Malibu City Council
October 27, 2025

Agenda Item # 6.A.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: September 24., 2025 Meeting date: October 27, 2025 Subject: Draft 2025 Strategic Plan
RECOMMENDED ACTION: Approve the Draft 2025 Strategic Plan.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

DISCUSSION: The Draft 2025 Strategic Plan frames the City’s needs for the next three years, while reaffirming the City’s mission and core values.

The Draft 2025 Strategic Plan process included a City Council workshop in June 2025 to identify strengths, weaknesses, opportunities and threats. Staff utilized this feedback during the plan preparation process to identify key issues and priorities that served as the basis for this plan. The Strategic Plan will serve as a framework for decision-making around the allocation of City resources to respond to the challenges that matter most to community members and to support the initiatives that have the greatest potential to improve the quality of life and well-being of all community members across the City.

City Council Meeting
10-27-25
Item

6.A.
1

Agenda Item # 6.A.

The plan established six strategic priorities, seven goals, eight objectives and 27 distinct projects. The following table provides a summary:

Strategic Priorities Goal
Economic Recovery Support Community Rebuilding and LongTerm Recovery Drive Economic Recovery and Restore
Lost Revenue
Infrastructure Resilience Advance Infrastructure Resilience Public Safety Improvements Improve Public Safety
Modernization and Digital Transformation Modernize City Operations with a new Digital Ecosystem
Workplace Culture and Talent
Development
Foster a High-Performance Workplace
Culture
Community Services and Facilities
Expansion
Improve Public Facilities and Explore New
Opportunities for Cultural and Recreational
Establishments
The 2025 Strategic Plan is designed to be a living document that guides the work of City staff and elected and appointed officials over the next three years. It will undergo periodic review to reflect progress towards the achievement of the City’s goals.

Next steps include implementation of an online dashboard and reporting tool for the 2025 Strategic Plan to provide transparency, accountability, and opportunities for ongoing engagement with the community. Staff are in the process of evaluating different options to make this service available to the community. The online dashboard will enable staff to report regularly the progress of the plan's goals and objectives in an immediately accessible online format, ensuring that there is a shared understanding of how the City is advancing in its priorities
BACKGROUND: In September 2023, the City of Malibu approved its first-ever Strategic Workplan to prioritize staff efforts and manage projects effectively, addressing both daily operations and community demands.

Building on the success of the 2023 Strategic Workplan, the 2025 Draft Strategic Plan establishes new strategic priorities, goals, objectives and projects.

ATTACHMENTS: Draft 2025 Strategic Plan
2 DRAFT

CITY OF MALIBU
2025-2028

STRATEGIC PLAN
OCTOBER 2025
3 Public Safety Director
Susan Duenas CITY COUNCIL Mayor Pro Tem
Bruce Silverstein
Mayor
Marianne Riggins
Councilmember
Doug Stewart
Councilmember
Steve Uhring
Councilmember
Haylynn Conrad
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 The City Council, comprised of the Mayor and four City Councilmembers, is the governing body of the city, with all the regulatory and corporate powers of a municipal corporation provided under California State Law. In general, the Council supervises the operations of the City government by establishing policies and programs and appropriating funds for each service function 4 EXECUTIVE SUMMARY Malibu, with its 22 miles of scenic coastline, is a cornerstone of Southern California's identity, blending natural beauty, small town charm, and surf heritage. As part of Los Angeles County, it attracts over 15 million annual visitors, contributing significantly to the region’s $35 billion tourism economy. Iconic beaches like Zuma and Surfrider draw sun-seekers worldwide. Malibu’s unique blend of coastal charm and cultural cachet shapes the Southern California lifestyle, making it both a vital economic driver and a global symbol of the California dream.

In recent years, Malibu has been heavily impacted by catastrophic wildfires. In 2018, the Woolsey Fire burned nearly 97,000 acres and destroyed over 1,600 structures. In 2025, the Palisades Fire destroyed 23,000 acres and over 5,300 structures. Each emergency caused displacement of thousands and destruction of entire neighborhoods.

At this moment in time, strategic planning is essential for the City of Malibu. The 2025-2028 Strategic Plan will prioritize rebuilding efforts, allocate limited resources efficiently, and address immediate community needs such as housing, infrastructure, and public safety. Planning also allows for improved disaster preparedness, integrating lessons learned to reduce future risks.

By aligning with environmental and economic goals, the City of Malibu can rebuild stronger, safer, and more sustainably.

Strategic Planning Guidance Provided by:

City Council
Candace Bond, Interim City Manager
Richard Rojas, Deputy City Manager
Trevor, Interim City Attorney
Kelsey Pettijohn, City Clerk
Yolanda Bundy, Director of Community Development
Rob Duboux, Public Works Director
Kristin Riesgo, Community Service Director
Susan Duenas, Public Safety Director
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 5 C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 MALIBU‘S MISSION
Malibu’s Mission and Vision
Malibu’s General Plan’s mission and vision statements instruct us to focus on preserving Malibu’s rural character. We are tasked with protecting Malibu’s natural and cultural resources, and providing sustainable visitor-serving opportunities while avoiding suburbanization and commercialization. Malibu will maintain a high-quality environment and a welcoming community for its residents and visitors.

Mission of Malibu Municipal Government
The mission of Malibu’s municipal government is to follow the guidance of Malibu’s general plan while ensuring the well-being, safety, and prosperity of its community. This involves delivering essential services, maintaining infrastructure, and fostering a sense of community through ongoing communications and various outreach programs and initiatives. 6 C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8

MALIBU SWOT ANALYSIS

STRENGTHS
AAA issuer credit rating
Secure property tax revenue base
Experienced department heads
Strong community involvement
Malibu brand is associated with
desirable lifestyle, iconic beach city,
rural environment, surfing, luxury ocean
front homes, and desirable visitor
location

WEAKNESSES
Difficulty recruiting staff
Unknown success of fire rebuild program
Key infrastructure controlled by outside
agencies (ex. Caltrans, MRCA)
As a contract city we have limited
control over police and fire
High commercial rents drive out
businesses and prevent new business
development

OPPORTUNITIES
Use performance and communication to
engage the community and enhance the
relationship between the city
management and the residents
Employ Malibu holdings as business
incubator for local businesses
Focus Fire rebuild decisions on
rebuilding resident base vs outside
ownership of rebuilt houses
Continue to improve fire prevention
programs
Improve safety on PCH

THREATS
Slow fire rebuilds will impact future
revenues
Rebuilds converted to AirBNB and rental
vs resident homes- impacts school
enrollment and community development
Another disaster impacts the city
Residents lose confidence in the city’s
ability to deliver needed services
7 Strategic Priorities 2025-2028 C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 Enhance safety in the community and on Pacific
Coast Highway
8 Goal 1: Support Community Rebuilding
and Long-Term Recovery
Objective 1.1: Accelerate and simplify the rebuilding of $1.6 billion in destroyed properties.

C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 Projects
Long Term Recovery Plan: Establish a
clear, community-informed roadmap
to guide disaster recovery, rebuilding,
and long-term resilience.

Focused Code Amendments:

Streamline rebuilding by removing
unnecessary regulatory barriers while
maintaining safety and environmental
standards
Fire Rebuild Waivers: Reduce the
financial burden on fire-affected
residents by waiving fees.

