Agenda, special meeting, second session — City Council Subcommittee

Malibu City Council
Administration and Finance Subcommittee
Special Meeting Agenda
Wednesday, April 30, 2025
2:00 P.M.

City Hall – Surfrider Room
23825 Stuart Ranch Road
Mayor Pro Tem Bruce Silverstein
Councilmember Doug Stewart
Call to Order
Roll Call
Report on Posting of the Agenda – Tuesday, April 29, 2025 Approval of Agenda
Public Comment This is the time for the public to comment on any items not appearing on this agenda.

Each public speaker shall be allowed up to three (3) minutes for comments. The Subcommittee may not discuss or act on any matter not specifically identified on this agenda, pursuant to the Ralph M. Brown Act.

Discussion Items

1. Presentations/Staff Updates
None.

2. Old Business
None.

3. New Business
A. Review of Proposed Planning Department Fees for Fiscal Year 2025-2026 Recommended Action: Review the proposed Planning Department Fees for Fiscal Year 2025-26 and provide a recommendation to the City Council.

Staff Contact: Maureen Tamuri, Interim Planning Director, ext. 346 1 of 57
Administration and Finance Subcommittee
April 30, 2025 Special Meeting

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Adjournment
I hereby certify under penalty of perjury, under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Special meeting agendas may be amended up to 24 hours in advance of the meeting. Dated this 29th day of April 2025, at 1:50 p.m.

Cynthia Alba, Management Analyst
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Agenda Item 3.A.

Administration &
Finance Subcommittee
04-30-25
Item

3.A.

Administration and Finance
Subcommittee Agenda Report
To: Mayor Pro Tem Silverstein and Councilmember Stewart Prepared by: Maureen Tamuri, Interim Planning Director
Approved by: Joseph D. Toney, Acting City Manager
Date prepared: April 28, 2025 Meeting date: April 30, 2025 Subject: Review of Proposed Planning Department Fees for Fiscal Year 2025- 2026
RECOMMENDED ACTION: Review the proposed Planning Department Fees for Fiscal Year (FY) 2025-26 and provide a recommendation to the City Council.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

Should fees be lowered or increased, there will be revenue impacts. The Report on Cost of Services (User Fee) Study by Matrix Consulting Group, Ltd. (Matrix), (August 2024) presented at the September 9, 2024, City Council meeting identified an annual Planning Department cost recovery deficit of $1,033,474 under the current FY 2023-24 Fee Schedule. Any modification to the current fee schedule will result in either an increase or decrease to the projected deficit.

STRATEGIC PRIORITY: This item supports the Fee Schedule Update identified in the Adopted FY 2023-24 Strategic Priority Project List. It was not included in the Adopted FY 2024-25 Strategic Priority List as it was near the end of the project and was anticipated to be completed in the fall of 2024. The project has not quite reached completion.

DISCUSSION: At the September 9, 2024, City Council meeting, the City Council reviewed the draft Schedule of Fees and the August 2024 Report on Cost of Services (User Fee) Study by Matrix and had specific questions regarding development fees. After discussion with staff, the Council requested a workshop be set to understand the fees in the Planning and the Environmental Sustainability Departments.

On October 2, 2024, the City Council held a workshop to review city development fees.

While the Council recommended no changes to the Environmental Sustainability Department fees for services, they requested the Planning Department to return with 3 of 57

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Agenda Item 3.A.
recommended changes to allocate fee recovery cost adjustments towards larger more complex development projects, especially those which sought waivers, such as variances from code standards. Suggested fee modifications at full recovery cost in those instances have been highlighted in yellow (Attachment 1)
The Council also requested Staff to review for possible areas of fee reductions for smaller property improvements. Four fees have been identified for discussion of a reduction with the Committee. These have been highlighted in pink (Attachment 1).

Planning has also identified an additional area where cost savings to applicants could be achieved, which is the deferral of other Department reviews from the planning phase to the building phase. As briefly discussed in the Fee workshop of October 2, 2024, circulation of some planning applications through outside departments has grown over time and is a ripe area for process streamlining.

By way of example, Planning’s simplest permit type, an Over-the-Counter (OTC), has experienced increased department reviews and costs over the past 15 years. By conditioning some of these department reviews to occur as a part of the building phase, cost and time savings for smaller projects can be realized. In late summer 2024, Los Angeles County Fire Department was the first outside Department the City worked with to defer reviews for small projects to the building permit phase.

A copy of planning staff’s suggested fee adjustments aligned with the Council’s direction to staff is provided as Attachment 1. A copy of the October 2, 2024, Fee Workshop presentation is provided as Attachment 2. Both documents to be reviewed in greater detail as part of the Subcommittee meeting.

New Rebuild Development Permit
When the City experienced three fires (Broad, Franklin, Palisades) resulting in the loss of over 750 homes and businesses, staff turned its focus to modifying the Local Coastal Program and Malibu Municipal Code (MMC) to streamline fire rebuilds. Within Ordinance No. 524, adopted March 12, 2025, is MMC Section 17.62.030 (Administrative Plan Reviews), which was revised to exclude fire rebuild structures. Those will now be processed as a “Rebuild Development Permit.”
MMC Section 17.62.080 creates the Rebuild Development Permit (RDP) to allow new structures to be built within 110 percent of the primary development pad. Given that the Governor’s Emergency Orders suspended Coastal Act permit requirements, the new permit will be used to process in kind and “like for like plus 10%” fire rebuilds seeking mechanized equipment on the beach, OWTS replacement, new seawalls to protect OWTS, new structures needed to meet state and local law, and minor improvements to driveways including retaining walls developed on slopes steeper than 3:1 but not allowed on 1:1 slopes.
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Agenda Item 3.A.

Planning staff conducted a time and motion study for this new RDP fee, which is included as Attachment 3. This new fee type, among others previously reviewed by Matrix Consulting, is in green text. Staff established the amount of full recovery costs as $1,288.

Revenue
Staff’s Planning fee proposal would offset lost revenue recovery from $1,056,218, to approximately $669,764, using the 2023 permit issuance data supplied by Matrix.

Assuming that the City Council proceeds with a fee waiver program for the recent fire rebuilds that are like for like/plus 10%, there will be revenue losses both in Planning, Environmental Sustainability Department and Public Works Department.

Expenditures
Staff did not propose any modifications to fees which are supported through consultant agreements with the City.

ATTACHMENTS:

1. Proposed Planning Permit Fees for FY25-26 Detail Spreadsheet

2. October 2, 2024 Fees Workshop Presentation

3. User Fee Determination/Cost Analysis Worksheet – Rebuild Development Permit (RDP) dated April 14, 2025
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Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference

PLANNING DEPARTMENT
Change of Address / Address Assignment Each $323 $435 ($112) 74% Administrative Plan Review
Level 1 - Revision to Previously Issued APR Each 1/2 of current fee 1/2 of current fee $1,129 0% 2.00 $0 $2,258 ($2,258) Level 2 - Landscape Only Each $396 $396 $1,317 ($921) 30% 4.00 $1,584 $5,267 ($3,683) Level 3 - Landscape and Site Improvements Each $860 $860 $2,273 ($1,413) 38% 64.00 $55,040 $145,494 ($90,454) Level 4 - APR Minor Each $1,590 $1,590 $3,216 ($1,626) 49% 1.00 $1,590 $3,216 ($1,626) Level 5 - APR Major Each $4,652 $6,649 $6,694 ($45) 99% 12.00 $79,788 $80,332 ($544) Level 6 - APR for Major Remodel (<50% of exterior walls) Each $7,156 $9,024 $9,024 $0 100% 2.00 $18,048 $18,048 $0 Appeal Fee Each $750 $750 $16,502 ($15,752) 5% 3.00 $2,250 $49,505 ($47,255) Archaeology
Phase 1 Each $396 $396 $393 $3 101% 38.00 $15,048 $14,922 $126 Phase 2 Each $796 $796 $809 ($13) 98%
Consultant Review Each Actual Cost + 30% Actual Cost + 30% $0 0% Biology
Review - Hourly Per Hour $215 $215 $258 ($43) 83%
After Hours - Hourly Per Hour $250 $250 $301 ($51) 83% 3.00 $750 $903 ($153) Site Inspection Each $430 $430 $516 ($86) 83% 8.00 $3,440 $4,128 ($688) Revisions (includes 1 review) Each $430 $516 $516 $0 100% 50.00 $25,800 $25,800 $0 Review - CDP (With ESHA) (includes 3 reviews) Each $1,720 $2,064 $2,064 $0 100% 15.00 $30,960 $30,960 $0 Review - CDP (Without ESHA) (includes 2 reviews) Each $860 $1,032 $1,032 $0 100% 32.00 $33,024 $33,024 $0 CDP for OWTS Only (includes 1 review) Each $323 $323 $387 ($64) 83% 20.00 $6,460 $7,740 ($1,280) APR with Development (without landscaping) (includes 1
review) Each $430 $430 $516 ($86) 83% 39.00 $16,770 $20,124 ($3,354) APR with Development (with landscaping) (includes 2
reviews) Each $860 $860 $1,032 ($172) 83% 13.00 $11,180 $13,416 ($2,236) APR Landscaping Only (includes 2 reviews) Each $645 $645 $774 ($129) 83% 8.00 $5,160 $6,192 ($1,032) Categorical Exemption Each $75 $130 $130 ($0) 100% 133.00 $17,290 $17,349 ($59) Certificate of Compliance Planning Review Each $1,491 $1,491 $1,780 ($289) 84% 3.00 $4,473 $5,339 ($866) Change of Ownership/Occupancy Each $200 $200 $247 ($47) 81% 3.00 $600 $741 ($141) Coastal Development Permit
Level 1 - OWTS Only; Foundation Only; Emergency Permit Only; De Minimis OWTS CDP Permit Waiver; TUP Events Requiring CDP Each $994 $994 $5,076 ($4,082) 20% 39.00 $38,766 $197,977 ($159,211) Level 2 - Water Wells; Lot Merger With No Development Each $6,965 $6,965 $7,083 ($118) 98% 4.00 $27,860 $28,330 ($470) Level 3 - Accessory Structures; 2nd Units; Additions; Lot Line Adjustments with Each $10,146 $10,146 $12,074 ($1,928) 84% 11.00 $111,606 $132,810 ($21,204) Level 4 - NSFR; Remodel Non-Conforming Structures Each $11,579 $20,248 $20,248 ($0) 100% 19.00 $384,712 $384,713 ($1) Level 5 - Development with Lot Line Adjustment; Tentative Parcel Map With No DEach $17,981 $23,727 $23,727 $0 100% 2.00 $47,454 $47,453 $1 Level 6 - Tentative Parcel Map with Development Each $23,266 $29,990 $29,090 $900 103% Level 7 - Multi-Family or Commercial; Tentative Tract Map With or Without Development:

