Town Council Agenda
Wednesday, September 6, 2023, 3:30 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:
Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.
NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.
NOTE: All comments will be limited to a speaking time of five minutes.
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1. CLOSED SESSION
The closed session portion of the meeting will start at 3:30 p.m. and the call to order and roll call will start the regular portion of the meeting at 4:00 p.m.
1.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One case)
1.2 CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Paragraph 1 of subdivision (d) of Section 54956.9) Name of case: JT2 EC v. Hamel Contracting, Inc, Town of Mammoth Lakes, and Swiss Re Corporate Solutions America Insurance Corporation
(Case No: 23UCM76)
2. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
3. CALL TO ORDER AND ROLL CALL
4. PLEDGE OF ALLEGIANCE
5. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.
Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
6. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
7. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)
8. COUNCIL PRESENTATIONS
8.1 Recognition of Public Works Maintenance Supervisor Pat Vargas for twenty years of service.
8.2 Recognition of retiring Public Works Maintenance Manager Todd Murphy.
8.3 Approve the proclamation declaring September 2023 as General Aviation Month.
9. PUBLIC PRESENTATIONS
9.1 Presentation from Mammoth Lakes Housing on the Winter 2023 Emergency Relief and Response Program.
10. STAFF PRESENTATIONS
10.1 The Parcel Affordable Housing Construction Update.
11. CONSENT AGENDA
11.1 Approve the minutes of the regular meeting of August 16, 2023.
11.2 Adopt the resolution authorizing submittal of applications for all Department of Resources Recycling and Recovery (CalRecycle) grants for which the Town of Mammoth Lakes is eligible.
11.3 Adopt the resolution authorizing the Eastern Sierra Council of Governments (ESCOG) to submit an application to the California Department of Transportation Reconnecting Communities Highways to Boulevards Grant.
11.4 Agreement with Constant Associates to develop an After Action Report (AAR).
11.5 Award contract for the Dog Park & MLF (Mammoth Lakes Foundation) Infrastructure Project to DG Construction, Inc.
11.6 Award contract for the Fuel Island Improvements Project to L.A. Perks Petroleum Specialists.
11.7 Approve the resolution authorizing the submittal of a California Strategic Growth Council Community Resilience Center Implementation Grant application.
11.8 Approve Side Letter No. 03-2023 between the Town of Mammoth Lakes and the Mammoth Lakes Police Officers' Association amending the current Memorandum of Understanding to include specific language for Police Corporal Position.
11.9 Approve the contract with Group Delta Consultants Inc. for Per and Poly-Fluoroalkyl Substances (PFAS) Environmental Site Assessment at Mammoth Yosemite Airport.
11.10 Accept Check Register 8/15/23 in the amount of $1, 861,586.18. Accept Check Register 8/23/23 in the amount of $717,431.84.
12. POLICY MATTERS
12.1 Authorize staff to develop a new logo for the Town of Mammoth Lakes.
12.2 Community Recreation Center (CRC) Update and Direction to Staff.
12.3 Determine that Emergency Work Authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
12.4 Town of Mammoth Lakes priorities for the FY24 Inyo National Forest Program of Work.
12.5 Resolution to Increase Parking Citation Fines.
13. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities
14. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, October 4, 2023 at 4:00 p.m.
PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, DECLARING SEPTEMBER 2023 AS
GENERAL AVIATION MONTH
WHEREAS, Mammoth Lakes in the state of California has a significant interest in the continued vitality of general aviation, aircraft manufacturing, aviation educational institutions, aviation organizations, and community airports; and
WHEREAS, general aviation and the Mammoth Yosemite Airport have a significant economic impact on the Town of Mammoth Lakes; and
WHEREAS, the PricewaterhouseCoopers study, Contribution of General Aviation to the US Economy in 2018, found that general aviation airports in the state support an annual economic impact of $32.7 billion, more than 148,000 jobs, and a payroll of $11.3 billion; and WHEREAS, according to the FAA, the state has 214 general aviation airports. These airports serve 68,850 pilots and 24,750 registered aircraft; and
WHEREAS, according to the FAA, the state is home to 555 repair stations, 65 FAA-approved pilot schools, over 25,500 student pilots, and over 10,000 flight instructors; and WHEREAS, general aviation not only supports California's economy, but it also improves overall quality of life by supporting emergency medical and healthcare services, law enforcement, firefighting and disaster relief, investments in sustainable fuels and technologies, and investments in innovative experimental technology like Vertical Takeoff and Landing vehicles, and by transporting business travelers to their destinations quickly and safely; and WHEREAS, the United States faces a shortage of aviation professionals. Leaders should invest in this critical infrastructure to ensure future economic growth and our next generation of aviation professionals and pilots.
NOW THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes, State of California, that September is recognized as General Aviation Month in the Town of Mammoth Lakes.
APPROVED AND ADOPTED this 6
th day of September 2023.
_________________________
JOHN WENTWORTH, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Presentation from Mammoth Lakes Housing on the Winter 2023 Emergency Relief and Response Program.
Council Meeting Date: 9/6/2023
Prepared by: Patricia Robertson, Executive Director, Mammoth Lakes Housing, Inc Recommended Motion: Receive a presentation from Mammoth Lakes Housing staff on the Winter 2023 Emergency Relief and Response Program.
Summary: Mammoth Lakes Housing, Inc. (MLH) prepared a final report summarizing the assistance that was provided to the community through the Emergency Response & Relief Program that was launched in winter 2023. The program was in response to the snow emergency caused by the substantial amount of snow received over the 2023 winter that resulted in extensive structural damage throughout the community and the displacement of numerous households from their housing. The program was funded by three grants totaling $130,000 provided by the Town and Alterra Mountain Company Community Foundation.
The final report is attached for review.
Mammoth Lakes Town Council
Agenda Action Sheet
Title: The Parcel Affordable Housing Construction Update.
Council Meeting Date: 9/6/2023
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: Staff recommends that the Council receive the presentation and ask questions as necessary.
Summary: Staff will provide the Town Council with an update on the construction of Phase 1 (The Sawyer) as well as an update on the pursuit for funding of Phase 2 (The Kingfisher).
Town Council of Mammoth Lakes
Minutes of Regular Meeting
August 16, 2023, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea,
Councilmember Amanda Rice
_____________________________________________________________________
1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:01 p.m.in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Matthew Lehman led the flag salute.
3. PUBLIC COMMENTS
Emily, No Hot Creek Mine, said that they were fighting against Kore Mining, and she requested that the Town oppose this project.
Philip Bettencourt spoke about options to open Snowcreek Golf Course.
Chuck Lande spoke about why they did not open Snowcreek Golf Course this summer.
Greg Newbry spoke about options to open Snowcreek Golf Course.
Town Council Minutes
August 16, 2023
4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Town Manager Daniel C. Holler announced that Senior Planner - Housing Coordinator Nolan Bobroff would be the Acting Community and Economic Development Director. Mr. Holler spoke about the schedule for fuels reduction work on Town-owned parcels There was discussion among members of Council and staff.
Parks and Recreation Director Stuart Brown gave an update regarding current parks and recreation activities.
Administrative Services/Finance Director Rob Patterson gave an update regarding disaster recovery reimbursements from FEMA (Federal Emergency Management Agency).
5.1 2022 Year in Review.
5.2 August CIP Update.
Mayor Wentworth requested a tour of The Parcel for members of the Town Council.
5.3 Mammoth Main Base Redevelopment Project Update (Mammoth Mountain Main Lodge Area).
Town Manager Daniel C. Holler introduced staff contacts for the project, Senior Planner Kim Cooke and Jen Murillo from Lisa Wise Consulting.
There was discussion among members of Council and Ms. Murillo.
6. PUBLIC PRESENTATIONS
6.1 Town of Mammoth Lakes PM10 Planning Area Second 10-Year Maintenance Plan.
Acting Community and Economic Development Director Nolan Bobroff introduced Ann Logan, Deputy Air Pollution Control Officer for the Great Basin Unified Air Pollution Control District. Ms. Logan outlined the information in the PM10 Maintenance Plan. There was discussion among members of Council and Ms. Logan.
Town Council Minutes
August 16, 2023
7. STAFF PRESENTATIONS
7.1 Quarterly Presentation by Airport Core Management Team – Summer 2023.
Deputy Airport Manager Sierra Shultz, Airport Operations Manager Soibian Spring, Administrative Services/Finance Director Rob Paterson, and Pat Foster from Hot Creek Aviation gave a presentation regarding the Mammoth Yosemite Airport. There was discussion among members of Council and staff.
8. CONSENT AGENDA
Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Chris Bubser
Approve the Consent Agenda.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice Carried (5 to 0)
8.1 Approve the minutes of the special meeting of July 27, 2023.
8.2 Approve the minutes of the regular meeting of August 2, 2023.
8.3 Approve the Resolution authorizing the temporary closure of Town roads for special events.
8.4 Adopt the resolution authorizing the subrecipient agreement with Mammoth Lakes Housing, Inc. to administer the Town of Mammoth Lakes 2022 CDBG Homebuyer Assistance Program.
8.5 Adopt the resolution rejecting the bid received for the ARFF/Snow Removal Equipment Building Site Work at Mammoth Yosemite Airport.
8.6 Approve Side Letter No. 01-2023 between the Town of Mammoth Lakes and the Mammoth Lakes Police Supervisory Association amending the current Memorandum of Understanding and authorize the Town Manager to sign.
Town Council Minutes
August 16, 2023
8.7 Approve Side Letter No. 02-2023 Amending the Memorandum of Understanding between the Town and the Mammoth Lakes Police Officer Association regarding the Canine Program.
8.8 Waive the reading and adopt by title only the Ordinance authorizing the levy of special taxes in Community Facilities District No. 2013-3 (Transit Services), including certain annexation territories.
8.9 Accept Check Register 7/27/23 in the amount of $85,296.65. Accept Check Register 8/9/23 in the amount of $334,295.48.
The Mayor called a recess at 5:17 p.m. and the Council reconvened at 5:25 p.m.
9. POLICY MATTERS
9.1 Approve agreement with Peckham & McKenney to assist the Town Council in the recruitment and selection of a new Town Manager.
Town Manager Daniel C. Holler, Councilmember Rice, and Mayor Pro Tem Sauser outlined the information in the staff report. Roberta Greathouse, Peckham & McKenney, spoke of her firm and her experience.
