Mammoth Lakes City Council
October 19, 2022

Town Council Agenda

Wednesday, October 19, 2022, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, Councilmember Kirk Stapp
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: All comments will be limited to a speaking time of five minutes.

NOTE: This meeting will be conducted pursuant to the provisions of Assembly Bill 361 which amends certain requirements of the Ralph M. Brown Act. While Suite Z is still open to the public, it is strongly encouraged that you watch the Town Council meetings on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting.

ZOOM INFORMATION
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1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6. PUBLIC PRESENTATIONS

6.1. Approve the proclamation regarding Domestic Violence Awareness Month.

7. STAFF PRESENTATIONS

7.1. Quarterly Presentation by Airport Core Management Team – Fall 2022.

8. CONSENT AGENDA

8.1. Approve the minutes of the regular meeting of October 5, 2022.

8.2. Approve the minutes of the special meeting of October 12, 2022.

8.3. Approve and adopt Resolution No. 22-XX establishing the 2022 compensation schedule for limited-term employees and repeal Resolution No. 22-02.

8.4. Approve and adopt Resolution No. 22-XX establishing benefits for limited-term employees and repeal Resolution No. 22-02.

8.5. Award Contracts for Snow Removal.

8.6. Approve leases and award contract for operation of the Town’s Snow Storage facility.

8.7. Accept the sales price offer on the Town owned Meridian Court F203 condominium unit being sold through the Town’s Housing Now! Bridge Program.

8.8. Accept Check Register 09/29/2022 in the amount of $1,758,679.20.

9. PUBLIC HEARINGS
Public Hearing Procedure.

The Mayor will open the public hearing and then: Statement and presentation by staff.

Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant.

Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

9.1. Town of Mammoth Lakes FY22-23 Master Fee Update of Airport Fees.

10. POLICY MATTERS

10.1. Presentation of Pre-Audit Financial Results for Fiscal Year 21-22, Fund Balance, Projects and Continuing Commitments.

10.2. Update on Solid Waste Programs.

11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities

12. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, November 2, 2022.

A PROCLAMATION OF THE TOWN COUNCIL OF THE

TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

PROCLAIMING OCTOBER AS

DOMESTIC VIOLENCE AWARENESS MONTH
WHEREAS, although progress has been made toward breaking the cycle of violence and providing support to victims and their families, much work remains to be done; and WHEREAS, domestic violence programs in California provide essential, lifesaving services for victims and their children fleeing violence; and
WHEREAS, advocates and organizations work on behalf of victims every day. Domestic violence shelters and services, law enforcement officials, health care providers, court systems and legal aid providers, tribal organizations, and others are all an integral part of the effort to end domestic violence and must be recognized and applauded for their work; and WHEREAS, victims of domestic violence embody incredible strength and resilience; and WHEREAS, there is a need to increase the public awareness and understanding of domestic violence and the needs of victims; and
WHEREAS, domestic violence affects women, men, and children of all racial, ethnic, cultural, social, religious, and economic groups in the United States and here in California; and WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and people living with disabilities, increases their vulnerability to intimate partner violence; and
WHEREAS, according to the American Psychological Association, women with disabilities have a 40% greater risk of intimate partner violence than women without disabilities; and WHEREAS, American Indian women residing on reservations suffer domestic violence and physical assault at rates 50% higher than women of other races and at least 70% of this violence is committed by persons of another race; and
WHEREAS, there is a need to recognize and understand the complexity of violence as perpetuated within communities and against communities, and the fear of many victims to report to law enforcement; and
WHEREAS, domestic violence has a significant economic impact on women. Throughout the country an estimated eight million days of paid work is lost as the result of intimate partner violence.

Domestic violence costs $8.3 billion in expenses annually: a combination of higher medical costs ($5.8 billion) and lost productivity ($2.5 billion); and
WHEREAS, among families domestic violence is the third leading cause of homelessness; and WHEREAS, all victims deserve access to culturally appropriate programs and services to increase their safety and improve their life situations; and

WHEREAS, approximately 40% of California women experience physical intimate partner violence in their lifetimes; and
WHEREAS, women 18-24 years of age are significantly more likely to be victims of physical intimate partner violence than women in other age groups; and WHEREAS, on average, nearly 20 people per minute are physically abused by an intimate partner in the United States. During one year, this equates to more than 10 million women and men; and WHEREAS, on a typical day, there are more than 20,000 phone calls placed to domestic violence hotlines nationwide; and
WHEREAS, the total number of domestic violence-related calls for assistance to law enforcement in 2020 was 160,646; and
WHEREAS, the total number of domestic violence-related calls for assistance involving a firearm in 2020 was 1,974; and
WHEREAS, children exposed to domestic violence can experience long-term consequences including difficulty at school, substance abuse, and serious adult health problems; and WHEREAS, the Legislature recognizes the vital role that all Californians can play in preventing and one day ending domestic violence.

NOW, THEREFORE, BE IT RESOLVED that in recognition of the important work done by Wild Iris and all victims’ service providers, the Town Council of the Town of Mammoth Lakes hereby proclaims that the month of October, 2022 is Domestic Violence Awareness Month in the Town of Mammoth Lakes and encourages all residents to observe Domestic Violence Awareness Month.

PROCLAIMED this 19th day of October, 2022.
_________________________________
ATTEST: LYNDA SALCIDO, Mayor
____________________________
JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Quarterly Presentation by Airport Core Management Team – Fall 2022.

Council Meeting Date: 10/19/2022
Prepared by: Rob Patterson, Administrative Services / Finance Director Sierra Shultz, Deputy Airport Manager
Vince Maniaci, Airport Operations Manager
Recommended Motion: No Action – Presentation Only.

Summary: The Mammoth Yosemite Airport Core Management Team will provide a quarterly presentation to Town Council on work process, development planning, activities, and events at the Airport. The intent of these quarterly presentations is to provide updates to Town Council and the Community on what it takes to operate the Airport. Staff developed this presentation to highlight key topics of general understanding as well as seasonal operation needs of the Airport. The goal is a strong mutual understanding, between staff and Town Council, of the operations, funding structures and milestones, and future vision of the Airport.

This presentation will focus on project updates, future airport projects and projects adjacent to the airport, business highlights, and winter preparation. Subsequent quarterly presentations will cover winter operations and servicing charter flights (January quarterly presentation). Staff looks forward to providing this update and enhancing the understanding of the importance of this asset to our community and the potential that it holds.

1 Jamie Gray
From: Grady Dutton <[email protected]>
Sent: Monday, October 17, 2022 11:26 AM
To: Jamie Gray
Cc: Rob Patterson
Subject: Item 7.1 Public Comment
[EXTERNAL EMAIL]
Please accept this as Public Comment (a question) for Item 7.1, Airport Update, for the October 19 Town Council Meeting.

Comment/Question: Federal Aviation Administration staff has long supported the Regional Planning effort, including verbally committing to a future Planning Grant.

An update will be appreciated
Thank you,
Grady Dutton
Mammoth Lakes
Get Outlook for iOS

Airport Core
Management
Team (ACMT)
Rob Patterson – Finance Director &
Administrative Services
Sierra Shultz – Deputy Airport
Manager
Vince Maniaci – Airport Operations
& Maintenance Manager

Introduction
• Quarterly presentation goals
• Establish consistent goals, priorities, and visioning for MMH and engage with the public & Town Council
• Today’s presentation scope
• Current projects and winter preparation
• Next Presentation (January)
• Air service and operations

Updates & Reminders
• Association of California Airports (ACA) Fall Conference • Business View Magazine “Ramping up the experience”
https://businessviewmagazine.com/mammoth-yosemite-airport-mammoth-lakescalifornia/ • CHP temporarily leasing Sprung Structure
• Winter Operations PowerPoint Update
https://www.townofmammothlakes.ca.gov/1122/Weather-Webcams

ARFF/Snow Removal Equipment Building Project
The ARFF/Snow Removal Equipment Building includes 2 bays for the Aircraft Rescue and Firefighting Vehicle (ARFF); one for storage of the ARFF and one for ARFF maintenance. There are 5 additional bays for storage of snow removal equipment needed to clear the Airport. The facility also includes a lobby/administration space, restrooms, washroom, first aid/medical room, locker-room, dorms, offices, training rooms, and a watch room.

View from Southwest
View from Northwest

ARFF/Snow Removal
Equipment Building Project
Project Timeline
• NEPA and CEQA completed
November 2021
• 100% schematic drawings complete
• Construction Drawings in progress
• PEDC in November
• Bid project and apply for FAA
funding (AIP & Discretionary) in FY
2023
• Begin construction Summer or Fall
of 2023

Helicopter Parking
Apron – Phase I
Staff is currently working on establishing the
need for a helicopter parking apron and
support facilities by beginning to reach out
to major stakeholders involved in firefighting
efforts, medical, etc. The project is in initial
stages and hasn’t been fully scoped yet,
however staff has identified potential
opportunities for the Helicopter Parking
Apron (Phase I) project.

The project would include 4 or more
helicopter and aircraft parking spaces with
additional apron space for support vehicles
and supplies and a parking lot. We have also
identified space for additional buildings or
facilities that could be used for a command
center, secondary EOC, retardant storage,
and other material or equipment storage.

Project is on the Airport Capital
Improvement Program (ACIP) for FY 2025.

Helicopter Parking Apron –
Phase I
Updates
• The project has been
included in our Airport
Layout Plan
• Staff attended the CA
Wildfire & Forest Resilience
Task Force on 9/27/2022 in
Grass Valley

Reconstruct General Aviation and
Temporary Terminal Auto Parking
Lot The project scope includes full
depth reconstruction of the
existing parking lot (65,000
square feet) which has not
been reconstructed in over 20
years and has deteriorated
greatly. We plan to reconstruct
the parking lot in FY 2023,
using available Airport
Infrastructure Grant (AIG) and
local funds.

Wildlife Security Fence
The project scope includes removal of the existing fence and installation of 23,000 linear feet of 8- foot-tall chain link fence to mitigate wildlife incursions at the airport, especially on the runway. A portion of the fence was completed in FY 2021 for the north portion of the fence located on Airport land. The remaining sections are located on land adjacent to Inyo National Forest and LADWP land. This project is listed on our ACIP for FY 2024.

In addition to our project, Caltrans is also working on the Long Valley Wildlife Crossing project along Highway 395, adjacent to the airport. There are 5 project concepts, all of which include installation of an 8-foot-tall fence along both sides of the highway between their animal crossings. Caltrans’ concept plans show that they would tie into the new Airport Wildlife Security Fence.

Caltrans hopes to receive approximately $2.8 million to complete the environmental documents and 45% design of the largest concept. They will receive a determination of funding this November. We will continue to coordinate our project efforts with theirs.

Temporary Storage of The
Parcel Modular Units
In the Airport’s effort to
support the Mammoth Lakes
community, we were able to
use 5 acres of airport land to
temporarily store modular
units for The Parcel project.

They are shipped from Idaho
and then stored onsite until
they can be installed at The
Parcel.

The modular units may be
stored at the airport during the
construction season from early
spring to late fall.

Corporate Hangar
Development
Over the years the Airport has
received interest in developing
corporate hangars to house large
jets, therefore staff has recently
taken the very first step in being
able to develop additional
hangars, by adding a layout to
the Airport Layout Plan (ALP).

Nothing can be constructed
unless it is included on the ALP
and approved by the FAA, so we
have shown up to four large
corporate hangars. No plans for
development are currently
underway, but we will be looking
into next steps soon.

Projects shown on an ALP do not
have to be developed, but it
allows for the possibility to
develop. ALPs are updated
approximately every 5 year.

Portable Units
Within the next year, the Town
will be acquiring portable units
from Mammoth Unified School
District. Four of those portable
units will likely be relocated to
the Airport to lease out for
office spaces.