Per Hour Per Hour $200 $200 $174 $26 115%
Deposit Deposit $20,000 $20,000 $20,000 $0 100%
Level 8 - Amendments to City-issued CDP Each 1/2 of current fee 1/2 of current fee $0 0% 6.00 $0 $0 $0 Level 9 - De-minimis Waiver Fee (DMW)
a. OWTS Each $994 $994 $5,849 ($4,855) 17%
b. Driveway Improvements Each $994 $994 $5,849 ($4,855) 17% Code Enforcement Review
Code Violation - Hourly Per Hour $200 $200 $159 $41 126% 4.00 $800 $637 $163 Code Violation - Minor Each $1,798 $1,968 $1,968 $0 100% Code Violation - Major Each $2,996 $5,456 $5,456 $0 100% Commercial Cannabis Permit
New Cannabis Dispensary and/or Compliance Review Each $4,652 $4,652 $8,822 ($4,170) 53% Commercial Cannabis Regulatory Permit Each $798 $798 $1,064 ($266) 75% 1.00 $798 $1,064 ($266) Conditional Use Permit
Existing Non-Conforming Use / No Change Each $1,988 $1,988 $4,474 ($2,486) 44% PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 6 of 57
Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference
PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 New/Transferred Liquor License Each $4,652 $4,652 $5,343 ($691) 87% 1.00 $4,652 $5,343 ($691) Conditional Use Permit Compliance & Reporting Each $200 $200 $3,847 ($3,647) 5% All Others Each $3,977 $3,977 $8,822 ($4,845) 45% 2.00 $7,954 $17,644 ($9,690) Department of Fish and Wildlife Fee Each set by DFW set by DFW $0 0% Demolition Permit Each $396 $396 $590 ($194) 67% 19.00 $7,524 $11,215 ($3,691) Determination of Commencement of Construction Each New $1,905 $1,905 Determination Of Use
Director Each $796 $796 $2,370 ($1,574) 34%
Planning Commission Each $6,560 $6,560 $11,266 ($4,706) 58% 1.00 $6,560 $11,266 ($4,706) Environmental Impact Report Each Actual Cost + 30% Actual Cost + 30% $0 0% Environmental Review Board Analysis Each $3,181 $3,181 $4,231 ($1,050) 75% Environmental Site Assessment Review Fee Each Actual Cost + 30% Actual Cost + 30% $0 0% Event Permits
Residential Minor (Less than 100 ppl) Each $124 $421 $421 $0 100% 59.00 $24,839 $24,825 $14 Residential Major (All Other Events) Each $124 $2,297 $2,297 ($0) 100% Commercial (Temporary Use Permit) Each $821 $821 $3,045 ($2,224) 27% 8.00 $6,568 $24,363 ($17,795) Commercial (Temporary Use Permit - Non-Profit) Each $342 $342 $977 ($635) 35% 13.00 $4,446 $12,698 ($8,252) Commercial (Temporary Use Permit w/ CDP) Each Hourly $200 Road Race (Temporary Use Permit) Each $1,988 $1,988 $6,333 ($4,345) 31% 2.00 $3,976 $12,667 ($8,691) Initial Study
Prepared By Consultant Each Actual Cost + 30% Actual Cost + 30% $0 0% Prepared By Staff:

Per Hour Per Hour $200 $200 $174 $26 115%
Deposit Deposit $15,000 $15,000 $15,000 $0 100%
Joint Use Parking Agreement Each $2,386 $7,442 $7,442 $0 100% Minor Modification Each $1,192 $3,963 $3,963 ($0) 100% 9.00 $35,667 $35,670 ($3) Mitigation Monitoring and Reporting Program Per Hour $200 $200 $174 $26 115% Neighborhood Standards Review Each $6,123 $6,123 $10,151 ($4,028) 60% Outdoor Lighting Review
Residential Minor Each $200 $200 $1,015 ($815) 20%
Residential Major (3 or more structures) Each $200 $200 $1,297 ($1,097) 15% Commercial minor (Tenant Spaces) Each $597 $597 $1,015 ($418) 59% 7.00 $4,179 $7,108 ($2,929) Commercial major Each $1,590 $3,624 $3,624 ($0) 100% 7.00 $25,368 $25,370 ($2) Deviation Each $2,981 $8,040 $8,040 ($0) 100% 1.00 $8,040 $8,040 ($0) Consultant Review Each Actual Cost Actual Cost $0 0%
Over the Counter Permit
Level I Each $200 $200 $407 ($207) 49% 151.00 $30,200 $61,415 ($31,215) Level II Each $397 $397 $581 ($184) 68% 167.00 $66,299 $96,967 ($30,668) Planning Clearance
Regular Each $396 $396 $1,499 ($1,103) 26% 33.00 $13,068 $49,452 ($36,384) Formula Retail Each $3,996 $5,994 $5,994 ($0) 100% 2.00 $11,988 $11,988 ($0) Planning Verification Each $200 $200 $2,370 ($2,170) 8% Plan Review
Prior to Planning Conformance/Approval:

CDP - Resubmittal of Plans Each $1,192 $1,192 $1,901 ($709) 63% 4.00 $4,768 $7,604 ($2,836) APR - Resubmittal of Plans Each $596 $1,258 $1,258 $0 100% 28.00 $35,224 $35,221 $3 After Planning Conformance/Approval:

