Mammoth Lakes City Council
August 7, 2024

Town Council Agenda

Wednesday, August 7, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. COUNCIL PRESENTATIONS

5.1 Recognition of Town Clerk Jamie Gray for 20 years of service.

6. INTRODUCTIONS

6.1 Introduce new Parks/PW Maintenance Hybrid employees Alexis Tapia–Martinez and Adam Scott.

6.2 Introduce new Human Resources Analyst Allison Floyd.

7. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

7.1 Did you Know? Update for June and July 2024.

7.2 August 2024 Public Works Engineering CIP Update.

7.3 August 2024 Office of Outdoor Recreation Update.

8. STAFF PRESENTATIONS

8.1 Introduction of the Police Chief’s Advisory Committee.

9. CONSENT AGENDA

9.1 Approve the minutes of the regular meeting of July 17, 2024.

9.2 Waive the reading and adopt by title only the ordinance of the People of the Town of Mammoth Lakes amending Section 3.12.040 of the Mammoth Lakes Municipal Code increasing the rate of the Town’s Transient Occupancy Tax from thirteen percent to fifteen
percent.

9.3 Waive the Reading and Adopt by Title Only the Ordinance Renewing the Town’s Military Use Policy for 2024.

9.4 Authorize execution of contract change order with Gray’s Grasshopper, Inc. for Main St. Landscaping project Phase 1.

9.5 Authorize execution of contract change orders with H.B. Restoration, Inc. for the Facilities Exterior Painting Project FAC 24-001.

9.6 Accept Check Register 7/10/24 in the amount of $238,816.85. Accept Check Register 7/25/24 in the amount of $5,331,071.27.

10. POLICY MATTERS

10.1 Consider the ordinance amending Chapter 2.04.050 of the Town of Mammoth Lakes Municipal Code related to Town Council Salaries.

10.2 Approve the Town of Mammoth Lakes FY24-25 5-Year Capital Improvement Plan (CIP).

11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

12. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, August 21, 2024 at 4:00 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Update for June and July 2024.

Council Meeting Date: 8/7/2024
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. These are published in The Sheet, the Mammoth Times, and el Sol, generally on the third weekend of the month, as well as being posted on the Town’s social media and website. Recent publications include the following:
 June 2024 (published the weekend of June 28): Stewardship  July 2024 (published the weekend of July 19): Elections

Did you know that the Town facilitates
numerous stewardship opportunities within
Mammoth Lakes and adjacent public lands?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
• Join our trails team the first Wednesday of each month (June - September) at 5pm for Wednesday Worknights, which will focus on trail work and trail maintenance. Help us maintain your favorite trail with food and drinks provided after each event.
• Help keep Mammoth Lakes clean by participating in Trashy Thursdays (June - September) each week at 5pm. Volunteers are provided trash bags and litter grabbers with the goal of keeping our community as clean as possible.
• In partnership with Mammoth Lakes Recreation, take your stewardship game to the next level by adopting one of your favorite soft surface trails or sections of the paved multi-use pathway through the Adopt-A-Trail program. Program sponsorships run for a year from the date of adoption and are a great way to care for our local trails, lakes, and trailheads. • Participate in the Summer of Stewardship through the Office of Outdoor Recreation Trail Days program! Trail Days events will occur on July 27th and September 21st and focus on litter pick-up, trail work, landscape restoration, trailhead improvements, and more!
• Want to schedule your own group stewardship event?
Reach out to Office of Outdoor Recreation staff at
[email protected]

DID YOU
KNOW?
For more information scan QR code or visit:
townofmammothlakes.ca.gov/1214/Volunteer Page 5 of 70
TownofMammothLakes.ca.gov Town of Mammoth Lakes
¿Sabía que la ciudad facilita numerosas
oportunidades de administración dentro de
Mammoth Lakes y las tierras públicas adyacentes?
• Únase a nuestro equipo de senderos el primer miércoles de cada mes (junio - septiembre) a las 5pm para las noches de trabajo de los miércoles, que se centrarán en el trabajo y el mantenimiento de los senderos. Ayúdanos a mantener tu sendero favorito con alimentos y bebidas proporcionados después de cada evento. • Ayude a mantener limpio Mammoth Lakes participando en Trashy Thursday (junio - septiembre) cada semana a las 5pm Los voluntarios reciben bolsas de basura y recogedores de basura con el objetivo de mantener nuestra comunidad lo más limpia posible.
• En asociación con Mammoth Lakes Recreation, lleve su juego de administración al siguiente nivel adoptando uno de sus senderos de superficie blanda favoritos o secciones del camino pavimentado de usos múltiples a través del programa Adopt-A-Trail. Los patrocinios del programa tienen una duración de un año a partir de la fecha de adopción y son una excelente manera de cuidar nuestros senderos, lagos y comienzos de senderos locales.
• ¡Participe en el Verano de Mayordomía a través del programa de Días de Senderos de Recreación al Aire Libre! Los eventos de Trail Days se llevarán a cabo el 27 de julio y el 21 de septiembre y se centrarán en la recogida de basura, el trabajo en los senderos, la restauración del paisaje, las mejoras en los inicios de los senderos y mucho más.
• ¿Quiere programar su propio evento de administración de grupo? Comuníquese con el personal de la Oficina de Recreación al Aire Libre en [email protected]
¿SABÍAS QUE?
Escanea el código QR para saber más
townofmammothlakes.ca.gov/1214/Volunteer

TownofMammothLakes.ca.gov Town of Mammoth Lakes
¿Usted sabia que cada dos años el
Pueblo de Mammoth Lakes toma a cabo
una eleccion para electar miembros al
Ayuntamineto del Pueblo?
• Las elecciones municipales de este año tendrán lugar el martes 5 de noviembre de 2024.
• En la votación de noviembre habrá dos escaños del Concejo Municipal. • El plazo para la designación de miembros del Ayuntamiento sería del 15 de julio al 9 de agosto de 2024, con el potencial de que extenderse hasta el 14 de agosto de 2024 si uno de los dos graduados decide no Continuar con el Ayuntamiento.
• El Guia de los Candidatos del Pubelo y la Ordenanza de Contribuciones Locales pueden ser encontrados en el sitio del Pueblo:
www.townofmammothlakes.ca.gov/1156/Elections
• Cualquiera que quisiera obtener mas informacion delproceso para postularse para un cargo o quien esta interesado en
comezar el proceso deberia ser una cita con la Secretaria del Ayuntamiento Jamie Gray llamando al 760-965-3602
o [email protected].
¿SABÍAS QUE?
Escanea el código QR para saber más
www.townofmammothlakes.ca.gov/1156/Elections

Did you know that the Town of
Mammoth Lakes holds an election to
elect members to the Town Council?
TownofMammothLakes.ca.gov Town of Mammoth Lakes

DID YOU
KNOW?
• This year’s municipal election will be held on Tuesday, November 5, 2024. • Two Town Council seats will be on the November ballot. • The nomination period for members of the Town Council is from July 15 to August 9, 2024, with the potential to be extended to August 14, 2024 if any of the two incumbents do not run for Town Council again.
• The Town’s Candidate Guide and Local Contributions Ordinance can be found on the Town’s website at:
www.townofmammothlakes.ca.gov/1156/Elections
• Anyone wishing to learn more information about the process to run for Town Council or who is interested in
pulling papers should schedule an appointment
with Town Clerk Jamie Gray at 760-965-3602
or [email protected].

For more information scan QR code or visit:
www.townofmammothlakes.ca.gov/1156/Elections Page 8 of 70 Mammoth Lakes Town Council
Agenda Action Sheet
Title: August 2024 Public Works Engineering CIP Update.

Council Meeting Date: 8/7/2024
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: None
Summary:

This CIP update includes most of the Town’s active construction projects.

Public Works Engineering
Capital Project Update
August 7, 2024
*** Text shown in bold has changed from the previous update *** Project Notes Budget
CRC
CRC Mobility Hub
Installation of the Sprung Shield along the exterior walls is scheduled to begin the week of Aug 5. Installation of parking lot lighting by TOML staff will occur later this summer. The contractor continues to work on several punchlist items. ~$15M
$1.75M
CRC “Phase 2” - Interior TI
Work
Flooring installation is scheduled to begin the week of Aug 5. The interior office and locker room work has been contracted and is expected to be completed this fall. Other work scheduled to go out to bid next week includes bleachers, stairs and ADA lift, east patio railing, front entry “canopy”, and miscellaneous Phase 1 punchlist items which were not completed by the contractor.
$1.05M
The Parcel Phase 1 “The
Sawyer”
A ribbon-cutting ceremony combined with a groundbreaking for Phase 2 “Kingfisher” is scheduled for the afternoon of August 7. Building A is expected to begin occupancy the week of August 5. Additional MUPs and sidewalks have been completed, and the Park playground and public restroom are nearly complete. Bus shelters and landscaping are in progress. Other upcoming site work includes the Center St sidewalk, streetlights, and the picnic pavilion in the park.
$58M
(buildings)
~$5.6M
(public
infrastructure)
The Parcel Phase 2
“Kingfisher”
A groundbreaking ceremony combined with ribbon-cutting for Phase 1 “Sawyer” is scheduled for the afternoon of August 7. Site clearing and earthwork is in progress.
$46M (Kingfisher 1)
TBD (Kingfisher 2)
Chaparral Extension (The
Parcel)
Work has resumed on site, including installation of underground dry utilities (electrical and telecom), sidewalks and multi-use paths, and landscaping. $1.8M
60 Joaquin Work on foundation construction has resumed on site, with modular units expected to be set in August.
$2.42M
Main Street Landscaping
Phases 1 & 2
Irrigation work is nearly complete, and plantings are well under way. Town Council is being asked to authorize additional funding for the Phase 2 plantings at this August 7 meeting. All work is expected to be substantially complete by the end of August.
$524K (Phase 1)
$170K (Phase 2)
Town Civic Center The contractor mobilized on July 29 and is starting work, including clearing the site, earthwork, and installation of underground utilities, with the goal to get foundations completed before winter.
$27M
Childcare Center (Core &
Shell only)
Foundations are in place, and the portable units have been temporarily moved from the High School site to the Cerro Coso College parking lot. The units are expected to be placed on the new foundations in the next couple of weeks.
$1.65M
Dog Park The restroom and artificial turf are complete. Fence construction is in progress, and asphalt is expected to be placed the week of Aug 5. Staff anticipates opening the park to the public by the end of the month. $1.1M
SHARP Trailhead
Infrastructure
Work on site is expected to start later this summer, to be coordinated with the delivery schedule for the prefabricated restroom, in order to minimize restrictions to access of USFS lands.
$1M

