Town Council Agenda
Wednesday, May 3, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:
Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.
NOTE: All comments will be limited to a speaking time of five minutes.
NOTE: This meeting will be conducted pursuant to the provisions of Assembly Bill 361 which amends certain requirements of the Ralph M. Brown Act. While Suite Z is still open to the public, it is strongly encouraged that you watch the Town Council meetings on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting.
ZOOM INFORMATION
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1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.
Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)
5.1 Did you Know? Recycling
5.2 May 2023 Public Works Engineering CIP Update.
6. INTRODUCTIONS
6.1 Introduce and swear in Police Officer Brett Gillham.
6.2 Introduce and swear in Reserve Officer Doug Hornbeck.
7. JOINT MEETING WITH THE BOARD OF MAMMOTH LAKES RECREATION
7.1 Joint Meeting with the Board of Mammoth Lakes Recreation regarding past performance, draft contract, and proposed budget allocations.
8. STAFF PRESENTATIONS
8.1 Parcel Affordable Housing Project Update.
8.2 Mammoth Lakes Police Department Overview.
8.3 Proclamation declaring May 7-13, 2023 as Public Service Recognition Week.
9. CONSENT AGENDA
9.1 Approve the minutes of the regular meeting of April 19, 2023.
9.2 Approve the minutes of the special meeting of April 26, 2023.
9.3 Accept Check Register 4/12/23 in the amount of $157,425.49. Accept Check Register 4/20/23 in the amount of $1,549,872.42. Accept Check Register 4/27/23 in the amount of $739,315.86.
10. POLICY MATTERS
10.1 Update and Council Direction on Response to Local Extreme Weather Declared Emergency, and Approval to Continue Emergency Road Repairs.
10.2 Discussion about a potential single-use plastics prohibition.
10.3 Mammoth Lakes Tourism Contract Review.
11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities
12. CLOSED SESSION
12.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C.
Holler, Administrative Services/Finance Director Rob Patterson, Community and Economic Development
Director Sandra Moberly, and HR Manager Amanda Pelham with respect to the following Employee Organizations: Mammoth Lakes General Employees Association, Mammoth Lakes Management Employees Association, and the Mammoth Lakes Public Works Employees Association.
13. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
14. ADJOURNMENT
The Town Council will adjourn to a special meeting to be held jointly with the Mono County Board of Supervisors on Tuesday, May 16, 2023 at 4:00 p.m.
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Recycling
Council Meeting Date: 5/3/2023
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: This is an informational item only.
Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. This month’s piece focused on recycling, in honor of Earth Day. It was published in The Green Sheet, the Mammoth Times, and el Sol on the weekend of April 21, as well as being posted on the Town’s social media and website.
• You can recycle for FREE at Mammoth Disposal and you can get paid to redeem your bottles and cans at the Mammoth Disposal Buyback Center located at 59 Commerce Drive. You can also drop off your recyclables at our community recycling center at Vons.
• Commercial properties and condo complexes/apartments with 5 or more units are mandated by the State to provide recycling services. • Public recycling bins provided by the Town are located throughout Town at bus stops and parks.
• Illegal disposal of items such as electronics, small appliances, batteries, light bulbs, paints, oils, chemicals, etc. in local dumpsters is a significant source of pollutants in landfills. These items can be dropped off at the Mammoth Disposal transfer station (limits and fees may apply).
• Your solid waste service fees include recycling so please do your part to help keep recyclables out of the landfill by recycling!
DID YOU
KNOW?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
Did you know that recycling is not only
good for the environment, but it is also
mandated by the State?
Scan for more
information
HAPPY EARTH DAY! APRIL 22
For information about recycling or to sign your business or complex up for commercial recycling service, please visit:
mammothdisposal.com/recycle-center or call (760)-934-2201.
¿Usted sabia que el reciclaje no solo es bueno para el medioambiente, pero tambien es un mandatorio Estatal?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
• Usted puede reciclar GRATUITAMENTE en el Mammoth Disposal y puede ser pagado por redimir sus botellas y latas reciclables en el Centro de Mammoth Disposal Buyback que esta situado en 59 Commerce Drive. Usted tambien puede dejar sus reciclables en nuestro Centro de Reciclaje Comunitario que esta ubicado en la Vons. • Propiedades Comerciales y complejo de condominios/departamentos que tienen 5 o mas unidades tienen un mandatorio Estatal de proveer servicios de reciclaje. • Los contenedores de reciclaje proveidos por el Pueblo estan situados por todo el Pueblo en las paradas de autobus y en los parques.
• El desecho de articulos como los electronicos, aparatos chicos, baterias, focos, pinturas, aceites, productos quimicos, etc., en contenedores de basura locales es una fuente de contaminacion en los vertederos. Estos articulos pueden ser desechados en la estacion de transferencia del Mammoth Disposal (limites y tarifas pueden ser aplicados).
• Las tarifas del servicio de los desechos solidos incluye el reciclaje asi que porfavor haga su parte de mantener lo reciclable fuera de vertedero con reciclarlo! Para mas informacion aserca del reciclaje o para inscribir su negocio o complejo de departamentos/condominios para reciclaje comercial porfavor visite esta pagina: mammothdisposal.com/recycle-center
o llame al (760)-934-2201.
¡Escanea
para más
información
¿SABÍA UD.?
¡FELIZ DÍA DE LA TIERRA! 22 DE ABRIL
Mammoth Lakes Town Council
Agenda Action Sheet
Title: May 2023 Public Works Engineering CIP Update.
Council Meeting Date: 5/3/2023
Prepared by: Public Works
Recommended Motion: None
Summary:
The May 2023 CIP update includes most of the Town’s active construction projects. With the exception of the Community Recreation Center (CRC) most active construction projects remain under winter suspension. Many of these projects are expected to restart in the next month or two.
Capital Project Update
May Update
Created 4-25-23
Project Notes
2023 Emergency Road Work
Project
The contractor is scheduled to begin work on 5/1. However, the weather may delay paving. The work is expected to take 7-10 days.
CRC CMU interior walls nearing completion.
Interior electrical switch gear installed
CRC - Mobility Hub Project is substantially complete
CRC - Interior Work Staff is recommending that this work be bid this summer for Fall construction.
The Parcel PH 1 Contractor is removing snow around the perimeter of the buildings in order to facilitate installation of exterior siding. Interior framing for the commercial spaces (daycare, offices, community space) and overall MEP/utility installation continues. Construction of framing for roof appurtenances (elevator and mechanical overruns, parapets etc) will begin soon. Construction of roads and public utilities will resume once the snow has melted.
Ballfields Rehabilitation
Whitmore/Shady
This project is under winter suspension due to snow covering the ballfields. Staff is coordinating with the prime and sub-contractors to begin work as soon as conditions allow. Remaining work includes installation of new chainlink fencing and final grading of the infield mix that has been placed. Town staff are coordinating with relevant parties to ensure fields are ready for summer gameplay.
60 Joaquin Designs will be reviewed by PEDC in May.
OMR Beautification No bids were received. Town staff continues talks with potential companies. Staff is targeting spring installations.
Main Street Landscaping Town staff received one bid from a local contractor to perform a portion of the work associated with this project. Town staff is now targeting spring installations.
HSIP Intersection crossings The Town has received construction funding allocation and anticipates bidding this month, with work occurring this spring and summer.
Chaparral Extension (The
Parcel)
The contractor has completed tree removal. Construction of the remaining work to resume in early summer.
Laurel Mountain Rd Rehab
& Sidewalk
Contract has been awarded. Construction of project will occur in 2023.
Fuel Island Tanks have been inspected, lined and are back in service.
The existing slab will be removed and replaced. This work will be done in the spring. This remediation work will provide a minimum of 10 years of useful life from the existing fuel island.
New Civic Center The Town applied for a $12.6M grant to provide an Emergency Operations Center component to the project. HMC continues to refine designs for the office and public spaces.
Foundation Childcare Designs have been completed and are ready for bid. The Town was notified that the portables will not be available until 2024. This will delay the opening of the project to next year.
Main Street MUP Staff and our consultant are finalizing responses to Caltrans comments on initial plans. Town will then apply for previously programmed STIP funding to cover to the detailed engineering design phase, then continue to work with the consultant to produce construction plans. No construction funding has yet been identified.
1 TOWN COUNCIL STAFF REPORT
Title: Joint Meeting with Mammoth Lakes Recreation on past performance, draft contract, and proposed budget allocations
Meeting Date: May 3, 2023
Prepared by: Daniel C. Holler, Town Manager
RECOMMENDATION:
Discuss Mammoth Lakes Recreation’s (MLR) past and current performance and provide direction on proposed agreement terms and proposed budget allocations for FY23-24.
BACKGROUND:
The following budget information will be presented to the Mammoth Lakes Recreation Board (MLR) for discussion and consideration on May 2, 2023. The operating budget information is similar to last year with proposed adjustments noted. The discussion also includes preliminary requests for capital project funding. Direction on the proposed budgets with MLR input to be provided at the joint meeting will assist staff in preparing the overall FY23-24 Town Budget, as well as the specific budgets for Measure R and U.
The current agreement between the Town and MLR will expire on June 30, 2023. Staff are proposing a new three-year agreement with MLR. Each year the scope of services and deliverables will be reviewed. A redlined draft scope of services and deliverables are provided in the attached staff report. The proposed budget allocations from Measure R and U are also outlined. Recommendations on the budget from MLR will be presented at the joint meeting. Administrative funding for MLR as proposed for the three-year contract period is outlined in the attached report.
Action on a final agreement between the Town and MLR is scheduled to come to Council on June 7th. Direction from the joint meeting will assist in finalizing the agreement and setting the FY23-24 budget.
1 TOWN OF MAMMOTH LAKES STAFF REPORT
Title: Joint Meeting with Mammoth Lakes Recreation to Discuss Performance, Contract, and Recommendations for FY23-24 Budget Allocation for Measure U and Measure R funds.
Meeting Date: April 26, 2023
Prepared by: Daniel C. Holler, Town Manager
Background
The following budget information will be presented to the Mammoth Lakes Recreation Board (MLR) for discussion and consideration on May 2nd. The operating budget information is similar to last year with proposed adjustments noted. The discussion also includes preliminary requests for capital project funding.
The updated draft deliverables and agreement between the Town and MLR is supported by the proposed budget allocations.
Measure U Programming
Mammoth Lakes Recreation (MLR) has established an effective process to allocate Measure U Funds for programming purposes. This effort is coordinated with partner agencies. The allocation process is done each fiscal year and looks forward to the following fiscal year. The crossing of the fiscal year creates a budgetary challenge as the funds allocated in one fiscal year are technically allocated to the next year and the allocation process assumes funds will be available the next year for the actual funding. To address this funding over fiscal years a change in the budget process this year is recommended.
The funding recommendation is to amend the current Fiscal Year (FY) 2022-2023 budget in the amount of $180,300 for the recently recommended programming allocations. This will fully fund the recommendations. This also allows the applicants to request funding and MLR to fully fund the commitments with appropriated funds in the current year. If funds to an applicant are not committed by June 30, the funds will be carried forward to the next fiscal year to fund approved commitments.
The base allocation for FY23-24 for programming is recommended at $186,000. Also, there was a current year savings in lower than anticipated commitments of $37,200. The full budget recommendation for Measure U programming for FY23-24 includes the base allocation of $186,000 and the use of $37,200 from fund balance to recognize the savings achieved in the FY23-24 budget for a total allocation of $223,200.
The proposed budget shows a current allocation of $225,000, which technically includes the use of fund balance of $37,200 but is shown coming from current revenues as this time.
To recognize staff time spent on the allocation process for Measure U funding, it is recommended that a $10,000 allocation from the measure be considered to support this staff work. This has not been included in the preliminary budget pending discussion with the MLR Board. The draft budget presented below is based on the FY22-23 allocations, with only minor adjustments.
Measure U – Project Support
The Town, Mammoth Lakes Foundation, Cerro Coso Community College and other partners are continuing to move forward with the development of a new Performing Arts Auditorium, the rehabilitation of the Edison Theater, and a small/medium sized outdoor amphitheater. To continue to keep these projects moving forward an additional budget request is recommended for consideration. The Town, through Measure U has
2 committed $2.5 million to the Performing Arts Auditorium. The Town through Measure U has also committed $300,000 in annual operational funding. The first request is to recommend that the $300,000 in operational funding from the current FY22-23 be added to the capital commitment for the new facility. This will increase the commitment to $2.8 million. The College has committed $7,500,000 to the project.
Secondly, the properties that are currently used for smaller outdoor events as well as larger ones (Woods Site) are on the market and will at some point no longer be available. The long-term vision for the Mammoth Lakes Foundation property has included the development of a small to medium sized outdoor amphitheater (100-500 attendees). This includes events such as Shakespeare in the Woods. The request is to consider recommending $300,000 to support this project in the FY23-24 budget. This will provide concept drawings, cost estimates, work with user groups and potentially detailed drawings. The Town is funding support amenities including a restroom ($300,000), an additional 40+/- parking spaces ($400,000), and a dog park ($200,000) on adjacent property. Additional funding will be needed for the amphitheater’s construction.
