Mammoth Lakes City Council
January 18, 2023

Town Council Agenda

Wednesday, January 18, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: All comments will be limited to a speaking time of five minutes.

NOTE: This meeting will be conducted pursuant to the provisions of Assembly Bill 361 which amends certain requirements of the Ralph M. Brown Act. While Suite Z is still open to the public, it is strongly encouraged that you watch the Town Council meetings on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting.

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1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6. CONSENT AGENDA

6.1 Approve the minutes of the regular meeting of January 4, 2023.

6.2 Approve the minutes of the special meeting of January 9, 2023.

6.3 Approve the resolution re-authorizing the Town Council to meet virtually during the COVID-19 pandemic declared emergency.

6.4 Adopt the resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit CFD), levying a special tax in connection therewith, and setting the time and place for the public hearing on March 1, 2023.

6.5 Approve Addendum 2 to Cardno Task Order 6 – HSIP Main Street Pedestrian Beacons.

6.6 Accept the Project Closeout Report for Local Road and MUP (Multi-Use Path) Rehab STIP CAP 21-002.

6.7 Approve and Adopt Resolution updating the Town of Mammoth Lakes Investment Policy to include Holding with California Asset Management Program (CAMP).

6.8 Accept Check Register 12/29/2022 in the amount of $1,357,919.89. Accept Check Register 1/4/2023 in the amount of $89,711.92.

7. POLICY MATTERS

7.1 Housing Now! Presentation.

7.2 Consider the resolutions authorizing the purchase of the properties located at 165 Old Mammoth Road, Unit 53 (Sierra Manors complex) and 100 Sierra Park Road, Unit A3 (Tavern Business Park complex).

8. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities

9. CLOSED SESSION

9.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C.

Holler, Administrative Services/Finance Director Rob Patterson, and HR Manager Amanda Pelham
with respect to the following Employee Organizations: Mammoth Lakes Police Officers Association and the Mammoth Lakes Sergeants Association.

10. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

11. ADJOURNMENT
The Town Council will adjourn to a special meeting to be held on Wednesday, January 25, 2023 at 5:00 p.m.

Town Council of Mammoth Lakes
Minutes of Regular Meeting
January 4, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea,
Councilmember Amanda Rice
_____________________________________________________________________

1. CALL TO ORDER
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Councilmember Bubser led the flag salute.

3. PUBLIC COMMENTS
Janet Hatfield, Forest Health Program Manager for the Whitebark Institute, spoke about the opportunity to prepare the Town for future wildfires.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

Town Council Minutes
January 4, 2023

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Office of Outdoor Recreation Manager Lawson Reif gave an update regarding current outdoor recreation activities. There was discussion among members of Council and staff.

Mayor Wentworth asked Community and Economic Development Director Sandra Moberly about wage inflation challenges related to housing. Ms. Moberly responded. There was discussion among members of Council and staff.

6. INTRODUCTIONS

6.1 Introduction of new Public Works Maintenance Worker Lucas Murphy.

Public Works Director Haislip Hayes introduced Mr. Murphy to the Council and the community.

7. PUBLIC PRESENTATIONS

7.1 Mammoth Lakes Chamber of Commerce Work Program Update.

Ken Brengle, Executive Director of the Mammoth Lakes Clamber of Commerce, Briana Goico, Assistant Director of the Mammoth Lakes Chamber of Commerce, and Samantha Lindberg, Workforce Housing and Content Coordinator, gave an update regarding the Chamber's Annual Report. There was discussion among members of Council and Chamber staff.

8. CONSENT AGENDA
Main Lodge lead chair lift operator requested that the Town make allowances for people living the "van life" in Town.

Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Sarah Rea
Approve the Consent Agenda.

For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice Carried (5 to 0)

8.1 Approve the minutes of the regular meeting of December 21, 2022.

Town Council Minutes
January 4, 2023

8.2 Approve the resolution re-authorizing the Town Council to meet virtually during the COVID-19 pandemic declared emergency.

8.3 Agreement with Allsport America, Inc. for the installation of a Sport Court Modular Overlay Surface in the Community Recreation Center (CRC).

8.4 Accept Check Register 12/15/2022 in the amount of $139,159.08.

Accept Check Register 12/16/2022 in the amount of $700,000. Accept Check Register 12/21/2022 in the amount of $321,470.25.

9. POLICY MATTERS

9.1 Town Council Appointments to Commissions, Committees, and Boards.

Mayor Wentworth read a list of recommendations. There was discussion among members of Council and staff.

Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Chris Bubser
The Town Council approved appointments as follows:

Mayor Wentworth
Local Transportation Commission (LTC)
Eastern Sierra Council of Governments (ESCOG)
Great Basin Unified Air Pollution Control District (GBUAPCD) Mayor Pro Tem Sauser
Town and County Liaison Committee
Desert Mountain Division of the League of California Cities Representative League of California Cities City Voting Delegate
Local Transportation Commission (LTC)
Eastern Sierra Transit Authority (ESTA) Board
Mammoth Lakes Tourism (MLT) Board
Councilmember Rea
Local Agency Formation Commission (LAFCO)

Town Council Minutes
January 4, 2023

Airport Land Use Commission (ALUC)
California Joint Powers Insurance Authority (CJPIA) Board Mammoth Lakes Recreation (MLR) Board
Councilmember Bubser
Local Agency Formation Commission (LAFCO) as alternate
Airport Land Use Commission (ALUC) as alternate
Eastern Sierra Council of Governments (ESCOG)
Great Basin Unified Air Pollution Control District (GBUAPCD) as alternate Town and County Liaison Committee
Eastern Sierra Transit Authority (ESTA) Board
Councilmember Rice
Airport Land Use Commission (ALUC)
Local Agency Formation Commission (LAFCO)
Mono County Collaborative Planning Team (CPT) as alternate Mammoth Lakes Housing (MLH) Board
Staff/Other Appointments
Mono County Collaborative Planning Team (CPT) – Planning and Economic Development Director Moberly
Town County Liaison Committee – Town Manager Holler
League of Cities Division and voting delegate - Town Manager Holler as alternate
California Joint Powers Insurance Authority Board (CJPIA), Assistant to the Town Manager Kobylarz as alternate
LTC - Planning Commissioner Paul Chang as member and Town Manager Holler as alternate
Mono County Treasury Oversight Committee – Finance Director Patterson, and Town Manager Holler as alternate

Town Council Minutes
January 4, 2023

For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)

9.2 Change in Council Meeting Schedule and Attendance at Cal Cities Training February 1-3, 2023.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Councilmember Sarah Rea
Seconded by Councilmember Amanda Rice
Direct staff to cancel the regularly scheduled meeting of February 1, 2023 to accommodate New Mayor and Council Member Cal Cities Training February 1-3, 2023. Direct staff to schedule a special meeting on January 25, 2023 at 5:00 p.m.

For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)

9.3 Update and direction on Changes to the California Open Meeting Law, also known as the “Brown Act”.

Town Attorney Andrew Morris outlined the information in the staff report.

There was discussion among members of Council and staff.

10. COUNCILMEMBER REPORTS
Mayor Pro Tem Sauser attended the Mammoth Lakes Tourism Board meeting.

Town Manager Daniel C. Holler announced that Mayor Pro Tem Sauser won the League of California Cities Desert Mountain Division Larry Chimbole award for public service.

At 5:17 p.m. the Mayor announced that the Town Council would hold the Mammoth Lakes Municipal Service Corporation Annual Meeting next and then return to this agenda for the closed session items.

Town Council Minutes
January 4, 2023

11. CLOSED SESSION
At 5:22 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

11.1 CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Paragraph 1 of subdivision (d) of Section 54956.9) Name of case:

Main Street Taxpayer Association v. Town of Mammoth Lakes

11.2 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One case)

12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 6:12 p.m. and announced that there was no reportable action taken.

13. ADJOURNMENT
The Council adjourned the meeting at 6:12 p.m.

14. MAMMOTH LAKES MUNICIPAL SERVICE CORPORATION ANNUAL

MEETING
After the regular meeting of the Town Council, the Town Council will hold a meeting of the Mammoth Lakes Municipal Service Corporation.

Jamie Gray, Town Clerk

Town Council of Mammoth Lakes
Minutes of Special Meeting
January 9, 2023, 5:00 p.m.

Teleconference Only - No Physical Location
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea,
Councilmember Amanda Rice
_____________________________________________________________________

1. CALL TO ORDER
The Mayor called the meeting to order at 5:03 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

Public Works Director Haislip Hayes led the flag salute.

2. PUBLIC COMMENTS
There were no public comments given at this time.

3. POLICY MATTERS

3.1 Winter Storm Event(s) Planning, Preparation, and Response.

Town Manager Daniel C. Holler, Parks and Recreation Director Stuart Brown, Public Works Director Haislip Hayes, Community and Economic Development Director Sandra Moberly, Acting Police Chief Dan Casabian, and Administrative Services/Finance Director Rob Patterson gave an update regarding current storm event planning and response. There was discussion among members of Council and staff.

Town Council Minutes
January 9, 2023

PUBLIC COMMENT:

Matthew Paruolo, Southern California Edison, commented on the power outages in Town. There was discussion among members of Council and Mr. Paruolo.

4. CLOSED SESSION

4.1 Pursuant to Government Code Section 54957, the Council will hold a conference to consider evaluation of a public employee: Town Manager.

At 5:32 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

5. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 6:30 p.m. and the Town Manager announced that there was no reportable action taken.

