Mammoth Lakes City Council
September 4, 2024

Town Council Agenda

Wednesday, September 4, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. WORKSHOP

4.1 Workshop with the Board of Mammoth Lakes Tourism to discuss the Media Plan Presentation and the Destination Management Plan.

5. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6.1 September 2024 Public Works Engineering Capital Projects Update.

6.2 September 2024 Office of Outdoor Recreation Update.

7. PUBLIC PRESENTATIONS

7.1 Joint Presentation – California Department of Fish and Wildlife and Town of Mammoth Lakes for Incident Involving Bear and Human Interaction.

8. STAFF PRESENTATIONS

8.1 Parcel Leasing Update – September 2024.

8.2 Housing Now! Program Update – September 2024.

9. CONSENT AGENDA

9.1 Approve the minutes of the regular meeting of August 21, 2024.

9.2 Waive the reading and adopt by title only the ordinance adopting and enacting a new Municipal Code for the Town of Mammoth Lakes; providing for the repeal of certain ordinances not included therein; providing for the manner of amending such code; and
providing when such code and this ordinance shall become effective.

9.3 Accept the Project Closeout Report for the Chain Link Fence Repair Project.

9.4 Accept Check Register 8/21/24 in the amount of $2,064,035.41. Accept Check Register 8/29/24 in the amount of $2,064,035.41.

10. PUBLIC HEARINGS
Public Hearing Procedure.

The Mayor will open the public hearing and then: Statement and presentation by staff.

Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant.

Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

10.1 2024/25 Parks and Recreation Department Winter Fee Schedule Amendments.

11. POLICY MATTERS

11.1 Authorize the Town Manager to execute an agreement with the State giving the Town of Mammoth Lakes authority over the Inyo National Forest Groomed Trail System.

11.2 Town of Mammoth Lakes priorities for the FY24/25 Inyo National Forest Program of Work.

11.3 Presentation on budget performance through the fourth quarter FY23-24 and approval of Budget Amendments.

12. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

13. CLOSED SESSION

13.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Rob Patterson, Police Chief Dan Casabian, and HR Manager Amanda Pelham with respect to the following Employee Organizations: Mammoth Lakes Police Officers Association

14. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

15. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, September 18, 2024 at 4:00 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Mammoth Lakes Tourism – Joint Meeting – Media Plan Presentation and Destination Management Plan
Council Meeting Date: 9/4/2024
Prepared by: Rob Patterson, Town Manager
Recommended Motion: Receive presentation on Media Plan for FY24-25 and discuss 5-year Sustainable Destination Management Plan.

Summary:

The contract with Mammoth Lakes Tourism (MLT) adopted on July 1, 2023, included a recommended meeting schedule that would allow the MLT Board and the Town Council an opportunity to meet quarterly on contract deliverables or important marketing events. This meeting will focus on the presentation of the Media Plan for FY24-25. This will be a high-level overview of key marketing components and allow for questions on direction.

The second item for discussion on a 5-year Sustainable Destination Management Plan. This project will leverage the work conducted as part of the Visit California State Tourism Master Plan, while connecting to unique circumstances for the Town of Mammoth Lakes.

MAMMOTH LAKES TOURISM
September 4, 2024
FY25 All Seasons Media Recommendation

AGENDA
2 01.

Program
Overview

02. Media Landscape

03. Performance
Trends

04. Media
Recommendation

05. Recommendation
Summary

06. Flowcharts

07. Campaign
Measurement &
Moving Forward

PROGRAM OVERVIEW

STRATEGIC FRAMEWORK
4 Business
Objectives
Increase qualified, responsible
visitation through average length
of stay (hotel/resort) and total
trip spend.

Increase flight load factor in core near
and far markets.

Educate consumers on
responsible travel prior to arrival.

Media
Objectives
Drive awareness, consideration,
and intent to travel to Mammoth Lakes in
key near and far markets.

Inspire and educate travelers on things to
do in-destination with an emphasis on
encouraging midweek visitation.

Deliver qualified traffic, with emphasis on
onsite engagement.

Provide paths that drive passthrough /
conversion (intent) through flight
exploration.

Promote responsible tourism
among aware audiences.

Media
Strategies
Plan All Seasons together to expand
opportunities and drive efficiency.

Utilize a full-funnel approach to
reach prospective travelers throughout
the planning cycle.

Lean into top performers to drive
quality site traffic, while exploring
new opportunities to drive awareness.

Streamline creative messages by channel
and time period to further messaging goals.

Retarget those who have previously engaged
with MLT messaging to pull those users
through the funnel.

Utilize midweek and air service messaging to
drive high intent users to travel
midweek and/or search for flights.

PROGRAM PARAMETERS
5 Media Plan Winter Spring/Summer Fall Air Service
Target Audience
Snowsporters
• Age 25-53
• HHI:
- $125K+ (CA/NV/DEN)
- $200K+ (NE)
Outdoor Actives (w/ and w/o kids)
• Avg age 47 (concentration of 22-
42 & 54-72)
• HHI: $120K+
Nature Enthusiasts (w/o kids)
• Avg age 47 (concentration of 22–
42 & 54–72)
• HHI: $120K+
Match
• Seasonal Targets (Wint
er + Summer)
Geography • CA+NV Base
• Spot Markets: DEN, NE
• CA+NV Base
• Spot Markets: LA, SF, SAC, SD, LV
• CA+NV Base
• Spot Markets: LA, SF, SAC, SD, LV
• Winter:

SoCal (Carlsbad), SF, D
EN, NE
• Summer:

SoCal (Carlsbad), SF
Timing
• CA+NV: November - April
• DEN, NE: Mid-September -
February
• Mid-April - June • Mid-August - October • Winter/SpringSummer Budget
Total: $1.08M
CVG: $20,000
Total: $1.05M
• CA+NV - $375,000
• DEN - $175,000
• NE - $510,000
Total: $420K
• FY25 Total: $250K
• FY25 In-Market $20K (TBD)
• FY26 Anticipated Total: $150K**
• FY26 Anticipated Total: $250K**
• Incl. in Seasonal - 20%
per season (Winter
& Spring/Summer)
Measurement
Campaign KPIs:
• Video – Views, VCR, CPV, SOV %
• Custom – Content
Views, Time Spent w/ Content,
Engagement Rate
• Digital/Social -
Clicks, CTR, Sessions, TOS,
Airline Referrals/Bookings
Campaign KPIs:
• Video – Views, VCR, CPV, SOV %
• Custom –
Content Views, Time Spent w/
Content , Engagement Rate
• Digital/Social -
Clicks, CTR, Sessions, TOS, Airline
Referrals/Bookings
Campaign KPIs:
• Video – Views, VCR, CPV, SOV %
• Custom –
Content Views, Time Spent w/
Content , Engagement Rate
• Digital/Social -
Clicks, CTR, Sessions, TOS, Airline
Referrals/Bookings
Campaign KPIs:
• Sessions, TOP
• Flight Searches, Search
Rate

LAYERED MEDIA APPROACH
6 Active Travel
Intenders
(Extended)
Awareness
Generate top-of-mind awareness and drive
engagement with the brand.

Consideration
Educate and build preference among
aware; drive traffic to website for
destination exploration.

Intent
Connect interested prospects
with destination partners and
booking opportunities.

Tactics:

Audio, Video,
Stories, Custom Content,
Rich Media
Tactics:

Single Image (social),
Display, Native, Search
Tactics:

Display, Search
Engagement KPIs:

Primary: Completion Rate,
Content Views
Secondary: Video Views,
Time Spent w/Content
Engagement KPIs:

Primary: CTR, Sessions
Secondary: Average
Engaged Duration
Engagement KPIs:

Partner Handoffs. Airline
Referrals

MEDIA MIX
7 Campaign will deploy a range of
awareness-driving channels with
opportunities for robust and highly
engaging tactics.

Efficient partnerships will be
leveraged to drive website traffic,
with air service support layered in.

MEDIA LANDSCAPE

KEY INSIGHT MARKETING IMPLICATIONS
Digital media commands majority of time spent,
with users spending up to 8 hours per day; half of
that time spent on mobile devices
Continue to invest in a multichannel digital
strategy to reach Mammoth Lakes target
audiences where they are spending time
Growth of digital video consumption is expected to
continue but begins to slow over the next four years
Video will continue to play an integral role in the
media mix, reaching consumers where they
spend their time
*UPDATE - Google decides to not remove 3P
cookies, giving users the choice of privacy with the
option to enable. Gives advertisers added time to
test and learn, while maintaining some of the
benefits that come from cookies.

Continue to conduct targeting and measurement
tests (AI/Machine Learning, Contextual/Publisher
1st Party Data) to prepare for the still uncertain
future.

AI is rapidly growing and will change how media is
planned and bought
Change Mammoth Lakes target audiences or
engagement approaches but may add ways to
improve effectiveness/efficiencies.

MEDIA LANDSCAPE

PERFORMANCE TRENDS

MARKET PERFORMANCE
Far Markets produced the best
engagement across the
OnTheSnow program.

Denver and The Northeast both
generated the most interest in
the initial months of launch.

Flight messaging tracked
highest CTR in near markets.

Consider ramping up far market
deliver in October-December, to
seed prospects while accounting
for longer planning cycle.

Continue to deliver low funnel
messaging (Air Service
/Offers/Mid-week) to
California+Nevada market to
capitalize on aware audiences.

Snow-specific partners showed
the most interest from far
markets. Heavier focused on far
markets with snowrelated content recommended in
the future to build deeper
destination awareness.

KEY INSIGHTS & MOVING FORWARD
12 Snow specific partner,
On The Snow, drove
more interest (CTR)
with far markets
compared to near.

Unreal videos continue
to generated the best
engagement across
ad types, with the
strongest performance
in the social,
programmatic and
music streaming space.

Custom rich media unit
saw strong results
against each target
market, far exceeding
in-unit engagement
KPIs.

Traffic driving
programmatic
placements saw fair
engagement across
programs, but fell
shy on CTR goals.

Social, Google Search,
and INK proved to be
effective partners in
generally intent to
visit, while Adara faced
challenges with ad and
onsite engagement.

Shift to targeting only
Denver and the
Northeast with
endemic snow
partners, heavying-up
in key time periods.

Evolve video program
to integrate new ad
elements, while
having a continued
presence in premium
inventory.

Expand on successful
low funnel tactics,
while integrating new
targeting capabilities.

Incorporate further
retargeting elements
to help build
familiarity and
consideration of the
destination.

Consider dynamic
creative component,
with functionality to
easily change
messaging for certain
need periods.

MOVING FORWARD MOVING FORWARD MOVING FORWARD

INSIGHTS INSIGHTS INSIGHTS INSIGHTS INSIGHTS

MOVING FORWARD MOVING FORWARD

FY24 WINTER

PERFORMANCE HIGHLIGHTS
79%
VCR

0.79%
CTR
0:26
AED
Traffic driving elements delivered high volume of
sessions (416K), due to strong engagement, high
click to session ratio, and cost efficiencies.

Despite lower than anticipated AED,
program was effective generating
flight referrals (28K+), led by SEM
and FB.

Video content sparked interest in the destination, tracking an 8% increase in VCR compared to FY23, with a lift amongst all YoY videos programs.

Winter campaign incorporated video, audio,
and high impact units to help build awareness
in near and far markets.

Traffic driving elements supplemented the
program, driving deeper consideration to visit
the destination, with air service support
layered in.

UNREAL VIDEO MESSAGING PERFORMANCE
14 Real Unreal :30 How Unreal :15 Acres :15
Awareness Layer
• 6.9M Video Views
• 76% VCR
Awareness Layer
• 2.4M Video Views
• 80% VCR
Awareness Layer
• 3.2M Video Views
• 79% VCR
Another Planet :15
Awareness Layer
• 2.6M Video Views
• 81% VCR

FY24 SPRING/SUMMER PERFORMANCE

HIGHLIGHTS YEAR-TO-DATE
71%
VCR

0.90%
CTR
0:25
AED
Combination of traffic driving executions efficiently
led to over 94.9K sessions campaign to-date, on
track to deliver in full by the end of August.

Average engaged duration tracked lower
compared to FY23, but overall click to
session ratio is high, indicating
a qualified audience was reached.

YoY the Unreal video content produced quality engagement in the Spring/Summer season, demonstrated by a high completion rate (70% in FY23).
• Programmatic OLV, through The
Trade Desk, leads user
engagement with the best VCR
(81%)
• The 55,000 (0:15) creative has
generated the best performance
across programs (82% VCR) thus
far
• Search has produced the highest CTR overall (24%),
but strong performance was also generated from
the following:
• Traffic driving video running in
Facebook/Instagram had a 4.44% CTR
• Pandora Mobile Interstitial ad unit saw a 1.64%
CTR campaign to-date
• Pandora has driven qualified users to the
website, but onsite engagement
performance was led by the Search
program (1:23 AED)
• Facebook/Instagram tracked slightly
lower AED YoY Page 19 of 219

MEDIA RECOMMENDATION

DOTDASH-MEREDITH | PUBLISHER OVERVIEW
17 Participate in the Visit California co-op annual
California Visitor Guide publications, through a
trusted and valuable travel inspiration source.

Approach:
• ½ Page insertion in the 2025 CVG, showcasing
Mammoth Lakes as a premier travel destination
• Circulation: 500K
• Impressions: 1.3M

YOUTUBE | PUBLISHER OVERVIEW
18 OBJECTIVE: Brand awareness
PRIMARY KPI: Video views, VCR
MARKETS: California+Nevada, Denver, Northeast
Video
Help drive awareness of messaging
among the target within skippable, instream placements

YOUTUBE | BUY DETAILS
19 APPROACH
• Deploy skippable, in-stream videos to the Mammoth Lake’s brand target based on each season
• Employ cost-per-view buying model to deliver brand
engagement and improve view rate
• Incorporate video retargeting to reengage users with different video messaging
• Test YouTube Shorts, skippable video or image ads which can be viewed on mobile or desktop within the self-titled “Shorts” feed *NEW

AD UNITS
• In-Stream Video - :15s & :30s
• YouTube Shorts

TARGETING
• Adults 25+, Top 10% HHI / Top 30% HHI (excluding top 10%) • In-market to travel, Interested in CA and/or competitive destinations
• Brand Affinity audiences: ski/snow enthusiasts or outdoor enthusiasts/outdoor traveler, depending on season, with intent to travel
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$82,353 $27,647 $20,588 $130,588
Video Views 3,500,000 1,175,000 875,000 5,550,000
CPV $0.02 $0.02 $0.02 $0.02

AWARENESS
VCR 70% 65% 65% 68%
*Impressions 5,384,615 1,807,692 1,166,667 8,358,974
*Secondary KPI

YOUTUBE | BUY DETAILS
20 WINTER BUY SUMMARY BY MARKET
Northeast Denver CA+NV TOTAL

AWARENESS
VCR 70% 70% 70%
*Impressions 2,307,692 1,538,462 1,538,462
*Secondary KPI

YOUTUBE | EXAMPLES

FACEBOOK/INSTAGRAM | PUBLISHER OVERVIEW
22 OBJECTIVE: Brand Awareness, Consideration, & Intent
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration), Partner referrals (intent)
MARKETS: California+Nevada, Northeast
Social Video/Stories
Help drive awareness of messaging
among the target within the social
space, while seeding retargeting pools
Single Image/Video
Connect interested user with MLT
website for more information
Single Image (retargeting)
Connect prospects to airline
booking and partner
information

FACEBOOK/INSTAGRAM | BUY DETAILS
23 APPROACH
• Utilize video and story ads to inspire consideration to Mammoth Lakes, while seeding retargeting pools
• Optimize videos to :15 thru-play
• Serve in FB Feed, FB Video Feed, and FB In-Stream
• Recommend producing vertical video to expand placements into Facebook and Instagram reels *NEW
• Continue to utilize video alongside single images ads for effectiveness in connecting prospective travelers with website content for consideration • Testing video optimized towards CTR in FY24 proved successful in generating quality website traffic

AD UNITS
• Video
• Stories
• Single Image

TARGETING
• Adults 25-54, Top 10% HHI / Top 11-25% HHI
• Geo target CA+NV and Northeast markets
• Brand audience (frequent travelers or in-market to travel AND interested in Mountain and Lake destinations/seasonal activities) • Lookalike audience of site visitors
• Retarget video viewers and website visitors who have not engaged • Incorporate additional air travel and airline targeting *NEW TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$117,647 $55,294 $35,294 $208,235
Impressions 10,666,667 5,013,333 1,666,667 17,346,667

AWARENESS
Video Views 5,000,000 2,350,000 500,000 7,850,000
VCR 75% 75% 75% 75%

CONSIDERATION
CTR 1.25% 1.25% 1.00% 1.21%
Sessions 37,500 17,625 7,500 62,625
Avg. Engaged
Duration 0:25 0:25 0:25 0:25

FACEBOOK/INSTAGRAM | BUY DETAILS
24 FACEBOOK/I
NSTAGRAM |

BUY DETAILS

WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast CA+NV TOTAL

AWARENESS
Video Views 2,500,000 2,500,000
VCR 75% 75%

CONSIDERATION
CTR 1.25% 1.25%
Sessions 18,750 18,750
Avg. Engaged Duration 0:25 0:25

ONTHESNOW | PUBLISHER OVERVIEW
25 OBJECTIVE: Brand awareness, Consideration
PRIMARY KPI: E-newsletter Opens, Open Rate
(awareness), CTR (consideration)
MARKETS: National or Western US/Eastern US
E-Newsletter
Reach snow sport enthusiast on trusted
platform, creating visibility in key time periods
E-Newsletter
Click out opportunities woven into the eblast to drive deeper destination consideration

ONTHESNOW | BUY DETAILS
26 APPROACH
• Reach snow enthusiast audience on one of the largest digital platforms for destination skiers
• Deploy sponsored e-newsletters to spark interest in Mammoth Lakes, in need time periods, with click out opportunities to drive website traffic

AD UNITS
• Sponsored e-newsletter (2x)

TARGETING
• National or Western US/Eastern US
TIMING
• Winter

BUY SUMMARY
WINTER
Budget$15,294

AWARENESS
Opens 105,000
Open Rate 42%

CONSIDERATION
CTR 0.57%

ONTHESNOW | AUDIENCE REACH

ONTHESNOW | EXAMPLES

ALLGEAR | PUBLISHER OVERVIEW
29 OBJECTIVE: Brand awareness, Consideration,
& Intent
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration), Partner referrals (intent)
MARKETS: California+Nevada, Denver, Northeast
Custom Content
Inspire and inform outdoor enthusiast
audience through the use of custom
executions, both video and written
Rich Media/Display/E-Blast
Engage interested user via high impact
units to drive website visitation

ALLGEAR | BUY DETAILS
30 APPROACH
• Provide cross-seasonal support with strong content alignment, reaching travel and sport enthusiast through various efforts
• Content series spanning across seasons, with elements including produced video, custom articles, and distribution support (full content rights) • Idea Starters
▪ Local Legends
▪ No Offseason
▪ Mid-Week Adventures
▪ All In a Day's Play
• E-newsletter media includes both dedicated e-blast and e-blast takeovers, with flexibility to deploy in key time periods
• Video and high impact display support custom executions to provide additional touchpoints for users and drive website traffic

AD UNITS
• Custom Video
• Custom Articles
• Video (:15, :30)
• E-blast, e-blast sponsorship
• Travel Content Takeovers (display)
• Standard Display & High Impact Ads
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$117,647 $44,118 $32,353 $194,118
Impressions 6,347,576 4,066,166 1,983,307 12,397,049
CPM $15.75 $9.22 $13.87 $13.31

AWARENESS
Video Views 53,182 53,182 -- 106,363
VCR 65% 65% -- 65%

CONSIDERATION
CTR 0.46% 0.72% 1.21% 0.61%
Sessions 2,739 3,054 1,482 7,274
Avg. Engaged
Duration 0:20 0:20 0:20 0:20

ALLGEAR | BUY DETAILS
31 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast Denver CA+NV TOTAL

AWARENESS
Video Views 26,591 15,954 10,636
VCR 65% 65% 65%

CONSIDERATION
CTR 0.46% 0.46% 0.46%
Sessions 1,369 822 548
Avg. Engaged
Duration 0:20 0:20 0:20

STRONG BRAND ALIGNMENT ACROSS SEASONS
32 8 OWNED AND OPERATED MEDIA PROPERTIES 6 ADVERTISING NETWORK PARTNERSHIPS

ALLGEAR | EXAMPLES

UNDERTONE | PUBLISHER OVERVIEW
34 Video
Help drive awareness and interest of ML
through custom video units, accessing
premium inventory to expand reach
Rich Media
Educate users through interactive units,
providing CTAs for users to learn more
OBJECTIVE: Brand awareness, Consideration, & Intent
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration)
MARKETS: California+Nevada, Northeast

