PLEASE DOWNLOAD THE AGENDA DOCUMENT FOR
INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING
Meeting Agenda
CC251217_ADJOURNED AGENDA_2_3.PDF
Item 1A
Appointment of Joe Irvin as City Manager and Related City Manager Employment Agreement
CC251208_ITEM 1A.PDF
1. Documents:
2. Documents:
HOW TO VIEW THE MEETING: The meeting will be live streamed at www.malibucity.org/video and via Zoom Webinar.
HOW TO PARTICIPATE BEFORE THE MEETING: Members of the public are encouraged to submit email correspondence to [email protected] before the meeting begins.
HOW TO PARTICIPATE IN-PERSON DURING THE MEETING: In order to participate inperson, each speaker must complete and submit to the Recording Secretary a Request to Speak form.
In-person participants may also surrender their opportunity to speak on a particular item to defer one minute to another in-person speaker. Meeting room doors will open 30 minutes before the meeting.
HOW TO PARTICIPATE REMOTELY DURING THE MEETING: The City has been experiencing extreme technical issues with its broadcast and zoom capabilities. It is strongly recommended that those who wish to participate do so in person as zoom participation is not guaranteed. While the City intends to allow zoom participation if possible, the meeting will not be cancelled or continued if technical difficulties impact the ability to accept public participation over Zoom. In such case only in-person participation will be allowed. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. When you join the Zoom Webinar you may see a pop-up asking you to enter an email address, but a valid email address is not required.
Malibu City Council
Adjourned Regular Meeting Agenda
Wednesday, December 17, 2025
3:30 P.M. - CLOSED SESSION
City Hall – Council Chambers (call to order)
Westward Room (closed session)
23825 Stuart Ranch Road
4:30 P.M. – CITY COUNCIL REGULAR MEETING
City Hall – Council Chambers
23825 Stuart Ranch Road
Zoom Webinar Link:
https://us02web.zoom.us/j/83675270901
Three-thirty p.m. Convene for Purpose of Closed Session Call to Order – Mayor (Council Chambers)
Public Comment on Closed Session Items
City Council Adjourned Regular Meeting Agenda Page - 2 - December 17, 2025 Recess to Closed Session (to be held in the Westward Room) This time has been set aside for the City Council to meet in a closed session to discuss matters pursuant to Government Code Section 54957 and 54957.6. The City Attorney will give an additional oral report regarding the Closed Session before adjournment of the Special meeting. At the conclusion of the Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it may deem appropriate.
Personnel Matters pursuant to Government Code Section 54957:
1. Public Employee Appointment
Title: City Manager
2. Public Employee Appointment
Title: Interim City Manager
Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
1. City representative: Interim City Attorney Trevor Rusin Unrepresented employee: City Manager
2. City representative: Interim City Attorney Trevor Rusin Unrepresented employee: Interim City Manager
Four-thirty p.m. Regular Session
Call to Order - Mayor
Roll Call - Recording Secretary
Pledge of Allegiance
Closed Session Report
Report on Posting of Agenda – December 12, 2025
Approval of Agenda
1. New Business
New Business items are appearing for the first time for formal action.
A. Appointment of Joe Irvin as City Manager and Related City Manager Employment Agreement Recommended Action: Appoint Joe Irvin as City Manager, effective March 2, 2026, and authorize the Mayor to sign the attached City Manager Employment Agreement.
