Mammoth Lakes City Council
March 2, 2022

Town Council Agenda

Wednesday, March 2, 2022, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, Councilmember Kirk Stapp
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: All comments will be limited to a speaking time of five minutes.

NOTE: This meeting will be conducted pursuant to the provisions of Assembly Bill 361 which amends certain requirements of the Ralph M. Brown Act. While Suite Z is still open to the public, it is strongly encouraged that you watch the Town Council meetings on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting.

ZOOM INFORMATION
Join from a PC, Mac, iPad, iPhone, or Android device:

Please type in or cut and paste in this URL to join. https://monocounty.zoom.us/s/92958002088 Or join by phone:

Dial (for higher quality, dial a number based on your current location):

US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 301 715 8592 or +1 312 626 6799 or +1 646 876 9923
Webinar ID: 929 5800 2088
International numbers available: https://monocounty.zoom.us/u/acobwlnMsm Public comments can also be given through Zoom by logging in or dialing in and raising your hand.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6. STAFF PRESENTATIONS

6.1. Report on Mammoth Lakes Chamber of Commerce Work Program.

6.2. Final Report on Sierra Nevada Conservancy (SNC) Grant 1148-RT Sustainable Recreation and Tourism Initiative.

6.3. Pension Funding Discussion and Town of Mammoth Lakes Funding Status.

6.4. Quarterly TOT Enforcement Update – Second Quarter Fiscal Year 21-22.

7. CONSENT AGENDA

7.1. Approve the minutes of the regular meeting of February 16, 2022.

7.2. Approve the resolution re-authorizing the Town Council to meet virtually during the COVID-19 pandemic declared emergency.

7.3. Adopt a resolution approving a grant application of up to $1,000,000 to the Home Investment Partnership Program (HOME) for the First-Time Homebuyer program to provide down payment assistance.

7.4. Project Closeout Report for the Transit Shelter Project.

7.5. Project Closeout Report for the Sierra Business Park Project.

7.6. Accept Payment Approval Report No. 22-33 in the amount of $1,283,307.53. Accept Payment Approval Report No. 22-34 in the amount of $195,894.62.

8. PUBLIC HEARINGS
Public Hearing Procedure.

The Mayor will open the public hearing and then: Statement and presentation by staff.

Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant.

Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

8.1. Conduct the Special Election for Formation of Community Facilities District No. 2021- 1 (Juniper Ridge Maintenance Services).

9. POLICY MATTERS

9.1. Comment and discussion on Ormat plowing and related NEPA requirements in Shady Rest.

9.2. Update on COVID 19 Management and Operations.

10. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities

11. CLOSED SESSION

11.1. Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to lease negotiations pertaining to:

Property: 100 College Drive and 10 Wagon Wheel Road, Mammoth Lakes, CA 93546.

Agency Negotiators: Daniel C. Holler and Haislip Hayes
Negotiating Parties: Town of Mammoth Lakes and Luan Mendel, Board Chair, and Betsy Truax, Executive Director, representing the Mammoth Lakes Foundation.

Under Negotiation: Lease price and terms

11.2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9 : (One potential case).

11.3. Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to lease negotiations pertaining to:

Property: Town Administrative Offices in the Minaret Village Shopping Mall located at 437 Old Mammoth Road, Mammoth Lakes, CA 93546.

Agency Negotiators: Daniel C. Holler and Rob Patterson
Negotiating Parties: Town of Mammoth Lakes and Bob Grunauer, Asset Manager, on behalf of Minaret Village Shopping Center, LLC, a California limited liability company
Under Negotiation: Lease renewal price and terms

12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

13. ADJOURNMENT
The Town Council will adjourn to a special meeting to be held jointly with the Mono County Board of Supervisors on Tuesday, March 15, 2022 at 4:15 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Report on Mammoth Lakes Chamber of Commerce Work Program.

Council Meeting Date: 3/2/2022
Prepared by: Daniel C. Holler, Town Manager
Recommended Motion: Provide comments on Mammoth Lakes Chamber Work Program Report.

Summary:

Representatives from the Mammoth Lakes Chamber of Commerce (Chamber) will provide the Council an update on current work program and ongoing efforts. The Town has an agreement with the Chamber to provide business related services and have continued to support a housingemployee matching program. The term of the agreement is July 1, 2021, through June 30, 2025.

Compensation is set at a fixed amount of $300,000 per year. Each year the Chamber and Town will review the work program outlined in the agreement and may make modifications as appropriate. The deliverables (work program), including comments on efforts and work to date by the Chamber are attached. As part of their presentation the Chamber and Council may identify modified work program areas for next fiscal year and a follow up presentation going into next year will scheduled as needed.

2 EXHIBIT "A"

DELIVERABLES

MAMMOTH LAKES CHAMBER OF COMMERCE BUSINESS SUPPORT,

DEVELOPMENT AND ECONOMIC VITALITY PROGRAM
The Mammoth Lakes Chamber of Commerce (Chamber) implements a number of programs and provides services to include, but is not limited to, education, relationships & connections, economic vitality, partnerships, business exposure, advocacy and member benefits. The top priorities are the members, a healthy business community and being the voice of business – not just the eyes and ears as the Chamber strives to represent the interest expressed by the Members.

The overall work program of the Chamber includes a number of other community-based programs and events that enhance business to business communication, community engagement, promotions, and working in partnership with other entities to enhance the overall local business environment. Supporting businesses through Employer Assisted Housing (EAH) program to match employees with housing alternatives. The funding provided to the Chamber is designed to support the ongoing work program of the Chamber and the implementation of the deliverables provided below.

DELIVERABLES

1. Continue to provide overall management and support for Chamber services.

The MLCC Board, Leadership and Staff is very appreciative of the strategic alliance with the TOML. That alliance has provided for the success of the organization and our ability to be an advocate for the Mammoth Lakes business community.

2. Provide regular opportunities for businesses to network and establish business to business relationships on at least a quarterly basis. This may be achieved through regular business after hour events, power lunches, and similar business focused events. a. Business After Hours has taken place about half the months in the last year.

Locations include: Hayden Cabin, Stellar Brew, Distant Brewing, Mammoth Disposal, High Sierra Energy Foundation & Bluebird Imaging. Attendance coming out of major COVID restrictions has been lower. We see on average 30 attendees.

Hoping this increases as we move out of COVID.
b. Power Lunches have taken place nearly every month. Topics include: Forest Manager, Customer Service, IT security. Attendance is usually around 25 which is lower than pre-COVID. When COVID makes in-person gatherings challenging, we have done PL via Zoom.
c. Our associations have really been a benefit in businesses building relationships with one another, especially within their industry.

3 3. Provide leadership to bring specific training to local businesses in such areas as marketing and promotion, use of social media, business plan development, financial planning, customer service, SBA loans, and similar services.
a. We now advertise Small Business Development Center webinars and continue to connect our members with the SBDC for specific funding related questions. b. Financial assistance opportunities are regularly communicated through our newsletter.
c. We are currently working on redesigning our website to better fit the needs of the business community.

4. Provide at least two customer service related training opportunities annually. a. While the winter customer service training has good attendance and engagement, the summer one has not yielded the same results.
b. Right now, businesses main concern is filling open positions. Due to this, the Customer Service Committee is exploring a Youth Workforce Development Program that would likely take the place of the summer frontline customer service training.
c. We will continue to host the summer manager/owner customer service training, as well as the winter frontline and manager trainings.

5. Provide community engagement opportunities through hosting innovative speakers, promotion of community events, putting on the 4th of July Parade, and opening celebrations (ribbon cuttings) for new businesses.
a. Last year, forest fire mitigation became a major concern/focus for businesses and we responded by hosting Janet Hatfield from the Eastern Sierra Climate and Communities Resilience Project and Malcolm North a Research Ecologist with the Forest Service.
b. In 2021, we were able to produce the 4
th of July Parade again. We increased
sponsorships in 2021 and are hoping to grow that in 2022 to provide a better parade experience for the attendees.
c. We hosted ribbon cuttings for Mammoth Coffee Roasting Company and Sierra Jewelry Co. the past year. Currently in talks with a few other businesses to get theirs scheduled.
d. Served the Mammoth Lakes business community by providing PPE (surgical mask, N95 mask, hand sanitizer). We still have some supply and are distributing to businesses upon request.

6. Serve as an advocate on local business matters before local governmental agencies (i.e.

Town, County, Schools and Special Districts) and establish and maintain a governmental affairs committee to assist the Chamber in making recommendations on governmental proposed policies and actions.

4 a. MLCC is the lead business advocacy organization in Mono County. The Chamber has provided business policy positions to the TOML Council & Staff on issues concerning the COVID-19 pandemic.
b. Provided support to the California Chamber of Commerce (CalChamber) on “job killer” bills that they opposed: AB1400/ACA11 Single Payer Health Insurance; SB95 Oppose Extension of COVID-19 Paid Supplemental Sick Leave. c. Continue to provide management services to the Mammoth Lakes Restaurant Association (MLRA) to strengthen and unify the voice of the restaurant community within Mammoth Lakes. MLRA Leadership has communicated the restaurant community’s concerns and position on several issues facing restaurants. d. Continue to provide management services to the Mammoth Lakes Lodging Association (MLLA) to strengthen and unify the voice of the lodging community within Mammoth Lakes. MLLA Leadership has communicated the lodging/accommodations community’s concerns and position on several issues facing lodging.
e. MLCC Executive Director continues to serve on the Government Relations Committee (GRC) of the California Travel Association (CalTravel). f. The Governmental Affairs Committee (GAC) is currently undergoing reorganization to try and increase participation.

7. Establish regular outreach materials and methods to local businesses and other interested parties, which may include, but is not limited to electronic, social media and/or print media. a. Continue to produce weekly newsletter with new content, information and events each week. While this is intended for our members, any business or community member can subscribe.
b. We are also incorporating a text program into our member communications.

Members subscribe to our program and receive text reminders about events, programs and deadlines.
c. Our website redesign will assist us in communicating programs, business news and other information to our members (and prospective members).

8. Provide support to the Town as requested to engage with area business owners on concerns raised by businesses such as capital projects directly impacting local businesses, sign programs/codes, beautification, and related actions or programs considered by the Town and/or requested by businesses.
a. Any and all Town press releases and notifications concerning the business community is incorporated into our newsletters and announced in meetings/events.