Road & MUP Rehab 2024 Reconstruction of several roads and MUPs is complete, with work on Mono St and Dorrance Dr in progress. Paving is expected to be substantially complete by Aug 9, with minor items continuing through the end of the month. The project will temporarily disrupt vehicular access to residences and businesses while construction is under way. Staff will provide updates on the Town’s website and social media outlets. A flyer containing additional information is also attached to this update.
$2.8M
Mammoth Creek Park West
(CRC)
The MUPs as well as irrigation and installation of new grass are complete and will be open for the Town’s 40th Anniversary celebration on Saturday, August

24. Artificial turf is expected to be installed the week of Aug 12. The picnic/performance pavilion and bouldering structures require additional planning, and installation will likely occur next summer. $500K
Mammoth Arts & Cultural
Center (MACC)
PEDC approval is anticipated in August. Staff hopes to bid, award a contract, and begin construction this fall.
~$15M + (TBD)
Town Fencing Repairs Work is in progress and is expected to continue through August. $85K Town Facility Painting Work is in progress and is expected to continue through August. $93.5 Whitmore Track and Turf
Repair
A contract has been executed and work is expected to occur the week of Aug

12. $100K
Airport Automated Weather
Observation System (AWOS)
Relocation and Upgrade
Most of the work was completed in 2023 and the Contractor is currently waiting for delivery of materials that had a very long lead time. Work will resume as soon as the materials are delivered. The remaining work will only take a couple of weeks.
$570K
Reconstruct GA and
Terminal Parking Lot at the
Airport
The project received four bids on March 20th and then staff applied for a grant from the Federal Aviation Administration. As soon as the grant is received, staff will recommend an award by Town Council. Construction is expected to occur this summer.
$2M

Mammoth Lakes Town Council
Agenda Action Sheet
Title: August 2024 Office of Outdoor Recreation Update.

Council Meeting Date: 8/7/2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
Recommended Motion: This is an information item only; no action required.

Summary: Attached is the August 2024 Office of Outdoor Recreation (OOR) Projects update.

The document highlights many (but not all) of the ongoing projects within the OOR. The OOR will be providing once a month written updates in this manner to keep the Council and public informed of the work undertaken by the Office of Outdoor Recreation.

Office of Outdoor Recreation Update
August 2024 Update
Created July 30th, 2024

PROJECT NOTES BUDGET/OTHER INFO
SHARP Trails Environmental analysis
continues on this
project. The OOR will
provide continued
updates as we work
with our Federal
partners on this
project.

Current timelines
(subject to change) put
a signed decision for
Phase 3 in late June
2025.

SNC Grant Budget: $510,596.68
SHARP
Trailhead
Construction will begin
after the Labor Day
2024 but we do not
currently have an exact
start date due to
delays with the vault
toilet.

MMSA has
consolidated and
stacked the logs at the
Sherwins TH.

SNC Grant Budget: $953,414.00
Stewardship Our last big weekend
stewardship event will
be the Lakes Basin
Cleanup on September
21st, 2024.

Don’t forget to join us
Thursday’s at 5 p.m. for
Trashy Thursday’s!
https://www.townofmammothlakes.ca.gov/1214/Volunteer
Interpretation In partnership with the
Whitebark Institute,
developing 3 new
interpretive signs to be
placed on the MUPs
immediately adjacent

to the recently thinned
Mammoth Creek
Parcel. Signs will focus
on Forest Health,
Identification, and Bark
Beetles. Intent is to
fund using CalFire
Grant, which we are
waiting to hear if we
received.

In collaboration with
MLR, developing 5 new
interpretive signs for
the Sherwins
Trailhead. MLR & OOR
staff recently attended
the Intra-Tribe Summit
in Bishop to seek input
on content related to
Native American
history.

In collaboration with
MLT & MLR the OOR is
working with Clean Up
The Lake to develop 2
new interpretive signs
for the Lake George
Area. Signs will focus
on the CUTL project
and aquatic invasives.

Winter
Grooming
The State is currently
working to get TOML an
agreement for winter
grooming
Subsequent
engagement with
council will occur
related to staffing
needs and other
pertinent info on
9/4/2024.

A new non-motorized
grooming snowmobile
has been purchased

and OOR staff will pick
this up from Reno
ASAP.

Inyo Program
of Work
(POW)
The OOR will be
seeking input from
MTC related to the
FY24/25 Inyo POW.

The OOR will seek
council input on this
topic on 9/4/2024.

Sign
Replacement
Replaced damaged
signs on Crystal Lake
Trail. Continuing with
sign installation as we
have time.

Ordered new
regulatory MUPs
signage to replace
broken or faded signs.

These will be
prioritized for install
once delivered.

Trees near
Frontier Lines
in Lakes
Basin
Efforts continue, in
conjunction with
MLFD, to clean up after
the dropping of
hundreds of trees
between the Art
Gallery and Pack
Station in the Lakes
Basin.

Currently, the MUP is
fully open, and bucking
will commence, and
rounds moved near the
road. Per the district
ranger, the area will
open for public wood
cutting this fall and the
OOR is coordinating
with local tribes to
distribute wood to
tribal entities as well.

Community
Center Parcel
Immediately adjacent
to the community
center, the OOR has
established a small
recreation site with 3
picnic tables, bear box,
bike tool station, and
trash facilities.

Trail Crew cleaned the
area resulting in
multiple trailer-loads
of duff being taken to
the dump.

Agreements
& Contracts
In conjunction with
Whitebark, OOR
facilitated updating of
various agreements
related to the ESCCRP.

Continued efforts to
work with Inyo staff on
updated agreements
and permits.

Trails
Planning &
Trail
Development
Seeking cost estimates
to complete CEQA for
a trail project in the
recently thinned
Mammoth Creek
Parcel.

Efforts continue on
planning for a bike park
near the new dog
park/day care/theater.

Trail & sign work on
Black Bear Run
continues. We hope to
open this trail prior to
the end of summer.

Currently, lots of work
occurring to attempt to
smooth out the
downhill turns on this
steep trail.

Biking Efforts continue to
address speeding and
reckless driving on the
MUPs.

The OOR has
purchased 3 e-bikes to
be used to boot our ebike host program
where we will attempt
to engage on the
pathways.

The OOR recently
installed appropriateuse stencils and
ordered 5 speed
tracking devices that
also deliver messaging
if it tracks a speeding
vehicle.

Currently developing
appropriate use AFrame signage in
conjunction with
MLPD, utilizing their
Office of Traffic Safety
(OTS) grant.

1 TOWN COUNCIL STAFF REPORT
Title: Introduction of the Police Chief’s Advisory Committee.

Meeting Date: August 7, 2024
Prepared by: Dan Casabian, Chief of Police
RECOMMENDATION:

Introduction of the new Chief’s Advisory Committee, no action needed.

BACKGROUND:

The Mammoth Lakes Police Department understands the importance of community collaboration to truly serve the people of Mammoth Lakes. A new Chief’s Advisory Committee (C.A.C.) is being created to act as a resource for the Chief in the formation of strategies, development of community policing concepts, and increased public awareness.

The committee is intended to provide a forum for discussions concerning community issues and the goal is to have a broad spectrum of viewpoints represented.

The Chief’s Advisory Committee is a tool to provide the Chief of Police and the Mammoth Lakes Police Department (MLPD) with direct community input and to provide community members with direct access to the Chief about perceived issues, the formation of strategies and concepts around community policing, and to increase public awareness about the department. The Committee can also provide neutral, third-party insight that supports a productive and inclusive exchange of ideas to be considered in MLPD’s decision-making process.

OVERALL PURPOSE:

The purpose of the Chief’s Advisory Committee is to strengthen the relationship between the Mammoth Lakes Police Department and community members by creating a structured and intentional vehicle for dialogue. In strengthening this relationship, the department aims to advance the following ideals:
 Ensure the Chief and MLPD personnel receive timely information and feedback about community concerns, crime, policing practices and policies directly from the community it serves.
 Build stronger partnerships between the department and the community to reduce crime and improve safety for all community members.
 Develop a pathway for increasing the department’s understanding of the perspectives of the community members who have not traditionally been engaged or included.