Strategies
Develop a Community-Led Recovery Vision
Create Sector-Based Recovery Frameworks
Align with FEMA and State Recovery Frameworks
Build Measurable Milestones and Accountability Structures Identify rules that disproportionately delay recovery
Adopt temporary flexibilities for rebuilds
Engage Technical Advisory Groups
Ensure transparency and public review
Waive permitting for fire-damaged properties
Create a simple waiver application process
Monitor budgetary impacts and recovery outcomes
Objective 1.2: Modernize development policies and procedures citywide to support resilient community development.

Projects
Development Policy & Procedure
Updates: Modernize policies and
procedures to support resilient
development aligned with future
community needs.

Strategies
As needed, update General Plan and Local Coastal Program policies
Incorporate wildfire risk into development criteria
Streamline permitting procedures and administrative requirements Ensure alignment with state and regional goals
9 Goal 2: Drive Economic Recovery and
Restore Lost Revenue
Objective 2.1: Recover lost sales, hotel, and transaction tax revenue to predisaster levels to restore the city’s ability to deliver high quality services.

Strategies
Conduct an economic impact assessment
Leverage public-private partnerships
Engage stakeholders across sectors
Set short-, mid-, and long-term recovery goals
Develop a unified recovery marketing strategy
Target key external audiences
Use high-quality visual media and storytelling
Coordinate distribution of partner agency grants
Prioritize locally owned and vulnerable businesses
Establish simple, transparent application process
Leverage public and private sources of funding
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 Projects
Economic Recovery Plan: Develop a
coordinated, data-driven roadmap to
restore and grow the local economy
after disaster impacts.

Economic Recovery Outreach
Campaign: Utilize the city’s brand to
attract visitors, investment, and
residents through strategic outreach.

Business Recovery Grants: Support
local businesses recovering from fire
impacts through direct financial
assistance.

Strategies for Economic Recovery Combines economic goals and strategies to enhance local
business recovery and drive
revenue recovery.

Promotes cross-sector
partnerships and community
loyalty to increase foot traffic
and local spending
Uses community engagement
to support market recovery
efforts to attract business and
investment.
10 Projects
Sewer Plan: Upgrade aging coastal
wastewater infrastructure to protect
public health, coastal ecosystems,
and ensure compliance with
environmental regulations.

Water Tanks & Fire Flow Upgrades:

Improve water storage capacity and
fire protection in hillside and
vulnerable areas.

Coastal Resiliency Infrastructure:

Protect coastal neighborhoods,
infrastructure, and ecosystems from
sea level rise, storm surge, and
erosion.

Microgrid Plan: Develop local clean
generation infrastructure in
response to outages, power shutoffs
and wildfire risk
Comprehensive Infrastructure
Resilience Financing Plan: Develop
an integrated, long-term roadmap
for citywide infrastructure that is
resilient to climate, seismic, and
operational risks.

Telecommunications Plan: Develop
a plan to upgrade the reliability of
telecommunications infrastructure
across the city.

Goal 3: Advance Infrastructure Resilience Objective 3.1: Develop and fund a comprehensive Infrastructure Resilience Plan.

Strategies
Conduct a feasibility assessment
Coordinate with coastal access and streets projects
Secure funding from state and federal programs
Complete construction within approved timeframe and budget Evaluate fire flow demand against storage and pressure zones Upgrade and construct new water storage tanks
Improve pump stations and pressure-reducing valves
Plan for redundancy and backup power
Finalize shoreline vulnerability maps and risk assessments Design and implement nature-based solutions
Reinforce critical infrastructure with hybrid approaches Engage the community in adaptation planning.

Develop an interconnected, self-sufficient energy system that can connect to, disconnect from and run with the larger electrical grid Power critical services like fire stations, medical offices, etc.

Conduct a citywide infrastructure vulnerability assessment Establish resilience criteria in capital planning
Create a 10-20 year resilience investment roadmap
Pursue interagency and community partnerships
Collaborate with each telecommunications company to upgrade their network
Pursue multi-company and community partnerships
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 11 Goal 4: Improve Public Safety Objective 4.1: Reduce injury and fatal collisions on Pacific Coast Highway Projects Pacific Coast Highway Safety: Invest in
enforcement, education, and policy
improvements
Strategies
Implement Speed Safety System Pilot Program
Support California Highway Patrol and LA County Sheriff’s Department traffic enforcement operations
Implement PCH Safety public education campaign
Commit to setting speed limits based on crash risk, street type, and presence of vulnerable users—not just 85th
percentile speed, and using legislative advocacy
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 Objective 4.2: Increase Wildfire Resiliency Projects
Wildfire Mitigation: Reduce wildfire risk in
woodland-urban interface
Emergency Evacuation: Increase alert,
warning, and evacuation capabilities
Strategies
Update the Community Wildfire Protection Plan (CWPP) to include a comprehensive wildfire risk analysis
Support the formation of Firewise Communities
Obtain grants to remove hard trees and assist residents with home-hardening
Work with agency partners to implement regional fuel
reduction strategies
Implement alert and warning systems that do not depend on electricity of cellular service
Implement recommendations in the Subdivision Review
Program reports for neighborhoods with only one ingress and egress
Update the City’s Evacuation Plan
Objective 4.3: Reduce Homelessness Encampments Projects Homelessness Encampments: Expand
outreach and enforcement to reduce the
number of homeless encampments
Strategies
Work with agency partners to remove encampments on public property and hillsides
Apply Measure A funds towards more dedicated interim
housing beds, outreach, and mental health services
Strengthen enforcement mechanisms for illegal camping,
overnight parking and oversized vehicle ordinances
12 Goal 5: Modernize City Operations with a
new Digital Ecosystem
Objective 5.1: Streamline city processes, permitting, payments, and project management
Projects
Upgrade Equipment: Integrate modern
audio-visual equipment into the City Hall
Council Chambers / Civic Theater to
provide a state-of-the art forum for
Malibu residents
Online Permitting: Simplify and digitize
the end-to-end permitting process to
improve turnaround time, transparency
and user experience
Enterprise Resource System: Modernize
internal financial, HR, procurement and
asset management systems for better
integration and efficiency
Interdepartmental Project Management
Platform: Improve coordination,
visibility, and accountability for crossdepartmental initiatives.

Strategies
Assess condition of existing equipment
Select new equipment to support city operations
Plan for phased implementation
Ensure city teams are trained to operate
Adopt a user-centered permitting platform
Enable end-to-end digital workflow
Enable e-payment and document management
Create permit status transparency.

Consolidate legacy systems into a single platform
Define and enforce consistent workflows across departments for procurement, invoicing, and time tracking
Automate reporting and compliance
Plan for scalable implementation.

Deploy a Cloud-Based Project Management Tool
Create Standardized Templates and Milestone Tracking
Enable Task Ownership and Role Clarity
Use Visual Analytics for Decision Makers
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 13 Goal 6: Foster a High-Performance
Workplace Culture
Objective 6.1: Enhance employee morale, retention, and innovation Projects New Personnel: Select and train highperforming individuals for key new positions to bolster operational
effectiveness and strategic initiatives
Employee Recognition Program: Boost
employee morale, retention, and
motivation by acknowledging individual
and team contributions in meaningful,
visible ways.

