Town Council - June 19, 2024
1. CALL TO ORDER AND ROLL CALL
The Mayor Pro Tem called the meeting to order at 4:01 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Allan Pietrasanta led the flag salute.
3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
Mayor Pro Tem Bubser acknowledgement the importance of the Juneteenth holiday.
Emily Janoff, Epidemiologist for Mono County Heath & Human Services, encouraged the Council and the community to take part in the Mono County Well-Being Survey.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
There were no additions to the agenda.
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Deputy Airport Manager Sierra Waugh and Airport Operations Manager Soibian Spring gave an update regarding the recent FAA Western Pacific Region Airports Conference that they had attended. There was discussion among members of Council and staff.
Office of Outdoor Recreation Manager Lawson Reif gave an update regarding current outdoor recreation activities.
6. PUBLIC PRESENTATIONS
6.1 Presentation of Sierra Jobs First Program Update.
1. Sierra Jobs First Presentation.pdf
2. Presentation.pdf
Town Manager Rob Patterson introduced Mr. Frisch, President of the Sierra Business Council. Mr. Frisch and Elaine Kabala, Executive Director of the Eastern Sierra Council of Governments, presented an update on the Sierra Jobs First Program. There was discussion among members of Council, Mr. Frisch, Ms. Kabala, and staff.
7. STAFF PRESENTATIONS
7.1 Mammoth Main Base Redevelopment Project (“Evolving Main”) Update – June 2024.
1. Main Lodge Redevelopment Update - June 2024.pdf
Jen Murillo, Lisa Wise Consulting, gave an update regarding the Mammoth Main Base Redevelopment Project.
7.2 Parcel Affordable Housing Project Construction Update.
1. Parcel Construction Update - June 2024.pdf
Community and Economic Development Director Nolan Bobroff and Engineering Manager Amy Callanan gave an update regarding the Parcel Affordable Housing Project. There was discussion among members of Council, staff, and Shellan Rodriguez, SMR Development Owner.
7.3 Update on Town Hall Construction and Financing.
1. Update on Town Hall Construction and Financing.pdf
2. Mammoth Lakes 2024 COPS pro forma.pdf
Town Manager Rob Patterson gave an update regarding the Town Hall construction and financing. There was discussion among members of Council and staff.
8. CONSENT AGENDA
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember Sarah Rea
Approve the Consent Agenda with Councilmember Rice abstaining on Agenda Item 8.6.
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
8.1 Approve the minutes of the regular meeting of June 5, 2024.
1. June 5, 2024 Minutes.pdf
8.2 Adopt the Resolution ordering the levy and collection of assessment within the Community Facilities District No. 2004-1 (Fractional) Mello Roos District.
1. Adopt the Resolution ordering the levy and collection of assessment within CFD No. 2004-1 (Fractional) Mello Roos District.pdf
2. CFD 2004-01_FY 2024-25_Reso Authorizing Levy.pdf
3. Cost Recovery 2024-25_CFD 2004-01.pdf
8.3 Adopt the Resolution ordering the levy and collection of assessment within the Community Facilities District No. 2005-1 (In Lieu DIF).
1. Adopt the Resolution ordering the levy and collection of assessment within CFD No. 2005-1 (In Lieu DIF).pdf
2. CFD 2005-01_FY 2024-25_Reso Authorizing Levy.pdf
3. Cost Recovery 2024-25_CFD 2005-01.pdf
8.4 Adopt the Resolution ordering the levy and collection of assessment within the Community Facilities District No. 2023-1 (Maintenance Services).
1. Adopt the Resolution ordering the levy and collection of assessment within CFD No. 2023-1 (Maintenance Services).pdf
2. CFD 2023-1_FY 2024-25_Reso Authorizing Levy.pdf
3. Cost Recovery 2024-25_CFD 2023-1.pdf
8.5 Adopt the Resolution authorizing the temporary closure of certain Town roads for the annual Fourth of July Parade and Freedom Mile Run on July 4, 2024.
1. 2024 July 4 Road Closure Resolution.pdf
2. July 4 Road Closure Resolution.pdf
8.6 Authorize the Town Manager to execute an Agreement with Mike’s Custom Flooring, Inc. for the purchase and installation of flooring at the Community Recreation Center (CRC) in an amount not to exceed $250,000 subject to review by the Town Attorney.
1. Agreement with Mike’s Custom Flooring for the purchase and installation of flooring at the CRC.pdf
2. DRAFT Agreement.pdf
8.7 Authorize the Town Manager to execute an Agreement with the AstroTurf Corporation for the Whitmore Track Repair project in the amount of $66,795 subject to review by the Town Attorney.