2 SCOPE:

The scope of the panel shall include (but not be limited to):
 Acting as a sounding board for the Chief of Police regarding community needs and concerns; as well as providing community feedback about proposed police programs and priorities.
 Apprising the Chief of Police directly of the community’s vision for police services or of the need to discuss a police policy or procedure.  Assisting in educating the community at large about the function and role of the Mammoth Lakes Police Department.
 Connecting community members, particularly persons or communities who may be reluctant to approach the department on their own, to better understand the needs of the community and how the Mammoth Lakes Police Department can support meeting those needs.
 Advising the Chief of Police directly about the public perception or perceived image of the Mammoth Lakes Police Department or any specific aspect of it.

Note: The scope of the panel does not include participation in departmental disciplinary actions, legal issues, ongoing criminal or internal investigations, or active critical incidents.

The panel does not make or dictate department policy and is not a policy-making body.

MEMBERSHIP:

The Chief’s Advisory Committee will be led by the Chief of Police or his/her chosen Chairperson. Members of the Chief’s Advisory Committee are selected from a pool of Mammoth Lakes community members and will serve either a renewable one-year or twoyear term. Criteria used for recommending and ultimately selecting committee members will include:
 Reflect a diverse representation of the Mammoth Lakes community relative to race, religion, country of origin, sexual orientation, gender, gender identity, disability, socioeconomic status, and age, and/or
 Reflect a diverse cross-section of professions, employment, education, social interests, and geographic residency, and/or
 Have a historical knowledge of the Mammoth Lakes community, and/or  Current Mammoth Lakes community members who have a genuine interest in contributing to solutions that address local community concerns about the relationship between the Mammoth Lakes Police Department and the community members, and/or
 Commit to the time obligation required to be a member of the Chief’s Advisory Committee.

Applicants are asked to fill out a basic application and are subject to a criminal background check similar to one required for a police ride-along. The background check will not require fingerprinting, but the applicant will need to sign a waiver allowing the police department to check state and local law enforcement databases only. Please note: An applicant’s immigration status is not a consideration for membership and shall not preclude any

3 applicant from serving on the Chief’s Advisory Committee. An applicant’s immigration status will not be shared with any other law enforcement or governmental agency, whether local, state or federal.

PANEL ROLES AND RESPONSIBILITIES AND EXPECTATIONS:

Members of the Chief’s Advisory Committee will provide their insights and concerns fielded from their respective circles and networks and the segment of the community they represent. To this end, the time commitment and responsibilities including:
 Participation in an orientation to the Mammoth Lakes Police Department and the Chief’s Advisory Committee.
 Members of the Chief’s Advisory Committee are required to attend regularly scheduled meetings and be prepared to engage in an honest and productive dialog.  Members of the Chief’s Advisory Committee are expected to treat each other with dignity and respect.
 Members of the Chief’s Advisory Committee shall maintain confidentiality of information that is designated as confidential during the meetings.  Members of the Chief’s Advisory Committee are not to utilize the meetings to facilitate personal agendas.
 Members of the Chief’s Advisory Committee will be required to intentionally connect with their community networks to share relevant information and elicit the community’s opinions, experiences and feedback.

Any additional roles and responsibilities and group format will be developed collaboratively during regularly scheduled meetings.

MEETING LOGISTICS:

Regular meetings will be scheduled monthly in the afternoon to early evening hours. This time may change based upon the needs of the Chief’s Advisory Committee. The intention of the Chief’s Advisory Committee will be to meet in person.

Town Council of Mammoth Lakes
Minutes of Regular Meeting
July 17, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:01 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Phil Moores, Executive Director of the Eastern Sierra Transit Authority, led the flag salute.

3. PUBLIC COMMENTS
Brianna Goico, Executive Director of the Mammoth Lakes Chamber of Commerce, reported on current Chamber activities.

Phil Moores, Executive Director of the Eastern Sierra Transit Authority, outlined the transit problems with the shuttle service to and from Reds Meadow last Friday. There was discussion among members of Council and Mr. Moores.

Town Council Minutes
July 17, 2024

4. ADDITIONS TO THE AGENDA
Town Manager Rob Patterson noted that Agenda Item 7.5 would be continued.

5. WORKSHOP WITH THE BOARD OF MAMMOTH LAKES RECREATION
Mammoth Lakes Recreation Board Treasurer Heather Schaubmayer participated remotely from the Grand Sierra Resort - Business Center 2500 E. 2nd St., Reno, NV 89595.

5.1 Workshop with the Board of Mammoth Lakes Recreation.

Mammoth Lakes Recreation (MLR) Board President Craig Schaubmayer, Treasurer Heather Schaubmayer, Secretary Tamara Bankson, and Board Members Sarah Rea and Danielle Torrance were in attendance. Board Member Eric Wasserman was absent.

MLR Program Director Kim Anaclerio outlined MLR's current activities and programs. There was discussion among members of Council, members of the Board, and staff regarding the development of a new strategic plan for MLR.

PUBLIC COMMENT:

Parks and Recreation Director Stuart Brown said that there was great collaboration with MLR and the Town.

5.2 Approve the use of $25,000 in Measure R Special Project Funds in fiscal year 2024/25 for Community Recreation Center Sport Court Flooring.

Town Manager Rob Patterson outlined the process that would be taken for this agenda item.

Mammoth Lakes Recreation (MLR) Program Director Kim Anaclerio outlined the information in the staff report. There was discussion among members of the MLR Board.

PUBLIC COMMENT:

John Morris, Mammoth High School and Club Volleyball Coach, spoke in support of the funding request.

Sandy Hogan spoke about increasing the budget for MLR.

Eric Wasserman sent an email in support of the funding request.

Town Council Minutes
July 17, 2024

The MLR Board had consensus to recommend that the Town Council approve the use of $25,000 in Measure R Special Project Funds in fiscal year 2024/25 for Community Recreation Center Sport Court Flooring.

Moved by Councilmember Amanda Rice
Seconded by Mayor Bill Sauser
Approve the use of $25,000 in Measure R Special Project Funds in fiscal year 2024/25 for Community Recreation Center Sport Court Flooring.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)
The Mayor called a recess at 5:07 p.m. and the Council reconvened at 5:18 p.m.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Public Works Director Haislip Hayes announced that a large paving project would start tomorrow with pulverizing the multi-use path along Old Mammoth Road and closure of Mammoth Creek Park for a portion of Friday.

Airport Operations Manager Soibian Spring gave an update regarding current Airport activities.

6.1 Mammoth Main Base Redevelopment Project (“Evolving Main”) Update – July 2024.

There was discussion among members of Council and staff regarding the schedule of these updates.

6.2 Parcel Affordable Housing Project Construction Update.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

7. CONSENT AGENDA
Moved by Councilmember Amanda Rice
Seconded by Councilmember Sarah Rea

Town Council Minutes
July 17, 2024

Approve the Consent Agenda.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth Carried (5 to 0)

7.1 Approve the minutes of the regular meeting of July 3, 2024.

7.2 Adopt the Resolution ordering the levy and collection of assessment within the CFD No. 2013-3 (Transit Services) for fiscal year 2024/25.

7.3 Authorize the addition of a subcontractor for the Dog Park Project.

7.4 Appoint Cynthia Fleming, Dawn Vereuck, and Lana Grand to the Planning and Economic Development Commission with terms expiring on July 31, 2028.

7.5 Award the contract for the Mammoth Yosemite Airport General Aviation and Terminal Parking Lot Reconstruction Project.

This item was continued.

7.6 Adopt the resolution authorizing the temporary closure of Town roads for special events.

7.7 Accept the Project Closeout Report For CAP 17-009 Fuel Island Upgrades.

7.8 Accept Check Register 6/27/24 in the amount of $1,179,547.65.

Accept Check Register 7/2/24 in the amount of $1,385,169.74.

8. POLICY MATTERS

8.1 Resolution to Implement Flock Safety.

Police Chief Dan Casabian and Sergeant Jason Heilman outlined the information in the staff report. There was discussion among members of Council, staff, and representatives from Flock Safety.

PUBLIC COMMENT:

Cleland Hoff spoke in support of the agreement.

Moved by Councilmember John Wentworth
Seconded by Mayor Bill Sauser

Town Council Minutes
July 17, 2024

Adopt the resolution authorizing the Town Manager to expend general funds to enter into a one-year lease agreement with Flock Safety for eight (8) Automatic License Plate Recognition (ALPR) Cameras for the Police Department in the amount not to exceed $25,000.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

8.2 Review of the ordinance regarding AB 481 Military Equipment Use.

Chief of Police Dan Casabian outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Councilmember Amanda Rice
Seconded by Councilmember Sarah Rea
Waive the reading and introduce by title only the Ordinance renewing the Town’s Military Equipment Use Policy pursuant to Government Code Section 7071 (AB 481).

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

8.3 Adopt the resolutions and introduce the ordinance to add a ballot measure to the November 5, 2024 General Municipal Election regarding an increase to the Transient Occupancy Tax (TOT).

Town Manager Rob Patterson outlined the information in the staff report.

There was discussion among members of Council and staff.

PUBLIC COMMENT:

Brent Truax, Chair of the Mammoth Lakes Chamber of Commerce Board, said that the Chamber supported a 2% special tax dedicated to affordable housing initiatives.

Town Council Minutes
July 17, 2024

John Morris, Chair of the Lodging Association, said that he was concerned that this tax would not pass as a general tax this fall. He said he would support whatever Council decided.

Moved by Councilmember John Wentworth
Seconded by Mayor Pro Tem Chris Bubser
Adopt the resolution with amended language as presented ordering the submission to the qualified electors of the Town a certain measure relating to a two percent increase in the Transient Occupancy Tax rate at the General Municipal Election to be held on Tuesday, November 5, 2024.