Terminal Building
We are currently doing improvements to the
airport terminal to enhance and elevate the
customer experience for this Winter season. The
improvements include:
• Paint and flooring refresh
• Removing some of the old “airport”
seating in the old hold room area and
replacing it with chairs, couches and
tables to create lounge areas and a play
area for kids.
• Creating a café space where TSA used to
be located
• Working with Mono County Arts Council,
a non-profit, to display art
These improvements will enhance the costumer
experience by creating a nice waiting area that
has more space than the FBO building which is
currently being used. Relocating operations to the
terminal from the FBO building will also mitigate
any current confusion about where flight check-in
is. This will also get flight operations, taxi services, and car rentals into one location for customer
convenience.

Conclusion
• Recurring presentations in October, January, April, July • Questions???

Town Council of Mammoth Lakes
Minutes of Regular Meeting
October 5, 2022, 3:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser,
Councilmember Kirk Stapp
_____________________________________________________________________

1. RIBBON CUTTING CEREMONY

1.1 At 3:00 p.m. the Town Council will conduct a ribbon cutting ceremony for completion of Lakes Basin Connector Trails at the intersection of Around Lake Mary Road and Lake George Road where the bike rack is located. (Map attached.)
Members of the Town Council participated in the ribbon cutting ceremony for the Lakes Basin Connector Trails.

2. CALL TO ORDER
The Mayor called the meeting to order at 4:17 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

3. PLEDGE OF ALLEGIANCE
Patricia Robertson led the flag salute.

Town Council Minutes
October 5, 2022

4. PUBLIC COMMENTS
Queenie Barnard, Mono County Assistant Clerk-Recorder-Registrar, provided an update on the upcoming election.

5. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Community and Economic Development Director Sandra Moberly outlined the information in the Did You Know? housing flyer and announced that the public tour at The Parcel scheduled for tomorrow was sold out. There was discussion among members of Council and staff.

Outdoor Recreation Manager Lawson Reif thanked members of the Council for attending the ribbon cutting. He gave an update regarding current outdoor recreation activities.

Parks and Recreation Director Stuart Brown outlined the information in the 2022 Annual Program, Facility, and Activities Review presentation.

Sergeant Joseph Vetter and Sergeant Daniel Casabian gave an update regarding current police activities and announced that Officer Brian Madera had been appointed as the new School Resource Officer. There was discussion among members of Council and staff.

6.1 Did you Know? Housing Units.

This is an informational item only.

7. INTRODUCTIONS

7.1 Introduce new Outdoor Recreation Coordinator Gretchen Haselbauer.

Outdoor Recreation Manager Lawson Reif introduced Ms. Haselbauer to the Council and the community.

8. COUNCIL PRESENTATIONS

8.1 Recognition of 15-year anniversary award to Public Works Director Haislip Hayes.

Town Manager Daniel C. Holler thanked Mr. Hayes for his years of service.

Town Council Minutes
October 5, 2022

9. WORKSHOP

9.1 Joint meeting with Mammoth Lakes Housing (MLH) regarding existing and future housing initiatives.

The Mayor called a recess at 4:57 p.m. and the Council reconvened at 5:06 p.m.

Mammoth Lakes Housing (MLH) Executive Director Patricia Robertson, MLH President Kirk Stapp, Vice President Jennifer Kreitz and Board Members Tom Hodges, Heidi Steenstra, and Tony Perkins attended the workshop.

Community and Economic Development Director Sandra Moberly, Senior Planner/Housing Coordinator Nolan Bobroff, and Ms. Robertson outlined the information in the Town Council and MLH Joint Meeting presentation.

There was discussion among members of the Council, Board, and staff.

Councilmember Rea joined the meeting at 5:38 p.m.

MLH Vice President Kreitz left the meeting at 6:02 p.m.

The Mayor called a recess at 6:13 p.m. and the Council reconvened at 6:26 p.m.

10. PUBLIC PRESENTATIONS

10.1 Eastern Sierra Climate and Communities Resilience Project (ESCCRP) Progress Update presented by Janet Hatfield, ESCCRP Forest Health Program Manager.

Janet Hatfield, Eastern Sierra Climate and Communities Resilience Project (ESCCRP) Forest Health Program Manager, outlined the information in the ESCCRP Progress Update and requested a letter of support from the Council for the Sierra Nevada Conservancy (SNC) Directed Grant. There was discussion among members of Council and Ms. Hatfield.

SPEAKING FROM THE FLOOR:

Fred Wong, Inyo National Forest (INF) Mammoth District Ranger, spoke about the coordination and process of the project.

Ales Tomaier, Mammoth Lakes Fire Protection District (MLFPD) Fire Chief, spoke about the changing culture related to forest management and

Town Council Minutes
October 5, 2022

the manpower and equipment our community had access to to combat fires. Chief Tomaier spoke in favor of this project.

Stacy Corless, Mono County Supervisor and representative of the Rural County Representatives of California (RCRC) and the Executive Committee States' Wildfire and Resilience Task Force, announced that there were great local education resources available at the Eastern Sierra Wildfire Alliance (ESWA) website. Supervisor Corless said that the Citizens Wildfire Academy through the Eastern Sierra Council of Governments (ESCOG) series final presentation would be held on October 17th and would include information regarding fire insurance. She voiced her support of prescribed burning in Reds Meadow and this project in general and spoke about the State's available funding for wildfire mitigation.

There was discussion among members of Council, Ms. Hatfield, Mr.

Wong, and Ms. Corless.

10.2 Update on Transit Service.

Public Works Director Haislip Hayes outlined the information in the staff report.

SPEAKING FROM THE FLOOR:

Phil Moores, Eastern Sierra Transit Authority (ESTA) Executive Director, provided information about limitations on the range of where each bus could go on its route given time constraints.

Stacy Corless requested coordination with Yosemite Area Regional Transportation System (YARTS) and announced that there was a YARTS planning and strategy session in two weeks and invited Mr. Hayes to attend. Ms. Corless said that she appreciated the Town's efforts with trying to find busing solutions.

John Guatelli spoke on behalf of the Woodman neighborhood and said that they appreciated being heard on the busing issue. He said that personally he was in favor of the gray line which had been discussed in the presentation.

There was discussion among members of the Council, Mr. Moores, Ms.

Corless, and staff.

Town Council Minutes
October 5, 2022

11. CONSENT AGENDA
Community and Economic Development Director Sandra Moberly reported that there was an amendment to item 11.3 on the staff report correcting the contract amount from approximately $1.8M to $2,102,908.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem John Wentworth
Approve the Consent Agenda.

For (5): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser, and Councilmember Kirk Stapp Carried (5 to 0)

11.1 Approve the minutes of the regular meeting of September 21, 2022.

11.2 Approve the resolution re-authorizing the Town Council to meet virtually during the COVID-19 pandemic declared emergency.

11.3 Authorize a professional services agreement with Ascent Environmental for Mammoth Mountain Main Lodge Redevelopment Project CEQA/NEPA analysis.

11.4 Approve the Mayor signing the letter of support for the Whitebark Institute to apply for Sierra Nevada Conservancy (SNC) grant funding to continue the Eastern Sierra Climate and Communities Resilience Project (ESCCRP) work (Mammoth Donut).

11.5 Accept Check Register 09/15/2022 in the amount of $2,081,871.16.

Accept Check Register 09/22/2022 in the amount of $3,946,237.78.

12. POLICY MATTERS

12.1 Consider approval of the Parking Management Plan for the Sawyer (Parcel Phase 1) and update on the Kingfisher (Parcel Phase 2).

Councilmember Sauser recused himself and left the meeting due to his ownership of property within 500 feet of The Parcel.

Councilmember Rea recused herself and left the meeting due to her rental of property within 700 feet of The Parcel.

Town Council Minutes
October 5, 2022

Community and Economic Development Director Sandra Moberly and Project Manager Shellan Rodriguez outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Mayor Pro Tem John Wentworth
Seconded by Councilmember Kirk Stapp
Approve the final parking management plan for Phase 1 “The Sawyer” in order to satisfy Condition 85 of Town Council Resolution 21-10.

For (3): Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, and Councilmember Kirk Stapp
Absent (2): Councilmember Sarah Rea, and Councilmember Bill Sauser Carried (3 to 0)

12.2 Update on Community Recreation Center (CRC) Construction and Agreements with the Los Angeles Kings Hockey Club, L.P., and JV Ice PV, LLC.

Councilmembers Rea and Sauser returned to the meeting.

Public Works Director Haislip Hayes and Parks and Recreation Director Stuart Brown outlined the information in the staff report. There was discussion among members of Council and staff.

SPEAKING FROMTHE FLOOR:

Betsy Truax, Town Council Candidate and former Chair of the Parks and Recreation Commission, spoke about the history of the Community Recreation Center (CRC) project and the importance of making sure this facility served our community.

13. COUNCILMEMBER REPORTS
Councilmember Sauser attended the Over Snow Vehicle (OSV) Subpart C meeting yesterday.

Mayor Pro Tem Wentworth reported that he was involved in the California Wildfire Resilience Taskforce and made a presentation in Grass Valley and prior to that made a presentation to Region 5 Forest Leadership. Mr. Wentworth attended the recent OSV Subpart C meeting and the Restaurant Association meeting regarding reusable containers.

Town Council Minutes
October 5, 2022

Councilmember Stapp reported on the Mammoth Lakes Housing (MLH) wait list.

Mayor Salcido listened in on the Wildfire Resilience Taskforce meeting, and attended the Mammoth Lakes Chamber's Diversity Workshop, the Chamber's Candidate Forum, and the Mono County and Town of Mammoth Lakes Liaison Committee meeting.

There was discussion among members of the Council.

14. CLOSED SESSION
At 8:40 p.m. the Mayor announced that the Council would be entering into closes session for the purposes as stated in the agenda.

14.1 CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Paragraph 1 of subdivision (d) of Section 54956.9) Name of case:

Christopher Kibler v. Town of Mammoth Lakes (Case No: 22UCM65).

14.2 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C. Holler, Administrative Services/Finance Director Rob Patterson, and HR Manager Amanda Pelham with respect to the following Employee Organization: Mammoth Lakes Police Officers Association.

15. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 9:18 p.m. and the Town Manager announced that there was no reportable action taken.

16. ADJOURNMENT
The Council adjourned the meeting at 9:18 p.m.

Jamie Gray, Town Clerk

Town Council of Mammoth Lakes
Minutes of Special Meeting
October 12, 2022, 5:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Lynda Salcido, Mayor Pro Tem John Wentworth, Councilmember Sarah Rea, Councilmember Bill Sauser,
Councilmember Kirk Stapp
_____________________________________________________________________

1. CALL TO ORDER
The Mayor called the meeting to order at 5:03 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Daniel C. Holler led the flag salute.

3. PUBLIC COMMENTS
There were no public comments given at this time.

4. CLOSED SESSION
At 5:04 p.m. the Mayor announced that the Town Council would be entering into closed session for the purposes as stated in the agenda.

4.1 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to lease negotiations pertaining to:

Town Council Minutes
October 12, 2022

5. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 5:45 p.m. and announced that there was no reportable action taken.

6. ADJOURNMENT
The Council adjourned the meeting at 5:45 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve and adopt Resolution No. 22-XX establishing the 2022 compensation schedule for limited-term employees and repeal Resolution No. 22-02.

Council Meeting Date: 10/19/2022
Prepared by: Amanda Pelham, Human Resources Manager
Recommended Motion: Approve the Resolution establishing the 2022 compensation schedule for limited-term employees.

Summary: The Town continues to have a need to provide public services through the use of limited-term employees who are not subject to, nor have employment rights under, the Town’s Personnel System. It is therefore necessary to establish and continue to review the compensation and benefits afforded to such employees.

California minimum wage will increase effective January 1, 2023. Therefore, the compensation schedule for limited-term employees needs to be adjusted to accommodate the new requirements.

Following approval and adoption, the 2022 compensation schedule shall be effective October 31, 2022.