9. Work cooperatively with Mammoth Lakes Tourism (MLT) on marketing, promotion and engagement with local businesses, events and activities that support the goals of MLT and enhancing visitation and visitor experiences.
a. In order to provide accurate information on restaurants, MLT has a “restaurant hours/days open” document that we have worked to promote. b. We continue to support the Yiftee program and encourage our members to sign-up as a vendor.

5 c. Recently MLT updated their photo asset library, which is a very useful resource for businesses when posting about Mammoth Lakes, and we communicated this information to our members.
d. The Chamber has increased our partnership on Community Coffee by assisting MLT is determining content.

10. Maintain database of candidate housing units and locations for Employer Assisted Housing (EAH), including second homeowners, HOAs, short term rentals (STR) and other properties, hotels, RV and trailer parks, and other options. The effort continues the program established by the Chamber in FY19-20 and FY20-21. a. Continue to maintain database of renters seeking housing b. Very few new units were listed in the last year.
i. 4 units filled since June 2021 – most of those when we had a Workforce Housing & Content Coordinator in September-mid November

11. Establish Employer Verification Program to ensure homeowners they are renting to members of local workforce and deploy and maintain roommate matching app/website program including contracting with appropriate 3rd party vendor as necessary. a. Continue to offer Employer Verification to landlords b. Last few have not requested that due to background check

12. Provide formal updates (a minimum of two per year) to the Town Council on Chamber activities with one to outline the coming year’s work program. a. The MLCC Leadership & Staff always stand ready to provide Town Council updates on chamber activities and programs

13. Provide informal updates as appropriate to Town Council and Town Staff. a. Continuous and ongoing.
b. MLCC Staff in attendance at TOML Business Roundtable meetings

1 TOWN COUNCIL STAFF REPORT
Title: Final Report on Sierra Nevada Conservancy (SNC) Grant 1148-RT Sustainable Recreation and Tourism Initiative.

Meeting Date: March 2, 2022
Prepared by: Daniel C. Holler, Town Manager
RECOMMENDATION:

Receive final report on SNC Grant 1148-RT and provide comments.

BACKGROUND:

The Town was the lead agency for a $618,750 Sierra Nevada Conservancy Grant under the category of Sustainable Recreation and Tourism awarded in June 2019. The work under the grant represented a regional approach to defining priorities and means of enhancing sustainable recreation an recognizing the linkage to the region’s tourism-based economy.

The grant was developed around four work categories plus general project management and grant administration. The work categories included:

1. Regional Recreation Stakeholder Engagement,

2. Climate Adaptation and Resilience Assessment,

3. Connection to the Eastern Sierra Visitor Audience; and

4. Project Development and Prioritization.

The first three categories built upon each other to lay a foundation to work through a community generate list of potential projects. The final step was to identify a final eight projects to pursue funding for implementation. The larger project list was refined into a portfolio of projects which may be accessed in the future as a potential guide for pursuing additional projects by the stakeholders, out of the 220+/- ideas generated. The grant work is nearing completion with only final reporting and billing remaining.

Numerous meetings and presentations were made throughout the grant funded project to stakeholders, local agencies and to the Eastern Sierra Sustainable Recreation Partnership meetings. A high level of public outreach was an important part of the grant process. A brief overview of grant process and key work areas follows. A more detailed presentation will be presented to Council as part of the final report.

DELIVERABLE: Facilitated 8 Meetings of Regional Recreation Stakeholders  In Person Meetings 1 - 3: Completed
 Virtual Meetings 1 - 3: Completed

2  Final “Virtual Wrap Up” Meeting: Completed
 Final Deliverables – Completed/Delivered 12/10/21
DELIVERABLE: Climate Adaptation and Resilience Assessment  Final Assessment Report – Completed/Delivered 6/7/21
o The final report was previously presented to stakeholders including a presentation to Town Council.

DELIVERABLE: Program Recommendations/Framework for Sustainable Recreation Messaging
 Final Document – Completed/Delivered 12/13/21
DELIVERABLE: 8 Regional Marketing Partner Meetings
 Meetings 1 - 8: Completed
 Final Deliverables – Completed/Delivered 12/13/21
DELIVERABLE: 8 Planned projects, fully developed and ready to seek identified funding opportunities
Project Development: Completed
 Buttermilk Infrastructure & Recreation Planning Initiative o Recommended for National Fish & Wildlife Foundation Grant through ESCOG $247,300
 Eastern Sierra Visitor Connection Program
o Currently unfunded (No grant sources found – options to be pursued by ESCOG)
 Regional Recreation Capacity
o Currently unfunded (No grant sources found - options to be pursued by ESCOG)
 Eastern Sierra Campground Improvements
o Currently unfunded – options through Inyo National Forest and Quantified Ventures are pursuing funding options
 Eastern Sierra Towns to Trails Plan
o ESCOG notified of being recommended for funding by SNC of $370,443  Vulnerability in California’s Eastern Sierra: Asset Inventory & Gap Analysis o Currently unfunded – options will be reviewed under the State’s climate solutions allocations

3  Dispersed Camping Mitigation – Camp Like A Pro
o Concept program a success and Mono County invited to submit for a full grant proposal by SNC and with potential for Caltrans Distract Maintenance Agreement.
 Eastern Sierra Scenic Byway Analysis
o Currently unfunded and no lead agency defined. ESCOG may be consider refurbishing elements of the Byway program as part of the Visitor Connection Program pending funding.

The total project is expected to come in slightly under budget. The timeline to finalize the grant is as follows:
 • March 2: TOML Town Council Presentation
 • March 15: Final Report Due
 • March 16: Last day to bill any reimbursable costs
 • March 25: Last day for Town to pay any reimbursable costs  • April 1: Final Request for Payment Due

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Pension Funding Discussion and Town of Mammoth Lakes Funding Status.

Council Meeting Date: 3/2/2022
Prepared by: Rob Patterson, Administrative Services / Finance Director Recommended Motion: No Action – Presentation only.

Summary: The Town of Mammoth Lakes participates in the CalPERS 401(a) defined benefit pension plan to fund and provide pension benefits to its current and former employees. Pension obligations are particularly sensitive to investment earnings and since fixed income yields have continued to slide downward for the past 40-years, pension plans across the nation have struggled to maintain defined benefits at an affordable cost to its member agencies. Rising pension costs can have a profound impact on the Town’s financial health and even impair its ability to serve its customers efficiently. Therefore, it is important that pension obligations receive regular and appropriate oversight by the Town boards and committees.

In 2020 the Town hired GovInvest to provide actuarial and analytical support services for both its pension and retiree medical benefit plans. At this committee meeting, GovInvest will present an overview of the Town’s pension plan, summarize recent decisions made by the CalPERS Board, and discuss the financial impact to the Town. At a future committee meeting, staff and GovInvest senior consultants will offer strategies to accelerate the funding of the Town’s unfunded accrued pension liability.

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GovInvest Inc.

Pension Funding
Update
Mammoth Lakes, CA
March 2, 2022

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GovInvest Inc.

Building Blocks of Pension Funding
Educate
Understandin
g the problem
Analyze
Quantify
impact of
2021 results
and new
actuarial
assumptions
Present
Develop
funding
strategies,
tactics and
impact if
applicable
Adopt
Adopt and
implement
funding
policy, if
applicable
Administer
Monitor plan
experience
and revisit
strategies
and tactics if
necessary
Evaluate
Revisit
funding
policy, if
applicable

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GovInvest Inc.

Understanding Pension Funding
3 Pension Basics Hurdles and Other
Considerations
Next Steps
How is your agency
doing relative to your
funding targets?

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GovInvest Inc.

Pension Basics

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Retirement Benefits
5 Provided through California Public Employees Retirement System (CalPERS), a multi-employer pension & health care administrator Promised benefit is made by the contracting agency and thus the local agency’s obligation not CalPERS
Once the promised benefit is made, the benefit can only be changed prospectively per the California Constitution “California Rule” Exiting CalPERS is not a practical option, the termination liability is cost prohibitive.

Revised benefit structure for employees hired on or after January 1, 2013 due to Public Employees Pension Reform Act (PEPRA) The Town has two CalPERS plans for safety and miscellaneous employees (i.e. non-safety employees) with a few different benefit tiers.

Proprietary and Confidential © 2022
GovInvest Inc.

Benefit Tiers – Miscellaneous Employees
6 Classic
Members
Miscellaneous
PEPRA
Hire Date Prior to
January 1, 2013
On or After
January 1, 2013
Formula 2.7% @ 55 2% @ 62
Final Pay
Period 36 Months 36 Months
COLA 2% per year 2% per year
Employee
Contributions
Employee Pays
8% of Pensionable
Compensation*
Employee Pays

6.75% of Pensionable
Compensation
*Or as otherwise agreed to by bargaining unit memorandum of understanding

Proprietary and Confidential © 2022
GovInvest Inc.

Benefit Tiers – Safety Employees
7 Classic Safety PEPRA
Safety
Hire Date Prior to
January 1, 2013
On or After January
1, 2013
Formula 3% @ 50 2.7% @ 57
Final Pay
Period 36 Months 36 Months
COLA 2% per year 2% per year
Employee
Contributions
Employee Pays
9% of Pensionable
Compensation*
Employee Pays
13% of
Pensionable
Compensation*
*Or as otherwise agreed to by bargaining unit memorandum of understanding

Proprietary and Confidential © 2022
GovInvest Inc.

Assumptions Set Future Cost & Funding
Expectations
8 Economi
c• Inflation
• Investment Return
• Salary Growth
Demographi
c• Retirement
• Disability
• Death
• Termination
Major Driver of
Plan Cost and
Affordability

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GovInvest Inc.

Actuarially Determined Contribution
9 Normal Cost
Unfunded
Actuarial
Liability
(UAL)
Amortization
Payment
Total
Employer
Contribution
Normal Cost – the cost for current service
Paid as a percent of payroll
Increases when payroll increases,
decreases when payroll decreases
UAL Contribution – payment toward past
service
Paid as a dollar amount each year

Proprietary and Confidential © 2022
GovInvest Inc.