Moved by Councilmember Amanda Rice
Seconded by Councilmember Sarah Rea
Approve and authorize the Mayor to sign an agreement with Peckham & McKenney to assist the Town Council in the recruitment and selection of a new Town Manager.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)
9.2 Determination that emergency work authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
Moved by Councilmember Amanda Rice
Seconded by Councilmember Chris Bubser
Town Council Minutes
August 16, 2023
Find and determine that the emergency repair work authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)
9.3 Housing Solutions Workshop Follow-Up.
Acting Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.
9.4 Consideration and Direction on Increase of Parking Citation Fees.
Interim Police Chief Dan Casabian outlined the information in the staff report. There was discussion among members of Council and staff.
CONSENSUS:
Council gave direction to increase Parking Related Citation Fees, including increasing the fee to $550 for parking in a handicapped zone.
The Mayor called a recess at 6:22 p.m. and the Council reconvened at 6:25 p.m.
9.5 Update and Direction to proceed with Work Program for New Town Office Facility.
Town Manager Daniel C. Holler outlined the information in the staff report.
There was discussion among members of Council and staff.
CONSENSUS:
Continue to move forward with the Work Program for a New Town Office Facility based on the information provided in the staff report with a planned completion date of September 2026
9.6 Approval of local agency collaboration agreement for implementation of the California Radio Interoperable System (CRIS) Trunked Radio Service in Mono County.
Town Council Minutes
August 16, 2023
Town Manager Daniel C. Holler outlined the information in the staff report.
There was discussion among members of Council and staff.
Moved by Mayor Pro Tem Bill Sauser
Seconded by Councilmember Amanda Rice
Approve the local agency collaboration agreement for implementation of the California Radio Interoperable System (CRIS) Trunked Radio Service in Mono County and authorize the Mayor to sign the agreement.
For (5): Mayor John Wentworth, Mayor Pro Tem Bill Sauser, Councilmember Chris Bubser, Councilmember Sarah Rea, and Councilmember Amanda Rice
Carried (5 to 0)
9.7 TOT Enforcement Update – Quarter 3 & 4 of Fiscal Year 22-23.
Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.
10. COUNCILMEMBER REPORTS
Councilmember Bubser attended Town staff's Path to Success Academy facilities tour.
Mayor Pro Tem Sauser attended the Local Transportation Commission meeting, the Mammoth Trails Committee meeting, and the Cancer Outreach Golf Tournament.
Mayor Wentworth attended the CERF (Community Economic Resilience Fund) project recommendation body council meeting.
11. CLOSED SESSION
11.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (One case)
At 7:06 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
Town Council Minutes
August 16, 2023
12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 7:27 p.m. and announced that there was no reportable action taken.
13. ADJOURNMENT
The Council adjourned the meeting at 7:27 p.m.
Jamie Gray, Town Clerk
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Adopt the resolution authorizing submittal of applications for all Department of Resources Recycling and Recovery (CalRecycle) grants for which the Town of Mammoth Lakes is eligible.
Council Meeting Date: 9/6/2023
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: Adopt a resolution authorizing submittal of applications for all Department of Resources Recycling and Recovery (CalRecycle) grants for which the Town of Mammoth Lakes is eligible.
Summary: CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants. The Town Council previously approved this authorization via Resolution 16- 50 on August 3, 2016, however that resolution has expired, and it is necessary to approve a new resolution.
Over the past several years, the Town has applied for and received several CalRecycle grants that have allowed us to purchase various equipment and infrastructure to support our recycling efforts throughout Town. Approval of this resolution will allow staff to expedite future grant applications as opportunities arise.
RESOLUTION 23-XX
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES,
STATE OF CALIFORNIA, AUTHORIZING SUBMITTAL OF APPLICATION(S) FOR
ALL CALRECYCLE GRANTS FOR WHICH THE
TOWN OF MAMMOTH LAKES IS ELIGIBLE
WHEREAS, Public Resources Code sections 48000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant programs (grants) in furtherance of the State of California's (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and
WHEREAS, the Town Council previously approved Resolution 16-50 on August 3, 2016 for this purpose, and that resolution has expired.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Mammoth Lakes authorizes the submittal of application(s) to CalRecycle for all grants for which the Town of Mammoth Lakes is eligible; and
BE IT FURTHER RESOLVED that the Town Manager, or his/her designee is hereby authorized and empowered to execute in the name of the Town of Mammoth Lakes all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project; and BE IT FURTHER RESOLVED that these authorizations are effective for five (5) years from the date of adoption of this resolution.
APPROVED AND ADOPTED this 6th day of September 2023.
____________________________
JOHN WENTWORTH, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk
Eastern Sierra Council of Governments (ESCOG)
Joint Powers Authority Agenda
Memorandum
To: Town Council of the Town of Mammoth Lakes
From: ESCOG Joint Powers Authority
Subject: Consider Concept Application for the State of California, Caltrans, Reconnecting Communities: Highways to Boulevard Grant (Cal RC:H2B Grant) and Adopt a Resolution of the Town Council of the Town of Mammoth Lakes, Authorizing the Eastern Sierra Council of Governments to Submit an Application for the California Department of Transportation Reconnecting Communities: Highways to Boulevards Grant
Meeting date: September 6, 2023
Prepared on: August 22, 2023
Attachments: A) Resolution of the Town Council of the Town of Mammoth Lakes, Authorizing the Eastern Sierra Council of Governments to Submit an Application for the California Department of Transportation Reconnecting Communities: Highways to Boulevards Grant
B) Letter of Support
C) Project Area Map
D) Existing Plan Inventory
______________________________________________________________________ BACKGROUND/HISTORY:
At the August 18th ESCOG meeting, Caltrans requested the ESCOG serve as the lead application for the Highways-to-Boulevards Grant opportunity. The ESCOG Board approved a resolution authorizing staff to prepare an submit an application for grant funding on behalf of the region.
The H2B grant has $149 million in available funds to be distributed across only three awards: one urban, one rural, and one corridor. The applications are due September 20, 2023. In order to apply, the ESCOG requires a resolution of authority from each of member agencies. If awarded, affected jurisdictions along the Highway 395 corridor would be partners to the project, which would include planning, design and engineering, and implementation.
Research by D9 and ESCOG staff, in consultation with Caltrans Reconnecting Communities Program, has led to the conclusion that the best course of action for the proposed partnership would be to apply
for the Cal RC:H2B Grant under the “Corridor” designation. As a Corridor applicant, if awarded a grant, the funds could be used on projects in different communities all along the 395 Corridor in both Mono and Inyo Counties. The grant guidelines specify that the project scope, schedule, and budget are not expected to be finalized as part of the application submission; rather, the grant application functions more as a call for proposals. If a grant is awarded, Caltrans will work with the partnering agencies to define the project scope, schedule, and budget.
From the grant guidelines: “An application will include the full projected lifecycle of a project(s) from concept to final completion, but may not have defined scope, schedule, and budget for all phases at time of application. A project may include multiple phases and components. The potential for concurrent or expedited delivery of project components or phase components may be considered, as determined prior to the start of each project phase.”
Project work is expected to be completed in 2026. The tight timeline, paired with the complexity of implementation across numerous partners and geographies will limit the ability to implement physical infrastructure: however, the grant presents an opportunity to move many of the larger visions of the communities on the 395 corridor from planning to “shovel ready” projects, which each jurisdiction and Caltrans can leverage to expedient implementation through other funding sources in the future.
Awarded funds can also be used as a match for the Federal Infrastructure Bill Highways to Boulevards program, allowing this opportunity to be a catalyst for larger project opportunities in the future.
Description of Proposed Project Scope:
If a grant is awarded, the first phase is a mandated “Community Readiness” phase, in which all partners and Caltrans Headquarters would audit existing plans for project readiness. It is during this phase that the scope, schedule, and budget would be finalized. The outcomes and deliverables of the Community Readiness phase will be the preparation of a preliminary outline or vision of the projected future phases and components, including a draft financial plan, identification of community stakeholders/ partners and their role(s), and a plan to address the applicable Program Goals and efforts proposed in the application. A detailed scope, schedule, and budget will also be developed for the next phase of the project. Prior to initiating work on each phase, or a component of each phase, the awardee shall work with Caltrans to prepare a PSA that includes the scope, schedule, and budget.
The scope is broadly proposed as the following:
Phase 1: Consolidate already completed plans into a single corridor plan. Staff has been working with Caltrans and regional partners to develop a library of existing planning documents and previous visioning efforts.
Confirm public support for the concepts proposed in past planning efforts. The ESCOG and its consultants will work with partner agencies to confirm the adopted plans are still relevant and desirable.
Identify planning gaps for achieving the broader corridor vision. Several communities do not have plans in place documenting the communities’ concerns regarding Highway 395 and a vision to mitigate those concerns in their central business district. These communities include Independence, Big Pine, and some Tribal communities. (see Attachment C). Identify common themes for incremental project implementation. Analysis of existing plans has identified similar traffic calming solutions identified in each community, including standardized gateway signage for each community with a consistent Eastern Sierra branding, consistent speeds coming into communities, enhanced crosswalk visibility, streetscaping, and street trees.
Phase 2: Conduct planning studies for identified gaps. Several communities do not have individual downtown community or specific plans in place documenting the community’s vision. The ESCOG and its consultants will work with partner agencies to develop a vision specific to the scope of this funding opportunity to address Main Street enhancements.
This phase can also be leveraged to implement identified next steps from other planning efforts if desired by the community in Phase 1 without committing to full design and engineering. For instance, the Bishop Area Access and Circulation Feasibility Study includes recommendations for an alternative truck route and improved City circulation which can be advanced by determining community support for a preferred alignment and conducting initial feasibility studies.
Phase 3: Prepare design / engineering for projects identified for near-term and long-term implementation. This phase will be informed by the Community Readiness Phase and Phase 1 to determine the status of existing planning projects, which can be implemented within the term of the grant funding, and which can move into design and engineering phases to become “shovel ready” projects.
Phase 4: Implement incremental projects. Projects that can be moved through design, engineering, and encroachment within the funding timeline may be advanced for implementation. Such projects may include the implementation of the 2010 Highway 395 Corridor Enhancement Project (gateway signage, the 2021 Sustainable Tourism and Recreation Initiative Scenic Byway Analysis, and streetscaping projects within each community.
Project implementation would occur through each partnering jurisdiction through encroachment permits from Caltrans. The infrastructure improvements would be owned and maintained by the implementing agency unless otherwise agreed upon.
