PLEASE DOWNLOAD THE AGENDA DOCUMENT FOR
INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING
Amended Agenda
CC250714_AMENDED_AGENDA.PDF
Item 1B2
Approve Warrants
CC250714_ITEM 1B2.PDF
Item 1B3
Approval of Minutes
CC250714_ITEM 1B3.PDF
Item 1B4
Amendment to Agreements to Provide On-Call Publishing, Printing, and Mailing Services CC250714_ITEM 1B4.PDF
Item 1B5
Professional Services Agreement with Urban Land Institute (ULI) for a Technical Assistance Panel (TAP)
CC250714_ITEM 1B5.PDF
Item 1B6
Malibu Poet Laureate Appointment
CC250714_ITEM 1B6.PDF
Item 1B7
Amendment No. 2 to Professional Services Agreement with Tripepi, Smith, & Associates for Community Outreach and Engagement Consulting for City Owned Vacant Lots
1. Documents:
2. Documents:
3. Documents:
4. Documents:
5. Documents:
6. Documents:
7. CC250714_ITEM 1B6.PDF
Item 1B7
Amendment No. 2 to Professional Services Agreement with Tripepi, Smith, & Associates for Community Outreach and Engagement Consulting for City Owned Vacant Lots CC250714_ITEM 1B7.PDF
Item 1B8
Amendment to a Professional Services Agreement with Capstone City Planning CC250714_ITEM 1B8.PDF
Item 5A
Zoning Text Amendment No. 25-002 – An amendment to the Malibu Municipal Code Title 17 (Zoning) Modifying Standards and Procedures to Stimulate Economic Recovery for Local Businesses as a result of Impacts from the 2025 Palisades Fire including modifications to the provisions related to Temporary Use Permits and Sign Permits CC250714_ITEM 5A.PDF
Item 5B
Appeal of Planning Commission Resolution No. 24-013 Regarding Coastal Development Permit No. 22-040 – An application to restore a wetland buffer that was disturbed due to unpermitted weed abatement (23855 Civic Center Way, Owner, Civic Center Way LLC; Appellant, Malibu Township Council and Malibu Coalition for Slow Growth, and Civic Center Way LLC)
CC250714_ITEM 5B.PDF
Item 6A
School Resource Officer
CC250714_ITEM 6A.PDF
Item 6B
City Council and Commission Meeting Format and Rules of Procedure and Decorum CC250714_ITEM 6B.PDF
Item 6C
7. Documents:
8. Documents:
9. Documents:
10. Documents:
11. Documents:
12. Documents:
13 CC250714_ITEM 6B.PDF
Item 6C
Broad, Franklin and Palisades Fire Rebuild Fee Waiver Program CC250714_ITEM 6C.PDF
CC250714_ITEM 6C_SUPPLEMENTAL.PDF
Item 6D
Revision of the Small Business Micro Stabilization Grant Program Criteria CC250714_ITEM 6D.PDF
Item 7A
Temporary, Year-Round, Day Use Impound Site
CC250714_ITEM 7A.PDF
Documents:
13. Documents:
14. Documents:
15. Documents:
HOW TO VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video and via Zoom Webinar.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: In order to participate inperson, each speaker must complete and submit to the Recording Secretary a Request to Speak form.
In-person participants may also surrender their opportunity to speak on a particular item to defer one minute to another in-person speaker.
HOW TO PARTICIPATE REMOTELY DURING THE MEETING: The City has been experiencing extreme technical issues with its broadcast and zoom capabilities. It is strongly recommended that those who wish to participate do so in person as zoom participation is not guaranteed. While the City intends to allow zoom participation if possible, the meeting will not be cancelled or continued if technical difficulties impact the ability to accept public participation over Zoom. In such case only in-person participation will be allowed. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. When you join the Zoom Webinar you may see a pop-up asking you to enter an email address, but a valid email address is not required.
Amended1 Malibu City Council
Regular Meeting Agenda
Monday, July 14, 2025
4:30 P.M. - CLOSED SESSION
City Hall – Council Chambers (call to order)
Westward Room (closed session)
23825 Stuart Ranch Road
5:30 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Link:
https://us02web.zoom.us/j/83674971336
Four-thirty p.m. Convene for Purpose of Closed Session
Call to Order – Mayor (Council Chambers)
Public Comment on Closed Session Items
1 See the addition of Closed Session and Old Business Item No. 6.C.
AMENDED City Council Regular Meeting Agenda Page - 2 - July 14, 2025 Recess to Closed Session (to be held in the Westward Room) This time has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54956.8, 54956.9, 54957. and 54957.6. Based on the advice of the City Attorney, discussion in open session concerning these matters would prejudice the position of the City in this litigation. The City Attorney will give an additional oral report regarding the Closed Session at the beginning of the next regular City Council meeting. At the conclusion of the Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it may deem appropriate.
Personnel Matters pursuant to Government Code Section 54957:
1. Public Employee Appointment
Title: City Manager
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
1. City representative: Interim City Attorney Trevor Rusin Unrepresented employee: City Manager
Conference with Legal Counsel – Anticipated Litigation
1. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code section 54956.9
Number of potential cases: (2)
Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8
1. Property Known as The Malibu Lumber Yard
Location: 3939 Cross Creek Road, APN 4458-020-903
City Negotiator: Interim City Manager or Interim City Attorney Negotiating Parties: AJS Lumberyard LLC and/or 9308 Civic Center Drive LLC Under Negotiation: Price and Terms
2. Property Known as Malibu Coast Animal Hospital
Location: 23431 Pacific Coast Highway, APN 4458-020-903 City Negotiator: Interim City Manager or Interim City Attorney Negotiating Parties: David Marler
Under Negotiation: Price and Terms
3. Property Known as Super Care Drugs Pharmacy
Location: 23661 Pacific Coast Highway, APN 4458-020-903 City Negotiator: Interim City Manager or Interim City Attorney Negotiating Parties: Thomas Park
Under Negotiation: Price and Terms
4. Property Known as Malibu Medical Corporation
Location: 23661 Pacific Coast Highway, APN 4458-020-903 City Negotiator: Interim City Manager or Interim City Attorney Negotiating Parties: Lisa Benya
Under Negotiation: Price and Terms
AMENDED City Council Regular Meeting Agenda Page - 3 - July 14, 2025 Five-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Report on Posting of Agenda – July 3, 2025; Amended Agenda posted July 11, 2025 Approval of Agenda
1. Consent Calendar
Items in Consent Calendar Section A have already been considered by the Council at a previous meeting where the public was invited to comment, after which a decision was made. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. Items in Consent Calendar Section B have not been discussed previously by the Council. Members of the public may comment on the consent calendar as a whole. After public comment, the Council may remove items from the Consent Calendar for individual consideration before adopting the Consent Calendar.
A. Previously Discussed Items
None.
B. New Items
1. Waive Further Reading
Recommended Action: After the City Attorney has read the title, waive full reading of ordinances considered on this agenda for introduction on first reading and/or second reading and adoption.
Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 228
2. Approve Warrants
Recommended Action: Allow and approve warrant demand numbers 75886-76109 on the register from the General Fund and direct the City Manager to pay out the funds to each of the claimants listed in Warrant Register No. 771 in the amount of the warrant appearing opposite their names, for the purposes stated on the respective demands in a total amount of $3,519,093.39. City of Malibu payroll check number 5509-5512 and ACH deposits were issued in the amount of $1,011,460.86.
Staff Contact: Interim City Manager Bond, 456-2489, ext. 226
3. Approval of Minutes
Recommended Action: Approve the minutes for the March 12, 2025 Special Meeting and March 12, 2025 Adjourned Regular Meeting.
Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228 AMENDED City Council Regular Meeting Agenda Page - 4 - July 14, 2025
4. Amendment to Agreements to Provide On-Call Publishing, Printing, and Mailing Services Recommended Action: 1) Authorize the Mayor to execute Amendment No. 1 to Agreement with CR Print for a six-month extension of the existing agreement; and 2) Authorize the Mayor to execute Amendment No. 1 to Agreement with Totalgraphics for a six-month extension of the existing agreement through January 30, 2026.
Staff Contact: Community Development Director Bundy, 456-2489, ext. 229
5. Professional Services Agreement with Urban Land Institute (ULI) for a Technical Assistance Panel (TAP)
Recommended Action: Approve a Professional Services Agreement with the Urban Land Institute (ULI) for a Technical Assistance Panel.
Staff Contact: Interim Deputy City Manager Rojas, 456-2489, ext. 300
6. Malibu Poet Laureate Appointment
Recommended Action: At the recommendation of the Malibu Arts Commission, approve the nomination of Charlotte Ward to serve a two-year term as the Malibu Poet Laureate beginning September 1, 2025.
Staff Contact: Community Services Director Riesgo, 456-2489, ext. 350
7. Amendment No. 2 to Professional Services Agreement with Tripepi, Smith, & Associates for Community Outreach and Engagement Consulting for City Owned Vacant Lots Recommended Action: Authorize the Mayor to execute Amendment No. 2 to the Professional Services Agreement with Tripepi, Smith, and Associates, INC (Tripepi Smith) for community outreach and engagement consulting for city owned vacant lots.
Staff Contact: Interim Deputy City Manager Rojas, 456-2489, ext. 300
8. Amendment to a Professional Services Agreement with Capstone City Planning Recommended Action: Authorize the Mayor to execute an Amendment to a Professional Services Agreement with Capstone City Planning to assist Public Safety staff with the update to the Safety Element of the General Plan.
Staff Contact: Public Safety Director Dueñas, 456-2489, ext. 313
2. Ceremonial/Presentations
None.
3. Commission / Committee / City Manager Updates
AMENDED City Council Regular Meeting Agenda Page - 5 - July 14, 2025
4. Written and Oral Communications from the Public (Subsequent items to be heard after 6:30 p.m.) The Oral Communication portion of the agenda is for members of the public to present items, which are not listed on the agenda but are under the subject matter jurisdiction of the City Council. No action may be taken under, except to direct staff, unless the Council, by a two-thirds vote, determines that there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Council and staff will follow up, at an appropriate time, on those items needing response.
A. Communications from the Public concerning matters which are not on the agenda but for which the City Council has subject matter jurisdiction. City Council may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.
B. City Council Subcommittee reports / Mayor and Councilmember meeting attendance, reports and inquiries
5. Ordinances and Public Hearings
For Public Hearings involving zoning matters the appellant and applicant will be given 15 minutes each to present their position to the City Council, including rebuttal time.
A. Zoning Text Amendment No. 25-002 – An amendment to the Malibu Municipal Code Title 17 (Zoning) Modifying Standards and Procedures to Stimulate Economic Recovery for Local Businesses as a result of Impacts from the 2025 Palisades Fire including modifications to the provisions related to Temporary Use Permits and Sign Permits Recommended Action: 1) After the City Attorney reads the title, adopt Urgency Ordinance No. 526U, approving a Zoning Text Amendment (ZTA) to amend Title 17 (Zoning) of the Malibu Municipal Code (MMC) to modify standards and procedures to stimulate economic recovery for local businesses as a result of impacts from the 2025 Palisades Fire, including modifications to the provisions related to Temporary Use Permits (TUP) and Sign Permits (SP); 2) After the City Attorney reads the title of the ordinance, introduce on first reading Ordinance No. 526, approving a Zoning Text Amendment (ZTA) to amend Title 17 (Zoning) of the Malibu Municipal Code (MMC) to modify standards and procedures to stimulate economic recovery for local businesses as a result of impacts from the 2025 Palisades Fire, including modifications to the provisions related to Temporary Use Permits (TUP) and Sign Permits (SP); and 3) Direct staff to schedule second reading and adoption of Ordinance No. 526 for the August 11, 2025 Regular City Council meeting.
Staff Contact: Community Development Director Bundy, 456-2489, ext. 229 B. Appeal of Planning Commission Resolution No. 24-013 Regarding Coastal Development Permit No. 22-040 – An application to restore a wetland buffer that was disturbed due to unpermitted weed abatement (23855 Civic Center Way, Owner, Civic Center Way LLC; Appellant, Malibu Township Council and Malibu Coalition for Slow Growth, and Civic Center Way LLC) Recommended Action: Consider Resolution No. 25-40 and Appeal Nos. 24-002 and 24-003, determine if the project is categorically exempt from the California Environmental Quality Act (CEQA), and direct staff to return with a resolution matching the Council’s decision regarding Coastal Development Permit (CDP) No. 22-040 to restore a wetland Environmentally Sensitive Habitat Area (ESHA) buffer that was disturbed due to unpermitted weed abatement in the Community Commercial (CC) zoning district located at 23855 Civic Center Way (Civic Center Way LLC).
Staff Contact: Community Development Director Bundy, 456-2489, ext. 229 AMENDED City Council Regular Meeting Agenda Page - 6 - July 14, 2025
6. Old Business
Old Business items have appeared on previous agendas with no final action having been taken.
A. School Resource Officer
Recommended Action: 1) Receive an update on providing a School Resource Officer to Malibu campuses; 2) Consider reassigning one of the Special Assignment Deputies to be a School Resource Officer for the 2025-2026 school year; and 3) Provide direction to staff if appropriate.
Staff Contact: Public Safety Director Dueñas, 456-2489, ext. 313 B. City Council and Commission Meeting Format and Rules of Procedure and Decorum Recommended Action: 1) Discuss and provide direction to staff on the format of City Council meetings, including the regular meeting time and hybrid format; 2) Discuss and provide direction on Commission, Committee, and Board meetings, including staff resources for the recording of meetings.
Staff Contact: City Clerk Pettijohn, 456-2489, ext. 228 C. Broad, Franklin and Palisades Fire Rebuild Fee Waiver Program Recommended Action: Adopt Resolution No. 25-29 directing the City Manager to waive certain fees related to the rebuilding of structures that were damaged or destroyed by the Broad, Franklin, and Palisades Fires on property used as a primary residence by the owner and finding the action to be exempt from the California Environmental Quality Act.
Staff Contact: Community Development Director Bundy, 456-2489, ext. 229 D. Revision of the Small Business Micro Stabilization Grant Program Criteria Recommended Action: Approve the use of the proposed updated criteria for the Small Business Micro Stabilization Grant Program as proposed by the City Council Administration and Finance Subcommittee.
Staff Contact: Interim Deputy City Manager Rojas, 456-2489, ext. 300
7. New Business
New Business items are appearing for the first time for formal action.
A. Temporary, Year-Round, Day Use Impound Site
Recommended Action: 1) Review the Public Safety Commission’s recommendation for a temporary, year-round, day-use impound site; and 2) Provide direction to staff, if appropriate.
Staff Contact: Public Safety Director Dueñas, 456-2489, ext. 313
8. Council Items
City Council Items are items, which individual members of the City Council may bring up for action, to propose future agenda items or to suggest future staff assignments.
None.
AMENDED City Council Regular Meeting Agenda Page - 7 - July 14, 2025 Adjournment
Future Meetings
Monday, July 28, 2025 CANCELLED
Monday, August 11, 2025 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, August 25, 2025 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Guide to the City Council Proceedings and Decorum
Public Communications: Each speaker is limited to three (3) minutes. Members of the public may speak during the meeting in-person or through the Zoom application, although it is strongly recommended that those who wish to participate do so in person. While the City intends to allow zoom participation, the meeting will not be cancelled or continued if technical difficulties impact the ability to accept public comment over Zoom. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form prior to the beginning of the item being announced by the Mayor. In-person participants may surrender their time by deferring one (1) minute to another in-person speaker, not to exceed a total of eight (8) minutes. The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted or hands are raised.
On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other Councilmembers, city staff or other members of the public.
Role of the Presiding Officer: The presiding officer of the City Council, who shall be the Mayor, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times. The presiding officer shall maintain control of communication between Councilmembers, between the Council and the public, and chair each meeting in a fair and impartial manner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decorum of Council meetings.