RESOLUTION NO. 22--XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, ESTABLISHING THE 2022 COMPENSATION

SCHEDULE FOR LIMITED-TERM EMPLOYEES AND REPEALING
RESOLUTION NO. 22-02
WHEREAS, the Town of Mammoth Lakes has previously established pay rates for limited-term employees and these employees are not subject to, nor do they have employment rights under, the Town’s Personnel System as provided for in Chapter 2.44 of the Town of Mammoth Lakes Municipal Code, and the Town’s adopted Personnel System Rules; and WHEREAS, the Town has a need to meet the requirements of the Town by providing public services through the use of limited-term employees, and must establish compensation schedules and appropriate benefits for such employees; and
WHEREAS, rates of pay for limited-term employees have been set in a previous Resolution No. 22-02; and
WHEREAS, California minimum wage will increase effective January 1, 2023, and the compensation schedule for limited-term employees must be adjusted to accommodate the new requirements.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES AS FOLLOWS:

Section 1. Limited-term employees for the purposes of this resolution are those defined in Chapter 2.44.040 of the Town’s Municipal Code as being excluded from the Town’s Personnel System Rules.

Section 2. The rates of pay for limited-term employees are hereby amended as provided in Exhibit A, and employees hired under a rate of pay provided for by Resolution No. 22-02 shall have their pay rate adjusted accordingly.

Section 3. Limited-term employees re-hired with the Town within the same year, or in a subsequent year in the same position are eligible to advance through the pay steps for the position based on authorized funding, receiving a satisfactory performance evaluation in the preceding year or season, and as determined by the Town Manager, or designee.

Section 4. Resolution No. 22-02 is repealed.

Resolution No. 22-

Section 5. This Resolution is effective upon adoption, with rates of pay for limited-term employees as provided in Exhibit A effective October 31, 2022.

APPROVED AND ADOPTED THIS 19th DAY OF OCTOBER 2022.
_________________________________
LYNDA SALCIDO, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

Level/Step A B C D

15.5000 16.2750

16.2750 17.0888 17.9433

17.0888 17.9433 18.8404 19.7824

18.7977 19.7376 20.7245 21.7608

20.9210 21.9671 23.0654 24.2187

22.7453 23.8825 25.0766 26.3305

25.0198 26.2707 27.5843 28.9634

27.5218 28.8978 30.3428 31.8599
Level 1
Recreation Intern
Level 2
Recreation Facilities Staff I (Whitmore Pool, CRC)
Level 3
Recreation Facilities Staff II (Whitmore Pool, CRC)
Recreation Leader I
Level 4
Municipal Intern (Engineering, Planning, etc.)
Recreation Coordinator
Recreation Leader II
Temporary Maintenance Worker I (Facilities,
Parks, Trail Crew, etc.)
Level 5
Assistant Site Coordinator (Whitmore Pool, CRC)
Crossing Guard
Level 6
Mechanic Trainee
Site Coordinator (Whitmore Pool, CRC)
Temporary Maintenance Worker II (Facilities,
Parks, Trail Crew, etc.)
Skilled I
Recreation Instructor
Temporary Trail Crew Leader
Skilled II
Temporary Airport Maintenance Worker
Temporary Snow Removal Operator
Lodging Support and Enforcement

22.00 27.00

27.00 32.00
Reserve Officer 3
Reserve Officer 2
Reserve Officer 1 32.00 37.00 39.00

34.55 36.28 38.10 40.00 Sports Officials (per hour)
Umpires, Referees
2022 Town of Mammoth Lakes Compensation Schedule for Limited-Term Employees Effective: October 31, 2022
Limited-term positions used to meet specific Town needs, due to vacancies of regular employees, to meet specific short-term work projects, or as otherwise necessitated by the needs of the Town, may be hired within the approved salary range of the same, or similar regular position.

17.0888

18.8405

EXHIBIT A

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve and adopt Resolution No. 22-XX establishing benefits for limited-term employees and repeal Resolution No. 22-02.

Council Meeting Date: 10/19/2022
Prepared by: Amanda Pelham, Human Resources Manager
Recommended Motion: Approve the Resolution establishing the benefits for limited-term employees.

Summary: The Town continues to have a need to provide public services through the use of limited-term employees who are not subject to, nor have employment rights under, the Town’s Personnel System. It is therefore necessary to establish and continue to review the compensation and benefits afforded to such employees.

To continue to promote recruitment and retention of the Town’s limited-term employees and to contribute to their health and safety, it is appropriate to provide certain classifications with benefits above and beyond what is required by state and federal law. Given the nature of work performed by Temporary Airport Maintenance Workers and Temporary Snow Removal Operators, particularly during the winter months, it is considered appropriate to provide them with a $15 meal allowance for shifts worked of 12 hours or more. Additionally, given the safety-sensitive nature of work performed by various limited-term classifications, it is appropriate to provide incumbents with a boot/sunglasses reimbursement of up to $200 per year. These two benefits are comparable to, but slightly less generous than, what is offered to regular employees in similar classifications.

RESOLUTION NO. 22--XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, ESTABLISHING BENEFITS FOR LIMITEDTERM EMPLOYEES AND REPEALING RESOLUTION NO. 22-02
WHEREAS, the Town of Mammoth Lakes has previously established benefits for limited-term employees and these employees are not subject to, nor do they have employment rights under, the Town’s Personnel System as provided for in Chapter 2.44 of the Town of Mammoth Lakes Municipal Code, and the Town’s adopted Personnel System Rules; and WHEREAS, the Town has a need to meet the requirements of the Town by providing public services through the use of limited -term employees, and must establish compensation schedules and appropriate benefits for such employees; and
WHEREAS, rates of pay, conditions of employment, and benefits for limited-term employees have been set in a previous Resolution No. 22-02.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES AS FOLLOWS:

Section 1. Limited-term employees for the purposes of this resolution are those defined in Chapter 2.44.040 of the Town’s Municipal Code as being excluded from the Town’s Personnel System Rules.

Section 2. Limited-term employees are covered by the Town’s workers’ compensation and liability insurance provisions while performing assigned duties.

Section 3. Limited-term employees are not eligible for discretionary Town benefits, other than as provided for below and by state or federal law.

Section 4. Limited-term employees in the classifications of Temporary Airport Maintenance Worker, Temporary Maintenance Worker I, Temporary Maintenance Worker II, Temporary Snow Removal Operator, and Temporary Trail Crew Leader shall be eligible to receive reimbursement of up to two hundred dollars ($200.00) per year for the purchase of safety boots and/or sunglasses. Limited-term employees in the classification of Temporary Airport Maintenance Worker and Temporary Snow Removal Operator shall be eligible to receive a fifteen-dollar ($15.00) meal allowance for each shift worked of twelve (12) hours or more. These benefits may be extended to other limited-term classifications at the discretion of the Town Manager, or designee.

Resolution No. 22-

Section 5. In accordance with the Town’s Personnel System Rules, limited-term employees who work overtime are eligible to accrue up to twenty-four (24) hours of compensatory leave in lieu of receiving overtime pay. Unused, accrued compensatory leave will be paid out at the time of the employee’s permanent separation of employment with the Town.

Section 6. In accordance with the Town’s Personnel System Rules, limited-term employees are eligible for up to twenty-four (24) hours of paid sick time per calendar year in accordance with state law and the Town’s Paid Sick Time Policy.

Section 7. Resolution No. 22-02 is repealed.

Section 8. This Resolution is effective upon adoption.

APPROVED AND ADOPTED THIS 19TH DAY OF OCTOBER 2022.
_________________________________
LYNDA SALCIDO, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Award Contracts for Snow Removal.

Meeting Date: October 19, 2022
Prepared by: Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends the Town Council:

1. Award the contract for Snow Removal services for the Community Recreation Center (CRC), Edison Theater, Library, and Ice Rink parking lots to BG Mountain Enterprises, Inc., based on the submitted hourly rates and in an amount not to exceed $80,000 per year without written authorization.

2. Award the contract for Snow Removal services for:
o Bluffs Maintenance District
o Juniper Ridge Assessment District
o Sawmill Cutoff Road, Shady Rest Park, Sherwin Creek Road and parking lot
o Tavern Park and Ride lot, Police parking lot, Thompson Way, Mono Co Civic Center parking lot
o 210 Commerce Dr Transit parking lot, Fire Station 2 ESTA turnaround o Hillside Drive, Community Center, Tennis Courts parking lots to Chuck Villar Construction, Inc., based on the submitted hourly rates and in an amount not to exceed $600,000 per year without written authorization.

3. Authorize the Public Works Director to finalize contract negotiations, execute the contracts and accept the work upon completion.

4. Authorize the Public Works Director to review and approve contract revisions to complete the work, up to an additional 25% of the awarded annual not-to-exceed amount.

BACKGROUND:

The Town provides snow removal services for a variety of roads and parking lots throughout the Town. Historically, many of the locations have been contracted out in order to allow Town Public Works staff to focus their snow removal efforts on public roads. This year, staff has included several additional areas to be included in the contracts. The proposed snow removal areas to be contracted are consistent with the snow removal needs of the Town, serving a variety of residents, visitors, and the general public. Removal of

2 snow from these areas will allow the public and Town staff to access the areas throughout the winter.

Snow removal services are considered “street maintenance” work and are not considered a “public project” under Public Contract Code Section 20161, therefore a formal bidding process is not required. However, and in accordance with Municipal Code Section 3.20.290 general policy “…to allow for maximum possible competition in all areas to obtain the best product/service available at a fair and reasonable price”, the Town advertised seven (7) bids for the various snow removal services from September 9, 2022 until September 30, 2022. The Notices Inviting Bids stated that the contracts would be awarded to the contractor whose bid is determined by the Town to reflect the best combination of all responses contained within the Bid Proposal, including equipment list, hourly rates, current project commitments, past project experience, and the bidder’s questionnaire.

Bids were received as follows for the various snow removal areas:

1. Bluffs Maintenance District
o Chuck Villar Construction, Inc.

2. Juniper Ridge Assessment District
o Chuck Villar Construction, Inc.

3. Sawmill Cutoff Road, Shady Rest Park, Sherwin Creek Road and parking lot o Chuck Villar Construction, Inc.

4. Tavern Park and Ride lot, Police parking lot, Thompson Way, Mono Co Civic Center parking lot
o Chuck Villar Construction, Inc.
o Little Mammoth Holding Company, Inc.

5. 210 Commerce Dr Transit parking lot, Fire Station 2 ESTA turnaround o Chuck Villar Construction, Inc.

6. Community Recreation Center (CRC), Edison Theater, Library, and Ice Rink parking lots
o Chuck Villar Construction, Inc.
o BG Mountain Enterprises, Inc.

7. Hillside Drive, Community Center, Tennis Courts parking lots o Chuck Villar Construction, Inc.

FINANCIAL CONSIDERATIONS:

Snow removal operations are funded by a variety of sources, including:
 Bluffs Maintenance District 93-4, Zone 1
 Juniper Ridge Assessment District 93-1

3  Town contributions as detailed in the maintenance/assessment district annual reports
 Town gas taxes
 ORMAT funds
 Eastern Sierra Transit Authority (ESTA) funds
 Fractional Mello Roos CFD 2004-1
Public Works staff will manage the contracts and level of service. The work is included in the Fiscal Year 2022/23 staff work program.

ATTACHMENTS:

1. Snow Removal contract areas

EXHIBIT "C": PROJECT PLANS

COMMUNITY RECREATION CENTER (CRC), EDISON

THEATER, LIBRARY, AND ICE RINK PARKING LOTS

LIBRARY AND ICE RINK PARKING LOTS

COMMUNITY RECREATION

CENTER (CRC) PARKING LOT
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency
*PARKING LOT UNDER CONSTRUCTION.

CONTRACTOR TO CONFIRM AREA TO BE
CLEARED WITH TOWN ENGINEER.