Training and Development: Build a skilled,
adaptable workforce through continuous
learning and leadership development
opportunities.

C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 Strategies
Select individuals based on clear, strategic criteria
Maintain consistency and rigor in hiring/promoting
Equip individuals with the tools needed to succeed
Ensure accountability and continuous improvement
Establish a Formal Recognition Framework
Align Recognition with Organizational Values and Goals
Incorporate Tangible and Experiential Rewards
Measure Impact on Engagement and Retention
Conduct a Citywide Skills Gap Assessment
Develop Tiered Learning Tracks
Launch a Leadership Development Academy
Track Training Participation and Career Growth Metrics
Begin integrating AI applications into city programs to reduce demands on staff
14 Goal 7: Explore New Opportunities for
Educational, Cultural and Recreational
Establishments
Objective 7.1: Deliver high quality public services and spaces for education, recreation, and culture
Projects
Snack Shack: Provide a communityoriented food and beverage option at Bluffs Park to support youth sports,
events, and daily park users.

Skate Park: Build a safe, modern, and
inclusive skate facility that promotes
active recreation opportunities and
Malibu’s skateboarding culture.

Community Lands Project: Develop
conceptual designs and solicit feedback
for new public facilities on city owned
properties.

Malibu Unified School District: Pursue the
formation of an independent Malibu
Unified School District.

Strategies
Finalize Construction by 2026
Coordinate Ribbon Cutting and Youth Outreach
Activate with Community Events and Partnerships
Finalize construction by 2026
Coordinate grand opening and ribbon cutting
Foster Malibu’s skate culture through events and programs Coordinate youth outreach and partnership opportunities Complete the design phase in 2026
Complete the permitting, approval and funding in 2028
Coordinate the grand opening and ribbon cutting in 2029 Petition the State Board of Education in 2026
Continue to engage Malibu students, families, and
educators to support the formation of a district that is responsive, local, and accountable to its residents
C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 15 PROJECTS LONG TERM RECOVERY
PLAN

ECONOMIC RECOVERY

PROGRAM

COASTAL SEWER
SYSTEM

WILDFIRE PREVENTION

PROGRAM

CITY OPERATIONS

MODERNIZATION

COASTAL ADAPTATION
PLAN

WATER SUPPLY

UPGRADE

ADDED PERSONNEL &

TRAINING

PROJECTS PCH SAFETY PLAN COMMUNITY LANDS COUNCIL CHAMBERS

REMODEL

ENTERPRISE RESOURCE

PROGRAM

MALIBU UNIFIED

SCHOOL DISTRICT
ENERGY MICROGRID IMPLEMENTATION SCHEDULE FY 25-26 FY 26-27 FY 27-28 PLANNING PLANNING PLANNING ROLLING PLANNING & IMPLEMENTATION PLANNING PLANNING PLANNING IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION ADDED PERSONNEL &

TRAINING
RECRUITMENTS ON-BOARDING FY 25-26 FY 26-27 FY 27-28 PLANNING PLANNING PLANNING ONGOING ASSESSMENT AND STRATEGY PLANNING IMPLEMENTATIONIMPLEMENTATION IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION C I T Y O F M A L I B U 3 Y E A R S T R A T E G I C P L A N F Y 2 5 / 26 - F Y 2 7 / 2 8 16 This page is intentionally blank
17 CONTACT US:
23825 Stuart Ranch Road
Malibu, California 90265
310-456-2489
www.malibucity.org
maliburebuilds.org
18

Agenda Item # 6.A.

Supplemental
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: October 20, 2025 Meeting date: October 27, 2025 Subject: Draft 2025 Strategic Plan
RECOMMENDED ACTION: Continue this item to the November 10, 2025 Regular City Council meeting.

DISCUSSION: This item is being continued to the next meeting due to staff availability.

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Agenda Item # 7.A.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: September 23, 2025 Meeting date: October 27, 2025 Subject: Malibu Surf Legend Award
RECOMMENDED ACTION: 1) At the recommendation of the Parks and Recreation Commission, approve the guidelines for the Malibu Surf Legend Award; and 2) Approve Randall Miod as the 2025 award recipient.

FISCAL IMPACT: No additional appropriation is required. Funding for this award is included in the Adopted Budget for FY 2025-26 in Account No. 100-4001-6160-00 (General Recreation - Operating Supplies).

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: At the April 28, 2025 City Council Regular meeting, Council directed the Parks and Recreation Commission to consider creating a process for recognizing the Malibu Surf Legend Award. Chris Wizner presented the idea for the award, which was intended to honor Randall Miod, who unfortunately passed away in the Palisades Fire.

The Parks and Recreation Commission (Commission) reviewed and recommended the award criteria and nomination at the September 16, 2025, Regular meeting. The award criteria (below) mirror the Jake Kuredjian Citizenship Award format.

Award Criteria
The Commission recommended the following criteria for the Malibu Surf Legend Award, • Demonstrated Excellence in Surfing: the recipient must have a long-standing record in surfing, which may include notable achievement in competitions, contributions, or influence in the sport
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Agenda Item # 7.A.
• Positive Representation of the Surf Community: the recipient must uphold strong values of sportsmanship, integrity, and community spirit, serving as a positive role model for current and future generations
• Significant Contribution to Local Surf Culture: the recipient must have made a meaningful impact on the local surf scene through mentorship, education, community involvement, or by promoting ocean safety and environmental awareness
• Connection to the City: the recipient must be connected to the City by being a resident or employed in Malibu, a local business owner, a student residing in Malibu, or attending school in Malibu, or a non-profit organization that benefits Malibu residents.
• Award Recipient: one individual or non-profit organization will receive the award annually.

The Commission will recommend an individual or group annually for Council consideration and approval. The Commission will select a recipient(s) by majority vote and has the option to open a nomination process. Recipients will be recognized at a Regular City Council meeting.
2025 Award Recipient
The City received a formal request to honor Randall “Crawdaddy” Miod as the inaugural recipient of the Malibu Surf Legend Award. The Board of Directors of the Malibu Pacific Palisades Chamber of Commerce has unanimously endorsed this nomination.

Mr. Miod was a beloved figure in the local surf community, known for his daily presence at Surfrider Beach. He embodied the spirit of surfing both in and out of the water.

Tragically, Mr. Miod passed away in his Malibu home during the Palisades Fire, where he was attempting to protect his property and pets.

A lifelong admirer of Malibu, Mr. Miod had dreamed of living in the City since his teenage years. His passion for surfing led him to become a successful surfboard shaper, widely respected throughout the region. Beyond his accomplishments as a shaper, he played an integral role in uniting the local surfing community, consistently encouraging others to embrace the ocean and the sport of surfing.

ATTACHMENTS: None.

Agenda Item # 7.B.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Farah Stack, Environmental Sustainability Analyst Reviewed by: Yolanda Bundy, Community Development Director Approved by: Candace Bond, Interim City Manager
Date prepared: September 24, 2025 Meeting date: October 27, 2025 Subject: Coastal Vulnerability Assessment Project Update RECOMMENDED ACTION: Receive and file update on the Coastal Vulnerability Assessment.

FISCAL IMPACT: Funding for this project has been included in the Adopted Budget for FY 2025-26 in Account No. 101-2004-5100-00, Building Safety & Sustainability – Professional Services. However, modifications to the project may require future appropriation.