6. ADJOURNMENT
The Council adjourned the meeting at 6:30 p.m.

Jamie Gray, Town Clerk

RESOLUTION NO. 23-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

RE-AUTHORIZING THE TOWN COUNCIL TO MEET VIRUTALLY DURING THE COVID-19 PANDEMIC DECLARED EMERGENCY
WHEREAS, the Town of Mammoth Lakes supports transparency in government, and meetings of the Town Council and other legislative bodies of the Town are conducted in compliance with the Brown Act (Government Code Section 54950 et seq), so that members of the public may attend, observe, and participate; and WHEREAS, Government Code Section 54953(e) is a provision of the Brown Act establishing special rules that apply under specific circumstances to meetings of local government legislative bodies that are conducted remotely via teleconference; and
WHEREAS, using the special rules will facilitate continuing to conduct meetings remotely during the COVID-19 pandemic; and
WHEREAS, the Town Council does hereby find that allowing for conducting public meetings virtually will support social distancing and reduces the potential risk to the public, elected officials and employees to be infected by or to spread COVID-19; and
WHEREAS, a required condition for the use of the Section 54953(e) rules is the existence of a state of emergency declared by the Governor pursuant to Government Code Section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code Section 8558; and WHEREAS, an additional required condition is that state or local officials have imposed or recommended measures to promote social distancing, or that the legislative body meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, the Governor of California declared a Statewide state of emergency due to the COVID-19 virus on Wednesday, March 4; and
WHEREAS, on March 15, 2020 the Mono County Health Officer declared a local health emergency, including finding “that there is an imminent and proximate threat to public health from the introduction of COVID-19 in Mono County;” and WHEREAS, the Mono County Director of Public Health has recently issued a memorandum recommending that social distancing be used as one means of reducing the spread of COVID-19; and
WHEREAS, on October 6, 2021, the Town Council adopted a resolution finding that pursuant to Government Code Section 54953(e), the legislative bodies of the

Resolution No. 23-

Town of Mammoth Lakes shall conduct their meetings without compliance with paragraph (3) of subdivision (b) of Government Code Section 54953, as authorized by subdivision (e) of Section 54953, and that such legislative bodies shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of Section 54953; WHEREAS, as a condition of extending the use of the provisions found in Section 54953(e), the Town Council must reconsider the circumstances of the state of emergency that exists in the Town of Mammoth Lakes, and the Town Council has done so; and
WHEREAS, emergency conditions continue to exist in the Town of Mammoth Lakes, as reflected by the ongoing state of emergency declared by the Governor; and
WHEREAS, requiring the meetings of the Town Council and other legislative bodies of the Town of Mammoth Lakes to be conducted entirely in person would create a risk to the health and safety of the members of the public who might attend, the members of the Town Council, Town staff, and other persons attending meetings; and
WHEREAS, the Town of Mammoth Lakes continues to comply with the requirements of Section 54953(e) to ensure public access to meetings of Town legislative bodies, including by providing notice and posting meeting agendas, allowing members of the public to access the meeting and provide comments via an Internet-based service option, and providing an opportunity for the public to address legislative bodies and offer comment in real time.

NOW, THEREFORE, BE IT RESOLVED that the recitals set forth above are true and correct and are incorporated into this resolution by this reference; and IT IS FURTHER RESOLVED that the Town Council of the Town of Mammoth Lakes hereby declares that a State and County emergency continues to exist due to the existence or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the Town of Mammoth Lakes due to the COVID-19 virus; and
IT IS FURTHER RESOLVED that the Mono County Director of Public Health has issued a memorandum recommending the continued use of social distancing as a means to reduce the spread of COVID-19, and that the COVID-19 state of emergency impacts the ability of the Town Council to safely meet in person; and IT IS FURTHER RESOLVED that the Mammoth Lakes Town Council finds the use of virtual meetings, as provided for under AB 361 as approved by the State Legislature and signed by the Governor, continues to be a prudent and safe means to conduct the Town’s business respecting the recommendation to use social distancing as a precaution to reduce the spread of COVID-19; and IT IS FURTHER RESOLVED that the Town staff and legislative bodies are hereby authorized and directed to continue taking all actions necessary to carry out the

Resolution No. 23-

intent and purpose of this Resolution including conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act; and
IT IS FURTHER RESOLVED that this Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) February 18, 2023, or such time the Town Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the legislative bodies of the Town of Mammoth Lakes may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.

APPROVED AND ADOPTED THIS 18th day of January 2023.
________________________________
JOHN WENTWORTH, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Adopt the resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit CFD), levying a special tax in connection therewith, and setting the time and place for the public hearing on March 1, 2023.

Meeting Date: January 18, 2023
Prepared by: Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends that Town Council adopt the attached resolution declaring the Council’s intention to annex territories into the Community Facilities District No. 2013-3 (Transit Services) pursuant to the Mello-Roos Community Facilities Act of 1982, levying a special tax in connection therewith, and setting the time and place for the public hearing on March 1, 2023.

BACKGROUND:

In 2014, the Town developed the Community Facilities District (CFD) 2013-3 (Transit Services) (“Transit CFD”) for subdivisions in the Resort Zone that allow transient occupancies. The imposition of such a tax at an appropriate rate would satisfy the fiscal impact requirements of the Town’s mitigation requirements for the 2007 General Plan Environmental Impact Report and the Intrawest Development Agreement to which the parcels are subject. The Town Council adopted Goals and Policies for Community Facilities Districts at the March 6, 2013 meeting. The Notice of Intent was adopted by Town Council Resolution No. 14-147 on April 2, 2014. Pursuant to this policy, all Planning Resolutions for project entitlements which allow transient use include a condition of approval requiring annexation into the Transit CFD.

A property is not subject to the tax until it becomes a “qualified residential property” (a property for which a certificate of occupancy has been issued for purposes of a residential dwelling unit that allows for transient use.) As of February 2022, there were 96 parcels within the District that have received their certificate of occupancy. The developments or properties with occupancy permits are located within Obsidian Residence Club, Altis, Hillside, Mountainside, Gray Stone, Gray Bear I, Gray Bear II, and Gray Bear III, 125 Lakeview, 540 Old Mammoth Road, and Hillside Highlands. Recent annexation proceedings have annexed the Obsidian Villas 3, Yotel, and Snowcreek 8 properties into the District.

The Town has received petitions from developers requesting the Town Council undertake and complete proceedings to annex the developers’ properties into the District as shown on Annexation Map No. 7 in Exhibit A. The properties include parcels associated with the Limelight Hotel and Residence Inn projects. The petitions request the Town finance

2 services and improvements with a special tax levied against properties included in the District.

ANALYSIS:

Adoption of this “Resolution of Intention” is a legally required step for the annexation of properties into the District.

If the Council approves the Resolution of Intention attached hereto, the Council will then hold a public hearing on March 1, 2023 annexing the properties. Because it has received petitions, the Council is legally required to adopt a Resolution of Intention and to hold a public hearing at the date set by the Resolution of Intention. The Council must adopt a Resolution of Intention within 90 days of its receipt of the Developers’ petitions. After holding the public hearing, the Council may decide whether or not it desires to adopt a resolution annexing properties into the Community Facilities District.

FINANCIAL CONSIDERATIONS:

Properties included in the Community Facilities District are required to pay a special tax once they obtain certificates of occupancy for qualified residential properties (units zoned for transient use).

The Transit Services CFD No. 2013-3 tax rate for each qualified property for the 2021/22 fiscal year was $183.36 per dwelling unit or transient rental room. The total special tax requirement for the district was $19,436.16. The properties included in this resolution are currently vacant, however the Limelight Hotel project is entitled for 151 hotel rooms plus 15 condominium units and the Residence Inn project is entitled for 101 condominium units.

All units are zoned for transient use and would be subject to levy of future taxes upon issuance of certificate of occupancy.

ENVIRONMENTAL CONSIDERATIONS:

The annual resolution for special taxing districts as a mechanism for funding maintenance is Categorically Exempt per section 15060(c)(3) of the California Environmental Quality Act.

ATTACHMENTS:

1. Resolution No. 23-__: CFD 2013-3 Resolution of Intention to Annex Property Exhibit A: CFD 2013-3 Annexation No. 7 Boundary Map
Exhibit B: Notice of Public Hearing

2. CFD 2013-3 Annex. No. 7 Petitions

RESOLUTION NO.

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, DECLARING ITS

INTENTION TO ANNEX TERRITORY INTO A COMMUNITY FACILITIES

DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 7
WHEREAS, under the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code; hereafter referred to as the “Act”), the Town Council of the Town of Mammoth Lakes (the “Town”) previously conducted proceedings to establish the Town of Mammoth Lakes Community Facilities District No. 2013-3 (Transit Services) (the “District”); and WHEREAS, this Town Council has received a Petition (including Waivers) from the landowners requesting to annex territory into the District under the Act, to provide for the services and maintenance related to the Town-wide transit system; and WHEREAS, under the Act, this Town Council is the legislative body for the proposed annexation of territory to the District and is empowered with the authority to annex territory to the District and to levy special taxes within the annexation territory; and WHEREAS, this Town Council now desires to commence proceedings to consider the annexation of territory to the District.

NOW, THEREFORE, the Town Council of the Town of Mammoth Lakes, DOES HEREBY RESOLVE as follows:

1. This Town Council proposes to begin the proceedings necessary to annex territory to the District pursuant to the Act.

2. The name of the existing District is Town of Mammoth Lakes, Community Facilities District No. 2013-3 (Transit Services).

3. A general description of the territory included in the existing District is shown on the map recorded in the office of the County Recorder for the County of Mono on March 21, 2013, in Book 2 at Page 76 of Maps of Assessments and Community Facilities Districts, to which map reference is hereby made.