Staff Contact: Staff Contact: Interim City Attorney Rusin, 456-2489, ext. 296 Adjournment
City Council Adjourned Regular Meeting Agenda Page - 3 - December 17, 2025 Future Meetings
Monday, January 12, 2026 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, January 26, 2026 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Monday, February 9, 2026 5:30 p.m. Regular City Council Meeting City Hall Council Chambers Guide to the City Council Proceedings and Decorum
Public Communications: Each speaker is limited to three (3) minutes. Members of the public may speak during the meeting in-person or through the Zoom application, although it is strongly recommended that those who wish to participate do so in person. While the City intends to allow zoom participation, the meeting will not be cancelled or continued if technical difficulties impact the ability to accept public comment over Zoom. In order to participate remotely, you must be present in the Zoom Webinar during the item that you would like to speak on and use the Raise Hand feature to request to speak when the Mayor calls the item. In order to participate in-person, each speaker must complete and submit to the Recording Secretary a Request to Speak form prior to the beginning of the item being announced by the Mayor. In-person participants may surrender their time by deferring one (1) minute to another in-person speaker, not to exceed a total of eight (8) minutes. The speaker wishing to defer time must be present when the item is heard and their form must be submitted with the speaker form for the individual they are deferring time to. Speakers are taken in the order slips are submitted or hands are raised.
On specific agenda items Councilmembers may question any person addressing the City Council at the conclusion of all public testimony on that agenda item before the Council. Councilmembers shall not engage any member of the public in a dialogue with themselves other Councilmembers, city staff or other members of the public.
Role of the Presiding Officer: The presiding officer of the City Council, who shall be the Mayor, shall be responsible for maintaining the order and decorum of meetings. It shall be the duty of the presiding officer to ensure that these rules of procedure and decorum are followed at all times. The presiding officer shall maintain control of communication between Councilmembers, between the Council and the public, and chair each meeting in a fair and impartial manner. It shall be the duty of each Councilmember to support the presiding officer in maintaining the order and decorum of Council meetings.
Members of the Audience: Members of the audience shall not engage in disorderly or boisterous conduct, including clapping, whistling, stamping of feet, or other acts which disturb, disrupt, impede or otherwise disturb the orderly conduct of the City Council meeting. Persons addressing the City Council shall not engage in disorderly conduct which disrupts, or otherwise impedes the orderly conduct or Council meetings. Any person who so disrupts a Council meeting may, at the discretion of the presiding officer or a majority of the City Council, be subject to ejection from that meeting.
No new items will be taken-up after 10:30 p.m. without a two-thirds vote of the City Council.
City Council meetings are aired live and replayed on City of Malibu Government Access Channel 3 and are available on demand on the City’s website at www.malibucity.org/video. Copies of the staff reports or other written documentation relating to each item of business described above are on file in the office of the City Clerk, Malibu City Hall, 23825 Stuart Ranch Road, Malibu, California, and are available for public inspection during regular office hours, which are 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. Friday. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's office at 23825 Stuart Ranch Road, Malibu, California (Government Code Section 54957.5.b.2). Copies of staff reports and written materials may be purchased for $0.10 per page.
TheCity Hall phone numberis(310) 456-2489. To contact City Hall using a telecommunication device forthe deaf (TDD), please call (800) 735-2929 and a California Relay Service operator will assist you. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental Sustainability Director Yolanda Bundy, (310) 456-2489, ext. 229. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADD Title II].
City Council Adjourned Regular Meeting Agenda Page - 4 - December 17, 2025 Requests to show an audio or video presentation during a Council meeting should be directed to the Media Team at [email protected]. Material must be submitted by 12:00 p.m. on the meeting day.
I hereby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 12th day of December 2025 at 2:30 p.m.
Christina Muñoz, Deputy City Clerk
Council Agenda Report
To: Mayor Riggins and the Honorable Members of the City Council Prepared by: Trevor Rusin, Interim City Attorney
Date prepared: December 11, 2025 Meeting date: December 17, 2025 Subject: Appointment of Joe Irvin as City Manager and Related City Manager Employment Agreement
RECOMMENDED ACTION: Appoint Joe Irvin as City Manager, effective March 2, 2026, and authorize the Mayor to sign the attached City Manager Employment Agreement.
FISCAL IMPACT: The costs associated with the Employment Agreement are within the Councilapproved budget for the City Manager position.
STRATEGIC PLAN IMPLEMENTATION: This item is part of the day-to-day operations.