EDISON THEATHER PARKING LOT

EXHIBIT "C": PROJECT PLANS
MAINTENANCE DISTRICT 93-4 ("THE BLUFFS")
MAINTENANCE DISTRICT 93-4
("THE BLUFFS")
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 43 of 171
EXHIBIT "C": PROJECT PLANS

JUNIPER RIDGE ASSESSMENT DISTRICT

JUNIPER RIDGE ASSESSMENT

DISTRICT
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 44 of 171
EXHIBIT "C": PROJECT PLANS

SAWMILL CUTOFF ROAD, SHERWIN CREEK ROAD
& PARKING LOT MAPS

SHADY REST PARK PARKING LOT

SHERWIN CREEK PARKING LOT
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 45 of 171
EXHIBIT "C": PROJECT PLANS

TAVERN PARK & RIDE, POLICE PARKING LOT,

THOMPSON WAY & MONO COUNTY CIVIC CENTER

THOMPSON WAY, POLICE & MONO

COUNTY PARKING LOTS

TAVERN PARK AND RIDE
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 46 of 171
EXHIBIT "C": PROJECT PLANS
210 COMMERCE DRIVE TRANSIT LOT & FIRE
STATION 2 ESTA TURNAROUND
210 COMMERCE DR (ESTA

TRANSIT LOT)
FIRE STATION 2 ESTA

TURNAROUND
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 47 of 171
EXHIBIT "C": PROJECT PLANS

HILLSIDE DRIVE, COMMUNITY CENTER, AND

TENNIS COURT PARKING LOTS

COMMUNITY CENTER AND TENNIS

COURT PARKING LOTS

HILLSIDE PARKING LOT
Esri, NASA, NGA, USGS, FEMA, Mono County, California State Parks, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA, NPS, US Census Bureau, USDA, Esri, USDA Farm Service Agency Page 48 of 171
1 TOWN COUNCIL STAFF REPORT
Title: Approve leases and award contract for operation of the Town’s Snow Storage facility.

Meeting Date: October 19, 2022
Prepared by: Amy Callanan, PE, Engineering Manager
Haislip Hayes, PE Public Works Director
Dan Holler, Town Manager
RECOMMENDATION:

Staff recommends the Town Council:

1. Authorize the Town Manager to finalize contract scope and fee negotiations and finalize contract for operation of the Town’s Snow Storage Facility.

2. Authorize the Town Manager to execute a lease for land to operate a Snow Storage Facility.

3. Authorize the Public Works Director to execute the contracts and accept the work upon completion, and approve contract revisions to complete the work, up to an additional 25% of the awarded amount.

BACKGROUND:

In the past, the Town has worked with the United States Forest Service (USFS) to provide a snow storage facility. The facility is available to the public for snow storage when trucking is necessary. For decades, the Town has contracted out operations of the snow storage facility to provide onsite management such as locking/unlocking the gate, maintaining dump records, enforcing rules, managing site layout to provide sufficient space throughout the entire season, and spring cleanup. Recent agreements with USFS have placed a significant financial strain on the Town and negotiations for the site have become difficult. There is little certainty that the facility will be available for public use during the 2022/23 winter.

ANALYSIS:

Negotiations with USFS regarding the operation of the snow pit have become stagnant.

Over the past few years, the USFS has required the Town to change how it contracts for services. The change in contracting shifted the financial burden to the Town. The cost to the Town, residents, and businesses is not sustainable for the local economy. Staff has tried to overcome these challenges with USFS; however, the conversation has not progressed and the status of a lease for the 2022/23 season is unknown as our request for a permit has yet to be addressed. In recent years, the Town has had to negotiate annually for a permit and has only been issued one-year permits. The Town needs to secure a location for the

2 public to store snow. Staff has evaluated a few sites and with Federal Lands not available, private land has become the short-term preferred alternative. Staff is in negotiations for use of land owned by the Mammoth Lakes Foundation east of the College and land owned by Snowcreek Investment Company commonly known as Snowcreek 8. Staff intends to lease land for three years. During these three years the Town intends to identify and secure a long-term location for the facility. Ideally, we would be able secure an agreement with the Forest Service as existed for several decades; however, this may not be achievable. The Town understands the importance of the Snow Storage Facility to the residents and businesses. The decision to relocate the facility is being done out of necessity to ensure continuity of service for the safety and economic vitality of the community.

A contract for management and administration of the facility will be executed with a local contractor. Snow management services are considered “street maintenance” work and are not considered a “public project” under Public Contract Code Section 20161, therefore a formal bidding process is not required. However, and in accordance with Municipal Code Section 3.20.290 general policy “…to allow for maximum possible competition in all areas to obtain the best product/service available at a fair and reasonable price”, the Town solicited informal bids from qualified contractors, with the understanding that the contract would be awarded to the contractor whose bid is determined by the Town to reflect the best combination of all responses contained within the Bid Proposal, including equipment list, hourly rates, current project commitments, past project experience, and the bidder’s questionnaire. The final fee negotiations will be based on the cost to the public. Similar to the Town’s fee schedule the contractor will be asked to provide pricing based upon the size of the truck delivering snow to the site. The Town expects to provide a revenue guarantee to the contractor to mitigate their financial risk which should help to reduce costs to the public.

FINANCIAL CONSIDERATIONS:

The snow pit contract for the winter of 2021/22 cost the Town in excess of $800,000. This represents the costs for a mild winter under the contract with the USFS. A heavy snow year could easily triple this cost. The proposed contract places the burden of operations, management, and administration on the contractor. This will significantly reduce the financial burden currently held by the Town. It is anticipated that a revenue guarantee will be required as part of the final contract for services. Staff anticipates paying a small lease payment for the land to be used for the snow pit. In recent years the Town did not pay a lease payment to the USFS but rather provided in-kind services to assist in the maintenance and management of facilities in the Lakes Basin. The guarantee and lease payment would be within the current budget.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Accept the sales price offer on the Town owned Meridian Court F203 condominium unit being sold through the Town’s Housing Now! Bridge Program.

Council Meeting Date: 10/19/2022
Prepared by: Nolan Bobroff, Senior Planner / Housing Coordinator Recommended Motion: Accept the sales price offer on the Town owned Meridian Court F203 condominium unit being sold through the Town’s Housing Now! Bridge program.

Summary: Staff is recommending the Town Council accept the sales price offer of $230,000 plus a $3,000 credit for a next price of $227,000 on the Town owned condominium unit in the Meridian Court complex, located at 550 Mono Street, Unit F203. The credit allows buyer to stay within guidelines to not have a payment exceeding 35% of income. The unit is a one-bedroom, one-bath unit with a one-car garage. The unit is being sold through the Town’s Housing Now! Bridge Program as a deed-restricted unit that is restricted to households earning no more than 120% of the area median income (AMI).1
The subject unit was purchased by the Town in December 2021 for $379,000 utilizing the funding set aside by the Town Council for the Housing Now! Bridge Program.2 The unit had been listed for sale since February 2022 for $285,000; however, with the increase in interest rates and after a sales price comparison of similar deed restricted units previously sold within the same complex, it was determined that the sales price needed to be reduced in order to ensure that the unit would be affordable for a household earning the target income. The Town subsidy to make the unit affordable, inclusive of the purchase escrow fees, will be approximately $154,000 plus closing escrow fees. This subsidy is within the range that staff anticipated when the Bridge program was launched.

The Town Council previously authorized the sale of this unit though the Bridge Program and authorized the Town Manager to sign on behalf of the Town all documents related to the sale of the unit via Resolution 22-26.

Through the Bridge program, the Town and MLH have successfully completed the sale of two deed-restricted units, and this will be the third sold unit. There are currently two additional units for sale at deed restricted prices that are available to households earning at or below 120% of the area median income. Individuals interested in purchasing a unit through the Bridge program should contact Mammoth Lakes Housing (MLH) at (760) 934-4740.

1 For a single person household, the maximum annual income to qualify at 120% AMI is $68,200. 2 The Bridge program is a part of the Housing Now! initiative and is a partnership program between the Town and Mammoth Lakes Housing aimed at increasing the number of affordable ownership units within the Town through the purchase of existing market-rate homes that are then deed restricted and sold to qualified households at a subsidized price.

1 TOWN COUNCIL STAFF REPORT
Title: Town of Mammoth Lakes FY22-23 Master Fee Update of Airport Fees.

Meeting Date: October 19, 2022
Prepared by: Rob Patterson, Administrative Services / Finance Director Sierra Shultz, Deputy Airport Manager
RECOMMENDATION:

Staff is recommending that the Town Council conduct a public hearing on the proposed fees and charges. After taking public comments and consideration of the proposed fees, adopt the attached resolution establishing and updating a master schedule of Airport fees and charges for Town services for FY22-23.

BACKGROUND:

Proposition 4 was approved by the California voters in 1979 and amended Article XIIIB of the California Constitution. Article XIIIB limits government appropriations and defines proceeds of taxes as all tax revenue and the proceeds to an entity of government, from regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service. In 2006 the voters adopted Proposition 218 which further limited local government’s ability to set fees and charges and required specific types of fees and charges to go through more involved public process. In line with the California Constitution and subsequent court rulings, the Town of Mammoth Lakes Municipal Code Chapter 3.39 Fee and Service Charge Revenue/Cost Comparison System details Town services provided that are to receive a subsidy from the General Fund and defines “costs reasonably borne”.

The cost recovery for eligible fee supported services range from 0% to 100% of the “costs reasonably borne” to provide the service. The Town has established a policy of a range of cost recovery to encourage certain actives and compliance with Town codes. For example, there is only partial cost recovery for recreation services. The cost of a film permit is also partially recovered as the use of the area for this purpose is desired and Town costs should not be a hindrance for compliance or to conducting business. The vast majority of development related services are designed for full cost recovery. The “costs reasonably borne” include but are not limited to direct costs such as wages and benefits, indirect costs such as computer costs, communication expenses, services and supplies, insurance, and both department and general overhead costs. The proposed fees and charges have been reviewed by staff and meet the statutory requirements.

The fees that the Town collects for services provided can be categorized into two broad areas. The first is variable fees. For variable fees a deposit is collected, and staff time and costs are tracked against the deposit (cost accounting.). This method is especially useful

2 for large or complicated projects. The fees listed on the updated fee schedule with the designation of “Cost Accounted” are the variable fees. Cost accounting includes charging for direct pass-through costs such as consultant charges, hourly salary and benefit rate for employees, plus an overhead charge. The second category is fixed fees. A fixed fee simplifies the collection process and saves the customer the cost that is generated from the time involved doing the “cost accounting”. The general method that is used to determine a fixed fee is to first identify each service-by-service type. Second, staff time is tracked for the majority of fees and an average amount of time is calculated then multiplied by the staff billable rate. Some fixed rates are also set more based on the market and the desire to provide community services such as those provided through the recreation department and are not necessarily designed for full cost recovery.

The list below includes a summary of changes made to the Town of Mammoth Lakes fee schedule proposed for FY22-23.

Airport Fees
The Airport had minor revisions to the fee schedule to address ramp and overnight fees for various types of aircraft parking at the Airport. The proposed fees include increases to existing ramp facility fees and overnight parking fees that have not be increased for a long time. There are no new fee types being added to the Airport fee schedule at this time; and the number of gallons to waive a ramp facility fee have not changed. The intent is to keep up with standard industry rates which have increased over the years due to inflation, higher gas prices, and the fact that these rates have not been increased for many years. See below for a summary of updates:
 TBM Turbo Prop less than 70 gallons – Overnight Parking Fee increasing by $10 to $55 per night.
 TBM Turbo Prop more than 70 gallons – Overnight Parking Fee increasing by $10 to $55 per night.
 Single Engine Turbo Prop less than 70 gallons (Pilatus) – Ramp Facility Fee increasing by $70 to $295 item.
 Single Engine Turbo Prop less than 70 gallons (Pilatus) – Overnight Parking Fee increasing by $15 to $80 per night.
 Single Engine Turbo Prop more than 70 gallons – Overnight Parking Fee increasing by $15 to $80 per night.
 Twin Engine Turbo Prop (Up to King Air 350), less than 100 gallons – Ramp Facility Fee increasing by $80 to $375 item.
 Twin Engine Turbo Prop (Up to King Air 350), less than 100 gallons – Overnight Parking Fee increasing by $35 to $100 per night.
 Twin Engine Turbo Prop (Up to King Air 350), more than 100 gallons – Overnight Parking Fee increasing by $35 to $100 per night.
 Light Jet less than 150 gallons – Ramp Facility Fee increasing by $100 to $450 item.