These projects will increase the value of arts and culture offerings and add to the economic vitality and diversification of the Town.
Preliminary FY 23/24 Budget
Utility Tax: Telephone $ 100,000
Utility Tax: Electricity $ 530,000
Utility Tax: Gas $ 250,000
$ 880,000
Programming $ 225,000
Office of Outdoor Recreation Coordinator $ 75,000
Office of Outdoor Recreation Manager $ 25,000
Special Projects $ 25,000
Transit Services $ 25,000
Edison Hall Operations $ 15,000
Event Contracts Processing $ 5,320
Audit Services $ 4,250
Equipment Replacement $ 2,000
$ 401,570
Programming - Funding Recommendations FY22/23 $ 180,300 $ 180,300
MACC Operating - Set aside future expense $ 300,000
Change in Fund Balance (1,870)
Reserves MACC Construction - Previously Approved $ 2,500,000 Requested Additional MACC Construction $ 300,000
Amphitheater Design $ 300,000
Measure U - Annual Revenue
Total Annual Expenses
Total Annual Revenue
Measure U - Annual Expenses FY23-24
Total Annual Expenses
Measure U - One-Time Expenses FY23-24Page 11 of 134
3 Measure R – Project Support
The Town and MLR are committed to seeing the Community Recreation Center (CRC) completed. The cost of this project has increased over time. The interior build out is anticipated to need additional funding.
The Town and MLR have previously each committed $350,000 for this work (total $700,000). A final cost estimate is not yet complete, but additional funding is anticipated. The request is to consider an additional $350,000 for the interior work from Measure R. Any additional funding for the interior work will be made to the Town Council to use other resources. This work includes programming space, flooring, offices, concessions, rental, seating, and potential bleachers. The other budget changes include an additional request for $50,000 in trails-related operations (transfer to Fund 215). The current allocation of $250,000 has been flat for the past several years. The detailed budget will go through the Mammoth Trails Committee (MTC) and back to MLR. An additional request to commit (earmark) an additional $250,000 for future trail or trail head construction is requested. This will support future trails work in the Sherwins, Lakes Basin or expansion from other trail heads. Funds may be used as grant matches or for stand-alone projects. There is an adjustment in the administrative cost in Measure R, which was $90,500 last year. The reduction is offset with the proposed administrative costs of $10,000 from Measure U to achieve a net 6% increase.
The budgets presented are preliminary and comments from MLR are requested. Town staff support costs from Measure R & U are held flat with additional costs being covered by the Town General Fund allocations. Staff is still working through a contract for trails-related support services as well, with these costs captured as part of the transfer to Fund 215.
The preliminary Measure R Budget for FY23-24 is similar to last year’s budget. As follows:
4 Staff is requesting discussion on the proposed FY23-24 budgets for Measures U and R and to provide recommendations as Town staff prepares the overall FY23-24 Town tentative budget.
Proposed Agreement
A proposed agreement will be presented to MLR on May 2, 2023. The primary deal points for the agreement are discussed below. Comments and any requested changes will be discussed at the Council Meeting. The work between Town Departments and MLR has gone well during the last contract period. MLR is also supporting additional grant programs and stewardship projects. They were the lead on securing grants for trailhead / trails project work. They partner well on communications and in reaching out to other agency partners. The work program is outlined in the draft scope of services and deliverables, provided below. The draft proposal is for a three-year period from FY23-24 through FY25-26. There is an annual review and update of the deliverables each fiscal year.
FY23-24 Preliminary Budget
Measure R - Annual Revenues $ 1,500,000
Measure R - Annual Expenses
Transfer to Fund 215 - Trails* $ 300,000
MLR Town Agreement - Administration** $ 85,900
Special Projects $ 25,000
Community Recreation Center Support $ 112,000
Office of Outdoor Recreation Manager $ 25,000
Office of Outdoor Recreation Trails Manager $ 100,000
Equipment Replacement $ 2,000
Equipment Maintenance $ 2,000
Audit Services $ 4,250
Total Operating Expenses $ 656,150
Debt Service - CRC Financing $ 613,482
Total Expenditures $ 1,269,632
Net Revenue over Expenditures $ 230,368
Requested Use of Reserves - CRC $ 350,000
* Request to increase allocation for Trails related work by $50,000 ** Admin. Reduced from $90,500 (Measure U add
$10,000) Net increase of $5,400 aprox. 6%)
Request to commit additional $250,000 to future Trail Construction
5 The proposed compensation reflects an approximately 6% increase over the current administrative funding level of $90,500. A 3.5% increase is proposed for each of the two following years. The proposed rates are as follows:
The rest of the contract language remains the same with a few minor edits. The Town Attorney will review the standard language for any updates. As noted above, the primary work has been on updating the deliverables.
Summary
Staff is asking the MLR Board and Town Council to discuss the past and current work program undertaken by MLR. A discussion on the draft changes to the proposed MLR work program is requested. Direction on any modifications or clarifications is requested as these will be incorporated into a proposed new agreement between MLR and the Town. The final scope of services and deliverables will be incorporated in the new agreement. The Council and MLR Board will also need to provide directions on the proposed term of the agreement and the level of administrative compensation.
Fiscal
Year
Annual
Compensation
Quarterly
Payment
FY23-24 $ 95,900 $ 23,975
FY24-25 $ 99,260 $ 24,815
FY24-26 $ 102,740 $ 25,685
6 EXHIBIT A
Scope of Services and Deliverables FY23-24
Stewardship and Implementation of Outdoor Recreation, Arts and Culture 1) Support for Mammoth Lakes Trail System
a) Weekly coordination to optimize Measure R resources and link TOML to regional efforts: MLTS Coordination meeting, Town/MLR/MLTS/MLTPA. Meetings are used to coordinate work programs and activities.
b) Coordination Meetings attended may be limited based on the needs of the Town. 2) Administrate and support Adopt-A-Trail and Tangle Free Waters program. 3) Assist in trailhead and trail system node planning effort. 4) Coordinate work program with Town Office of Outdoor Recreation. 5) Coordination with Town Arts and Culture Department in the development of a vibrant arts and culture community in Mammoth Lakes.
Communications and Outreach
1) Regular public communications on sustainable outdoor recreation opportunities in and around Mammoth Lakes.
2) Community Stakeholder Meetings: Convene Mammoth Trails Community meetings (two – four per year) to inform and update a diverse recreational audience on recreation related projects and programs in coordination with Town staff.
3) Prepare Webpages for TOML Projects and Programs.
a) Develop, host and maintain webpages for TOML projects/programs in coordination with Town staff. and Measure R and U allocations information (application, process, documents, partners and awardees)
b) Host application platform for Measure U programming grants and reporting.
Management of Advisory Committees and Funding Recommendations 1) Mammoth Trails Committee
a) Support up to six (6) meetings annually to provide fiscal and operational recommendations to Town, including budget updates, in coordination with Town staff. 2) Allocations Committee
a) Conduct at least one public hearing on the proposed allocation and use of Measure U funds. b) Conduct at least one public meeting (or hearing) on the proposed allocation and use of Measure R funds.
c) Convene at least one (1) but no more than four (4) public meetings for review and recommended allocations of Measure U Programming funds.
d) Conduct public meeting(s) on the specific allocations of Measure R and/or U funds for special projects.
e) Conduct public meetings on the proposed use of non-committed reserve funds. 3) Provide recommendations to the Town Council for all uses of Measure R and U funds following the public hearing/meeting process.
4) Measure U and Measure R Grant Awards
a) Provide staff assistance to Measure U applicants ensuring applications are complete and align with restricted use of these funds.
b) Work with awardees to leverage grant award and review after-event performance reports. 5) Collaborate with TOML to review and update Measure R & U allocation process as needed.
Town Updates
1. Advise the Town Council, Commissions and staff on recreational projects and programs outside
7 of Town recreation programs and on arts and culture opportunities through regular reports at meetings.
2. Provide information to Town staff, Council and Commissions on MLR work programs and progress on implementation of scope of work.
Additional Contracted Services
1) The Town may request extra work outside of the scope of services provided herein which will require the following:
a) MLR to provide a proposal estimating the hours required to complete the work, b) The overall time frame in which the work will be completed, c) The impact on achieving the scope of services provided herein, and d) Other requirements to determine the ability of MLR to perform the work. 2) Compensation for extra work will be paid at a rate of $60.00 per hour. Payment will be made based on invoices documenting the hours worked and services provided.
ANNUAL
MAMMOTH LAKES RECREATION
QUALITY OF LIFE. PUBLIC BENEFIT. STEWARDSHIP. SUSTAINABILITY Fiscal Year 2021/22
REPORT
Table of Contents
Vision and Mission
Income and Expenses
Funds Generated
Funds Disbursed
Measure R & U Special Taxes
Programming Grants
Recommended Expenditures
Advisory: Mammoth Trails Committee
Grant Projects
Complete
In-Process
Stewardship
Eastern Sierra Adopt-A-Trail
Tangle Free Waters
Education
Bike Etiquette
Trail Etiquette
Community
Avalanche Awareness
Mammoth Trails Meeting
Join Us
Contributors
Contact
To deliver cutting edge sustainable recreation,
mobility and arts & culture opportunities and
infrastructure for the benefit of the
community and natural environment of
Mammoth Lakes.
To transform Mammoth Lakes into a world
class high-altitude training center, a premier
mountain arts and culture destination, and the
best alpine recreation community in the
country.
Vision
Mission
Recreation: n., refreshment of strength and spirits
afterwork; restoration to health; from Latin re- + create to create anew, restore, refresh.
Grant Funding
$126,500
Contracts
$90,500
Donations
$61,600
Fundraising
$7,600
Total Income
$286,200
Total Expense
Programs
$158,300
Administration/Payroll
$108,500
Contract
$11,000
Fundraising
$2,400
$280,300
Grant Funding
$126,500
Donations
$61,600
Fundraising
$7,600
Donations, Grants, Fundraising
Funds Generated
$195,700
19% increase over FY20/21
Grants
$81,900
Contract Labor
$51,000
Maintenance
$8,900
Materials
$8,200 Equipment
$7,800
Grants, Programs, Projects
Funds Disbursed
$157,900
136% increase over FY20/21
MLR is the recommending body for the expenditure of
Special Tax Measures R & U. A primary function of the
Special Tax is to fund projects and programs that
enhance recreation, arts, and culture opportunities in
Mammoth Lakes. In FY 21/22, $151,000 was awarded
between 10 local organizations as grants ranging from
$2,500 to $40,000.
Allocation of Special Taxes
Measures R & U
11,748 Locals
54,229 Visitors
215 Volunteers
78 Paid Staff
26 Organizers
$151,000
Served and Supported by
Measure U Programming Grants
Lifetime: $1,300,000
Community Recreation Center (Debt )
$613,000
Special Projects
$75,000
Park Maint., Equipment, Audit
$44,300
Mammoth Lakes Trail System
$350000
Community Recreation Center
$75,000
MLR Administration
$90,500
Measure R - $1,248,800
Arts & Cultural Center - Future Expense
$300,000
Arts & Cultural Center - Capital
$200,000
Programming
$177,600
Recreation Coordinator
$75,000
Special Projects
$50,000
Events, Transit, Equipment, Audit
$33,400
Measure U - $836,000
Measures R & U
Recommended Expenditures
As the lead organization for strategy, funding,
coordination and implementation of existing and
future projects for the Mammoth Lakes Trail System,
MLR, through the Mammoth Trails Committee,
provides work program oversight and
recommendations for the Mammoth Lakes Trail
System.
Mammoth Trails Committee
Advisory
The role & focus of the Mammoth
Trails Committee is:
Development of policy direction
Implementation of larger capital projects and
trails programs
Leverage Measure R funding
Strategic direction and recommendations
Completed
Grant Projects
This project provided sustainable recreation and public access while improving quality of life for the region.
Recreation enhancements include: Grading and delineation of the parking area; Hillside stabilization; Installation of regulatory & interpretive signs and displays; Installation of a single vault toilet; Installation of picnic tables and picnic area pad; Construction of a single, sustainable access trail; Decommissioning of user-created trails; Restoration of usercreated impacts.
Partners include: Mono County, Humboldt-Toiyabe National Forest, Eastern Sierra Sustainable Recreation Partnership, and the Town of Mammoth Lakes.
$80,000
Buckeye Hotsprings
Recreation Enhancement
In Process
Grant Projects
$150,000
NEA Subgrants to Local Arts
Agencies
MLR was awarded a $150,000 American Rescue Plan grant
from the National Endowment for the Arts to help the arts and cultural sector recover from the pandemic. $80,000 of this funding has been distributed as grants in the
community to save jobs, fund operations and facilities, health and safety supplies, and marketing and promotional efforts to encourage attendance and participation;
additional funds to be disbursed Spring 2023. In total, the NEA will award grants totaling $20,200,000 to 66 local arts agencies nationwide for subgranting.
A pilot program in 2020, with 18 facilities, this program has grown to 65 facilities throughout Mono County. Funds
raised, directly benefit trails and recreational facilities in Mammoth Lakes and Mono County, eliminating the use of
any Measure R tax dollars for the ESAAT program and
offsetting trail maintenance and equipment costs.