DISCUSSION: On December 8, 2025, the City Council met in closed session to consider the appointment of a City Manager, and directed the City Attorney to negotiate the attached agreement with Joe Irvin and bring forward this item.
Joe Irvin currently serves as the City Manager of the city of South Lake Tahoe; a position he has held since 2020. He brings a wealth of experience spanning a wide range of municipal issues, and extensive expertise in planning, community development, environmental stewardship, organizational leadership, and community outreach. He also has direct experience running emergency operations centers, including during the Caldor Fire when he helped coordinate the evacuation of the city of South Lake Tahoe.
Similar to Malibu, South Lake Tahoe is a community with a unique natural environment that requires skill in navigating the impacts of tourism, sensitive environmental resources, and wildfire risk. He has had to work for his community in an environment that includes many overlapping State and other actors, and has succeeded in working cooperatively with them to advance the city’s interests.
Prior to serving as the City Manager of South Lake Tahoe, Mr. Irvin served as the Assistant City Manager of the city of Healdsburg in Northern California. He is a graduate of Cal State Channel Islands, and often frequented Malibu while studying there. Mr. Irvin also is a current member of City Council Meeting
12-17-25
Item
1.A.
the Cal Fire Risk Modeling Advisory Workgroup of the Wildfire Mitigation Advisory Committee. A copy of his resume containing further details of his background and experience is attached.
The proposed contract includes an annual salary of $310,000, as well as a monthly incentive of $4000 per month should he live within the City limits. Incentivizing Mr. Irvin to live within Malibu was a priority for the City, and Mr. Irvin anticipates the incentive will allow him to live in the City.
The other terms generally mirror those of the City’s prior City Manager. The agreement has a term of four years and will commence on March 2, 2026. The start date allows Mr. Irvin to provide the required 60 days’ notice to the City of South Lake Tahoe, and also to relocate from South Lake Tahoe to Malibu. A copy of the proposed agreement is attached.
The appointment of Joe Irvin as City Manager, if approved, will take effect simultaneous with the proposed agreement on March 2, 2026.
ATTACHMENTS:
1. City Manager Employment Agreement
2. Joe Irvin Resume
Joseph D. Irvin – ICMA Credentialed Manager (CM) and MPA Joe Irvin Resume
EDUCATION
• Senior Executive Institute, University of Virginia – Charlottesville, VA Weldon Cooper Center for Public Service Executive Certificate • The Evergreen State College – Olympia, WA
Master of Public Administration
• California State University Channel Islands – Camarillo, CA Bachelor of Science – Environmental Science and Resource Management • Lake Tahoe Community College – South Lake Tahoe, CA
Associate of Arts – Liberal Arts and Natural Science
PROFESSIONAL EXPERIENCE
City of South Lake Tahoe, CA (pop. 22,632)
City Manager May 2020-Present
• Report to the City Council and oversee an all-funds appropriations budget of $149.3M and $62.6M General Fund, while coordinating the implementation of City Council priorities and core service delivery with 217 FTE’s. • Successfully managed the passage of Measure S, a general sales tax measure approved by the South Lake Tahoe voters during the November 3, 2020 election, generating $7M annually. • Successfully managed the passage of Measure G (Cannabis Tax), a gross receipts tax up to 6% on retail/distribution/manufacturing, $20/square foot of canopy on cultivation, approved by the South Lake Tahoe voters during the November 8, 2022 election, providing approximately $1M annually. • Managed a complex city during the COVID-19 Pandemic, while working to keep the community safe and developing small business loan and grant programs to support small business with $1.2M of general funds. • Worked with the Stanford University Crowdsourced Democracy Team (CDT) to implement a voting platform to be used by South Lake Tahoe residents as part of a Participatory Budgeting initiative to prioritize the expenditure of the City’s $5.8M American Rescue Plan Act monies.