Members of the Audience: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.
No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.
City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.
TheCity Hall phone numberis(310) 456-2489. To contact City Hall using a telecommunication device forthe deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title AMENDED City Council Regular Meeting Agenda Page - 8 - July 14, 2025 II].
Requests to show an audio or video presentation during a Council meeting should be directed to the Media Team at [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 11th day of July 2025 at 3:30 p.m.
Kelsey Pettijohn, City Clerk
WARRANT REGISTER NO. 771
On July 14, 2025, the Malibu City Council allowed and approved warrant demand numbers 75886-76109 from the General Fund. The City Manager is hereby directed to pay out the funds named hereon to each of the claimants listed, the amount appearing opposite their name for the purpose stated on the respective demands, making a total of $3,519,093.39. City of Malibu payroll check numbers 5509-5512 and ACH deposits were issued in the amount of $1,011,460.86.
PASSED, APPROVED and ADOPTED this 14th day of July 2025. ____________________________________________ Marianne Riggins Mayor
ATTEST: ____________________________________________ Kelsey Pettijohn City Clerk
CERTIFICATE
In accordance with Government Code Sections 37202 and Malibu Municipal Code 3.08.050, I hereby certify that: (1) the claims or demands set forth in the warrant register(s) listed below and attached hereto and incorporated herein by this reference in the aggregate amount of $4,530,554.25 have been audited as to their accuracy; and (2) sufficient funds have been appropriated by the City Council and are available for the payment thereof.
EXECUTED this 3rd day of July 2025, AT MALIBU, CALIFORNIA ______________________________________________ Candace Bond Interim City Manager
City Council Meeting
7-14-25
Item
1.B.2.
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Agenda Item # 1.B.3.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Candace Bond
Date prepared: July 3, 2025 Meeting date: July 14, 2025 Subject: Approval of Minutes
RECOMMENDED ACTION: Approve the minutes for the March 12, 2025 Special Meeting and March 12, 2025 Adjourned Regular Meeting.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: Staff has prepared draft minutes for the Council meeting on March 10, 2025.
ATTACHMENTS:
March 12, 2025 Special Meeting
March 12, 2025 Adjourned Regular Meeting
City Council Meeting
07-14-25
Item
1.B.3.
1 MINUTES
MALIBU CITY COUNCIL
SPECIAL MEETING
MARCH 12, 2025
COUNCIL CHAMBERS
10:00 A.M.
MEETING CALL TO ORDER
Mayor Pro Tem Riggins called the meeting to order at 10:00 a.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Pro Tem Marianne Riggins; and Councilmembers Haylynn Conrad (arrived at 10:02 a.m.), Bruce Silverstein and Steve Uhring.
ABSENT: Mayor Doug Stewart
ALSO PRESENT: Kellan Martz, Assistant City Attorney; Alexis Brown, Deputy City Manager; Christina Muñoz, Deputy City Clerk; Jason Lawerence, Deputy City Clerk; and Parker Davis, Media Technician
PLEDGE OF ALLEGIANCE
Deputy City Manager Brown led the Pledge of Allegiance.
REPORT ON POSTING OF AGENDA
Deputy City Clerk Muñoz reported that the agenda for the meeting was properly posted on March 10, 2025.
APPROVAL OF AGENDA
MOTION Councilmember Uhring moved, and Councilmember Silverstein seconded a motion to approve the agenda. The question was called, and the motion carried unanimously.
PUBLIC COMMENT ON CLOSED SESSION
Mayor Pro Tem Riggins opened the floor to public comment.
Speakers: None.
RECESS TO CLOSED SESSION
Councilmember Conrad arrived at 10:02 a.m.
2 Attachment 1
Malibu City Council
Minutes of March12, 2025
_________________________
At 10:02 a.m., the Council recessed to Closed Session to discuss the following items listed on the Closed Session agenda:
Conference with Legal Counsel – Existing litigation pursuant to Government Code Section 54956.9(d)(1):
1. Case Name: City’s Petition to Form Malibu USD from Territory in the Santa Monica-Malibu USD
The Council reconvened at 10:58 a.m. with Councilmembers Conrad, Silverstein, and Uhring, and Mayor Pro Tem Riggins present.
CLOSED SESSION REPORT
Assistant City Attorney Martz reported that the meeting convened at 10:00 a.m., after which time the City Council recessed to a Closed Session pursuant to Government Code Section 54956.9(d)(1), with all Councilmembers Conrad, Silverstein, and Uhring, and Mayor Pro Tem Riggins present. He stated the Council discussed the item on the Closed Session agenda and took no reportable action.
ADJOURNMENT
Mayor Pro Tem Riggins adjourned the meeting at 10:59 a.m.
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
3 MINUTES
MALIBU CITY COUNCIL
ADJOURNED REGULAR MEETING
MARCH 12, 2025
COUNCIL CHAMBERS
11:00 A.M.
MEETING CALL TO ORDER
Mayor Pro Tem Riggins called the meeting to order at 11:00 a.m.
ROLL CALL
The following persons were recorded in attendance by the Recording Secretary:
PRESENT: Mayor Pro Tem Marianne Riggins; and Councilmembers Haylynn Conrad, Bruce Silverstein and Steve Uhring.
ABSENT: Mayor Doug Stewart
ALSO PRESENT: Kellan Martz, Assistant City Attorney; Alexis Brown, Deputy City Manager; Parker Davis, Media Technician; Christina Muñoz, Deputy City Clerk; and Tyler Eaton, Principal Planner
PLEDGE OF ALLEGIANCE
Paul Grisanti led the Pledge of Allegiance.
REPORT ON POSTING OF AGENDA
Deputy City Clerk Muñoz reported that the agenda for the meeting was properly posted on March 7, 2025.
APPROVAL OF AGENDA
MOTION Councilmember Uhring moved, and Councilmember Conrad seconded a motion to approve the agenda. The motion carried unanimously.
ITEM 1 ORDINANCES AND PUBLIC HEARINGS
A. Local Coastal Program Amendment No. 25-001 and Zoning Text Amendment No. 25-001 – An amendment to the Malibu Local Coastal Program and Malibu Municipal Code Title 17 (Zoning) Modifying Standards and Procedures to Facilitate the Rebuilding of Structures Damaged or Destroyed by the 2025 Palisades Fire, 2024 Franklin Fire, and 2024 Broad Fire Recommended Action: 1) Conduct the Public Hearing; 2) Waive full reading of the ordinance; and 3) After the City Attorney reads the title of the ordinance, adopt on second reading Ordinance No. 524 approving Local Coastal Program Amendment No. 25-001, an amendment to the Local Coastal Program and Zoning Text Amendment No. 25-001, an amendment to Title 17 (Zoning) of the Malibu 4 Malibu City Council
Minutes of March 12, 2025
_________________________
Municipal Code updating regulations to facilitate the rebuilding of structures damaged or destroyed by natural disasters, including but not limited to, the 2025 Palisades Fire, 2024 Franklin Fire, and 2024 Broad Fire to provide relief for those affected, and finding the amendments are exempt from the California Environmental Quality Act.
Principal Planner Eaton presented the staff report and a PowerPoint presentation.
Mayor Pro Tem Riggins opened the floor to public comment.
Speakers: Paul Grisanti, Doug Burdge, Dean Wenner, Don Schmitz.
As there were no other speakers present, Mayor Pro Tem Riggins closed the public hearing and returned the matter to the table for discussion.
The Council discussed the item and directed questions to staff.
MOTION Councilmember Conrad moved, and Councilmember Uhring seconded a motion to:
1) Waive full reading of the ordinance; and 2) After the City Attorney reads the title of the ordinance, adopt on second reading Ordinance No. 524 approving Local Coastal Program Amendment No. 25-001, an amendment to the Local Coastal Program and Zoning Text Amendment No. 25-001, an amendment to Title 17 (Zoning) of the Malibu Municipal Code updating regulations to facilitate the rebuilding of structures damaged or destroyed by natural disasters, including but not limited to, the 2025 Palisades Fire, 2024 Franklin Fire, and 2024 Broad Fire to provide relief for those affected, and finding the amendments are exempt from the California Environmental Quality Act. The question was called, and the motion carried 3-1-0, Councilmember Silverstein abstained and Mayor Stewart absent.
ADJOURNMENT
Mayor Pro Tem Riggins adjourned the meeting at 11:38 a.m.
Approved and adopted by the City Council of the
City of Malibu on __________.
_________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
_________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
5 Attachment 2
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Patricia Salazar, Development and Operations Manager Reviewed by: Yolanda Bundy, Community Development Director Approved by: Candace Bond, Interim City Manager
Date prepared: June 23, 2025 Meeting date: July 14, 2025 Subject: Amendment to Agreements to Provide On-Call Publishing, Printing, and Mailing Services
RECOMMENDED ACTION: 1) Authorize the Mayor to execute Amendment No. 1 to Agreement with CR Print for a six-month extension of the existing agreement; and 2) Authorize the Mayor to execute Amendment No. 1 to Agreement with Totalgraphics for a six-month extension of the existing agreement through January 30, 2026.
FISCAL IMPACT: Funding for these services is included in the Adopted Budget for FY 2025-26 in numerous accounts.
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Strategic Priority Project List.
DISCUSSION: Multiple City departments utilize vendors to provide specialized services for community outreach, including printed and digital materials such as public notices, postcards, handouts, posters, flyers, banners, signage, and other graphics. On July 10, 2023, the City entered into separate two-year agreements with CR Print and Totalgraphics for such services. These contracts expire on August 1, 2025.
At this time, staff is requesting Council extend the term of the original agreement, such that the agreement will expire on January 31, 2026. Extending the current agreement will ensure continuity of service while City staff completes the Request for Proposal process.
ATTACHMENTS:
1) Amendment No. 1 to Agreement with CR Print
2) Amendment No. 1 to Agreement with Totalgraphics
City Council Meeting
07-14-25
Item
1.B.4.
1 AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT is made and entered in the City of Malibu on July 14, 2025, by and between the CITY OF MALIBU, a municipal corporation (hereinafter referred to as the “City”), and Earth Print (dba CR Print), a California corporation (hereinafter referred to as "Contractor").
The City and the Contractor agree as follows:
R E C I T A L S
A. On July 10, 2023, the City entered into an Agreement with the Contractor for some projects regarding on-call publishing, printing and mailing services (the “Agreement”).
B. The parties desires to extend the term of the Agreement, such that the contract will now expire on January 31, 2026.
NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 2.0 – Term of Agreement, of the Agreement, is hereby amended to expire on January 31, 2026.
2. The Parties agree that this Amendment will be considered signed when a party's signature is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated as having the same effect as an original signature.
3. All terms and conditions of the Agreement not amended by Amendment No. 1 remain in full force and effect.
This Amendment is executed on ________________, 2025, at Malibu, California, and effective as of August 1, 2025 (the “Effective Date”).
CONTRACTOR:
Earth Print (dba CR Print),
a California corporation
____________________________________
By MIKE CORRIDORI
Title: Secretary
CITY OF MALIBU: ATTEST:
____________________________________ ____________________________________ MARIANNE RIGGINS, Mayor KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
_____________________________________
TREVOR RUSIN, Interim City Attorney
Dave Corridori
2 AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT (“Amendment”) is made and entered in the City of Malibu on July 14, 2025, by and between the CITY OF MALIBU, a municipal corporation (hereinafter referred to as the “City”), and Totalgraphics, a sole proprietorship (hereinafter referred to as "Contractor").
The City and the Contractor agree as follows:
R E C I T A L S
A. On July 10, 2023, the City entered into an Agreement with the Contractor for some projects regarding on-call publishing, printing and mailing services (the “Agreement”).
B. The parties desires to extend the term of the Agreement, such that the contract will now expire on January 31, 2026.
C. The parties additionally desire to modify the compensation for the Agreement services.
NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 2.0 – Term of Agreement, of the Agreement, is hereby amended to expire on January 31, 2026.
2. Exhibit C is replaced in their entirety with the new Exhibit C (Compensation for Services) attached to this Amendment and incorporated herein by this reference.
3. The Parties agree that this Amendment will be considered signed when a party's signature is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated as having the same effect as an original signature.
4. All terms and conditions of the Agreement not amended by Amendment No. 1 remain in full force and effect.
[Remainder of Page Intentionally Left Blank, Signature Page to Follow] 3 Amendment No. 1 to Agreement
Totalgraphics
_____________________
255-2
This Amendment is executed on ________________, 2025, at Malibu, California, and effective as of August 1, 2025 (the “Effective Date”).
CONTRACTOR:
Totalgraphics, a sole proprietorship
______________B Shore______________________
By BRIAN SHORE
Title: Owner
CITY OF MALIBU:
____________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
_____________________________________
TREVOR RUSIN, Interim City Attorney
4 EXHIBIT C
Compensation for Services
Banners:
13mil Scrim Banners with hems, grommets and wind-slits (if Req) 2' x 3' = $27.00
2'x 4' = $37.00
3' x 6' = $78.00
4' x 8' = $98.00
4' x 10 = $125.00
Corrugated Signs:
24x36 = $28.50
Floor Graphics:
12" Circles = $8.00
Banner Stand c/w Graphic = $155.00
Graphic Only for Banner Stand = $90.00
Custom quotes are available for any size and on any graphic material upon request. 5
Agenda Item # 1.B.5.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Interim Deputy City Manager Approved by: Candace Bond, Interim City Manager
Date prepared: June 25, 2025 Meeting date: July 14, 2025 Subject: Professional Services Agreement with Urban Land Institute (ULI) for a Technical Assistance Panel (TAP)
RECOMMENDED ACTION: Approve a Professional Services Agreement with the Urban Land Institute (ULI) for a Technical Assistance Panel.
FISCAL IMPACT: Funding for these services was included in the Adopted Budget for FY 2025-26. The contract amount is not to exceed $35,000 and will be charged to Account No. 102-3101-5100-00 (Palisades Fire Professional Services). The existence of the local emergency may qualify the City for reimbursement of certain expenditures associated with disaster response.
STRATEGIC PRIORITY: This item supports the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The January 2025 wildfires left behind unprecedented destruction in Malibu, burning hundreds of structures and thousands of acres of land, displacing numerous, and placing immense strain on the city’s housing market, infrastructure, and economy. Recognizing the urgent need for coordinated recovery efforts, ULI Los Angeles, the UCLA Ziman Center for Real Estate, and the USC Lusk Center for Real Estate convened approximately 100 leading experts, including ULI members, specializing in land use, real estate, infrastructure, and economic development to develop Project Recovery: Rebuilding Los Angeles after the January 2025 Wildfires.
City Council Meeting
07-14-25
Item
1.B.5.
1
Agenda Item # 1.B.5.
This report provides a comprehensive, solutions-driven roadmap to accelerate recovery and strengthen long-term resilience. It offers in-depth technical analysis, case studies, and best practices designed to help Los Angeles rebuild faster, more affordably, and with greater climate adaptation strategies in place.
To build on the findings of this report, staff propose an agreement with ULI Los Angeles to conduct a Technical Assistance Panel (TAP) that will focus on improving the permitting and inspection process to fast-track rebuilding efforts in Malibu.
TAP’s have been utilized across Southern California to provide strategic advice to public agencies and nonprofit organizations on complex land use and real estate development issues. The program provides a panel of multidisciplinary professionals, in fields relevant to the issue being studied, to analyze and develop recommendations to address the defined scope and questions of the assignment within a 90-day period.
ULI will be tasked with finding ways to streamline and accelerate the production of highquality, safe housing in rebuild areas for both staff and customers. Their analysis aims to identify major pain points in the permitting and regulatory process, including delays, inefficiencies, and regulatory barriers. The program also seeks to evaluate current digital tools, compare timelines to best practices, and understand how legal risks or outdated policies may be contributing to systemic slowdowns.
