSOCIATES Coastal Vulnerability - Through 9/30/24 11/20/2024 74325 2,205.00 0000003504 Vendor Subtotal: 2,205.00
101-2004-5107-00 APPLEONE Temp Staff - J. Bellonby, S. Cordova 10/26/2411/20/2024 74321 3,043.20 101-2004-5107-00 APPLEONE Temp Staff - J. Bellonby, S. Cordova 10/12/2411/20/2024 74321 2,738.88 101-2004-5107-00 APPLEONE Temp Staff - J. Bellonby, S. Cordova 10/19/2411/20/2024 74321 3,043.20 101-2004-5107-00 APPLEONE Temp Staff - J. Bellonby, S. Cordova 10/5/24 11/20/2024 74321 3,043.20 Vendor Subtotal: 11,868.48
101-2004-5300-00 ANDRE KETCHEDJIAN Reimb - 2024 CALBO Meals A. Ketchedjian 11/20/2024 74320 34.40 Vendor Subtotal: 34.40
101-2004-5300-00 MITCHELL GAMBLE Reimb - 2024 CALBO Meals M. Gamble 11/20/2024 74328 41.00 Vendor Subtotal: 41.00
101-2004-5300-00 JOHN LONG Reimb - 2024 CALBO Meals J. Long 11/20/2024 74340 54.40 Vendor Subtotal: 54.40
101-2004-5340-00 ANDRE KETCHEDJIAN Reimb - 2024 CALBO Mileage A. Ketchedjian11/20/2024 74320 81.67 Vendor Subtotal: 81.67
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 7 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 101-2004-5340-00 MITCHELL GAMBLE Reimb - 2024 CALBO Mileage M. Gamble 11/20/2024 74328 81.54 Vendor Subtotal: 81.54
101-2004-5340-00 JOHN LONG Reimb - 2024 CALBO Mileage J. Long 11/20/2024 74340 81.54 Vendor Subtotal: 81.54
101-3003-5405-00 CR PRINT Storm Inspection Checklist 11/20/2024 74324 323.03 101-3003-5405-00 CR PRINT CBC Inspection Checklist 11/20/2024 74324 329.60 Vendor Subtotal: 652.63
Subtotal for Section 1: 101 36,640.42
102-3002-5100-02 4LEAF INC WF Contract Planner - Aug '24 11/20/2024 74317 26,848.26 0000003375 Vendor Subtotal: 26,848.26
102-9207-5100-00 TOM MALLOY CORPORATION Temp Shoring Plates - Latigo Cyn 9/12 - 10/9/2411/20/2024 74354 1,848.00 Vendor Subtotal: 1,848.00
102-9209-5100-00 GMZ ENGINEERING INC Trancas Park Slope Repairs - Aug '24 11/20/2024 74330 64,695.95 0000004222 Vendor Subtotal: 64,695.95
Subtotal for Section 1: 102 93,392.21
103-9050-5100-00 MASTER COOLING CORPORATIONCity Hall HVAC Maint - Nov '24 11/20/2024 74341 2,032.90 0000004118 Vendor Subtotal: 2,032.90
103-9050-5100-00 ULTIMATE MAINTENANCE SERVICES INC City Hall Janitorial Svcs - Nov '24 11/20/2024 74355 4,350.00 0000004018 Vendor Subtotal: 4,350.00
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 8 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 103-9050-5610-00 WW GRAINGER INC Aerators 11/20/2024 74332 183.67 Vendor Subtotal: 183.67
103-9050-5610-00 MASTER COOLING CORPORATIONHVAC Blower Repair 11/20/2024 74341 945.00 Vendor Subtotal: 945.00
103-9050-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Septic, Irrigation, Fire, Elevator - Nov '24 11/20/2024 74327 409.17 Vendor Subtotal: 409.17
103-9050-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY City Hall - Sep/Oct '24 11/20/2024 74345 20,559.14 Vendor Subtotal: 20,559.14
103-9050-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - City Hall Fireline 9/4 - 11/5/24 Acct#29153012 11/20/2024 74337 467.91 103-9050-5723-00 LA CO MALIBU TREASURER-WATERWORKS Water - City Hall 9/4 - 11/5/24 Acct#2915309311/20/2024 74337 883.26 Vendor Subtotal: 1,351.17
103-9050-5725-00 GI INDUSTRIES Garbage - City Hall Green Waste - Nov '24 11/20/2024 74329 67.79 Vendor Subtotal: 67.79
Subtotal for Section 1: 103 29,898.84
290-6002-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Asmt Dist Big Rock - Sep/Oct '24 11/20/2024 74345 1,508.46 290-6002-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Big Rock Inland Pump - Sep/Oct '24 11/20/2024 74345 92.57 Vendor Subtotal: 1,601.03
Subtotal for Section 1: 290 1,601.03
291-6003-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Asmt dst Malibu Rd - Sep/Oct '24 11/20/2024 74345 -163.31 Vendor Subtotal: -163.31
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 9 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Section 1: 291 -163.31
292-6004-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Calle Del Barco - Sep/Oct '24 11/20/2024 74345 -57.45 292-6004-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Asmt Dist Rambla-Calle - Sep/Oct '24 11/20/2024 74345 -46.31 292-6004-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Asmt Dist Calle Del - Sep/Oct '24 11/20/2024 74345 -33.20 Vendor Subtotal: -136.96
Subtotal for Section 1: 292 -136.96
310-9002-7901-00 TORO ENTERPRISES INC Morning View Dr Improvements - Aug '24 11/20/2024 74352 715,470.32 0000004324 Vendor Subtotal: 715,470.32
310-9103-5100-00 KIMLEY-HORN AND ASSOCIATES INC Task 15: Kanan Dume Biofilters - Sep '24 11/20/2024 74336 8,974.68 0000004356 Vendor Subtotal: 8,974.68
310-9110-5100-00 KIMLEY-HORN AND ASSOCIATES INC Task 16: Encinal Cyn Storm Drain - Sep '24 11/20/2024 74336 3,070.00 0000004356 Vendor Subtotal: 3,070.00
Subtotal for Section 1: 310 727,515.00
500-7008-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY 23661 PCH - Sep/Oct '24 11/20/2024 74345 1,899.92 500-7008-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Legacy Park Lift Station - Sep/Oct '24 11/20/2024 74345 1,125.87 Vendor Subtotal: 3,025.79
500-7008-5725-00 GI INDUSTRIES Garbage - Supercare Pharmacy - Nov '24 11/20/2024 74303 215.54 500-7008-5725-00 GI INDUSTRIES Garbage - Ioki Lot - Nov '24 11/20/2024 74303 179.63 Vendor Subtotal: 395.17
Subtotal for Section 1: 500 3,420.96
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 10 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 515-3010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY CCWWTF - Sep/Oct '24 11/20/2024 74345 12,046.55 515-3010-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Injection Wells/CCWWTF - Sep/Oct '24 11/20/2024 74345 339.19 Vendor Subtotal: 12,385.74
Subtotal for Section 1: 515 12,385.74
601-3005-5722-00 SOUTHERN CALIFORNIA EDISON COMPANY Electric Car Charger - Sep/Oct '24 11/20/2024 74345 1,170.40 Vendor Subtotal: 1,170.40
Subtotal for Section 1: 601 1,170.40
602-7060-5721-00 FRONTIER CALIFORNIA INC Phone - City Hall Fac Internet - Nov '24 11/20/2024 74327 432.99 Vendor Subtotal: 432.99
602-7060-5721-00 CHARTER COMMUNICATIONS HOLDINGS LLC City Hall Internet - Nov '24 11/20/2024 74347 209.98 Vendor Subtotal: 209.98
Subtotal for Section 1: 602 642.97
710-0000-2270-38 KIMLEY-HORN AND ASSOCIATES INC 22761 PCH - Through 8/10/24 11/20/2024 74336 441.00 0000003934 710-0000-2270-38 KIMLEY-HORN AND ASSOCIATES INC 22761 PCH - Jul '24 11/20/2024 74336 992.26 0000003934 Vendor Subtotal: 1,433.26
710-0000-2270-51 MNS ENGINEERS INC 33602 PCH 8/1 - 8/10/24 11/20/2024 74342 1,987.50 0000003937 Vendor Subtotal: 1,987.50
Subtotal for Section 1: 710 3,420.76
715-9049-5810-01 STATE WATER RESOURCES CONTROL BOARD CCWTF SRF Repymt D1501033/Proj 8018-110 (Interest) 11/20/2024 74350 283,519.23 Vendor Subtotal: 283,519.23
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 11 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F Account Number Vendor Description GL Date Check No Amount PO No 715-9049-5820-01 STATE WATER RESOURCES CONTROL BOARD CCWTF SRF Repymt D1501033/Proj 8018-110 (Principal) 11/20/2024 74350 1,474,640.64 Vendor Subtotal: 1,474,640.64
Subtotal for Section 1: 715 1,758,159.87
Report Total: 2,906,897.75
AP-Transactions by Account (11/20/2024 - 9:39 AM) Page 12 Docusign Envelope ID: F07267C1-B00E-4C51-8C68-027EE3D0BB0F

Page 1 of 1 ends

Agenda Item # 1.B.3.

Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Steve McClary, City Manager
Date prepared: December 9, 2024 Meeting date: November 25, 2024 Subject: Approval of Minutes
RECOMMENDED ACTION: Approve the minutes for the October 23, 2024 Special Meeting, the October 24, 2024 Special Meeting, the October 28, 2024 Regular Meeting.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: Staff has prepared draft minutes for the Council meetings on October 23, 2024, October 24, 2024, and October 28, 2024.

ATTACHMENTS:

October 23, 2024 Special Meeting
October 24, 2024 Special Meeting
October 28, 2024 Regular Meeting
City Council Meeting
12-09-24
Item

1.B.3.

MINUTES

MALIBU CITY COUNCIL

SPECIAL MEETING
OCTOBER 23, 2024

COUNCIL CHAMBERS
10:30 A.M.

MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 10:30 a.m.

ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:

PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Kelsey Pettijohn, City Clerk; and Parker Davis, Media Technician

REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on October 22, 2024.

APPROVAL OF AGENDA
MOTION Councilmember Silverstein moved, and Councilmember Grisanti seconded a motion to approve the agenda and adjourn in memory of Fernando Valenzuela. The motion carried unanimously.

PLEDGE OF ALLEGIANCE
Steve McClary led the Pledge of Allegiance.

PUBLIC COMMENT ON CLOSED SESSION
Mayor Stewart opened the floor to public comment.

Speakers: None

RECESS TO CLOSED SESSION
At 10:33 a.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:

Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1):

Attachment 1
Malibu City Council
Minutes of October 23, 2024

Page 2 of 2 ends

_________________________

1. Case Name: City’s Petition to Form Malibu USD from Territory in the Santa Monica-Malibu USD

CLOSED SESSION REPORT
11:45 a.m.

Interim City Attorney Rusin reported that the meeting convened at 10:30 a.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54956.9(d)(1), with all Councilmembers present. He read a statement regarding the Council’s decision to move forward independently with its petition after the school board failed to approve the agreements recommended by their committee by the mutually agreed upon deadlines.

ADJOURNMENT
Mayor Stewart adjourned the meeting at 11:46 p.m. in memory of Fernando Valenzuela.

Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
DOUG STEWART, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)

MINUTES

MALIBU CITY COUNCIL

SPECIAL MEETING
OCTOBER 24, 2024

COUNCIL CHAMBERS
1:00 P.M.

MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 1:02 p.m.

ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:

PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.

ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Joseph Toney, Assistant City Manager; Alexis Brown, Deputy City Manager; Kelsey Pettijohn, City Clerk; Kristin Riesgo, Community Services Director; Yolanda Bundy, Environmental Sustainability Director; Susan Dueñas, Public Safety Director; Rob DuBoux, Public Works Director; Parker Davis, Media Technician; Jason Lawrence, Deputy City Clerk; Solishia Andico, Environmental Health Administrator; Tyler Eaton, Senior Planner; and Patricia Salazar, Development and Operations Manager

PLEDGE OF ALLEGIANCE
Fireball Lawrence led the Pledge of Allegiance.

REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on October 18, 2024.

APPROVAL OF AGENDA
MOTION Councilmember Grisanti moved, and Mayor Pro Tem Riggins seconded a motion to approve the agenda. The motion carried unanimously.

ITEM 1 NEW BUSINESS
A. Malibu Community Lands Outreach & Engagement Outcomes Report Presentation Recommended Action: Receive a presentation on the Final Malibu Community Lands Outreach and Engagement Report.

Deputy City Manager Brown, Environmental Sustainability Director Bundy, Senior Planner Eaton, Malibu Arts Commission Chair Lawrence, Malibu Arts Commissioner Haldeman, Parks and Recreation Commission Chair Skophammer, Attachment 2
Malibu City Council
Minutes of October 24, 2024

Page 2 of 2 ends

_________________________
Parks and Recreation Commissioner Guldimann, and consultants Kevin Lyons and Sydni Overly presented the staff report.

Mayor Stewart opened the floor to public comment.

Speakers: Deborah Frankel, John Mazza, Bryan Gordon, Patrick Murphree, Pamela Eilerson,
Councilmember Silverstein left the dais at 2:18 p.m.

Councilmember Silverstein returned to the dais at 2:19 p.m.

Speakers continued: Norm Haynie, Hans Laetz, Patt Healy, Haylynn Conrad, Georgia Goldfarb, Skylar Peak, Jo Drummond
Mayor Stewart cautioned the speaker that comments must be related to the item on the agenda.

Speakers continued: Bill Sampson, Ann Doneen, Crystal Falls, and Jo Drummond completed her comments
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item and directed questions to staff.

Councilmember Silverstein left the dais at 3:13 p.m.

ADJOURNMENT
Mayor Stewart adjourned the meeting at 3:13 p.m.

MINUTES

MALIBU CITY COUNCIL

REGULAR MEETING
OCTOBER 28, 2024

COUNCIL CHAMBERS
5:30 P.M.

MEETING CALL TO ORDER
Mayor Stewart called the meeting to order at 4:30 p.m.

ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:

PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.

PUBLIC COMMENT ON CLOSED SESSION
Mayor Stewart opened the floor to public comment.

Speakers: None.

RECESS TO CLOSED SESSION
At 4:30 p.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:

Conference with Legal Counsel – Anticipated Litigation

1. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9
Number of potential cases: (2)

CONFERENCE WITH REAL PROPERTY NEGOTIATORS

1. Properties: APN 4459-004-001
APN 4459-004-004
APN 4459-005-001
APN 4459-005-003
APN 4459-005-013
Agency Negotiator: Councilmembers Marianne Riggins and Doug Stewart Negotiating Parties: EQ Property Holdings LLLP
Under Negotiation: Price and terms of payment

REGULAR SESSION CALL TO ORDER
Mayor Stewart called the meeting to order at 5:45 p.m.

Attachment 3
Malibu City Council
Minutes of October 28, 2024

Page 2 of 13 ends

_________________________

ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:

PRESENT: Mayor Doug Stewart; Mayor Pro Tem Marianne Riggins; and Councilmembers Paul Grisanti, Bruce Silverstein and Steve Uhring.

ALSO PRESENT: Trevor Rusin, Interim City Attorney; Steve McClary, City Manager; Joseph Toney, Assistant City Manager; Alexis Brown, Deputy City Manager; Kelsey Pettijohn, City Clerk; Kristin Riesgo, Community Services Director; Susan Dueñas, Public Safety Director; Rob DuBoux, Public Works Director; Parker Davis, Media Technician; Matt Myerhoff, Media Information Officer; Christina Muñoz, Deputy City Clerk; Tyler Eaton, Senior Planning; Salvador Lopez, Interim Assistant Planning Director; and Luis Flores, Public Safety Coordinator

PLEDGE OF ALLEGIANCE
Dane Skophammer led the Pledge of Allegiance.

CLOSED SESSION REPORT
Interim City Attorney Rusin reported that the meeting convened at 4:30 p.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54956.8 and 54956.9, with all Councilmembers present. He stated the Council discussed the items on the Closed Session agenda and took no reportable action.

REPORT ON POSTING OF AGENDA
City Clerk Pettijohn reported that the agenda for the meeting was properly posted on October 18, 2024.

APPROVAL OF AGENDA
MOTION Mayor Pro Tem Riggins moved, and Councilmember Uhring seconded a motion to approve the agenda, hearing Item No. 6.A. before Item No. 4.A, and adjourn in memory of Robert Hart and Felicia Hudson. The motion carried unanimously.

ITEM 1 CONSENT CALENDAR
City Clerk Pettijohn provided clarification on procedures for public comment on the Consent Calendar.

Mayor Stewart opened the floor to public comment on the Consent Calendar items.

Andy Lyon provided comments on Item No. 1.B.6.

Malibu City Council
Minutes of October 28, 2024

Page 3 of 13 ends

_________________________
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

Item Nos. 1.B.5. and 1.B.6. were pulled by the Council.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to approve the Consent Calendar, pulling Item Nos. 1.B.5. and 1.B.6. The motion carried unanimously.

The Consent Calendar consisted of the following items:

A. Previously Discussed Items
None.

B. New Items

2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 73861-74020 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 756 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $3,158,008.68. City of Malibu payroll check number 5486-5487 and ACH deposits were issued in the amount of $437,903.70.

3. Approval of Minutes
Recommended Action: Approve the minutes for the September 4, 2024 Special meeting and September 9, 2024 Regular meeting.

4. Investment Report for the Month Ending September 30, 2024 Recommended Action: Receive the Investment Report for the month ending September 30, 2024.

The following items were pulled from the consent calendar for individual consideration:

5. Amendment with California Skateparks
Recommended Action: Authorize the Mayor to execute Amendment No. 4 to the Professional Services Agreement with California Skateparks in the amount of $29,100 for City design services and $50,400 for design services related to the 600 Spring Settlement Agreement.

Community Services Director Riesgo presented the report.

The Council discussed the item and directed questions to staff.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to authorize the Mayor to execute Amendment No. 4 to the Professional Services Agreement with California Skateparks in the amount Malibu City Council
Minutes of October 28, 2024

Page 4 of 13 ends

_________________________
of $29,100 for City design services and $50,400 for design services related to the 600 Spring Settlement Agreement. The motion carried unanimously.

6. Professional Services Agreements for Contract Planning Services Recommended Action: 1) Authorize the Mayor to execute a professional services agreement with 4Leaf, Inc. for contract planning services; 2) Authorize the Mayor to execute a professional services agreement with Capstone City Planning for contract planning services; and 3) Authorize the Mayor to execute a professional services agreement with CSG Consultants, Inc. for contract planning services.

The Council discussed the item and directed questions to staff.

MOTION Mayor Stewart moved, and Councilmember Grisanti seconded a motion to:
1) authorize the Mayor to execute a professional services agreement with 4Leaf, Inc. for contract planning services; 2) authorize the Mayor to execute a professional services agreement with Capstone City Planning for contract planning services; and 3) authorize the Mayor to execute a professional services agreement with CSG Consultants, Inc. for contract planning services. The motion carried unanimously.

ITEM 2 CEREMONIAL/PRESENTATIONS
A. Presentation of Commendation to Tom Schaar in Recognition of his Silver Medal in Skateboarding at the 2024 Summer Olympics
Mayor Pro Tem Riggins presented the commendation to Tom Schaar.

Mr. Schaar thanked the Council for the recognition.

ITEM 3 COMMISSION / COMMITTEE / CITY MANAGER UPDATES
E. Barry Haldeman, Malibu Arts Commission, discussed the community lands project. He stated he was a member of the Malibu Film Society and recommended the Council consider including a performing arts center and movie theater in the community lands project.

City Manager McClary stated he attended a Pacific Coast Highway (PCH) Master Plan Feasibility Study meeting. He stated the next PCH Master Plan Feasibility Study meeting was tentatively scheduled for December 11, 2024. He discussed the recent public safety power shutoff (PSPS) event and the staff response procedures for PSPS events. He announced the Los Angeles County Office of Education (LACOE) committee hearings on the City’s school district separation petition on November 8, 2024 in the SM-MUSD Board Room, and on November 13, 2024 at Malibu High School (MHS). He announced the 11-day vote center for the November 5, 2024 election was open at City Hall. He announced City Hall would be closed on Monday, November 11, 2024 for Veterans Day and the Regular City Malibu City Council
Minutes of October 28, 2024

Page 5 of 13 ends

_________________________
Council meeting would be held on Tuesday, November 12, 2024. He discussed plans for implementation for the speed cameras on PCH and announced a request for proposals had been issued. He announced 4-day vote centers would be open at the Christian Science Church, MHS, and the Topanga Library. He announced November 8, 2024 was the deadline to submit a Planning Verification application to rebuild a non-conforming structure destroyed in the Woolsey Fire. He stated he attended a Las Virgenes-Malibu Council of Governments (COG) meeting and the League of California Cities Annual Conference with all of the Department Heads.

He stated he attended the media event at the Ghost Tires memorial on October 18, 2024.

Sergeant Chris Soderlund, Los Angeles County Sheriff Department, discussed a burglary on October 17, 2024 on Malibu Colony Road. He discussed rescheduling the overnight crime suppression deputies to patrol during business hours to address theft issues reported by the business community. He discussed an incident they responded to at Pavilions and how they apprehended the suspect. He described an incident on October 9, 2024 where a Volunteer on Patrol (VOP) received a report of a burglary, identified the burglar’s vehicle and reported it to the Sheriff’s Department and Sheriff Deputies apprehended the suspect. He read a statement from The Malibu Times regarding plans for a memorial for the four Pepperdine students killed on PCH last October. He discussed the Malibu Half Marathon over the weekend and stated there were no incidents.

In response to Mayor Pro Tem Riggins, Sergeant Soderlund discussed how residents and business owners could register their security cameras with the Lost Hills Sheriff Stations real time crime center.

In response to Councilmember Silverstein, Sergeant Soderlund stated the emergency operations bureau would be monitoring social media and events after the election and the department would be on tactical alert.

RECESS At 6:27 p.m., Mayor Stewart recessed the meeting. The meeting resumed at 6:33 p.m. with all Councilmembers present.

ITEM 6 OLD BUSINESS
A. Malibu Community Lands Outreach & Engagement Outcomes Report Review and Prioritization of Projects
Recommended Action: 1) Receive and file Malibu Community Lands Outreach and Engagement Outcomes Report; and 2) Identify Uses and Prioritize Projects Based on Outcomes Report.

Deputy City Manager Brown, Malibu Arts Commission Chair Lawrence, Parks and Recreation Commission Chair Skophammer, and Parks and Recreation Commissioner Guldimann presented the staff report.

The Council directed questions to staff.

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Mayor Stewart opened the floor to public comment.

Speaker: Wade Major, Denise Peak, David Shoshaw, Heather Gardner (5 min Autumn Gardner and Dakota Gardner), Jake Lingo, Heather Alfano, Dane Skophammer, Haylynn Conrad, John Alfano, Josh Spiegel, Erik Ran, Alicia Peak, Andy Lyon, Rodney Wallace (4 min Hayley Wallace), Howard Rudzki, Amora Magna, Jefferson Wagner, Skylar Peak, Carl Randall, Melissa Solano, Laura Rosenthal, Bill Sampson, Daniella Arnold, Crystal Falls, and Georgia Goldfarb Travis was unavailable at the time of the hearing.

As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item and directed questions to staff and commissioners, and Mr. Rudzki and Mr. Lingo.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Silverstein seconded a motion to direct staff to: a) develop plans prioritizing ball fields and grass sports fields at the Ioki lot, Heathercliff lot, and Bluff’s Park; and b) issue a Request for Proposals for the architectural and engineering design of a multi-generational community center preferably sited on the Heathercliff lot, or on the Ioki lot if the development is infeasible on the Heathercliff lot;
The Council discussed the item and directed questions to staff.

Alexis – concurrent. Look at grass fields with on call consultant and RFP for full design with all uses

FRIENDLY AMENDMENT
Mayor Pro Tem Riggins moved to direct staff to concurrently: a) develop plans prioritizing ball fields and grass sports fields at the Ioki lot, Heathercliff lot, and Bluff’s Park; and b) issue a Request for Proposals for the architectural and engineering design of a multi-generational community center preferably sited on the Heathercliff lot, or on the Ioki lot if the development is infeasible on the Heathercliff lot;
The seconder accepted the friendly amendment.

The Council discussed the item and directed questions to staff.

The motion carried unanimously.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to consider developing a performing arts center on the City’s La Paz Parcel C.

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The Council discussed the motion and directed questions to staff.

FRIENDLY AMENDMENT
Mayor Pro Tem Riggins moved to direct staff to work with the La Paz design team on a potential design for a performing arts center on the City’s La Paz Parcel C.

The seconder accepted the amendment.

The Council discussed the item and directed questions to staff and commissioners.

FRIENDLY AMENDMENT
Councilmember Silverstein moved to direct staff to work with the La Paz design team and a Malibu Arts Commission Ad Hoc Committee on a potential design for a performing arts center on the City’s La Paz Parcel C.

The maker and the seconder accepted the amendment.

The motion carried unanimously.

MOTION Councilmember Silverstein moved to bring back an item to consider repaying Measure M funds used to purchase the Ioki and Triangle lots.

The motion died on the floor due to lack of a second.

CONSENSUS
By consensus, the Council directed staff to bring back an item to authorize hiring a project manager for the Malibu Community Lands project.

RECESS At 9:20 p.m., Mayor Stewart recessed the meeting. The meeting resumed at 9:33 p.m. with all Councilmembers present.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to hear Item Nos. 7.A., 7.B. and 7.C. before Item No. 4.A.

The motion was withdrawn.

ITEM 4.A. PUBLIC COMMENTS
Barbara Adler was not present at the time of the hearing.

Erik Ran was not present at the time of the hearing.

Dru Ann Jacobson deferred time to Sherman Baylin.

Sherman Baylin discussed her support for sports field and a skate park. She discussed the City’s Mission Statement and the importance of having open spaces for the residents.

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Joshua Torres, Southern California Edison, discussed the recent PSPS event and efforts to reduce the impact and scope of PSPS events.

The Council directed questions regarding PSPS events and procedures to Mr.

Torres.

Jefferson Wagner discussed the electric circuits in the City. He discussed allowable uses for library set-aside funds. He suggested using library funds to help develop the Heathercliff lot.

Joan Murray deferred time to Jo Drummond.

Jo Drummond discussed the Form 496 filed by Moving California Forward for expenditures in support of Councilmember Grisanti. She discussed the contributions reported on the form. She discussed the mailers and text messages sent by Moving California Forward and questioned if all the expenditures were being properly reported. She discussed her support for Councilmember Silverstein and Councilmember Uhring.

Colin Drummond discussed his volunteering in the community. He expressed his support for Councilmember Silverstein and Councilmember Uhring.

Tiffany Murray discussed the City’s mission and expressed her support for Councilmember Silverstein, Councilmember Uhring, and Andy Lyon. She discussed the Malibu Inn Motel hearing.

Howard Rudzki stated it was also important to support the cultural arts with the community lands project.

Kevin Shenkman discussed PSPS events and stated Los Angeles Department of Water and Power (LADWP) did not shut off power due to weather events. He suggested looking into contracting with LADWP for power service.

Andy Lyon discussed the Moving California Forward Form 496 filing and stated he had spent $60 on his campaign. He discussed previous surveys regarding the community lands and how the most recent survey allowed participation from nonresidents. He discussed how City Hall was previously a performing arts center and suggested renting more office space at the La Paz shopping center. He discussed using the property with a transportation obligation for skateboarding and repurposing the Malibu Playhouse.

Crytal Falls suggested creating a roundabout on PCH and having more horse and walking paths instead of cars.

ITEM 4.B. SUBCOMMITTEE REPORTS / COUNCIL COMMENTS
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Councilmember Grisanti explained that candidates are prohibited from communicating with or coordinating with political action committees (PAC). He stated he had not communicated with or coordinated with any PAC.

Mayor Pro Tem Riggins discussed the city limits and how the Malibu community expands beyond those limits. She discussed how non-residents who participated in the community land process were part of the Malibu community. She stated she attended the Malibu Pie Festival.

Councilmember Uhring encouraged the residents to vote in the November 4, 2024 election.

Councilmember Silverstein encouraged the residents to vote in the November 4, 2024 election.

Mayor Stewart discussed the high voter turnout rate in Malibu. He stated he attended the Malibu Pie Festival and the Malibu Moves race event at Zuma. He commended the race organizers.

Councilmember Grisanti stated he attended the Malibu Pie Festival.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to hear Item Nos. 7.A., 7.B., 7.C., and 7.D. before Item No. 5.A. The motion carried unanimously.

ITEM 7 NEW BUSINESS
A. Malibu Film Society Update and Fee Waiver Request
Recommended Action: 1) Receive report on the outcomes of the Malibu Film Society film series at City Hall; and 2) Consider whether to approve the Malibu Film Society request to conduct five film screenings with a fee waiver from January to June 2025.

Community Services Director Riesgo presented the staff report.

Mayor Stewart opened the floor to public comment.

E Barry Haldeman was not present at time of the hearing.

As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to approve the Malibu Film Society request to conduct five film screenings with a fee waiver from January to June 2025. The motion carried unanimously.

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B. Veterans Day Recognition Ceremony Fee Waiver
Recommended Action: Consider whether to approve a request from The Malibu Navy League to waive the facility use and staffing fees and incur event costs for the Veterans Day Recognition Ceremony.