UNDERTONE | BUY DETAILS
35 APPROACH
• Pause ad placement allows full screen branded messages to be visible across Live, VOD, and DVR content
• Ad message on screen for up to 14.5 minutes
• Static or Animated messaging accepted
• Live CTV+ product is an in-content brand integration showcasing ads alongside LIVE broadcasts of sports and music content on CTV
• Picture-in-picture experience offers different levels of branding opportunities including logos and custom background imagery surrounding the experience ▪ Placement will run exclusively in Sports programming (examples: NBA, MLB, NHL, Big 10, PAC-12, Big East, ACC, ECAC Soccer, CAA, NCAA Wrestling)
• Page Grabber mobile unit with immersive audio is a full page interstitial ad with rich interactive capabilities, leveraged to build awareness while providing click out opportunities

AD UNITS
• Pause Ads
• Live CTV+
• Rich Media

TARGETING
• Leverage 3rd party data to refine adults 35-54 target to leisure travelers • Behavior targeting
• Contextual Targeting
• Website Retargeting (pixel implementation required)
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$141,176 $32,941 $29,412 $203,529
Impressions 4,951,326 1,866,667 1,666,667 8,484,65
9 CPM $24.24 $15.00 $15.00 $18.54

AWARENESS
Video Views 1,610,169 -- --
VCR 95% -- -- 95%

CONSIDERATION
In Unit
Engagement
Rate
10-12% 10-12% 10-12% 10-12%

UNDERTONE | BUY DETAILS
36 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast CA+NV TOTAL
Impressions 2,475,663 2,475,663

AWARENESS
Video Views 805,084 805,084
VCR 95% 95%

CONSIDERATION
In Unit
Engagement Rate 10-12% 10-12%

CTV SAMPLE INVENTORY LIST

UNDERTONE | EXAMPLES
38 Live CTV+
Pause Ad

UNDERTONE | EXAMPLES
39 Page Grabber Ad Unit with
Immersive Audio (Live Example)

PANDORA | PUBLISHER OVERVIEW
40 OBJECTIVE: Brand Awareness, Consideration
PRIMARY KPI: Impressions (awareness),
CTR (consideration)
MARKETS: California+Nevada, Northeast
Audio
Help drive awareness and keep
destination top of mind
Companion Banner/Mobile Interstitial
Connect interested user with the MLT
website for more information

PANDORA | BUY DETAILS
41 APPROACH
• Leverage the Sequential Audio placements from FY24 to continue the storytelling effort, reengaging users with different messages to keep brand top of mind
o Leverage companion banners to provide a click-out
opportunity for further education with the audience
• Utilize the Mobile Interstitial ad unit to capture listeners' attention when opening the Pandora app and prompting users to click out to the ML website to learn more

AD UNITS
• Reuse FY24 Sequential Audio
• Mobile Interstitial Unit

TARGETING
• Audience segments (Winter Sports Enthusiast/Outdoor
Enthusiast/Active Traveler)
TIMING
• Winter, Spring/Summer

BUY SUMMARY

WINTER SPRING/

SUMMER TOTAL
Budget$74,118 $29,412 $103,529
Impressions 3,357,955 1,306,818 4,664,773
CPM $18.76 $18.76 $18.76

CONSIDERATION
CTR 1.50% 1.50% 1.50%
Sessions 17,672 6,094 23,766
Avg. Engaged
Duration 0:30 0:30 0:30

PANDORA | BUY DETAILS
42 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast CA+NV TOTAL
Impressions 1,755,682 1,602,273

CONSIDERATION
CTR 1.50% 1.50%
Sessions 9,141 8,531
Avg. Engaged
Duration 0:30 0:30

GOOGLE DISPLAY NETWORK | PUBLISHER OVERVIEW
43 OBJECTIVE: Consideration, & Intent
PRIMARY KPI: CTR (consideration), Partner
referrals (intent)
MARKETS: California+Nevada, Denver, Northeast
Responsive Display
Connect interested user with MLT
website for more information
Responsive Display (Retargeting)
Connect prospects to airline
booking and partner
information

GOOGLE DISPLAY NETWORK | BUY DETAILS
44 APPROACH
• Leverage multiple Google products to extend audience reach and engagement
• Prospect new audiences to plant the seed for visitation • Implement dual retargeting strategies:
o Implement Demand Gen ads retargeting YouTube viewers
exposed to Visit Mammoth Lake videos *NEW
o Retarget site visitors who did not take an action

AD UNITS
• Responsive Display
• Demand Gen Display (Retargeting)

TARGETING
• Adults 25-54, Top 10% of HHI / Top 30% HHI (excluding Top 10%) • In-market to travel, Interested in CA and/or competitive destinations • Affinity audiences: Brand and Outdoor enthusiasts (specific to seasons)
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$47,059 $25,882 $14,118 $87,059
Clicks 40,000 22,000 18,462 80,462
CPC $1.00 $1.00 $0.65 $1.09

CONSIDERATION
CTR 1.33% 1.25% 1.25% 1.06%
Sessions 34,000 18,700 15,692 68,392
Avg. Engaged
Duration 0:25 0:25 0:25 0:25

GOOGLE DISPLAY NETWORK | BUY DETAILS
45 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast Denver CA+NV TOTAL

CONSIDERATION
CTR 1.50% 1.25% 1.25%
Sessions 17,000 10,200 6,800
Avg. Engaged
Duration 0:25 0:25 0:25

THE TRADE DESK | PUBLISHER OVERVIEW
46 OBJECTIVE: Brand awareness, Consideration,
& Intent
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration), Partner referrals (intent)
MARKETS: California+Nevada, Northeast

OTV/CTT
Help drive awareness of messaging
among the target within the social
space, while seeding retargeting pools
Display/Native
Connect interested user with MLT
website for more information
Display (Retargeting)
Connect prospects to airline
booking and partner
information

THE TRADE DESK | BUY DETAILS
47 APPROACH
• Implement efficient programmatic support to drive reach and scale for the campaign through direct access to premium publisher inventory • Utilize CTV/OTT support to expand presence and fill audience pools for lower funnel tactics
• Leverage standard OLV placements to drive efficiencies and reach key audiences at multiple touchpoints across their user journey • Layer in display and native placements to drive lower funnel engagement and on-site visitation
AD UNITS:
• Video (CTV/OLV)
• Display
• Native

TARGETING
• Frequent Vacationers, those in market to travel
• Affinity audiences: activity and interest based by season (ex. Skiing, Snowboarding, Winter sports, hiking)
• Retarget video viewers and website visitors with lower funnel messaging • Optimize to engagements and onsite actions
• Weather trigger targeting to nimbly reach users in key time periods *NEW TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$171,608 $68,824 $38,235 $278,667
Impressions 19,302,313 8,421,429 4,678,571 32,402,313
CPM $8.90 $8.17 $8.17 $8.42

AWARENESS
Video Views 2,780,495 1,432,500 812,500 5,055,495
VCR 74% 65% 65% 70%

CONSIDERATION
CTR 0.21% 0.21% 0.21% 0.21%
Sessions 49,120 19,780 10,989 79,889
Avg. Engaged
Duration 0:20 0:20 0:20 0:20

THE TRADE DESK | BUY DETAILS
48 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast CA+NV TOTAL

AWARENESS
Video Views 1,271,047 1,509,448
VCR 74% 74%

CONSIDERATION
CTR 0.21% 0.21%
Sessions 21,998 27,121
Avg. Engaged
Duration 0:20 0:20

PINTEREST | PUBLISHER OVERVIEW
49 OBJECTIVE: Brand Awareness, Consideration
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration)
MARKETS: California+Nevada
Video Pins
Help drive awareness of messaging
among the target within the social space
Standard Pins
Connect interested user with MLT
website for more information

PINTEREST | BUY DETAILS
50 APPROACH
• Deploy video pins to help spark destination inspiration, encouraging users to engage with the Mammoth Lakes brand
• Run standard pins as traffic driving support, incorporating a retargeting layer to provide additional touchpoints to build deeper travel consideration

AD UNITS
• Video Pins
• Standard Pins

TARGETING
• Utilize keyword targeting to find those looking for travel ideas similar to MLT • Include interest-based targeting to reach travel enthusiasts, those in tune with nature
• Retarget site visitors
• Lookalike targeting of site visitors
TIMING
• Fall

BUY SUMMARY
FALL
Budget$58,824
Impressions 6,666,667
CPM $8.00

AWARENESS
Video Views 1,250,000
VCR 30%

CONSIDERATION
CTR 0.70%
Sessions 1,667
Avg. Engaged
Duration 0:20

TRAVELZOO | PUBLISHER OVERVIEW
51 OBJECTIVE: Intent
PRIMARY KPI: CTR, Partner referrals
MARKETS: National
Intent focused messages
delivered to active travel
planners to drive interest in
destination offers

TRAVELZOO | BUY DETAILS
52 APPROACH
• Leverage Travelzoo, a trusted travel planning tool, offering various tactics to build interest and showcase destination offers

AD UNITS
• CPC Native Ad Units -
• Native units purchased on a cost-per click basis, to drive set amount of site traffic
• Leverage during need times to push messaging around inmarket offers (mid-week, flights, etc.)

TARGETING
• Active Travel Intenders
• National
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER TOTAL
Budget$23,529 $17,647 $41,176
Clicks 20,000 15,000 35,000
CPC $1.00 $1.00 $1.00
INTENT
CTR 1.00% 1.00% 1.00%
Sessions 13,000 9,750 22,750
Avg. Engaged
Duration 0:40 0:40 0:40

GOOGLE SEARCH | PUBLISHER OVERVIEW
53 OBJECTIVE: Intent
PRIMARY KPI: CPC, CTR, Partner referrals
MARKETS: California+Nevada, Denver, Northeast
Connect active travel prospects
to relevant information (airline
booking and partner
information)

GOOGLE SEARCH | BUY DETAILS
54 APPROACH
• Leverage only “Google Search” network to refine reach and drive increased engagement and efficiencies
• Focus on sponsored text ads, with sitelinks to support interest-based campaigns
• Continue to leverage dynamic ads as appropriate to
connect searchers to site content more closely related to their query
• Integrate more exposure around ML events, special offers, and additional sitelinks around the Trip Planner,
Sustainability, and Travel Info *NEW

AD UNITS
• Text and Dynamic Ads
TIMING
• Winter, Spring/Summer, Fall

BUY SUMMARY

WINTER SPRING/

SUMMER FALL TOTAL
Budget$89,412 $30,588 $18,824 $138,824
Clicks 37,433 17,333 10,667 67,000
CPC $2.00 $1.50 $1.50 $1.50
INTENT
CTR 18% 16% 16% 17%
Sessions 33,690 15,600 9,600 60,300
Avg. Engaged
Duration 1:30 1:30 1:30 1:30

GOOGLE SEARCH | BUY DETAILS
55 WINTER CAMPAIGN BUY SUMMARY BY MARKET
Northeast Denver CA+NV TOTAL
INTENT
CTR 15% 15% 20%
Sessions 11,340 4,950 16,800
Avg. Engaged
Duration 1:00 1:00 1:30

INK | PUBLISHER OVERVIEW
56 OBJECTIVE: Brand Awareness, Consideration, & Intent
PRIMARY KPI: Video views, VCR (awareness),
CTR (consideration), Airline Bookings (intent)
MARKETS: California+Nevada, Denver, Northeast
ReachTV/Microsite
Help drive awareness of messaging among inmarket travel audience, creating a vaster prospecting pool
Single Image/Display/Native
Connect interested user with MLT
website for more information
Single Image
Connect interested prospects
to airline booking page

INK | PROGRAM ELEMENTS
57 CHANNELS REACH TV PRINT HEMISPHERE

MICROSITE

DIGITAL/SOCIAL
AD UNITS :15, :30 Video Display Ads,
Advertorial
Custom content
articles/blogs
Video, Carousels,
SIngle Image Ads
PURPOSE Drive awareness
of Mammoth
Lakes reaching
active travelers inairport (lounges,
restaurants, bars,
in-plane)
Drive awareness
of Mammoth
Lakes and direct
flights with United
Drive awareness
and engagement
through seasonal
content to inspire
and educate users
on the destination
Seed for new
prospects while
driving
bookings/conversi
ons with low
funnel messaging

INK | EXAMPLES

RECOMMENDATION

SUMMARY

WINTER CAMPAIGN SUMMARY
61 Winter (Mid September '24-Mid April '25)
Publisher Ad Units Media Cost Impressions Video Views VCR CTR Sessions AED CVG Print $18,494 - - - - - -
YouTube Video $82,353 5,384,615 3,500,000 70% - - -
Facebook/Instagram
Video, Stories, Single
Image $117,647 10,666,667 5,000,000 75% 1.25% 37,500 0:25 Undertone
LiveCTV+, Pause Ads, Rich
Media $141,176 4,951,326 1,610,169 95% - - -
OnTheSnow E-newsletters $15,294 250,000 - - 0.57% - -
AllGear
Custom Content, Display,
Video, E-blasts $117,647 6,347,576 53,182 65% 0.46% 2,739 0:20 Pandora Audio, Mobile Interstitial $74,118 3,357,955 - - 1.50% 17,672 0:30 The Trade Desk OTT, OLV, Display, Native $171,608 19,302,313 2,780,495 74% 0.21% 49,120 0:20 Google Display
Network Responsive Display $47,059 4,000,000 - - 1.33% 34,000 0:25 INK TBD $176,471 TBD TBD TBD TBD TBD TBD
Travelzoo CPC Native Ads $23,529 2,000,000 - - 1.00% 13,000 0:40 Google Search
Phrase/Exact Match,
Dynamic Ads $89,412 407,298 - - 18.00% 33,690 1:30
In-Market TBD $20,000 - - - - - -
Ad Serving -- $5,192 - - - - - -
Winter Total $1,100,000 56,667,750 12,943,846 74% 0.75% 187,721 0:34

SPRING/SUMMER CAMPAIGN SUMMARY
62 Spring/Summer (Mid April '25-August '25)
Publisher Ad Units Media Cost Impressions Video Views VCR CTR Sessions AED YouTube Video $27,647 1,807,692 1,175,000 65% - - -
Facebook/Instagram
Video, Stories,
Single Image $55,294 5,013,333 2,350,000 75% 1.25% 17,625 0:25 Undertone Rich Media $32,941 1,866,667 - - - - -
AllGear
Custom Content,
Display, Video, Eblasts $44,118 4,066,166 53,182 65% 0.72% 3,054 0:20 Pandora
Audio, Mobile
Interstitial $29,412 1,306,818 - - 1.50% 6,094 0:30
The Trade Desk
OLV, Display,
Native $68,823 8,421,429 1,462,500 65% 0.21% 19,780 0:20 Google Display
Network
Responsive
Display $25,882 2,315,789 - - 1.25% 18,700 0:25
INK TBD $64,706 TBD TBD TBD TBD TBD TBD
Travelzoo CPC Native Ads $17,647 1,500,000 - - 1.00% 9,750 0:40 Google Search
Phrase/Exact
Match, Dynamic
Ads $30,588 226,087 - - 16% 15,600 1:30
Ad Serving -- $2,942 - - - - - -
Spring/Summer Total $400,000 26,523,981 Page 65 of 219 5,040,682 69% 0.79% 90,603 0:36

FALL CAMPAIGN SUMMARY
63 Fall (Mid August '25-October '25)
Publisher Ad Units Media Cost Impressions Video Views VCR CTR Sessions AED YouTube Video $20,588 1,166,667 875,000 65% - - -
Facebook/Instagram Video, Stories, Single Image $35,294 1,666,667 500,000 75% 1.00% 7,500 0:25 Undertone Rich Media $29,412 1,666,667 - - - - -
AllGear
Custom Content, Display,
Video, E-blasts $32,353 1,983,307 - - 1.21% 1,482 0:20
The Trade Desk OLV, Display, Native $38,235 4,678,571 812,500 65% 0.21% 4,643 0:20 Google Display
Network Responsive Display $14,118 1,263,158 - - 1.25% 15,692 0:25 Pinterest Video Pins, Standard Pins $58,824 6,666,667 1,250,000 30% 0.70% 1,667 0:20 Google Search
Phrase/Exact Match,
Dynamic Ads $18,824 139,130 - - 16% 9,600 1:30
Ad Serving -- $2,352 - - - - - -
Fall Total $250,000 19,230,834 3,437,500 47% 0.77% 40,584 0:39

FLOWCHART

*Timing dependent on Customer Panel availabilities; Assumes parallel path International Feedback from IHG Global Marketing Timing is also dependent upon a streamlined approval process. Lengthy approval process may extend timing.

CAMPAIGN MEASUREMENT

MEASUREMENT & KPIS
67 Measurement Overview
• Program will be tracked at multiple levels:
• In-platform tracking
• Doubleclick Campaign Manager
• Google Analytics
• Near
• Data will be aggregated in a Looker Dashboard
• Performance measures largely driven by post-click data (post-view to be incorporated as applicable)
• KPIs and goals established by publisher and tactic to define program success and monitor
progress/performance
• Built on historical performance and platform/industry benchmarks
• New onsite performance goals to be determined
based on new GA4 data
• Comparisons to previous activity to be leveraged as
appropriate
• Monthly and final wrap reports to be provided
*notes primary KPIs that will drive optimizations
Buy Delivery Metrics
Impressions Media Cost
CPM, CPC or CPV
Awareness Metrics
Video Views *VCR
Consideration (Traffic Driving) Metrics
*CTR Engaged Sessions
Cost per Engaged
Session
Engaged Session
Duration
Intent Metrics
Onsite Engagement Rate
Includes: Partner referral, hotel
booking searches, e-newsletter signups,
Visitor Magazine requests

THANK YOU

ADDENDUM

MEDIA LANDSCAPE

DIGITAL MEDIA OVERALL COMMANDS THE MAJORITY

OF TIME SPENT
71 While TV manages to maintain its share
of consumption as a single channel.

Audio, radio and podcasts account for
nearly 5 hours per day of time spent
with media.

Digital media use tops 8 hours per day,
with half that time spent on mobile
devices.

PAY TV HOUSEHOLDS HAVE REACHED AN ALL TIME
LOW
72 As streaming video on demand (SVOD) subscriptions have risen, more publishers are moving to more ad-supported models.

TIKTOK LEADS TIME SPENT WITH SOCIAL
73 But consumers prefer to interact with
brands on Facebook and YouTube.

THE COOKIELESS FUTURE IS (STILL) COMING
74 Google has projected Q3 2024 as the
date when Chrome cookies will be
removed.

Many advertisers have yet to adopt
cookie alternatives.

Many solutions are being developed,
but no true winner has been identified.

AI IS RAPIDLY GROWING AND WILL CHANGE HOW

PLANNERS/BUYERS THINK
75 AI could have a major impact on all
phases of media from targeting to
creative optimization.
• Identify lookalikes and new
audience segment without need of
cookies
• Dynamically create and optimize
creative/messaging
• Evaluate and score ads at the
impression level, increasing the
ability to optimize performance
• Mark Zuckerberg says AI will “touch
every single one” of Meta’s products

RE: Sustainable Destination Management Plan
To: John Urdi
Executive Director
Mammoth Lakes Tourism
PO Box 48
Mammoth Lakes, CA 93546
From: Hunden Partners
Rob Hunden, CEO
Bethanie DeRose, EVP, Consulting
213 W Institute Place, Suite 707
Chicago, IL 60610
[email protected] | [email protected]
Date: August 28, 2024
Hunden Partners (“Hunden”) is pleased to present this proposal to assist Mammoth Lakes Tourism (“MLT” or “Client”) with advisory services related to the development of a 5-Year Sustainable Destination Management Plan (“Plan”). Hunden will facilitate work in conjunction with the Client’s goals and objectives. Hunden’s understanding of the project, scope of services, timing, professional fees and contractual conditions are as follows.

Our Understanding of the Project
Hunden understands Mammoth Lakes Tourism is interested in developing a 5-Year Sustainable Destination Management Plan for the organization as it relates to supporting sustainable destination tourism and preserving residents’ quality of life. The goal of this process is twofold. In Part 1, the formation a 5-Year roadmap for MLT that focuses on sustainable tourism, product development, and long-term strategies with strong community engagement will be developed into a strategic plan deliverable. This process will leverage the work conducted as part of the Visit California State Tourism Master Plan along with a combination of historical destination performance and resident sentiment data, Hunden research, and Mammoth Lakes Tourism Board and stakeholder input. In Part 2, the Sustainable Destination Management Plan will be translated to project-based components with timescales and cost estimation with specific project details. Hunden’s full scope of services follow below.

Scope of Services
Part 1: Sustainable Destination Management Plan
Phase 1
Task 1.1: Alignment Meeting. Hunden will meet with the Mammoth Lakes Tourism project leadership, other project officials, and key stakeholders to review project objectives and to confirm project schedule and tasks.

Task 1.2: Current Positioning and Market Research. Hunden will review the destination’s current positioning to include resident and visitor spending profiles, visitor flow analysis, tourism and hospitality industry staffing volumes, and current tourism assets. Additionally, Hunden will leverage our existing hotel database to study hotel performance in the market and identify opportunities.

Phase 2
Task 2.1: Stakeholder Interviews. Hunden will work with Mammoth Lakes Tourism to identify tourism stakeholders that will be impacted by the plan’s outcome. Hunden will conduct twenty-five (25) virtual and in-person interviews, compile the interview data, and product a stakeholder input report to help drive future steps of the project.

Task 2.2: Visit California Master Plan Application. Hunden will review the current work of the Visit California Master Plan work and ensure applicable research and findings are translated to MLT specific recommendations based on MLT goals and objectives to assist with this plan.