3  Light Jet less than 150 gallons – Overnight Parking Fee increasing by $25 to $125 per night.
 Light Jet more than 150 gallons – Overnight Parking Fee increasing by $25 to $125 per night.
 Medium Jet less than 200 gallons – Ramp Facility Fee increasing by $125 to $550 item.
 Medium Jet less than 200 gallons – Overnight Parking Fee increasing by $50 to $250 per night.
 Medium Jet more than 200 gallons – Overnight Parking Fee increasing by $50 to $250 per night.
 Heavy Jet less than 300 gallons – Ramp Facility Fee increasing by $170 to $850 item.
 Heavy Jet less than 300 gallons – Overnight Parking Fee increasing by $75 to $375 per night.
 Heavy Jet more than 300 gallons – Overnight Parking Fee increasing by $75 to $375 per night.
 Ambulance less than 35 gallons – Ramp Facility Fee increasing by $10 to $45 item.  Ambulance less than 35 gallons – Overnight Parking Fee increasing by $10 to $45 per night.
 Ambulance more than 35 gallons – Overnight Parking Fee increasing by $10 to $45 per night.
 Light Single less than 15 gallons – Ramp Facility Fee increasing by $5 to $20 item.  Light Single less than 15 gallons – Overnight Parking Fee increasing by $5 to $20 per night.
 Heavy Single less than 25 gallons – Ramp Facility Fee increasing by $5 to $30 item.
 Heavy Single less than 25 gallons – Overnight Parking Fee increasing by $5 to $30 per night.
 Light Twin less than 35 gallons – Ramp Facility Fee increasing by $10 to $45 item.  Light Twin less than 35 gallons – Overnight Parking Fee increasing by $10 to $45 per night.
 Heavy Twin less than 45 gallons – Ramp Facility Fee increasing by $10 to $55 item.
 Heavy Twin less than 45 gallons – Overnight Parking Fee increasing by $10 to $55 per night.

4 ANALYSIS:

Option 1: Approve the attached resolutions establishing and updating a schedule of fees and charges for Town services at the Airport.

Option 2: Provide alternative direction on proposed fees.

FINANCIAL CONSIDERATIONS:

The proposed modifications to the Town’s fees and charges are designed to achieve proper cost recovery for the services provided and to enhance efficiencies in the process. The lack of proper fees and charges will mean a redirection of other revenue from other funds to support services that should be fee supported. The proposed fees and charges provide a balance between full and partial cost recovery based on the type of fee and services provided.

AIRPORT FEE SCHEDULE FY 22-23
Overnight Parking
Item Ramp Facility Fee Fee (Per Night)
TBM Turbo Prop less than 70 gallons $170.00 $55.00
TBM Turbo Prop more than 70 gallons $0.00 $55.00
Single Engine Turbo Prop less than 70 gallons (Pilatus) $295.00 $80.00 Single Engine Turbo Prop more than 70 gallons $0.00 $80.00 Twin Engine Turbo Prop (Up to King Air 350), less than 100 gallons $375.00 $100.00 Twin Engine Turbo Prop (Up to King Air 350), more than 100 gallons $0.00 $100.00 Light Jet less than 150 gallons $450.00 $125.00
Light Jet more than 150 gallons $0.00 $125.00
Medium Jet less than 200 gallons $550.00 $250.00
Medium Jet more than 200 gallons $0.00 $250.00
Heavy Jet less than 300 gallons $850.00 $375.00
Heavy Jet more than 300 gallons $0.00 $375.00
Ambulance less than 35 gallons $45.00 $45.00
Ambulance more than 35 gallons $0.00 $45.00
Light Helicopter less than 35 gallons (R44, R66, MD500) $35.00 $45.00 Light Helicopter more than 35 gallons $0.00 $45.00
Medium Helicopter less than 70 gallons (A-star, K-max, Bell 412) $70.00 $65.00 Medium Helicopter more than 70 gallons $0.00 $65.00
Heavy Helicopter less than 100 gallons (Sky Crane, Chinook, Black Hawk) $100.00 $85.00 Heavy Helicopter more than 100 gallons $0.00 $85.00
Light Single less than 15 gallons $20.00 $20.00
Light Single more than 15 gallons $0.00 $10.00
Heavy Single less than 25 gallons $30.00 $30.00
Heavy Single more than 25 gallons $0.00 $15.00
Light Twin less than 35 gallons $45.00 $45.00
Light Twin more than 35 gallons $0.00 $20.00
Heavy Twin less than 45 gallons $55.00 $55.00
Heavy Twin more than 45 gallons $0.00 $25.00

AIRPORT FEE SCHEDULE FY 22-23
Monthly Tie Down
Item & Vehicle Fees
Monthly Tie Down Single $138.00
Monthly Tie Down Single Vehicle Fee $74.50
Monthly Tie Down Single and Vehicle Fee Combo $189.03
Monthly Tie Down Single with more than 50 gallons $124.96 Monthly Tie Down Single Vehicle Fee with more than 50 gallons $67.05 Monthly Tie Down Single and Vehicle Fee Combo with more than 50 gallons $159.57 Monthly Tie Down Twin $187.50
Monthly Tie Down Twin Vehicle Fee $74.50
Monthly Tie Down Single and Vehicle Fee Combo $211.47
Monthly Tie Down Twin with more than 100 gallons $148.02 Monthly Tie Down Twin Vehicle Fee with more than 100 gallons $67.05 Monthly Tie Down Twin and Vehicle Fee Combo with more than 100 gallons $182.63 Monthly Tie Down Helicopter $138.00
Monthly Tie Down Helicopter Vehicle Fee $74.50
Monthly Tie Down Helicopter and Vehicle Fee Combo $189.03 Monthly Tie Down Helicopter with more than 50 gallons $124.96 Monthly Tie Down Helicopter Vehicle Fee with more than 50 gallons $67.05 Monthly Tie Down Helicopter and Vehicle Fee Combo with more than 50 gallons $159.57 Monthly Vehicles & Trailers over 20 feet $100.00
Monthly Vehicles & Trailers over 30 feet $110.00
Damaged Airplane Removal Fee* Cost Accounted
Damage to Asphalt Due to Fuel Spillage or other Mishap Cost Accounted Parking Illegally (not parked in an authorized area) $80.00 Overnight Auto Parking (Each Night)** $8.00
Boot Attach and Detach Fee (Parking Fee Violators)** $80.00 Car Tow Fee / Impound Yard** $150.00
Fuel Flowage Fees Cost Accounted
Fuel Flowage Full Service Jet A or low Lead* 8 cents per gallon Fuel Flowage Low Lead Self Serve* 5 cents per gallon
Fuel Flowage Military and Airline* 3 cents per gallon
Production's at Airport** Cost Accounted

AIRPORT FEE SCHEDULE FY 22-23
Miscellaneous
Item Fees Notes
Initial Security Threat Assessment* $40.00
Ground Transportation - Airport Use Pick up / Drop Off $100.00 per month Ground Transportation - Kisok location and Storage (Optional) $76.00 per month Ground Transportation - Posted Signage (Optional) $35.00 per month Vehicle Access Card* $20.00
Annual Renewal Airport Identification Badge* $30.00
Replacement of Lost or Stolen ID Badge* $50.00
Initial Fingerprint* $110.00
Semi-annual Finger Print Renewal $30.00
Replacement of Lost or Stolen Vehicle Access Card* $50.00 Replacement of Lost Identification Card $30.00
Food Concession in Sprung Structure 10% of Gross
Rental Car Concessions 15% of Gross
Airline Landing Fee $325/landing not to exceed $380
* Airport Fee
** Airport Splits Fee 50/50 with FBO
Highlight = Fee Change from Prior Year

RESOLUTION NO. 22-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES,

STATE OF CALIFORNIA, ESTABLISHING AND UPDATING A SCHEDULE OF FEES

AND CHARGES FOR TOWN SERVICES
WHEREAS, the Town of Mammoth Lakes has conducted a review and analysis of its services, the costs reasonably borne in providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and WHEREAS, the Town wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the Town desires to continue to implement its policy of recovering a range of the costs reasonably borne in providing specific services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitably such services; and
WHEREAS, the Town Council has established its policy as to the recovery of costs and more particularly the percentage of costs reasonably borne to be recovered from users of Town services; and
WHEREAS, notice of public hearing has been provided pursuant to Government Code Section 6062a, oral and written presentations made and received, and the required public hearing held; and
WHEREAS, a schedule of fees and charges to be paid by those requesting such special services must be adopted so that the Town might carry into effect its policies; and WHEREAS, it is the intention of the Town Council to develop a schedule of fees and charges based on the Town's budget and projected costs reasonably borne for Fiscal Year beginning July 1, 2022; and
WHEREAS, all requirements of California Government Code Section 66016 and 66018 are hereby found to have been complied with.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. Fee Schedule Adoption. The attached schedule of fees and charges are hereby directed to be computed by and filed by the various Town departments effective October 20, 2022 and to be collected by all Town Departments for the listed special services when provided by the Town or its designated contractors.

Section 2. Separate Fee for Each Process. All fees set by this resolution are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units.

Resolution No. 22-

Section 3. Fees. The attached fees shall be charged and collected for the enumerated services starting on October 20, 2022.

Section 4. Interpretations. This resolution may be interpreted by the several Town department heads in consultation with the Town Manager; should there be a conflict between two fees, then the lower in dollar amount of the two shall be applied.

Section 5. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this resolution, or any part thereof, is held invalid or unconstitutional, then such decision shall not affect the validity of the remaining sections or portions of this resolution or part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this resolution irrespective of the fact that any one or more sections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

Section 6. Effective Date. This resolution shall go into full force and effect immediately but shall be subject to the terms and conditions as provided for in this resolution and Chapter 3.39 of the Municipal Code.

PASSED, APPROVED AND ADOPTED this 19th day of October 2022. ______________________________
LYNDA SALCIDO, Mayor
ATTEST:
_______________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Presentation of Pre-Audit Financial Results for Fiscal Year 21-22, Fund Balance, Projects and Continuing Commitments.

Meeting Date: October 19, 2022
Prepared by: Rob Patterson – Administrative Services / Finance Director RECOMMENDATION:

Staff recommends the Town Council receive the pre-audit actual financial presentation for Fiscal Year 21-22 and adopt the resolution amending the FY22-23 budget as recommended on Attachment A
BACKGROUND:

Fund balance is the variance between revenue generated and expenses incurred in a particular fund.

These balances can grow if generated revenue exceeds expenses or decline in a planned use of fund balance or an unexpected economic downturn. Any available fund balance is retained in the fund where it was generated, if restricted, or can be allocated to other funds if unrestricted. Most of the discussion around staff recommendations are for General Fund, unrestricted, fund balance and use to support strategic Town Council initiatives.

An audit of the Town’s financial transactions is completed by an independent auditor each fiscal year. In preparation for the audit, staff works to finalize all financial transactions and in doing so prepares a pre-audit actual for Town Council to consider. This provides the Council with an opportunity to review the prior year-end balances, to ratify adjustments to fund balances, to carry over funds for encumbrances, and to review staff recommendations on remaining balances. The pre-audit financials are included in this report. The report provides an overview of all the Town’s funds with information provided as appropriate. The overview will provide the Council with a “snapshot” of the Town’s financial position by fund as of June 30, 2022.