4. The territory now proposed to be annexed to the District is shown on Annexation Map No. 7 of the District on file with the Town Clerk, a copy of which is attached hereto as Exhibit A, which Exhibit is, by this reference, incorporated herein. The boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars. The Town Clerk is hereby directed to record, or cause to be recorded, said Annexation Map No. 7 of the District

Resolution No. 23-

in the office of the County Recorder of the County of Mono within fifteen days of the date of adoption of this Resolution.

5. The types of services to be funded by the District and pursuant to the Act consist of those services (the “Services”) described in Exhibit B to Resolution No. 13-14 entitled “A Resolution of the Town Council of the Town of Mammoth Lakes Declaring its Intention to Establish a Community Facilities District and to Authorize the Levy of Special Taxes” adopted by the Town Council on March 18, 2013 (the “Resolution of Intention”), which Resolution of Intention is, by this reference, incorporated herein. It is presently intended that the Services will relate to the existing territory in the District and the territory proposed to be annexed to the District.

6. Except to the extent that funds are otherwise available to the District to pay for the Services, a special tax sufficient to pay the costs thereof, secured by recordation of a continuing lien against all non-exempt real property in the District (including the property being annexed thereto), will be levied annually within the District and collected in the same manner as ordinary ad valorem property taxes, or in such other manner as this Town Council shall determine, including direct billing of the affected property owners. The rate and method of apportionment of the special tax among the parcels of real property within the District, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the District to estimate the maximum amount such owner will have to pay, is described in Exhibit C to the Resolution of Intention.

7. The special tax proposed to be levied for Services to be supplied within the proposed territory to be annexed will be equal to the special taxes levied to pay for the same Services in the District, except that a higher or lower special tax may be levied within the proposed territory to be annexed to the extent that the actual cost of providing the Services in that territory is higher or lower than the cost of providing those Services in the existing District. Notwithstanding the foregoing, the special tax may not be levied at a rate which is higher than the maximum special tax authorized to be levied pursuant to the rate and method of apportionment of the special tax.

8. Notice is given that on Wednesday, March 1, 2023, at 4:00 p.m. or as soon thereafter as the matter may be heard, in the regular meeting place of this Town Council in the Council Chambers, Suite Z, 437 Old Mammoth Road, Minaret Village Shopping Center, Town of Mammoth Lakes, California, and the same are hereby appointed and fixed as the time and place when and where this Town Council, as legislative body for the District, will conduct a public hearing on the annexation of territory to the District and consider and finally determine whether the public interest, convenience, and necessity require said annexation of territory to the District and the levy of said special tax therein.

9. The Town Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper published in the area of the District. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. The notice shall be substantially in the form of Exhibit B hereto.

10. This Resolution shall take effect upon its adoption.

Resolution No. 23-

APPROVED AND ADOPTED this 18th day of January 2023.
___________________________
JOHN WENTWORTH, Mayor
ATTEST:
___________________________
JAMIE GRAY, Town Clerk

Resolution No. 23-

EXHIBIT A

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 7

PROPOSED BOUNDARIES OF THE ANNEXATION TERRITORY

Resolution No. 23-

EXHIBIT B

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 7

NOTICE OF PUBLIC HEARING
Notice is hereby given that the Town Council of the Town of Mammoth Lakes will conduct a public hearing on Wednesday, March 1, 2023, at 4:00 p.m. or as soon thereafter as the matter may be heard, in the Town Council Chambers located in the Council Chambers, Suite Z, Minaret Village Shopping Center, 437 Old Mammoth Road, Town of Mammoth Lakes, California, to consider the following:

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
ANNEXATION NO. 7
On January 18, 2023, the Town Council, as the legislative body for the District, adopted a resolution entitled “A Resolution of the Town Council of the Town of Mammoth Lakes, California, Declaring its Intention to Annex Territory into a Community Facilities District and to Authorize the Levy of Special Taxes” (the “Resolution of Intention”). Pursuant to the Resolution of Intention, the Town Council determined that the public convenience and necessity require that certain territory, as more particularly described in the Resolution of Intention, be annexed to the existing District, all as provided in the Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following, California Government Code) (the “Act”). Reference is hereby made to the Resolution of Intention, on file with the Town Clerk of the Town for further particulars. The following is a summary of the provisions of the Resolution of Intention.

In the Resolution of Intention, the Town Council declared its intention to annex territory into Community Facilities District No. 2013-3 (Transit Services) (the “District”). The area proposed to be annexed to the District is as shown on Annexation Map No. 7, on file with the Town Clerk, and identified in Exhibit A of the Resolution of Intention. The District shall fund services and maintenance related to the Town-wide transit system. It is presently intended that the services will be provided, without preference or priority, to the existing territory in the District and the territory proposed to be annexed to the District. The Resolution of Intention provides that the special taxes heretofore caused to be levied in the District shall be levied in the territory proposed to be annexed, subject to public hearing and owner consent proceedings as specified in the Act.

At the public hearing the testimony of all interested persons for and against the annexation of said territory to the District or the levying of special taxes within the territory proposed to be annexed will be heard. Any person interested may file a protest in writing with the Town Clerk. /s/ Jamie Gray

Resolution No. 23-

Town Clerk
Town of Mammoth Lakes

ANNEXATION MAP NO. 7 OF

TOWN OF MAMMOTH LAKES
COMMUNITY FACILITIES DISTRICT NO. 2013-3
(TRANSIT SERVICES)
FILEDINT HEOFFICEOFT HET OWNCLERKOFT HET OWNOFMAMMOT HLAKEST HIS________DAYOF______, 2023.
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INST RUMENT NUMBER:__________
____________________________

COUNT YRECORDER

COUNT YOFMONO,CALIFORNIA

FORPART ICULARSOFT HELINESANDDIMENSIONSOFASSESSORPARCELS,REFERENCEISMADET OT HEMAPS OFT HEASSESSOR,COUNT YOFMONO,ST AT EOFCALIFORNIA.

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TOWN OF MAMMOTH LAKES

COUNTY OF MONO

STATE OF CALIFORNIA
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Sheet 1 of 1
Source: Mono County GIS
Geographic Coordinate Reference: GCS North American 1983 Projection: NAD 1983 StatePlane California III FIPS 0403 Feet ¬«203 Minaret Rd
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Old Mammoth Rd

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Mammoth Lakes Town Council
Agenda Action Sheet
Title: Addendum 2 to Cardno Task Order 6 – HSIP Main Street Pedestrian Beacons Council Meeting Date: 1/18/2023
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: Authorize the Town Manager to execute Addendum 2 of Cardno Task Order 6 for the HSIP Main Street Pedestrian Beacons project as part of the existing On Call Civil Engineering Services Agreement with Cardno USA, Inc (now Stantec), in an amount not to exceed $75,788 without written authorization.

Summary: In December 2021, the Town secured funding through the Highway Safety Improvement Program (HSIP) for the design and construction of improvements to two existing crosswalks along State Route 203/Main Street, and a new crosswalk at the intersection of Main Street and Mountain Boulevard.

The Town Manager executed Cardno Task Order 6 of On-Call Civil Engineering Services Agreement in March 2022, in the amount of $21,401 to cover engineering design of the project.

During the course of design work, the consultant and staff identified that additional work and funding would be necessary, in particular to progress design of the new crosswalk at Mountain Boulevard. The Town Manager executed Addendum 1 to Task Order 6 in June 2022, in the additional amount of $24,700, bringing the total Task Order not-to-exceed fee to $46,101.

Staff and the consultant have recently completed the design and are preparing to move into the construction phase of the project. Authorization for additional funding under the Task Order is requested to cover design revisions already completed by the consultant as well as work anticipated to support the bidding and construction process. The additional amount requested is $29,687, which brings the total Task Order not-to-exceed fee to $75,788.

Financial Considerations:

The work under this Task Order is fully funded by existing allocations. The project was initially allocated $30,000 in funds from the HSIP to cover design work. In July 2022, an additional $50,000 was allocated to the project from the Town’s share of SB1 funds as part of the FY22/23 budget review.

The project has been allocated $161,000 in funds from the HSIP for construction. Given the projected cost of the overall project, staff intends to bid the project in two phases, with phase 1 covering the upgrades to the existing crosswalks, and phase 2 covering construction of the new crosswalk. Additional funds may be required to cover phase 1. Funding has not yet been identified for phase 2.

Attachments:
 Cardno Task Order 6
 Addendum 1
 Addendum 2

1 ______________________________________________________________________________ CARDNO TASK ORDER 6
Of On-Call Civil Engineering Services Agreement
Date: 3.4.2022
Contract No: CAP 22-007
Consultant: Cardno USA Inc.

Project Title: SR 203 Crosswalks (HSIP)
A. PROJECT DESCRIPTION AND BACKGROUND INFORMATION
The Town has acquired funding through the Highway Safety Improvement Program (HSIP) for the design and construction of improvements to 2 existing crosswalks along State Route 203/Main Street, and a new crosswalk at the intersection of Main St and Mountain Boulevard. The Town requests assistance in the design of the new crosswalk, which shall include overhead rapid flashing beacons, early warning detection signals for vehicles, and expansion or reconstruction of the existing sidewalk as necessary to safely provide access to the new crosswalk. In 2018 a new sidewalk was constructed along the north side of State Route 203/Main Street, including a curb ramp on the west side of Mountain Boulevard that, although it is ADA compliant, it is cumbersome and nonintuitive. The Town would like to address the redesign and construction of this ramp for ease of use and functionality with the new crosswalk. A map showing the approximate location of infrastructure and improvements can be found in Appendix A.