Community Services Director Riesgo presented the staff report.

Mayor Stewart opened the floor to public comment.

Speaker: Ani Dermenjian
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Grisanti seconded a motion to approve a request from The Malibu Navy League to waive the facility use and staffing fees and incur event costs for the Veterans Day Recognition Ceremony.

The motion carried unanimously.

MOTION Councilmember Grisanti moved, and Councilmember Silverstein seconded a motion to hear Item No. 7.C. after 10:30 p.m. The motion carried unanimously.

C. Road Race Agreement
Recommended Action: At the recommendation of the Road Race Ad Hoc Committee, approve the Road Race Agreement with Zuma Foundation Inc.

Community Services Director Riesgo presented the staff report.

Mayor Stewart opened the floor to public comment.

Speakers: Brennan Lindner (Veronica Hoomani deferred time to Brennan Linner), John Alfano, Scott Nilson, Tony Mark, Michael Epstein, Maria Londono, Cassidy Case, Kevin Stele, Juliana Reis, Ed Heinrich, Merlin Clarke, Shari Latta, Chuck McCann, and Alicia Peak
Terri Spath was not present at the time of the hearing.

As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item.

MOTION Councilmember Silverstein moved, and Councilmember Grisanti seconded a motion to approve the Road Race Agreement with Zuma Foundation Inc. The Malibu City Council
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motion carried unanimously.

MOTION Mayor Pro Tem Riggins moved, and Councilmember Silverstein seconded a motion to hear Item No. 7.D. after 10:30 p.m. The motion carried unanimously.

D. Discussion and review of the Mobilehome Park Rent Stabilization Commission and the Mobilehome Park Rent Control Regulations
Recommended Action: 1) Review the current standing of the Mobilehome Park Rent Stabilization Commission; and 2) Provide direction to staff as needed.

Assistant City Manager Brown presented the staff report.

Mayor Stewart opened the floor to public comment.

Speakers: Geoffrey Ortiz, Dru Ann Jacobson, Kevin Shenkman, and Candace Ferguson
Alicia Peak was not present at the time of the hearing.

As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item.

MOTION Councilmember Silverstein moved, and Mayor Pro Tem Riggins seconded a motion to: 1) determine the Councilmembers would fill the vacancies on the Mobilehome Park Rent Stabilization Commission in January 2025, 2) direct staff to bring back an item in January 2025 to consider forming an Ad Hoc Committee to review the Mobilehome Park Rent Control Regulations; and 3) direct the City Attorney to review the current Mobilehome Park Rent Control Regulations. The motion carried unanimously.

MOTION Mayor Pro Tem Riggins moved and Councilmember Grisanti seconded a motion to hear Item No. 5.A. after 10:30 p.m. The motion carried 4-1, Councilmember Silverstein opposed.

ITEM 5 ORDINANCES AND PUBLIC HEARINGS
A. Amendment to Parking Fine Schedule
Recommended Action: 1) Conduct the Public Hearing; 2) Adopt Resolution No. 24-55 amending the City’s Schedule of Parking Citation Penalties, rescinding Resolution No. 22-11, and finding the action to be exempt from the California Environmental Quality Act.

Public Safety Coordinator Flores presented the staff report.

Mayor Stewart opened the floor to public comment.

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Speakers: Andy Lyon
As there were no other speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item and directed questions to staff.

MOTION Councilmember Silverstein moved, and Councilmember Grisanti seconded a motion to adopt Resolution No. 24-55 amending the City’s Schedule of Parking Citation Penalties, rescinding Resolution No. 22-11, and finding the action to be exempt from the California Environmental Quality Act. The motion carried unanimously.

MOTION Councilmember Grisanti moved, and Mayor Pro Tem Riggins seconded a motion to hear Item No. 7.E. after 10:30 p.m. The motion carried unanimously.

ITEM 7 NEW BUSINESS (Continue)
E. Appropriation of Office of Traffic Safety (OTS) Grant Funds for Enforcement Operations and Public Education Campaign (Continued from October 14, 2024) Recommended Action: 1) Appropriate $460,000 from the General Fund Undesignated Reserve ($325,000 to Account Number 100-7002-5100 (Media Operations, Professional Services) and $135,000 to Account Number 100-7021- 5115 (Public Safety, L.A. Co. Sheriff’s Services)), for the Office of Traffic Safety (OTS) Grant Funds; and 2) Authorize the Mayor to execute Professional Services Agreement with That’s the Sound! Productions, in the amount of $325,000.

Councilmember Silverstein and Councilmember Uhring recused themselves and left the dais at 11:44 p.m.

Deputy City Manager Brown presented the staff report.

Mayor Stewart opened the floor to public comment. As there were no speakers present, Mayor Stewart returned the matter to the table for discussion.

The Council discussed the item.

MOTION Mayor Stewart moved, and Mayor Pro Tem Riggins seconded a motion to: 1) appropriate $460,000 from the General Fund Undesignated Reserve ($325,000 to Account Number 100-7002-5100 (Media Operations, Professional Services) and $135,000 to Account Number 100-7021-5115 (Public Safety, L.A. Co. Sheriff’s Services)), for the Office of Traffic Safety (OTS) Grant Funds; and 2) authorize the Mayor to execute Professional Services Agreement with That’s the Sound! Productions, as amended to correct the order of Section 5(a)(a) and 2(B)(1)(a), in the amount of $325,000. The motion carried 3-0, Councilmember Silverstein and Councilmember Uhring absent.

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ITEM 6 OLD BUSINESS (Continued)
B. Strategic Workplan Fiscal Year 2024-25 (Continued from October 14, 2024) Recommended Action: Adopt the Strategic Workplan for Fiscal Year 2024-25.

Item No. 6.B. was continued to the November 12, 2024 meeting ITEM 8 COUNCIL ITEMS
None.

ADJOURNMENT
At 11:49 p.m., Mayor Pro Tem Riggins moved, and Mayor Stewart seconded a motion to adjourn the meeting in memory of Robert Hart and Felicia Hudson. The motion carried 3- 0, Councilmember Silverstein and Councilmember Uhring absent.

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Agenda Item # 1.B.4.

Council Agenda Report
To: Mayor Stewart and the Honorable Members of the City Council Prepared by: Maureen Tamuri, Interim Planning Director
Patricia Salazar, Development and Operations Manager
Reviewed by: Joseph D. Toney, Assistant City Manager
Approved by: Steve McClary, City Manager
Date prepared: November 21, 2024 Meeting date: December 9, 2024 Subject: Professional Services Agreements for Contract Planning Services RECOMMENDED ACTION: 1) Authorize the Mayor to execute a professional services agreement with Civic Solutions, Inc. for contract planning services; and 2) Authorize the Mayor to execute a professional services agreement with Rincon Consultants, Inc. for contract planning services.

FISCAL IMPACT: No additional appropriation is required. Funding for these agreements is included in the Adopted Budget for FY 2024-25 in Account No. 101-2001-5100.00 (Planning Department – Professional Services).

WORK PLAN: This item supports day-to-day operations and priorities identified in the Adopted FY 2024-25 Strategic Priority Project List such as the 2021-2029 Housing Element, Accessory Dwelling Unit Ordinance, and the Malibu Community Labor Exchange Permanent Office.

DISCUSSION: The Planning Department utilizes contract planners to augment staffing levels to aid in the processing of current planning development applications, long-range planning efforts, and inter-agency projects. For FY 2024-25, the City Council approved $1,570,000 for Planning Professional Services for a variety of services. The table below shows approximate amounts for each type of service. Attachment 1 includes a detailed breakdown of the professional services budget for this fiscal year.

City Council Meeting
12-09-24
Item

1.B.4.

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Agenda Item # 1.B.4.

Table 1 – Planning Professional Services by Category
Category Budget
Other Services $285,000
Long Range Planning $425,000
Current Planning $860,000
$1,570,000
In addition, to the Planning Professional Services, the City Council approved $300,000 for a dedicated Woolsey Fire rebuild contract planner in a separate account. However, it is important to note that all planners, including contract planners, work on fire rebuild applications.

The existing agreements for contract planning services provide for 12 to 14 contract planners, the equivalent of 4.0 full-time employees, with differing levels of experience from former planning directors to associate planners. Contract planners assist the Department in processing approximately 120 planning applications and managing the Department’s digital submittals.

During the process of adopting the FY 2024-25 Budget, it was anticipated that vacancies would continue to be filled, and contract planners would be assisting staff with longrange planning projects and the backlog of planning projects due to staffing turnover. As of November 18, 2024, the Planning Department has 10 total vacancies. The staffing count includes the Planning Director and Assistant Planning Director, which are currently filled on an interim basis and will be part of a reorganization; there are also two positions of Office Assistant and Planning Intern(s) in this count. The remaining 6 vacancies are all being actively recruited, and ideally filled early in calendar year 2025. Nevertheless, the City will continually need contract planning services to augment operations but will be able to lower the demand once the staffing levels are more stable. As such, the City issued an RFP for contract planning services.

In the most recent RFP, staff concluded that it would be more efficient to obtain planners with more experience. As a result, the RFP requested contract planning services at the senior planner or higher level and to obtain a planner to manage digital submittals.

In order to obtain the most qualified firms, the RFP was advertised to planning professional associations in addition to the City’s website. The City received 15 proposals1 and is currently interviewing candidates and negotiating agreements. As agreements are negotiated, staff will present agreements for the Council’s consideration. 1 Responding firms: 4LEAF, Capstone Planning, California Coastal Works, Casswell Consulting, City Advisors, Civic Solutions, Inc., CSG Consultants, Interwest, Joyce Parker-Bozylinski, JLee Engineering, Inc, Michael Baker

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Agenda Item # 1.B.4.

To date, the Council has authorized various agreements in response to the RFP. At this time, based on the response to the RFP, interviews, and qualifications, staff recommends the Mayor execute two-year professional services agreements with Civic Solutions, Inc. and Rincon Consultants, Inc.

Tracking Progress
In 2022, the City Council increased the Planning Professional Services budget by $900,000, totaling $1.5 million. This infusion of funds for contract planners made a significant impact on the Department’s ability to complete the Strategic Priority Project List, improve the development process, increase the level of customer service, improve staff’s response times, and lower the caseload per planner.

As part of the FY 2024-25 budget hearings, staff reported that with the assistance of contract planners, the Department was able to complete the Strategic Priority Project List adopted by Council including the Permanent Skate Park coastal development permit, ADU Ordinance, Malibu Middle and High School Specific Plan, and significant progress on the Wireless Ordinance Update, Temporary Use Permit Ordinance, Housing Element, and Dark Sky Ordinance.

Also, in 2022, staff reported that the average caseload per planner was 57 cases. Today, the caseload has been reduced to 35 cases per planner, in large part to the addition of contract planning resources. This Department workload is in addition to staffing the public counter, the planning hotline, email inquiries, Planning Commission and City Council attendance, assigned programs and required City and Department training. The Department also supports the planning efforts of other Departments, as well as longrange planning activities and programs.

In March 2023, the Department implemented performance metrics. To date, staff has met 4 of the 9 performance metrics. Most significant is the progress made for Metric 1 (first review within 30 days of the date of application). In 2023, only 35% of applications received a response within 30 days, as of today, staff has met the target at 75% of applications.

In addition, staff reported on efforts to improve the development review process, including implementation of the Development Portal. Since the launch of the portal in April 2024, planning staff has received over 1,000 new and revised application submittals, totaling over 4,630 documents. This work is handled by a contract planning technician. This has allowed City planners to focus on processing applications.

International, MNS Engineering, Premium Planning Solutions, RFM Land Use Consulting, Rincon Consultants, and The Code Group.

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Agenda Item # 1.B.4.

Lastly, lowering the number of applications per planner has enabled the Department to offer Associate Planner consultations at the public counter twice per week.

CONCLUSION: Staff recommends the Mayor authorize these agreements to continue the level of service provided while recruitment for full-time planners continues.

ATTACHMENTS:

1. Planning Department Consultant Budget

2. Professional Services Agreement with Civic Solutions, Inc.

3. Professional Services Agreement with Rincon Consultants, Inc.

4. Responses to RFP
Planning Professional Services Cateogry of Services Total Budget for FY 2425 CDBGR Multifamily Housing Program Other 75,000.0 $ 0
LEAP ADU Outreach (Web design and workshop) Other $ LEAP IntraDepartment Workflow Other 4,134.0 $ 0
New WC Hearing Officer Other $ 3,000.00
Misc Services (Cotton Shires) Other $ 10,000.00
City Arborist Other 5,000.0 $ 0
Database Maintenance Other 30,000.0 $ 0
City Biologist Nonreimbursable reviews Other $ 6,000.00 Jlee Engineering Other 37,060.00
Premium Planning Solutions Other $ 112,460.00
Capstone Housing Element Code Amendments LongRange Planning $ 78,218.00 Rincon Housing Element LongRange Planning 70,908.00
Joyce ParkerBozylinski LongRange Planning 100,000.0 $ 0 California CW LongRange Planning $ 176,000.00
Capstone Contract Planning Services Current Planning $ 107,000.00 Casswell Consulting Current Planning $ 175,000.00
Civic Solutions Current Planning $ 215,000.00
CSG Consultants Current Planning $ 175,000.00
4LEAF Current Planning $ 115,200.00
Other Contract Planner TBD Current Planning $ 75,020.00 *Provided current and longrange planning servies
Other Services $ 282,654.00
Long Range Planning $ 425,126.00
Current Planning Projects $ 862,220.00
TOTAL BUDGET $ 1,570,000.00
Planning Consultant Budget
Attachment 1

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of December 9, 2024 by and between the City of Malibu (hereinafter referred to as the "City"), and Civic Solutions, Inc. (hereinafter referred to as "Consultant").

The City and the Consultant agree as follows:

R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.

B. The City desires to contract out for consulting services for certain projects relating contract planning services.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, the City and the Consultant agree as follows:

1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended from time to time by way of a written directive from the City.

2.0 TERM OF AGREEMENT. This Agreement will become effective on December 9, 2024, and will remain in effect for a period of two years from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.

3.0 CITY AGENT. The City Manager, or his or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or his or her designee, has the authority to provide that approval or authorization.

4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule. The cost of services shall not exceed $430,000 for the term of this Agreement, except for additional, separate work performed under an Applicant Deposit (as more particularly described in Section 4.2 of this Agreement). No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or his or her designee.

Attachment 2
Agreement for Professional Services
Civic Solutions, Inc.

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4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month.

The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.

4.2 Applicant Deposit means a project where an applicant submits a financial deposit to the City as required by the City’s fee schedule or other rule or regulation. City shall have the sole authority to determine whether work performed by the Consultant is subject to an Applicant Deposit and shall provide notice to the Consultant of City’s decision and the amount of the deposit upon assigning Applicant Deposit work to the Consultant. In the event the amount of an Applicant Deposit is less than the accumulated charges by the Consultant to the applicant’s project, the Consultant will not be required to continue work on the applicant’s project upon written notice to City regarding the deposit funding issue. The Consultant shall notify the City if it ceases work on the applicant’s project. The City shall make reasonable efforts to request replenishment of Applicant Deposit balances from the applicant and to keep Consult reasonably informed about such balances. The Consultant shall continue working on the applicant’s project in the event that the City notifies the Consultant that it will continue to compensate the Consultant regardless of the deposit funding issue or the applicant provides an additional financial deposit to the City. Applicant Deposit work remains subject to the terms of this Agreement.

5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement. The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.

5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and/or as a result of being awarded this contract, the Consultant shall not offer, encourage or accept any financial interest in the Consultant’s business by any City employee or official.

5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

6.0 GENERAL TERMS AND CONDITIONS.

6.1 Termination. Either the City Manager or the Consultant may terminate this Agreement, without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.

Agreement for Professional Services
Civic Solutions, Inc.

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6.1.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, models, maps, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City. If the City terminates this Agreement without cause, the Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered and fees incurred pursuant to this Agreement through the notice of termination.

If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City.

6.1.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages.

6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.

6.3 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin, or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and City governments.

6.4 Insurance. The Consultant shall submit to the City certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement. Consultant further agrees to comply with all provisions in the attached Exhibit B which is incorporated herein.

6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall indemnify and hold harmless City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorneys’ fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct.

6.5.1. Duty to defend:

In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall defend the Agreement for Professional Services
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Indemnified Parties at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorneys’ fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by City is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and City, as to whether liability arises from the sole or active negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorneys’ fees, expert fees, and costs of litigation.

6.6 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances, and codes of the federal, state, county, and city governments, including, without limitation, Malibu Municipal Code Chapter 5.36 Minimum Wage.

6.7 Independent Contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between the City and the Consultant.

6.7.1. The Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement.

6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.

6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

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(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.

6.11 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

6.12 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant.

6.13 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

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6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

6.16 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.17 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

6.18 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.

6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

CITY: Steve McClary CONSULTANT: Thomas G. Merrell
City Manager President
City of Malibu Civic Solutions, Inc.
23825 Stuart Ranch Road 27362 Calle Arroyo
Malibu, CA 90265-4861 San Juan Capistrano, CA 92675
TEL (310) 456-2489 x 226 TEL (949) 489-1442
FAX (310) 456-2760 EMAIL
[email protected]

6.20 Warranty of Authorized Signatories and Acceptance of Facsimile or Electronic Signatures. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

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7.0 GENERAL TERMS AND CONDITIONS.

7.1 Disclosure Required. By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

7.2 Disclosure not Required. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

This Agreement is executed on _____________________, at Malibu, California, and effective as of December 9, 2024.

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CONSULTANT:
_______________________________
By: THOMAS G. MERRELL, President
Civic Solutions, Inc.

APPROVED AS TO FORM:
_______________________________
TROY L. TATE, ESQ
General Counsel for Civic Solutions, Inc.

CITY OF MALIBU:
___________________________________
DOUG STEWART, Mayor
ATTEST:
___________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
___________________________________
TREVOR RUSIN, Interim City Attorney
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EXHIBIT A

SCOPE OF WORK
SECTION 1 - SCOPE OF WORK
PART A – CURRENT PLANNING SERVICES
The Consultant shall perform professional municipal planning case management services at the Project Manager / Principal Planner level for applicant-initiated applications as assigned by the Planning Department to include the following services: conformance reviews, discretionary case processing, project management, staff report preparation, CEQA documentation, review of conditions of approval, and attendance at required meetings for the Environmental Review Board (ERB), Planning Commission, and City Council. As part of this work, the selected consultant shall:
 Demonstrate expertise similar to a Project Manager / Principal Planner in municipal planning case management.
 Review applications for complex residential and commercial development; evaluate alternatives and conformance with the City’s General Plan, Municipal Code, Local Coastal Program, and State laws; and prepare recommendations for action by City staff, elected or appointed officials.
 Process coastal development permits (CDP), administrative plan reviews (APR), site plan reviews (SPR), minor modifications, variances, conditional use permits, subdivisions, parcel maps, and other entitlements as assigned.
 Confer with and provide information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications and codes; explain codes, requirements and procedures, and evaluates alternatives.  Coordinate with outside agencies and City departments involved as part of the development review process.
 Conduct final planning inspections, story pole visits, and other site visits as necessary.  Review applications and projects for compliance with CEQA.  Make presentations to the Planning Commission, City Council, and various committees and commissions, and attend evening meetings as required.
 Prepare staff reports, resolutions, and ordinances for the Planning Commission, Environmental Review Board, and City Council.
 May be requested to work on long-range planning projects.  Demonstrate an area of expertise with regulatory documents similar to those used by the City of Malibu Planning Department:

City of Malibu Local Coastal Program
City of Malibu Municipal Code Title 16 (Subdivision) and Title 17 (Zoning) City of Malibu General Plan
City Maps including LCP maps, Zoning Maps, Land Use Maps, Cultural Resources Maps, Overlay Districts, etc.

Coastal Act
CEQA Guidelines
Subdivision Map Act
Permit Streamlining Act
 Prepare documentation, in a form prescribed by the City, normally associated with case processing. • Incomplete/Complete Letters processed within 30 calendar days of project submittal (target goal)
• Noticing Requirements for CDPs shall be processed before applications are deemed complete
• Notice of Decisions for APR/SPRs shall be processed no sooner than 21 days no later than 30 calendar days from the date of the issuance of the Notice of Application • Ensure that Planning fees are paid and included in incomplete letters • Staff reports for the Planning Commission, Environmental Review Board, and City Council shall be submitted to staff in final form including attachments, resolutions, and ordinances, if applicable. This includes thorough editing and proofreading and preparation of exhibits prior to submittal to staff for review.

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• Update Planning long range agenda and keep abreast of pertinent deadlines. • The Development Database shall be maintained. All project milestones shall be entered as they are performed. The Note section shall reflect current status of the project and all communications with applicants, owners, appellants, and interested parties. • Attend Planning Department staff meetings only upon the request by the Planning Director or his/her designee
• Attend trainings as requested by the Planning Director or his/her designee • Stay abreast of new City and/or departmental policies and procedures as provided in emails, meetings, etc.
• Provide other services as requested by the Planning Director • Review Conditions of Approval prior to final planning approval • Stamp plans at appropriate review stages and conform plans accurately to reflect project approval
 Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload.

PART B – OTHER
 Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload.  Response Turnaround Times: Respond within one (1) business day to questions from City staff and members of the public Record Keeping: Maintain proper record keeping. Files shall be organized, up to date, and ready for public review at all times including digital records. All records shall be date-stamped and properly identified. City records, including planning files, shall not be removed from City Hall without authorization. In addition, the Development Database shall be maintained with all project milestones and reflect current status.  Meetings: Meetings with applicants and members of the public shall be held in City Hall or on the project site (e.g., onsite visits). In an effort to create a perception of unbiased level of customer service, socializing with applicants is strongly discouraged.  Demonstrate knowledge of computer applications including Microsoft Office Word, Excel, PowerPoint, Access, Teams, and GIS.

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SECTION 2 - SCHEDULE OF FEES
This section describes the rates and general payment terms for the services described in this Scope of Work.

1. FEE
Consultant will perform the services on an hourly basis, in accordance with Schedule 1 below. The Not to Exceed Fee represents all cost associated with the delivery of each task including travel time with the exception of travel expenses as described in Section 2 below. An itemized invoice of specific tasks shall be provided on invoices.

All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel, and office expenses.
*Not-to-exceed monthly: $17,900
The not-to-exceed amount is a general guideline to maintain services throughout the term of the agreement.

Prior to commencing work for the City of Malibu by any consultant staff members, authorization must be granted by the Planning Director or his/her designee.

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2. TRAVEL EXPENSE BUDGET
Reimbursement for all expenses reasonably incurred by the Consultant in connection with services provided such as lodging and transportation cost which exceed attendance of meeting in excess of 50 miles from Consultant’s address. An estimate of travel expenses shall be pre-approved by the Planning Director.

Mileage shall be reimbursed at the IRS prevailing rate. City will not reimburse for meals. Expenses will appear on invoices without any markup, with proof of payment, and due and payable within thirty (30) days after receipt by the City.

3. NON-BILLABLE ADMINISTRATIVE OVERHEAD
The Consultant will bill only for time spent performing assigned professional work. All other activities associated with carrying out the contract are not billable, and are therefore, considered overhead or administrative functions contained within the hourly rate. Typical examples of non-billable overhead activities are:
 Discussion with staff or applicant about the cost of services or to address billing disputes.  Meetings to discuss work performance, contract or additional services.  Travel time to and from the City of Malibu (not related to Scope of Work).  Preparation of invoices and other administrative clerical services.  Contract administration, such as preparing or discussing contract amendments.  Time spent resolving errors in the event the Consultant is responsible.

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EXHIBIT B

INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.

General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Umbrella or Excess Liability Insurance. Consultant shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

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Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and Agreement for Professional Services
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shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements Agreement for Professional Services
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sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.

City’s Right to Revise Specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days’ advance written notice of such change. If such a change results in substantial additional costs to the Consultant, the City and Consultant may renegotiate the Consultant’s compensation.

Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely Notice Of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance. The consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement is made and entered into as of December 9, 2024 by and between the City of Malibu (hereinafter referred to as the "City"), and Rincon Consultants Inc. (hereinafter referred to as "Consultant").

The City and the Consultant agree as follows:

R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.

B. The City desires to contract out for consulting services for certain projects relating contract planning services.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, the City and the Consultant agree as follows:

4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule (Exhibit A). Cost of services shall not exceed an Applicant Deposit (as more particularly described in Section 4.2). No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or his or her designee.

Attachment 3
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4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month.

The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.

4.2 Applicant Deposit means a project where an applicant submits a financial deposit to the City as required by the City’s fee schedule or other rule or regulation. City shall have the sole authority to determine whether work performed by the Consultant is subject to an Applicant Deposit and shall provide notice to the Consultant of City’s decision and the amount of the deposit upon assigning Applicant Deposit work to the Consultant. In the event the amount of an Applicant Deposit is less than the accumulated charges by the Consultant to the applicant’s project, the Consultant will not be required to continue work on the applicant’s project after expiration of a 15-day written notice to City regarding the deposit funding issue. The Consultant shall notify the City if it ceases work on the applicant’s project. The City shall make reasonable efforts to request replenishment of Applicant Deposit balances from the applicant and to keep Consult reasonably informed about such balances. The Consultant shall continue working on the applicant’s project in the event that the City notifies the Consultant that it will continue to compensate the Consultant regardless of the deposit funding issue or the applicant provides an additional financial deposit to the City. In the event the amount of an Applicant Deposit is less than the accumulated cost of the applicant’s project, the Consultant will not be required to continue work on the applicant’s project after expiration of a 15-day written notice to City regarding the deposit funding issue. The immediately preceding sentence shall not apply in the event that the City notifies the Consultant that it will continue to compensate the Consultant regardless of the deposit funding issue or the applicant provides an additional financial deposit to the City.

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6.0 GENERAL TERMS AND CONDITIONS.

If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City.

6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.

6.5 Indemnification.

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6.5.1. Duty to defend: In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall defend the Indemnified Parties at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorneys’ fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by City is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and City, as to whether liability arises from the sole or active negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorneys’ fees, expert fees, and costs of litigation.

6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.

6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall Agreement for Professional Services
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be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.

6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party Agreement for Professional Services
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under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

CITY: Steve McClary CONSULTANT: Lilly Rudolph
City Manager Director of Community Planning
City of Malibu Rincon Consultants, Inc.
23825 Stuart Ranch Road 180 North Ashwood Avenue
Malibu, CA 90265-4861 Ventura, CA 93003
TEL (310) 456-2489 x 226 TEL (805) 947-4828
FAX (310) 456-2760 EMAIL [email protected] Agreement for Professional Services
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7.0 GENERAL TERMS AND CONDITIONS.

City Initials ______
Consultant Initials __LR__

This Agreement is executed on _____________________, at Malibu, California, and effective as of December 9, 2024.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Agreement for Professional Services
Rincon Consultants, Inc.

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CONSULTANT:
____________________________________
By: Lilly Rudolph, Director
Rincon Consultants, Inc.

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EXHIBIT A

SCOPE OF WORK
SECTION 1 - SCOPE OF WORK
PART A – CURRENT PLANNING SERVICES
The Consultant shall perform professional municipal planning case management services at the Project Manager / Principal Planner level for applicant-initiated applications as assigned by the Planning Department to include the following services: conformance reviews, discretionary case processing, project management, staff report preparation, CEQA documentation, review of conditions of approval, and attendance at required meetings for the Environmental Review Board (ERB), Planning Commission, and City Council. As part of this work, the selected consultant shall:
• Demonstrate expertise similar to a Project Manager / Principal Planner in municipal planning case management.
• Review applications for complex residential and commercial development; evaluate alternatives and conformance with the City’s General Plan, Municipal Code, Local Coastal Program, and State laws; and prepare recommendations for action by City staff, elected or appointed officials.
• Process coastal development permits (CDP), administrative plan reviews (APR), site plan reviews (SPR), minor modifications, variances, conditional use permits, subdivisions, parcel maps, and other entitlements as assigned.
• Confer with and provide information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications and codes; explain codes, requirements and procedures, and evaluates alternatives. • Coordinate with outside agencies and City departments involved as part of the development review process.
• Conduct final planning inspections, story pole visits, and other site visits as necessary. • Review applications and projects for compliance with CEQA. • Make presentations to the Planning Commission, City Council, and various committees and commissions, and attend evening meetings as required.
• Prepare staff reports, resolutions, and ordinances for the Planning Commission, Environmental Review Board, and City Council.
• May be requested to work on long-range planning projects. • Demonstrate an area of expertise with regulatory documents similar to those used by the City of Malibu Planning Department:

Coastal Act
CEQA Guidelines
Subdivision Map Act
Permit Streamlining Act
• Prepare documentation, in a form prescribed by the City, normally associated with case processing. • Incomplete/Complete Letters processed within 30 calendar days of project submittal (target goal)
• Noticing Requirements for CDPs shall be processed before applications are deemed complete
• Notice of Decisions for APR/SPRs shall be processed no sooner than 21 days no later than 30 calendar days from the date of the issuance of the Notice of Application • Ensure that Planning fees are paid and included in incomplete letters • Staff reports for the Planning Commission, Environmental Review Board, and City Council shall be submitted to staff in final form including attachments, resolutions, and Scope of Work

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ordinances, if applicable. This includes thorough editing and proofreading and preparation of exhibits prior to submittal to staff for review. • Update Planning long range agenda and keep abreast of pertinent deadlines. • The Development Database shall be maintained. All project milestones shall be entered as they are performed. The Note section shall reflect current status of the project and all communications with applicants, owners, appellants, and interested parties. • Attend Planning Department staff meetings only upon the request by the Planning Director or his/her designee
• Attend trainings as requested by the Planning Director or his/her designee • Stay abreast of new City and/or departmental policies and procedures as provided in emails, meetings, etc.
• Provide other services as requested by the Planning Director • Review Conditions of Approval prior to final planning approval • Stamp plans at appropriate review stages and conform plans accurately to reflect project approval
• Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload.