Substantial Conformance - Minor Each $393 $910 $910 $0 100% Substantial Conformance - Major Each $1,192 $2,370 $2,370 $0 100% 1.00 $2,370 $2,370 $0 Final Planning Approval "red stamp" Each $448 $448 $494 ($46) 91% Public Notice (Includes costs for staff and materials)
Mailer Each $342 $342 $160 $182 214%
Newspaper Legal Notice Each $329 $329 $368 ($39) 89%
Quarter Page Each $421 $421 $354 $67 119%
Mailing Data Each Direct Costs Direct Costs $0 0%
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Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference
PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 Rebuild Development Permit Each New $1,288 $1,288 $0 100% Short-Term Rental Permit Each New $495 $339 $156 146% 400.00 $198,000 $135,764 $62,236 Sign Permit
Individual Each $248 $248 $750 ($502) 33% 15.00 $3,720 $11,252 ($7,532) Master Program Each $2,386 $2,386 $5,848 ($3,462) 41% 1.00 $2,386 $5,848 ($3,462) Temporary Each $48 $48 $455 ($407) 11% 1.00 $48 $455 ($407) Site Inspection Each $300 $300 $435 ($135) 69% 1.00 $300 $435 ($135) Site Plan Review
Height Each $3,499 $3,499 $7,418 ($3,919) 47% 18.00 $62,982 $133,526 ($70,544) All Other Requests Each $2,981 $2,981 $3,940 ($959) 76% 3.00 $8,943 $11,819 ($2,876) Solar Panels
Roof-Mounted Each $124 $124 $334 ($210) 37%
Ground-Mounted Each $200 $200 $595 ($395) 34% 7.00 $1,400 $4,163 ($2,763) Stringline Modification Each $3,380 $3,380 $4,036 ($656) 84% 82.00 $277,160 $330,973 ($53,813) Temporary Housing Permit Each New $542 $542 $0 100%
Time Extension
Director Each New $596 $660 ($64) 90%
Planning Commission Each New $596 $2,371 ($1,775) 25%
Variance Each $3,578 $7,515 $7,515 $0 100% 19.00 $142,785 $142,780 $5 View Preservation Permit
Primary View Determination Each $396 $396 $890 ($494) 45% 27.00 $10,692 $24,025 ($13,333) View Preservation Permit - Planning Director Each $396 $396 $4,230 ($3,834) 9% View Preservation Permit - Planning Commission Each $1,693 $1,693 $6,212 ($4,519) 27% Wireless Communication Facilities
Level 1 - Waiver from Wireless Design Standards Each $808 $808 $943 ($135) 86% 3.00 $2,424 $2,828 ($404) Level 2 - Upgrade Existing Facilities Each $1,574 $1,574 $3,551 ($1,977) 44% 29.00 $45,646 $102,990 ($57,344) Level 3 - Type 1 Wireless Permit (WP) or WP Right-of- Way Permit (WRP) Each $3,845 $3,845 $14,302 ($10,457) 27% 2.00 $7,690 $28,604 ($20,914) Level 4 - WP Type 2 Each $6,966 $6,966 $14,302 ($7,336) 49% 2.00 $13,932 $28,604 ($14,672) Level 5 - WP or WRP with CDP Each $7,245 $7,245 $9,157 ($1,912) 79% Consultant Conformance Review/Compliance Each Actual Cost + 30% Actual Cost + 30% $0 0% Post-Approval Compliance (Staff) Each $716 $716 $1,812 ($1,096) 40% Vehicle Impact Protection Device Application Each $597 $597 $595 $2 100% Zoning Verification Letter Each $200 $200 $210 ($10) 95% 20.00 $4,000 $4,208 ($208) Development Agreement; General Plan Amendment; Local Coastal Program Amendment; Specific Plan; Zoning Amendment
Per Hour Per Hour $200 $200 $174 $26 115%
Deposit Deposit $20,000 $20,000 $20,000 $0 100%
All Other Planning Services Per Hour $200 $200 $174 $26 115% 400.00 $80,000 $69,569 $10,431 Planning Consultant Services Each Actual Cost Actual Cost $0 0% Total $2,107,049 $2,776,813 ($669,764)
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WORKSHOP:

FY 2024-25

PROPOSED

SCHEDULE OF FEES
OCTOBER 2, 2024
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INTRODUCTION
• DIRECTION: Workshop to review for possible modifications • SCENARIOS: Fees in Total as opposed to Individual Fees • DARK SKY related fees
• AB 2160: Attorney drafting resolution, Waive any fee to avoid bypass of City permit process for appeal of major public works project • DATA CORRECTION (table on page 38 of report): no impact on schedule 2 10 of 57

FEES FOR

DEVELOPMENT

PROCESS
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OVER THE COUNTER (OC)
• PROJECT TYPE: OC Level II Project
• PROJECT DESCRIPTION: Existing Single-Family Residence (ESFR); Interior remodel of an existing master bathroom. No Structural changes. New Lavatory, new water closet, new shower.
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OC REVIEW PROCESS
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
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OC PROJECT FEES

PLANNING ENTITLEMENT PHASE
 OC Level II - Fee includes two reviews
only (2 hrs); New fee 3 hrs
 EH: Other – Non-OWTS Review
(Planning Phase) two reviews
ITEM
DESCRIPTION Dept QTY FY2023-24 FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
OC: Level II PLN 1 $ 397.00 $ 397.00 $ 581.00 $ 581.00
EH: Other ESD 1 $ 949.00 $ 949.00 $ 1,071.00 $ 1,071.00 Document
Imaging Fee ESD 1 $ 29.00 $ 29.00 $ 31.00 $ 31.00
PROJECT TOTALS: $ 1,375.00 $ 1,683.00
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OC PROJECT FEES

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Environmental Health (EH):

Building Plan Check (BPC) 1 $ 430.00 $ 430.00 $ 402.00 $ 402.00 Building Plan Check Fee
Level 1 Plan Check – NonStructural Interior Remodel1 $ 215.00 $ 215.00 $ 232.00 $ 232.00 Administrative Fee 1 $ 54.00 $ 54.00 $ 58.00 $ 58.00
Credit Card Fee 1 $ 20.27 $ 20.27 $ 20.07 $ 20.07
PLAN CHECK REVIEW TOTALS: $ 719.27 $ 712.07
 Environmental Health (EH) – Non-OWTS
Review (Building Safety Phase) - Two
Reviews
 Building Plan Check Fee Level 1 Plan
Check – Non-Structural Interior Remodel
– Two Reviews
 Credit Card Fee - 2.9% - (Plus $.30 to
online payments ONLY)
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OC PROJECT FEES

BUILDING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Permit Building - Level 1: Less or
Equal to 500 Sq.Ft. 1 $ 215.00 $ 215.00 $ 250.00 $ 250.00 Building Safety Technology
Fee 1 $ 15.05 $ 15.05 $ 12.80 $ 12.80
Administrative Fee 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
BSS Fee 1 $ 1.00 $ 1.00 $ 1.00 $ 1.00
Strong Motion Fee Category I
(Remitted to State of CA) 1 $ 2.80 $ 2.80 $ 3.25 $ 3.25 Credit Card Fee 1 $ 6.24 $ 6.24 $ 7.25 $ 7.25
BUILDING PERMIT TOTALS: $ 301.84 $ 344.30
 Building Safety Technology Fee (7%
to 5.12%)
 Administrative Fee
 Document Retention Fee
 BSS Fee ($1 per $25,000 valuation)
 Strong Motion Fee Category I
(Remitted to the State of CA) –

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
 Total Building Permit $ 344.30
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OC PROJECT FEES

PLUMBING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Lavatory 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Toilet 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Shower 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Administrative Fee 1 $ 54.00 $ 54.00 $ 62.00 $ 62.00
Building Safety
Technology Fee 1 $ 11.29 $ 11.29 $ 9.52 $ 9.52
Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
Credit Card Fee 1 $ 6.80 $ 6.80 $ 7.70 $ 7.70
PLUMBING PERMIT TOTALS: $ 241.34 $ 273.22
 Building Safety Technology Fee (7%
to 5.12%)
 Administrative Fee
 Document Retention Fee
 BSS Fee ($1 per $25,000 valuation)
 Strong Motion Fee Category I
(Remitted to the State of CA) –

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
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OC PROJECT FEES

MECHANICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Ventilation Fan on Single
Duct 1 $ 43.00 $ 43.00 $ 50.00 $ 50.00
Administrative Fee 1 $ 54.00 $ 54.00 $ 50.00 $ 50.00
Building Safety
Technology Fee 1 $ 3.01 $ 3.01 $ 2.56 $ 2.56
Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
Credit Card Fee 1 $ 3.13 $ 3.13 $ 3.21 $ 3.21
MECHANICAL PERMIT TOTALS: $ 111.14 $ 113.77
 Building Safety Technology Fee (7%
to 5.12%)
 Administrative Fee
 Document Retention Fee
 BSS Fee ($1 per $25,000 valuation)
 Strong Motion Fee Category I
(Remitted to the State of CA) –

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
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OC PROJECT FEES

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Outlets 1 $ 54.00 $54.00 $ 62.00 $ 62.00
Administrative Fee 1 $ 54.00 $ 54.00 $ 50.00 $ 50.00
Building Safety
Technology Fee 1 $ 3.78 $ 3.78 $ 3.17 $ 3.17
Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
Credit Card Fee 1 $ 3.47 $ 3.47 $ 3.57 $ 3.57
ELECTRICAL PERMIT TOTALS: $ 123.25 $ 126.74
 Building Safety Technology Fee (7%
to 5.12%)
 Admin. Fee – Permit Processing Fee
 Document Retention Fee
 BSS Fee ($1 per $25,000 valuation)
 Strong Motion Fee Category I
(Remitted to the State of CA) –

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
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TOTAL PROJECT FEES
DEPARTMENT FY2023-24
TOTAL

PROPOSED

BUDGET TOTALS
PLANNING ENTITLEMENT PHASE $ 1,375.00 $ 1,683.00
PLAN CHECK REVIEW PHASE $ 719.27 $ 712.07

PERMITS
BUILDING PERMIT $ 301.84 $ 344.30
PLUMBING PERMIT $ 241.34 $ 273.22
MECHANICAL PERMIT $ 111.14 $ 113.77
ELECTRICAL PERMIT $ 123.25 $ 126.74
PROJECT TOTALS: $ 2,871.84 $ 3,253.10
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ADMINISTRATIVE PLAN REVIEW (APR)
• PROJECT TYPE: Administrative Plan Review Level 4
• PROJECT DESCRIPTION: Beachfront, Deck Repair (more than 50% replaced), Re-Waterproof, and Re-Tile, same size, same location 13 21 of 57

