Mammoth Lakes City Council
January 17, 2024

Town Council Agenda

Wednesday, January 17, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

ZOOM INFORMATION
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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. PUBLIC PRESENTATIONS

5.1 Elections Update presented by Mono County Clerk-Recorder-Registrar Queenie Barnard.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6.1 Did you Know? Short-term Rentals – Taxable Items.

6.2 Receive the monthly Parcel Affordable Housing Project Construction Update.

6.3 Mammoth Main Base Redevelopment Project Update (“Evolving Main”) (Mammoth Mountain Main Lodge Area).

7. CONSENT AGENDA

7.1 Approve the minutes of the regular meeting of January 3, 2024.

7.2 Approve the minutes of the special meeting of January 10, 2024.

7.3 Authorize the Contract for the Design of the Airport Parking Lot Reconstruction Project to Brandley Engineering Inc.

7.4 Authorize the Contract for Construction Management During the AWOS Relocation and Upgrade Project to Brandley Engineering Inc.

7.5 Accept Check Register 11/11/24 in the amount of $683,535.57.

8. POLICY MATTERS

8.1 Consider Adoption of the Second Amendment to the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company related to rate adjustments.

9. PUBLIC HEARINGS
Public Hearing Procedure.

The Mayor will open the public hearing and then: Statement and presentation by staff.

Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant.

Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

9.1 Consider Adoption of a Resolution Approving the Solid Waste Disposal Charges and Rates for January 1, 2024 through December 31, 2027.

10. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

11. CLOSED SESSION

11.1 Pursuant to Government Code Section 54957, the Council will hold a conference to consider evaluation of a public employee: Town Manager.

12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, February 7, 2024 at 4:00 p.m.

Mono County Registrar of Voters
January 17, 2024
Election Update: March 5, 2024,
Presidential Primary Election

March 5, 2024, Presidential Primary Election
February 5, 2024: Ballots are mailed to every registered voter February 6, 2024: Ballot drop boxes are opened throughout the State of California
March 5, 2024: Election Day (Polls Open 7 AM - 8 PM)
March 22, 2024: Registrar of Voters to certify election results

March 5, 2024, Presidential Primary Election

March 5, 2024, Presidential Primary Election
Contests & Measures on the Ballot
(varies depending on Political Party and residence):
◦ President of the United States
◦ United States Senator (full and partial term)
◦ United States Representative, 3rd Congressional District ◦ State Assembly, 8th District
◦ Superior Court Judge
◦ Supervisor, District 2
◦ Supervisor, District 3
◦ Supervisor, District 4
◦ Proposition 1
◦ Measure I

March 5, 2024, Presidential Primary Election

Register to Vote!
Visit registertovote.ca.gov to:
◦ Register or re-register to vote
◦ Check your registration status
◦ 16- and 17-year-olds can
Pre-Register to vote
Or contact the Mono County Elections
Office to request to have a Voter
Registration Card mailed to you.

If you need to register after
February 20, 2024, you can do so in
person at a polling place or the Mono
County Elections Office.

Do you know what Political Party is on your
voter registration?
Nearly 25% of Mono County Voters are currently
registered as “No Party Preference” voters.

No Party Preference voters will receive a ballot
with NO PRESIDENTIAL CANDIDATES.

No Party Preference (NPP) Voters
If No Party Preference (NPP) Voters want to vote for U.S.

President, they have TWO options:

1. Request a Crossover Party Ballot from the Mono County Elections Office with presidential candidates from one of the following parties:
◦ American Independent Party
◦ Democratic Party
◦ Libertarian Party

2. To vote for the Green, Peace and Freedom, or Republican parties’ presidential candidates, they must re-register with that specific party.

No Party Preference (NPP) Voters

Registered to Vote with a Qualified Political Party?
If you registered with any of the following qualified political parties, you can only vote for that party’s presidential candidates:
◦ American Independent Party
◦ Democratic Party
◦ Green Party
◦ Libertarian Party
◦ Peace and Freedom Party
◦ Republican Party
If you want to vote for another party’s presidential candidate, you must re-register with that specific party.

Vote-by-Mail Ballot Return Options
Vote-by-Mail Ballot Return Options:

1. By mail using your yellow Postage Prepaid Return Envelope.

2. In person at the Mono County Elections office.

3. Drop off in one of six ballot drop boxes located throughout the County, or any drop box in the State of California.

4. Drop off at any polling place or vote center within the State of California.

Vote Early! Ballots must be postmarked by Election Day and received by our office no later than 7 days after Election Day.

Vote-by-Mail Ballot Reminders
Before You Return Your Vote-by-Mail Ballot:

1. Your ballot must be in the yellow return envelope provided with your ballot.

2. Sign your return envelope and print your residential address. A signature is required in order for your ballot to be counted.

Any Voter may request a Remote Accessible Vote by Mail
Ballot (RAVBM).

The RAVBM Ballot is emailed to the voter to download, print, fill out by pen, and mail back to the Mono County Elections office to be counted.

Sign up to track your Vote-by-Mail Ballot on “Where’s My Ballot”:

WheresMyBallot.sos.ca.gov

Voting in Person at a Poll Place
Voting in Person at a Poll Place:

1. Confirm your polling location:
https://monocounty.ca.gov/elections/page/mono-county-votingprecincts-polling-places

2. Vote at your polling location between 7AM-8PM on Election Day.

Misinformation / Disinformation

California Trusted Information
Mono County and the Secretary of State’s Office is committed to ensuring that elections are free, fair, safe, secure, accurate, and accessible. Misinformation and disinformation continues to confuse voters and sow distrust in the electoral process. The Secretary of State’s Rumor Control page is designed to provide clear and accurate information in response to some of the most widespread rumors about elections.
www.sos.ca.gov/elections/election-cybersecurity/trusted-information

California Trusted Information

Key Questions to Ask When Analyzing Media Messages

Key Questions to Ask When Analyzing Media Messages

Key Questions to Ask When Analyzing Media Messages

Misinformation / Disinformation Resources
• Eight tips to Google like a pro:
https://newslit.org/tips-tools/eight-tips-to-google-like-a-pro/ • Is it legit? Five steps for vetting a news source:
https://newslit.org/tips-tools/is-it-legit-five-steps-for-vetting-a-news-source/ • Key Questions to Ask When Analyzing Media Messages:
https://namle.net/wp-content/uploads/2022/11/Key-Questions.pdf • Understanding Bias:
https://newslit.org/tips-tools/understanding-bias/
• How to speak up without starting a showdown:
https://newslit.org/tips-tools/how-to-speak-up-without-starting-a-showdown/ • How to talk to friends and family who share misinformation:
https://pen.org/how-to-talk-to-friends-and-family-who-share-misinformation/ • In brief: Misinformation:
https://newslit.org/tips-tools/in-brief-misinformation/

Keep Up to Date on Elections!
Visit monocounty.ca.gov/elections
for more information.
◦ Candidates
◦ Measures
◦ Where to Vote
◦ Ways to Vote
◦ Election Results
◦ Subscribe to Election Updates

Questions?
Phone: (760) 932-5537
Email: [email protected]
Website: https://monocounty.ca.gov/elections
Office: 74 N. School Street, Bridgeport, CA 93517
Mailing Address: PO Box 237, Bridgeport, CA 93517

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Short-term Rentals – Taxable Items.

Council Meeting Date: 1/17/2024
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. This month’s piece focused on taxable items for short-term rentals. It was published in The Sheet, the Mammoth Times, and el Sol over the Christmas holiday weekend, as well as being posted on the Town’s social media and website.

Vacation
Rentals
$189
$119
$209
$197
$143
Mammoth Lakes, CA
Did you know that TOT and TBID
is subject to more taxable revenues
than simply nightly rent?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
DID YOU KNOW?
• Any mandatory fee or charge passed on to a transient occupant for the right to occupy a rental unit for 30 days or less without the intention of issuing a refund is taxable revenue.
• A security deposit, which is a returnable sum payable when something is rented to cover any possible loss or damage, is not subject to TOT and TBID and does not need to be reported as gross receipts.
• Online advertising platforms, e.g., Airbnb and VRBO, subtract a percentage of the amount paid by the transient occupant generally labeled as a host fee.

This host fee is a taxable item and is to be included with the gross receipts. • Recent audits of transient rental accounts have shown some operators are not reporting the online rental platform host fee.
• Along with online rental platform host fees, mandatory fees such as cleaning, additional occupants, linen/towel services, pet occupancy, resort, security, energy surcharges, mandatory insurance coverage, and “no show” charges are all taxable revenue and must be included in the reported gross receipts. • Line items excluded are generally optional and include room service, food and beverage, fees for movies or video games, key deposits, optional insurance, and parking.
• Under-reported revenues are subject to penalties of 15% for the first and second month as well as 18% annual interest.