Stewardship
Eastern Sierra Adopt-A-Trail
122 pounds of pet waste 990 pounds of trash
463 volunteer hours 318 visitor contacts
$31,400 raised
Lifetime: $47,500
Stewardship
Tangle Free Waters
10,000+ feet of line recycled
12 volunteers 18 sponosrs
$8,500 raised
Started in 2019, this program designed to reduce, remove, and recycle monofilament fishing line from Eastern Sierra waterways. New in FY21/22, MLR created a Station Locator Map, partnered with the MLTS Water Host program and
began working with Clean Up The Lake to bring divers to the Eastern Sierra for underwater clean-ups. The program has grown to over 30 stations!
Lifetime: $13,900
In response to an expanding biking community and more
conflict between users, MLR spearheaded the design and
production of hang tags distributed to bike rental shops and short-term rental properties, educating users on bike and E-bike etiquette. MLR simultaneously worked with
Mammoth Lakes Tourism to acquire TOML branded bike
bells distributed to users by TOML Trail Hosts and MLR
staff.
Biking Etiquette
Education
MLR and MLTS produced a third etiquette video titled
"Equestrians on the MLTS”, focused on how to share the
trail with equestrians. This video, along with the
"Controlling Your Speed" and "E-biking in Mammoth
Lakes" can be viewed on MLR's new You Tube Channel.
Trail Etiquette Videos
Education
In 1982, a devastating avalanche left only one survivor at Alpine Meadows ski resort. The survivor, long-time
Mammoth Lakes resident, Anna Allen, was honored with
a screening of the newly produced film, Buried. Hosted
by MLR, the sold out screening offered a stark reminder to all of the power of nature. This was reinforced as
panelists holding first-hand experiences of the event,
explored the situation with an in depth Q&A session.
Avalanche Awareness
Community
Mammoth Trails Community Meetings are the forum for
all trail users to come together and be part of the
Mammoth Lakes Trail System. The meetings are hosted
by MLR to engage with the public on all things trails!
In October 2021, the meeting was focused on Over-Snow
Vehicle Education in anticipation of the upcoming winter and the new Eastern Sierra Winter Recreation Map was
unveiled; a deliverable of the CA State Parks Grant MLR received the year prior. A second meeting focusing
specifically on the Shady Rest Inyo Craters Trails
Planning Project was hosted in November and finally a
meeting was hosted in April 2022 at Mammoth Brewing
Company to kick off the Spring adventures!
Mammoth Trails Meetings
Community
Stay in the know about outdoor recreation, arts,
and culture in the Town of Mammoth Lakes and
beyond with MLR's monthly newsletter, News
from the Trailhead. Learn about our Measure U
partners, amazing volunteers and how to
become a part of the fun! Don't forget to browse
our online store.
Join the Team!
Become a sustaining member of the
Mammoth Lakes Recreation Community.
Consider a monthly gift to further the
enhancement and implementation of arts,
culture, & outdoor recreation opportunities!
GIVE NOW
SUBSCRIBE SHOP
www.MammothLakesRecreation.org
Thanks to Our
Generous Supporters
Korina Riggin
Larry Silver
Linda & Larry Shorman
- Guardians of Grant Lake
Los Angeles Department of Water & Power
Mammoth Anesthesiologists
Mammoth Hospital
Mammoth Lakes Tourism
Mammoth Mountain Ski Area
Mark Troughton
Mattocks Family
Merrily Ulich
Mono Lake Foundation
Natalie Seward
Nate Vaziri
Nathaniel Parker, MD
Ohanas395
Renee Jones
Road Dog Creative
Rosie Garcia
Sarah Wilson
SEMBA
-Sierra Eastside Mountain Bike Association
Shahri Family
Sheek Group
Shelter Distilling
The McNiven Family
Tim Kyser
Torrey Pines High School Counselors
Tracy Fleck
True 2 The Roots
Valerie & Gary Gray
Wave Rave
Wendy Campbell
Angel Martinez
Art & Debbie Kyser - Guardians of Gull Lake
Barbara Richter
Black Tie Adventure Rentals of Mammoth
Bob Leveque
Bryan Anaclerio
Carolyn Saba
Caroselli Tile Family
Chief Al Davis
Christopher Platt & Wils Cain
Cindy Gray
Craig Albright
Michael and Melissa Daly
Drew Hild & Stacey Kwiatkowski
- Highmark Advisors
Eastern Sierra Emergency Physicians
Emily Quiñonez
Eric Bourne
Erica Johnsen
Footloose Sports
G. White
Garza Family
In Honor and Loving Memory
of Irene Lucille Pacak Jusko
In Honor of Tom and Sherry Fuelling
James Melgoza
Jean H. Holden
Jennifer Wimer
Jim Burton
Jorie & Rick Bellis
June Lake Brewing
Kelly Gardner
Kelly Karl
KJ & MJ of Mammoth Yacht Club
Mammoth Lakes Recreation
PO Box 8562
Mammoth Lakes, CA
935436
Contact Us
[email protected]
www.MammothLakesRecreation.org
760-660-4948
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Parcel Affordable Housing Project Update.
Council Meeting Date: 5/3/2023
Prepared by: Sandra Moberly, Community and Economic Development Director Recommended Motion: Staff recommends that the Council receive the presentation and ask questions as necessary.
Summary: Staff will provide the Town Council with an update on the construction of Phase 1 (The Sawyer) as well as an update on the pursuit for funding of Phase 2 (The Kingfisher).
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Mammoth Lakes Police Department Overview – Acting Chief Casabian Council Meeting Date: 5/3/2023
Prepared by: Dan Casabian, Acting Chief and Christina Ackerman, Executive Assistant Recommended Motion: Staff Presentation Only, No Action Required Summary: Acting Chief Dan Casabian will give a presentation on the structure of the department, current staffing levels, job duties, special assignments, community outreach, grants, and detailed statistics. He will also go over present and future goals of the Agency.
MAMMOTH LAKES
POLICE DEPARTMENT
Department Overview
May 2023
Presented by:
Dan Casabian, Acting Chief of Police
TOML Organization Chart – Mammoth Lakes Police Department April 2023
11 12
14 15
14 14
3 4
5 4 4 4
2018 2019 2020 2021 2022 2023 CURRENT
Staffing Levels
Sworn Non-Sworn
Current Staff, April 2023:
• Officers: 10
• Sergeants: 4 (1 is Acting Chief)
• Chief: 1
• Code Compliance Officers (non-sworn): 3
• Admin (non-sworn): 2
• Part-Time: 3 (1 Reserve Officer and
2 Crossing Guards)
Annually on Feb. 15th
Patrol Division
Police Officers
Provide 24-hour, Law Enforcement Services to the Community Respond to Emergency Calls (Assaults, Theft, Traffic Collisions, etc.) Document and Investigate Criminal Activity
Traffic Collisions / Control / Enforcement
Business, Security Checks & Alarm Checks plus Extra Patrols Respond to Behavioral Health Crisis Calls / Assist Civil Matters Engage with Community on Daily Basis
Patrol Division Management
Sergeants
Oversee Patrol Division
Also Respond to Emergency Calls
Review, Revise, Develop, Implement and Train Officers on Policies and Procedures Review and Approve All Reports by Officers
Oversee Property and Evidence Program
Manage Department Scheduling
Manage Department Training
Vehicle and Equipment Maintenance
Additional Duties as Assigned
Code Compliance
Officers Uniformed Non-Sworn Staff
Code Enforcement Issues
Traffic Enforcement, Traffic Control, Motorists Assists Wildlife Services
Domestic Animal Issues
Retention and Disposal of Property and Evidence
Public Outreach and Education
School Resource
Officer Uniformed Officer Assigned full-time to Schools Provides for Safety and Security of School Campuses
Train and Educate School Staff on SRO related Topics
Work Closely with Staff to Address Issues within the School Develops Relationship with Students to Mentor the Youth Protect Children from Abusive Homes
Help Detour Youth from Participating in Dangerous Behavior
Administration
Executive Level: Chief/Acting Chief and Executive Assistant • Department Budget
• Managing Current/Developing Future
• Managing Department Purchases
• Auditing and Submitting all Invoices
• Department Payroll Approval
• Scheduling Officer Training
• Maintaining Training Records
• Grant Writing
Records Supervisor
• Criminal and Civil Reporting
• Livescan/Fingerprinting
• Case Filing with District Attorney
• Concealed Carry Weapon Permits
• Sex Offender Registration
• Personnel Files/Internal Affairs
• Public Records Requests
• State Audits
• Compliance with POST
• Public Information
• Community Outreach
• Emergency Operations
• Managing Film & Medical Marijuana Permits
• Animal Licensing
• Federal Reporting
• State Audits
• Public Records Request
New Staff Developments
• Recently Hired a Lateral Police Officer from Huntington Beach • Two Police Recruits Started Academy on May 2nd
• Recruiting for 3rd Code Compliance Officer
• MLPD now has Designated Officer Instructors In-House for all 5 Perishable Skills Program (PSP) Trainings Mandated by POST every 2 years • Detective Position in development
• Developing action plans to address drug problems
• Canine Program – Policies and procedures in place,
Private donations secured to initiate program. Page 47 of 134 9 Special Details and Grants
SART and Domestic Violence
Special Enforcement Detail (SED)
Rangemaster
Drone Operators
Explorer Program
USFS Grant for Patrols: Shady Rest, Lakes Basin, Minaret Vista CA OHV Grant: Patrols on Polaris RZR and Snowmobiles
Tobacco Grant
Officer Wellness and Mental Health Grant
COMMUNITY
OUTREACH
Police Station Tours
Low-Cost Pet Vaccination Clinic
Halloween in the Trails
Coffee with a Cop
Shop with a Cop
MLPD Speed Watch
Hispanic Outreach (this summer)
MAMMOTH LAKES
POLICE DEPARTMENT
Department
Statistics
2 9 8 10 1
71 105
61 48
76 9
17 27
14 14 13
26 13 16
34 3 2 1 4 1 0
18 0 0 8 0 5 0 8 0
82 131
96 72
37 1 2 0 0 0
2018-2019 2019-2020 2020-2021 2021-2022 8/1/22 -4/20/23 Crime Statistics
Veh Theft Larceny Burglary Assault Robbery Sexual Assault Homicide Property Crimes Arson Fiscal Year
200 202
124
89 133
125
2017-2018 2018-2019 2019-2020 2020-2021 2021 -2022 2022-CURRENT Arrests
Arrests Fiscal Year
0 50
100
150
200
250
300
350
17-18 18-19 19-20 20-21 21-22 22-23 (4/20)
Traffic Collisions
Collisions Hit and Run Motorist Assist
Fiscal Year
Fiscal Year
880 882
1369
971
818
549
130 85 150 153 108 73
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-CURRENT Traffic Enforcement
Traffic Stops Traffic Citations Fiscal Year
3286 3298
2813
3290 3321 3128
7167
6815
6350
7260
8677
6183
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-CURRENT Number of Incidents by year
Calls for Service Total Incidents Fiscal Year
Totals from 07/01/2017 – 4/20/2023
• Incidents: 42,452
• Calls for Service: 19,136
690
1496
994
1114
926
1273
17-18 18-19 19-20 20-21 21-22 22-23 (4/20)
PARKING TICKETS
Fiscal
Year
Current & Suggested Changes to
Parking Violations
Code Violation
Current
Fine
Suggested
New Fine Code Violation
Current
Fine
Suggested
New Fine
CVC 22500.1 Parked in Fire Lane $ 75.00 $ 150.00 CVC 22510(a) Parked in Snow Removal Area $ 75.00 N/A CVC 22514 Parked at Fire Hydrant $ 75.00 $ 150.00 CVC 22523(a) Abandoned Vehicle $ 45.00 $ 110.00 CVC 21209(a) Parked in Bicycle Lane $ 45.00 $ 110.00 CVC 4000(a) Unregistered Vehicle $ 45.00 $ 110.00 CVC 22500(a) Parked in Intersection $ 45.00 $ 110.00 CVC 5200(a) Missing License Plate $ 45.00 $ 110.00 CVC 22500(b) Parked in Crosswalk $ 45.00 $ 110.00 CVC 5204(a) No Current Tab Displayed $ 45.00 $ 110.00 CVC 22500(d) Parked Within 15ft of Fire Department Driveway $ 45.00 $ 110.00 MLTO 10.12.030 72-hour Parking $ 45.00 $ 110.00 CVC 22500(e) Blocking Driveway $ 45.00 $ 110.00 MLTO 10.12.040 No Parking Zones Designated $ 45.00 $ 110.00 CVC 22500(f) Parked on Sidewalk $ 45.00 $ 110.00 MLTO 10.12.080 Angle Parking Prohibited $ 45.00 $ 110.00 CVC 22500(h) Double Parking $ 45.00 $ 110.00 MLTO 10.12.082 Time Restricted Parking $ 45.00 $ 110.00 CVC 22500(i) Bus Zone $ 45.00 $ 110.00 MLTO 10.12.083 Removal of Chalk Marks $ 45.00 N/A CVC 22502(a) Over 18" From Curb/Wrong way $ 45.00 $ 110.00 MLTO 10.12.084 Designated Zone $ 45.00 $ 110.00 CVC 22505(a)(1) Interfere With Traffic $ 45.00 $ 110.00 MLTO 10.12.100 No Street Parking Nov 1 - Apr 30 $ 45.00 $ 110.00 CVC 22505(b) Park/Stand/Stop on State Highways $ 45.00 $ 110.00 MLTO 10.12.106 Obstructing Snow Removal $ 110.00 $ 220.00 CVC 22507.8(b) Parked in Handicapped Zone $ 330.00 $ 550.00 MLTO 12.32.020 No Camping Town Roads $ 45.00 $ 110.00 Suggested Additions:
• CVC 22500(l) Blocking Handicap Ramp on Curb
• CVC 22507.8 (b) Obstruct, block access to Handicap
• CVC 22507.8(c)(1) Park on Lines of Handicap Space
• CVC 22507.8(c)(2) Area Adjacent to a Handicap Stall marked by Crosshatched Lines Suggested Removals:
• MLTO 1.12.020(a) Infraction First Violation (Not a parking Violation) • CVC 22510(a) Parked in Snow Removal Area (Redundant per MLTP Code) • MLTO 10.12.083 Removal of Chalk Marks (No Longer Use Chalk)
Mammoth Lakes Police Department Mission and Goals
The Mammoth Lakes Police Department’s mission is to provide quality law enforcement services, while building partnerships to prevent crime, maintain public trust and enhance the quality of life throughout town. We are a full-service law enforcement agency and responsive to the community’s needs, using both traditional and non-traditional police methods. We hold ourselves to the highest ethical and professional standards of conduct, always treating people with dignity, fairness and respect.