APR REVIEW PROCESS
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
14 22 of 57

ADMINISTRATIVE PLAN REVIEW (APR)

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
APR Level IV - Minor PLN 1 $1,590.00 $ 1,590.00 $3,216.00 $3,216.00 Coastal Engineering:

Other ESD 1 $ 1,876.00 $ 1,876.00 $ 1, 875.00 $ 1, 875.00 EH: Other ESD 1 $ 949.00 $ 949.00 $ 1,071.00 $ 1,071.00 Geology: Other ESD 1 $ 264.00 $ 264.00 $ 268.00 $ 268.00 Document Imaging Fee ESD 1 $ 29.00 $ 29.00 $ 31.00 $ 31.00 Public Works: Review PW 5 $ 254.00 $ 1,270.00 $ 326.00 $ 1,630.00 PROJECT TOTALS: $ 5,978.00 $ 8,091.00
 APR Level IV- Fee includes two
incomplete letters; 1 site visit; 1
final inspection; CDP exemption;
dark sky lighting review; pre-plan
check and final plan check
conformance “green” and “red”
stamps (new fee 3 more hours)
 Coastal Eng – Standard – 2
reviews
 EH: Other – Non-OWTS Review
(Planning Phase) two reviews
 Geology – 1 review = 1 hour
 Public Works
15 23 of 57

ADMINISTRATIVE PLAN REVIEW (APR)

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSE
D FEE

PROPOSED
TOTAL
Other Fees
EH: BPC – Building
Plan Check ESD 1 $ 430.00 $ 430.00 $ 402.00 $ 402.00
Geo: BPC – Building
Plan Check ESD 1 $1,179.00 $1,179.00 $ 1,205.00 $ 1,205.00 Coastal: BPC –
Building Plan Check ESD 1 $ 870.00 $ 870.00 $ 870.00 $ 870.00 Plan Check Building
Deck/Balcony Repair
Major (Structural) ESD 1 $ 323.00 $ 323.00 $ 349.00 $ 349.00 Administrative Fee ESD 1 $ 54.00 $ 54.00 $ 58.00 $ 58.00 PLAN CHECK REVIEW TOTALS: $ 2,856.00 $ 2,884.00
 EH: BPC – Bldg. Plan Check – Two
Reviews
 Deck/Balcony Repair – Structural
Major Repair – 1.5 Hrs. Plan Check
(In-House Review)
 Admin. Fee – Plan Check
Processing Fee
 Planning – Revisions will require
additional fees $393-$1,192
 Geology – Two reviews
 Coastal Engineering – Two reviews
16 24 of 57

ADMINISTRATIVE PLAN REVIEW (APR)

BUILDING PERMIT
ITEM DESCRIPTION DEPT QTY FY2023-
24 FEE
FY2023-24
TOTAL

PROPOSE
D FEE

PROPOSE

D TOTAL
Deck/Balcony Repair Major
(Structural) ESD 1 $ 430.00 $ 430.00 $ 500.00 $ 500.00
Building Safety Technology
Fee ESD 1 $30.10 $ 30.10 $ 25.60 $ 25.60
Administrative Fee ESD 1 $ 54.00 $ 54.00 $ 62.00 $ 62.00 Document Retention Fee ESD 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00 BSS Fee ESD 1 $ 1.00 $ 1.00 $ 1.00 $ 1.00
Strong Motion Fee Category
I (Remitted to State of CA) ESD 1 $0.05 $ 0.05 $ 0.07 $ 0.07 BUILDING PERMIT TOTALS: $ 523.15 $ 596.67
 D/B Repair Major (Structural)
 Building Safety Technology Fee
 Admin. Fee – Permit Processing
Fee
 Document Retention Fee
 BSS Fee
 Strong Motion Fee Category I –

0.130% of the Value
 Planning – Revisions will require
additional fees $393-$1,192
17 25 of 57

TOTAL PROJECT FEES
DEPARTMENT FY2023-24
TOTAL

PROPOSED BUDGET
TOTALS

PLANNING
ENTITLEMENT PHASE $ 5,978.00 $ 8,091.00

PLAN CHECK REVIEW
PHASE $ 2,856.00 $ 2,884.00
BUILDING PERMIT $ 523.15 $ 596.67
PROJECT TOTALS: $ 9,357.15 $ 11,571.67
18 26 of 57

COASTAL DEVELOPMENT PERMIT (CDP)
Coastal Development Permits are regulatory mechanisms by which proposed developments in the coastal zone are brought into compliance with Chapter 3 of the Coastal Act.
• PROJECT TYPE: CDP Level 4
• PROJECT DESCRIPTION: Proposed major remodel of an existing singlefamily residence to include exterior walls demolition and waterproofing in excess of 50 percent, including remodel of the attached garage, rear on-grade deck extension, and associated development; including a variance for construction on slopes steeper than 2.5 to 1, and a site plan review for height over 18 feet
19 27 of 57

CDP REVIEW PROCESS
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
20 28 of 57

COASTAL DEVELOPMENT PERMIT (CDP)

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Coastal Development
Permit Level 4 PLN 1 $11,579.00 $ 11,579.00 $ 20,248.00 $ 20,248.00 Variance PLN 1 $ 3,578.00 $ 3,578.00 $ 7,515.00 $ 7,515.00 Site Plan Review PLN 1 $ 3,499.00 $ 3,499.00 $ 7,418.00 $ 7,418.00 Biology: Review CDP
(without ESHA) PLN 1 $ 860.00 $ 860.00 $ 1,032.00 $ 1,032.00 Coastal Engineering:

Other ESD 1 $ 1, 876.00 $ 1,876.00 $ 1,875.00 $ 1,875.00 Geology: Other ESD 1 $5,389.00 $ 5,389.00 $ 5, 490.00 $ 5, 490.00 EH: Other ESD 1 $ 2,493.00 $ 2,493.00 $ 2,812.00 $ 2,812.00 Building Safety: Other ESD 2 $ 215.00 $ 430.00 $ 232.00 $ 464.00 Public Works: Review PW 4 $ 254.00 $ 1,016.00 $ 326.00 $ 1,304.00 Document Imaging Fee ESD 1 $ 29.00 $ 29.00 $ 31.00 $ 31.00 PROJECT TOTALS: $ 30,749.00 $ 48,211.00
 CDP: 3 reviews; 2 site
inspections; 3 hearings; Dark
Sky lighting review; demo
review; “green stamp”, “red
stamp”, and final Planning
inspection
 Coastal Engineering: Other–
Standard Project Review
 Geology: Other – Complex
SFR Review
 Biology: Review CDP (without
ESHA) – Fee Includes
2Reviews
 EH: Other – OWTS Review for
Residential Complex System,
Planning Phase – Fee Includes
1 Review
 Building Safety: Other (May
be required based on
complexity of project) – 2
hours
 Public Works: Review –
Engineering Hourly Rate
21 29 of 57

COASTAL DEVELOPMENT PERMIT (CDP)

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Drainage 2 $ 430.00 $ 860.00 $ 465.00 $ 930.00
Demolition (Up to 3,000 Sq.Ft) 4 $ 323.00 $ 1,292.00 $ 349.00 $ 1, 396.00 Caisson & Grade Beams 11 $ 430.00 $ 4,730.00 $ 465.00 $ 5,115.00 Major Structural Remodel 2,050 $ 1.37 $ 2808.50 $ 1.36 $ 2788.00 All New Residential Const. (per Sq.Ft.) 73 $ 2.28 $ 166.44 $ 2.26 $ 164.98  Drainage
 Demolition (Up to 3,000 Sq.Ft)
 Caisson (Based on Diameter)
 Grade Beams (per 250 L.F.) –
Plan Check Stage
 All New Residential Const. (per
Sq.Ft.)
 Major Structural Remodel
(Square Footage): Based on
60% of new residential
construction fee at $2.28
 Electrical – Based on Dark Sky
review and Residence plan
review
Coastal: BPC 1 $ 870.00 $ 870.00 $ 870.00 $870.00
EH: Other 1 $ 1780.00 $ 1780.00 $2,009.00 $2,009.00
Geology: Other 1 $ 1,179.00 $1,179.00 $1,205.00 $1,205.00 Public Works: Review & WQMP 12 $ 254.00 $ 3,048.00 $ 326.00 $ 3,912.00 Plan Check Hourly Rate -
Electrical 2 $ 215.00 $ 430.00 $ 232.00 $ 464.00
Administrative Fee 1 $ 54.00 $ 54.00 $ 62.00 $62.00
PLAN CHECK REVIEW TOTALS: $ 17,217.94 $ 18,915.98
22 30 of 57