Additionally, Hunden will refresh specific outcomes for Mammoth Lakes:
§ Tourism Readiness Index (new for Mammoth Lakes only)
§ Demand Driver Scorecard (completed in VCA project, included in discount) § Resiliency and Sustainability Scorecard (completed in VCA project, excerpt for Mammoth Lakes to be pulled in for this project)
Task 2.3: Comparable Case Studies. Hunden will review similar cities and research innovative tourism sustainability trends to inform long-term strategies to meet the goals of supporting sustainable tourism and preserving residents’ quality of life.

Phase 3
Task 3.1: Site Visit with Stakeholder and Community Engagement. Hunden will conduct a site visit and partner with MLT project leadership to engage with stakeholders and the community as deemed necessary to inform the plans outcomes and long-term strategies.

Task 3.2: Strategic Planning Session. Hunden will conduct a full-day strategic planning session with MLT focused on the organization’s past priorities and future needs based on the survey responses and industry trends. Hunden will bring best practices to this full day session for discussion and consideration. The session will be multi-part and potentially include outside stakeholders, as well as the Board.

Task 3.3: 5-Year Sustainable Destination Management Plan. Hunden will deliver the Plan, which will include a series of recommendations with a timeline and implementation actions. Hunden will review the draft with Mammoth Lake Tourism, key stakeholders, and elected officials, as needed. This Plan will be the foundation for Part 2.

Part 2: Implementation Planning
Phase 4
Task 4.1: Stakeholder Agency Review. Hunden will use the Plan from Part 2 and work with the Client to identify agencies that will be responsible for implementing the Sustainable Destination Management Plan. Hunden will conduct agency analysis to understand their planning and budgeting cycles and project management capacity.

Task 4.2: Priority Identification and Project Breakdown. Hunden will use the information and feedback gathered from Part 1 to classify destination priorities and key focus areas into short and long-term programs, tactics, and investments that address the needs of residents, visitors, business owners, employees, and customers. Hunden will also propose key economic and qualitative visitor metrics that will complement the desire for long term sustainability.

Phase 5
Task 5.1: Implementation Plan Deliverable. Hunden will deliver an implementation plan with Stakeholder Agency responsibilities and implementation actions, a shared project matrix based on project timelines, cost estimations, and project implementation details. Hunden will review the draft with MLT, key stakeholders, and elected officials, as needed.

Visits & Communication
Hunden anticipates most of these services will be completed virtually and will set regular recurring meetings with Client leadership. Hunden’s scope of services does account for three visits to Mammoth Lakes to conduct the site visit, facilitate the strategic planning session, and present Plan deliverables to MLT and key stakeholders. Hunden will be available to travel additionally as needed.

Team
Bethanie DeRose, Executive Vice President, oversee and be responsible for the overall project.

Bethanie will be supported by members of the Hunden team as needed.

Timing
Hunden anticipates a start date of October 1, 2024. Hunden estimates a 12-month timeline to complete the scope of services above.

Compensation
Hunden’s fee for the scope of services laid out above would be $225,000. Applying a discount for work done as part of the Visit California project of $80,000, the resulting fee will not exceed $145,000 plus travel expenses.

Proposed Fee for Services: $225,000
Discount ($80,000)
Total Fee for Services: $145,000
Hunden will invoice the Client an initial deposit due upon signing in the amount of $43,500 (30% of the project fee). Hunden will invoice the Client on a quarterly basis at $25,375 thereafter. The invoice schedule is also laid out below:

Invoice # Schedule Amount
Invoice 1 Due Upon Signing $43,500
Invoice 2 Month 3 $25,375
Invoice 3 Month 6 $25,375
Invoice 4 Month 9 $25,375
Final Invoice Month 12 $25,375

Contractual Conditions
The following conditions apply to this engagement with you.

CLIENT ACKNOWLEDGEMENTS.

1. The Client acknowledges that the format of the final deliverable output is a PowerPoint-style report document.

Client Initial: ________________________

2. The Client acknowledges their critical role in providing Hunden with project background and other requested and necessary/ pertinent data items that only the Client has the capability of sharing in order to start the formal study timeline. Any delay in providing critical project or site data will delay Hunden’s deliverable.

Client Initial: ________________________
SCOPE LIMITATIONS. Hunden’s services do not include the following: any assistance with a bond marketing strategy; any assistance with the preparation or distribution of any official statement; or any advice on the municipal bond market. Hunden does not provide advice with respect to municipal financial products or the issuance of municipal securities, including services with respect to the structure, timing, terms and other similar matters concerning such financial products or issues.

Hunden is not a municipal advisor and Hunden is not subject to the fiduciary duty set forth in section 15B(c)(1) of the Registration and Regulation of Brokers and Dealers Act (15 U.S.C. 78o-4(c)(1)) with respect to the municipal financing product or issuance of municipal securities. The Client is advised that any actual issuance of debt must be done under the advice of its bond counsel and financial advisors. Your financial advisor should provide any advice concerning the specific structure, timing, expected interest cost, and risk associated with any government loan or bond issue. Potential advisors should not rely on representations made in this report with respect to the issuance of municipal debt.

The findings and recommendations of Hunden’s research will reflect an analysis of primary and secondary sources of information. Estimates and analyses presented in our work product will be based on data that are subject to variation. Hunden will use sources that it deems reliable, but will not guarantee their accuracy. Recommendations will be made from information provided by the analyses, internal databases, and from information provided by external sources.

The Client is entitled to receive the work product(s) prepared by Hunden pursuant to this Agreement.

The Client has no right to access or deliverance of any underlying statistics, models, or any other information developed by Hunden in preparing the Report to which this Agreement pertains.

REVISIONS. Hunden will complete a maximum of two drafts of the report. The Client is expected to provide comments and edits on the draft report and those will be addressed by Hunden. Hunden’s results may not always agree with the desires of the Client. Hunden will use its independent perspective and research to drive our results. Any revisions, questions, conversations, zooms or travel requested after two drafts (initial draft report, then final draft), will be billed at Hunden’s hourly rates of $495 for Rob Hunden and $300 for the project team. Payment on the final milestone will be required and an advance of $2,500 on the hourly work that would be required by the Client or its designees, such as lenders and others.

UPDATES. Hunden has no responsibility to update its work product(s) for events and circumstances occurring after the date presented to the Client. Delayed invoice payments will result in the delay of deliverables for the next portion of work. If edits and comments are not received from the Client related to any prior deliverable within thirty (30) days of the delivery of the deliverable, the work product will be considered final, and the current billing will be sent and become due.

TIMING OF DELIVERABLES. The timeline for the study begins when the following have occurred: 1) receipt of first payment, 2) signing of this contract and 3) receipt of any Client materials related to the Project requested by Hunden.

VIRTUAL PRESENTATIONS. This contract is limited to up to three (3) virtual presentations of findings at the conclusion of the study. Fees for additional virtual presentations will be negotiated separately.

BILLING. Any past invoices must be paid prior to the delivery of the next Milestone Deliverable. If an invoice remains unpaid 30 days after it was emailed to the client, Hunden may without further obligation, cease the assignment and terminate the Agreement. All previous invoices will remain due. Any invoice unpaid after 30 days will accrue a 3% per month late fee. Any invoice unpaid after 90 days will result in legal action by Hunden to collect such invoice(s).

Failure by Hunden to assess late fees does not preclude Hunden from assessing late fees in the future.

TRAVEL. In the event that the Client chooses to alter, adjust or change dates/times of any Clientrelated trip after Hunden has booked and purchased travel arrangements, it shall be the responsibility of the Client to reimburse Hunden for any fees and fare/price differences associated with cancellation/change of travel arrangements.

USE OF DELIVERABLE. The Work Product is copyrighted and cannot be manipulated in any way beyond the format that it was provided to the Client.

TERMINATION. Notwithstanding the Billing language above, Hunden reserves the right to terminate this Agreement on fifteen (15) days written notice to Client should Client fail to satisfactorily perform its obligations under this Agreement. In the event Hunden terminates this Agreement, Client is obligated to pay Hunden for all services rendered under this Agreement prior to termination, including work through the next unbilled milestone. Nothing contained herein shall constitute a waiver of Hunden’s right to bring suit for damages or to enforce specific performance of this

Agreement. In the event of termination of this Agreement by the Client, Client is obligated to pay Hunden for all services rendered under this Agreement prior to termination, including work through the next unbilled milestone. Hunden further reserves the right to take any legal action necessary to enforce its rights under this Agreement. In the event Hunden is required to commence suit to collect any unpaid amounts due to it from Client, Client agrees to reimburse Hunden for its costs and attorneys’ fees in bringing such suit.

It is agreed that the liability of Hunden to the Client is limited to the amount of the fees paid by client to Hunden.

Hunden limits its responsibility to the Client and any use of the study produced pursuant to this Agreement by third parties shall be at the risk of the Client and/or said third parties. By the execution of this Agreement, Client acknowledges that he/she/it has read and agrees to the terms and conditions of this Agreement and agrees to the inclusion of a standard set of General Assumptions and Limiting Conditions in the report. Additional conditions prompted by the discovery of extraordinary or unusual circumstances uncovered during the course of investigation may be added to the study assignment, if necessary.

DISPUTES. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, other than non-payment of amounts due hereunder, shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial [or other applicable] Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

If this document meets with Client’s approval, Client may accept this letter and authorize Hunden to proceed by signing below.

Authorization
Accepted By:

Signature ___________________________________________
Printed Name ___________________________________________ Title ___________________________________________
Company ___________________________________________
Date: ___________________________________________

Mammoth Lakes Town Council
Agenda Action Sheet
Title: September 2024 Public Works Engineering Capital Projects Update.

Council Meeting Date: 9/4/2024
Prepared by: Public Works Engineering
Recommended Motion: None
Summary:

The September 2024 CIP update includes most of the Town’s active construction projects. A number of projects are nearly complete and will be closed out shortly.

Public Works Engineering
Capital Project Update
September 4, 2024
*** Text shown in bold has changed from the previous update *** Project Notes Budget
CRC
CRC Mobility Hub
Installation of the Sprung Shield along the exterior walls is Complete, contractor installed gates in the mechanical room. Interior capping will be replaced by contractor during summer to winter transition. Installation of parking lot lighting by TOML staff will occur later this summer. The contractor continues to work on several punchlist items.
~$15M
$1.75M
CRC “Phase 2” - Interior TI
Work
Flooring installation is complete. Other work scheduled to go out to bid next week includes bleachers, stairs and ADA lift, front entry “canopy”, and miscellaneous Phase 1 punchlist items which were not completed by the contractor. Staff is working on a separate request for proposals for the east patio railing (between the CRC and Mammoth Creek Park). $1.05M
The Parcel Phase 1 “The
Sawyer”
Residents have begun moving into Building A. Bus shelters and landscaping are in progress. Other upcoming site work includes the Center St sidewalk, streetlights, and the picnic pavilion in the park.
$58M (buildings)
~$5.6M (public
infrastructure)
The Parcel Phase 2
“Kingfisher”
Site clearing and earthwork continues. Underground utility work is expected to start this week.
$46M (Kingfisher 1)
TBD (Kingfisher 2)
Chaparral Extension (The
Parcel)
Work continues on site, including installation of underground dry utilities (electrical and telecom), sidewalks and multi-use paths, and landscaping. $1.8M
60 Joaquin Work on foundation construction continues, with modular units expected to be set in September.
$2.42M
Main Street Landscaping
Phases 1 & 2
Irrigation work is complete, and plantings are nearly complete. Installation of cobble rip rap and spreading mulch are the only substantial work items that remain. All work is expected to be substantially complete by the first week of September.
$524K (Phase 1)
$170K (Phase 2)
Town Civic Center Building pad compaction is complete, and excavation for utilities and foundations is expected to start next week. Demolition of “off-site” curb, pavement, and sidewalk areas has begun in order to accommodate the planned parking and drainage improvements. The goal remains to have foundations completed before winter.
$27M
Childcare Center (Core &
Shell only)
The portable units have been removed from Mammoth High School and placed on the new foundations. Upcoming work includes replacing roofing and siding, and front entry canopy, and miscellaneous site and interior work. $1.65M
Dog Park Fence construction is complete. The contractor is making repairs to asphalt paving and other punchlist items. ToML needs to install signage and complete other improvements prior to opening to the public. Staff anticipates opening the park to the public by the end of September.
$1.1M
SHARP Trailhead
Infrastructure
Work on site is expected to start later this summer, to be coordinated with the delivery schedule for the prefabricated restroom, in order to minimize restrictions to access of USFS lands.
$1M

Road & MUP Rehab 2024 Paving is now complete. Contractor is finishing ADA ramps, bollards, painting and other minor improvements.
$2.8M
Mammoth Creek Park West
(CRC)
Artificial turf has been installed, staff is confirming delivery of the climbing boulder and coordinating associated concrete work. The picnic/performance pavilion and bouldering structures require additional planning, and installation will likely occur next summer.
$500K
Mammoth Arts & Cultural
Center (MACC)
The Town is completing its due diligence on the acquisition of the Foundation property and the next steps to bid the MACC.
~$15M + (TBD)
Town Fencing Repairs Work is substantially complete. Staff is working to close out the project. $85K Town Facility Painting Work is substantially complete. Staff is working to close out the project. $93.5 Whitmore Track and Turf
Repair
Work is substantially complete. Staff is working to close out the project. $100K Airport Automated Weather
Observation System (AWOS)
Relocation and Upgrade
Most of the work was completed in 2023 and the Contractor is currently waiting for delivery of materials that had a very long lead time. Work will resume as soon as the materials are delivered. The remaining work will only take a couple of weeks.
$570K
Reconstruct GA and
Terminal Parking Lot at the
Airport
Town received an FAA grant for the parking lot reconstruction. The project was awarded at the August 21st Town Council meeting. Construction is expected to occur spring of 2025.
$2M

1 TOWN COUNCIL STAFF REPORT
Title: September 2024 Office of Outdoor Recreation Update.

Meeting Date: September 4, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

This is an information item only; no action is required.

BACKGROUND:

Attached is the September 2024 Office of Outdoor Recreation (OOR) Projects update. The document highlights many (but not all) of the ongoing projects within the OOR. The OOR will be providing once a month written updates in this manner to keep the Council and public informed of the work undertaken by the Office of Outdoor Recreation.

ANALYSIS:

In an effort to address Council comments from the July 24th meeting, the Outdoor Recreation Manager is presenting this update in a slightly new format. Councilmembers expressed the desire to see the linkage between Office of Outdoor Recreation projects with existing policy documents, plans, agreements, or similar mechanisms. Councilmembers will now see a column highlighting background information and relevance, with the hope this will provide some clarity related to specific line items in the update.

Office of Outdoor Recreation Update
September 2024 Update
Created August 28th, 2024

PROJECT BACKGROUND INFORMATION & RELEVENCE UPDATE
SHARP Trails SNC Grant Budget: $510,596.68
Background Info & Relevance
 Recommendations in the Sherwin Area Recreation Plan (SHARP)  Per the Trail System Master Plan – Chapter 6 – Section 6.6 – The successful design, construction, and management of natural soft surface trails is critical to the pursuit of making Mammoth Lakes a year round destination resort community.

Environmental analysis continues on this
project. The OOR will provide continued
updates as we work with our Federal partners
on this project.

Current timelines (subject to change) put a
signed decision for Phase 3 in late June 2025.

SHARP Trailhead SNC Grant Budget: $953,414.00
Background Info & Relevance
 Recommendations in the Sherwin Area Recreation Plan (SHARP)  Per the Trail System Master Plan – Recommendation N5 – Summer Recreation Nodes lists Sherwin Creek Road, USFS gravel borrow pit as a summer & winter recreation nodes where it is advised to develop restroom facilities, parking, bus service, and signage.

Construction will begin after the Labor Day
2024 but we do not currently have an exact
start date due to delays with the vault toilet.

MMSA has consolidated and stacked the logs
at the Sherwins TH.

Stewardship https://www.townofmammothlakes.ca.gov/1214/Volunteer Background Info & Relevance
 Trail System Master Plan – Education, Encouragement, and Enforcement Programs – E2, E4, E6 – The trail system master plan makes constant references to sustainability and stewardship and are highlighted in the Master Plan Guiding Principles.

Our last big weekend stewardship event will be
the Lakes Basin Cleanup on September 21st,
2024.

Don’t forget to join us Thursday’s at 5 p.m. for
the three remaining Trashy Thursday’s (9/5,
9/12 & 9/26) and for our last Wednesday
Worknight on September 4th.

Interpretation Background Info & Relevance
 Trail System Master Plan General Recommendations – G4 – Identify opportunities for interpretive signage and work with local experts to develop content.

In partnership with the Whitebark Institute,
developing 3 new interpretive signs to be
placed on the MUPs immediately adjacent to
the recently thinned Mammoth Creek Parcel.

Signs will focus on Forest Health, Identification,
and Bark Beetles. Intent is to fund using
CalFire Grant, which we are waiting to hear if
we received.

In collaboration with MLR, developing 5 new
interpretive signs for the Sherwins Trailhead.

MLR & OOR staff recently attended the IntraTribe Summit in Bishop to seek input on content related to Native American history.

In collaboration with MLT & MLR the OOR is
working with Clean Up The Lake to develop 2
new interpretive signs for the Lake George
Area. Signs will focus on the CUTL project and
aquatic invasives.

Sign
Replacement
Background Info & Relevance
 Trail System Master Plan General Recommendations – G3 – General consistency for signage along multi-use paths and soft surface trails.  Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Replaced damaged signs on Crystal Lake Trail.

Continuing with sign installation as we have
time.

Ordered new regulatory MUPs signage to
replace broken or faded signs. These will be
prioritized for install once delivered.

Replacement of 12 type 9a signs across our
soft surface trail network. Replacement of 33
type 6a signs on the MUP network. In process
replacement of 19 type 4/6 signs along the
MUP.

Lakes Basin Tree
Work
Background Info & Relevance
 Trail System Master Plan Paved Multi Use Path (MUP) Recommendations (MUP1 – MUP4)
 MUP recommendations in the TSMP that have been executed on public lands are authorized via Special Use Permit. Management of Hazard Trees and removal of hazard trees along the MUP is a required tenant of the Special Use Permit.

Efforts continue, in conjunction with MLFD, to
clean up after the dropping of hundreds of trees
between the Art Gallery and Pack Station in the
Lakes Basin.

District Ranger Fred Wong has directed TOML
OOR to reach out to the tribes to arrange a

 Trail System Master Plan Operations & Maintenance – M1 – Develop year round maintenance plan (of which abiding by MUP special use permit terms and conditions is a part).
date & time for wood pickup. After this time,
the area will be opened to public wood cutting.

Community
Center Parcel
Background Info & Relevance
 Trail System Master Plan Activity Centers and Recreation Nodes – N5 – Summer Recreation Nodes. The Community Center is listed as a summer recreation node in the TSMP. Currently, the Community Center serves as trail access to the uptown/downtown trails and the addition of bicycle (bike tool station), pedestrian, and trail/trailhead facilities (bear box, picnic tables, trash) has served to improve the user experience.

Immediately adjacent to the community center,
the OOR has established a small recreation
site with 3 picnic tables, bear box, bike tool
station, and trash facilities.

Trail Crew cleaned the area resulting in multiple
trailer-loads of duff being taken to the dump.

Trails Planning &
Trail
Development
Background Info & Relevance
 Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Seeking cost estimates to complete CEQA for a
trail project in the recently thinned Mammoth
Creek Parcel.

Efforts continue on planning for a bike park
near the new dog park/day care/theater.

Black Bear Run has been completed! We will
keep everyone posted on a ribbon cutting.

Biking Background Info & Relevance
 Trail System Master Plan Education, Encouragement, and Enforcement Programs – E4 & E6 – Work with relevant organizations and individuals to develop trails related education programs for adults & children. Work with local organizations to establish a volunteer trail patrol to supplement official enforcement and maintenance efforts.

Efforts continue to address speeding and
reckless driving on the MUPs.

The OOR has purchased 3 e-bikes to be used
to boot our e-bike host program where we will
attempt to engage on the pathways.

The 6 speed tracking devices have been
delivered and will be installed ASAP. With
winter approaching, some signs will be installed
next spring.

In conjunction with MLPD, utilizing their Office
of Traffic Safety (OTS) grant, bike safety Aframe signs have been created and are at the

printers. They will be deployed once printing is
complete.

Public Information Background Info & Relevance
 The development of the Office of Outdoor Recreation (OOR) envisioned the office as the public information arm of the Town of Mammoth Lakes related directly to recreation, recreation impacts, public lands impacts, and similar issues.

ORMAT is planning extensive pipeline work in
early September. In conjunction with the
USFS, a detour plan is being developed and
detour info will be disseminated prior to work
commencing.

Mammoth Lakes
Trail System
(MLTS)
Maintenance
Background Info & Relevance
 Non-Funded Challenge Cost Share with the Inyo National Forest.

Trail Crews have been establishing drainage
features and removing obstacles from trail
tread in the lakes basin. Crews have also been
doing lots of work to rehabilitate trails that have
widened over time due to heavy pack use. This
involves blocking off user created alignments
and naturalizing them with organic material.