PART B – OTHER
• Perform project management duties including the maintenance of the development database and tracking of deadlines, application submittal requirements, and workload. • Response Turnaround Times: Respond within one (1) business day to questions from City staff and members of the public Record Keeping: Maintain proper record keeping. Files shall be organized, up to date, and ready for public review at all times including digital records. All records shall be date-stamped and properly identified. City records, including planning files, shall not be removed from City Hall without authorization. In addition, the Development Database shall be maintained with all project milestones and reflect current status. • Meetings: Meetings with applicants and members of the public shall be held in City Hall or on the project site (e.g., onsite visits). In an effort to create a perception of unbiased level of customer service, socializing with applicants is strongly discouraged. • Demonstrate knowledge of computer applications including Microsoft Office Word, Excel, PowerPoint, Access, Teams, and GIS.

Scope of Work

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SECTION 2 - SCHEDULE OF FEES
This section describes the rates and general payment terms for the services described in this Scope of Work.

All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel, and office expenses.

Prior to commencing work for the City of Malibu by any consultant staff members, authorization must be granted by the Planning Director or his/her designee.

Scope of Work

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3. NON-BILLABLE ADMINISTRATIVE OVERHEAD
The Consultant will bill only for time spent performing assigned professional work. All other activities associated with carrying out the contract are not billable, and are therefore, considered overhead or administrative functions contained within the hourly rate. Typical examples of non-billable overhead activities are:
• Discussion with staff or applicant about the cost of services or to address billing disputes. • Meetings to discuss work performance, contract or additional services. • Travel time to and from the City of Malibu (not related to Scope of Work). • Preparation of invoices and other administrative clerical services. • Contract administration, such as preparing or discussing contract amendments. • Time spent resolving errors in the event the Consultant is responsible.

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EXHIBIT B

Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

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shall require similar written express waivers and insurance clauses from each of its subconsultants.

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Submitted to:

City of Malibu
Submittal due date:

July 8, 2024
27362 Calle Arroyo  San Juan Capistrano, CA 92675
Management Contact: George Buell, Sr. Vice President
949.489.1442  fax 949.240.8068
www.civicsolutions.com
Proposal to Provide
Contract Planning Services
Attachment 4
27362 Calle Arroyo
San Juan Capistrano, CA
949/489-1442
949/489-2408 FAX
www.civicsolutions.com
July 8, 2024
Patricia Salazar, Development and Operations Manager
City of Malibu
23825 Stuart Ranch Road
Malibu, CA 90265
Subject: Proposal to Provide Contract Planning Services Civic Solutions, Inc. is pleased to submit this proposal for Contract Planning Services for the performance of a variety of complex professional-level duties in support of the City of Malibu’s Planning Department.

Civic Solutions has provided consulting services to Southern California cities and counties since 1991. In addition, we have been providing planning project management services to the City of Malibu since 2018. We specialize in providing a full range of planning services, including zoning counter assistance, current and advance planning, ministerial and discretionary case processing, project management, and environmental review. We are accustomed to tailoring our services to the needs of municipalities in terms of hours, schedules, duration, and work location. Our professional staff members are experts in their fields and perform efficiently and effectively for the cities they serve.

We are proposing to provide all of the planning services listed in the City’s Request for Proposals (RFP). As described in our proposal, Civic Solutions has extensive experience providing similar services throughout Southern California. Our staff has managed all types of ministerial and discretionary entitlement projects including residential, commercial, industrial, mixed-use, and transit-oriented development. We also have extensive experience conducting CEQA reviews, managing special projects, and working on long range planning efforts. As an on-call consulting firm, we would provide the most highly qualified person available for each project according to the skills and expertise required by the City of Malibu.

As you review our submittal, please consider the following key points demonstrating the benefits that the Civic Solutions team brings to the City.

The Right Experience. Civic Solutions has maintained its commitment to serving public agencies for over 30 years. During this time, we have successfully delivered comprehensive planning services to public agencies in Los Angeles, Orange, San Diego, Ventura, San Bernardino, and Riverside counties. We have demonstrated project management abilities and planning expertise through a wide range of recent and relevant projects with our public agency clients. We consistently develop a thorough understanding of our municipal clients’ policies and procedures and satisfy performance expectations.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  iii
Team Resources. Civic Solutions only employs professional staff with extensive public agency experience and who consider working in the public interest to be their passion. We provide professional planners who are professionally competent and knowledgeable of public agency development requirements, who provide outstanding customer service and public relations, and who meet City performance standards without close supervision.

Availability and Commitment. We have the depth of resources needed for long-term contract services. Civic Solutions can assure the City that our planners are available to meet the requirements of the City.

A Proven Process. We have developed a highly refined process of managing planning functions that ensures user-friendly service that is responsive, timely, of high quality, and efficient. Our ability to effectively manage discretionary case processing and long range planning initiatives minimizes the cost to applicants and the City.

No Conflict of Interest. Over the life of our firm, we have focused almost exclusively on providing services to public agencies. Our private sector work, which amounts to less than 5% of our business, is for homeowner associations, individual business or landowners, and non-profit organizations. Currently, we are not under contract to work for any private sector clientele.

We sincerely appreciate the opportunity to submit this proposal. We are confident that you will find that our firm’s capabilities, technical expertise, and key personnel – along with our management’s commitment – match the City’s selection criteria. Thomas Merrell is our President, and he is authorized to contractually bind our firm. George Buell, Senior Vice President, will serve as the Management Contact. Mr. Merrell and Mr. Buell may be reached at (949) 489-1442, and at [email protected] and [email protected].

Respectfully,
CIVIC SOLUTIONS, INC.

Thomas G. Merrell George Buell
President Senior Vice President
City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  iv
Contents

1. Organization, Credentials and Experience.........................................................................................1 a. Summary.......................................................................................................................................................1 b. Personnel ......................................................................................................................................................1 c. Firm References .........................................................................................................................................3

2. Understanding the Scope of Work.........................................................................................................3

3. Professional Services Agreement...........................................................................................................6

4. Compliance......................................................................................................................................................6

5. Litigation..........................................................................................................................................................6

6. Fees.....................................................................................................................................................................6

7. Timeline............................................................................................................................................................6 Appendix ......................................................................................................................................................................7 City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  1

1. Organization, Credentials and Experience
a. Summary
Civic Solutions is pleased to respond to the City of Malibu’s RFP for Contract Planning Services. We are a company of professionals who focus on providing contract current, advance, and environmental planning services to public agencies. We will provide all of the case management and long range planning services outlined in the RFP. Below is a summary of Civic Solutions’ qualifications, credentials, and related past experience.

Civic Solutions is a planning and community development consulting firm that provides comprehensive planning and entitlement services to municipalities, special districts, and other public agencies. The firm is established around the principle that community planning and development ultimately serve the public interest.

Civic Solutions was established in 1991 and has maintained its focused commitment to serve public agencies over the last 30 years. The company is a California corporation, led by its owner and founder, Thomas G. Merrell, President and Chairman of the Board. Tom is responsible for the firm’s contractual actions. Guided by the company philosophy that “Planning Is For People,” Civic Solutions is ideally equipped to provide planning services to the satisfaction of the clients and the communities we serve.

The firm currently has 25 employees.

Civic Solutions is headquartered in San Juan Capistrano with a satellite office in the City of Ontario at the addresses below. In addition, several senior staff members work out of Los Angeles County.

Services will be provided to the City of Malibu remotely and as needed at City Hall.

Headquarters Satellite Office
27362 Calle Arroyo 3200 Guasti Road, Suite 100
San Juan Capistrano, CA 92675 Ontario, CA 91761
(949) 489-1442 (909) 930-3999
b. Personnel
Civic Solutions is pleased to present key members of our staff who are available to assist the City of Malibu with its Contract Planning Services. Our staff are seasoned professionals with extensive experience serving public agencies.

The brief descriptions below provide summaries of each member’s experience. Complete resumes can be found in the Appendix.

George Buell
Management Contact
George Buell will serve as the Management Contact for the City. Mr. Buell is a well-respected planning administrator with over 30 years of planning and management experience in California.

Mr. Buell serves as Senior Vice President of Civic Solutions, managing day-to-day operations and working with the executive management team to develop and implement the company’s business plan. He also serves as Principal-in-Charge for a number of the company’s important projects, City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  2
providing strategic direction and oversight. Mr. Buell has served in leadership positions with several cities in Southern California, including Santa Barbara, San Clemente, and Oceanside, and he knows how to develop successful work plans that meet the needs of the municipalities we serve.

Adam Pisarkiewicz, AICP
Principal Project Manager
With experience in public and private sectors, Adam Pisarkiewicz brings over 8 years of professional planning experience to our team. He is exceptionally versatile in current and advance planning endeavors, giving thoughtful consideration in all he does and representing all clients exceptionally well. In the case of Malibu, we would bring Mr. Pisarkiewicz in for both development permit processing as well as long range planning work.

Richard Greenbauer
Principal Planner
With more than 25 years of municipal planning experience, Richard Greenbauer brings strengths in current planning to our team. Mr. Greenbauer has worked on a wide variety of complex and controversial land development applications that required General Plan, Zoning Code, and Specific Plan amendments; Environmental Impact Reports, Mitigated Negative Declarations; stakeholder engagement including the general public, special interest groups, Native American Tribes, Resource Agencies, and careful navigation with appointed and elected officials. Mr. Greenbauer has served as an Environmental Coordinator and Historic Resource Officer. He is available on remote work assignments.

Teresa Batson
Senior Planner
Teresa Batson is a professional planner with over 13 years of planning experience. Ms. Batson has substantial experience in Los Angeles area long range planning, discretionary permit processing, field surveys, environmental review, and public outreach. She has processed zone changes, conditional use permits, and a variety of other land development entitlements. Ms. Batson is a quintessential team player with excellent people skills and a detail-oriented planner who excels at customer service, leadership, writing, and problem-solving.

Elizabeth Yee
Senior Planner
Elizabeth Yee has 11 years of planning experience in current and advance planning. She performs ministerial and discretionary permit processing, plan checks, and public counter support, as well as assisting with General Plan and Zoning Code amendments. Ms. Yee is an excellent researcher and writer, works well in a team setting, and provides outstanding customer service. Ms. Yee is known for her enthusiasm and passion for the planning profession, and being part of creating beautiful places that function well.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  3
c. Firm References
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
Joe Perez, Assistant City Manager/
Community Development Director
(951) 332-6464, ext. 207; [email protected]
Project Description: Civic Solutions has been providing current, advance, and environmental planning services to the City of Jurupa Valley since 2011, and the contract is ongoing. Services include, but are not limited to, all advance planning activities, CEQA documentation/facilitation, public counter assistance, plan checks, discretionary case processing, environmental review and documentation, project management, GIS, housing administration, and preparation and implementation of the City’s 6th Cycle Housing Element.

City of Encinitas
505 South Vulcan Avenue
Encinitas, CA 92024
Kerry Kusiak, Development Services Director
(760) 633-2734; [email protected]
Project Description: Civic Solutions has provided ministerial and discretionary permit processing for the City of Encinitas since October 2015. On-call services include public counter assistance, plan checks, ministerial and discretionary project management. Our on-call services contract is ongoing.

City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach, CA 90266
Talyn Mirzakhanian, Community Development Director
(310) 802-5503; [email protected]
Project Description: Civic Solutions provided associate-level consulting services, including coastal development and other discretionary permit processing, zoning plan check, and advance planning for the City of Manhattan Beach from October 2022 through January 2024. Additionally, we provided much-needed zoning plan review services, and project management for a variety of discretionary applications in the Coastal Zone, and authored a Historic Preservation Ordinance.

2. Understanding the Scope of Work
Civic Solutions has earned an excellent reputation throughout California for our current, long range, and environmental planning services. We are able to quickly get up to speed on a jurisdiction’s regulations, policies, and operating procedures and seamlessly work with client teams in service provision. Our staff regularly performs discretionary case processing, plan checking, report writing, and presentations to Planning Commissions and City Councils. In addition, our “Community Planning” team is equally known and respected for their work on long range planning work. Our services include all functions of a municipal planning department, and our references will confirm our ability to effectively and efficiently carry out the work described below.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  4
We deliver “added value” service in all planning functions. The experienced professionals who comprise our firm have extensive backgrounds in public sector service, and they are capable of working within the regulatory frameworks established by federal, state, and local laws and policies.

This framework includes, and is not limited to, the City’s General Plan, Municipal Code, and Local Coastal Program; the Coastal Act; the California Environmental Quality Act; the Subdivision Map Act; the Permit Streamlining Act; the National Environmental Policy Act; and the National Pollutant Discharge Elimination System.

In specific response to the Request for Proposals, our staff is capable in the following. • Computer applications, including Microsoft Office Word, Excel, PowerPoint, Access, and GIS; • Project management duties including maintenance of the City’s development database and tracking of deadlines, application submittal requirements, and workload; • Meeting the City’s customer service requirement to respond within one business day to questions from City staff and members of the public;
• Maintaining a set schedule during regular business hours; and • Maintaining detailed accounting of contract budget.

In addition, Civic Solutions understands that we are responsible for all travel, mileage, and telephone/ electronic expenses.

Current Planning Services
Uniquely organized for this purpose, Civic Solutions provides development review and discretionary case processing services efficiently and effectively. Our philosophy is to perform the work to the standards of our municipal clients. Seeking feedback from City staff, Planning Commissioners, and applicants, we continuously fine tune our work methods. Specifically to Malibu, we understand that the City is seeking contract planning services to process planning development permits. All of our planners who are proposed to work with the City of Malibu are experienced professionals and are able to perform municipal planning case management services at either the Senior Planner or higher level for applicant-initiated applications to include the following services: conformance reviews, discretionary case processing, project management, staff report preparation, California Environmental Quality Act (CEQA) documentation, review of conditions of approval, and attendance at required meetings of the Environmental Review Board (ERB), Planning Commission, and City Council.

As part of this work, Civic Solutions shall:
• Demonstrate expertise similar to a Senior Planner or higher level in municipal planning case management with coastal experience.
• Review applications for complex residential and commercial development; evaluate alternatives and conformance with the City’s General Plan, Municipal Code, Local Coastal Program, and state laws; and prepare recommendations for action by City staff, elected or appointedofficials.
• Process coastaldevelopmentpermits, administrative planreviews, siteplan reviews, minor modifications, variances, conditional use permits, subdivisions, parcel maps, and other entitlements as assigned.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  5
• Confer with and provide information to property owners, contractors, developers, engineers, architects, and the public regarding conformance to standards, plans, specifications, and codes; explain codes, requirements, and procedures, and evaluate alternatives. • Coordinate with outside agencies and City departments involved as part of the development review process.
• Conduct final planning inspections, story pole visits, and other site visitsas necessary. • Review applications and projects for compliance with CEQA. • Make presentations to the Planning Commission, the City Council, and various committees and commissions, and attend evening meetings as required.
• Prepare documentation, in a form prescribed by the City, normally associated with case processing.
• Prepare staff reports, resolutions, and ordinances for the Planning Commission, Environmental Review Board, and City Council.

Long Range Planning Services
Our long range planning capabilities include preparation and management of initiatives involving land use policies, guidelines, annexations, grant writing, legislative analysis, and preparation of interpretations, policies and procedures. The following provide additional detail to our capabilities in this regard.

General Plan Amendments, Specific Plans, and Rezones
Civic Solutions’ professional staff has the broad base of urban planning experience needed to prepare land use plans and to evaluate their impact on the environment, municipal services, traffic, schools, and open space.

Land Use and Policy Planning
• Master Plans
• Land Use Elements
• General Plan Updates
• Economic Development Programs
• Hillside Grading and Design Guidelines
• Historic Preservation Standards
• Hillside Development Standards
• Open Space Preservation
• Annexations
• Housing Programs and Policy Development
• Legislative Review
In direct response to the City’s RFP and drawing from our capabilities outlined above, we are exceptionally well suited to provide the following.
• Prepare amendments to the Malibu Municipal Code, General Plan, and Local Coastal Program amendments including staff reports, resolutions, and ordinances. • Act as a liaison between the City and other agencies; and attend hearings as needed.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  6
• Prepare policy, interpretations, and procedural documents on behalf of the Planning Director. • Make presentations to the Planning Commission, City Council, and various committees and commissions, and attend evening meetings as required.
• Work closely with California Coastal Commission (CCC) staff in the preparation of LCP Amendments and attend Coastal Commission hearings, if requested by staff. • Prepare LCP Consistency Analysis as part of any LCP amendments.

3. Professional Services Agreement
Civic Solutions agrees to use and comply with the terms and conditions of the City’s standard Professional Services Agreement, provided in the RFP.

4. Compliance
Civic Solutions agrees to comply with the California Labor Code, including the following regulations:
• Federal Labor Standards provisions
• Federal Prevailing Wage Decision
• State of California Prevailing Wage Rates
• City of Malibu’s Minimum Wage Ordinance

5. Litigation
Civic Solutions has not had any past, current, or pending litigation resulting from professional services rendered.

6. Fees
An Hourly Rate Schedule has been provided under separate cover. Recognizing that Civic Solutions is currently under contract with the City, we propose to continue to bill at our current rates until that contract term ends on December 31, 2024. Therefore, if selected, the rates quoted in this proposal would go into effect on January 1, 2025.

7. Timeline
Civic Solutions understands that the City of Malibu intends to award a professional service agreement for Contract Planning Services beginning August 2024, for a base term of 2 years.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  7
Appendix
Resumes
George Buell
Adam Pisarkiewicz, AICP
Richard Greenbauer
Teresa Batson
Elizabeth Yee
City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  8
Highlights
• Leadership
• Strategic Planning
• Government Relations
• Development
Regulations
• Advance Planning
• Policy Planning
• Land Use Planning
• Entitlements
• Regulatory Review and
Compliance
• Team Development
• Organizational
Effectiveness
• Community Relations
• Public Facilitation
Education
Bachelor of Arts, Urban
Geography, Minor in
Health Promotion,
California State University,
Fullerton, CA
Affiliations
American Planning
Association
Urban Land Institute
International City/County
Management Association
GEORGE R. BUELL

SENIOR VICE PRESIDENT
Mr. Buell is a well-respected planning administrator with over 25 years of planning and management experience in California and Washington. Mr.

Buell serves as Senior Vice President of Civic Solutions, managing overall operations of the company and working with the executive management team to develop and implement the company’s business plan. He also serves as Principal-in-Charge for a number of the company’s important projects, providing strategic direction and oversight. Mr. Buell has served in leadership positions with several cities in Southern California, including Santa Barbara, San Clemente, and Oceanside, and knows how to develop successful work plans that meet the needs of the municipalities he serves.

Highlights of Mr. Buell’s experience include:

Civic Solutions, Inc., Senior Vice President, 2020-Present Manages the firm’s operations and works directly with major clients. Works with the management team on all aspects of business operations including staffing, marketing, and business planning. Serves as Principal-in-Charge on a number of the company’s major projects, ensuring the development of realistic work programs and the preparation of quality documents.

City of Santa Barbara, Community Development Director, 2014-2020 Served as the City’s Community Development Director with a staff of 77 in four divisions: Administration, Building and Safety, Housing and Human Services, and Planning. Responsible for administration of 13 boards and commissions and management of a General Fund budget of $12 million.

Collaborated daily with executive staff and decision makers including the Mayor, City Council members, and appointed officials. Served as the City’s liaison with federal, state, and local agencies, including offices of elected officials, the League of California Cities, California Coastal Commission, State Housing and Community Development (HCD), Resource Agencies, the County of Santa Barbara, and other municipalities. Represented the City before local advocacy and interest groups such as the Chamber of Commerce, Downtown Santa Barbara, the American Institute of Architects, the Association of Realtors, and environmental and neighborhood groups.

City of Oceanside, Development Services Director, 2008-2014 Managed a department of 53 staff in three divisions: Building and Safety, Capital and Development Engineering, and Planning. Was responsible for administration of the Planning Commission, the Historic Preservation Advisory Commission, and the Oversight Board. Managed a General Fund budget of $7.5 million and a Capital Improvements budget of $41 million.

Interacted daily with fellow executive staff, City Council aides, elected and appointed officials, and staff from federal, state, regional and local agencies.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  9
George R. Buell
continued
City of San Clemente, City Planner, 2002-2008
Reported to the Community Development Director and provided strategic and operational leadership to a division of 12 employees with a $1.5 million General Fund budget. Regularly advised Council members, Planning Commissioners, and executive staff and collaborated with staff on issues of interest. Served as Secretary to the Planning Commission and the Design Review/Cultural Heritage Subcommittee. With a creative staffing strategy, managed through a time of brisk development activity and growing public demands for quality architecture, and increased attention to historic preservation.

Triad Associates, Partner, Kirkland, Washington, 1998-2002 Partner in a private land development consulting firm with more than 100 employees, practicing civil engineering, GIS, landscape architecture, planning, and surveying. Also served as a senior land use planner and managed the company’s GIS department.

City of Fullerton, Associate Planner, 1991-1998
Served as Associate Planner responsible for environmental programs and special projects.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  10
Highlights
• Project Management
• Project Review
• Zoning Review
• Advanced Planning
• Housing Elements
• Research and Analysis
• Specific Plans
• Discretionary Case
Processing
• Public Counter Support
Technical Skills
• ArcGIS
• Adobe Illustrator
• Adobe InDesign
• SketchUp
• Microsoft Office Suite
Education
Master of Urban Planning,
University at Buffalo,
Buffalo, NY
Bachelor of Science and
Politics, Ithaca College,
Ithaca, NY
Affiliations
American Planning
Association
American Institute of
Certified Planners

ADAM PISARKIEWICZ, AICP

PRINCIPAL PROJECT MANAGER
Mr. Pisarkiewicz is a motivated planning professional with strength in research and analysis for planning, policy, and urban design projects. His experience includes zoning code updates, preparation of Housing Elements, housing-related zoning code amendments, and preparation of form-based codes. Mr. Pisarkiewicz is skilled in preparation of maps, graphics, public presentations, and project management.

Highlights of Mr. Pisarkiewicz’s experience include:

Civic Solutions, Inc., Principal Project Manager/Senior Planner, 2021- Present
Works with our municipal clients performing a variety of duties in support of the planning function. Duties include discretionary application project management, managing and preparing zoning code updates, creating and managing long range planning initiatives, research and analysis, staff support to municipal planning departments, and project management. Responsible for preparation of planning reports including recommendations and supporting data for approval and presentation to Planning Commissions and other public bodies. He also provides assistance to city staff, applicants, and consultants in understanding municipal requirements, analyzing issues and recommending solutions and strategies.

Associate Planner, Lisa Wise Consulting, Inc., Los Angeles; 2019-2021 Assisted Project Managers in conducting zoning code audits, updating zoning codes, writing form-based codes, and updating General Plan Housing Elements. Contributed to the report production process, including preparing maps, graphics, technical report writing, and coordinating input from project partners. Provided support in implementing community outreach strategies, conducting ongoing client meetings, managing interns, creating budgets and scopes of work. Conducted public presentations and participated in public meetings.

Planner, Village of Port Chester, Port Chester, New York; 2017-2019 Assisted in the creation, management, and implementation of various longrange plans including a Village-wide form-based code, downtown streetscape and waterfront promenade plan, downtown design guidelines, downtown mobility and parking plan, gateway signage plan, wayfinding signage plan. Administered all application intake, wrote staff reports, wrote SEQRA environmental reports and presented proposed projects to the Planning Commission. Managed various state and private grants to fund planning and improvement projects. Handled all public counter questions, meetings with developers, and property owners.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  11
Adam Pisarkiewicz
continued
Planner, Town of Greenwich, Greenwich, Connecticut; 2016-2017 Met with developers, architects, and lawyers to process and review Planning and Zoning applications, site plans, and architectural designs. Wrote staff reports for Planning and Zoning Commission agenda items. Evaluated site plans and architectural plans for compliance with Commission decisions to forward to permit. Aided the public in disseminating Town planning initiatives and zoning regulations at the Planning and Zoning public counter.

Participated in planning studies, prepared research, and coordinated with relevant departments.

Neighborhood Planning Associate, Elmwood Village Association, Buffalo, New York; 2016
Assisted the Executive Director in managing a New York Main Street Program grant award. Evaluated applications for grant funding, which included building renovation and façade improvement. Organized environmental reviews and state historic preservation documents for grantees. Assisted in organizing and conducting public meetings.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  12
Highlights
• Project Management
• Development Review
• Land Use Entitlements
• Specific Plans
• General Plan Updates
and Amendments
• Public Participation
• Current Planning
• Housing Policy
• CEQA/NEPA
Education
Bachelor of Arts in
Geography with Emphasis
in Environmental
Analysis/Urban Planning,
California State University,
Fullerton, CA
Skills
Bluebeam
GIS/ArcView 3.0

CEQA/NEPA

RICHARD GREENBAUER

PRINCIPAL PLANNER
Mr. Greenbauer is an accomplished planning professional with a career spanning over 25 years in local city planning and community development.

He has extensive experience and technical depth in urban planning, and has managed numerous high-profile and complex projects. He commands a strong public presentation presence and is a seasoned team leader. He is adept at analyzing issues and managing projects from inception through completion. Through his work at the cities of Oceanside and San Juan Capistrano, he has demonstrated a sensitivity and responsiveness to the needs of the city, the community, and outside agencies.

Highlights of Mr. Greenbauer’s experience include:

Civic Solutions, Inc., Principal Planner; 2023-Present
With a specialty in current planning, provides principal level urban planning services for our public agency clients. Duties include project management of complex discretionary applications of all kinds; zoning, specific plan and general plan amendments; urban design, architectural and landscape design review; tribal consultations; NEPA/CEQA review; and preparation of environmental documents. Mr. Greenbauer has proven management, analytic, and writing skills, and works cooperatively with municipal clients.

City of Oceanside, Development Services Department, Planning Division, Principal Planner; 2006-2022
Served as Secretary to the Planning Commission and the Historic Preservation Advisory Commission. Designated Project Manager for complex, politically sensitive land development projects requiring significant interdepartment and inter-agency coordination. Managed daily operations of the full-service Development Services Department front counter for Engineering, Building, and Planning. Managed the Current Planning Section and was responsible for supervision of six staff planners and two contract planners.

Prepared General Plan Policy Studies, General Plans, and Zoning Ordinance Amendments. Coordinated with Capital Improvement Project Managers on Land Use Planning issues in a community with two public golf courses, a municipal airport, a small craft harbor, 3 miles of beaches, and over 50 public parks. Managed the city’s Downtown Area, which consisted of 13 large to medium-scale redevelopment projects and 22 small redevelopment projects.

Planning Liaison to the city’s Code Enforcement Division responsible for providing land use determinations and code interpretations. Environmental Coordinator with management oversight of the city’s environmental review process, reviewing projects for NEPA and CEQA compliance. Coordinated and reviewed Initial Studies, Mitigated Negative Declarations, and Environmental Impact Reports with staff, applicants, and consultant teams. Conducted and coordinated project reviews with the MCCS Camp Pendleton Commanding General to ensure federal and city projects did not impact each agency’s daily operations. Served as Planning Section Chief (PSC) in the city’s Emergency Operations Center (EOC).

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  13
Richard Greenbauer
continued
City of San Juan Capistrano, Planning Department, San Juan Capistrano, Associate Planner; 1999-2006
Project Manager of discretionary development applications. Planning Department representative to the City-Wide Technology Working Group; interpreted and educated the general public on all planning and zoning programs; prepared requests for proposals and draft scopes of work for consultant support on public and private development projects. Prepared requests for proposals, and reviewed contract bid submittals and statements of qualifications. Served as Environmental Coordinator in charge of preparing environmental documentation for all city projects. Served as Secretary to the Design Review Committee and prepared Initial Studies and Mitigated Negative Declarations, and administered consultant contracts for the preparation of environmental studies. Participated in long range planning working groups. Served as Planning Intelligence Liaison to the San Onofre Nuclear Generating Station.

U.S. Coast Guard Reserves, Alameda, California, Lieutenant, Lieutenant Commander and Commander, 1992 – 2020
City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  14
Highlights
• Advance Planning
• Discretionary Permit
Processing
• Environmental Review
• Zoning Investigation
• Team Training
• Design Review
• CEQA Review
• Field Surveys
• General Plan
Amendments
• Public Outreach
Education
Master of Arts in Urban and
Regional Planning with an
Emphasis in Community
Development, California
State Polytechnic
University, Pomona, CA
Bachelor of Science in
Applied Mathematics with
a Specialization in
Computing, University of
California, Los Angeles, CA
Technical Skills
Microsoft Suite
Virtual Training and
Facilitation
TERESA L. BATSON

SENIOR PLANNER
Ms. Batson is a professional planner with over 13 years of planning experience. Ms. Batson has substantial experience in advance planning, discretionary permit processing, field surveys, environmental review and public outreach. She has processed zone changes, conditional use permits, and a variety of land development entitlements. Ms. Batson is a detailoriented planner who excels at customer service, leadership, writing, and problem-solving.