If ESCOG and D9 are awarded Cal RC:H2B Grant funds, the moneys would be used to hire a consultant to refine and advance select ideas previously explored and identified in the many planning studies and bring them to a “shovel-ready” status. If the grant schedule allowed, it may even be possible to start construction on several of the projects. Also, even if this grant schedule does not allow us to fund the construction of projects, the monies would have brought several projects through final design, making them “shovel ready” and then eligible for construction grants through the Federally funded Reconnecting Community: Highways to Boulevard grant program which is also generously funded. Cal RC:H2B Grant funds could also be used as a match for the similarly named Federal program. Caltrans Headquarters and D9 staff will also help find funding sources to complete the projects that are initiated with the Cal RC:H2B Grant.
Conceptual Budget:
As described, the H2B proposal does not require a finalized budget. The conceptual budget below is for consideration and is subject to change.
Phase Amount
Phase 1 $750k
Phase 2 $1.5M
Phase 3 $8M
Phase4 $30M
Total $40.25M
ALTERNATIVES:
Do not attempt to apply for the grant. The Eastern Sierra Council of Governments requires the approval from each member agency to apply for this funding on behalf of the region. The ESCOG is the only regional authority that can apply on behalf of all member agency jurisdictions.
BUDGET IMPACTS:
No budget impacts are associated with the preparation of the grant application. Caltrans has generously provided staff to assist with writing and coordinating the application.
If the grant is awarded, there is no matching grant requirement nor is there a requirement to submit a budget to be considered for a grant award. Grants will be awarded based on need and the quality and completeness of the application. Budgets and grant scope will be established after the grant is awarded. Also, the unique nature of this grant program is set up with the understanding that small communities do not have the financial assets to lay out funds of this magnitude, even for a short period of time. The RC:H2B is a reimbursement program for eligible costs incurred to the designated implementing agency for each individual phase. Payments to contractors and consultants will be paid directly from funds from the State of California, through the co-applicant, Caltrans District 9 on behalf of the winning grantee. Staff salaries for those working directly on the project are an eligible expense.
RECOMMENDATION:
The ESCOG requests the Town Council of the Town of Mammoth Lakes:
1) Resolution of the Town Council of the Town of Mammoth Lakes, Authorizing the Eastern Sierra Council of Governments to Submit an Application for the California Department of Transportation Reconnecting Communities: Highways to Boulevards Grant.
2) Provide a letter of support as a co-applicant to the Highways-to-Boulevards grant.
Attachment A
RESOLUTION NO. 2023-____
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH
LAKES, STATE OF CALIFORNIA, AUTHORIZING THE EASTERN SIERRA
COUNCIL OF GOVERNMENTS TO SUBMIT AN APPLICATION FOR THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION RECONNECTING
COMMUNITIES: HIGHWAYS TO BOULEVARDS GRANT
WHEREAS, on January 7, 2020, the Eastern Sierra Council of Governments convened as an established Joint Powers Authority as ratified by the votes of the governing bodies of its individual Member Agencies, understanding that it is necessary and desirable for the Eastern Sierra Council of Governments as a Joint Powers Authority to speak and to function on behalf of the region and to collectively identify and deliver opportunities to benefit the interests of Member Agencies’ constituents; and WHEREAS the Member Agencies agreed that the creation of a regional Joint Powers Authority that functions as a separate and discreet legal entity from individual Member Agencies would enable the Eastern Sierra Council of Governments to maximize and take advantage of opportunities for the region; and
WHEREAS, the Eastern Sierra Council of Governments Joint Powers Authority (ESCOG) was organized to identify and apply for funding resources and receive funding for the planning and implementation of programs of regional impact or significance, and to implement such programs upon approval of the governing bodies of each Member Agency; and
WHEREAS, the Board of Directors of the Eastern Sierra Council of Governments is an eligible applicant for the California Department of Transportation (Caltrans) Reconnecting Communities: Highways to Boulevards grant funding opportunity; and WHEREAS, the Caltrans Reconnecting Communities: Highways to Boulevards grant would have inter-jurisdictional benefits in Inyo and Mono Counties, which would enhance regional collaboration, advance the vitality of Eastern Sierra communities, and reinforce the regional identity of the iconic Eastern Sierra; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes, County of Mono, State of California, that the Eastern Sierra Council of Governments is authorized to submit a Caltrans Reconnecting Communities: Highways to Boulevards grant on behalf of the Eastern Sierra Council of Governments.
PASSED AND ADOPTED XX day of XX, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
Attachment A
ABSENT:
ATTEST: _________________________ ________________________ Town Clerk John Wentworth, Mayor
Attachment B
Sample Partner Sign-On Letter
Dear Highways to Boulevards Grant Selection Committee,
For 50+ years U.S. Highway 395 in Mono and Inyo Counties has been engineered with the singular goal of moving goods and traffic quickly and efficiently through the communities we call home. Sadly, this highway-oriented design focus has rarely considered the negative impacts fast-moving passenger and freight highway traffic has on the communities U.S. 395 bisects. While Highway 395 serves as Main Street as it runs through the heart of our Eastern Sierra communities, its highway-focused design has been at the expense of pedestrian safety, alternative modes of transportation, and the overall livability of our communities. Highway 395 is a barrier between children and their schools, causes significant noise and air pollution, and makes properties along 395 undesirable for both commerce and residential uses alike.
For these reasons and more, AGENCY is supporting the Lead Applicant, Eastern Sierra Council of Governments (ESCOG), and its other Co-Applicants for the State of California Reconnecting Communities: Highways to Boulevards (RC:H2B) Grant as a “Corridor” Partner. While our organizational status prevents us from becoming a full Co-Applicant, we wish to be a full-fledged supporting grant Partner. “Our community (replace with your community’s name)” has suffered the ill effects caused by freeway-style highway construction on U.S. 395 and endeavors through this opportunity to advance the vision of our community for a safer and more vibrant downtown. (Please insert some examples here if you can).
This is a catalytic opportunity for our community and the Eastern Sierra region, and we are grateful for the opportunity to work with our communities to envision and design solutions to address their concerns. As a grant Partner, we are ready to commit our support (please list potential in-kind contributions, such as staff resources, project engagement, meeting space, volunteer time, printing, software, etc. you might provide)) through to the end of the RC:H2B process should ESCOG, and its CoApplicants be awarded the grant. We believe this grant presents a rare opportunity for Eastern Sierra communities located on the U.S. 395 corridor to advance a vision for their communities, and to live in safe and beautiful neighborhoods, complete with vibrant and prosperous downtowns.
Sincerely,
K I N G S
M A R I P O S A
F R E S N O
M A D E R A
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£¤6
£¤395
£¤395
M O N O
I N Y O
C A L I F O R N I A
N E VA DA
Nevada
Sacramento
San Francisco
Las Vegas
Fresno
Los Angeles
San Diego
Utah
A rizona
Salt Lake City
Phoenix
Caltrans
District 9
Proposed RC:H2B Grant:
Reclaiming US 395 Main Street Communities
Bridgeport
Indian Colony
Bishop Paiute Tribe
Fort Independence
Indian Community
Big Pine
Paiute Tribe
Lone Pine PaiuteShoshone Tribe
Coleville
Walker
Bridgeport
Lee Vining
Bishop
Big Pine
Independence
Lone Pine
Cartago
Olancha
/
0 10 20
Miles
Grant Scope
Community US 395
Vicinity Map
Mono Lake
Kootzaduka'a Tribe
T U O LU M N E
A L P I N E
F R E S N O
T U L A R E
0 100 200
Miles
Attachment C
Regional Plan List
Project Name Year Agency County
1 Fort Independence Paiute Tribe: Tribal Transportation Safety Assessment (SafeTREC Report) 22/23 Fort Independence Paiute Tribe Inyo 2 City of Bishop Commercial Mixed-Use Overlay Zone 20/21 City of Bishop Inyo 3 Eastern Sierra Transit Authority Electrification Feasibility Study 21/22 ESTA Both? 4 North Sierra Highway Sustainable Corridor Plan 15/16 Inyo County Inyo 5 Olancha-Cartago Corridor Study 17/18 Inyo County Inyo 6 Lone Pine PPEC project 2020 Inyo County Inyo 7 Lee Vining Rehab PPEC 2018 Mono County Mono 8 Bridgeport US 395 Main Street Plan 2013 Mono County Mono 9 Eastern Sierra Corridor Enhancement Plan 2010 Kern COG EKern Inyo Mono 10 City of Bishop Commercial Mixed-Use Overlay Zone 19/20 City of Bishop, Inyo County Inyo11 Bishop Paiute Tribal Transportation Planning Project 16/17 Bishop Paiute Tribe Inyo12 Lone Pine Safety Evaluation 2005 Inyo13 Caltrans District 9 Origin-Destination Study 2019-2020 19/20 District 09 Caltrans Inyo Mono14 The Inyo County Regional Transportation Plan 2019 Inyo County Local Inyo15 Big Pine Paiute Clean Mobility Needs Assessment 2021 Big Pine Paiute Tribe Inyo16 Corridor Management Plan - Highway 395 Scenic Byway 2018 Mono County Mono17 Character Inventory & Design Guidelines for Highway 395 Scenic Byway Corridor Communities, Mono County CA 2015 Mono County Mono18 Caltrans District 09 Active Transportation Plan (CAT plan) 2021 Caltrans D09 EKern Inyo Mono19 Eastern Sierra Freight Study 2019 Caltrans D09 EKern Inyo Mono20 Bishop Area Acess and Circulation Feasibility Study 2007 City of Bishop, Inyo County Inyo Exported on August 10, 2023 8:32:28 AM PDT Page 1 of 1 Attachment
D
1 TOWN COUNCIL STAFF REPORT
Title: Agreement with Constant Associates to develop an After Action Report (AAR)
Meeting Date: September 6, 2023
Prepared by: Haislip Hayes, PE Public Works Director
Dan Holler, Town Manager
RECOMMENDATION:
Authorize the Town Manager to execute a contract with Constant Associates to develop an After Action Report (AAR) for up to $180,000.
Authorize the Town Manager to negotiate the contract amount with partner agencies such as Mono County and to execute reimbursement agreements and MOUs as needed with these partners to advance the development of the report.
BACKGROUND:
The Town of Mammoth Lakes is still recovering from the winter of 2022/23. The winter storms triggered disruptions throughout the region and caused significant damage to private and public infrastructure. The regional response to the 2023 winter storm emergency was substantial and required coordination with the Town of Mammoth Lakes, Mono County, Inyo County, and the City of Bishop. Response efforts also included local fire departments and State agencies. The coordinated response included the use of shared resources including a State Incident Management Team and significant out of area resources. The management of the disaster evolved through a number of iterations in order to best respond to the needs of the community. The Town desires to document and analyze the actions taken to better understand successes and deficiencies to better respond to future incidents.