Illustration Pension Funding for an Individual
Employee
$(1,000,000)
$(800,000)
$(600,000)
$(400,000)
$(200,000)
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
25 30 35 40 45 50 55 60 65 70 75 80 85
Retirement Contribution
Retirement Payments
Employer retains risk of employee outliving original life expectancy Expected Service Life Expected Retirement Life
Funding target at desired age of retirement
Target funding progress
at a point in time
10 (Prefunding) (Pay-Go Funding)

Proprietary and Confidential © 2022
GovInvest Inc.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 EE & ER Contributions (Normal Cost Only) Actual Investment Earnings Unfunded Liability Target Balance (Accrued Liability)
Target funding progress
at a static point in time Investment
Earnings +
Normal Cost
Contributions
Funding target at desired retirement age
Retirement Plans Are Sensitive to Investment
Earnings

Proprietary and Confidential © 2022
GovInvest Inc.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 EE & ER Contributions (Normal Cost Only) Actual Investment Earnings Unfunded Liability Target Balance (Accrued Liability)
Target funding progress
at a static point in time Investment
Earnings +
Normal Cost
Contributions
Funding target at desired retirement age
Retirement Plans Are Sensitive to Investment
Earnings
12 UAL
(Amount of
Assets Short of
Funding Target)

Proprietary and Confidential © 2022
GovInvest Inc.

Historical Factors Impacting Funded Status
13 Source: CalPERS
Challenge Yourself to Look Beyond What You See Today

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Hurdles &
Considerations

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GovInvest Inc.

CalPERS Investment
Return:

21.3%
(Preliminary Estimate)
Investment Return Triggers Lower Discount Rate Provision of Funding Risk Mitigation Policy
New Discount Rate 6.8% Heading into ALM Deliberations
Final Decisions Expected November 2021
https://www.calpers.ca.gov/docs/funding-risk-mitigation-policy.pdf

Proprietary and Confidential © 2022
GovInvest Inc.
-3.1%

35.4%

24.6%

13.8%

3.9%

15.7%

9.7%

6.5%

12.5%

14.5%

2.0%

16.3%

15.3%

20.1%

19.5%

12.5%

10.5%
-7.2% -6.1%

3.7%

16.6%

12.3%

11.8%

19.1%
-5.1%
-24.0%

13.3%

21.7%

0.1%

13.2%

18.4%

2.4%

0.6%

11.2%

8.6%

6.7%

4.7%

21.30%
-30.0%
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%
19841985198619871988198919901991199219931994199519961997199819992000200120022003200420052006200720082009201020112012201320142015201620172018201920202021 Plan Year Ending June 30
Actual Discount Rate 5 per. Mov. Avg. (Actual)
Dot Com Crash
Great Recession
CalPERS Historic Investment Returns
16 Historical Compound Annual Rate of Return
1 Year 5 Year 10 Year 20 Year 30 Year
Compound Annual Return 21.30% 10.40% 8.50% 6.90% 8.40%

Proprietary and Confidential © 2022
GovInvest Inc. 17
Source: CalPERS Page 30 of 131
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GovInvest Inc.

How is Your Agency
Impacted?

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Funded Status Comparison
19 6.8% Discount Rate 21.3% Investment Return Net Impact Reason for
Change

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GovInvest Inc.

Funded Status

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GovInvest Inc.

Normal Cost Impact – Nominal Dollars
21 6.8% Discount Rate

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GovInvest Inc.

Normal Cost Impact – Percent of Payroll
22 6.8% Discount Rate

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GovInvest Inc.

Impact on Annual Amortization Payment
23 21.3% Investment
Return

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GovInvest Inc.

Total Required Employer Contributions

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GovInvest Inc.

Known
Threats
• More Pandemic Waves
• Geopolitical Risks
• Political Gridlock
• Low Fixed Income Yields
• Inflation
• FOMC reaction signally the end of cheap money
• Significant Market Correction or slow reversion to
the mean
• Unknown Risks

Proprietary and Confidential © 2022
GovInvest Inc.

Building Blocks of Pension Funding
Educate
Understandin
g the problem
Analyze
Quantify
impact of
2021 results
and new
actuarial
assumptions
Present
Develop
funding
strategies,
tactics and
impact if
applicable
Adopt
Adopt and
implement
funding
policy, if
applicable
Administer
Monitor plan
experience
and revisit
strategies
and tactics if
necessary
Evaluate
Revisit
funding
policy, if
applicable

Proprietary and Confidential © 2022
GovInvest Inc.

Questions

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GovInvest Inc.

While tested against actuarial valuation results, the software results will not necessarily match actuarial valuation results, as no two actuarial models are identical. The software offers financially sound projections and analysis; however, outputs do not guarantee compliance with standards under the Government Accounting Standards Board or Generally Accepted Accounting Principles. The software and this presentation are not prepared in accordance with standards as promulgated by the American Academy of Actuaries, nor do outputs or this presentation constitute Statements of Actuarial Opinion. GovInvest has used census data, plan provisions, and actuarial assumptions provided by Customer and/or Customer’s actuary to develop the software for Customer. GovInvest has relied on this information without audit.

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EXHIBIT A

DEFINED BENEFIT PENSION PLAN TERMINOLOGY
Assumptions
All DB pensions plans include a collection of demographic and economic assumptions that drive both the target benefit and cost of the plan over time. These assumptions include expected investment earnings, payroll growth, life expectancy and others. The collection of assumptions forms the foundation for the “normal cost” of the plan, that is if actual results exactly meet all of the actuarial and economic assumption, the normal cost will fully fund the target benefit.

Experience Gains/Losses
When actual results differ from the assumptions, these deviations are called “experience gains and losses.” Each year, experience gains and losses are measured and added to or subtracted from the unfunded accrued liability (UAL) in the form of a new gain/loss layer or “base” and are phased-in (amortized) into the Town’s annual required contributions over a period not to exceed 20 years (previously 30 years). The collective layers of gain/loss (positive or negative) bases form the UAL which may have a remaining term between 1 and 29 years.

Changes in Actuarial Assumptions
When long-term plan assumptions are adjusted up or down, these changes are called “changes in actuarial assumptions.” Changes in assumptions create their own, new gain/loss bases which are also amortized into the plan cost over a period not to exceed 20 years. Different than experience gains/losses, changes in long-term assumptions also impact the ongoing normal cost of the plan.

Present Value of Projected Benefits (PVPB)
The PVPB represents the total dollars needed as of the valuation date to fund all benefits earned in the past and expected to be earned in the future for current and former plan participants. In other words, it is the target balance of plan assets necessary to fund the promised benefit to plan participants at their projected retirement date.

Accrued Liability (AL)
The AL represents the total dollars needed as of the valuation date to fund all benefits earned in the past for current members and former plan members. This represents the present value of future benefits earned for service already earned/rendered.

Market Value of Assets (MVA)
The MVA represents the fair value of assets set aside, in trust, to fund the AL as of a given measurement date.

Unfunded Accrued Liability (UAL)
The UAL represents the arithmetic difference between the AL and the MVA. It is a

measure of the funding shortfall relative to the AL.

Funded Status
The funded status is the ratio of MVA to AL (MVA ÷ AL)
Illustration of Key Actuarial Terms
Discount Rate
The discount rate is an important actuarial assumption that drives the cost of the plan. It represents a long-term expected rate of investment return that can be expected from the plan’s investment strategy and portfolio. Since the promised benefit formula is fixed and guaranteed by the employer, a decrease in the assumed investment return (discount rate) directly impacts the employer’s cost of the promised benefit. Since nearly 2/3 of a plan’s funding is derived from accumulated investment earnings, any change to discount rate can have a profound impact on the employer’s cost of funding the benefit. With respect to the CalPERS plan, the discount rate has been as high at 8.75% but has since dropped to 6.8%.

Historical Factors Impacting CalPERS Funded Status
The events that contributed to large unfunded pension liabilities for public employers and a lower funded status for the pension system as a whole can be summarized in the following illustration:

Source: CalPERS
In the late 80’s and 90’s CalPERS’ investment returns were very strong, resulting in most plans accumulating more assets than their plan liabilities. By 1999, the CalPERS system reached its peak funded status where plan assets climbed to 128% of plan liabilities.

Since investment earnings offset employer plan costs, the plan benefits appeared to be relatively inexpensive. Senate bill (SB) 400 and assembly bill (AB) 616 provided employers the ability to significantly enhance pension benefit levels to both safety and miscellaneous plans. Many local agencies rushed to enhance benefit levels, seemingly for free since plan assets exceeded plan liabilities. Any remaining agencies that had not increased benefits quickly felt pressure from bargaining units that argued their agency needed to follow suit in order to remain competitive in attracting and retaining employees or lose out to surrounding communities. Agency after agency increased pension benefit levels to keep pace with their neighboring communities.

Subsequent market corrections and recessions revealed that the benefit enhancements were in fact not free and were prohibitively expensive. At its peak, the expected average annual return or discount rate was 8.75% and was supported by historical earnings patterns. Since then, market returns have not supported the previous investment income assumptions. Therefore, pension plan administrators, including CalPERS, have been forced to adjust the discount rate assumption downward, which in turn increases the cost of the promised employee benefit to employers. The current CalPERS discount rate now stands at 6.8%. Even still, as fixed income yields have contracted to near zero levels, investment portfolio managers are faced with the dilemma of taking on more investment risk or lowering discount rates even further.

Over the last two decades, both experience losses and changes in assumptions have significantly impacted the funded status of the CalPERS pension plans, driving the

employer costs to worrisome levels, contributing to pension reform and the current pension crisis. In 2012, the California legislature passed the Public Employees’ Pension Reform Act (PEPRA), championed by former Gov. Jerry Brown. PEPRA took effect January 1, 2013 and places limits on the level of pension benefits. While this reform is significant, due to a provision in the California constitution often referred to as the “California Rule,” the PEPRA limitation only applies to employees hired after January 1, 2013 AND are either new to the pension system or had a break in service in excess of 6 months. Therefore, the impact of PEPRA will not provide employers significant relief for decades to come.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Quarterly TOT Enforcement Update – Second Quarter Fiscal Year 21-22.

Council Meeting Date: 3/2/2022
Prepared by: Rob Patterson, Administrative Services / Finance Director Recommended Motion: No Action – Presentation only.

Summary: The Town of Mammoth Lakes enforcement team will provide a formal presentation of enforcement efforts to Town Council for the second quarter of FY21-22. Information will include the following: 1. Statistical data including Cases opened, Citations issued, and Revenue received. 2. Process Improvements implemented by the team. 3. Team Goals. In addition to providing this update to Town Council.