COASTAL DEVELOPMENT PERMIT (CDP)

BUILDING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Major Structural Remodel 2,050 $ 1.37 $ 2808.50 $ 1.36 $ 2,788.00 All New Residential Const. (per
Sq.Ft.) 73 $ 2.28 $ 166.44 $ 2.29 $ 167.17
Drainage 1 $ 215.00 $ 215.00 $ 250.00 $ 250.00
Caisson 9 $ 91.50 $ 823.00 $ 125.00 $ 1,125.00
Grade Beams (per 250 L.F.) 2 $ 430.00 $ 860.00 $ 500.00 $ 1000.00 Building Safety Technology Fee 1 7% $ 341.10 5.12% $272.91 Administrative Fee 1 $ 54.00 $ 54.00 $ 62.00 $ 62.00
Document Retention Fee 1 $ 8.00 $ 8.00 $8.00 $ 8.00
BSS Fee 1 $ 11.00 $ 11.00 $ 11.00 $ 11.00
Strong Motion Fee Category I
(Remitted to the State of CA) 1 $ 35.75 $ 35.75 $ 45.75 $ 45.75 BUILDING PERMIT TOTALS: $ 5,322.79 $ 5,729.83
 Demolition ( up to 3,000 s.f.)
 Drainage
 Caisson
 Grade Beams (per 250 L.F.)
 BSS Fee
 Strong Motion Fee Category I
(Remitted to the State of CA)
23 31 of 57

COASTAL DEVELOPMENT PERMIT (CDP)

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
400-1000 AMPS 1 $ 161.00 $ 161.00 $ 187.00 $ 187.00
Building Safety Technology Fee 1 7% $ 11.30 5.12% $ 9.57 Administrative Fee 1 $ 54.00 $ 54.00 $ 62.00 $ 62.00
Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
ELECTRICAL PERMIT TOTALS: $ 234.30 $ 266.57
24 32 of 57

TOTAL PROJECT FEES
DEPARTMENT FY2023-24
TOTAL

PROPOSED BUDGET
TOTALS

PLANNING
ENTITLEMENT PHASE $ 30,749.00 $ 48,211.00

PLAN CHECK REVIEW
PHASE $ 17,217.94 $ 18,915.98
PERMITS $ 5,557.09 $ 5,996.40
PROJECT TOTALS: $ 53,524.03 $ 73,123.38
25 PLANNING INSPECTIONS QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Planning Final Inspection 1 $300.00 $300.00 $0 $0
Biology Final Inspection 1 $430.00 $430.00 $516.00 $516.00 PLANNING FINAL TOTALS: $ 730.00 $ 516.00
33 of 57

OUTDOOR LIGHTING REVIEW (OLR) / DARK SKY

DARK SKY / OUTDOOR LIGHTING REVIEW
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
Residential
27 35 of 57

OUTDOOR LIGHTING REVIEW (OLR) /
DARK SKY ORDINANCE – RESIDENTIAL

REMODEL
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Planning – Residential Minor
Review 1 $ 200.00 $ 200.00 $ 1,015.00 $ 1,015.00
Credit Card Fee: 1 $ 5.80 $ 5.80 $ 29.44 $ 29.44
PROJECT TOTALS: $ 205.80 $ 1,044.44

PLANNING ENTITLEMENT PHASE
28 36 of 57
DARK SKY – RESIDENTIAL LIGHTING

REMODEL

PLAN CHECK REVIEW STAGE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSED FEE

PROPOSED
TOTAL
Building Safety Review –
Plan Check 1 Previous 1- hour charge: $ 215.00
Previous 1- hour
charge: $ 215.00 $ 232.00 $ 232.00
Administrative Fee 1 $ 53.75 $ 53.75 $ 58.00 $ 58.00
Credit Card Fee 1 $ 7.79 $ 7.79 $ 8.41 $ 8.41
PLAN CHECK REVIEW TOTALS: $ 276.54 $ 298.41
29 37 of 57
DARK SKY – RESIDENTIAL LIGHTING REMODEL

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSE D FEE

PROPOSED
TOTAL
Dark Skies Ordinance –
Electrical Permit 1 Previous 1- hour charge: $ 215.00
Previous 1- hour
charge: $ 215.00 $ 232.00 $ 232.00
Administrative Fee 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Building Safety
Technology Fee 1 $ 18.81 $ 18.81 $ 15.05 $ 15.05
Document Retention
Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
Credit Card Fee 1 $ 8.57 $ 8.57 $ 9.19 $ 9.19
ELECTRICAL PERMIT TOTALS: $ 304.13 $ 326.24
30 38 of 57
DARK SKY – RESIDENTIAL LIGHTING

REMODEL

TOTAL PROJECT FEES
DEPARTMENT FY 2023-24
TOTAL

PROPOSED BUDGET
TOTALS
PLANNING ENTITLEMENT PHASE $205.80 $ 1,044.44
PLAN CHECK REVIEW PHASE $ 276.54 $ 298.41
ELECTRICAL PERMIT $ 304.13 $ 342.45
PROJECT TOTALS: $ 786.47 $ 1,685.30
31 39 of 57

OUTDOOR LIGHTING REVIEW (OLR) /

DARK SKY ORDINANCE
• PROJECT TYPE: Commercial – Tenant Improvement
• PROJECT DESCRIPTION: Commercial Minor (Tenant Spaces) – Gas Station
32 40 of 57

DARK SKY / OUTDOOR LIGHTING REVIEW
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
Commercial T.I.
33 41 of 57
DARK SKY – NEW COMMERCIAL T.I.

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24
TOTAL

PROPOSED

FEE PROPOSED TOTAL
Planning – Commercial Minor
(Tenant Spaces) 1 $ 597.00 $ 597.00 $ 1,015.00 $ 1,015.00 Credit Card Fee: 1 $ 17.31 $ 17.31 $ 29.44 $ 29.44
PROJECT TOTALS: $ 614.31 $ 1,044.44
34 42 of 57
DARK SKY – NEW COMMERCIAL T.I.

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSED

FEE PROPOSED TOTAL
Building Safety Review – Plan
Check 1 Previous 2 - hour charge: $ 430.00
Previous 2 - hour
charge: $ 430.00 $ 1,394.00 $ 1,394.00
Administrative Fee 1 $ 53.75 $ 53.75 $ 58.00 $ 58.00
Credit Card Fee 1 $ 14.03 $ 14.03 $ 42.11 $ 42.11
PLAN CHECK REVIEW TOTALS: $ 497.78 $ 1,494.11
35 43 of 57
DARK SKY – NEW COMMERCIAL T.I.

PERMIT PHASE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSED FEE PROPOSED TOTAL Building Safety – Electrical
Permit 1 Previous 1- hour charge: $ 215.00
Previous 1- hour
charge: $ 215.00 $ 1,499.00 $ 1,499.00
Administrative Fee 1 $ 53.75 $ 53.75 $ 62.00 $ 62.00
Building Safety Technology Fee 1 7% $ 15.05 5.12% $ 76.75 Document Retention Fee 1 $ 8.00 $ 8.00 $ 8.00 $ 8.00
Credit Card Fee 1 $ 8.46 $ 8.46 $ 47.73 $ 47.73
PERMIT TOTALS: $ 300.26 $ 1,693.48
36 44 of 57
DARK SKY – COMMERCIAL T.I.

TOTAL PROJECT FEES
DEPARTMENT FY 2023-24
TOTAL

PROPOSED

BUDGET TOTALS
PLANNING ENTITLEMENT PHASE $ 614.31 $ 1,044.44
PLAN CHECK REVIEW PHASE $ 497.78 $ 1,494.11
ELECTRICAL PERMIT $ 300.26 $ 1,693.48
PROJECT TOTALS: $ 1,412.35 $ 4,232.03
37 45 of 57

OPERATING PERMITS

NEW OWTS
• PROJECT TYPE: Operating Permit
• PROJECT DESCRIPTION: New onsite wastewater treatment system inspection and Operating Permit
38 46 of 57

OPERATING PERMITS REVIEW PROCESS
Final
Inspection
Operating
Permit
New OWTS
39 47 of 57

OPERATING PERMITS
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PLANNING FEE ANALYSIS
41 • Matrix Consulting studied 30 Planning fees
• Volume of review type
• Current fee vs. actual cost
• Comparison to other Cities
• Identified deficit in planning fee recovery at $1,056,218 • To assist the Council in determining “next steps”, Planning staff undertook further inquiry into the data for:
• Highest Volume
• Highest Annual Loss
• Processing Challenges
49 of 57
Matrix Consulting
Group
Planning Fee Overview
(pg 38)
50 of 57
“Top Six”
Highest Volume
85 188
75 82
318
82 “Top Six”
Highest Losses
#1
#2
#6
#5
#4
#3
($786,788)
51 of 57