ATTACHMENTS: Agreement with the Urban Land Institute
2 AGREEMENT FOR PROFESSIONAL SERVICES
(Technical Assistance panel)
This Technical Assistance Panel (TAP) agreement is made and entered into as of July 15, 2025, by and between the City of Malibu, a municipal corporation, (hereinafter referred to as the "City"), and ULI-The Urban Land Institute, an Illinois nonprofit corporation (hereinafter referred to as "Consultant").
The City and the Consultant agree as follows:
R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.
B. The City desires to contract for consulting services for certain projects to provide expertise and advice on key real estate and land use issues in the Los Angeles metropolitan area.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, the City and the Consultant agree as follows:
1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended from time to time by way of a written mutual agreement between the City and Consultant.
2.0 TERM OF AGREEMENT. This Agreement will become effective on July 15, 2025 and will remain in effect for a period of one year from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.
3.0 CITY AGENT. The City Manager, or his or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or his or her designee, has the authority to provide that approval or authorization.
4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule. The cost of services shall not exceed $35,000 for the term of the agreement. Key payment dates are as follows:
3 Agreement for Professional Services
Urban Land Institute Los Angeles
a) Initial payment of $10,000 is due upon of execution of this Agreement. b) Second payment of $10,000 is due upon completion of the Briefing Book, Panel identification and selection of the TAP date. Completion shall be reasonably determined by the City upon review of the Briefing Book, Panel identification and selection of the TAP date. Upon approval by the City, the $10,000 payment shall be paid according to Section 4.1 below.
c) Third payment of $10,000 is due upon completion of the 2-day panel. Completion shall be reasonably determined by the City upon review of the 2-day panel. Upon approval by the City, the $10,000 payment shall be paid according to Section 4.1 below. d) Final payment of $5,000 is due upon delivery of the final report. Completion shall be reasonably determined by the City upon review of the final report. Upon approval by the City, the $5,000 payment shall be paid according to Section 4.1 below.
The City will cover incidental costs related to holding the TAP, including as applicable food and beverage, map production, meeting space, and tour transportation. The additional costs typically amount to approximately $1,500. Consultant shall provide a budget for the incidental to the City no less than 15 days prior to the TAP event. The City will review the budget and provide written approval no less than 5 days prior to the TAP event. No incidental costs will be paid for or reimbursed by the City unless a budget is received and approved by the City in writing, pursuant to this Section. No additional compensation shall be paid for any other expenses incurred, unless first approved in writing by the City Manager, or his or her designee.
4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.
5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement. The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.
5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and/or as a result of being awarded this contract, the Consultant shall not offer, encourage or accept any financial interest in the Consultant’s business by any City employee or official.
5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement. 4 Agreement for Professional Services
Urban Land Institute Los Angeles
6.0 GENERAL TERMS AND CONDITIONS.
6.1 Termination. Either the City Manager or the Consultant may terminate this Agreement, without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.
6.1.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, models, maps, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City. If the City terminates this Agreement without cause, the Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered and fees incurred pursuant to this Agreement through the notice of termination. If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City.
6.1.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages.
6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.
6.3 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin, or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and City governments.
6.4 Insurance. The Consultant shall submit to the City certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement. Consultant further agrees to comply with all provisions in the attached Exhibit B which is incorporated herein.
6.5 Indemnification.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless City and any and all of its officials, employees, agents, and/or volunteers (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, caused in whole or in part by the negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of services under this Agreement. Consultant’s duty to indemnify and hold harmless City shall not extend to the City’s sole or active negligence or willful misconduct. 5 Agreement for Professional Services
Urban Land Institute Los Angeles
6.5.1. Duty to defend:
In the event the Indemnified Parties, individually or collectively, are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the services encompassed by this Agreement, and upon demand by City, Consultant shall defend the Indemnified Parties at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters to the extent the matters arise from, relate to or are caused by Consultant’s negligent acts, errors or omissions. Payment by City is not a condition precedent to enforcement of this provision. In the event of any dispute between Consultant and City, as to whether liability arises from the sole or active negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the Indemnified Parties as solely or actively negligent or to have acted with willful misconduct. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.
OR FOR AGREEMENTS WITH DESIGN PROFESSIONALS (architect, landscape architect, professional engineer, or land surveyor – See Civil Code Section 2782.8) USE THE FOLLOWING:
6.5 Indemnification.
To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and any and all of its officials, employees, agents, and volunteers (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault.
Consultant’s percentage of fault, for both indemnity and defense, shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, and the parties cannot mutually agree on Consultant’s percentage of fault, the parties agree to mediation with a neutral third-party to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the City.
6.6 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances, and codes of the federal, state, county, and city governments, including, without limitation, Malibu Municipal Code Chapter 5.36 Minimum Wage and the California Public Records Act.
6.7 Independent Contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between the City and 6 Agreement for Professional Services
Urban Land Institute Los Angeles
the Consultant.
6.7.1. The Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement.
6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.
6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.
6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.
6.11 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an 7 Agreement for Professional Services
Urban Land Institute Los Angeles
assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
6.12 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant.
6.13 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.
6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.
6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.
6.16 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
6.17 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
6.18 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or 8 Agreement for Professional Services
Urban Land Institute Los Angeles
modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.
6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
CITY: Candace Bond CONSULTANT: Kellie Kao Miles
Interim City Manager Executive Director
City of Malibu Urban Land Institute Los Angeles
23825 Stuart Ranch Road 444 S. Flower Street, Suite 630 Malibu, CA 90265-4861 Los Angeles, CA 90071
TEL (310) 456-2489 x 300 EMAIL: [email protected]
FAX (310) 456-2760 TEL: (213) 221-7827
6.20 Warranty of Authorized Signatories and Acceptance of Facsimile or Electronic Signatures. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
7.0 GENERAL TERMS AND CONDITIONS. (City and Consultant initials required at EITHER 7.1 or 7.2)
7.1 Disclosure Required. By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
7.2 Disclosure not Required. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within 9 Agreement for Professional Services
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the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
This Agreement is executed on _____________________, at Malibu, California, and effective as of July 15, 2025.
CONSULTANT:
ULI-THE URBAN LAND INSTITUTE
,
an Illinois corporation
_______________________________
KELLIE KAO MILES, Executive Director
CITY OF MALIBU:
___________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
___________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
___________________________________
TREVOR RUSIN, Interim City Attorney
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EXHIBIT A
SCOPE OF WORK
ULI’s Technical Assistance Panel (TAP) program provides strategic advice to public agencies and nonprofit organizations on complex land use and real estate development issues. The program provides a panel of multidisciplinary professionals, in fields relevant to the issue being studied, to analyze and develop recommendations to address the defined scope and questions of the assignment.
Overarching goal:
Produce high quality and safe housing in rebuild areas more quickly and efficiently for staff and customers
5 Main Questions for ULI TAP:
1. What are the main pain points for applicants (residents, developers, businesses) in the current process?
A. Are delays, complexity, costs, or unpredictability the biggest issues? B. Where do applicants typically get stuck or frustrated?
2. How long do various types of residential single family permits take now, and how does that compare to peer cities or industry benchmarks? A. Are certain permit types consistently delayed?
B. What are target turnaround times vs. actuals?
3. Are current zoning and building codes outdated, overly complex, or inconsistently applied?
A. Do regulations themselves create unnecessary complexity or delay?
4. What digital tools, data systems, or platforms are being used (or missing) in the current process?
A. Is the process paper-based or requiring in-person visits? B. Can applications, tracking, and communications be done online?
5. What is the legal framework or risk environment influencing decisions and delays? A. Are staff overly cautious due to fear of litigation or appeals? B. Are there state-level mandates that restrict reform? Desired Panel Expertise:
• Knowledge of designing custom single-family homes in physically constrained and highly regulated coastal environments such as Malibu
• Landslide Engineering and Development (hillside development, geotechnical studies) • Coastal Engineering and Development (compliance with Coastal Act, seawall construction)
• CA Building Code vs LA County Building Code
• Modern Permitting and Land Management software
• Insight on specific zoning and building code streamlining opportunities in Malibu 11 Agreement for Professional Services
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The TAP is a multi-phase process which includes:
Pre-panel Preparation Phase - in which the City compiles briefing materials relevant to the assignment and identifies stakeholders it wishes to be involved in the TAP while ULI identifies and assembles the panel based on the requisite knowledge and experience pertinent to the scope of the assignment. During this phase, the assembled panel will study the briefing materials and ULI and the City will jointly determine the dates of the panel. The typical duration of this phase is one to two months.
Panel Phase - in which the panel convenes for two days to work with the City’s team and stakeholders to analyze, evaluate, and develop recommendations to address the specified scope and questions of the assignment. At the end of the two panel days, the panel presents a summary of its recommendations to the City.
Post-panel Report Phase – in which ULI prepares formal documentation and report of the panel’s work and recommendations and delivers to the City. The typical duration of this phase is one month.
The overall TAP process has a typical duration of three months.
Pursuant to this Agreement, Consultant agrees to:
• Provide a panel of up to ten Individuals comprised of Consultant members and others who collectively have varied and extensive knowledge applicable to the specific issues to be considered.
• Arrange for the panel members to participate in the TAP as follows:
o Review briefing material provided by City in advance of panel work session o Be available for a 2-day panel work session; during the session, the panel will, as applicable:
• Tour the site and relevant surrounding areas
• Interview with various public and private stakeholders and other parties familiar with the issues involved, as identified by City
• Analyze and develop recommendations addressing specific issues and questions in the Scope of Work
• Assemble and prepare its findings and recommendations in a summary presentation. • Present the summary presentation to the City upon completion of work session. • Prepare and deliver a written report of the panel’s work and recommendations. The draft of the report will be shared with the City for comments (non-substantive) and the final report will be delivered within approximately four weeks of conclusion of the panel.
The City agrees to:
Pre-Panel Phase (four-six weeks prior to panel work session) 12 Agreement for Professional Services
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• Compile briefing materials and provided briefing book to Consultants at least fourteen days prior to the panel work session.
• Identify stakeholders and coordinate such stakeholders for interviews with panelists during panel work session.
• As applicable, arrange meeting space for the panel work session. Room should be large enough to accommodate at least fifteen people comfortably with large surfaces for drawing large scale maps, collaborative brainstorming, as well as space for break-out sessions.
• Plan a tour of the study area. Identify members of the City team who will act as the tour guide. If needed, provide transportation to accommodate fifteen people from the meeting space as well as tour guides and others from City team. • Coordinate attendees for the summary presentation. This includes identifying and inviting attendees for the presentation.
Panel Work Session (two days)
• Provide City staff person(s) to be available throughout the panel work session. • Provide aerial maps and necessary background materials of the study area and have the flexibility to produce aerials of particular nodes at the panel’s request. • As applicable, provide breakfast and lunch for the panel.
Post-Panel Phase (four to six weeks after panel work session) • Review draft report prior to publication.
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EXHIBIT B
INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.
Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.
Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).
Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the 14 Agreement for Professional Services
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performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.
Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.
City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.
Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability.
The policy(ies) shall not contain any cross-liability exclusions.
Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.
City’s Right to Revise Specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days’ advance written notice of such change. If such a change results in substantial additional costs to the Consultant, the City and Consultant may renegotiate the Consultant’s compensation.
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Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.
Timely Notice Of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional Insurance. The consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
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Agenda Item # 1.B.6.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: June 20, 2025 Meeting date: July 14, 2025 Subject: Malibu Poet Laureate Appointment
RECOMMENDED ACTION: At the recommendation of the Malibu Arts Commission, approve the nomination of Charlotte Ward to serve a two-year term as the Malibu Poet Laureate beginning September 1, 2025.
FISCAL IMPACT: No additional appropriation is required. Funding for this agreement is included in the Adopted Budget for FY 2025-26 in Account No. 100-4012-5107-00 (Malibu Arts Contract Personnel).
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: In 2017, the Council approved the City's first Poet Laureate to help promote the literary arts in Malibu. The Poet Laureate serves as the poetry liaison for the City and Malibu Library, works with local schools to enhance the literary arts, and hosts the annual Poetry Summit as part of the Malibu Library Speaker Series. The City has five former Poet Laureates including,
• 2023-2025: Nathan Hassall
• 2021-2023: Ann Buxie
• 2020-2021: Dr. John Strueloeff
• 2019-2020: Ellen Reich
• 2017-2019: Ricardo Means Ybarra
Since the Poet Laureate program was established, several additional poetry-related programs and events have been added, including open mic poetry programs, poetry City Council Meeting
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Agenda Item # 1.B.6.
writing workshops, poetry in City parks, and Arts in Education workshops. The program has also provided a platform for artist collaborations, visual artists, dancers, and musicians at various events.
In late 2024, the Malibu Poet Laureate Committee (Committee) began formulating the Poet Laureate application and the selection process. The Poet Laureate application period was open from April 7, 2025, to May 18, 2025, which resulted in eight applicants.
The Committee reviewed and discussed the candidates and unanimously recommended Charlotte Ward to serve as the 2025-2027 Malibu Poet Laureate (Attachment).
On July 24, 2025, the Malibu Arts Commission accepted the nomination and recommend Council approve Mrs. Ward as the Malibu Poet Laureate. At an early age, Mrs. Ward chose poetry as her vital means of self-expression. Long a member of Malibu Woman's Club who delights in collaboration, she hosts a writing group, participates in area poetry events, and attends Santa Monica College Emeritus creative writing and literature classes. Mrs. Ward is eager to continue to engage and support literary arts in the community. She plans to host workshops and spoken word programs at the Malibu Library and find ways to involve authors in City programming.
If approved, Mrs. Ward will serve as the City's sixth Poet Laureate from September 1, 2025, to September 1, 2027 and will be compensated $2,000 annually for her duties.
ATTACHMENTS: Malibu Poet Laureate Selection Committee Letter of Recommendation
2 ATTACHMENT 1
May 21, 2025
Dear Malibu Arts Commission and Malibu City Council,
The Malibu Poet Laureate Selection Committee has made a unanimous and joyful decision for the City of Malibu’s sixth Poet Laureate: Charlotte Ward.
We want to submit her nomination for formal approval.
This was a unique and exciting candidate pool. We admired all the submissions, their poetry, and their desire and potential to serve as ambassadors of poetry for our City.
Charlotte Ward is our unanimous choice. Her poetry is compelling; we feel strongly that she will be an able and exceptional contributor to the poetry community in Malibu. We are excited about this nomination and look forward to the events and activities ahead.
We have contacted Charlotte to request her formal acceptance of this position (pending final approvals by the Commission and the Council), and she has accepted.
On behalf of the Poet Laureate Selection Committee,
Ann Buxie
Malibu Poet Laureate Selection Committee
Full Selection Committee Membership:
Nathan Hassall, current Malibu Poet Laureate
Ann Buxie, former Malibu Poet Laureate (2021-23)
Ricardo Means Ybarra, Inaugural Malibu Poet Laureate (2017-19) Lotte Cherin, Representative of the Malibu Arts Commission Chloe Loquet, Malibu High School Student
Marcia Loots-Serna, Friends of the Malibu Library
3
Agenda Item # 1.B.7.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Interim Deputy City Manager Approved by: Candace Bond, Interim City Manager
Date prepared: July 1, 2025 Meeting date: July 14, 2025 Subject: Amendment No. 2 to Professional Services Agreement with Tripepi, Smith, & Associates for Community Outreach and Engagement Consulting for City Owned Vacant Lots
RECOMMENDED ACTION: Authorize the Mayor to execute Amendment No. 2 to the Professional Services Agreement with Tripepi, Smith, and Associates, INC (Tripepi Smith) for community outreach and engagement consulting for city owned vacant lots.
FISCAL IMPACT: No additional appropriation is required. The amendment increases the cost by $50,000 (not to exceed $300,000). Funding for this agreement/project is included in the Adopted Budget for FY 2025-26 in Account No. 100-7003-5100 City Manager Professional Services.