Additional work beyond the scope of this task order will be done to upgrade the infrastructure at two existing crosswalks.

As part of a future project, the Town intends to design and construct a Multi-Use Path (MUP) along the South side of SR 203/Main St from Callahan Way west to Minaret Rd. The sidewalk improvements of this HSIP crosswalk project shall consider impacts to the future design of this facility. This work will be done within CalTrans Right-Of-Way. All proposed work and infrastructure shall comply with CalTrans standards.

The complete HSIP crosswalk project will include minor site grading, slope design, asphalt and concrete surfacing, striping, electrical, and basic controls.

B. SCOPE OF SERVICES

1. Project Design
The project design shall include the following
Public Works Department
P.O. Box 1609, Mammoth Lakes, CA, 93546
(760) 965-3650
www.townofmammothlakes.ca.gov

2 • Appropriate location of all infrastructure and signage • Electrical design work to address providing power to all infrastructure and signage. This includes, but is not limited to, identifying existing electrical lines and tie in locations.
• Additions or changes to existing sidewalk to provide pedestrians with access to current sidewalk systems via the new crosswalk. This may include altering existing curb ramps, additional curb ramps, and extending existing sidewalks.

2. Deliverables
The Consultant shall deliver the following
• Engineered drawings including
o Overall Site Plan (Grading, Drainage and Utilities)
o Construction Details
o Construction Cost Estimate
C. TOWN PROVIDED DOCUMENTS

1. As-Built Drawings for the North SR 203 Sidewalk

2. Not-to-scale drawing of the approximate new crosswalk location and scope of work as selected by Town Staff

3. Quotes from two suppliers for signage and infrastructure D. PROJECT SCHEDULE

1.1 Concept Drawings March 11, 2022

1.2 60% Drawings March 16, 2022

1.3 60% Drawings Comments by Town March 18, 2022

1.4 90% Drawings March 25, 2022

1.5 90% Drawings Comments by Town March 30, 2022

1.6 100% Drawings April 4, 2022
E. FEES
The total cost to complete the work included in the Scope of Services shall not exceed $21,401 without written authorization. This work and any additional work outside the Scope of Services will be billed on a time and material basis as shown in Exhibit B.

3/7/2022

Addendum #1 Page 2 of 7
Cardno Task Order 6
HSIP Main Street Pedestrian Beacons

ATTACHMENT A
Letter from Cardno RE:
“Contract Amendment Request #1 for to Task Order 06 of On Call Civil Engineering Services Agreement – SR 203 Crosswalks (HSIP)”

295 Hwy 50
Suite 1
Zephyr Cove, NV 89448
USA
Phone +1 775 588 9069
Fax +1 775 588 9219
www.cardno.com
www.stantec.com
May 27, 2022
Ms Amy Callanan, PE
Associate Engineer
Town of Mammoth Lakes
437 Old Mammoth Rd. Suite R
Mammoth Lakes, CA 93546
RE: Contract Amendment Request #1 for to Task Order 06 of On Call Civil Engineering Services Agreement – SR 203 Crosswalks (HSIP) Dear Amy,
Per our previous phone conversations and email correspondence I am providing this request to amend the above referenced Task Order to provide additional budget for design services based on additional work efforts that have been required recently in the design process. Admittedly, some of this work effort we underestimated in our original scope and we appreciate your understanding and consideration in this request. The additional design services required include the following:
> Striping and signage design and layout for the in scope crosswalk location at Mountain Blvd.: Originally we anticipated utilizing existing similar designs found along Main Street with minor upgrades to the flashers and signs. We have since been asked to provide recommendations on layout of striping, and signage as well as updating the recommended poles, arms, and lighting relative to the layout.
> Minor stormdrain design: Adjustment and relocation of existing stormdrain inlets. Originally we assumed these inlets would not be affected by the design of the new ramp locations.
> Additional grading and retaining wall design: Based on our original understanding of the project, we anticipated providing ramps on the southeast corner of the intersection with typical ramps on the southwest and northwest corners. Retaining walls were not anticipated.
> Survey compilation: This is minor, but we did incur additional time to compile multiple surveys to piece together a basemap for the project. > Design and layout of striping, signage, and signals at the Main Street Access at the Red Rooster Shopping Mall and at Laurel Mountain Road: We intend on adding sheet into our current plan set to cover these locations. This work will include some revision to our existing plan sheets to accommodate the project area expansion.

May 27, 2022
X:\PWENGINEERING\Contracts\2019 On Call Services\Task Orders\Cardno TO 6 HSIP\Addendum 1\SR 203 Crosswalks (HSIP) Amend 1.docx www.cardno.com 2 To accommodate the additional work effort, we propose the additional hours listed below:
> 90% Design Phase $16,160
o 40 hours Engineer (Grant Schmitz) at $175/hour: $7,000 o 20 hours Staff Engineer time (Parker Johnson) at $140 per hour: $2,800 o 8 hour Senior Consultant (Brian McRae) at $220 per hour: $1,760 o PK Electrical (NTE Cost) $4,600
> 100% Design Phase $8,540
o 20 hours Engineer (Grant Schmitz) at $175/hour: $3,500 o 24 hours Staff Engineer time (Parker Johnson) at $140 per hour: $3,360 o 4 hour Senior Consultant (Brian McRae) at $220 per hour: $880 o PK Electrical (NTE Cost) $800
Total $24,700
We thank you for all your efforts in facilitation this project and look forward to continued progress. Please contact me if you have any questions or comments on this proposed amendment.

Sincerely,
Brian McRae PE
Senior Consultant
for Cardno
Direct Line: +1 775 339 3325
Email: [email protected]
Stephen Peck PE
Principal
for Cardno
Phone: +1 775 339 3321
Email: [email protected]
Enc: PK Electrical Proposal
cc: Lori Browning – Project Coordinator

Addendum #1 Page 5 of 7
Cardno Task Order 6
HSIP Main Street Pedestrian Beacons

ATTACHMENT B
PK Electrical, Inc. Contractor Proposal

Contract Proposal
CP22211
Proposal For From May 27, 2022
Brian McRae
Cardno Inc.
5496 Reno Corporate Drive
Reno, NV 89511
[email protected]
Karen Purcell, P.E.

Principal
Project
Town of Mammoth Lakes Main Street HSIP Crosswalks
Project Description
The additional services are for improvements at 2 additional existing crosswalks. These crosswalks are located on Main Street near the USPS Building and on Main Street at the intersection with Laurel Mt. Road. The crosswalks will include overhead flashing beacons, early warning detection signals for vehicles, and sidewalk modifications as necessary.

The electrical design work will address providing power to all infrastructure needed for the crosswalks and signage. This includes, but is not limited to, identifying existing electrical lines and tie in/service point locations.

Scope of Services
Design Phase Services include consultation, calculations, permit & construction documents and specifications. We will attend local (Reno) or virtual design meetings as required to coordinate with other trades.

Deliverables include 90% and 100% Construction Documents / Permit drawings, specifications, and calculations.

Site visits are not inlcuded in our scope or fee.

Project Design Schedule: start date will commence upon receipt of signed proposal or agreement and the completion date shall be established by the project team and/or Owner at the start of design.

Exclusions: Site Visits, Bid and Construction Phase Services, digital renderings, permit, plan check, and utility fees.

Add Service - 2 Additional Crosswalks - 100% Time & Expense 800.00 Add Service - 2 Additional Crosswalks - 90% Time & Expense 4,600.00 Total Amount $5,400.00
Fee and Structure Amount
Terms and Conditions
PK Electrical carries professional liability insurance with $5M/$5M limits. Terms and conditions per the original agreement for this project.

Authorization and Acceptance (Acknowledgment of Concurrence with the foregoing) Karen Purcell, P.E. Brian McRae Date
Principal

Addendum #21 Page 1 of 6
Cardno (now Stantec) Task Order 6
HSIP Main Street Pedestrian Beacons
ADDENDUM NO. 2
HSIP Main Street Pedestrian Beacons
January 4, 2023
This addendum includes changes to Cardno (now Stantec) Task Order 6 of On Call Civil Engineering Services Agreement.

Changes include additional scope and associated fee to address additions to and complications of the project. Refer to ATTACHMENTS A and B.

Original fee: $ 21,401
Addendum 1: $ 24,700
Addendum 2: $ 29,687
New total fee shall not exceed $75,788 without written authorization.

Approved:
__________________________________________
Dan Holler
Town Manager
Public Works Department
P.O. Box 1609, Mammoth Lakes, CA, 93546
(760) 965-3650
www.townofmammothlakes.ca.gov

Addendum #21 Page 2 of 6
Cardno (now Stantec) Task Order 6
HSIP Main Street Pedestrian Beacons

ATTACHMENT A
Letter from Cardno (now Stantec) RE:
“Contract Amendment Request #2 for to Task Order 06 of On Call Civil Engineering Services Agreement –HSIP Crosswalk Design”

295 Hwy 50
Suite 1
Zephyr Cove, NV 89448
USA
Phone +1 775 588 9069
Fax +1 775 588 9219
www.cardno.com
www.stantec.com
December 21, 2022
Ms Amy Callanan, PE
Engineering Manager
Town of Mammoth Lakes
437 Old Mammoth Rd. Suite R
Mammoth Lakes, CA 93546
RE: Contract Amendment Request #2 for to Task Order 06 of On Call Civil Engineering Services Agreement – HSIP Crosswalk Design
Dear Amy,
Per our previous phone conversations and email correspondence I am providing this request to amend the above referenced Task Order to cover structural engineering services, breakout of plan sheet to develop a Bid Set for the eastern crosswalks on Main Street, to provide response to CALTRANS comments, and to provide new tasks for Bidding and Construction Observation services. Stantec proposes the following increases to existing tasks and the addition of two new tasks.

