Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
Thursday, March 6, 2025
10:00 A.M.
City Hall – Surfrider Room
23825 Stuart Ranch Road
Mayor Doug Stewart
Councilmember Bruce Silverstein
Call to Order
Roll Call
Report on Posting of the Agenda – March 5, 2025
Approval of Agenda
Public Comment This is the time for the public to comment on any items not appearing on this agenda.
Each public speaker shall be allowed up to three (3) minutes for comments. The Subcommittee may not discuss or act on any matter not specifically identified on this agenda, pursuant to the Ralph M. Brown Act.
Discussion Items
1. Presentations/Staff Updates
None.
2. Old Business
None.
3. New Business
A. Fiscal Year 2023-24 Fourth Quarter Financial Report
Recommended Action: Review the Fiscal Year 2023-24 Fourth Quarter financial information.
Staff Contact: Acting City Manager Toney, 310-456-2489, ext. 224 Administration and Finance Subcommittee
March 6, 2025 Special Meeting
B. Fiscal Year 2024-25 First Quarter Financial Report
Recommended Action: Review the Fiscal Year 2024-25 First Quarter financial information.
Staff Contact: Acting City Manager Toney, 310-456-2489, ext. 224 C. Funding For Staff Lunches to Support Palisades Fire Business Recovery Recommended Action: Provide a recommendation to the City Council regarding the appropriation of $50,000 to fund daily staff lunches from local Malibu businesses for the months of March and April 2025.
Staff Contact: Acting City Manager Toney, 310-456-2489, ext. 224 D. Malibu Permanent Skate Park Project
Recommended Action: Provide a recommendation to the City Council to consider appropriating $2,499,775.50 from the General Fund Undesignated Reserve, $48,710 from the General Fund Case/Crummer Designated Reserve, $150,000 from the 600 Spring LLC Settlement Agreement, and $185,822 from the OGALS Per Capita Grant for the construction of the Malibu Permanent Skate Park, Specification No. 2112.
Staff Contact: Public Works Director Duboux, 310-456-2489, ext. 339 E. Pacific Coast Highway Quick Build Roundabouts Project Recommended Action: Provide a recommendation to the City Council to consider adding the Pacific Coast Highway Quick Build Roundabouts Project to the City’s Capital Improvement Program for Fiscal Year 2024-25.
Staff Contact: Public Works Director Duboux, 310-456-2489, ext. 339 Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 5 th day of March 2025, at 9:45 a.m.
Cynthia Alba, Executive Assistant
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Agenda Item # 3.A.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Stewart and Councilmember Silverstein
Prepared by: Renée Neermann, Financial Controller
Approved by: Joseph D. Toney, Acting City Manager
Date prepared: February 28, 2025 Meeting date: March 6, 2025 Subject: Fiscal Year 2023-24 Fourth Quarter Financial Report RECOMMENDED ACTION: Review the Fiscal Year (FY) 2023-24 Fourth Quarter financial information.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action. As of June 30, 2024, the budget General Fund Undesignated Reserve at June 30, 2024 is $75.5 million.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The attached report provides revenue, expenditure, and fund balance totals for the fourth quarter of FY 2023-24.
The Adopted Budget is approved by City Council, typically in June, via resolution, and the Amended Budget includes the ongoing appropriation revisions that occur throughout the fiscal year, including the Mid-Year Budget Adjustments.
Revenues
As the Revenues by Fund Report (pages A 1-5) shows, the General Fund revenues have exceeded budget estimates. Specifically, the report reflects General Fund revenues received of $59.68 million or 102.4% of the amended budget amount and 104.6% of the adopted budget for the fiscal year. The General Fund revenue sources were conservatively budgeted, as is the best practice, and were based on review of information available from the State and County. Total revenue of all funds received Administration &
Finance Subcommittee
03-06-25
Item
3.A.
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Agenda Item # 3.A.
during the fiscal year is $78.17 million or 94.0% of the amended budgeted amount for the fiscal year.
Many of the City’s tax revenues outperformed the projected budget. Property Tax revenues came in overall at $18.47 million, which is $522,000 more than the amended budget amount. The City received $3.03 million in Utility User’s Tax, which is $527,000 more than the amended budget. Sales and Use Tax closed at $1.34 million more than budgeted, driven by better-than-expected Transactions and Use Tax (TUT) at $4.13 million which continues to exceed the original projections of $3.0 million per year of the November 2022 ballot measure. The City’s major revenue sources exceeded what was projected as part of the FY 2023-24 Amended Budget.
Transient Occupancy Tax (TOT) – Hotels and Motels and Private Rentals, collectively, came in at the Amended Budget amount of $9.32 million, just shy of the $9.5 million budget. This is also less than the $9.53 million the City received in the prior fiscal year. It is anticipated that TOT revenue will remain within the $9 million to $10 million range in the upcoming fiscal year.
Licenses and Permits - Building and renovations in the community continue to be active as Planning, Environmental Sustainability, and Public Works are still experiencing a greater-than-average number of applications, reviewing projects, and processing permits. Revenue from Licenses and Permits ($4.24 million) exceeded the adopted and amended budget ($4.06 million) by nearly $177,000.
Service Charges - Revenue from Service Charges of $4.86 million resulted in a shortfall from the adopted and amended budgets ($5.58 million) by -$725,500. The amended budget shortfall is due primarily to permits/fees being generated less than projected at Mid-Year for Dark Sky, Building Plan Check, Geo Soils Engineering, and Aquatics Program.
Overall, the total General Fund Revenues of $59.68 million resulted in $1.38 million more than the amended budget of $58.30 million and $2.64 million more than was anticipated at the adoption of $57.04 million.
Expenditures
The Expenditure by Fund Report (pages A 6-10) reflects any budget carryovers from FY 2022-23, as well as the appropriations approved by the City Council for the current fiscal year in the Amended Budget column. Budget Adjustments, Carryovers and Council Appropriations total $4.60 million as of June 30, 2024. General Fund expenditures for the fiscal year total $51.31 million or 70.7% of the amended budgeted amount.
Expenditures for all funds total $68.44 million or 70.0% of the amended budgeted amount. The low expenditure amount of all funds in relation to the budget is primarily 4 of 36
Agenda Item # 3.A.
due to pauses in progress on capital projects. In addition, staffing vacancies are the main reason for savings across the departments.
Fund Balances
Projected Fund Balances for the fiscal year end are reflected on page A-12. The Unassigned Fund Balance at June 30, 2024, reflects all expenses appropriated by the Council as of June 30, 2024. The City ended FY 2022-23 with $62.73 million in the Unassigned General Fund Reserve. As of June 30, 2024, the budgeted General Fund Unassigned Reserve is $75.53 million, this will be approximately 125.4% of the $60.23 million FY 2024-25 Adopted Budget General Fund Program Expenditures and will exceed the 50% targeted reserve amount from Council Policy #3. The Council also maintains a $6.5 million General Fund Committed Reserve for Contingencies.
The FY 2023-24 Fourth Quarter Financial Report will be presented to the City Council on March 24, 2024.
ATTACHMENTS: FY 2023-24 Q4 Financial Report
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Object Description
2023-24
Adopted
Amended
Budget
Actual thru
06/30/24
Percentage
Received
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax $ 15,100,000 $ 15,100,000 $ 15,473,634 102.5% 3112 Current Year Unsecured Property Tax 425,000 425,000 175,869 41.4% 3113 Homeowner's Exemption 60,000 60,000 60,227 100.4%
3114 Prior Year Secured Property Tax 1,000 1,000 0.0% - 3115 Prior Year Unsecured Property Tax 10,000 10,000 20,638 206.4% 3118 Property Tax In-Lieu 2,350,000 2,350,000 2,738,009 116.5% Revenue from Property Taxes 17,946,000 17,946,000 18,468,377 102.9% 3131 Documentary Transfer Tax 1,358,000 1,358,000 813,899 59.9% 3132 Utility User's Tax 2,500,000 2,500,000 3,027,417 121.1% 3133 Transient Occupancy Tax - Hotels and Motels 3,500,000 3,500,000 3,670,663 104.9% 3133-01 Transient Occupancy Tax - Private Rentals 6,000,000 6,000,000 5,649,872 94.2% 3134 Franchise Fees 750,000 750,000 839,881 112.0%
3137 Sales and Use Tax 8,400,000 8,400,000 9,744,035 116.0% 3138 Parking Occupancy Tax 600,000 600,000 504,427 84.1% Revenue From Other Taxes 23,108,000 23,108,000 24,250,194 104.9% 3201 Alarm Permits 30,000 30,000 28,805 96.0%
3202 Film Permits 450,000 450,000 404,948 90.0%
3203 Building Permits 1,200,000 1,200,000 1,218,675 101.6% 3203-01 Code Enforcement - Special Investigations 21,000 21,000 20,654 98.4% 3204 Wastewater Treatment System Permits 40,000 40,000 44,828 112.1% 3205 Plumbing Permits 170,000 170,000 204,587 120.3%
3207 Mechanical Permits 120,000 120,000 174,232 145.2%
3208 Electrical Permit Fees 280,000 280,000 356,032 127.2% 3209 Grading/Drainage Permit Fees 90,000 90,000 102,403 113.8% 3210 Miscellaneous Permits 10,000 10,000 6,020 60.2%