STRATEGIC PRIORITY:
This item supports the Preservation of Malibu’s Rural Character priority identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: The Malibu Community Lands Project (MCLP) was established to determine the appropriate use of 61 acres of city-owned vacant land. This community driven initiative engaged residents through a variety of outreach methods to ensure the MCLP aligned with Malibu’s vision and mission statement.
On February 12, 2024, the City of Malibu entered into an agreement with Tripepi Smith, for Community Outreach and Engagement Consulting for City Owned Vacant Lots. This included robust outreach in a two-phase approach.
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Agenda Item # 1.B.7.
In Phase 1, the City sought general community feedback on potential uses for the lands through a combination of in-person meetings, pop-up events, emails, online forms, and a FlashVote survey. The feedback was comprehensive and provided a clear sense of the community’s priorities and vision for the land’s future use. Based on the responses, the City identified 10 potential land-use categories, which included commercial use, community centers, open space, sports fields, and other recreational amenities. These categories, while reflective of the community's input, were presented in alphabetical order without any implied ranking.
Phase 2, conducted between August and September 2024, requested community members to prioritize the identified categories for each parcel. The feedback collected during phase 2 provided future land development preferences and will be critical information when determining final land use.
The detailed outcomes of these two phases are compiled in the final report (Attachment 2), and provide a foundation for the City to move forward with plans for these lands. Staff will proceed based on the Council’s direction, ensuring that the project remains aligned with Malibu’s long-term vision.
On October 28, 2024 the City Council received and filed the Community Lands Outreach and Engagement Report (Attachment 2). Based on the input received throughout the program, Council authorized staff to begin a phased approach for developing the lands, prioritizing community needs. The approved next steps include:
• Heathercliff and Ioki (Chili Cook-Off Lot) Lots: The City will explore options for new soccer, baseball and softball fields as well as a multigenerational community center, including a pool, gymnasium, senior center and expanded library services. • Triangle and Trancas lots: The Council has not set direction for these lands at this time.
• La Paz Lot: The Council tasked staff and the Malibu Arts Commission in preparing a draft design recommendation of the La Paz Performing Arts Center in partnership with Cross Creek Ranch Malibu, LLC not to exceed $10,000 in planning services.
In December 2024, the Malibu Arts Commission Ad Hoc Committee reviewed the Parcel C (La Paz) site, met with developers from the Cross Creek Ranch, and provided design feedback, which resulted in a conceptual design of the Malibu Performing Arts Center. At the April 22, 2025 Regular Malibu Arts Commission meeting, community members reviewed the conceptual design and the Commission re-affirmed Vice Chair Peter Jones and Commissioner Lotte Cherin to the La Paz Ad Performing Arts Center Ad Hoc Committee.
As part of this community engagement effort, the Malibu Arts Commission will host a Community Workshop on the La Paz Performing Arts Center on July 30, 2025, at Malibu City Hall.
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Agenda Item # 1.B.7.
On February 10, 2025, the Council authorized the Mayor to execute Amendment No. 1 to the Professional Services Agreement with Tripepi Smith in the amount of $120,000 for a total not to exceed $250,000. This amendment included on-call communication services to support communication needs pertaining to the Franklin Fire 2024 and Palisades Fire 2025. Tripepi Smith provided 24-hour support to the City during the EOC activations for both Palisades Fire and Franklin Fire. The EOC was tasked with tracking, communicating, and addressing ongoing emergency conditions such as upcoming rain events and including regained access to power, gas, electricity, safe drinking water, internet, and reliable cell phone reception. The Council also approved of a separate agreement with Tripepi Smith focusing solely on fire recovery efforts.
Continuing services with Tripepi Smith under the Community Lands Agreement would support a consistent and effective community outreach effort to gather and synthesize public input for the next steps for MCLP. Including working with the Malibu Arts Commission to gather input and assist in the preparation of a recommendation to the City Council.
ALTERNATIVES:
1. Conduct a limited in-house outreach effort
2. Pause community land outreach until a FY 25–26 strategic work plan is established
ATTACHMENTS:
1. Professional Services Amendment with Tripepi Smith
2. Community Lands Outreach and Engagement Report (October 28, 2024)
3 AMENDMENT NO. 2 TO AGREEMENT
THIS AMENDMENT NO. 2 TO AGREEMENT is made and entered in the City of Malibu on July 14, 2025, by and between the CITY OF MALIBU, a municipal corporation, hereinafter referred to as City, and Tripepi, Smith, & Associates, Inc., a California corporation, hereinafter referred to as Consultant.
The City and the Consultant agree as follows:
R E C I T A L S
A. On February 12, 2024, the City entered into an Agreement with Consultant for Community Outreach and Engagement Consulting for city owned vacant lots (the “Agreement”).
B. On February 10, 2025, the parties hereto executed Amendment No. 1 to increase the budget by $120,000 to not to exceed $250,000 and modify the scope of work to include on call communication services. The City experienced the Franklin and Palisades Fire incident increasing the need for on call communication services.
C. The parties further desire to amend the Agreement to extending the term of the agreement and increasing the budget and Consultant has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 2.0 – Term of Agreement, is hereby extended to July 14, 2026.
2. Section 4.0 – Compensation for Services is hereby amended to increase by $50,000 to not exceed $300,000 for the term of the agreement.
3. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
4. All terms and conditions of the Agreement not amended by this Amendment No. 2 remain in full force and effect.
This Agreement is executed on ______________________, at Malibu, California, and effective as of February 12, 2025 (the “Effective Date”).
CITY OF MALIBU:
____________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: TRIPEPI, SMITH & ASSOCIATES, INC,:
a California corporation
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Ryder Todd Smith Title: Co-Founder and President
4 City of Malibu Community Lands Outreach and
Engagement Report
October 18, 2024
Submitted by Sydni Overly, Senior Business Analyst
Devin Antonio, Junior Business Analyst
Avi Vemuri, Junior Business Analyst
ATTACHMENT 2
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City of Malibu – Community Lands Outreach and Engagement Report Table of Contents
Executive Summary .................................................................................................................... 3 Phase 1 Purpose and Goals ....................................................................................................... 6 Phase 1 Data Reconciliation .................................................................................................... 10 Phase 2 Purpose and Goals .................................................................................................... 13 Phase 2 Data Reconciliation & Feedback Received ................................................................. 17 Next Steps ............................................................................................................................... 22 6 3
City of Malibu – Community Lands Outreach and Engagement Report Executive Summary
In February 2024, the City of Malibu engaged Tripepi Smith to provide a robust community outreach and engagement program to identify community priorities for the 5 parcels of City-owned land spanning just over 9 acres. As part of the program, Tripepi Smith has developed a Community Outreach and Engagement Report summarizing engagement with the community and the feedback received.
The program aimed to facilitate meaningful dialogue among community members and collect insightful feedback that will help ensure the future of these lands aligns with the long-term needs and aspirations of the entire Malibu community.
The program was divided into 2 distinct phases:
Phase 1 - Late April to Mid-June: The City gathered broad feedback on the types of uses the community would like to see in Malibu.
Phase 2 - August to Late September: Based on the input received during Phase 1, the City gathered more narrow feedback on which category of uses the community envisioned for the future of each of the lands.
The 10 categories were based on the most frequent suggestions received throughout Phase 1.
Tripepi Smith collaborated with the City Council, Arts and Culture Commission, Parks and Recreation Commission, Planning Commission and City staff to develop an Outreach and Engagement Plan to reach a diverse cross-section of the community. Based on feedback received, the City implemented a summer break during the outreach and engagement program (Mid-June through July) to account for summer travels and increased tourism. The City used this timeframe to analyze the feedback received in Phase 1 and prepare for Phase 2.
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City of Malibu – Community Lands Outreach and Engagement Report Spanning Channels of Outreach
As of the 2021 census1, the City of Malibu has a population of 10,915 people with 4,401 households and an average household size of 2.4 people per household. Malibu is 72.9% White, 6.4% Multiracial, 6.4% White (Hispanic) and 14.4% Other.
The median age of Malibu residents is 49.6 years old. 26.3% of the City is in the 60-74 age range,
25.3% of the City is in the 40-59 age range, 20.6% of the City is in the 0-19 age range and 10.6% of the City is 75 years and older.
To encourage community participation across all demographics in Malibu, the City leveraged multiple outreach tactics, including print and digital materials, community meetings and pop-up events.
Key highlights of all communication efforts include:
• Malibu Community Lands dedicated website (MalibuCommunityLands.org) - Extensive resources were made available for the public to learn about the Malibu Community Lands program, access all outreach materials and FAQs, check the events schedule, obtain meeting materials and review input received.
• Website Form - The Contact Us webpage served as a website form for the community to share their input. The webpage was customized for both Phase 1 and Phase 2. • Flyer - Phase 1 flyers were distributed via email to those who subscribed to NotifyMe, trough the Chamber of Commerce Newsletter and were posted in public facilities, including the Malibu Library, City Hall (Lobby and Senior Center) and Community Center at Bluffs Park. • Mailers - 2 mailers sent via Every Door Direct Mail (EDDM) announcing the launches of both Phase 1 and Phase 2 and how to participate.
• Social Media – 96 social media posts across Facebook, Instagram, Nextdoor and X throughout the entire program.
o 42 of total posts for Phase 1
o 54 of total posts for Phase 2
• Digital Advertisements - 13 digital advertisements across YouTube, Facebook and Instagram. • Email blasts - 24 email blasts were sent through NotifyMe to provide key updates on the outreach process, including meeting and event announcements and key milestones of the outreach process. • Community Meetings - The City hosted 6 community meetings throughout the City, with 2 being hybrid and available via Zoom. The meetings shared information about the outreach and engagement program, collected community feedback, encouraged collaboration among community members and answered questions from attendees. • Pop-up Events - The City hosted 7 pop-up events at various events throughout Malibu. The City hosted booths dedicated to sharing information about the Malibu Community Lands projects, collecting community feedback and answering questions.
• FlashVote Surveys - The City leveraged FlashVote to distribute 2 scientifically valid surveys for both Phase 1 and Phase 2. The City encouraged residents to participate in the survey through a press release, 37 social media posts and 3 email blasts via NotifyMe. • Radio Ad – 1 radio ad was released on KBU FM 99.1.
• TV Slides – The City released 1 TV slide that played in rotation on cable channels that broadcasted City meetings.
• News Items – The City published 12 project updates as News Flash items to the City website and 2 News Items to the Malibu Community Lands website. The City distributed 1 press release to the City’s media contacts, which consists of approximately 1,200 local, regional and national journalists and news organizations.
1 Per the 2021 Census Data USA: https://data.census.gov/all?q=Malibu%20city,%20California 8 5
City of Malibu – Community Lands Outreach and Engagement Report Summary of Feedback Received: Phase 1
Phase 1 involved gathering general input on community needs and preferences for the community lands through the various distribution channels outlined above. Through the various distribution channels, 723 suggestions were received in Phase 1, which were used to guide categories for Phase 2.
Summary of Feedback Received: Phase 2
Based on the input received throughout Phase 1, the City identified the most frequent suggestions to develop 10 categories for Phase 2:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
• Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trails, bike parks) Phase 2 involved gathering specific input through the various distribution channels on community preferences for each of the 5 community lands. The top categories for each land are as follows:
Chili Cook-Off Triangle Heathercliff Trancas La Paz
Webform
& Email
1. Open Space
(33)
2. Grass Sports
Fields (26)
3. Sports Courts
(20)
1. Open
Space (55)
2. Commercial
Use (31)
3. Community
Center (18)
1. Open
Space (47)
2. Community
Pool/Splash
Pad (40)
3. Grass
Sports
Fields (30)
1. Open Space
(46)
2. Grass Sports
Fields (25)
3. Community
Pool/Splash
Pad (23)
1. Open
Space
2. Other
3. Community
Garden
Community
Meetings
& Pop-Up
Events
1. Grass Sports
Fields (20)
2. Open Space
(13)
3. Outdoor
Amphitheater
(11)
1. Commercial
Uses (19)
2. Open
Space (13)
3. Other (6)
1. Community
Pool/Splash
Pad (19)
2. Community
Center (14)
3. Open
Space (14)
1. Open Space
(24)
2. Grass Sports
Fields (9)
3. Housing (8)
1. Open
Space (14)
2. Commercial
Uses (9)
3. Other (8)
Community
Survey
1. Outdoor
Amphitheater
(55)
2. Grass Sports
Fields (52)
3. Community
Center (49)
1. Open
Space (65)
2. Community
Garden
(62)
3. Parking
(50)
1. Grass
Sports
Fields (54)
2. Open
Space (54)
3. Community
Pool/Splash
Pad (48)
1. Open Space
(84)
2. Grass Sports
Fields (45)
3. Outdoor
Amphitheater
(34)
1. Community
Garden
(60)
2. Open
Space (59)
3. Pathways
and Trails
(50)
9 6
City of Malibu – Community Lands Outreach and Engagement Report Phase 1 Purpose and Goals
Phase 1 of the Malibu Community Lands Outreach and Engagement Program was an initial, broad-based outreach effort to share information about the project and gather preliminary feedback on the types of future land uses the community would like to see in Malibu. The goals of Phase 1 were to:
1. Educate the community: Inform the public about the 5 lands and the purpose of the outreach and engagement program.
2. Identify community priorities: Understand community needs and broad preferences for the lands.
3. Achieve broad participation and engagement: Gather open-ended feedback from a diverse cross-section of the Malibu community, ensuring that all demographic groups had the opportunity to participate.
4. Build community interest: Generate excitement and ongoing interest in the program to ensure continued participation throughout the process.
Outreach Tactics
Malibu Community Lands’ Website
A dedicated website, MalibuCommunityLands.org, was created as the central hub for information about the program. In addition to general information about the program and its goals, the website provided the following:
• Community Lands Information: The website provided comprehensive information on the 5 Cityowned lands, including their locations, sizes and any special zoning requirements. • Calendar of Events: A calendar featuring information on upcoming pop-up events and community meetings.
• Public Input Archive: The website housed an archive of all written public comments received throughout the process, organized by date and event. Personal contact information was redacted to maintain anonymity throughout the process.
• Resource Repository: All resources and print materials distributed throughout Phase 1 were posted to the website, including the Outreach and Engagement Plan, flyer, educational video, press releases and mailers.
• FAQs: Frequently asked questions about the program, timeline, participation methods and more. • Contact Form: The dedicated webform allowed users to share their feedback. It asked respondents to identify whether they are residents and whether they live in East or West Malibu. • Email Sign-up: Visitors could sign up for NotifyMe email updates via the City’s website.
From April 16 through June 30, 2,348 users visited the MalibuCommunityLands.org website for a total of 5,867 views. The top 10 most frequently viewed pages were:
• Home Page: 2,920 views
• Public Input Received: 570 views
• Contact Us: 555 views
• Community Land Locations: 443 views
• Calendar: 352 views
• Community Meeting #1: 329 views
• Resources: 136 views
• 2024 Community Meeting Series: 120 views
• Community Meeting #3: 108 views
• FAQs: 81 views
Dedicated Email
A dedicated email address, [email protected], was established as a key communication channel. The email served as the primary method for community members to submit 10 7
City of Malibu – Community Lands Outreach and Engagement Report feedback or ask questions. All participants who sent correspondence to this email were added to the City’s NotifyMe email list.
Community Meetings
The City of Malibu held 3 community meetings during Phase 1 in different locations throughout Malibu to inform the public about the Malibu Community Lands project, collect input and encourage all community members, regardless of geographic location, to engage in meaningful dialogue about the potential uses or facilities they’d like to see in Malibu. The meetings consisted of a brief presentation with background information on the outreach project and each of the 5 lands, small breakout group discussions, a larger group discussion to share insights from the breakout groups and a Q&A session.