Crews have performed corridor brushing
system wide to increase sightlines and improve
user experience while reducing potential for
user conflict & installed a boardwalk on the
Mountain View trail to mitigate annual erosion
issues.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Joint Presentation – California Department of Fish and Wildlife and Town of Mammoth Lakes for Incident Involving Bear and Human Interaction.

Council Meeting Date: 9/4/2024
Prepared by: Rob Patterson, Town Manager
Recommended Motion: No Action – Presentation Only
Summary: The Town will facilitate a discussion with California Department of Fish and Wildlife (CDFW) on the facts involving the incident on August 21, 2024, where a camper in the Pine Lake campground sustained injuries from an encounter with a bear foraging for food. This encounter led to a CDFW decision to euthanize the bear. The discussion is not intended to place blame on any individual or agency but to seek improvement in the handling of these situations, including educational efforts for our community, visitors and wildlife.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Parcel Leasing Update – September 2024.

Council Meeting Date: 9/4/2024
Prepared by: Nolan Bobroff, Community & Economic Development Director Recommended Motion: This is an informational item only. No recommendation or action is needed.

Summary: Staff and a representative from Buckingham Property Management, the property manager for the Parcel, will provide an update on the lease-up of the Sawyer.

Title: Housing Now! Program Update – September 2024.

Council Meeting Date: 9/4/2024
Prepared by: Nolan Bobroff, Community & Economic Development Director Recommended Motion: This is an informational item only. No recommendation or action is needed.

Summary: The Housing Now! initiative is a multi-faceted program intended to provide a range of community housing that is available and affordable to those working in the community. The program aims to provide housing opportunities across the entire housing affordability spectrum ranging from low-income earners (≤ 80% Area Median Income) up to upper-middle income earners (150% - 200% Area Median Income).1 The following is a brief update on current and future housing programs and initiatives under the Housing Now! program.

CURRENT PROJECTS

1. Parcel Phase 1 (The Sawyer)
- Units: 81 rental units
- Target AMI: ≤ 80% AMI
- Town Funds Committed: ~$870K ($650K Land Loan + $218K DIF Fee Deferral Loan) - Status: Completed; Lease-up is underway

2. Parcel Phase 2 (The Kingfisher)
- Units: 148 rental units (2 sub-phases consisting of 76 units and 72 units) - Target AMI: ≤ 80% AMI
- Town Funds Committed: ~$9M ($7.8M Cash Loan + $800K Land Loan + $415K DIF Fee Deferral Loan)
- Status: Sub-Phase 2.1 began construction in summer 2024 w/ an estimated construction timeline of 24 months; Sub-Phase 2.2 is shovel ready and is awaiting funding from the State

3. Partnership Projects (Innsbruck Lodge and Access Apts) - Units: 29 rental units
- Target AMI: 23 units at ≤ 80%; 6 units at ≤ 120%
- Town Funds Committed: $3.6M ($1.4M Innsbruck + $2.2M Access Apts) - Status: 6 of the units at the Innsbruck project are occupied and the remaining 10 units are expected to be completed in winter 2024; Construction on the Access Apts project began in summer 2024 and is expected to be completed in fall 2025

4. BRIDGE Program
- Units: 12 ownership units (Sold or Acquired); Goal of providing 20 ownership units w/ current funds committed
- Target AMI: ≤ 150% AMI
- Town Funds Committed: $3.2M (average subsidy of $150K/unit)

1 Income limits for Mono County for the various AMI categories and household sizes are available here:
https://www.townofmammothlakes.ca.gov/DocumentCenter/View/11723

- Status: (6) units sold to income-eligible households; (2) units in escrow w/ income-eligible households; (4) units available for purchase by income-eligible households

5. Small-Site Development
- Units: 4 ownership units
- Target AMI: 150% - 200% AMI
- Town Funds Committed: ~$2.7M (of which $2M would be recouped through the future sale of the units (subsidy of $175K/unit [$700K total]) - Status: (4) units are under construction w/ an expected completion date of spring 2025

6. Lease to Locals Program
- Units: Goal of providing 42 rental units (1-year lease) - Target AMI: Average household income of ≤ 150% AMI (per person income of $111,200) - Town Funds Committee: $450K
- Status as of 8/26: 37 total leads for rental properties o (9) news leads that Placemate is actively reaching out to o (4) are interested in renting their property and are working w/ Placemate to list their property for rent
o (5) are interested in renting their property in the future o (2) have listed their property for rent and are looking for tenants o (2) properties have been matched with tenants and are going through the leasing process
o (13) not eligible [10 existing LTR, 1 four-plex, 1 exceeds price cap, 1 outside of the area]

POTENTIAL FUTURE PROJECTS

1. Bridge Program (continuation): 5 ownership units/year (subsidy of $150K/unit [750K total subsidy])

2. Parcel Phase 3: 42 ownership units; anticipated subsidy of ~150K/unit (~$6.3M total)

3. Small-Site Developments: 13 ownership units on the Town-owned 0.56-acre vacant sites; anticipated construction cost of ~$8.8M of which ~$6.5M would be recouped through the sale of the units (subsidy of ~$175K/unit [~$2.3M total])

4. Lease to Locals (continuation): 42 rental units; $450K/year to subsidize 1-year leases of new long-term rental units

5. Parcel Phases 4 and 5: 180 – 280 rental units; Cost unknown

Town Council of Mammoth Lakes
Minutes of Regular Meeting
August 21, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Town Manager Rob Patterson led the flag salute.

3. PUBLIC COMMENTS
Phillip Bettencourt spoke about Snowcreek Golf Course as it related to the Snowcreek Development Agreement.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Town Clerk Jamie Gray gave an update regarding the upcoming election.

Town Council Minutes
August 21, 2024

Town Manager Rob Patterson gave an update regarding the Lease to Locals program. There was discussion among members of Council and staff.

5.1 Receive Mammoth Main Base Redevelopment Project (“Evolving Main”) Update (Mammoth Mountain Main Lodge Area).

Town Manager Rob Patterson reported that the Main Lodge and The Parcel updates would be moved to a quarterly schedule.

Councilmember Wentworth requested an update regarding the Town's HousingNow! program at every meeting.

5.2 Parcel Affordable Housing Project Construction Update – August 2024.

Town Manager Rob Patterson gave an update regarding The Parcel.

There was discussion among members of Council and staff.

PUBLIC COMMENT:

Jorge Torres asked questions about the Main Lodge project.

Donna Mercer asked questions about The Parcel.

6. COUNCIL PRESENTATIONS

6.1 Recognition of the 40th Anniversary of the Town of Mammoth Lakes.

Parks and Recreation Director Stuart Brown outlined the activities for the Town's 40th Anniversary Celebration to be held on Saturday at Mammoth Creek Park from 12-4 p.m. Mayor Sauser read the proclamation.

Moved by Mayor Pro Tem Chris Bubser
Seconded by Councilmember Amanda Rice
Approve the proclamation recognizing the Town's 40th anniversary.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

7. CONSENT AGENDA
Moved by Mayor Pro Tem Chris Bubser
Seconded by Councilmember Amanda Rice

Town Council Minutes
August 21, 2024

Approve the Consent Agenda.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth Carried (5 to 0)

7.1 Approve the minutes of the special meeting of August 7, 2024.

7.2 Approve the minutes of the regular meeting of August 7, 2024.

7.3 Cancel the January 1, 2025 regularly scheduled Town Council Meeting.

7.4 Waive the reading and adopt by title only the ordinance amending Section 2.04.050 of the Town of Mammoth Lakes Municipal Code related to Town Council Compensation.

7.5 Award the contract for the Mammoth Yosemite Airport General Aviation and Terminal Parking Lot Reconstruction Project to Meyers Earthwork, Inc. in the amount of $1,703,490.00.

7.6 Authorize the Contract for Construction Management During the Airport Parking Lot Reconstruction Project to Brandley Engineering Inc. in an amount not to exceed $231,000.

7.7 Authorize the Town Manager to execute a task order with Triad/Holmes Associates for testing and inspection services at the Town Civic Center construction project as part of the existing OnCall Services Agreement, in the amount of $191,313.

7.8 Accept Check Register 8/1/24 in the amount of $1,379,510.69. Accept Check Register 8/8/24 in the amount of $2,314,584.42. Accept Check Register 8/15/24 in the amount of $2,314,584.42.

8. POLICY MATTERS

8.1 Appeal of Enforcement Charges and Administrative Citations for TOT Enforcement at 246 Canyon Blvd, Mammoth Lakes, California 93546.

Town Manager Rob Paterson outlined the information in the staff report.

There was discussion among members of Council and staff.

Town Council Minutes
August 21, 2024

Eileen Rains, appellant, outlined her reasons for wanting a reduction of the amount due in the findings. There was discussion between Mr.

Patterson and Ms. Rains.

Moved by Mayor Bill Sauser
Seconded by Councilmember John Wentworth
Direct staff to allow Ms. Rains 15 days to produce evidence that shows she contacted the Town before April 26, 2023. If the evidence is provided within that timeframe, then the amount owed would be reduced to $1,364.88. In the absence of any documented contact with the Town before April 26, 2023, the full amount for TOT, tax fraud, penalties, interest, and enforcement charges of $3,614.88 would be due and payable.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

8.2 Consider Ordinance adopting and enacting a new Municipal Code for the Town of Mammoth Lakes.

Town Clerk Jamie Gray outlined the information in the staff report.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Waive the reading and introduce by title only the ordinance adopting and enacting a new Municipal Code for the Town of Mammoth Lakes; providing for the repeal of certain ordinances not included therein; providing for the manner of amending such code; and providing when such code and this ordinance shall become effective.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

Town Council Minutes
August 21, 2024

9. COUNCILMEMBER REPORTS
Mayor Pro Tem Bubser reported the names of the five people who signed the Argument in Favor of Measure L.

Mayor Sauser attended the Mammoth Trails Committee meeting, the golf tournament cancer fundraiser, the Local Transportation Commission, the Town employee appreciation barbeque, and the round table discussion of ESCLS.

10. ADJOURNMENT
The Council adjourned the meeting at 5:32 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Waive the reading and adopt by title only the ordinance adopting and enacting a new code for the Town of Mammoth Lakes; providing for the repeal of certain ordinances not included therein; providing a penalty for the violation thereof; providing for the manner of amending such code; and providing when such code and this ordinance shall become effective.

Council Meeting Date: September 4, 2014
Prepared by: Jamie Gray, Town Clerk
Recommended Motion: Waive the reading and adopt by title only the ordinance adopting and enacting a new code for the Town of Mammoth Lakes; providing for the repeal of certain ordinances not included therein; providing a penalty for the violation thereof; providing for the manner of amending such code; and providing when such code and this ordinance shall become effective.

Summary: Last year, the Town contracted with Municode for recodifications services. The goal of the recodification is to create a well-organized and professionally edited Municipal Code that is free from internal conflicts and inconsistencies; free of errors on spelling and grammar; formatted in a manner that allows for continued growth and expansion; and in conformance with State law.

In addition, the Town added a service for gender neutralization of the Code.

During the recodification process, Town staff, including the Town Attorney, reviewed the Code in its entirety. Town staff recommended to Municode the deletion of redundant and no longer applicable sections and chapters, as well as re-wrote certain sections and chapters to comply with the Town’s current practices. Town staff also recommended grouping certain sections together so that topics would be readily accessible in one area of the Code.

The entire Code is available in the Town Clerk’s Office for review. Once the Code is approved by the Town Council, Municode will update the Town’s website to link to the current, approved version of the Code.

ORDINANCE NO. 24-

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, ADOPTING AND

ENACTING A NEW CODE FOR THE TOWN OF MAMMOTH LAKES,
CALIFORNIA; PROVIDING FOR THE REPEAL OF CERTAIN
ORDINANCES NOT INCLUDED THEREIN; PROVIDING FOR THE
MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN

SUCH CODE AND THIS ORDINANCE SHALL BECOME

EFFECTIVE
BE IT ORDAINED BY THE TOWN COUNCIL:

Section 1. The Code entitled "Town of Mammoth Lakes Municipal Code," published by Municode, consisting of titles 1 through 18, each inclusive, on file in the Town Clerk’s office and incorporated herein by reference, is adopted.

Section 2. All ordinances of a general and permanent nature enacted on or before March 20, 2024, which were included in the Municipal Code as it existed prior to the effective date of this ordinance, are repealed.

Section 3. The repeal provided for in section 2 hereof shall not be construed to revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by this ordinance, nor to repeal any ordinance which was not codified as part of the Municipal Code, including without limitation any ordinance submitting a tax measure to the voters and any uncodified ordinance pertaining to military equipment.

Section 4. Additions or amendments to the Code when passed in such form as to indicate the intention of the Town Council to make the same a part of the Code shall be deemed to be incorporated in the Code, so that reference to the Code includes the additions and amendments.

Ordinance No. 24-

Section 5. Ordinances adopted after March 20, 2024, that amend or refer to ordinances that have been codified in the Code shall be construed as if they amend or refer to like provisions of the Code.

Section 6. This ordinance shall become effective 30 days after the adoption of this ordinance.

Passed and adopted this 4th day of September, 2024.
___________________________________
BILL SAUSER, Mayor
ATTEST:
____________________________________
JAMIE GRAY, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Accept the Project Closeout Report for the Chain Link Fence Repair Project.

Meeting Date: September 4, 2024
Prepared by: Riley Griesenbeck, Facilities and Asset Manager RECOMMENDATION:

Staff recommends Town Council accept the project closeout report for the Chain Link Fence Repair Project FAC 24-002.

BACKGROUND:

In summer of 2023, Town of Mammoth Lakes Staff documented numerous parks and facilities with damage to perimeter safety fencing. Staff worked with potential contractors to get this work completed during 2023, but due to Public Contract Code regulations and priority of other work done under the 2023 Emergency Facility Repairs Contract, the repairs to various chain link fences were not completed.

During the winter of 2023-2024, Staff documented instances of damage to chain link fences and created the project plans, technical specifications, and special provisions. This project will repair and remove and replace, as needed, sections of damaged fencing at the Community Center Tennis Courts, Shady Rest Park, Pickleball Courts, Whitmore Track, and the Mammoth-Yosemite Airport.

On March 25, 2024, the Town advertised the Chain Link Fence Repair project. This project was awarded to the lowest responsive bidder, Tahoe Fence Co., Inc. at the May 1, 2024 Town Council Meeting.

Tahoe Fence Co., Inc. began work on 6/19/24 and completed work on 8/23/24.

FINANCIAL CONSIDERATIONS:

The project is fully funded with $89,811.27 coming from FD990 – Future Capital and $14,232.48 coming from FD220 – Airport Capital. The project was slightly over budget (base bid plus 10% contingency) due to additional scope added to repair damaged fence at Mammoth Yosemite Airport. The repairs at the Airport will be funded with $14,232.48 coming from FD220 – Airport Capital. The remainder of the project expenditures were under the base bid plus 10% contingency original budget of $89,811.27. The unused funds, in the amount of $1,209.57, will be returned to FD990 – Future Capital.

2 Description Account Amount
Original Budget (Base Bid + 10% Contingency) FD 990 – Future Capital $89,811.27 Airport Transfer to Cover Repairs at MMH FD 220 – Airport Capital $14,232.48 Total Revenue $104,232.48
Construction Contract FD 300 – Capital $101,874.18
Notice Inviting Bids FD 300 – Capital $960.00
Total Expenditures $102,834.18
Total Funds Remaining (to be returned to FD 990) FD 990 – Future Capital $1,209.57 PRE-CONSTRUCTION PHOTOS:

3

4 CONSTRUCTION PHOTOS:

5

6 POST-CONSTRUCTION PHOTOS:

Mammoth Lakes Town Council
Agenda Action Sheet
Title: 2024/25 Parks and Recreation Department Winter Fee Schedule Amendments Council Meeting Date: 9/4/2024
Prepared by: Stuart Brown, Parks and Recreation Director Katrina Kelly, Recreation Manager
Recommended Motion: A. Conduct a Public Hearing and approve by resolution ‘Exhibit A’ as presented for LA Kings Ice at Mammoth Lakes Membership Products and Pricing for the 2024/25 Winter season. B. Direct the Parks and Recreation Commission to discuss, analyze and provide recommendations for Town Council consideration regarding the identified resident/non-resident fee discussion questions and department operational concerns and present these recommendations to Town Council as part of the annual Town Council, Park and Recreation Department Fee Schedule Amendment Public Hearing, on March 5, 2025.

Summary: On March 20, 2024, Town Council by resolution approved the 2024/25 Parks and Recreation Department fee schedule amendments as approved by the Parks and Recreation Commission on March 5, 2024.

On June 19, 2024, Town Council directed Town staff to introduce Resident/Non-resident fees and amend the 2024/25 Parks and Recreation Department Master Fee Schedule prior to winter operations at the Community Recreation Center (CRC), which is scheduled to begin on Saturday, October 5, 2024.

This staff report provides an overview of work undertaken by the Parks and Recreation Department, including the identification of several discussion questions and department operational concerns related to the introduction of a resident/non-resident fee schedule, along with Town staff recommendations for the introduction of fee amendments prior to winter operations at the Community Recreation Center (CRC).

MAMMOTH LAKES TOWN COUNCIL

STAFF REPORT
1 Council Meeting Date: September 4, 2024 Date Prepared: August 26, 2024 Prepared by: Stuart Brown, Parks and Recreation Director Katrina Kelly, Recreation Manager
Warren Boling, Parks Manager
Douglas Gebhart, Recreation Supervisor
Mark Bell, Recreation Supervisor
Andrew McEachron, Recreation Supervisor
Sydney Schulz, Program and Facilities Administrator
Title: 2024/25 Parks and Recreation Department Winter Fee Schedule Amendments.

Agenda: Public Hearing
RECOMMENDATION:

A. Conduct a Public Hearing and adopt the resolution approving ‘Exhibit A’ as presented for LA Kings Ice at Mammoth Lakes Membership Products and Pricing for the 2024/25 Winter season.

B. Direct the Parks and Recreation Commission to discuss, analyze and provide recommendations for Town Council consideration regarding the identified resident/nonresident fee discussion questions and department operational concerns and present these recommendations to Town Council as part of the annual Town Council, Park and Recreation Department Fee Schedule Amendment Public Hearing, on March 5, 2025.

BACKGROUND INFORMATION:

It is well documented that having access to quality parks and recreation services improves physical and mental health, reduces crime and violence, increases access to healthy foods, builds community and boosts economic activity. The fundamental purpose of the Parks and Recreation Department is to deliver on these community values and provide multi-purpose, year-round, indoor, and outdoor recreation opportunities accessible to all residents and visitors.

On March 20, 2024, Town Council by resolution approved the 2024/25 Parks and Recreation Department fee schedule amendments as approved by the Parks and Recreation Commission on March 5, 2024.

On June 19, 2024, Town Council directed Town staff to introduce Resident/Non-resident fees and amend the 2024/25 Parks and Recreation Department Master Fee Schedule prior to winter operations at the Community Recreation Center (CRC), which is scheduled to begin on Saturday, October 5, 2024.

This staff report provides an overview of work undertaken by the Parks and Recreation Department, including the identification of several discussion questions and operational concerns related to the introduction of a resident/non-resident fee schedule, along with Town staff recommendations for the introduction of fee amendments prior to winter operations at the Community Recreation Center (CRC).

ANALYSIS AND DISCUSSION:

Each year, the Parks and Recreation Department annually reviews and recommends appropriate fees for the many adult and youth camps and programs, including fees for facility reservations and admissions. The 2024/25 fee schedule was reviewed and approved by the Parks and Recreation Commission on March 5, 2024.

The powers and duties of the Commission as stated in section 2.40.040 of the Municipal Code, empower this advisory body to “advise the Town Council and the Town Manager in all matters pertaining to all Town-owned or managed parks, recreation, facilities, trails, special events and all other associated activities as prescribed by ordinances or by town council action.” Municipal Code Section 3.39.040 requires an annual review by Town Council of Town fees and service charges. In addition, Ordinance No. 08-11 states that Council by resolution may annually set a subsidy for certain fees or charges, thereby not requiring that one hundred percent of costs reasonably borne is recovered by that certain fee or charge. Based on historical Town Council adopted subsidies (Ord. 91-08 & Ord. 95-07) for recreation programs, and the philosophy of the Parks and Recreation Department to provide broad and considerable community benefit and enhanced quality of life, the Department applies a high subsidy (approx. 70-80%) for youth programs and facility operations and a lower subsidy (approx. 10-20%) for adult programming.

For the past several weeks, Town staff have identified several discussion questions and department operational concerns related to the introduction of a resident/non-resident fee schedule. These include the following:

Discussion Questions:
 What is the geographic area?
 Is it for residents that live within the Town’s municipal boundary only? (See map of Town’s Municipal Boundary below)
 Does it include residents living within the MUSD boundary which includes the Census Designated Places (CDPs) of McGree Creek and Crowley Lake?  Does it include residents within Mono and Inyo County, as offered currently with the Mono/Inyo County student fee of $5.00 at LA Kings Ice at Mammoth Lakes or $3.00 for open play at the Mammoth RecZone?