3418 OWTS Operating Permit Fees 450,000 450,000 432,227 96.1% 3420 Parking Permits 1,500 1,500 926 61.7%
3421 Planning Review Fees 1,200,000 1,200,000 1,244,880 103.7% Revenue From Licenses and Permits 4,062,500 4,062,500 4,239,217 104.3% 3250 Parking Citation Fines 1,500,000 1,500,000 1,250,879 83.4% Revenue From Fines and Forfeitures 1,500,000 1,500,000 1,250,879 83.4% 3316 Motor Vehicle In-Lieu Fees 15,000 15,000 13,265 88.4% 3318 Street Sweeping Reimbursements 51,678 51,678 51,678 100.0% 3313/3341 FEMA/OES Reimbursements 2,164,090 2,164,090 736,654 34.0% 3373 Proposition A Recreation - 12,010 - 0.0%
3383 Measure A Recreation - - 0.0% -
3381 LA County EWMP Reimbursement - 6,608 - 0.0%
Revenue From Other Governments 2,230,768 2,230,768 820,215 36.8% 3408 Biology Review Fees 235,000 235,000 213,327 90.8%
3409 Document Retention Fees 20,000 20,000 25,653 128.3% 3410 Building Plan Check Fees 1,200,000 1,200,000 994,707 82.9% 3410-01 Administrative Plan Check Processing Fee 45,000 45,000 72,725 161.6% 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 0.0% - 3411 Inspector Plan Check Fees 200,000 200,000 217,559 108.8% 3412 Geo Soils Engineering Fees 1,000,000 1,000,000 923,226 92.3% 3413 Other Plan Check Fees 35,000 35,000 44,523 127.2%
3414 Environmental Health Review Fees 550,000 550,000 517,714 94.1% 3415 Grading/Drainage Plan Review Fees 5,000 5,000 30,013 600.3% 3416 Code Enforcement Investigation Fees 80,000 80,000 84,425 105.5% 3419 Credit Card Fees 95,000 95,000 149,574 157.4%
3422 OWTS Practitioners Fees 8,000 8,000 15,950 199.4%
3425 CA Building Standards Surcharge 1,600 1,600 (1,425) -89.1% 3426 EIR Review Fees - - 0.0% -
3427 Technology Enhancement Fee 95,000 95,000 144,989 152.6% 3431 Public Works/Engineering Fees 375,000 375,000 513,466 136.9%
REVENUES BY FUND
June 30, 2024
A1
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Object Description
2023-24
Adopted
Amended
Budget
Actual thru
06/30/24
Percentage
Received
REVENUES BY FUND
June 30, 2024
General Fund (Continued)
3432 WQMP Fees 35,000 35,000 36,578 104.5%
3433 Banner Hanging Fees - - 0.0% -
3434-01 Short-Term Rental Permit Fee 150,000 150,000 144,187 96.1% 3434-02 Short-Term Rental Violation Fines 2,000 2,000 8,309 415.5% 3435 Admin Permit Processing Fees 75,000 75,000 111,654 148.9% 3436 Electric Vehicle Charger Fees 4,000 4,000 7,148 178.7% 3441 Sale of Publications and Materials 100 100 28.0% 28 3444 Returned Check Service Fees 500 500 400 80.0%
3446 Vehicle Impound Release Fees 75,000 75,000 97,310 129.7% 3447 Election Fees 1,000 1,000 0.0% -
3448 Subpoena Fees 1,000 1,000 4,128 412.8%
3449 False Alarm Service Charge 12,000 12,000 1,680 14.0% 3450 Residential Decals 1,000 1,000 375 37.5%
3461 Municipal Facility Use Fees 80,000 80,000 81,070 101.3% 3464 Youth Sports Program 67,000 67,000 42,195 63.0%
3464-01 Girls Youth Sports 7,000 7,000 0.0% -
3466 Aquatics Program 220,000 220,000 147,691 67.1%
3467 Day Camp 75,000 75,000 83,557 111.4%
3468 Senior Adult Program 30,000 30,000 28,541 95.1%
3469 Skate Park 50,000 50,000 26,978 54.0%
3470 Recreation/Community Class Registration 95,000 95,000 78,592 82.7% 3471/3472 Special Events 7,500 7,500 10,397 138.6%
Revenue From Service Charges 5,582,700 5,582,700 4,857,244 87.0% 3501 Interest Earnings 2,529,000 2,529,000 4,585,286 181.3% 3505 City Hall Use Fees 20,000 20,000 14,897 74.5%
Use of Money and Property 2,549,000 2,549,000 4,600,183 180.5% 3600 Proceeds from Grants - 376,000 654,470 174.1%
3602 Proposition A Transportation Funds Exchange - 328,500 328,500 100.0% 3901 Settlements 2,000 554,467 156,825 28.3%
3902 Legal Fees - - - 0.0%
3904 TOT Private Rental Penalties 25,000 25,000 12,593 50.4% 3905 Miscellaneous Reimbursements 25,000 25,000 29,500 118.0% 3920 Donations 5,000 5,000 - 0.0%
3940 Sale of Surplus Property 1,000 1,000 3,275 327.5%
3930/3943 Miscellaneous Revenue 7,500 7,500 12,553 167.4% Miscellaneous Revenue 65,500 1,322,467 1,197,716 90.6%
Total General Fund 58,301,435 57,044,468 59,684,025 102.4% Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 309,286 309,286 295,849 95.7%
3318 Traffic Congestion Relief - - - 0.0%
3501 Interest Earnings 7,000 7,000 5,050 72.1%
Total Gas Tax Fund 316,286 316,286 300,899 95.1%
202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 240,964 120.5% 3501 Interest Earnings 10,000 10,000 10,555 105.6%
Total Traffic Safety Fund 210,000 210,000 251,519 119.8% 203 Proposition A Fund
3371 Prop A Funds 308,837 308,837 283,354 91.7%
3501 Interest Earnings 29,000 29,000 35,018 120.8%
Total Proposition A Fund 337,837 337,837 318,372 94.2%
A2
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Object Description
2023-24
Adopted
Amended
Budget
Actual thru
06/30/24
Percentage
Received
REVENUES BY FUND
June 30, 2024
204 Proposition C Fund
3372 Prop C Funds 256,172 256,172 235,036 91.7%
3501 Interest Earnings 9,000 9,000 14,336 159.3%
Total Proposition C Fund 265,172 265,172 249,372 94.0%
205 Measure R Fund
3374 Measure R Funds 192,129 192,129 176,222 91.7%
3501 Interest Earnings 9,000 9,000 10,785 119.8%
Total Measure R fund 201,129 201,129 187,007 93.0%
206 Air Quality Management Fund
3377 AQMD Funds 15,000 15,000 14,140 94.3%
3501 Interest Earnings 5,000 5,000 5,206 104.1%
3943 Other Revenue - - - 0.0%
Total Air Quality Management Fund 20,000 20,000 19,346 96.7% 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 79,389 66.2% 3434 Recycling Fees 17,500 17,500 17,375 99.3%
3501 Interest Earnings 3,000 3,000 - 0.0%
3600 Grant Proceeds 5,000 80,000 15,448 19.3%
Total Solid Waste Management Fund 145,500 220,500 112,212 50.9% 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 14,663 73.3% 3501 Interest Earnings 5,000 5,000 5,673 113.5%
Total Park Development Fund 25,000 25,000 20,336 81.3%
209 Quimby Fund
3501 Interest Earnings 100 100 133 133.0%
Total Quimby Fund 100 100 133 133.0%
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 165,000 186,159 186,159 100.0% Total COPS (Brulte) Fund 165,000 186,159 186,159 100.0% 212 Measure M Funds
3375 Measure M Funds 217,746 217,746 198,992 91.4%
3501 Interest Earnings 16,000 16,000 15,948 99.7%
Total Measure M Fund 233,746 233,746 214,940 92.0%
213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 265,471 265,471 277,131 104.4% 3501 Interest Earnings 15,000 15,000 22,886 152.6%
Total RMRA Fund 280,471 280,471 300,017 107.0%
214 Art in Public Places Fund
3135 Art in Public Places Fees - - 0.0% -
3501 Interest Earnings 1,000 1,000 1,237 123.7%
Total Art in Public Places Fund 1,000 1,000 1,237 123.7% 215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 66,000 66,000 67,171 101.8% 3600-01 Proceeds From Grants - Disaster Recovery - - 0.0% - Total Comm. Dev. Block Grant Fund 66,000 66,000 67,171 101.8% Special Revenue Funds (Continued)
A3
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Object Description
2023-24
Adopted
Amended
Budget
Actual thru
06/30/24
Percentage
Received
REVENUES BY FUND
June 30, 2024
218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 390,000 390,000 389,633 99.9% 3501 Interest Earnings 30,000 30,000 25,446 84.8%
Total Measure W - LA County Stormwater 420,000 420,000 415,079 98.8% 225 Grants Fund
3376 TDA 23,070 12,509 23,070 100.0%
3600 Proceeds From Grants 12,989,000 12,989,000 6,574,158 50.6% Total Grants Fund 13,001,509 13,012,070 6,597,228 50.7% 290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 356,470 356,470 358,230 100.5% 3501 Interest Earnings 3,000 3,000 5,010 167.0%
Total Big Rock LMD Fund 359,470 359,470 363,240 101.0%
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 62,356 62,356 67,806 108.7% 3501 Interest Earnings 3,000 3,000 1,812 60.4%
Total Malibu Road LMD Fund 65,356 65,356 69,618 106.5%
292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 87,050 87,050 85,371 98.1% 3501 Interest Earnings 3,000 3,000 3,538 117.9%
Total Calle Del Barco LMD Fund 90,050 90,050 88,909 98.7% 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 97,000 97,000 291,539 300.6%
3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 2,326,190 89.9% Total Civic Ctr Water Treatment Facility AD 2,684,519 2,684,519 2,617,729 97.5% 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings 49,000 49,000 72,376 147.7%
3950 CCWTF - Phase Two Construction - Bond Proceeds - - 0.0% - 2080 CCWTF - Phase Two Contributions - - 0.0% -
Total Civic Ctr Water Treatment Facility AD 49,000 49,000 72,376 147.7% 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 236,032 236,032 236,217 100.1% 3501 Interest Earnings 7,000 7,000 6,600 94.3%
Total Carbon Beach Undergrounding CFD 243,032 243,032 242,817 99.9% 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 141,710 141,710 136,563 96.4% 3501 Interest Earnings 3,000 3,000 9,940 331.3%
Total Broad Beach Undergrounding AD 144,710 144,710 146,503 101.2% 19,324,887 19,431,607 12,842,219 66.1%
Special Revenue Funds (Continued)
Total Special Revenue Funds
A4
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Object Description
2023-24
Adopted
Amended
Budget
Actual thru
06/30/24
Percentage
Received
REVENUES BY FUND
June 30, 2024
500 Legacy Park Project Fund
3501 Interest Earnings 31,000 31,000 35,374 114.1%
3505 Proceeds from Rent 1,611,534 1,611,534 1,611,534 100.0% 3373 Prop A Recreation - - - 0.0%
3383 Measure A Recreation - - - 0.0%