• Facilitated the outreach, development, and adoption of the City’s 2021-2026 and 2023-2028 Strategic Plans. • Worked collaboratively with El Dorado County to design the 56-Acre Master Plan, a large piece of land in the city (jointly owned by El Dorado County and the City of South Lake Tahoe) to build and renovate exceptional recreation facilities (recreation center, ice arena, campground, and future civic center); while crafting a 99-year lease agreement to address the maintenance and management needs of the site. • Developed the $70M funding plan and secured municipal bond proceeds to build a 60,000 square foot aquatics and recreation center. Phase 1 – underground infrastructure broke ground in August 2022 and was completed in October 2022 on time and under budget. Phase 2 – vertical construction scheduled to break ground in May 2024. • Sit on the Tahoe Inter-Agency Executive Steering Committee and Destination Planning Stewardship Steering Committee to implement the expenditure of Lake Tahoe Restoration Act monies to build environmental restoration projects, prioritize fire defensible space efforts, build trail and recreation projects and infrastructure to support a tourist economy which sees approximately 15 million visitors annually. • Worked collaboratively with an unprecedented collaboration of public and private sector organizations from the greater Tahoe region to develop a shared vision and destination stewardship plan (https://stewardshiptahoe.org/roadmap/) • Developed the City’s first ever rolling 5-year road rehabilitation plan with guaranteed funding of at least $3M annually. • Successfully negotiated 6 Collective Bargaining Agreements for 3-year terms. • Developed the City’s Employee Engagement Leadership Team to design an onboarding and recognition program.
Joseph D. Irvin – ICMA Credentialed Manager (CM) and MPA Joe Irvin Resume
• Worked with Development Services Department staff to leverage $1.4M of local money to secure $200M to design and construct a 262-unit affordable housing project in partnership with a non-profit housing developer. Broke ground on Phase 1 (124-units) in August 2022.
• Oversaw the implementation of the City’s $5M Emergency Communication System upgrade; including radios and computer aided dispatch system.
• Successfully led the evacuation of the entire city during the 2021 Caldor Fire and worked collaboratively with agency partners through the City’s Emergency Operations Center to coordinate resource needs and response efforts with CalOES and the Incident Management Team.
City of Healdsburg, CA (pop. 12,061)
Assistant City Manager August 2018-April 2020
• Reported to the City Manager and sat on the City’s Leadership Team. • Served as the City’s ADA Coordinator, ensured City compliance with the Americans with Disabilities Act. • Represented the City on the Sonoma County Community Development Commission’s Technical Advisory Committee to evaluate policy proposals and capital projects for all of Sonoma County. • Managed and supervised city programs associated with Human Services, Homelessness and Affordable Housing. • Secured grant funding to support the physical rehabilitation of City-owned permanent supportive housing and transitional housing assets and the development of a coordinated entry navigation center. • Managed contracts and coordination on deliverables with Sonoma County Housing Land Trust and Reach for Home, local non-profit service providers.
• Managed and supervised the City’s Public Information Officer/Communication Coordinator to develop both digital and print outreach/survey materials (English/Spanish) and to maintain all social media platforms, including NextDoor, Instagram, Twitter and Facebook.
• Served as the City’s main point of contact on all items related to Economic Development, including management and coordination of the City’s contract with the Healdsburg Chamber of Commerce and involvement with the Healdsburg Tourism Improvement District (HTID).
• Coordinated with the Sonoma County Library System to address capital and operational issues related to the Healdsburg Public Library.
• Led the Community Development Department through process enhancement exercises to improve service delivery in the building and planning departments, while striving to do more with less and quicker. • Implemented Downtown parking code changes and coordinated the transition with the business community and the Police and Public Works Departments to implement the Automated License Plate Reader (ALPR) program and signage improvements.
• Served as the City Manager in his absence and assisted with City-wide strategic planning efforts and City Council Goal setting.
City of Sequim, WA (pop. 8,241)
Assistant City Manager/Chief Innovation Officer
January 2017-July2018
• Reported to the City Manager and led the formation of the City’s Senior Leadership Team. • Facilitated the City Council’s Annual Retreat.