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Proclamation declaring May 7-13, 2023 as Public Service Recognition Week.
Council Meeting Date: 5/3/2023
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: Approve the Proclamation declaring May 7-13, 2023 as Public Service Recognition Week.
PUBLIC SERVICE RECOGNITION WEEK
In honor of the millions of public employees at the federal, state, county, and town levels:
Whereas, Americans are served every single day by public servants at the federal, state, county, and town levels. These unsung heroes do the work that keeps our nation working; and Whereas, public employees take not only jobs, but oaths; and Whereas, many public servants, including military personnel, police officers, firefighters, border patrol officers, embassy employees, health care professionals and others, risk their lives each day in service to the people of the United States and around the world; and
Whereas, public servants include teachers, doctors, scientists, astronauts, nurses, safety inspectors, laborers, computer technicians, social workers, and countless other occupations. Day in and day out they provide the diverse services demanded by the American people of their government with efficiency and integrity; and
Whereas, without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials; and Whereas, talent is a key differentiator in organizations in today’s world. At the Town of Mammoth Lakes, our talent creates our solutions, our products, and our services. Our talent serves our customers and manages the important work of the organization every day; and Whereas, locally Town Staff provides services to this community, including parks and road maintenance, public safety, planning and permitting, community recreation programs, and many other services that contribute to our vibrant community; and
Whereas, the Town has many volunteers, including the Town Council, Planning and Economic Development Commissioners, Recreation Commissioners, Police Department volunteers, parks and recreation volunteers, and many others whose service to the Town is invaluable.
Therefore the Town Council of the Town of Mammoth Lakes does hereby proclaim to all citizens, that May 7-13, 2023, is Public Service Recognition Week. All citizens are encouraged to recognize the accomplishments and contributions of government employees and volunteers at all levels — federal, state, county, and town.
Proclaimed this 3rd day of May, 2023.
_________________________________
John Wentworth, Mayor
ATTEST:
_______________________________
Jamie Gray, Town Clerk
Town Council of Mammoth Lakes
Minutes of Regular Meeting
April 19, 2023, 5:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea
Members Absent: Councilmember Amanda Rice
_____________________________________________________________________
1. CALL TO ORDER
Councilmember Bill Sauser participated in the meeting remotely from 808 Great Sky Court, N. Las Vegas, NV 89084.
The Mayor called the meeting to order at 5:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Town Attorney Andrew Morris led the flag salute.
3. PUBLIC COMMENTS
There were no public comments given at this time.
4. ADDITIONS TO THE AGENDA
Town Manager Daniel C. Holler announced that the closed session item regarding employee negotiations was not necessary.
Town Council Minutes
April 19, 2023
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) There were no reports given at this time.
6. CONSENT AGENDA
Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Sarah Rea
Approve the Consent Agenda.
For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, and Councilmember Sarah Rea
Absent (1): Councilmember Amanda Rice
Carried (4 to 0)
6.1 Approve the minutes of the special meeting of March 31, 2023.
6.2 Approve the minutes of the regular meeting of April 5, 2023.
6.3 Approve the minutes of the special meeting of April 12, 2023.
6.4 Waive the second reading and adopt by title only the Ordinance authorizing the levy of special taxes in a Community Facilities District 2023-1.
6.5 Direct staff to schedule the interviews of the Building Advisory Committee/Board of Appeals applicants on April 26, 2023 starting at 4:10 p.m.
6.6 Waive the reading and adopt by title only the ordinance making the required CEQA and Municipal Code findings and approving Zoning Code Amendment 23-001.
6.7 Approve the Innsbruck Lodge Affordable Housing Project Grant Agreement with Mammoth Lakes Housing, Inc.
6.8 Accept Check Register 3/31/2023 in the amount of $1,439,272.28.
Accept Check Register 4/6/2023 in the amount of $503,531.50.
7. PUBLIC HEARINGS
7.1 Adopt the resolution ordering the detachment of territory from the North Village Benefit Assessment District 2002-2.
Town Council Minutes
April 19, 2023
The Mayor opened the public hearing at 5:05 p.m.
Town Manager Daniel C. Holler outlined the information in the staff report.
With no members of the public coming forward to speak, the Mayor closed the public hearing at 5:07 p.m.
Moved by Councilmember Sarah Rea
Seconded by Councilmember Chris Bubser
Adopt the resolution ordering the detachment of territory from the North Village Benefit Assessment District 2002-2.
For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, and Councilmember Sarah Rea Absent (1): Councilmember Amanda Rice
Carried (4 to 0)
7.2 Public Hearing on Resolution to Modify the 2018-23 Mammoth Lakes Tourism Business Improvement District Management Plan.
The Mayor opened the public hearing at 5:08 p.m.
Town Manager Daniel C. Holler outlined the information in the staff report.
With no members of the public coming forward to speak, the Mayor closed the public hearing at 5:12 p.m.
Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Chris Bubser
Adopt the resolution modifying the existing Mammoth Lakes Tourism Business Improvement District (MLTBID) Management District Plan (MDP) and declare results of majority protest proceedings.
For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, and Councilmember Sarah Rea Absent (1): Councilmember Amanda Rice
Carried (4 to 0)
Town Council Minutes
April 19, 2023
8. POLICY MATTERS
8.1 Update and Council Direction on Response to Local Extreme Weather Declared Emergency, and Approval to Continue Emergency Road Repairs.
Town Manager Daniel C. Holler outlined the information in the staff report.
There was discussion among members of Council and staff.
Moved by Councilmember Chris Bubser
Seconded by Councilmember Sarah Rea
Approve findings to continue the authorized emergency road repair work as provided for in Resolution No. 23-24.
For (4): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, and Councilmember Sarah Rea Absent (1): Councilmember Amanda Rice
Carried (4 to 0)
9. COUNCILMEMBER REPORTS
Mayor Pro Tem Sauser attended the Mammoth Trails Committee meeting and the Eastern Sierra Transit Authority Board meeting.
Councilmember Bubser attended the Eastern Sierra Transit Authority Board meeting.
Mayor Wentworth attended the Mammoth Voices discussion regarding flood and water concerns, the Mono Inyo Air Working Group meeting, the Mono County Local Transportation Commission meeting, the special Town Council meeting, and the Integrated Climate Adaption and Resiliency Program (ICARP) meeting.
He conducted interviews with several southern California radio stations.
10. CLOSED SESSION
AT 5:51 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
10.1 Pursuant to Government Code Section 54957, the Council will hold a conference to consider evaluation of a public employee: Town Manager.
Town Council Minutes
April 19, 2023
10.2 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C. Holler, Administrative Services/Finance Director Rob Patterson, Community and Economic
Development Sandra Moberly, and HR Manager Amanda Pelham with respect to the following Employee Organizations: Mammoth Lakes General Employees Association, Mammoth Lakes Management Employees Association, and the Mammoth Lakes Public Works Employees Association.
11. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 6:24 p.m. and announced that there was no reportable action taken.
12. ADJOURNMENT
The Council adjourned the meeting at 6:24 p.m.
Jamie Gray, Town Clerk
Town Council of Mammoth Lakes
Minutes of Special Meeting
April 26, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea,
Councilmember Amanda Rice
_____________________________________________________________________
1. CALL TO ORDER
The Mayor called the meeting to order at 4:02 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Pat Foster led the flag salute.
3. INTERVIEWS
Due to the withdrawal of Jennifer Kretiz's application, the interviews were canceled.
3.1 The Town Council will interview the applicants for the Building Advisory Committee/Board of Appeals vacancy.
4. PUBLIC COMMENTS
Kendra Knight, Mammoth Disposal, wished the Council and the community a Happy Earth Month.
Town Council Minutes
April 26, 2023
Acting Police Chief Dan Casabian introduced Police Recruits Magdalena (Maggie) Raya-Cruz and Jason Garcia Santana to the Council and the community.
Lucero Solorio said that she was being evicted due to a remodel and asked for a moratorium on no fault evictions in Town.
5. POLICY MATTERS
5.1 Appoint an applicant to serve as a member of the Building Advisory Committee/Board of Appeals, with a term expiring on April 1, 2024.
Moved by Councilmember Chris Bubser
Seconded by Councilmember Amanda Rice
Appoint Dan Polis to serve as a member of the Building Advisory Committee/Board of Appeals, with a term expiring on April 1, 2024.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)
5.2 Council Update and Direction on Management and Response to Extreme Weather Declared Emergency.
Town Manager Daniel C. Holler and Public Works Director Haislip Hayes gave an update regarding current efforts in response to the emergency.
There was discussion among members of Council and staff.
PUBLIC COMMENT:
Pam Mitchell asked about the company doing the Town's road repair work and if prevailing wage was in effect for that work. Mr. Hayes responded that Black Gold Asphalt was doing the work using prevailing wage.
5.3 Resolution of Intention to Renew the Mammoth Lakes Tourism Improvement District.
Town Manager Daniel C. Holler outlined the information in the staff report.
Town Clerk Jamie Gray reported that 62.64% of the petitions to renew the TBID had been received. There was discussion among members of Council and staff.
Town Council Minutes
April 26, 2023
John Urdi, Executive Director of Mammoth Lakes Tourism, spoke in support of the TBID renewal. There was discussion among members of Council and Mr. Urdi.
PUBLIC COMMENT:
John Morris, Director of Operations for Snowcreek Resort, member of the Lodging Association and member of the Mammoth Lakes Tourism Board, spoke in support of the TBID renewal with a ten-year term.
Ken Brengle, Executive Director of the Mammoth Lakes Chamber of Commerce, reported that the Chamber Board of Directors unanimously supported the renewal of the TBID with a ten-year term. Mr. Brengle spoke in support of the TBID renewal with a ten-year term.
Tom Cage asked about the item before the Council this evening. Mr.
Holler and Mr. Urdi responded. Mr. Cage said that he supported marketing but that ten years was too long.
Teri Stehlik, Seasons 4 Condominium Rentals, asked about oversight of MLT's budget through the Town's contract with them. Mr. Holler and Town Attorney Andrew Morris responded.
Brent Truax, Managing Director of the Sierra Nevada Resort and Spa, spoke in support of the TBID renewal.
Kirk Schaubmayer, Alpenhof Lodge, spoke in support of the TBID renewal.
John Mendel, Devil's Creek Distillery and member of the Mammoth Lakes Tourism Board, spoke in support of the TBID renewal.
Pam Mitchell spoke about supporting employees.
Moved by Councilmember Chris Bubser
Seconded by Mayor Pro Tem Bill Sauser
Adopt the Resolution declaring its intention to renew the Mammoth Lakes Tourism Business Improvement District (MLTBID) and fixing the time and place of a public meeting and a public hearing thereon and giving notice thereof.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Town Council Minutes
April 26, 2023
Carried (5 to 0)
6. CLOSED SESSION
6.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Daniel C. Holler, Administrative Services/Finance Director Rob Patterson, Community and Economic
Development Sandra Moberly, and HR Manager Amanda Pelham with respect to the following Employee Organizations: Mammoth Lakes General Employees Association, Mammoth Lakes Management Employees Association, and the Mammoth Lakes Public Works Employees Association.
At 5:45 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
7. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 6:25 p.m. and announced that there was no reportable action taken.
8. ADJOURNMENT
The Council adjourned the meeting at 6:25 p.m.
Jamie Gray, Town Clerk
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Update and Council Direction on Response to Local Extreme Weather Declared Emergency, and Approval to Continue Emergency Road Repairs.