Enforcement Update
Quarter 2 – FY21-22
Rob Patterson
Administrative Services / Finance Director
March 2, 2022

Progress Updates

Activity Report

Current Focus

Special Project – Data Collection

Special Project – Municipal Code Updates

Town Council of Mammoth Lakes
Minutes of Regular Meeting
February 16, 2022, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser,
Councilmember Kirk Stapp
_____________________________________________________________________

1. CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Councilmember Stapp led the flag salute.

3. PUBLIC COMMENTS
There were no public comments given at this time.

4. ADDITIONS TO THE AGENDA

4.1 Adopt a resolution authorizing a $100,000 grant to assist Inyo Mono Advocates for Community Action (IMACA) to continue programs to residents of Mammoth Lakes.

Town Manager Daniel C. Holler outlined the request for an urgency item.

Town Council Minutes
February 16, 2022

Moved by Councilmember Bill Sauser
Seconded by Councilmember Sarah Rea
Pursuant to Government Code Section 54954.2b2, the Council hereby determines that there is a need to take immediate action and that the need for action came to the attention of the Town subsequent to the agenda being posted as specified in subdivision a, said item being:

Approve a resolution authorizing a one hundred-thousand-dollar ($100,000) grant to assist Inyo Mono Advocates for Community Action (IMACA) to manage, administer, and provide community benefit programs including food distribution, childcare, preschool, continuum of care housing services, and related programs to residents of Mammoth Lakes.

For (5): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, and Councilmember Kirk Stapp
Carried (5 to 0)
Mr. Holler outlined the information in the staff report.

Kate Morley, Director of Inyo Mono Advocates for Community Action (IMACA), outlined the funding request.

Carolyn Baillet, Chair of the IMACA Board, spoke in support of the funding request.

Jeff Griffiths, Vice Chair of the IMACA Board, spoke in support of the funding request.

There was discussion among members of Council, staff, and Ms. Morley.

PUBLIC COMMENT:

Patricia Robertson, Executive Director of Mammoth Lakes Housing (MLH), said that MLH was in talks with IMACA regarding IMACA's housing assets and continuity of care. She spoke in support of the funding request.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem John Wentworth
Approve a resolution authorizing a one hundred-thousand-dollar ($100,000) grant to assist Inyo Mono Advocates for Community Action (IMACA) to manage, administer, and provide community benefit programs

Town Council Minutes
February 16, 2022

including food distribution, childcare, preschool, continuum of care housing services, and related programs to residents of Mammoth Lakes.

Direct Town staff to report back when more information from IMACA is available.

For (5): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, and Councilmember Kirk Stapp
Carried (5 to 0)

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Town Clerk Jamie Gray read an email from Kim Anaclerio, Program Director of Mammoth Lakes Recreation, regarding a grant award for arts funding.

Town Manager Daniel C. Holler reported on the fire near Bishop. There was discussion among members of Council and staff.

Town Attorney Andrew Morris reported on current litigation against the Town.

There was discussion among members of Council and staff.

Mr. Holler reported on the over snow vehicles subpart C meetings and gave an update regarding Ormat. There was discussion among members of Council and staff.

Parks and Recreation Director Stuart Brown gave an update regarding public information and current parks and recreation activities.

Community and Economic Development Director Sandra Moberly gave an update regarding current planning and building activities. There was discussion among members of Council and staff.

Mammoth Lakes Fire Protection District Fire Chief Frank Frievalt gave an update regarding the Airport fire.

Administrative Services/Finance Director Rob Patterson gave an update regarding interviews for the Outdoor Recreation position and current finance activities.

Town Council Minutes
February 16, 2022

6. COUNCIL PRESENTATIONS

6.1 Introduce new Engineering Technician Riley Griesenbeck.

Public Works Director Haislip Hayes introduced Mr. Griesenbeck to the Council and the community.

6.2 Introduce new Mammoth District Ranger Fred Wong.

Town Manager Daniel C. Holler introduced Mr. Wong to the Council and the community. There was discussion among members of Council and Mr.

Wong.

7. STAFF PRESENTATIONS

7.1 Presentation on the 2021 Town’s Annual Accomplishment Report.

Town Manager Daniel C. Holler, Parks and Recreation Director Stuart Brown, and Assistant to the Town Manager Pam Kobylarz outlined the 2021 Town Accomplishments Report. There was discussion among members of Council and staff.

7.2 Town of Mammoth Lakes Development Highlights.

Community and Economic Development Director Sandra Moberly outlined the Town of Mammoth Lakes Development Highlights. There was discussion among members of Council and staff.

8. CONSENT AGENDA
Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem John Wentworth
Approve the Consent Agenda.

For (5): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, and Councilmember Kirk Stapp Carried (5 to 0)

8.1 Approve the minutes of the regular meeting of February 2, 2022.

8.2 Approve the minutes of the special meeting of February 9, 2022.

8.3 Authorize the legal services agreement with Prentice Long PC to assist the Town in negotiations with employee bargaining units.

Town Council Minutes
February 16, 2022

8.4 Amend Supplemental Services Agreement No. 25 with Brandley Engineering, Inc. for Design of ARFF/Snow Removal Equipment Facility at Mammoth Yosemite Airport.

8.5 Approve the resolution authorizing the Town Manager to execute documents and take other steps to further the implementation of the Town’s housing programs and related matters.

8.6 Accept Payment Approval Report No. 22-31 in the amount of $1,175,387.18. Accept Payment Approval Report No. 22-32 in the amount of $35,040.00

9. POLICY MATTERS

9.1 Update on Management and Response to the COVID-19 Pandemic.

Town Manager Daniel C. Holler gave an update regarding the pandemic.

There was discussion among members of Council and staff.

The Mayor called a recess at 5:52 p.m. and the Council reconvened at 6:01 p.m.

9.2 Presentation on budget performance through the second quarter of FY21-22 and adopt a resolution amending the Fiscal Year 21-22 budget.

Town Manager Daniel C. Holler gave an update regarding the Airport fire.

Administrative Services/Finance Director Rob Paterson gave a presentation regarding the second quarter update. There was discussion among members of Council and staff.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem John Wentworth
Adopt the proposed resolution amending the Fiscal Year 21-22 budget as recommended in Attachment A – Budget Adjustments.

For (5): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, and Councilmember Kirk Stapp
Carried (5 to 0)

Town Council Minutes
February 16, 2022

10. COUNCILMEMBER REPORTS
Councilmember Sauser announced that Mammoth local Carly Margulies was currently in 9th place after her first run at the Olympics. He attended the Eastern Sierra Transit Authority Board meeting and Sub-Part C meetings with the Forest Service.

Mayor Pro Tem Wentworth attended Sub-Part C meetings with the Forest Service, a meeting hosted by Bob Gardner regarding resort communities, and the Eastern Sierra Council of Governments meeting.

Councilmember Rea met with Dr. Kermit Jones, candidate for a California congressional seat.

Councilmember Stapp reported on the Mammoth Lakes Housing wait list.

Mayor Salcido attended the Eastern Sierra Council of Governments meeting and Sub-Part C meetings with the Forest Service.

11. CLOSED SESSION
At 6:47 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

11.1 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

11.2 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

11.3 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

11.4 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 7:26 p.m. and the Town Manager announced that there was no reportable action taken.

Town Council Minutes
February 16, 2022

13. ADJOURNMENT
The Council adjourned the meeting at 7:26 p.m.

Jamie Gray, Town Clerk

RESOLUTION NO. 22-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

RE-AUTHORIZING THE TOWN COUNCIL TO MEET VIRUTALLY DURING THE COVID-19 PANDEMIC DECLARED EMERGENCY
WHEREAS, the Town of Mammoth Lakes supports transparency in government, and meetings of the Town Council and other legislative bodies of the Town are conducted in compliance with the Brown Act (Government Code Section 54950 et seq), so that members of the public may attend, observe, and participate; and WHEREAS, Government Code Section 54953(e) is a provision of the Brown Act establishing special rules that apply under specific circumstances to meetings of local government legislative bodies that are conducted remotely via teleconference; and
WHEREAS, using the special rules will facilitate continuing to conduct meetings remotely during the COVID-19 pandemic; and
WHEREAS, the Town Council does hereby find that allowing for conducting public meetings virtually will support social distancing and reduces the potential risk to the public, elected officials and employees to be infected by or to spread COVID-19; and
WHEREAS, a required condition for the use of the Section 54953(e) rules is the existence of a state of emergency declared by the Governor pursuant to Government Code Section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code Section 8558; and WHEREAS, an additional required condition is that state or local officials have imposed or recommended measures to promote social distancing, or that the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, the Governor of California declared a Statewide state of emergency due to the COVID-19 virus on Wednesday, March 4; and
WHEREAS, on March 15, 2020 the Mono County Health Officer declared a local health emergency, including finding “that there is an imminent and proximate threat to public health from the introduction of COVID-19 in Mono County;” and WHEREAS, the Mono County Director of Public Health has recently issued a memorandum recommending that social distancing be used as one means of reducing the spread of COVID-19; and
WHEREAS, on October 6, 2021, the Town Council adopted a resolution finding that pursuant to Government Code Section 54953(e), the legislative bodies of the

Resolution No. 22-

Town of Mammoth Lakes shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code Section 54953, as authorized by subdivision (e) of Section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of Section 54953; WHEREAS, as a condition of extending the use of the provisions found in Section 54953(e), the Town Council must reconsider the circumstances of the state of emergency that exists in the Town of Mammoth Lakes, and the Town Council has done so; and
WHEREAS, emergency conditions continue to exist in the Town of Mammoth Lakes, as reflected by the ongoing state of emergency declared by the Governor; and
WHEREAS, requiring the meetings of the Town Council and other legislative bodies of the Town of Mammoth Lakes to be conducted entirely in person would create a risk to the health and safety of the members of the public who might attend, the members of the Town Council, Town staff, and other persons attending meetings; and
WHEREAS, the Town of Mammoth Lakes continues to comply with the requirements of Section 54953(e) to ensure public access to meetings of Town legislative bodies, including by providing notice and posting meeting agendas, allowing members of the public to access the meeting and provide comments via an Internet-based service option, and providing an opportunity for the public to address legislative bodies and offer comment in real time.

