Assistant Public Works Director/City Engineer
Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
Safety hazards and safety precautions related to work assignments. Principles and practices of public agency budget development, administration, and accountability.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation and the training of staff in work procedures.
Applicable Federal, State, and local laws, codes, and regulations. General understanding and working knowledge of Caltrans programs, processes, projects, and procedures
General principles of risk management related to the functions of the assigned area.
Standard office support practices and procedures, including the use of standard office equipment.
Computer applications related to the work, including word processing, spreadsheet, and database applications, including Microsoft Outlook and GIS
Techniques for effectively representing the City in contacts with governmental agencies, community groups, various business, professional, educational, and regulatory organizations and with property owners, developers, contractors, and the public.
Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
Skill in:
Planning, organizing, and directing effective capital improvement and public works engineering services programs.
Recommending and implementing goals, objectives, and practices for providing effective and efficient engineering services. Providing administrative and professional leadership and direction for the Engineering Division.
Conducting complex civil engineering research projects, evaluating alternatives, making sound recommendations, and preparing effective technical reports.
Analyzing and interpreting engineering plans and specifications in accordance with design requirements and applicable standards and regulations.
Researching, analyzing, and evaluating new service delivery methods, procedures, and techniques.
Preparing and administering large and complex budgets.
Assistant Public Works Director/City Engineer
Interpreting, applying, explaining, and implementing complex laws, codes, regulations, and ordinances.
Effectively representing the department and the City in meetings with the Board of Directors, governmental agencies, community groups, various business, professional, and regulatory organizations, and individuals. Planning, organizing, scheduling, assigning, reviewing, and evaluating the work of staff.
Training staff in work procedures.
Preparing clear and concise reports, correspondence, policies, procedures, and other written materials.
Making effective public presentations including technical material to nontechnical audiences. Managing and maintaining accurate records and files.
Operating modern office equipment including computer equipment and software programs, such as word processing, spreadsheet, and computer aided design (CAD) software and applications.
Using English effectively to communicate in person, over the telephone and in writing.
Using tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
Establishing and maintaining effective working relationships with employees and those contacted in the course of the work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an Accreditation Board for Engineering and Technology (ABET) accredited four-year college or university with major coursework in civil engineering or a related field. Master’s degree in engineering or related field is desirable.
Eight (8) years of civil engineering and/or public works experience, including two (2) years of supervisory experience. Possession of a master’s degree may be substituted for one year of the required experience.
License and Certification:
Must possess and maintain a valid California class C driver license and have a satisfactory driving record.
Must possess a valid certificate or registration as a Professional Engineer (PE) in the State of California upon appointment.
Assistant Public Works Director/City Engineer
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS
Subject to any reasonable accommodations that is required by the American with Disabilities Act (ADA) or California Disabled Persons Act (CDPA).
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.
When assigned to field work, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend,; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 20 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
May be required to work on evenings, weekends, and holidays.
Assistant Public Works Director/City Engineer
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.
Agenda Item 3.D.
7 Administration and Finance
Subcommittee Agenda Report
To: Mayor Silverstein and Councilmember Stewart
Prepared by: Angela Loera, Senior Management Analyst
Reviewed by: Christopher Smith, Assistant City Manager
Alicia Freeman, Human Resources Manager
Approved by: Joseph Irvin, City Manager
Date prepared: September 4, 2026 Meeting date: September 15, 2026 Subject: Senior Management Analyst and Management Specialist Positions RECOMMENDED ACTION: Recommend that the Administration and Finance Subcommittee review and recommend that the City Council approve the proposed classification and staffing changes within the City Clerk and Public Safety Departments to support departmental operations, enhance project management capacity, and maintain City service delivery expectations.
The proposed changes include:
1. City Clerk Department
• Reclassify 1.0 FTE Administrative Assistant to Management Specialist. The proposed reclassification reflects changes in the scope, complexity, and volume of work assigned to the position and will provide additional professional-level support to meet the operational needs of the City Clerk Department.
2. Public Safety Department
• Add 1.0 FTE Senior Management Analyst. The Public Safety Department currently has 1.0 FTE Senior Management Analyst. Staff proposes funding for an additional
1.0 FTE Senior Management Analyst dedicated to and funded by the Automated Speed Safety Camera System Pilot Program.
FISCAL IMPACT: Funding for these positions was not included in the FY 2026–27 Adopted Budget. Because the fiscal year is underway, staff are requesting prorated amounts rather than the full annual funds of $175,697 for the Senior Management Analyst position and a differential of $2,702 for the Management Specialist position.