Council Meeting Date: 5/3/2023
Prepared by: Daniel C. Holler
Recommended Motion: Provide comments and requested direction on Town response and management of the declared local extreme weather emergency and approve findings to continue the authorized emergency road repair work as provided for in Resolution 23-24.
Summary:
Town roads continue to be impacted with additional potholes and degradation of pavement sections. As the snow melts additional damage to curbs and gutters, drain inlets, signage and sidewalks continues to be more apparent. On April 12, 2023, the Council adopted Resolution 23- 24 authorizing the emergency repair of roads through the procurement of the necessary equipment, services, and supplies for the repair, without a competitive bidding process. The need for the work authorized by this resolution continues to be necessary. A copy of the resolution is attached for Council information.
Recommendation:
Staff is recommending that Council find that on the existing conditions and continued degradation of Town roadways due to the extreme weather conditions and declared emergency finds that the emergency work provided for in Resolution 23-24 is still necessary. This action requires a 4/5ths vote.
RESOLUTION 23- 24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH
LAKES, STATE OF CALIFORNIA, FINDING THAT EMERGENCY
CIRCUMSTANCES JUSTIFY AWARDING A CONTRACT FOR STREET
REPAIR WORK WITHOUT COMPETITIVE BIDDING
WHEREAS, California law generally requires the Town to award contracts for public projects" in excess of $1, 000 to the lowest bidder after the completion of a competitive bidding process; and
WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditure of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four -fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" if the Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, Mammoth Lakes has experienced extreme weather conditions during the winter of 2022- 2023, with historic accumulations of snow, leading the Town Manager to proclaim a state of emergency on March 3, 2023, which proclamation was ratified by the Town Council on March 7, 2023; and
WHEREAS, the extreme weather conditions have caused significant deterioration of numerous Town streets, resulting in complaints from community members and hazardous conditions on those streets, creating an immediate and urgent need for repairs to the badly damaged streets, constituting an emergency; and WHEREAS, the Town Council finds that as a result of the weather - caused damage to Town streets, pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, property; and
WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on April 12, 2023, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public streets, other directly related and immediate actions, and procurement of the necessary equipment, services, and supplies for those purposes, without a competitive bidding process.
Resolution No. 23- 24
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes as follows:
Section 1. The foregoing recitals are true and correct and incorporated herein by reference.
Section 2. The Town Council hereby directs and authorizes the Town Manager and Public Works Director to contract for repairs to Town streets damaged by the winter of 2022- 2023, to take any directed related action, and to procure the necessary equipment, services, and supplies for the repair, without a competitive bidding process.
Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency repair work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.
Section 4. The Town Clerk shall certify as to the adoption of this resolution.
APPROVED AND ADOPTED this 121h day of i
ATTEST:
JA01E GRAY, Town C erk
STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.
TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 23- 24 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 12th day of April 2023, by the following vote:
AYES: Councilmembers Bubser, Rice, Mayor Pro Tem Sauser, and Mayor Wentworth
NOES: None
ABSENT: Councilmember Rea
ABSTAIN: None
DISQUALIFICATION: None
JA I GRAY, Town Clerk
1 TOWN COUNCIL STAFF REPORT
Title: Discussion about a potential single-use plastics prohibition.
Meeting Date: May 3, 2023
Prepared by: Pam Kobylarz, Assistant to the Town Manage Daniel C. Holler, Town Manager
RECOMMENDATION:
Provide consensus feedback regarding the policy questions included in this report related to reducing the use of single-use plastics in the Town of Mammoth Lakes.
BACKGROUND:
Members of the Town Council and the public have requested that staff bring forward consideration of a prohibition on single-use plastics. This report summarizes related State legislation and programs in Mammoth Lakes and provides a series of policy questions for the Council to consider and discuss in order for staff to move forward with next steps.
There are currently numerous State legislation as well as local programs that address limiting and recycling single-use plastics.
Assembly Bill (AB) 341 went into effect July 1, 2012 and requires all businesses that generate four (4) or more cubic yards of garbage per week and multi-family dwellings with five (5) or more units to recycle. Businesses include, but are not limited to, office buildings, retail, restaurants, non-profits, strip malls, government offices and schools.
Multi-family dwellings include apartments, townhomes and condominiums. The purpose of the law is to reduce garbage sent to landfills and reduce greenhouse gas emissions. AB 341 was designed to help meet California’s goal of diverting 75% of California's waste stream away from the landfill and instead towards recycling by the year 2020. The Town, in partnership with Mammoth Disposal, is in compliance with AB 341.
In September 2016, the State set methane emission reduction targets for California in Senate Bill (SB) 1383, intended as a statewide effort to reduce emissions of short-lived climate pollutants (like organic waste) in various sectors of California’s economy. SB 1383 establishes statewide targets to reduce the amount of organic waste disposed of in landfills. Organic wastes include paper, cardboard, food scraps, food-soiled paper products, yard trimmings and other organic-based wastes. The final rulemaking for SB 1383 was completed by CalRecycle on November 3, 2020 and took effect in January 2022.
The Town is subject to an elevation waiver for certiain SB 1383 requirements due to our elevation of more than 4,500 feet, including being exempt from the requirement to separate and recover food waste and food-soiled paper. As a rural jurisdiction, the Town is also
2 exempt from the procurement requirements for recovered organic waste products until at least January 1, 2027.
AB 1276 prohibits full-service restaurants from providing single-use plastic foodware accessories, including utensils, chopsticks, condiment cups and packets, straws, stirrers, splash sticks, and cocktail sticks, unless the customer requests it. This bill took effect June 1, 2022. The bill expands California’s existing plastic straw-on-request law to include other single-use serviceware, such as utensils. The bill applies to most restaurants, take-away counters and third-party delivery platforms. Restaurants must supply single-use serviceware if requested by customer, however, restaurants will not provide single-use serviceware if not requested by customer. The Town is required to authorize an enforcement agency. Staff will bring forward a Municipal Code update to appoint the Town as the enforcement agency at a future meeting. Fines and penalties for this bill are regulated by the State; the first and second violations result in a notice of violation, any additional violation carries a $25 fine not to exceed $300 annually.
Effiective January 1, 2023, AB 1162 prohibits lodging establishments with more than 50 rooms from providing small plastic bottles containing personal care products (such as shampoo, hair conditioner, lotion, and bath soap) to guests. Starting January 1, 2024, it will also apply to lodging establishments with 50 rooms or less. The Town is the enforcement agency for this locally, and the State sets the fines and penalties of a written warning for a first violation, $500 for a second or subsequent violation, not to exceed $2,000 annually. The law prevents local agencies from enacting or enforcing any local resrictions related to this matter.
SB 54 (Plastic Pollution Prevention and Packaging Producer Responsibility Act) is a landmark new law that seeks to reduce plastic pollution and increase recycling. The bill was signed by Governor Newsom on June 30, 2022 and has a tiered implementation timeline, requiring all packaging in the state to be recyclable or compostable by 2032. SB 54 is one of the most comprehensive plastic legislations to be passed, based on input received from businesses, environmental organizations, and waste management groups.
The law will impact manufacturers and sellers of all goods offered for sale in California.
CalRecycle is currently in the process of forming an Advisory Board for SB 54 comprised of business owners, environmental specialists, government, rural representation, etc. The Town has submitted a letter to CalRecycle requesting that Kendra Knight, Mammoth Disposal Sustainability Coorinator, be appointed to the Board as a rural representative.
The Town is in the process of setting up a pilot program with Buoy reusable take-out food containers. The program is expected to begin this summer with six local restaurants participating. Buoy reusable take-out food containers would replace single-use plastic containers or single-use containers made of other materials. Buoy have created a closed loop system for reusable take-out food containers that doesn’t produce any new waste at any step. They manufacture their own reusable containers made from 100% recycled ocean-bound plastic, which is intercepted and recovered from rivers, beaches and coastal
3 regions before it can enter the ocean. The products are all 100% recyclable and damaged food containers can be re-recycled back into new ones.
The Eastern Sierra Green Business Program is a certification program for businesses that embrace sustainable practices in Mammoth Lakes and Mono County. As part of the California Green Business Network, the program adheres to proven measures that reduce a business’s negative impact on the environment. In order to receive the Green Business certification, businesses must provide evidence that they are taking action to conserve resources and prevent pollution in the areas of waste, energy, water, pollution prevention and air quality. The Town of Mammoth Lakes currently has 18 certified Green Businesses.
The Town recently received a $5,000 grant from CalRecycle to purchase water refill stations. The Town intends to use these water stations to incentivize new businesses to obtain their Green Business certification by giving them to newly certified businesses.
The grant will support up to 10 indoor water refill stations.
ANALYSIS:
As described above, a lot is already being done both locally and by the State in the way of reducing single-use plastics and diverting them from landfills. The Town Council should weigh the existing programs and mandates against the desire and feasibility of doing more locally. If the Council does have consensus that they would like to move forward with a single-use plastics prohibition in some form, a number of policy items need to be considered.
What is a “single-use plastic water bottle”?
In reviewing bottle prohibitions from other areas, they typically focus on plastic bottles that contain unflavored, flat water. However, a variety of beverages come in plastic bottles of all sizes including carbonated and/or flavored waters, soda, juices, energy drinks, Gatorade, and others. The Town Council will need to determine parameters regarding what types and sizes of bottles may be prohibited. Other agencies have defined single-use plastic bottles in a variety of ways:
South Lake Tahoe: “Single-use plastic water bottle” means a single-use plastic container of less than one gallon containing non-sparkling, unflavored drinking water.
Encinitas and Carlsbad: “Plastic bottled beverage” means drinking water, sparkling water, enhanced water, soda, sports drinks, juice, or other similar products in a rigid plastic bottle, having a capacity of one liter or less, and intended primarily as a single-service container (prohibited only at City facilities and events).
San Francisco: “Bottled Water” means drinking water in a sealed Rigid Plastic Bottle having a capacity of 21 fluid ounces or less (prohibited only at City facilities and events).
4 Does the Town Council want to consider the prohibition of polystyrene (Styrofoam)?
In its review of numerous other prohibitions on single-use plastics, staff found that most cities it reviewed prohibited polystyrene to some degree. In fact, the majority of singleuse plastics bans that we found only prohibited polystyrene in various capacities, and did not prohibit bottled beverages. Among these include Truckee, Malibu, Goleta, Vista, and San Marcos. This type of prohibition may be directed at materials for take-out food services and/or a variety of other products for sale in the community.
The Town Council should determine whether it would like polystyrene to be included in a potential future ordinance, and to what degree. Polystyrene products include single-use takeout food containers as well as other products such as cups, produce trays, meat trays, egg cartons, coolers and packing materials, including packing peanuts.
What is the appropriate scope of a single-use plastics potential prohibition? The Town Council will need to consider the scope of any potential single-use plastics prohibition. Other cities have approached this in a variety of ways, with no one city doing things the same way.
Plastic water bottles:
Carlsbad and Encinitas: Single-use plastic bottles are prohited from being distributed at City events and facilities, as well as cannot be purchased with City funds. Sales of single-use plastic bottles are not prohibited. South Lake Tahoe: Single-use plastic bottles are prohited from being distributed at City events and facilities, as well as cannot be purchased with City funds. Sales of Single-use plastic bottles will be prohibited at a later date. San Francisco: Single-use plastic bottles, as well as “Packaged Water” (drinking water in a sealed box, bag, can, glass bottle, Rigid Plastic Bottle or other containerintended primarily for single service use and having a capacity of one liter or less) are prohited from being distributed at City events and facilities, as well as cannot be purchased with City funds. Sales of single-use plastic bottles are not prohibited.
Polystyrene:
Vista - Beginning July 1, 2023, the City will prohibit food service providers from distributing polystyrene containers with take-out food. Goleta, Malibu, and Encinitas – Polystyrene products may not be sold or distributed within the City.
San Marcos – Beginning January 1, 2024, prepared food may not be sold to customers using polystyrene single-use takeout containers. Carlsbad prohibits prepared food from being provided in polystyrene cups, bowls, plates, boxes, etc. (this does not include egg cartons, meat trays, coolers, ice chests, or packing materials). The City is prohibited from purchasing and distributing the same at its facilities and events.
5 South Lake Tahoe - Polystyrene products may not be sold or distributed within the City, however this does not appear to apply to packaging for raw foods such as meats and eggs.
Some things to consider include:
Our remote location and ability to access resources.
Take into account what other cities are doing.
Town staff’s ability and capacity to implement additional rules and regulations in addition to existing and new State mandates that must be continue to be addressed and require staff time.
The importance of hydration at our high elevation and ease of access to refill water bottles.
What is the appropriate timing for implementation?
Town Council should consider the timeframe for implementation of any potential singleuse plastics prohibition. Staff recommends that a phased approach be used. Changes like this require time for business owners to adjust their practices as well as the Town will want to ensure that infrastructure is in place to accommodate any changes.
The Town does not currently have the infrastructure in place to support reusable water bottles at a high level. There are a handful of refillable water stations around Town, but they are not sufficient to easily accommodate residents and visitors to fill water bottles as needed. The Town recently applied for a large EPA grant, that, if awarded, would allow the Town to purchase up to 40 indoor and outdoor water filling stations for installations around Town. If awarded, the full implementation and installation of the water stations would be complete June 2026.