Across all 3 meetings, the City had approximately 190 participants. • May 21, 2024 - City Hall Chambers - In-person and via Zoom • May 29, 2024 - Duke’s - In-person
• June 13, 2024 - Malibu West Beach Club - In-person
Meeting attendees were given the opportunity to provide input through the breakout discussions and comment cards. 272 suggestions were received from these 3 meetings. Feedback and photos received from Phase 1 community meetings is available in Appendix B.
Pop-up Events
The City of Malibu held 3 pop-up events during Phase 1 in different locations throughout Malibu to share information with a diverse cross-section of the community. Those who visited the City’s booth were encouraged to leave their feedback via comment cards or the webform and sign up for direct email updates via NotifyMe.
50 suggestions were received from these 3 pop-up events:
• May 23, 2024 - Senior Luncheon at City Hall
• May 26, 2024 - Malibu Farmers Market
• June 8, 2024 - Malibu Bluffs Park during Little League Closing Day Feedback received from Phase 1 pop-up events is available in Appendix B.
Collateral Materials
Outreach Tactic Quantity Distribution Channel(s)
Social Media 42 • Facebook
• Instagram
• X
• Nextdoor
Email Blasts 8 • NotifyMe
Flyer 1 • Library
• City Hall (Lobby and Senior Center)
• Community Center at Bluffs Park
• Chamber of Commerce Newsletter
• NotifyMe
11 8
City of Malibu – Community Lands Outreach and Engagement Report Mailer 1 • Every Door Direct Mail (EDDM)
News Items 11 • City Media List (1 press release only)
• City Website
• MalibuCommunityLands.org
Social Media
During Phase 1, the City distributed a total of 43 social media posts across Facebook, Instagram, X and Nextdoor to provide the community with status updates on the outreach process, announce community meetings and pop-up events, participation and more. Post performance details, including impressions and engagements per post, are outlined in Appendix G.
Educational Video
The City created an animated educational video to provide background information on the community lands project, explain the outreach process and share how the community can participate. The video was posted on the City’s YouTube channel, social media platforms and the Malibu Community Lands website.
Digital Advertisements
Digital advertisements on social media platforms use targeting algorithms to reach a wide, geo-targeted audience. These algorithms analyze user data, including geographical location, demographics, interests, browsing history and online behavior to deliver personalized ads, often called “microtargeting.” In Phase 1, the City ran 9 digital advertisements across Facebook, Instagram and YouTube, to increase website visitors and drive engagement. The ads geo-targeted the City of Malibu and encouraged users to visit the Malibu Community Lands website.
Platform Asset Ad Budget Total Reach/Impressions
YouTube Educational Video $1,000 for 2 weeks 1,605 impressions Facebook/Instagram Website Launch Post $50 for 5 days 2,976 reach Facebook/Instagram May 26 Pop Up Event Post $30 for 6 days 2,743 reach Facebook/Instagram Community Meetings Post $500 for 24 days 22,108 reach Facebook/Instagram June 8 Pop Up Event Post $21 for 3 days 758 reach Media Advertisements
The City ran a ¼ page color advertisement announcing the project for every other week for 8 weeks in the Malibu Times from May 1 to June 26.
Flyer
The City developed a flyer with background information on the lands, outreach process and how to participate and frequently asked questions. The flyer was posted at various public facilities, including Malibu Library, City Hall and Community Center at Bluffs Park (Michael Landon Community Center). Flyers 12 9
City of Malibu – Community Lands Outreach and Engagement Report were also made available at all community meetings and pop-up events and were distributed via email through NotifyMe and the Chamber of Commerce Newsletter.
News Items & Press Releases
The City distributed 11 News Flashes to the City’s website. 1 News Flash was distributed as a press release announcing the kickoff of the program and providing information on how to participate in the process. The press release was distributed to the City’s media list of approximately 1,200 local, regional and national journalists and news organizations and posted on the Malibu Community Lands website.
Mailer
The City distributed a mailer to all residents via Every Door Direct Mail (EDDM) with background information on the project and how community members can participate.
Email Blasts
The City distributed a series of email blasts to subscribers through NotifyMe. Throughout the project, email addresses were collected and added to the NotifyMe list as community members submitted feedback via the website, email, community meetings and pop-up events. Upon being added, subscribers received a notification confirming their subscription along with an option to unsubscribe if desired. Throughout Phase 1, the City distributed 8 emails related to project updates, community event reminders, participation opportunities and more. Email content is outlined in Appendix I.
Radio Ads
The City ran a radio advertisement on KBU FM 99.1 from May 21 through June 13, hourly from 9 a.m. to 9 p.m., except Sundays where it ran hourly until 4 p.m.
Cable TV Slides
The City ran 1 TV cable slide containing project information that was part of the rotation during City meetings that were broadcasted.
Community Survey via FlashVote
The City distributed a community survey via FlashVote to gather scientifically valid feedback on the preferred uses of the 5 community lands. The survey had 201 total participants, of which 142 identified themselves as Malibu residents. The survey was distributed to those who had signed up via email, text or phone call, based on their chosen preferences.
The survey asked respondents whether they were aware of the community lands, what the greatest community needs are, what the greatest outdoor recreation needs are and to what extent the lands should be developed. Respondents were also given the opportunity to provide open-ended comments or suggestions.
To encourage FlashVote participation, 31 total social media posts were distributed across Facebook, Instagram, X and Nextdoor. Post performance details, including impressions and engagements per post, are outlined in Appendix J. In addition, the City distributed 1 NotifyMe email blast, 2 News Flash items and issued a press release inviting the community to sign up to receive FlashVote surveys.
The City ran 2 digital advertisements to promote FlashVote across Facebook and Instagram:
13 10
City of Malibu – Community Lands Outreach and Engagement Report Platform Asset Ad Budget Total Reach/Impressions
Facebook/Instagram FlashVote Sign-Up Post $500 for 14 days 10,540 reach Facebook/Instagram 2nd FlashVote Sign-Up Post $100 for 20 days 6,367 reach This multi-channel outreach strategy was designed to gather extensive input from different crosssections of the Malibu community through the community meetings, pop-up events, community survey, webform and email. The input gathered through these mechanisms was then reconciled to develop the categories that were used in Phase 2.
Phase 1 Data Reconciliation
The City gathered the following feedback throughout Phase 1:
1. Email and Webform Feedback (259 suggestions):
1. Open spaces (15.6%)
2. Community pools/splash pads (14.3%)
3. Community centers (13.1%)
4. Grass sports fields (12.0%)
5. Sports courts (11.6%)
The most common suggestions through the email and webform were for additional open spaces, community pools and splash pads and community centers. Since the email and webform were open-ended means of input, there was no limitation on the number of suggestions an individual could make and all distinct suggestions from an individual were included in the aggregate data reconciliation.
2. Community Meetings and Pop-up Events (322 suggestions):
1. Grass sports fields (16.2%)
2. Community centers (15.8%)
3. Commercial uses (13.4%)
4. Community pools or splash pads (11.8%)
5. Open spaces (11.2%)
The most common suggestions from the community meetings and pop-up events were for grass sports fields, community centers and a wide array of commercial uses. Since the community meetings and pop-up events allowed open-ended input, there was no limitation on the number of suggestions an individual could make and all distinct suggestions from an individual were included in the aggregate data reconciliation.
The feedback received via email, webform, community meetings and pop-up events were reviewed and categorized by the project team to adequately quantify the data.
3. Community Survey (201 total participants, 142 local participants).
Of the 142 local participants, 134 respondents identified the greatest community needs as:
1. More outdoor recreation options (64.9%)
2. Community pool and water play area (59.7%)
3. Indoor theater/arts center (42.5%)
4. Indoor community center (38.1%)
5. Other (36.6%)
14 11
City of Malibu – Community Lands Outreach and Engagement Report Of these 142 local participants, 132 respondents identified the greatest outdoor recreation needs as:
1. Outdoor amphitheater space (54.1%)
2. Multipurpose grass sports fields (47.4%)
3. Full-size multipurpose sports courts (45.2%)
4. Pathways/nature trails (38.5%)
5. Manicured grass park for casual uses (37.0%)
The community survey allowed respondents to select up to 4 choices for each of these 2 questions. The full FlashVote survey results with various toggles for all responses, locals only, owners/non-owners and type of residency are provided in Appendix C.
Based on this feedback, the City identified the most frequent suggestions to develop 10 categories for Phase 2:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
• Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trails, bike parks) Zoning Requirements
Throughout Phase 1, the City informed the public that 3 of the 5 community lands were purchased with specific requirements related to parking spaces, in accordance with the City's agreement with LA Metro:
• Triangle Lot: Approximately 100 spaces are required
• Heathercliff Lot: Approximately 200 spaces are required • Chili Cook-Off Lot: Approximately 100 spaces are required This information was shared during community meetings, pop-up events and posted to the Community Lands webpage.
Preliminary Feasibility Review of the Lands
Following Phase 1, the City performed a preliminary feasibility review of each of the lands based on planning, biology, environmental health, geology and public works considerations. This review aimed to identify any special requirements for each land.
Though the Chili Cook-Off, Heathercliff and Trancas may require additional steps such as seismic evaluation, biological assessment and zoning changes, all of the potential uses identified as the categories for Phase 2 are preliminarily feasible on these lands.
Chili Cook-Off (9.29 acres)
Preliminarily Feasible:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
15 12
City of Malibu – Community Lands Outreach and Engagement Report • Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trails, bike parks) Heathercliff (19 acres)
Preliminarily Feasible:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
• Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trails, bike parks) Trancas (29.67 acres)
Preliminarily Feasible:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
• Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trails, bike parks) The analysis revealed that due to geologic challenges, potential groundwater issues and ESHA, certain categories may have additional constraints or considerations on the La Paz and Triangle lots.
La Paz (2.3 acres)
Preliminarily Feasible:
• Open space (pathways and trails, community garden)
• Grass sports fields (soccer, football, baseball, softball) • Other, depending on use
Potential Constraints/Considerations:
• Commercial use (parking, business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
16 13
City of Malibu – Community Lands Outreach and Engagement Report • Housing (workforce and senior)
• Indoor theatre/arts center
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) Triangle (1.1 acres)
Preliminarily Feasible:
• Parking
• Open space (pathways and trails, community garden)
• Grass sports fields (soccer, football, baseball, softball) • Other, depending on use
Potential Constraints/Considerations:
• Commercial use (business development)
• Community center (senior center, youth center, library, visitor center) • Community pool/splash pad
• Housing (workforce and senior)
• Indoor theatre/arts center
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Any development that would require a vertical structure The full assessment of each land is available in the Preliminary Feasibility Report in Appendix K.
Phase 2 Purpose and Goals
Phase 2 of the Malibu Community Lands Outreach and Engagement Program took a more targeted approach to gathering feedback on what community members envisioned for the future of each of the 5 lands. Building on input received during Phase 1, the City identified the most frequent suggestions and developed 10 categories of potential land uses:
• Commercial Use (parking, business development, etc.)
• Community center (senior center, youth center, visitor center, library) • Community pool/splash pad
• Grass sports fields (soccer, football, baseball, softball) • Housing (workforce and senior)
• Indoor theatre/arts center
• Open space (pathways and trails, community garden)
• Outdoor amphitheater
• Sports courts (basketball, pickleball, tennis, bocci) • Other (dog park, skate park, bike trail, bike park)
The primary objectives of Phase 2 were to:
1. Share Phase 1 feedback and educate the community on the environmental considerations for each land: Discuss the feedback received during Phase 1 and provide information about the environmental considerations for each land. The City identified the preliminary feasibility of each category for each of the lands for the community to make informed decisions.
2. Maintain community interest and broad participation: Build on the interest generated throughout Phase 1 to gather more narrow feedback from a diverse cross-section of the Malibu community. 17 14
City of Malibu – Community Lands Outreach and Engagement Report
3. Identify the most frequent suggestions for each community land: Provide quantitative data that showcases the types of uses the Malibu community envisions for each of the 5 lands.
Outreach Tactics
Malibu Community Lands Website
In Phase 2, the Malibu Community Lands website continued to serve as a central hub for information and updates, evolving to reflect the project's progress and ongoing community engagement efforts. Several key enhancements were made to ensure transparency, accessibility and engagement with the community:
• Homepage: The homepage was refreshed with a summary from Phase 1 and the ten categories that were identified for Phase 2. This provided a clear understanding of the framework developed in Phase 1 that set the stage for narrower discussions in Phase 2. • Contact Page: The City updated the Contact Us page to facilitate more targeted and relevant community input during Phase 2. To align with the focused goals of this phase, the form was enhanced with several new questions that asked for specific feedback for each land. • Expanded FAQs: Based on questions that arose during Phase 1, the City added additional Frequently Asked Questions (FAQs) to the FAQ page. The City also added new FAQs in anticipation of community questions related to Phase 2 and the next steps. These new entries helped address common community concerns and provided clarifications on the project’s goals, timeline and decision-making process.
• Ongoing Calendar Updates: The website's calendar was regularly updated with details about community meetings and pop-up events, allowing residents to stay informed about upcoming engagements.
• Public Input Received: The City continued its practice in sharing all feedback received via email and webforms on a weekly basis. The City also posted feedback received following a community meeting and pop-up event.
• Additional Resources: To further inform and educate the public, the City added several key documents to the website. These included the Preliminary Feasibility Report, which provided insights into the viability of proposed uses for land based on environmental considerations, the press release regarding the transition to Phase 2 and handouts provided at the community meetings.
From July 1 through September 27, 1,482 users visited the MalibuCommunityLands.org website for a total of 7,349 views. The top 10 most frequently viewed pages were:
• Home Page: 1,646 views
• Contact Us: 761 views
• Community Land Locations: 470 views
• Public Input Received: 411 views
• Calendar: 232 views
• FAQs: 126 views
• 2024 Community Meeting Series: 124 views
• Resources: 82 views
• Phase 2 Community Meeting #2: 66 views
• Phase 2 Community Meeting #3: 63 views
Community Meetings
The City of Malibu held 3 community meetings during Phase 2 in different locations throughout Malibu to achieve the goals of Phase 2. Similar to Phase 1, the City hosted meetings at different locations to encourage all community members, regardless of geographic location, to participate. The meetings included a brief recap of Phase 1, background information about each land and small group discussions where participants worked together to identify their top category (up to 3) for each land. Each group 18 15
City of Malibu – Community Lands Outreach and Engagement Report wrote their ideas on the post-it notes and placed them on corresponding land photos. The meetings concluded with a full group discussion to share feedback from each group and answer questions.
Across all 3 meetings, the City had approximately 63 participants. • August 22, 2024 – City Council Chambers – In-person and via Zoom • September 5, 2024 – Trancas Lot – In-Person
• September 17, 2024 – Chili Cook-Off Lot – In-person
Since the September 5 and 17 meetings were held on the lands without access to power or computers, the City provided supplemental handouts to provide an overview of the feedback received during Phase 1 and the goals of Phase 2, including a list of the 10 categories. Meeting attendees were given the opportunity to provide input through the breakout discussions via group handouts and individual comment cards. 57 suggestions were received from these 3 meetings. Feedback and photos received from Phase 2 community meetings are available in Appendix B.
Pop-up Events
The City of Malibu held 3 pop-up events during Phase 2 in different locations throughout Malibu to share information with a wide range of community members. Those who visited the City’s booth were encouraged to leave their feedback via comment cards or the webform and sign up for direct email updates via NotifyMe.
25 suggestions were received from these 3 pop-up events:
• August 15, 2024 – Get Your Stuff Day
• August 23, 2024 – Trancas Market
• August 30, 2024 – Chili Cook-Off
Feedback received from Phase 2 pop-up events is available in Appendix B.