Administrative &
Finance Subcommittee
Special Meeting
09-15-2026
Item 3.D.
Agenda Item 3.D.
Requested appropriations:
$87,849 for the Senior Management Analyst position in Account No. 100-7021-4101- 00 (Full-Time Salaries & Benefits).
$1,351 for the Management Specialist position in Account No. 100-7007-4101-00 (Full-Time Salaries & Benefits). The remaining funds allocated for the Administrative Assistant position will be used to offset costs associated with the Management Specialist position.
DISCUSSION: Human Resources, in coordination with the department leadership, conducted a review of the job classifications to ensure alignment with current operational needs, organizational structure, and service delivery expectations.
The proposed reclassification within the City Clerk Department aligns the position with the Management Specialist classification to reflect changes in the scope, complexity, and volume of work, as well as the evolving operational demands and service needs of both internal and external stakeholders. Specifically, the duties and complexity of fulfilling public information requests demands a position with foundational analytical skills.
The proposed funding within the Public Safety Department for an additional Senior Management Analyst position will provide support to the Automated Speed Safety Camera System Pilot Program. The position will provide analytical, administrative, and program support, including data analysis; development of program progress reports; coordination of administrative appeals; financial analysis and monitoring of program revenues and expenditures; development and administration of the community service program; scheduling and coordination of monthly administrative hearings; contract management; and other related program responsibilities. These functions are critical to the effective administration and evaluation of the pilot program and will support the City’s ability to monitor program performance, assess its impact, and provide regular updates to the community and the State of California.
If the Administration and Finance Subcommittee recommend approval of the proposed classification and staffing changes within the City Clerk and Public Safety Departments, the item will be presented to the City Council for review.
ATTACHMENTS:
A. Senior Management Analyst - Job Description
B. Management Specialist - Job Description
CITY OF MALIBU
SENIOR MANAGEMENT ANALYST
Class Description
Established: July 2024
Revised: N/A
FLSA: Non-Exempt
DEFINITION
Under general direction, provides administrative, programmatic, budgetary, grant, and work-flow support to an assigned department; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy and procedural improvements; develops, summarizes, and maintains programmatic, administrative and fiscal records; directs, oversees, and manages one or more department specific programs, special projects and studies, and performs related administrative support functions; fosters cooperative working relationships among City departments and acts as liaison to various community, public, and regulatory agencies; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff.
CLASS CHARACTERISTICS
This is the advanced journey-level classification in the Management Analyst series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment.
Positions in the classification rely on experience and judgment to perform assigned duties.
Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems.
• Coordinates, oversees, and performs professional-level administrative work in such areas as program and budget development and administration, grants, purchasing, contract administration, management analysis, public information, and program evaluation. • Provides administrative support to assigned department, division, and/or commission; takes on the role of Recording Secretary/Clerk of the Board at commission meetings; prepares agendas, and updates applicable web pages,
• Develops and administers program, division, department and/or capital project budgets, gathers and analyzes revenue and expense data and information; reviews departmental budget submittals for accuracy, completeness, and the appropriate allocation of funds; develops budgetary recommendations including forecasts of funding needed for staffing, equipment, and materials; prepares justifications for changes, new services, or additional costs.
Attachment A
Senior Management Analyst
• Researches, recommends, and prepares grant applications; administers grant programs including preparing, analyzing, and tracking grant reports, reimbursements, and other financial information; prepares written reports as required by permitting or granting agencies; ensures compliance with grant requirements.
• Leads the development and implementation of key departmental and City projects related to the goals and functions of the department.
• Prepares and submits agenda reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Develops and manages requests for proposals as well as bids for projects and/or services; prepares specifications, solicitations, and requests for qualifications; obtains, reviews, and maintains bid results; negotiates agreements; supports the monitoring and administration of contracts.
• Receives, reviews, and responds to requests for documents including subpoenas; oversees and maintains accurate records and files; provides for storage of records and retention schedules.
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative and/or operational changes after approval. • Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants.
• Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• Communicates orally, in writing or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
• Acts as liaison to the public; responds to telephone and website inquiries. • Observes and complies with all City and mandated safety rules, regulations, and protocols. • Performs related duties as required.
QUALIFICATIONS
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, accounting, economics, or a related field.
Experience:
Five (5) years of increasingly responsible administrative, budgetary, operational, and/or program management experience.