1. Authorize the Town Manager to execute an Agreement with the AstroTurf Corporation for the Whitmore Track Repair project.pdf
2. DRAFT Agreement(1).pdf
8.8 Adopt the resolution authorizing submittal of application(s) for all CalRecycle grants for which the Town of Mammoth Lakes is eligible.
1. Resolution authorizing submittal of a Cooperative Grant application to CalRecycle.pdf
2. RIG Grant Resolution.pdf
8.9 Approve the Solid Waste Parcel Fee Agreement with Mono County for Fiscal Year 2024-2025 to allow the levy and collection by Mono County of Solid Waste Parcel Fees in the Town of Mammoth Lakes.
1. Solid Waste Parcel Fee Agreement 24-25.pdf
2. Parcel Fee Agreement FY24-25 DRAFT.pdf
8.10 Accept Check Register 6/6/24 in the amount of $316,873.53.
1. Chech Register 06062024.pdf
9. PUBLIC HEARINGS
Public Hearing Procedure.
The Mayor will open the public hearing and then: Statement and presentation by staff. Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant. Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.
9.1 Conduct the public hearing and adopt the Resolution ordering the levy and collection of assessments within Assessment District 93-1 (Juniper Ridge).
1. Public hearing and adopt the Resolution ordering the levy and collection of assessments within Assessment District 93-1.pdf
2. Reso Juniper Confirming Assessment.pdf
3. 2024-25 Report_Juniper Ridge.pdf
The Mayor Pro Tem opened the public hearing at 5:34 p.m.
Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 5:37 p.m.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Adopt the Resolution ordering the levy and collection of assessments within Assessment District 93-1 (Juniper Ridge) for the Fiscal Year 202 4 /2
5 .
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
9.2 Conduct the public hearing and adopt the Resolution ordering the levy and collection of assessments within Assessment District 93-4, Zone 1 (The Bluffs) – Maintenance District No.1.
1. public hearing and adopt the Resolution ordering the levy and collection of assessments within Assessment District 93-4.pdf
2. Reso Bluffs AuthLevy.pdf
3. 2024-25 Report_Bluffs.pdf
The Mayor Pro Tem opened the public hearing at 5:38 p.m.
Public Works Director Haislip Hayes outlined the information in the staff report.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 5:39 p.m.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Adopt the Resolution ordering the levy and collection of assessments within the Bluffs Assessment District No 93-4, Zone 1 for the Fiscal Year 202 4 /2
5 .
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
9.3 Conduct the public hearing and adopt the Resolution ordering the levy and collection of assessments within the special maintenance district Old Mammoth Road Benefit Assessment District No. 2002-1.
1. public hearing and adopt the Resolution to the levy and collection of assessments within maintenance district No. 2002-1.pdf
2. Reso OMR AuthLevy.pdf
3. 2024-25 Report_Old Mammoth Road.pdf
The Mayor Pro Tem opened the public hearing at 5:39 p.m.
Councilmember Rice recused herself due to her ownership of property within the District and left the meeting at 5:40 p.m.
Public Works Director Haislip Hayes outlined the information in the staff report.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 5:41 p.m.
Councilmember Rice returned to the meeting at 5:42 p.m.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Sarah Rea
Adopt the Resolution ordering the levy and collection of assessments within the Old Mammoth Road Benefit Assessment District No. 2002-1 for the Fiscal Year 202 4 /2
5 .
For (3)
Councilmember John Wentworth, Councilmember Sarah Rea, and Mayor Pro Tem Chris Bubser Abstain (1)
Councilmember Amanda Rice
Absent (1)
Mayor Bill Sauser
Carried (3 to 0)
9.4 Conduct the public hearing and adopt the Resolution ordering the levy and collection of assessments within the special maintenance district North Village Benefit Assessment District No. 2002-2, Zone 1.
1. public hearing and adopt the Resolution to levy and collection of assessments within BAD No. 2002-2.pdf
2. Reso NVillage AuthLevy.pdf
3. 2024-25 Report_North Village.pdf
The Mayor Pro Tem opened the public hearing at 5:42 p.m.
Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 5:44 p.m.
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember Sarah Rea
Adopt the resolution ordering the levy and collection of assessments within special maintenance district North Village Benefit Assessment District No. 2002-02, Zone 1 for the Fiscal Year 202 4 /2
5 .
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
9.5 Conduct the public hearing and adopt the Resolution ordering the levy and collection of assessments within Benefit Assessment District No. 2014-1 (Mammoth View).
1. Public hearing and adopt the Resolution ordering the levy and collection of assessments within BAD No. 2014-1.pdf
2. Reso MammothView AuthLevy.pdf
3. 2024-25 Report_Mammoth View.pdf
The Mayor Pro Tem opened the public hearing at 5:45 p.m.
Public Works Director Haislip Hayes outlined the information in the staff report.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 5:46 p.m.