 Should residency be determined by geographic location or employment?  How do people prove their residency?
 Do they need to provide utility bills or voter registration?  Are second homeowners considered residents?
 Should it only be available via DaySmart, the Department’s online reservation platform? If so, this would require residents to have a DaySmart account, however the platform does not have the functionality to verify residential addresses.  Will staff need to verify all online accounts manually?  How often should staff verify residential status?
 Should it only be available in-person?
 Should it apply to all camp, lesson or program fees or just facility memberships and passes?
 How should fees be amended? Increase non-resident fees or decrease resident fees? Department/Operational Concerns:
 Amendments to the fee schedule will impact adopted revenue and expense budgets for the departments approved FY 2024/25 operational budget. For example, selling products at discounted rates will decrease revenues resulting in the general fund making up the shortfall. This will require additional financial analysis from staff and action by Town Council to amend the adopted FY 2024/25 Budget.
 Staff will have to manage the additional steps of determining residential status at the Point of Sale, which will significantly impact the customer experience (e.g. longer wait times, requirement of verification documents, etc.). Facility staff are typically highschool aged students with only 1-2 years of guest experience, which will require extensive staff training to meet our high standards of customer service.  The department has been promoting through its mission, fee schedule and actions, an inclusive and welcoming environment for all. A strategic pillar of the department is Health, Safety and Social Equity: “We build stronger, healthier and happier communities by promoting health, wellness and physical activity and work to ensure our parks, programs, and facilities are safe and inclusive for all people.” What will this change in resident / non-resident fees do to this foundation of inclusivity? Based on the identified discussion questions and operational concerns listed above, and the required time to thoughtfully analyze and address these questions, staff is recommending the following:

Town Staff Recommendations for FY 2024/25:

A. Staff is proposing the introduction of an annual membership pass for LA Kings Ice at Mammoth Lakes at a heavily discounted rate that is only available in-person during the month of October. See Table 1 or Exhibit A for the proposed pass product fee schedule.

B. The 50% discounted membership/pass for the 2024/25 winter season at LA Kings Ice at Mammoth Lakes would be on sale from October 1-31, 2024, the Early Bird pass would be on sale from November 1-30, 2024, with regular pricing offered from December 1 - April 20, 2025.

C. Direct the Parks and Recreation Commission to discuss, analyze and provide recommendations to Town Council regarding the identified resident/non-resident fee discussion items and operation concerns and present these recommendations to Town

Council as part of the annual Town Council Parks and Recreation Department fee amendments Public Hearing, scheduled on March 5, 2025.

Table 1:

Membership/Pass Product Benefits:

Membership/Pass products are more favorable for locals/residents due to the ability to use the membership over a 7-month operating season at LA Kings Ice at Mammoth Lakes, on any day of the week (including holidays), compared to more expensive one-session admission fees. Season Passes also align with the incredibly popular Mammoth Resorts IKON or EPIC pass products.

These heavily discounted passes have reenergized visitation across all resorts and around the world allowing skiers and riders to go directly to the lift and not wait in long lines for daily lift tickets.

Passes have also revolutionized base operations, significantly streamlining the user experience along with the reduction in labor costs. And finally, discounted pass products provide up-front revenue to sustain operations for the winter season.

LA Kings Ice at Mammoth Lakes membership/pass products would reduce the ‘walk-in’ congestion issues at the facility, particularly during busy weekends and holiday periods. Staff is proposing to dedicate a separate check-in procedure allowing pass holders to go directly to the ice (with skates) and not wait in the long admission line. Regarding pass use, staff will compile redemption and use information from the heavily discounted membership pass sales, including Point of Sale (POS) and operational impacts and present to both the Commission and Town Council in March 2025.

Scholarship Fund:

The Parks and Recreation Department will continue to administer youth scholarships through the Tony Colasardo Scholarship Fund. The fund provides 50%, 75% and 90% scholarships, based on availability, for the many popular camps, recreation programs and NEW Membership/pass products if approved by Town Council.

These scholarships are intended to remove financial barriers facing a family when deciding to participate in our many camps, programs or facilities. The implementation, promotion and management of the scholarship program is incorporated in the 2024 Strategic workplan and remains a priority for staff.

Product
2024/25
Approved
Regular Rate
Early Bird Rate
(10%)
Fall Season
Special (50%) Details
Date Range 12/1 - 4/20 11/1 - 11/30 10/1 - 10/31
Season Pass - Family (2+2) $ 765.00 $ 688.50 $ 382.50 Per season - includes rentals (public skate only) Season Pass - Adult (18-64 yrs) $ 270.00 $ 243.00 $ 135.00 Per season - includes rentals (public skate only) Season Pass - Senior/Military/College student (65+ yrs./ID) $ 240.00 $ 216.00 $ 120.00 Per season - includes rentals (public skate only) Season Pass - Youth (5-17 yrs.) $ 225.00 $ 202.50 $ 112.50 Per season - includes rentals (public skate only) Season Pass - Inyo/Mono K-12 Student w/School ID $ 60.00 $ 54.00 $ 30.00 Per season - includes rentals (public skate only) Season Pass - Infant (4 and under) $ 60.00 $ 54.00 $ 30.00 Per season - includes rentals (public skate only) Season Pass - Family (2+2) $ 495.00 $ 445.50 $ 247.50 Per season - EXCLUDES rentals (public skate only) Season Pass - Adult $ 180.00 $ 162.00 $ 90.00 Per season - EXCLUDES rentals (public skate only) Season Pass - Senior/Military/College student (65+ yrs./ID) $ 150.00 $ 135.00 $ 75.00 Per season - EXCLUDES rentals (public skate only) Season Pass - Youth (5-17 yrs.) $ 135.00 $ 121.50 $ 67.50 Per season - EXCLUDES rentals (public skate only) LA Kings Ice at Mammoth Lakes Membership Products

STAFFING CONSIDERATIONS:

A thoughtful analysis regarding the introduction of heavily discounted membership/passes will have to be conducted by the Parks and Recreation Department regarding staffing impacts to operations, such as the current admission process, along with a proposed dedicated check-in procedure for membership/pass holders.

LEGAL CONSIDERATIONS:

Municipal Code Section 3.39.040 requires an annual review by Town Council of town fees and service charges. This review is scheduled annually in March by staff as part of a Public Hearing process. In is anticipated that Town Staff will require consultation with the Town Attorney regarding the identified resident/non-resident fee discussion questions presented in this staff report.

FINANCIAL CONSIDERATIONS:

Amendments to the Town Council adopted fee schedule will impact adopted Parks and Recreation Department revenue and expense budgets. For example, selling pass, admission, or camp products at discounted rates will decrease revenues resulting in the general fund making up the shortfall.

This will require additional financial analysis from staff and action by Town Council to amend the adopted FY 2024/25 Budget.

RECOMMENDATION:

A. Conduct a Public Hearing and adopt the resolution approving ‘Exhibit A’ as presented for LA Kings Ice at Mammoth Lakes Membership Products and Pricing for the 2024/25 Winter season.

B. Direct the Parks and Recreation Commission to discuss, analyze and provide recommendations for Town Council consideration regarding the identified resident/nonresident fee discussion questions and department operational concerns and present these recommendations to Town Council as part of the annual Town Council, Park and Recreation Department Fee Schedule Amendment Public Hearing on March 5, 2025.

ATTACHMENTS:

A. Resolution of the Town Council of Mammoth Lakes, State of California, Amending a Schedule of Fees and Charges for Town Services.

RESOLUTION NO. 24 - XX

RESOLUTION OF THE TOWN COUNCIL OF MAMMOTH LAKES, STATE OF

CALIFORNIA, AMENDING A SCHEDULE OF FEES AND CHARGES

FOR TOWN SERVICES
WHEREAS, the Town of Mammoth Lakes has conducted an extensive and exhaustive analysis of its services, the costs reasonably borne of providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and
WHEREAS, the Town wishes to comply with both the letter and the spirit of Article XIIIB of the California Constitution and limit the growth of taxes; and WHEREAS, the Town Council adopted Ordinance No. 08-11 on October 1, 2008, containing provisions relating to Town fees and service charges; and WHEREAS, Ordinance No. 08-11 states that the Town Council by resolution may annually set a subsidy for certain fees or charges, thereby not requiring that one hundred percent of costs reasonably borne by the Town are recovered by that certain fee or charge; and WHEREAS, the Town based on historical Town Council adopted subsidies (Ord. 91-08 & Ord. 95-07) for recreation programs, and the philosophy of the Parks and Recreation Department to provide broad and considerable community benefit and enhanced quality of life, applies a high subsidy (approx. 70-80%) for youth programs and facility operations and a lower subsidy (approx. 10-20%) for adult programming. Actual subsidies may vary based on several factors including program content, required staff, direct expenditures and participation; and WHEREAS, a schedule of fees and charges to be paid by those requesting such special services must be adopted so that the Town might carry into effect its policies; and WHEREAS, it is the intention of the Town Council to provide a schedule of fees and charges for Town services beginning September 5, 2024; and WHEREAS, as required under Government Code sections 6062a and 66018, the Town of Mammoth Lakes published the notice of the Public Hearing on August 24 and August 31, 2024; and
WHEREAS, all requirements of California Government Code Section 66018 are hereby found to have been complied with;

NOW THEREFORE, THE TOWN COUNCIL OF THE TOWN OF MAMMOTH
LAKES DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

Section 1. Fee Schedule Adoption. The schedule of fees and charges attached hereto as Exhibit “A” are hereby directed to be computed by and applied by the Town of Mammoth Lakes

effective September 5, 2024, and to be collected by the Town of Mammoth Lakes for the listed special services.

Section 2. Separate Fee for Each Process. All fees set by this resolution are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. Definitions regarding fees and the timing of the implementation of the hereinafter enumerated fee schedule shall be as stipulated in Ordinance No. 08-11.

Section 3. Fees. The attached fees shall be charged and collected for the enumerated services starting on September 5, 2024. It is the intention of the Town Council to review the fees and charges on an annual basis, and if warranted, to revise such fees and charges.

Section 4. Waiver of Fees. The Town Manager may waive all or a portion of any fee adopted by this Resolution with respect to a particular imposition of the fee upon a particular user to which the fee would otherwise apply. The Town Manager may approve any such waiver if he or she believes that doing so is in the best interest of the Town and/or the community, or that there are special circumstances which would make payment of the full fee unfair or unreasonable.

Section 5. Severability. If any portion of this Resolution is declared invalid or unconstitutional then it is the intention of the Town Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect.

Section 6. Effective Date. This Resolution shall go into full force and effect on September 5, 2024, but shall be subject to the terms and conditions of Ordinance No. 08-11.

APPROVED AND ADOPTED this 4
th day of September, 2024.

_________________________
BILL SAUSER, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

EXHIBIT “A”

UPDATED FEE SCHEDULE
Product
2024/25
Approved
Regular Rate
Early Bird Rate
(10%)
Fall Season
Special (50%) Details
Date Range 12/1 - 4/20 11/1 - 11/30 10/1 - 10/31
Season Pass - Family (2+2) $ 765.00 $ 688.50 $ 382.50 Per season - includes rentals (public skate only) Season Pass - Adult (18-64 yrs) $ 270.00 $ 243.00 $ 135.00 Per season - includes rentals (public skate only) Season Pass - Senior/Military/College student (65+ yrs./ID) $ 240.00 $ 216.00 $ 120.00 Per season - includes rentals (public skate only) Season Pass - Youth (5-17 yrs.) $ 225.00 $ 202.50 $ 112.50 Per season - includes rentals (public skate only) Season Pass - Inyo/Mono K-12 Student w/School ID $ 60.00 $ 54.00 $ 30.00 Per season - includes rentals (public skate only) Season Pass - Infant (4 and under) $ 60.00 $ 54.00 $ 30.00 Per season - includes rentals (public skate only) Season Pass - Family (2+2) $ 495.00 $ 445.50 $ 247.50 Per season - EXCLUDES rentals (public skate only) Season Pass - Adult $ 180.00 $ 162.00 $ 90.00 Per season - EXCLUDES rentals (public skate only) Season Pass - Senior/Military/College student (65+ yrs./ID) $ 150.00 $ 135.00 $ 75.00 Per season - EXCLUDES rentals (public skate only) Season Pass - Youth (5-17 yrs.) $ 135.00 $ 121.50 $ 67.50 Per season - EXCLUDES rentals (public skate only) LA Kings Ice at Mammoth Lakes Membership Products

1 TOWN COUNCIL STAFF REPORT
Title: Authorize the Town Manager to execute an agreement with the State giving TOML authority over the Inyo National Forest Groomed Trail System.

Meeting Date: September 4, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

Authorize the Town Manager to execute an agreement with the State of California giving the Town of Mammoth Lakes the authority to perform all functions of the Over-Snow Vehicle Grooming Program on the Mammoth & Mono Lake Ranger Districts of the Inyo National Forest.

BACKGROUND:

On March 20th, 2024 Mammoth District Ranger Fred Wong addressed Town Council to inform them that the Inyo would, if possible, seek to have the Town of Mammoth Lakes (TOML) take over management of the roughly 90 mile Over-Snow Vehicle Groomed Trail System. Since that time, the Office of Outdoor Recreation (OOR) has continued conversations with the State about transferring/reissuing the Agreement with TOML.

Being that the OOR currently provides grooming services and associated signage, along with the Trail System Master Plan’s emphasis on improving winter trail and trailhead conditions, we feel this program fits within the purview of the OOR.

The OOR has put this item in front of the Mammoth Trails Committee (MTC) twice, once on 4/11/2024 and again on 8/8/2024, and received their recommendation to move forward along with their full support.

We believe that we can provide a higher level of service than the Inyo, resulting in a higher quality trail with a more consistent surface.

ANALYSIS:

The attached draft State agreement provides the background, program responsibilities, and dollars breakdown for the program. Currently, we are proposing to operate using the existing status quo in terms of dollars, but the State has made it clear they are willing to work with us if we find down the road, adjustments need to be made.

TOML would assume responsibility for ALL aspects of the program stated in the attached document with Trails Manager Andrew Mulford taking the lead on the actual grooming, signage, etc. and Outdoor Recreation Manager Lawson Reif performing agreement

2 management and upward reporting. Training will occur using an existing local trainer, with the goal being that Andrew will also become certified to train down the line.

TOML will be given access to Station 2 at the USFS compound where the Cat and support sled are stored. Similarly, a fuel tank located at Station 2 will be filled with fuel for Cat use only, along with a truckbed fuel tank that will be used to support the Cat in the field if needed. TOML will work collaboratively to ensure the trail is clear in the fall along with the installation and removal of all signage. In past years, entities like Mono County have supported these operations as well. TOML has consistently taken the lead related to winter maps and public information, so this work will fall right in line with current workplans.

Based on discussions with previous groomers, the system can take 2-4 days to groom, depending on snow loads. As such, we estimate our staff being in a groomer roughly 6 days per week. Even on low snow years, we will still want to do touch up work on the system after initial grooming. Grooming may only occur once there is 18 inches of snow.

FINANCIAL CONSIDERATIONS:

During the first year operating the Mammoth & Mono Lake Ranger District OSV program, the TOML Office of Outdoor Recreation will meet all grooming demands with seasonal employees. During this time, an analysis will be performed to determine future staffing needs along with the viability of seasonal vs. permanent employees to accomplish program goals.

Reference Exhibit B, Attachment 2, Seasonal Cost Breakdown for an outline of dollars allocated by the State in the various program categories. The majority of the dollars allocated can be used to support staffing resources with the remaining used for fuel, maps, and snow removal. A rough estimate of $37,050.00 - $40,410.00 could be spent on support staff resources through this agreement.

In conversations with the State, the Office of Outdoor Recreation will determine if this funding is appropriate for the level of service we would like to provide, or if potentially more funding may be needed down the road.

ENVIRONMENTAL CONSIDERATIONS:

Grooming may only occur once there is 18 inches of snow.

LEGAL CONSIDERATIONS:

The State owned Sno-Cat may only be used to groom motorized trails.

2. The term of this Agreement is:

DRAFT
SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ~-----------~------------~

STANDARD AGREEMENT AGREEMENT NUMBER
C20V0014 / XXX 24-XXX
PURCHASING AUTHORITY NUMBER (If Applicable)
STD 213 (Rev. 04/2020)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME
Department of Parks and Recreation

CONTRACTOR NAME
Town of Mammoth Lakes

START DATE
October 1, 2024 or upon DGS/OLS approval, whichever is later

THROUGH END DATE
September 30, 2029

3. The maximum amount of this Agreement is:
$264,96S.00 Two Hundred Sixty Four Thousand Nine Hundred Sisxty Five Dollars and Zero Cents

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title
Exhibit A Scope of Work
Exhibit A,
Attachment Description of Services
1 Exhibit A,
Attachment OSV Program Environmental Impact Report (EIR) 2 Exhibit A,
Attachment Reporting Requirements
3 Exhibit A,
Attachment Sample Documents
4 Exhibit A,
Attachment State-Owned Equipment
s
Exhibit B Budget Detail and Payment Provisions
Exhibit B,
Attachment Billing Procedures
1 Exhibit A,
Attachment Cost Breakdown
2 Exhibit C* General Terms and Conditions
Exhibit D Special Terms and Conditions
Exhibit E Additional Provisions
Items shown with an astertsk (*), are hereby incorporated by reference and made part ot thts agreement as It attached hereto.

These documents can be viewed at https:l /www.dgs.ca.gov/OLS/Resources Pages
1 8
1 1
13 3
2 2
1 *
4 1

DRAFT
SCO ID:

STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES ~-----------~------------~

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

AGREEMENT NUMBER
C20V0014 / XXX 24-XXX
PURCHASING AUTHORITY NUMBER (If Applicable)
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) Town of Mammoth Lakes

CONTRACTOR BUSINESS ADDRESS
PO Box 1609

PRINTED NAME OF PERSON SIGNING
Rob Patterson

CONTRACTOR AUTHORIZED SIGNATURE

CONTRACTING AGENCY NAME
Department of Parks and Recreation

CONTRACTING AGENCY ADDRESS
710 P Street 12th Floor

PRINTED NAME OF PERSON SIGNING
Kristal C. Simpson

CONTRACTING AGENCY AUTHORIZED SIGNATURE

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL

STATE OF CALIFORNIA
CITY
Mammoth Lakes
TITLE
Town Manager

DATE SIGNED
CITY
Sacramento
TITLE
STATE
CA
I
STATE
CA
ZIP
93546
I
ZIP
95814
Chief, Business Management Services

DATE SIGNED
EXEMPTION (If Applicable)

Page: 1 of 1

SCOPE OF WORK

1. Contractor agrees to provide to the Department of Parks and Recreation (DPR) services as described herein:

2. The services shall be performed at:

3. The services shall be provided during:

4. The project representatives during the term of this Agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

City/State/Zip Code: Sacramento, CA 94296 City/State/Zip Code:

Phone: (916) 324-4442 Phone: (760) 923-8247
E-mail Address: E-mail Address:

DPR 603 (Rev. 2/2011)(Excel 2/10/2011)
PO Box 942896
C24550014
snow grooming and maintenance
Department of Parks and Recreation Town of Mammoth Lakes Any day and/or time necessary to meet the unpredictable needs of the public. This may include weekends, holidays, and/or overnights as allowed by TOML leadership.

State of California Agreement #:

XXX 24-XXX
[email protected]
Office of Outdoor Recreation
Lawson Reif, Outdoor Recreation Manager
PO Box 1609
[email protected]
Over Snow Vehicle Program
Talina M. Hagler, Project Manager
Town of Mammoth Lakes Agreement #:

Mammoth Lakes, CA 93546

EXHIBIT A
(Standard Agreement)
The Town of Mammoth Lakes (TOML) shall provide all tools, equipment, and labor necessary to perform Over Snow Vehicle (OSV) Trail and Trailhead services in accordance with specifications outlined in Exhibit A, Attachment 1.

All services will be provided in accordance with Exhibit A, Attachment 2, OSV Program: EIR, which is incorporated by reference as if attached hereto.
* Restroom cleaning and trash removal services at Shady Rest OSV Trailhead (GPS Coordinates: 41.57040, - 122.13231) located in Mono County, California
* Grooming on the Mammoth Lakes OSV Trail System located in Mono and Madera Counties, California. * Other pre-aproved services on the trails, trailheads, open riding areas, and motor vehicle closures on and surrounding the Mammoth Lakes OSV Trail system located in Mono and Madera Counties, California.

DRAFT

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

EXHIBIT A,
ATTACHMENT 1

DESCRIPTION OF SERVICES
OSV Trail System: In cooperation with Inyo National Forest, TOML and DPR agree to share the responsibilities of operating and maintaining the Mammoth Lake OSV Trail System. All trails and associated facilities under this agreement are located on land owned and controlled by the federal government.

As the State does not employ staff in the national forests, TOML shall assist DPR by providing some of the services under DPR’s responsibility. The parties understand that the State’s OSV program neither provides nor administers Grants, and in no way does this Agreement constitute an award of funds.

TOML shall assist DPR with fulfilling its responsibilities by providing the services outlined below.