Collateral Materials
Outreach Tactic Quantity Distribution Channel(s)
Social Media 54 • Facebook
• Instagram
• X
• Nextdoor
Email Blasts 16 • NotifyMe
Mailer 1 • Every Door Direct Mail (EDDM)
News Items 1 • City Website – News Flash
• MalibuCommunityLands.org
19 16
City of Malibu – Community Lands Outreach and Engagement Report Social Media
During Phase 2, the City distributed a total of 56 social media posts across Facebook, Instagram, X and Nextdoor to provide the community with status updates on the outreach process, announce community meetings and pop-up events, share participation opportunities and more. Post performance details, including impressions and engagements per post, are outlined in Appendix G.
Digital Advertisements
The City ran 2 digital advertisements on Facebook and Instagram. The ads geo-targeted the City of Malibu and encouraged users to visit the Malibu Community Lands website. The following Facebook and Instagram metrics were sourced from Sprout Social:
Platform Asset Ad Budget Total Reach/Impressions
Facebook/Instagram Phase 2 Launch $500 for 30 days 38,850 reach Facebook/Instagram Community Meetings Post $500 for 25 days 8,052 reach Media Advertisements
The City ran a ¼ page color advertisement for 4 weeks in the Malibu Times from August 18 to September 12 announcing the launch of Phase 2 with a QR code to the website for the public to submit their feedback.
News Items
The City published 1 news item announcing the launch of Phase 2, which was published to the City Website as a News Flash and posted to MalibuCommunityLands.org.
Mailer
The City distributed a mailer to all residents via Every Door Direct Mail (EDDM) with information about the launch of Phase 2 and how community members can participate, including the community meetings and pop-up events.
Email Blasts
The City continued to send email blasts to subscribers through NotifyMe during Phase 2. Throughout the project, email addresses were collected and added to the NotifyMe list as community members submitted feedback via the website, email, community meetings and pop-up events. Upon being added, subscribers received a notification confirming their subscription along with an option to unsubscribe if desired.
Throughout Phase 2, the City distributed 16 emails related to project updates, community event reminders, participation opportunities and more. Email content is outlined in Appendix I.
A total of 1,562 subscribers signed up to receive updates regarding the Malibu Community Lands project.
Cable TV Slides
The City ran 1 TV cable slide containing project information that was part of the rotation during City meetings that were broadcasted.
20 17
City of Malibu – Community Lands Outreach and Engagement Report Community Survey via FlashVote
The City distributed a community survey via FlashVote to gather scientifically valid feedback on the potential uses the community preferred for each of the lands. The Phase 2 survey had 201 total participants, of which 143 identified themselves as Malibu residents. The survey was distributed to those who had signed up via email, text or phone call, based on their chosen preferences.
The survey asked respondents what they envision for the future of each of the lands. The survey options aligned with the 10 categories the City identified from Phase 1 feedback, as well as the findings from the Preliminary Feasibility Report. Respondents were given the opportunity to provide open-ended comments or suggestions.
To encourage Flashvote participation, 6 total social media posts were distributed across Facebook, Instagram and X. Post performance details, including impressions and engagements per post, are outlined in Appendix J. In addition, the City distributed 2 NotifyMe email blasts inviting the community to sign up to receive FlashVote surveys.
Phase 2 Data Reconciliation & Feedback Received
Overview of All Feedback
Across all 5 community lands, open space emerged as a consistently popular option in feedback collected through the community survey, email/webform, community meetings and pop-up events. There was also significant support for grass sports fields across all lands. Other options including community pool/splash pad, sports courts and outdoor amphitheater, received significant support at specific lands, as outlined below.
Email/Webform Feedback
The categories for each of the lands below are ranked in order based on the most frequent suggestions received at the community meetings and pop-up events:
Chili Cook-Off (179 suggestions):
1. Open Space – 33 (18.4%)
2. Grass Sports Fields – 26 (14.5%)
3. Sports Courts – 20 (11.2%)
4. Community Pool/Splash Pad – 18 (10.1%)
5. Housing – 17 (9.5%)
6. Indoor Theatre/Arts Center – 16 (8.9%)
7. Community Center – 15 (8.4%)
8. Other – 14 (7.8%)
9. Commercial Use – 11 (6.2%)
10. Outdoor Amphitheater – 9 (5.0%)
Triangle (158 suggestions):
1. Open Space – 55 (34.8%)
2. Commercial Use – 31 (19.6%)
3. Community Center – 18 (11.4%)
4. Other – 14 (8.9%)
5. Grass Sports Fields – 9 (5.7%)
6. Sports Courts – 9 (5.7%)
7. Indoor Theatre/Arts – 8 (5.1%)
8. Community Pool/Splash Pad – 7 (4.4%)
9. Outdoor Amphitheater – 4 (2.5%)
21 18
City of Malibu – Community Lands Outreach and Engagement Report
10. Housing – 3 (1.9%)
Heathercliff (206 suggestions):
1. Open Space – 47 (22.8%)
2. Community Pool/Splash Pad – 40 (19.4%)
3. Grass Sports Fields – 30 (14.6%)
4. Community Center – 24 (11.7%)
5. Sports Courts – 22 (10.7%)
6. Other – 15 (7.3%)
7. Housing – 10 (4.9%)
8. Commercial Use – 8 (3.9%)
9. Indoor Theatre/Arts Center – 5 (2.4%)
10. Outdoor Amphitheater – 5 (2.4%)
Trancas (199 suggestions):
1. Open Space – 72 (36.2%)
2. Grass Sports Fields – 25 (12.6%)
3. Community Pool/Splash Pad – 23 (11. 6%)
4. Other – 17 (8.5%)
5. Outdoor Amphitheater – 14 (7.0%)
6. Housing – 13 (6.5%)
7. Sports Courts – 13 (6.5%)
8. Commercial Uses – 11 (5.5%)
9. Community Center – 8 (4.0%)
10. Indoor Theatre/Arts Center – 3 (1.5%)
La Paz (164 suggestions):
1. Open Space – 46 (28.1%)
2. Other – 24 (14.6%)
3. Community Center – 16 (9.8%)
4. Housing – 16 (9.8%)
5. Sports Courts – 14 (8.5%)
6. Community Pool/Splash Pad – 13 (7.9%)
7. Commercial Uses – 12 (7.3%)
8. Indoor Theatre/Arts Center – 10 (6.1%)
9. Grass Sports Fields – 7 (4.3%)
10. Outdoor Amphitheater – 6 (3.7%)
Below is a matrix of all feedback received via email and webform. The numbers and percentages are based on the total number of suggestions received per each land. The 3 most frequent suggestions for each land are bolded.
Category Chili Cook-Off Triangle Heathercliff Trancas La Paz Open Space 33 (18.4%) 55 (34.8%) 47 (22.8%) 72 (36.2%) 46 (28.1%) Grass Sports Fields 26 (14.5%) 9 (5.7%) 30 (14.6%) 25 (12.6%) 7 (4.3%) Sports Courts 20 (11.2%) 9 (5.7%) 22 (10.7%) 13 (6.5%) 14 (8.5%) Community Pool/Splash Pad 18 (10.1%) 7 (4.4%) 40 (19.4%) 23 (11.6%) 13 (7.9%) Housing 17 (9.5%) 3 (1.9%) 10 (4.9%) 13 (6.5%) 16 (9.8%) 22 19
City of Malibu – Community Lands Outreach and Engagement Report Indoor Theatre/Arts Center 16 (8.9%) 8 (5.1%) 5 (2.4%) 3 (1.5%) 10 (6.1%) Community Center 15 (8.4%) 18 (11.4%) 24 (11.7%) 8 (4.0%) 16 (9.8%) Other 14 (7.8%) 14 (8.9%) 15 (7.3%) 17 (8.5%) 24 (14.6%) Commercial Use 11 (6.2%) 31 (19.6%) 8 (3.9%) 11 (5.5%) 12 (7.3%) Outdoor Amphitheater 9 (5.0%) 4 (2.5%) 5 (2.4%) 14 (7.0%) 6 (3.7%) Total Suggestions 179 158 206 199 164
Community Meetings and Pop-Up Events
The categories for each of the lands below are ranked in order based on the most frequent suggestions received at the community meetings and pop-up events:
Chili Cook-Off (96 suggestions):
1. Grass Sports Fields – 20 (20.%)
2. Open Space – 13 (13.54%)
3. Outdoor Amphitheater – 11 (11.5%)
4. Community Center – 10 (10.4%)
5. Community Pool/Splash Pad – 10 (10.4%)
6. Housing – 8 (8.3%)
7. Indoor Theatre/Arts Center – 8 (8.3%)
8. Sports Courts – 7 (7.3%)
9. Commercial Uses – 6 (6.3%)
10. Other – 3 (3.1%)
Triangle (45 suggestions):
1. Commercial Uses – 19 (42.2%)
2. Open Space – 13 (28.9%)
3. Other – 6 (13.3%)
4. Community Center – 3 (6.7%)
5. Indoor Theatre/Arts Center – 2 (4.4%)
6. Grass Sports Fields – 1 (2.2%)
7. Sports Courts – 1 (2.2%)
8. Community Pool/Splash Pad – 0 (0.0%)
9. Housing – 0 (0.0%)
10. Outdoor Amphitheater – 0 (0.0%)
Heathercliff (95 suggestions):
1. Community Pool/Splash Pad – 19 (20.0%)
2. Community Center – 14 (14.7%)
3. Open Space – 14 (14.7%)
4. Grass Sports Fields – 13 (13.7%)
5. Sports Courts – 8 (8.4%)
6. Housing – 7 (7.4%)
7. Indoor Theatre/Arts Center – 6 (6.3%)
8. Outdoor Amphitheater – 6 (6.3%)
9. Commercial Uses – 4 (4.2%)
10. Other – 4 (4.2%)
23 20
City of Malibu – Community Lands Outreach and Engagement Report Trancas (70 suggestions):
1. Open Space – 24 (34.3%)
2. Grass Sports Fields – 9 (12.9%)
3. Housing – 8 (11.4%)
4. Sports Courts – 8 (11.4%)
5. Community Center – 5 (7.1%)
6. Commercial Uses – 4 (5.7%)
7. Community Pool/Splash Pad – 4 (5.7%)
8. Outdoor Amphitheater – 4 (5.7%)
9. Other – 4 (5.7%)
10. Indoor Theatre/Arts Center – 0 (0.0%)
La Paz (47 suggestions):
1. Open Space – 14 (29.8%)
2. Commercial Uses – 9 (19.2%)
3. Other – 9 (19.2%)
4. Housing – 8 (17.0%)
5. Indoor Theatre/Arts Center – 3 (6.4%)
6. Community Center – 2 (4.3%)
7. Outdoor Amphitheater – 1 (2.1%)
8. Sports Courts – 1 (2.1%)
9. Community Pool/Splash Pad – 0 (0.0%)
10. Grass Sports – 0 (0.0%)
Below is a matrix of all feedback received from the community meetings and pop-up events. The numbers and percentages are based on the total number of suggestions received per each land. The 3 most frequent suggestions for each land are bolded.
Category Chili Cook-Off Triangle Heathercliff Trancas La Paz Open Space 13 (13.5%) 13 (28.9%) 14 (14.7%) 24 (34.3%) 14 (29.8%) Grass Sports Fields 20 (20.8%) 1 (2.2%) 13 (13.7%) 9 (12.9%) 0 (0.0%) Sports Courts 7 (7.3%) 1 (2.2%) 8 (8.4%) 8 (11.4%) 1 (2.1%) Community Pool/Splash Pad 10 (10.4%) 0 (0.0%) 19 (20.0%) 4 (5.7%) 0 (0.0%) Housing 8 (8.3%) 0 (0.0%) 7 (7.4%) 8 (11.4%) 8 (17.0%)
Indoor Theatre/Arts Center 8 (8.3%) 2 (4.4%) 6 (6.3%) 0 (0.0%) 3 (6.4%) Community Center 10 (10.4%) 3 (6.7%) 14 (14.7%) 5 (7.1%) 2 (4.3%) Other 3 (3.1%) 6 (13.3%) 4 (4.2%) 4 (5.7%) 9 (19.2%)
Commercial Uses 6 (6.3%) 19 (42.2%) 4 (4.2%) 4 (5.7%) 9 (19.2%) Outdoor Amphitheater 11 (11.5%) 0 (0.0%) 6 (6.3%) 4 (5.7%) 1 (2.1%) Total Suggestions 96 45 95 70 47
24 21
City of Malibu – Community Lands Outreach and Engagement Report Community Survey
The scientifically valid community survey conducted by FlashVote had 201 participants, of which 143 identified themselves as local. The survey asked participants to select the type of uses they envision for the future of each of the lands based on both the 10 categories identified by the City and the environmental limitations based on the Preliminary Feasibility Report. For each of the questions, respondents were permitted to select up to 3 options. For the lands with technical limitations (Triangle and La Paz), more specific options were provided to gather more detailed feedback on community preferences.
Triangle Lot (143 local responses):
1. Open space - 65 (45.5%)
2. Community garden - 62 (43.4%)
3. Parking - 50 (35.0%)
4. Pathways and trails - 41 (28.7%)
5. Other - 34 (23.8%)
6. Soccer/football fields - 27 (18.9%)
7. Baseball/softball fields - 13 (9.1%)
La Paz (141 local responses):
1. Community garden - 60 (42.6%)
2. Open space - 59 (41.8%)
3. Pathways and trails - 50 (35.5%)
4. Other - 42 (29.8%)
5. Soccer/football fields - 41 (29.1%)
6. Baseball/softball fields - 34 (24.1%)
Chili Cook-Off (140 local responses):
1. Outdoor amphitheater - 55 (39.3%)
2. Grass sports fields (soccer, football, baseball, softball) - 52 (37.1%)
3. Community Center (senior center, youth center, library, visitor center, indoor theatre/arts center) - 49 (35.0%)
4. Sports courts (basketball, pickleball, tennis, bocce, etc.) - 44 (31.4%)
5. Open space (pathways and trails, community garden) - 39 (27.9%)
6. Community pool/splash pad - 35 (25.0%)
7. Other - 26 (18.6%)
8. Housing (workforce and senior) - 22 (15.7%)
9. Commercial use (parking, business development) - 7 (5.0%) Heathercliff (137 local responses):
1. Grass sports fields (soccer, football, baseball, softball) - 54 (39.4%)
2. Open space (pathways and trails, community garden) - 54 (39.4%)
3. Community pool/splash pad - 48 (35.0%)
4. Sports courts (basketball, pickleball, tennis, bocce, etc.) - 46 (33.6%)
5. Community Center (senior center, youth center, library, visitor center, indoor theatre/arts center) - 40 (29.2%)
6. Outdoor amphitheater - 34 (24.8%)
7. Other - 19 (13.9%)
8. Housing (workforce and senior) - 18 (13.1%)
9. Commercial use (parking, business development) - 10 (7.3%) Trancas (135 local responses):
1. Open space (pathways and trails, community garden) - 84 (62.2%)
2. Grass sports fields (soccer, football, baseball, softball) - 45 (33.3%)
3. Outdoor amphitheater - 34 (25.2%)
25 22
City of Malibu – Community Lands Outreach and Engagement Report
4. Sports courts (basketball, pickleball, tennis, bocce, etc.) - 29 (21.5%)
5. Community pool/splash pad - 28 (20.7%)
6. Housing (workforce and senior) - 27 (20.0%)
7. Community Center (senior center, youth center, library, visitor center, indoor theatre/arts center) - 22 (16.3%)
8. Other - 15 (11.1%)
9. Commercial use (parking, business development) - 7 (5.2%) The full FlashVote survey results with various toggles for all responses, locals only, owners/non-owners and type of residency are provided in Appendix C.
Next Steps
The Malibu Community Lands Outreach and Engagement Program aimed to facilitate meaningful dialogue among community members and collect feedback from a diverse cross-section of the community. The program sought to identify community priorities and preferences for each land to help guide City Council in their decision-making process. The feedback collected intends to help align the future of these lands with the long-term needs of the entire Malibu community.