3905 Miscellaneous Reimbursements 150,000 150,000 158,088 105.4% Total Legacy Park Project Fund 1,792,534 1,792,534 1,804,996 100.7% Total Legacy Park Project Fund 1,792,534 1,792,534 1,804,996 100.7% 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning 32,000 32,000 8,361 26.1%
3510 Sewer Service Fees 2,300,000 2,300,000 2,280,066 99.1% 3915 Contributions-Property Owners - - - 0.0%
Total CCWTF O&M 2,332,000 2,332,000 2,288,427 98.1%
Total CCWTF O&M Funds 2,332,000 2,332,000 2,288,427 98.1% 601 Vehicle Fund
3501 Interest Earnings 4,000 4,000 5,619 140.5%
3951 Vehicle Charges 120,000 120,000 384,840 320.7%
Total Vehicle Fund 124,000 124,000 390,459 314.9%
602 Information Technology Fund
3501 Interest Earnings 1,000 1,000 - 0.0%
3952 Information Technology Charges 1,159,596 1,159,596 1,159,596 100.0% Total Information Technology Fund 1,160,596 1,160,596 1,159,596 99.9% Total Internal Service Funds 1,284,596 1,284,596 1,550,055 120.7% Total Revenue - All Funds 81,778,485 $ 83,142,172 $ 78,169,722 $ 94.0% Total 2023-24 Adopted budget: $ 81,778,485
Account Description Amount
100-0000-3901-00 Southern California Edison Settlement Interest Settlement Reimb 552,467 Budget Adjustment 211-0000-3600-00 COPS (Brulte) Grant Proceeds Proceeds from Grants 21,159 Budget Adjustment 101-0000-3600-00 SCG Grant - Coastal Vulnerability Proceeds from Grants 50,000 Mid-year Amendment 207-0000-3600-00 SB 1383 Local Assistance Grant Proceeds from Grants 75,000 Mid-year Amendment 225-0000-3376-00 CIP 9097 Bluffs Park South Walkway - Grant Funding Transportation Dev Act 10,561 Mid-year Amendment 100-0000-3600-00 SMMC Fire Prevention & Resiliency Grant Proceeds from Grants 326,000 Council Action 100-0000-3602-00 Proposition A Local Return Funds Exchange Budget Adjustment 328,500 Total Amendments 1,363,687
Total Amendment Budget $ 83,142,172
Internal Service Funds
Reconciliation of adopted to amended budget
A5
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Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
General Fund
Management and Administration
7001 City Council
Salaries & Benefits 89,993 $ 89,993 $ 93,466 $ 103.9%
Operating 691,019 1,044,119 1,070,330 102.5%
Total City Council 781,012 1,134,112 1,163,796 102.6%
7002 Media Operations
Salaries & Benefits 512,879 512,879 398,214 77.6%
Operating 272,365 387,865 264,499 68.2%
Total Media 785,244 900,744 662,713 73.6%
7003 City Manager
Salaries & Benefits 728,771 728,771 790,947 108.5%
Operating 368,611 368,611 184,494 50.1%
Total City Manager 1,097,382 1,097,382 975,441 88.9%
7005 Legal Counsel
Salaries & Benefits - - - 0.0%
Operating 1,078,000 1,078,000 1,156,930 107.3%
Total Legal Counsel 1,078,000 1,078,000 1,156,930 107.3% 7054 Finance
Salaries & Benefits 891,806 891,806 797,450 89.4%
Operating 994,823 994,823 976,355 98.1%
Total Finance 1,886,629 1,886,629 1,773,805 94.0%
7058 Human Resources
Salaries & Benefits 463,526 463,526 353,656 76.3%
Operating 453,111 453,111 356,771 78.7%
Total Human Resources 916,637 916,637 710,427 77.5%
7059 Non Departmental Services
Salaries & Benefits 2,006,068 2,006,068 1,446,382 72.1% Operating 2,181,908 2,181,908 1,652,326 75.7%
Total Non Departmental Services 4,187,976 4,187,976 3,098,708 74.0% 103-9050 City Hall
Salaries & Benefits 144,136 144,136 149,220 103.5%
Operating 1,146,014 1,146,014 883,459 77.1%
Total City Hall 1,290,150 1,290,150 1,032,679 80.0%
9088 Vacant Land
Salaries & Benefits - - 0.0% -
Operating 302,675 302,675 274,702 90.8%
Total Vacant Land 302,675 302,675 274,702 90.8%
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,184,151 3,184,151 3,184,150 100.0% 3,184,151 3,184,151 3,184,150 100.0%
Total Management & Administration 15,509,856 15,978,456 14,033,351 87.8% City Clerk
7007 City Clerk
Salaries & Benefits 447,535 447,535 469,552 104.9%
Operating 158,411 158,411 76,071 48.0%
Total City Clerk 605,946 605,946 545,623 90.0%
Total City Clerk 605,946 605,946 545,623 90.0%
EXPENDITURES BY FUND
June 30, 2024
A6
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Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
EXPENDITURES BY FUND
June 30, 2024
Public Safety
7021 Public Safety Services
Salaries & Benefits 669,981 669,981 655,269 97.8%
Operating 15,718,101 16,088,101 12,948,056 80.5%
Total Public Safety 16,388,082 16,758,082 13,603,325 81.2% Total Public Safety 16,758,082 16,388,082 13,603,325 81.2% Community Services
4001 General Recreation
Salaries & Benefits 752,732 952,732 605,629 63.6%
Operating 162,025 282,025 276,466 98.0%
Total General Recreation 914,757 1,234,757 882,095 71.4% 4002 Aquatics
Salaries & Benefits 283,068 283,068 233,502 82.5%
Operating 193,100 193,100 104,710 54.2%
Total Aquatics 476,168 476,168 338,212 71.0%
4003 Outdoor Recreation
Salaries & Benefits 38,395 38,395 38,569 100.5%
Operating 12,050 12,050 4,488 37.2%
Total Outdoor Recreation 50,445 50,445 43,057 85.4%
4004 Day Camps
Salaries & Benefits 62,914 62,914 48,097 76.4%
Operating 73,700 73,700 75,119 101.9%
Total Day Camps 136,614 136,614 123,216 90.2%
4005 Skate Park
Salaries & Benefits 41,862 41,862 27,537 65.8%
Operating 150,500 150,500 112,143 74.5%
Total Skate Park 192,362 192,362 139,680 72.6%
4006 Sports
Salaries & Benefits 78,785 78,785 61,832 78.5%
Operating 60,675 60,675 33,765 55.6%
Total Sports 139,460 139,460 95,597 68.5%
4007 Community Programs
Salaries & Benefits 76,372 76,372 50,768 66.5%
Operating 79,435 79,435 72,392 91.1%
Total Community Programs 155,807 155,807 123,160 79.0%
4008 Senior Adult Programs
Salaries & Benefits 123,458 123,458 116,926 94.7%
Operating 98,865 98,865 83,023 84.0%
Total Senior Adult Programs 222,323 222,323 199,949 89.9% 4010 Park Maintenance
Salaries & Benefits 260,716 260,716 250,999 96.3%
Operating 1,479,888 1,479,888 1,016,040 68.7%
Total Park Maintenance 1,740,604 1,740,604 1,267,039 72.8% 4011 Special Events
Salaries & Benefits 105,723 105,723 91,575 86.6%
Operating 114,427 114,427 146,996 128.5%
Total Special Events 220,150 220,150 238,571 108.4%
4012 Malibu Arts
Salaries & Benefits 181,038 181,038 116,978 64.6%
Operating 83,444 83,444 54,240 65.0%
Total Malibu Arts 264,482 264,482 171,218 64.7%
Total Community Services 4,513,172 4,833,172 3,621,794 74.9% A7
12 of 36
Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
EXPENDITURES BY FUND
June 30, 2024
Environmental & Sustainability Development
2004 Building Safety & Sustainability
Salaries & Benefits 1,807,758 1,807,758 1,602,630 88.7% Operating 3,851,150 3,851,150 2,324,687 60.4%
Total Building Safety & Sustainability 5,658,908 5,658,908 3,927,317 69.4% 2010 Wastewater Management
Salaries & Benefits 325,394 325,394 185,166 56.9%
Operating 270,709 270,709 294,590 108.8%
Total Wastewater Management 596,103 596,103 479,756 80.5% 3003 Clean Water Program
Salaries & Benefits 504,134 504,134 493,063 97.8%
Operating 970,696 970,696 750,990 77.4%
Total Clean Water Program 1,474,830 1,474,830 1,244,053 84.4% 3004 Solid Waste Management
Salaries & Benefits 327,343 327,343 327,590 100.1%
Operating 157,209 157,209 107,001 68.1%
Total Solid Waste Management 484,552 484,552 434,591 89.7% Total Env. & Sustainability Development 8,214,393 8,214,393 6,085,717 74.1% Planning Deparment
2001 Planning
Salaries & Benefits 3,258,766 3,258,766 2,324,402 71.3% Operating 1,591,392 2,121,392 2,026,587 95.5%
Total Planning 4,850,158 5,380,158 4,350,989 80.9%
2012 Code Enforcement
Salaries & Benefits 668,835 668,835 644,459 96.4%
Operating 169,969 169,969 69,336 40.8%
Total Code Enforcement 838,804 838,804 713,795 85.1%
Total Planning Department 5,688,962 6,218,962 5,064,784 81.4% Public Works/Engineering
3001 Street Maintenance
Salaries & Benefits 422,220 422,220 459,186 108.8%
Operating 1,231,588 1,761,588 2,992,997 169.9%
Total Street Maintenance 1,653,808 2,183,808 3,452,183 158.1% 3005 Fleet Operations
Salaries & Benefits - - 0.0% -
Operating 335,000 427,000 264,840 62.0%
Total Fleet Operations 335,000 427,000 264,840 62.0%
3007 Stormwater Facilities
Salaries & Benefits - - 0.0% -
Operating 126,300 126,300 192,667 152.5%
Total Stormwater Facilities 126,300 126,300 192,667 152.5% 3008 Public Works
Salaries & Benefits 1,693,472 1,693,472 1,304,309 77.0% Operating 375,358 539,858 417,243 77.3%
Total Public Works 2,068,830 2,233,330 1,721,552 77.1%
Total Public Works /Engineering 4,183,938 4,970,438 5,631,242 113.3% Disaster Response
3002 Fire Rebuilds and Storm Response 1,915,800 1,915,800 939,788 49.1% 9200 Woolsey Fire & Storm Response CIP Projects 2,774,266 3,891,921 1,476,292 37.9% Total Disaster Response 4,690,066 5,807,721 2,416,080 41.6% A8
13 of 36
Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
EXPENDITURES BY FUND
June 30, 2024
General Fund CIP
9000 General Fund CIP 8,668,528 8,890,458 295,013 3.3%
9000 Case Crummer Reserved for CIP 327,472 347,480 16,283 4.7% Total General Fund CIP 8,996,000 9,237,938 311,296 3.4% Total General Fund 68, 72,625,108 790,415 51,313,212 70.7% Special Revenue Funds
3001 Street Maintenance 760,000 760,000 - 0.0%
3003 Clean Water Program 90,467 90,467 - 0.0%
3004 Solid Waste Management - - - 0.0%
3005 Fleet Operations - - - 0.0%
3007 Stormwater Treatment Facilities 100,000 100,000 - 0.0% 3008 Public Works 345,000 345,000 - 0.0%
3009 Transportation Services 196,500 646,500 601,440 93.0% 4010 Park Maintenance - - - 0.0%
6002 Big Rock Mesa LMD 370,519 370,519 311,653 84.1%
6003 Malibu Road LMD 77,442 77,442 73,473 94.9%
6004 Calle del Barco LMD 83,632 83,632 80,088 95.8%