PLANNING FEE ANALYSIS
44 • Staff identified three permit types which were both a) high volume and b) high revenue loss as follows:
• Over the Counter Permits
• 318 annual permits, $61,883 in annual losses
• 2 fee levels, ranging from $200 to $397
• Administrative Plan Reviews
• 85 annual permits, $126,264 in annual losses
• 6 fee levels, ranging from $396 to $7,156
• Coastal Development Permits
• 75 annual permits, $357,089 in annual losses
• 9 Fee levels, ranging from $994 to $23,266
• 52% of the Matrix identified revenue loss ($545,236) originates from staff processing of these 3 permit types 52 of 57
FEE AND TIME “LOSS” FACTORS
45 • Administrative Plan Reviews
• 47 applications received in 2023
• Only 8 in the last two years did not require inter-departmental reviews • Decisions require more analysis; more public input
• Average processing time – 1 year
• 10 years ago – 90 days
• 15 years ago – 30 days
• A 10/2/24) Coastal Commission Letter questions use of the permit type for some applications
• Over the Counter Permits
• 404 applications received in 2023
• 60% of applications were circulated for inter-departmental reviews • Only 35% of those applications were approved within a 30-day period 53 of 57
FEE AND TIME “LOSS” FACTORS
46 • Coastal Development Permits
• Staff efforts exceed the 2014 fee estimate of 3 submittal reviews vs. 5 to 8 now • Extensive interdepartmental review process due to processing complexity:
• Biology, Public Works, Public Works Traffic, Public Works Land Division, ESD Environmental Health, Geology, Coastal Engineering, Building Safety, LA County Fire, and Water Works • Elongated Public Hearing Process
• (2020 updated fee to include estimated on 2 public hearings; 30% of approved CDPs from 2002 to August 2024 required 3 to 9 hearings
• Example: CDP 20-028, demolition and construction of new SFR, Zumirez Drive • Application received December 20, 2020
• 1st Public Hearing August 1, 2022 (PC)
• Eight Additional Public Hearings: 2/21/23 (PC), 3/6/23 (PC), 9/11/23 (CC), 9/25/23 (CC), 10/9/23 (CC), 10/23/23 (CC), 12/18/23 (PC), Denial 2/5/24 • Staff processing time - 20 months; time to decision - 17 months • Excessive post-entitlement project revisions during Plan Check 54 of 57

PLANNING FEE ANALYSIS
47 • Planning Staff’s observation is that further study on permit processing flow for the “Top Six” is merited
• It is possible that streamlining permit processing efforts by Staff and through approval bodies could curtail a portion of current losses. • Council may also proceed with planning fee increases in total or in part to address current revenue deficits
55 of 57

THANK YOU
56 of 57
User Fee Description Fund Account Date
Rebuild Development Permit (RDP)
MMC Section 17.62.080 14-Apr-25
Description of Service, Demand, Subsidy and Other Comments:

Personnel Costs
Rates*
Position
Straight
Time Labor Benefits
Total Burdened
Labor Cost / Hr
Planning Director $ 150.00 28.53 178.53 $ 0.50 $ 89.26
Principal Planner $ 111.00 28.53 139.53 $ 2.00 $279.05
Development and Operations Manager 111.00 $ 28.53 139.53 $ 1.50 $209.29 Associate Planner $ 94.00 28.53 122.53 $ 5.00 $612.63
Assistant Planner n/a
Planning Tech n/a
Administrative Assistant $ 69.00 28.53 97.53 $ 1.00 $97.53 Total Burdened Personnel Costs per Unit of Service $1,287.76 Other Departments
City Attorney n/a $0.00
Financial Analyst n/a $0.00
$0.00
Total Burdened Consultant Costs per Unit of Service $0.00 Full Staff Cost
Description Quantity Required Unit Cost
Rebuild Development Permit 1 $1,287.76
Total Staff Costs per Unit of Service $1,287.76
Additional Costs
TOTAL FEE Total Service Direct Costs $1,287.76
Recommended Fee $1,287.76
Community Development Department
Under MMC Section 17.62.080, a new administrative permit was added under Ordinance 524 on March 12, 2025 to help facilitate the fire rebuild process given the impact of the Executive Orders suspending the Coastal Act and the California Environmental Quality Act. Since Coastal Act provisions, including the City’s LCP, are suspended for many projects in the Palisades Fire affected area, the City needed a way to ensure new development within the 110 percent footprint meets required design standards. MMC Section 17.62.080 introduces the Rebuild Development Permit (RDP) which will allow new structures to be built within 110 percent of the primary development pad. The provisions apply to projects for which the Governor’s Executive Orders have suspended the Coastal Act. They include applications seeking mechanized equipment on the beach, OWTS replacement, new seawalls needed to protect OWTS, new structures needed to meet state and local law, and minor improvements to driveways including retaining walls developed on slopes steeper than 3:1 but not allowed on 1:1 slopes.

Hours by
Position per
Unit
Total Labor Cost
per Unit of Service
User Fee Determination
Cost Analysis Worksheet
Attachment 3
57 of 57

Page 1 of 3 ends

Agenda Item 3.A.

Administration &
Finance Subcommittee
04-30-25
Item

3.A.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

On October 2, 2024, the City Council held a workshop to review city development fees.

While the Council recommended no changes to the Environmental Sustainability Department fees for services, they requested the Planning Department to return with

Page 2 of 3 ends

Page 3 of 3 ends

Agenda Item 3.A.

Revenue
Staff’s Planning fee proposal would offset lost revenue recovery from $1,056,218, to approximately $669,764, using the 2023 permit issuance data supplied by Matrix.

Expenditures
Staff did not propose any modifications to fees which are supported through consultant agreements with the City.

ATTACHMENTS:

1. Proposed Planning Permit Fees for FY25-26 Detail Spreadsheet

2. October 2, 2024 Fees Workshop Presentation

3. User Fee Determination/Cost Analysis Worksheet – Rebuild Development Permit (RDP) dated April 14, 2025
Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference

Per Hour Per Hour $200 $200 $174 $26 115%
Deposit Deposit $20,000 $20,000 $20,000 $0 100%
Level 8 - Amendments to City-issued CDP Each 1/2 of current fee 1/2 of current fee $0 0% 6.00 $0 $0 $0 Level 9 - De-minimis Waiver Fee (DMW)
a. OWTS Each $994 $994 $5,849 ($4,855) 17%
b. Driveway Improvements Each $994 $994 $5,849 ($4,855) 17% Code Enforcement Review
Code Violation - Hourly Per Hour $200 $200 $159 $41 126% 4.00 $800 $637 $163 Code Violation - Minor Each $1,798 $1,968 $1,968 $0 100% Code Violation - Major Each $2,996 $5,456 $5,456 $0 100% Commercial Cannabis Permit
New Cannabis Dispensary and/or Compliance Review Each $4,652 $4,652 $8,822 ($4,170) 53% Commercial Cannabis Regulatory Permit Each $798 $798 $1,064 ($266) 75% 1.00 $798 $1,064 ($266) Conditional Use Permit
Existing Non-Conforming Use / No Change Each $1,988 $1,988 $4,474 ($2,486) 44% PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference
PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 New/Transferred Liquor License Each $4,652 $4,652 $5,343 ($691) 87% 1.00 $4,652 $5,343 ($691) Conditional Use Permit Compliance & Reporting Each $200 $200 $3,847 ($3,647) 5% All Others Each $3,977 $3,977 $8,822 ($4,845) 45% 2.00 $7,954 $17,644 ($9,690) Department of Fish and Wildlife Fee Each set by DFW set by DFW $0 0% Demolition Permit Each $396 $396 $590 ($194) 67% 19.00 $7,524 $11,215 ($3,691) Determination of Commencement of Construction Each New $1,905 $1,905 Determination Of Use
Director Each $796 $796 $2,370 ($1,574) 34%
Planning Commission Each $6,560 $6,560 $11,266 ($4,706) 58% 1.00 $6,560 $11,266 ($4,706) Environmental Impact Report Each Actual Cost + 30% Actual Cost + 30% $0 0% Environmental Review Board Analysis Each $3,181 $3,181 $4,231 ($1,050) 75% Environmental Site Assessment Review Fee Each Actual Cost + 30% Actual Cost + 30% $0 0% Event Permits
Residential Minor (Less than 100 ppl) Each $124 $421 $421 $0 100% 59.00 $24,839 $24,825 $14 Residential Major (All Other Events) Each $124 $2,297 $2,297 ($0) 100% Commercial (Temporary Use Permit) Each $821 $821 $3,045 ($2,224) 27% 8.00 $6,568 $24,363 ($17,795) Commercial (Temporary Use Permit - Non-Profit) Each $342 $342 $977 ($635) 35% 13.00 $4,446 $12,698 ($8,252) Commercial (Temporary Use Permit w/ CDP) Each Hourly $200 Road Race (Temporary Use Permit) Each $1,988 $1,988 $6,333 ($4,345) 31% 2.00 $3,976 $12,667 ($8,691) Initial Study
Prepared By Consultant Each Actual Cost + 30% Actual Cost + 30% $0 0% Prepared By Staff:

