Town Council - July 03, 2024
1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:02 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Community and Economic Development Director Nolan Bobroff led the flag salute.
3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
Brianna Goico, Executive Director of the Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber events and activities.
Patricia Robertson, Executive Director of Eastern Sierra Community Housing (ESCH), gave an update regarding current ESCH activities.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
Town Manager Rob Patterson noted that Agenda Item 10.1 would be continued.
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)
5.1 July 2024 Public Works Engineering CIP Update.
1. July 2024 Public Works Engineering CIP Update.pdf
2. Capital Project Update July 2024.7.3.pdf
6. PUBLIC PRESENTATIONS
6.1 Presentation regarding the Mammoth Lakes Fire Protection District's ballot measure.
1. MLFPD1_PM_PPT_1f - Tomaier 5-24.pdf
Ales Tomaier, Fire Chief of the Mammoth Lakes Fire Protection District, gave a presentation outlining the District's ballot measure. There was discussion among members of Council and Chief Tomaier.
7. STAFF PRESENTATIONS
7.1 Proclamation declaring July 2024 as Park and Recreation Month.
1. Proclamation of the Town Council of the Town of Mammoth Lakes declaring July 2024 as Park and Recreation Month.pdf
2. Proclamation.pdf
Parks and Recreation Director Stuart Brown outlined the information in the proposed proclamation. There was discussion among members of Council and staff.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Adopt the Proclamation declaring
July as Park and Recreation Month in the Town of Mammoth Lakes.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Councilmember Sarah Rea
Carried (4 to 0)
7.2 July 2024 Office of Outdoor Recreation Update.
1. July 2024 Office of Outdoor Recreation Update(1).pdf
2. OOR_TOMLCouncilUpdate_070324(1).pdf
Office of Outdoor Recreation Manager Lawson Reif and Trails Manager Andrew Mulford gave an update regarding current trails activities. There was discussion among members of Council and staff.
7.3 Town’s 40th Anniversary Celebration Update.
1. Town's 40th Anniversary Celebration Presentation.pdf Parks and Recreation Director Stuart Brown outlined the information in the staff report. There was discussion among members of Council and staff.
8. CONSENT AGENDA
Mayor Pro Tem Buber requested that Agenda Items 8.5 be removed from the consent agenda for separate discussion.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Approve the Consent Agenda with Councilmember Rice abstaining on Agenda Item 8.6, Councilmember Wentworth clarifying that the funding being approved in Agenda Item 8.9 was for a pilot program, and Mayor Pro Tem Bubser voting no on Agenda Item 8.2.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Councilmember Sarah Rea
Carried (4 to 0)
8.1 Approve the minutes of the regular meeting of June 19, 2024.
1. June 19, 2024 Minutes.pdf
8.2 Authorize the Mayor to sign a letter to the U.S. Fish and Wildlife Service (FWS) requesting that Mammoth Yosemite Airport be withdrawn from the Bi-State Distinct Population Segment of Greater Sage Grouse critical habitat designation.
1. USFWS Proposed Greater Sage Grouse Critical Habitat Designation at the Airport.pdf
2. USDFW Greater Sage Grouse Letter 2024 Final_Arlington Office.pdf
3. USDFW Greater Sage Grouse Letter 2024 Final_Falls Church Office.pdf
8.3 Re-appoint Ben Wisner, Scott Reif, and Greg Newbry to the Parks and Recreation Commission with terms expiring on July 31, 2028.
1. Action Sheet - Commission Appointments.pdf
2. Ben Wisner Application.pdf
3. Scott Reif Application.pdf
4. Greg Newbry Application.pdf
8.4 Authorize the Town Manager to execute an agreement with American Sports Construction, Inc. for synthetic turf repair at the Whitmore Track and Sports Field and the installation of a Synthetic Turf Area at Mammoth Creek Park in the amount of $41,970.
1. Authorize the Town Manager to execute an agreement with ASC for synthetic turf repair and installation.pdf
2. DRAFT Agreement.pdf
8.5 Award Construction Contract for the Town of Mammoth Lakes New Civic Center to AMG and Associates, Inc. in the amount of $26,979,000.00.
1. Award Construction Contract for the Town of Mammoth Lakes New Civic Center.pdf This item was removed from the consent agenda for separate discussion.
Town Manager Rob Patterson, Engineering Manager Amy Callanan, and Town Attorney Andrew Morris outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Councilmember John Wentworth
Seconded by
Mayor Pro Tem Chris Bubser
Approve the Plans and Specifications. Award the base bid contract to the lowest responsive bidder, AMG and Associates, Inc. in the amount of $26,979,000.00. Authorize the Public Works Director to execute the construction contract and accept the project upon completion. Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Councilmember Sarah Rea
Carried (4 to 0)
8.6 Authorize the Town Manager to execute a contract with Pivot Interiors, Inc. for an amount not to exceed $400,000 for the completion of the Community Recreation Center (CRC) offices and locker/meeting room spaces.
1. Authorize Contract for CRC Interior Office and Locker Room Improvements.pdf
8.7 Approve the resolution adopting a Records Retention Schedule and authorizing destruction of certain Town records.
1. Agenda Action Sheet retention schedule.pdf
2. R24- Adopt records retention schedules.pdf
3. ___ALL Records Retention Schedules for Council_2024-06-26.pdf
8.8 Authorize a professional services agreement with TRB and Associates for building inspection, plan check, and related services.