Highlights of Ms. Batson’s experience include:

Civic Solutions, Senior Planner; 2023-Present
Responsible for project management of advance and current planning projects including conducting discretionary project review, processing zone changes, and managing general plan and specific plan amendments.

Conducts research and inter-departmental coordination and prepares staff reports, resolutions and public hearing notices. Ms. Batson’s planning reports include recommendations and supporting data for presentation to and consideration by Planning Commissions and other public bodies, and she works cooperatively with clients and their representatives to resolve issues and alter designs when necessary. Monitors budgets and prepares invoices for deposit-based discretionary cases. Provides excellent customer service to property owners, applicants, architects, engineers, and other stakeholders.

City of Los Angeles, Planning Department, Community Planning Division, City Planner; 2018-2022
Managed the Harbor Gateway Community Plan Update Program. Duties included leading a team of two staff members in performing background research, conducting field surveys, analyzing demographic data, evaluating environmental impacts, and drafting environmental review documents. Also, edited technical documents and prepared the draft Community Plan Update.

Planned and hosted public outreach/engagement events in collaboration with colleagues, council office staff, neighborhood council members, and other community stakeholders. Responsibilities included overseeing the adoption process of general plan amendments, and zone changes associated with the South-Harbor Community Plan Areas. Collaborated with other agencies and jurisdictions to ensure projects were in compliance with state and local legislation, conducted training for Planning Department staff, and served on interview panels for positions within the department.

City of Los Angeles, Planning Department, Condition Compliance Unit and Expedited Processing Section, Planning Assistant; 2016-2018 Processed conditional use permits for alcohol sales. Duties included reviewing pre-application submittals, performing background research, preparing Initial Studies in conformance with the City of Los Angeles environmental guidelines and CEQA. Collaborated with other City City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  15
Teresa Batson
continued
departments and State agencies, preparing hearing notices, writing and technical editing of staff reports, and performing condition clearances.

City of Los Angeles, Planning Department, Zoning Administration Division and Community Planning Bureau, Planning Assistant; 2006-2011 Conducted background and zoning investigations of nuisance commercial uses in the City. Analyzed land use impacts to impose land use conditions to mitigate and eliminate nuisance activities on the properties and prepared presentations and staff reports for Zoning Administrator hearings. Reviewed land use development projects ranging from historic preservation projects to large-scale commercial projects. Managed the entitlement process for each project including conducting design and site plan review, analyzing neighborhood compatibility, conducting initial studies, preparing CEQA documentation, and writing letters of determination. Presented proposed land use projects and general plan amendments to the City Planning Commission and other decision-making bodies.

City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  16
Highlights
• Land Use Planning
• Advanced Planning
• Entitlement Processing
• Research and Analysis
• Zoning Review
• Coastal Processing
• CEQA Documentation
• Project Design Review
• Project Management
• Advance Planning/ Policy
Development
• Public Presentations
Education
Master of City and Regional
Planning, Cal Poly San Luis
Obispo, CA
Bachelor of Arts, Urban
Studies, University of
California, Irvine, CA
Affiliations
American Planning
Association
Technical Skills
Adobe Creative Suite
Microsoft Office
Google Sketch Up
Hand Sketching
Auto CADD
ArcGIS

ELIZABETH YEE

PLANNER/PROJECT MANAGER
Ms. Yee is a highly motivated, results-driven professional with a successful track record processing and reviewing residential and non-residential development projects for zoning and design conformance. In addition, her experience in includes projects such as a community plan for the City of Oceano, the 6th Cycle Housing Element for the City of Jurupa Valley, Historical Preservation Ordinance in Manhattan Beach and performing both advance and current planning services for coastal cities. She works well in team situations, has exceptional organizational and research skills, and adapts easily to various work environments. Ms. Yee is bilingual in English and Chinese (Cantonese).

Highlights of Ms. Yee’s experience include:

Civic Solutions, Inc., Planner/Project Manager; 2020-Present Skilled urban planner with over 11 years of experience providing urban planning services to public agency clients. Responsibilities include managing ministerial and discretionary projects, overseeing Coastal processing, reviewing plans, and developing and amending planning and land use policies. Effectively coordinates with applicants, design professionals, and the public, while also conducting field work, preparing staff reports, draft resolutions, and conditions of approval. Proficient in presenting to design boards, planning commissions, and other public bodies.

Adept at interpreting complex code and policy requirements, offering alternative solutions and strategies to address challenges. Excels in problemsolving, particularly in dynamic and demanding situations, and delivers effective solutions to intricate planning issues. In the past 2 years, managed four zoning code amendments and two specific plan amendments, including zoning code clean ups, an historical preservation ordinance, and state housing element implementation. Her experience includes work in Anaheim, Jurupa Valley, Seal Beach, a 2-year tenure with the City of Manhattan Beach and is currently assigned to Del Mar. Ms Yee's ability to navigate challenging environments and deliver results highlights her capabilities as an urban planner.

Cal Poly San Luis Obispo College of Architecture and Environmental Design, Teaching Assistant; 2018-2019
Conducted research and analysis for a general plan update for the City of Parlier, California. Created plans, illustrations, and policy documentation alongside undergraduate students for the document. Critiqued drafts for state and federal policy consistency.

City of Manteca, Assistant City Planner; 2014-2017
Reviewed residential and non-residential development for zoning and design conformance. Prepared written and oral staff reports for City Council and Planning Commission hearings and public workshops and provided City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  17
Elizabeth Yee
continued
recommendations on development projects. Assisted property owners, architects, engineers, and the public regarding city development policies and standards and aided in analysis, development, implementation, and design for the Family Entertainment Zone Master Plan. Evaluated environmental information to reduce adverse impacts of industrial and commercial development under CEQA and wrote initial studies.

Planning Intern, City of Irvine; 2013
Assisted with the 2013 update of Irvine’s General Plan Housing Element.

Conducted research for an industrial park development and rehabilitation projects and performed plan checks on development site plans and development code compliance. Created GIS maps from research data.

Submitted to:

City of Malibu
Submittal due date:

July 8, 2024
27362 Calle Arroyo  San Juan Capistrano, CA 92675
Management Contact: George Buell, Sr. Vice President
949.489.1442  fax 949.240.8068
www.civicsolutions.com
Proposal to Provide
Contract Planning Services
City of Malibu – Proposal to Provide Contract Planning Services July 8, 2024  1
City of Malibu
Contract Planning Services
July 8, 2024
Hourly Rate Schedule
Civic Solutions will provide Contract Planning Services at the following hourly rates.

Schedule of Fees
Planner Hourly Rate
Principal-in-Charge $220
CEQA Planner/Environmental Consultant $200
Principal Project Manager $185
Principal Planner $175
Senior Planner $160
Associate Planner $145
Assistant Planner $135
Planning Technician $125
Document Processor $105
While we recognize that the City’s Request for Proposals describes anticipated consultant needs at the senior level and above, we are also providing rates for other staff types within our firm that can be referenced and used to address unanticipated needs. The rate for Document Processor is included in the event a larger long range planning initiative requires the services of an administrative professional with expertise in word processing and document production.

The above hourly rates apply only to authorized services provided under the scope and contract, and do not apply to contract administration activities such as invoicing and contract performance discussions. Work performed on a time and material basis will be billed monthly and will be due in accordance with the terms of the contract.

Reimbursable Expenses
• Reproductions of plans
• Large duplication or document publishing projects
• Specialized graphic projects
• Transmittals sent via USPS, FedEx, UPS, etc.

Rates are in effect January 1, 2025 through June 30, 2025, and are subject to annual review and adjustment on July 1 each year thereafter.

Contact Information
Corporate Name: Civic Solutions, Inc.

Federal Tax ID: 33-0689860
Corporate Office: 27362 Calle Arroyo, San Juan Capistrano, CA 92675 Phone: (949) 489-1442
Fax: (949) 240-8068
Web Address: www.civicsolutions.com
President: Thomas G. Merrell
Senior Vice President: George Buell
Malibu, California • July 8, 2024
City of Malibu
Proposal to Provide Contract Planning Services
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Rincon Consultants, Inc.
180 North Ashwood Avenue
Ventura, California 93003
805-644-4455
www.rinconconsultants.com
July 8, 2024
Patricia Salazar, Development and Operations Manager
City of Malibu Planning Department
23825 Stuart Ranch Road
Malibu, California 90265
Subject: Proposal to Provide Contract Planning Services Dear Ms. Salazar:

Rincon Consultants, Inc. (Rincon) has acted as a trusted partner and extension of staff to the City of Malibu (City) for 10 years. Our strong foundation, grounded in high-quality work, professionalism, and the ability to manage large caseloads has been recognized throughout this partnership. We understand that the Planning Department is processing a high volume of development permit applications and long-range planning projects and is seeking proposals from qualified firms to provide contract planning services. The enclosed proposal demonstrates the qualifications and experience Rincon brings to this contract.

Rincon has the expertise and breadth of resources to act as the City’s one-stop shop for long range and current planning and environmental consulting. Cultural and natural resource, noise, geographic information systems (GIS), housing, zoning, and environmental sustainability specialists offer additional support to review projects and prepare technical reports, policies, and code amendments, as well as manage programs as needed. Through our execution of previous contract planning services and environmental review assignments for the City, Rincon has developed a strong understanding of the City’s needs, organizational structure, and planning processes and has fostered positive working relationships with City staff—including Public Works and Environmental Sustainability staff—which allow us to bring a multi benefit approach to this contract. Rincon’s local Los Angeles and Ventura offices enable us to provide in-person support and minimize travel time if needed.

In addition to case management and long-range planning, we propose a range of services to assist the City on an as-needed basis for a variety of related tasks, including ghost writing services for current planning cases, peer review of noise and cultural resources technical reports, preparation of grant applications, housing element implementation, and community outreach and engagement. We believe these services will offer much-needed staffing resources that will benefit the City.

Bringing continuity from Rincon’s previous contract planning cycles and an in-depth knowledge of Malibu’s practices, Lilly Rudolph, AICP will lead the team as the Director-in-Charge. Denise Vo will serve as Project Manager and the City’s Main Point of Contact, lending her direct Malibu experience from the active La Paz Ranch Planning Entitlements project.

We welcome the opportunity to further discuss our qualifications with you. If you have any questions regarding this submittal, please do not hesitate to contact us.

Sincerely,
Rincon Consultants, Inc.

Denise Vo | Project Manager
[email protected]
Contact for clarification
Lilly Rudolph, AICP | Director-in-Charge
[email protected]
City of Malibu
Proposal to Provide Contract Planning Services
2 This page intentionally left blank.

Table of Contents
Rincon Consultants, Inc. i
Table of Contents
1 Organization, Credentials, and Experience........................................................................................................1 Rincon Background and Capabilities.................................................................................................................1 A Team Designed to Meet the Needs of the City...............................................................................................2 Relevant Experience ...........................................................................................................................................9 References ........................................................................................................................................................17 2 Understanding of Scope of Work .....................................................................................................................18 Planning Service Expertise to Successfully Deliver the Scope of Work .........................................................18 3 Professional Services Agreement ....................................................................................................................21 4 Compliance........................................................................................................................................................22 5 Litigation............................................................................................................................................................23 6 Fees ...................................................................................................................................................................24 Appendices
Appendix A Resumes of Key Personnel
Fees
Hourly rates provided under a separate cover per the RFP City of Malibu
Proposal to Provide Contract Planning Services
ii
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Organization, Credentials, and Experience
Rincon Consultants, Inc. 1
1 Organization, Credentials, and
Experience
Rincon Background and Capabilities
Rincon Consultants, Inc. (Rincon) is a multidisciplinary planning and environmental consulting firm that provides quality professional services to our local government clients. Our principal services provide planning services to support current planning and long-range planning projects and environmental support for compliance with the California Environmental Quality Act (CEQA). Rincon’s considerable depth of staff includes certified planners and engineers, accredited LEED professionals, noise and air quality experts, geologists, biologists, cultural and historical resource specialists, and experts in land use, housing, coastal planning, and implementation of the General Plan Guidelines. Our approach to each project centers on the design and development of innovative solutions that respond to specific client needs in a cost-effective manner.

Rincon planners have expertise in state and federal land use laws, including planning and zoning law, the Coastal Act, Subdivision Map Act, Brown Act, and Permit Streamlining Act. Our professional planners are experienced in development review for a range of land uses and project types to ensure compliance with state law, including, but not limited to, subdivisions, accessory dwelling units (ADU), and wireless communication facilities. Rincon planners are also skilled at processing complex projects involving discretionary requests; preparing agenda reports, ordinances, and resolutions in accordance with the City of Malibu format and writing style; and presenting projects before the Malibu Planning Commission and City Council.

We also excel at collaborating and communicating with City staff, applicant teams, outside agencies, and interested parties to efficiently facilitate development review of current planning projects. As contract planners for multiple public agencies across the state, we are adept at quickly learning and adopting City communication and workflow procedures and software to integrate seamlessly into a planning department at any level. Our staff has experience using and operating various software programs, including Bluebeam, Microsoft Office suite, and GIS.

Our team also has experience preparing long-range planning documents related to General Plan updates, Local Coastal Program (LCP) amendments, community plans, specific plans, objective design standards, and Zoning Code amendments for wireless facilities, ADUs, density bonuses, permit streamlining, and provisions to maintain community character and preserve open space.

As with our current planning services, our approach to preparing municipal code amendments, policy documents, and implementation procedures centers on responding to our clients’ specific needs in a cost-effective manner.

Rincon has the capabilities and expertise to conduct public meetings and workshops and can support staff by participating in Planning Commission, City Council, and other agency hearings. We are skilled at conducting outreach to stakeholders and the general public to assure transparency and allay concerns about controversial projects.

Local Offices:

Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
Ventura
180 North Ashwood Avenue
Ventura, California 93003
City of Malibu
Proposal to Provide Contract Planning Services
2 A Team Designed to Meet the Needs of the City
Rincon’s team of qualified planners is augmented by specialists who offer expertise tailored to the City’s needs, drawing from direct experience and a thorough review of the RFP. Leading the team is a seasoned management team consisting of Denise Vo, Project Manager and Lilly Rudolph, Director-in-Charge who together bring 8 years of direct experience working with the City. Lilly will train Rincon team members and perform thorough quality assurance to ensure deliverables meet City’s standards.

Our core team of senior planners, supervisors, directors, and principals comprise experienced professionals with a background in both current and long-range planning and environmental specialists. Additional support staff are proposed to assist with long-range planning assignments, current planning tasks, and as-needed support to ensure that we meet the City’s needs. The composition of our proposed team is illustrated below.

Organizational Chart
Organization, Credentials, and Experience
Rincon Consultants, Inc. 3
Key Personnel Assigned
Rincon’s team of highly skilled planning professionals and environmental science combine extensive technical qualifications and knowledge of current and long-range planning with experience working throughout Southern California and coastal regions, including for the City of Malibu. Following are brief biographies for key team members. Resumes are included in Appendix A.

Management Team
Lilly Rudolph, AICP | Director-in-Charge
Lilly oversees Rincon’s contract planning services and manages current planning assignments and long-range planning documents for municipal planning agencies. Through her extensive experience in community development, land use and environmental planning, Lilly has developed a broad background of technical experience ranging from preparing General Plan updates and overseeing outreach strategies to processing entitlements for public infrastructure, residential, commercial, agricultural, and industrial development.

Having served as an extension of staff for several municipal agencies, Lilly understands the importance of following established protocol, clear communication, and organized file management to effectively collaborate with team members and serve the needs of clients. Lilly has managed projects for the City of Malibu since 2017 and is the current director-in-charge for Rincon’s current planning contract with the City. She is also managing the City’s 6th Cycle Housing Element update.

American Institute of Certified Planners, No. 023166
Denise Vo | Project Manager/Main Point of Contact
Denise has experience in both long-range and current planning, managing projects related to entitlement review and processing, zoning ordinance updates, and General Plan updates. This dual skillset allows her to integrate strategic vision with practical implementation, ensuring comprehensive planning outcomes. She also has experience in the public sector, previously working as a planner for the County of San Diego and City of San Diego. Denise possesses a strong understanding of public policy, regional planning, and land use regulations. She has also gained experience in public engagement, designing and conducting outreach plans that encourage active participation in both longrange and current planning projects. Additionally, through these various projects and positions held, Denise has excelled in managing multiple complex projects simultaneously, ensuring they are completed on time and within scope. She is currently managing the City of Malibu’s La Paz Ranch Planning Entitlement project.

City of Malibu
Proposal to Provide Contract Planning Services
4 Senior Planners
Jerry Hittleman | Current Planning and Zoning and Coastal Planning Specialist Jerry has extensive experience in urban planning and environmental consulting in Southern California, including as a former principal planner for the City of Malibu, a part-time transportation planner with the City of Santa Monica, and City Planner at the City of Oceanside. Jerry specializes in managing a variety of longrange and current planning projects, including writing and updating LCPs, processing and writing staff reports for projects requiring coastal development permits, the entitlement review and processing of transit-oriented developments, infrastructure improvement projects, large commercial shopping centers, and large master planned community subdivisions. Jerry has written a variety of planning ordinance documents, including Density Bonus/Affordable Housing ordinances, ADU ordinances, and coastal zoning ordinances. His recent experience for the City of Malibu includes the Wireless Ordinance Coastal Commission comments response and several contract planning assignments.

Kassandra Gale, AICP | Current and Long-Range Planning and Outreach Kassandra brings a comprehensive portfolio of experience to the table, including her roles in land use planning, environmental resource management, and analysis, coupled with her skills in project management and community engagement. Over her 10-year career across both public and private sectors, Kassandra has proven her strengths in team leadership, long-range planning, building community partnerships, and overseeing land use and entitlements, including her time as the assistant planning director for the City of Bakersfield.

She is presently finalizing her Doctorate in Organizational Change and Leadership at the University of Southern California, working on a dissertation that delves into the barriers local government employees face in community participation and equity. Kassandra’s blend of educational background and practical experience in planning and community engagement allows her to craft community outreach approaches that are community-relevant, effective, and adaptive.

Nina Bellucci | Current Planning and Grants and Housing Specialist Nina combines a strong background in housing and community development policy and programs with grant writing and administration experience. She manages housing element implementation and zoning updates for public agencies throughout California, including Los Angeles County, contributing to a variety of current and long-range planning projects. Her contributions include substantial zoning code amendments to facilitate housing development, federal and local funding policy development, and process improvements designed to reduce processing times for housing development. Adept at grant writing and management, Nina has helped municipalities secure over $3 million in federal, state, and local grant funding. Recent relevant projects include the City of Huntington Park Housing Element, Environmental Justice, and Safety elements updates and the County of Sonoma Accessory and Junior ADU Ordinance Update.

Organization, Credentials, and Experience
Rincon Consultants, Inc. 5
Emily Green | Current and Long-Range Planning
Emily brings experience in urban planning and community development, with a focus on housing elements, public engagement, and CEQA analysis and compliance for long-range plans and public sector initiatives. For the past 2 years, she has worked almost exclusively on management and technical support for Housing Element and General Plan updates and CEQA compliance for jurisdictions across the state. Emily has also led and supported community development initiatives, program grant funding and compliance, and placebased revitalization efforts. Her practical knowledge base provides invaluable insights for local governments. Emily serves or has served as the project manager or deputy project manager for the Housing Element updates for the cities of Malibu, Fullerton, Bakersfield, San Leandro, Corona, and Banning, and the multijurisdictional Housing Element for cities in Tulare County.

Environmental Specialists
Susanne Huerta, AICP | CEQA Lead
Susanne brings experience managing and preparing environmental documents and technical impact analyses for a variety of projects. She has extensive experience conducting and preparing environmental analyses in accordance with CEQA and NEPA. Her experience includes a wide range of projects for residential, commercial, and community developments, utilities improvements and upgrades, and educational facilities. Susanne also prepares specialized technical reports on a range of planning and environmental topics, including aesthetics, agriculture, land use, and policy analysis. She currently manages oncall contracts in Los Angeles County and coordinates long-range planning projects, including the City of Burbank Downtown Transit Oriented Development Specific Plan and City of West Hollywood Housing Element Environmental Impact Report.

American Institute of Certified Planners, No. 026358
Josh Carman | Noise Lead
Josh has extensive experience in the field of acoustics and air quality and has participated in the environmental review and monitoring process for a wide variety of projects in California, Washington, Nevada, and New York. Josh prepares noise, air quality, greenhouse gas, and community health risk assessments for environmental impact studies (CEQA/NEPA) and technical studies using federal, state, and local guidelines and methodology. His experience includes complex project- and program-level analyses of General Plan updates; specific plans; mixed-use development; traffic, transit and rail; vibration-sensitive; industrial; infrastructure, utilities, and telecommunications; long-term and remote construction noise and vibration monitoring; and underwater construction (e.g., pile driving) projects. He is certified in the use of the Federal Highway Administration’s Traffic Noise Model, SoundPLAN, and the United States Environmental Protection Agency’s AERMOD air dispersion model.

City of Malibu
Proposal to Provide Contract Planning Services
6 Christopher Duran, RPA | Archaeology Lead
Chris is an expert in state and federal regulations as they pertain to cultural resources and serves as principal investigator for Rincon’s projects, providing resource recommendations and mitigation measures and allowing clients to remain in sound compliance with applicable regulations. Chris assists several local agencies and developers through the consultation processes related to Section 106 of the National Historic Preservation Act and Assembly Bill 52 and brings experience with Native American consultation. He has served as the principal investigator for projects in Los Angeles County, including the City of Malibu’s Golf Club Resort Permitting and Paradise Cove Upgrade. Chris meets and exceeds the Secretary of the Interior’s Professional Qualifications Standards and has authored a variety of cultural resources studies, including archaeological survey, archaeological testing and eligibility evaluation, data recovery, mitigation monitoring plans and reports, and peer reviews.

Registered Professional Archaeologist, No. 415730
Planning Support
Kay Real, AICP | Planner
Kay has a strong background in advancing the development of affordable housing, the facilitation of public sector housing and community development policies and programs, community engagement, and Community Development Block Grant administration. Some of her significant achievements include the facilitation of over 1,000 units of affordable housing, and the development of housing policy for jurisdictions facing large regional housing needs assessment allocations. She also has substantial experience drafting a wide range of environmental review documents pursuant to CEQA. Kay brings direct experience with the City of Malibu through her contributions to the 6th Cycle Housing Element update.

American Institute of Certified Planners, No. 308963
Karolina Gorska, PhD, AICP | Planner
Dr. Gorska is a detail-oriented professional with supervisory and training experience in private and public-sector planning, as well as academia. Karolina has 6 years of research experience in the field of City planning and more than 6 years of work experience in current and long-range planning. Karolina has exceptional communication, decision-making, and problem-solving skills, and strong analytical, fact-finding, and qualitative skills to develop reports, presentations, and uncover useful information for policy recommendations. She is adept at meeting deadlines and managing multiple projects simultaneously from inception to completion. Karolina has supported the City of Malibu as a contract planner since 2019 and brings additional experience as a planner for additional municipalities in Los Angeles County including the cities of Los Angeles, Thousand Oaks, and South Pasadena.

American Institute of Certified Planners, No. 29758
Organization, Credentials, and Experience
Rincon Consultants, Inc. 7
Lyndsey Baughman | Planner
Lyndsey is a dedicated professional with experience in land use and community planning. She has provided on-call contract planning services for multiple municipal planning agencies and excels at familiarizing herself with each agency’s development standards and application review processes. Lyndsey actively contributes to current and long-range planning projects and is wellversed in entitlement processing. She conducts due diligence assessments, assists with the preparation of zoning ordinances and staff reports, and facilitates coastal development permit processing. Lyndsey brings direct experience with the City of Malibu as a contract planner acting as an extension of staff for the Planning Department, serving as a primary planner for the La Paz Ranch Planning Entitlements project.

Bryce Haney | Planner
Bryce has experience in long-range planning including housing elements, General Plan updates, and specific plans. Bryce has worked with jurisdictions throughout California on housing sites inventories, constraints and resources analyses, objective design standards, and form-based coding approaches to development standards. Bryce brings graphics expertise to help clients and the public better visualize land use changes resulting from updated zoning or other regulatory mechanisms. His 6+ years of experience with GIS prior to his time at Rincon lends deep familiarity with spatial analysis to all project teams and enables cross-disciplinary approaches to client needs. He is currently contributing to the City of Malibu’s 6th Cycle Housing Element update.

Susan Hernandez | Planner
Susan has a foundation in local government as a former planner for the City of Pico Rivera. She is a skilled planner experienced in site plan review, entitlement processing, and environmental planning. While employed with the City of Pico Rivera, Susan assisted city stakeholders, including developers, residents, and business owners, navigate the city’s zoning ordinances, General Plan, and city processes. She provided counter assistance to residents and developers in both English and Spanish. She processed, managed, and reviewed entitlements including commercial and multifamily residential projects. While managing the entitlements she held community outreach meetings, prepared the staff reports and resolutions, and presented the projects to the Planning Commission. With Rincon she has assisted with a variety of long-range and environmental projects, such as General Plan zoning ordinance, subdivision ordinance, and Housing Element updates. Susan brings an in-depth understanding of the Malibu Municipal Code and LCP development standards and processes through her work on the City’s 6th Cycle Housing Element update housing constraints section.

City of Malibu
Proposal to Provide Contract Planning Services
8 Andres Sanchez | Planner
Andres’ experience is focused on land use and public service. Throughout his professional career, Andres has worked on a diverse range of projects, including reviewing development projects, examining local land use and zoning policies, environmental review and preparation of CEQA documents, and Zoning Code and Housing Element updates. His experience includes providing contract planning assignments throughout Los Angeles County, including for the cities of San Marino and San Fernando, where Andres reviews applications for design guidelines and zoning regulations and serves as a case manager. He facilitates communication between applicants and the Planning Department and provides zoning and land use consultations, guiding applicants through discretionary and ministerial application procedures. Andres has also supported the City of Malibu as a contract planner since 2022.

Antonia Davetas | Planner
Antonia has professional experience in environmental science and assessment and is adept at preparing both CEQA and NEPA environmental documentation for large- and small-scale projects. In addition to her work in CEQA and NEPA, Antonia works with the Community Planning team specializing in public outreach and environmental justice. Skilled at technical report writing, she contributes to long-range planning projects, including rezoning, environmental justice reporting, and environmental impact reports. She brings familiarity with the City of Malibu, having worked as an extension of staff under Rincon’s contract planning contract.

Marisa Rodriguez | Planner
Marisa has experience in current and long-range planning and is heavily involved in the preparation of technical reports, community engagement, and policy research. She translates her strong educational background in environmental policy to various environmental and community planning projects related to housing, environmental justice, CEQA, and entitlements. As a part of Rincon’s contract planning team, Marisa helps draft staff reports and resolutions for residential projects in Malibu. This direct experience provides her with an understanding of the City’s unique geography, as well as the regulations and LCP that protect and serve residents and the natural landscape of the city.

Organization, Credentials, and Experience
Rincon Consultants, Inc. 9
Relevant Experience
Rincon brings extensive experience providing contract planning services to California municipalities, including 10 years directly supporting the City of Malibu. Our team is adept at managing, processing, and reviewing a range of projects ranging from simple to complex discretionary actions, ensuring they are handled efficiently, transparently, and ethically. Acting as an extension of staff, we provide exceptional customer service by being responsive to clients’ needs, communicating clearly with public agency staff, and anticipating the wants and needs of decision-makers.

The following is a list of municipal on-call planning clients for whom Rincon has provided long-range and current planning services within the last 5 years.

On-Call Planning Clients
City of Arroyo Grande
City of Berkeley
City of Camarillo
City of Carmel
City of Coalinga
City of Concord
City of East Palo Alto
City of Greenfield
City of Half Moon Bay
City of Laguna Beach
City of Livermore
City of Lompoc
City of Long Beach
City of Malibu
City of Marina
City of Menifee
City of Monterey
City of Monterey Park
City of Oxnard
City of Pacific Grove
City of Palo Alto
City of Pico Rivera
City of Port Hueneme
City of Reedley
City of Redlands
City of Salinas
City of San Joaquin
City of San Leandro
City of San Marino
City of Santa Monica
City of South Pasadena
City of Ventura
City of West Hollywood
County of Los Angeles
County of Merced
County of Monterey
County of San Luis
Obispo
County of Santa Barbara
County of Ventura
“Rincon demonstrated a willingness to collaborate with County Staff to deliver documents consistent with our expectations. Rincon’s professionalism was greatly appreciated in dealing with the public in a highly contentious setting and evident in their presentations before our Planning Commission and Board of Supervisors.”
Jay Johnson, Senior Planner
County of San Luis Obispo
For 10 Years
Rincon has
served the City of
Malibu as a
trusted advisor.