STRATEGIC PRIORITY: This item supports the Environmental Stewardship priority identified in the Adopted FY 2024-25 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2025-26 Strategic Priority Plan is finalized.

DISCUSSION: The Malibu Coastal Vulnerability Assessment (Project) is designed to evaluate the susceptibility of the local coastline to potential adverse effects of climate change, including sea level rise, tidal inundation, storm flooding, and coastal erosion. The goal of the study is to identify thresholds at which significant planning areas, assets, and coastal resources could be impacted and to inform City policies and programs that minimize risk to vital infrastructure, public services, and natural resources.

This Project supports the City’s long-term planning and resilience efforts, ensuring that coastal assets—including residential and commercial properties, public infrastructure, beaches, habitats, and water quality—are safeguarded against the impacts of climate change. The assessment will also align with California Coastal Commission Sea Level Rise Policy Guidance.

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Agenda Item # 7.B.

Since its inception in 2019, the Project has completed technical analyses, hosted public workshops and virtual sessions, and conducted community surveys to gather feedback.

Draft assessments of coastal resources, economic and fiscal impacts, and potential vulnerabilities have been prepared, and an interactive GIS webpage is under development to visualize sea level rise scenarios. Work was temporarily delayed due to COVID-19 and the January 2025 Palisades Fire, but staff resumed the Project with a strong focus on community engagement.

This item is before Council tonight to provide an update on Phase 2 of the Project, share progress on community engagement, and seek guidance on integrating public input into final recommendations. In 2026, Environmental Science Associates will present Project findings to the City Council, complete all deliverables, and begin evaluating adaptation strategies. Next steps will include City Council review of adaptation options and providing direction on the development of a comprehensive coastal resilience framework.

For the Council’s reference, a chronology of the project history is provided below.

Chronology
On April 24, 2019, the City Council directed staff to allocate funding to the FY 2019- 20 Budget for a Coastal Vulnerability Assessment (Project) that evaluates the susceptibility of the local coastline to potential adverse effects of climate change, including beach erosion. On September 23, 2019, the City entered into an agreement with Environmental Science Associates for such services. The scope of work included sea level rise hazard analysis, coastal resources assessment, economics and fiscal impacts review, and adaptation strategies and policies.

On September 23, 2021, the City extended the contract to expire on October 1, 2023. During the COVID-19 pandemic, the Project was among several initiatives that the City Council placed on hold to focus on higher priorities. On September 11, 2023, the City extended the term of the contract to October 1, 2025, and enhanced the scope of work to include a robust Community Engagement Plan. The Project resumed in FY 2023-24 with the City hosting in-person and virtual workshops to share information about sea level rise projections, gather feedback on coastal vulnerabilities and assets, and encourage community participation.

On January 7, 2025, the Palisades Fire began. The Acting Director of Emergency Services (Acting City Manager) proclaimed the existence of a local emergency on January 8, 2025, and the City Council adopted Resolution No. 25-01 ratifying the emergency on January 14, 2025. Although the City extended its declaration of a local emergency order on August 11, 2025, staff has resumed work on the Project with a strong focus on community engagement efforts.

Agenda Item # 7.B.

On September 8, 2025, the City extended the contract for six months to allow completion of the tasks that had been paused due to the recent fires. Since public participation is a foundational element of the Project, the City developed a community survey designed to gather feedback from residents and stakeholders.

Staff is actively promoting the survey, which remains 1. Ongoing Project tasks include assessing coastal resources, designing an interactive GIS webpage with various sea level hazard scenarios on coastal assets, and reviewing economic and fiscal impacts.
2026 - The Final Coastal Vulnerability Assessment Report will include how the potential adverse effects of climate change (sea level rise, tidal inundation, storm flooding, and coastal erosion) will impact Malibu’s coastline assets including residential and commercial properties, public infrastructure, public beach access, coastal habitats, and water quality. This study is separate from and unrelated to the rebuilding efforts following the Palisades and 2024/2025 Malibu fires. This information will help inform City planning efforts by identifying thresholds at which significant planning areas, assets, and resources could be impacted by sea level rise. The project will identify vulnerabilities and consequences that the City can use to prioritize planning efforts to account for the urgency (time horizon) of individual impacts and the importance of each impact on the community and its resources.

The final report will contain coastal hazard maps for each sea level rise scenario and adaptation strategies. Further, these assessment measures will align with the California Coastal Commission’s Sea Level Rise Policy Guidance.

The project webpage, MalibuCity.org/Coastal, provides access to a range of resources, including videos of prior workshops, the community survey, the 2023 draft report, the interactive GIS map, and other supporting documents.

In summary, this report documents the purpose and history of the project to ensure transparency and a clear public record. While no action is required at this time, staff recommends Council suggestions or direction stay within the budget and scope of work to adhere to the schedule.

ATTACHMENTS: None.
1 https://www.surveymonkey.com/r/XQGDFG7

Agenda Item # 7.C.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: October 8, 2025 Meeting date: October 27, 2025 Subject: Professional Services Agreement with Frederick Fisher and Partners for a Masterplan/Concept Design for Heathercliff Recreation Center RECOMMENDED ACTION: Authorize the Mayor to execute a Professional Services Agreement with Frederick Fisher and Partners for a Masterplan/Concept Design for a recreation center at Heathercliff Community Land.

FISCAL IMPACT: Funding for these services was included in the Adopted Budget for FY 2025-26. 164,800 will charged to Account No. 105-9088-5100 Vacant Properties Professional Services. City staff will continue to research and evaluate additional funds for future advancement of the project.

STRATEGIC PRIORITY:

This item supports the Preservation of Malibu’s Rural Character priority identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: The Malibu Community Lands Project was established to determine the most appropriate use of 61 acres of city-owned vacant land. This community driven initiative has engaged residents through a variety of outreach methods to ensure the project aligns with Malibu’s vision and mission statement.

On February 12, 2024, the City of Malibu entered into an agreement with Tripepi Smith & Associates, for Community Outreach and Engagement Consulting for City Owned Vacant Lots.

On October 28, 2024 the City Council received and filed the Community Lands Outreach and Engagement Report. Based on the input received throughout the program, the City City Council Meeting
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Agenda Item # 7.C.

Council authorized staff to begin a phased approach for developing the lands, prioritizing community needs. Per City Council recommendation, the approved next steps include:
• Heathercliff and Ioki (Chili Cook-Off Lot) Lots: The City will explore options for new soccer, baseball and softball fields as well as a multigenerational community center, including a pool, gymnasium, senior center and expanded library services. • Triangle and Trancas lots: The Council has not set direction for these lands at this time.
• La Paz Lot: The Council tasked staff and the Malibu Arts Commission in preparing a draft design recommendation of the La Paz Performing Arts Center in partnership with Cross Creek Ranch Malibu, LLC not to exceed $10,000 in planning services. This community outreach effort is underway.

In order to advance project planning and identify potential design options, staff received three proposals and recommends engaging Frederick Fisher and Partners to provide professional design services for a recreation center at Heathercliff Lot.