1. Staff Report - TRB and Associates Contract .pdf
2. TRB and Associates Contract.pdf
8.9 Approve a professional services agreement with Placemate to implement and manage the Lease to Locals program.
1. Staff Report - Lease to Locals Contract.pdf
2. L2L Contract.pdf
8.10 Accept Check Register 6/13/24 in the amount of $738,872.16. Accept Check Register 6/19/24 in the amount of $478,775.58. Accept Check Register 6/21/24 in the amount of $53,905.28. Accept Check Register 6/24/24 in the amount of $117,657.50.
1. Check Register 06132024.pdf
2. Check Register 06192024.pdf
3. Check Register 06212024.pdf
4. Check Register 06242024.pdf
9. PUBLIC HEARINGS
Public Hearing Procedure.
The Mayor will open the public hearing and then: Statement and presentation by staff. Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant. Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.
9.1 Conduct a public hearing to consider an amendment to the State CDBG grant for the Access Apartments project and an amendment to the Subrecipient Agreement with Mammoth Lakes Housing to administer the grant.
1. Action Sheet - Access Apartments CDBG Grant Amendment.pdf
2. Resolution - CDBG Grant Amendment.pdf
3. First Amendment to Subrecipient Agreement.pdf
4. Subrecipient Agreement - Access Apartments.pdf
The Mayor opened the public hearing at 5:21 p.m.
Community and Economic Development Director Nolan Bobroff outlined the information in the staff report.
PUBLIC COMMENT:
Patricia Robertson, Executive Director of Eastern Sierra Community Housing (ESCH), spoke in support of the amendments.
Tom Hodges, Chair of ESCH, spoke in support of the amendments.
There was discussion among members of Council and Ms. Robertson.
The Mayor closed the public hearing at 5:37 p.m.
There was discussion among members of Council.
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember John Wentworth
Approve the resolution
authorizing the amendments to the CDBG grant for the Access Apartments project and approve the amendments to the Subrecipient Agreement with Mammoth Lakes Housing to administer the grant .
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Councilmember Sarah Rea
Carried (4 to 0)
10. POLICY MATTERS
10.1 Appeal of Enforcement Charges and Administrative Citations for TOT Enforcement at 246 Canyon Blvd, Mammoth Lakes, California 93546.
1. TOT Appeal - 246.pdf
2. Booking confirmation - Town Sting.pdf
3. Citation Appeal Hearing Results.pdf
4. Notice of Determination - Post Citation Hearing.pdf
This item was continued.
10.2 Authorize Purchase and Sale Agreement with the Mammoth Lakes Foundation to purchase real property located at 100 College Parkway.
1. MLF Agreement.pdf
2. Purchase and sale agreement with MLF for Edison and MACC - clean.pdf
3. Exhibit A - Site Plan (Property).pdf
4. Exhibit B - Site Plan (MACC).pdf
5. Exhibit C MLF to ToML Grant Deed 062724 clean.pdf
6. Exhibit D - Edison Interior Layout.pdf
Town Manager Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
Luan Mendel, Mammoth Lakes Foundation, spoke in support of the agreement. There was discussion among members of Council and Ms. Mendel.
The Mayor called a recess at 6:02 p.m. and the Council reconvened at p6:10 .m.
Moved by
Councilmember John Wentworth
Seconded by
Mayor Pro Tem Chris Bubser
A
uthorize the Town Manager to
execute
a purchase and sale agreement with Mammoth Lakes Foundation (MLF) for the acquisition of real property located at 100 College Parkway . D
irect staff to consult with Mammoth Bike Park Advocates to see if a viable site for a bike park could be developed at this site and bring back the recommendation to Town Council.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Chris Bubser, and Councilmember Amanda Rice Absent (1)
Councilmember Sarah Rea
Carried (4 to 0)
10.3 Update of draft Official Ballot Language – 2% Transient Occupancy Tax Increase.
1. Ballot language.pdf
2. Survey Mailer.pdf
3. Ballot Measure Analysis.pdf
4. Sandy Hogan Public Comment.pdf
Town Manager Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
Brent Truax, Chair of the Mammoth Lakes Chamber of Commerce, said that the Chamber supported work force housing and recommended a special tax . There was discussion among members of Council, staff, and Mr. Truax.
John Morris, Chair of the Mammoth Lakes Lodging Association, said that housing and a funding source for housing was needed. He said that there was not a negative effect on tourism with previous TOT increases. He spoke in support of the Placemate program and asked for the Council to give more funds to the program. He said that the Lodging Association would support whatever the Council decided in regard to the tax measure.
Brianna Goico, Executive Director of the Mammoth Lakes Chamber of Commerce, said that the Chamber preferred a special tax and that they were concerned about the effect on tourism with a tax increase.
Cleland Hoff advised the Council to make a decision.
Sandy Hogan's sent an email regarding how previous tax measures were passed.
There was discussion among members of Council and staff.
11. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.
Councilmember Rice attended the Eastern Sierra Community Housing Board meeting.
Councilmember Wentworth attended the Eastern Sierra Council of Governments meeting, the California Jobs First Council meeting, Ken Brengle's Farewell event, and the Mammoth Lakes Tourism Board meeting.
Mayor Sauser attended the Local Transportation Commission meeting.
Mayor Pro Tem Bubser reported on the County voter turnout from the last election.
12. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, July 17, 2024 at 4:00 p.m.
The Council adjourned the meeting at 7:23 p.m.