9048 Carbon Beach Undergrounding CFD 235,173 235,173 229,444 97.6% 9052 Broad Beach Undergrounding AD 143,168 143,168 142,707 99.7% 9049 Civic Center Wastewater Treatment Plant AD 2,316,716 2,316,716 2,305,943 99.5% 7021 Public Safety - Brulte 165,000 186,159 186,159 100.0% 7070 Community Development Block Grant 9,900 9,900 97,732 987.2% CCWTF Phase Two - - - 0.0%
Total Special Revenue Funds 5,364,676 4,893,517 4,028,639 75.1% Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 2,184,000 2,196,000 645,471 29.4% 9059 PCH Median Improvements 4,490,000 4,490,000 1,217,444 27.1% 9065 MCLE Office Trailer 91,200 91,200 67,613 74.1%
9066 PCH Signal Synchronization Imp. 7,100,000 7,100,000 5,963,320 84.0% 9075 Civic Center Way Treatment Facility Ph 2 - - 38,738 0.0% 9078 City Hall Solar Power 4,000,000 4,000,000 0.0% -
9082 Westward Beach Road 320,000 350,000 73,265 20.9%
9090 Permanent Skate Park 1,066,000 1,156,108 16,283 1.4% 9097 Malibu Bluffs Park South Walkway 130,000 127,900 136,112 106.4% 9098 Trancas Cyn Park Play Resurfacing 95,000 230,000 0.0% - 9100 PCH/Trancas Right Turn Lane 531,000 531,000 6,122 1.2% 9101 PCH Crosswalk Improvements 200,000 200,000 0.0% -
9102 PCH Median Imp at Paradise Cove/Zuma 100,000 100,000 0.0% - 9103 Kanan Dume Biofilter 500,000 500,000 12,991 2.6%
9104 Stormdrain Trash Screens - Phase 2 - 9,101 9,101 0.0% 9105 City Traffic Signals Backup Power 50,000 50,000 0.0% - 9106 Malibu Canyon Road Traffic Study 108,000 108,000 90,234 83.6% 9108 Harbor Vista Curb Return Modifications 100,000 100,000 0.0% - 9109 PCH at Las Flores & Rambla Pacifico 160,000 160,000 0.0% - 9110 Encinal Canyon 60" Storm Drain Repairs 1,000,000 1,000,000 0.0% - 9111 Citywide Asphalt Concrete Berm Repairs 300,000 300,000 0.0% - 9112 Bluffs & Equestrian Park Roof Replacements 400,000 400,000 0.0% - 9113 Legacy Park Benches & Arbors 150,000 150,000 11,143 7.4% 9114 PCH Ped Undercrossing at Malibu Seafood - 250,000
CIP General Fund Expenses (funding offset) (8,668,528) (8,890,458) (295,013) 3.3% CIP Case Crummer Reserve (funding offset) (327,472) (347,480) (16,283) 4.7% Total Capital Project Funds 14,079,200 14,361,371 7,976,541 55.5% A9
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Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
EXPENDITURES BY FUND
June 30, 2024
Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,092,001 1,092,001 1,088,726 99.7% 7008 Legacy Park - Salaries & Benefits 119,637 119,637 110,341 92.2% 7008 Legacy Park - Operations 872,200 872,200 680,990 78.1% Total Legacy Park Project Fund 2,083,838 2,083,838 1,880,057 90.2% Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Svcs - Salaries & Benefits 94,476 94,476 103.1% 97,381 3010 CCWTF Sewer Svcs - Operations 1,970,500 1,979,500 1,973,572 99.7% Total CCWTF Fund 2,064,976 2,073,976 2,070,953 99.9%
Internal Service Funds
3005 Vehicle 84,000 84,000 63,211 75.3%
7060 Information Technology
Salaries & Benefits 600,411 600,411 434,814 72.4%
Operating 604,000 604,000 676,899 112.1%
Total Information Technology 1,204,411 1,204,411 1,111,713 92.3% Total Internal Service Funds 1,288,411 1,288,411 1,174,924 91.2% Total All Funds $ 93,200,357 $ 97,797,380 $ 68,444,326 70.0% (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
A10
15 of 36
Adopted Budget Amended
Budget (1)
Actual thru
06/30/2024 % Spent
EXPENDITURES BY FUND
June 30, 2024
Total 2023-24 Adopted budget: $ 93,200,357
Account Description Project Amount Comment
101-2001-5100-00 Planning - Professional Services Contract Planners 287,000 Budget Carryover 100-7021-5100-00 Public Safety - Equipment Beacon Boxes 34,000 Budget Carryover 100-3001-5100-00 Public Works - Street Maintenance Maint Yard Site Plan 5,000 Budget Carryover 100-3001-5120-00 Public Works - Street Maintenance Morning View Dr Maint 45,000 Budget Carryover 100-3008-5100-00 Public Works - Professional Services Multiple Projects 69,000 Budget Carryover 100-3008-5125-00 Public Works - Traffic Engineering Services Multiple Projects 40,500 Budget Carryover 310-9002-7901-00 CIP 9002 - Annual Street Overlay Morning View Resurfacing Budget Carryover 12,000 310-9082-5100-00 CIP 9082 - Westward Beach Road Improvement General Fund CIP Designation Budget Carryover 30,000 310-9089/90-5100 CIP 9090 - Permanent Skate Park Case Crummer CIP Designation Budget Carryover 20,008 310-9090-5100-00 CIP 9090 - Permanent Skate Park General Fund CIP Designation Budget Carryover 70,100 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway Walkway repairs Budget Carryover (5,000) 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway Walkway repairs Budget Carryover 2,900 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway General Fund CIP Designation Funding Correction (23,070) 310-9097-5100-00 CIP 9097 - Bluffs Park South Walkway TDA Funding Designation Funding Correction 23,070 601-3005-7700-00 Vehicle Fleet Operations - Vehicles New Fleet Vehicles Budget Carryover 72,000 102-9212-5100-00 CIP 9212 - Broad Beach Rd Water Quality Imp CIP 9212 - JPIA Reimb Budget Carryover 214,539 100-7002-5100-00 Media Operations - Professional Services Video Broadcast Services Council Appropriation 115,500 102-9209-5100-00 CIP 9209 - Trancas Cyn Prk Slope Repairs CIP 9209 - GF Reserve Council Appropriation 863,550 102-9209-5100-00 CIP 9209 - Trancas Cyn Prk Slope Repairs CIP 9209 - JPIA Reimb Council Appropriation 214,539 102-9212-5100-00 CIP 9212 - Broad Beach Rd Water Quality Imp CIP 9212 - JPIA Reimb Council Appropriation (214,539) 100-7001-5930-02 City Council - Community Grants Malibu Education Foundation Council Appropriation 353,100 101-2001-4101-00 Planning - Current/Advanced Planning Full-time Salaries Budget Correction (60,000) 101-2001-4104-00 Planning - Current/Advanced Planning Overtime Budget Correction 60,000 100-7021-5115-00 Public Safety - LA County Sheriff's Services Trsfer budget to 5106/7800/5100 Budget Correction (156,000) 100-7021-5106-00 Public Safety - Animal Control Services Long-term care of animals Budget Correction 94,000 100-7021-7800-00 Public Safety - Equipment LIDAR Guns Budget Correction 42,000 100-7021-5100-00 Public Safety - Professional Services COG Hazard Mitigation Plan Budget Correction 20,000 211-7021-5115-00 Special Revenue Fund - L.A. County Sheriff COPS (Brulte) Grant Budget Correction 21,159 102-9209-5100-00 CIP 9209 - Trancas Cyn Prk Slope Repairs CIP 9209 - JPIA Reimb Budget Correction 39,566 100-7021-5100-00 Public Safety - Professional Services SMMC Grant-Hazardous Trees Budget Amendment 326,000 310-9104-5100-00 CIP 9104 - Stormdrain Trash Screens - Phase 2 CIP 9104 - Measure W Budget Carryover 9,101 100-3001-5123-00 Public Works - Street Maintenance Add'l Storm Response Mid-year Amendment 200,000 100-3001-5127-00 Public Works - Street Maintenance Add'l Weed Abatement Mid-year Amendment 50,000 100-3001-6160-00 Public Works - Street Maintenance Replace Pt. Dume Timbers Mid-year Amendment 20,000 100-3001-7800-00 Public Works - Street Maintenance Replace citywide trash receptacles 210,000 Mid-year Amendment 100-4001-4102-00 Community Services - Part-time Salaries Convert positions to PT Regular Mid-year Amendment 200,000 100-4001-7800-00 Community Services - Equipment New Pool Office Trailer Mid-year Amendment 120,000 100-7021-5401-00 Public Safety - Advertising & Noticing Notice CERT/Safety Events Mid-year Amendment 10,000 101-2001-5100-00 Planning - Professional Services Contract Planners Mid-year Amendment 213,000 101-2001-5100-01 Planning - Coastal Development Permit Biological Peer Reviews Mid-year Amendment 15,000 101-2001-5401-00 Planning - Advertising & Noticing Noticing of Housing Element/ADU Mid-year Amendment 15,000 310-9098-5100-00 CIP 9098 - Trancas Park Playground Resurfacing Bids Exceeded Adopted Budget Mid-year Amendment 135,000 310-9114-5100-00 CIP 9114 - PCH Pedestrian Undercrossing New CIP Designation Mid-year Amendment 250,000 515-3010-5640-00 CCWTF - Equipment Maintenance Pump Replacement Mid-year Amendment 9,000 601-3005-7700-00 Public Works - Vehicle Fleet Operations New Fleet Vehicles Mid-year Amendment 20,000 100-3008-5100-00 Public Works - Engineering Tripepi Smith-Vac Land Outreach Council Appropriation 55,000 203-3009-5147-00 Proposition A Local Return Funds Exchange Budget Adjustment 450,000 4,597,023
Total 2023-24 Current Amended Budget: $ 97,797,380
Reconciliation of adopted to amended budget
A11
16 of 36
ESTIMATED BUDGET FUND BALANCES
June 30, 2024
Budget Revenues Expenditures Transfers In/Out Other 23-24 Fund Balance Non-Current/ Budget Fund Balance Unaudited Unaudited Unaudited Activity & Unaudited Unavailable Fund Balance FUND July 1, 2023 6/30/2024 6/30/2024 2023-24 PY Non-current June 30, 2024 Revenue June 30, 2024 General Fund - Unassigned 62,732,186 $ 58,947,371 $ 47,842,613 $ 1,022,750 $ 792,701 $ 75,652,395 $ (122,766) $ 75,529,629 $ General Fund - Committed - Contingencies 6,500,000 - - - - 6,500,000 - 6,500,000 General Fund - Committed - CIPs 8,890,458 - 295,013 - (1,289,145) 7,306,300 - 7,306,300 General Fund - Assigned - SCE SETTL Woolsey Fire 6,710,988 - - (1,678,256) (321,273) 4,711,459 - 4,711,459 Committed - Deferred Maintenance 1,078,510 - 43,726 - - 1,034,784 - 1,034,784 Committed - Water Quality Settlement 51,142 - 66 - - 51,076 - 51,076 Restricted - Case (Crummer) Parcel 347,479 - 16,283 - - 331,196 - 331,196 Restricted - Housing Element Program 194,140 - - - - 194,140 - 194,140 Restricted - City Facilities - La Paz 500,000 - - - - 500,000 - 500,000 Unassigned - FEMA Disaster Projects & CIP 505,324 736,654 2,416,080 1,158,107 (1,417,689) (1,433,684) 1,433,684 - Total General Fund 87,510,227 59,684,025 50,613,781 502,601 (2,235,406) 94,847,666 1,310,918 96,158,584 201 Gas Tax Fund 2,384 300,899 - (300,000) - 3,283 - 3,283 202 Traffic Safety Fund 207,405 251,519 - (200,000) - 258,924 - 258,924 203 Proposition A Fund 930,857 318,372 601,440 - - 647,789 - 647,789 204 Proposition C Fund 295,850 249,372 - (290,000) - 255,222 - 255,222 205 Measure R Fund 224,683 187,007 - (220,000) - 191,690 - 191,690 206 Air Quality Management Fund 152,038 19,346 - - - 171,384 - 171,384 207 Solid Waste Management Fund 6,534 112,212 434,591 322,380 - 6,535 - 6,535 208 Parkland Development In-Lieu Fund 161,662 20,336 - - - 181,998 - 181,998 209 Quimby Fund 3,960 133 - - - 4,093 - 4,093