Waive the reading and introduce by title only the ordinance increasing the Transient Occupancy Tax to Fifteen Percent. Adopt the resolution setting priorities for filing a written argument regarding a Town measure and directing the Town Attorney to prepare an impartial analysis.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

8.4 Consider approval of the program guidelines for the Lease to Locals program.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

John Morris, Chair of the Lodging Association, spoke in support of the program and outlined his concerns with the guidelines.

Moved by Mayor Pro Tem Chris Bubser
Seconded by Councilmember Sarah Rea
Adopt the resolution approving the program guidelines for the Lease to Locals program.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth

Town Council Minutes
July 17, 2024

Carried (5 to 0)

9. COUNCILMEMBER REPORTS
Councilmember Wentworth attended the Great Basin Unified Air Pollution Control District meeting.

Mayor Sauser thanked the community for the Fourth of July Parade. He announced that he had pulled papers to run for Town Council.

10. CLOSED SESSION

10.1 Pursuant to Government Code Section 54957, the Council will hold a conference to consider evaluation of a public employee: Town Manager.

At 6:47 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

11. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 7:07 p.m. and announced that there was no reportable action taken.

12. ADJOURNMENT
The Council adjourned the meeting at 7:07 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Waive the reading and adopt by title only the ordinance of the People of the Town of Mammoth Lakes amending Section 3.12.040 of the Mammoth Lakes Municipal Code increasing the rate of the Town’s Transient Occupancy Tax from thirteen percent to fifteen per Council Meeting Date: 8/7/2024
Prepared by: Jamie Gray, Town Clerk
Recommended Motion: Waive the reading and adopt by title only the ordinance of the People of the Town of Mammoth Lakes amending Section 3.12.040 of the Mammoth Lakes Municipal Code increasing the rate of the Town’s Transient Occupancy Tax from thirteen percent to fifteen per
Summary: On July 17, 2024, the Town Council introduced the attached ordinance by a unanimous vote of 5-0. Next the ordinance must be adopted by the Town Council. Finally, the voters of the Town of Mammoth Lakes must approve the measure by a majority (50% +1) on the November 4, 2024, ballot in order for the ordinance to take effect on January 1, 2025 for a period of ten years.

The measure adopted reads as follows: To support general town services — without increasing taxes on Mammoth Lakes residents — such as providing affordable workforce housing through the Town’s Housing Now! Program, supporting public safety, enhancing disaster preparedness, repairing roads, improving recreation amenities and supporting snow removal, shall the Town of Mammoth Lakes' measure increasing the transient occupancy tax by 2% be adopted, generating approximately $4,000,000 annually for 10-years, paid only by hotel and short- term rental guests, with annual audits and all funds staying local?

ORDINANCE NO. 24-

AN ORDINANCE OF THE PEOPLE OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, AMENDING SECTION 3.12.040 OF THE MAMMOTH LAKES MUNICIPAL CODE INCREASING THE RATE OF THE TOWN’S TRANSIENT

OCCUPANCY TAX FROM THIRTEEN PERCENT TO FIFTEEN PERCENT
THE PEOPLE OF THE TOWN OF MAMMOTH LAKES DO ORDAIN AS FOLLOWS:

Section 1: Pursuant to California Revenue and Taxation Code Section 7280, subject to the approval of a majority of the voters of the Town of Mammoth Lakes at the Municipal Election of November 5, 2024, effective January 1, 2025, the Transient Occupancy Tax Rate for the Town of Mammoth Lakes shall be fifteen percent.

Section 2: Pursuant to California Revenue and Taxation Code Section 7280, subject to the approval of a majority of the voters of the Town of Mammoth Lakes at the Municipal Election of November 5, 2024, effective January 1, 2025, Section 3.12.040 of the Town of Mammoth Lakes Municipal Code shall be amended to read, in its entirety, as follows:

3.12.040 Tax Imposed. For the privilege of occupancy of any transient occupancy facility, each transient is subject to and shall pay a tax in the amount of fifteen percent of the rent charged by the operator. The tax constitutes a debt owed by the transient to the Town which is extinguished only by payment to the operator or to the tax collector. The transient shall pay the tax to the operator of the transient occupancy facility at the time the rent is paid. If the rent is paid in installments, the unpaid tax shall be paid to the operator at the rate of fifteen percent. If for any reason the tax due is not paid to the operator of the transient occupancy facility, the tax collector may require that such tax be paid by the transient to the tax collector.

Section 3: Effective on January 1, 2035, Section 3.12.040 of the Town of Mammoth Lakes Municipal Code shall be amended to read, in its entirety, as follows:

3.12.040 Tax Imposed. For the privilege of occupancy of any transient occupancy facility, each transient is subject to and shall pay a tax in the amount of thirteen percent of the rent charged by the operator. The tax constitutes a debt owed by the transient to the Town which is extinguished only by payment to the operator or to the tax collector. The transient shall pay the tax to the operator of the transient occupancy facility at the time the rent is paid. If the rent is paid in installments, the unpaid tax shall be paid to the operator at the rate of thirteen percent. If for any reason the tax due is not paid to the operator of the transient occupancy facility, the tax collector may require that such tax be paid by the transient to the tax collector.

Section 4: This ordinance shall constitute voter approval pursuant to Proposition 62, Proposition 218, and any and all other voter approval requirements. All tax revenue shall be deposited into the Town’s General Fund and expended for general governmental purposes.

Ordinance No. 24-

Section 5: Pursuant to California Constitution Article XIIIC §2(b) and California Elections Code Section 9222, this Ordinance shall take effect only if approved by a majority of the eligible voters of the Town of Mammoth Lakes voting at the Municipal Election to be held on November 5, 2024, and shall become effective as of January 1, 2025.

Section 6: The Mayor is hereby authorized to attest to the adoption of this Ordinance by the people voting thereon on November 5, 2024, by signing where indicated below.

I hereby certify that the foregoing Ordinance was PASSED, APPROVED, AND ADOPTED by the People of the Town of Mammoth Lakes on the 5th day of November 2024. _________________________________
BILL SAUSER, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Waive the Reading and Adopt by Title Only the Ordinance Renewing the Town’s Military Use Policy for 2024.

Council Meeting Date: 8/7/2024
Prepared by: Dan Casabian, Chief of Police / Andrew Morris, Town Attorney Recommended Motion: The Mammoth Lakes Police Department recommends Town Council waive the reading and adopt by title only the Ordinance renewing the Military Equipment Use Policy Pursuant to Government Code Section 7071.

Summary: On September 30, 2021, the Governor of the State of California approved Assembly Bill 481 requiring law enforcement agencies to obtain approval from the applicable governing body (Town Council) to use any equipment defined as military equipment by AB 481 by adopting a military equipment use policy. AB 481 declares the public has a right to know about any funding, acquisition, or use of military equipment as well as a right to participate in the decision to fund, acquire, or use such equipment. The Mammoth Lakes Police Department is committed to adopting internal processes related to the funding, acquisition, and use of defined military equipment as codified by Government Code sections § 7070, § 7071, and § 7072, which can be found here:
https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=7.&ti tle=1.&part=&chapter=12.8.&article=
AB 481 outlines fifteen categories of equipment that is defined as “military equipment,” ranging from remote piloted drone or robotic equipment to simunition firearms used only for training purposes. Of these fifteen categories or equipment, the Mammoth Lakes Police Department acquires and has available for use three of the fifteen categories of equipment – two of the three categories of equipment are primarily or solely used for wildlife diversion (Pepperball Launcher and Munitions, Bean-Bag Shotguns and Rounds, Rubber Slugs). The third category of equipment the Mammoth Lakes Police Department has is an unarmed drone.

ATTACHMENTS:

Ordinance Military Equipment 2024
Annual Report of Military Equipment Use 2024
MLPD Military Equipment Policy 706

ORDINANCE 2024-

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, COUNTY OF MONO, STATE OF CALIFORNIA, RENEWING THE TOWN’S MILITARY EQUIPMENT USE POLICY PURSUANT TO GOVERNMENT CODE SECTION 7071 (AB 481) WHEREAS, Assembly Bill 481 enacted Government Code Sections 7070-7073, establishing certain requirements pertaining to the acquisition and use of “military equipment” by California law enforcement agencies; and
WHEREAS, Government Code Section 7070 defines “military equipment” as consisting of 15 categories of items, most of which the Mammoth Lakes Police Department does not have, has never had, and is not likely to have in the foreseeable future (such as tracked armored vehicles or armed aircraft); and
WHEREAS, the Mammoth Lakes Police Department does have an unarmed drone with camera, pepperball launcher and munitions, beanbag shotguns and rounds and rubber slugs used for non-lethal wildlife diversion, which are defined as “military equipment” under Government Code Section 7070; and
WHEREAS, Government Code Section 7071 requires the Town Council to adopt by ordinance a “military equipment use policy” in order for the Mammoth Lakes Police Department to, among other things, use its existing “military equipment”, acquire new “military equipment” (including replacements for expired or worn out existing equipment), or collaborating with any other law enforcement agency (such as an agency with a mutual aid agreement with the Mammoth Lakes Police Department) that might use “military equipment” in Mammoth Lakes; and WHEREAS, a military equipment use policy has been available on the Mammoth Lakes Police Department’s website prior to the reading of this ordinance, pursuant to Government Code Section 7071(b); and
WHEREAS, the Town Council held a public hearing in connection with the adoption of this ordinance and has considered this ordinance at an open session at a regular Town Council meeting and provided for public comment in accordance with Government Code Section 54950 et seq, pursuant to Government Code Section 7071(c).