City of Malibu
Proposal to Provide Contract Planning Services
10 City of Malibu
On-Call Contract Planning Services
Malibu, California
Rincon provided contract planning services to the City of Malibu from 2013 to 2021 and continues to support Malibu (2022 to present). Rincon contract planners processed dozens of coastal development permit applications for single-family residential development on parcels with physical constraints, such as bluffs, landslides, archaeological resources, steep slopes, environmentally sensitive habitat areas, and visual resources. Rincon staff also processed permit applications for controversial commercial projects, including the Cross Creek Ranch and Sea View Hotel, and the Civic Center Way Improvements project, the Paradise Cove Wastewater Treatment Facility, and post-entitlement review for the Park at Cross Creek.

This role involved reviewing applications for conformance with City policies and development standards, conducting site visits, coordinating directly with applicants, City staff, and other reviewing bodies, preparing agenda reports and resolutions, and presenting projects before decision-makers at public hearings. Rincon staff routinely draft agenda reports and resolutions on behalf of case planners and are continuing to assist the Planning Department by performing completeness and conformance reviews and preparing agenda reports for development projects on behalf of City staff.

Relevance to this Contract:
• City of Malibu contract planning
• Coastal Development Permit processing
• Demonstrated experienced team members
Dates: June 2013 to August 2021 and November
2022 to Present
Staff: Lilly Rudolph, Director-in-Charge
Denise Vo, Project Manager
Lyndsey Baughman, Planner
Organization, Credentials, and Experience
Rincon Consultants, Inc. 11
City of Malibu
La Paz Ranch Planning Entitlements Project
Malibu, California
Rincon planners are overseeing the post-entitlement process for the La Paz Ranch development project, a commercial retail and office development in the Civic Center area. Rincon is coordinating with the applicant team and City staff to ensure the timely review of application submittals. The team collaborates with the City to establish and manage unique project-specific review procedures. Tasks include reviewing planning clearance applications for compliance with City policies and resolutions specific to the La Paz Ranch projects, processing Formula Retail Clearance applicants through the public hearing process, processing tenant improvement applications, drafting agenda reports and resolutions for conditional use permits for restaurant spaces, and preparing presentations and supporting documents for public hearings.

The Rincon team uses a custom project tracker developed to streamline coordination efforts with the City and applicant team. We also provide weekly updates and action items, as well as prepare agenda report templates for project types that can be used to expedite the planning process for future applications.

Relevance to this Contract:
• City of Malibu contract planning
• Conditional Use Permit processing
• Demonstrated experienced team members
Dates: February 2023 to Present
Staff: Lilly Rudolph, Director-in-Charge
Denise Vo, Project Manager
Lyndsey Baughman, Planner
City of Malibu
Proposal to Provide Contract Planning Services
12 City of Malibu
6th Cycle Housing Element Update
Malibu, California
Rincon is currently leading the City of Malibu Housing Element Update team with assistance from Veronica Tam and Associates (VTA). The Rincon/VTA team replaced a previous consultant who prepared a version of the Housing Element update that the City adopted on January 10, 2022. The adopted Housing Element update was submitted to the California Department of Housing and Community Development (HCD), which issued a letter stating that further revisions would be necessary.

The Rincon/VTA team is actively addressing HCD’s comments by removing sites that are unsuitable for residential development, expanding analysis on housing constraints, and adding and expanding programs that address identified constraints, assist in the development of housing, improve and conserve the existing housing stock, and provide equal housing opportunities. Rincon participated in meetings with community members to gain local knowledge of housing issues to prepare a robust analysis to affirmatively further fair housing. Rincon communicates regularly with the City and HCD staff with the goal of expeditiously achieving a compliant Housing Element pursuant to state Housing Element law.

Relevance to this Contract:
• City of Malibu project
• Coordination with City staff, City attorneys, and
outside agencies
• Demonstrated familiarity with City of Malibu LCP,
Malibu Municipal Code, and land use maps
• Presentations to Planning Commission and City
Council
Dates: March 2023 to Present
Staff: Lilly Rudolph, Project Manager
Emily Green, Assistant Project Manager
Bryce Haney, Planner
Kay Real, Planner
Susan Hernandez, Planner
Organization, Credentials, and Experience
Rincon Consultants, Inc. 13
City of Ventura
On-Call Services for Public Works Department
Ventura, California
Rincon currently maintains an on-call professional services contract with the City of Ventura Public Works Department for archaeological services, biological assessments, environmental monitoring, and environmental consulting. Through this professional services agreement, Rincon has provided consulting services to the Engineering, Environmental Sustainability, and Transportation Divisions.

Rincon has conducted a noise analysis for the Ocean Outfall Horizontal Directional Drilling project, a nesting bird survey at Wells Road, groundwater sampling for the Olivas Park Drive extension and levee, prepared CEQA documentation for the Santa Paula Branch line and the Surfer’s Point Managed Shoreline Retreat Phase 2 project and prepared a work plan for the Pierpont Beach Management Plan.

Our team is currently assisting the City in obtaining coastal development permits for maintenance projects for coastal flood prevention. The successful execution of these projects is in part due to Rincon team members’ local knowledge, trusted relationships with City staff, familiarity with the project sites, and previous involvement in earlier project phases.

Relevance to this Contract:
• Coastal Development Permit support
• Coordination with the California Coastal
Commission (CCC)
Dates: January 2022 to Present
Staff: Lilly Rudolph, Director in Charge
Jerry Hittleman, Project Manager
Lyndsey Baughman, Planner
City of Malibu
Proposal to Provide Contract Planning Services
14 City of Simi Valley
On-Call Contract Planning
Simi Valley, California
Rincon has assisted the City of Simi Valley’s Environmental Services Department, performing a range of tasks ranging from administrative to current, and long-range planning assignments to help relieve City staff workload.

Administrative tasks include assisting with the City’s EnerGov launch, website updates, GIS software updates and maintenance, and responding to records requests. Rincon’s contract planner also processes current planning applications; tasks include completeness and conformance review and the preparation of staff reports, resolutions, and conditions of approval. Long-range planning tasks include the successful adoption of wireless facilities, beekeeping, and single room occupancy ordinance updates. Rincon also routinely reviews environmental technical reports prepared by applicant teams for CEQA and technical accuracy.

Rincon has also assisted the City with the updates to its Housing Element and Safety Element for consistency with the recently adopted Ventura County Multi-Jurisdictional Hazard Mitigation Plan. Rincon updated the Safety Element in 2021 in conjunction with the adoption of the 6th Cycle Housing Element prior to the adoption of the Hazard Mitigation Plan.

Relevance to this Contract:
• On-call current and long-range planning services
• Review of applications for compliance with CEQA
• Preparation of zoning ordinance amendments
Dates: October 2017 to Present
Staff: Lilly Rudolph, Project Manager
Jerry Hittleman, Senior Planner
Andres Sanchez, Planner
Organization, Credentials, and Experience
Rincon Consultants, Inc. 15
City of Santa Monica
Local Coastal Program Assistance
Santa Monica, California
Following Rincon’s successful preparation of the City of Santa Monica’s LCP Land Use Plan (LUP), which received preliminary approval by the City and the CCC, the City retained Rincon to assist with the final approval.

Rincon is helping the City realize its goal of assessing and revising the current Draft LUP with a focus on responding to the updated CCC Guidelines. Major tasks involve providing input and updates on compliance with the CCC environmental justice policies and coastal resilience policies. Next steps for the LUP and coastal zoning ordinance will include response to comments from the CCC staff, public outreach, and assistance in adoption of the coastal zoning ordinance by the City of Santa Monica and the CCC.

Relevance to this Contract:
• LCP amendments
• Coordination with the CCC
Dates: January 2024 to Present
Staff: Jerry Hittleman, Project Manager
City of Malibu
Proposal to Provide Contract Planning Services
16 City of Oxnard
On-Call Permitting Processing Services
Oxnard, California
Rincon staff have been trusted contract planners since 2014, acting as an extension of staff to provide current and long-range planning services. Rincon’s contract planners process a variety of projects ranging from wireless communication facilities to complex, high-profile projects. Projects that Rincon staff have managed include:
• Management of conditions compliance and construction improvements for development of the Sakioka Farms Business Park Specific Plan area
• Plan checks for Wagon Wheel development, a mixed-use development comprising approximately 1,500 residential units and 50,000 square feet of commercial uses • Coastal development permits for residential projects
• Dozens of ministerial wireless telecommunication facility applications • Preparation of an inclusionary housing ordinance
• Oversight of the preparation of the 6th Cycle Housing Element • Zoning Code and Downtown Code updates pursuant to programs in the 6th Cycle Housing Element Relevance to this Contract:
• On-call current and long-range planning contract
• Coastal Development Permit processing
• Preparation of staff reports, resolutions, and
ordinances
• Presentations to Planning Commission and City
Council
Dates: January 2024 to Present
Staff: Lilly Rudolph, Project Manager
Susan Hernandez, Planner
Andres Sanchez, Planner
Lyndsey Baughman, Planner
Organization, Credentials, and Experience
Rincon Consultants, Inc. 17
References
We invite you to contact any of the individuals listed below regarding our qualifications, skills, and project management.

City of Santa Monica
Cary Fukui, Senior Planner
1685 Main Street
Santa Monica, California 90401
310-458-8341 | [email protected]
City of Oxnard
Joe Pearson, Planning and Environmental Services Manager 214 South C Street
Oxnard, California 93030
805-385-8272 | [email protected]
County of Ventura
Dave Ward, Planning Director
Resource Management Agency, Planning Division
800 South Victoria Avenue #1740
Ventura, California 93009-1740
805-654-2481 | [email protected]
City of Malibu
Proposal to Provide Contract Planning Services
18 2 Understanding of Scope of Work
Planning Service Expertise to Successfully Deliver the
Scope of Work
We understand that the City is seeking proposals for professional contract planning consulting services to support current and long-range planning projects. Rincon has the capacity, resources, and expertise needed to successfully deliver the scope of work as outlined in the RFP. Rincon’s Director-in-Charge or Project Manager will assign a Rincon Contract Planner with experience commensurate to the task and availability appropriate for the individual project timeline and level of effort. Rincon will make every attempt to manage projects costs by providing the lowest-cost planner qualified for the specific assignment, with appropriate oversight.

Current Planning Services
Typical tasks for planning assignments include, but are not limited to:
• Receive project information, including application forms, project plans, department review sheets, CEQA documentation, public correspondence, story pole photographs, incompleteness letters, and applicable findings
• Assign the most appropriate Rincon Contract Planner based on required skill level and availability • Review project applications for completeness and conformance with the City’s General Plan, Malibu Municipal Code, and LCP, as well as provide constructive input to applicants in a timely manner consistent with the Permit Streamlining Act
• Conduct meetings with staff and applicants
• Advise and assist staff and applicants with questions related to the project • Conduct initial studies and exemption screenings for environmental review. Coordinate with environmental consultants preparing CEQA/NEPA documents; or under the direction of City staff, prepare environmental documents
• Coordinate with City departments, CCC staff, Los Angeles County, and other agencies as needed • Prepare public notices, staff reports, approval/denial findings, resolutions, and conditions of approval • Answer questions from members of the community, stakeholder groups, developers, or other interested parties during regular business hours
• Confidential strategizing with special counsel and the City Attorney related to potentially litigious projects and/or projects involving state or regional agencies
• Prepare agenda reports, resolutions, and ordinances in accordance with City templates and writing style • Virtually attend and give oral presentations at public meetings • Administer condition compliance, building and safety plan check, and mitigation monitoring and reporting programs
• Manage case files in an organized manner and maintaining the City development database and long-range calendar; close out cases per City procedures
Rincon can refine the scope of work for each assignment as directed by City staff.

Understanding of Scope of Work
Rincon Consultants, Inc. 19
Long-Range Planning Services
Rincon’s team of long-range planning professionals can prepare land use policy or ordinance updates related to the City’s General Plan, specific plans, LCPs, and Malibu Municipal Code at the direction of City staff.

A typical scope involves:
• Receiving project information such as background materials, technical reports, and any other relevant documentation
• Assigning a Rincon Planner or a team of planners with experience commensurate to the complexity of the project
• Researching the General Plan, LCP, Malibu Municipal Code, and Planning Interpretations and Policies Manual and background materials to gain familiarity with City goals, policies, and regulations • Conducting community and/or stakeholder outreach
• Preparing a memo with a summary of changes for City review • Preparing an outline of proposed amendments laying out the recommended format, content, and organization of amendments
• Preparing administrative draft, public review draft, final drafts, and final adopted amendments • Coordinating with the CCC, City staff, and applicants (as applicable) • Updating the City’s development database (if necessary) • Preparing agenda reports following the City’s processes and using City templates • Coordinating with environmental consultants preparing CEQA/NEPA documents • Attending virtual public hearings and other meetings as needed Technical and Environmental Reviews
While these services are not included as part of the RFP, Rincon can provide technical and environmental review services as part of our in-house support. Given the volume of sensitive cultural resources that exist in Malibu and the importance of protecting cultural resources, our archaeologists and paleontologists can peer review reports and studies. Our team of technical experts can also peer review applicant-prepared technical studies, and specific sections of CEQA documents such as air quality, biological resources, greenhouse gas, and noise.

Our team of CEQA and NEPA professionals can also prepare environmental documentation for projects requiring environmental review.

City of Malibu
Proposal to Provide Contract Planning Services
20 Special Projects and Assignments
In addition to the tasks outlined in the RFP scope of work, Rincon proposes a range of services to assist the City with a variety of planning-related tasks as described below.

Ghost Writing Services
Rincon planners are experienced in ghost writing incomplete letters and agenda reports on behalf of City staff.

Rincon can coordinate with City staff to establish deadlines for each deliverable, retrieve project background materials from the project folders, Onbase, and development database, and prepare deliverables using the latest templates and guidance.

Preparation of Grant Applications
Rincon can assist the City with identifying, applying for, and administering grants to implement state mandates and City initiatives. Rincon has assisted cities with obtaining and administering grants for a wide range of projects and programs, including grants for California Coastal Conservancy funding for sand management, Proposition 68 funding for local parks, Regional Early Action Planning Grants 2.0 program funding for long range planning efforts, and the HCD Pro Housing designation.

Housing Element Implementation
The draft 6th Cycle Housing Element includes several programs that the City is required to implement in the next few years. Given Rincon’s familiarity with the Housing Element programs, we can assist the City with tracking progress, preparing annual progress reports, and establish development trends, prepare grant applications specific to housing initiatives, and work with the City to ensure compliance with state housing laws.

Community Outreach and Engagement
Rincon can assist the City with leading workshops, supporting focus group meetings, conducting interviews, partnering with local community organizations, conducting pop-up events, conducting tribal consultation, developing surveys and engagement activities, providing online and media services, ensuring language access, and using metrics to support the effectiveness of engagement efforts.

Professional Services Agreement
Rincon Consultants, Inc. 21
3 Professional Services Agreement
Rincon can comply with the terms and conditions of the City’s standard Professional Services Agreement.

City of Malibu
Proposal to Provide Contract Planning Services
22 4 Compliance
Rincon agrees that it currently does and shall continue to comply with the California Labor Code pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; State of California Prevailing Wage Rates, and the City of Malibu’s Minimum Wage Ordinance.

Litigation
Rincon Consultants, Inc. 23
5 Litigation
Rincon is not currently involved in any litigation regarding our professional services, or otherwise, and has not been the subject of any civil or criminal litigation or investigation within the last 5 years. Nor has Rincon been named in any lawsuits related to the services that we provide or for our failure to fulfill any of our contractual obligations.

City of Malibu
Proposal to Provide Contract Planning Services
24 6 Fees
Rincon has provided an hourly rate proposal for all personnel under a separate cover.

Resumes of Key Personnel
A
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Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MPA, Baruch College, City
University of New York
BA, International Relations,
University of California, Davis

CERTIFICATIONS/

REGISTRATIONS
American Planning
Association, American
Institute of Certified Planners
(no. 023166)

AFFILIATIONS
Central Coast Section of the
California Chapter of the
American Planning
Association Board member
American Planning
Association California Chapter
Conference Mobile Workshop
Chair
Leadership Ventura

YEARS OF

EXPERIENCE
18 Lilly Rudolph, AICP
Director, Community Planning
Lilly oversees Rincon’s contract planning services and manages current planning assignments and long-range planning documents for municipal planning agencies.

Over her career in land use and environmental planning and community development, Lilly has developed a broad background of technical experience ranging from preparing general plan updates and overseeing outreach strategies to processing entitlements for public infrastructure, residential, commercial, agricultural, and industrial development. Having served as an extension of staff for several municipal agencies, Lilly understands the importance of following established protocol, clear communication, and organized file management to effectively collaborate with team members and serve the needs of clients. In addition to overseeing contract planning for the City of Malibu, Lilly also manages Rincon’s contract planning services for the cities of Oxnard, Camarillo, Simi Valley, Livermore, San Fernando, Port Hueneme, and County of Ventura.

SELECT PROJECT EXPERIENCE
Project Manager/Contract Planner, City of Malibu – Various Projects, Malibu Lilly has provided contract planning services for the City of Malibu for 8 years. In this capacity, Lilly has experience reviewing applications for conformance with the Malibu Municipal Code and Local Coastal Plan, coordinating with applicants, City staff, and other reviewing bodies, preparing staff reports and resolutions, and presenting projects before decision makers at public hearings. Lilly processed complex and controversial development projects on parcels with physical constraints such as bluffs, landslides, archaeological resources, steep slopes, environmentally sensitive habitat area, and visual resources. As an extension of staff, she made every effort to quickly adopt the City’s workflow processes, writing and communication styles, and seamlessly integrate into the workplace culture. Lilly oversees a team of planners to process development applications on behalf of City staff. She has trained multiple Rincon planners on the City’s processes, development standards, and writing style and performs quality assurance and quality control on all Rincon deliverables submitted to the City.

Project Manager, Malibu 6th Cycle Housing Element Update, Malibu, California Lilly is currently leading the City of Malibu Housing Element Update team. Under Lilly’s oversight, the Rincon team is actively addressing comments by removing sites that are unsuitable for residential development and expanding analysis on housing constraints and affirmatively furthering fair housing. Using knowledge gained from providing contract planning services to the City of Malibu, Lilly is guiding the Rincon team to refine programs that address identified constraints. Lilly communicates regularly with the City and agency staff with the goal of expeditiously achieving a compliant housing element pursuant to state housing element law.

Contract Planner, City of Malibu – Coastal Development Permit on Pacific Coast Highway, Malibu
Lilly processed a complex Coastal Development Permit application for a single family residence that involved a setback reduction from the top of a bluff, the removal of unpermitted structures on the beach below the bluff, and cultural resource issues. The 10,342 square foot 2-story single family residence was located on a blufftop lot on Pacific Coast Highway in Malibu.

Lilly Rudolph, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Contract Planner, City of Malibu – Civic Center Northeast Specific Plan and Coastal Development Permit PostApproval Revisions, Malibu Lilly oversaw the post-approval process for the City of Malibu Civic Center Northeast Specific Plan and Coastal Development Permit. She conducted plan checks to confirm that construction drawings included required project details such as architectural features, adequate landscaping and open space, vehicle impact protection devices, and vehicular, bicycle, and equestrian parking. She also reviewed and provided recommendations for post approval project modifications to accommodate unanticipated components associated with electrical vehicle charging stations and utility infrastructure. During construction, Lilly performed site visits to monitor compliance with conditions of approval and environmental mitigation measures.

Contract Planner, City of Malibu – Civic Center Way Improvements Coastal Development Permit, Malibu Lilly was the case planner for the City of Malibu Civic Center Way improvements project. In this role, she served as an extension of City of Malibu Planning Department staff to review the project plans and coordinate with the project engineer and City Public Works staff to ensure conformance with applicable provisions of the City Local Implementation Plan and Municipal Code. She prepared a staff report that included complex environmental analysis describing avoidance of impacts to environmentally sensitive habitat area. She prepared and presented a detailed presentation before the Planning Commission and prepared a second staff report and presentation for a subsequent appeal of the project to the City Council. The project was ultimately approved and constructed in 2021.

Contract Planner, City of Malibu – Paradise Cove Wastewater Treatment Plant Upgrade Coastal Development Permit, Malibu
The Paradise Cove Wastewater Treatment Plant Upgrade project involved processing after-the-fact permits for the unpermitted construction of a recycled water plant, disinfection equipment, electrical equipment, and a pipeline.

The unpermitted work was subject to a Los Angeles Regional Water Quality Control Board Cease and Desist Order and a City of Malibu Stop Work Order. The project site is located in an area with biological and cultural resources.

Lilly served as an extension of City of Malibu Planning Department staff to clarify the complicated project chronology and identify the permitting roles of multiple state, regional, and local agencies. She also reviewed and interpreted the project plans, oversaw the preparation of environmental documentation, and prepared a staff report that included complex environmental analysis describing impacts to environmentally sensitive habitat area. She prepared and presented a detailed presentation before the Planning Commission, addressed questions, and coordinated with the property owner to monitor compliance with project conditions and mitigation measures.

Project Manager, City of Simi Valley – Professional Planning Services, Simi Valley Lilly oversees Rincon’s Professional Planning Services contract with the City of Simi Valley. The Rincon team has performed current planning, long-range planning, geographic information system services, and environmental review assignments for the City since 2017. Lilly is currently overseeing updates to the Safety Element following the adoption of the County of Ventura Multi-Jurisdictional Hazard Mitigation Plan.

Project Manager, City of Ventura – Victoria Corridor Plan and Development Code, Ventura Lilly was the project manager for the Victoria Avenue Corridor Plan and Development Code. She wrote smart growth policy language and prepared a form-based development code to implement the City’s vision to transform the corridor into a pedestrian-friendly, mixed-use thoroughfare. The Corridor Plan echoes the City’s 2005 General Plan’s “historic commitment to Smart Growth,” reflecting the City’s emphasis on infill development, expanded transportation options, economic opportunity, convenience, and activity created through mixing land uses. Lilly managed the preparation of a mitigated negative declaration and presented the project to the Design Review Committee, Planning Commission, and City Council. The City adopted the Plan in April 2009.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Public Administration, San
Diego State University

YEARS OF

EXPERIENCE
7 Denise Vo
Senior Planner
Denise has a strong understanding of public policy, regional planning, and land use regulations. Through various projects, Denise has prepared robust community engagement plans in which she designed and conducted effective community engagement that encourages active participation from diverse groups. Denise believes that community engagement is a key component in the success of projects and is committed to bringing transparency and inclusivity to the

SELECT PROJECT EXPERIENCE
Project Manager, City of Malibu – – La Paz Ranch Entitlement Project, Malibu Denise serves as the project manager overseeing the post-entitlement process for the development project. Serving as an extension of the City of Malibu’s Planning Department staff, Denise ensures timely review and processing of application submittals. She also manages tasks related to the public hearing process such as drafting reports, resolutions, notices, and various supporting documents. As the project manager, Denise acts as the main point-of-contact to City staff, ensuring seamless communication and coordination throughout the project.

Community Engagement Lead, City of Bakersfield – General Plan Update, Bakersfield
The Bakersfield General Plan Update includes a comprehensive update to all elements of the City’s General Plan, including the Housing Element, as well as an indepth community engagement plan. Denise plays a pivotal role as the engagement lead, guiding and overseeing the community engagement efforts. Denise facilitates engagement strategies and materials, collaborating closely with City staff, officials, and the consultant team. By incorporating feedback and analyzing data, Denise ensures that community engagement remains adaptable and fair, promoting equity in the engagement process.

Project Manager and Community Engagement Lead, County of Madera – General Plan Update, Madera
The Madera County General Plan Update includes a comprehensive update key elements of the County’s General Plan, including the Housing Element, Safety Element, and the creation of a new Environmental Justice Element. The project also includes an in-depth community engagement plan. Denise oversees the community engagement on the project and her proactive approach uses various communication channels to reach a diverse audience, fostering meaningful dialogue, and incorporate feedback to continuously improve the engagement process. Denise serves as the Project Manager, leading the engagement efforts and facilitating work on the project deliverables through direction of and coordination with City staff, officials, and the consultant team.

Project Manager, City of Monterey Park – Housing Element Implementation Zoning Ordinance Amendments, Monterey Park
Denise serves as the project manager leading the initiative to support the City of Monterey Park in revising their Zoning Ordinance. This involves updating existing code to align with the Housing Element and recent legislative changes.

Denise Vo, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
The revisions encompass amendments to zoning districts, permitted uses, densities, and design standards. Special uses were incorporated, and housing regulations were carefully integrated to ensure consistency with local and state standards. Additionally, Denise leads community engagement efforts, ensuring the community is kept informed about the project.

Land Use and Environmental Planner, County of San Diego Planning and Development Services, County of San Diego
Denise was a Planner III within the County of San Diego’s Planning and Development Services Department. As part of the General Plan and Community Plans team, she was responsible for managing long-range planning initiatives and processing updates to various land development policies and ordinances. Denise was responsible for overseeing Environmental Justice initiatives within the unincorporated region of San Diego County. As part of the project, she successfully designed and conducted a robust stakeholder outreach plan that was committed to promoting meaningful participation, equity, and transparency. She served as a liaison between the County’s regional Land Use and Environment Group office, management staff, and various department on projects throughout her time the County of San Diego.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
Colorado, Denver
BA, Environmental Design
(Environmental Planning and
Architecture), University of
New Mexico, Albuquerque

YEARS OF

EXPERIENCE
40+
Jerry Hittleman
Senior Supervising Planner
Jerry is a senior supervising planner with over 40 years of experience in urban planning and environmental consulting throughout Colorado and California. Jerry previously held the City Planner position at the City of Oceanside, Principal Planner at the City of Malibu, Planner at Commerce City Colorado, and Senior Planner at the City of San Diego. Jerry specializes in managing a variety long-range and current planning projects, including, but not limited to, housing element updates for the cities of West Hollywood and Santa Clarita and zoning code updates for the cities of Pleasanton (including sustainability codes), West Hollywood (including sustainability codes), West Covina, Monterey Park, Culver City, Simi Valley, Santa Monica, Hayward, Concord, Greenfield, and Monterey County. He is integrally involved in Rincon’s contract planning practice and provides management level assistance with preparation of CEQA documents. Jerry has written a variety of planning ordinance documents, including electric vehicle charger regulations, greenhouse gas thresholds, density bonus/affordable housing ordinances, bicycle parking regulations, mixed use overlay districts, accessory dwelling unit ordinances, cannabis ordinances, and comprehensive updates to coastal and non-coastal zoning ordinances.

SELECT PROJECT EXPERIENCE
Project Manager, City of Malibu – Wireless Ordinance Coastal Commission Comments Response, Malibu
Jerry assisted the City of Malibu in preparing responses to Coastal Commission staff comments received regarding updates to the City’s Wireless Facilities Ordinance.

The majority of the work will consist of clarifying the scope of the Local Coastal Program amendment, revising the Local Coastal Program Consistency Analysis, and preparing a related Impact Analysis pursuant to Sections 13552(d) and 13511(a) of the Coastal Commission’s Administrative Regulations.

Senior Contract Planner, City of Malibu – On-Call Contract Planning Services, Malibu
Jerry has been assisting the City of Malibu in reviewing and preparing planning reports and resolutions for a wide range of projects including the Malibu Jewish Center Expansion project, several Southern California Edison improvement projects, as well as new tentative maps, single family residences, and residential remodel projects.

Senior Contract Planner, City of West Hollywood – Various Ordinance Updates Jerry wrote and processed several zoning code ordinance updates for the City of West Hollywood. These include the City’s electric vehicle charger regulations, zeroemission vehicle showroom regulations, affordable housing regulations, bicycle parking, commercial project streamlining, accessory dwelling unit regulations, and rooftop outdoor dining regulations. He also wrote the City’s adult-use cannabis regulations and merit-based cannabis business license process. Tasks for the updated cannabis ordinance included conducting a City Council Study Session prior to writing and processing the cannabis ordinance, several public and interested party meetings, working with City staff to formulate their cannabis business license criteria and process, and assisting in processing the merit based applications.

Jerry Hittleman, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Project Manager, City of Santa Monica – Coastal Zoning Ordinance, Santa Monica Jerry currently assists the City of Santa Monica in creating a new Coastal Zoning Ordinance for all areas in the Coastal Zone. Adoption of the City’s Coastal Zoning Ordinance will allow the City to issue Local Coastal Permits in lieu of California Coastal Commission approval. The project involves writing the ordinance in conjunction with City staff and Coastal Commission staff. Jerry is assisting the City in the public outreach process, CEQA review, and Planning Commission review and City Council action.

Project Manager– Comprehensive Zoning Code Update, West Covina Jerry provides on-call contract planning support to the City of Monterey, related to the review of wireless facility applications received by the City. This includes the review of applications for completeness and preparation of incomplete letters, as appropriate, tracking the Federal Communications Commission “shot clock” deadline for applications, close coordination with City staff and project applicants, evaluation of radio frequency exposure, and preparing legal notices for public hearings.

Project Manager, City of Hayward – Density Bonus Ordinance Update, Hayward Rincon was recently contracted by Monterey County to assist with processing cannabis permitting applications under an on-call agreement. Under this effort, Rincon staff operates as an extension of County staff for as-needed preparation of staff reports and resolutions for multiple applications. As part of this assignment, Rincon reviews each application for completeness and consistency with an adopted programmatic Initial Study-Mitigated Negative Declaration, coordinates with County staff and project applicants, prepares incomplete and complete letters, and prepares staff reports. Jerry is the lead planner and project manager for this permitting effort.