One common theme in the review of other agencies’ ordinances is that most, if not all, used a phased approach for implementation. These ranged from a year and a half to three years for full implementation from the time of approval. Some things that the Town Council should consider include:
Which priority items they would like to be implemented first (polystyrene takeout food containers, other polystyrene items, single-use plastic bottles, etc). Almost unanimously across other agencies, the first step was to work toward implementation on City properties and at City events and many agencies stopped there. Staff would recommend a similar approach be considered here. Availability of infrastructure to support any decisions made. Other public health or safety concerns.
What type of penalties should apply to violations?
If a single-use plastics prohibition is implemented, what types of penalties would the Town Council like to see applied to violations of this ordinance? The Town has a standard procedure for issuing infractions for violations of the Municipal Code (MC
1.12.020). The citations include: $100 for a first violation; $200 for a second violation of
6 the same provision within one year, and $500 for each additional violation of the same provision within one year.
MC 1.12.020 applies generally to most violations of the Municipal Code, however, there are some specific code sections that call out their own fines and penalties, such as transient occupancy tax-related violations. Additionally, as mentioned above, some of the State mandates include specific citations amounts with annual maximums, and the Town does not have the authority to supersede these. The Town Council should determine whether the citations included in MC 1.12.020 are appropriate to address any violations related to a potential single-use plastics prohibition.
The type and scope of direction on any prohibition from the Council will also need to take into account enforcement capacity by Town staff. If significant new rules and regulations are codified, there will be a need for additional staff resources to enforce these. Recent State legislation already puts additional enforcement burden on the Town, and any new regulations will continue to incrementally increase potential enforcement work.
Other considerations and alternatives:
The Town Council may wish to consider alternatives that could incentivize the reduction of single-use plastics rather than codify it. Some examples could include, but aren’t limited to:
Working with High Sierra Energy Foundation (HSEF) to create incentives that would encourage more businesses to become Green Business certified. Fiscal support for the Eastern Sierra Green Business Program, which could allow more businesses to become Green Business certified.
Working with HSEF to update its Green Business certification checklist to include some of the items that are a priority to Town Council. Allocating funding to the purchase and installation/maintenance of water refill stations, that wouldn’t be dependent upon uncertain grant funding. Continued and increased outreach and education regarding single-use plastics. Fiscal or other support for the Buoy program, that will result in the elimination of single-use takeout food containers by participating businesses. Adoption of a policy stating the Town’s commitment to the reduction of singleuse plastics at its own facilities and events.
RECOMMENDATION:
The Town Council should provide consensus feedback regarding the following policy questions:
1. What is a “single-use plastic water bottle”?
2. Does the Town Council want to consider the prohibition of polystyrene/Styrofoam?
7 3. What is the appropriate scope of a single-use plastics potential prohibition?
4. What is the appropriate timing for implementation?
5. What type of penalties should apply to violations?
6. Other Council considerations and alternatives.
Staff will proceed with next steps based on the consensus feedback received from Town Council.
State of California—Health and Human Services Agency
California Department of Public Health
TOMÁS J. ARAGÓN, MD, DrPH GAVIN NEWSOM
Director and State Public Health Officer Governor
Assembly Bill 1276 Fact Sheet
Governor Gavin Newsom signed into law AB 1276. The new law changes the Public Resource Code in the area of single-use food accessories and standard condiments. This is an addition to the single-use plastic straws law. The law will take effect January 1, 2022.
SUMMARY OF THE CHANGES:
Public Resource Code
Chapter 5.2 Single-Use Foodware Accessories and Condiments Sec. 2. 42270 – new definitions
(e) “Single-use foodware accessory” means all of the following single-use items provided alongside ready-to-eat food:
1. Utensils, which is defined as forks, knives, spoons, and sporks
2. Chopsticks
3. Condiment cups and packets
4. Straws
5. Stirrers
6. Splash sticks
7. Cocktail sticks
(f) “Standard Condiment” means relishes, spices, sauces, confections, or seasoning that require no additional preparation and tat are usually used on a food item after preparation, including ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt pepper, sugar, and sugar substitutes.
Important Information for Retail Food Industry by Section Sec.3. 42271
In order to reduce the amount of waste created from single-use items the retail food industry is now required to:
1. Only provide single-use accessories to consumers upon request
2. Only provide single-use accessories required to eat the ready-to-eat food CDPH FDB, MS 7602 ● P.O. Box 997435 ● Sacramento, CA 95899 (800) 495-3232 Email: [email protected]
Department Website Page 101 of 134 (www.cdph.ca.gov)
3. No bundling of single-use accessories or condiments
4. Only offer those single-use items needed to eat or prevent spillage of the ready-to-eat food at a drive-through as well as in a public use airport
5. A third-party delivery platform shall provide consumers with the option to request singleuse accessories
6. A food facility that uses a third-party platform shall customize their menu with a list of available single-use accessories or condiment. Only those items chosen by the consumer will be delivered. If no single-use accessories or condiments are requested non will be provided
7. Unwrapped single-use foodware accessories that are self-serve, standard condiments that are self-serve, and/or bulk dispensed condiments may still be used Sec. 4. 42272
1. A city, county, or city and county have until June 1, 2022 to authorize an enforcement agency for the law
2. First and second violations results in a notice of violation, any additional violation carries a $25 fine not to exceed $300 annually
Sec. 5. 42273
The law does not apply to the following:
1. Correctional institutions
2. Licensed health care facilities
3. Residential care facilities
4. Public and private school cafeterias
2
California throws away
285
Olympic pools worth
of p1astic a day
SB 54: Plastic Pollution Prevention and
Packaging Producer Responsibility Act
California's Packaging
Challenge
Nearly every consumer product comes
wrapped in packaging.
Packaging is about 25% of waste landfilled
in California.
To address packaging issues producers
must reduce how much packaging they
use and make sure it gets recycled.
The Most Sweeping
Plastic Pollution
Reduction Law in US
Senate Bill 54 (SB 54, Allen, Chapter 75,
Statutes of 2022) established the Plastic
Pollution Prevention and Packaging Producer Responsibility Act.
This law sets the first specific source
reduction goals in US history, a critical
step to build a circular, reuse economy.
Shifts Packaging Pollution
Burden from Consumers
to Producers
The legislation shifts the plastic pollution
burden from consumers -- who currently
pay for landfilling and pollution clean up
-- to the plastics industry.
It raises $5 billion from industry members
over 10 years to help cut plastic pollution
and support disadvantaged communities
hurt most by the damage of plastic
waste.
SB 54 Regulatory
Requirements
This packaging reform law requires by 2032:
25% of Plastic
Packaging Cut
65% of Single-Use
Packaging Recycled
100% Packaging in
California Recyclable
The bill directs producers
their discarded products.
~ Cal Recycle
Gov. Newsom Signs
SB 54 into Law
Cal Recycle to
appoint members of
Advisory Group
• #1 CalRecycle Report
to Legislature
• SB 54 Regulations
Completed
Retail
Producer uses Online retailers
recyclable shipping use recyclable
packaging shipping packaging
Producers Ensure
Products a re manufactu red,
marketed, and delivered using
Producer designs recycled content Consumers can products to be recycled Products are d esigned identify recyclable and accurately labels to be recycled products products Prod ucts a re collected, processed, and recycled into
new products
Producers use Consumers recycle via
recycled- content household collection or
in products out-of- home collection
Sorting and processing
#2 CalRecycle Report
to Legislature
o 100% of packaging is
recyclable or compostable
• 6So/o of plastic packaging
recycled
• 2So/o less plastic
packaging sold
40% of plastic
packaging recycled
•••
Oversees Appoints
Program Advisory Board
Researches Feedback on
Packaging Plan and Budget
Waste Types
Producers Must SB 54 Builds a Circular
Packaging Economy Ensure
Packaging Sold
in California Is
Recyclable
to create a Producer
Responsibility
Organization (PRO) and
to implement an EPR
program in which
producers to design,
fund, and operate a
statewide program that
properly collects and
recycles or composts
SB 54 Program Implementation Timeline
Producer
Responsibility
Organization
Creates Increases
Program Recycling
Enrolls Cuts Trash Pollution
Manufacturers in Disadvantaged
Communities
1 Jamie Gray
From: Stellar Brew <[email protected]>
Sent: Wednesday, May 3, 2023 11:29 AM
To: Jamie Gray
Subject: single use waste reduction ordinace
[EXTERNAL EMAIL]
Hello,
I hear there's discussion tonight about the Single Use Waste Reduction Ordinance and I would like it to be heard that I am in FULL SUPPORT of this! At Stellar Brew we have gotten rid of plastic waste in most areas except plastic wrap because there is no alternative at the moment. We banned plastic water bottles at Stellar 10 years ago and I am so glad to know that this is the direction the town is looking at. We have the opportunity to be leaders and inspire our guests by setting an example of waste reduction.
I haven't done it yet, but I always threaten to take away to go cups leaving people no choice but to bring their own cup, have it "for here" or buy a mason jar or travel mug.
Do I need to write a letter or can you pass along this comment? With appreciation,
--
Andrea Walker
Stellar Brew
Sierra Bounty
P.O. Box 9061
Mammoth Lakes, Ca 93546
760-914-1343
The only constant in life is change
You don't often get email from [email protected]. Learn why this is important
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Mammoth Lakes Tourism Contract Review
Council Meeting Date: 5/3/2023
Prepared by: Rob Patterson, Administrative Services / Finance Director Recommended Motion: Presentation and discussion of Town Council recommendations for edits to a 5-year contract with Mammoth Lakes Tourism FY2023-24 – FY2027-28. This discussion and consensus will inform final contract elements to be completed prior to July 1, 2023.
Summary: The contract with Mammoth Lakes Tourism (MLT) is set to expire on June 30, 2023.
Staff have been working on a new 5-year contract that will utilize the existing format while updating the expectations of the organization. The original contract format was designed to accommodate clear expectations of services provided while providing the opportunity to update key elements, deliverables, and compensation, on an annual basis. The annual planning calendar serves to schedule meetings for timely discussion on planning or reporting efforts. The contract includes a general service agreement containing the general provisions and legal language required for the contract and the following exhibits:
Exhibit A - Scope of Services - This section is intended to define overarching areas of focus (Access & Transportation, Brand & Community, Experience and Attractions, Infrastructure & Amenities for Tourism Activities, In Market Communication – Business to Community, In Market Engagement – business to business, and administration of TBID and Events.
Exhibit B – MLT Deliverables – This section was to be updated annually based on strategic planning between the MLT Board and Town Council. Each of the goals planned for the fiscal year will tie directly to the Scope of Services outlined in Exhibit “A.” All goals should be Specific, Measurable, Attainable, Relevant, and Timely to serve as a true measure of success.
Exhibit C – Compensation – This section will be updated annually based on the Town Council discussion on marketing focus and deliverables. This discussion should occur in January in advance of MLT strategy planning and budget development.
Exhibit D – Annual Planning Calendar – This section established the cadence and timing for joint meetings between Town Council and MLT. The planning calendar is designed to provide the appropriate timing for annual reporting and planning activities.
The attached redline version of the contract has been edited to reflect changes in scope of service, deliverables, compensation, and planning calendar. These changes are based on staff’s interpretations of Town Council expectation. Staff are seeking input into additional changes that may be necessary to finalize the contract by late June 2023.
SERVICES AGREEMENT BETWEEN THE TOWN OF MAMMOTH LAKES
AND MAMMOTH LAKES TOURISM
1. PARTIES AND DATE.
This Agreement is made and entered into effective on the 1st day of July 2023, by and between the Town of Mammoth Lakes, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 437 Old Mammoth Rd., Suite 230, Mammoth Lakes, California, 93546 (“Town”) and Mammoth Lakes Tourism, a California mutual benefit corporation and Federal 501(c)(6) nonprofit, with its principal place of business at 2520 Main Street, Mammoth Lakes CA, 93546 (“Contractor” or “MLT”). Town and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Contractor.
Contractor desires to perform and assume responsibility for the provision of tourism attraction, marketing and branding services, required by the Town on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing said professional services and is familiar with the plans of Town.
2.2 Project.
Town desires to engage Contractor to render such professional services related to Town’s visitor attraction and amenities, marketing, branding, and visitor experience and implementation of the Mammoth Lakes Tourism Business Improvement District Plan (TBID) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the Town all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional services related to visitor attraction, marketing, branding, public relations and visitor experiences (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. Exhibit “B” sets forth the deliverables under the scope of work which will be reviewed annually by the parties. Any amendments to Exhibit “B” shall be made by written mutual agreement.
3.1.2 Term. The term of this Agreement shall commence on July 1, 2023, and terminate June 30, 2028, The Town and MLT may agree to extend the term of this agreement for up to one additional year by written mutual agreement. Notwithstanding the foregoing, this Agreement may be terminated as provided herein.
MLT Services Agreement - FY 2023-24 to 2027-28
2 3.2 Responsibilities of Contractor.
3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Town retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of Town and shall at all times be under Contractor's exclusive direction and control. Neither Town, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement.
Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Reserved.
3.2.3 Town's Representative. The Town hereby designates the Town Manager or designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“Town's Representative”). Town's Representative shall have the power to act on behalf of the Town but not the authority to change the total compensation due to Contractor under this Agreement. Any official communication from the Town of Mammoth Lakes with respect to the performance of this contract by the Contractor must come from either the Town Manager, their designee or the Town Council, and no other party.
3.2.4 Contractor's Representative. Contractor hereby designates John Urdi, Executive Director or his/her designee, or the executive director as may be filled during the term of this agreement, to act as its representative for the performance of this Agreement (“Contractor's Representative”).
Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement at the direction of the MLT Board. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.5 Coordination of Services. Contractor agrees to work closely with Town staff in the performance of Services and shall be available to Town's staff, Contractors and other staff at all reasonable times.
3.2.6 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California.
Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees
MLT Services Agreement - FY 2023-24 to 2027-28
3 and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the Town, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein.
3.2.7 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold Town, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.8 Insurance:
3.2.8.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the Town that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the Town that the subcontractor has secured all insurance required under this section.
3.2.8.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Contractor, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, or the exact equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence. (C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per
MLT Services Agreement - FY 2023-24 to 2027-28
4 accident for bodily injury and disease.
(D) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
3.2.8.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the Town for approval.
(A) The policy or policies of insurance required by Section 3.2.8.2(A), Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: Contractor agrees to endorse the third party general liability coverage required herein to include as additional insured the Town, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition date of 1985 or later. Contractor also agrees to require all contractors, subcontractors, and anyone else involved in any way with the Services contemplated by this Agreement to do likewise.
(2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for nonpayment of premium. (B) The policy or policies of insurance required by Section 3.2.10.2(B) Automobile Liability, and Section 3.2.8.2(D) Professional Liability, shall be endorsed to provide the following:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for nonpayment of premium. (C) The policy or policies of insurance required by Section 3.2.8.2(C), Workers' Compensation, shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer
MLT Services Agreement - FY 2023-24 to 2027-28
5 waives all rights of subrogation against the indemnified parties. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the Town except ten (10) days shall be allowed for nonpayment of premium.
3.2.8.4 Primary and Non-Contributing Insurance. All insurance coverages shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
3.2.8.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.
3.2.8.6 Deductible. Any deductible or self-insured retention must be approved in writing by the Town and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.2.8.7 Evidence of Insurance. Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the Town. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the Town. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the Town evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.2.8.8 Failure to Maintain Coverage. Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the Town. The Town shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Agreement. In the event that the Contractor's operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.
3.2.8.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.2.8.10 Insurance for Subcontractors. All subcontractors shall be included as additional insureds under the Contractor's policies, or the Contractor shall be responsible for causing
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6 subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the Town as an Additional Insured to the subcontractor's policies.
Contractor shall provide to Town satisfactory evidence as required under Section 3.2.8.1 of this Agreement.
3.2.9 Compliance with Laws. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations.
3.3 Fees and Payments.
3.3.1 Compensation. The Town will provide to Contractor compensation under the terms and conditions as provided for in Exhibit “C”. Exhibit “C” will be updated each fiscal year to reflect the current year compensation for MLT.
3.3.2 Reserved.
3.3.3 Reimbursement for Expenses. The compensation provided for in this Agreement constitutes the total compensation to be provided to Contractor. Contractor shall not be granted additional reimbursement for any expenses.
3.3.4 Extra Work. At any time during the term of this Agreement, Town may request that Contractor perform Extra Work to be agreed upon in writing between the parties in exchange for additional compensation to be agreed upon between the parties. As used herein, "Extra Work" means any work which is determined by Town to be necessary for the proper completion of the agreed upon task, service or project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the Town.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of Town during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. Town may by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least sixty (60) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been actually rendered to Town, and Contractor shall be entitled to no further
MLT Services Agreement - FY 2023-24 to 2027-28
7 compensation. Contractor may not terminate this Agreement except for cause, which shall consist solely of a breach by Town that remains uncured following sixty (60) days notice from Contractor to Town specifying the nature of the alleged breach. Contracts entered into by Contractor which are supported by funds provided under this Agreement, which are consistent with the purposes of this Agreement, and for which the project or service was approved through the a public process approved by Contractor’s Board of Directors and for which funds were allocated shall continue to be funded by the Town to the extent possible, subject to the availability of funding and ability for the Town to assume the contractual obligations, through what would otherwise have been the expiration date of this Agreement if this Agreement is terminated without cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Town may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Replacement Services. In the event this Agreement is terminated in whole or in part as provided herein, Town may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Contractor: Mammoth Lakes Tourism
2520 Main Street
P.O. Box 48
Mammoth Lakes, CA 93546
ATTN: John Urdi, Executive Director
Town: Town of Mammoth Lakes
P.O. Box 1609
Mammoth Lakes, CA 93546
ATTN: Town Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Town to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded
MLT Services Agreement - FY 2023-24 to 2027-28
8 on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that Town is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the Town. Town shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Town's sole risk.
3.5.4 Brown Act, Public Records Act, Conflict of Interest and Harassment Training and Compliance. At all times during the term of this Agreement Contractor’s Board of Directors shall comply fully with the Ralph M. Brown Act, Government Code Section 54950 et seq. Contractor’s obligation hereunder shall not be limited to complying with the Brown Act with respect to the Services, but rather such obligations shall apply to all activities of Contractor and/or its board during the term of this Agreement. Contractor shall comply with the California Public Records Act (PRA. Contractor shall comply with the provisions of the Political Reform Act and the related regulations adopted by California Fair Political Practices Commission, including without limitation the provisions and regulations concerning conflicts of interest. Specific conflict standards for the Board and Staff will be defined in an adopted conflict of interest policy. Contractor’s management staff and board shall attend similar harassment and ethics training as required of elected officials at least every two years and within six months of taking on their respective position. Contractor staff and board will attend similar harassment training as required of Town elected officials and staff, by attending training organized by Town or another governmental agency or a similar online training program. Documentation of training will be maintained by Contractor. MLT shall notify the Town Clerk of any Board vacancy and the name(s) of all new Board members. The Town, with costs funded from the Tourism Reserve as provided for in Exhibit C will provide clerking support services to include preparation of agendas, clerking meetings, preparing minutes and coordination of compliance with the above laws and similar support for standing committees that are subject to the Brown Act. All of Contractor’s public meetings shall be held in the Town Council Chambers and broadcast though the eSCRIBE system, which may include cable TV government channel broadcasting, unless there is a conflict for meeting space and meetings cannot be rescheduled.
3.5.5 Reserved
3.5.6 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.7 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.
3.5.8 Indemnification.
3.5.8.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall
MLT Services Agreement - FY 2023-24 to 2027-28
9 defend, indemnify and hold the Town, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Contractor's Services or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorney’s fees and other related costs and expenses.
3.5.8.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of Town’s choosing and at Contractor's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.8.1 that may be brought or instituted against Town or its directors, officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against Town or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding.
Contractor shall also reimburse Town for the cost of any settlement paid by Town or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for Town's attorney's fees and costs, including expert witness fees. Contractor shall reimburse Town and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, its directors, officials officers, employees, agents, or volunteers.
3.5.9 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.10 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Mono County.
3.5.11 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.12 Town's Right to Employ Other Contractors. Town reserves the right to employ other contractors.
3.5.13 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.14 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the Town. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.15 Construction; References; Captions. Since the Parties or their agents have
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10 participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to Town include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.16 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.17 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.5.18 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.19 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.20 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.21 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.22 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.23 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
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11 3.6 Subcontracting.
3.6.1 To the extent that Contractor subcontracts any portion of the work required by this Agreement, each such subcontract shall contain a provision making it subject to all relevant provisions stipulated in this Agreement.
TOWN OF MAMMOTH LAKES MAMMOTH LAKES TOURISM
By: By:
Daniel C. Holler John Urdi, Executive Director
Town Manager
Jeremy Goico, Chairman
Attest:
By:
Jamie Gray, Town Clerk
Approved as to Form:
By:
Andrew Morris, Town Attorney
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A - 1
EXHIBIT “A”
SCOPE OF SERVICES
Mammoth Lakes Tourism (MLT) is tasked with improving the tourism industry in Town and increasing quality visitation. The scope of services provides an overview of the engagement between MTL and the Town of Mammoth Lakes. Specific SMART deliverables within these scope of service categories will be drafted by MLT and delivered to Town Council as part of the annual budget and operating plan review.
Access & Transportation Awareness
This service category is focused on increasing awareness of travel access to the Mammoth Lakes destination. The intent is for MLT to drive outbound communications and marketing to improve both visitor awareness of travel options to and within Town as well as monitor efficacy of subsidy programs that support regional transportation. Examples of Access and Transportation Awareness include but are not limited to:
● Air Access
○ Existing and Future Connectivity, coordination with Airline Partners, and regional agency partners?
● Air Service Promotion - Develop advertising and communication strategy for regional air service into BIH and MMH through media buying partners. ○ Promote air service locally through various channels
○ Collaborate with airline partners for “locals’ discount program” ○ Partner with local businesses to promote air service to their guests ● In-Town Transportation Awareness
● Regional Mobility
Brand & Community Awareness
As a destination and a brand, the Town of Mammoth Lakes engages MLT to develop and articulate a tourism destination voice that attracts people to the destination. This voice takes into consideration the disparate audiences that are engaged by tourism and marketing to visit the community, Examples of Brand and Community Awareness include but are not limited to:
● Brand Voice for Community
○ Develop tone of voice, key messaging and outreach strategy ● Domestic & International Marketing
○ Develop marketing plans to reach target audiences in order to increase visitation during identified periods (shoulder season, fall, midweek winter) ○ Maintain website with up-to-date information on local businesses and attractions ○ Manage destination Visitor Guide
● Multi-Season Opportunities
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A - 2
● Sustainable Visitation
● Destination Draw
○ Recreation
○ Business
○ Community
○ Events, Arts & Culture
● Public Relations / Communications
Experience & Attractions
Mammoth Lakes primary drivers for visitation are the experiences delivered in the region and the recreation opportunities available. MLT is tasked to drive awareness of and facilitate the development of best-in-class experiences that drive visitation. This includes leveraging partnerships to create recreation opportunities in the surrounding forest lands as well as create program and event support system for experiences in town. Examples of Experiences & Attractions include but are not limited to:
● Event Promotion, Development & Support
● Activity Promotion
● Diverse experience opportunities
● Sustainable Visitation
Infrastructure & Amenities for Tourism Activities
Development of infrastructure and amenities that will focus on development of tourism related infrastructure, advising on location and type of amenity, that will mitigate the impact of visitation and address deficiencies. This administrative role will serve to solicit input from the business and local community in identifying the needed infrastructure. ● Solicit input from community on needed infrastructure/amenities. ● Work with Town to incorporate these projects into Town Capital Improvement Program (CIP)
● Ensure projects utilizing TBID allocated Infrastructure funds have a direct benefit to the business community that pays the TBID assessment.
● Through coordination with Town, seek additional funding to augment projects that have greater benefit beyond assessed businesses.
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A - 3
In Market Communication (B2C)
While outreach to visitors are their point of origin is critical so is the engagement both with the visitor once in the town. MLT will develop communication tools to educate our visitors once in the community. Examples of B2C include but are not limited to:
● Collateral tools
○ Maps, Visitor Guides, Stickers
● Banners
○ Street and Event
● Wayfinding
● In-person representation (boots on the ground)
○ Marketing manager develops communication strategy within local community ○ California Welcome Center
● Local promotion programs
In Market Engagement (B2B)
Integral to the success of tourism outreach is the engagement and support of the local business community that drives tourism engagement and revenue generation. MLT will develop communication tools to educate and engage the tourism industry in the town. Examples of B2B include but are not limited to:
● Marketing Education Programs
● Local advertising programs
● Public Engagement & Outreach
● Local Partnerships (Chamber, MLR, Etc.)
Tourism Business Improvement District Administration
● Mammoth Lakes Tourism will continue to serve as the MLTBID’s Owners’ Association.
The Owners’ Association is charged with managing funds and implementing programs in accordance with the Management District Plan. TBID Administration ● Conduct appeal hearings on eligible assessed retail and restaurant businesses. ● Provide annual reports and budget presentations to Town Council ● Event Allocations
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B - 1
EXHIBIT “B”
Mammoth Lakes Tourism
FY 2022-23 – Draft DELIVERABLES
The FY 2023-24 deliverables reflect MLT’s commitment to a community first approach in representing the Town of Mammoth Lakes to our residents and visitors and in maintaining our brand awareness in existing and emerging destination markets. Stewardship for residents, community and environment are paramount.
Sustainable Revenue Generation
The Town of Mammoth Lakes continues to thrive as a tourism-based destination but not without challenges. Mammoth Lakes Tourism will continue to work to maximize revenues for our businesses and the Town while being the leading voice of education, stewardship, and responsible travel. Balancing resident quality of life, environmental protection and economic prosperity will be the ongoing focus. Considering housing and staffing challenges throughout the town, more people or 100% occupancy is no longer the goal; instead focus will be on enhancing the quality of life for our residents as well as the experience of our visitors while maximizing revenues and increasing need-time occupancy.