Malibu City Council, Parks and Recreation Commission and Arts and Culture Commission will review and discuss this report to determine the next steps in the process in October 2024.
Following their review and direction, the City may release another focused survey via FlashVote to narrow down the feedback even further to help determine the exact uses for each land based on acreage and preliminary feasibility requirements.
If City Council decides to move forward with any development, all projects would be subject to approval from the California Coastal Commission and the City’s standard planning and development processes. The City would need to issue a Request for Proposals (RFP) for a landscape architect and conduct a development assessment for the proposed uses.
Any development plans will be prioritized based on community needs identified by City Council. 26
Agenda Item # 1.B.8.
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Susan Dueñas, Public Safety Director
Approved by: Candace Bond, Interim City Manager
Date prepared: June 20, 2025 Meeting date: July 14, 2025 Subject: Amendment to a Professional Services Agreement with Capstone City Planning
RECOMMENDED ACTION: Authorize the Mayor to execute an Amendment to a Professional Services Agreement with Capstone City Planning to assist Public Safety staff with the update to the Safety Element of the General Plan.
FISCAL IMPACT: No additional appropriation is required. Funding for this agreement is included in the Adopted Budget for FY 2025-26 in Account No. 100-7021-5100-00 (Professional Services).
STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.
DISCUSSION: At the August 12, 2024, Regular City Council Meeting, the Council authorized the Mayor to execute a Professional Services Agreement with Capstone City Planning (Capstone) to assist Public Safety staff with securing and managing a consultant to update the Safety Element of the General Plan (Safety Element).
With the assistance of Capstone, staff issued a Request for Proposals in September 2024 for contract planning services to update the Safety Element. Based on the proposals received and interviews with prospective consultants, Atlas Planning Solutions was chosen as a better fit for the project. However, due to multiple emergencies between November 2024 and February 2025, the project was temporarily paused and a Professional Services Agreement with Atlas Planning Solutions was not authorized until the February 24, 2025, Regular City Council Meeting.
City Council Meeting
07-14-25
Item
1.B.8.
Agenda Item # 1.B.8.
The current Agreement with Capstone is set to expire on August 12, 2025. While significant progress is being made on the Safety Element, staff still require assistance from Capstone and request an amendment to the Agreement to extend the term to June 30, 2026.
Background
The Safety Element of the General Plan is designed to reduce the potential short and longterm risk of death, injuries, property damage, and economic and social dislocation resulting from fires, floods, droughts, earthquakes, landslides, climate change, and other hazards. The City’s current Safety Element has not been updated since its adoption as part of the original General Plan in 1995.
California Government Code § 65302 (Code) mandates that the Safety Element be updated after the next revision of the Local Hazard Mitigation Plan (LHMP) and the Housing Element. The City Council adopted an updated LHMP on August 26, 2024, and a revised Housing Element on September 23, 2024. In addition, the Code requires the Safety Element to include evacuation routes, their capacity, safety, and viability across various emergency scenarios and it needs to address the fire risk for areas classified in a Very High Fire Hazard Severity Zone (VHFHSZ). CAL FIRE has designated the entire City of Malibu as being within a VHFHSZ. Therefore, the Safety Element must be updated to comply with this Code.
Finally, updating the Safety Element will help the City qualify for the 2026 Fire Risk Reduction Community List. The benefit of being on the List is that CAL FIRE must prioritize local agencies on the Fire Risk Reduction Community List for local assistance grant funding. Another benefit is that under the California Insurance Commissioner's Safer from Wildfire program, becoming certified as a Fire Risk Reduction community is listed as one of the steps that can possibly lead to insurance discounts.
ATTACHMENTS: Amendment to a Professional Services Agreement with Capstone City Planning
AMENDMENT NO. 1 TO AGREEMENT
THIS AMENDMENT NO. 1 TO AGREEMENT is made and entered in the City of Malibu on July 14, 2025 by and between the CITY OF MALIBU, a municipal corporation, hereinafter referred to as City, and Capstone City Planning, a sole proprietorship, hereinafter referred to as Consultant. City and Consultant may be referred to individually as a Party, and collectively, the Parties.
The City and the Consultant agree as follows:
R E C I T A L S
A. On August 12, 2024 the City entered into an Agreement with Consultant for certain projects relating to an update to the Safety Element of the General Plan (the “Agreement”).
B. The Parties desires to amend the Agreement to extend the term of the agreement, and Consultant has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
1. Section 2.0 – Term of Agreement, of the Agreement, is hereby extended to June 30, 2026.
2. The Parties agree that this Amendment will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
3. All terms and conditions of the Agreement not amended by this Amendment No. 1 remain in full force and effect.
This Agreement is executed on July 14, 2025, at Malibu, California, and effective as of July 14, 2025.
CITY OF MALIBU:
____________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
____________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM: CONSULTANT:
Allison Cook
_____________________________________ ____________________________________ TREVOR RUSIN, Interim City Attorney By: Allison Cook
Title: Sole Proprietor
Council Agenda Report
To: Mayor Riggins and Honorable Members of the City Council Prepared by: Tyler Eaton, Principal Planner
Reviewed by: Yolanda Bundy, Community Development Director Approved by: Candace Bond, Interim City Manager
Date prepared: June 25, 2025 Meeting date: July 14, 2025 Subject: Zoning Text Amendment No. 25-002 – An amendment to the Malibu Municipal Code Title 17 (Zoning) Modifying Standards and Procedures to Stimulate Economic Recovery for Local Businesses as a result of Impacts from the 2025 Palisades Fire including modifications to the provisions related to Temporary Use Permits and Sign Permits RECOMMENDED ACTION: 1) After the City Attorney reads the title, adopt Urgency Ordinance No. 526U (Attachment 1), approving a Zoning Text Amendment (ZTA) to amend Title 17 (Zoning) of the Malibu Municipal Code (MMC) to modify standards and procedures to stimulate economic recovery for local businesses as a result of impacts from the 2025 Palisades Fire, including modifications to the provisions related to Temporary Use Permits (TUP) and Sign Permits (SP); 2) After the City Attorney reads the title of the ordinance, introduce on first reading Ordinance No. 526 (Attachment 2), approving a Zoning Text Amendment (ZTA) to amend Title 17 (Zoning) of the Malibu Municipal Code (MMC) to modify standards and procedures to stimulate economic recovery for local businesses as a result of impacts from the 2025 Palisades Fire, including modifications to the provisions related to Temporary Use Permits (TUP) and Sign Permits (SP); and 3) Direct staff to schedule second reading and adoption of Ordinance No. 526 for the August 11, 2025 Regular City Council meeting.
FISCAL IMPACT: There is no fiscal impact associated with the recommended action.
STRATEGIC PRIORITY: This item was not included in the Adopted FY 2024-25 Strategic Priority Project List, but this has been prioritized due to the declared emergency.
DISCUSSION: Pacific Coast Highway (PCH) was closed to the general public from the eastern City limit to the Carbon Beach area since the Palisades Fire broke out on January City Council Meeting
07-14-25
Item
5.A.
7, 2025, until Memorial Day weekend. The PCH closure inhibited visitors coming from the greater Los Angeles area to Malibu. The only way for people to get to Malibu coming from the greater Los Angeles area was generally through US Route 101 and then via Malibu Canyon Road or Kanan Dume Road, adding significantly more travel time and traffic delays. As a result, businesses throughout the city have been severely impacted by the lack of visitors. Business owners have publicly stated that they have seen losses of as much as 80 percent year over year. Although PCH is now open to the general public, Malibu businesses still continue to suffer, and likely will continue to do so due to the greater difficulty in reaching Malibu, and that the homes of many of their customers—both in Malibu and Pacific Palisades—were damaged or destroyed by the fire.
The City Council has been seeking ways to help impacted businesses and directed staff to bring forward a plan to temporarily lessen TUP and Sign Permit requirements, in order to make it easier for businesses to have temporary events. Current TUP requirements require an applicant to submit their application 35 days prior to an event, with noticing to the public 32 days before the event is held. The current TUP ordinance (MMC Chapter
17.68) also does not differentiate between a small or large event, with each requiring the same application and public noticing deadlines. Each parcel is limited to only six (6) TUPs per year, regardless of size. With the summer months in flux, the reduction in TUP and SP requirements will make it easier for businesses to hold events, spur economic activity, and help those impacted businesses recover from losses incurred by the fire.
On May 21, 2025, the City Council initiated the ZTA and on June 2, 2025, the Planning Commission analyzed the proposed zoning amendments and proposed changes as described below.
PLANNING COMMISSION RECOMMENDATION
The proposed amendments to the MMC are summarized below. The full text of the proposed amendments can be found in the attached Ordinances (Attachments 1 and 2).
Attachment 3 shows the Planning Commission recommendation in underline and redline format for ease of identifying the proposed changes from existing language. Following the Planning Commission recommendation, the City Attorney included additional language to strengthen and better organize the ordinance. Nothing substantive was added or removed from the Planning Commission recommendation. Those inclusions are added in underline and blueline text.
ZONING TEXT AMENDMENT
MMC Chapter 17.02.060 – Definitions
Since the Planning Commission recommendation on June 2, the Planning Department has been merged into the Community Development Department. The Community Development Director now oversees the department. In order to codify the change, the
following definition is proposed to be amended so it is clear who is authorized as the director in charge of Title 17 of the MMC.
"Director" refers to the Community Development Director of the city of Malibu or his or her designated appointee.
MMC Chapter 17.68 – Temporary Use Permits
MMC Section 17.68.090 is proposed to be added to help facilitate economic recovery and spur business activity within the City. The following temporary uses are proposed to be allowed only for commercially and institutionally zoned parcels to aid economic recovery resulting from the 2025 Palisades Fire subject to appropriate event-specific conditions in each permit. This ordinance will be in effect from June 23, 2025 through January 31, 2026.
Events must first be reviewed for compliance with the Malibu Local Coastal Program (LCP). The LCP requires that events lasting more than one day and held between Memorial Day weekend and Labor Day require a Coastal Development Permit, and thus these changes would not apply to these types of multi-day events.
Events with 99 attendees or less are proposed to be allowed with a planning clearance approved by the Community Development Department. The application will need to be submitted at least two (2) days prior to the event, and no public noticing is required. The Community Development Director’s decision will not be appealable as there would not be time to have one heard given the time frames involved. There are no limits to the number of these events so long as a planning clearance is obtained.
The City may deny an application for such an event for reasons including, but not limited to:
• The property has received a citation for violation of the City’s noise ordinance or other public nuisance violation in the past year.
• An event has been held on the property without the required permit in the past year. • The property has outstanding code enforcement violations, unless a compliance agreement between the City and the owner of the property exists that addresses a resolution to the violation, and the owner is in compliance with the requirements of the agreement.
• The proposed event would create a public nuisance or violate any City, County, State, or Federal regulation.
• The owner has knowingly made any false, misleading or fraudulent statement of material fact in the application, or in any report or statement required to be filed that is related to the application.
Events with 100-250 attendees will be required to obtain a TUP pursuant to MMC Chapter
17.68 but the following requirements will replace those in Section 17.68.050.
• An application for a temporary use permit shall be filed with the planning department seven (7) days prior to the proposed use.
• A notice shall be mailed, postage pre-paid, to any organization or homeowners associations that requests such notice in writing and to all property owners and tenants within a 500 foot radius of the subject property, and in no event less than the 10 closest developed properties.
• The public notice shall state the nature of the event, the location and zoning designation of the property, the name of the project proponent, and the time and specific place of the proposed temporary use.
• Public notices shall be mailed not less than five (5) days prior to the proposed event. • The planning director shall render a decision at least three (3) days prior to the proposed use. The planning director’s decision is not appealable.
As is the case for events with 99 or fewer attendees, the City may deny an application for an event under this section for the same reasons listed above. These events will also appear on the City’s weekly Event Report. The events under this section will be limited to 20 per parcel, per year.
Events with 251 or more attendees will be required to obtain a TUP pursuant to the current regulations listed in MMC Chapter 17.68. These events will be limited to six per parcel, per year.
Temporary signage is proposed to be allowed replacing the requirements of MMC Chapter
17.52 temporarily, so long as the businesses or property owners obtain a temporary sign permit from the City and meet the following requirements. All other signs will still be subject to MMC Chapter 17.52.
- Six (6) signs per shopping center as defined by the Malibu Municipal Code or two (2) signs per parcel for all other commercial businesses that shall not exceed 16 square feet in size each.
- Signs must be temporary and not have any permanent foundations or footings. - Signs shall not be illuminated unless authorized by the Community Development Director.
ENVIRONMENTAL REVIEW: The California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Pursuant to CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The City Council has determined that there is no possibility the amendment will have a significant effect on the environment and accordingly, the exemption set forth in Section 15061(b)(3) applies. The amendments to the MMC will not to have a significant effect on the environment as they provide only temporary relief from some current permitting requirements, and still require individual review, conditions, and CEQA review for all events. In addition, the changes do not excuse compliance with the Coastal Act which provides additional protection of the
environment and sensitive coastal resources. All of the temporary uses allowed by the proposed ordinance will be required to be restored to its existing state and each event will still require compliance with CEQA individually, as well as the California Coastal Act.
SUMMARY: Staff recommends that the City Council adopt an Urgency Ordinance (Attachment 1) and follow up Ordinance (Attachment 2) to amend Title 17 (Zoning) of the MMC to modify standards and procedures to stimulate economic recovery for local businesses as a result of Impacts from the 2025 Palisades Fire, specifically related to Temporary Use Permits and Sign Permits.
ATTACHMENTS:
1. Urgency Ordinance No. 526U
2. Ordinance No. 526
3. Red, Blue, and Underline Text Amendments
4. Public Hearing Notice
ATTACHMENT 2
ORDINANCE NO. 526U
AN URGENCY ORDINANCE OF THE CITY OF MALIBU APPROVING
ZONING TEXT AMENDMENT NO. 25-002 TO AMEND TITLE 17 OF THE
MALIBU MUNICIPAL CODE TO MODIFY STANDARDS AND
PROCEDURES TO STIMULATE ECONOMIC RECOVERY FOR LOCAL
BUSINESSES AS A RESULT OF IMPACTS FROM THE 2025 PALISADES
FIRE, INCLUDING MODIFICATION TO THE PROVISIONS RELATED TO
TEMPORARY USE PERMITS AND SIGN PERMITS, AND FINDING THE
AMENDMENTS ARE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
The City Council of the City of Malibu does find and ordain as follows:
SECTION 1. Findings.
A. On January 7, 2025, the Palisades Fire broke out affecting close to one-third of Malibu geographically and closing Pacific Coast Highway (PCH), the main throughfare and entrance to the City, to the general public from the eastern City limit to the Carbon Beach area for months drastically reducing the number of visitors coming from the greater Los Angeles area. The Governor of California has declared the event a disaster and the President of the United States has declared the event a major disaster under federal law.
B. On February 13, 2025, Governor Newsom issued Executive Order N-20-25, which suspended requirements of the California Environmental Quality Act and California Coastal Act for Palisades Fire rebuilds and related issues.
C. Over 750 homes have been destroyed in the City, concentrated in Eastern Malibu along PCH and in the Big Rock area, leaving many property owners and constituents without a place to live and work. Many more were damaged and cannot be occupied by their owners.
D. In addition, hundreds homes have been destroyed in the Pacific Palisades, with many more damaged as well. Residents of these properties frequented businesses in Malibu, and most are no longer doing so as a result of the fire.
E. Some Malibu businesses have reported up to 80 percent losses year over year since the start on the Palisades Fire, and many have already failed and are no longer operating. The failure of local businesses poses an immediate threat to the public health, safety and peace of the City by limiting the ability of residents to obtain essential items, food, and work.