Task 1: Project Management – Because the contract time will be extended to allow for Bidding Assistance and Construction Observation services. To cover the additional Project Management services associated with these tasks, we propose adding $1,390 to cover additional project coordinator and senior consultant effort required.

Task 3: 90% Design – When the project design changed from a manufactured block wall to a cast-in-place concrete wall with shotcrete surface, Stantec completed structural engineering and design services to complete this design.

We propose adding $6,345 to this task to cover these costs.

Task 4: 100% Design – At the 100% Design phase, the Town requested that we separate out the eastern crosswalk plan sheets and develop a Bid Set of plans for those crosswalks only. These this new plan set was then submitted to CALTRANS for encroachment permit and CALTRANS subsequently provided several comments that needed addressing. We propose adding $6,180 to this task to cover these costs.

Task 5: Bidding Assistance – For this new task, Stantec proposes to attend a virtual pre-bid meeting and respond to contractor questions during the bidding period and issue addendums as necessary. We proposed $4,050 for Bidding Assistance.

Task 6: Construction Observation Services
 Attend an on-site pre-construction meeting and assist the Town with preparing the agenda, recording questions and discussions, issue meeting minutes.
 Attend construction meetings on site and via video conference: We anticipate attending one construction meeting on site during construction and 2 site visits via video conference that will be scheduled as needed.  Submittal review: We anticipate that up to 8 hours of engineer time will be required for reviewing project submittals.
 Response to Contractor RFIs: We anticipate that up to 8 hours of engineer time and 8 hours of designer time will be required for response to

December 21, 2022
https://cardno1-my.sharepoint.com/personal/brian_mcrae_cardno_com/Documents/Desktop/E319401603 - TOML On Call/T06 HSIP Crosswalks Amendment 2.docx www.cardno.com 2 Contractor Requests for Information. This time include making necessary design clarifications or changes to the Plans and Contract Documents.
 Review testing and inspection reports and weekly summaries. As needed  Final Walkthrough and Punchlist – Stantec will attend a final walkthrough and develop a punchlist for the contractor to secure final completion.
 Draft as-built drawings: Stantec will develop final As-built Drawings that reflect contractor redline markups of plans and any change made during construction.

Stantec proposes $10,722 to cover Construction Observations services.

Stantec presents the above costs as an estimate of the effort required to assist the Town of Mammoth Lakes during the construction of this project. It is understood that the level of effort to provide the services listed may vary and should additional effort be required, additional budget may be required. Cardno now Stantec proposes a time and materials budget of $29,687 to complete the above listed services.

We thank you for all your efforts in facilitation this project and look forward to continued progress. Please contact me if you have any questions or comments on this proposed amendment.

Sincerely,
Brian McRae PE
Senior Consultant
for Cardno
Direct Line: +1 775 339 3325
Email: [email protected]
Stephen Peck PE
Principal
for Cardno
Phone: +1 775 339 3321
Email: [email protected]
Enc: Revised Budget Spreadsheet
c: Lori Browning – Project Coordinator

Addendum #21 Page 5 of 6
Cardno (now Stantec) Task Order 6
HSIP Main Street Pedestrian Beacons

ATTACHMENT B
Fee Estimate

Senior Consultant
Senior Project
Consultant 1
Senior Consultant
Project Consultant 2
Staff Consultant
Project Coordinator
Mileage
PK Electrical
Engineers
McRae, Brian Schmitz, Grant Ray, Priyatosh Johnson, Parker Thomas, Bill Browning, Lori Project Summary Hours Labour Expense Subs Total $235.00 $175.00 $235.00 $165.00 $105.00 $115.00 $0.66 $1.05 Fixed Fee 0.00 $0.00 $0.00 $0.00 $0.00

12.00 60.00 27.00 20.00 8.00 8.00 360.00 4,500.00 Time & Material 135.00 $24,725.00 $236.22 $4,725.00 $29,686.22 $2,820.00 $10,500.00 $6,345.00 $3,300.00 $840.00 $920.00 $236.23 $4,725.00 Total 135.00 $24,725.00 $236.22 $4,725.00 $29,686.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$2,820.00 $10,500.00 $6,345.00 $3,300.00 $840.00 $920.00 $236.23 $4,725.00 WBS Task Name Units Task Type Hours Labour Expense Subs Total 1 Project Management Time & Material 10.00 $1,390.00 $0.00 $0.00 $1,390.00

1.1 Invoicing, Scheduleing, Coordination 2.00 8.00 Time & Material 10.00 $1,390.00 $0.00 $0.00 $1,390.00 2 60% Design Time & Material 0.00 $0.00 $0.00 $0.00 $0.00 3 90% Design Time & Material 27.00 $6,345.00 $0.00 $0.00 $6,345.00

3.1 Structural Design 27.00 Time & Material 27.00 $6,345.00 $0.00 $0.00 $6,345.00 4 100% Design Time & Material 36.00 $6,180.00 $0.00 $0.00 $6,180.00

4.1 East Crosswalk Bid Set 12.00 8.00 Time & Material 20.00 $3,420.00 $0.00 $0.00 $3,420.00

4.2 Respond to Caltrans Comments 12.00 4.00 Time & Material 16.00 $2,760.00 $0.00 $0.00 $2,760.00 5 Bidding Assistance Time & Material 24.00 $4,000.00 $0.00 $1,050.00 $5,050.00

5.1 Respond to Condractor Questions 4.00 8.00 8.00 Time & Material 20.00 $3,180.00 $0.00 $0.00 $3,180.00

5.2 Pre-bid Meeting (virtual) 2.00 2.00 1,000.00 Time & Material 4.00 $820.00 $0.00 $1,050.00 $1,870.00 6 Construction Observation and Administration Time & Material 38.00 $6,810.00 $236.22 $3,675.00 $10,721.22

6.1 Pre-Construction Meeting 2.00 2.00 120.00 Time & Material 4.00 $820.00 $78.74 $0.00 $898.74

6.2 Submittal Review 8.00 Time & Material 8.00 $1,400.00 $0.00 $0.00 $1,400.00

6.3 Respond to Contractor RFIs 8.00 8.00 Time & Material 16.00 $2,720.00 $0.00 $0.00 $2,720.00

6.4 Constuction Site Meetings (1 on Site - 2 Virtual) 2.00 4.00 120.00 Time & Material 6.00 $1,170.00 $78.74 $0.00 $1,248.74

6.5 Final Walkthrough and Punchlist 4.00 120.00 Time & Material 4.00 $700.00 $78.74 $0.00 $778.74

6.6 PK Electric 3,500.00 Time & Material 0.00 $0.00 $0.00 $3,675.00 $3,675.00 FEE ESTIMATE - T06 - HSIP Crosswalks

1 TOWN COUNCIL STAFF REPORT
Title: Project Closeout Report for Local Road and MUP Rehab STIP CAP 21- 002
Meeting Date: January 18, 2023
Prepared by: Colin Brownlee, Engineering Assistant
Shaun Troy, Finance Analyst
Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends that Town Council accept the project closeout report for Local Road and MUP Rehab STIP.

BACKGROUND:

The Town Staff performs annual road assessment of public roads and multi-use paths (MUPs). The data is collected and entered into StreetSaver, a street management software used by staff to quantify the condition of the roads and projected treatments. The program uses the Pavement Condition Index (PCI) and a pricing model to suggest street sections for rehabilitation along with type of rehabilitation. This recommendation, and input from the Road Maintenance Crew, was used by Town Staff to select a scope of work for this project.

The final project scope included removal and replacement of the full width, and varying depths, of asphalt pavement on Commerce Circle, Mountain Blvd., Red Fir Road, the North Meridian Blvd. MUP, South 203 MUP, sections of the Mammoth Creek MUP, south leg of Monterey Pine Road, and Majestic Pines Drive from Meridian Blvd. to Kelley Road.

Additionally, some asphalt patching was performed on the Mammoth Creek MUP. The only substantial change to the initial project scope was the addition of a 1” asphalt pavement overlay along portions of Sherwin Street.

The project was bid and Qualcon Contractors, Inc was deemed the responsive low bidder.

The project was awarded by Town Council on July 21st, 2021. Construction began on September 13th, 2021, with completion of Commerce Circle and the MUPs in 2021 before the project went into winter suspension. Construction resumed in July 2022, with the sections of Red Fir Road, Mountain Boulevard, Majestic Pines Dr, and Monterey Pine Road completed by October 2022. The Notice of Completion has been filed and was recorded on November 16th, 2022.

2 PROJECT LOCATION:

3 FINANCIAL CONSIDERATIONS:

The Town received three bids, all of which came in under the Engineer’s estimate of $3,044,830.00. The construction contract was awarded to the low responsive bidder, Qualcon Contractors, Inc., in the amount of $2,388,665.00, at the Town Council meeting on July 21, 2021.

The Town allocated $2,700,000.00 in State Transportation Improvement Program (STIP) funding for this project. Additionally, the Town programmed $400,000.00 in Local Road Rehabilitation funds for this project; however, the Town did not utilize these funds since the total cost of the project came in under $2,700,000.00.

