Town Council - September 06, 2023
1. CLOSED SESSION
The closed session portion of the meeting will start at 3:30 p.m. and the call to order and roll call will start the regular portion of the meeting at 4:00 p.m.
At 3:35 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
1.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (One case)
1.2 CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Paragraph 1 of subdivision (d) of Section 54956.9) Name of case: JT2 EC v. Hamel Contracting, Inc, Town of Mammoth Lakes, and Swiss Re Corporate Solutions America Insurance Corporation (Case No: 23UCM76)
2. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 4:02 p.m. and announced that there was no reportable action taken.
3. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:02 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
4. PLEDGE OF ALLEGIANCE
Mayor Wentworth led the flag salute.
5. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
David Eichman spoke about mobility issues in Town, including trolley service to Old Mammoth Road, pedestrian countdowns, and fire hydrant water pressure.
John Urid, Executive Director of Mammoth Lakes Tourism (MLT), introduced new MLT Director of Marketing Sarah Winters to the Council and the community. Mr. Urdi gave an update regarding today's MLT meeting. There was discussion among members of Council and Mr. Urdi.
6. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
There were no additions to the agenda.
7. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Office of Outdoor Recreation Manager Lawson Leif gave an update regarding outdoor recreation activities.
Administrative Services/Finance Director Rob Patterson gave an update regarding Congressman Kiley's visit to our region. There was discussion among members of Council and staff. Mr. Patterson gave an update regarding the Town's upcoming audit.
Town Attorney Andrew Morris reported that the legislation to relinquish Highway 203 was continuing to move through the legislature.
8. COUNCIL PRESENTATIONS
8.1 Recognition of Public Works Maintenance Supervisor Pat Vargas for twenty years of service.
Public Works Director Haislip Hayes thanked Mr. Vargas for his years of services.
8.2 Recognition of retiring Public Works Maintenance Manager Todd Murphy.
Public Works Director Haislip Hayes thanked Mr. Murphy for his years of services.
8.3 Approve the proclamation declaring September 2023 as General Aviation Month.
1. General Aviation Month.pdf
Mayor Wentworth read the proposed proclamation.
Moved by
Mayor Pro Tem Bill Sauser
Seconded by
Councilmember Amanda Rice
Approve the proclamation declaring September 2023 as General Aviation Month in the Town of Mammoth Lakes.
For (5)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Carried (5 to 0)
9. PUBLIC PRESENTATIONS
9.1 Presentation from Mammoth Lakes Housing on the Winter 2023 Emergency Relief and Response Program.
1. MLH Emergency Response Program.pdf
2. MLH - Winter 2023 Emergency Relief Response Program.pdf Executive Director of Mammoth Lakes Housing (MLH) Patricia Robertson and Housing Navigators Olya Egerov outlined the information in the staff report. There was discussion among members of Council and MLH staff.
10. STAFF PRESENTATIONS
10.1 The Parcel Affordable Housing Construction Update.
1. The Parcel Construction Update.pdf
Engineering Manager Amy Callanan gave a presentation regarding The Parcel Construction Update. There was discussion among members of Council and staff.
11. CONSENT AGENDA
Moved by
Mayor Pro Tem Bill Sauser
Seconded by
Councilmember Chris Bubser
Approve the Consent Agenda.
For (5)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Carried (5 to 0)
11.1 Approve the minutes of the regular meeting of August 16, 2023.
1. August 1, 2023 Minutes.pdf
11.2 Adopt the resolution authorizing submittal of applications for all Department of Resources Recycling and Recovery (CalRecycle) grants for which the Town of Mammoth Lakes is eligible.
1. Authorization for submittal of CalRecycle grant applications.pdf
2. Resolution - CalRecycle Grant Authority.pdf
11.3 Adopt the resolution authorizing the Eastern Sierra Council of Governments (ESCOG) to submit an application to the California Department of Transportation Reconnecting Communities Highways to Boulevards Grant.
1. Staff report_ESCOG CCH2B Grant_TOML.pdf
2. Att A_Draft Resolution_ 2023-xx_ Caltrans H2B_TOML County.pdf
3. Att B H2B Partner Sign-on Letter_FINAL_CEC 8-23.pdf
4. Att C_RC_H2B_Overview_Map.pdf
5. Att D Regional Plan List.pdf
11.4 Agreement with Constant Associates to develop an After Action Report (AAR).
1. Agreement with Constant Associates to develop and After Action Report.pdf
11.5 Award contract for the Dog Park & MLF (Mammoth Lakes Foundation) Infrastructure Project to DG Construction, Inc.
1. Award contract for Dog Park Infrastructure to DG Construction Inc.pdf
11.6 Award contract for the Fuel Island Improvements Project to L.A. Perks Petroleum Specialists.
1. Award contract for the Fuel Island Improvements to L.A. Perks Petroleum Specialists.pdf
11.7 Approve the resolution authorizing the submittal of a California Strategic Growth Council Community Resilience Center Implementation Grant application.