ANALYSIS:

The review of our financial performance always begins with General Fund. Most of the activity is captured in this fund as it provides financial support for Town operations and also covers shortfall of other restricted funds throughout the year. Transient Occupancy Tax, the main driver of General Fund revenue, had a record setting year in FY21-22 with $26.67M received against a budget of $14.5M. This excess revenue provided the Town Council with the opportunity to fund several projects with one-time infusion of needed capital. These one-time contributions are a way to fund projects without incurring ongoing annual expenditures within the operating budget.

2 As stated above, review of fund balances involves a review of both revenue and expenditures to determine how all financial transactions impacted fund balance for the year. While the revenue was very strong for FY21-22 and expenses were kept within or close to budget, the fund balance for General Fund decreased by $5,833,593. This reduction was a planned use of fund balance as Staff identified projects and funding opportunities to get those excess revenues engaged for community needs and Town Council priorities. In total, through these quarterly budget reviews, Town Council allocated a total of $18,932,925 in General Fund balance.

Staff is always conservative in estimating available fund balance during the quarterly presentations and will leave some revenue or expenditure savings in the budget. This ensures the Town allocated the excess revenue appropriately but does not overcommit to a potential shortfall generated later in the year. Based on this practice, the fund balance is the time when final determination is being made between revenue and expense performance for General Fund. As expected, there is a small portion of undesignated fund balance available for allocation with $881,868, available for carry over or allocation.

3 This fund balance of $881,868 does not include items listed above as Un-spendable, Committed, or Assigned as they are not available for use of fund balance. However, the balance does include items committed in the prior year, by contract, project, or other allocation, to be expended in FY22-

23. These items are identified below and will require the fund balance necessary to cover those expenditures to be reserved for such purposes. The carry over commitments are listed below and the total of $85,279 will reduce available fund balance to $796,589.

The carryover for Parks and Recreation maintenance is a part of planned construction in FY22-23.

Cannabis audits are funds collected from Business Tax renewal for those businesses. The Town is seeking a qualified auditor to conduct both compliance and financial audits for Cannabis businesses.

The Arts and Cutlure Department is for lease paymnets for Mammoth Lakes Foundation.

Completion date of the leases placed all of the cost in FY22-23, with buget preparation based on the first payments to be made in FY21-22.

Staff is recommending the unallocated and available fund balance of $796,589 be kept in fund balance for future allocation considerations during quarterly presentations.

Other Reserve funds held in General Fund
Town Council has also committed some of the reserve accounts (Housing, Transit, and Tourism) that are listed below and will be discussed in the reserve account discussion below. These items only effect the available reserve account balance and have no impact on the available fund balance listed above.

4 Housing Reserve
This reserve account is considered “Assigned Fund Balance” within the General Fund and is included in the overall fund balance of $8,780,650 listed above. The housing reserve was established to provide funding for housing projects and is based on the normal allocation of TOT for housing which is .85 points or 6.54% of TOT collected. The housing reserve receives this same rate of allocation on TOT received above the adopted budget for the fiscal year. Below is a reconciliation of the housing reserve for FY21-22. This reconciliation includes a carryover or allocation of $10,000 from the prior year. The $10,000 deed monitoring program invoice was still outstanding at the time of this report. The unallocated reserve balance of $804,377 remains available for Town Council allocation to Housing programs.

5 Transit Reserve
This reserve account is considered “Assigned Fund Balance” within the General Fund and is included in the overall fund balance of $8,780,650 listed above. The transit reserve was established to provide funding for transit projects and is based on the normal allocation of TOT for transit which is .85 points or 6.54% of TOT collected. The transit reserve receives this same rate of allocation on TOT received above the adopted budget for the fiscal year. Below is a reconciliation of the transit reserve for FY21-22. This reconciliation includes a carryover of $350,000 from the prior year to provide grant match funds supporting acquisition of new vehicles for Eastern Sierra Transit Authority. The bus acquisition is in process and should be completed in FY22-23. The reserve balance of $812,579 remains available for Town Council allocation to transit related items.

6 Tourism Reserve
This reserve account is considered “Assigned Fund Balance” within the General Fund and is included in the overall fund balance of $8,780,650 listed above. The tourism reserve was established to provide funding for tourism expenditures and is based on the normal allocation of TOT for tourism which is 2.35 points or 18.08% of TOT collected. The tourism reserve receives this same rate of allocation on TOT received above the adopted budget for the fiscal year. Below is a reconciliation of the tourism reserve for FY21-22. This reconciliation includes a carryover of

7 $325,000 from the prior year and previous Town Council action in FY21-22. On October 5, 2022, Town Council authorized $300,000 from this reserve be allocated to a three-year sponsorship agreement with the LA Kings. The details of this agreement and the benefit to the facility and community were outlined in the staff report provided on October 5th agenda item #12.2. The reserve balance of $405,114 remains available for Town Council allocation. In previous commitments, both Mammoth Lakes Tourism and Town Council have expressed a desire to allocate available tourism reserve to housing projects.

8 Other Key Funds
Fund 105 – COVID-19
In the fourth quarter of FY2019-20 the Town established a new fund, 105 – COVID-19 Response, to track the funding used to fight this health emergency. There were a number of revenue sources used to start the fund. Staff expects some amount of reimbursement from FEMA for expenses incurred to combat the pandemic provided they qualify under rules established and frequently changed by FEMA. Staff has strong documentation procedures established by the Emergency Operations Center (EOC) Unified Command. There are elements of this fund, like staff time, that are used for tracking purposes only with no expected reimbursement from FEMA. The Town has experienced challenges in the past securing funding from FEMA so full reimbursement for the expenditures should not be expected. Staff will do everything possible to maximize the reimbursement received. During FY21-22 support for the Emergency Operations Center and several Community support programs were run through this fund. The Town does not expect further expenses for COVID-19 response and had completed all projects, submitting final expenses to FEMA. There are currently 13 outstanding projects totaling close to $350,000 in outstanding reimbursements. The Town expects to receive these funds in the coming months and will include them in this fund. The process of reimbursement will require an audit, so the Town expects to have each project audited within the next 3 – 7 years.

9 Fund 205 – Solid Waste
The Solid Waste Fund accounts for restricted revenues related to providing solid waste related services and programs and was established in FY18-19. The majority of the solid waste programs and services are provided by Mammoth Disposal under a Solid Waste Franchise Agreement. Solid Waste Parcel fees levied in Mono County were previously shared with the Town to assist in post closure costs of the facility. However, in FY21-22 the agreement expired and no funds from this parcel tax will be shared with the Town going forward. The Town had expected $100,000 in FY22-23 to cover expenditures. Staff is recommending the removal of this revenue expectation during the 1st quarter presentation. With the removal of this revenue, the Town is still expected to meet expenditure obligations identified in FY22-23 budget. This fund has an available balance of $791,317 with no carry over commitments. Based on recent action by Town Council, reserves will be used to offset a portion of increased disposal costs incurred by Mammoth Disposal due to tipping fee increases at Benton Crossing Landfill. This expense will be part of the FY22-23 budget adjustments.

10 Fund 210 – Gas Tax
Gas Tax contained a significant fund balance in prior year with the anticipation of a larger winter and uncertain snow storage and hauling requirements. Due to lower snow amounts, those concerns did not come to fruition and much of the fund balance was retained. In addition to the snow removal support, the engineering team has been busy this last year with significant road projects, some of which were funded from Gas Tax. The reconciliation below shows, in summary, the revenue and expenditures of this fund and any funds allocated by previous Town Council action have been moved to capital projects, meaning no carry over is identified. The current balance of $2,441,056 is available for future road projects or up-front funding of a heavy snow year. There is no carry over items or staff recommendations for this fund.

11 Fund 215 – Measure R Trails
This fund is one of two that represent our Measure R special funds. The revenue from this fund comes from an annual allocation from Measure R – Sales Tax, Measure U – Utility Tax, and a General Fund contribution. In addition to these annual commitments, an additional $500,000 in one-time funds for capital projects were committed at Council direction at the close of FY2016-

12 17. There is a planned use of fund balance with ongoing trails construction as outlined in the Trails System Master Plan. The plan includes concepts the team develops into prioritized projects. The available fund balance at the close of FY21-22 was $452,375 with no identified carryover commitments.

13 Fund 216 – Measure R
This fund is one of two that represent our Measure R special funds. This fund provides commitment to our Parks and Recreation teams for maintenance at Whitmore Park as well as Trails End Park. The fund included an allocation of $90,000 for Mammoth Lakes Recreation (FY21-22) and other smaller operational programs (Equipment Maintenance, Audit, etc.). In FY21-22 the sales tax revenue was much better than anticipated due to increased visitation and online sales inclusion in the state allocations. The fund has a balance of $1,950,236 to close FY21-22. In July 2022, Town Council allocated $350,000 from Measure R to support interior improvements to the Community Recreation Center. These funds were transferred to Capital Projects Fund 300 in FY22-23. These funds are represented as future items on the reconciliation below. The remaining unassigned fund balance of $1,600,236 remains open to MLR recommendation and Council action to commit to recreation-based projects.

14 Fund 217 – Measure U
This fund finished the year with a restricted fund balance of $2,215,5 with some carry over commitments from prior Town Council action. In FY20-21, Town Council allocated $1.5M of fund balance to the construction of the CRC. These funds were removed and allocated to the capital project fund 300. Town Council did retain the commitment to $2.5M for MACC project funding once the available fund balance exceeds the commitment. At the close of FY21-22, this funding level was achieved, and Staff has returned the commitment of $2.5M. The reconciliation below reflects this commitment and the available, unallocated fund balance of $346,275 remains open to MLR recommendation and Council action to commit to arts, mobility, or recreation-based projects.

15 Fund 220 – Airport Restricted Revenue Fund
This Restricted Revenue fund means that part of the funding revenue comes from charges to external users for goods and services. This fund receives support and ongoing commitment from the General Fund and FAA grant revenues. This fund consists of activity from Airport Operations as well as Airport Capital Projects. All funds transferred to the Airport remain in this fund, designated for future capital projects. In FY21-22, the operational support normally provided by General Fund was covered, in part, by FAA grant funding. During the pandemic, the FAA has generously provided over $3.2M in operational funding for MMH. During FY21-22 and continuing into future budgets, the Town is slowly increasing the dependence on General Fund, extending the grant fund availability, and reducing the impact on General Fund when these grant funds are exhausted.

The Airport performed extensive work on capital projects for FY21-2, working on nine projects resulting in capital project expenditure of $3,772,747. These projects are funded using AIP Grant Revenue, Restricted Passenger Facility Charge (PFC), and use of fund balance. The cumulative effect of this project work and grant revenue brings the capital reserve to $1,478,791.

16

17 Fund 245 – Housing Programs
The Housing Program fund has been used for several years to track grant funding for first time buyers and Mammoth Lakes Housing buyback program for deed restricted properties. In FY20- 21, staff adjusted the fund to include other housing programs and has recommended that all housing related allocations be transferred to this fund for better tracking. This change, along with a strong commitment to Town Council priorities to address community housing needs, has allowed the Town Council to allocate unprecedented funding for this purpose. Staff has developed the Housing Now! program which is a multipronged approach including both subsidized sales of deed restricted property as well as acquisition of land for development. The reconciliation below shows some traditional elements of the fund and additional General Fund contributions and their designated projects.

18 In September 2022, Town Council allocated another $800,000 to the initiative. While these funds were allocated from 4th quarter budget, they occurred in FY22-23 and are therefore listed as future

19 contributions on the above reconciliation. The purchases listed are a continuation of the program activities into FY22-23.