Moved by
Councilmember Sarah Rea
Seconded by
Councilmember Amanda Rice
Adopt the Resolution ordering the levy and collection of assessments within the Mammoth View Benefit Assessment District No. 2014-1 for the Fiscal Year 202 4 /2
5 .
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
9.6 Approval of Appropriations Limit, Investment Policy, and Annual Budget for Fiscal Year 24-25.
1. Final Budget Adoption FY24-25.pdf
2. Appropriation Limit Resolution.pdf
3. Appropriation Limit Calculation.pdf
4. Investment Policy Resolution.pdf
5. Investment Policy.pdf
6. Investment Policy Exhibit A.pdf
7. Investment Policy EXHIBIT B.pdf
8. Reserve Policy Resolution.pdf
9. Reserve Policy.pdf
10. Debt Management Policy Resolution.pdf
11. Debt Management Policy.pdf
12. Budget - Resolution.pdf
13. Budget - Line Item Detail.pdf
14. FY24-25 - Final Budget.pdf
The Mayor Pro Tem opened the public hearing at 5:48 p.m.
Town Manager Rob Patterson gave a presentation outlining the information in the staff report. There was discussion among members of Council and staff.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 6:28 p.m.
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember Sarah Rea
Adopt a resolution establishing the Town of Mammoth Lakes appropriations limit for Fiscal Year 24-25. Adopt a resolution reaffirming the Town of Mammoth Lakes Investment Policy for Fiscal Year 24-25. Adopt a resolution reaffirming the Town of Mammoth Lakes Reserve Policy for Fiscal Year 24-25. Adopt a resolution reaffirming the Town of Mammoth Lakes Debt Policy for Fiscal Year 24-25. Adopt a resolution approving the Annual Budget for the Town of Mammoth Lakes for Fiscal Year 24-25, as presented.
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
9.7 Town of Mammoth Lakes FY24-25 Master Fee Schedule.
1. Fee Schedule FY24-25.pdf
2. Building Fee Schedule.pdf
3. Resolution.pdf
4. General Fee Schedule.pdf
The Mayor Pro Tem opened the public hearing at 6:30 p.m.
Town Manager Rob Patterson and Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.
Staff was directed look into options to lower the parks and recreation fees for residents and bring them back to Council for consideration.
With no members of the public coming forward to speak, the Mayor Pro Tem closed the public hearing at 6:46 p.m.
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember Sarah Rea
Adopt the attached resolution establishing and updating a master schedule of fees and charges for Town services for FY24-25.
For (4)
Councilmember John Wentworth, Councilmember Sarah Rea, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Mayor Bill Sauser
Carried (4 to 0)
10. POLICY MATTERS
10.1 Introduction of draft Official Ballot Language – 2% Transient Occupancy Tax Increase.
1. Introduction of Ballot Measure.pdf
2. Coms Plan and Timeline.pdf
The Mayor Pro Tem called a recess at 6:47 p.m. and the Council reconvened at 6:54 p.m.
Town Manager Rob Patterson outlined the information in the staff report and introduced the Town's consultant, Jeremy Hauser from TeamCivX. Mr. Hauser outlined the proposed language for the ballot measure. There was discussion among members of Council, staff, and Mr. Hauser.
PUBLIC COMMENT:
John Morris, Chair of the STR Advisory Committee, said that the focus should be on housing and outlined his concerns with the proposed language.
There was discussion among members of Council and staff.
10.2 Discuss the Lease to Locals Program.
1. Staff Report - Lease to Locals Program.pdf
2. Attachment 1 - MUSD Boundary Map.pdf
Town Manager Rob Patterson and Community and Economic Development Director Nolan Bobroff gave a presentation outlining the information in the staff report. There was discussion among members of Council, staff, and Chase Janvrin from Placemate.
PUBLIC COMMENT:
Brianna Goico, Mammoth Lakes Chamber of Commerce, spoke in support of the program. There was discussion among members of Council and Ms. Goico.
John Morris, Lodging Association, spoke in support of the program.
There was discussion among members of Council and staff.
Staff was directed to bring a contract back for Council consideration.
11. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities Councilmembers Rice and Rea attended the Local Agency Formation Commission (LAFCO) meeting.
Councilmember Rice attended the Town staff tour.
Mayor Pro Tem Bubser attended the Eastern Sierra Transit Authority (ESTA) Board meeting.
Councilmember Wentworth attended a Sierra Nevada Conservancy meeting, the Towns to Trails Planning meetings, the ESSRP Jobs First Recreation Tourism Workshop, and a call with Senator Alvarado-Gil regarding a climate bond.
12. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, July 3, 2024 at 4:00 p.m.
The Council adjourned the meeting at 8:08 p.m.