Senior Contract Planner, City of West Hollywood – Various Ordinance Updates, West Hollywood Jerry wrote and processed several zoning code ordinance updates for the City of West Hollywood. These include the City’s affordable housing regulations, bicycle parking, commercial project streamlining, accessory dwelling unit regulations, and rooftop outdoor dining regulations. He also wrote the City’s adult-use cannabis regulations and merit-based cannabis business license process. Tasks for the updated cannabis ordinance included conducting a City Council Study Session prior to writing and processing the cannabis ordinance, several public and interested party meetings, working with City staff to formulate their cannabis business license criteria and process, and assisting in processing the merit based applications.

Senior Contract Planner, City of San Joaquin – Comprehensive Zoning Code Update, San Joaquin The comprehensive update to the San Joaquin Zoning Ordinance includes amendments to zoning districts and allowed uses, densities, and intensities; creating design standards for each district, as well as developing objective design standards for housing development consistent with Senate Bill 330; sustainability codes including and the incorporation of special uses such as home occupations, telecommunications facilities, and accessory dwelling units. The Zoning Ordinance Amendments will facilitate greater housing diversity and a streamlined permitting process in the city to allow the City to meet their Regional Housing Needs Allocation and create a user-friendly ordinance for residents and developers.

Project Manager, County of Sonoma – Cannabis Cultivation Ordinance Update and Initial Study-Mitigated Negative Declaration, Sonoma County
This updated Cannabis Ordinance includes provisions to allow cannabis cultivation to be permitted through a ministerial permitting process. The project also includes recognizing cannabis cultivation as an agricultural use in the County’s General Plan. This project is the first major update to Sonoma County’s cannabis regulations.

Senior Contract Planner, City of Monterey – Processing Wireless Projects, Monterey Jerry provides on-call contract planning support to the City of Monterey, related to the review of wireless facility applications received by the City. This includes the review of applications for completeness and preparation of incomplete letters, as appropriate; tracking the Federal Communications Commission “shot clock” deadline for applications; close coordination with City staff and project applicants; evaluation of radio frequency exposure; and preparing legal notices for public hearings. The update and future nondiscretionary cannabis cultivation operations would not result in significant environmental impacts. Specific areas of concern are aesthetics, air quality, tree protection, odor, and cultural resources.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
Doctoral Candidate,
Organizational Change,
University of Southern
California
MA, Applied Anthropology,
San Diego State University
BA, Art History, Minor in
Chemistry, California State
University, Bakersfield

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 33473)

YEARS OF

EXPERIENCE
13 Kassandra Gale, AICP
Senior Supervising Planner/Senior Program Manager
Kassandra brings a comprehensive portfolio of experience to the table, including her roles in land use planning, environmental resource management, and analysis, coupled with her skills in project management and community engagement. Over her career across both public and private sectors, Kassandra has proven her strengths in team leadership, long-range planning, building community partnerships, and overseeing land use and entitlements, including her time as the Assistant Planning Director for the City of Bakersfield. She is presently finalizing her Doctorate in Organizational Change and Leadership at the University of Southern California, working on a dissertation that delves into the barriers local government employees face in community participation and equity. Kassandra’s blend of educational background and practical experience in planning and community engagement allows her to craft community outreach approaches that are community-relevant, effective, and adaptive.

SELECT PROJECT EXPERIENCE
Engagement Strategist, City of Huntington Park – 6th Cycle Housing Element Update with Associated Element and Zoning Code Updates and Environmental Review, Los Angeles County
As the lead for outreach and engagement, Kassandra helped develop the General Plan update strategy for the City of Huntington Park in response to requirements following the 6th cycle Housing Element. The General Plan update strategy is highly focused on incorporating a strong community engagement program. Using a community-first framework, Kassandra led the development of an engagement program to implement environmental justice policy and carry forward established relationships through the remainder of the General Plan Update.

Senior Supervising Planner, City of Morro Bay – Morro Bay Power Plant Master Plan, San Luis Obispo County
Kassandra is currently supervising the Morro Bay Power Plant Master Plan for the City of Morro Bay. Master Plan covers 107-acres and incorporates planning efforts for multiple focus areas including the de-commissioned power plant area and surrounding embarcadero and recreational areas. As part of the Master Plan process, Kassandra has lead intensive community engagement to build consensus on controversial aspects of the project’s visioning phase leading into implementation planning.

Principal Planner, City of Bakersfield – RISE Equity Task Force and Community Outreach Program, Bakersfield
Under a previous employer, Kassandra established an advisory group for the Bakersfield General Plan Update and related efforts to prioritize equity during the plan-making process. Lead the Bakersfield RISE efforts on behalf of the City which include a 2045 General Plan Update, Housing Element Update, Climate Action Plan, and Municipal Services Review and associated community engagement strategy and program. During these efforts, established a city-led community relationship building program that included extensive pop-up events, a public t-shirt contest to raise awareness of the City’s efforts, and a digital community engagement hub to create accountability and track the diversity of engagement to ensure involvement of all communities.

Kassandra Gale, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Assistant Planning Director, Various Clients – Various Projects and Community Engagement Efforts, Bakersfield Under a previous employer, Kassandra served as Assistant Planning Director in the Development Services Department, promoted from Principal Planner. Supervised the Bakersfield RISE efforts which include a 2045 General Plan Update, Housing Element Update, Climate Action Plan, and Municipal Services Review and associated community engagement strategy and program. Supervised the processing of land use projects and entitlements, including environmental review, for development within the City including: Site Plan Review, Conditional Use Permits, Planned Development Review, General Plan Amendment/Zone Changes, Zoning Modifications, etc. Previously lead as Principal Planner on all Advance Planning division efforts to implement principles, method, and theory from an anthropological and planning background to problem-solve and create long-range plans and ordinance amendments within local government for a diverse population. During her tenure with the City, Kassandra supervised dozens of public participation plans and strategies to create consensus during controversial projects. She created standard operating procedures and toolkits for planners to use to navigate complex public interest and led the development of a Community Outreach Toolkit to de-mystify the community engagement process for the development community.

Land Use Environmental Planner and Tribal Liaison, County of San Diego – Various Projects, San Diego County Under a previous employer, Kassandra served as Project Manager for professional environmental and planning studies, research, and data analysis as an environmental planner in the Planning & Development Services Department. Kassandra worked on a diverse range of projects including long range Community Plans, Resource Protection Plans, and current planning projects including land use permitting and subdivisions. As Tribal Liaison, lead Native American Consultation for all projects within the department. Kassandra also served as the tribal liaison for all Planning & Development Services projects at the County of San Diego. She was responsible for consultation with 18 tribal governments, including monthly consultation meetings and as-needed consultation outreach for development and long-range planning projects. Kassandra excelled at facilitating culturally relevant conversation, building lasting relationships between government agencies, and finding practical solutions for the management of sensitive cultural resources.

Project Manager and Consultation Lead, T-Mobile/Verizon Wireless – Section 106 4G Transition Project, Los Angeles, County
Under a previous employer, Kassandra served as consulting Project Manager for T-Mobile and Verizon Wireless.

Kassandra led the environmental review and reporting of telecommunications projects in Los Angeles County. The project included transitioning over 50 facilities to a 4G network, which required extensive site surveys throughout the region and consultation efforts.

Project Manager, City of Bakersfield – Majestic Gateway Project, Bakersfield Under a previous employer, Kassandra managed the public outreach, entitlement process, and EIR for a 1,000,000 square foot warehouse and commercial distribution center in a highly visible area of the City of Bakersfield.

Kassandra conducted targeted outreach to interested parties, including carpenter unions and advocacy groups, resulting in unanimous approval of the project. As part of the outreach process, Kassandra managed discussions between the applicant and interested parties, resulting in project changes that established the project as the first “net-zero” project in Bakersfield.

Project Manager, City of Bakersfield – Veteran’s Affairs Community-Based Outpatient Clinic, EIR, Bakersfield Under a previous employer, Kassandra managed the entitlement process and EIR for a highly contested VA Clinic.

Kassandra conducted targeted outreach to interested parties, including veterans, resulting in unanimous approval of the project. As part of the outreach process, Kassandra managed discussions between the applicant and interested parties, resulting in project changes that established the project as the first “net-zero” project in Bakersfield.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
Master of City and Regional
Planning, California
Polytechnic State University,
San Luis Obispo
BA, Political Science, Vassar
College

YEARS OF

EXPERIENCE
16 Nina Bellucci
Senior Planner
Nina is a senior planner in Rincon’s Environmental Sciences and Planning and Sustainability Group. She has a strong background in public sector housing and community development policy and programs, housing element implementation, housing development project review, and other current and long-range planning projects. Some of her significant achievements include substantial zoning code amendments to facilitate housing development, federal and local funding policy development, and process improvements designed to reduce processing times for housing development. Nina also has experience in grant writing and administration.

Outside of the public sector, she also has several years of experience as a writer and editor.

SELECT PROJECT EXPERIENCE
Project Manager, City of Huntington Park – Housing, Environmental Justice, and Safety Element Updates, Huntington Park
Rincon is working with the City of Huntington Park to bring its Housing Element into compliance with state law, adopt a new Environmental Justice Element, and update its Safety Element. Nina leads the project team, coordinating the updates of all three General Plan elements, and ensuring consistency with applicable regulations and memoranda of understanding and other agreements. Nina coordinated community outreach, additional data gathering and analysis, and identification of new sites for the City’s inventory. Nina worked with the California Department of Housing and Community Development (HCD) to address revisions to the City’s 6th Cycle Housing Element to achieve certification. The City’s Housing Element was certified in February 2024.

Project Manager, County of Sonoma – Housing Element Update, Sonoma County As the County’s housing planner, Nina was responsible for managing the County’s Housing Element update. Significant work on the site inventory preceded the Housing Element kickoff, and Nina managed the effort to rezone up to 59 sites countywide, including the associated Environmental Impact Report.

Planner, County of Sonoma – Accessory and Junior Accessory Dwelling Unit Ordinance Update, Sonoma County
Nina helped develop an update the County’s accessory dwelling unit ordinance and prepare staff and public resources to help interpret state law and the County’s new ordinance.

Planner, County of Sonoma – Housing Initiatives, Sonoma County As part of the County’s ongoing Housing Element implementation work, Nina wrote updates to the County’s zoning code that allowed new types of housing in singlefamily and commercial districts and conducted CEQA analysis for the project. The County’s Housing Initiatives won the American Planning Association California Chapter 2019 Opportunity and Empowerment award.

Nina Bellucci, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Grant Writing and Management
Senior Community Development Specialist, Sonoma County Community Development Commission • Management of annual United States Department of Housing and Urban Development (HUD) entitlement grant:

Community Development Block Grant (CDBG) – approximately $1.6 million, HOME - approximately $675,000, and Emergency Solutions Grants Program (ESG) – approximately $150,000. • 2016 U.S. Environmental Protection Agency Brownfields Assessment grant - $392,000 Planner III, County of Sonoma Permit & Resource Management Department • 2021 HCD Regional Early Action Planning Grant - $47,500) • 2020 HCD Local Early Action Planning Grant - $500,000) • 2019 HCD Senate Bill 2 Planning Grant - $310,000

PREVIOUS PROJECT EXPERIENCE
County of Sonoma Permit & Resource Management Department Planner III, County of Sonoma Permit & Resource Management Department – Various Long-Range Planning Projects, Sonoma County
As an employee of the County of Sonoma, Nina was the housing planner for the County of Sonoma. She was responsible for managing the County’s Housing Element update and making updates to the County’s zoning ordinance to implement the County’s previous Housing Element. She played a key role in writing award-winning amendments to the County’s zoning ordinance that reduced constraints to housing development and encouraged the production of a variety of housing types. She served as a liaison between the department and the County's affordable housing financing agency, built strong relationships with affordable housing developers, and advised potential project sponsors on application preparation and CEQA strategies.

Planner III, County of Sonoma Permit & Resource Management Department – Various Current Planning Projects, Sonoma County
As an employee of the County of Sonoma, Nina processed development applications for multifamily housing projects and designed and implemented process improvements and public-facing materials to speed application timelines.

She created a process for approving accessory dwelling unit permits over the counter and created application guidelines for multifamily projects.

Sonoma County Community Development Commission
Senior Community Development Specialist, Sonoma County Community Development Commission – Various Projects, Santa Rosa
As an employee of the Sonoma County Community Development Commission, Nina administered affordable housing programs with federal, state, and local funding. She won a $392,000 U.S. Environmental Protection Agency Brownfields Assessment Grant for assessment of sites in the Roseland neighborhood of Santa Rosa and was responsible for administration and reporting. She administered the development and disposition of former redevelopment agency property. Nina was instrumental in re-writing the Community Development Commission’s funding policies, updating the Notice of Funding Availability (NOFA) process, and developing objective criteria to inform funding recommendations. She administered the County’s low-income housing rehabilitation loan programs.

Nina built excellent relationships with grantees, individual clients, and counterparts at other agencies.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MPA, Public Administration
and City Planning, San Diego
State University
BA, Urban Studies and
Planning, University of
California, San Diego

YEARS OF

EXPERIENCE
12 Emily Green
Deputy Project Manager
Emily has 12 years of experience in urban planning and community development, with a focus on housing elements, public engagement, and CEQA analysis and compliance for long-range plans and public sector initiatives. For the past two years, she has worked almost exclusively on management and technical support for housing element and general plan updates and CEQA compliance for jurisdictions across the state. Emily has also led and supported community development initiatives, program grant funding and compliance, and place-based revitalization efforts. Her practical knowledge base provides invaluable insights for local governments. Emily is serving or has served as the Project Manager or Deputy Project Manager for the housing element updates for the cities of Malibu, Fullerton, Bakersfield, San Leandro, Corona, and Banning, and the multi-jurisdiction housing element for cities in Tulare County.

SELECT PROJECT EXPERIENCE
Deputy Project Manager, 6th Cycle City of Malibu – Housing Element Update, Malibu
Emily serves as the Deputy Project Manager for the Malibu Housing Element Update project. Emily is responsible for managing the completion of the Housing Element, including coordination with HCD.

Project Manager, Tulare County Association of Governments – Regional Housing Element Update, Tulare County
Emily is currently serving as the Project Manager for the Tulare Regional Housing Element Update project. Emily is responsible for managing the completion of the Housing Element, including public outreach. The project is led by the Tulare County Association of Governments and includes seven cities in the Tulare region.

Deputy Project Manager, City of Fullerton – Housing Element Update, Fullerton Emily serves as the Deputy Project Manager for the Fullerton Housing Element Update project. Emily is responsible for managing the completion of the Housing Element, including coordination with HCD.

Project Manager, City of Bakersfield, Housing Element Update, Bakersfield Emily is currently serving as the Project Manager for the Bakersfield Housing Element Update project. Emily is responsible for managing the completion of the Housing Element, including public outreach. Emily worked with the GIS team to identify sites that can accommodate future residential development and will be making suggestions on new zoning designations and/or categories that can accommodate increased densities. Emily led the development of a citywide participatory mapping tool that allowed residents to provide input on proposed housing sites.

Deputy Project Manager, City of San Leandro – Housing Element Update, San Leandro
Emily served as the Project Manager for the San Leandro Housing Element Update project, which was certified by HCD in February 2023. She was responsible for managing the completion of the Housing Element, conducting the public outreach campaign and community workshops, and managing the CEQA component. Emily led Rincon’s planning staff in the development of policies and programs that can be implemented to support future development and are consistent with recently approved housing legislation.

Emily Green, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Deputy Project Manager, City of Corona – Housing Element Update, Corona Emily served as the Deputy Project Manager for the Corona Housing Element Update project, which was certified by HCD in October 2022. Emily was responsible for managing the completion of the Housing Element, conducting stakeholder and public workshops, and managing the CEQA component.

Deputy Project Manager, City of Banning – Housing Element Update, Banning Emily is currently serving as the Deputy Project Manager for the Banning Housing Element Update project. Emily is responsible for managing the completion of the Housing Element, conducting stakeholder and public workshops, and managing the CEQA component.

Deputy Project Manager, City of Calabasas – General Plan Update Environmental Impact Report, Calabasas Emily drafted several sections of the EIR and coordinated the production of the Draft and Final EIR and presented the project at Planning Commission and City Council hearings.

Planning Assistant, University of California Riverside – Long Range Development Plan Update Environmental Impact Report, Riverside
Emily drafted and coordinated multiple sections of the long-term, program-level Long Range Development Plan EIR that will serve as a tiering document for future campus development.

Planning Assistant, California State University Fullerton – Campus Master Plan Update Environmental Impact Report, Fullerton
Emily drafted and coordinated sections of the long-term, program-level Campus Master Plan EIR, including aesthetics, alternatives, population and housing, public services, and recreation, that would serve as a tiering document for future campus development. She also drafted and organized the response to public comments and implemented changes for the Final EIR.

Planning Assistant, San Diego Association of Governments – 2050 Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS), SANDAG Service Area Emily drafted and coordinated sections of the program-level 2050 RTP/SCS Draft Environmental Impact Report (EIR), based on SANDAG’s actual and proposed projects and plans, transportation demand management studies, projected population growth, and the adopted and proposed land use plans and zoning requirements of individual jurisdictions. She also drafted and organized the response to public comments and implemented changes for the Final EIR.

Planning Assistant, City of Eastvale – Homestead Industrial Project Environmental Impact Report, Eastvale Emily drafted and coordinated several sections of an EIR for the development of six industrial use buildings totaling up to 1,080,060 square feet on the site of an existing dairy, on behalf of the City. Emily prepared responses to comments.

Planning Assistant, City of Norco – Hamner Ave Mixed Use Project Environmental Impact Report, Norco Emily drafted and coordinated sections of an EIR, including aesthetics, hazards and hazardous materials, hydrology, land use and planning, population and housing, public services, recreation, and utilities and service systems, for a major planned residential and commercial development with recreational uses on an existing vacant site.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
Master of Urban Planning,
New York University, Robert
Wagner Graduate School of
Public Service
BA, Geography, University of
California, Los Angeles
AA, Social Sciences, Pasadena
City College

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 026358)

YEARS OF

EXPERIENCE
16 Susanne Huerta, AICP
Director of Environmental Planning
Susanne is an environmental planner for Rincon’s Environmental Sciences and Planning Group responsible for managing and preparing environmental documents and technical impact analyses for a variety of projects. She has extensive experience conducting and preparing environmental analyses in accordance with CEQA and NEPA. Her experience includes a wide range of projects for residential, commercial, and community developments, utilities improvements and upgrades, and educational facilities.

SELECT PROJECT EXPERIENCE
Project Manager, City of Santa Ana – On-Call Services Environmental for the Planning Division and Housing Division, Santa Ana
Since 2015, Susanne has been the primary project manager for CEQA documents under Rincon’s on-call contract with the City’s Planning Division. She has managed the preparation of several documents under this contract for mixed-use housing and commercial projects. While she was the primary project manager for the Housing Division, she managed the preparation of 10 NEPA environmental assessments for various affordable housing, park, and infrastructure improvement projects.

Project Manager, City of El Monte – On-Call Environmental Services, Santa Ana Beginning in 2021, Rincon established an on-call contract with the City of El Monte.

Susanne is the primary project manager, and she recently managed the preparation of mitigated negative declaration for a residential and park project.

Project Manager, City of Los Angeles – On-Call Environmental Services, Los Angeles
Susanne is the primary project manager for three on-call environmental contracts with the City of Los Angeles for long-range planning documents, developments projects, and technical studies. Under these contracts, Rincon currently has five contracts for long-range planning documents (community plan updates), and several ongoing projects with developers for CEQA categorical exemptions and several technical studies (air quality and noise).

Project Manager, Los Angeles County Development Authority – On-Call Environmental Services, Los Angeles County
From 2015 to 2018, Susanne was the primary project manager and managed eight NEPA environmental assessments for affordable housing projects in unincorporated areas of Los Angeles County under Rincon’s on-call contract.

Project Manager, City of Los Angeles – Ventura-Cahuenga Boulevard Corridor Specific Plan Amendment, Los Angeles
Rincon prepared an internal preliminary study to determine the CEQA document that should be prepared for the proposed amendments to the Specific Plan. This project is ongoing and primary issues of concern are anticipated to be air quality, noise, and transportation.

Project Manager, City of Burbank – Downtown Transit Oriented Development Specific Plan Environmental Impact Report, Burbank
Susanne is currently coordinating with the Specific Plan team and City staff to prepare a programmatic Environmental Impact Report (EIR). Rincon is currently preparing the Initial Study and will assist with the scoping meeting prior to preparation of the EIR.

Susanne Huerta, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Project Manager, City of West Hollywood – Housing Element Update Environmental Impact Report, West Hollywood
Susanne is coordinating with the Housing Element team and City staff to prepare a programmatic EIR. Rincon is currently preparing the Initial Study and will assist with the scoping meeting prior to preparation of the EIR.

Project Manager, City of Walnut – The Terraces at Walnut Specific Plan Project Environmental Impact Report, Walnut
The proposed Specific Plan involved a mixed-use infill project that included various housing types, a commercial district, parks and recreation areas, and open space, such as landscaped slopes, on 49 acres of vacant land. The major issues of concern were associated with impacts to aesthetics, biological resources, noise and transportation.

The project was approved and the EIR was certified in 2019.

Project Manager, City of Pasadena – 3200 East Foothill Boulevard Mixed-Use Project Sustainable Communities Environmental Assessment, Pasadena
Rincon prepared the assessment and technical studies the proposed project located in East Pasadena. The project site encompassed approximately nine acres and was occupied by the Space Bank Mini Storage Facility since 1977 and was previously used by the U.S. Navy during World War II. The proposed project involved demolition of the 29 existing buildings and construction of eight separate mixed-use buildings with 550 apartment units and 9,800 square feet of retail space, subterranean and above-ground parking structures, and landscaping. Due to the Navy’s use of the site, the major issues of concern included the potential historical significance of the site and potential site contamination. Susanne managed the preparation of the document, which was a new type of CEQA document in 2018. The project was approved and the assessment was adopted.

Project Manager, City of West Hollywood – 7985 Santa Monica Boulevard Environmental Impact Report, West Hollywood
Rincon was retained by the City to prepare the EIR for this mixed-use, adaptive reuse project. The project involved adaptive reuse of the French Market building and construction of a commercial and office building. Major issues of concern included impacts to a historic resource (the French Market building) during construction and operation of the project, as well the potential noise and transportation impacts. The project was approved and the EIR was certified in 2019.

Project Manager, BRIDGE Housing – Los Lirios Mixed-Use Project Sustainable Communities Environmental Assessment Response, Los Angeles
Rincon prepared a Sustainable Communities Environmental Assessment for an affordable housing project located at 111-121 South Soto Street and 2316-2328 East 1st Street in the Boyle Heights community of Los Angeles.

BRIDGE Housing proposed a project that involved development of a five-story mixed-use affordable housing building consisting of 63 affordable units and one market-rate manager's unit, and 4,265 square feet of ground floor commercial space. The project is located next to a Los Angeles Metro subway station. The project was approved in 2021.

Project Manager, Little Tokyo Service Center – 414 Crocker Street Apartments Sustainable Communities Project CEQA Exemption, Los Angeles
Rincon prepared a Sustainable Communities Project CEQA Exemption for an affordable housing project located at 414 Crocker Street in the Little Tokyo neighborhood of Los Angeles. The project involved demolition of the existing manufacturing building and construction of a residential building that included up to 180 affordable housing units.

The project required approval of a general plan amendment, zone change and subdivision entitlement. Because the project was a mixed-use affordable housing development located in a transit priority area, the proposed site redevelopment was found to be consistent with the goals and policies of the Southern California Association of Governments’ Regional Transit Plan/Sustainable Communities Strategy. Therefore, the project qualified for the Sustainable Communities CEQA exemption.

Project Manager, City of Burbank – 777 North Front Street Environmental Impact Report, Burbank Rincon was retained by the City to prepare the EIR for the 777 North Front Street project, which involved a mixeduse residential, commercial and hotel along with open space areas. The EIR examined alternatives to the proposed project and addressed impacts that were identified as potentially significant. Major issues of concern were the onsite hazardous materials and remediation program due to the previous uses of the site, and the significant traffic impacts associated with the proposed project. The project was approved and the EIR was certified in 2019.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Studies,
University of California,
Santa Cruz

CONTINUING

EDUCATION
SoundPLAN (2018), Navcon
Engineering, Fullerton,
California
US EPA AERMOD (2015),
Lakes Environmental, Las
Vegas, Nevada
FHWA – Traffic Noise Model

2.5 (2011), Bowlby &
Associates, Inc., Brentwood,
Tennessee
Noise Control for Buildings,
Manufacturing Plants,
Equipment and Products
(2008), Hoover & Keith,
Houston, Texas

YEARS OF

EXPERIENCE
23 Josh Carman, INCE
Director of Technical Services
Josh has over 20 years of experience in the field of acoustics and air quality and has participated in the environmental review and monitoring process for a wide variety of projects in California, Washington, Nevada, and New York. Josh prepares noise, air quality, greenhouse gas, and community health risk assessments for environmental impact studies (CEQA/NEPA) and technical studies using federal, state, and local guidelines and methodology. His experience includes complex project- and program- level analyses of general plan updates; specific plans; mixeduse development; traffic, transit and rail; vibration-sensitive; industrial; infrastructure, utilities, and telecommunications; long-term and remote construction noise and vibration monitoring; and underwater construction (e.g., pile driving) projects. He is certified in the use of the FHWA’s Traffic Noise Model (TNM), SoundPLAN, and the US EPA AERMOD air dispersion model.

SELECT PROJECT EXPERIENCE
Director, City of Ventura – Anastasi Development Project Noise and Vibration Study, Ventura
Josh oversaw the preparation of the Noise and Vibration Study for the proposed Anastasi development project in Ventura. The project would consist of the construction of 11 residential buildings and five mixed use buildings that would serve as a gateway to the Pierpont community. The project would include 96 total residential units arranged as rowhouse and stacked dwelling units with, one, two, or three bedrooms; live/workspace; and commercial space, including a café/restaurant. Buildings would be three to four stories in height. Rincon made recommendations to reduce construction noise and construction vibration.

Director, City of Oxnard – South Oxnard Aquatics Center IS/MND, Oxnard Josh is currently overseeing the preparation of the environmental noise assessment for the proposed South Oxnard Aquatics Center. The project would include construction of an outdoor pool area with four pools, one slide area, a building, a parking lot, and ancillary facilities. Pool areas would consist of a competition pool, instructional pool, splash pad, recreation pool, and slide area.

Director, Ventura County – Camp Hess Kramer Noise Peer Review, Ventura County
Camp Hess Kramer is located in the Malibu Hills north of Pacific Coast Highway and west of Yerba Buena Road. The lower Camp Hess Kramer property and upper Gindling Hilltop Camp property have operated as an outdoor camp with special events since the 1960s. Amplified sound was used on both campsite areas, as needed, and customary for various Camp activities such as dance, yoga, performing arts, special events, and sporting activities. From November 8 to 21, 2018, the Woolsey Fire destroyed 96,949 acres in Ventura and Los Angeles Counties, including major portions of Camp Hess Kramer. The proposed project would rebuild and replace camp structures and uses in the same general areas as they existed before the fire, with amplified sound occurring in locations referenced in the rebuild plan. Advanced Engineering Acoustics prepared the noise assessment for the proposed project and Josh provided third party peer review.

Josh Carman, INCE, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Director, Paladin Equity – Everhome Suites Hotel Project Acoustical Analysis, Simi Valley Josh oversaw the preparation of a Title 24 Acoustical Study for the proposed Everhome Suites hotel project in Simi Valley. The project would involve construction and operation of a 114-unit, 4-story hotel. The CBC codifies the State of California’s noise insulation standards for new construction in California for the purpose of interior compatibility with exterior noise sources. The regulations specify that acoustical studies must be prepared when new buildings with habitable rooms are near major transportation noises and where noise sources create an exterior noise level of 60 dBA CNEL/Ldn or higher. Acoustical studies that accompany building plans must demonstrate that the design of the structure will limit interior noise in habitable rooms to 45 dBA CNEL/Ldn. Rincon made recommendations to ensure that interior noise levels would comply with the Title 24 requirements.

Noise Consultant, City of Los Angeles – City of Los Angeles Construction Noise and Vibration Thresholds Update Technical Advisory Committee, Los Angeles
Josh served on a technical advisory committee to the City of Los Angeles during the update to their CEQA construction noise and vibration thresholds guidelines at Rincon. The update focused on proposing updated thresholds that are more suited to the generally urban nature of the City, while still being protective of public health.

Josh participated in workshops and provided input on appropriate thresholds to provide defensibility for their use while also accounting for the urban noise environment in the City. These thresholds have been incorporated into the draft guidelines.

Director, City of Los Angeles – One San Pedro Specific Plan EIR/EIS, Los Angeles The project involves the adoption of a specific plan to guide redevelopment of the Rancho San Pedro public housing complex, services, amenities, and programming for the project site. Josh oversaw the review and incorporation of the findings from the Noise Study into the EIR/EIS and developed mitigation for operational recreational noise impacts.

Director, City of Beverly Hills – 9600 Wilshire Boulevard Specific Plan, Beverly Hills Josh is overseeing the preparation of the noise assessment for the 9600 Wilshire Boulevard Specific Plan. The Specific Plan would apply to an approximately four-acre (net) site located south of Wilshire Boulevard, between Bedford Drive to the west and Camden Drive to the east, adjacent to the southwest neighborhood of the City of Beverly Hills. The Specific Plan proposes a mix of uses and includes the historic Saks building. Mitigation measures were recommended to reduce or avoid impacts from construction noise and construction vibration, including at the historic resources.