Substantial Conformance - Minor Each $393 $910 $910 $0 100% Substantial Conformance - Major Each $1,192 $2,370 $2,370 $0 100% 1.00 $2,370 $2,370 $0 Final Planning Approval "red stamp" Each $448 $448 $494 ($46) 91% Public Notice (Includes costs for staff and materials)
Mailer Each $342 $342 $160 $182 214%
Newspaper Legal Notice Each $329 $329 $368 ($39) 89%
Quarter Page Each $421 $421 $354 $67 119%
Mailing Data Each Direct Costs Direct Costs $0 0%
Cost Per Unit Results
Fee Name Unit Current Fee Recommended Fees Total Cost Difference Cost Recovery % Count Rev. at
Current Fee
Rev. at Total
Cost Difference
PROPOSED PLANNING FEES FOR FY25/26
Administration and Finance Committee Meeting of April 30, 2025 Rebuild Development Permit Each New $1,288 $1,288 $0 100% Short-Term Rental Permit Each New $495 $339 $156 146% 400.00 $198,000 $135,764 $62,236 Sign Permit
Individual Each $248 $248 $750 ($502) 33% 15.00 $3,720 $11,252 ($7,532) Master Program Each $2,386 $2,386 $5,848 ($3,462) 41% 1.00 $2,386 $5,848 ($3,462) Temporary Each $48 $48 $455 ($407) 11% 1.00 $48 $455 ($407) Site Inspection Each $300 $300 $435 ($135) 69% 1.00 $300 $435 ($135) Site Plan Review
Height Each $3,499 $3,499 $7,418 ($3,919) 47% 18.00 $62,982 $133,526 ($70,544) All Other Requests Each $2,981 $2,981 $3,940 ($959) 76% 3.00 $8,943 $11,819 ($2,876) Solar Panels
Roof-Mounted Each $124 $124 $334 ($210) 37%
Ground-Mounted Each $200 $200 $595 ($395) 34% 7.00 $1,400 $4,163 ($2,763) Stringline Modification Each $3,380 $3,380 $4,036 ($656) 84% 82.00 $277,160 $330,973 ($53,813) Temporary Housing Permit Each New $542 $542 $0 100%
Time Extension
Director Each New $596 $660 ($64) 90%
Planning Commission Each New $596 $2,371 ($1,775) 25%
Variance Each $3,578 $7,515 $7,515 $0 100% 19.00 $142,785 $142,780 $5 View Preservation Permit
Primary View Determination Each $396 $396 $890 ($494) 45% 27.00 $10,692 $24,025 ($13,333) View Preservation Permit - Planning Director Each $396 $396 $4,230 ($3,834) 9% View Preservation Permit - Planning Commission Each $1,693 $1,693 $6,212 ($4,519) 27% Wireless Communication Facilities
Level 1 - Waiver from Wireless Design Standards Each $808 $808 $943 ($135) 86% 3.00 $2,424 $2,828 ($404) Level 2 - Upgrade Existing Facilities Each $1,574 $1,574 $3,551 ($1,977) 44% 29.00 $45,646 $102,990 ($57,344) Level 3 - Type 1 Wireless Permit (WP) or WP Right-of- Way Permit (WRP) Each $3,845 $3,845 $14,302 ($10,457) 27% 2.00 $7,690 $28,604 ($20,914) Level 4 - WP Type 2 Each $6,966 $6,966 $14,302 ($7,336) 49% 2.00 $13,932 $28,604 ($14,672) Level 5 - WP or WRP with CDP Each $7,245 $7,245 $9,157 ($1,912) 79% Consultant Conformance Review/Compliance Each Actual Cost + 30% Actual Cost + 30% $0 0% Post-Approval Compliance (Staff) Each $716 $716 $1,812 ($1,096) 40% Vehicle Impact Protection Device Application Each $597 $597 $595 $2 100% Zoning Verification Letter Each $200 $200 $210 ($10) 95% 20.00 $4,000 $4,208 ($208) Development Agreement; General Plan Amendment; Local Coastal Program Amendment; Specific Plan; Zoning Amendment
Per Hour Per Hour $200 $200 $174 $26 115%
Deposit Deposit $20,000 $20,000 $20,000 $0 100%
All Other Planning Services Per Hour $200 $200 $174 $26 115% 400.00 $80,000 $69,569 $10,431 Planning Consultant Services Each Actual Cost Actual Cost $0 0% Total $2,107,049 $2,776,813 ($669,764)
WORKSHOP:

FY 2024-25

PROPOSED

SCHEDULE OF FEES
OCTOBER 2, 2024

DEVELOPMENT

PROCESS

PROPOSED
FEE

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Environmental Health (EH):

BUILDING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
 Total Building Permit $ 344.30
8 OC PROJECT FEES

PLUMBING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
9 OC PROJECT FEES

MECHANICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
10 OC PROJECT FEES

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

0.0130% of the Value
 Credit Card Fee – 2.9% - (Plus $.30
to online payments ONLY)
11 TOTAL PROJECT FEES
DEPARTMENT FY2023-24
TOTAL

PROPOSED

BUDGET TOTALS
PLANNING ENTITLEMENT PHASE $ 1,375.00 $ 1,683.00
PLAN CHECK REVIEW PHASE $ 719.27 $ 712.07

PERMITS
BUILDING PERMIT $ 301.84 $ 344.30
PLUMBING PERMIT $ 241.34 $ 273.22
MECHANICAL PERMIT $ 111.14 $ 113.77
ELECTRICAL PERMIT $ 123.25 $ 126.74
PROJECT TOTALS: $ 2,871.84 $ 3,253.10
12 ADMINISTRATIVE PLAN REVIEW (APR)
• PROJECT TYPE: Administrative Plan Review Level 4
• PROJECT DESCRIPTION: Beachfront, Deck Repair (more than 50% replaced), Re-Waterproof, and Re-Tile, same size, same location 13 APR REVIEW PROCESS
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
14 ADMINISTRATIVE PLAN REVIEW (APR)

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
APR Level IV - Minor PLN 1 $1,590.00 $ 1,590.00 $3,216.00 $3,216.00 Coastal Engineering:

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSE
D FEE

BUILDING PERMIT
ITEM DESCRIPTION DEPT QTY FY2023-
24 FEE
FY2023-24
TOTAL

PROPOSE
D FEE

PROPOSE

0.130% of the Value
 Planning – Revisions will require
additional fees $393-$1,192
17 TOTAL PROJECT FEES
DEPARTMENT FY2023-24
TOTAL

PROPOSED BUDGET
TOTALS

PLANNING
ENTITLEMENT PHASE $ 5,978.00 $ 8,091.00

PLAN CHECK REVIEW
PHASE $ 2,856.00 $ 2,884.00
BUILDING PERMIT $ 523.15 $ 596.67
PROJECT TOTALS: $ 9,357.15 $ 11,571.67
18 COASTAL DEVELOPMENT PERMIT (CDP)
Coastal Development Permits are regulatory mechanisms by which proposed developments in the coastal zone are brought into compliance with Chapter 3 of the Coastal Act.
• PROJECT TYPE: CDP Level 4
• PROJECT DESCRIPTION: Proposed major remodel of an existing singlefamily residence to include exterior walls demolition and waterproofing in excess of 50 percent, including remodel of the attached garage, rear on-grade deck extension, and associated development; including a variance for construction on slopes steeper than 2.5 to 1, and a site plan review for height over 18 feet
19 CDP REVIEW PROCESS
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
20 COASTAL DEVELOPMENT PERMIT (CDP)

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION DEPT QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

BUILDING PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED BUDGET
TOTALS

PLANNING
ENTITLEMENT PHASE $ 30,749.00 $ 48,211.00

PLAN CHECK REVIEW
PHASE $ 17,217.94 $ 18,915.98
PERMITS $ 5,557.09 $ 5,996.40
PROJECT TOTALS: $ 53,524.03 $ 73,123.38
25 PLANNING INSPECTIONS QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Planning Final Inspection 1 $300.00 $300.00 $0 $0
Biology Final Inspection 1 $430.00 $430.00 $516.00 $516.00 PLANNING FINAL TOTALS: $ 730.00 $ 516.00