Frederick Fisher and Partners was selected based on their extensive experience designing similar community facilities, their familiarity with local conditions, and their ability to deliver high-quality conceptual and schematic design services. Under the proposed agreement, the consultant will deliver:
• Project Planning and Management: Consultant will organize the project team, manage the schedule, coordinate consultants, and facilitate collaboration with City staff to achieve project goals.
• Site and Program Development: Consultant will conduct site analyses, review planning and code requirements, and define the project program—including recreational amenities, sustainability, and community priorities. • Masterplan and Design Concepts: Consultant will develop site layout and design concepts that address topography, environmental factors, and project phasing while maintaining Malibu’s character.

This agreement will allow the City to move forward with preliminary design and planning, which will inform future phases of the project, including funding opportunities and construction planning.

ATTACHMENTS: Professional Services Amendment with Frederick Fisher and Partners 2 AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made and entered into as of October 27, 2025 by and between the City of Malibu, a municipal corporation (hereinafter referred to as the "City"), and Frederick Fisher & Partners, Architects, a California Stock Corporation hereinafter referred to as "Consultant"). The City and Consultant are each a “Party” and collectively, the “Parties”.

The City and the Consultant agree as follows:

R E C I T A L S
A. The City does not have the personnel able and/or available to perform the services required under this Agreement.

B. The City desires to contract out for consulting services for certain projects relating to concept design and masterplan services for a recreation center at Heathercliff Community Land.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, the City and the Consultant agree as follows:

1.0 SCOPE OF THE CONSULTANT’S SERVICES. The Consultant agrees to provide the services and perform the tasks set forth in the Scope of Work, attached to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern. The Scope of Work may be amended from time to time by way of a written directive from the City.

2.0 TERM OF AGREEMENT. This Agreement will become effective on November 1, 2025, and will remain in effect for a period of four months from said date unless otherwise expressly extended and agreed to by both parties or terminated by either party as provided herein.

3.0 CITY AGENT. The City Manager, or his or her designee, for the purposes of this Agreement, is the agent for the City; whenever approval or authorization is required, Consultant understands that the City Manager, or his or her designee, has the authority to provide that approval or authorization.

4.0 COMPENSATION FOR SERVICES. The City shall pay the Consultant for its professional services rendered and costs incurred pursuant to this Agreement in accordance with the Scope of Work’s fee and cost schedule. The cost of services shall not to exceed $164,800 for the term of the agreement. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager, or his or her designee. 3 Attachment 1
Agreement for Professional Services
Frederick Fisher & Partners, Architects

4.1 The Consultant shall submit to the City, by no later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month.

The City shall pay the Consultant all uncontested amounts set forth in the Consultant's bill within 30 days after it is received.

5.0 CONFLICT OF INTEREST. The Consultant represents that it presently has no interest and shall not acquire any interest, direct or indirect, in any real property located in the City which may be affected by the services to be performed by the Consultant under this Agreement. The Consultant further represents that in performance of this Agreement, no person having any such interest shall be employed by it.

5.1 The Consultant represents that no City employee or official has a material financial interest in the Consultant’s business. During the term of this Agreement and/or as a result of being awarded this contract, the Consultant shall not offer, encourage or accept any financial interest in the Consultant’s business by any City employee or official.

5.2 If a portion of the Consultant’s services called for under this Agreement shall ultimately be paid for by reimbursement from and through an agreement with a developer of any land within the City or with a City franchisee, the Consultant warrants that it has not performed any work for such developer/franchisee within the last 12 months, and shall not negotiate, offer or accept any contract or request to perform services for that identified developer/franchisee during the term of this Agreement.

6.0 GENERAL TERMS AND CONDITIONS.

6.1 Termination. Either the City Manager or the Consultant may terminate this Agreement, without cause, by giving the other party ten (10) days written notice of such termination and the effective date thereof.

6.1.1 In the event of such termination, all finished or unfinished documents, reports, photographs, films, charts, data, studies, surveys, drawings, models, maps, or other documentation prepared by or in the possession of the Consultant under this Agreement shall be returned to the City. If the City terminates this Agreement without cause, the Consultant shall prepare and shall be entitled to receive compensation pursuant to a close-out bill for services rendered and fees incurred pursuant to this Agreement through the notice of termination.

If the Consultant terminates this Agreement without cause, the Consultant shall be paid only for those services completed in a manner satisfactory to the City.

6.1.2 If the Consultant or the City fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Consultant or the City violate any of the covenants, agreements, or stipulations of this Agreement, the Consultant or the City shall have the right to terminate this Agreement by giving written notice to the other party of such termination and specifying the effective date of such termination. The Consultant shall be entitled to receive compensation in accordance with the terms of this Agreement for any work satisfactorily completed hereunder. Notwithstanding the foregoing, the Consultants shall not be relieved of liability for damage sustained by virtue of any breach of this Agreement and any payments due under this Agreement may be withheld to off-set anticipated damages. 4 Agreement for Professional Services
Frederick Fisher & Partners, Architects

6.2 Non-Assignability. The Consultant shall not assign or transfer any interest in this Agreement without the express prior written consent of the City.

6.3 Non-Discrimination. The Consultant shall not discriminate as to race, creed, gender, color, national origin, or sexual orientation in the performance of its services and duties pursuant to this Agreement, and will comply with all applicable laws, ordinances and codes of the Federal, State, County and City governments.

6.4 Insurance. The Consultant shall submit to the City certificates indicating compliance with the following minimum insurance requirements no less than one (1) day prior to beginning of performance under this Agreement. Consultant further agrees to comply with all provisions in the attached Exhibit B which is incorporated herein.

6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and any and all of its officials, employees, agents, and volunteers (“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages, costs, and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault.

Consultant’s percentage of fault, for both indemnity and defense, shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, and the parties cannot mutually agree on Consultant’s percentage of fault, the parties agree to mediation with a neutral third-party to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the City.

6.6 Compliance with Applicable Law. The Consultant and the City shall comply with all applicable laws, ordinances, and codes of the federal, state, county, and city governments, including, without limitation, Malibu Municipal Code Chapter 5.36 Minimum Wage.

6.7 Independent Contractor. This Agreement is by and between the City and the Consultant and is not intended, and shall not be construed, to create the relationship of agency, servant, employee, partnership, joint venture, or association, as between the City and the Consultant.

6.7.1. The Consultant shall be an independent contractor and shall have no power to incur any debt or obligation for or on behalf of the City. Neither the City nor any of its officers or employees shall have any control over the conduct of the Consultant, or any of the Consultant’s employees, except as herein set forth, and the Consultant expressly warrants not to, at any time or in any manner, represent that it, or any of its agents, servants or employees are in any manner employees of the City, it being distinctly understood that the Consultant is and shall 5 Agreement for Professional Services
Frederick Fisher & Partners, Architects

at all times remain to the City a wholly independent contractor and the Consultant's obligations to the City are solely such as are prescribed by this Agreement.

6.8 Copyright. No reports, maps or other documents produced in whole or in part under this Agreement shall be the subject of an application for copyright by or on behalf of the Consultant.

6.9 Legal Construction.
(a) This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced, and governed under the laws of the State of California.
(b) This Agreement shall be construed without regard to the identity of the persons who drafted its various provisions. Each and every provision of this Agreement shall be construed as though each of the parties participated equally in the drafting of same, and any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.
(c) The article and section, captions and headings herein have been inserted for convenience only and shall not be considered or referred to in resolving questions of interpretation or construction.
(d) Whenever in this Agreement the context may so require, the masculine gender shall be deemed to refer to and include the feminine and neuter, and the singular shall refer to and include the plural.