Grooming: Grooming services on 80-miles of designated OSV trails and roads in the Inyo National Forest. Grooming services will be performed as needed based on snow conditions and operational needs. Prior to the commencement of grooming for the season, TOML shall submit a written request to groom in accordance with the Annual Instructions. TOML will not commence grooming until approval is granted in writing by the Project Manager or Project Manager’s designee. All grooming will be conducted in accordance with the specifications outlined below.

Grooming Guidelines
Grooming is not an activity that can be placed on a rigid schedule. Some of the conditions that dictate grooming times and frequencies include temperature, storms, usage, type of snow, avalanche hazards and terrain. Decisions on when to groom should be made by park management based on the factors and standards below.

Grooming Theory
The goal is to obtain a long-lasting, mogul free trail with a consistently dense snow base.

The denser the snow, the longer the trail will last. There are two methods most commonly used to obtain a dense snow base: conditioning and compacting.

SNOW CONDITIONING
Snow conditioning is the mechanical process (tilling) where the snow is moved back and forth in an effort to breakdown the points on the ice crystal. This process produces a slight rise in temperature and a small amount of surface melting of each crystal. Moving the snow breaks down the points on the crystal and the small amount of melting provides lubrication assisting this process.

SNOW COMPACTING
Snow compacting is the mechanical process which results in the compression of the snow. Newly fallen snow is loose with a thin layer of air between each snow crystal.

It must be packed to increase its density. The snow can be compressed to less than half of its original depth by forcing the air out. This is accomplished by applying a weighted object to the snow surface until no significant additional compression is observed.

DRAFT

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

These two methods are often used together. Regardless of the method chosen, the prepared or groomed surface should set undisturbed for 2 to 18 hours to permit freezing to take place. Once the snow has been allowed to freeze, it becomes hard and is more difficult to disturb. The best grooming is accomplished when the air temperature is 35 degrees F with the temperature dropping. When conditions allow, the trail should be groomed or track packed during a storm to build the trail from the bottom up, otherwise the proper snowpack density cannot be maintained. Improperly packed snow will melt faster during warm temperatures.

Grooming Mechanics
Grooming should start when the snow depth is approximately 12 to 18 inches. Initially the snow should be packed with no attempt to move or place the snow. If deep powder snow arrives before grooming begins, movement of the snow using the front blade maybe necessary. Large grooming drags with a pan or roller do an excellent job of compacting provided the process is started before too much snow has fallen. If compacting cannot be accomplished any other way, the snow should be track packed-preferably twice: once without and once with a compacting device. Finally, after compacting, the snow should be groomed.

Once the snow is compacted and allowed to freeze, it will form a base for the trail. The trail should be built from the bottom up. If possible, do not let the trail become too rough before it is smoothed. The rougher it becomes, the more difficult it is to get it smooth again.

The snow should be conditioned and compacted after each snowfall, and as often as needed to maintain a dense base and smooth surface. Grooming the trail between substantial snowfalls requires snow conditioning and smoothing. As a general rule, significant accumulation of fresh snow requires conditioning and compacting. Old snow requires conditioning to create a smooth and safe riding surface.

Grooming Standards

1. No grooming may occur unless the snow depth is at least 12 to 18 inches.

Grooming may start as early as November and may end as late as May. Generally, the typical season will begin in December and end in March. Your season will be dictated by snow conditions, trail usage, and operational needs.

2. When visibility and safety conditions allow, pack or groom during a storm in which accumulation is expected to be substantial. Build the trail from the bottom up. The groomer operator will need to make the determination if snow conditions will support the snow tractor before grooming is started.

3. The ideal air temperature for grooming is 35 degrees F with the temperature dropping. The type of snow will dictate the temperature at which the best results will be realized. In general, wet snow grooms best at night because it needs a lower temperature to set. Dry snow grooms best during the day.

4. Groom when the snowmobile traffic is lightest, if possible, so that the trail surface will have time to harden.

5. Cut off all moguls as deep as possible (halfway down or more) to fill the low spots and voids in the trail. Do not cut the moguls down to the bottom. Moguls should not be evident after grooming is complete.

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6. When conditioning the snow with a drag, adjust the cutting depth of the blade so that you will be carrying ¾ of a blade of snow. Get the snow rolling or tumbling in front of the blade. This does not apply to wet balling snow. Usually wet or balling snow only requires that you cut the high areas and fill the voids.

7. If the amount of snow is marginal, set the front blade so as to pull the snow from the outer edges of the trail to the center.

8. Generally, if you till twice, use the second pass to widen the trail and if needed use the blade to provide additional fresh snow to the tiller.

9. Use grooming speeds in the range of 3 to 7 miles per hour. Always be below the speed where you notice a bouncing effect. Grooming at too high a speed will result in a washboard surface and will cause equipment to wear out more quickly.

10. Trails should be groomed as flat and smooth as practical. No out sloping on curves, and no more than 5% in-slope on curves is permitted. No berms or “death cookies” (chunks of solid ice) should be left on the groomed trail surface.

11. Standards for finished trail widths will vary between trail systems. Refer to TOML’s grooming manager if you are unsure about trail widths.

12. It is best to identify hazards prior to grooming. Foreign material along the groomed areas should be removed beyond the clearing limits. Each trail should be checked in the fall before the first snow and obstructions removed.

13. Exercise caution during grooming to avoid creating hazardous conditions.

14. Snow tractors must be operated with the rotating amber beacon and headlights on at all times.

15. Operators should maintain constant contact with a base station or designated contact person. If that is not possible or practical, a second person should accompany the primary operator, either by riding in the cab or on a snowmobile and be in constant contact with the operator.

16. All grooming tractors must be equipped with appropriate safety gear, fluids, and chainsaw.

17. A vertical clearance limit for snow tractors of 10 feet should be maintained to keep clear of obstructions.

18. The snow tractor may only be operated on approved OSV trails. They are not to be used on private property unless it is part of the approved trail system.

19. Be prepared to respond to the public comments pleasantly. Be prepared to hand out approved maps and other materials to assist visitors. Good public relations necessary to present a positive image for grooming operation.

Snow Removal: Snow plowing, blowing, and sanding services as required at Shady Rest OSV Trailhead. All entries to buildings, dumpster enclosures, fire lanes, public sidewalks, and walkways must be free of accumulated snow and ice.

Custodian Services: Restroom sanitation and trash removal for two (2) restrooms and one (1) parking lot located at Shady Rest OSV Trailhead. Mandatory restroom services include general cleaning, sweeping, litter collection, and provision of an adequate supply of DRAFT
toilet

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paper. Additional services may include excess water/ice removal, spider web removal, and refuse collection as needed. Pre-approved purchases may include reasonable quantities of seat covers, sanitizer, air fresheners, trash bags, disposable gloves, and general cleaning supplies. Services and/or supplies beyond those listed here require the advance written approval of the Project Manager or Project Manager’s designee. Services will be performed on an as needed basis, at a minimum of one time per week. Please refer to Exhibit B, Attachment 2, Cost Breakdown for specific services required at each location. All billings for supplies purchased must be accompanied by backup documentation in accordance with Exhibit B, Attachment 1, Billing Requirements.

Minimum Wage and Benefits
It is the contractor’s responsibility to fully comply with Government Code Section 19134 and all regulations (see CCR 1896.300 et seq.). Contractor entering into an agreement with a state agency in accordance with GC Section 19130 shall pay person performing janitorial and housekeeping services, custodians, food service workers, laundry workers, window cleaners, and security guard services a minimum wage and benefit rate in accordance with applicable law. Contractor subject to audit for compliance with the provisions of GC Section 19134.

CalHR Rate
CalHR hourly pay and benefit rates for these qualifying contracts shall be modified, by amendment, in the event that CalHR approves a modified rate for the similar civil services classification. The rates are published February 2nd of each year and are effective until February 1st of the following year. A Schedule of Employee Benefits Rates and Wages can be found on the CalHR website, subject to change, at htps://www.calhr.ca.gov/statehr-professionals/Pages/personal-services-contracts.aspx Per GC 19134, benefits shall include basic health care, dental, vision and retirement benefits; and holiday, sick and vacation pay. Failure to comply with the provisions of GC section 19134 constitutes a material breach, which could subject the contract to immediate termination by the State.

Janitorial/Building Maintenance Requirement
Any contractor or subcontractor providing janitorial and/or building maintenance services in California, that is awarded a contract to provide such services at a new site(s) must retain for 60 days, the current employees employed at that site(s) by the previous contractor/sub-contractor. The awarding authority shall obtain from the previous contractor employee information and provide the same information to the new contractor so the new contractor can make the necessary notifications required by Labor Code 1060, et seq.

Reporting and Monthly Statements
The Contractor must submit monthly reports to the contracting agency during the term of the qualifying contract documenting compliance with GC Section 19134 as detailed below:

1. The number of covered employees who receive GC Section 19134 Employee Benefits and wages in the preceding month;

2. The name of the Covered employee who received GC Section 19134 Employee Benefits and wages in the preceding month;

3. The number of hours each Covered employee worked on the Qualifying Contract in the preceding month;
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4. The amount paid to each Covered employee for Employee Benefits and/or Cash payments in the preceding month;

5. The hourly wage paid to each Covered employee;

6. The total monthly cost of Employee Benefits and wages paid to each Covered employee in the preceding month, excluding any administrative cost.

Mitigation, Monitoring, and Reporting: In cooperation with Inyo National Forest, TOML shall consistently conduct environmental monitoring on all trails, trailheads, open riding areas, motorized closure areas, and private property boundaries on and adjacent to the Mammoth Lakes OSV Trail System. Monitoring activities will be conducted in accordance with the OSV program’s Mitigation, Monitoring, and Reporting Plan (MMRP), which is included as part of Exhibit A, Attachment 2, OSV Program EIR. TOML shall prepare and submit MMRP Reports as outlined in Exhibit A, Attachment 3, Reporting Requirements and the Annual Instructions distributed by the Project Manager. MMRP Reports must include a properly completed copy of the most recent version of the Daily Monitoring Report (DMR) form. A sample of the DMR form is included as part of Exhibit A, Attachment 4, Sample Documents.

All MMRP Reports must be submitted on or before the deadlines identified in the Annual Instructions.

In preparation and planning to MMRP monitoring, TOML shall apply the following standards:

TIMEFRAME: Monitoring activities must begin immediately upon the commencement of grooming and continue as long as the OSV trails are open. The first MMRP patrol outing must occur within 72-hours of the first day of grooming. Before requesting approval to commence grooming, TOML’s plans for the first few MMRP patrol outings should be firmly in place. TOML may be required to include this information in the request to commence grooming. The last MMRP patrol outing for the season must be conducted no less than 24-hours after the final grooming run.

FREQUENCY: OSV program areas must be monitored consistently throughout the entire snow season. Gaps between MMRP patrol outings may not exceed 10-days.

DAYS: When possible, MMRP monitoring should be conducted at times during which visitor activity is high. When scheduling MMRP patrol outings, pay special attention to weekends, holiday breaks, and days with planned special events.

LOCATIONS: MMRP monitoring activities must comprise all parts of the OSV area and adjacent concentrated use areas, including groomed trail routes, open riding areas, closures, and trailheads/access points. Visits to the trailheads alone (e.g., parking lot checks, restroom cleaning, etc.) are not considered “MMRP patrol outings”. Special attention must be paid to wilderness areas, private property boundaries, the Pacific Crest Trail, areas of known biological sensitivity (e.g., meadows, drainages, etc.), and other areas vulnerable to motorized incursions.

DISTRIBUTION: Each individual trail segment and affected area must be monitored throughout the snow season. Areas requiring special attention (identified under “LOCATIONS” above) must be monitored repeatedly throughout the snow season.

MMRP PATROLLERS: MMRP monitoring activities should be conducted by a diverse variety of specialists and experts
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. TOML shall work with Inyo National Forest to

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incorporate representatives from Law Enforcement, Recreation, and a variety of biological specialties.

PRIMARY MMRP PATROLLER: Staff must designate a PRIMARY MMRP PATROLLER for each MMRP patrol outing. The PRIMARY MMRP PATROLLER is responsible for all documentation-related tasks for the day, including recording observations, collecting depth measurements, taking photos, completing and submitting reports, and when necessary, ensuring that management actions are carried out. The individual designated as the PRIMARY MMRP PATROLLER can be anyone capable of completing these tasks and does not necessarily need to be someone in a leadership position. The PRIMARY MMRP PATROLLER designation is not a long-term role, and the specific individual designated may vary from one day to the next.

MODES OF TRAVEL: When monitoring groomed trails and open riding areas, modes of travel may include OSVs, skis/snowshoes, and when permitted by law and forest order, aerial drones. Aerial drones should be used sparingly, as a presence on the trails is necessary to promote safe/responsible use. When the snow depth falls below the required 12”, monitoring by OSV is not permitted. The only approved modes of travel for low-depth periods are skis/snowshoes and aerial drones. Closures may not be monitored by OSV unless unobstructed observations can be made from outside the closure boundary.

Any MMRP-related billings in excess of $5,000 in a single season require the advance written approval of the Project Manager or Project Manager’s designee.

For additional details on monitoring and MMRP Reports, please refer to Exhibit A, Attachment 3, Reporting Requirements, and the most recent distribution of the Annual Instructions.

Other Pre-Approved Items: The following services and/or supplies are pre-approved with the specified limitations:

Trail Clearance/Hazard Removal: Clearance of downed trees and/or limbs, only when:
1) they present an immediate hazard to the safe usage of the trail; or 2) are damaged by extreme wind and/or snow accumulation; or 3) are obstructing the passage of grooming equipment. Any trail clearance billings in excess of $4,000 in a single season require the advance written approval of the Project Manager or Project Manager’s designee.

DPR is not responsible for clearance associated with regular road/trail maintenance and/or summertime use.

Maps and Public Information: TOML shall produce and distribute maps and information for the OSV trails and trailheads located on the Mammoth Lakes OSV Trail System, including areas located in the Inyo National Forest. Maps and information may be provided in a variety of formats, including but not limited to on paper, electronically, interactively, via kiosk postings, etc. Maps and information will promote safe and responsible use of the OSV trail system and accurately depict all groomed trail routes, segments, loops, open riding areas, trailheads, warming huts, and areas closed to motorized use. Safety information will address state and federal laws and regulations, potential hazards, and any other matters of concern. Environmental information will be consistent with the MMRP and emphasize the “Tread Lightly” message. All maps and public information must be available to the public free-of-charge at all times during the grooming season.

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TOML will work with the Project Manager to ensure accuracy and

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consistency with program goals and requirements. TOML may bill DPR for actual costs incurred in the preparation and distribution of maps and information, including staff time, supplies, vehicle mileage, etc. Billings for supplies must be accompanied by backup documentation in accordance with Exhibit B, Attachment 1, Billing Requirements. All billings for maps and information will be limited to a total of $8,000 during the five-year contract term. Any billings in excess of this amount require the advance written approval of the Project Manager or Project Manager’s designee.

Trail Markers/Signs: Purchase, installation, and removal of markers/signs associated with the OSV trails and trailheads located on the Mammoth Lakes Trail System in the Inyo National Forest. Markers/signs may include:
o Directional markers
o Poles/stakes
o Reassurance markers
o Fiberglass delineators
o Regulatory signs
o Hazard identification
Any single sign exceeding $500 in value requires the advance written approval of the Project Manager or Project Manager’s designee. All billings for signs and/or trail markers must be accompanied by backup documentation in accordance with Exhibit B, Attachment 1, Billing Requirements.

Training Costs: Costs associated with required training as identified by the Project Manager or Project Manager’s designee. Specific topics addressed in training may include, but are not limited to, Groomer Operator Certification, CPR and First Aid, Snowmobile Operation, Chainsaw Safety, etc. TOML shall work with the Project Manager to ensure that all training is appropriate and consistent with program needs.

Training-related costs for reimbursement may include tuition, staff time, and travel expenses such as mileage, per diem, and lodging. All travel expenses will be paid at the federal rates during the travel period. All training-related costs must be accompanied by backup documentation in accordance with Exhibit B, Attachment 1, Billing Requirements.

Items Subject to Approval: Other supplies and/or services as necessary to meet the unpredictable needs of the program. These items require the advance written approval of the Project Manager or Project Manager’s designee. Items will be operational in nature and remain consistent with the terms outlined herein. Any items inconsistent with these terms will constitute a formal amendment. Billings submitted without written approval may not be considered for reimbursement. All billings for supplies purchased must be accompanied by backup documentation in accordance with Exhibit B, Attachment 1, Billing Requirements.

Excluded Items: DPR will not be responsible for costs associated with the following:
• Replacement of damaged, lost, or stolen tools.
• Repairs to existing facilities such as groomer sheds, warming huts, or restrooms.

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• Repairs, modifications, and accessories associated with OSVs. • Administrative work.

Annual Instructions: Procedures, deadlines, and forms may vary from season to season based on program needs. Variations will be administrative in nature and remain consistent with the terms outlined herein. Any variations inconsistent with these terms will constitute a formal amendment.

Specific procedures, deadlines, and forms for the season will be outlined in the Annual Instructions. A sample of the Annual Instructions is included as part of Exhibit A, Attachment 4, Sample Documents.

Annual Instructions will be distributed a minimum of once each season by the Project Manager. Revisions may be made and distributed as needed throughout the grooming season. TOML shall operate in accordance with the procedures outlined in the most recent revision of the Annual Instructions.

Amendments: This agreement may be amended with mutual consent of the parties hereto.

This agreement may be amended to extend the term and add funds, at the same rates, in the event that unforeseen circumstances require additional services.

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EXHIBIT A,
ATTACHMENT 2

OSV PROGRAM ENVIRONMENTAL IMPACT REPORT (EIR)
This document is hereby incorporated by reference and made part of this agreement as if attached hereto. It is available for viewing at: https://ohv.parks.ca.gov/reports DRAFT

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EXHIBIT A,
ATTACHMENT 3

REPORTING REQUIREMENTS
Submission: TOML shall submit all reports to the Project Manager unless a designee is identified in the Annual Instructions. Annual Instructions will be distributed by e-mail at the beginning of each season. All reports must be submitted by e-mail within the timeframes identified below. If e-mail is unavailable, TOML shall contact the Project Manager prior to the deadline to make alternate arrangements.

MMRP Reports: TOML shall submit MMRP reports detailing environmental monitoring activities to the Project Manager or Project Manager’s designee. Reports must be submitted on the most recent revision of the Daily Monitoring Report (DMR) form with all required attachments as outlined in the Annual Instructions. Samples of the DMR form and Annual Instructions are included as part of Exhibit A, Attachment 4, Sample Documents. MMR reports will be completed in accordance with the requirements set forth in the MMRP, which is included as part of Exhibit A, Attachment 2, OSV Program EIR. TOML shall submit MMRP reports on or before the deadlines identified in the Annual Instructions.

Daily Equipment Report: TOML shall maintain a Daily Equipment Report (DER), showing each use of the state-owned tractor. This information must be reported on the most recent revision of the DER form, which will be distributed by the Project Manager with the Annual Instructions. Samples of the DER and Annual Instructions are included as part of Exhibit A, Attachment 4, Sample Documents. DERs must be submitted to the Project Manager or Project Manager’s designee on or before the 3rd of each month, unless otherwise indicated in the Annual Instructions. Each report will detail all grooming and fueling activity for the previous month. This must include the total hours and miles groomed on each day of the month. Operator will also document the specific trail segments groomed and the exact mileage for each.

Additional Information: Project Manager reserves the right to request additional information and/or reports on an as-needed basis.

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EXHIBIT A,
ATTACHMENT 4

SAMPLE DOCUMENTS
The following pages include samples of the required documents described herein. The most recent revisions of these documents will be distributed with the Annual Instructions.