If you have questions about taxable revenues for transient rentals, please contact the Finance Department at 760-965-3660. Page 27 of 98 Vacation
Rentals
$189
$119
$209
$197
$143
Mammoth Lakes, CA
• Cualquier tarifa o cargo obligatorio transferido a un ocupante transitorio por el derecho a ocupar una unidad de alquiler durante 30 días o menos sin la intención de emitir un reembolso es un ingreso sujeto a impuestos.
• Un depósito de seguridad, que es una suma reembolsable será pagable cuando se alquila algo para cubrir cualquier posible pérdida o daño, no está sujeto a TOT ni TBID y no necesita declararse como ingresos brutos.
• Las plataformas de publicidad en línea, por ejemplo, Airbnb y VRBO, restan un porcentaje del monto pagado por el ocupante transitorio, generalmente etiquetado como tarifa de anfitrión. Esta tarifa de anfitrión es una partida sujeta a impuestos y debe incluirse en los ingresos brutos.
• Auditorías recientes de cuentas de alquiler transitorio han demostrado que algunos operadores no informan la tarifa de hospedaje de la plataforma de alquiler en línea.
• Junto con las tarifas de anfitrión de la plataforma de alquiler en línea, las tarifas obligatorias como limpieza, ocupantes adicionales, servicios de ropa de cama/toallas, ocupación de mascotas, resort, seguridad, recargos de energía, cobertura de seguro obligatoria y cargos por ”no presentarse” son ingresos sujetos a impuestos y deben ser incluidos en los ingresos brutos declarados.
• Los artículos de línea excluidos son generalmente opcionales e incluyen servicio a la habitación, alimentos y bebidas, tarifas por películas o videojuegos, depósitos de llaves, seguro opcional y estacionamiento.
• Los ingresos no declarados están sometidos a penalidades del 15% para el primer y segundo mes, así como a un interés anual del 18%.

Si tiene preguntas sobre los ingresos imponibles por alquileres transitorios, comuníquese con el Departamento de Finanzas al 760-965-3660.
¿SABÍAS QUE?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
Sabias que TOT y TBID esta
sometido a más ingresos imponibles
que el simple alquiler nocturno?

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Receive the monthly Parcel Affordable Housing Project Construction Update Council Meeting Date: 1/17/2024
Prepared by: Nolan Bobroff, Acting Community and Economic Development Director; Amy Callanan, Engineering Manager
Recommended Motion: This is an informational item only. No recommendation or action is needed.

Summary: Staff will provide the Town Council with updates on Phase 1 (The Sawyer) and Phase 2 (The Kingfisher) of the Parcel. Shellan Rodriguez will be available to answer questions on behalf of the Parcel developer, Pacific West.

Construction Update
January 17, 2024
Phase 1 – “The Sawyer”
• 81 units in 2 buildings, <80%
AMI rental
• 0.5-acre public park
• Community space
• Daycare

Construction Update January 17, 2024
Design Renderings

Construction Update January 17, 2024
Today
Exterior Work:
• Paint
• Playground Fence
• Metal Roof
Last month

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024
Interior Work
• Painting – accent color
• Ceiling T-grid
• Electrical meters

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024

Construction Update January 17, 2024
• Upcoming work –
• Permanent power – elevator/fire alarm testing
• Bldg A metal roof
• Childcare / Community interior
• Tavern Rd joint trench
• MUPs, Center St sidewalk
• Landscaping, Park
• Streetlights, bus shelters

?? Questions ??
Construction Update January 17, 2024

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Mammoth Main Base Redevelopment Project Update (“Evolving Main”) (Mammoth Mountain Main Lodge Area).

Council Meeting Date: 1/17/2024
Prepared by: Jen Murillo, Contract Planner
Recommended Motion: No recommendation or action is needed on this item.

Summary: [changes from 12/20/23 update are highlighted] The Mammoth Main Base Redevelopment Project is a major private development application being processed by the Town. Below is a high-level update on this application:
 Environmental Review (CEQA/NEPA) – The Town is the lead agency for CEQA and the US Forest Service is the federal lead agency for NEPA. Scopes of work for technical studies (e.g., biological, cultural, traffic, etc.) are being refined based on scoping comments received in late 2022 and fieldwork completed in late 2023. After technical studies are completed, the Draft Environmental Impact Report/Environment Impact Statement (EIR/EIS) will be prepared.
 Outreach – On January 10, 2024, a Planning and Economic Development Commission workshop was held to discuss the project. Future public meetings are anticipated to be topic focused as discussions with the project’s “Working Group” (i.e., Town staff, the applicant, and various stakeholders (e.g., Mammoth Lakes Fire Protection District, Mammoth Lakes Police Department, etc.)) proceed.
 State Route (SR) 203 Potential Relinquishment Analysis – The first step in analysis of a potential relinquishment of any portion of SR 203 is Caltrans’ preparation of a Relinquishment Assessment Report (RAR). On December 6, 2023, the Council approved a letter requesting Caltrans evaluate the entirety of SR 203 within the Town’s boundary in logical segments. The Town and Caltrans will continue to coordinate as work on the RAR begins.
 Target Schedule
Ongoing Additional outreach meetings/events
Late 2024 Draft EIR/EIS available for review
Late 2025 Town Council decision on project
Relevant project links:
 Town’s project webpage - www.townofmammothlakes.ca.gov/1155/MammothMain-Base-Redevelopment  USFS project webpage - www.fs.usda.gov/project/?project=62406  Applicant’s project webpage - www.evolvingmain.com/

Mammoth Main Base Redevelopment
Project (Evolving Main)
Town Council Update
January 17, 2024 Page 48 of 98
1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 2 Project Context

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 3 Application Background
Concept Review application – January 2021
• Town Council/Planning & Economic Development Commission (PEDC) workshop – June 2021
Formal application – Revised project plans/narrative (Fall 2022) • Public meetings/workshops
− Town Council (w/ PEDC) – Sept. 2022
− EIR/EIS Scoping Meeting – Nov. 2022
− Town Council (w/ PEDC) – Nov. 2023
− PEDC – Jan. 2024
• Regular Council & PEDC updates – started in Summer 2023

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 4 Illustrative Timeline

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 5 Outreach
Workshops
Department Updates – Council & Commission
Working Group
Advisory Design Panel Meetings
Public Hearings

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 6 What’s Happening Now? (1 of 2)
• State Route 203
o Applicant working through design relative to Caltrans standards o Conversations with Caltrans on Relinquishment Assessment Report (RAR) • Housing
o Working Group meeting held 1/12 (included Eastern Sierra Community Housing) o Applicant preparing a proposed housing plan
• Emergency Access/Egress
o 2nd Working Group meeting on this topic with MLFPD and MLPD to be scheduled • Public Access and Recreation
o Working Group meeting on 1/19 (includes USFS and Mammoth Lakes Recreation)

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 7 What’s Happening Now? (2 of 2)
• Specific Plan
o More information on previous topics to be provided/developed o Applicant to prepare/submit draft Specific Plan
• CEQA/NEPA
o More information on previous topics to be provided/developed o USFS discussing alternatives for White Bark Pine (threatened under Endangered Species Act)
• Mono County Board of Supervisors (BOS)
o Presentation to BOS on project expected in March

1/17/24 Mammoth Main Base Redevelopment Project (Evolving Main) | 8 Thank You
Town’s project webpage - www.townofmammothlakes.ca.gov/1155/Mammoth- Main-Base-Redevelopment USFS project webpage - www.fs.usda.gov/project/?project=62406 [email sign up here] Applicant’s project webpage - www.evolvingmain.com/

Town Council of Mammoth Lakes
Minutes of Regular Meeting
January 3, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, Councilmember John Wentworth
Members Absent: Councilmember Sarah Rea
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:05 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Bubser led the flag salute.

3. PUBLIC COMMENTS
There were no public comments given at this time.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

5. INTRODUCTIONS

5.1 Introduce new Police Chief Dan Casabian.

Town Manager Daniel C. Holler introduced Chief Casabian to the Council and the community.

Town Council Minutes
January 3, 2024

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Parks and Recreation Director Stuart Brown gave an update regarding current activities at the Community Recreation Center (CRC). There was discussion among members of Council and staff.

Administrative Services/Finance Director gave an update regarding the STR Advisory Committee. There was discussion among members of Council and staff.

6.1 January 2024 Public Works Engineering CIP Update.

7. CONSENT AGENDA
Moved by Councilmember John Wentworth
Seconded by Mayor Pro Tem Chris Bubser
Approve the Consent Agenda.

For (4): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Councilmember Sarah Rea
Carried (4 to 0)

7.1 Approve the minutes of the special meeting of December 13, 2023.

7.2 Approve the minutes of the regular meeting of December 20, 2023.

7.3 Agreement with Whitebark for use of $150,000 in Town funding for Fiscal Capacity Support Grant.

7.4 Waive the reading and adopt by title only the ordinance amending Municipal Code Chapter 8.15, adopting a single-use plastic water bottle prohibition.

7.5 Waive the reading and adopt by title only the ordinance adopting Municipal Code Chapter 10.24 regarding vehicles on Trails.

7.6 Accept Check Register 12/14/23 in the amount of $577,373.66. Accept Check Register 12/20/23 in the amount of $462,296.96. Accept Check Register 12/28/23 in the amount of $1,042,965.00.

Town Council Minutes
January 3, 2024

8. POLICY MATTERS

8.1 Appeal of Penalties, Interest, Tax Fraud, Enforcement Charges, Administrative Citations, and Health Code Violations for TOT enforcement – 2251 Meridian Blvd Unit 117.

Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Make a finding of noncompliance with the Town of Mammoth Lakes Municipal Code and uphold the Notice of Determination amount due of $41,535.49 for TOT, TBID, tax fraud, penalties, interest, enforcement charges and health code violations. Judgement from the hearing officer for administrative citations is included in this amount.

For (4): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Councilmember Sarah Rea
Carried (4 to 0)

8.2 Agreement between the Town of Mammoth Lakes and Mammoth Lakes Housing to provide $2.2 Million in funding for the Access Apartments Project.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Councilmember John Wentworth
Seconded by Mayor Pro Tem Chris Bubser
Approve the agreement between the Town of Mammoth Lakes and Mammoth Lakes Housing (MLH) providing $2.2 million in funding for the Access Apartments Project and authorize the Town Manager to sign the agreement subject to final legal review and MLH Board approval.

Town Council Minutes
January 3, 2024

For (4): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Councilmember Sarah Rea
Carried (4 to 0)

8.3 Support letter for Whitebark Grant request under the Cal Fire Forest Health Program.

Town Manager Daniel C. Holler outlined the information in the staff report.

There was discussion among members of Council and staff.

Laura Beardsley, Executive Director of the Whitebark Institute, answered questions from Council about the project. There was discussion among members of Council and Ms. Beardsley.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Authorize the Mayor to a sign letter of support for Whitebark’ s Grant Request to the Cal Fire Forest Health Program.

For (4): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Councilmember Sarah Rea
Carried (4 to 0)

9. COUNCILMEMBER REPORTS
Mayor Pro Tem Bubser met with Kendra Knight from Mammoth Disposal about current sustainability initiatives.

Councilmember Wentworth attended the Mammoth Lakes Tourism Board meeting.

10. MAMMOTH LAKES MUNICIPAL SERVICE CORPORATION ANNUAL

MEETING
The Town Council held a meeting of the Mammoth Lakes Municipal Service Corporation.

Town Council Minutes
January 3, 2024

11. CLOSED SESSION

11.1 Pursuant to Government Code Section 54957, the Council will hold a conference to consider evaluation of a public employee: Town Manager.

At 5:31 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

12. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION
The Council reconvened from closed session at 7:00 p.m. and announced that there was no reportable action taken.

13. ADJOURNMENT
The Council adjourned the meeting at 7:00 p.m.

Jamie Gray, Town Clerk

Town Council of Mammoth Lakes
Minutes of Special Meeting
January 10, 2024, 8:30 a.m.

The Parcel Room
437 Old Mammoth Road
Mammoth Lakes, CA 93546
Members Present: Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 8:36 a.m. in the Parcel Room, 437 Old Mammoth Road, Mammoth Lakes.

2. PUBLIC COMMENTS
There were no public comments given at this time.

3. CLOSED SESSION
At 8:36 a.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

3.1 PUBLIC EMPLOYEE APPOINTMENT (Gov’t Code Sec. 54957) Title:
(Town Manager)

Town Council Minutes
January 10, 2024

4. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 3:25 p.m. and announced that there was no reportable action taken.

5. ADJOURNMENT
The Council adjourned the meeting at 3:25 p.m.

Jamie Gray, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Authorize the Contract for the Design of the Airport Parking Lot Reconstruction Project to Brandley Engineering Inc.

Meeting Date: January 17, 2024
Prepared by: Sierra Shultz, Deputy Airport Manager
RECOMMENDATION:

Staff recommends that Town Council authorize the agreement with Brandley Engineering, Inc. for the engineering design services for the General Aviation (GA) and Terminal Area Parking Lot Reconstruction project at Mammoth Yosemite Airport (MMH) in an amount not to exceed $116,900.

BACKGROUND:

In May 2022, the Airport parking lot asphalt was surveyed to determine the asphalt quality.

The asphalt was found to be extremely deteriorated, with a Pavement Condition Index (PCI) ranging from 7 to 64. PCI ranges from 0 to 100 and therefore our pavement class is considered to be very poor and failed.

On September 12, 2023, staff executed an Airport Infrastructure Grant (AIG) agreement with the Federal Aviation Administration (FAA) for the purposes of funding the design of the GA and Terminal Area Parking Lot Reconstruction. The design will include a full depth pavement removal and replacement, drainage, lighting, and Americans with Disabilities Act (ADA) improvements.

ANALYSIS:

Brandley Engineering Inc. has been conducting engineering and architectural services for the Airport for many years. Staff issued a Request for Qualifications for engineering and architectural services at the Airport in June of 2023 and after reviewing Statement of Qualifications and conducting interviews. Brandley Engineering, Inc., along with one other firm, was selected to provide on-call engineering services as needed.

The proposed contract scope of work for this project includes four phases: project scoping, preliminary engineering, engineering design and preparation of plans and specifications, engineering support during bidding and contract award. The preliminary engineering phase includes environmental studies, geotechnical studies, and topographic surveys. A record of negotiation and independent fee estimate was completed by staff to ensure a reasonable fee and scope of work.

2 FINANCIAL CONSIDERATIONS:

The amount of funding received through the Federal Aviation Administration (FAA) Airport Infrastructure Grant (AIG), number 3-09-0146-052-2023, was $108,701. The grant requires a sponsor match of $11,199, bringing the total funds available for this project design to $119,900. The available funds are sufficient to cover the cost of the design consultant and Town administrative expenses.

ENVIRONMENTAL CONSIDERATIONS:

On February 27, 2023, the Federal Aviation Administration approved the project’s Categorical Exclusion, fulfilling the National Environmental Policy Act (NEPA) requirements.

X X X X X X X X X X X X PROPANE XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX X X X XX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X PROPANE TAXIWAY A TW A4 RUNWAY 6-27 0 75 150 MAMMOTH YOSEMITE AIRPORT MAMMOTH LAKES, CALIFORNIA DMBDB MMH 2023 AIG DATE DRAWN CHECKED PROJECT No. PLATE No. 1 FILE 75.02 N RECONSTRUCT GENERAL AVIATION AND TEMPORARY TERMINAL AUTO PARKING LOT - DESIGN LEGEND 6125 KING ROAD, SUITE 201 · LOOMIS, CALIFORNIA 95650 · (916) 652-4725 5/30/2023 SCALE: 1"=150' 2023 AIRPORT INFRASTRUCTURE GRANT PROJECT SKETCHMAP EXISTING SEGMENTED CIRCLE EXISTING TERMINAL BUILDING AIRPORT ROAD Page 65 of 98 1 TOWN COUNCIL STAFF REPORT
Title: Authorize the Contract for Construction Management During the AWOS Relocation and Upgrade Project to Brandley Engineering Inc.

Meeting Date: January 17, 2024
Prepared by: Sierra Shultz, Deputy Airport Manager
RECOMMENDATION:

Staff recommends that Town Council authorize the agreement with Brandley Engineering, Inc. for construction management services for the Upgrade and Relocate Automated Weather Observation System (AWOS) project at Mammoth Yosemite Airport (MMH) in an amount not to exceed $80,000.

BACKGROUND:

Over the last couple of years, staff have been working on the design of a multipurpose building including Aircraft Rescue and Firefighting (ARFF) and snow removal equipment bays at the airport. The building is planned to be located too close to our existing AWOS.

Therefore, it was decided to relocate the AWOS to allow for enough clearance around it.

Since the AWOS needed to be relocated, staff took the opportunity to update and install new AWOS equipment since the old equipment is very old.

On September 7, 2022, staff executed an Airport Improvement Program (AIP) grant agreement with the Federal Aviation Administration (FAA) for the purposes of funding the construction of the AWOS Relocation and Upgrade project and the construction management and administrative support needed. On July 20, 2022, Pacific Underground Services was awarded to complete the construction and therefore construction management support is needed.

ANALYSIS:

Brandley Engineering Inc. has performed construction management services and grant assistance for the airport for many years. Staff issued a Request for Qualifications for engineering and architectural services, to include construction management support, at the airport in June of 2023 and after reviewing Statement of Qualifications and conducting interviews. Brandley Engineering, Inc., along with one other firm, was selected to provide on-call engineering services as needed.

The purposed contract scope of work for this project includes two phases: engineering design services during construction including project closeout and construction management. The construction management portion of work includes that they furnish a

2 qualified Resident Engineer to review and monitor construction activities, conduct inspections and testing, provide traffic safety inspections, and implement the project safety plan. A record of negotiation and independent fee estimate was completed by staff to ensure a reasonable fee and scope of work.

FINANCIAL CONSIDERATIONS:

The amount of funding received through the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant, number 3-06-0146-048-2022, was $490,215.

The grant required a sponsor match of $50,503, bringing the total funds available for this project to $540,718. The funds available are sufficient to cover the cost of this proposed construction management contract, as well as the original project design, construction, and town administrative expenses.

ENVIRONMENTAL CONSIDERATIONS:

An Environmental Impact Report (EIR) was completed and certified for the Terminal Area Development Plan (TADP) at the Town Council meeting on October 6, 2021 to fulfill California Environmental Quality Act (CEQA) requirements. An Environmental Assessment (EA) was also completed and approved by the FAA for the TADP on November 15, 2021 to fulfill National Environmental Policy Act (NEPA) requirements.

The relocation and upgrade of the AWOS was included in that TADP EIR and EA.