The total project costs are as follows:

Item Amount
Pre-Grant Work (Non-Reimbursable) $3,795.00
Advertisement – Notice Inviting Bids $648.00
Construction Contract $2,662.034.32
Construction Purchases $2,872.77
Staff Wages $15,548.28
Total Project Cost $2,684,898.37
The $2,684,898.37 will be accounted for in the Capital Improvement Department (531) of FD 300 – Capital Projects. Revenue of $2,681,103.37 was received from STIP funding.

The non-reimbursable pre-grant work was funded by Capital Reserves. The Town also utilized the State’s allowable indirect cost rate to recoup an additional 10% of the Town’s total Construction Engineering costs (administrative costs during construction), resulting in additional revenue of $1,619.61 to offset the amount coming from Capital Reserves.

4 PHOTOS:

5

6

7

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve and Adopt Resolution updating the Town of Mammoth Lakes Investment Policy to include Holding with California Asset Management Program (CAMP).

Council Meeting Date: 1/18/2023
Prepared by: Stephanie Trujillo – Accounting Manager
Rob Patterson, Administrative Services/Finance Director Recommended Motion: Staff recommends that the Town Council adopt a Resolution updating the FY22/23 Investment Policy to include new Investment holdings with California Asset Management Program (CAMP) with an investment limit of $20,000,000.

Summary: Each year the staff reviews the Town’s Investment Policy and has the Council take action to reaffirm the policy and to approve any changes. Over time minor adjustments are made to the policy to better meet the needs of the Town to meet regulatory changes, to adopt best practices or to allow added flexibility in managing the Town’s portfolio. The Town invests any excess cash in Local Agency Investment Fund (LAIF). LAIF is an investment fund offered by the State Treasurer’s Office to municipal governments. The Pooled Money Investment Account (PMIA) offers local agencies the opportunity to participate in a major portfolio with professional investment staff at no additional cost. The Town of Mammoth Lakes has an investment portfolio of approximately $59 million held by the Local Agency Investment Fund (LAIF) and Mono County.

CAMP was established in 1989 as a Joint Powers Authority to provide California public agencies with professional investment services. CAMP focusing on earning public agencies a competitive rate of return while preserving principal, providing liquidity, and seeking a stable net asset value.

Similar to LAIF, CAMP offers public agencies access to a major portfolio with investment staff at no additional cost.

In keeping with the objectives set forth in the Town of Mammoth Lakes Investment policy, Town Staff propose moving forward with setting up an investment portfolio with CAMP. The addition of this investment portfolio will further diversify the Town’s investment portfolio along with improving the rate of return on investments. The rate of return for CAMP is roughly two times that of LAIF with similar security and liquidity. Staff will move a portion of the funds currently held in LAIF to CAMP to take advantage of the larger return. Staff recommended the $20,000,000 cap as we begin to use this new investment vehicle.

Town of Mammoth Lakes Investment Policy – FY 22-23 (Updated 01/18/2023) Page 1

TOWN OF MAMMOTH LAKES

INVESTMENT POLICY
Fiscal Year 2022-23
I. Scope
The Town’s Investment Policy establishes a framework for prudent investment of the Town’s resources. This Policy is intended to apply to all funds and investment activities under the direct authority of the Town of Mammoth Lakes.

II. Definition of Treasurer
The Finance Director, or Finance Manager as designee to perform the duties, serves as the Town Treasurer.

III. Objectives
A. SAFETY: It is the primary duty and responsibility of the Treasurer to protect, preserve and maintain cash and investments placed in his/her trust on behalf of the citizens of the community.

B. LIQUIDITY: An adequate percentage of the portfolio should be maintained in liquid short-term securities, which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, investments in securities with active secondary or resale markets is highly recommended. Emphasis should be on marketable securities with low sensitivity to market risk.

C. YIELD: Yield should become a consideration only after the basic requirements of safety and liquidity have been met.

D. MARKET-AVERAGE RATE OF RETURN: The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the Town’s risk constraints, the cash flow characteristics of the Town’s portfolio, and State and Local laws, ordinances or resolutions that restrict investments.

E. DIVERSIFICATION: The investment portfolio will be diversified to avoid incurring unreasonable and avoidable risk regarding specific security types or individual financial institutions.

F. PRUDENCE: The Town’s investment strategies shall adhere to the guidance provided by the “prudent man rule”, which obligates a fiduciary to insure that:
“…investment shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived.”

Town of Mammoth Lakes Investment Policy – FY 22-23 (Updated 01/18/2023) Page 2 G. PUBLIC TRUST: All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust. In a diversified portfolio it must be recognized that occasional measured losses are inevitable and must be considered within the context of the overall portfolio’s investment return, provided that adequate diversification has been implemented.

IV. Delegation of Authority
The Treasurer and the Town Manager shall act jointly to make investments on behalf of the Town of Mammoth Lakes. Neither the Treasurer nor the Town Manager has authority to make investments independently of the other. An Investment Summary Sheet (Exhibit A) shall be signed by the Treasurer and Town Manager for all investments other than LAIF.

Investments shall be limited to the types of investments specified in Section VII. When specific Town Council approval is required, the investment shall not be made until the Treasurer receives and files with the Town Clerk written evidence of such Council approval.

V. Reporting
The Treasurer shall submit a monthly investment report to the Town Council of Mammoth Lakes. This report may be posted online for the Town Council’s and public’s view. This report will include all required elements of the monthly report as prescribed by Government Code Section 53646.

Required elements of the monthly report:
 Type of investment.
 Institution.
 Date of maturity.
 Amount of deposit or cost of the security.
 Current market value of securities with maturity in excess of 12 months.  Rate of interest.
 Statement that there are sufficient and readily available liquid funds to meet the next 30 days’ obligations.
 Accrued interest as prescribed by the California Section 53646, if required by the Legislative Body.

VI. Investment Instruments
Authorized investment instruments which may be utilized, and which are in accordance with Government Code Section 53601 are as follows:

Town of Mammoth Lakes Investment Policy – FY 22-23 (Updated 01/18/2023) Page 3 Maximum
Percentages Maximum
Permitted Investments/Deposits or Amount Maturity
Investment Type A:

Securities of the US Government Unlimited 5 years
Certificates of Deposit Unlimited 5 years
Commercial Paper (A1, P1 only) 30% 180 days
LAIF $75,000,000 n/a
CAMP $20,000,000 n/a
Mono County Investment Pool $6,000,000 n/a
Passbook Deposits ---- n/a
Investment Type B:

Negotiable Certificates of Deposit 30% 5 years
Bankers Acceptances 40% 270 days
Repurchase agreements ---- 1 year
Mutual Funds 15% 5 years
Medium Term Notes 30% 5 years
Type A investments do not require any specific approval of the Council. All Type B investments require a specific resolution of approval of the Town Council prior to the investment purchase/deposit.

VII. Internal Controls
Internal controls are designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the Governmental Agency. A System of Internal Control shall be documented and attached hereto (Exhibit B).

VIII. Maturities
Maturities shall be in conformance with the legal limits as specified in Section VII.

Although the allowable maturity limit is up to five years for certain types of investments, the focus the investment should remain within the immediate two-year period for reasons of prudence.

IX. Banks and Securities Dealers
In selecting financial institutions for the deposit or investment of Government Agency funds, the Treasurer shall consider the creditworthiness of institutions. The Treasurer shall continue to monitor financial institutions’ credit characteristics and financial history throughout the period in which agency funds are deposited or invested.

X. Risk Tolerance
The Governmental Agency recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity.

Portfolio diversification is employed as a way to control risk. The Treasurer and Town

Town of Mammoth Lakes Investment Policy – FY 22-23 (Updated 01/18/2023) Page 4 Manager are expected to display prudence in the selection of securities, as a way to minimize default risk. No individual investment transaction shall be undertaken which jeopardizes the total capital position of the overall portfolio. Certificates of Deposit shall be limited to FDIC insurance limitations. The Treasurer shall periodically establish guidelines and strategies to control risks of default, market price changes and illiquidity.

In addition to these general policy considerations, the following specific policies will be strictly observed.

A. All transactions will be executed on a delivery versus payment basis.

B. A competitive bid process, when practical, will be used to place all investment purchases.

XI. Safekeeping and Custody
The Treasurer is responsible for maintaining the proper mix of investments, taking into consideration limits imposed by law and the need for liquidity.

All investments shall be held in the name of the Town of Mammoth Lakes. The Town Council shall from time to time execute such documents as are necessary to provide evidence of the Treasurer’s and Town Manager’s joint trading authority as set forth in this document.

XII. Annual Review and Confirmation of the Investment Policy The Investment Policy shall be reviewed and confirmed annually by the Town Council of Mammoth Lakes.

RESOLUTION NO. 23-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,
AMENDING THE TOWN’S INVESTMENT POLICY
WHEREAS, the Town Council has adopted the Town’s Investment Policy; and WHEREAS, the Investment Policy is typically reviewed on an annual basis; and WHEREAS, upon a recent review of the Investment Policy, the Administrative Services/ Finance Director recommends updating the policy to include a portfolio with the California Asset Management Company (CAMP) with an investment limit of $20,000,000.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Mammoth Lakes does hereby adopt updates to the attached Investment Policy and directs the Treasurer and Town Manager to prudently manage Town funds in accordance with the adopted policy.

APPROVED AND ADOPTED THIS 18th day of January 2023.

___________________________
JOHN WENTWORTH, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Housing Now! Presentation.

Council Meeting Date: 1/18/2023
Prepared by: Nolan Bobroff, Senior Planner / Housing Coordinator; Sandra Moberly, Community & Economic Development Director
Recommended Motion: Receive a presentation from Staff on the Housing Now! Initiative.