The Town Council of the Town of Mammoth Lakes Does Ordain as Follows:

Section 1. The recitals above are incorporated herein.

Section 2. Pursuant to California Government Code Section 7071(d), the Town Council finds and determines as follows, with respect to Policy 706 – Military Equipment Funding, Acquisition, and Use Policy attached hereto as Exhibit “A” and incorporated herein by reference (“the Policy”):
(A) The military equipment listed in the table in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The Policy will safeguard the public’s welfare, safety, civil rights, and civil liberties. (C) When and if replacement items are purchased for the items of military equipment listed in the table in the Policy, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

Ordinance No. 24-

(D) Prior use by the Mammoth Lakes Police Department of items now classified as “military equipment” by Government Code Section 7070 complied with the military equipment use policy that was in effect at the time.

Section 3. The Town Council’s previous adoption of the Policy, including the table attached thereto, is hereby renewed. The Policy, as it may be amended from time to time, shall be made available on the Mammoth Lakes Police Department’s website for as long as the Mammoth Lakes Police Department has any military equipment available for use.

Section 4. The Town Council’s previous ordinance authorizing the use of “military equipment” is hereby renewed. Pursuant to Government Code Section 7071(e), Town staff are directed to bring this ordinance to the Town Council for review “at least annually” so that the Town Council may vote on whether to renew the ordinance and determine whether each type of military equipment has complied with the standards of approval set forth herein and in Government Code Section 7071(d).

Section 5. Mammoth Lakes Police Department staff are directed to submit to the Town Council an annual military equipment report for each type of military equipment approved by the Town Council, and to make each such report available on the Mammoth Lakes Police Department website for as long as military equipment is available for use. Each report shall contain the information required by Government Code Section 7072(a). Mammoth Lakes Police Department staff are further directed to hold an annual community engagement meeting pursuant to Government Code Section 7072(b), within 30 days of submitting and releasing the annual military equipment report.

Section 6. If any provision of this ordinance or the application thereof to any person or circumstances is held by a court of competent jurisdiction to be invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this ordinance are declared to be severable.

Section 7. The Town Clerk is hereby directed to publish this ordinance or a summary thereof in accordance with the law.

The foregoing ordinance was introduced at a regular meeting of the Mammoth Lakes Town Council held on the 17
th day of July, 2024, and adopted at a regular meeting of the Mammoth Lakes Town Council, on the 7
th day of August, 2024.
__________________________
BILL SAUSER, Mayor
ATTEST:
_______________________
JAMIE GRAY, Town Clerk

MLPD Military Equipment Use
Annual Update 2024
Assembly Bill 481 enacted Government Code Sections 7070-7073, establishing certain requirements pertaining to the acquisition and use of “military equipment” by California law enforcement agencies. This code defines “military equipment” as consisting of 15 categories of items, most of which the Mammoth Lakes Police Department (MLPD) does not have, has never had, and is not likely to have in the foreseeable future (such as tracked armored vehicles or armed aircraft).

The Mammoth Lakes Police Department owns pepperball launchers and munitions, beanbag shotguns and rounds, and rubber slugs which are defined as “military equipment” under Code Section 7070. All these items were used for non-lethal wildlife diversion. The department responded to 85 bear-related calls for service from July 1, 2023, to June 30, 2024. Wildlife diversion tactics are used on these calls to condition bears away from problem areas such as campgrounds and residences where they have become accustomed to gaining an easy meal.

MLPD also owns one unarmed drone with camera known as an Unmanned Aircraft System (UAS).

The UAS was deployed in 3 operations from July 1, 2023, to June 30, 2024. The 1st operation included assisting the Mono County Sheriff’s Office and the U.S. Forest Service in locating and arresting a suspect involved in making criminal threats involving a firearm. The 2nd operation involved assisting the Mammoth Lakes Fire Department and the Mono County Sheriff’s Search and Rescue Team with locating a subject that was stuck on a cliff above Twin Lakes. The 3rd operation was attempting to locate a suspect that fled along Mammoth Creek.

As of June 30, 2024, MLPD has received no complaints or concerns regarding our use of the military equipment. Additionally, the department has had no internal audits or violations of the military equipment use policy.

The total annual cost for each type of military equipment is detailed on the graph below. Funds to purchase additional pepperball munitions, shotgun bean-bag rounds, and rubber slug rounds are allocated from the Town of Mammoth Lakes Annual Budget under the Mammoth Lakes Police Department’s Firearms account. Annual maintenance on pepperball launchers, bean-bag shotguns, and UAS are covered by the Contractual Services account. The quantity possessed and the quantity sought for each type of military equipment in the next year is also detailed on the graph below.

AB481 Military Equipment Inventory 2024

DESCRIPTION
(Military Item Per AB 481)

QUANTITY
(Sought or
Possessed)

CAPABILITIES EXPECTED

LIFESPAN

PRODUCT

DESCRIPTION
(MANUFACTURER)

PURPOSE
(AUTHORIZED USE)
FISCAL
IMPACT
(INITIAL & YEARLY)

LEGALRULES TRAINING
(REQUIREMENTS)

COMPLIANCE
(OVERSIGHT)

COMPLAINT

PROCEDURE
Pepperball Launcher Existing: 3 Less Lethal Force
Option
5-8 Years Pepperball Inc. Less Lethal force
Compliance
Wildlife Diversion
Initial: N/A
Yearly: $200
(Maintenance)
835a PC &
Federal and State
Case Law
California Peace
Officers Standards &
Training
Certified Less Lethal
Instructor led Training
Use of Force Review,
Internal Affairs
Investigation -
Policy 1010
MLPD Policy 1010
Pepperball Munitions Existing: 100
Sought: 750
Less Lethal Force
Option
3 Years Pepperball Inc. Less Lethal force
Compliance
Wildlife Diversion
Initial: $1290
(Re-Stock)
Yearly: N/A
835a PC &
Federal and State
Case Law
California Peace
Officers Standards &
Training
Certified Less Lethal
Instructor led Training
Use of Force Review,
Internal Affairs
Investigation -
Policy 1010
MLPD Policy 1010
Bean-Bag Shotguns Existing: 4 Less Lethal Force
Option
30,000
Rounds
Remington Less Lethal force
Compliance
Wildlife Diversion
Initial: N/A
Yearly: $250
Maintenance
835a PC &
Federal and State
Case Law
California Peace
Officers Standards &
Training
Certified Less Lethal
Instructor led Training
Use of Force Review,
Internal Affairs
Investigation -
Policy 1010
MLPD Policy 1010
Shotgun Bean-Bag
Round
Existing: 40
Sought: 100
Less Lethal Force
Option
5 Years Defense
Technology
Corporation
Less Lethal Force
Compliance
Wildlife Diversion
Initial: $500
(Re-Stock)
Yearly: N/A
835a PC &
Federal and State
Case Law
California Peace
Officers Standards &
Training
Certified Less Lethal
Instructor led Training
Use of Force Review,
Internal Affairs
Investigation -
Policy 1010
MLPD Policy 1010
Rubber Slugs
Round
Existing: 250
Sought: 500
Less Lethal Force
Option
5 Years Lightfield Less Lethal Force
Compliance
Wildlife Diversion
Initial: $2500
(Re-Stock)
Yearly: N/A
835a PC &
Federal and State
Case Law
California Peace
Officers Standards &
Training
Certified Less Lethal
Instructor led Training
Use of Force Review,
Internal Affairs
Investigation -
Policy 1010
MLPD Policy 1010
DJI Matrice 30T
(Drone)
Existing: 1 Drone – Remote
Piloted
2-5 Years DJI Technologies Enhance MLPD’s
Mission of
Protection of Lives
and Property
Initial: $N/A
Yearly: $2,780
Federal Aviation
Administration
Regulations
Initial Pilot Training and
Routine In-House
Training
Team Supervisor
Oversight / Monthly
Reporting to Federal
Aviation Administration
MLPD Policy 1010

Exhibit A
Mammoth Lakes Police Department
Mammoth Lakes PD Policy Manual
Military Equipment
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Policy
706
State
State

Mammoth Lakes Police Department
Mammoth Lakes PD Policy Manual
Military Equipment
706.2 POLICY
It is the policy of the Mammoth Lakes Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 706.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Mammoth Lakes Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department's funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
706.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:

See attachment: AB481 Military Equipment Inventory.pdf
706.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior

Mammoth Lakes Police Department
Mammoth Lakes PD Policy Manual
Military Equipment
to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 706.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 706.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee shall submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 706.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

1 TOWN COUNCIL STAFF REPORT
Title: Authorize execution of contract change order with Gray’s Grasshopper, Inc. for Main St. Landscaping project Phase 1
Meeting Date: August 7, 2024
Prepared by: Riley Griesenbeck, Facilities and Asset Manager RECOMMENDATION:

Staff recommends Town Council:
 Authorize Contract Change Order #3 for Main Street Landscaping Phase 1 in the amount of $170,144.70.