X X X X X X X X X X X X X X X X XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX PROPANE XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX XXX HWY 395 HWY 395 X 2 1 11 12 1 6 12 7 X XX XXX XXX XXX XXX XXX XXX X X X X X PROPANE TAXIWAY A US 395 CONVICT LAKE ROAD BENTON CR LANDS U.S.F.S. RIDGE DOE U.S.F.S. LANDS TW A3 EXISTING AIRPORT ROAD (PAVED) U.S.F.S. LANDS TW A1 TW A2 TW A4 TW A5 0 300 600 MAMMOTH YOSEMITE AIRPORT MAMMOTH LAKES, CALIFORNIA KDCDB MMH 2022 AIP DATE DRAWN CHECKED PROJECT No. PLATE No. 1 FILE 75.02 N RELOCATE AWOS LEGEND 6125 KING ROAD, SUITE 201 · LOOMIS, CALIFORNIA 95650 · (916) 652-4725 11/23/2021 SCALE: 1"=600' 2022 AIRPORT IMPROVEMENT PROGRAM PROJECT SKETCHMAP RELOCATED AWOS Page 68 of 98

1 TOWN COUNCIL STAFF REPORT
Title: Consider Adoption of the Second Amendment to the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company related to rate adjustments.

Meeting Date: January 17, 2024
Prepared by: Pam Kobylarz, Assistant to Town Manager
Daniel C. Holler, Town Manager
RECOMMENDATION:

Adopt the Second Amendment to the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company related to rate adjustments.

BACKGROUND AND ANALYSIS:

Background
In October 2020, the Town of Mammoth Lakes entered into a 20-year Solid Waste Franchise Agreement (Solid Waste Services Agreement) with Mammoth Disposal. The Town is required to provide solid waste services for its residents and visitors, including compliance with recycling and diversion mandates. The Franchise Agreement allows for Mammoth Disposal to provide these services on behalf of the Town; however, compliance with State mandates is still ultimately the Town’s responsibility.

The Franchise Agreement governs all aspects of solid waste services, including collection, processing, hauling, and how the rate structure may be approved and modified. The existing rate structure through 2027 was approved by the Town Council and sets a base rate that incorporates a 5.6% increase each year through 2026 to fund the costs of new capital investments, increased operational and processing costs, and enhanced service levels, with a focus on increased recycling programs. On January 1, 2027, the current Franchise Agreement rate structure allows for the rates to increase between 1-4% each year based on the defined Consumer Price Index (CPI).

Analysis
The adopted rates are intended to cover the costs of services, infrastructure investment (including construction of the new transfer station), new operating costs, and ongoing expenses. The Franchise Agreement allows for Mammoth Disposal to request an increase to rates in the event that unforeseen circumstances arise “which are caused by no fault of Contractor and are outside Contractor’s control and materially affect Contractor’s costs or revenues under this Agreement.”
Benton Crossing Landfill closed on December 31, 2022, and per the Franchise Agreement, Mammoth Disposal started hauling all municipal solid waste from Mammoth Lakes to

2 Russell Pass Landfill in Fallon, Nevada, effective January 1, 2023. Mammoth Disposal hired Cherokee Trucking to haul the waste (also known as the transfer brokerage) pursuant to a one-year agreement. On October 24, 2023, Cherokee Trucking provided Mammoth Disposal notice that it will no longer provide hauling services beginning on January 1, 2024, so Mammoth Disposal solicited new bids for the transfer brokerage work and selected SRT as the most responsive bidder. SRT’s rates for brokerage are higher than those charged by Cherokee Trucking and became effective January 1, 2024. Cherokee Trucking also charges an additional fuel surcharge (FSC) to cover the fluctuating costs of fuel.

To cover this brokerage rate increase, Mammoth Disposal has formally requested an amendment to the Franchise Agreement to permit a one-time adjustment of 2.94% to Mammoth Disposal’s rates as well as the addition of a pass-through FSC that would be a separate line item on customer billings. To address this, the following changes to the Franchise Agreement are proposed:
 Amend Section 22 to state that Exhibit B (Rates) reflects rates from February 1, 2024 - December 31, 2027.
 Amend Section 22.B to include the one-time 2.94% base rate increase to cover the increased hauling costs.
 Amend Section 22.B to allow for a fuel surcharge to be added to billings, based on a published index used by the brokerage provider
(https://www.eia.gov/petroleum/gasdiesel/). The FSC will be based on actual fuel costs over a 6-month period and will be capped at 6.1%. Town staff will review the request twice a year to ensure it is reasonable.

Town staff have reviewed the request and information provided by Mammoth Disposal and agree that the allowance for a one-time increase to address the hauling costs as well is appropriate to ensure that Mammoth Disposal is able to provide efficient and effective solid waste services on the Town’s behalf. The addition of the FSC is also a reasonable passthrough cost given how fuel prices have increased over the past few years and the distance travelled to dispose of waste generated within the Town.

This is not a request to increase solid waste rates. This item is a request to amend the Franchise Agreement, which allows Mammoth Disposal to come forward with a request to modify the rates. The request for a proposed rate increase is a public hearing scheduled as a separate item on the January 17, 2024 meeting agenda.

OPTIONS ANALYSIS
Option 1: Adopt the Second Amendment to the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company. This would allow Mammoth Disposal to come forward with its request to modify solid waste rates.

Option 2: Do not Adopt the Second Amendment to the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company. A decision not

3 to adopt the proposed amendment would result in the existing solid waste rate structure staying in place.

Attachment:

Second Amendment to Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company

{00113562.DOCX.} SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT Page 1

SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT

THIS SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT (this “Amendment”), by and between the TOWN OF MAMMOTH LAKES, a municipal corporation of the state of California (the “Town”), and MAMMOTH DISPOSAL COMPANY, a California corporation (“Contractor”), is entered into as of January 17, 2024. Capitalized terms not otherwise defined herein shall have the meanings ascribed to them in that certain Solid Waste Services Agreement, dated October 1, 2020 (the “Agreement”), by and between the Town and Contractor.

RECITALS
WHEREAS, the Town and Contractor entered into the Agreement, whereby the Town and Contractor agreed that Contractor would provide for the Collection, transportation, Processing, and Disposal of Solid Waste generated with the incorporate limits of the Town, upon the terms and conditions set forth in the Agreement;
WHEREAS, the Town and Contractor entered into that certain First Amendment to Solid Waste Services Agreement, dated November 16, 2022 (the “First Amendment”), in order to address material increases in the CPI-U;
WHEREAS, with Benton Crossing Landfill closing December 31, 2022, and per the Agreement, Contractor started hauling all municipal solid waste from the Town to Russell Pass Landfill in Fallon, Nevada, effective January 1, 2023;
WHEREAS, in order to facilitate the hauling, Contractor hired Cherokee Trucking to perform the transfer brokerage pursuant to a one-year agreement; WHEREAS, Cherokee Trucking has provided Contractor notice on October 24, 2023 that it will no longer provide brokerage beginning on January 1, 2024; WHEREAS, Contractor solicited new bids for the transfer brokerage work and selected SRT as the most responsive bidder;
WHEREAS, SRT’s rates for brokerage are higher than those charged by Cherokee Trucking and become effective January 1, 2024;
WHEREAS, to cover this brokerage rate increase, Contractor has formally requested a onetime amendment to the Agreement to permit an adjustment to Contractor’s rates; and WHEREAS, the parties desire to amend the Agreement on a one-time basis to provide for an increase to Contractor’s rates pursuant to Section 22.B. of the Agreement to address the increase in brokerage costs starting on February 1, 2024.

{00113562.DOCX.} SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT Page 2

AMENDMENT

NOW, THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, THE

RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, THE PARTIES AGREE TO AMEND THE AGREEMENT, AS FOLLOWS:

1. Incorporation of Recitals. The foregoing recitals are agreed to, accepted and incorporated herein by reference.

2. One-Time Amendment to Section 22. In the first paragraph of Section 22 of the Agreement, the phrase “…the rates for the period January 1, 2021 through December 31, 2025…” is hereby amended to read “…the rates for the period “February 1, 2024 through December 31, 2027” shall be as set forth in Exhibit B, ...

3. One-Time Amendment adding the following to Section 22.B. (Rate Adjustments). The Town and Contractor hereby agree to amend Section 22.B (Rate Adjustments) of the Agreement to provide that, effective February 1, 2024, and notwithstanding the timetables for Contractor requesting rate increases or for such increases to take effect which are set forth in Sections 22.B and 22.C of the Agreement:
(a) Contractor’s rates have hereby increased by $214,487 (which includes any franchise fee owed by Contractor) (or 2.94% of the rate) to cover increased brokerage costs; (b) Contractor’s rates have hereby increased by $297,999 (or 4.48% of the rate) to cover increases in the Fuel Surcharge Component (franchise fee is excluded from this rate); (c) Contractor may request Town approval of a fuel surcharge twice per year, as set forth below. Town may request such supporting information as it deems relevant to the request, including without limitation information regarding the brokerage provider, SRT’s fuel surcharge billing. The request will not be unreasonably denied. Town’s decision regarding any request may be made at the staff level, provided that Town staff may request the Town Council to consider the request. Such portion of a request as is granted shall be known as the “Fuel Surcharge Component” of the rates. No request or combination of requests shall result in the Fuel Surcharge Component increasing the rates for any customer by more than a cumulative 6.1% in any calendar year. The Fuel Surcharge Component shall be a separate line item on customer billing and no franchise fee will be paid by Contractor on the Fuel Surcharge Component; (d) Contractor’s brokerage provider, SRT’s fuel costs will be averaged over a 6-month period each February and August. Contractor shall make its request for a Fuel Surcharge Component not later than April 1st and October 1st each year, providing time for review and implementation on July 1st and January 1st, respectively; and (e) Contractor’s request for a Fuel Surcharge Component will be based on a published index used by the brokerage provider (https://www.eia.gov/petroleum/gasdiesel/), subject to the limit on aggregate increases set forth in subsection (c) above.