6.10 Counterparts. This Agreement may be executed in counterparts and as so executed shall constitute an agreement which shall be binding upon all parties hereto.

6.11 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

6.12 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost 6 Agreement for Professional Services
Frederick Fisher & Partners, Architects

thereof shall be charged to the Consultant.

6.13 Files. All files of the Consultant pertaining to the City shall be and remain the property of the City. The Consultant will control the physical location of such files during the term of this Agreement and shall be entitled to retain copies of such files upon termination of this Agreement.

6.14 Waiver; Remedies Cumulative. Failure by a party to insist upon the performance of any of the provisions of this Agreement by the other party, irrespective of the length of time for which such failure continues, shall not constitute a waiver of such party's right to demand compliance by such other party in the future. No waiver by a party of a default or breach of the other party shall be effective or binding upon such party unless made in writing by such party, and no such waiver shall be implied from any omissions by a party to take any action with respect to such default or breach. No express written waiver of a specified default or breach shall affect any other default or breach, or cover any other period of time, other than any default or breach and/or period of time specified. All of the remedies permitted or available to a party under this Agreement, or at law or in equity, shall be cumulative and alternative, and invocation of any such right or remedy shall not constitute a waiver or election of remedies with respect to any other permitted or available right of remedy.

6.15 Mitigation of Damages. In all such situations arising out of this Agreement, the parties shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

6.16 Partial Invalidity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

6.17 Attorneys' Fees. The parties hereto acknowledge and agree that each will bear his/her or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

6.18 Entire Agreement. This Agreement constitutes the whole agreement between the City and the Consultant, and neither party has made any representations to the other except as expressly contained herein. Neither party, in executing or performing this Agreement, is relying upon any statement or information not contained in this Agreement. Any changes or modifications to this Agreement must be made in writing appropriately executed by both the City and the Consultant.

6.19 Notices. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:
7 Agreement for Professional Services
Frederick Fisher & Partners, Architects

CITY: Candace Bond CONSULTANT: Frederick Fisher
Interim City Manager Founder
City of Malibu Frederick Fisher and Partners
23825 Stuart Ranch Road 12248 Santa Monica Blvd.

Malibu, CA 90265-4861 Los Angeles CA 90025
TEL (310) 456-2489 x 226 TEL (310) 820-6680
FAX (310) 456-2760

6.20 Warranty of Authorized Signatories and Acceptance of Facsimile or Electronic Signatures. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered physically or by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

7.0 GENERAL TERMS AND CONDITIONS.

7.1 Disclosure Required. By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

7.2 Disclosure not Required. By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

8 Agreement for Professional Services
Frederick Fisher & Partners, Architects

This Agreement is executed on _____________________, at Malibu, California, and effective as of November 1, 2025.

CONSULTANT:
_______________________________
By: Frederick Fisher and Partners
Name: Frederick Fisher
Title: Founder
CITY OF MALIBU, a municipal corporation
___________________________________
MARIANNE RIGGINS, Mayor
ATTEST:
___________________________________
KELSEY PETTIJOHN, City Clerk
(seal)
APPROVED AS TO FORM:
___________________________________
TREVOR RUSIN, Interim City Attorney
9 Agreement for Professional Services
Frederick Fisher & Partners, Architects

EXHIBIT A

SCOPE OF WORK
10 12248 Santa Monica Blvd., Los Angeles, CA 90025 | (310) 820–6680 | fisherpartners.net Candace Bond
Malibu Interim City Manager
23825 Stuart Ranch Drive
Malibu CA 90265
[email protected]
October 17, 2025
Masterplan/Concept Design proposal for Heathercliff Recreation Center Dear Candace
Frederick Fisher & Partners is thrilled to submit this proposal for master plan and concept design services for the Heathercliff Recreation Center. Fred and I are excited about the opportunity to work with you and the Malibu team on this project.

This phase of work will allow us to develop planning strategies for the overall site and concept ideas for the buildings. We will also consider the impact of project phasing. Once we have a better understanding of the project scope from the masterplan and concept design work we can move forward with full architectural services for whatever phase you believe is appropriate. This proposal will serve as our agreement for masterplan and concept design services.

We have included a basic schedule to give you an idea of timeline for this initial work. The following outlines the services with a Concept Design Phase to start:

CONCEPT DESIGN + MASTERPLAN PHASE
During this phase, FF&P will work with you to create the long-term goals and concepts for the project. Our work will be as follows:
• PROJECT MANAGEMENT: We will develop a project specific workplan that will outline the working process. This will include organizing the project team, managing the schedule and retaining required consultants. We will essentially be orchestrating the interface with you and staff to achieve the desired outcome.
• SITE UNDERSTANDING: We will need to fully understand all aspects of the site. This will include a site analysis to look at environmental factors and infrastructure. We will need a survey, including topography of the site to do this work.

Joseph Coriaty FAIA
Managing Partner
11 12248 Santa Monica Blvd., Los Angeles, CA 90025 | (310) 820–6680 | fisherpartners.net • PLANNING PARAMETERS: We will work with the Malibu
planning department to complete a code and entitlement
assessment. This assessment is to understand the parameters that impact planning on the site. It will be important for us to understand what other agencies might have approval authority on the site and what concerns they might have.
• PROJECT PROGRAM: We will work with you and your team to define the project program. The program defines the elements on the site, identifies desired functions and describes the relationships of the program elements to each other.

Determining the underlying ethos of this important project will provide a “North Star” for planning. The unique and precious character of Malibu as a place and a community,
environmental sustainability, and fire resilience will be paramount considerations.

A clearly defined project program serves as a roadmap to the entire process. We understand that the project will include soccer fields, swimming pool, volleyball, pickleball,
classrooms/meeting rooms, a gymnasium with climbing wall, 100 parking spaces and related functions to support this recreational use. We will review the community survey and define a specific program for you.
• MASTERPLAN/SITE DESIGN: We will be working with the
project team to look at big picture concepts for the site. This will include the appropriate “zoning” of the site that addresses topography and environmental features. We will be working closely with the landscape architect and civil engineer in a way that respects the unique character of the site. Phasing of the project will also be considered during this effort.
• CONCEPT DESIGN: During this phase of the work, we will be looking at the placement of the program elements on the site.

Our focus will be on the relationship of the outdoor
recreational and the building elements to each other and the characteristics of the site. The design of the buildings will be done as massing studies that define the scale. We will not be developing specific architectural character for the buildings.

We will start with planning ideas and get into conceptual solutions. This will no doubt have impact on the building structure and systems. The Concept Design will serve as a direction for Schematic Design in the next phase.
• COST MODEL: We will develop a rough order of magnitude cost model for the project. This will include site work, site infrastructure, landscaping and structures on the site. • PRESENTATION PACKAGE: We be creating a package to be
used for project approvals and fundraising. Our deliverables 12 12248 Santa Monica Blvd., Los Angeles, CA 90025 | (310) 820–6680 | fisherpartners.net will include program diagrams. Site plans, massing drawings and renderings that show the site character and building massing.