1. Resolution for Community Resiliency Center grant application.pdf
2. Resolution.pdf
11.8 Approve Side Letter No. 03-2023 between the Town of Mammoth Lakes and the Mammoth Lakes Police Officers' Association amending the current Memorandum of Understanding to include specific language for Police Corporal Position.
1. Police Corporal.pdf
2. Side Letter No. 03-2023 - MLPOA.pdf
11.9 Approve the contract with Group Delta Consultants Inc. for Per and Poly-Fluoroalkyl Substances (PFAS) Environmental Site Assessment at Mammoth Yosemite Airport.
1. Approve Phase II PFAS Environmental Testing at Mammoth Yosemite Airport.pdf
2. Map of Testing Locations.pdf
11.10 Accept Check Register 8/15/23 in the amount of $1, 861,586.18. Accept Check Register 8/23/23 in the amount of $717,431.84.
1. Check Register 08152023.pdf
2. Check Register 08232023.pdf
12. POLICY MATTERS
12.1 Authorize staff to develop a new logo for the Town of Mammoth Lakes.
1. Town Logo Rebrand.pdf
Assistant to the Town Manager Pam Kobylarz and Town Attorney Andrew Morris outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
John Urdi, Mammoth Lakes Tourism Executive Director, outlined the history of the current logo. He said that the ownership of the logo could be given to the Town or the logo could be changed for the Town to add the Town of Mammoth Lakes. He recommended that the Town keep the current logo.
There was discussion among members of Council, staff, and Mr. Urdi.
Moved by
Mayor John Wentworth
Seconded by
Mayor Pro Tem Bill Sauser
Authorize staff to develop a new logo for the Town of Mammoth Lakes using an iteration of the current Town logo that clearly defines the Town of Mammoth. Direct staff to work with Mammoth Lakes Tourism (MLT) and bring the item back to Council for implementation.
For (4)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Chris Bubser, and Councilmember Amanda Rice Against (1)
Councilmember Sarah Rea
Carried (4 to 1)
12.2 Community Recreation Center (CRC) Update and Direction to Staff.
1. September 2023 CRC Update and Direction.pdf
Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Mayor Pro Tem Bill Sauser
Seconded by
Councilmember Amanda Rice
Authorize the Town Manager to
unilaterally
administer future contract changes with Hamel Contracting regarding the Community Recreation Center (CRC).
For (5)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Carried (5 to 0)
12.3 Determine that Emergency Work Authorized by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.
1. Authorized emergency work by Resolutions 23-29 and 23-54 continues to be necessary for public welfare and safety.pdf
2. R23-29 Emergency Infrastruture Work.pdf
3. R23-54 Emergency Work MMH.pdf
Town Manager Daniel C. Holler outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Mayor Pro Tem Bill Sauser
Seconded by
Councilmember Amanda Rice
Council finds an
d
determines that the emergency repair work authorized by Resolutions 23-29 and 23-
54 continues to be necessary for public welfare and safety .
For (5)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Carried (5 to 0)
12.4 Town of Mammoth Lakes priorities for the FY24 Inyo National Forest Program of Work.
1. Town of Mammoth Lakes priorities for the FY24 Inyo National Forest Program of Work.pdf
2. FY24_INYO_POW.pdf
Office of Outdoor Recreation Manager Lawson Reif outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Mayor John Wentworth
Seconded by
Councilmember Chris Bubser
Approve the proposed Town priority areas of work to be submitted to the Inyo National Forest for consideration for inclusion in their FY24 Program of Work, as modified to reduce the list to four items and include them in the following order:
1. Extension of "Snow Pit" Use Permit and longer-term land tenure.
2. Continued Sherwin's Meadow (SHARP) trail planning and implementation.
3. Collaborative efforts on Fuels Management.
4. Mammoth Creek Park (East) - Bike Park.
For (4)
Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Against (1)
Mayor Pro Tem Bill Sauser
Carried (4 to 1)
12.5 Resolution to Increase Parking Citation Fines.
1. Resolution to Increase Parking Citation Fines.pdf
2. Resolution Parking Citation Fines Increase 090623.pdf Town Attorney Andrew Morris outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
Patrick Bernard, Manager of Snowbird Condos, spoke in support of the increase in the parking citations.
Moved by
Mayor Pro Tem Bill Sauser
Seconded by
Councilmember Sarah Rea
Adopt the Resolution increasing Parking Related Citation F ines
.
For (5)
Mayor Pro Tem Bill Sauser, Mayor John Wentworth, Councilmember Sarah Rea, Councilmember Chris Bubser, and Councilmember Amanda Rice Carried (5 to 0)
13. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities Councilmember Bubser said that she appreciated the efforts of everyone working together for Congressman Kiley's visit.
Mayor Pro Tem Sauser attended the Mammoth Lakes Tourism (MLT) Board meeting, the Congressman's visit, and the JLL lunch hosted by the Chamber.
Mayor Wentworth attended the Eastern Sierra Council of Governments meeting
14. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, October 4, 2023 at 4:00 p.m.
The Council adjourned the meeting at 6:32 p.m.