{00113562.DOCX.} SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT Page 3

4. Counterparts. This Amendment may be executed in one or more facsimile or original counterparts, each of which shall be deemed an original and both of which together shall constitute one and the same instrument.

5. Ratification. All terms and provisions of the Agreement not amended hereby, either expressly or by necessary implication, shall remain in full force and effect. From and after the date of this Amendment, all references to the term “Agreement” in this Amendment and in the original Agreement shall include the terms contained in this Amendment.

6. Conflicting Provisions. In the event of any conflict between the original terms of the Agreement and this Amendment, the terms of this Amendment shall prevail.

7. Authorization. Each party executing this Amendment represents and warrants that it is duly authorized to cause this Amendment to be executed and delivered. [Remainder of page intentionally left blank;
Signature page immediately follows.]

{00113562.DOCX.} SECOND AMENDMENT TO SOLID WASTE SERVICES AGREEMENT Page 4 IN WITNESS THEREOF, the Town and Contractor have executed this Second Amendment to Solid Waste Services Agreement this 17th day of January 2024.

TOWN:

TOWN OF MAMMOTH LAKES
By: ______________________________
Bill Sauser
Mayor
ATTEST:

By: _____________________________
Jamie Gray
Town Clerk
CONTRACTOR:

MAMMOTH DISPOSAL COMPANY
By: _________________________________
Daniel Schooler
Regional Vice President
By: _________________________________
_________________________________
Its: _________________________________

1 TOWN COUNCIL STAFF REPORT
Title: Consider Adoption of a Resolution Approving the Solid Waste Disposal Charges and Rates for January 1, 2024 through December 31, 2027.

Meeting Date: January 17, 2024
Prepared by: Pam Kobylarz, Assistant to the Town Manager Daniel C. Holler, Town Manager
RECOMMENDATION:

Adopt a Resolution Approving the Solid Waste Disposal Charges and Rates for January 1, 2024 through December 31, 2027.

BACKGROUND:

In October 2020, the Town of Mammoth Lakes entered into a 20-year Solid Waste Franchise Agreement with Mammoth Disposal. The Town is required to provide solid waste services for its residents and visitors, including compliance with State mandates for recycling and diversion of waste from landfills. The Franchise Agreement allows for Mammoth Disposal to provide these services on behalf of the Town; however, compliance with State mandates is ultimately the Town’s responsibility.

As part of the Franchise negotiations, the rate structure for solid waste services was approved and is tied to a variety of increased service offerings, infrastructure investment, new operating costs, and ongoing expenses. In December 2022, the Town Council approved an updated rate structure through 2027 to reflect significant, unanticipated operational costs.

The Franchise Agreement allows Mammoth Disposal to request an adjustment to rates for services under the following extraordinary circumstances: in the event that unforeseen circumstances arise which are caused by no fault of Contractor and are outside Contractor’s control and materially affect Contractor’s costs or revenues under this Agreement. This rate request meets these criteria.

ANALYSIS:

Current Rates
The existing fee structure includes the following service and cost assumptions:
 Transportation and disposal of solid waste (~20%). This includes contracting the transportation of solid waste as well as the disposal of waste at a Russell Pass Landfill in Fallon, Nevada.
 Collection and processing of solid waste (~65%), including administration, collection services for residential and commercial customers, equipment (vehicles, bins, and other containers), and operations at the transfer station.

2  Recycling services and processing of other solid waste related materials (~15%), including handling of Household Hazardous Waste (HHW) and recyclable materials dropped off and collected, processing of construction and debris material, and the handling of green waste and miscellaneous items.

The rate structure allows for increased rates each January 1st for the calendar year. The base rate incorporates a 5.6% increase each year through 2026. The rate and annual increase were based on the estimated $9.3 million in capital expenditures as well as anticipated operational costs. In addition to the new facility, capital costs over the life of the Agreement include vehicles, bins/containers, sorting equipment, storage containers, and operational items related to replacement and upgrades. Operational costs include operation of programs and services, solid waste collection, disposal, recycling, and implementation of new State mandates.

From 2024 through 2026, rates and charges will increase a minimum 6.6% and a maximum of 9.6%. The rate includes the 5.6% base increase to the base rate, plus a 1% to 4% increase based on the Consumer Price Index (CPI). The solid waste rates use the Consumer Price Index, series CPI-U for the Los Angeles-Long Beach-Anaheim area published by the Bureau of Labor Statistics of the U.S, Department of Labor to determine the CPI impact each year. The 5.6% increase to the base rate will continue through 2026. The August CPI is used to determine the rates for the following calendar year. In 2027, the increase to the base rate will only include the CPI increase, with the base rates increase set at a minimum of 1% and maximum 4%. The initial rate notice did show the 5.6% increase continuing through 2027. This was corrected and the attached recommended rate increase for 2027 only includes the base CPI increase of 1% - 4% and the FSC charge.

Proposed Rate Increase
For its first year of hauling municipal solid waste from the Town of Mammoth Lakes to Russell Pass Landfill in Fallon, Nevada, Mammoth Disposal contracted with Cherokee Trucking to provide this service. This was a one-year agreement between the parties and Cherokee Trucking has provided notice that they will no longer be providing the service in 2024. Mammoth Disposal solicited new bids and based on quality of service and price; Mammoth Disposal selected Sierra Rental & Transport (SRT) to provide hauling service beginning January 1, 2024. The increase in trucking costs reflects overall higher rates, in part due to impacts of winter hauling and fees assessed on trucks hauling material between California and Nevada.

Due to increased hauling costs as a result of this change, the base rate proposed for 2024 will increase by an additional 2.94%, for a total increase in 2024 of 11.87% (5.6% base increase + 3.3% actual CPI + 2.94%).

Due to volatility in diesel fuel costs, the trucking company (STR) incorporates a separate fuel surcharge (FSC) in the hauling charge. The FSC is based on the weekly price of diesel fuel as published by the US Energy Information Administration (https://www.eia.gov/petroleum/gasdiesel/) for California. The current FSC increase of

4.48% is included in the proposed rates. The fuel surcharge will be averaged over a 6-

3 month period each February and August, using the noted index, providing time for Town staff to review submitted information and implementation on July 1 and January 1, respectively (adjusted every 6 months). The FSC will be added to all billing to cover the increased cost of hauling with SRT. The FSC will be shown as a separate pass through cost on billings and it is recommended that the FSC be exempt from the 9.5% franchise fee.

The rate proposal sets the FSC charges at a minimum increase of 0% and a maximum of

6.1%. The FSC charges would be on a review of information submitted and approval by Town staff, with approval not unreasonably denied, prior to going into effect every six months.

The proposed rate increase requires a public hearing and allows for customers to lodge a protest to the rates as provided for under Proposition 218. This process is often referred as to a Prop 218 hearing. A copy of the Prop 218 hearing notice including the proposed new rates is attached.

Minor modifications to the Solid Waste Franchise Agreement are also required to accommodate this request. The Franchise Agreement amendment is a separate agenda item.

If adopted by Town Council the rates provided herein will replace Exhibit B of the Franchise Agreement (Solid Waste Services Agreement) setting the updated rates.

OPTIONS ANALYSIS
Option 1: Adopt a Resolution Approving the Solid Waste Disposal Charges and Rates for January 1, 2024 through December 31, 2027.

Option 2: Do not approve the Solid Waste Disposal Charges and Rates for January 1, 2024 through December 31, 2027 and provide direction to staff.