SAMPLE Daily Monitoring Report (DMR) Form

OVER SNOW VEHICLE
DRAFT PROGRAM: MMRPPATROLDATE DAIL y MMRP MONITORING REPORT I I NATIONAL FOREST TRAIL SYSTEM PRIMARY MMRP PATROLLER CLOSURE AREA CLOSURE AREA MONITORED NOTIFICATION PRESENT (Select All That Apply) None Signage, Clearly Visible/Readable Fencing/Demarcation Identified on Public Map (Paper) Identified on Avenza Map Clearly Posted at Trailhead ISSUE(S) OBSERVED (Select All That Apply) None Motorized Users Present 1Tracks/Evidence of Motorized Activity Non-Motorized Trespassers (If "None", Proceed to "RESOURCE PROTECTION•) DETAILS OF ISSUE;(!lt OBSERVED ATTACH PHOTO(S) OF I ATTACH r ISSUE(S) OBSERVED MANAGEMENT ACTIQN(_S_)_~elect All That Applyl Users Cited/Warned 1Added/lmproved Signage :Added/Improved Demarcation Notified Law Enforcement , Extra Monitoring Scheduled ,Other Action (Specify Below) SPECIFY OTHER ACTIOI ADDITIONAL MMRP PATROLLERS PRESENT: RESOURCE PROTECTION SNOW DEPTH SAMPLES (Measure in Inches. Attach a Photo of Each Sampling.)* #1 #2 #3 ISSUE #1 OBSERVED (If .. None", Proceed to "CONFLJCT/NG USES") DETAILS OF ISSUE #1 OBSERVED ATTACHPHOTO(S)OF I ATTACH 1· ISSUE #1 OBSERVED L------ MANAGEMENT ACTION(S) (Select All That Apply) !Temporary Closure/LOP Snow Harvested/Relocated Other Action (Specify Below) SP_ECIFY OTHER ACTION ISSUE #2 OBSERVED (If ·None", Proceed to "CONFUCT1NG USES") DETAILS OF ISSUE #2 OBSERVED ATTACH PHOTO($) OF I ATTACH r ISSUE #2 OBSERVED L. ---~- Snow Harvested/Relocated Other Action (Specify Below) SPECIFY OTHER ACTION MMRP PA TROLLER TYPE(S) LEO FPO REC BIO OTHER MODE OF TRAVEL CONFLICTING USES WERE ANY CONFLICTING USES OBSERVED? Q YES (lf"YES", Mark the Location with an "X" on the Map) QNO (If ·Non, Proceed to 7RAILHEADIPARKJNG") DETAILS OF CONFLICTING USES OBSERVED HAVE CONFLICTS BETWEEN MOTORIZED AND NON-MOTORIZED USES CAUSED CHRONIC PUBLIC SAFETY RISKS THAT EXISTING STAFFING LEVELS ARE UNABLE TO CONTROL? Q YES (lf "YES", Identify Action(s) Taken Below·) O NO (If "NO", Proceed lo "TRAILHEADIPARKING") MANAGEMENT ACTION(S) (Se/eel All That Apply) Trail Use Restrictions Speed Limits Segregated Trail Access Points Public Education/Outreach Other (Specify Below) SPECIFY OTHER ACTION DAILY SUMMARY ATTACH TRAILHEAD/PARKING TRAILHEAD MONITORED ISSUE(S) OBSERVED (Select All Thal Apply) None Parking Capacity Exceeded Unsafe Conditions Missing Permits (When Required) Unsanitary Restroom/Excessive Trash (1f "None", Proceed ro "DAILY SUMMARY") DETAILS OF ISSUE{Sl OBSERVED Ars1"tucE~ti'6~\<l,<~t~~ I ATTACH I* MANAGEMENT ACTION(S) {Select All That Apply} Parking Regulated Citations/Warnings Issued Signage Added/Improved Extra Cleaning/Trash Collection Other (Specify Below) SPECIFY OTHER ACTION ADDITIONAL ATTACHMENTS A i;r~~~t~;(vH;>T~~~~~6 IL_A_T_TA_ C_H_.J (LE REPORig,T:1~~,f's~~[t~~;;-,P~fc5i I ATTACH Page 151 of 219 Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Annual Instructions
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Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
PART 1: SCHEDULING MMRP MONITORING
The Over Snow Vehicle (OSV) program's Mitigation, Monitoring, and Reporting Plan (MMRP) requires each National Forest to comprehensively monitor the OSV areas in their forest for potentially significant environmental impacts. It also requires the Off Highway Motor Vehicle Recreation (OHMVR) Division to impose stringent requirements for documenting and reporting each National Forest's MMRP monitoring activities. The long-term viability of the OSV program depends heavily on our collective efforts to fulfill these requirements. As cooperative partners, it is essential that we work together and hold each other accountable.

In order to ensure adequate time and coverage for OSV monitoring, you are strongly encouraged to plan your MMRP monitoring activities in advance. This includes:

1. Reserving specific dates for MMRP patrols on your calendar.

2. Identifying the specific staff members responsible for each date.

3. Mapping the tentative travel route planned for each date.

As you go through the process of planning, please keep the following expectations in mind:

TIMEFRAME: Monitoring activities must begin immediately upon the commencement of grooming and continue as long as the OSV trails are open. Your first MMRP patrol must occur within 72-hours of the first day of grooming. Before requesting approval to commence grooming, your plans for the first few MMRP patrols should be firmly in place. You may be required to include this information in your request to commence grooming. Your last MMRP patrol for the season must be conducted no less than 24-hours after the final grooming run.

FREQUENCY: OSV program areas must be monitored consistently throughout the entire snow season. Gaps between MMRP patrol outings may not exceed 10-days.

DAYS: When possible, MMRP monitoring should be conducted at times during which visitor activity is high. When scheduling MMRP patrol outings, pay special attention to weekends, holiday breaks, and days with planned special events.

LOCATIONS: MMRP monitoring activities must comprise all parts of the OSV area and nearby affected areas, including groomed trail routes, open riding areas, closures, and trailheads/access points. Visits to the trailheads alone (e.g., parking lot checks, restroom cleaning, etc.) are not considered "MMRP patrols". Special attention should be paid to wilderness areas, private property boundaries, the Pacific Crest Trail, areas of known biological sensitivity (e.g., meadows, drainages, etc.), and other areas vulnerable to motorized incursions.

DISTRIBUTION: Each individual trail segment and affected area must be monitored throughout the snow season. Do not visit your favorite segments/areas repeatedly while neglecting the rest. Areas requiring special attention (identified under "LOCATIONS" above) must be monitored repeatedly throughout the snow season.

MMRP PATROLLERS: MMRP monitoring should be conducted by a diverse variety of specialists and experts. At a minimum, your monitoring activities must include representatives from Law Enforcement, Recreation, and a variety of biological specialties.

PRIMARY MMRP PATROLLER: Forest staff must designate a PRIMARY MMRP PATROLLER for each MMRP patrol outing. The PRIMARY MMRP PATROLLER is responsible for all documentation-related tasks for the day. including recording

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SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
observations, collecting depth measurements, taking photos, completing and submitting reports, and when necessary, ensuring that management actions are carried out. The individual designated as the PRIMARY MMRP PATROLLER can be anyone capable of completing these tasks and does not necessarily need to be someone in a leadership position. The PRIMARY MMRP PATROLLER designation is not a long-term role, and the specific individual designated may vary from one day to the next.

MODES OF TRAVEL: When monitoring groomed trails and open riding areas, modes of travel may include OSVs, skis/snowshoes, and when permitted by law and forest order, aerial drones. Aerial drones should be used sparingly, as your presence on the trails is necessary to promote safe/responsible use. Closures may not be monitored by OSV unless unobstructed observations can be made from outside the closure boundary.

Note: When the snow depth falls below the required 12", patrols by OSV are not permitted. The only approved modes of travel for low-depth periods are skis/snowshoes and aerial drones.

If you are unable to meet these expectations for any reason, please contact Talina immediately at [email protected]. We are happy to assist you with overcoming any obstacles and/or limitations.

PART 2: MMRP REPORT COMPLETION
The instructions below will guide you through the process of preparing your Daily MMRP Monitoring Report (DMR). Please read them thoroughly prior to departure and refer back to them often throughout the day.

In order to ensure that nothing is overlooked, we strongly recommend that you prepare your report in real-time on a water-resistant Windows-based tablet. This will help you ensure that you remember to collect all required information and media.

NOTE: Some of the required data will be collected from the metadata embedded in your photos/videos, including GPS coordinates, elevation/altitude, time of day, camera settings, and (when available) ambient temperature. Before departing for MMRP monitoring, please activate the "geotaqqinq" feature on your camera. If your photos/videos do not have metadata embedded, we will be required to collect this information directly from you. Please help us make your job easier by double-checking the settings on your camera.

The requirements for each section of your report are outlined as follows:
• MMRP PATROL OUTING DETAILS
o MMRP PATROL DATE: Mandatory field. Enter today's date (i.e., the date on which you are conducting this MMRP patrol). A separate form must be submitted for each MMRP patrol day/outing.
o NATIONAL FOREST: Mandatory field. From the dropdown list, select the name of the forest in which you are conducting this MMRP patrol.
o TRAIL SYSTEM: Mandatory field. From the dropdown list, select the name of the trail system you are monitoring. Only one trail system can be addressed on each DMR.

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SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
■ If you are monitoring more than one trail system on this date, please complete a separate form for each trail system.
♦ Note: Some trail systems have been combined in effort to minimize these occurrences.
o PRIMARY MMRP PATROLLER: Mandatory field. The PRIMARY MMRP PATROLLER is the person responsible for completing and submitting the DMR. From the dropdown list, select your own name.
o ADDITIONAL MMRP PATROLLERS PRESENT: Mandatory field if additional parties are participating in this MMRP patrol. Manually enter the names of all additional MMRP patrollers present on this day. Please double-check with each MMRP patroller to confirm that their name is spelled correctly. o MMRP PATROLLER TYPE: Mandatory field. Select all areas of expertise represented by one or more of the MMRP patrollers present on this day. o MODE OF TRAVEL: Mandatory field. From the dropdown list, select the mode of travel you are using to conduct this MMRP patrol.
o ROUTE MAP: Skip this button for now. Return after you conclude MMRP monitoring activities for the day. (please refer to the instructions under "ROUTE MAP ATTACHMENT" on page #5)
• CLOSURE AREA
o CLOSURE AREA MONITORED: Mandatory field if a closure area is included in this MMRP patrol. From the dropdown list, select the name of the closure area you are monitoring. Only one closure area can be addressed on each DMR. ■ If you are monitoring more than one closure area on this date, please complete a separate DMR for each closure area.
• Note: Separate reports for each closure will only be necessary during this interim time. Once the database is released, all of your activities and observations will be addressed in a single report. This short-term inconvenience will allow us to create a more versatile reporting system for your long-term use.
o NOTIFICATION PRESENT: Mandatory field if a closure area is included in this MMRP patrol. Select all methods used to notify the public about this closure area. Press and hold "CTRL" to select multiple menu items. If no communication is present to notify the public, select "None".
o ISSUE(S) OBSERVED: Mandatory field if a closure area is included in this MMRP patrol. Select all issue(s) observed while monitoring this closure area. Press and hold "CTRL" to select multiple menu items. If no issues are observed in the closure area on this date, select "None".
o DETAILS OF ISSUE(S) OBSERVED: Mandatory field if issue(s) are observed in the closure area on this date. Provide a detailed description of the issue(s) observed and the circumstances under which you observed them.

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SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
o PHOTO(S) OF ISSUE(S) OBSERVED: Mandatory field if issue(s) are observed in the closure area on this date. Select the "ATTACH" button to add photo(s) and/or video(s) of the issue(s) you observed in the closure area. o MANAGEMENT ACTION(S): Mandatory field if issue(s) are observed in the closure area on this date. Select all action(s) taken to manage the issue(s) observed in the closure area. Press and hold "CTRL" to select multiple menu items. o SPECIFY OTHER ACTION: Mandatory field if "Other" is included among your selections above. Manually enter unlisted action taken to manage the issue(s) observed.
• RESOURCE PROTECTION
o SNOW DEPTH SAMPLES: All mandatory fields. Provide three separate depth measurements taken at pre-designated locations. Attach a photo showing each measurement being taken. Here are some tips to help you simplify this process:
• Prior to the start of the snow season, install stationary snow gauges against poles, bollards, or other sturdy objects. Return to the pre-installed stakes during each MMRP patrol outing to collect your measurements. This will enable a quick visual recording of depths and alleviate the need to manually insert a measuring rod to perform each measurement collection. • If connectivity is sufficient, install trail cams with remote access directly in front of the pre-installed stationary stakes. This will allow you to collect the measurements & photos remotely before you depart for patrol. • If these options aren't feasible for you, please reach out to Talina at [email protected]. She would be happy to help you overcome any local challenges.
o ISSUE #1 OBSERVED: Mandatory field. From the dropdown list, select one snow depth-related issue observed during this MMRP patrol outing. If no snow depthrelated issue is observed on this date, select "None". o DETAILS OF ISSUE #1 OBSERVED: Mandatory field if an issue relating to snow depth is observed on this date. Provide a detailed description of the snow depthrelated issue you observed and the circumstances under which you observed it. o PHOTO(S) OF ISSUE #1 OBSERVED: Mandatory field if an issue relating to snow depth is observed on this date. Select the "ATTACH" button to add photo(s) and/or video(s) of the depth-related issue you observed.
o ISSUE #1 MANAGEMENT ACTION(S): Mandatory field if an issue relating to snow depth is observed on this date. Indicate the action(s) taken to address the snow depth-related issue observed. Press and hold "CTRL" to select multiple menu items. o SPECIFY OTHER ACTION: Mandatory field if "Other" is included among your selections above. Manually enter unlisted action taken to manage the snow depthrelated issue observed. o ISSUE #2 OBSERVED: Mandatory field. From the dropdown list, select second snow depth-related issue observed during this MMRP patrol outing. If a second snow depth-related issue is not observed, select "None".

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
o DETAILS OF ISSUE #2 OBSERVED: Mandatory field if a second issue relating to snow depth is observed on this date. Provide a detailed description of the second snow depth-related issue you observed and the circumstances under which you observed it.
o PHOTO(S) OF ISSUE #2 OBSERVED: Mandatory field if a second issue relating to snow-depth is observed on this date. Select the "ATTACH" button to add photo(s) and/or video(s) of the second snow depth-related issue you observed. o ISSUE #2 MANAGEMENT ACTION(S): Mandatory field if a second issue relating to snow-depth is observed on this date. Indicate the action(s) taken to address the second snow depth-related issue observed. Press and hold "CTRL" to select multiple menu items.
o SPECIFY OTHER ACTION: Mandatory field if "Other" is included among your selections above. Manually enter unlisted action taken to manage the second snowdepth issue observed. • CONFLICTING USES
o WERE ANY CONFLICTING USES OBSERVED?: Mandatory field. Select "YES" if you observe any conflicting uses. Select "NO" if you do not observe any conflicting uses.
■ Note: "Conflicting uses" refers to differences in needs/interests between different types of user groups. It does not refer to disagreements and/or personality conflicts between users. If this definition is unclear, please obtain clarification from Talina before you depart on your MMRP patrol outing. o DETAILS OF CONFLICTING USES OBSERVED: Mandatory field if any conflicting uses are observed on this date. Provide a detailed description of the variations in needs/interests, the types of users involved, and any dangerous circumstances that may result from these variations.
o HAVE CONFLICTS BETWEEN MOTORIZED AND NON-MOTORIZED USES

CAUSED CHRONIC PUBLIC SAFETY RISKS THAT EXISTING STAFFING LEVELS ARE UNABLE TO CONTROL?: Mandatory field if any conflicting uses are observed on this date. Select "YES" if conflicting uses have created chronic risks to public safety that cannot be controlled by existing staff. Select "NO" if they have not. o MANAGEMENT ACTION(S): Mandatory field if any conflicting uses are observed on this date. Select all action(s) taken to manage the differences in needs/interests between these user groups. Press and hold "CTRL" to select multiple menu items. o SPECIFY OTHER ACTION: Mandatory field if "Other" is included among your selections above. Manually enter unlisted action taken to manage the conflicting uses observed.
• TRAILHEAD/PARKING
o TRAILHEAD MONITORED: Mandatory field. From the dropdown list, select the name of the trailhead through which you accessed the trail system. Only one trailhead can be addressed on each DMR.

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
■ If you are monitoring more than one trailhead on this date, please complete a separate DMR for each trailhead.
• Note: Separate reports for each trailhead will only be necessary during this interim time. Once the database is released, all of your activities and observations will be addressed in a single report. This short-term inconvenience will allow us to create a more versatile reporting system for your long-term use.
o ISSUE(S) OBSERVED: Mandatory field. Select all issue(s) observed while monitoring the trailhead. Press and hold "CTRL" to select multiple menu items. If no issues are observed at the trailhead on this date, select "None".
o DETAILS OF ISSUE(S) OBSERVED: Mandatory field if issue(s) are observed at the !railhead on this date. Provide a detailed description of the issue(s) observed and the circumstances under which you observed them.
o PHOTO(S) OF ISSUE(S) OBSERVED: Mandatory field if issue(s) are observed at the trailhead on this date. Select the "ATTACH" button to add photo(s) and/or video(s) of the issue(s) you observed at the trailhead.
o MANAGEMENT ACTION(S): Mandatory field if issue(s) are observed at the trailhead on this date. Select all action(s) taken to manage the issue(s) observed at the trailhead. Press and hold "CTRL" to select multiple menu items. o SPECIFY OTHER ACTION: Mandatory field if "Other" is included among your selections above. Manually enter unlisted action taken to manage the issue(s) observed at the trail head.
• DAILY SUMMARY
o Mandatory field. Summarize your day and provide any information not previously mentioned.
• ADDITIONAL ATTACHMENT(S}
o Optional fields. Select the "ATTACH" button to add any attachments not previously attached to the DMR.
• ROUTE MAP ATTACHMENT
Mandatory field. On the route map template previously provided, make notations as outlined below.
o If using a tablet, we recommend installing a desktop annotator such as PDF24 Creator. This will allow you to make your notations offline from the field. o If not using a tablet, please print the map and make your notations by-hand. o To make your notations, complete each of the following steps:
■ If multiple DMRs are necessary due to multiple locations visited, please prepare a single map addressing all activity for the day. ♦ In the box labeled "DATE", enter today's date (i.e., the date on which you completed this MMRP patrol outing).

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Annual Instructions
(Continued)
DRAFT
Over Snow Vehicle Cooperative Program
2024/25 Annual Instructions
• With a marker (or with a stylus if you are using a tablet), Highlight the route traveled on this MMRP patrol outing.
♦ Add a black dot to the approximate location at which you collected each of your snow depth measurements. This means you must have exactly three (3) black dots on your route map.
• If any issue(s) relating to closures were observed, mark the approximate location of each observation with a large bold "C". ♦ If any issue(s) relating to snow depth were observed, mark the approximate location of each observation with a large bold "D". • If any conflicting uses were observed, mark the approximate location of each observation with a large bold "X".
♦ If necessary, add notes to provide clarification and/or differentiate multiple occurrences of the same type.
♦ Scan or clearly photograph the map template with your notations (skip this step if you are using a tablet). Save the map file in JPG, PNG, or PDF format.
• Return to the top righthand corner of your DMR and find the "ATTACH" button labeled "ROUTE MAP". Select the button and attach the map file to your report.
• REPORT SUBMISSION
o DMRs and accompanying attachments must be completed immediately upon conclusion of the MMRP patrol outing and submitted by e-mail to [email protected]. When possible, your completed report and attachments should be submitted on the same day. All reports must be received no later than 72-hours after completion of the MMRP patrol outing.

Town of Mammoth Lakes Agreement #XXX 24
-XXX
State of California Agreement #C24550014

SAMPLE Daily Equipment Report
DRAFT OSV Program Daily Equipment Report Page of Grooming and Fuel Log Attach another page 1/ more fines~ Service Period: Revised 1/18/2018 Year/Make/Model: (Month/Year) Forest/Location: Property#: Grooming Activity Beginning Meter Reading: {On the First of the Month) Beg Meter End Meter Hours Date Trail System(s) Operator's Certification * Reading Reading Groomed Comments (Sianoture) Total Hours Ending Meter Reading: Groomed: (On the lost Day of the Month) Fuel Activity Beginning Fuel Reserve: (Gallons on the First of the Month) Date Purchaser Gallons ,, Purchase Method Gallons .. Fueler Comments Purchased lJ " " Fueled Total Gallons Total Gallons Ending Fuel Reserve: Purchased· Fueled: (Gal/om on the Lost Day of the Month) Report Certified By (Name & Title) Signature Date Page 159 of 219 Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Breakdown of Services
DRAFT
DPR Contract#: Invoice/Bill#: C19VXXXX or C2DVODXX from Invoice/Bill Contractor: Date: Forest or County Date on Bill
Address: ----------------------------------------- Street City/State Zip Contact Person: Phone: --------~N-am- e~rr=itl_e _______ _ ----=rn-re-c1=Te- 1e-p-ho-ne~ N~u-m-be-, ---- Location(s) __________________________________ _ Trailheads/Trails Included in Invoice Billable Expenses
Trail Grooming Services:

Snow Removal/Plowing Services:

Cleaning/Refuse Services Restrooms & Trash:

Cleaning/Refuse Supplies
Mitigation, Monitoring, and Reporting
Trail Clearance/Hazard Removal:

Diesel Fuel and Fluids:

Maps and Public lnformtion
Trail Markers/Signs:

Training Costs:

Volunteer Mileage:

Bill Total:

Additional Information
Comments:
--------------------------------------
Approval
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Signature ___________________________ _ Signature of Approver Date: Date Signed
Name: Title: Name of Approver Title of Approver

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Travel Voucher
DRAFT
TRAVEL VOUCHER 1. DEPARTMENT OR ESTABLISHMENT, 2. TYPE OF TRAVEL 3. VOUCHER NUMBER

BUREAU, DIVISION, OR OFFICE TEMPORARY DUTY
(Read the Privacy Act Statement PERMANENT 4. SCHEDULE NUMBER on the back) DcHANGE OF STATION

5. a. NAME (Last, First, Middle Initial) b. SOCIAL SECURITY NUMBER 6. PERIOD OF TRAVEL T a FROM b TO R A
V c. MAILING ADDRESS (Include ZIP Code) d. OFFICE TELEPHONE 7. TRAVEL AUTHORIZATION E NUMBER L a. NUMBER($) b. DATE(S) E
R
(P
A e. PRESENT DUTY STATION f. RESIDENCE (City and State) y 10. CHECK NUMBER E E)

8. TRAVEL ADVANCE 9. CASH PAYMENT RECEIPT 11. PAID BY
a. Outstanding a DATE RECEIVED b. AMOUNT RECEIVED
b. Amount to be applied
c. Amount due Government c PAYEE'S SIGNATURE
Attached: n Check ncash
d. Balance outstanding

12. GOVERNMENT I hereby assign to the United States any right I may have against any parties in connection with reimbursable ► Traveler's Initials

TRANSPORTATION
REQUESTS, OR transportation charges described below.