In this case, “sustainable” means “to be able to be maintained at a certain level or rate” but also “to use a resource without it being depleted or permanently damaged” such as our natural recreation resources.
1. Overarching Organization Deliverables
A. Community outreach and resident quality of life enhancement will be a major focus moving forward including local infrastructure enhancements including funding assistance from MLT.
B. Coordinate a minimum of two meetings annually with TOML, MLH, MLR, MMSA, USFS and other entities to begin developing a comprehensive Sustainable Destination Management Plan for our future success.
C. The continuous education of our visitors to respect our residents, community and environment will continue to be the focal point of our messaging.
D. Mammoth Lakes Tourism will remain nimble and flexible with the ability to shift messaging to best suit the needs of our community at any time.
E. Achieve $25m in TOT revenues for FY 2023-24 with 6 months at $2m+ and 5 months at $1m+
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B - 2
F. Achieve $7m in TBID revenues for FY 2023-24 via increased length of stay & visitor spend.
G. Enplanement goals for FY 2023-24 of 5,000 at MMH and 12,500 at BIH
2. Brand & Community Awareness – Responsible Travel & Visitor Education A. Heavily educate via stewardship messaging to visitors both before they arrive and while in-town.
B. Actively promote alternative activities/locations to limit overcrowding in popular areas.
C. Partner with journalists and athletes to promote stewardship via third parties.
3. Community Communications – Local Promotion and Advertising Programs A. Create & implement advertising and promotion plans (including work with MLCC, Lodging and Restaurant Associations) for local outreach both to residents and visitors for restaurants, retail, activities, gift cards, air programs, events, etc.
B. Track website pass-throughs to local businesses and events achieving a 5% increase YOY
C. Create new user-friendly website access for local businesses to update their listings, add special offers, and switch out imagery easily with the new website. Live by October 31, 2023
4. Community Engagement – Public Engagement and Outreach A. Develop a Community Communication Plan that includes a research project focused on determining appropriate channels for communicating and engaging with the different sectors of our residents. Weighing those findings against visitor sentiment on the same issues.
5. Community Engagement – Local Partnerships
A. Work with all local partners and TOML with a resident first lens and focus to identify infrastructure and quality of life needs.
B. Identify MLT funding during the budget process to partner with TOML on key community infrastructure initiatives.
6. Community Communications (B2C) – Banners & Signage
A. Ensure consistent quality banner product promoting 4-seasons and Real Unreal creative and work with TOML to replace broken banners and hardware as needed.
Banners should go up in April and down in November.
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B - 3
B. Work with TOML to get snowflakes up in November and down in April to swap out for banners
C. Explore installing digital kiosks in key locations of town to provide real-time guest information and stewardship messaging on touch screen monitors.
7. Brand & Community Awareness – Domestic Marketing
D. Develop air service marketing plan for potential new markets starting in winter 2024-
25. E. Focus on winter destination visitation to capitalize on off-peak periods (midweek/non-holiday).
F. Email database growth increase by 10% as compared to FY 2022-23 numbers.
G. Expand on The Real Unreal campaign, focusing on inviting and educating visitors that hold the same stewardship values as our residents.
H. Design and launch future-proof, mobile-first website based on new brand campaign by October 2023 and set new baseline for all web stats (i.e., page views, unique users, engagement, etc.)
8. Brand & Community Awareness – Multi-Season & Need Period Opportunities A. Emphasize marketing of fall months to stabilize TOT revenues in September at $1.1+ million and push for May and October to achieve $1 million.
B. Host international and domestic media visits to promote spring, fall and mid-week winter.
9. Brand & Community Awareness – Public Relations / Communications A. Vet and coordinate high quality domestic media visits with a mix of general travel and community effort messaging. Achieve 15% growth in unique impressions over 2022-23.
B. Coordinate 12 high quality international media placements over 2021-22.
C. Achieve 10% growth in impressions internationally over 2021-22.
D. Promote high altitude training and community efforts through Crib visitation and collaboration with Mammoth Track Club (Olympic focus).
10. Experience & Attractions – Event Promotion/Support
A. Increase budget to $330,000 (10% increase YOY) for 2023-24 event grant funding cycle for events in spring, summer, fall 2024, including a new Tier 1 event to fill offpeak event calendar.
B. Expand event promotion/advertising plan for summer 2023 to include campground hosts.
MLT Services Agreement - FY 2023-24 to 2027-28
B - 4
C. Develop an event survey with data to better understand visitor use, event success and local economic impact and implement for 2023-24 season.
11. Access & Transportation Awareness – Air Access
A. MLT to continue to support MMH Airport and scheduled charter air service through marketing efforts, airline contracting, and subsidy negotiation and payments.
B. Continue to responsibly explore year-round service at MMH and BIH
12. Access & Transportation Awareness – Air Service Promotion A. Promote local air discount programs to encourage both commercial and scheduled charter flying to fill outbound, off-peak flights.
B. Track fluctuations in BIH air service via NPS scores related directly to “visiting Mammoth Lakes”. Benchmark set at 79. Work with the TOML, business partners, transportation providers, MLCC and MMSA to reach an NPS score of 81 for summer 2023 and winter 2023-24 air visitors.
13. Access & Transportation Awareness – Regional Mobility A. Continue to explore new and expanded options for transportation at both MMH and BIH
B. Develop comprehensive action plan for crisis management of winter highway closures and diversion plans for scheduled charter from MMH to BIH.
14. Brand & Community Awareness – International Marketing A. Work with Visit California, Alterra and Mammoth Resorts to regain visitation from key international markets to come during our need times: Spring, Fall, midweek Winter.
B. Continue to Educate international travel trade partners on the value of Mammoth Lakes in the Spring, Fall, and midweek Winter.
C. Continue to represent MLT at international trade and media sales missions / industry conferences to promote Mammoth Lakes as a year-round destination.
MLT Services Agreement - FY 2023-24 to 2027-28
C - 1
EXHIBIT “C”
COMPENSATION
The Town Council adjusted the compensation process starting in FY22-23, setting an appropriate level of funding based on marketing focus and deliverables. The previous compensation, based on approved Transient Occupancy Tax (TOT) revenue and a calculation of annual compensation was replaced with this specific amount for the final year of the contract. This compensation method will set the funding provided to MLT only and does not adjust the percentage of TOT that is allocated to Tourism. The Town Council will review the contract amounts on an annual basis during the January meeting discussing the Town Council points of focus used to develop the MLT deliverables for the following fiscal year.
Section 1: Payments and Financial Accounting and Reporting (a) Funding Amount for FY 23-24: The annual compensation for FY23-24 has been set to $2,000,000 based on the requested marketing effort and defined deliverables. Notwithstanding this funding allocation, and except as provided below, Town shall make quarterly payments to Contractor for FY23-24 as provided below. If this Agreement is terminated prior to the end of a quarter for which payment has been made, Contractor shall refund to Town a prorated amount for the remainder of the quarter, in accordance with the termination provisions of the agreement.
The Town has established a Town-held “Tourism Reserve” to account for TOT revenues received in addition to the amount provided herein, consisting of 18.076923% of such additional revenues.
MLT may request the use of this reserve fund, but Town shall not be required to grant any such request. Prior to the expenditure of any portion of this reserve by the Town, the Town Council will
MLT Services Agreement - FY 2023-24 to 2027-28
C - 2
consult with MLT on the Town use of this reserve. The use of this reserve requires Council approval via adoption of a resolution, appropriation of the funds and a budget amendment. The Tourism Reserve may be used to: (i) fund extra work agreed to by the parties to include, but not limited to expanded visitor experiences, special events, capital investment (i.e. signage and wayfinding), expanded promotion/marketing special projects (i.e. Spartan Race in shoulder season) or similar projects; or (ii) as otherwise approved by the Town Council. The Tourism Reserve is not to be used to supplant required services provided for in the agreement. (c) By January 30th of each year, MLT will provide to the Town an accounting, plus a copy of any audit, of expenditures showing the use of Town provided funding for the previous fiscal year, July 1 to June 30.
(d) Funds received from non-Town sources shall be identified and accounted for separately.
Separation of sources and uses of funds is necessary to provide accounting of the use of restricted funds in compliance with any restrictions placed on funding.
Section 2: The Town may in its sole discretion provide additional funding to MLT in amounts approved by a resolution of the Town Council. The resolution will set forth the purpose of the funding, the source, any restrictions, and other matters relating thereto.
Section 3. In the event MLT ceases to operate or exist, all unexpended Town funds held by MLT shall be returned to the Town.
MLT Services Agreement - FY 2023-24 to 2027-28
D - 1
EXHIBIT “D”
ANNUAL PLANNING CALENDAR
January Audited Financial Statement
Accounting of Expenditures of Town provided funding from prior year Joint Meeting with Town Council
Town Council focus points and financial compensation for budget February Year to Date Financial Review
Programs update to Board of Directors
March Board of Directors Strategy & Goal Setting
Community Presentation
April Joint Meeting with Town Council
Deliverables and Strategy Draft to Town Council
May MLT Budget Draft to Board of Directors
Board of Directors to sign off on Deliverables.
June Joint Meeting with Town Council
Council approval of budget and deliverables
July New Fiscal Year & Budget begins
Tracking of new Deliverables
August No Planning Events
September No Planning Events
October Joint Meeting with Town Council
Prior year recap
TBID annual report as outlined in Management District Plan.
MLT Services Agreement - FY 2023-24 to 2027-28
D - 2
November No Planning Events
December No Planning Events
1 Jamie Gray
From: Joni T <[email protected]>
Sent: Friday, April 28, 2023 8:46 PM
To: Jamie Gray
Subject: NO on Measure A for MLT
[EXTERNAL EMAIL]
Ms. Gray,
Please forward this email to ALL Mammoth Lakes Town Council members on my behalf:
Attn: Mammoth Lakes Town Council Members
I have been following the debate about whether or not to allocate more funds from Measure A to Mammoth Lakes Tourism and also the extension of TBID.
As a full time resident of Mammoth for 16 years, I urge you to vote as follows:
NO on extending TBID beyond 2 years
NO on providing further funds form Measure A to MLT -- there are several other projects that the town is in need of that this funding should be used on such as affordable housing and town infrastructure. The town infrastucture has definitely been put to the test during this winter of 2023, and there are various areas that are in serious need of maintenance and repairs. YES on allocating a portion of TBID funds toward infrastructure.
Thank you for your attention to these matters.
Joni Toussaint
Mammoth Lakes
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1 Jamie Gray
From: Pat & EL Smoogen <[email protected]>
Sent: Saturday, April 29, 2023 6:41 PM
To: Sarah Rea; Chris Bubser; Amanda Rice; Jamie Gray
Subject: Measure "A" funds
[EXTERNAL EMAIL]
I, Patricia M. Smoogen, ask the town Of Mammoth Lakes Councilmembers to:
Vote NO on extending the TBID beyond two years
Vote NO on providing any additional funds from Measure A to Mammoth Lakes Tourism (MLT) Vote YES to allocate a portion of TBID funds toward infrastructure Pat Smoogen
A permanent resident of Mammoth Lakes for 23 years!
To help protect your privacy,
Micro so ft Office prevented
auto matic downlo ad o f this
picture from the Internet. Virus-free.www.avg.com
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1 Jamie Gray
From: Mitchell Amundsen <[email protected]>
Sent: Thursday, May 4, 2023 11:30 AM
To: Jamie Gray
Subject: to all council members
[EXTERNAL EMAIL]
please vote NO on extending TBID
please vote NO on measure A funding MLT
thank you
Mitchell Amundsen
Amuck Productions Inc
amuckproductionsinc.com
310 480 7800
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1 Jamie Gray
From: [email protected]
Sent: Thursday, May 4, 2023 3:22 PM
To: Jamie Gray
Subject: Say NO to Measure A Funds going to MLT
[EXTERNAL EMAIL]
Dear Jamie Gray,
Please share these comments with all council members.
Enough is enough, we can't be a good resort town if we don't have housing for employees or fixed roads for transit.
MLT has too many sources of funds and this needs to be spread out to meet basic community needs. Social media is the marketing tool at no cost.
Vote NO on Extending the TBID beyond 2 years.
Vote NO on providing any additional funds from Measure A to MLT, no double dipping.
Vote YES to allocate a portion of TBID funds toward infrastructure.
Mary Feddis
Mammoth Lakes Resident
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Agenda Item ________
File No. ____________
AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:
Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.
These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.
In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.
ANALYSIS/DISCUSSION:
California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.
The following is a list of the commission/committees on which members of the Council serve:
Land Use:
Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director and Rice as alternate
Intergovernmental Relations:
Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate
League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:
Local Transportation Commission (LTC) – Wentworth, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:
Mammoth Lakes Tourism (MLT) Board – Sauser
Mammoth Lakes Recreation (MLR) Board – Rea
Mammoth Lakes Housing (MLH) Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate LEGAL CONSIDERATIONS:
According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.
RECOMMENDATION(S):
This agenda bill is submitted for information only.