Fund 858 – Fractional Mello Roos
This fund finished the year with a restricted fund balance of $114,325. No extraordinary allocations were made from this fund in FY21-22 and the result was a gradual increase in fund balance from normal operations. There is no carry over commitment or Council action on this balance leaving the full amount remaining and available.

20 Assessment Districts
These districts exist to provide a funding source for improvement projects and maintenance of the property within the special district. These districts are reviewed on an annual basis considering the total funds available and the anticipated projects or maintenance needs. NBS consulting group performs an annual review of each district in order to recommend district assessments based on projected needs for the coming year. Below is a chart of the current assessment districts and their individual balances as of June 30, 2022.

21

22 Development Impact Fee Accounts
Development Impacts Fees continue to be recorded through the permit process within the Community Development Department. All funds collected are restricted for specific use intended under the Development Impact Fee schedule. Last fiscal year, the Town had a significant increase in construction resulting in significant permit revenue for the Town. This increase in activity is evident in the performance of the DIF accounts as the balances have grown significantly over FY21-22. Below is the balance of each account as of June 30, 2022.

23 Fund 910 – Garage Services
The Vehicle Service Fund, also referred to as the Garage, is used to track cost of maintenance for our vehicle fleet. The garage staff is comprised of four mechanics, two mechanic trainees, and one fleet superintendent. The staff maintains all vehicles in the Town’s fleet, including most repairs, fuel, and periodic maintenance. When work is performed on a vehicle, the department where that vehicle is assigned will be charged the cost of repair including staff time. This type of an account is known as internal service fund where expenses are covered by work performed for other departments.

The separation of Vehicle Replacement from Garage services in FY21-22 has resulted in some balance issues between both Fund 910 and 915. Staff continues to work on the analysis and resolution between the two accounts. Future adjustments may be necessary between the two accounts when analysis is complete.

24 Fund 915 – Vehicle Replacement Fund
The vehicle replacement fund was new for FY21-22, separating vehicle replacement from garage services. This change was made to separate two diverse but equally important motor pool functions and provide clarity into the cost of operations for the unit. The vehicle replacement portion supports the purchase of a replacement vehicle once the existing piece of equipment is all used up.

This is accomplished using a calculation to estimate required annual set aside to cover future replacement costs based on expected lifespan, original vehicle costs and annual CPI increases.

25 The vehicle is assigned to a division which is charged to specific funds and departments who use the vehicle.

The vehicle replacement fund contains both cash and debt as it was used as part of the stabilization of the Town’s finances after the MLLA settlement agreement. The General Fund makes an annual payment of $340,000 to pay back the internal loan which should be paid off in the next couple of years as the repayment process has been accelerated.

Fund 990 – Debt Service / Capital Reserve
This fund is designated to pay our debt requirements and contains assigned balances for future capital needs. The balance at the close of FY21-22 is $3,326,451 with additional funding of $1.0M allocated during 4th quarter for construction contingency. The larger allocations to this fund are

26 done so with specific projects or intended purposes. On occasion, projects will take several years to accumulate enough funds to move forward on construction or implementation of the program.

Staff will track the intended purposes to account for this set aside. There are seven allocations being tracked in future capital, totaling $4,199,671 of the $4,326,451 leaving $126,779 unallocated and available for future use.

27 Conclusion
The Town of Mammoth Lakes remains in a strong financial position from the continued revenue growth provided by visitation, conservative budget practices, and strategic funding for one-time projects. Staff looks to continue this working model. Based on the scheduled quarterly review and aggressive allocation of excess revenues, staff has very little allocation or budget changes for this financial presentation. Staff does expect revenues to exceed budget as we proceed through FY22- 23 and will bring forward recommendations to engage those excess funds based on Town Council priorities.

OPTIONS ANALYSIS
Option 1: Staff recommends the Town Council receive the pre-audit actual financial presentation for Fiscal Year 21-22 and adopt the resolution amending the FY22-23 budget as recommended on Attachment A.

Option 2: Council provide alternate direction on staff recommendations and direct staff to bring back appropriately amended budget adjustments for future Council adoption.

FINANCIAL CONSIDERATIONS:

The Town has adequate resources to meet unknown financial needs, including reserve funds that are committed to specific work program areas. All these actions are taken together to meet the needs of the Town in providing public services.

FY21-22 Financial Results
Fund Balances
Rob Patterson
Administrative Services / Finance Director
October 19, 2022

Fund 100 - General Fund

General Fund FY21-22 – Carry Over Commitments

Housing Reserve

Transit Reserve

Tourism Reserve

Fund 105 – COVID-19 Response

Fund 205 – Solid Waste

Fund 210 – Gas Tax

Fund 215 – Measure R Trails

Fund 216 – Measure R

Fund 217 – Measure U

Fund 220 – Airport - Operations

Fund 220 – Airport – Capital Projects

Fund 245 – Housing Programs - Revenue

Fund 245 – Housing Programs - Expenditures

Fund 245 – Housing Programs – Committed Funds

Fund 858 – Fractional Mello Roo

Fund 910 – Garage Services

Fund 915 – Vehicle Replacement

Fund 990 - Debt Service / Future Capital

Fund 990 - Future Capital – Committed Funds

Attachment A
FY 22-23 - 1st QTR BUDGET AMENDMENT
Date of Request: October 19, 2022 Requested By: Rob Patterson Department: Finance

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund Dept. Account Activity Increase Decrease Increase Decrease 1 Parks & Recreation Deferred Maintenance 100 - 438 ‐ 46200            41,279 2 Finance ‐ Contractual Services ‐ Cannabis Audits 100 - 415 - 43031            19,000 3 Arts & Culture ‐ Contractual Services ‐ Edison Theater 100 - 436 - 43031            25,000 4 Solid Waste ‐ Parcel Fee ‐ County 205 000 31206          100,000 Totals $               ‐ $       100,000 $          ‐ 85,279 $ Net Change
Reason for Transfer:

Pre Audit Fund Balance FY21-22 - Updating FY22-23 Budgets Reason Budget Available:

Funding Source
Various Fund Adjustments
Department Head Signature:

Town Manager or Administrative Services/Finance Director Signature:

Town Council Approval Date (if required) : Date, Item # - Finance Department's Use Only
Reviewed By: Date: ________________________
Finance Manager
CASH ENTRY REQD: _____Yes _____ No Done by: _________
Keyed By: __________________________________________ Date: ___ Journal #: ___________________ $                                (100,000)                                       85,279

RESOLUTION NO. 22-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,
ACCEPTING THE MID-YEAR UPDATE AND AMENDING THE FY2022-23 BUDGET WHEREAS, the Town Council has adopted a Fiscal Year 2022-23 Budget; and WHEREAS, the Town Council wishes to make modifications to that Budget as necessary to the efficient administration of the Town; and WHEREAS, the Town Council received an update from the Administrative Services/Finance Director at the October 19th Town Council meeting regarding the current year financial results through the 1st quarter ending September 2022; and WHEREAS, the Town Council provided direction to modify revenues and expenses in various funds and departments; and
NOW, THEREFORE, BE IT RESOLVED that the Administrative Services/Finance Director is hereby directed to make the following modifications to the FY2022-23 budget, as provided for in Attachments A
APPROVED AND ADOPTED THIS 19th day of October 2022

___________________________
Lynda Salcido, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Update on Solid Waste Programs.

Meeting Date: October 19, 2022
Prepared by: Daniel C. Holler, Town Manager
Pam Kobylarz, Assistant to the Town Manager
RECOMMENDATION:

No action is required; Town Council may provide comments and direction related to solid waste management and recycling related efforts.

BACKGROUND:

This report provides an update on the Town’s solid waste work program. The program over the past year has two areas of focus, as well as areas of continued work. The first being the plan for the closure of the Benton Crossing Landfill, effective December 31, 2022 (see attached Press Release). The second, is program implementation to comply with State recycling mandates. The Town, working with Mammoth Disposal, has made substantial progress in both areas. Town and Mammoth Disposal staff are reviewing recent legislative actions, which are discussed in more detail below. Staff is continuing to manage the Franchise Agreement with Mammoth Disposal.

ANALYSIS:

Status of Town Solid Waste Management Programs
Disposal of Solid Waste
The Town has been working on a plan to address the closure of the Benton Crossing Landfill and the disposal of the Town’s solid waste. The goal is to provide continuous solid waste disposal services. The construction of the new transfer station at the current Mammoth Disposal site will provide for the hauling of solid waste to the Russell Pass Landfill operated by the City of Fallon, NV. The sizing of the transfer station will accommodate all the Town’s waste stream and has through-put capacity for additional waste. Staff is working with Mammoth Disposal on an updated rate structure based on unanticipated cost increases across the solid waste collection and disposal systems. This includes reviewing rates for out-of-town waste processing and providing options for outof-town residents to utilize the transfer station. The drop-off of materials for recycling is a free service to all.

The new transfer station and recycling/buyback center will be fully operational prior to the closure of Benton Crossing Landfill at the end of this year. Photos of the construction are attached. A tour of the facilities will be scheduled once construction is complete. Staff has

2 initiated preliminary discussions on enhanced use of electric based equipment and for base facilities and will pursue future grant funding opportunities when available.

The transfer station and recycling center will have enhanced services. The collection of batteries, paint, oils, light bulbs, clean mattresses, electronics, and white goods for recycling will continue. There are fees for certain items and limits on the amounts of some materials. The new facility will include Household Hazardous Waste (HHW) collection with planned collections twice per week. Changes in State law will require Mono County to have two HHW collection sites. One of the required sites will be at the Mammoth Disposal Transfer Station.

The installation of a new sort line at the recycling buyback center will improve operations for recycling glass, cans, and plastics. The new sort line was purchased with a $247,500 CalRecycle grant and has been installed (photo attached). Cardboard recycling has increased with the placement of additional collection bins within the community.

Cardboard bins are provided at no additional charge for Mammoth Disposal customers and may be used by the public for cardboard recycling. We are experiencing weak recycling markets with substantial drops in value for cardboard and paying to recycle glass.

Recycling vendors are also much stricter on only accepting “clean loads” with contaminated loads being charged a disposal fee and transferred to a landfill.

Staff is still working on location, funding, and partners to establish a biomass facility in the region. This effort not only supports the reduction of wildland fire fuel loading but will assist in processing other organic waste materials. The goal is to have a facility that can process a variety of material. This includes woody biomass, residential and business green waste, bio-solids, soiled paper/cardboard, clean construction materials, and other organic based materials. The outputs include renewable energy and biochar, resulting in the longterm sequestering of carbon. Preliminary processing tests of waste show that PFAS (perfluorooctanesufonic acid) can be reduced to a non-detectable level.

It is anticipated that Mono County will be transitioning operations at the Benton Crossing Landfill to the Pumice Valley Landfill. The Town expects that this will include some services that will be utilized by Mammoth Disposal and Town residents and businesses.

This may include disposal of clean construction debris, green waste, larger item recycling (cars, trailers, boats, white goods, etc.). Other services provided at Benton Crossing may also be relocated.

Recycling and Educational Programs
The Town in partnership with Mammoth Disposal is meeting CalRecycle requirements.

This includes mandatory recycling at local businesses and multifamily dwellings of five units or more. This includes, at a minimum, cardboard bins and/or containers for cans, glass, and plastics. Grant funding has supported locating new containers in locations throughout the community. A recent $5,000 grant will be used to improve the community recycling center at Vons.

3 Community engagement and information on recycling is a priority for CalRecycle.

Working with Mammoth Disposal’s Sustainability Coordinator, outreach efforts to businesses, restaurants, and schools are having an impact. Through a $20,000 CalRecycle grant and a $15,000 Calfresh match, a community composting supported garden at the schools is being implemented. The program is designed to connect local restaurants with the garden program by having compostable materials provided to be used in the garden.

Vons and Grocery Outlet are subject to edible food diversion program and are working with the IMACA Food Bank. Placement of “kitchen magnets” in residential units provide information on recycling programs and smaller ones now come with a QR code directing people to up to date information. Informational and educational efforts are ongoing.