Senior Noise Specialist, County of Los Angeles – Tapia Ranch/Project No. R2012-02667/Vesting Tentative Tract Map No. 072126, Los Angeles County
Josh conducted the environmental noise assessment while at a previous employer in support of an EIR for the development of 405-unit single-family residential lots with one public park (4.7 net acres), eight open space lots, one water pump lot, 63 HOA/Basin lots, one park trails lot, nine flood control district lots, 21 private and future street lots, and one private street lot in the Castaic area. Cumulative impacts considered the planned and approved Tesoro Del Valle residential development to the southeast.

Senior Noise Specialist, City of Santa Ana – Santa Ana General Plan Update PEIR, Santa Ana Josh conducted the environmental noise assessment while at a previous employer in support of a PEIR for the City’s General Plan Update. As part of this work, Josh worked with GIS staff to generate existing and future transportation noise contours, which included traffic and railroad noise in the City.

Senior Noise Specialist, City of Los Angeles – Prologis Vermont and Redondo Project EIR, Los Angeles Josh conducted the environmental noise and vibration assessment while at PlaceWorks in support of an EIR for a proposed one-story, 53-foot tall, 340,298-square foot warehouse/manufacturing/distribution center. The Project would also include 36 truck loading docks and parking for up to 71 trailers. To characterize existing conditions, ambient noise measurements were conducted in the project vicinity, including at residences and the Rosecrans Recreation Center to the north. In addition to using the City of Los Angeles noise and vibration thresholds of significance, the analysis considered noise standards from the City of Gardena Municipal Code, due to nearby sensitive receptors in Gardena. Detailed SoundPLAN noise modeling was performed for both project construction and operation. SoundPLAN modeling accounted for project design features, including a temporary construction noise barrier and a permanent sound wall. While at Rincon, Josh continued to provide support on the project by drafting responses to public comments.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Anthropology, Northern
Arizona University
BS, Anthropology-Cultural
Resources Management, Cal
State Polytechnic University,
Pomona

CERTIFICATIONS/

REGISTRATIONS
Registered Professional
Archaeologist (ID# 415730)
Section 106 Compliance
Advanced Section 106
Society for American
Archaeology
Society for CA Archeology

PERMITS
Principal Investigator,
California Bureau of Land
Management statewide
FLPMA permit (CA-15-27)

AFFILIATIONS
Society for American
Archaeology
Society for California
Archeology

YEARS OF

EXPERIENCE
15 Christopher Duran, RPA
Principal Investigator/Program Manager
Chris has more than 16 years of professional experience and meets and exceeds the Secretary of the Interior’s Professional Qualifications Standards. Chris is an expert in state and federal regulations as they pertain to cultural resources and serves as Principal Investigator for Rincon’s projects providing resource recommendations and mitigation measures allowing clients to remain in sound compliance with applicable regulations. Chris has also been involved in Native American consultation with tribes in Malibu and the surrounding areas. Chris has worked alongside the local tribes on numerous projects including human remains recoveries in Malibu working with the local tribe and recovery and reburial methods.

Chris has also served as a peer reviewer for several agencies in the Los Angeles area providing his expertise as to the potential for various projects to potentially impact cultural resources.

SELECT PROJECT EXPERIENCE
Principal Investigator, City of Malibu – Golf Club and Resort Permitting, Malibu The project required the cultural resources review for a potential golf club and resort.

The study identified one previously recorded resource and two previously recorded historic buildings. The buildings had been burned during the Woolsey Fire and were no longer extant. The study also revealed that the archaeological site was removed during the construction of a man-made lake.

Principal Investigator, City of Malibu – Paradise Cove Utility Upgrade Project Cultural Resources Study, Malibu
The Paradise Cove Heritage Recovery Project involved the recovery of a Chumash cemetery identified during a utility upgrade. Chris served as the Principal Investigator developing the recovery methods for the identified inhumations.

Additionally, Chris coordinated with tribal representatives for the dignified and respectful treatment of the human remains.

Principal Investigator, County of Ventura – Spanish Springs Housing Development Project, Camarillo
Chris served as the Principal Investigator for a housing development project within the Spanish Springs golf course to convert the course to a multi-unit housing community. During the course of the study, Rincon coordinated with local Chumash representatives regarding purported cultural resources, including villages and rock art sites. The study resulted in a rebuts testing program that allowed the City to adequately address cultural resources issues and proceed with the development project.

Principal-in-Charge, County of Los Angeles – Chatsworth Lake Manor Cultural Resources Study, Los Angeles County
Chris served as the Principal-in-Charge for a cultural resources survey of multiple parcels in Los Angeles County to support fire restoration under the California Vegetation Treatment Program. Our team worked closely with grand holders and Los Angeles County staff to produce a cultural resources study that has received high praise from CalFire and is being used as the example for other cultural resources studies executed under the this program.

Christopher Duran, RPA, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Project Manager, County of Ventura – Kenney Road Cultural Resources Study, Ventura County Chris is responsible for preparing a Historic Property Survey Report (HPSR) package for the Kenney Street Widening and Pedestrian Improvements Project, located along a 0.25-mile stretch of Kenney Street between Alvarado Street and Stroube Street in El Rio, an unincorporated community within Ventura County, California. The HPSR package will be prepared in general accordance with NEPA, CEQA, and Section 106 of the National Historic Preservation Act (NHPA). Rincon understands that the proposed project is a Local Assistance Project with oversight by Caltrans District 7; compliance with Section 106 of the NHPA will be carried out in accordance with the Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the Caltrans Programmatic Agreement, January 2014. The HPSR will be prepared in general conformance with the current Caltrans’ Standard Environmental Reference guidelines, Volume 2, Cultural Resources, which provides guidance for the identification and assessment of all cultural resources, including historic architectural resources.

Project Manager, County of Ventura – Yerba Buena Guard Rails Project Archaeological Study – Caltrans District 7, Ventura County
Chris is serving as the project manager on the preparation of the technical memorandum, HPSR, and upon approval from the County of Ventura, an Archaeological Survey Report in support of the Yerba Buena Road Guardrail Project.

The proposed project is a Local Assistance Project with oversight by Caltrans District 7; therefore, compliance with Section 106 of the NHPA will be carried out in accordance with the Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the Caltrans Programmatic Agreement, January 2014. The study will be prepared in general conformance with the current Caltrans’ Standard Environmental Reference guidelines, Volume 2, Cultural Resources, which provides guidance for the identification and assessment of all cultural resources including archaeological resources.

Principal Investigator, United Water Conservation District – Piru Spreading Grounds 2.5 MW Solar Project, Ventura County
Chris served as the Principal Investigator for a cultural resources study for the installation of solar panels within the Piru spreading grounds in unincorporated Ventura County. Chris conducted the project survey, Native American outreach, and reporting.

Principal Investigator, Calleguas Municipal Water District –Salinity Management Pipeline Project, Ventura County
Christopher served as the Principal Investigator for a cultural resources study that resulted in the finding of human remains. Christopher assisted in the consultation with the tribal group, the Water District, and County Public Works on the recovery and disposition of human remains.

Principal Investigator, United Water Conservation District – Santa Felicia Dam Improvements Project, Ventura County
Rincon prepared CEQA/NEPA documentation for Dam upgrades to the Santa Felicia Dam, including the Historic Properties Treatment Plan for the long-term management of the dam with regard to cultural resources and in compliance with federal requirements. Christopher assisted in navigating the federal reviews and the U.S. Forest Service which retains land ownership in the project’s Area of Potential Effects.

Principal Investigator, City of Los Angeles – Jensen Water Treatment Plant Solar Project, Los Angeles Chris served as the Principal Investigator for a cultural resources study to support the development of a solar facility at the Jensen Water Treatment Plant to provide energy for the treatment plant’s operations. Chris also conducted the field survey and served as the primary author of the project report and worked closely with the plant managers for access. The project included the identified of a previously recorded resource within the treatment plant boundary, but would not be directly affected by the project, resulting in no significant impact to cultural resources.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MS, City and Regional
Planning, Pratt Institute,
Brooklyn New York
BS, Environmental Studies,
Lewis & Clark College,
Portland, Oregon

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 308963)

YEARS OF EXPERIENCE
8 Kay Real, AICP
Planner
Kay has a strong background in advancing the development of affordable housing, the facilitation of public sector housing and community development policies and programs, community engagement, and Community Development Block Grant administration. Some of her significant achievements include the facilitation of over 1,000 units of affordable housing. She also has substantial experience drafting a wide range of environmental review documents pursuant to CEQA.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – 6th Cycle Housing Element Update, Malibu Rincon assists the City of Malibu in the preparation of their 6th Cycle Housing Element Update. Kay helps to lead the preparation of the draft Housing Element and ensure that project milestones are kept on track.

Planner, City of Fullerton – 6th Cycle Housing Element Update, Fullerton Rincon assists the City of Fullerton in the preparation of their 6th Cycle Housing Element Update. Kay helps to lead the preparation of the Affirmatively Furthering Fair Housing section and the development of goals and policies.

Planner, Madera County Transportation Commission – Madera County Transportation Commission County REAP Planning Services Rincon works with the Madera County Transportation Commission to update the City of Chowchilla’s City of Madera’s and the County of Madera’s Housing Element into compliance with state law. Kay led the preparation of the Housing Constraints chapter for the City of Chowchilla and City of Madera.

Planner, Merced County Association of Governments – Merced County MultiJurisdictional Housing Element Rincon works with the Merced Council of Governments to bring its Housing Element into compliance with state law, adopt a new Environmental Justice Element, and update its Safety Element. Kay led the preparation of the Housing Resources Chapter for Merced County.

Planner, City of West Covina – 6th Cycle Housing Element Update, West Covina Rincon is assisting the City of West Covina in the preparation of their 6th Cycle Housing Element Update. Kay helps to lead the preparation of the draft Housing Element and ensure that project milestones are kept on track.

Planner, City of Bakersfield – 6th Cycle Housing Element Update, Bakersfield Kay served as a planner assisting the City with its 6th Cycle Housing Element Update. Rincon works to identify sites that can accommodate future residential development and will be making suggestions on new zoning designations and/or categories that can accommodate increased densities. Kay contributed to response to public comment and preparation of the Draft Housing Element documents.

Kay Real, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

PREVIOUS WORK EXPERIENCE
Planner III, City of Los Angeles, Boyle Heights Community Plan Update Environmental Impact Report Kay assisted in the preparation of the Boyle Heights Community Plan Update Environmental Impact Report. The project consists of an Environmental Impact Report for an update to the Boyle Heights Community Plan (Community Plan). The Community Plan is one of 35 Community Plans that comprise the Land Use Element of the City of Los Angeles General Plan. The Land Use Element is one of the seven state-mandated elements of the General Plan that also include noise, transportation, and conservation, among others. Such planning activities for this Community Plan update include the creation of transit-oriented district plans and/or the application of new zoning tools developed for the area through the recode Los Angeles project.

Planner, New York City Department of Housing Preservation and Development, Park Haven Kay was closely involved in all aspects of the pre-development process for the construction of a new 10-story, 180,000-square-foot, mixed-income, mixed-use building with 178 residential units and ground floor commercial space which includes a 14,000-square-foot Food Retail Expansion to Support Health Program grocery store, and a 7,000-square-foot Workforce Development program operated by BronxWorks. Kay helped facilitate the design considerations for the grocery store density bonus, and worked with the development teams to undergo the required environmental and design reviews prior to taking the project through New York City’s public review process. As part of this process, she prepared the land use applications and served as a representative of the agency at meetings with the Community Board, Borough President, City Planning Commission, and City Council. Kay helped navigate a contentious public review process where the Community Board voted against the project.

Senior Planner, New York City Department of Housing Preservation and Development – Twin Parks Terrace Kay helped facilitate the development of Twin Parks Terrace, located at the City’s Housing Authority’s Twin Parks West site in the Fordham Heights section of the Bronx. The project is a 16-story rental building located at Webster Avenue and East 184th Street. The 182 residential units are affordable apartments for tenants with incomes at various area median incomes, with a number of units for households leaving shelters. The building also includes 11,000 square feet of retail space for the community and provides residents with access to a variety of amenities.

Kay’s primary responsibility was to ensure that all pre-development milestones were met in a timely manner. Kay oversaw the Agency’s competitive selection process for developers, analyzing each submission and awarding projects based on design, community and commercial programming, and local impact. She helped coordinate interagency and stakeholder meetings to resolve site-specific issues.

Community Development Analyst, City of White Plains, Community Development Block Grant Administration, White Plains, Connecticut
Kay led project management meetings to implement key strategies to reform the City’s affordable housing policy and to further fair housing in accordance with the comprehensive plan and housing guidelines. Kay drafted the City’s 2017-2018 Annual Action Plan, which identified actions and activities for the City’s Community Development Block Grant Program funds.

Senior Planner, New York City Department of Housing Preservation and Development – Fischer Senior Apartments, New York
Kay helped facilitate the development of Fischer Senior Apartments, located on a site with challenging topography in the Highbridge section of the Bronx. The project provided 105 homes for seniors, including 54 units for the formerly homeless. All of the units are reserved for households 55 years and older making less than 50 percent of the area median income. Kay facilitated the Agency’s competitive developer selection process, conducted land use analyses, performed community stakeholder outreach, and organized Community Visioning Workshops to determine the community’s needs and the area context. Kay reviewed each response and awarded projects based on quality of design, financial feasibility, programming, and the effect on the surrounding community. Kay prepared the required documentation for the land use application and public review process and represented the agency at all public meetings. Kay gave public testimony regarding the respective project answered questions on the proposed land use actions, as well as general questions on how affordable housing works in New York City.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
PhD, Urban Planning,
University of California, Los
Angeles
MUP, Urban Planning, Harvard
University, Cambridge,
Massachusetts
BA, Architecture, Wellesley
College, Wellesley,
Massachusetts

CERTIFICATIONS/

REGISTRATIONS
American Planning
Association Certified Planner,
(no. 29758)
Project Management: The
Basics for Success, Coursera
Verified Certificate

YEARS OF

EXPERIENCE
15 Karolina Gorska, PhD, AICP
Contract Planner
Dr. Gorska is a detail-oriented professional with experience in private and publicsector planning for the City of Los Angeles and County of Los Angeles, as well as academia. She has extensive experience in site plan reviews, discretionary entitlement processing, and environmental review. Karolina has processed, managed, and reviewed entitlements for commercial and single- and multifamily projects and worked on a variety of long range-projects, such as zoning ordinance updates and objective design standards. While managing multiple projects, she has held outreach meetings, prepared staff reports and resolutions, and presented projects to various Planning Commissions. Karolina has worked as a planner for Rincon since 2019.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu, Environmental Contract Planning Services As a planner for the Malibu Planning Department, Karolina processed complex coastal development permits for the construction of new single-family residences and commercial/hotel projects. This assignment required an understanding of both the Malibu Zoning Code and Local Coastal Program, as well as CEQA requirements.

Her projects dealt with issues, such as coastal view protection or site constraints, such as encroachments into Environmentally Sensitive Habitat Areas, Special Flood Hazard Areas, or steep slopes that requires in-depth and detailed analysis of technical reports. She reviewed applications for completeness and prepared Planning Commission agenda reports and resolutions in coordination with City staff.

Her projects have included a wide range of complex entitlements including general plan amendments, zoning map amendments, variances for construction on slopes over 2.5 to 1, site plan review for excess height, minor modifications for reduced setbacks, and conditional use permits, among others. She has also worked on appeals of planning commission resolutions.

Planner, City of Santa Monica – Contract Planning Services, Santa Monica As a planner for the Santa Monica Planning Department, Karolina was responsible for online plan check reviews for a variety of projects (accessory dwelling units, single-family residential projects, wireless telecommunication projects) conducted via ProjectDox (online plan review program). She also reviewed and processed administrative permits. The review process required efficient turnaround times and necessitated attention to detail and thorough knowledge of the single-family and accessory dwelling unit zoning code. Additional tasks included coordination with City Staff, review and processing of business license applications, and responses to email inquiries as needed.

Contract Planner and Senior Level Planner, City of South Pasadena – Contract Planning Services, South Pasadena
Karolina was the lead planner on multiple entitlement projects (hillside development permits, design review, administrative use permit, certificate of appropriateness) that went before the Design Review Board, Planning Commission, and Cultural Heritage Commission. She worked directly with the Planning Manager on various projects, such as developing new Zoning Code Interpretations, for instance how to process guest parking requirements for hillside development permits for single-family homes under the City’s new zoning code streamlining process. Karolina assisted with design reviews and numerous plan check projects.

Karolina Gorska, PhD, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Contract Planner, Housing Authority of the City of Los Angeles, One San Pedro Specific Plan, San Pedro, California
Karolina reviewed specific plans to help the Housing Authority of the City of Los Angeles process the One San Pedro specific plan project. She evaluated application materials, developed a comprehensive list of submittal materials, and identified missing pieces in order to assist in the development of a clean project description for the Project Environmental Impact Report (EIR) for the Rincon CEQA analysts team. She drafted a memo that focused on two areas: 1) additional items needed for the EIR Project Description document in order to assist in the completion of a Project EIR and 2) items that are needed or should be clarified for the Specific Plan in order to support the EIR project description.

Planner, The Latigo Group, LLC – Hillcrest Specific Plan, Thousand Oaks Karolina prepared the design and development standards chapter for the Thousand Oaks Hillcrest Specific Plan that includes up to 333 dwelling units on an approximately 8.19-net acre site. The guidelines and standards ensure that the Specific Plan area will develop as a cohesive and high-quality, mixed-use residential community, while allowing flexibility for creative design. The chapter focused on objective design standards , which encompassed the design requirements of the open spaces, interior access roads, and building massing, as a means to create a walkable, human-scale development. The standards for the residential and mixed-use developments focused on architectural design requirements, such as, window recesses, façade articulation, and roof and height variation, among others.

Planning Analyst, University of California, Los Angeles Lewis Center for Regional Policy Studies, Los Angeles, California
Karolina was a planning analyst on a Performance Monitoring Tool for a Sustainable Communities Strategy. She played a critical role in advising how regional-level data can be used to study neighborhood-level change. She delivered a narrative for data interpretation and assisted in final data selection. She provided statistical, demographic, and economic data in graphic form for brochures to provide comprehensible information to planners and members of the public. She wrote reports and white papers based on research, which included descriptions of the physical site, description of adjacent land uses and structures, detail of proposed uses, descriptions of socioeconomic conditions and surrounding area, population, traffic, transportation, and future trends to provide information to the local educators, private, and public sector planners.

City Planning Assistant and Associate, City of Los Angeles Department of City Planning, Los Angeles Karolina worked as a planner for the City of Los Angeles’s Urban Design Studio (UDS) and the Expedited Processing Services section. She was responsible for CEQA analysis and case processing on a wide range of entitlement requests (site plan review, small lot subdivisions, conditional use permits). As an UDS planner, she coordinated and conducted design reviews for major development projects and lead design discussions in coordination with the American Institute of Architects. She was the UDS Lead on the Small Lot Design Standards and Ordinance, prepared the staff report and Planning Commission presentation, and conducted Small Lot training and outreach for staff and members of the public. Karolina also developed and conducted UDS training sessions for planners in the Department. She acted as an UDS representative in meetings on several projects - LAWA Design Guide, Re:Code LA, and the Civic Center Master Plan, among others.

Regional Planning Assistant II, Los Angeles County Department of Regional Planning, Los Angeles Karolina worked at the public counter and responded to inquiries from the public on relevant planning policies, subdivision and zoning regulations. She reviewed and processed by-right projects for consistency with the zoning code. She also worked in the Community Studies East Area Section within the Advance Planning Division and managed various projects: East L.A. Zoning Consistency Project, Hacienda Heights Community Plan Implementation Guide, and the La Crescenta-Montrose Community Standards District update. She performed research and interacted on a regular basis with interested parties, such as County staff, community members, and Department management.

Project Manager, University of California, Los Angeles Department of Urban Planning, Los Angeles, California Karolina managed a California Air Resources Board research project by acquiring and assembling data from government institutions, managed individual tasks, coordinated team meetings between universities, and ensured project work was completed on time. She co-authored report entitled Gentrification Displacement and the Role of Public Investment, which is a Federal Reserve working paper and published article in the Journal of Planning Literature.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Studies
and English, University of
California, Santa Barbara

YEARS OF

EXPERIENCE
2 Lyndsey Baughman
Community Planner
Lyndsey is a dedicated professional with experience in land use and community planning. She has provided on-call planning services for multiple municipal planning agencies and excels at familiarizing herself with each agency’s project plan reviews and application processes. Lyndsey actively contributes to community and longrange planning projects, where she is well-versed in entitlement processing, conducts due diligence assessments, assists with zoning ordinance drafting, report writing, and facilitates coastal development permit processing.

SELECT PROJECT EXPERIENCE
Contract Planner, City of Malibu – La Paz Ranch Entitlement Project, Malibu Lyndsey is a primary planner working with City staff on the Cross Creek Ranch Plaza development project. In this role, she served as an extension of City of Malibu Planning Department staff to review the project plans and materials for several commercial tenants. She also coordinates with City Planning staff to ensure conformance with applicable provisions of the City Local Implementation Plan and Municipal Code. She has prepared multiple Formula Retail Clearance and Conditional Use Permit staff reports and resolutions for City Council and Planning Commission hearings.

On-Call Contract Planner, City of Malibu – Planning Department, Malibu Lyndsey has provided contract planning services as an extension of staff for the City of Malibu. She has worked on a variety of complex development projects throughout the City, including in Coastal Commission jurisdiction areas. She has reviewed multiple planning applications, provided plan checks on project plans in conformance with applicable planning documents and City development standards, and prepared staff reports and resolutions. Her work required consistent coordination with staff and direct communication with clients as well.

On-Call Consulting Wastewater Management Program Planner, City of Malibu – Environmental Sustainability Department, Malibu
Lyndsey served as part of a team assisting the City’s Environmental Sustainability Department with managing the Wastewater Program and issuing operating permits alongside City staff. Her work also included plan and application review, as well as public counter assistance.

Contract Planner, City of Camarillo – On-Call Permit Processing, Camarillo Lyndsey is working as an extension of staff with the City of Camarillo’s Planning Division for ongoing complex residential and commercial projects. Her duties involve consistent plan check review for design standards and planning document consistencies, site visits and assessments, and active coordination with applicant teams and Planning staff.

Front Counter and Contract Planner, Ventura County – Land Use and Planning Division, Ventura County
Lyndsey has worked with Ventura County as an extension of staff to provide front counter coverage and contract planning services. In this role, Lyndsey has reviewed applications and development plans for consistency with the Coastal and NonCoastal Zoning Ordinances, direct communication with applicants to process permits, and provide incomplete and complete letters as necessary.

Lyndsey Baughman, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Planner, City of Oxnard – Wireless Permitting, Oxnard
Lyndsey served as a contract planner for the City of Oxnard’s wireless application process. She assisted the City by reviewing wireless permit applications for consistency with City of Oxnard Zoning Code, plan check consistency, and application completeness. Her tasks also include assisting in Staff Report and Resolution drafting for the City and checking for plans’ consistency with the City of Oxnard Zoning Code.

Planner, City of San Joaquin Contract Planning – Contract Planning, San Joaquin Lyndsey assisted the City in reviewing and processing planning applications for projects throughout the city. She also prepares noticing documents, staff reports, and resolutions for the respective projects.

Contract Planner, Fresno Council of Governments – Contract Planning, Fresno Lyndsey worked as a contract planner in implementing the Fresno Council of Governments effort to ensure that cities within Fresno County are in compliance with Assembly Bill 1236 and 970 and CEQA vehicle miles traveled local thresholds for small cities. Her work includes drafting staff reports, resolutions, and ordinance changes while coordination with planning staff.

Planner, City of Port Hueneme – Bubbling Springs Natural Channel Restoration Project, Ventura County Lyndsey worked with the City of Port Hueneme’s Department of Public Works to assist with processing a Coastal Development Permit, which is a relatively new process for the City. She wrote the staff report, resolution, and public noticing for the Port Hueneme City Council meeting for approval of the permit.

Planner, City of Tehachapi – Tehachapi Red Apple Tract Annexation, Kern County Lyndsey worked with the City of Tehachapi’s Planning Department and Kern County’s Local Agency Formation Commission to annex an unincorporated area within the city’s sphere of influence into the city. The project required an Addendum to the General Plan Update Final Environmental Impact Report, which she prepared. Other duties involved reviewing the City and County General Plans, assisting the City with zoning compliance, and working through the entire application process while communicating with the City and Local Agency Formation Commission.

Application Planner, City of Port Hueneme – Port Hueneme Cross Base Pipeline, Ventura County Lyndsey has been working with the City of Port Hueneme’s Department of Public Works to assist with processing a Coastal Development Permit to update a pipeline system that extends across Port Hueneme, Oxnard, and County of Ventura jurisdictions. The application process includes writing a project description, working directly with City and County staff, and navigating each jurisdiction’s individual permitting system.

Application Planner, Montecito Water District – HQ Maintenance Building Permitting, Santa Barbara County Lyndsey assisted in obtaining a Conditional Use Permit by navigating through the Development Plan Amendment Application process with the Montecito Water District to build a new maintenance building. This process included coordinating with the Montecito Board of Architectural Review and preparing a Notice of Exemption as needed.

Application Planner, Castroville Community Services District – Moss Landing Wastewater System Rehabilitation Permitting, Monterey County
Lyndsey served as a planner working to permit the rehabilitation of the Moss Landing Wastewater System. The project requires a Coastal Development Permit, which Lyndsey has worked with the Castroville Community Services District and Rincon team to apply for. This project required familiarity with the Coastal Commission and County of Monterey permitting processes, as well as coordination with several jurisdictions, including the State Parks Department, Moss Landing Harbor, etc.

Application Planner, Montecito Sanitary District – U.S. 101 Segment 4C Main Jack and Bore Project Sewer Relocation, Santa Barbara County
Lyndsey assisted with the exemption process for the replacement of an existing sewer water main and casing underneath U.S. 101 in the Montecito area. This is Coastal Development Permit exemption process included communication with Santa Barbara County and assisting the Montecito Sanitary District with navigating the entitlement process.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MCRP, Master of City and
Regional Planning, California
Polytechnic State University
BS, Physical Geography,
University of California,
Santa Barbara

YEARS OF

EXPERIENCE
7 Bryce Haney
Land Use Planner
Bryce has experience in long-range planning, including housing elements, general plan updates, and specific plans. Bryce has worked with jurisdictions throughout California on housing sites inventories, constraints and resources analyses, objective design standards, and form-based coding approaches to development standards. Bryce brings graphics expertise to help clients and the public better visualize land use changes resulting from updated zoning or other regulatory mechanisms. His 6+ years of experience with Geographical Information Systems (GIS) prior to his time at Rincon lends deep familiarity with spatial analysis to all project teams and enables cross-disciplinary approaches to client needs.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – 6th Cycle Housing Element Update, Malibu Planner for the City’s 6th Cycle Housing Element Update. Rincon is actively addressing agency comments by removing sites that are unsuitable for residential development and expanding analysis on housing constraints and affirmatively furthering fair housing. Bryce led the update of the housing site inventory, including major updates to the discussion of site selection methodology and justification in accordance with agency requirements.

Planner, City of Culver City – Objective Design Standards, Culver City Bryce works closely with project leads to develop a series of objective design standards to govern residential and mixed-use developments. The City’s objectives for this effort include achieving compliance with state laws, streamlining, and clarifying the development review process, adopting clear objective design standards that applicants can understand and that the City can implement, as well as garnering support from the community by collaboratively creating standards that will result in context-appropriate, high-quality development.

Planner, City of Huntington Park – 6th Cycle Housing Element Update, Huntington Park
Bryce served as a Planner for the Huntington Park Housing Element update and is assisting with the preparation of the sites inventory, housing needs, and housing resources portions specifically. He works closely with City staff and various agencies to ensure that the Housing Element meets all state statutory requirements and is consistent with the City’s current and future housing needs.

Planner, City of Fullerton – 6th Cycle Housing Element Update, Fullerton Bryce currently leads the development of Fullerton’s housing sites inventory during the 6th Cycle Housing Element update. He works closely with City staff to ensure that the sites inventory integrates an understanding of the City’s goals for land use and development.

Planner, City of Bakersfield – 6th Cycle Housing Element Update, Bakersfield Bryce serves as a sites inventory specialist for the City of Bakersfield Housing Element update. He is working to identify sites within the city that would be adequate to accommodate the jurisdiction’s very large Regional Housing Needs Assessment allocation. In Bakersfield, Bryce has contributed to the development of GIS tools to help the City review and efficiently offer feedback on potential sites.

Bryce Haney, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Planner, City of Bakersfield – General Plan Update, Bakersfield Bryce assists the City of Bakersfield with a comprehensive General Plan Update with associated zone mapping and Programmatic EIR that will evaluate the impacts of the General Plan Update and include programmatic mitigation measures intended to streamline CEQA review of subsequent activities that are consistent with the General Plan.

Bryce led the production of the General Plan Existing Conditions Background Report and adapted its content into an innovative community outreach tool using the ArcGIS StoryMap platform.