NOW, THEREFORE, BE IT RESOLVED that the recitals set forth above are true and correct and are incorporated into this resolution by this reference; and IT IS FURTHER RESOLVED that the Town Council of the Town of Mammoth Lakes hereby declares that a State and County emergency continues to exist due to the existence or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the Town of Mammoth Lakes due to the COVID-19 virus; and
IT IS FURTHER RESOLVED that the Mono County Director of Public Health has issued a memorandum recommending the continued use of social distancing as a means to reduce the spread of COVID-19, and that the COVID-19 state of emergency impacts the ability of the Town Council to safely meet in person; and IT IS FURTHER RESOLVED that the Mammoth Lakes Town Council finds the use of virtual meetings, as provided for under AB 361 as approved by the State Legislature and signed by the Governor, continues to be a prudent and safe means to conduct the Town’s business respecting the recommendation to use social distancing as a precaution to reduce the spread of COVID-19; and IT IS FURTHER RESOLVED that the Town staff and legislative bodies are hereby authorized and directed to continue taking all actions necessary to carry out the

Resolution No. 22-

intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act; and
IT IS FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) April 2, 2022, or such time the Town Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the Town of Mammoth Lakes may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

APPROVED AND ADOPTED THIS 2nd day of March 2022.
________________________________
LYNDA SALCIDO, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Adopt a resolution approving a grant application of up to $1,000,000 to the Home Investment Partnership Program (HOME) for the First-Time Homebuyer program to provide down payment assistance.

Council Meeting Date: 3/2/2022
Prepared by: Nolan Bobroff, Senior Planner / Housing Coordinator Patricia Robertson, Mammoth Lakes Housing, Executive Director Recommended Motion: Adopt a resolution approving a grant application of up to $1,000,000 to the Home Investment Partnership Program (HOME) for the First-Time Homebuyer program to provide down payment assistance.

Summary: The California Department of Housing and Community Development (HCD) is responsible for administering the HOME Program to all non-entitled state jurisdictions, with funding from the U.S. Department of Housing and Urban Development. The Town of Mammoth Lakes is eligible to apply for these funds from HCD to support housing programs for traditionally defined low- and very low-income households.1 HOME funds are available under the 2020/2021 Notice of Funding Availability (NOFA) which was released on December 1, 2021. The application due date is March 10, 2022 and awards will be announced in August 2022. The Town is eligible to apply for up to $2M under this NOFA; however, future grant eligibility is determined by how successful jurisdictions were on expending previous grants and to ensure that we are able to spend down the majority of the grant funds, if awarded, we are requesting only $1M under this NOFA.

The Town, together with Mammoth Lakes Housing, Inc (MLH) acting as a subrecipient, are requesting authorization to apply for the HOME First-Time Homebuyer (FTHB) Program to provide down-payment assistance funding. The Town and MLH have administered the HOME FTHB program in Mammoth Lakes since 2006 and since that time, 28 households have been assisted. Approximately $2.6M in HOME FTHB funds have been distributed to the community which has leveraged $4.4M in private funds. These funds have furthered the community’s goal of providing housing affordable to the workforce.

If the HOME Grant is awarded, these funds must be used for down payment assistance in the form of silent second mortgages for low-income households in Mammoth Lakes. The Program funds provide gap financing that is paired with traditional bank loans obtained individually by the homebuyers, thereby, leveraging public funds with private dollars.

Mammoth Lakes Housing, Inc. (MLH) will be a subrecipient on the grant and will submit the HOME Grant Application, on behalf of the Town. If awarded the grant, MLH will then take the lead on the administration of the grant and assisting households through the homeownership process.

1 The annual income limits for 2022 for Mono County are $50,500 for a two-person household and $63,100 for a fourperson household.

RESOLUTION NO. 2022-__

RESOLUTION OF THE TOWN COUNCIL OF THE

TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE

CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT

PARTNERSHIPS PROGRAM

THE GOVERNING BOARD OF
Town of Mammoth Lakes
HEREBY AUTHORIZES: Submittal of an application to the California Department of Housing and Community Development for funding under the HOME Investment Partnerships Program; and if selected, the execution of a Standard Agreement, any amendments thereto, and of any related documents necessary to participate in the HOME Investment Partnerships Program.

WHEREAS:

A. The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”). HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200.

B. On December 1, 2021, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”).

C. In response to the December 2021 HOME NOFA, the Town of Mammoth Lakes a municipal corporation (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.

IT IS NOW THEREFORE RESOLVED THAT:

1. In response to the December 2021 HOME NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed one million Dollars ($1,000,000) for the following activities and/or programs:

First-Time Homebuyer Program (Acquisition-only down payment assistance) to be located in Mammoth Lakes, California .

2. If the application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant may also execute a Standard Agreement, any amendments thereto, and any and all other documents or

HOME 2020-2021 NOFA
instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents).

3. The Applicant authorizes the Town Manager or their designee(s) to execute, in the name of the Applicant, the required documents.

PASSED AND ADOPTED THIS 2
nd DAY OF March 2022, BY THE FOLLOWING VOTE:

AYES:_____ NAYS:_________ ABSTAIN:_______ ABSENT:________ __________________________
Lynda Salcido, Mayor
Town Council
The undersigned Jamie Gray, Town Clerk, of the Applicant does hereby attest and certify that the foregoing is a true and full copy of a resolution of the governing board of the Applicant passed and adopted at a duly convened meeting on the date set forth above, and said resolution has not been altered, amended, or repealed. _________________________________ ________________
Signature Date

1 TOWN COUNCIL STAFF REPORT
Title: Project Closeout Report for the Transit Shelter Project.

Meeting Date: March 2, 2022
Prepared by: Amy Callanan, Engineering Manager
Riley Griesenbeck, Engineering Technician
RECOMMENDATION:

Staff recommends Town Council accept the project closeout report for the Transit Shelter Project.

BACKGROUND:

On July 17, 2019, Town Council approved allocation from the Transit Reserves of $330,000 for the replacement of the remaining three old bus shelters in Town, located on Main Street and Old Mammoth Road. At the time the two transit shelters along Main Street were owned by Caltrans and maintained by the Town. The shelters were in a state of disrepair and past their useful life.

Due to the onset of the COVID-19 pandemic, the Transit Shelter Project was not pursued in 2020 as originally proposed. Due to some uncertainties pertaining to easements for the shelter on Old Mammoth Road, the final project scope included just the two shelters on Main St. Options for the replacement of the shelter along Old Mammoth Road are being reviewed.

The final project scope included replacement of the two aging bus shelters located on Main Street in front of the Post Office and the Fire Station. The new 10’ x 20’ bus shelters are identical to the shelters installed in 2019 as part of the Main Street Sidewalk Project and in other locations throughout Town. The project scope included replacing sections of sidewalk, asphalt pavement, and curb and gutter in the immediate vicinity of the shelters to make the shelters ADA compliant.

Construction started in September of 2021 and continued through the winter months despite December’s snowstorm. Work was completed in February of 2022. The only substantial change to the initial project scope was the additional replacement of a section of sidewalk behind the Fire Station transit shelter to maintain 10’ of usable sidewalk behind said shelter. Notice of Completion was filed on February 22, 2022.

2 PROJECT LOCATION:

Post Office
Transit Shelter
Project Area
Fire Station
Transit Shelter
Project Area

3 FINANCIAL CONSIDERATIONS:

The engineer’s estimate for the project was between $250,000 - $325,000 and the Town received one bid. At the Town Council meeting on April 21, 2021, the contract was awarded to the low responsive bid from Spiess Construction Co., Inc. for $295,665.00 including authorization of up to an additional 10% of the award amount.

Including the cost for the additional section of sidewalk behind the Fire Station shelter, the final project cost totaled $313,513.65, coming in 6.0% over the bid but within both the engineer’s estimate and the 10% increase allowable by the award. The funds ultimately used to pay for the project were as follows:

Job No.: CAP 20-001
Activity: 46417
Fund-Dept-Account: 300-000-3999
Funding: Transit Reserves - $313,513.65
PRE-CONSTRUCTION PHOTOS:

4

5 CONSTRUCTION PHOTOS:

6

7

8 POST-CONSTRUCTION PHOTOS:

9

10

1 TOWN COUNCIL STAFF REPORT
Title: Project Closeout Report for the Sierra Business Park Project.

Meeting Date: March 2, 2022
Prepared by: Amy Callanan, Engineering Manager
Riley Griesenbeck, Engineering Technician
RECOMMENDATION:

Staff recommends Town Council accept the project closeout report for the Sierra Business Park Project.

BACKGROUND:

The Town purchased Lots 36 and 37 in the Sierra Business Park located at 312 & 294 South Industrial Circle across HWY 395 from the Mammoth Yosemite Airport in 2019 with the intent of providing storage for Town equipment and temporary storage of bins owned by Mammoth Disposal Company. Mammoth Disposal is in need of space to support operations related to the ongoing Transfer Station expansion project. Initial budget for the entire project was set at $600,000. Funding for the project came from the Solid Waste Fund.

Town staff designed and bid the project to include site improvements necessary for the storage of equipment and materials. The final design met the standards and requirements of the Sierra Business Park HOA. The Town issued building permits for project elements as required. Construction started in July of 2021 and was completed in January of 2022.

The project ultimately included:
 Clearing and grubbing of existing vegetation and deleterious material  A Verti-crete concrete wall along the northern property line of the Town lot (Lot 36), eastern property line of the lot to be leased to Mammoth Disposal (Lot 37), and parallel to the road at the front of both lots
 Chain link fencing between the two lots and along the back side of both lots  20-ft chain link gates and concrete driveways at each lot  Asphalt grindings as pavement base material
 Hot mix asphalt paving of a 1” of wearing surface
 Stormwater retention and drainage facilities
 Frost-free hose bibs and water service hookups
 Basic electrical service with pedestal
 Placement of two storage containers, with concrete footings, on the Town lot Changes were made to the original project scope to add value and usability to both lots, including bringing in additional asphalt grindings to use as pavement base material for Lot

2 37, paving a 1” hot mix asphalt cap over both lots, installing frost-free hose bibs and connecting water service, and installing storage containers on the Town lot. Notice of Completion was filed on February 1, 2022.

The Town is expecting the execution of a lease for the use of Lot 37 with Mammoth Disposal. In anticipation of this lease Mammoth Disposal placed one storage container, with concrete footings, on their lot. Both the Town and Mammoth Disposal have already moved materials and supplies to their respective lots and are actively using these locations for storage.