Summary: The goal of the Mammoth Lakes’ housing program is to provide safe, decent, and affordable housing to meet the needs of existing and future residents, with the current focus being on rapidly expanding the availability of affordable workforce housing throughout the community in the near-term (present to end of 2023) to support housing at all economic levels. The Town completed a Community Housing Action Plan in 2017 which set a goal of providing 200 – 300 community housing units within 5 years through a combination of new development, redevelopment, housing programs, and policies. As of August 2022, there are 272 affordable units either under construction, entitled, or recently acquired through a buy-down program.

This presentation provides a summary of the Town’s current housing projects that are being implemented through our Housing Now! Initiative. The presentation outlines Town programs and partnership programs designed to increase the availability of workforce, community housing.

Town of Mammoth Lakes
Housing Program
January 18, 2023
1 Sandra Moberly, Community & Economic Development Director [email protected]
Nolan Bobroff, Senior Planner / Housing Coordinator
[email protected]

Housing Roadshow
2 Completed Presentations:• Mammoth Lakes Board of
Realtors (Sept‐2022)
• Mammoth Lakes Fire Protection
District Board (Sept‐2022)
• Rotary Club (Nov‐2022)
• Lions Club (Nov‐2022)• Planning & Economic
Development Commission (Dec‐
2022)
• Mammoth Lakes Tourism Board
(Jan‐2023)
• Parks & Recreation Commission
(Jan‐2023)
Upcoming Presentations:• Mammoth Community Water
District Board (Jan‐2023)
• Mammoth Unified School District
Board (Jan‐2023)
• Chamber of Commerce Board
(Feb‐2023)
• Eastern Sierra Council of
Governments (Feb‐2023)
To be scheduled:• Mammoth Lakes Housing Board• Mammoth Lakes Recreation Board• Mammoth Trails Committee• Eastern Sierra Transit Authority Board • Contractor’s Association
• Mono County Office of Education Board

Area Median Income (AMI)
(Mono County)
3 INCOME LIMITS (2022‐23) https://www.townofmammothlakes.ca.gov/DocumentCenter/View/11723 Household Size
1234567 8
Extremely‐Low (≤ 30% AMI) $17,050 $19,500 $23,030 $27,750 $32,470 $37,190 $41,910 $46,630Very‐Low (31% ‐ 50% AMI) $28,450 $32,500 $36,550 $40,600 $43,850 $47,100 $50,350 $53,600Low (51% ‐ 80% AMI) $45,300 $51,800 $58,250 $64,700 $69,900 $75,100 $80,250 $85,450Median (81% ‐ 100% AMI) $56,850 $64,950 $73,100 $81,200 $87,700 $94,200 $100,700 $107,200 Moderate (101% ‐ 120% AMI) $68,200 $77,950 $87,700 $97,450 $105,250 $113,050 $120,850 $128,650121% ‐ 150% AMI $85,250 $97,450 $109,600 $121,800 $131,550 $141,300 $151,050 $160,800 151% ‐ 200% AMI $113,700 $129,900 $146,150 $162,400 $175,400 $188,400 $201,400 $214,350 AMI is the householdincome for the median – orthe middle – household ina region (Mono County).The income data is updatedannually by the USDepartment of UrbanDevelopment (HUD) andthe CA Department ofHousing and CommunityDevelopment (HCD).

Based on CA Income Limits
Federal Median Income is $79,800

Up to 450 affordable housing units
25 AcresTarget Income Level: ≤ 80% AMI (The Master Plan allows for income limits up to 120% AMI and allows for up to 15% of the total units within the development to be available to households earning 120‐200% AMI.) Phase 181 rental units under construction (80 affordable units + 1 manager’s unit) Studio, 1, 2, and 3‐bedroom units
$50M project (State and Local Funds)
Occupancy Fall 2023
Public Park
Childcare Facility – 34 children (infants, toddlers, & preschool) Phase 2148 rental units (1‐2 manager’s units)
Studio, 1, 2, and 3‐bedroom units
$95M project (State and Local Funds)
Design approved by PEDC in July 2022
Construction timeline is pending funding (not successful in round 1 of LIHTC funding) The Parcel

PROGRAM
New Affordable
Housing
4 Low Income Household(≤ 80% AMI)
1‐Person HH $45,300
2‐person HH $51,8003‐Person HH $58,250
4‐person HH $64,7005‐Person HH $69,900

The Sawyer ‐ Phase 1
• Building Permits approved
• Site preparation, grading and foundations are under construction • Modular stacking began: 10/28/2022 • Modular stacking completed: 11/20/2022 (100 modules total)

6

“The Kingfisher” Phase 2: Summary
• Phased Approach• 148 units total,• 219 parking spaces:
• Central green with passive open space

Housing
Accelerator

50.0%
IIG

26.6%
MCBH
3%
SB2/LEAP

0.3%
SB1

2.3%
CARES

0.4%
Town

17.8%
The Parcel

PROGRAM
New Affordable
Housing
Project Funding  Non‐Town Sources  $38.6M – California Housing Accelerator  $20.6M – Infill Infrastructure Grant $2.3M – Mono County Behavioral Health Grants
 $160K – SB2 Grant $65K – LEAP Grant $1.8M – SB1 Funds for Chaparral $290K – CARES Grant (Public Park)  Town Sources
 $6.5M Land $315K Conceptual Planning/Entitlements $943K Land Loan/Deferred DIF (Phase 1)  $250K Childcare TI Funding (Phase 1)
 $5.03M Land Loan/Deferred DIF/gap funding
(Phase 2)
 $700K Future Infrastructure funding
Total $77.8M
LEVERAGING LOCAL DOLLARS 1:5
8 As of Sept‐2022

60 Joaquin Road (0.20‐acre site)
4‐unit Design‐Build ProjectOwnership units$2.4M Bid Award (Site Acquisition: $200K) Target Income Level: 150% AMI
Targeting occupancy in Fall 2023Future Development Sites PUD development model is replicable and
scalable
Small Site Development

PROGRAM
New Affordable
Housing
9 Above‐Moderate Household
(≤ 150% AMI)
1‐Person HH $85,250
2‐person HH $97,4503‐Person HH $109,600
4‐person HH $121,8005‐Person HH $131,550

Bridge Program

PROGRAM
Unlock Existing
Housing
10 • Convert Market‐Rate Unit  Deed Restricted Affordable Unit • Partnership w/ MLH• Target Income Level: 120% AMI (Higher income limits are being considered) • Town Subsidy of $100K ‐ $150K / unit
• Funding: $1.4M allocated in FY 21/22• 5 units acquired (Range of Studio –4‐br units) • (3) have been sold to eligible households
• (2) are listed for sale; MLH working w/ households on their wait list to match them with a unit $311,350
$405,900
$563,200
$358,600
$464,800
$642,000
$505,000
$739,375
$1,083,500
$‐ $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 120% AFFORDABLE PRICE
150% AFFORDABLE PRICE
200% AFFORDABLE PRICE
1‐BR MEDIAN CONDO (2021‐2022)2‐BR MEDIAN CONDO (2021‐2022)3‐BR MEDIAN CONDO (2021‐2022) Affordability Gap
1‐BR / 2‐BR / 3‐BR Condos
Moderate Household(≤ 120% AMI)1‐Person HH $68,200
2‐person HH $77,9503‐Person HH $87,700
4‐person HH $97,4505‐Person HH $105,250
2021 ‐ 2022

Revolving Loan Fund + Deed Restriction
Preservation

PROGRAM
Unlock Existing
Housing
11 • Town maintains $600K for buy‐back of deed‐restricted units
• Additional $300K available from Mono County
• Partnership w/ MLH
Employee Housing Units
• 6 units owned by the Town
• (3) Studios; (1) 1‐br unit; (2) 2‐br units
• Interim housing for Town employees and outside
agency employees (as needed)

Partnership Projects PROGRAM Partnerships
12 • Access Apartments
(238 Sierra Manor Road)
• (11) 1‐br apartments• MLH Project• Town Commitment: $1.5M • CDBG Grant ($3M) [TOML] +
HOME Grant ($3.4M) [MLH]
• Homekey Project – Innsbruck Lodge (913 Forest Trail)
• Convert hotel to residential use (15 affordable units + 1 manager’s unit) • Funding Sources:
• State Grant: $4.56M
• Town Commitment: $1M
• County Commitment: $550,000
• Chamber of Commerce
• Tenant / Landlord Matching Program

Housing Grants
13 PROGRAM
Grants
$74.9M in Recent Grant
Awards!
• Parcel
• $38.6M ‐ Housing Accelerator• $20.6M ‐ Infill Infrastructure Grant • $2.3M ‐ Behavioral Health Grant
• $1.8M ‐ SB1 Road Grant
• $225K ‐ Planning Grants• $290K – CARES Grant
• Access Apartments
• $3M ‐ CDBG (TOML)• $3.4M ‐ HOME (MLH)
• Homekey Project
• $4.56M ‐ (TOML + MLH)
As of Jan‐2023

Accessory Dwelling Units
14 • Allowed in all zones that allow single‐family or multi‐ family residences
• Prescribed designs available (5 designs)
• Expedited review

TOWN ADU CODE SECTION
https://library.municode.
com/ca/mammoth_lakes
_/codes/code_of_ordina
nces?nodeId=TIT17ZO_A
RTIIISIPLGEDEST_CH17.52
STSPLAUSAC_17.52.055A
CDWUNAD Plan 5 | 2‐br | 1,000 sf Plan 2 | 1‐br | 615 sf

PRESCRIBED ADU DESIGNS
https://www.townofmam
mothlakes.ca.gov/1154/A
ccessory‐Dwelling‐Unit‐
Plans

Future Programs & Projects Ideas
15 • Public / Private PartnershipsCash subsidy to reduce sales price on ownership units OR to commit to renting newly constructed units at below‐market rate rents • Incentivize Accessory Dwelling Units
Additional development concessions; Reduced permit fees; Development cost subsidy
• Vail InDeed Type Program
Purchasing deed restrictions on market‐rate units; No income limits; Requires full‐time occupancy and employment in the region • Landing Locals
Roommate matching program that offers cash incentives in exchange forrenting a room or entire unit • Van Life
Safe parking areas, infrastructure improvements (e.g., bathrooms,showers, plug‐in capabilities)

16 Questions/Comments?

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Consider the resolutions authorizing the purchase of the properties located at 165 Old Mammoth Road, Unit 53 (Sierra Manors complex) and 100 Sierra Park Road, Unit A3 (Tavern Business Park complex).