Planner, County of Stanislaus – 6th Cycle Housing Element Update, Stanislaus County The Rincon team is actively working to develop a sites inventory to determine which sites should be used to meet the 6th Cycle Regional Housing Needs Assessment allocation, including a number of opportunities to rezone sites to create future housing capacity. Rincon is also advancing a Safety Element Update and incorporating Environmental Justice policies into the General Plan consistent with Senate Bill 1000. Bryce leads the development of Stanislaus County’s housing sites inventory during the 6th Housing Element Update cycle. He works closely with City staff to ensure that the sites inventory integrates an understanding of the region’s infrastructure constraints and unique social, economic, and environmental challenges.

Planner, City of Hayward – 6th Cycle Housing Element Update, Hayward City of Hayward retained the Rincon team to help create an effective and visionary document to address the City’s regional housing needs allocation, natural hazards, and GHG emissions reduction goals in a way that focuses on the City’s diversity and elevates equity to a place of paramount importance. Bryce serves as a Planner for the Hayward Housing Element Update and assists with the preparation of the sites inventory and housing needs.

Planner, City of San Ramon – 6th Cycle Housing Element Update, San Ramon Bryce has worked with the City of San Ramon supporting the preparation of their 6th Cycle Housing Element Update.

Bryce has worked closely with the City and Veronica Tam and Associates to ensure that the sites inventory is consistent with the City’s housing needs and meets statutory requirements resources portions specifically. He works closely with City staff and the California Department of Housing and Community Development to ensure that the Housing Element meets all statutory requirements and is consistent with the City’s current and future housing needs.

Planner, City of Marina – Downtown Vitalization Specific Plan, Marina Bryce served as a planner for the City of Marina Downtown Visualization Specific Plan. Rincon prepared a Specific Plan to guide the development of the downtown core of the city of Marina, as well as a Program EIR to support this effort. The Specific Plan area encompassed approximately 225 acres of centrally located land and was intended to establish a residential, business, cultural, social, and governmental downtown center for the city of Marina. The project involved extensive community outreach to help guide the Specific Plan. Among the key issues include the possible narrowing of Reservation Road through the City’s center from four to two lanes.

Planner, Merced County Association of Governments – Multi-Jurisdictional Housing Element Update, Merced County
Rincon is leading the development of a Multi-Jurisdictional Housing Element for the six jurisdictions in Merced County. As part of this work effort, Rincon is preparing regional needs, constraints, and fair housing analyses, as well as local analyses in each topic area, and sites inventories for each jurisdiction, considering availability of infrastructure and utilities, fair housing issues, and availability of land or future annexations. Bryce contributed to the development of site inventories for the cities of Merced and Dos Palos, integrating an understanding of local constraints.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
California, Los Angeles
BA, International Development
Studies, Minor, Urban and
Regional Studies, University of
California, Los Angeles

CERTIFICATIONS/

REGISTRATIONS
CEQA Certificate – May 2020

YEARS OF

EXPERIENCE
6 Susan Hernandez
Planner
Susan has a foundation in local government as a former planner for the City of Pico Rivera. She is a skilled planner experienced in site plan review, entitlement processing, and environmental planning. While employed as a planner with the City of Pico Rivera, she assisted various city interested parties, such as developers, residents, and business owners, to navigate the City’s zoning ordinances, General Plan, and City processes. She provided counter assistance to residents and developers in English and Spanish. She processed, managed, and reviewed entitlements including commercial and multifamily residential projects. While managing the entitlements she held community outreach meetings, prepared the staff reports and resolutions, and presented the projects to the Planning Commission. With Rincon she has assisted various cities and counties throughout California with a variety of long-range projects, such as General Plan updates, Zoning Ordinance updates, Subdivision Ordinance updates, and Housing Element updates.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – Contract Planning, Malibu
Susan provides assistance to the City of Malibu by reviewing planning applications for residential and commercial developments throughout the city. She reviews plans for consistency with applicable planning documents such as the municipal code and Local Coastal Program. She prepares the staff report and necessary documents for the director and Planning Commission Hearings.

Planner, City of Malibu – Housing Element Update, Malibu Susan assisted in revising the Housing Element Update for the City of Malibu by addressing agency comment letters and ensuring compliance with state housing element law and the Completeness Review Checklist. The Housing Element was revised to fully analyze the impact of the development standards contained in the Malibu Local Coastal Program, Malibu Municipal Code, fees, and processing and permitting procedures on residential development. Susan assisted with identifying constraints to housing development, particularly for special needs populations, and updates necessary to comply with applicable laws and regulations.

Planner, City of Tehachapi – Contract Planning, Tehachapi Susan assisted the City of Tehachapi review and process planning applications for various development proposal throughout the city. She also provides assistance by answering questions from the public related to the City’s zoning code and formbased code.

Planner, City of Oxnard – Contract Planning, Oxnard
Susan provides assistance to the City of Oxnard by reviewing planning applications for residential and commercial developments throughout the city, including coastal neighborhoods. She reviews site plans for consistency with applicable planning documents. She also organizes required community workshop meetings, prepares staff reports, and presents projects to Planning Commission.

Planner, City of Pico Rivera – Contract Planning, Pico Rivera Susan provided a broad range of planning services to assist the City with daily planning activities and entitlement processing. She managed the public counter and facilitated entitlements including subdivision, variances, and conditional use permits. She also processed minor planning applications and reviewed residential, commercial and industrial projects in plan check.

Susan Hernandez, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Planner, City of West Covina – Zoning Ordinance Update, West Covina The City of West Covina is currently undergoing a Comprehensive Development Code update that includes both the Zoning and Subdivision Code, which have not undergone an update in 40 years. Susan prepared the Zoning Code update by researching best practices, ensuring consistency with current state laws, and updating language in the zoning ordinance to be clear and consistent.

Planner, Culver City – Zoning and Subdivision Code Updates, Culver City Susan assisted Culver City staff to amend existing amend the Subdivision Code to ensure it complies with applicable state laws, the current Subdivision Map Act, and facilitates streamlined review and approval of subdivisions, including processes and regulations to allow for small-lot subdivisions and ministerial approval in sync with state law. Additionally, the Subdivision Code effort will include objective design standards and criteria for residential small lot subdivisions.

Planner, City of Agoura Hills – Historic Preservation Ordinance, Agoura Hills Susan assisted the City of Agoura Hills in creating a Historic Preservation Ordinance to establish a regulatory framework which will support the cultural heritage goals of Agoura Hills. The ordinance will address built environment, archaeological, and tribal cultural resources, as well as historic trees. The ordinance will include procedures and criteria for identifying and designating cultural resources, CEQA considerations, economic effects, appeals, and enforcement.

Planner, City of Ukiah – Demolition Ordinance Update, Ukiah Susan assisted the City of Ukiah with a comprehensive update to their Demolition Ordinance. Susan assisted with revising the evaluation criteria to follow Federal and State criteria and present reasonable avoidance measures that follow the State CEQA Guidelines for avoiding impacts to historical resources. Timelines for approvals were also reviewed and updated accordingly.

Planner, City Monterey Park – Housing Element Implementation, Monterey Park Susan prepared draft amendments to the City of Monterey Park’s Municipal Code to implement various Housing Element programs, while ensuring alignment with the Land Use Element and state legislation. Initial steps included reviewing city documents relevant to the Municipal Code Amendments, including the General Plan-Land Use Element, 2021–2029 Housing Element update materials, existing Zoning and Subdivision Ordinance, and relevant City Design Guidelines. Susan assisted in drafting amendments targeted at seven specific housing programs, covering changes in zoning districts, permitted uses, densities, and design standards. Additionally, Susan assisted with an in-person public workshop by preparing a PowerPoint with an overview of the process and the proposed Municipal Code Amendments and presenting the information at the in-person public workshop.

Planner, City West Hollywood – Various Zoning Ordinance Amendments, West Hollywood Susan is currently assisting the City of West Hollywood amend their Zoning Ordinance to update existing regulations for various housing types that have the potential to increase affordability in their local housing market, such as micro-units. Susan is responsible for researching best practices for housing regulations and development standards.

She ensures that the new ordinances are clear and consistent with all applicable local and state standards.

Planner, City of Oxnard – South Oxnard Aquatic Center, Oxnard Susan is the project manager for the proposed City of Oxnard Aquatic Center. She reviewed the planning application and documents to ensure the project is consistent with applicable planning documents. She coordinated with the applicant and various city departments to process the entitlement. She also prepared the staff report, resolution, presentation and other hearing documents necessary for the hearing.

Planner, City of Hayward – Density Bonus Ordinance Update, Hayward Susan assisted the City of Hayward updating their Density Bonus Ordinance to be consistent with State Density Bonus Law and to further provide additional incentives to construct housing for target populations. She also created a user guide and checklist with visuals to assist both developers and city staff through the density bonus process.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
California, Irvine
BA, Political Science,
University of California, Irvine

AFFILIATIONS
Member, American Planning
Association
Member, Association of
Environmental Planners

YEARS OF

EXPERIENCE
4 Andres Sanchez
Planner
Andres has 4 years of professional land use planning and public service experience.

Throughout his professional career, Andres has worked on a diverse range of projects including reviewing development projects, examining local land use and zoning policies, environmental review and preparation of CEQA documents, and Zoning Code and Housing Element updates.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – Contract Planning, Malibu
Andres has supported the City of Malibu as a contract planner for nearly 2 years.

Under the current contract, Rincon is providing advanced level planning services such as project management, ordinance development, policy development, environmental review and other related tasks. Rincon is also performing professional municipal planning services for applicant-initiated applications as assigned by the Planning Department, including conformance reviews, discretionary case processing, project management, staff report preparation, CEQA documentation, and review of conditions of approval.

Planner, City of San Marino – Contract Planning Services, San Marino As a contract planner for the City of San Marino, Andres provides in-person planning services through reviewing applications for residential alterations, accessory dwelling units, and commercial tenant improvement for conformance with the City’s design guidelines and zoning regulations. Andres serves as a case manager through facilitating communication between applicants and the Planning Department and providing zoning and land use consultations, guiding applicants through discretionary and ministerial application procedures and customer service aimed at preserving the historical character of the community.

Project Manager, City of San Fernando – Planning Staff Augmentation, San Fernando
Andres manages the contract planning services Rincon is providing to the City of San Fernando. In this role, Andres evaluates discretionary and ministerial residential and commercial development applications for consistency with the City’s zoning regulations and design standards, and applicable state legislation including affordable housing policies and CEQA. As a project manager, Andres consults directly with developers, architects and residents to provide guidance on the City’s discretionary and ministerial development procedures, reviews applications for the construction of accessory dwelling units, single- and multifamily residential construction, tenant improvements and new commercial development. His duties also include providing customer service and counter support, drafting and issuing incomplete, complete and approval letters on behalf of the Planning Department, and attending public hearings.

Planner, County of Ventura– Contract Planning, Ventura County Andres has served as a contract planner for the County of Ventura. As a contract planner, his primary duties include reviewing applications for residential additions, new single-family residential construction and commercial tenant improvements for conformance with the County’s municipal Coastal and Non-Coastal Zoning Ordinance and applicable long-range planning documents. Other duties include coordinating with Planning staff, building and safety, Environmental Heath and Finance departments and assisting the Planning Department with general development inquiries and application processes.

Andres Sanchez, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Contract Planner, City of Santa Clarita – Contract Planner, Santa Clarita Andres assisted with the Santa Clarita Housing Element Update. Working as a Planner, Andres evaluated existing land use patterns, Los Angeles County Assessor’s parcel data and aerial imagery to compile a vacant and non-vacant sites inventory. Furthermore, the sites inventory analysis identified areas suitable for potential housing development to meet the City’s Regional Housing Needs Allocation numbers.

Planning Intern, City of Alhambra – Planning Assistant, Alhambra As Intern, Andres reviewed residential and commercial development applications and architectural plans to ensure conformity with City policies and zoning code. Additionally, Andres assisted planning staff by conducting plan check reviews, providing customer service, and drafting entitlements.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MS, Environmental Policy and
Management, University of
California, Davis
BA, Environmental Studies,
University of California,
Santa Barbara

YEARS OF

EXPERIENCE
3 Antonia Davetas
Planner
Antonia has 3 years of professional experience in the field of environmental science and assessment and has prepared both CEQA and NEPA environmental documentation for large- and small-scale projects. In addition to her work with Rincon’s Environmental Sciences, Planning, and Sustainability team, Antonia works with the Community Planning team, specializing in public outreach and environmental justice.

SELECT PROJECT EXPERIENCE
On-Call Contract Planner, City of Malibu – Contract Planning Services, Malibu Antonia has provided contract planning services as an extension of staff for the City of Malibu. She has reviewed multiple planning applications, provided plan checks on project plans in conformance with applicable planning documents and City development standards, and prepared staff reports and resolutions. She has had a focus on assisting with Coastal Development Permit submittal and resubmittal evaluations for the City.

Environmental Planner, Bridge Housing – Berkeley Way Phase I Environmental Site Assessment: Housing and Urban Development Explosives Hazards Evaluation, Berkeley
Antonia authored a Housing and Urban Development (HUD) Explosive and Flammable Hazards Review for a mixed-use project located in Berkeley. The project is a joint affordable housing and homeless services center. The work Rincon performed included review of an Environmental Data Resources Radius Map Report, desktop review of the California-regulated site portal, and calculation of acceptable separation distances for facilities with reported storage of qualifying quantities of species hazardous substances stored in above-ground containers. One challenge faced while preparing the review was limited information regarding the above-ground storage tanks identified in the Radius Map Report. Antonia coordinated directly with the City of Berkeley Toxics Management Division and Berkeley Office of Environment, Health and Safety to fill all informational gaps in order to complete the Explosive and Flammable Hazards Review.

Community Planner, County of Sonoma – Sonoma County Environmental Justice Technical Report, Sonoma County
Antonia is serving as Planner II and the primary author for preparation of an Environmental Justice Technical Report focusing on the environmental justice conditions in Sonoma County. The Technical Report will be used to support and inform policies incorporated into the County’s Environmental Justice Element. The Environmental Justice Technical Report focuses on key issues of environmental justice concern including air and water pollution, health outcomes for residents, and access to necessities, such as food, safe housing, healthcare, parks and open space, and schools. As part of this process, Rincon hosted three interested party working groups in order to better understand the issues directly afflicting Sonoma County residents in the unincorporated county. Attendees included non-profit organization leaders, county social workers, and representatives from local law firms that connect directly with the county’s farmworker population.

Antonia Davetas, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
Environmental Planner, County of San Mateo – North Fair Oaks Rezone Project, Town of North Fair Oaks To implement North Fair Oaks’ Community Plan, the County subsequently adopted new mixed-use designations, standards, and procedures as part of its Zoning Regulations. The project would resulted in changes to the County’s Zoning Regulations for mixed use designations, namely CMU-1, CMU-2, CMU-3, NMU, and NMU-ECR. Changes in regulation would apply when new buildings and/or site improvements are being considered on parcels, and include physical standards, allowable activities, and development procedures; and changes to the County’s General Plan Land Use maps. Antonia was responsible for authoring the Aesthetics, Transportation, and Utilities and Service System sections of the Draft Environmental Impact Report (EIR).

Environmental Planner, City of American Canyon – Paoli Loop Annexation Environmental Impact Report, American Canyon
The project annexes an 83-acre area into the city of American Canyon, pending amendments to the City’s General Plan and zoning ordinance, and approval from the Napa County Local Agency Formation Commission. Rincon prepared an EIR to evaluate the proposed Newell Drive extension, completion of Vine Trail, and impacts of commercial and industrial development at the project site. Antonia was responsible for drafting the Public Services and Recreation, Utilities, Wildfire, and Mineral Resource sections of the Administrative Draft EIR.

Environmental Planner, San Benito County – Lee Subdivision Project, San Benito County The project resulted in the demolition of the existing on-site residence, barn, septic system, and leach field, to allow for the subdivision of 141 residential lots. The project included public land dedications for street rights-of-way and a public park. Construction of internal streets and the proposed park was undertaken by the project applicant, with the County of San Benito responsible for maintenance of these features through a community facilities district.

Antonia assisted as an author for Land Use, Population and Housing, Public Services and Recreation in the Effects Found to Be Less than Significant section of the EIR.

Environmental Planner, City of Suisun City – Class 1 Categorical Exemption Report for a General Plan Amendment to Eliminate a Planned Roadway Realignment, Suisun City Antonia is currently authoring a Class 1 Categorical Exemption for a General Plan Amendment to eliminate the realignment of Railroad Road in Suisun City. Rincon prepared a traffic evaluation in order to determine the feasibility of eliminating the road realignment. To determine the feasibility of removing the realignment from the network, the evaluation determined whether the current roadway network configuration in the Railroad Avenue/East Tabor Avenue area can be made to function acceptably in terms of traffic operations (peak hour levels of service and vehicle queuing) and associated collision potential given the railroad tracks proximity.

Environmental Planner, City of San Leandro – Wastewater Treatment Plan Upgrade Project, San Leandro Antonia was responsible for authoring a Class 1 and Class 3 Categorical Exemption for the project. The project would involve improvements to the San Leandro Wastewater Treatment Plant. Improvements would include the addition of new equipment at the northwest portion of the site, two roof mounted propeller mixers, the replacement of three turbo blowers with high efficiency blowers, a new battery storage facility, and the addition of a chemical tank.

Community Planner, County of Merced – Merced County Association of Governments Multi-Jurisdictional Housing Element, Merced County
Antonia is currently authoring a jurisdictional Affirmatively Furthering Fair Housing (AFFH) section for the City of Merced Housing Element. Jurisdictional AFFH sections are a part of a larger Merced County Association of Governments project meant to update both the County’s Multi-Jurisdictional Housing Element. Rincon prepared over 20 graphics for each jurisdictional AFFH section. The graphics were based on data pulled from the HUD AFFH Viewer and used to inform the special analysis describing trends of environmental outcomes and segregation within Merced.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Policy,
University of California, San Diego

AFFILIATIONS
American Planning Association

YEARS OF

EXPERIENCE
1 Marisa Rodriguez
Planner
Marisa is a community planner with Rincon’s Environmental Sciences, Planning, and Sustainability team. She is heavily involved with the preparation of community outreach materials, policy research, and technical reports for current and long-range planning projects. Marisa’s academic background in environmental policy and passion for equitable and sustainable communities has provided her with a strong foundation to work on projects related to housing, environmental justice, CEQA, entitlements, and community engagement.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – On Call Contract Planning Services, Malibu Marisa served on a team of contract planners tasked with preparing staff reports and resolutions and checking for plan consistency with the City of Malibu Municipal Code and Local Coastal Program.

Planner, American Family Housing – 15081 Jackson Street Affordable Housing Entitlement, County of Orange
Rincon is supporting American Family Housing with entitlement services for an affordable housing development in Midway City, Orange County. Marisa is the primary planner assisting with the entitlement application process and serving as a main point-of-contact with developers and County staff. Project tasks include authoring the project description, plan review, addressing County comments, and correspondence with County staff and the American Family Housing team.

Environmental Planner, City of Burbank – Burbank Media District Specific Plan Programmatic Environmental Impact Report, Burbank
Rincon supported the City of Burbank in completing the Programmatic Environmental Impact Report (EIR) for the Burbank Media District Specific Plan.

This project aimed to promote economic sustainability through introducing employment opportunities in the form of creative office buildings for entertainment-related and other high-profile firms that comply with the City’s Green Building Ordinance. Marisa co-authored the aesthetics alternatives section of the EIR, where she analyzed the impact on aesthetics for each alternative design.

Community Planner, County of Madera – 2024-2032 Housing Element, Madera County
The Madera County Housing Element Update requires extensive in-person and virtual outreach to ensure all regions of the County are informed and part of the conversation. Marisa plays an instrumental role in Madera County’s Housing Element Update engagement efforts. She has created outreach materials for several in-person and virtual events, including community meetings, interviews with City departments and social justice focus groups, and facilitates the creation of promotional materials and website updates.

Community Planner, City of Bakersfield – 2045 General Plan Update, Bakersfield
The Bakersfield General Plan Update includes a robust outreach plan to engage the community with various aspects of the project. Marisa assisted with outreach efforts by creating comprehensive presentations and meeting materials for a variety of interested parties’ interviews and workshops, with the Marisa Rodriguez, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers
purpose of gathering public input to create land use alternatives that better fit the needs of the community. She also developed summary memorandums that highlighted key discussion points from outreach events to inform land use policy.

Community Planning Intern, City of Huntington – Park-Planting the Seeds for Food Justice Feasibility Study, Huntington Park
As part of the City of Huntington Park’s Environmental Justice Element adopted in 2022, the City created a policy to develop a community garden in every major neighborhood in the city by 2030 to provide healthy produce to residents and foster a sense of community. As an intern in Summer 2023, Marisa co-led a team of interns to complete a feasibility study on potential community garden sites throughout the city. Marisa led community engagement efforts on the project, working to create a successful pop-up stand at the local farmers’ market with the purpose of informing the community about the study and gauging interest in community gardens in their neighborhoods. She also contributed to writing a policy memorandum outlining potential community garden sites and policy recommendations for the City’s community garden network.

Carlsbad
2215 Faraday Avenue
Suite A
Carlsbad, California 92008
760-918-9444
Fresno
7080 North Whitney Avenue
Suite 101
Fresno, California 93720
559-228-9925
Los Angeles
250 East 1st Street
Suite 1400
Los Angeles, California 90012
213-788-4842
Monterey
80 Garden Court
Suite 240
Monterey, California 93940
831-333-0310
Oakland
449 15th Street
Suite 303
Oakland, California 94612
510-834-4455
Palm Springs
777 East Tahquitz Canyon Way
Suite 200-127
Palm Springs, California 92262
760-203-5120
Riverside
11801 Pierce Street
Suite 200
Riverside, California 92505
951-405-0979
Sacramento
4825 J Street
Suite 200
Sacramento, California 95819
916-706-1374
San Diego
8825 Aero Drive
Suite 120
San Diego, California 92123
760-918-9444
San José
99 South Almaden Boulevard
San José, California 95113
408-577-3008
San Luis Obispo
1530 Monterey Street
Suite D
San Luis Obispo, California 93401
805-547-0900
Santa Barbara
319 East Carrillo Street
Suite 105
Santa Barbara, California 93101
805-319-4092
Ventura (headquarters)
180 North Ashwood Avenue
Ventura, California 93003
805-644-4455
Office Locations
Malibu, California • July 8, 2024
City of Malibu
Proposal to Provide Contract Planning Services
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We welcome the opportunity to further discuss our qualifications with you. If you have any questions regarding this submittal, please do not hesitate to contact us.

Sincerely,
Rincon Consultants, Inc.

Local Offices:

The following is a list of municipal on-call planning clients for whom Rincon has provided long-range and current planning services within the last 5 years.

Our team of CEQA and NEPA professionals can also prepare environmental documentation for projects requiring environmental review.

Ghost Writing Services
Rincon planners are experienced in ghost writing incomplete letters and agenda reports on behalf of City staff.

Professional Services Agreement
Rincon Consultants, Inc. 21
3 Professional Services Agreement
Rincon can comply with the terms and conditions of the City’s standard Professional Services Agreement.

City of Malibu
Proposal to Provide Contract Planning Services
24 6 Fees
Rincon has provided an hourly rate proposal for all personnel under a separate cover.

Resumes of Key Personnel
A
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Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MPA, Baruch College, City
University of New York
BA, International Relations,
University of California, Davis

CERTIFICATIONS/

REGISTRATIONS
American Planning
Association, American
Institute of Certified Planners
(no. 023166)

YEARS OF

Lilly Rudolph, AICP, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Public Administration, San
Diego State University

YEARS OF

Denise Vo, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
Colorado, Denver
BA, Environmental Design
(Environmental Planning and
Architecture), University of
New Mexico, Albuquerque

YEARS OF

Jerry Hittleman, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 33473)

YEARS OF

Kassandra Gale, AICP, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
Master of City and Regional
Planning, California
Polytechnic State University,
San Luis Obispo
BA, Political Science, Vassar
College

YEARS OF

Outside of the public sector, she also has several years of experience as a writer and editor.

Nina Bellucci, Page 2
Rincon Consultants, Inc.

She created a process for approving accessory dwelling unit permits over the counter and created application guidelines for multifamily projects.

Nina built excellent relationships with grantees, individual clients, and counterparts at other agencies.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MPA, Public Administration
and City Planning, San Diego
State University
BA, Urban Studies and
Planning, University of
California, San Diego

YEARS OF

Emily Green, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 026358)

YEARS OF

Project Manager, City of El Monte – On-Call Environmental Services, Santa Ana Beginning in 2021, Rincon established an on-call contract with the City of El Monte.

Susanne is the primary project manager, and she recently managed the preparation of mitigated negative declaration for a residential and park project.

Susanne Huerta, AICP, Page 2
Rincon Consultants, Inc.

The project was approved and the EIR was certified in 2019.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Studies,
University of California,
Santa Cruz

CONTINUING

EDUCATION
SoundPLAN (2018), Navcon
Engineering, Fullerton,
California
US EPA AERMOD (2015),
Lakes Environmental, Las
Vegas, Nevada
FHWA – Traffic Noise Model

2.5 (2011), Bowlby &
Associates, Inc., Brentwood,
Tennessee
Noise Control for Buildings,
Manufacturing Plants,
Equipment and Products
(2008), Hoover & Keith,
Houston, Texas

YEARS OF

Josh Carman, INCE, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Anthropology, Northern
Arizona University
BS, Anthropology-Cultural
Resources Management, Cal
State Polytechnic University,
Pomona

CERTIFICATIONS/

REGISTRATIONS
Registered Professional
Archaeologist (ID# 415730)
Section 106 Compliance
Advanced Section 106
Society for American
Archaeology
Society for CA Archeology

PERMITS
Principal Investigator,
California Bureau of Land
Management statewide
FLPMA permit (CA-15-27)

AFFILIATIONS
Society for American
Archaeology
Society for California
Archeology

YEARS OF

Chris has also served as a peer reviewer for several agencies in the Los Angeles area providing his expertise as to the potential for various projects to potentially impact cultural resources.

SELECT PROJECT EXPERIENCE
Principal Investigator, City of Malibu – Golf Club and Resort Permitting, Malibu The project required the cultural resources review for a potential golf club and resort.

Additionally, Chris coordinated with tribal representatives for the dignified and respectful treatment of the human remains.

Christopher Duran, RPA, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MS, City and Regional
Planning, Pratt Institute,
Brooklyn New York
BS, Environmental Studies,
Lewis & Clark College,
Portland, Oregon

CERTIFICATIONS/

REGISTRATIONS
American Institute of Certified
Planners (no. 308963)

Kay Real, AICP, Page 2
Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
PhD, Urban Planning,
University of California, Los
Angeles
MUP, Urban Planning, Harvard
University, Cambridge,
Massachusetts
BA, Architecture, Wellesley
College, Wellesley,
Massachusetts

CERTIFICATIONS/

REGISTRATIONS
American Planning
Association Certified Planner,
(no. 29758)
Project Management: The
Basics for Success, Coursera
Verified Certificate

YEARS OF

Karolina Gorska, PhD, AICP, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Studies
and English, University of
California, Santa Barbara

YEARS OF

Lyndsey Baughman, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MCRP, Master of City and
Regional Planning, California
Polytechnic State University
BS, Physical Geography,
University of California,
Santa Barbara

YEARS OF

Bryce Haney, Page 2
Rincon Consultants, Inc.

Bryce led the production of the General Plan Existing Conditions Background Report and adapted its content into an innovative community outreach tool using the ArcGIS StoryMap platform.

Planner, City of San Ramon – 6th Cycle Housing Element Update, San Ramon Bryce has worked with the City of San Ramon supporting the preparation of their 6th Cycle Housing Element Update.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
California, Los Angeles
BA, International Development
Studies, Minor, Urban and
Regional Studies, University of
California, Los Angeles

CERTIFICATIONS/

REGISTRATIONS
CEQA Certificate – May 2020

YEARS OF

Susan Hernandez, Page 2
Rincon Consultants, Inc.

She ensures that the new ordinances are clear and consistent with all applicable local and state standards.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MA, Urban and Regional
Planning, University of
California, Irvine
BA, Political Science,
University of California, Irvine

AFFILIATIONS
Member, American Planning
Association
Member, Association of
Environmental Planners

YEARS OF

EXPERIENCE
4 Andres Sanchez
Planner
Andres has 4 years of professional land use planning and public service experience.

SELECT PROJECT EXPERIENCE
Planner, City of Malibu – Contract Planning, Malibu
Andres has supported the City of Malibu as a contract planner for nearly 2 years.

Andres Sanchez, Page 2
Rincon Consultants, Inc.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
MS, Environmental Policy and
Management, University of
California, Davis
BA, Environmental Studies,
University of California,
Santa Barbara

YEARS OF

Antonia Davetas, Page 2
Rincon Consultants, Inc.

Antonia assisted as an author for Land Use, Population and Housing, Public Services and Recreation in the Effects Found to Be Less than Significant section of the EIR.

Rincon Consultants, Inc.

Environmental Scientists · Planners · Engineers

EDUCATION
BA, Environmental Policy,
University of California, San Diego

AFFILIATIONS
American Planning Association

YEARS OF

Page 1 of 4 ends

Malibu City CouncilDecember 9, 2024

Malibu City Council
December 9, 2024