BACKGROUND:

The Main Street Landscaping project includes installation of irrigation facilities, light earthwork, and in-ground planting of native drought-tolerant trees and plants on both sides of Main Street between Mountain Boulevard to just east of the Main Street-Old Mammoth Road intersection. New irrigation lines will use sleeves installed underneath sidewalk and Frontage Road asphalt during the Main Street Sidewalk projects. The project plans were completed in 2022 and were split into two phases based on available funding ANALYSIS:

Given the difficulty in finding a Contractor to perform phase 1 of this work and the added cost-effectiveness of grouping phase 1 & phase 2 of this project together, Staff is looking to add the work originally in Phase 2 of this project to the Phase 1 contract. As stated above, the project was initially divided into two phases due to available funding. However, on March 20th, 2024, Council allocated $465,000 to bring the total project funding to $715,000 and this phased division is no longer necessary from a budgetary standpoint. The “Discovery” portion of this project has been completed and Staff and the Contractor are confident that no further costs will be incurred after the execution of this change order.

FINANCIAL CONSIDERATIONS:

On March 20, 2024, Town Council authorized $465,000 (FD 100 – General Fund) be allocated to the Main Street Landscaping capital project (Phase I and II) in the FY 2023- 24 second quarter budget adjustment. This project is fully funded at $715,000 and no additional fund requests are necessary. This project will be accounted for in the Capital Improvement Department (531) of FD 300 – Capital Projects.

2 ENVIRONMENTAL CONSIDERATIONS:

The project is categorically exempt from CEQA under California Code of Regulations Section 15304.b. Minor Alterations to Land.

In addition, Town Staff will continue to work closely with the Community and Economic Development Department Planning Division and Mammoth Community Water District (MCWD) to ensure that all plantings and irrigation systems comply with the Town’s Water Efficient Landscaping Ordinance (WELO) and all current and projected water use restrictions.

1 TOWN COUNCIL STAFF REPORT
Title: Authorize execution of contract change orders with H.B. Restoration, Inc. for the Facilities Exterior Painting Project FAC 24-001 Meeting Date: August 7, 2024
Prepared by: Riley Griesenbeck, Facilities and Asset Manager RECOMMENDATION:

Staff recommends Town Council:
 Authorize additional contract change orders, in excess of previously approved contract contingency amount, for repairs to facilities in an amount not to exceed $40,000.

BACKGROUND:

At the June 5th, 2024 Town Council meeting, Council awarded the contract for the Facilities Exterior Painting Project to H.B. Restoration, Inc. This project included the repainting of 21 buildings operated by the Town of Mammoth Lakes with a single, cohesive color scheme, except certain buildings with purposefully unique existing colors. Colors were selected through input from the entire Town staff to blend with our forest aesthetic. Public entrance doors will be painted the Town blue to provide cohesion across all Town-owned structures.

During the early stages of this project, Staff and the Contractor agreed that a number of the buildings to be painted have maintenance needs that should be addressed prior to painting.

These repairs include removal and replacement of fascia board at the Whitmore Pool, Pickleball Maintenance Building, and various repairs to the Mammoth Lakes Tourism building.

ANALYSIS:

Staff has been aware of the needed repairs to these structures but has not had the time to complete repairs. The Contractor, H.B. Restoration, Inc. is willing and able to perform nonstructural repairs to Town structures. The Contractor has already completed fascia repairs and replacement at the Whitmore Pool and Staff is satisfied with the quality and cost of the work; however, additional repairs will cost more than the 10% contract contingency ($8,500) authorized by Town Council during its June 5th meeting. The Contractor performing this work will allow maintenance staff to focus on other critical infrastructure needs this summer.

2 FINANCIAL CONSIDERATIONS:

Town Council authorized a total of $580,000 in one-time funds from FD100 – General Fund for facility repairs, painting, and fence repairs as part of the FY22-23 Fourth Quarter Budget Amendment. To date, Town Council has allocated $183,311.27 to fund the Facilities Exterior Painting and the Chain Link Fence Repair projects, leaving a balance of $396,688.73 remaining from the one-time facility repairs funds. Staff recommend allocating an additional $40,000 from the one-time facility repairs funds set aside to fully fund the additional contract change orders on the Facilities Exterior Painting project.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Consider the ordinance amending Chapter 2.04.050 of the Town of Mammoth Lakes Municipal Code related to Town Council Salaries.

Council Meeting Date: 8/7/2024
Prepared by: Jamie Gray, Town Clerk
Recommended Motion: Waive the reading and introduce by title only the ordinance amending Chapter 2.04.050 of the Town of Mammoth Lakes Municipal Code related to Town Council Compensation.

Summary: As a General Law Town, Town Council compensation is governed by Government Code Section 36516, which caps the pay of City Councilmembers at $300 per month for cities with populations under 35,000 but allows that amount to be increased 5% per year. In addition, the Code says that increases are not permitted to be compounded retroactively and automatic annual increases are not allowed. From 1985 to 2014 Town Council salaries remained the same at $300 per month. In 2014, the Town Council adopted an ordinance increasing Town Council salaries by 5% for 29 years putting the Town Council salary at $735 per month. Most recently, the Town Council adopted an ordinance increasing salaries at 5% per year for eight years putting the new Town Council salaries at $1,029 per month.

The proposed ordinance implements the allowed increase of 5% per year for the last two years putting the new Town Council salaries at $1,131.90 per month. An increase to Town Council salaries can only take place after an election and new Councilmembers are seated, so the proposed ordinance is to be effective December 4, 2024 or upon the seating of the new Council, whichever is later.

ORDINANCE NO. 24-

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, AMENDING SECTION 2.04.050 OF THE

TOWN OF MAMMOTH LAKES MUNICIPAL CODE RELATED TO

TOWN COUNCIL COMPENSATION
WHEREAS, the Town Council has previously established in Section 2.04.050 of the Municipal Code the amount of compensation to be paid to Town Councilmembers; and WHEREAS, the amount of Town Council compensation has been set at $1,029 per month, excluding health care benefits and reimbursement for actual and necessary expenses, since December 7, 2022; and
WHEREAS, Government Code Section 36516 allows the Town Council to adopt an ordinance increasing Town Council compensation in the amount of five percent for each year since the last increase in compensation, thus allowing an increase of ten percent to occur in 2024 in light of the last increase having occurred in 2022; and WHEREAS, Senate Bill 329 (SB 329) signed into law by Governor Gavin Newson on June 29, 2023, increases the base tiers for city council salaries based on the population of a municipality that may be approved by a city council by an ordinance or amendment thereto; and
WHEREAS, SB 329 continues to provide that salaries for town councilmembers may be increased either by an amount not to exceed five percent for each calendar year or by an amount equal to inflation since January 1, 2024 based upon the California Consumer Price Index which shall not exceed ten percent for each calendar year applied, whichever applied formula is greater; and
WHEREAS, all legal prerequisites for the adoption of this ordinance have occurred.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are all true and correct.

Section 2. Approval. The Town Council hereby amend Section 2.04.050 of the Mammoth Lakes Municipal Code to read as follows:

2.04.050 - Compensation and reimbursement.

Pursuant to Section 36516 of the California Government Code, effective upon the beginning of the term of office for any member of the Town Council elected at the November 2024 election, or upon December 4, 2024, whichever occurs later, compensation shall be paid to each member of the Town Council in the amount of one thousand one hundred thirty-one dollars and ninety cents per

Ordinance No. 24-

month. The compensation prescribed in this section is and shall be exclusive of any benefits provided to Town Councilmembers pursuant to Government Code Section 36516(d), and any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the Town, and, accordingly, each member of the Council shall receive reimbursement for such actual and necessary expenses incurred in the performance of official duties for the Town, pursuant to the provisions of Section 36514.5 of the Government Code, as amended from time to time. Such reimbursement shall be as established by a policy resolution adopted by the Town Council.

Section 3: Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this ordinance, or any part thereof, is held invalid or unconstitutional, then such decision shall not affect the validity of the remaining sections or portions of this ordinance or part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance irrespective of the fact that any one or more sections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

Section 4: Effective date. The Mayor shall sign, and the Town Clerk shall certify passage and adoption of this ordinance and shall cause the same to be published and posted pursuant to the provisions of law in this regard, and this ordinance shall take effect upon the beginning of the term of office for any member of the Town Council elected at the November 2024 election, or upon December 4, 2024, whichever occurs later.

ADOPTED AND APPROVED on this 21stday of August, 2024.
_________________________________
BILL SAUSER, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Approve the Town of Mammoth Lakes FY24-25 Five-Year Capital Improvement Plan (CIP).

Meeting Date: August 7, 2024
Prepared by: Haislip Hayes, PE Public Works Director
Rob Patterson, Town Manager
RECOMMENDATION:

Approve the FY24-25 Five-Year Capital Improvement Plan.

BACKGROUND:

On July 19, 2023, The Town Council approved the current version of the Capital Improvement Plan (CIP). The current version includes both the Five-Year CIP and Longrange CIP. Staff revised the CIP and presented the documents to the Parks and Recreation Commission (November 7, 2023) and the Planning and Economic Development Commission (October 11, 2023). Staff incorporated comments received from these commissions. Revisions to the CIP were presented to Council as part of the budget process and advanced during the June 5, 2023, budget presentation. After a Staff presentation and discussion by Town Council there was consensus to advance the draft document and associated projects. Government Code Section 65401 requires the Town’s planning agency to review and report on proposed CIP projects for conformity with the General Plan. The Planning and Economic Development Commission (PEDC) is the Town’s designated planning agency. On July 24, 2024, Staff presented the draft CIP along with a matrix demonstrating each project’s conformance with the General Plan. The Planning & Economic Development Commission adopted a resolution confirming that the Five-Year CIP is consistent with the General Plan
ANALYSIS/DISCUSSION:

The Five-Year CIP is the Town of Mammoth Lakes’ plan for short and mid-range capital facilities and infrastructure implementation. The plan is well coordinated with the ongoing maintenance of facilities and infrastructure as well as the development of new infrastructure. The CIP provides a linkage between the Town General Plan, Strategic Priorities, the budget and various master planning documents, and provides a means for planning, scheduling, and implementing capital projects over the next five years. The FiveYear Capital Improvement Plan attempts to program the highest priority Capital Projects and Maintenance and Rehabilitation Projects for the next five-year period. Projects included in the Five-Year CIP are generally non-recurring projects that generally cost $25,000 or more and have a long service life. CIP expenditures are considered beyond the scope of normal annual operating or maintenance expenditures and work programs.