ANALYSIS/DISCUSSION:
An AAR will capture the incident and actions of the entire region including those of the Town and other community partners. The purpose is to synthesize information and data from the emergency event or exercise, recognize strengths, determine areas of improvement, and generate potential corrective actions. Constant Associates has proposed a workplan that will result in comprehensive documentation of the incident. The proposal includes three phases. 1. Project development 2. Data collection 3. AAR Development and Finalization. The final AAR and IP will include a detailed timeline of events; a narrative of response and recovery, the documentation review process, and topic areas; photographs; and a matrix of best practices and areas for improvement at a minimum for each preparedness and response focus area identified. Other possible topics will emerge naturally during the course of the documentation review and interview phase.
2 FINANCIAL CONSIDERATIONS:
$300,000 was set aside during the August 2nd Town Council FY22-23 4th Quarter budget update to manage non-reimbursable costs and the After Action Report.
ENVIRONMENTAL CONSIDERATIONS:
None at this time
LEGAL CONSIDERATIONS:
None at this time
1 TOWN COUNCIL STAFF REPORT
Title: Award contract for the Dog Park & MLF Infrastructure Project to DG Construction, Inc.
Meeting Date: September 6, 2022
Prepared by: Matthew Freedman, PE, Associate Civil Engineer Amy Callanan, PE, Engineering Manager
RECOMMENDATION:
Staff recommends Town Council:
Approve the Plans and Specifications.
Award the base bid contract to the lowest responsive bidder, DG Construction, Inc. in the amount of $863,960.48.
Authorize the Public Works Director to execute the construction contract and accept the project upon completion.
Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount. Approve a funding allocation of $250,356.53 from Capital Reserves to fully fund this project.
BACKGROUND:
In summer of 2023, Town of Mammoth Lakes Staff awarded Triad with a design contract for the Dog Park Infrastructure Project to address the need of a dog park and parking, in the SE corner of 100 College Parkway.
The project will create a new walkway and a 40-car parking lot to accommodate residents coming to the new dog park, and prefabricated restroom being installed. The project will include the grading for the parking lot, and the prep for installation of approximately 5,000 SF of turf for the dog park. The future dog park will be fenced and approximately 1 acre in area with a section for small dogs and a section for large dogs.
On July 28, 2023, the Town advertised the Dog Park Infrastructure project. In order to find the most economical solution the project was advertised with a base bid:
2 Base Bid: The base bid included the grading, installation of storm drain, utilities to prefabricated restroom and installation of prefabricated restroom, installation of parking lot, and prep for dog turf.
ANALYSIS:
Staff solicited bids for the construction of the project beginning July 28, 2023. Bids were publicly opened on August 25, 2023 at 3:30 PM. Two (2) bids were received with pricing as follows:
DG Construction, Inc. Base Bid: $863,960.48
JPB Designs Inc. Base Bid: $1,042,166.00
A bid review was completed, and no irregularities were identified.
FINANCIAL CONSIDERATIONS:
The project is currently partially funded with General Fund contributions of $850,000 and a contribution of $50,000 from a T-Mobile parks grant awarded to the Town. $200,000 has been allocated to the Dog Park and $700,000 has been allocated to the MLF Parking Lot and Restroom portions of this project. An additional $250,356.53 will need to be allocated to fully fund this project which includes a 10% contingency.
Current Funding Source Amount
Dog Park – General Fund $150,000.00
Dog Park – T-Mobile Grant $50,000.00
MLF Property Parking Lot – General Fund $400,000.00
MLF Property Restroom – General Fund $300,000.00
Total Funding Allocated $900,000.00
Additional Funding Needed $250,356.53
Proposed Total Project Funding Allocation $1,150,356.53 Staff recommends allocating the additional $250,356.53 needed to fully fund this project from Capital Reserves.
ENVIRONMENTAL CONSIDERATIONS:
None at this time.
1 TOWN COUNCIL STAFF REPORT
Title: Award Contract for the Fuel Island Improvements Project to L.A. Perks Petroleum Specialists
Meeting Date: September 6, 2023
Prepared by: Colin Brownlee, Engineering Assistant
Amy Callanan, PE, Engineering Manager
RECOMMENDATION:
Staff recommends Town Council:
Approve the Plans and Specifications.
Approve Walker Industries Inc. request to rescind their bid. Award the base bid contract to the next lowest responsive bidder, L.A. Perks Petroleum Specialists in the amount of $265,029.00.
Authorize the Public Works Director to execute the construction contract and accept the project upon completion.
Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.
BACKGROUND:
In 2017, Town of Mammoth Lakes Staff identified a need for improvements to our aging Fuel Island. The system was installed over 30 years ago and has in recent years had issues with water infiltration. The Public Works Department has worked hard to manage water issues, including pumping the sumps during heavy rainfall and snowmelt. Although maintaining with Mono County Environmental Health, it is at the end of its useful life in current conditions. Repairs or replacement are necessary. This fuel island is critical as it provides fuel for all Town of Mammoth Lakes fleet vehicles, snow removal equipment, Police Department vehicles, County of Mono fleet vehicles, Mammoth Lakes Fires Protection District vehicles and ESTA buses.
Town Staff consulted with Eastern Sierra Engineering throughout 2020 and 2021 to identify reconstructing the fuel island to a new location with above ground tanks that aligned with the long-term vision of the Town yard. Engineer’s estimates for total reconstruction were set at $2,185,000.00. Due to the high cost, an alternative was explored in which the tanks were to be inspected internally, sandblasted, and lined, with a second phase including surface level work to the concrete, asphalt, and watertight lids. The first
2 phase of this work was completed in October of 2022, with both diesel and unleaded tanks passing the internal inspections that checked for wall thickness and structural integrity by the Contractor, CGRS. They were then sandblasted and lined, which will provide an additional 15 years of working life.
Internal corrosion buildup Internal wall before sandblasting
Before Lining, After Sandblasting After Lining
3 Current concrete and asphalt condition
This Award addresses the second phase of work, which will make improvements to the flow of water around the island and will reduce any water infiltration with new watertight lids.
ANALYSIS:
Staff solicited bids for the construction of the project beginning Friday August 11th 2023.
Bids were publicly opened on Monday August 28th 2023, at 4:30 PM. Two (2) bids were received with pricing as follows:
L.A. Perks Petroleum Specialists $265,029.00
Walker Industries Inc. $207,248.00
Upon further investigation of the potential scope of work required to raise the lids, it became apparent that work to the underground fueling equipment may be necessary.
Without holding any licenses to complete this work and without the ability to legally sub in a contractor who holds such licenses, Waker Industries, Inc requested that their bid be rescinded. Per Section 5101 of the Public Contract Code, Town Council may relieve a bidder of their bid as the awarding authority. L.A. Perks Petroleum Specialists holds all necessary licenses to perform such work and is therefore found to be the next responsive bidder.
4 FINANCIAL CONSIDERATIONS:
Currently, no additional funding is required. The project is fully funded from Transit Reserves with $600,000. $170,040 of the allocated $600,000 has been spent on consultant services and the tank cleaning/lining process (Phase 1), leaving $429,960 remaining to cover Phase 2 of this project. The cost to complete Phase 2 is $291,531.90 which includes a 10% contingency.
ENVIRONMENTAL CONSIDERATIONS:
The Contractor shall be responsible for the application and issuance of any applicable permits that may be required by this work, which may include permits from Mono County Environmental Health and the Great Basin Unified Air Pollution Control District.
LEGAL CONSIDERATIONS:
There are no legal considerations at this time.
5 Attachment A: Plans
6
7
8 Attachment B: Request to Rescind Bid by Walker Industries, Inc
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve the resolution authorizing the submittal of a California Strategic Growth Council Community Resilience Center Implementation Grant application Council Meeting Date: 9/6/2023
Prepared by: Pam Kobylarz, Assistant to Town Manager
Recommended Motion: Approve the resolution authorizing the submittal of a California Strategic Growth Council Community Resilience Center Implementation Grant application.
Summary: The Town of Mammoth Lakes is working on plans to construct a new Town Hall in the next several years. As a part of that facility, the Town is proposing to include a Community Resilience Center (CRC). The CRC would be the public portion of the building and would include: large Council Chambers/community meeting space; a bunk room for emergency, temporary shelter; a kitchen to facilitate food distribution and other community needs; restrooms and showers; a community space able to provide for vaccination clinics, Personal Protective Equipment (PPE) distribution and other public health needs; and informal meeting spaces which will be available for community member gatherings.
In February 2023, the Town applied for a California Department of Food and Agriculture (CDFA) grant of $12.6M to fund the proposed CRC. Grant awards have not yet been announced for that grant program. Another grant opportunity for CRCs is available through the California Strategic Growth Council, with a maximum grant award of $10M. The Town would like to apply for this grant, which requires a resolution from the Town Council authorizing the submittal of the grant application.
If the Town receives either the CDFA and/or the California Strategic Growth Council grant for the CRC, it will help to fund those additional amenities including the bunk room, community kitchen, showers, and community meeting spaces. If the Town does not receive any grant funding for the CRC, we will still be able to move forward with our Town Hall project as previously directed by the Town Council, however it won’t include some of those additional amenities that will allow us to provide additional climate resiliency to our community.
RESOLUTION 23-XX
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
MAMMOTH LAKES, STATE OF CALIFORNIA AUTHORIZING
PARTICIPATION IN THE CALIFORNIA STRATEGIC GROWTH
COUNCIL’S COMMUNITY RESILIENCE CENTER GRANT PROGRAM
WHEREAS, hazards like wildfire smoke, extreme weather, and power outages are increasingly longer lasting and more frequent in California, and WHEREAS, community resilience centers are a part of California’s Climate Adaptation Strategy and Extreme Heat Action Plan and funded through the Governor’s $48 billion combined Climate and Extreme Heat budget packages signed into law over the last several years; and
WHEREAS, once constructed, resilience centers will serve as hubs to distribute resources and critical information during climate events and support social connectedness and community climate solutions through programming year-round; and WHEREAS, the Town of Mammoth Lakes desires to construct a Community Resilience Center as a part of its future Town Hall at the Civic Center site; and WHEREAS, the California Strategic Growth Council has $98.6 million available for the first round of funding for its Community Resilience Centers (CRC) grant program, which includes $84 million for its CRC Implementation Grants, that will fund new construction and upgrades of facilities to serve as Community Resilience Centers, as well as services and programs that build overall community resilience.