211 COPS Brulte Grant Fund - 186,159 186,159 - - - - -
212 Measure M Fund 368,617 214,940 - (152,000) - 431,557 - 431,557 213 RMRA (SB1) Fund 576,956 300,017 - (288,471) - 588,502 - 588,502 214 Art in Public Places In-Lieu Fund 36,888 1,237 - - - 38,125 - 38,125 215 Community Development Block Grant Fund - 67,171 97,732 27,547 - (3,014) 3,014 - 218 Measure W LA County Stormwater 537,292 415,079 - (129,904) - 822,467 - 822,467 225 Grants Fund - 6,597,228 - (7,209,956) (506,828) (1,119,556) 1,119,556 - 290 Big Rock LMD 111,500 363,240 311,653 - - 163,087 - 163,087 291 Malibu Road LMD 54,917 69,618 73,473 - - 51,062 - 51,062 292 Calle Del Barco LMD 90,719 88,909 80,088 - - 99,540 - 99,540 712 Carbon Beach Undergrounding CFD 501,641 242,817 229,444 - - 515,014 - 515,014 713 Broad Beach Assessment District 275,824 146,503 142,707 - - 279,620 - 279,620 715 CCWTF AD Phase One 7,530,468 2,617,729 2,305,943 - - 7,842,254 - 7,842,254 517 CCWTF Phase Two 358,738 72,376 38,738 - 1,724,288 2,116,664 (1,724,288) 392,376 Total Special Revenue Funds 12,428,933 12,842,219 4,501,968 (8,440,404) 1,217,460 13,546,240 (601,718) 12,944,522 Capital Improvements Fund - - 7,937,803 7,937,803 - - - - Total Capital Improvement Funds - - 7,937,803 7,937,803 - - - - Legacy Park Project Fund 846,714 1,804,996 1,880,057 - 17,565,025 18,336,678 (17,617,591) 719,087 Total Legacy Fund 846,714 1,804,996 1,880,057 - 17,565,025 18,336,678 (17,617,591) 719,087 Civic Center Wastewater Treatment Facility 346,849 2,288,427 2,070,953 - 52,771,607 53,335,930 (52,957,720) 378,210 Total Civic Center Wastewater Treatment Fac. 346,849 2,288,427 2,070,953 - 52,771,607 53,335,930 (52,957,720) 378,210 Vehicle 267,104 390,459 328,051 - - 329,512 - 329,512
Information Technology 82,540 1,159,596 1,111,713 - - 130,423 - 130,423 Total Internal Service Funds 349,644 1,550,055 1,439,764 - - 459,935 - 459,935 Total All Funds $ 101,482,367 $ 78,169,722 $ 68,444,326 $ (0) $ 69,318,686 $ 180,526,449 $ (69,866,111) $ 110,660,338 A12
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Agenda Item # 3.B.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Stewart and Councilmember Silverstein
Prepared by: Renée Neermann, Finance Manager
Approved by: Joseph D. Toney, Acting City Manager
Date prepared: February 28, 2025 Meeting date: March 6, 2025 Subject: Fiscal Year 2024-25 First Quarter Financial Report RECOMMENDED ACTION: Review FY 2024-25 First Quarter financial information.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
DISCUSSION: The attached report provides revenue and expenditure totals for the first quarter of FY 2024-25.
The Adopted Budget for FY 2024-25 maintained conservative budgeting principles. The first quarter of the fiscal year does not provide significant trends for projections. Therefore, staff kept the projections at the budgeted amounts. The second quarter/mid-year report will provide more insight into how the fiscal year is tracking.
Revenues
The Revenues by Fund Report (pages A 1-5) reflects General Fund revenues Received of $6.8 million or 11.0% of the annual budgeted amount for the fiscal year. Total revenue of all funds received during the first quarter is $7.9 million or 9.2% of the annual budgeted amount for the fiscal year. Many revenue sources are received on a quarterly or annual basis and, as such, will be reflected when the year-end report is presented.
Expenditures
The Expenditure by Fund Report (pages A 6-11) does not yet reflect any budget carryovers from FY 2023-24 as these will be included at mid-year. General Fund expenditures for the first quarter total $9.9 million or 12.8% of the annual budgeted amount. Several large General Fund expenditures occur in the beginning of the fiscal year, including insurance and CalPERS liability payments. Expenditures for all funds total $11.8 million or 11.9% of the annual budgeted amount.
Administration &
Finance Subcommittee
03-06-25
Item
3.B.
18 of 36
Agenda Item # 3.B.
Fund Balances
Since there is minimal data to include as of September 30, 2024, Projected Fund Balances have not been included in this report. Given fire impacts, staff have commissioned an impact report. Staff will review revenues and expenditures and should be able to provide projected impacts in the 3rd Quarter financial report.
The FY 2024-25 First Quarter Financial Report will be presented to the City Council on March 24, 2024.
ATTACHMENTS: FY 2024-25 Q1 Financial Report
19 of 36
Object Description
2024-25
Adopted
Amended
Budget
Actual thru
09/30/2024
Percentage
Received
100, 101, 102 & 103 General Fund
3111 Current Year Secured Property Tax $ 16,572,995 $ 16,572,995 $ 0.0% - 3112 Current Year Unsecured Property Tax 425,000 425,000 410,802 96.7% 3113 Homeowner's Exemption 60,000 60,000 0.0% -
3114 Prior Year Secured Property Tax - - 0.0% -
3115 Prior Year Unsecured Property Tax - - 0.0% -
3118 Property Tax In-Lieu 2,479,250 2,479,250 0.0% -
Revenue from Property Taxes 19,537,245 19,537,245 410,802 2.1% 3131 Documentary Transfer Tax 1,200,000 1,200,000 250,931 20.9% 3132 Utility User's Tax 3,000,000 3,000,000 478,299 15.9% 3133 Transient Occupancy Tax - Hotels and Motels 3,700,000 3,700,000 700,127 18.9% 3133-01 Transient Occupancy Tax - Private Rentals 5,800,000 5,800,000 0.0% - 3134 Franchise Fees 750,000 750,000 69,288 9.2%
3137 Sales and Use Tax 8,900,000 8,900,000 737,033 8.3% 3138 Parking Occupancy Tax 450,000 450,000 0.0% -
Revenue From Other Taxes 23,800,000 23,800,000 2,235,678 9.4% 3201 Alarm Permits 30,000 30,000 5,307 17.7%
3202 Film Permits 450,000 450,000 55,174 12.3%
3203 Building Permits 1,200,000 1,200,000 368,303 30.7% 3203-01 Code Enforcement - Special Investigations 21,000 21,000 4,495 21.4% 3204 Wastewater Treatment System Permits 40,000 40,000 19,028 47.6% 3205 Plumbing Permits 170,000 170,000 58,259 34.3%
3207 Mechanical Permits 120,000 120,000 35,301 29.4%
3208 Electrical Permit Fees 280,000 280,000 81,119 29.0% 3209 Grading/Drainage Permit Fees 90,000 90,000 34,078 37.9% 3210 Miscellaneous Permits 10,000 10,000 1,075 10.8%
3418 OWTS Operating Permit Fees 450,000 450,000 148,140 32.9% 3420 Parking Permits 1,000 1,000 64 6.4%
3421 Planning Review Fees 1,200,000 1,200,000 305,682 25.5% Revenue From Licenses and Permits 4,062,000 4,062,000 1,116,024 27.5% 3250 Parking Citation Fines 2,050,000 2,050,000 396,327 19.3% Revenue From Fines and Forfeitures 2,050,000 2,050,000 396,327 19.3% 3316 Motor Vehicle In-Lieu Fees 13,000 13,000 0.0% -
3318 Street Sweeping Reimbursements 50,000 50,000 (12,920) -25.8% 3313/3341 FEMA/OES Reimbursements 2,357,327 2,357,327 1,070,222 45.4% 3373 Proposition A Recreation - - 0.0% -
3383 Measure A Recreation - - 0.0% -
3381 LA County EWMP Reimbursement - 19,766 - 0.0%
Revenue From Other Governments 2,420,327 2,420,327 1,077,069 44.5% 3408 Biology Review Fees 235,000 235,000 60,308 25.7%
3409 Document Retention Fees 20,000 20,000 7,347 36.7%
3410 Building Plan Check Fees 1,200,000 1,200,000 187,620 15.6% 3410-01 Administrative Plan Check Processing Fee 45,000 45,000 21,016 46.7% 3410-03 Building Plan Check Fees - Dark Sky 650,000 650,000 0.0% - 3410-04 Building Plan Check Fees - Exterior Elevated Elements 500,000 500,000 0.0% 3411 Inspector Plan Check Fees 200,000 200,000 67,415 33.7% 3412 Geo Soils Engineering Fees 1,000,000 1,000,000 252,728 25.3% 3413 Other Plan Check Fees 35,000 35,000 6,617 18.9%
3414 Environmental Health Review Fees 550,000 550,000 118,635 21.6% 3415 Grading/Drainage Plan Review Fees 5,000 5,000 36,232 724.6% 3416 Code Enforcement Investigation Fees 80,000 80,000 25,560 32.0% 3419 Credit Card Fees 145,000 145,000 38,816 26.8%
3422 OWTS Practitioners Fees 8,000 8,000 1,100 13.8%
3425 CA Building Standards Surcharge 1,600 1,600 1,498 93.6% 3426 EIR Review Fees - - 0.0% -
3427 Technology Enhancement Fee 95,000 95,000 41,196 43.4%
REVENUES BY FUND
September 30, 2024
A1
20 of 36
Object Description
2024-25
Adopted
Amended
Budget
Actual thru
09/30/2024
Percentage
Received
REVENUES BY FUND
September 30, 2024
General Fund (Continued)
3431 Public Works/Engineering Fees 375,000 375,000 116,721 31.1% 3432 WQMP Fees 35,000 35,000 9,652 27.6%
3433 Banner Hanging Fees - - - 0.0%
3434-01 Short-Term Rental Permit Fee 150,000 150,000 24,750 16.5% 3434-02 Short-Term Rental Violation Fines 2,000 2,000 2,886 144.3% 3435 Admin Permit Processing Fees 75,000 75,000 31,820 42.4% 3436 Electric Vehicle Charger Fees 4,000 4,000 1,570 39.3% 3441 Sale of Publications and Materials 50 50 - 0.0%
3444 Returned Check Service Fees 200 200 120 60.0%
3446 Vehicle Impound Release Fees 75,000 75,000 22,755 30.3% 3447 Election Fees 1,000 1,000 2,090 209.0%
3448 Subpoena Fees 3,000 3,000 350 11.7%