2 CIP Process and Structure
The draft Five-Year CIP is designed to be reviewed at least twice a year and revised based on current circumstances and opportunities. Revisions made with the budget process and during the third quarter adjustment should consider historic requirements and expenditures for capital projects. The funding for the CIP may also be considered with the close out of the Fiscal Year analysis on fund balances. While the Five-Year Plan does not appropriate funds, it does serve as a planning tool to identify needed capital projects, estimate capital requirements, and coordinate financing and timing. The CIP identifies projects for annual funding, focuses resources in program areas, and supports planning recommendations.

Where appropriate, the CIP identifies project impacts on future operating budgets, including additional staffing, maintenance, and other recurring operational expenditures that require ongoing funding that must be considered in the planning and approval of projects. In general, the full cost of the project will be identified in the fiscal year work is proposed to begin; however, most projects will take more than one fiscal year to complete.

In all cases a project is fully funded at the time of construction contract award and the annual budgeting of multi-year projects is represented in the Finance Department’s annual budget. In some cases, incremental steps or phases of large projects will be taken with future work dependent on funding. For this reason, Staff will carry over aspects of multiyear projects in the CIP for reference. This helps to maintain focus on new project development, scheduling, and financing. Future reports will have background information on completed projects and those in process looking back at least three years. The CIP includes some planning projects intended to help the Council understand impacts to staffing, work programs, and upcoming projects. Many of these planning projects require significant staff resources.

The Five-Year CIP will include a large variety and number of projects. To allow focused and comparative evaluation and decision-making, facilities will be grouped by the following general categories:
 Affordable Housing (AF). Includes capital projects that advance the Town’s housing goals. Includes development of The Parcel and other Town owned land and creative solutions to attain additional community housing for the local workforce.  Airport (AP). The Town of Mammoth Lakes owns and operates “The MammothYosemite Airport” (MMH). The facility is located within the Town limits six miles south of the Town on Highway 395. The facility includes hangars, a commercial terminal building, runway and apron, and support vehicles and equipment.  General Facilities (GF). The category includes Town owned structures and equipment. This includes the municipal corporation yard on Commerce Drive. The corporate garage maintains Town vehicles as well as vehicles and equipment for ESTA, MLPD, MLFPD, MCOE, & MUSD. Structures specific to Transit are categorized as TT.

3  Police Department (PD). The Town of Mammoth Lakes owns the MLPD Police Station. Regular maintenance and improvements are the responsibility of the Town of Mammoth Lakes. The maintenance of the MLPD fleet is managed under general facilities.
 Parks and Recreation (PR). Projects within this category are related to the numerous park facilities owned and managed by the Town. This category has been subdivided by park facility.
 Storm Drain Projects (SD). This category includes all drainage related facilities within the Town, including storm drains, culverts, inlets, and basins.  Streetscape and Signage (SS). Includes street side landscaping, furniture, banners and decorations, and wayfinding signage.
 Streets (ST). This category includes capital improvements within the 118 miles of public right-of-way in the Town. The improvements may include reconstruction of roadways, new traffic signals or streetlights, and new curb and gutter.  Sidewalks (SW). This section contains all the Town sidewalks.  Trails (TR). The Town is responsible for a large network of multi-use paths and trails.

This system is managed within this category.
 Transit and Mobility (TT). Includes bus shelters, signs, and structures used to maintain and store transit vehicles.

The CIP includes a Long-range project list. The purpose is to identify projects which are important, but implementation and funding extend beyond the five-year window. Some of these Long-range projects may not be fully developed and ready to be placed in the FiveYear CIP. The Long-range project list also supports the ongoing and future Development Impact Fee study. The CIP does not include all capital purchases and programs. For example, the Town has a robust vehicle replacement program, which is managed separately from the CIP. We regularly set aside funding to update technology (hardware and software) outside of the CIP. We provide departmental or Town wide contingency funding to address emergency repairs or equipment failures. The CIP also may include joint projects with other agencies, such as the communications project, anticipated to be done jointly with Mono County and/or other jurisdictions.

Project Outlook
The CIP project outlook represents 21 carry-over projects from FY23-24 and 11 new projects in development, planning, or poised for construction. A brief description of the projects is included in the draft CIP Project Summary. The budget breakdown including funding sources for FY23-24 Carry-over and FY24-25 projects are included in Table 1 and Table 2. Of the over $78M that is expected to be expended on public facilities through

4 FY24-25 about $17M will come from the general fund. Much of the general fund contribution is dedicated to housing and street related projects. Carry over projects of note include the foundation childcare project, the Dog Park, 60 Joaquin housing project, CRC interior improvements, Main Street Landscaping, Sherwin Trail Head and the 2024 street and MUP rehabilitation project. These projects are under construction and expected to be completed during FY24-25. The FY24-25 CIP program is well established, and staff have started working on many of these projects. Currently almost all of the proposed FY24-25 projects are funded. The exceptions are the Airport project which needs to be approved and funded by the FAA. Key projects include construction of the new Town Hall (AKA Civic Center), design of the Minaret/Meridian round-a-bout, south Main MUP, and the MACC.

Looking at the opportunities in the FY25-26 program it is clear that there are less projects in development. Many of the projects identified are currently funded and it is anticipated that throughout the year additional funding for new projects will be identified. Looking even further into the future, the subsequent three years hold even more uncertainty. This uncertainty provides opportunity for the Council to determine what projects will be advanced and funded. Specific projects that may be incorporated into the CIP will be brought forward as opportunities arise. This provides the Council an opportunity to fully fund or reserve funding for projects in the following or future years. Intentionally, this is being coordinated at a time of year when historically the Town has a better idea of what potential financial resources may be available. It also provides an opportunity to adjust the work program before it is complete. The proposed FY25-26 program is included as Table

3. Table 4 represents the complete Five-Year CIP. Many of the projects in outlying years are there as place holders waiting for funding to be allocated. These projects have been discussed by Council and/or are identified in existing Town documents. This Table represents the totality of the Five-Year program and offers the most opportunity for Council participation. At future Council meetings Staff will be looking for consensus on projects the Council desires to advance and those they wish not to pursue. As part of the presentation and approval process staff will walk through these tables and associated charts and provide an opportunity for Council to respond to the proposed opportunities and provide direction.

The results of this conversation will be included in the final draft at which time CIP final project sheets, tables, and charts will be completed and incorporated into the final document.

Project Analysis
Several factors are considered in preparing a Capital Improvement Program. The primary one for the Town is the availability and restriction of funding. Some of our current projects are funded with restricted revenues such as grants, State or Federal funds or Town funds such as Measure R and U, gas tax or assessment districts. This often results in what may be a lower priority project being funded over a high priority one. CIP projects are also reviewed to address the following needs:
 To address legal requirements such as ADA, safety requirements, or hazardous conditions.

5  To extend the useful life and reduce maintenance costs of existing capital investments such as roads, MUPs, sidewalks, storm drains, curbs & gutters, and airport improvements.
 To address deferred maintenance in parks, the Airport, and other Town facilities.  To support and enhance mandated and core services such as solid waste, emergency services, communications, drainage, pedestrian improvements, transit improvements, traffic signals and signage.
 To expand and improve community services and amenities such as the CRC, MACC, trails, and parks.
 To meet identified community needs and Council strategic priorities such as affordable housing, parking, and mobility needs.

STAFFING CONSIDERATIONS:

The FY24-25 CIP represents a significant workload that continues to be historically larger than previous years. The Town continues to add more capital and maintenance projects.

Staff recognizes the importance of these projects to the community and has not declined to take on additional projects; however, many projects will be delayed as the Capital work program is beyond the capacity of the existing Staff. The CIP is only one aspect of the overall Public Works work program. Staff is currently working to balance the many significant competing priorities.

FINANCIAL CONSIDERATIONS:

Almost all of the FY24-25 projects are funded. Beyond FY25-26 funding becomes less certain. The Town’s current financial planning and budget process has provided a very workable and effective means of funding unforeseen budgetary needs and capital projects.

This process is recommended to continue going forward. The Five-Year CIP is designed to assist in prioritizing projects and funding allocations through a regular process. Annual funding recommendations and adjustments are recommended as part of the 3rd quarter budget review. This can also mean shifting project priorities. As part of the audit process and later discussion on available fund balances also represents an opportunity for funding, provided other fiscal policies are met such as reserve levels, cash flow, increased costs for existing projects, or other unforeseen impacts. The proposed program has some room for modifications, but staff would recommend at this time that any non-priority projects be placed on hold and if other projects are requested that the funding be identified through the discussed budget review process.