NOW, THEREFORE, BE IT RESOLVED that the Mammoth Lakes Town Council does hereby authorize Town staff to apply for and accept a California Strategic Growth Council Community Resilience Center Implementation Grant, if awarded; and BE IT FURTHER RESOLVED that the Town Manager, or his/her designee is hereby authorized and empowered to execute in the name of the Town of Mammoth Lakes all grant documents, including but not limited to, applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the approved grant project.
APPROVED AND ADOPTED this 6th day of September 2023.
_____________________________
JOHN WENTWORTH, Mayor
Attest:
____________________________
JAMIE GRAY, Town Clerk
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve Side Letter No. 03-2023 between the Town of Mammoth Lakes and the Mammoth Lakes Police Officers’ Association amending the current Memorandum of Understanding to include specific language for a Police Corporal Position.
Council Meeting Date: 9/6/2023
Prepared by: Rob Patterson, Administrative Services / Finance Manager Recommended Motion: Approve Side Letter No. 03-2023 between the Town of Mammoth Lakes and the Mammoth Lakes Police Officers’ Association amending the current Memorandum of Understanding and authorize the Town Manager to Sign.
Summary:
Representatives of the Town and members of the Mammoth Lakes Police Officers’ Association (MLPOA) have met in good faith and have reached an agreement in support of the proposed Side Letter. The Side Letter will amend the current Memorandum of Understanding (MOU) effective July 1, 2022 – June 30, 2025. The representatives have been meeting to discuss a Police Corporal position to enhance the leadership roles within the organization. This position would provide growth and leadership opportunities for our existing staff as well as the Sergeant staff. The Town intends to reduce the number of hours assigned to Officer in Charge (OIC) special assignment pay with these new leadership positions. There will be two positions and they will be filled with an internal promotion among existing and eligible staff. The net pay adjustment between Police Officer and Police Corporal is 8.5% and is commensurate with the additional duties and responsibilities. The position of Police Corporal will be assigned to patrol duties and therefore will not be eligible for special assignment of OIC, School Resource Officer (SRO), or a Detective position. Staff is recommending approval of the proposed Side Letter with the Mammoth Lakes Police Officers’ Association.
SIDE LETTER NO. 03-2023
TO THE MEMORANDUM OF UNDERSTANDING
BETWEEN
THE TOWN OF MAMMOTH LAKES
AND
THE MAMMOTH LAKES POLICE OFFICERS’ ASSOCIATION
The Town of Mammoth Lakes (“Town”) and the Mammoth Lakes Police Officers’ Association, which hereinafter may be referred to as “MLPOA” or “Association,” hereby agree to modification of the terms and conditions set forth in the Memorandum of Understanding (“MOU”), dated July 1, 2022 through June, 30, 2025 between the Town and the MLPOA as it pertains to the Police Corporal position as follows:
1. MOU Article 2. Recognition enumerates which positions are represented by the MLPOA. The Town shall recognize the Association as the exclusive representative of all full-time employees in the job classifications of Police Corporal, Police Officer, and Police Recruit.
2. MOU Article 8.1 enumerates “Salary Schedule” for the employees of MLPOA. Employees in the classification of Police Corporal shall be 11% above the base pay of Police Officer in the salary schedule. Based on inclusion of 2.5% of California POST Intermediate Certificate, the net increase is 8.5% for the Police Corporal position. A Police Officer promoting to the position of Police Corporal will remain at the same step on the Police Corporal Salary Schedule as they were on the Police Officer Salary Schedule, example Step C, remain on Step C. Salary Schedule for Police Corporal position included in Attachment A.
3. MOU Article 9.3 enumerates “Shift Bid and Pay Differential” for the employees of MLPOA.
Employees in the classification of Police Corporal shall maintain their assigned shift obtained during the last shift bid. On the next shift bid in November 2023, the two employees occupying the classification of Police Corporal should be placed on different shifts and opposite Police Sergeants to assist with supervision of patrol duties and provide enhanced coverage.
4. MOU Article 13 enumerates “POST Pay” for the employees of MLPOA. Employees in the classification of Police Corporal shall not be eligible for section (a) California POST Intermediate Certificate pay differential of 2.5%. The California POST Intermediate Certificate is a requirement for the Police Corporal position and is therefore included in the base pay for this position. The Police Corporal position remains eligible for the 5.0% pay differential for employees possessing a California POST Advanced Certificate. POST Certificate Pay will be effective the first full pay period following receipt of the Advanced Certificate.
5. MOU Article 15 enumerates “Special Assignment Pay” for the employees of MLPOA. Employees in the classification of Police Corporal shall not be eligible for any special assignments outside of patrol. These special assignments include section 15.1 “Officer in Charge”, section 15.2 “School Resource Officer”, and a Detective position, should one become available. Employees in the job classification of Police Corporal shall be eligible for section 15.3 “Sexual Assault Response Team” (SART) and “Special Enforcement Detail” (SED) assignments and corresponding special
Side letter 03-2023 POA
assignment pay.
6. The MLPOA and Town Management have met and conferred in good faith to address the proposed modifications to Article 2, 8.1, 9.3, 13, and 15 as they pertain to the position of Police Corporal.
7. The MLPOA and Town Management have reached a tentative agreement to modify the terms and conditions of Articles 2, 8.1, 9.3, 13, and 15 as outlined in this Side Letter.
8. The amended terms and conditions of the MLPOA MOU will be effective as of September 6, 2023.
9. Except as modified above, the terms and conditions of the MLPOA MOU shall remain in effect as provided therein.
TOWN OF MAMMOTH LAKES: MAMMOTH LAKES POLICE OFFICERS’
ASSOCIATION:
________________________________ ____________________________________ Daniel C. Holler Amanda Muir
Town Manager Police Officers’ Association Representative Date:___________________________ Date:_______________________________ ____________________________________
Kevin Reynolds
Police Officers’ Association Representative
Date:_______________________________
Attachment A
Salary Schedule
Proposed Corporal Pay Rate Included in New Attachment A to MOU Annual Monthly Hourly FY23-24 A B C D E A B C D E A B C D E
Police Recruit (set hourly rate) $ 30.43
Police Officer (P0/1) 87,271 91,635 96,216 101,027 106,078 $ 7,273 $ 7,636 $ 8,018 $ 8,419 $ 8,840 $ 41.96 $ 44.06 $ 46.26 $ 48.57 $ 51.00 Police Corporal (PO/2)* 96,871 101,714 106,800 112,140 117,747 $ 8,073 $ 8,476 $ 8,900 $ 9,345 $ 9,812 $ 46.57 $ 48.90 $ 51.35 $ 53.91 $ 56.61 * Effective first full pay period upon appointments to position FY24-25 (Effective July 2024) A B C D E A B C D E A B C D E Police Recruit (set hourly rate) $ 30.43
Police Officer (P0/1) 89,889 94,384 99,103 104,058 109,261 $ 7,491 $ 7,865 $ 8,259 $ 8,671 $ 9,105 $ 43.22 $ 45.38 $ 47.65 $ 50.03 $ 52.53 Police Corporal (PO/2) 99,777 104,766 110,004 115,504 121,279 $ 8,315 $ 8,730 $ 9,167 $ 9,625 $ 10,107 $ 47.97 $ 50.37 $ 52.89 $ 55.53 $ 58.31
1 TOWN COUNCIL STAFF REPORT
Title: Approve the contract for Per and Poly-Fluoroalkyl Substances (PFAS) Environmental Site Assessment at Mammoth Yosemite Airport Meeting Date: September 6, 2023
Prepared by: Sierra Shultz, Deputy Airport Manager
RECOMMENDATION:
Staff recommends that Town Council approve a contract with Group Delta Consultants Inc. for phase two of per and poly-fluoroalkyl substances (PFAS) environmental site assessment at Mammoth Yosemite Airport (MMH) in the amount of $74,275. Staff recommends that Town Council authorize the Deputy Airport Manager to approve minor revisions to complete the project, up to an additional 10% of the contract amount.
BACKGROUND:
In March 2019, Mammoth Yosemite Airport (MMH) received the State Water Resources Control Board (SWRCB) Water Code Section 13267 Order for the Determination of the Presence of Per- and Polyfluoroalkyl Substances (PFAS), Order No. WQ 2019-0005-DWQ (Case No. T10000012789). The order required the Airport to investigate for the presence of PFAS in soil and groundwater at the site. Then Wallace Consulting submitted a work plan to Lahontan Regional Water Quality Control Board (LRWQCB) for a one-time preliminary site investigation of PFAS at the Airport and the work plan was accepted by the Water Board in January 2020.
In April of 2020, Group Delta Consultants Inc. was contracted to perform the professional PFAS testing of soil and groundwater at Mammoth Yosemite Airport per the work plan.
The groundwater was tested at the three wells and at the two locations where soil samples were taken. The soil sample locations were selected based on previous Aircraft Rescue Firefighting (ARFF) vehicle foam testing, which is likely to result in PFAS contamination.
Since then, the ARFF vehicle is tested with a device that does not discard foam onto the ground and uses an enclosed system to avoid further contamination. The groundwater at the wells tested negative for PFAS. The groundwater and soil at the other two locations tested positive. The Water Board has yet to release the national maximum containment levels (MCLs) and should be releasing guidance at the end of this year. The future guidance will inform how we move forward with mitigation, monitoring, reporting, and removal at the Airport. However, for the time being, we do have capital improvements planned in some of the areas that previously tested positive for PFAS. Therefore, we need to conduct some additional soil testing at this time, prior to moving forward with the projects’ environmental documents, planning, and construction. The analysis below will describe the project areas and scope of work proposed in the phase two PFAS testing contract.
2 ANALYSIS:
The previous samples were taken between 5 feet to 35 feet below ground surface, but it did not test at the surface within the top 5 feet. The proposed scope of work for this contract includes testing at the surface and at many more locations. Group Delta Consultants, Inc. will create a workplan, mobilize to the site, drill, and perform testing of the soil and wells, process the data, and create a report.
This second phase of PFAS testing is not being ordered by the SWRCB, however we know that there is positive PFAS near a few of our proposed capital projects from the 2020 testing, so we need to perform further testing to better understand the limits of the PFAS contamination. Once we have an idea of where the PFAS contamination limits are, then we can complete our environmental documents for the projects and move forward with construction plans. Although this testing is not being compelled by the Water Board, it is still beneficial for the overall PFAS case with the Water Board, so the workplan will be submitted to them for review to ensure that sampling procedures and results of this investigation are accepted.