• Managed the City’s involvement with the Alliance for Innovation’s “Innovation Academy.” • Managed the development of the City’s legislative agenda. • Co-managed the building of a High Performance Organization (HPO), training programs while providing coaching.
Joseph D. Irvin – ICMA Credentialed Manager (CM) and MPA Joe Irvin Resume
• Led the City’s Neighborhood Planning Initiative to better align resources with resident’s social/engagement needs and capital planning projects.
• Developed and set-up the system to manage the City’s Economic Development Initiative to create a sustainable Business, Retention and Recruitment Program.
• Secured a Washington State Community and Economic Revitalization Board grant to analyze development potential for the City’s 70-acre Economic Opportunity Area.
• Secured the Port of Port Angeles’ Community Partnership Program grant to equip a City Community Center with audio/visual equipment available for distance learning opportunities and to study the needs of professional remote workers.
• Provided oversight and management to deliver parks and community facility capital projects on time and under budget.
• Managed the update to the City’s Personnel Policy Manual and three collective bargaining unit contracts.
Assistant to the City Manager/Special Projects Manager March 2014-December 2016 • Served on the City’s Senior Management Team.
• Assisted the City Manager in further development of the City’s Economic Development functions. • Assisted the Public Works Director in the development of the City’s 6-year Capital Improvement Plan. • Assisted the City Manager and the City Attorney with the City’s legislative agenda and program. • Prepared and managed the planning process associated with the City’s update to the Parks and Recreation Master Plan, while managing all administrative/operational functions associated with the City’s Parks and Recreation programs and facilities.
• Assisted Human Resources Director with labor union contract negotiations.
City of Marco Island, FL (pop. 17,847)
Interim Community Affairs Director December 2013-March 2014 • Supervised the preparation of the Community Affairs Department budget, (Planning, Zoning, Building and Parks and Recreation Services – 35 FTE’s, $4.7 million operating). Implemented and administered approved departmental budget; monitored operational expenditures for fiscal compliance. • Assisted the City Manager in community affairs, including collaboration with public/private developers, property owners, and governmental agencies to ensure compliance with the city’s Comprehensive Plan and Land Development Code.
• Provided highly responsible, strategic assistance to the City Manager and Council, while researching, analyzing, recommending, and administering approved policies and procedures necessary to provide and improve municipal services.
• Led high profile projects and initiatives, such as the permitting process related to the $100 million J.W. Marriott renovation project and the Rose Marina expansion project. • Represented the City Manager as necessary in coordination of the city development review process, including the implementation of lean strategies.
• Reviewed citizen complaints and further investigated such complaints, including onsite visits as necessary to ensure proper action is taken for both public facilities and compliance with the City’s Land Development Code. • Provided overview of intent and purpose of ordinances and code provisions and local building regulations and requirements for contractors, homeowners, engineers, architects, and attorneys. • Supervised activities of the Building Department, which included review of construction plans, inspection of construction sites, and issuance of construction permits.
Joseph D. Irvin – ICMA Credentialed Manager (CM) and MPA Joe Irvin Resume
Zoning Administrator October 2011-December 2013
• Served as city staff representative on the Collier County Metropolitan Planning Organization’s Technical Advisory Committee to help develop and implement the County’s Long-Range Transportation Plan. • Served as the city staff Liaison to the City’s Bike Paths Advisory Committee; duties included coordination with the Florida Department of Transportation on programmed and funded in-road bike lane and shared pathway projects. • Mentored and provided guidance to planning staff on current planning issues which included zoning compliance, site development and design review.
• Prepared a SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis for Marco Island’s Midtown Commercial Business District and developed a Midtown Improvement Plan while coordinating all the public outreach efforts.
• Developed and designed a Comprehensive Parking Plan for the entire city.