PROJECT LOCATION:

Sierra Business Park
Lots 36 & 37
Airport Rd

3 FINANCIAL CONSIDERATIONS:

The consultant cost for the design of the project was $12,766.25. The engineer’s construction estimate for the original project scope as bid was $300,000 and the Town received one bid. At the Town Council meeting on May 19, 2021, the contract was awarded to Spiess Construction Co., Inc. for $388,112.50. The Town Manager authorized additions and changes to the original project scope. The final construction cost including purchase of the storage buildings totaled $515.070.90.

Total project cost including the design was $527,837.15, with construction cost coming in over the bid amount but within the original project cost of $600,000. The funds ultimately used to pay for the project were as follows:

Job No.: CAP 21-001
Activity: 46424
Fund-Dept-Account: 300-000-39999
Funding: Future CAP (Pre-Construction): $16,742.38
Future CAP (Construction): $83,257.62
Solid Waste Fund: $300,000.00
Total: $400,000.00
The remaining funding required of $127,837.15 will be addressed during the third quarter budget adjustments to be presented at the May 4, 2022 Town Council meeting.

4 PRE-CONSTRUCTION PHOTOS:

5

6 CONSTRUCTION PHOTOS:

7

8 POST-CONSTRUCTION PHOTOS:

9

10

1 TOWN COUNCIL STAFF REPORT
Title: Conduct the Special Election for Formation of Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services).

Meeting Date: March 2, 2022
Prepared by: Sierra Shultz, Deputy Airport Manager
RECOMMENDATION:

Staff recommends that Town Council conduct the special election for the formation of Community Facilities District No 2021-1 (Juniper Ridge Maintenance Services) and if passed, adopt the Resolution Certifying Election Results, and conduct the first reading of the Ordinance Authorizing Levy of Special Taxes. If the election does not pass, staff recommends that Town Council adopt the Resolution Declaring Results.

BACKGROUND:

The residents of the Juniper Ridge neighborhood are assessed an annual levy to maintain a lighting and landscaping assessment district that was formed in 1993. The funding collected for the Juniper Ridge Assessment District 93-1 provides for improvements along Juniper Road and Juniper Court. The district provides snow removal and storage, landscaping maintenance, lighting maintenance, Juniper tree preservation, maintenance of ski easements and maintenance of ornamental structures. Each year staff and Town consultants examine the budget for the district. This regular evaluation shows that the district has run low on reserves in recent years. The district does not have an annual inflator and has levied the same amount since 1993. Without an inflator the district has not been able to keep up with inflation or rising material and labor costs. A shortage in funds could result in the termination of services such as landscaping improvements and snow removal.

A new district needs to be formed to secure the appropriate funding to ensure the required services are never left unfunded.

On August 27, 2021, staff mailed a letter to Juniper Ridge property owners describing the situation and explaining why and when a new district would be proposed to replace the existing Juniper Ridge Assessment District 1993-1. The letter included a timeline for developing the new district and staff’s contact information.

On October 6, 2021, Resolution No. 21-80 was adopted which declared the Town Council’s intention to establish a Community Facilities District and authorize the levy of special taxes for Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services). At this meeting a public hearing was set for November 17, 2021. Resolution No. 21-80 included descriptions of the proposed district boundaries, the services to be financed, and the rate and method of apportionment of special tax.

2 A Notice of Public Hearing was posted in the newspaper on November 6, 2021 for two weeks. The notice declared Town Council’s intension to establish a Community Facilities District and provided notice of the upcoming public hearing.

On November 17, 2021, Town Council conducted the public hearing and there were no public comments. Council then adopted Resolution No. 21-90 establishing the formation of Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services).

Council also adopted Resolution No. 21-91 calling a special election for a community facilities district for March 2, 2022.

Ballots were then sent to property owners on January 18, 2022. Staff mailed a follow-up letter to property owners on February 3, 2022, to reiterate the specifics of the ballot and to provide staff contact information once again.

ANALYSIS:

Staff has recommended that a new Community Facilities District (CFD) be formed in order to meet the future needs of the neighborhood. The proposed district will provide a similar scope of service and a revised levy. The levy is based on present value costs and includes a cost escalation factor to account for inflation. This will resolve the potential for ending up in a similar situation where the district cannot afford the maintenance.

As mentioned in the previously provided Rate and Method of Apportionment, the proposed assessment is $2,250.00 per unit starting in Fiscal Year 2022/23. An annual cost escalation factor of no more than 3.0% per year will be applied beginning in Fiscal Year 2023/24 to increase the maximum allowable assessment each year. The maximum allowable assessment will only be charged if it is justified in the annual engineer’s report. It is important to include the cost escalation factor to account for inflation when it is needed.

The Engineer’s Report includes more in-depth cost details.

The ballots are weighted by acreage. Each landowner has one vote for each acre, or portion thereof, that the landowner owns within the proposed CFD that is subject to the proposed tax if it is levied at the time of the election. All of the parcels received one vote since they are all under one acre in size. Of the ballots cast, 2/3rds of the votes must be in favor of the CFD in order to proceed. The Town Clerk will be the one to canvass the returns of the election.

Election Passes:

If the election passes, it is recommended that Town Council adopt the attached resolution certifying election results and introduce the attached ordinance authorizing levy of special taxes. Then on March 16, 2022, Council would be asked to adopt the ordinance. A public notice (copy attached) introducing the ordinance will be distributed to the public prior to the March 16 meeting.

3 Election Fails:

If the election fails, it is recommended that Town Council adopt the attached resolution declaring the results of the special election. However, since the measure has failed, no further action will be taken at this time.

If the proposed district is formed the existing district will be discontinued. If the proposed district is not formed, the existing district will remain in place.

FINANCIAL CONSIDERATIONS:

At the November 17, 2021 Town Council meeting, the Engineer's Report was accepted which includes the cost estimate for the authorized services. The cost estimate includes a line item for a Town contribution which is based on gas tax reimbursements and is subject to change based on the annual snow removal costs.

ATTACHMENTS:

If election passes:

1. Resolution Certifying Election Results

2. Ordinance Authorizing Levy of Special Taxes

3. Public Notice of Introduction of Ordinance
If election does not pass:

4. Resolution Declaring Results - Failed

RESOLUTION NO. 22-

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, DECLARING RESULTS OF A SPECIAL

LANDOWNER ELECTION AND DIRECTING THE RECORDING OF A

SPECIAL TAX LIEN

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2021-1
(JUNIPER RIDGE MAINTENANCE SERVICES)
WHEREAS, this Town Council of the Town of Mammoth Lakes adopted a resolution entitled “A Resolution of the Town Council of the Town of Mammoth Lakes, State of California, Establishing the Formation of a Community Facilities District” (the “Resolution of Formation”), ordering the formation of the Town of Mammoth Lakes, Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services), (the “District”), defining the public services (the “Services”) to be provided by the District, authorizing the levy of a special tax on property within the District and preliminarily establishing an appropriations limit for the District, all pursuant to the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code; hereafter referred to as the “Act”); and WHEREAS, under the provisions of the Resolution of Formation, and pursuant to the resolution entitled “A Resolution of the Town Council of the Town of Mammoth Lakes Calling a Special Election for a Community Facilities District” (the “Resolution Calling the Election”) heretofore adopted by this Town Council, the propositions of the levy of the special tax and the establishment of the appropriations limit were submitted to the qualified electors of the District as required by the provisions of the Act; and WHEREAS, pursuant to the terms of the Resolution Calling the Election, which are by this reference incorporated herein, the special election has been held and the Town Clerk has on file a Canvass and Statement of Results of Election, (the “Canvass”) a copy of which is attached hereto as Exhibit A; and WHEREAS, this Town Council has been informed of the Canvass, finds it appropriate and wishes to complete its proceedings for the District.

NOW, THEREFORE, the Town Council of the Town of Mammoth Lakes, DOES HEREBY RESOLVE as follows:

1. The foregoing recitals are true and correct.

2. The issues presented at the special election were the levy of a special tax within the District and the approval of an annual appropriations limit of not to exceed an amount equal to the proceeds of the special tax collected annually all pursuant to the Resolution of Formation.

3. The Town Council hereby approves the Canvass and finds that it shall be a permanent part of the record of its proceedings for the District. Pursuant to the Canvass, the issues presented at the special election were approved by the qualified electors of the District by more than two-thirds (2/3) of the votes cast at the special election.

4. Pursuant to the voter approval, the District is hereby declared to be fully formed with the authority to levy the special taxes and to have the established appropriations limit, all as heretofore

provided in these proceedings and in the Act. It is hereby found that all prior proceedings and actions taken by this Town Council with respect to the District were valid and in conformity with the Act.

5. The Town Clerk is hereby directed to complete, execute, and cause to be recorded in the office of the County Recorder of the County of Mono a notice of special tax lien in the form required by the Act, such recording to occur no later than fifteen (15) days following adoption of this Resolution by the Town Council.

6. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this 2
nd day of March, 2022.

LYNDA SALCIDO, Mayor
ATTEST:
_________________________________
JAMIE GRAY, Town Clerk

EXHIBIT A

CANVASS AND STATEMENT OF RESULT OF ELECTION

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2021-1
(JUNIPER RIDGE MAINTENANCE SERVICES)
I hereby certify that on March 2, 2022, I canvassed the returns of the election held on March 2, 2022, for the Town of Mammoth Lakes Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) and the total number of ballots cast in such election and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true, and correct:

Qualified
Landowner
Votes
Votes
Cast
Votes
YES
Votes
NO
Town of Mammoth Lakes Community
Facilities District No. 2021-1 (Juniper
Ridge Maintenance Services)
Special Tax Election, March 2, 2022 ____ _____ _____ _____ BALLOT MEASURE: Shall the Town of Mammoth Lakes be authorized to annually levy a special tax solely on lands within the Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) (the “CFD”) in accordance with the rate and method contained in the Resolution of Formation of the CFD adopted by the Town Council on March 2, 2022, commencing in the District’s fiscal year 2022/23, to pay for the maintenance of parkways, landscaping services, the costs of the District in administering the CFD and County charges, and shall the annual appropriations limit of the CFD be established in the amount of $300,000?
Yes: __________
No: __________
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND on March 2, 2022.

By:

JAMIE GRAY, Town Clerk

ORDINANCE NO.