Attachments:

Attachment A: Resolution including Solid Waste Rate sheet for January 1, 2024 through December 31, 2027
Attachment B: Prop 218 notice and opposition letters

RESOLUTION 24-XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, INCREASING SOLID WASTE DISPOSAL

CHARGES AND RATES IN ACCORDANCE WITH ARTICLE XIIID OF THE

CONSTITUTION OF THE STATE OF CALIFORNIA
WHEREAS, Article XIIID of the California Constitution sets forth the procedures for a municipality to follow with respect to adopting increases in “property related fees” such as refuse service fees; and
WHEREAS, the Town of Mammoth Lakes (“Town”) entered into an exclusive 20-year Franchise Agreement with Waste Connections a.k.a. Mammoth Disposal (“Mammoth Disposal”) in October 2020; and
WHEREAS, the current solid waste rates were adopted with Town Council Resolution 22-95 on December 7, 2022, and have been in effect since January 1, 2023; and
WHEREAS, the current rates increase of 5.6% each year through December 31, 2026 also includes a Consumer Price Index (CPI) increase of between 1-4% based on actual CPI each year through December 31, 2027; and
WHEREAS, since the current rate structure was adopted, hauling costs to transport municipal solid waste from Mammoth Lakes to Russel Pass Landfill in Fallon, Nevada increased significantly on January 1, 2024; and
WHEREAS, Mammoth Disposal is requesting a one-time increase of 2.94% to the base rate to cover the increased hauling costs; and WHEREAS, Mammoth Disposal is also requesting a separate fuel surcharge (FSC) based on the weekly price of diesel fuel as published by the US Energy Information Administration (https://www.eia.gov/petroleum/gasdiesel/) for California to be included as a passthrough cost on billings and not to exceed 6.1%; and WHEREAS, Article XIIID of the California Constitution requires that prior to the public hearing to increase refuse rates, the municipality mail to each property owner and/or customer subject to the fee, at least 45 days prior to such public hearing, a notice describing:
a) the amount of the fee or charge to be imposed upon each parcel, b) the basis upon which the amount of the proposed fee or charge was calculated, c) the reason for the fee or charge, and
d) the date, time, and location of a public hearing on the proposed fee or charge; and
WHEREAS, the rates adopted hereby will replace Exhibit B of the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company setting forth rates for solid waste services; and

Resolution No. 24-XX

WHEREAS, on December 1, 2023, the Town mailed the notice of public hearing to be held on January 17, 2024, relating to the intention to increase solid waste disposal rates in the Town of Mammoth Lakes in accordance with California Constitution Article XIIID Section 6 to all parcel owners receiving solid waste service in the Town of Mammoth Lakes and customers of Mammoth Disposal; and
WHEREAS, the Town has held such public hearing on January 17, 2024, and received and considered all oral and written protests related to the proposed increases in the refuse charges.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes as follows:

Section 1. The foregoing recitals are true and correct and incorporated herein by reference.

Section 2. The Town Council has fully considered this matter and has:

A. Reviewed the agenda action sheet, staff report, notice and the information submitted herewith regarding the proposed increase, the parcels and customers to which the proposed fee increase would apply, and the reasons and basis for the increase and the fees; and
B. Provided notice of the proposed fee increase to the record owners and/or customers responsible for payment of the fee of all parcels to which the proposed fee increase would apply in accordance with Article XIIID of the California Constitution, and the number of such owners and/or customers being approximately 2,600; and
C. Heard and received all objections, protests, or other written communications from any owners and/or customers of real property subject to the fee, and the number of such protests received orally or in writing being two; and D. Taken and received oral and documentary evidence pertaining to the proposed fee increase; and
E. Been fully informed of this matter.

Section 3. The Town Council finds that of the number of owners and/or customers eligible to file protests, the number having filed such protests was two (2). The Town Council determines that written protests have not been received from property owners representing a majority of the parcels subject to the proposed fee increases.

Section 4. That based on these facts and circumstances presented and the information received during the public hearing, the Town Council finds that proposed increases in refuse rates are necessary in order for Mammoth Disposal to account for significant, unanticipated cost increases in its operations and accordingly, such rate increases and are hereby approved.

Section 5. That the approved refuse rate schedule over the next four years is attached hereto as Exhibit A and by this reference incorporated herein.

Resolution No. 24-XX

Section 6. The Town Council may adjust refuse rates from time to time by resolution over the period provided for on Exhibit A hereto pursuant to applicable law without a majority protest hearing but in no event shall the rates exceed the applicable maximum rate.

Section 7. Any resolution or portion thereof in conflict herewith relating to the increased refuse rates described herein is hereby repealed to the extent of such conflict and of no further effect to the extent of such conflict.

Section 8. The revised rates and charges approved and established herein shall take effect on February 1, 2024.

Section 9. The approved rates as provided for herein, and attached here to shall replace the current Exhibit B in the Solid Waste Services Agreement between the Town of Mammoth Lakes and Mammoth Disposal Company, being adjusted, and adopted pursuant to the requirements of Article XIIID, Section 6, of the California Constitution as proved for in Section-22 Compensation of the Solid Waste Services Agreement Section 10. The Town Clerk shall certify as to the adoption of this Resolution.

APPROVED AND ADOPTED this 17
th day of January 2024.
______________________
BILL SAUSER, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

Resolution No. 24-XX

(Updated Exhibit B to Solid Waste Services Agreement)

Resolution No. 24-XX

TOWN OF MAMMOTH LAKES NOTICE OF PUBLIC HEARING

ON SOLID WASTE DISPOSAL CHARGES AND RATES
Notice is hereby given that the Mammoth Lakes Town Council will hold a public hearing on proposed increases in rates and charges for solid waste disposal, recycling, and related services. The hearing will be held on January 17, 2024 at 4:00 pm or as soon thereafter as the matter may be heard, in the Mammoth Lakes Town Council Chamber, located upstairs in Suite Z at 437 Old Mammoth Road, Mammoth Lakes, CA 93546, and/or virtually online. Interested parties are invited to attend the public hearing. Any protest of the proposed fees must be presented in writing at, or before, the hearing.

The proposed rates are calculated to cover the current actual and estimated costs of solid waste disposal, recycling, and related services for the Town of Mammoth Lakes. Costs to be recovered are those for ongoing operations, new and replacement capital equipment, and disposal fees. The Town entered into a solid waste Franchise Agreement with Mammoth Disposal in October 2020, which established a base rate and rate increases of 5.6% per year from 2022 through 2026. In October 2022, Town Council adopted an updated rate structure to address actual costs that have increased at levels above the initially estimated amounts for operation of programs and services, solid waste collection, disposal, new facility construction, recycling, and implementation of new state mandates. From 2024 through 2026 rates and charges will increase a minimum 6.6% and a maximum of 9.6%, which includes the base increase of 5.6% plus a 1% to 4% increase based on the Consumer Price Index (CPI) as defined, for August of each year, effective the following January 1st. In 2027 new base rates will increase a minimum 1% and maximum 4% based on CPI.

Due to increased hauling costs, the base rate proposed for 2024 will increase by an additional 2.94%, for a total increase in 2024 of 11.87%. A separate fuel surcharge (FSC) of 4.48% (adjusted every 6 months) will be added to all billing. The residential rate for single-family home transfer station users will increase from $77.30 quarterly in 2023 to $86.50 in 2024 (rates are rounded to nearest 10 cents). The rates for duplexes and triplexes will increase from $157.70 and 230.30, respectively, to $176.40 and $257.60. The monthly charge for 2-cubic yard bin service collected two times a week will increase from $417.50 to $467.00. All other residential and commercial services will also increase at the rate of 11.87%, plus the additional FSC. The enclosed rate sheet provides details on the proposed rates for 2024 and the minimum and maximum rates per year through 2027. A report describing the cost and operational details is available for public inspection in the Town Clerk’s office at Town Hall, 437 Old Mammoth Road, Suite 230, Mammoth Lakes, CA 93546. For questions, please call (760) 965-3603.

Members of the public are welcome to discuss the proposed rates and are encouraged to do so at the public hearing. Any property owner whose property is subject to the proposed increases to the rates for the solid waste services and any tenant directly responsible for the payment of such fees (i.e., a customer of record) may submit a written protest to the proposed rate increases; provided, however, only one protest will be counted per identified parcel. Any written protest must: (1) state that the identified property owner or tenant is in opposition to the proposed rate increases; (2) provide the location of the identified parcel (by assessor’s parcel number or street address); and (3) include the name and signature of the property owner or tenant submitting the protest. If the person submitting the written protest is the owner of record but was not shown on Mono County’s last equalized assessment roll as the property owner, that person must provide written evidence that the person is the property owner. Written protests may be submitted by mail or in person to the Town Clerk at the address shown above, at the public hearing (date and time noted above), or by email to [email protected] provided they are received prior to the conclusion of the public comment portion of the public hearing. If submitting a protest by mail, please provide sufficient time for it to arrive prior to the close of the public comment portion of the public hearing. Identify on the front of the envelope for any protest, mailed or submitted in person to the Town Clerk, Attn: Public Hearing on Solid Waste Rate Increases.

The Town Council will consider all written protests and hear and consider all oral comments to the proposed rate increases and annual rate adjustments at the public hearing. Oral comments at the public hearing will not qualify as formal protests unless accompanied by a written protest. Upon the conclusion of the public hearing, the Town Council will consider adoption of the rate increases to the Town’s solid waste service fees as described herein. If written protests against the proposed rate increases are not presented by a majority of the property owners, or tenants directly responsible for the payment of the solid waste service fees, of the identified parcels upon which the rates are proposed to be imposed, the Town Council will be authorized to impose the rate increases as outlined above. If adopted, the proposed rate increases will take effect beginning February 1, 2024.