FEE
The fee for the scope of work outlined above will be $162,800. We have estimate 850 hours to complete this work. If we exceed this number of hours we will invoice for extra hours on an hourly basis. We will not exceed this number of hours without written authorization. We anticipate the time frame will be approximately 12 weeks to complete the concept design.

These fees include architectural design services, civil engineer, landscape concept and cost modeling. Other consultants, as required during the work (i.e. Structural Engineer and MEP are not included in our fee at this time.

INVOICING
We are requesting a $10,000 retainer at the signing of this agreement.

Billing shall be invoiced as work is completed. Invoices are due and payable upon receipt of invoice including reimbursable expenses such as graphic reproduction, travel, mileage and delivery services. We prefer payment via ACH wire transfer.

Our hourly rates for the work are as follows:

Frederick Fisher - $375 per hour
Joseph Coriaty - $325 per hour
Project Manager/Architect - $180 per hour
Project Designer - $180 per hour
Project Assistant - $140 per hour

CONDITIONS

1. This agreement is based on the AIA Document B101 Standard Form of Agreement between Owner and Architect, 2017 Edition. All terms and conditions of Document B101 are incorporated into this agreement as though fully set forth.

2. The Owner shall provide all necessary information and documents in the form of survey, reports required for the services to proceed. 13 12248 Santa Monica Blvd., Los Angeles, CA 90025 | (310) 820–6680 | fisherpartners.net

3. Coordination of additional local permitting processes such as architectural review boards, environmental or land use commissions, shall be considered outside the scope of work and will be billed hourly.

5. Billing shall be monthly, as work is completed. Fees are due and payable upon presentation of invoice. Invoices for projects will be emailed as a pdf file to the Owner’s billing or accounts receivable manager, or to the Owner’s representative. Original copies are available upon request. Payment to be made via ACH wire transfer.

6. This proposal does not include fees for consultant services.

7. Reimbursable expenses such as graphic reproduction and mileage/parking will be added to our invoice with a 10% markup. We invoice monthly for work performed.

8. All documents furnished by Frederick Fisher and Partners Architects under this proposal are instruments of Architect’s services. They are not intended or represented to be suitable for reuse by Owner or others on extensions of the project or on any other project. Any reuse without specific written verification and adaptation by Frederick Fisher and Partners Architects for the specific purposes intended will be at the user’s sole risk and without liability or legal exposure to Frederick Fisher and Partners Architects. FF&P will be deemed owners of all intellectual property under this agreement.

9. Frederick Fisher and Partners Architects (FF&P) is a licensed Architect in the State of California.

10. If consultants are under contract with FF&P, there will be an additional 10% fee added to consultants’ invoices/fees for coordination and handling of consultants’ fees.

We look forward to working with you on this wonderful project. If you have any questions regarding this proposal, please do not hesitate to contact me if you have questions regarding this proposal.

Sincerely,

Joseph Coriaty FAIA
Managing Partner
Accepted by _____________________________________________ On this date of ___________________________________________ 14 Agreement for Professional Services
Frederick Fisher & Partners, Architects

EXHIBIT B

INSURANCE LANGUAGE
Without limiting Consultant’s indemnification of City, and prior to commencement of work and/or services under this Agreement, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.

General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident.

Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

Consultant shall submit to Agency, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

OTHER PROVISIONS OR REQUIREMENTS
Proof of Insurance. Consultant shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of Coverage. Consultant shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the 15 Agreement for Professional Services
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performance of the Work hereunder by Consultant, their agents, representatives, employees, or subconsultants.

Primary/Noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.

City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of Contract Provisions (Non Estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
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Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition Of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Consultant under this Agreement. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Consultant may still be able to utilize the Subcontractor provided Consultant shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this Agreement. This provision does not relieve the Consultant of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide Consultant with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this Agreement given the limited scope of work or services provided by the subcontractor. Consultant agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to City for review.

City’s Right to Revise Specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days’ advance written notice of such change. If such a change results in substantial additional costs to the Consultant, the City and Consultant may renegotiate the Consultant’s compensation.
17 Agreement for Professional Services
Frederick Fisher & Partners, Architects

Self-Insured Retentions. Any self-insured retentions must be declared to and approved by the City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely Notice Of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance. The consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.
18 2025
Workplan
WEEKS
Project Workplan Development
Site Understanding
1 2 3 4 5 6 7 8 9 10
Site Visit
Planning Parameters
Project Program
Master Plan / Site Design
Concept Design
Client Meeting #1
Client Meeting #2
Final Concept
Presentation
Package
11 12
Client Meeting #3
Client Meeting #4
19

Agenda Item # 7.C.

Supplemental
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Cynthia Alba, Management Analyst
Reviewed by: Richard Rojas, Deputy City Manager
Approved by: Candace Bond, Interim City Manager
Date prepared: October 20, 2025 Meeting date: October 27, 2025 Subject: Professional Services Agreement with Frederick Fisher and Partners for a Masterplan/Concept Design for Heathercliff Recreation Center RECOMMENDED ACTION: Continue this item to the November 10, 2025 Regular City Council meeting.

DISCUSSION: This item is being continued to the next meeting due to staff availability.

City Council Meeting
10-27-25
Item

7.C.

Agenda Item # 7.D.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kristin Riesgo, Community Services Director Approved by: Candace Bond, Interim City Manager
Date prepared: October 8, 2025 Meeting date: October 27, 2025 Subject: Veterans Day Recognition Ceremony Fee Waiver
RECOMMENDED ACTION: Consider whether to approve a request from The Malibu Navy League to waive the facility use and staffing fees and incur event costs for the Veterans Day Recognition Ceremony.

FISCAL IMPACT: Waiving the facility use and staffing fees will result in a loss of revenue of $4,986 for Fiscal Year 2025-26 in Account Numbers 100-0000-3461-00 (Municipal Facility Use Fees), 103-0000-3505-04 (City Hall Theater Rentals), and 103- 0000-3505-05 (City Hall Event Rentals). Facility rentals generate revenue for the City, and waiving the associated fees limits potential revenue.

Funding for event insurance, filming, and an audio-visual consultant was not included in the Adopted Budget for FY 2025-26, resulting in an expense of $2,747 in Account Number 100-4001-5107-00 (General Recreation – Contract Personnel).

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List. Staff continue to work on ongoing projects and normal business while the FY 2025-26 Strategic Priority Plan is finalized.

DISCUSSION: The Malibu Navy League (Navy League) plans to coordinate the annual Veterans Day Recognition Ceremony on Tuesday, November 11, 2025, at Malibu City Hall, to celebrate and recognize Malibu Veterans.

The community benefit of the Navy League providing the free Veterans Day event will bring people together to honor and show appreciation for those who have served in the armed forces. It fosters a sense of unity and patriotism, reminding residents of the sacrifices made for their freedoms. The event also provides an opportunity for younger City Council Meeting
10-27-25
Item

7.D.

Agenda Item # 7.D.
generations to learn about history and the importance of service. Local businesses, schools, and organizations will participate, which will strengthen community partnerships. Overall, it will promote gratitude, connection, and civic pride among all who attend.

The Navy League requested a 100% fee waiver for the facility rental and staffing costs.

Additionally, they are asking that the City incur the costs for event insurance, filming, and an audiovisual (AV) consultant.