F. Current regulations within Malibu regarding temporary events can be complicated and pose a hurdle to businesses conducting such events, which can help sustain local businesses and prevent them from failing or limiting the time and extent of their operations.
G. The Malibu City Council finds that this ordinance is necessary for the preservation of the public peace, health, and safety of residents living and working within the City and finds urgency to approve this ordinance immediately based on the facts described above and below.
Ordinance No. 526U
____________________
SECTION 2. Environmental Review.
The City Council has analyzed the project proposal described herein. The California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Pursuant to CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The City Council has determined that there is no possibility the amendment will have a significant effect on the environment and accordingly, the exemption set forth in Section 15061(b)(3) applies. The amendments to the MMC will not to have a significant effect on the environment as they provide only temporary relief from some current permitting requirements, and still require individual review, conditions, and CEQA review for all events. In addition, the changes do not excuse compliance with the Coastal Act which provides additional protection of the environment and sensitive coastal resources. All of the temporary uses allowed by the proposed ordinance will be required to be restored to its existing state and each event will still require compliance with CEQA individually, as well as the California Coastal Act.
SECTION 3. Zoning Text Amendment No. 25-002, Amendments to the Malibu Municipal Code (MMC).
The City Council hereby amends Title 17 - Zoning in the MMC as follows:
A. Amend Section 17.02.060 (Definitions) to add the underlined language:
“Director” refers to the Community Development Director of the city of Malibu or his or her designated appointee.
B. Amend Section 17.68.010 (Purpose) to add the underlined language:
The temporary use permit is intended to allow for the short-term placement of activities, many of which would be prohibited as permanent placements, in temporary facilities, public or private buildings or open spaces, or outside of buildings. Activities involving any commercial component such as: admission fee, renting of facility, charging for valet parking or shuttle service and/or public advertising shall require a temporary use permit. Temporary use permits shall be limited to four events per parcel of land per calendar year in residential zoning districts, and six events per parcel of land per calendar year in all zoning districts, except residential or as described in Section 17.68.090 below. All activities shall be regulated so as to avoid incompatibility between such uses and surrounding areas.
C. Add Section 17.68.090 titled “Temporary use permit requirements related to impacts from the 2025 Palisades Fire” which shall read as follows:
To aid recovery from the 2025 Palisades Fire, Temporary uses will be allowed for events specified in Section 17.68.040 with 250 or fewer attendees on commercially and institutionally zoned parcels from June 23, 2025, through January 31, 2026, subject to the Ordinance No. 526U
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following procedures and requirements. These provisions do not supersede the requirements of the City’s Local Coastal Program. Only one event permitted under this Section is allowed at a time. This section shall not apply to events with more than 250 persons.
A. Events with 99 persons or less (excluding workers):
1. A TUP shall not be required, but instead a planning clearance must be obtained from the Community Development Department authorizing the temporary use.
2. The application shall be submitted at least two (2) calendar days prior to the event. No public noticing is required. The planning director’s decision is not appealable.
3. There are no limits to how many of these types of events may be conducted on a property so long as a planning clearance is obtained.
4. A property is not eligible for a permit pursuant to this Section, and such application shall be denied, if any of the following apply:
a. The property has received a citation for violation of the City’s noise ordinance or other public nuisance violation in the past year. b. An event has been held on the property without the required permit in the past year.
c. The property has outstanding code enforcement violations, unless a compliance agreement between the City and the owner of the property exists that addresses a resolution to the violation, and the owner is in compliance with the requirements of the agreement.
d. The proposed event would create a public nuisance or violate any City, County, State, or Federal regulation.
e. The owner has knowingly made any false, misleading or fraudulent statement of material fact in the application, or in any report or statement required to be filed that is related to the application.
5. These events shall appear on the City’s weekly Event Report.
6. The planning director may impose conditions on the permit to protect against the event becoming a nuisance to the surrounding properties due to the number of people in attendance, the amount of traffic to be generated, the type and volume of amplified music or entertainment to be utilized and other similar considerations. Conditions shall take into account the size of the property, the capacity of the street on which it is located, the availability of parking and the proximity to neighboring properties and sensitive uses.
Ordinance No. 526U
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B. Events with 100-250 persons (excluding workers):
1. A TUP pursuant to this chapter is required but the following requirements replace those in Section 17.68.050 and there shall be no appeal of the planning director’s decision:
a. An application for a temporary use permit shall be filed with the Community Development Department seven (7) calendar days prior to the proposed use. b. A notice shall be mailed, postage pre-paid, to any organization or homeowners associations that requests such notice in writing and to all property owners and tenants within a 500 foot radius of the subject property, and in no event less than the 10 closest developed properties. c. The public notice shall state the nature of the request, location and zoning designation of the property, name of the applicant, and the time and place of the proposed temporary use.
d. Public notices shall be mailed not less than five (5) calendar days prior to the proposed event.
e. The planning director shall render a decision at least three (3) calendar days prior to the proposed temporary use.
2. These events shall be limited to 20 per parcel of land, per calendar year.
3. A property is not eligible for a permit pursuant to this Section, and such application shall be denied, if any of the following apply:
a. The property has received a citation for violation of the City’s noise ordinance or other public nuisance violation in the past year. b. An event has been held on the property without the required permit in the past year.
c. The property has outstanding code enforcement violations, unless a compliance agreement between the City and the owner of the property exists that addresses a resolution to the violation, and the owner is in compliance with the requirements of the agreement.
d. The proposed event would create a public nuisance or violate any City, County, State, or Federal regulation.
e. The owner has knowingly made any false, misleading or fraudulent statement of material fact in the application, or in any report or statement required to be filed that is related to the application.
C. Temporary signage.
1. Businesses may obtain temporary signage permits subject to the following Ordinance No. 526U
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limitations. The requirements of Chapter 17.52 shall not apply so long as the businesses or property owners obtain a temporary sign permit from the City and meet the following requirements. All other signs are subject to chapter 17.52. a. Six (6) signs per shopping center as defined by the Malibu Municipal Code or two (2) signs per parcel for all other commercial businesses which shall not exceed 16 square feet in size each.
b. Signs must be temporary and not have any permanent foundations or footings.
c. Signs shall not be illuminated unless authorized by the planning director.
2. The planning director may impose conditions on the permit to protect against the sign creating a nuisance or to increase the safety of the sign.
SECTION 4. Urgency Finding.
The City Council finds and declares that the adoption of this Urgency Ordinance is necessary for the immediate preservation of the public peace, health, and safety. The 2025 Palisades Fire, 2024 Franklin Fire and 2024 Broad Fire destroyed hundreds of properties causing a declaration of emergency and disaster declaration from the President of the United States as well as the Governor of California and the City of Malibu. Business owners within Malibu have been left with limited resources and many do not have the financial means to survive without economic activity being brought to the City. The failure of local businesses poses an immediate threat to the public health, safety and peace of the City by limiting the ability of residents to obtain essential items, food, and work. The Council therefore finds and determines that the immediate preservation of the public peace, health and safety requires that this Ordinance be enacted as an urgency ordinance pursuant to Government Code section 36937 and take effect immediately upon adoption by four-fifths of the City Council.
SECTION 5. Effective Date.
This Ordinance shall be effective immediately upon its adoption by four-fifths of the City Council, but shall be removed from the City’s municipal code and no longer be in effect as of February 1, 2026.
SECTION 6. Severability.
Should any section, subsection, clause, or provision of this Ordinance for any reason be held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality or the remaining portions of this Ordinance; it being hereby expressly declared and this Ordinance, and each section, subsection, sentence, clause, and phrase hereof would have been prepared, proposed, approved, and ratified irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phases be declared invalid or unconstitutional.
Ordinance No. 526U
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SECTION 7. Certification.
The City Clerk shall certify to the passage and adoption of this Ordinance.
PASSED, APPROVED, and ADOPTED this _______ day of ___________ 2025. _____________________________
MARIANNE RIGGINS, Mayor
ATTEST:
__________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
__________________________________
TREVOR RUSIN, Interim City Attorney
ATTACHMENT 2
ORDINANCE NO. 526
AN ORDINANCE OF THE CITY OF MALIBU APPROVING ZONING TEXT AMENDMENT NO. 25-002 TO AMEND TITLE 17 OF THE MALIBU
MUNICIPAL CODE TO MODIFY STANDARDS AND PROCEDURES TO
STIMULATE ECONOMIC RECOVERY FOR LOCAL BUSINESSES AS A
RESULT OF IMPACTS FROM THE 2025 PALISADES FIRE, INCLUDING
MODIFICATION TO THE PROVISIONS RELATED TO TEMPORARY USE
PERMITS AND SIGN PERMITS, AND FINDING THE AMENDMENTS ARE
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
The City Council of the City of Malibu does ordain as follows:
SECTION 1. Recitals.
A. On January 7, 2025, the Palisades Fire broke out affecting close to one-third of Malibu geographically and closing Pacific Coast Highway (PCH), a main throughfare, to the general public. PCH was closed from the eastern City limit to the Carbon Beach area affecting visitors coming from the greater Los Angeles area from the date of the fire through Memorial Day weekend 2025. The Governor of California has declared the event a State of Emergency and the President of the United States has declared the event a Federal Emergency.
B. On May 8, 2025, a Notice of Planning Commission Public Hearing was published in a newspaper of general circulation within the City of Malibu and mailed to interested parties.
C. On May 15, 2025, a Notice of City Council Public Hearing was published in a newspaper of general circulation within the City of Malibu and mailed to interested parties.
D. On May 21, 2025, the City Council adopted Resolution No. 25-23 to: 1) initiate a Zoning Text Amendment (ZTA) to consider changes to Title 17 (Zoning) of the Malibu Municipal Code (MMC) to stimulate economic recovery for local businesses as a result of impacts from the 2025 Palisades Fire, specifically related to Temporary Use Permits and Sign Permits; 2) Bypass the Zoning Ordinance Revisions and Code Enforcement Subcommittee (ZORACES); and 3) Direct the Planning Commission to schedule a public hearing regarding the same.
E. On June 2, 2025 the Planning Commission held a duly noticed public hearing on the proposed amendments, ZTA No. 25-002, reviewed and considered the agenda report, reviewed and considered written reports, public testimony, and other information in the record. The Planning Commission adopted Planning Commission Resolution No. 25-59 and provided a recommendation to the City Council.
F. On June 23, 2025, the item was continued to the July 14, 2025 City Council meeting.
G. On July 14, 2025 the City Council held a duly noticed public hearing on the proposed amendments, ZTA No. 25-002, reviewed and considered the agenda report, reviewed and considered written reports, public testimony, and other information in the record Ordinance No. 526
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SECTION 2. Environmental Review.
The City Council has analyzed the project proposal described herein. The California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Pursuant to CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The City Council has determined that there is no possibility the amendment will have a significant effect on the environment and accordingly, the exemption set forth in Section 15061(b)(3) applies. The amendments to the MMC will not to have a significant effect on the environment as they provide only temporary relief from some current permitting requirements, and still require individual review, conditions, and CEQA review for all events. In addition, the changes do not excuse compliance with the Coastal Act which provides additional protection of the environment and sensitive coastal resources. All of the temporary uses allowed by the proposed ordinance will be required to be restored to its existing state and each event will still require compliance with CEQA individually, as well as the California Coastal Act.
SECTION 3. Zoning Text Amendment Findings.
Pursuant to Malibu Municipal Code Section 17.74.040, the City Council hereby makes the following findings:
A. The subject zoning text amendment is consistent with the objectives, policies, general land uses and programs specified in the General Plan. The proposed amendment serves to enhance the Malibu General Plan Mission Statement, protect public safety and preserve Malibu’s natural and cultural resources.
B. The City Council held a public hearing, reviewed the subject zoning text amendment application for compliance with the City of Malibu General Plan, Malibu Municipal Code and the Malibu Local Coastal Program, and finds that the zoning text amendment is consistent and recommends approval.
SECTION 4. Zoning Text Amendment No. 25-002, Amendments to the Malibu Municipal Code (MMC).
The City Council hereby amends Title 17 - Zoning in the MMC as follows:
A. Amend Section 17.02.060 (Definitions) to add the underlined language:
“Director” refers to the Community Development Director of the city of Malibu or his or her designated appointee.
B. Amend Section 17.68.010 (Purpose) to add the underlined language:
Ordinance No. 526
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The temporary use permit is intended to allow for the short-term placement of activities, many of which would be prohibited as permanent placements, in temporary facilities, public or private buildings or open spaces, or outside of buildings. Activities involving any commercial component such as: admission fee, renting of facility, charging for valet parking or shuttle service and/or public advertising shall require a temporary use permit. Temporary use permits shall be limited to four events per parcel of land per calendar year in residential zoning districts, and six events per parcel of land per calendar year in all zoning districts, except residential or as described in Section 17.68.090 below. All activities shall be regulated so as to avoid incompatibility between such uses and surrounding areas.
C. Add Section 17.68.090 titled “Temporary use permit requirements related to impacts from the 2025 Palisades Fire” which shall read as follows:
To aid recovery from the 2025 Palisades Fire, Temporary uses will be allowed for events specified in Section 17.68.040 with 250 or fewer attendees on commercially and institutionally zoned parcels from June 23, 2025, through January 31, 2026, subject to the following procedures and requirements. These provisions do not supersede the requirements of the City’s Local Coastal Program. Only one event permitted under this Section is allowed at a time. This section shall not apply to events with more than 250 persons.
A. Events with 99 persons or less (excluding workers):
1. A TUP shall not be required, but instead a planning clearance must be obtained from the Community Development Department authorizing the temporary use.
2. The application shall be submitted at least two (2) calendar days prior to the event. No public noticing is required. The planning director’s decision is not appealable.
3. There are no limits to how many of these types of events may be conducted on a property so long as a planning clearance is obtained.
4. A property is not eligible for a permit pursuant to this Section, and such application shall be denied, if any of the following apply:
a. The property has received a citation for violation of the City’s noise ordinance or other public nuisance violation in the past year. b. An event has been held on the property without the required permit in the past year.
c. The property has outstanding code enforcement violations, unless a compliance agreement between the City and the owner of the property exists that addresses a resolution to the violation, and the owner is in compliance with the requirements of the agreement.
Ordinance No. 526
____________________
d. The proposed event would create a public nuisance or violate any City, County, State, or Federal regulation.
e. The owner has knowingly made any false, misleading or fraudulent statement of material fact in the application, or in any report or statement required to be filed that is related to the application.
5. These events shall appear on the City’s weekly Event Report.
6. The planning director may impose conditions on the permit to protect against the event becoming a nuisance to the surrounding properties due to the number of people in attendance, the amount of traffic to be generated, the type and volume of amplified music or entertainment to be utilized and other similar considerations. Conditions shall take into account the size of the property, the capacity of the street on which it is located, the availability of parking and the proximity to neighboring properties and sensitive uses.
B. Events with 100-250 persons (excluding workers):
1. A TUP pursuant to this chapter is required but the following requirements replace those in Section 17.68.050 and there shall be no appeal of the planning director’s decision:
a. An application for a temporary use permit shall be filed with the Community Development Department seven (7) calendar days prior to the proposed use. b. A notice shall be mailed, postage pre-paid, to any organization or homeowners associations that requests such notice in writing and to all property owners and tenants within a 500 foot radius of the subject property, and in no event less than the 10 closest developed properties. c. The public notice shall state the nature of the request, location and zoning designation of the property, name of the applicant, and the time and place of the proposed temporary use.
d. Public notices shall be mailed not less than five (5) calendar days prior to the proposed event.
e. The planning director shall render a decision at least three (3) calendar days prior to the proposed temporary use.
2. These events shall be limited to 20 per parcel of land, per calendar year.
3. A property is not eligible for a permit pursuant to this Section, and such application shall be denied, if any of the following apply:
a. The property has received a citation for violation of the City’s noise ordinance or other public nuisance violation in the past year.
Ordinance No. 526