Jamie Gray, Town Clerk
Date posted and mailed: December 1, 2023

January 1, 2023-
December 31, 2023
2023 Rates
Fuel
Surcharge*
Rates
(Adjustable)
2024 Base
Rates
Fuel
Surcharge*
Rate
(Adjustable)
Service
Base Rates
(Min)
Service
Base Rates
(Max)
Fuel
Surcharge*
Rates
(Adjustable)
Service
Base Rates
(Min)
Service
Base Rates
(Max)
Fuel
Surcharge*
Rates
(Adjustable)
Service
Base Rates
(Min)
Service
Base Rates
(Max)
1 unit/quarter $ 3.50 77.30 $ 86.50 $ 0%-6.1% 92.20 $ 94.80 $ 0%-6.1% 98.30 $ 103.90 $ 0%-6.1% 104.80 $ 113.90 $ 2 units/quarter 157.70 $ 7.10 $ 176.40 $ 0%-6.1% 188.00 $ 193.30 $ 0%-6.1% 200.40 $ 211.90 $ 0%-6.1% 213.60 $ 232.20 $ 3 units/quarter 230.30 $ 10.30 $ 257.60 $ 0%-6.1% 274.60 $ 282.30 $ 0%-6.1% 292.70 $ 309.40 $ 0%-6.1% 312.00 $ 339.10 $ Lakes Basin (TS)
1 unit/year $ 3.50 77.30 $ 86.50 $ 0%-6.1% 92.20 $ 94.80 $ 0%-6.1% 98.30 $ 103.90 $ 0%-6.1% 104.80 $ 113.90 $ Curbside Pickup - Optional Service
Bearsaver 1 - (2x32 or 1x64 or 1x96) 160.20 $ 7.20 $ 179.20 $ 0%-6.1% 191.00 $ 196.40 $ 0%-6.1% 203.60 $ 215.30 $ 0%-6.1% 217.00 $ 236.00 $ Bearsaver 2 - (1x64 or 1x96 plus 1x32) 239.80 $ 10.70 $ 268.30 $ 0%-6.1% 286.00 $ 294.10 $ 0%-6.1% 304.90 $ 322.30 $ 0%-6.1% 325.00 $ 353.20 $ Bearsaver 3 - (4x32 or 2x64 or 2x96) 318.30 $ 14.30 $ 356.10 $ 0%-6.1% 379.60 $ 390.30 $ 0%-6.1% 404.70 $ 427.80 $ 0%-6.1% 431.40 $ 468.90 $ Rehrig Bear Cart (1x95) 187.80 $ 8.40 $ 210.10 $ 0%-6.1% 224.00 $ 230.30 $ 0%-6.1% 238.80 $ 252.40 $ 0%-6.1% 254.60 $ 276.60 $ Rehrig Bear Cart (2x95) 328.60 $ 14.70 $ 367.60 $ 0%-6.1% 391.90 $ 402.90 $ 0%-6.1% 417.80 $ 441.60 $ 0%-6.1% 445.40 $ 484.00 $ Rehrig Bear Cart (3x95) 460.00 $ 20.60 $ 514.60 $ 0%-6.1% 548.60 $ 564.00 $ 0%-6.1% 584.80 $ 618.10 $ 0%-6.1% 623.40 $ 677.40 $ 1 Yard Bin
$ 9.50 216.00 $ 241.50 $ 0%-6.1% 257.50 $ 264.50 $ 0%-6.1% 274.50 $ 290.00 $ 0%-6.1% 292.50 $ 318.00 $ 2 Yard Bin
1 time per week 263.00 $ 12.00 $ 294.00 $ 0%-6.1% 313.50 $ 322.00 $ 0%-6.1% 334.00 $ 353.00 $ 0%-6.1% 356.00 $ 387.00 $ 2 time per week 417.50 $ 18.50 $ 467.00 $ 0%-6.1% 498.00 $ 512.00 $ 0%-6.1% 531.00 $ 561.00 $ 0%-6.1% 566.00 $ 615.00 $ 3 time per week 552.00 $ 24.50 $ 617.50 $ 0%-6.1% 658.50 $ 677.00 $ 0%-6.1% 702.00 $ 742.00 $ 0%-6.1% 748.50 $ 813.00 $ 4 time per week 699.50 $ 31.50 $ 782.50 $ 0%-6.1% 834.00 $ 857.50 $ 0%-6.1% 889.00 $ 940.00 $ 0%-6.1% 947.50 $ 1,030.00 $ 5 time per week 860.00 $ 38.50 $ 962.00 $ 0%-6.1% 1,025.50 $ 1,054.50 $ 0%-6.1% 1,093.00 $ 1,155.50 $ 0%-6.1% 1,165.00 $ 1,266.50 $ 6 time per week 1,020.00 $ 45.50 $ 1,141.00 $ 0%-6.1% 1,216.50 $ 1,250.50 $ 0%-6.1% 1,297.00 $ 1,370.50 $ 0%-6.1% 1,382.50 $ 1,502.00 $ 7 time per week 1,179.50 $ 53.00 $ 1,319.50 $ 0%-6.1% 1,406.50 $ 1,446.00 $ 0%-6.1% 1,499.50 $ 1,585.00 $ 0%-6.1% 1,598.50 $ 1,737.00 $ Extra Pick Up 68.00 $ 3.00 $ 76.00 $ 0%-6.1% 81.00 $ 83.50 $ 0%-6.1% 86.50 $ 91.50 $ 0%-6.1% 92.00 $ 100.50 $ 3 Yard Bin
1 time per week 318.50 $ 14.50 $ 356.50 $ 0%-6.1% 380.00 $ 390.50 $ 0%-6.1% 405.00 $ 428.00 $ 0%-6.1% 431.50 $ 469.00 $ 2 time per week 519.50 $ 23.50 $ 581.00 $ 0%-6.1% 619.50 $ 637.00 $ 0%-6.1% 660.50 $ 698.00 $ 0%-6.1% 704.00 $ 765.00 $ 3 time per week 664.50 $ 30.00 $ 743.50 $ 0%-6.1% 792.50 $ 815.00 $ 0%-6.1% 845.00 $ 893.00 $ 0%-6.1% 901.00 $ 978.50 $ 4 time per week 872.50 $ 39.00 $ 976.00 $ 0%-6.1% 1,040.50 $ 1,069.50 $ 0%-6.1% 1,109.00 $ 1,172.00 $ 0%-6.1% 1,182.00 $ 1,284.50 $ 5 time per week 1,051.50 $ 47.00 $ 1,176.50 $ 0%-6.1% 1,254.00 $ 1,289.50 $ 0%-6.1% 1,337.00 $ 1,413.50 $ 0%-6.1% 1,425.00 $ 1,549.00 $ 6 time per week 1,229.00 $ 55.00 $ 1,375.00 $ 0%-6.1% 1,466.00 $ 1,507.00 $ 0%-6.1% 1,563.00 $ 1,651.50 $ 0%-6.1% 1,666.00 $ 1,810.00 $ 7 time per week 1,407.50 $ 63.00 $ 1,574.50 $ 0%-6.1% 1,678.50 $ 1,725.50 $ 0%-6.1% 1,789.50 $ 1,891.00 $ 0%-6.1% 1,907.50 $ 2,072.50 $ Extra Pick Up 84.00 $ 4.00 $ 94.00 $ 0%-6.1% 100.00 $ 103.00 $ 0%-6.1% 106.50 $ 113.00 $ 0%-6.1% 113.50 $ 124.00 $ 4 Yard Bin
1 time per week 376.50 $ 17.00 $ 421.00 $ 0%-6.1% 449.00 $ 461.50 $ 0%-6.1% 478.50 $ 506.00 $ 0%-6.1% 510.00 $ 554.50 $ 2 time per week 651.50 $ 29.00 $ 729.00 $ 0%-6.1% 777.00 $ 799.00 $ 0%-6.1% 828.50 $ 875.50 $ 0%-6.1% 883.00 $ 959.50 $ 3 time per week 872.00 $ 39.00 $ 975.50 $ 0%-6.1% 1,040.00 $ 1,069.00 $ 0%-6.1% 1,108.50 $ 1,171.50 $ 0%-6.1% 1,181.50 $ 1,284.00 $ 4 time per week 1,078.50 $ 48.50 $ 1,206.50 $ 0%-6.1% 1,286.00 $ 1,322.50 $ 0%-6.1% 1,371.00 $ 1,449.50 $ 0%-6.1% 1,461.50 $ 1,588.50 $ 5 time per week 1,294.50 $ 58.00 $ 1,448.00 $ 0%-6.1% 1,543.50 $ 1,587.00 $ 0%-6.1% 1,645.50 $ 1,739.50 $ 0%-6.1% 1,754.00 $ 1,906.50 $ 6 time per week 1,509.00 $ 67.50 $ 1,688.00 $ 0%-6.1% 1,799.50 $ 1,850.00 $ 0%-6.1% 1,918.50 $ 2,027.50 $ 0%-6.1% 2,045.00 $ 2,222.00 $ 7 time per week 1,724.50 $ 77.50 $ 1,929.00 $ 0%-6.1% 2,056.50 $ 2,114.00 $ 0%-6.1% 2,192.00 $ 2,317.00 $ 0%-6.1% 2,336.50 $ 2,539.50 $ Extra Pick Up 97.50 $ 4.50 $ 109.00 $ 0%-6.1% 116.00 $ 119.50 $ 0%-6.1% 123.50 $ 131.00 $ 0%-6.1% 131.50 $ 143.50 $ 6 Yard Bin
1 time per week 535.50 $ 24.00 $ 599.00 $ 0%-6.1% 638.50 $ 656.50 $ 0%-6.1% 680.50 $ 719.50 $ 0%-6.1% 725.50 $ 788.50 $ 2 time per week 879.50 $ 39.50 $ 984.00 $ 0%-6.1% 1,049.00 $ 1,078.50 $ 0%-6.1% 1,118.00 $ 1,182.00 $ 0%-6.1% 1,192.00 $ 1,295.50 $ 3 time per week 1,142.50 $ 51.00 $ 1,278.00 $ 0%-6.1% 1,362.50 $ 1,400.50 $ 0%-6.1% 1,452.50 $ 1,535.00 $ 0%-6.1% 1,548.50 $ 1,682.50 $ 4 time per week 1,393.50 $ 62.50 $ 1,559.00 $ 0%-6.1% 1,662.00 $ 1,708.50 $ 0%-6.1% 1,771.50 $ 1,872.50 $ 0%-6.1% 1,888.50 $ 2,052.50 $ 5 time per week 1,649.00 $ 74.00 $ 1,844.50 $ 0%-6.1% 1,966.00 $ 2,021.50 $ 0%-6.1% 2,096.00 $ 2,215.50 $ 0%-6.1% 2,234.50 $ 2,428.00 $ 6 time per week 1,905.50 $ 85.50 $ 2,131.50 $ 0%-6.1% 2,272.00 $ 2,336.00 $ 0%-6.1% 2,422.00 $ 2,560.50 $ 0%-6.1% 2,582.00 $ 2,806.50 $ 7 time per week 2,061.50 $ 92.50 $ 2,306.00 $ 0%-6.1% 2,458.00 $ 2,527.50 $ 0%-6.1% 2,620.00 $ 2,770.00 $ 0%-6.1% 2,793.00 $ 3,036.00 $ Extra Pick Up 139.00 $ 6.00 $ 155.50 $ 0%-6.1% 166.00 $ 170.50 $ 0%-6.1% 177.00 $ 187.00 $ 0%-6.1% 188.50 $ 205.00 $ 3 Yard Compactor
1 time per week 360.50 $ 16.00 $ 403.50 $ 0%-6.1% 430.00 $ 442.00 $ 0%-6.1% 458.50 $ 484.50 $ 0%-6.1% 489.00 $ 531.00 $ 2 time per week 723.50 $ 32.50 $ 809.50 $ 0%-6.1% 863.00 $ 887.00 $ 0%-6.1% 920.00 $ 972.00 $ 0%-6.1% 980.50 $ 1,065.50 $ 3 time per week 1,052.00 $ 47.00 $ 1,177.00 $ 0%-6.1% 1,254.50 $ 1,290.00 $ 0%-6.1% 1,337.50 $ 1,414.00 $ 0%-6.1% 1,426.00 $ 1,549.50 $ Extra Pick Up 319.00 $ 14.50 $ 357.00 $ 0%-6.1% 380.50 $ 391.50 $ 0%-6.1% 405.50 $ 429.00 $ 0%-6.1% 432.50 $ 470.00 $ 20 Yard $ 29.00 646.50 $ 723.00 $ 0%-6.1% 770.50 $ 792.50 $ 0%-6.1% 821.50 $ 868.50 $ 0%-6.1% 875.50 $ 952.00 $ 20 Yard Compactor 754.00 $ 34.00 $ 843.50 $ 0%-6.1% 899.00 $ 924.50 $ 0%-6.1% 958.50 $ 1,013.50 $ 0%-6.1% 1,022.00 $ 1,111.00 $ 30 Yard $ 43.00 957.00 $ 1,070.50 $ 0%-6.1% 1,141.00 $ 1,173.50 $ 0%-6.1% 1,216.50 $ 1,286.00 $ 0%-6.1% 1,297.00 $ 1,409.50 $ 30 Yard Compactor 1,114.50 $ 50.00 $ 1,247.00 $ 0%-6.1% 1,329.50 $ 1,366.50 $ 0%-6.1% 1,417.00 $ 1,497.50 $ 0%-6.1% 1,510.50 $ 1,641.50 $ 40 Yard $ 56.50 1,257.00 $ 1,406.00 $ 0%-6.1% 1,499.00 $ 1,541.00 $ 0%-6.1% 1,598.00 $ 1,689.00 $ 0%-6.1% 1,703.50 $ 1,851.00 $ 50 Yard $ 60.00 1,344.50 $ 1,504.00 $ 0%-6.1% 1,603.50 $ 1,648.50 $ 0%-6.1% 1,709.50 $ 1,807.00 $ 0%-6.1% 1,822.50 $ 1,980.50 $ 60 Yard $ 86.00 1,914.50 $ 2,142.00 $ 0%-6.1% 2,283.50 $ 2,347.50 $ 0%-6.1% 2,434.00 $ 2,573.00 $ 0%-6.1% 2,594.50 $ 2,820.00 $ Steam Clean Bin 79.00 $ 3.50 $ 88.50 $ 0%-6.1% 94.50 $ 97.00 $ 0%-6.1% 100.50 $ 106.50 $ 0%-6.1% 107.00 $ 116.50 $ Paint Bin $ 3.50 81.00 $ 90.50 $ 0%-6.1% 96.50 $ 99.00 $ 0%-6.1% 103.00 $ 108.50 $ 0%-6.1% 110.00 $ 119.00 $ Container Truck 40.50 $ 2.00 $ 45.50 $ 0%-6.1% 48.50 $ 50.00 $ 0%-6.1% 51.50 $ 55.00 $ 0%-6.1% 55.00 $ 60.50 $ Move Bin $ 6.00 129.00 $ 144.50 $ 0%-6.1% 154.00 $ 158.50 $ 0%-6.1% 164.00 $ 173.50 $ 0%-6.1% 175.00 $ 190.00 $ Transport Fee 173.50 $ 8.00 $ 194.00 $ 0%-6.1% 207.00 $ 212.50 $ 0%-6.1% 220.50 $ 233.00 $ 0%-6.1% 235.00 $ 255.50 $ Lock Removal Fee 9.50 $ 0.50 $ 10.50 $ 0%-6.1% 11.00 $ 11.50 $ 0%-6.1% 11.50 $ 12.50 $ 0%-6.1% 12.50 $ 13.50 $ Lock Purchase 31.00 $ 1.50 $ 34.50 $ 0%-6.1% 37.00 $ 38.00 $ 0%-6.1% 39.50 $ 41.50 $ 0%-6.1% 42.00 $ 45.50 $ Truck Hourly Rate (min 1/2 hr) 127.50 $ 5.50 $ 142.50 $ 0%-6.1% 152.00 $ 156.00 $ 0%-6.1% 162.00 $ 171.00 $ 0%-6.1% 172.50 $ 187.50 $ Trash Nuisance Abatement Hourly Rate (min 1/2 hr) 127.50 $ 5.50 $ 142.50 $ 0%-6.1% 152.00 $ 156.00 $ 0%-6.1% 162.00 $ 171.00 $ 0%-6.1% 172.50 $ 187.50 $ Shop Repair Rate 135.00 $ 6.00 $ 151.00 $ 0%-6.1% 161.00 $ 165.50 $ 0%-6.1% 171.50 $ 181.50 $ 0%-6.1% 183.00 $ 199.00 $ Commercial Bin Delivery 53.50 $ 2.50 $ 60.00 $ 0%-6.1% 64.00 $ 66.00 $ 0%-6.1% 68.00 $ 72.50 $ 0%-6.1% 72.50 $ 79.50 $ Roll-off Bin Delivery 74.00 $ 3.50 $ 83.00 $ 0%-6.1% 88.50 $ 91.00 $ 0%-6.1% 94.50 $ 99.50 $ 0%-6.1% 100.50 $ 109.00 $ Third Party Solid Waste Tip Fee Per Ton 122.50 $ 5.50 $ 137.00 $ 0%-6.1% 146.00 $ 150.00 $ 0%-6.1% 155.50 $ 164.50 $ 0%-6.1% 166.00 $ 180.50 $ Special Services: These are one time special service fees.