3449 False Alarm Service Charge 2,000 2,000 - 0.0%
3450 Residential Decals 500 500 160 32.0%
3461 Municipal Facility Use Fees 80,000 80,000 24,448 30.6% 3464 Youth Sports Program 52,000 52,000 15,925 30.6%
3464-01 Girls Youth Sports 7,000 7,000 - 0.0%
3466 Aquatics Program 202,000 202,000 47,984 23.8%
3467 Day Camp 75,000 75,000 30,087 40.1%
3468 Senior Adult Program 33,000 33,000 5,825 17.7%
3469 Skate Park 40,000 40,000 7,500 18.8%
3470 Recreation/Community Class Registration 85,000 85,000 22,787 26.8% 3471/3472 Special Events 7,500 7,500 830 11.1%
Revenue From Service Charges 6,073,850 6,073,850 1,234,348 20.3% 3501 Interest Earnings 3,500,000 3,500,000 157,269 4.5% 3505 City Hall Use Fees 20,000 20,000 13,230 66.2%
Use of Money and Property 3,520,000 3,520,000 170,499 4.8% 3342 Insurance Reimbursements - - - 0.0%
3600 Proceeds from Grants 300,000 300,000 66,344 22.1%
3602 Proposition A Transportation Funds Exchange - - - 0.0% 3901 Settlements - - 90,000 0.0%
3902 Legal Fees - - - 0.0%
3904 TOT Private Rental Penalties - - (1,514) 0.0%
3905 Miscellaneous Reimbursements 15,000 15,000 8,956 59.7% 3920 Donations - - - 0.0%
3940 Sale of Surplus Property - - - 0.0%
3930/3943 Miscellaneous Revenue 10,000 10,000 484 4.8%
Miscellaneous Revenue 325,000 325,000 164,270 50.5%
Total General Fund 61,788,422 61,788,422 6,805,017 11.0% Special Revenue Funds
201 Gas Tax Fund
3315 Highway User's Fees 293,789 293,789 58,004 19.7%
3318 Traffic Congestion Relief - - - 0.0%
3501 Interest Earnings 13,000 13,000 426 3.3%
Total Gas Tax Fund 306,789 306,789 58,430 19.0%
202 Traffic Safety Fund
3312 Fines & Forfeitures 200,000 200,000 21,299 10.6%
3501 Interest Earnings 39,000 39,000 3,469 8.9%
Total Traffic Safety Fund 239,000 239,000 24,768 10.4%
A2
21 of 36
Object Description
2024-25
Adopted
Amended
Budget
Actual thru
09/30/2024
Percentage
Received
REVENUES BY FUND
September 30, 2024
203 Proposition A Fund
3371 Prop A Funds 295,667 295,667 70,338 23.8%
3501 Interest Earnings 158,000 158,000 9,092 5.8%
Total Proposition A Fund 453,667 453,667 79,430 17.5%
204 Proposition C Fund
3372 Prop C Funds 245,248 245,248 58,344 23.8%
3501 Interest Earnings 58,000 58,000 3,849 6.6%
Total Proposition C Fund 303,248 303,248 62,193 20.5%
205 Measure R Fund
3374 Measure R Funds 183,936 183,936 43,753 23.8%
3501 Interest Earnings 44,000 44,000 2,891 6.6%
Total Measure R fund 227,936 227,936 46,644 20.5%
206 Air Quality Management Fund
3377 AQMD Funds 15,000 15,000 0.0% -
3501 Interest Earnings 24,000 24,000 2,204 9.2%
3943 Other Revenue - - 0.0% -
Total Air Quality Management Fund 39,000 39,000 2,204 5.7% 207 Solid Waste Management Fund
3311 Solid Waste Management Surcharge 120,000 120,000 5,372 4.5% 3434 Recycling Fees 18,150 18,150 - 0.0%
3501 Interest Earnings 3,000 3,000 386 12.9%
3600 Grant Proceeds 80,000 80,000 80,000 100.0%
Total Solid Waste Management Fund 221,150 221,150 85,758 38.8% 208 Parkland Development Fund
3135 Parkland Development Fees 20,000 20,000 - 0.0%
3501 Interest Earnings 26,000 26,000 2,373 9.1%
Total Park Development Fund 46,000 46,000 2,373 5.2%
209 Quimby Fund
3501 Interest Earnings 1,000 1,000 53 5.3%
Total Quimby Fund 1,000 1,000 53 5.3%
211 COPS (Brulte) Grant Fund
3600 Proceeds From Grants (Brulte) 175,000 175,000 - 0.0% Total COPS (Brulte) Fund 175,000 175,000 - 0.0%
212 Measure M Funds
3375 Measure M Funds 208,461 208,461 49,500 23.7%
3501 Interest Earnings 67,000 67,000 6,070 9.1%
Total Measure M Fund 275,461 275,461 55,570 20.2%
213 Road Maintenance and Rehabilitation Act (RMRA) Fund 3319 SB1 Annual Allocation 257,109 257,109 24,246 9.4%
3501 Interest Earnings 97,000 97,000 7,667 7.9%
Total RMRA Fund 354,109 354,109 31,913 9.0%
214 Art in Public Places Fund
3135 Art in Public Places Fees - - 0.0% -
3501 Interest Earnings 6,000 6,000 497 8.3%
Total Art in Public Places Fund 6,000 6,000 497 8.3%
Special Revenue Funds (Continued)
A3
22 of 36
Object Description
2024-25
Adopted
Amended
Budget
Actual thru
09/30/2024
Percentage
Received
REVENUES BY FUND
September 30, 2024
215 Community Development Block Grant Fund
3320/3320-01 Proceeds From Grants 65,276 65,276 0.0% 1
3600-01 Proceeds From Grants - Disaster Recovery - - 0.0% - Total Comm. Dev. Block Grant Fund 65,276 65,276 0.0% 1
218 Measure W - LA County Stormwater Fund
3379 Measure W Annual Allocation 380,000 380,000 0.0% - 3501 Interest Earnings 85,000 85,000 10,725 12.6%
Total Measure W - LA County Stormwater 465,000 465,000 10,725 2.3% 225 Grants Fund
3376 TDA 33,800 33,800 - 0.0%
3600 Proceeds From Grants 10,758,587 10,758,587 - 0.0%
Total Grants Fund 10,792,387 10,792,387 - 0.0%
290 Big Rock LMD Fund
3116 Big Rock Mesa Assessment 370,837 370,837 - 0.0%
3501 Interest Earnings 17,000 17,000 2,074 12.2%
Total Big Rock LMD Fund 387,837 387,837 2,074 0.5%
291 Malibu Road LMD Fund
3116 Malibu Road Assessment 67,238 67,238 - 0.0%
3501 Interest Earnings 8,000 8,000 633 7.9%
Total Malibu Road LMD Fund 75,238 75,238 633 0.8%
292 Calle Del Barco LMD Fund
3116 Calle Del Barco Assessment 85,673 85,673 - 0.0%
3501 Interest Earnings 14,000 14,000 1,368 9.8%
Total Calle Del Barco LMD Fund 99,673 99,673 1,368 1.4% 715 Civic Center Water Treatment Facility AD
3501 Interest Earnings 563,000 563,000 96,566 17.2%
3915 Civic Center Water Treatment Facility AD 2,587,519 2,587,519 0.0% - Total Civic Ctr Water Treatment Facility AD 3,150,519 3,150,519 96,566 3.1% 517 Civic Center Water Treatment Facility - Phase Two
3501 Interest Earnings 341,000 341,000 28,582 8.4%
3950 CCWTF - Phase Two Construction - Bond Proceeds - - 0.0% - 2080 CCWTF - Phase Two Contributions - - 0.0% -
Total Civic Ctr Water Treatment Facility AD 341,000 341,000 28,582 8.4% 712 Carbon Beach Undergrounding CFD Fund
3915 Carbon Beach Undergrounding Assessment 231,507 231,507 0.0% - 3501 Interest Earnings 28,000 28,000 1,631 5.8%
Total Carbon Beach Undergrounding CFD 259,507 259,507 1,631 0.6% 713 Broad Beach Assessment District
3915 Broad Beach Undergrounding Assessment 143,583 143,583 0.0% - 3501 Interest Earnings 15,000 15,000 2,542 16.9%
Total Broad Beach Undergrounding AD 158,583 158,583 2,542 1.6% 18,443,380 18,443,380 593,955 3.2%
Special Revenue Funds (Continued)
Total Special Revenue Funds
A4
23 of 36
Object Description
2024-25
Adopted
Amended
Budget
Actual thru
09/30/2024
Percentage
Received
REVENUES BY FUND
September 30, 2024
500 Legacy Park Project Fund
3501 Interest Earnings 143,000 143,000 14,653 10.2%
3505 Proceeds from Rent 1,623,378 1,623,378 493,719 30.4% 3373 Prop A Recreation - - 0.0% -
3383 Measure A Recreation - - 0.0% -
3905 Miscellaneous Reimbursements 150,000 150,000 0.0% - 3943 Other Miscellaneous Revenue - - 227 n/a
Total Legacy Park Project Fund 1,916,378 1,916,378 508,600 26.5% Total Legacy Park Project Fund 1,916,378 1,916,378 508,600 26.5% 515 Civic Center Wastewater Treatment Facility O&M
3501 Interest Earning 24,000 24,000 1,659 6.9%
3510 Sewer Service Fees 2,300,000 2,300,000 - 0.0%
3915 Contributions-Property Owners - - - 0.0%
Total CCWTF O&M 2,324,000 2,324,000 1,659 0.1%
Total CCWTF O&M Funds 2,324,000 2,324,000 1,659 0.1%
601 Vehicle Fund
3501 Interest Earnings 29,000 29,000 3,330 11.5%
3951 Vehicle Charges 150,000 150,000 - 0.0%
Total Vehicle Fund 179,000 179,000 3,330 1.9%
602 Information Technology Fund
3501 Interest Earnings 1,000 1,000 - 0.0%
3952 Information Technology Charges 1,243,336 1,243,336 - 0.0% Total Information Technology Fund 1,244,336 1,244,336 - 0.0% Total Internal Service Funds 1,423,336 1,423,336 3,330 0.2% Total Revenue - All Funds $ 85,895,516 85,895,516 $ 7,912,560 $ 9.2% Total 2024-25 Adopted budget: $ 85,895,516
Account Description Amount
-
-
Total Amendments -
Total Amendment Budget $ 85,895,516
Internal Service Funds
Reconciliation of adopted to amended budget
A5
24 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
General Fund
Management and Administration
7001 City Council
Salaries & Benefits 96,642 $ 96,642 $ 24,067 $ 24.9%
Operating 1,094,190 1,094,190 389,033 35.6%
Total City Council 1,190,832 1,190,832 413,100 34.7%
7002 Media Operations
Salaries & Benefits 404,470 404,470 102,018 25.2%
Operating 332,444 332,444 33,293 10.0%
Total Media 736,914 736,914 135,310 18.4%
7003 City Manager
Salaries & Benefits 803,689 803,689 187,846 23.4%
Operating 387,792 387,792 62,380 16.1%
Total City Manager 1,191,481 1,191,481 250,226 21.0%
7005 Legal Counsel
Salaries & Benefits - - - n/a
Operating 1,113,000 1,113,000 (5,955) -0.5%
Total Legal Counsel 1,113,000 1,113,000 (5,955) -0.5%
7054 Finance
Salaries & Benefits 1,003,385 1,003,385 253,460 25.3%
Operating 1,004,356 1,004,356 96,529 9.6%
Total Finance 2,007,741 2,007,741 349,989 17.4%
7058 Human Resources
Salaries & Benefits 431,518 431,518 102,766 23.8%
Operating 453,594 453,594 54,214 12.0%
Total Human Resources 885,112 885,112 156,980 17.7%
7059 Non Departmental Services
Salaries & Benefits 1,319,776 1,319,776 1,254,303 95.0% Operating 2,243,076 2,243,076 1,073,601 47.9%
Total Non Departmental Services 3,562,852 3,562,852 2,327,904 65.3% 103-9050 City Hall
Salaries & Benefits 157,394 157,394 40,131 25.5%
Operating 1,321,008 1,321,008 380,259 28.8%
Total City Hall 1,478,402 1,478,402 420,390 28.4%
9088 Vacant Land
Salaries & Benefits - - 0.0% -
Operating 502,700 502,700 26,812 5.3%
Total Vacant Land 502,700 502,700 26,812 5.3%
9050/9074/9088 Debt Service (City Hall / Trancas / Vacant Land) 3,174,326 3,174,326 0.0% - 3,174,326 3,174,326 0.0% -