ATTACHMENTS:

Table 1 - CIP Budget Outlook for 23-24 Carry Over
Table 2 - CIP Budget Outlook for 24-25
Table 3 - CIP Budget Outlook for 25-26
Table 4 – 24-25 Five-year CIP

Project # 22/23 - Project Phase TOML - GF Committed STIP M - U M - R SC DIF Mello Roos P&R DIF Transit Reserves Assessment District SB1 Other Grants / Donations Totals AF1 The Housing Now! Initiative (245) $3,250,000 $3,250,000 AF3 60 Joaquin Affordable Housing Project CON $2,700,000 $2,700,000 AF4 IIG Parcel Infrastructure (Town Infrastructure) CON $11,000,000 $11,000,000 AP8 Relocate and Upgrade Automated Weather Observation System (AWOS) CON $541,000 $541,000 GF12 Foundation Child Care Facility CON $1,800,000 $1,800,000 GF14a Civic Center - Town Hall Planning PS&E $350,000 $1,900,000 $2,250,000 GF18 Fencing Project CON $90,000 $90,000
GF19 Painting Project CON $94,000 $94,000
PR2 Community Recreation Center Interior Improvements CON $350,000 $700,000 $1,050,000 PR7 Dog Park CON $150,000 $50,000 $200,000
PR7a Multi-use Parking and Amenities CON $951,000 $951,000 PR14 Mammoth Creek West Park Improvements CON $500,000 $500,000 PR15 Shady Rest Restroom PS&E $200,000 $200,000
PR16 Park Signage CON $100,000 $100,000
PR17 Whitmore Track and Turf Maintenance CON $100,000 $100,000 SS1 Old Mammoth Road Beautification CON $500,000 $500,000 SS2 Main Street Landscaping CON $715,000 $715,000
SS3 Trail and Municipal Signage Updates CON $25,000 $0 $25,000 ST2 Streets and MUP Rehabilitation Projects CON $2,806,000 $2,806,000 ST16 2024 Street Slurry Seal Project CON $735,000 $735,000 TR3 Sherwin Trail Head Improvements CON $50,000 $111,000 $954,000 $1,115,000 $14,566,000 $0 $0 $1,211,000 $0 $0 $0 $0 $500,000 $0 $0 $14,445,000 $30,722,000 TABLE 1 - CIP Budget Outlook for 23/24 Carry Over to 24/25

Project # 23/24 - Project Phase TOML - GF Uncommitted TOML - GF Committed M - U SC DIF STIP Assessment District Transit Reserves SB1 LTC - RPA / PPM Other Grants / Donations Totals AP2a Multipurpose Building to include ARFF & Snow Removal Equipment Redesign PS&E $333,000 $333,000 AP4a Reconstruct Town-Hangar Taxilanes Design PS&E $150,000 $150,000 AP9 Reconstruct General Aviation and Terminal Area Parking Lot Construction CON $1,945,000 $1,945,000 GF3 ADA Specific Improvements CON $25,000 $25,000
GF9 Mammoth Arts and Cultural Center (MACC) CON $4,500,000 $500,000 $10,500,000 $15,500,000 GF14b Civic Center - Town Hall Construction CON $2,500,000 $27,000,000 $29,500,000 SS3 Trail and Municipal Signage Updates CON $25,000 $25,000 SS4 Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) CON $35,000 $35,000 ST15 Minaret / Meridian round-a-bout PS&E $180,000 $180,000 TR2 Main Street South Side MUP Gap Closure (Town Loop) PS&E $200,000 $250,000 TT9 Parking at Parcel (50+ Spaces) CON $150,000 $150,000 $2,735,000 $0 $4,500,000 $0 $380,000 $0 $0 $0 $0 $27,500,000 $12,928,000 $48,093,000 TABLE 2 - CIP Budget Outlook for 24/25

Project # 23/24 - Project Phase TOML - GF Uncommitted TOML - GF Committed STIP Assessment District Transit Reserves Grants / Donations Totals AP2b Mulipupose Building to include ARFF & Snow Removal Equipment Construction CON $9,870,000 $9,870,000 AP4a Reconstruct Town-Hangar Taxilanes Construction CON $2,707,000 $2,707,000 GF3 ADA Specific Improvements CON $25,000 $25,000
PR3 Parks Maintenance & Improvements CON $200,000 $200,000 SS4
Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) CON $35,000 $35,000
TR4 Minaret MUP CON $3,000,000 $3,000,000
TT7 Village Parking and Pedestrian Improvements - Pending Grant/Other Funding CON $1,000,000 $1,000,000 $260,000 $0 $3,000,000 $0 $1,000,000 $12,577,000 $16,837,000 TABLE 3 - CIP Budget Outlook for 25/26

Page Project # Description
Previous &
Carry over 24/25 25/26 26/27 27/28 28/29 Total
Affordable Housing
AF1 The Housing Now! Initiative (245) $3,250,000 $3,250,000 AF3 60 Joaquin Affordable Housing Project $2,700,000 $2,700,000 AF4 IIG Parcel Infrastructure (Town Infrastructure) $11,000,000 $11,000,000 Airport
AP2a Multipurpose Building to include ARFF & Snow Removal Equipment Redesign $333,000 $333,000 AP2b Mulipupose Building to include ARFF & Snow Removal Equipment Construction $9,870,000 $9,870,000 AP8 Relocate and Upgrade Automated Weather Observation System (AWOS) $541,000 $541,000 AP3 Wildlife Security Fence $2,030,000 $2,030,000
AP4a Reconstruct Town-Hangar Taxilanes Design $150,000 $150,000 AP4a Reconstruct Town-Hangar Taxilanes Construction $2,707,000 $2,707,000 AP5a Runway RSA and OFA Grading Design $858,000 $858,000 AP5b Runway RSA and OFA Grading Construction $3,746,000 $3,746,000 AP9 Reconstruct General Aviation and Terminal Area Parking Lot Construction $1,945,000 $1,945,000 AP10 Equipment Acquisition - Replace ARFF Vehicle $1,035,000 $1,035,000 AP11 Helicopter Parking Apron Phase I with Access Taxiway, Access Road and Parking Lot $6,219,000 $6,219,000 AP12 Land Acquisition - LADWP Land (74.24 Acres) $1,314,000 $1,314,000 AP13 Land Acquisition - USFS Land (155.61 Acres) $2,618,000 $2,618,000 AP14 MAGVAR Change Runway Numbers to 11-29 including updating signage $234,000 $234,000 AP15 Replace Doe Ridge Obstruction Lights $247,000 $247,000 General Facilities
GF3 ADA Specific Improvements $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 GF7 Biomass Facility $0
GF9 Mammoth Arts and Cultural Center (MACC) $15,500,000 $15,500,000 GF10 Community Center at Parcel (Future Phase Addition) $0 GF12 Foundation Child Care Facility $1,800,000 $1,800,000 GF14a Town Hall Planning $2,250,000 $2,250,000
GF14b Town Hall Construction $29,500,000 $29,500,000
GF18 Fencing Project $90,000 $90,000
GF19 Painting Project $94,000 $94,000
Police Department
PD1 $0
Parks and Recreation
PR2 Community Recreation Center Interior Improvements $1,050,000 $1,050,000 PR3 Parks Maintenance & Improvements $200,000 $150,000 $150,000 $500,000 PR7 Dog Park $200,000 $200,000
PR7a Multi-use Parking and Amenities $951,000 $951,000
PR8 Whitmore Park Improvements (Restrooms, Locker Rooms, Trails) - Grant Pending $3,000,000 $3,000,000 PR9 Pump Track $0
PR14 Mammoth Creek West Park Improvements $500,000 $500,000 PR15 Shady Rest Restroom $200,000 $200,000
PR16 Park Signage $100,000 $100,000
PR17 Whitmore Track and Turf Maintenance $100,000 $100,000 Storm Drain
SD1 Storm Drain Construction Plans (John Muir and Davison) $0 Streetscape and Signage
SS1 Old Mammoth Road Beautification $500,000 $500,000
SS2 Main Street Landscaping $715,000 $715,000
SS3 Trail and Municipal Signage Updates $25,000 $25,000 $50,000 SS4
Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) $35,000 $35,000 $35,000 $35,000 $140,000
Streets
ST2 Streets and MUP Rehabilitation Projects $2,806,000 $500,000 $500,000 $3,806,000 ST6 SB1 Projects $185,000 $185,000
ST10 2021 SB1 Project (Curb and Gutter Replacement P3, Street Rehab, etc.) $444,400 $444,400 ST12 Bluffs Assessment District Maintenance Project - Fog Seal $10,000 $10,000 ST15 Minaret / Meridian round-a-bout design $180,000 $180,000 ST16 2024 Street Slurry Seal Project $735,000 $735,000
Sidewalks
Trails
TR2 Main Street South Side MUP Gap Closure (Town Loop) $250,000 $250,000 TR3 Sherwin Trail Head Improvements $1,115,000 $1,115,000 TR4 Minaret MUP $3,000,000 $3,000,000
Transit and Mobility
TT4 Old Mammoth Road Transit Shelter (Replacement of CJ/Vons) $160,000 $160,000 TT5 Intelligent Transit System Improvements - Real Time Transit Information $0 TT7 Village Parking and Pedestrian Improvements $1,000,000 $1,000,000 TT9 Parking at Parcel (50+ Spaces) $150,000 $150,000
TOTALS $30,722,000 $48,093,000 ######### $5,247,400 $11,094,000 $7,204,000 $119,197,400 TABLE 4 - 24/25 5 year CIP

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Bubser, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Rea
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate STR (Short Term Rental Advisory Committee) – Rice and Bubser LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.