Services
Services

5.6% + (1% - 4% CPI) + FSC*
January 1, 2025- December 31, 2025

5.6% + (1% - 4% CPI) + FSC*
January 1, 2026- December 31, 2026
Trasfer Station Tip Fee
Commercial Services - Invoiced Monthly
Residential Services
Transfer Station (TS) - Invoiced Quarterly
Roll-Off Services: These are one time special service fees. *Fuel Surcharge (FSC) on Trucking is not included in the base rate for any year. It is a separate component and line item starting February 1, 2024. The FSC rate will be adjusted up/down every 6 months based on fuel pricing published in the Energy Information Administration (EIA) statistics. The FSC will be averaged over a 6-month period each February 1 and August 1, providing time for review and implementation on July 1 and January 1, respectively. The FSC will not exceed 6.10% annually, and the Franchise Fee of 9.50% is not applied to the FSC.

Total rate includes FSC
and Base Rate
combined
Total rate includes FSC and Base Rate
combined
February 1, 2024 -
December 31, 2024

5.6% + 3.33% CPI +

2.94% Trucking + 4.48%
Fuel Surcharge* (FSC) 5.6% + (1% - 4% CPI) + FSC*
January 1, 2027- December 31 ,2027
Total rate includes FSC and Base Rate
combined
Total rate includes FSC and Base Rate
combined

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Rice, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Rea
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate STR (Short Term Rental Advisory Committee) – Rice and Bubser LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.