City of Sequim, WA (pop. 8,241)
Interim Planning Director October 2010-April 2011
• Duties included the oversight and project management of three City Council goals (Develop and Adopt a Downtown Plan, Establish and Implement a City-wide Zoning Reform and Establish Sequim as a Renewable Energy Center) within budgeted funds and available personnel and consultants. • Assured efficiency and effectiveness in departmental activities and programs related to land use, building, code compliance and policy implementation.
• Assisted in the preparation of the Planning Department annual budget and monitored budget expenditures. • Assured staff provided excellent customer service while providing managerial leadership, technical assistance, and supervision on complex issues.
• Interpreted and prepared data for studies, reports and recommendations, while drafting new or amending city ordinances as applicable for consideration by the Planning Commission and City Council. • Provided advice, made presentations to City Council, commissions and citizen groups and worked with other departments and other governmental agencies on matters of mutual concern to accomplish city goals. • Served as city staff representative on the Peninsula Regional Transportation Planning Organization to coordinate regional planning efforts.
Assistant/Associate Planner May 2005-October 2010
• Assisted the Planning Director on updating the City’s Comprehensive Plan, while coordinating the community outreach efforts.
• Served as the city’s Special Events Coordinator to ensure appropriate public safety measures were put into place to properly manage events on public properties, such as the Lavender Festival and Irrigation Festival. • Provided customer service to a variety of citizens on issues related to land use, zoning, project timing and project status, festivals/events, records requests and city procedures and processes. • Processed land-use permits and provided customer service on items such as temporary activities, sign permits, boundary line adjustments, multi-acre residential planned unit developments, commercial binding site plans and annexations.
• Became a Certified Erosion and Sediment Control Lead (CESCL) and secured Technical Assistance through a competitive grant process from the Puget Sound Partnership to revise city codes to help better integrate BMP’s and LID’s for storm water management purposes.
• Conducted site analysis and issued environmental determinations consistent with the State Environmental Policy Act (SEPA) on all applicable projects.
• Processed land-use permits, conducted environmental reviews, conducted site, and building design reviews for a wide range of development proposals.
Joseph D. Irvin – ICMA Credentialed Manager (CM) and MPA Joe Irvin Resume
PROFESSIONAL AND VOLUNTEER SERVICE AFFILIATIONS
• Current Member of the International City/County Managers Association (ICMA) o Credentialed Manager (CM)
• Current Member of the California City Management Foundation • Current Member of the Cal Fire Risk Modeling Advisory Workgroup of the Wildfire Mitigation Advisory Committee • Past Member of the American Institute of Certified Planners (AICP) – Certificate #025713 • Past Member of the American Planning Association (APA) – ID #182188 • Past Member of the Rotary Club of South Lake Tahoe
• Past President of the Sequim Rotary Club
• Marco Island Chamber of Commerce – 2012 Leadership Marco Graduate • Past Member of the Class of 2018’s Leadership ICMA Program • Past Member of the Washington City/County Managers Association (WCMA) • Past Professional Development Officer of the WA-APA Peninsula Section and FL-APA Promised Lands Section • Past Secretary of the Sequim Humanities and Arts Alliance • Past Leadership Council Member for the Washington State Insurance Commissioner – Healthcare Reform • Past Union Steward for Teamsters Local 589 Bargaining Unit
AWARDS/RECOGNITION
• The State of Washington Governor’s 2012 Smart Communities Awards “City of Sequim Downtown Plan”
(Project Manager)
• The 2013 APA Florida Project Awards
“Grassroots Initiative Category – City of Marco Island’s Volunteer Beach Stewardship Program” (Program Manager)
• Tahoe Chamber 40 under 40 Honoree - 2020
(City Manager)
• Best in the Basin Award – Tahoe Regional Planning Agency 2021 “Dennis T. Machida Memorial Greenway”
(City Manager)
• Tahoe Chamber Blue Ribbon Awards 2022
“Best Public Agency”
(City Manager)