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, AUTHORIZING THE LEVY OF

SPECIAL TAXES IN A COMMUNITY FACILITIES DISTRICT

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2021-1
(JUNIPER RIDGE MAINTENANCE SERVICES)
WHEREAS, this Town Council of the Town of Mammoth Lakes on October 6, 2021, adopted Resolution No. 21-80 entitled “A Resolution of the Town Council of the Town of Mammoth Lakes, State of California, Declaring its Intention to Establish a Community Facilities District and to Authorize the Levy of Special Taxes” (the “Resolution of Intention”) has conducted proceedings (the “Proceedings”) to establish the Town of Mammoth Lakes Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code; hereafter referred to as the “Act”) provide for the costs of construction, operation, maintenance and servicing of parks, landscaping and appurtenant facilities (the “Services) as provided in the Act; and
WHEREAS, the Resolution of Intention called for a public hearing to be held on November 17, 2021, and as part of the Proceedings, the Town Council held a public hearing under the Act relative to the determination to proceed with the formation of the District and the rate and method of apportionment of the special tax (the “Special Tax”) to be levied within the District to finance the Services and at such hearing all persons desiring to be heard on all matters pertaining to the formation of the District and the levy of the Special Tax were heard, substantial evidence was presented and considered by this Town Council and a full and fair hearing was held; and
WHEREAS, upon the conclusion of the hearing, this Town Council adopted a resolution entitled “A Resolution of the Town Council of the Town of Mammoth Lakes, Establishing the Formation of a Community Facilities District” (the “Resolution of Formation”), whereby the Town Council (i) established the District, (ii) authorized the levy of the Special Tax within the District, and (iii) preliminarily established an appropriations limit for the District, all pursuant to the Act; and
WHEREAS, on March 2, 2022, a special election was held among the landowner voters within the District at which the landowner voters approved the proposition relating to the levy of Special Taxes within the District and the establishment of an appropriations limit for the District by the two-thirds vote required by the Act, which approval has been confirmed by resolution of this Town Council; and WHEREAS, the Town Council ordered the recordation with the County Recorder of the County of Mono of a Notice of Special Tax Lien (the “Notice”).

THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, DOES ORDAIN AS FOLLOWS:

1. The foregoing recitals are true and correct.

2. By the passage of this Ordinance, the Town Council hereby authorizes and levies the Special Tax within the District pursuant to the Act, at the rate and in accordance with the rate and method of

Ordinance No. 22-

apportionment of Special Tax set forth in the Resolution of Formation, which rate and method is by this reference incorporated herein. The Special Tax is hereby levied commencing in fiscal year 2022/2023 and in each fiscal year thereafter to pay for the Services for the District and all costs of administering the District, as contemplated by the Resolution of Formation and the Proceedings.

3. The Public Works Director of the Town of Mammoth Lakes or designee or employee or consultant of the Town of Mammoth Lakes is hereby authorized and directed each fiscal year to determine the specific Special Tax to be levied for the next ensuing fiscal year for each parcel of real property within the District, in the manner and as provided in the Resolution of Formation.

4. Exemptions from the levy of the Special Tax shall be as provided in the Resolution of Formation and the applicable provisions of the Act. In no event shall the Special Tax be levied on any parcel within the District in excess of the maximum Special Tax specified in the Resolution of Formation.

5. All of the collections of the Special Tax shall be used as provided in the Act and in the Resolution of Formation, including, but not limited to, the payment of the costs of the Services, the payment of the costs of the Town of Mammoth Lakes in administering the District, and the costs of collecting and administering the Special Tax.

6. The Special Tax shall be collected in the same manner as ordinary ad valorem taxes are collected and shall have the same lien priority and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes; provided, however, that the Town Council may provide for other appropriate methods of collection by resolution(s) of the Town Council. The Public Works Director of the Town of Mammoth Lakes or designee is hereby authorized and directed to provide all necessary information to the auditor/tax collector of the County of Mono in order to effect proper billing and collection of the Special Tax, so that the Special Tax shall be included on the secured property tax roll of the County of Mono for fiscal year 2022/23 and for each fiscal year thereafter until no longer required to pay for the Services or until otherwise terminated by the Town of Mammoth Lakes.

7. If for any reason any portion of this ordinance is found to be invalid, or if the Special Tax is found inapplicable to any particular parcel within the District, by a court of competent jurisdiction, the balance of this ordinance and the application of the Special Tax to the remaining parcels within the District shall not be affected.

8. The Mayor of the Town Council shall sign this Ordinance and the Town Clerk shall cause the same to be published immediately after its passage at least once in a newspaper of general circulation.

9. This Ordinance shall take effect 30 days from the date of final passage.

INTRODUCED and first read on the 2
nd day of March, 2022; and PASSED, APPROVED AND ADOPTED this 16th day of March, 2022.

LYNDA SALCIDO, Mayor
ATTEST:
_________________________________
JAMIE GRAY, Town Clerk

PUBLIC NOTICE OF INTRODUCTION OF ORDINANCE

TOWN OF MAMMOTH LAKES
ORDINANCE NO. __________
NOTICE IS HEREBY GIVEN that on March 2, 2022, the Town Council of the Town of Mammoth Lakes introduced Ordinance No. ________, entitled:

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE

OF CALIFORNIA, AUTHORIZING THE LEVY OF SPECIAL TAXES IN A COMMUNITY

FACILITIES DISTRICT
If adopted, this ordinance will authorize the levy of a special tax within the Town of Mammoth Lakes Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) (the “District”), at the rate and in accordance with the rate and method of apportionment of special tax set forth in the Resolution of Formation approved by the Town Council on November 17, 2021, by Resolution No. 2021-90. The special tax levy would commence in fiscal year 2022/23 and each fiscal year thereafter to pay for the costs of services and administering the District. The special tax shall be collected in the same manner as ordinary ad valorem taxes are collected and shall have the same lien priority, and be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for ad valorem taxes. This ordinance will be considered for adoption at the Regular Meeting of the Town Council on Wednesday, March 16, 2022, at 4:00 p.m.

A certified copy of the full text of Ordinance No. _______ is available for review in the Office of the Town Clerk, 437 Old Mammoth Road, Suite 230, Mammoth Lakes, California 93546. ____________________________________
Jamie Gray
Town Clerk
Town of Mammoth Lakes

RESOLUTION NO. ________
A RESOLUTION DECLARING RESULTS OF SPECIAL ELECTION FOR COMMUNITY FACILITIES DISTRICT NO. 2021-1 (JUNIPER RIDGE MAINTENANCE SERVICES)
WHEREAS, pursuant to the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing with Section 53311, of the California Government Code (the “Act”), this City Council has adopted a resolution titled “A Resolution to Form Community Facilities District No. 2021- 1 (Juniper Ridge Maintenance Services) and to Levy a Special Tax Therein to Finance Public Services in and for Such Community Facilities District” (the “Resolution of Formation”), ordering the formation of the Town of Mammoth Lakes Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) (the “CFD”), authorizing the levy of a special tax on property within the CFD and preliminarily establishing an appropriations limit for the CFD;
WHEREAS, under the provisions of the Resolution of Formation and the Resolution of Necessity and pursuant to a resolution titled, “A Resolution Calling Special Election for Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services)” (the “Election Resolution”) adopted by this City Council, the propositions of the levy of the special tax, the establishment of the appropriations limit were submitted to the qualified landowner electors of the CFD as required by the provisions of the Act; WHEREAS, pursuant to the terms of the Election Resolution, which are by this reference incorporated herein, the special election has been held in the CFD and the City Clerk has on file a Canvass and Statement of Results of Election (the “Canvass”), a copy of which is attached hereto as Exhibit A; and WHEREAS, this City Council has reviewed the Canvass, finds it appropriate and wishes to complete its proceedings for the CFD.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF MAMMOTH LAKES RESOLVES AS FOLLOWS:

1. The foregoing recitals are all true and correct.

2. The issues presented at the special election were the levy of a special tax within the CFD and the approval of an annual appropriations limit for the CFD, all pursuant to the Resolution of Formation.

3. The Council hereby approves the Canvass and finds that it shall be a permanent part of the record of its proceedings for the CFD. Pursuant to the Canvass, the issues presented at the special election were not approved by the qualified electors of the CFD by more than two-thirds (2/3) of the votes cast at the special election, and therefore the measure fails.

4. In accordance with Section 53329 of the Act, because the measure has failed to receive approval by two-thirds of the votes cast, the City Council shall take no further action with respect to authorizing the specified special tax within the CFD for one year from the date of the election.

5. This Resolution shall take effect upon its adoption.

2 PASSED, APPROVED AND ADOPTED this 2
nd day of March, 2022.

LYNDA SALCIDO, Mayor
ATTEST:
_________________________________
JAMIE GRAY, Town Clerk

EXHIBIT A

CANVASS AND STATEMENT OF RESULT OF ELECTION

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2021-1
(JUNIPER RIDGE MAINTENANCE SERVICES)
I hereby certify that on March 2, 2022, I canvassed the returns of the election held on March 2, 2022, for the Town of Mammoth Lakes Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) and the total number of ballots cast in such election and the total number of votes cast for and against the measure are as follows and the totals as shown for and against the measure are full, true, and correct:

Qualified
Landowner
Votes
Votes
Cast
Votes
YES
Votes
NO
Town of Mammoth Lakes Community
Facilities District No. 2021-1 (Juniper
Ridge Maintenance
Services)
Special Tax Election, March 2, 2022 _____ _____ _____ _____ BALLOT MEASURE: Shall the Town of Mammoth Lakes be authorized to annually levy a special tax solely on lands within the Community Facilities District No. 2021-1 (Juniper Ridge Maintenance Services) (the “CFD”) in accordance with the rate and method contained in the Resolution of Formation of the CFD adopted by the Town Council on March 2, 2022, commencing in the District’s fiscal year 2022/23, to pay for the maintenance of parkways, landscaping services, the costs of the District in administering the CFD and County charges, and shall the annual appropriations limit of the CFD be established in the amount of $300,000?
Yes: __________
No: __________
IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND on March 2, 2022.

By:

JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Comment and discussion on Ormat plowing and related NEPA requirements in Shady Rest.

Council Meeting Date: 2/2/2022
Prepared by: Daniel C. Holler, Town Manager
Recommended Motion: Provide staff direction on response to ORMAT plowing activities in the Shady Rest area.