Attached are two maps that show the test locations from 2020 and the proposed testing locations. We are also proposing additional testing of the wells to ensure that the contaminated groundwater has not reached the wells and that there is not PFAS in the water being used on site.
FINANCIAL CONSIDERATIONS:
The proposed scope of work is estimated to cost $74,275 and will be charged on a time and materials basis. The project costs were included in the Airport’s annual budget for FY 2023/2024.
ENVIRONMENTAL CONSIDERATIONS:
This investigation will require the Town to submit documentation to the Federal Aviation Administration (FAA) to obtain a National Environmental Policy Act (NEPA) Categorical Exemption (CATEX) per FAA order 1050.1F, Section 5-6.4.ee.
DATE:
REVIEWED BY:
REVISED:
DRAWN BY:
APPROVED BY:
GROUP DELTA
CONSULTANTS,
INC
32 Mauchly,
Suite B
Irvine, CA 92618
PROPOSAL NUMBER:
SCALE:
SOURCE: FIGURE NUMBER:
Site Plan and Historical Boring &
Drinking Water Well Locations
Mammoth Yosemite Airport
Town of Mammoth Lakes, California
Legend
EN20-063a
1 01-03-2023 GAB
Initial Investigative Boring Location
Existing Drinking Water Well
Sample Location 1
Sample Location 2
MMH Well #2 MMH Well #1
Auxiliary Well
Hangers Hangers
DATE:
REVIEWED BY:
REVISED:
DRAWN BY:
APPROVED BY:
GROUP DELTA
CONSULTANTS, INC
32 Mauchly,
Suite B
Irvine, CA 92618
Proposal NUMBER:
SCALE:
SOURCE: FIGURE NUMBER:
Proposed Airport Improvements and
Investigative Boring Locations
PFAS Phase II Environmental Site Assessment
Mammoth Yosemite Airport
Mammoth Lakes, California
Legend
EN20-063a
2 08-10-2023 TPO/GAB
Location 1
MMH-1
MMH-2
Source: Town of Mammoth Lakes
Proposed Borings, max. depth 2’
Proposed Borings, max. depth 5’
Location 2
Sample Location 2
Drilled 6/2020
Approximate location of
the concrete pad where
AFFF was tested
1 TOWN COUNCIL STAFF REPORT
Title: Authorize staff to develop a new logo for the Town of Mammoth Lakes.
Meeting Date: September 6, 2023
Prepared by: Pam Kobylarz, Assistant to the Town Manager Daniel C. Holler, Town Manager
RECOMMENDATION:
Authorize staff to develop a new logo for the Town of Mammoth Lakes.
BACKGROUND AND ANALYSIS:
The Town of Mammoth Lakes has been using its current logo since 2011 both in the capacity of marketing the Town and to represent the Town of Mammoth Lakes as a municipal entity. Prior to 2011, the Town used a different logo that looked more like an official seal, pictured below.
Current Town logo since 2011. Previous Town logo.
When Mammoth Lakes Tourism (MLT) took over marketing for the Town, they worked to develop the new/current Town logo. When the logo was developed, the Town of Mammoth Lakes also began utilizing the logo for official Town purposes. The logo is owned by MLT and therefore MLT has the authority to print, distribute, modify, and otherwise oversee use of the logo.
Recent review of the Town’s Municipal Code Chapter 1.24, Town Logo, brought to light some concerns about the use of the Town logo for official Town purposes. Specifically, the Muncipal Code states: “No person other than an officer or employee of the town, shall use the town logo, … for any purpose except to the extent authorized to do so.” It also requires that any use of the Town logo for anything other than official Town business be approved by the Town Manager: “Use of the town logo, or any … reproduction thereof, by any person, corporation, or organization shall be subject to the prior approval of the town manager and the conditions herein provided.”
Since the Town does not own the logo, we do not have the ability to authorize or control use of the logo. Town staff are regularly out in the field working at our facilities, conducting inspections, and providing numerous other services to the community. Staff uniforms
2 should reflect their authority to represent the Town in an official capcity. A separate, municipal logo, would allow Town staff, vehicles, and equipment to be clearly identified as being associated with the Town of Mammoth Lakes as a government agency, separate from Mammoth Lakes as a tourist destination.
It is unusual for a municipality not to control its own logo. We have not had any major issues to date, however it is important for the municipality to have its own identity. As shown on the attached table, it is common for municipalities to have logos separate from those used for marketing purposes. Many of the municipal logos are more like an official seal, whereas the marketing logos have a more commercial look.
The Town currently works with a contracted graphic design firm, Mammoth Lakes Creative, which was selected through a competitive process in 2019. Mammoth Lakes Creative has worked to develop branded materials for most of the Town’s collateral, and we would work with them to ensure the new Town of Mammoth Lakes logo is consistent with the branding work that has been done to date.
2024 will mark the 40th anniversary of the Town’s incorporation. Timing and rollout of a new logo would coincide with the anniversary, and would be a good opportunity for the Town to get the logo out into the public.
OPTIONS ANALYSIS
Option 1: Authorize staff to move forward with the development of a new logo for the Town of Mammoth Lakes.
Option 2: Authorize staff to continue using the existing Town logo and update the Municipal Code to reflect our current practices and authority.
FINANCIAL CONSIDERATIONS:
A rough estimate of the cost to develop a new logo would be in the $7,500 to $10,000 range. This would include the logo development and a brand package (secondary logos, other assets and style guide). There would also be costs associated with with rebranding Town vehicles, updating signage in the Council Chamber, printing new business cards, etc. Staff would plan to phase these updates over a period of time in order to spread out those costs.
LEGAL CONSIDERATIONS:
The current Town logo does not give Town staff any authority as “officers of the Town” and there is nothing prohibiting members of the public from wearing the logo or using the logo for any number of purposes. Additionally, since the Town does not currently own its logo, there are a number of sections in Chapter 1.24 of the Municipal Code that we are currently unable to comply with.
3 Marketing logo Municipal logo
Big Bear
Mono County
Bishop
Truckee
Inyo County
Napa
Pismo Beach
Paso Robles
San Luis Obispo
Palm Springs
4
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Community Recreation Center (CRC) Update and Direction to Staff.
Council Meeting Date: 9/6/2023
Prepared by: Haislip Hayes, PE Public Works Director
Dan Holler, Town Manager
Andrew Morris, Town Attorney
Recommendation: Receive a presentation from staff on the status of the CRC. Provide direction to staff and authorize the Town Manager to unilaterally administer future contract changes.
Summary:
After unexpected delays, Hamel Contracting has resumed work on the CRC. Work has focused on critical path items and multiple trades are onsite daily. Staff working with its partners have outlined very specific expectations of the contractor. Hamel Contracting has provided an updated schedule which staff will outline during the presentation. Additionally, Staff will outline their expectations for project delivery. Finally, the Town Manager is seeking specific direction from Council on the direction of the project related to contract administration.
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Determine that Emergency Work Authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
Council Meeting Date: 9/6/2023
Prepared by: Daniel C. Holler, Town Manager
Recommended Motion: Council finds and determines that the emergency repair work authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
Summary:
Town facilities and infrastructure impacted by the extreme winter weather are still in a state of disrepair impacting the welfare and safety of the community. Damage to sidewalks, drainages, fencing, signage, and facilities is substantial. Staff has found additional damage to curbs and gutters, drain inlets, signage, fencing, facilities, ADA detectable surfaces, and sidewalks and repairs are necessary for public welfare and safety. On May 17, 2023, the Council adopted Resolution 23-29 authorizing the emergency repair of these damages and the procurement of the necessary equipment, services, and supplies for the repair, without a competitive bidding process.
On July 12, 2023 the Council adopted Resolution 23-54, authorizing the emergency repair of these damages and the procurement of the necessary equipment, services, and supplies for the repair, without a competitive bidding process due to damages at the Mammoth Yosemite Airport. The need for the work authorized by these two resolutions continues to be necessary to provide for public welfare and safety. A copy of the resolutions is attached for Council information.
RESOLUTION 23- 29
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH
LAKES, STATE OF CALIFORNIA, FINDING THAT EMERGENCY
CIRCUMSTANCES JUSTIFY AWARDING A CONTRACT FOR TOWN
INFRASTRUCTURE AND FACILITIES DAMAGED BY EXTREME WEATHER
INCLUDING FENCING, PARKS, REGULATORY, STREET AND WAY
FINDING SIGNAGE, SIDEWALK, CURB, GUTTER, DRAINAGE INLETS, ADA
REQUIRED DETECTABLE WARNING SURFACES AND RELATED ITEMS
WITHOUT COMPETITIVE BIDDING
WHEREAS, California law generally requires the Town to award contracts for public projects" in excess of $1, 000 to the lowest bidder after the completion of a competitive bidding process; and
WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditure of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four -fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" ifthe Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, Mammoth Lakes has experienced extreme weather conditions during the winter of 2022- 2023, with historic accumulations of snow, leading the Town Manager to proclaim a state of emergency on March 3, 2023, which proclamation was ratified by the Town Council on March 7, 2023, with a renewed state of emergency declared by the Town Manager on March 27, 2023 and ratified by proclamation ofthe Town Council on March 31, 2023; and
WHEREAS, the extreme weather conditions, response and snow accumulations have caused significant damage to Town facilities and infrastructure including damage to fencing, curbs, gutters, drain inlets, roads, ADA required Detectable Warning Surfaces, street signs, wayfinding signs, warning signs and regulatory signage; and WHEREAS, the Town Council finds that as a result ofthe weather - caused damage to Town facilities and infrastructure and pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, safety, and property in the Town of Mammoth Lakes; and
Resolution No. 23- 29
WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on May 17, 2023, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public facilities and infrastructure, other directly related and immediate actions, and procurement of the necessary equipment, services, and supplies for those purposes, without a competitive bidding process.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes as follows:
Section 1. The foregoing recitals are true and correct and incorporated herein by reference.
Section 2. The Town Council hereby directs and authorizes the Town Manager and Public Works Director to contract for repairs to Town facilities and infrastructure damaged by the winter of 2022- 2023, to take any directly related action, and to procure the necessary equipment, services, and supplies for the repairs, without a competitive bidding process.
Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency repair work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.
Section 4. The Town Clerk shall certify as to the adoption of this resolution.
APPROVED AND ADOPTED this 17' h
day of T
ATTEST:
J lE GRAY, Town Jerk
STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.
TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 23- 29 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 17th day of May 2023, by the following vote:
AYES: Councilmembers Bubser, Rea, Rice, Mayor Pro Tern Sauser, and Mayor Wentworth
NOES: None
ABSENT: None
ABSTAIN: None
DISQUALIFICATION: None
JANO GRAY,- Town Cleril
RESOLUTION 23- 54
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE
OF CALIFORNIA, FINDING THAT EMERGENCY CIRCUMSTANCES JUSTIFY AWARDING
A CONTRACT FOR TOWN INFRASTRUCTURE DAMAGED BY EXTREME WEATHER
INCLUDING FENCING AND RELATED ITEMS AT THE MAMMOTH YOSEMITE AIRPORT
WITHOUT COMPETITIVE BIDDING
WHEREAS, California law generally requires the Town to award contracts for " public projects" in excess of $1, 000 to the lowest bidder after the completion of a competitive bidding process; and WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditures of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four - fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" if the Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and WHEREAS, Mammoth Lakes has experienced extreme weather conditions during the winter of 2022- 2023, with historic accumulations of snow, leading the Town Manager to proclaim a state of emergency on March 3, 2023, which proclamation was ratified by the Town Council on March 7, 2023, with a renewed state of emergency declared by the Town Manager on March 27, 2023, and ratified by resolution ofthe Town Council on March 31, 2023; and
WHEREAS, the extreme weather conditions, response and snow accumulations have caused significant damage to the Town infrastructure including damage to the fence surrounding the Mammoth Yosemite Airport (Airport); and
WHEREAS, the Town Council finds that as a result ofthe weather -caused damage to Town infrastructure and pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, safety, and property in the Town of Mammoth Lakes; and
WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on July 12, 2023, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public infrastructure, other directly related and immediate actions, and procurement of the necessary equipment, services and supplies for those purposes, without a competitive bidding process.
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes as follows:
Resolution No. 23- 54
Section 1. The foregoing recitals are true and correct and incorporated herein by reference.
Section 2. The Town Council hereby directs and authorizes the Town Manager to contract for repairs to Town infrastructure damaged by the winter of 2022- 2023 at the Airport, to take any directly related action, and to procure the necessary equipment, services, and supplies for the repair, without a competitive bidding process.
Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency repair work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.
Section 4. The Town Manager and Finance Director are authorized to amend the FY23- 24 Budget in the amount of two hundred and fifteen thousand dollars ($215, 000) plus up to a 20% contingency amount to fund the emergency work utilizing resources in Fund 990.
Section S. The Town Clerk shall certifv as to the adoption of this resolution.
APPROVD AND ADOPTED this 12'' day of July 2023.
ATTEST:
c
MIE GRAY, Town Cl rk
STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.
TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 23- 54 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 12t" day of July 2023, by the following vote:
AYES: Councilmembers Bubser, Rea, Rice, Mayor Pro Tern Sauser, and Mayor Wentworth
NOES: None
ABSENT: None
ABSTAIN: None
DISQUALIFICATION: None
1 TOWN COUNCIL STAFF REPORT
Title: Town of Mammoth Lakes priorities for the FY24 Inyo National Forest Program of Work.
Meeting Date: September 6, 2023
Prepared by: Lawson Reif, Outdoor Recreation Manager
Daniel C. Holler, Town Manager
RECOMMENDATION:
Approve the proposed or modified Town priority areas of work to be submitted to the Inyo National Forest for consideration for inclusion in their FY24 Program of Work BACKGROUND:
Each year the Inyo National Forest establishes a forest wide program of work to assist the prioritization of Forest Service Staff assignments and to allocate other resources. One of the factors determining workloads is development and review of NEPA related work requirements. One of the ways to assist the Forest Service in their management of resources and establishing their Program of Work (POW) is a request to local agencies to submit a prioritized list of projects that are anticipated to require Forest Service resources, especially in the area of NEPA.
Based on current Town projects and work programs a list of priority projects and a list of ongoing work programs and longer-range planning efforts was submitted. Environmental work for the noted projects is not necessarily funded at this stage of the project work. This includes the following high priority projects, with more detail provided below:
Town of Mammoth Lakes Requested Program of Work requiring NEPA related work 1) Continued Sherwin’s Meadows (SHARP) trail planning and implementation. 2) Extension of “Snow Pit” Use Permit and longer-term land tenure. 3) Collaborative efforts on Fuels Management.
4) Mammoth Creek Park (East) – Bike Park
5) Acquisition of USFS Land surrounding Mammoth Yosemite Airport – Townsite Act or other Land Conveyance mechanism.
Our ongoing work programs and coordination of planning efforts includes a) Trail Maintenance / Cleaning / Signage
b) Sherwin’s Area Trails and Shovel ready Trailhead
c) Enhanced Trailhead parking/access
d) Restroom Cleaning and Trash support in the Lakes Basin, etc. e) Adopt a Trail program / Other stewardship programs
f) Lakes Basin Connector Trail Construction Completion
2 g) Trail / Community Host Program – Visitor/Local engagement program h) Updates to websites, maps, informational handouts, etc. i) Preparation of annual operating plans for existing agreements/consolidation of agreements.
Major Planning Projects
a. Sherwin’s Area Trails (SHARP)
b. Subpart C – Stakeholder Collaborative
c. Joint NEPA/CEQA process for consideration of improvements at Mammoth Mountain Main Lodge Redevelopment.
d. Shady Rest Recreation Study
e. Continue discussion on potential joint housing project at Mammoth Ranger District Administrative Site
f. Node Planning
Detailed FY24 Proposed Scope of Work for INF
Purpose and Need – Detailed Work Program
The only incorporated community in Mono County, the Town of Mammoth Lakes (population ≈ 8,000) occupies ≈ 25 mi2(urban limit ≈ 4 mi2) is surrounded entirely by National Forest system lands. The community has a tourism-based economy; with recreation, trails and public access playing an integral role in the Town’s sustainable economy and quality of life. A popular gateway community and recreation destination, Mammoth Lakes receives an estimated 3-5 million visitors annually – by far, the single greatest concentrated use occurring on Inyo National Forest systemlands over a 12-month period.
Due to its geographic and economic ties to federally managed Public Lands and reduced capacity within the U.S. Forest Service, the Town of Mammoth Lakes (TOML) and Inyo National Forest (INF) are reliant upon mutual-aid agreements to manage recreation, roads, trails, municipal, and resource-related issues in the Mammoth Ranger District. Cooperative Agreements include:
Special Use Permits:
Paved Multi-Use Pathways (≈ 18 miles)
Shady Rest Park and Disc Golf Course (≈ 20 acres)
Mammoth Creek Park (≈20 acres)
Easements and Roads Maintenance/ Other/ Airport/ Infrastructure, etc. Snow Storage
Visitors Bureau Building
Memorandum of Understanding:
Mammoth Lakes Trail System (≈ 30 miles of soft-surface trails, signs, and associated infrastructure)
o Provides for on-going maintenance, grooming, management of volunteer programs and events, system wayfinding, and the planning and implementation of recreation infrastructure within the MLTS. o Expires 12/31/2024
This work is concurrently authorized under a Non-Funded Challenge cost share.
3 Shady Rest Winter Grooming
o Expires 12/31/2023
This work is concurrently authorized under a Non-Funded Challenge cost share.
Mammoth Lakes Trail System Website
o Provides for management of MammothTrails.org and associated VIS services.
Challenge Cost Share Agreements:
MLTS – Recreation Site Management & Maintenance
o Winter grooming
o MLTS
o Multi-Use Pathway maintenance
Eastern Sierra Sustainable Recreation Partnership (ESSRP) Funding is provided by TOML General Fund, and Special-Use Taxes Measure R, and Measure U.
Measure R is a special fund designated for use by the Town of Mammoth Lakes for the planning, construction, operation, maintenance, programming and administration of all trails, parks and recreation facilities managed by the Town of Mammoth Lakes without supplanting existing parks and recreation facility maintenance funds. Measure U is applied for planning, construction, operation, maintenance, programming and administration of facilities and projects for mobility, recreation and arts and culture.
The purpose of this document is to align different departmental needs within the Town of Mammoth Lakes with priorities identified on Inyo National Forest managed lands. Due to increased visitation and decreased appropriated funding, it is critical for local government and partner-agencies to closely coordinate priorities and resources. TOML priorities are consistent with the Inyo National Forest Land Management Plan, and the Town of Mammoth Lakes Trail System Master Plan, General Plan and Mobility Element, Lakes Basin Special Study, and Sherwins Area Recreation Plan. TOML priorities are categorized as 1) Planning/NEPA; 2) Administration/Land-Uses; 3) Implementation; and 4) Operations/Maintenance.
TOML Priorities:
1) Planning/ NEPA
Sherwin Meadow Trails (SHARP)
o Continued environmental analysis & development of proposed action o Continue to refine proposed action through environmental analysis o Contracted Heritage Analysis with Stantec
o Draft NEPA/CEQA documents
o Decision
o Implementation
Mammoth Creek Park East Recreation Amenities
o Dirt Jumps & Pump Track w/adjacent Kids Zone (Bike Park) o Develop proposed action
Collaborative efforts on Fuels Management
o Regional partnership on ESCCRP work
o Stewardship project process for fuels work in support of biomass facility
4 Subpart C – Stakeholder Collaborative
o Continued formal engagement in Subpart C process
o Collaborative efforts on subpart C implementation
o Pursue expanded grooming though Subpart C process
o Identify recommendations for winter recreation infrastructure, winter trails, staging areas, snow-play areas, and non-motorized recreation activities Shady Rest Recreation Study
o Engage ORMAT related to development of planning documents to mitigate any recreation impacts as a result of the new pipeline
Doe Ridge Trail Concept
o Multi-use single track trail network
o Develop Proposed Action with BLM & USFS
Shady Rest Inyo Craters (SRIC) OHV Multi-Use Trails
o Currently on hold per Inyo Leadership
o 3-year planning grant to develop multi-use, motorized trails, staging areas, and infrastructure in the SRIC sub-region. Current grant closed out and will reapply in the future.
o Emphasis on dispersing users and providing opportunities for motorized and nonmotorized trail experiences including e-bike accessible networks – connecting the communities of June and Mammoth
Ski Back Public Access Trail
o In collaboration with MMSA, develop a free public-access trail on the Ski Back ‘road’.