Licenses and Certifications:
• Possession of a valid California Driver’s License and a satisfactory driving record, to be maintained throughout employment.
Knowledge of:
• Principles of providing functional direction and training.
Senior Management Analyst
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of project and/or program management including planning, development, implementation, monitoring, and evaluation. • City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Budget development, monitoring and tracking techniques. • Records management principles and practices.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Advanced principles and practices of business and public administration as applied to citywide operations, programs, projects, and activities. • Advanced principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
• Plan, organize, and coordinate the work of assigned staff. • Effectively provide staff leadership and work direction. • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Develop, implement, and administer administrative services for a department or unit. • Coordinate and oversee departmental and programmatic administrative, budgeting, and fiscal reporting activities.
• Plan and conduct effective management, administrative, and operational studies. • Maintain and direct the maintenance of accurate records and files in both hard copy and computer format.
• Work with contract consultants on a project basis.
• Make accurate arithmetic, financial, and statistical computations. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Senior Management Analyst
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports and records that typically weigh less than 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.
CITY OF MALIBU
MANAGEMENT SPECIALIST
Class Description
Date Established: May 2024
Date Revised: July 2024
FLSA: Non-Exempt
DEFINITION
Under general supervision provides technical, administrative, programmatic, budgetary, grant and work-flow support to an assigned department; develops, summarizes and maintains programmatic, administrative and fiscal records; conducts research, compiles data, and makes recommendations for organizational, operational, policy and procedural improvements; provides technical assistance for one or more department specific programs, special projects and studies and performs related administrative support functions; coordinates assigned programs, projects and services with other departments, divisions and outside agencies; performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel.
Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This journey-level classification is responsible for independently performing complex technical and administrative duties in support of departmental programs, budget development and maintenance, special projects, and studies. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
This class is distinguished from the Management Analyst in that the latter performs professional level administrative, programmatic, budgetary, grant and workflow support to an assigned department.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. • Conducts and carries out complex technical and administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to assigned department; prepares technical reports; performs and conducts studies and special projects.
• Participates in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of goals, objectives, policies, procedures, and priorities.
Attachment B
Management Specialist
• Assists in the development and administration of program, division, department and/or capital project budgets; monitors revenue and expenditures; compiles and reviews departmental budget submittals for accuracy and completeness; assists with preparing justifications for changes, new services, or additional costs. • Assists with preparing grant applications and administering grant programs including gathering data for grant reports and reimbursements; assists with preparation of written reports as required by permitting or granting agencies. • Assists in the preparation of requests for proposals and bids; reviews and verifies compliance documentation; maintains copies of contracts, bid documents, proposals, and related information.
• Receives, reviews, and responds to requests for documents including subpoenas; oversees and maintains accurate records and files; provides for storage of records and retention schedules.
• Independently composes, types, edits, and proofreads a variety of documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence for department management and staff; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Screens calls, visitors, and incoming mail and emails; assists and directs the public to appropriate locations and/or staff; responds to complaints and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public. • Observes and complies with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.
QUALIFICATIONS
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to an associate degree from an accredited college or university with major coursework in business or public administration, accounting, or a related field.
Experience:
Three (3) years of increasingly responsible and complex administrative and program support experience.
Licenses and Certifications:
None required.
Knowledge of:
• City-wide as well as departmental and divisional administrative procedures, practices, and principles.
• Basic principles and techniques of research, data collection, and report preparation. • Methods and techniques of preparing technical reports.
Management Specialist
• Basic arithmetic and statistical techniques.
• Basic principles of contract administration.
• Budget development, monitoring and tracking techniques. • Records management principles and practices.
• Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Principles and practices of business and public administration as applied to citywide operations, programs, projects, and activities.
• Principles and techniques of conducting studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. • City and mandated safety rules, regulations, and protocols. • Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
• Research, conduct basic analyses, and summarize information from a variety of sources; and prepare reports.
• Conduct effective administrative and operational studies. • Maintain accurate records and files in both hard copy and computer format. • Make accurate arithmetic, financial and statistical computations. • Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Management Specialist
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS
Subject to any reasonable accommodations that is required by the American and Disabilities Act (ADA) or California Disabled Persons Act (CDPA).
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
DISASTER SERVICE WORKER
In accordance with California Government Code Section 3100, City of Malibu employees are considered disaster service workers and may be asked to respond in the event of an emergency or natural disaster.