Council Meeting Date: 1/18/2023
Prepared by: Nolan Bobroff, Senior Planner / Housing Coordinator Sandra Moberly, Community & Economic Development Director Recommended Motion: Approve the resolutions authorizing the purchase of the properties located at 165 Old Mammoth Road, Unit 53 and 100 Sierra Park Road, Unit A3.

Summary: Staff is recommending the Town Council approve the purchase of the following two condominium units:
 165 Old Mammoth Road, Unit 53 (Sierra Manors complex): 2-bedroom, 2-bath, 860 square-foot unit
Purchase Price: $480,000, plus closing costs
Estimated Sales Price (future): $330,000 (estimated subsidy: $150,000) This unit will be acquired as a part of the Bridge program under the Town’s Housing Now! initiative. The goal of the Bridge Program is to increase the number of affordable ownership units within the Town through the purchase of existing market-rate homes that are then deed restricted and sold to qualified households at a subsidized price. Qualified households can make no more than 120% AMI to be eligible. The goal for the program is to maintain an average subsidy of approximately $150,000 per unit and to convert 12 units by the end of 2023. This will be the sixth unit acquired as a part of the Bridge program utilizing the $1.4 million allocated by the Town Council for such purposes.

Through the Bridge program, the Town and MLH currently have two units for sale (not counting this unit) at deed restricted prices that are available to households earning at or below 120% of the area median income (income limit is under review). Individuals interested in purchasing a unit through the Bridge program should contact Mammoth Lakes Housing (MLH) at (760) 934-4740.
 100 Sierra Park Road, Unit A3 (Tavern Business Park complex): 2-bedroom, 1-bath, 660 square-foot unit with a 1-car garage
Purchase Price: $365,000, plus closing costs
This unit will be acquired as an Employee Housing Unit under the Town’s Housing Now! initiative. By acquiring this unit for that purpose, it ensures the unit will be occupied and used by the local workforce, rather than as a vacation rental. The unit will be retained by the Town as a rental workforce housing unit that will be rented to Town and other government entity employees for limited time periods of 6-12 months as they transition to the area. This will be the seventh unit that the Town will own for such purposes.

The acquisition of these units is consistent with the Town Council 2021 strategic priority to “expand availability and affordability of community housing.”

RESOLUTION NO. 2023-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, AUTHORIZING THE

PURCHASE OF THE PROPERTY LOCATED AT
165 OLD MAMMOTH ROAD, UNIT 53
(APN NUMBER: 035-182-053-000)
WHEREAS, the Town Council’s strategic priorities adopted on May 19, 2021 include a priority to “Expand availability and affordability of Community Housing”; and WHEREAS, the Town Council has authorized funding for the implementation of several housing policy directives and programs, branded as the “Housing Now!” initiative; and WHEREAS, implementation of Town housing programs includes the dedication of Town resources to provide a range of community housing that is available and affordable to those working in the community; and
WHEREAS, to effectively implement the Town’s Housing Now! program, the Town has set aside resources to provide a range of community housing that is affordable to the community, including community housing opportunities for households that earn above 80% of the area median income (AMI) (“moderate-income households”); and WHEREAS, state and federal programs generally do not provide funding assistance to households that earn above 80% AMI, despite those households not being able to afford housing in the Town of Mammoth Lakes; and
WHEREAS, the Town has the opportunity to work in partnership with private property owners to further the availability of workforce housing by purchasing market-rate housing units that are then either: (a) re-sold as a deed restricted unit at a reduced affordable price; or (b) retained as rental workforce housing units; and
WHEREAS, consistent with the statement above, the Town has the opportunity to purchase the residential unit located at 165 Old Mammoth Road, Unit 53 (“Property”) within the Sierra Manors condominium complex, which will be re-sold as a deed-restricted unit at a reduced affordable price; and
WHEREAS, to the best of the Town’s knowledge, the Property is not currently occupied, such there will be no “displaced persons” as a result of the Town’s acquisition within the meaning of Government Code Section 7260 et seq.; and
WHEREAS, the purchase and sale of housing units by the Town requires the execution of required real estate documents and use of licensed real estate professionals to secure information necessary to implement the Town’s housing programs and initiatives to expand availability and affordability of community housing through the purchase of property, conversion of existing housing units, and the sale of housing units; and

Resolution No. 23-__

WHEREAS, Section 2.08.060(L) of the Mammoth Lakes Municipal Code authorizes the Town Manager “… to sign documents specified in Section 40602 of the Government Code of the state whenever such documents have been approved by the Town Council for execution by resolution, motion, or minute order or other appropriate action”; and WHEREAS, Government Code Section 40602 refers to “all warrants drawn on the city treasurer”, “all written contracts and conveyances made or entered into by the [Town]”, and “all instruments requiring the [Town] seal”.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth as follows:

Section 1. The above findings are true and correct and the Town Council finds the use of Town resources to secure workforce housing within the Town of Mammoth Lakes a public purpose. The Town faces an acute shortage of housing available to the local workforce, and the Town’s acquisition and subsequent rental of the Property at an affordable rent will assist in providing such affordable housing.

Section 2. The Town Council authorizes purchase of the Property, being a two-bedroom condominium, for the price of $480,000, plus related closing costs. The purchase is deemed to be “for the public benefit” for purposes of Government Code Section 37350.

Section 3. The Town Manager is authorized to take all necessary actions to complete the purchase of the Property and to sign all required real estate documents on behalf of the Town of Mammoth Lakes.

APPROVED AND ADOPTED THIS 18th day of January 2023.
___________________________________
JOHN WENTWORTH, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

RESOLUTION NO. 2023-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, AUTHORIZING THE

PURCHASE OF THE PROPERTY LOCATED AT
100 SIERRA PARK ROAD, UNIT A3
(APN NUMBER: 035-183-019-000)
WHEREAS, the Town Council’s strategic priorities adopted on May 19, 2021 include a priority to “Expand availability and affordability of Community Housing”; and WHEREAS, the Town Council has authorized funding for the implementation of several housing policy directives and programs, branded as the “Housing Now!” initiative; and WHEREAS, implementation of Town housing programs includes the dedication of Town resources to provide a range of community housing that is available and affordable to those working in the community; and
WHEREAS, the Town has the opportunity to work in partnership with private property owners to further the availability of workforce housing by purchasing market-rate housing units that are then either: (a) re-sold as a deed restricted unit at a reduced affordable price; or (b) retained as rental workforce housing units; and
WHEREAS, consistent with the statement above, the Town has the opportunity to purchase the residential unit located at 100 Sierra Park Road, Unit A3 (“Property”) within the Tavern Business Park condominium complex, which will be used as a rental workforce housing unit that is owned by the Town; and
WHEREAS, to the best of the Town’s knowledge, the Property is not currently occupied, such there will be no “displaced persons” as a result of the Town’s acquisition within the meaning of Government Code Section 7260 et seq.; and
WHEREAS, the purchase and sale of housing units by the Town requires the execution of required real estate documents to secure information necessary to implement the Town’s housing programs and initiatives to expand availability and affordability of community housing through the purchase of property, conversion of existing housing units, and the sale of housing units; and
WHEREAS, Section 2.08.060(L) of the Mammoth Lakes Municipal Code authorizes the Town Manager “… to sign documents specified in Section 40602 of the Government Code of the state whenever such documents have been approved by the Town Council for execution by resolution, motion, or minute order or other appropriate action”; and WHEREAS, Government Code Section 40602 refers to “all warrants drawn on the city treasurer”, “all written contracts and conveyances made or entered into by the [Town]”, and “all instruments requiring the [Town] seal”.

Resolution No. 23-__

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth as follows:

Section 1. The above findings are true and correct and the Town Council finds the use of Town resources to secure workforce housing within the Town of Mammoth Lakes a public purpose. The Town faces an acute shortage of housing available to the local workforce, and the Town’s acquisition and subsequent rental of the Property at an affordable rent will assist in providing such affordable housing.

Section 2. The Town Council authorizes purchase of the Property, being a two-bedroom condominium, for the price of $365,000, plus related closing costs. The purchase is deemed to be “for the public benefit” for purposes of Government Code Section 37350.

Section 3. The Town Manager is authorized to take all necessary actions to complete the purchase of the Property and to sign all required real estate documents on behalf of the Town of Mammoth Lakes.

APPROVED AND ADOPTED THIS 18th day of January 2023.
___________________________________
JOHN WENTWORTH, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Wentworth, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Sauser
Mammoth Lakes Recreation (MLR) Board – Rea
Mammoth Lakes Housing (MLH) Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.