2) Administration/Land-Uses
Snow Pit
o Currently managed under a temporary Special Use Permit o Long-term agreement/solution required/requested
Land Acquisition/Permitting
o Airport Land (Townsite Act or other mechanism)
o Small tracts – (Next to Mammoth Creek Park)
o USFS parcel adjacent to MCWD
o Snow Pit
Coordination of with U.S. Forest Service on Housing Options o Analysis of use of administrative site for USFS/Other Housing o Determine Feasibility, Scope and Process
o Investigate 2018 Farm Bill Leasing Authority
Clean-up remaining SUP and Cooperative Agreements
o Permit consolidation & reissue
Submitted Summer/Fall 2022
o Consider SUPs to replace MOUs & Agreements where feasible 3) Implementation
Lakes Basin Connector Trails
o Continue with Trail Construction
o Plan Ribbon Cutting Fall 2023
5 Trail Reroutes
o As needed/desired
o Continued coordination with Inyo Staff
Marking of existing routes on established dirt roads
o Provide opportunities for gravel & e-bikers.
Sherwin’s Trailhead
o Development of shovel-ready trailhead & associated infrastructure o Estimated start date: Summer 2024
4) Operations/Maintenance
Town funded restroom/Trash maintenance for designated sites (Town Allocation $40,000) Coordination of Transit Services to U.S. Forest Service Lands MLTS trail maintenance managed under MOU, NFCCSA
Mammoth PD enforcement – Mammoth Lakes Basin/Shady Rest Focus/Dogs off leash/Parking
MLTS Trail Days volunteer events
Adopt-a-Trail Program
Trashy Thursdays
“Clean Up The Lake” Events
MLTS Trail Hosts/ Visitor Information Services
o Host Program Transitioning to TOML in Sept. 2022
Snow Removal / Road maintenance / Signage (Lakes Basin/Reds Meadow/OMR) Traffic Control and visitor management as needed
Sign installation on new Lakes Basin Connector Trails Management of existing grooming program
Cooperation with Lions Club on new ADA dock at Twin Lakes Coordination of Reds Meadow Road reconstruction
FINANCIAL CONSIDERATIONS:
Funding is provided through the Town’s General Fund, and Special-Use Taxes Measure R, and Measure U. Staff support is provided through the Office of Outdoor Recreation, other Town Departments, and contracted services. Measure R is a special fund designated for use by the Town of Mammoth Lakes for the planning, construction, operation, maintenance, programming and administration of all trails, parks and recreation facilities managed by the Town of Mammoth Lakes without supplanting existing parks and recreation facility maintenance funds. Measure U is applied for planning, construction, operation, maintenance, programming and administration of facilities and projects for mobility, recreation and arts and culture.
September 6, 2023
Re: Town of Mammoth Lakes priorities for the FY24 Inyo National Forest Program of Work Via Email
Dear Inyo National Forest Supervisor Yen & Mammoth District Ranger Wong, Enclosed for your consideration are the priority projects of the Town of Mammoth Lakes for the FY2024 Inyo National Forest Program of work. The following document has been presented to, and approved by, Town Council. The Town’s priority projects that will require additional Inyo National Forest Resources, specifically for NEPA related work include:
1) Continued Sherwin’s Meadow (SHARP) trail planning and implementation 2) Extension of “Snow Pit” Use Permit and longer-term land tenure. 3) Collaborative efforts on Fuels Management.
4) Mammoth Creek Park East – Bike Park
5) Acquisition of USFS Land surrounding Mammoth Yosemite Airport – Townsite Act or other Land Conveyance mechanism.
The projects noted on the page of the attached, with subsequent pages highlighting current agreements, operations, and future proposals. We continue to be excited for the future and being able to work together meeting goals of the USFS and the expectations all of us who enjoy recreating on our public lands. If you have questions or require more information, please do not hesitate to reach out.
Please provide your feedback regarding these proposed additions to the FY24 Inyo National Forest Program of Work. We appreciate your consideration and look forward to our continued partnership to enhance opportunities and experiences for our residents and visitors enjoying the Inyo National Forest.
Sincerely,
Daniel C. Holler
Town Manager
Cc: Town Council
Lawson Reif, Outdoor Recreation Manager
Town of Mammoth Lakes
Town Manager’s Office
437 Old Mammoth RD, Suite 230
P.O. Box 1609 Mammoth Lakes, CA 93546
Phone (760) 965-3601, Fax 934-7493
[email protected]
www.townofmammothlakes.ca.gov
TOWN COUNCIL STAFF REPORT
Title: Resolution to Increase Parking Citation Fines
Meeting Date:September 6, 2023
Prepared by: Dan Casabian, Interim Chief of Police / Andy Morris, Town Attorney RECOMMENDATION:
The Mammoth Lakes Police Department is seeking the Council’s consideration of passing a Resolution that will increase Parking Related Citation Fines.
BACKGROUND:
The current fine structure has been in place since at least 2002. The Department has seen a significant increase in non-compliance with parking laws over the last several years. This is especially prevalent during the winter months, when drivers choose to pay a citation in order to park closer to the ski lifts. Parking citations are not serving as a deterrent to illegal parking activities. The majority of the Town’s Citations carry a $45 fee, which is similar to paying for parking. The number of complaints regarding illegal parking, the incidents of illegal parking blocking roads and impeding access to residences and business has increased.
A fine comparison was made with other departments’ parking citation programs located in ski resort destinations. This comparison shows that the Town of Mammoth Lakes is assessing lower than average parking citation fees. The recommendation is to increase the $45.00 fees to $110.00. Additional increases are recommended for illegal parking in a handicapped zone, in front of a fire hydrant or in a fire lane, and obstructing snow removal. The attached Resolution includes a chart detailing the current fines and proposed increases.
Staff received Council’s direction on increasing parking citation fines and is now bringing back a Resolution for discussion and consideration of being passed at the next Town Council meeting. An outreach effort will be made to inform residents and others of the increased fees. Implementation of the new fees may be set to take effect November 1, to provide time to inform the community of the change.
FINANCIAL CONSIDERATIONS:
The primary purpose for increasing parking citation fines is to gain a higher level of compliance with the Town’s parking regulations. The limits on parking are there for public safety purposes and to insure private property access. The increase in fines may provide additional revenue to the Town, which helps offset the cost of enforcement.
RESOLUTION 23-___
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF
MAMMOTH LAKES CALIFORNIA INCREASING FINES FOR
PARKING CITATIONS
WHEREAS, California law prohibits vehicles from being parked in certain locations, and authorizes the Town to issue citations for parking violations and other Vehicle Code violations, and to regulate other types of parking, such as by establishing no parking zones, prohibiting on-street parking for portions of the year, and establishing time limits for parking in certain areas; and
WHEREAS, Chapter 10.12 of the Mammoth Lakes Municipal Code contains a number of parking restrictions and prohibitions, Section 10.12.024 authorizes the Town Council to establish bail amounts for parking violations, and Section 12.32.020 prohibits overnight camping in vehicles parked on Town roads; and WHEREAS, the bail amounts for most parking violations in Mammoth Lakes have not been increased more recently than 2002, and Mammoth Lakes Police Department staff have encountered numerous vehicle owners who have indicated that the bail amounts are low enough that they do not have a deterrent effect; and
WHEREAS, the Town Council wishes to increase the bail amounts for parking violations to reflect the cumulative inflation since 2002 and to enhance the deterrent effect of the bail amounts, effective on November 1, 2023;
NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes as follows:
Section 1. The foregoing recitals are true and correct and incorporated herein by reference.
Section 2. Pursuant to California Vehicle Code Section 40203.5, Mammoth Lakes Municipal Code Section 10.12.024 and other applicable law and ordinances, the Town Council hereby adopts the schedule of bail amounts listed in the third column of Exhibit A, attached hereto and incorporated herein by reference, for the corresponding violations set forth in the first column of Exhibit A. The increased bail amounts shall take effect November 1, 2023.
Section 3. The Town Clerk shall certify as to the adoption of this resolution.
APPROVED AND ADOPTED this 6th day of September 2023.
__________________________
JOHN WENTWORTH, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk
Resolution No. 23-XX
EXHIBIT “A”
Code and Violation
MLPD Current
Fine Increased Fine
4000a CVC Unregistered Vehicle $45.00 $110.00
5200a Missing License Plate $45.00 $110.00
5204a CVC No Current Tab Displayed $45.00 $110.00
21209a CVC Parked in a Bicycle Lane $45.00 $110.00
22500a CVC Parked in Intersection $45.00 $110.00
22500b CVC Parked in Crosswalk $45.00 $110.00
22500d Parked Within 15ft of Fire Department Driveway $45.00 $110.00 22500e CVC Blocking Driveway $45.00 $110.00
22500f CVC Parked on Sidewalk $45.00 $110.00
22500H CVC Double Parking $45.00 $110.00
22500i CVC Bus Zone $45.00 $110.00
22502a CVC Parking over 18" from Right Curb or Wrong Way $45.00 $110.00 22507.8a CVC Parking in Handicapped Zone
Note: The $550 fine amount consists of a base $500 fine and the mandatory 10% additional assessment imposed by
40203.6 CVC. $330.00 $550.00
22514 CVC Parked at Fire Hydrant $75.00 $150.00
22500.1 CVC Parked in Fire Lane $75.00 $150.00
22505a1 CVC Interfere With Traffic $45.00 $110.00
22505b CVC Park/Stand/Stop on State Highways $45.00 $110.00 22523a CVC Abandoned Vehicle $45.00 $110.00
MC 10.12.100 No Street Parking Nov 1-April 30 $45.00 $110.00 MC 10.12.106 Obstructing Snow Removal $110.00 $220.00
MC 10.12.30 72-hour Parking $45.00 $110.00
MC 10.12.040 No Parking Zones Designated $45.00 $110.00 MC 10.12.080 Angle Parking Prohibited $45.00 $110.00
MC 10.12.082 Time Restricted Parking $45.00 $110.00
MC 10.12.084 Designated Zone $45.00 $110.00
MC 10.32.020 No Camping Town Roads $45.00 $110.00
Agenda Item ________
File No. ____________
AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:
Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.
These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.
In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.
ANALYSIS/DISCUSSION:
California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.
The following is a list of the commission/committees on which members of the Council serve:
Land Use:
Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director and Rice as alternate
Intergovernmental Relations:
Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate
League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:
Local Transportation Commission (LTC) – Wentworth, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:
Mammoth Lakes Tourism (MLT) Board – Sauser
Mammoth Lakes Recreation (MLR) Board – Rea
Mammoth Lakes Housing (MLH) Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate LEGAL CONSIDERATIONS:
According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.
RECOMMENDATION(S):
This agenda bill is submitted for information only.