High Sierra Energy, with support from Mammoth Disposal, continues to implement the Eastern Sierra Green Business Program with the goal of certifying additional local businesses as “green.” The program has a set of metrics (attached) to meet to be certified green. Currently, 18 businesses are certified as green businesses. The program represents a positive means to working directly with businesses to achieve sustainability goals above and beyond State requirements.

Attached is a copy of a recent presentation providing information to reduce, reuse, recycle, and compost as part of the Green Business initiative. Also, a presentation on the “Buoy food reuse product” providing a sample of a replacement container for to-go food service is attached. These types of innovative programs, processes, and materials are playing a greater role in achieving an increased level of sustainability in the waste industry and in our community. The solutions are economically viable and represent more of an incentivebased approach vs. imposing a more punitive regulatory structure. Working together to support this type of approach will ultimately have a greater level of community support and positive impacts.

Other efforts include working with the Water District to place additional water fountain/water bottle filling stations along multi-use paths and in our parks. The stewardship program supported by the Office of Outdoor Recreation, Mammoth Lakes Tourism, Mammoth Lakes Recreation, volunteers, and others had one of the best summers ever. The program not only supports trail maintenance and construction but is responsible for removing tons of trash from our public lands and water ways.

These types of grassroots, business by business efforts are increasing. Town and Mammoth Disposal staff along with community members and organizations are defining and implementing programs to assist in the overall management of waste and increased reuse and recycling in our community. This approach is one that staff supports and hopes to see it being embraced and supported by Town Council.

Legislative Actions
Several solid waste-related bills were signed in to law this year. Attached is an overview of solid waste-related bills prepared by HF&H consultants. Several of the bills were signed as part of the State’s larger policy actions to achieve climate goals. Several of the bills place additional requirements on local government. A few bills provide funding for specific

4 projects and areas to assist in the development of markets and recycling of materials. Staff is still reviewing the impact and actions that will need to be taken by the Town, as well as new opportunities that may be pursued. This review is being done in conjunction with Mammoth Disposal.

Town and/or Mammoth Disposal staff will continue to implement legislative requirements under SB 1383, AB 341, and AB 1826 regarding Mandatory Commercial Recycling (MCR). Staff is working with Mono County on the implementation of AB 1276, which limits the provision of single use foodware accessory items and condiments by restaurants.

Staff is working together to identify new and ongoing grant opportunities to support recycling related programs and services. Staff anticipates applying next year under the same CalRecycle grant program used to fund the new sort line to continue to improve recycling operations and services.

RECOMMENDATION:

No action is required; Town Council may provide comments and direction related to solid waste management and recycling related efforts.

Attachments:
 Mono County Press Release on Closure of Benton Crossing Landfill  Mammoth Disposal/High Sierra Energy Presentation – Certified Green Business  Bouy Food Re-Use Product Presentation
 HF&H October 2022 Legislative Update (California Bills signed into Law)  Photos of new Transfer Station construction, new recycling sort line and recycling bins
 Green Business requirements checklist

5/16/22, 12:45 PM GUeeQBi] - PUiQW ChecNOiVW
hWWSV://aSS.gUeeQbi]WUacNeU.RUg/cRRUdiQaWRU/checNOiVW/SUiQW?id=14333&checNOiVW_idV%5B%5D=14333&e[WeQViRQV=def 1/5 GreenBi] Tracker
Energ\

1. Use energ\-efØcient lighting. Replace all halogen, incandescent, T-12, high-pressXre sodiXm, and metal halide lighting Zith LEDs. T-8s shoXld be replaced Zith T-8 LEDs/integrated LEDs as the\ bXrn oXt. BeloZ, select the lights \oX haYe or Zhat \oX'Ye recentl\ replaced.
ą Lighting Energ\ SaYings This measXre mXst
be completed
Xsing the online
form.

2. Complete regXlarl\ schedXled maintenance on \oXr HVAC (heating, Yentilation, and air conditioning) at least tZice a \ear. This inclXdes: cleaning or replacing Ølters, inspecting damaged sXction lines, addressing leaks, checking condenser and eYaporator coils for proper airÙoZ, and maintaining the proper fXnction of economi]ers (foXnd in AC/package Xnits).

Please Xpload a cop\ of \oXr maintenance contract or \oXr most recent serYice inYoice. If \oX are a tenant or if \oXr facilit\ does not haYe heating or air conditioning, change this to N/A and note that in the space at the bottom of the page. Here is a condenser notice (https://driYe.google.com/Øle/d/1Te1rH2PkDH12tRO62KGOg2Al17I6ZbkZ/YieZ?Xsp=sharing) \oX ma\ Zant to share.

PollXtion PreYention

1. Use certiØed non-to[ic laXndr\, cleaning and bXilding maintenance prodXcts in nonaerosol containers sXch as Green Seal certiØed (http://greenseal.org), EnYironmental Working GroXp (http://eZg.org/gXides/cleaners) Zith an 'A' or 'B' rating, US EPA Safer Choice (http://epa.goY/saferchoice), SF ApproYed (http://sfapproYed.org), EcoLogo (http://tin\Xrl.com/ULEco). Page 165 of 171
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hWWSV://aSS.gUeeQbi]WUacNeU.RUg/cRRUdiQaWRU/checNOiVW/SUiQW?id=14333&checNOiVW_idV%5B%5D=14333&e[WeQViRQV=def 2/5 ą What is the area (sqXare footage) of \oXr facilit\ Zhere these cleaning prodXcts are Xsed?
Solid Waste

1. Work Zith \oXr coordinator, Zaste haXler, or bXilding manager to perform a Zaste aXdit to ma[imi]e rec\cling and composting (if applicable). Refer to Green Tip on right for details or check Zith \oXr local Program Director if \oX haYe an\ qXestions. ą I pa\ the Zaste collection bill for m\ bXsiness This measXre mXst be completed
Xsing the online
form.
ą Waste collection costs are inclXded in m\ rent This measXre mXst be completed
Xsing the online
form.

2. Set Xp easil\ accessible Zaste stations Zith landØll, compost, and rec\cle bins co-located.

Add clearl\ marked edXcational signage. Check Zith \oXr coordinator or Zaste haXler for free signage and/or stickers.

Transportation

1. Offer emplo\ee commXting options.
ą Offer a CommXter BeneØts Program to enable emplo\ees to Xse pre-ta[ dedXction Xnder IRS code 132(f) for transit, Yanpool or biking costs. ą HaYe emplo\ees or the emplo\er sign Xp for a gXaranteed ride home program Zhich proYides a free or loZ-cost ride home in cases of emergenc\ for emplo\ees Zho Xse alternatiYe transportation to driYing alone.
ą Offer telecommXting opportXnities and/or Ùe[ible schedXles so Zorkers can aYoid heaY\ trafØc commXtes. Page 166 of 171
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hWWSV://aSS.gUeeQbi]WUacNeU.RUg/cRRUdiQaWRU/checNOiVW/SUiQW?id=14333&checNOiVW_idV%5B%5D=14333&e[WeQViRQV=def 3/5 ą EncoXrage bic\cling to Zork b\ offering rebates on bic\cles boXght for commXting, or proYide emplo\ees a stipend or sXbsid\ for bic\cle maintenance. ą ProYide secXre bic\cle storage for staff and cXstomers. ą Set aside carpool/Yanpool/rideshare parking spaces.
ą Offer a shXttle serYice to and from bXs, train, and/or light rail stops and/or offer to pick Xp and drop off emplo\ees to and from the closest station. ą HaYe a bike kit for emplo\ees Zho ma\ haYe bic\cle emergencies or problems. ą Offer electric Yehicle recharge ports for Yisitors and emplo\ees. ą Offer lockers and shoZers for staff Zho Zalk, jog or bike to Zork. ą ProYide one or more compan\ bic\cles for emplo\ee Xse. ą EnsXre that at least 20% of staff Zalk, bike, or carpool to get to Zork. ą SXbsidi]e a shared bike membership for \oXr emplo\ees. Check local bike share programs for an\ partnership opportXnities or bike to Zork programs.

WasteZater

1. Onl\ rain doZn the storm drain. EnsXre that no ZasteZater, debris or litter enters storm drains near \oXr bXsiness. NeYer hose doZn or Zash Ùoor mats, bar serYice spill mats, eqXipment, or Yehicles in an area Zhere the ZasteZater ma\ ÙoZ to a storm drain. If \oX haYe debris catch basins, clean them annXall\ before the Ørst rain and as needed afterZard.

2. Keep dXmpsters and an\ other potential pollXtants, sXch as paint cans, other chemicals drXms, etc., coYered and impermeable to rainZater. If no coYers are aYailable, proYide oYerhead storage. Keep oXtdoor areas clean and report leaking dXmpsters to \oXr Zaste haXler.

Water

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1. Replace all Xrinals ÙXshing at greater than 1.0 gallon Zith high-efØcienc\ Xrinals, ÙXshing at less than or eqXal to 0.125 gallons, or Zaterless Xrinals (if appropriate, check Zith \oXr local bXilding department for applicable permits). YoXr Zater Xtilit\ ma\ haYe a rebate program for high-efØcienc\ Xrinals.
ą HoZ man\ Xrinals ÙXshing at less than 1.0 gallons does \oXr facilit\ haYe? ą HoZ man\ Zaterless Xrinals does \oXr facilit\ haYe?
ą Please estimate hoZ man\ male emplo\ees and Yisitors are at \oXr bXsiness on an aYerage da\?

2. RetroØt toilets ÙXshing at higher than 1.6 gallons Zith high efØcienc\ toilets (1.28 gallons or less per ÙXsh). YoXr Zater Xtilit\ ma\ haYe a rebate program for high efØcienc\ toilets.
ą HoZ man\ Yisitors and cXstomers Xse \oXr facilit\ on an aYerage da\? ą HoZ man\ emplo\ees Xse \oXr facilit\ on an aYerage da\? ą Is the ÙXsh YolXme of the neZ toilet(s): 1.6, 1.28, 1.0, or 0.8?

3. Replace all e[isting faXcet aerators and shoZerheads Zith loZ ÙoZ Ø[tXres. Bathroom aerators shoXld not e[ceed 0.5 GPM; kitchen sinks shoXld not e[ceed 1.5 GPM; shoZerheads Zith ÙoZ rates higher than 1.8 GPM shoXld be replaced Zith high-efØcienc\ shoZerheads Zith rates of 1.5 GPM or less.
ą HoZ man\ 1.5 GPM shoZerheads haYe \oX installed?
ą HoZ man\ 0.5 GPM laYator\ sink aerators haYe \oX installed? ą HoZ man\ 1.5 GPM kitchen sink aerators haYe \oX installed? CommXnit\

1. Do bXsiness Zith other California CertiØed Green BXsinesses. Find them Xsing the director\ at ZZZ.greenbXsinessca.org (http://ZZZ.greenbXsinessca.org)

2. InYite at least one other bXsiness to become a Green BXsiness. EncoXrage them to enroll in the Green BXsiness Program and proYide their contact information beloZ. Please introdXce this bXsiness b\ cop\ing \oXr coordinator on an introdXction email. Page 168 of 171 5/16/22, 12:45 PM GUeeQBi] - PUiQW ChecNOiVW
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Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Stapp, and Salcido as alternate
Airport Land Use Commission – Stapp and Rea
Mono County Collaborative Planning Team (CPT) – Salcido and Rea as alternate Intergovernmental Relations:

Town and County Liaison Committee – Stapp, Salcido, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Salcido, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Stapp as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Wentworth, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Stapp and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Sauser
Mammoth Lakes Recreation (MLR) Board – Rea
Mammoth Lakes Housing (MLH) Board – Stapp
Treasury Oversight Committee – Stapp; Town Manager and Finance Director as alternates
LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.