Community Services Department staff will supervise and monitor the facility and assist with set-up and clean-up. Due to limited staff availability on an observed holiday, an AV consultant will be hired to provide technical assistance for the live performances and film the event. The event footage will be posted on the City’s YouTube channel and previewed on City TV3.

The facility rental and staffing fees associated with the event include:

Type Non-Profit Rate*
Facility Rental $2,494
City Staffing $2,492
Total $4,986
*Holiday rate, fees doubled
Request for event costs:

Type Rate
Insurance $122
Filming Consultant $625
AV Consultant $2,000
Total $2,747
Council approved a $5,195 fee waiver in 2023 and, in 2024, approved a $7,130 fee waiver. Last year, there were higher costs related to insurance and the film consultant.

ATTACHMENTS: Navy League Financial Documents
Malibu Council United States Navy League ­ Income & Expenses 2024 INCOME
AmericanLegionPost283 5,000.00
Benevity 1,087.52
Langley for 501(c)(3) 0.00
Membership NLUS Rebate Council Portion 215.48
Misc Income 0.00
T4T Donations 250.00
Veteran's Day Donations 2,250.00
TOTAL INCOME 8,803.00

EXPENSES
Administration
Bank Charge 0.00
Meeting Expense 657.80
Membership Malibu CofC 188.50
PO Box Rental 236.00
TOTAL Administrative Expense 1,082.30
Fees 25.00
NROTC UCLA 250.00
Sea Cadets Langley
Sea Cadets Langley:Benevity Contribution 1,087.52
Sea Cadets Langley:MNL Contribution 0.00
Sea Cadets Langley:Parental Transferred via 401C3 0.00
TOTAL Sea Cadets Langley 1,087.52
T4T 349.90
Veteran's Day Expenses 2,335.85
TOTAL Expenses 5,130.57
OVERALL TOTAL INCOME (LOSS) 3,672.43
ATTACHMENT 1

Agenda Item # 8.A.

Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Kelsey Pettijohn, City Clerk
Approved by: Candace Bondy, Interim City Manager
Date prepared: October 15, 2025 Meeting date: October 27, 2025 Subject: Council Appointments to the Mobilehome Park Rent Stabilization Commission
RECOMMENDED ACTION: Mayor Riggins and Councilmember Conrad to make appointments to the Mobilehome Park Rent Stabilization Commission.

FISCAL IMPACT: There is no fiscal impact associated with the recommended action.

STRATEGIC PRIORITY: This item is part of the day-to-day operations identified in the Adopted FY 2024-25 Strategic Priority Project List.

DISCUSSION: On October 28, 2024 the Council determined that it would fill the five vacancies on the Mobilehome Park Rent Stabilization Commission (Commission) after the November 5, 2024 election.

On February 10, 2025, the City Council made Commission appointments. Four applications were received, and those applicants were appointed by Councilmember Conrad, Councilmember Stewart, Councilmember Uhring, and Mayor Pro Tem Silverstein.

The seat appointed by Mayor Riggins has remained vacant. On September 24, 2025, an application was received. Mayor Riggins may make her appointment now.

Since the initial round of appointments, Councilmember Conrad’s appointee Rob Blackman resigned from the Mobilehome Park Rent Stabilization Commission. Pursuant to Government Code Section 54974, a notice of unscheduled vacancy was posted on September 30, 2025. Councilmember Conrad may make her appointment at this time.

Members of the public may find the Commission application at MalibuCity.org/Commissions and sign up for notifications regarding Commissioner Recruitment at MalibuCity.org/NotifyMe.

City Council Meeting
10-27-25
Item

8.A.

Agenda Item # 8.A.

ATTACHMENTS:

1. Applications received to date

2. Notice of Unscheduled Vacancy

City of Malibu
23825 Stuart Ranch Road Malibu, California 90265
(310) 456-2489 fax (310) 456-2760
City Board / Commission / Committee Member Application
As a candidate for membership on a City Commission / Committee, please complete this application, profile and qualification form in order for the City Council to best consider your application for appointment.

Please feel free to provide additional sheets or a resume, if desired. Completed applications are to be submitted to the City Clerk’s Office, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, or via email to [email protected].

Board / Commission / Committee Applying for: _______________________________________________ Applicant’s Name _____________________________________________________________________ Home Street Address & City , State and Zip Code:
__ ______________________________________
Home Telephone Cell Telephone _
Work Telephone __ _ Email Address
Profile Information: Please provide detailed information which demonstrates experience or background applicable to the Board / Commission / Committee (including education and experience on study groups, task forces and committees, community / civic and business activities).

Qualifications: Please provide detailed information which demonstrates professional skills and talents applicable to this Board / Commission / Committee.

Role and Issues of Board / Commission / Committee: Please provide detailed information which demonstrates your opinion as to the role of a City Commissioner / Committee or Board Member and issues you feel need to be addressed by Malibu which relate to this Board / Commission / Committee.

Certification: Please initial next to the Board / Commission / Committee you are applying for to confirm you meet the membership qualifications.
______ Building Board of Appeals
 I am not an employee of the City of Malibu.
 I am qualified by experience and training to pass upon matters pertaining to building construction
______ Malibu Arts Commission:
 I am a resident of the City of Malibu
 I am not an official or employee of the City of Malibu. ______ Mobilehome Park Rent Stabilization Commission
 I am a resident of the City of Malibu
 I am not, nor have I been in the last five years, a park owner or homeowner in a mobilehome park
 If appointed, I understand that I will be required to file a Statement of Economic Interests (Form 700), pursuant to the City’s Conflict of Interest Code
______ Parks and Recreation Commission
 I am a resident of the City of Malibu
 I am not an official or employee of the City of Malibu. ______ Planning Commission
 I am a resident of the City of Malibu
 I am not an official or employee of the City of Malibu.  If appointed, I understand that I will be required to file a Statement of Economic Interests (Form 700), pursuant to Government Code Section 87200
______ Public Safety Commission
 I am a resident of the City of Malibu
 I am not an official or employee of the City of Malibu. ______ Public Works Commission
 I am a resident of the City of Malibu
 I am not an official or employee of the City of Malibu. ______ Wastewater Advisory Committee
 I am either a resident or property owner in the City of Malibu, currently employed with the City of Malibu, or a wastewater or onsite wastewater treatment system professional ______ Ex-officio Position (Malibu Arts Commission, Parks and Recreation Commission, or Public Safety Commission)
 I am not a resident of the City of Malibu. I live outside the city limits but within the 90265- zipcode area. I understand the ex-officio member shall not have a vote on the commission and may not serve as either chair or vice chair of the commission.

City of Malibu
23825 Stuart Ranch Road · Malibu, California · 90265-4861 Phone (310) 456-2489 · Fax (310) 456-3356 · www.malibucity.org Unscheduled Vacancy Notice
(Government Code Section 54974)

VACANT POSITION PREVIOUS INCUMBENT DATE APPOINTMENT

CAN BE MADE
Mobilehome Park Rent
Stabilization Commission
Robert Blackman October 14, 2025
Interested citizens should contact the City Clerk at (310) 456-2489, extension 228 or by email at [email protected] for more information.

Posted: September 30, 2025
________________________________
Kelsey Pettijohn, City Clerk