Total Management & Administration 15,843,360 15,843,360 4,074,755 25.7% City Clerk
7007 City Clerk
Salaries & Benefits 520,580 520,580 124,331 23.9%
Operating 226,693 226,693 51,095 22.5%
Total City Clerk 747,273 747,273 175,427 23.5%
Total City Clerk 747,273 747,273 175,427 23.5%
EXPENDITURES BY FUND
September 30, 2024
A6
25 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
EXPENDITURES BY FUND
September 30, 2024
General Fund (Continued)
Public Safety
7021 Public Safety Services
Salaries & Benefits 824,560 824,560 192,976 23.4%
Operating 15,764,994 15,764,994 1,431,316 9.1%
Total Public Safety 16,589,554 16,589,554 1,624,292 9.8% Total Public Safety 16,589,554 16,589,554 1,624,292 9.8% Community Services
4001 General Recreation
Salaries & Benefits 662,541 662,541 192,981 29.1%
Operating 194,773 194,773 28,164 14.5%
Total General Recreation 857,314 857,314 221,145 25.8%
4002 Aquatics
Salaries & Benefits 308,559 308,559 80,039 25.9%
Operating 124,870 124,870 20,174 16.2%
Total Aquatics 433,429 433,429 100,213 23.1%
4003 Outdoor Recreation
Salaries & Benefits 39,177 39,177 11,637 29.7%
Operating 17,424 17,424 285 1.6%
Total Outdoor Recreation 56,601 56,601 11,922 21.1%
4004 Day Camps
Salaries & Benefits 63,664 63,664 25,394 39.9%
Operating 62,500 62,500 51,884 83.0%
Total Day Camps 126,164 126,164 77,278 61.3%
4005 Skate Park
Salaries & Benefits 39,690 39,690 8,352 21.0%
Operating 103,515 103,515 3,809 3.7%
Total Skate Park 143,205 143,205 12,162 8.5%
4006 Sports
Salaries & Benefits 98,601 98,601 21,107 21.4%
Operating 46,910 46,910 1,182 2.5%
Total Sports 145,511 145,511 22,289 15.3%
4007 Community Programs
Salaries & Benefits 93,945 93,945 17,109 18.2%
Operating 80,785 80,785 10,020 12.4%
Total Community Programs 174,730 174,730 27,129 15.5%
4008 Senior Adult Programs
Salaries & Benefits 112,079 112,079 36,757 32.8%
Operating 115,897 115,897 23,277 20.1%
Total Senior Adult Programs 227,976 227,976 60,034 26.3% 4010 Park Maintenance
Salaries & Benefits 315,922 315,922 73,985 23.4%
Operating 1,532,314 1,532,314 131,137 8.6%
Total Park Maintenance 1,848,236 1,848,236 205,122 11.1% 4011 Special Events
Salaries & Benefits 142,064 142,064 41,037 28.9%
Operating 184,032 184,032 4,644 2.5%
Total Special Events 326,096 326,096 45,681 14.0%
4012 Malibu Arts
Salaries & Benefits 155,364 155,364 50,124 32.3%
Operating 87,617 87,617 3,744 4.3%
Total Malibu Arts 242,981 242,981 53,868 22.2%
Total Community Services 4,582,243 4,582,243 836,842 18.3% A7
26 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
EXPENDITURES BY FUND
September 30, 2024
General Fund (Continued)
Environmental & Sustainability Development
2004 Building Safety & Sustainability
Salaries & Benefits 1,886,667 1,886,667 454,498 24.1%
Operating 4,422,673 4,422,673 208,982 4.7%
Total Building Safety & Sustainability 6,309,340 6,309,340 663,481 10.5% 2010 Wastewater Management
Salaries & Benefits 280,509 280,509 57,726 20.6%
Operating 330,695 330,695 21,666 6.6%
Total Wastewater Management 611,204 611,204 79,393 13.0% 3003 Clean Water Program
Salaries & Benefits 544,730 544,730 121,962 22.4%
Operating 1,061,143 1,061,143 (2,128) -0.2%
Total Clean Water Program 1,605,873 1,605,873 119,834 7.5% 3004 Solid Waste Management
Salaries & Benefits 359,879 359,879 74,634 20.7%
Operating 157,195 157,195 16,430 10.5%
Total Solid Waste Management 517,074 517,074 91,065 17.6% Total Env. & Sustainability Development 9,043,491 9,043,491 953,772 10.5% Planning Deparment
2001 Planning
Salaries & Benefits 3,313,231 3,313,231 701,993 21.2%
Operating 2,113,752 2,113,752 234,384 11.1%
Total Planning 5,426,983 5,426,983 936,378 17.3%
2012 Code Enforcement
Salaries & Benefits 692,024 692,024 211,761 30.6%
Operating 181,490 181,490 383 0.2%
Total Code Enforcement 873,514 873,514 212,144 24.3%
Total Planning Department 6,300,497 6,300,497 1,148,522 18.2% Public Works/Engineering
3001 Street Maintenance
Salaries & Benefits 492,640 492,640 128,884 26.2%
Operating 2,334,476 2,334,476 150,132 6.4%
Total Street Maintenance 2,827,116 2,827,116 279,017 9.9% 3005 Fleet Operations
Salaries & Benefits - - 0.0% -
Operating 185,000 185,000 111,301 60.2%
Total Fleet Operations 185,000 185,000 111,301 60.2%
3007 Stormwater Facilities
Salaries & Benefits - - n/a -
Operating 229,300 229,300 2,277 1.0%
Total Stormwater Facilities 229,300 229,300 2,277 1.0%
3008 Public Works
Salaries & Benefits 1,600,319 1,600,319 371,543 23.2%
Operating 666,600 666,600 25,116 3.8%
Total Public Works 2,266,919 2,266,919 396,658 17.5%
Total Public Works /Engineering 5,508,335 5,508,335 789,253 14.3% A8
27 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
EXPENDITURES BY FUND
September 30, 2024
General Fund (Continued)
Disaster Response
3002 Woolsey Fire Rebuilds and Storm Response 1,856,000 1,856,000 86,923 4.7% 9200 Woolsey Fire & Storm Response CIP Projects 4,914,007 4,914,007 235,911 4.8% Total Disaster Response 6,770,007 6,770,007 322,834 4.8% General Fund CIP
9000 General Fund CIP 11,860,171 11,860,171 - 0.0%
9000 Case Crummer Reserved for CIP 282,486 282,486 - 0.0% Total General Fund CIP 12,142,657 12,142,657 - 0.0%
Total General Fund 77, 77,527,417 527,417 9,925,697 12.8% Special Revenue Funds
3001 Street Maintenance - - - 0.0%
3003 Clean Water Program - - - 0.0%
3004 Solid Waste Management - - - 0.0%
3005 Fleet Operations - - - 0.0%
3007 Stormwater Treatment Facilities - - - 0.0%
3008 Public Works - - - 0.0%
3009 Transportation Services 196,500 196,500 2,347 1.2% 4010 Park Maintenance - - - 0.0%
6002 Big Rock Mesa LMD 372,425 372,425 9,300 2.5%
6003 Malibu Road LMD 84,400 84,400 2,411 2.9%
6004 Calle del Barco LMD 84,040 84,040 2,331 2.8%
9048 Carbon Beach Undergrounding CFD 234,350 234,350 171,850 73.3% 9052 Broad Beach Undergrounding AD 140,521 140,521 95,386 67.9% 9049 Civic Center Wastewater Treatment Plant AD 2,321,017 2,321,017 182,995 7.9% 7021 Public Safety - Brulte 175,000 175,000 23,490 0.0% 7070 Community Development Block Grant 9,791 9,791 816 8.3% CCWTF Phase Two - - 0.0% -
Total Special Revenue Funds 3,618,044 3,618,044 490,926 13.6% A9
28 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
EXPENDITURES BY FUND
September 30, 2024
Capital Project Funds
310 Capital Improvement Fund
9002 Annual Street Overlay 1,300,000 1,300,000 (31,204) -2.4% 9059 PCH Median Improvements 85,000 85,000 (60,701) -71.4% 9065 MCLE Office Trailer 55,485 55,485 - 0.0%
9066 PCH Signal Synchronization Imp. 8,600,000 8,600,000 485,670 5.6% 9075 Civic Center Way Treatment Facility Ph 2 54,877 54,877 - 0.0% 9078 City Hall Solar Power 3,800,000 3,800,000 - 0.0%
9090 Permanent Skate Park 2,500,000 2,500,000 - 0.0%
9097 Malibu Bluffs Park South Walkway 73,235 73,235 - 0.0% 9098 Trancas Cyn Park Play Resurfacing 14,612 14,612 - 0.0% 9100 PCH/Trancas Right Turn Lane 513,587 513,587 - 0.0% 9101 PCH Crosswalk Improvements 200,000 200,000 - 0.0%
9102 PCH Median Imp at Paradise Cove/Zuma 1,000,000 1,000,000 - 0.0% 9103 Kanan Dume Biofilter 580,000 580,000 5,634 1.0%
9105 City Traffic Signals Backup Power 20,000 20,000 - 0.0% 9106 Malibu Canyon Road Traffic Study - - 7,142 0.0%
9108 Harbor Vista Curb Return Modifications 100,000 100,000 - 0.0% 9109 PCH at Las Flores & Rambla Pacifico 160,000 160,000 - 0.0% 9110 Encinal Canyon 60" Storm Drain Repairs 900,000 900,000 29,825 3.3% 9111 Citywide Asphalt Concrete Berm Repairs 300,000 300,000 - 0.0% 9112 Bluffs & Equestrian Park Roof Replacements 400,000 400,000 312 0.1% 9113 Legacy Bench/Arbor Renovations - - 4,993 0.0%
9114 PCH Ped Undercrossing at Malibu Seafood 200,000 200,000 - 0.0% 9115 Big Rock Dr & Tuna Canyon Resurfacing 675,000 675,000 - 0.0% 9116 Stuart Ranch Road Walkway 400,000 400,000 - 0.0%
9118 Legacy Park Arbors Renovations 150,000 150,000 - 0.0% 9119 Las Flores Storm Drain Repair 300,000 300,000 0.0% - 9120 Pt. Dume Storm Drain Improvements - Ph 1 395,000 395,000 0.0% - 9121 Charmlee Park Nature Center Renovations 500,000 500,000 0.0% - 9122 Legacy Park Irrigation Improvements 225,000 225,000 0.0% - 9123 Malibu Bluffs Park Snack Shack 200,000 200,000 0.0% - 9124 Land Management System 750,000 750,000 0.0% -
CIP General Fund Expenses (funding offset) (11,860,171) (11,860,171) 0.0% - CIP Case Crummer Reserve (funding offset) (282,486) (282,486) 0.0% - Total Capital Project Funds 12,309,139 12,309,139 441,671 3.6% Legacy Park Project Fund
500 7004 Legacy Park Debt Service 1,091,901 1,091,901 0.0% - 7008 Legacy Park - Salaries & Benefits 143,663 143,663 29,435 20.5% 7008 Legacy Park - Operations 817,300 817,300 203,278 24.9% Total Legacy Park Project Fund 2,052,864 2,052,864 232,714 11.3% Civic Center Wastewater Treatment Facility Fund
515 3010 CCWTF Sewer Svcs - Salaries & Benefits 98,360 98,360 25,404 25.8% 3010 CCWTF Sewer Svcs - Operations 2,107,095 2,107,095 374,445 17.8% Total CCWTF Fund 2,205,455 2,205,455 399,848 18.1%
Internal Service Funds
3005 Vehicle 86,000 86,000 0.0% -
7060 Information Technology
Salaries & Benefits 559,336 559,336 159,797 28.6%
Operating 684,000 684,000 147,518 21.6%
A10
29 of 36
Adopted Budget Amended
Budget (1)
Actual thru
09/30/2024 % Spent
EXPENDITURES BY FUND
September 30, 2024
Total Information Technology 1,243,336 1,243,336 307,315 24.7% Total Internal Service Funds 1,329,336 1,329,336 307,315 23.1% Total All Funds $ 99,042,255 $ 99,042,255 $ 11,798,171 11.9% (1) The amended budget column includes the original budget amount plus encumbrance carryovers and any additional appropriations.