OUTDOOR LIGHTING REVIEW (OLR) / DARK SKY

ORDINANCE
• PROJECT TYPE: Outdoor Lighting Residential
• PROJECT DESCRIPTION: Outdoor lighting update; Residential Lighting Remodel: Main SFR with Attached Garage and Guest House. All new exterior lighting and re-wiring of all structures.
26 DARK SKY / OUTDOOR LIGHTING REVIEW
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
Residential
27 OUTDOOR LIGHTING REVIEW (OLR) /
DARK SKY ORDINANCE – RESIDENTIAL

REMODEL
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Planning – Residential Minor
Review 1 $ 200.00 $ 200.00 $ 1,015.00 $ 1,015.00
Credit Card Fee: 1 $ 5.80 $ 5.80 $ 29.44 $ 29.44
PROJECT TOTALS: $ 205.80 $ 1,044.44

PLANNING ENTITLEMENT PHASE
28 DARK SKY – RESIDENTIAL LIGHTING

REMODEL

PLAN CHECK REVIEW STAGE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSED FEE

ELECTRICAL PERMIT
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSE D FEE

REMODEL

TOTAL PROJECT FEES
DEPARTMENT FY 2023-24
TOTAL

PROPOSED BUDGET
TOTALS
PLANNING ENTITLEMENT PHASE $205.80 $ 1,044.44
PLAN CHECK REVIEW PHASE $ 276.54 $ 298.41
ELECTRICAL PERMIT $ 304.13 $ 342.45
PROJECT TOTALS: $ 786.47 $ 1,685.30
31 OUTDOOR LIGHTING REVIEW (OLR) /

DARK SKY ORDINANCE
• PROJECT TYPE: Commercial – Tenant Improvement
• PROJECT DESCRIPTION: Commercial Minor (Tenant Spaces) – Gas Station
32 DARK SKY / OUTDOOR LIGHTING REVIEW
Planning
Entitlement
Phase
Plan Check
Review
Phase
Permits
Commercial T.I.
33 DARK SKY – NEW COMMERCIAL T.I.

PLANNING ENTITLEMENT PHASE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24
TOTAL

PROPOSED

PLAN CHECK REVIEW PHASE
ITEM DESCRIPTION QTY FY2023-24 FEE FY2023-24 TOTAL PROPOSED

TOTAL PROJECT FEES
DEPARTMENT FY 2023-24
TOTAL

PROPOSED

BUDGET TOTALS
PLANNING ENTITLEMENT PHASE $ 614.31 $ 1,044.44
PLAN CHECK REVIEW PHASE $ 497.78 $ 1,494.11
ELECTRICAL PERMIT $ 300.26 $ 1,693.48
PROJECT TOTALS: $ 1,412.35 $ 4,232.03
37 OPERATING PERMITS

NEW OWTS
• PROJECT TYPE: Operating Permit
• PROJECT DESCRIPTION: New onsite wastewater treatment system inspection and Operating Permit
38 OPERATING PERMITS REVIEW PROCESS
Final
Inspection
Operating
Permit
New OWTS
39 OPERATING PERMITS
ITEM DESCRIPTION QTY FY2023-24
FEE
FY2023-24
TOTAL

PROPOSED
FEE

PROPOSED
TOTAL
Inspection
Residential – Alternative
– Inspection 1 $ 753.00 $ 753.00 $ 874.00 $ 874.00
Operating Permit
Operating Permit -
Residential 1 $ 560.00 $ 560.00 $ 560.00 $ 560.00
PROJECT TOTALS: $ 1,313.00 $ 1,434.00
 Alternative OWTS
inspection
 Operating Permit
Renew:
 Residential – conventional:
5 year
 Residential – alternative:
3 year
 Commercial/ Multifamily:
2 year
40 PLANNING FEE ANALYSIS
41 • Matrix Consulting studied 30 Planning fees
• Volume of review type
• Current fee vs. actual cost
• Comparison to other Cities
• Identified deficit in planning fee recovery at $1,056,218 • To assist the Council in determining “next steps”, Planning staff undertook further inquiry into the data for:
• Highest Volume
• Highest Annual Loss
• Processing Challenges
Matrix Consulting
Group
Planning Fee Overview
(pg 38)
“Top Six”
Highest Volume
85 188
75 82
318
82 “Top Six”
Highest Losses
#1
#2
#6
#5
#4
#3
($786,788)

PLANNING FEE ANALYSIS
44 • Staff identified three permit types which were both a) high volume and b) high revenue loss as follows:
• Over the Counter Permits
• 318 annual permits, $61,883 in annual losses
• 2 fee levels, ranging from $200 to $397
• Administrative Plan Reviews
• 85 annual permits, $126,264 in annual losses
• 6 fee levels, ranging from $396 to $7,156
• Coastal Development Permits
• 75 annual permits, $357,089 in annual losses
• 9 Fee levels, ranging from $994 to $23,266
• 52% of the Matrix identified revenue loss ($545,236) originates from staff processing of these 3 permit types FEE AND TIME “LOSS” FACTORS
45 • Administrative Plan Reviews
• 47 applications received in 2023
• Only 8 in the last two years did not require inter-departmental reviews • Decisions require more analysis; more public input
• Average processing time – 1 year
• 10 years ago – 90 days
• 15 years ago – 30 days
• A 10/2/24) Coastal Commission Letter questions use of the permit type for some applications
• Over the Counter Permits
• 404 applications received in 2023
• 60% of applications were circulated for inter-departmental reviews • Only 35% of those applications were approved within a 30-day period FEE AND TIME “LOSS” FACTORS
46 • Coastal Development Permits
• Staff efforts exceed the 2014 fee estimate of 3 submittal reviews vs. 5 to 8 now • Extensive interdepartmental review process due to processing complexity:
• Biology, Public Works, Public Works Traffic, Public Works Land Division, ESD Environmental Health, Geology, Coastal Engineering, Building Safety, LA County Fire, and Water Works • Elongated Public Hearing Process
• (2020 updated fee to include estimated on 2 public hearings; 30% of approved CDPs from 2002 to August 2024 required 3 to 9 hearings
• Example: CDP 20-028, demolition and construction of new SFR, Zumirez Drive • Application received December 20, 2020
• 1st Public Hearing August 1, 2022 (PC)
• Eight Additional Public Hearings: 2/21/23 (PC), 3/6/23 (PC), 9/11/23 (CC), 9/25/23 (CC), 10/9/23 (CC), 10/23/23 (CC), 12/18/23 (PC), Denial 2/5/24 • Staff processing time - 20 months; time to decision - 17 months • Excessive post-entitlement project revisions during Plan Check

THANK YOU
User Fee Description Fund Account Date
Rebuild Development Permit (RDP)
MMC Section 17.62.080 14-Apr-25
Description of Service, Demand, Subsidy and Other Comments:

Personnel Costs
Rates*
Position
Straight
Time Labor Benefits
Total Burdened
Labor Cost / Hr
Planning Director 150.00 $ 28.53 178.53 $ 0.50 89.26 $
Principal Planner 111.00 $ 28.53 139.53 $ 2.00 $279.05
Development and Operations Manager 111.00 $ 28.53 139.53 $ 1.50 $209.29 Associate Planner 94.00 $ 28.53 122.53 $ 5.00 $612.63
Assistant Planner n/a
Planning Tech n/a
Administrative Assistant 69.00 $ 28.53 97.53 $ 1.00 $97.53 Total Burdened Personnel Costs per Unit of Service $1,287.76 Other Departments
City Attorney n/a $0.00
Financial Analyst n/a $0.00
$0.00
Total Burdened Consultant Costs per Unit of Service $0.00 Full Staff Cost
Description Quantity Required Unit Cost
Rebuild Development Permit 1 $1,287.76
Total Staff Costs per Unit of Service $1,287.76
Additional Costs
TOTAL FEE Total Service Direct Costs $1,287.76
Recommended Fee $1,287.76
Community Development Department
Under MMC Section 17.62.080, a new administrative permit was added under Ordinance 524 on March 12, 2025 to help facilitate the fire rebuild process given the impact of the Executive Orders suspending the Coastal Act and the California Environmental Quality Act. Since Coastal Act provisions, including the City’s LCP, are suspended for many projects in the Palisades Fire affected area, the City needed a way to ensure new development within the 110 percent footprint meets required design standards. MMC Section 17.62.080 introduces the Rebuild Development Permit (RDP) which will allow new structures to be built within 110 percent of the primary development pad. The provisions apply to projects for which the Governor’s Executive Orders have suspended the Coastal Act. They include applications seeking mechanized equipment on the beach, OWTS replacement, new seawalls needed to protect OWTS, new structures needed to meet state and local law, and minor improvements to driveways including retaining walls developed on slopes steeper than 3:1 but not allowed on 1:1 slopes.

Hours by
Position per
Unit
Total Labor Cost
per Unit of Service
User Fee Determination
Cost Analysis Worksheet
Attachment 3

City Council Subcommittee - Administration & FinanceApril 30, 2025

City Council Subcommittee - Administration & Finance
April 30, 2025