Summary:

ORMAT has initiated road plowing in the Shady Rest area to provide access to facilities and other uses. The operations have impacted recreational activities in the area by limiting groomed routes for snowmobiling and other activities. The grooming of roadways also creates potential challenges by creating unknown hazards with groomed roadway segments. The activity raised questions regarding the NEPA documentation requiring coordination and planning such activities with local agencies. While limited notice was provided, there was no coordination outreach to ensure recreational activities would not be negatively impacted and for necessary measures to be in place to provide safe recreational activities.

There are clear and specific mitigation measure published in the "Casa Diablo IV Geothermal Development Project Final Joint Environmental Impact Statement and Environmental Impact Report” to anticipate these types of construction activities from happening without adequate public notice and without an approved "Traffic/Access/Circulation” plan, especially in an active winter recreation area:
• "Mitigation Measure TRA-1: Prior to construction and/or decommissioning, ORNI 50, LLC shall develop a Coordinated Transportation Management Plan and work with Mono County to prepare and implement a transportation management plan for roadways adjacent to and directly affected by the planned CD-IV Project facilities, and to address the transportation impact of the overlapping construction projects within the vicinity of the CD-IV Project in the region. The transportation management plan shall include, but not be limited to, the following requirements…” While we can all appreciate that the BLM Central California District published a press release on Feb 10, the reality is that no local / regional communication was published until Feb 14, the day before construction activities took place and right before a busy holiday weekend. Additional background information is attached.

Non-Motorized Groomed Trails
Groomed Under Permit
Motorized OSV Trails
Groomed by USFS
0 500 1,000 2,000 Feet
Mammoth Hospital
Section open when
conditions permit New Shady Loop 1.8 Mi
New
Shady Loop 1.8 Mi
Pine Cone Cutoff 0.5 Mi
O ld Shady Loop 1.1 Mi Sierra Park Rd Old Mammoth Rd
Main Street (Highway 203)
To Highway 395
Sawmill Cutoff Rd
Shady Rest Park
Welcome Center
& Ranger Station
Forest Trail
Access to the
Motorized OSV
Trail Network
is available
via Shady
Rest Park

MAMMOTH LAKES TRAIL SYSTEM
• Pick up and dispose of any dog waste on and off trails and at trailheads. • Keep your dog leashed at all times.
• All users yield to grooming machines.
• FAT BIKES: Yield to all other users. Skiers don’t have brakes but you do.

Purpose built fat bikes only - 3.8” wide tires or wider. Recommended PSI 6-10.

Leave room for others to pass (don’t ride side-by-side blocking the trail).

Do not ride in soft conditions. If you leave a rut deeper than 2 inches, it’s too soft. • Do not ride or walk in cross country ski tracks.
• Respect other trail users. Be courteous and yield right of way according to etiquette code.

PLEASE ENJOY THIS FREE MULTI-USE TRAIL SYSTEM RESPONSIBLY:

TRAIL ETIQUETTE & SAFETY

NON-MOTORIZED/MULTI-USE

SHADY REST WINTER TRAILS
2021/2022

TRAIL COURTESY

YIELD TO
³
#1
#2
#3
#4

#1: New Shady Rest Loop Trail was blocked with Snow and the road cleared where MLTS grooms. The lead groomer ran a new track through the trees on 2/14/22 (Green Line on Map) to connect the loop.

Trail
(New Shady Rest Loop)
Trail
(New Shady Rest Loop)
New Cut trail a/o 2/14/22

#2: A road was cut from the parking area through sawmill cuttoff trail and along the road. The lead groomer ran a new track through the trees (Green Line on Map) to connect the loop. No signs on the trail. Signs placed in the parking area.

Connector trail leading
from old shady to A
trails (USFS Groomer
would need to get
through here)
New Cut trail a/o 2/14/22
Trail
(New Shady Rest Loop)

#3 The trail leading to the Sawmill Cutoff Road to connect old and new shady loops has been cleared and not passable with the groomer.
.

#4 A Trail is still passable and there were signs up. Minimal impact.

2. Proposed Action and Alternatives
Casa Diablo IV Geothermal Development Project 2-67 June 2013 Final EIS/EIR
LVFPD, and the MLFPD prior to construction. In consultation with the local agencies, the USFS will determine any additional BMPs that shall be implemented. The Fire Protection and Prevention Plan shall include, but not be limited to, the following:

1. Requirement for the number and size of water trucks equipped with 50 feet of fast response hose with fog nozzles that shall be maintained on-site during construction for immediate response to fire incidents

2. Training of all construction workers on fire prevention methods, the proper use of firefighting equipment and procedures to be followed in the event of a fire.

3. Maintenance of fire extinguishers and fire-fighting equipment at each construction site sufficient to extinguish small fires.

4. Definition of appropriate defensible spaces that shall be maintained around permanent structures for acceptable wildland fire protection There would be no adverse secondary impacts of Mitigation Measures PHS-1 and PHS-2.

Recreation
Mitigation Measure REC-1: ORNI 50, LLC shall post informational materials about the CD-IV Project at, but not limited to: nearby recreation sites / campgrounds, access points, the Mammoth Lakes Trail System website, and the Mammoth Welcome Center. This material shall include construction schedules and safety information regarding trucks and other heavy equipment use on local roads and NFSRs, and identify route closures. Signage shall be designed to function during winter and non-winter conditions, and shall be consistent with USFS and Town of Mammoth signage requirements, as appropriate. In addition, construction vehicle speed shall be limited to 15 miles per hour; with temporary signage warning construction vehicles to reduce speeds in areas with blind corners, narrow roads, or hills.

Mitigation Measure REC-2: ORNI 50, LLC shall monitor all pipeline routes for evidence of OHV use and if such use is identified, further OHV use shall be prevented through posting of signs and the physical blocking of access, or other restriction measures. ORNI 50, LLC shall also monitor revegetation of pipeline alignments and replant vegetation if necessary.

Mitigation Measure REC-3: ORNI 50, LLC shall provide information regarding pipeline crossing locations and road closures at, but not limited to: nearby recreation sites / campgrounds, access points, the Mammoth Lakes Trail System website, and the Mammoth Lakes Visitor Center. Signage shall be designed to function during winter and non-winter conditions, and shall be consistent with USFS and Town of Mammoth signage requirements, as appropriate. In addition, operational vehicle speed shall be limited to 15 miles per hour road and signage shall be installed, consistent with USFS and County requirements. ORNI 50, LLC shall also coordinate with the Town of Mammoth and the USFS to ensure that a Shady Rest OSV staging area and access to the staging area is plowed to provide winter access. In addition, banks formed by road plowing shall be shaped such that crossing grade changes are gradual in areas where cross country use is prevalent.

In addition, implement Mitigation Measures VIS-1 though VIS-3.

2. Proposed Action and Alternatives
Casa Diablo IV Geothermal Development Project 2-68 June 2013 Final EIS/EIR
Socioeconomics and Environmental Justice
None required.

Traffic/Access/Circulation
Mitigation Measure TRA-1: Prior to construction and/or decommissioning, ORNI 50, LLC shall develop a Coordinated Transportation Management Plan and work with Mono County to prepare and implement a transportation management plan for roadways adjacent to and directly affected by the planned CD-IV Project facilities, and to address the transportation impact of the overlapping construction projects within the vicinity of the CD-IV Project in the region. The transportation management plan shall include, but not be limited to, the following requirements:

1. Coordination of individual traffic control plans for the Project and nearby projects.

2. Coordination between the contractor and Mono County in developing circulation and detour plans that include safety features (e.g., signage and flaggers). The circulation and detour plans shall address:
a. Full and partial roadways closures
b. Circulation and detour plans to include the use of signage and flagging to guide vehicles through and/or around the construction zone, as well as any temporary traffic control devices
c. Bicycle/Pedestrian detour plans, where applicable
d. Parking along public roadways
e. Haul routes for construction trucks and staging areas for instances when multiple trucks arrive at the work sites
f. Repairing and restoring affected roadway rights-of way to their original condition or better after construction and decommissioning are completed, where applicable.

3. Protocols for updating the transportation management plan to account for delays or changes in the schedules of individual projects.

Utilities and Public Services
None required.

Visual/Aesthetics
Mitigation Measure VIS-1: Landscape Plan. Prior to construction, ORNI 50, LLC shall prepare, submit for approval by the USFS, and implement a landscape plan that includes planting of native trees and shrub vegetation at select locations to further screen well site facilities and the geothermal pipeline from view from Sawmill Cutoff Road (NFSR 03S08), Sawmill Road (03S25), Shady Rest Park, U.S. Highway 395, SR 203, and Knolls Loop.

The landscape plan shall be coordinated with the revegetation plan (refer to Mitigation Measure VEG-1) including a monitoring and reporting plan. Permanent fencing shall be precluded to reduce potential barriers to wildlife. To minimize adverse visual effects from

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Update on COVID 19 Management and Operations.

Council Meeting Date: 3/2/2022
Prepared by: Daniel C. Holler, Town Manager
Recommended Motion: Provide comments and any staff direction.

Summary:

Staff will provide a brief update on the management and operations related to the COVID 19 response. An update on case stats for Mono County will be provided and any State changes related to masking or other items will be reviewed as well. A change in local testing schedules is planned to begin in March for OptumServe transitioning to Monday, Wednesday, and Saturday 11am to 7pm (closed 3-4pm) schedule. Mono County Health will begin providing PCR and Antigen tests at the Civic Center in Mammoth on Fridays from 11am to 1pm. Public Health will provide testing and vaccination clinics in other County locations Tuesdays and Thursdays. For more information or to schedule appointments:

OptumServe Testing Pre-Registration: https://lhi.care/covidtesting Public Health Testing Pre-Registration: home.color.com/covid/sign-up/start?partner=cdph082 Public Health COVID-19 Vaccination Pre-Registration: myturn.ca.gov Please check the COVID-19 Portal for updates on clinic locations and times:
https://coronavirus.monocounty.ca.gov/.

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Stapp, and Salcido as alternate
Airport Land Use Commission – Stapp and Rea
Mono County Collaborative Planning Team (CPT) – Salcido and Rea as alternate Intergovernmental Relations:

Town and County Liaison Committee – Stapp, Salcido, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Salcido, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Stapp as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Wentworth, Sauser, and Jennifer Burrows; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Stapp and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Sauser
Mammoth Lakes Recreation (MLR) Board – Rea
Mammoth Lakes Housing (MLH) Board – Stapp
Treasury Oversight Committee – Stapp; Town Manager and Finance Director as alternates
LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.