Reconciliation of adopted to amended budget
Total 2024-25 Adopted budget: $ 99,042,255
Account Description Project Amount Comment
100-4010-7800-00 Park Maintenance - Electric Gator AQMD Funding of Electric Gator Budget Correction (Formula Error) 20,000 20,000
Total 2024-25 Current Amended Budget: $ 99,062,255
A11
30 of 36
Agenda Item 3.C.
7 Administrative and Finance
Subcommittee Agenda Report
To: Mayor Stewart and Councilmember Silverstein
Prepared by: Cynthia Alba, Executive Assistant
Reviewed by: Renée Neermann, Financial Controller
Approved by: Joseph D. Toney, Acting City Manager
Date prepared: March 4, 2025 Meeting date: March 6, 2025 Subject: Funding For Staff Lunches to Support Palisades Fire Business Recovery
RECOMMENDED ACTION: Provide a recommendation to the City Council regarding the appropriation of $50,000 to fund daily staff lunches from local Malibu businesses for the months of March and April 2025.
FISCAL IMPACT: The cost of staff meals from local businesses was not included in the Adopted Budget for FY 2024-25. An additional appropriation of $50,000 is required to cover this expense.
STRATEGIC PRIORITY: Funding for these services was not included in the Adopted Budget for FY 2024-25. Appropriation of $50,000.
DISCUSSION: Council Policy #44 requires that all proposed appropriations over $10,000 be reviewed and discussed by the Administration and Finance Subcommittee (Subcommittee) prior to being presented to the City Council. The item will be reviewed by City Council during the March 10, 2025, Regular meeting.
At its meeting on February 27, 2025, the City Council directed the City Manager to explore the procurement of family-style meals for staff from local Malibu businesses during March and April 2025. This initiative aims to support to local businesses impacted by the Palisades Fire, Pacific Coast Highway (PCH) public closures, and the resulting economic disruptions to the community.
Administrative &
Finance Subcommittee
Special Meeting
03-06-2025
Item 3.C.
31 of 36
Agenda Item 3.C.
Many local businesses have experienced significant revenue losses due to reduced customer traffic and operational challenges caused by these events. By sourcing daily staff meals from Malibu-based restaurants, the City can help mitigate some of these financial hardships while ensuring continued support for the local economy and staff.
Based on past meal procurement for the Emergency Operations Center, which averaged $400 per day for 20 people, the estimated cost for daily staff lunches for around 60 full-time employees is $1,200 per day. Over a two-month period, this totals approximately $50,000.
ATTACHMENTS: None
32 of 36
Agenda Item 3.D.
Administration &
Finance Subcommittee
Special Meeting
03-06-25
Item 3.D.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Stewart and Councilmember Silverstein
Prepared by: Brandie Ayala, Senior Management Analyst
Reviewed by: Rob Duboux, Public Works Director/City Engineer Approved by: Joseph D. Toney, Acting City Manager
Date prepared: February 24, 2025 Meeting date: March 6, 2025 Subject: Malibu Permanent Skate Park Project
RECOMMENDED ACTION: Provide a recommendation to the City Council to consider appropriating $2,499,775.50 from the General Fund Undesignated Reserve, $48,710 from the General Fund Case/Crummer Designated Reserve, $150,000 from the 600 Spring LLC Settlement Agreement, and $185,822 from the OGALS Per Capita Grant for the construction of the Malibu Permanent Skate Park, Specification No. 2112.
FISCAL IMPACT: Funding for the Malibu Permanent Skate Park Project was included in the Adopted Budget for FY 2024-25, for a total amount of $2,500,000. Based on the construction bids for this project, an additional $2.9 million is needed with $2,499,775.50 from the General Fund Undesignated Reserve, $48,710 from the General Fund Case/Crummer Designated Reserve, $150,000 from the 600 Spring LLC Settlement Agreement, and $185,822 from the OGALS Per Capita Grant to Account No. 310-9090- 5100 (Permanent Skate Park) is needed to complete this project. As of June 30, 2024, the budget General Fund Undesignated Reserve at June 30, 2024 is $75.5 million.
Adopted Budget Estimated Costs Amended
Budget
General Fund
Case/Crummer
Designated Reserve
General Fund
Designated CIP
Subtotal
$282,486
$2,217,514
$2,500,000
Design Services
Construction Bid
Construction Mgmt.
Change Orders
Subtotal
$184,307.50
$4,135,663.50
443,986.98
$620,349.52
$5,384,307.50
Total
($2,884,307.50)
Funding Shortfall $2,884,307.50
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Agenda Item 3.D.
STRATEGIC PRIORITY: This item supports the Malibu Permanent Skate Park priority identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: Council Policy #44 requires that all proposed appropriations over $10,000 be reviewed and discussed by the Administration and Finance Subcommittee (Subcommittee) prior to being presented to the City Council. The item will be reviewed by City Council during the March 10, 2025 Regular meeting.
The Malibu Permanent Skate Park Project at Malibu Bluffs Park has been a long-term community priority. In 2024 the design, Settlement Agreement, permitting, and construction bid were completed, with the next phase of the project being the removal of the Temporary Skate Park and construction of the Permanent Skate Park. This project includes a new custom, in-ground, cast-in place skate park, along with associated site improvements such as grading, drainage, erosion control, landscaping, electrical work, new water lines, irrigation, and the installation of a prefabricated restroom.
On January 30, 2025, three contractors submitted construction bids for the project. The lowest bid was $4,135,663.50 which exceeds the approved budget. An additional appropriation of $2.9 million is needed to complete this project, which includes, $2,499,775.50 from the General Fund Undesignated Reserve, $48,710 from the General Fund Case/Crummer Designated Reserve, $150,000 from the 600 Spring LLC Settlement Agreement, and $185,822 from the OGALS Per Capita Grant to execute a construction contract with the low bidder (C.S. Legacy Construction, Inc.) and allow for potential change orders up to 15% of the contract.
Staff recommends the Subcommittee to review the funding details and provide a recommendation for City Council approval.
ATTACHMENTS: None.
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Agenda Item 3.E.
Administration &
Finance Subcommittee
Special Meeting
03-06-25
Item 3.E.
Administration and Finance
Subcommittee Agenda Report
To: Mayor Stewart and Councilmember Silverstein
Prepared by: Brandie Ayala, Senior Management Analyst
Reviewed by: Rob Duboux, Public Works Director/City Engineer Approved by: Joseph D. Toney, Acting City Manager
Date prepared: March 4, 2025 Meeting date: March 6, 2025 Subject: Pacific Coast Highway Quick Build Roundabouts Project RECOMMENDED ACTION: Provide a recommendation to the City Council to consider adding the Pacific Coast Highway (PCH) Quick Build Roundabouts Project to the City’s Capital Improvement Program for Fiscal Year (FY) 2024-25.
FISCAL IMPACT: Funding for the PCH Quick Build Roundabouts Project was not included in the Adopted Budget for FY 2024-25. However, on February 27, 2025, the Los Angeles County Metro Board approved Measure M Subregional Highway Funds for this project in the amount of $2,000,000. Staff is seeking approval of the use of these funds for this project.
STRATEGIC PRIORITY: This item supports the PCH Safety priority identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: Council Policy #44 requires that all proposed appropriations over $10,000 be reviewed and discussed by the Administration and Finance Subcommittee prior to being presented to the City Council. The item will be reviewed by the City Council during the March 24, 2025, Regular meeting.
The PCH Quick Build Roundabouts Project consists of installing “quick-build” roundabouts at two locations on PCH, the first location will be at the entrance of El Matador State Beach and the second location will be at the intersection of Encinal Canyon Road and PCH. The project will reduce the travel lanes going into the roundabout from two lanes to one lane but will retain two travel lanes exiting the roundabout in each direction. 35 of 36
Agenda Item 3.E.
The project will also include new traffic striping and signage, solar streetlights, and pedestrian crosswalks and will include solar horizontal rapid flashing pedestrian beacons.
Measure M funds will be used to complete the design and construction phases.
These roundabouts are intended to improve safety for people walking, biking, and driving and this will be achieved through a re-design of PCH in these areas reducing vehicle lanes from two to one lane, thereby decreasing crossing distances and overall reducing the speeds of vehicles in the area.
Staff recommends the Administrative and Finance Subcommittee provide a recommendation to the City Council to add the PCH Quick Build Roundabouts Project to the City’s Capital Improvements program for FY 2024-25. Additionally, staff recommends including Metro Measure M Subregional Highway funding in the amount of $2,000,000.
Staff will return to the City Council with the funding agreement for approval and execution once available.
ATTACHMENTS: None.
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