TRANSPORTATION AGENT'S ISSUING MODE, CLASS OF DATE

VALUATION CARRIER ISSUED POINTS OF TRAVEL TICKETS, IF PURCHASED SERVICE, AND WITH CASH OF TICKET (Initials) ACCOMMODATIONS FROM TO
(List by number below and
attach passenger coupon: if
cash is used show claim on
reverse side.) (a) (b) (c) (d) (e) (I)
13 I certify that this voucher is true and correct to the best ol my knowledge and belief, and that payment or credit has not been received by me. VVhen applicable, per diem claimed is based on the average cost of lodging incurred during the period covered by this voucher.

TRAVELER
► I DATE AMOUNT ►

SIGN HERE CLAIMED
NOTE: Falsification of an item in an expense account works a forfeiture of claim /28 U.S.C. 2514) and may result in a fine of not more than $10,000 or imprisonment for not more than 5 years or both (18 U.S.C. 287; i.d. 1001).

14. This voucher is approved. Long distance telephone calls, if any, are certified as 17. FOR FINANCE OFFICE USE ONLY COMPUTATION necessary in the interest of the Government. (NOTE: If long distance telephone calls are included, the approving official must have been authorized in writing by the a. head of the department or agency to so certify (31 U.S.C. 680a).) DIFFERENCES,

APPROVING I DATE
IFANY
OFFICIAL ► (Explain and
SIGN HERE show amount)

15. LAST PRECEDING VOUCHER PAID UNDER SAME TRAVEL AUTHORIZATION b. TOTAL VERIFIED CORRECT FOR a. VOUCHER NUMBER I b. DISBURSING OFFICE SYMBOL r· MONTH AND YEAR CHARGE TO APPROPRIATION Certifier s Initials:

16. THIS VOUCHER IS CERTIFIED CORRECT AND PROPER FOR PAYMENT c APPLIED TO TRAVEL ADVANCE AUTHORIZED (Appropriation symbol):

CERTIFYING

OFFICIAL I DATE
SIGN HERE ► NET TO TRAVELER ►

18. ACCOUNTING CLASSIFICATION

Town of Mammoth Lakes Agreement #XXX 24
-XXX
State of California Agreement #C24550014

SAMPLE Travel Voucher
(Continued)
DRAFT INSTRUCTIONS TO TRAVELER (Unlisted items are self-explanatory) Complete this information if this is a Column (d) thru (g) Show amount incurred for each meal, including tax and tips, and daily total meal continuation sheet. SCHEDULE cost Column (c): If the voucher includes (h) Show expenses, such as laundry, cleaning and pressing of clothes, tips to bellboys, porters, etc. OF per diem allowances PAGES for members PAGE OF (other than for meals) EXPENSES of employee's immediate family, Complete only for (i) Complete for per diem and actual expense travel. TRAVEL AUTHORIZATION NUMBER show member's names, ages, and AND relationship to employee and actual expense m Show total subsistence expense incurred for actual expense travel. AMOUNTS marital status of children (unless travel (m} Show per diem amount. limited to maximum rate. or if travel on actual expense, show the lesser of information is shown on the travel the amount from column (j) or maximu m rate. TRAVELER'S LAST NAME CLAIMED authorization.) {n) Show expenses, such as taxiflimousine fares, air fare (if purchased with cash), local or long distance telephone calls for Government business, car rental, relocation other than subsistence, etc. DATE TIME DESCRIPTION ITEMIZED SUBSISTENCE EXPENSES MILEAG E AMOUNT CLAIMED /Hour and (Departure/arrival city, per diem computation, MEALS MISCELLANEOUS LOlJGING TOTAL RATE: 1 MlllcAGc S U..,u ,v J ._,,,v ._ u ,n~r< am/pm) or other explanations of expense) SUBSISTENCE SUBSISTENCE BREAKFAST LUNCH DINNER TOTAL EXPENSE NUMBER --- OF MILES (a) (b) (c) (d) (e) (f) (g) (h) (i) {il (k) (I) (m) (n) I I I I I I I I I I I I If additional space is required, continue on another Optional Form 1012 BACK, leaving the front blank. In compliance with the Privacy Act of 1974. the following information is provided: Solicitation of the information on this form is authorized by E.O. 11609 of July 22, 1971. E.O. 11012 of March 27, 1962, E.O. 9397 of November 22, 1943, and 26 U.S.C. 6011 (b) and 6109. The primary purpose of the requested information is to determine payment or reimbursement to Enter the total of columns (I), (m), and (n) below and eligible individuals for allowable travel and/or relocation expenses incurred under appropriate administrative authorization and to record and maintain costs of such reimbursements to in item 13 on the front of this form the Government. The information will be used by officers and employees who have a need for the information in the performance of their official duties. The information may be disclosed to appropriate Federal, State, local, or foreign agencies, when relevant to civil, criminal, or regulatory investigations or prosecutions, or when pursuant to a requirement by this agency in connection with the hiring or firing of an employee. the issuance of a security clearance, or investigations of the pertormance of official duty while in Government service. Your Social Security Number (SSN) is solicited under the authority of the Internal Revenue Code (26 U.S.C. 6011(b) and 6109) and E.O. 9397, November 22, 1943, for use as a tax payer and/or employee identification number: disclosure is MANDATORY on vouchers claiming travel and/or re location allowance expense reimbursement which is, or may be, taxable TOTAL income. Disclosure of your SSN and other requested information is voluntary in all other instances: however, failure to proved the information (other than SSN) required to support the AMOUNT claim may result in delay or loss of reimbursement. Page 162 of 219 Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

SAMPLE Repair and Maintenance Record
DRAFT

SNOW GROOMING TRACTOR

REPAIR AND MAINTENANCE RECORD

TRACTOR IDENTIFICATION

YEAR/MAKE/MODEL ASSIGNED LOCATION (FOREST/COUNTY AND TRAIL SYSTEM)

DPR PROPERTY NUMBER SERIAL NUMBER DGS NUMBER

HOUR HUB SERVICE

DATE SERVICE PROVIDER METER METER SERVICE DESCRIPTION HOURS

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

EXHIBIT A,
ATTACHMENT 5

STATE-OWNED EQUIPMENT
Use Privileges: OSV Program Management shall provide one (1) State-Owned Tractor (SOT) for the performance of trail grooming services on the Mammoth Lakes OSV Trail System. Use of the SOT is limited to tasks necessary to perform trail grooming services as outlined in this contract.

Oversight: TOML shall establish and maintain adequate oversight of the SOT and local Operators. This includes meeting all of the following requirements:
• TOML shall designate one Lead Operator to oversee the local grooming operation.

The Lead Operator must meet the following qualifications:
o Completion of Kässbohrer’s Entry Level Snow Grooming program, or similar training pre-approved by the Project Manager or Project Manager’s designee. o Level II certification in accordance with standards established by OSV Program Management at the time of certification.
o A minimum of eighty (80) hours of documented hands-on operation. • If a qualified Lead Operator is not available, TOML shall contact the Project Manager to arrange alternate oversight of the SOT and local Operators. No grooming may occur until oversight has been established and approved by the Project Manager.

Operator Qualifications: TOML shall ensure that each Operator is fully qualified to operate the SOT. This includes meeting all of the following requirements:
• Volunteer Operators must be formally enrolled as volunteers for TOML. • Each Operator must possess the following physical abilities:
o See 20/40 or better with both eyes together, with or without corrective lenses. o Horizontal temporal visual field of at least 110 degrees from the center. o First perceives a forced whispered voice in the better ear at not less than five feet with or without the use of a hearing aid.
o Climbing, balancing, stooping, kneeling, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
• Prior to operating unsupervised, each Operator must complete the following requirements:
o Kässbohrer’s Entry Level Snow Grooming program, or similar training preapproved by the Project Manager or Project Manager’s designee. o Level I certification in accordance with standards established by OSV program management at the time of certification.
o A minimum of forty (40) hours of hands-on operation under the supervision of DRAFT
the Lead Operator or another Level II Trainer.

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

• Supervised hours must be documented in writing by the Level II Trainer performing the supervision.
• All training expenses are subject to pre-approval based on program needs. Prior to scheduling training, TOML shall contact the Project Manager to request written approval.

TOML shall maintain a file for each Operator to document completion of the above requirements. OSV Program Management reserves the right to inspect these files at any time.

Pre-Use Inspection: Prior to each use of the SOT, Operator shall complete a pre-use inspection. Pre-use inspection must address the following requirements:

Visual: Visual inspection of the SOT and all auxiliary equipment for possible damage and wear.

Consumables: All consumables and fluids are clean and at the appropriate levels; no leaks are present. This includes, but is not limited to engine oil, coolant, diesel exhaust fluid, and hydraulic fluid.

Fuel: Main and auxiliary fuel tanks are both full; caps are securely tightened.

Battery: terminals are clean; load test is performed as needed.

Tracks: Visual inspection of running gear, tracks, and track lacing. Track tension is equally tight on both sides of the SOT; tracks are free of wear and damage; belts are secure and tight.

Tires: Proper inflation according to the operator's manual; no cuts or breaks in the tread or sidewalls; no damage to solid tires.

Windshield: Complete visibility from the inside of the seat of the SOT; no cracks or chips in the glass; wipers are in good condition and fully functional.

Safety Equipment: All safety equipment is present and fully functional. This includes, but is not limited to Shovel, snowshoes/skis, winter clothing, compact tool kit, chainsaw/pole saw, flashlight, first aid kit, and fire starter.

Fire Extinguisher: Fire extinguisher is charged and easily accessible.

Three Point Hitch: All attached or mounted equipment is securely fastened.

Screws and Bolts: All securing screws of the auxiliary equipment are secure and tight.

Miscellaneous: All miscellaneous components, including but not limited to heater, lights, gauges, and instruments, are working properly.

Communication: All communication equipment is charged and fully functional. This includes, but is not limited to radios, cell phone, antenna booster, satellite phone, avalanche beacon, and Geotab tracking device.

Maintenance and Repairs: All service providers must be approved in advance by the Project Manager. Prior to scheduling any work, TOML must obtain approval from the Project Manager or Project
DRAFT
Manager’s designee.

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

Documentation of Service: TOML shall maintain a Maintenance and Repair Record or similar document showing all work performed on the SOT. This record must be retained in the SOT at all times. A sample Maintenance and Repair Record is included as part of Exhibit A, Attachment 4, Sample Documents. An alternate document may be accepted, but it must provide all information shown on the Maintenance and Repair Record.

Maintenance: TOML shall monitor and follow the manufacturer’s recommended schedule outlined in the service intervals for the model. OSV Program Management shall provide the official service intervals upon assignment of the SOT. Prior to performing maintenance services, TOML must obtain written approval from the Project Manager or Project Manager’s designee. No maintenance services may be performed without the advance written approval of the Project Manager or Project Manager’s designee.

Repairs: TOML shall immediately notify Project Manager of any issues observed during use. Prior to scheduling repairs, TOML must obtain written approval from the Project Manager or Project Manager’s designee. No repairs may be performed without the advance written approval of the Project Manager or Project Manager’s designee.

Post-Season Service: Upon conclusion of the grooming season, each SOT will undergo post-season service. SOT will be inspected and assessed for maintenance needs and any necessary repairs. TOML shall work with the Project Manager to ensure timely completion of post-season service.

Diesel Fuel: TOML shall provide diesel fuel specifically for use in the SOT. This fuel may not be used for any other purpose. When feasible, the diesel fuel will be dyed red for offroad use. Under no circumstances will TOML use biodiesel and/or blends. Fuel for the SOT will be stored and tracked separately from any other fuel. TOML will maintain an ongoing fuel tank log showing each transaction involving the addition or removal of fuel.

This log must remain with the fuel tank at all times and may not be removed for any reason.

The Project Manager reserves the right to inspect the fuel tank log at any time without notice. Fuel activity will be reported on the DER form monthly as outlined in Exhibit A, Attachment 3, Reporting Requirements.

Revocation of Privileges: OSV Program Management reserves the right to revoke equipment privileges at any time for violation of requirements outlined above. OSV Program Management shall issue a warning in writing no less than thirty days prior to revocation. In the event that such violations result in damage to state-owned equipment and/or impacts on public safety, privileges may be immediately revoked without warning.

DRAFT

XXX 24-XXX
Page: 1 2

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoicing and Payment
A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified in , marked Exhibit B, Attachment 2, which is attached hereto and made a part of this Agreement.

B. Invoices shall include the Agreement Number and shall be submitted not more frequently than monthly in arrears to:

2. Budget Contingency Clause
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

4. Timely Submission of Final Invoice
A. A final undisputed invoice shall be submitted for payment no more than ninety (90) calendar days following expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the project representative. Said invoice should be clearly marked "Final Invoice," thus indicating that all payment obligations of the State under this Agreement have ceased and that no further payments are due or outstanding.

B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to obtain prior written State approval of an alternate final invoice submission deadline. Written State approval shall be sought from the project representative prior to the expiration or termination date of this Agreement.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)
Cost Breakdown
State of California Agreement #: C24550014
Town of Mammoth Lakes Agreement #:

EXHIBIT B
(Standard Agreement)
of
Department of Parks and Recreation
Over Snow Vehicle Program
Talina M. Hagler, Project Manager
[email protected]
DRAFT

Page: 2 2

BUDGET DETAIL AND PAYMENT PROVISIONS
5 Disabled Veterans Participation Goals
A.

B.

C.

DPR 604 (Rev. 12/2021)(Excel 12/28/2021)
Upon completion of an awarded contract in which a commitment to achieve a DVBE goal was made, the prime contractor that entered into a subcontract with a DVBE is required to complete and submit form STD. 817 within 60 days to certify payment information to the awarding department, in accordance with Military and Veterans Code (M&VC) Section 999.5.

For contracts awarded on or after January 1, 2021, pursuant to M&VC Section 999.7, the State shall withhold ten thousand dollars ($10,000) from the final payment, or the full final payment if less than ten thousand dollars ($10,000), until the prime contractor complies with the certification requirements of M&VC Section 999.5. Prime contractors that fail to comply with the certification requirements shall be given notice and allowed to cure the defect. If after 15 calendar days but not more than 30 calendar days from the date of the notice, the prime contractor fails to comply with the certification requirements, the State shall permanently deduct ten thoursand dollars ($10,000) from the final payment, or the full payment if less than ten thousand dollars ($10,000). The withholding applies to all contracts with a DVBE subcontractor.

Notwithstanding any other law, an awarding department shall not withhold more than the amount specified on the final payment of any disabled veteran business enterprise contract for the purposes of ensuring compliance with the certification requirements of M&VC 999.5.

C245500XX
XXX 24-XXX
State of California Agreement #:

Town of Mammoth Lakes Agreement #:

EXHIBIT B
(Standard Agreement)
of
DRAFT

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

EXHIBIT B,
ATTACHMENT 1

BILLING PROCEDURES
The Town of Mammoth Lakes shall submit quarterly billing packets to the State’s Project Manager by e-mail.

Each Billing Packet must include the following items in the order listed:
• Invoice for Services from TOML addressed to DPR.
• Properly completed Breakdown of Services form.
o A sample of the Breakdown of Services form is included as part of Exhibit A, Attachment 4, Sample Documents. Exact form will be distributed with the Annual Instructions a minimum of once each season.
o TOML shall only use the most recent revision of Breakdown of Services form.
• A printout of the Transaction Register detailing all charges included in the Invoice for Services.
o TOML must fully review and cross-reference the Transaction Register against the back-up documentation. If the nature of any transaction is unclear, TOML Project Representative will add notes to the Transaction Register as needed for clarification.
o Total amount at the bottom of the Transaction Register must match the total amount due on the Invoice for Services. If this is not possible, TOML Project Representative must clearly indicate which charges are included in the Invoice for Services and are applicable to this contract. o The total amount paid/due on the back-up documentation must match the amount of the corresponding line-item on the Transaction Register. o If a single transaction includes items/charges for other programs, TOML Project Representative must clearly indicate which are included in the Invoice for Services and are applicable to this contract. • Back-up documentation (e.g., merchant invoice, receipt, etc.) to support each purchase, subcontractor service, or travel expense listed on the Transaction Register.
o Back-up documentation must be fully itemized with all charges listed, including the cost of each item, sales tax, shipping, and other miscellaneous costs.
o Each billing for travel must be accompanied by Travel Voucher or similar itemized record of travel activities and expenses. A sample of the Travel Voucher is included as part of Exhibit A, Attachment 4, Sample Documents. An alternate document may be accepted, but it must provide DRAFT
all information shown on the Travel Voucher.

Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014

• Advance written approval from the Project Manager or Project Manager’s designee for all items subject to approval.
o All items not specifically identified as pre-approved require the advance written approval of the Project Manager or Project Manager’s designee.

Expenses submitted without written approval may not be considered for reimbursement.

TOML Project Representative will submit the fully prepared Billing Packet to the State’s OSV Project Manager within 45-days of the document date on the Invoice for Services.

The final Billing Packet for each grooming season must be submitted on or before August 15 of that season. For example, the final Billing Packet for the 2024/25 winter season are due on or before August 15, 2025.

If the TOML Project Representative is unable to meet the quarterly billing requirements, they must request an extension in writing from the OSV Project Manager or Project Manager’s designee. Any late Billing Packet submitted without prior written approval may be rejected without payment.

The last Billing Packet for the season must be marked “FINAL BILLING PACKET FOR SEASON _____/____”.

Example: FINAL BILLING PACKET FOR SEASON 2024/25.

Late submittal of Billing Packets could result in the Project Manager’s disapproval of payments.

Right to Audit
The State reserves the right to audit all records pertaining to this Contract, including but not limited to records maintained by the Contractor, subcontractors, agents, and vendors.

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Town of Mammoth Lakes Agreement #XXX 24-XXX
State of California Agreement #C24550014
Location Facility Service(s) Number
of Hours
Average
Rate Cost
2 Restrooms Custodian II:

Cleaning 130 $27.62 $3,590.60
1 Parking Lot Custodian II:

Trash Removal 10 $27.62 $276.20
Bald Mountain 1 Warming
Hut
Custodian II:

Cleaning 10 $27.62 $276.20
Cleaning/Refuse Supplies Varied Varied N/A N/A $800.00
Location Number
of Days
Average
Rate Cost
Shady Rest 30 $100.00 $3,000.00
$7,943.00
Trail System System
Length
Equipment
Owner
Grooming
Miles
Average
Rate Cost
Mammoth Lakes 80 Miles State 1,450 $15.00 $21,750.00
$21,750.00
Unit Number
of Units
Average
Rate Cost
Hour 100 $50.00 $5,000.00
Hour 200 $20.00 $4,000.00
Gallon 875 $8.00 $7,000.00
Varied Varied Varied $1,600.00
Varied Varied Varied $1,200.00
Varied Varied Varied $4,500.00
$23,300.00
$52,993.00
Season Budget
24/25 $52,993.00
25/26 $52,993.00
26/27 $52,993.00
27/28 $52,993.00
28/29 $52,993.00
Contract Total $264,965.00
Exhibit B
Attachment 2
Cost Breakdown
Snow Removal/Plowing
Facility Maintenance
Restrooms & Trash
Shady Rest
Trail Grooming Total
Other Services
Other Services Total
Description
Mitigation, Monitoring, and Reporting
Trail Clearance and Hazard Removal
Maps and Public Information
Diesel Fuel and Fluids
Training Costs
Trail Markers/Signs
Rates and quantities provided above are estimates. Actual amounts will vary. Rates for restroom and trash services will meet or exceed the CalHR rates as set on the date of
services.

USDA must submit all backup documentation and
receipts as outlined in Exhibit B, Attachement 1,
Billing Requirements .

Seasonal Total

CONTRACT SUMMARY
Facility
1 Parking Lot
Facility Maintenance Total
Trail Grooming
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Page: 1 4

SPECIAL TERMS AND CONDITIONS

1. Insurance Requirements
A. Policy
B. Coverage (Additional coverage beyond the following, when required, shall be identified through an attachment to this exhibit.)
C. Endorsements (The following must appear on the Endorsement Page.) DPR 605PE (Rev. 7/2024)(Excel 7/24/2024)
XXX 24-XXX
C24550014
Town of Mammoth Lakes Agreement #:

State of California Agreement #:
of
When Contractor submits a signed agreement to State, Contractor shall furnish to State a Certificate(s) of Insurance and endorsements in compliance with the following requirements:

Additional Insured: That the State of California, its officers, agents, employees and servants are included as additional insured, but only insofar as the operations under this agreement are concerned. The endorsements are to be provided for the general liability and motor vehicle liability policies.

Waiver of Subrogation: When work is performed on State-owned or controlled property the Workers' Compensation and Employers' Liability policy shall be endorsed with a waiver of subrogation endorsement in favor of the State. This endorsement shall also be provided.

The Certificate of Insurance shall: (a) be in a form acceptable to State; (b) be written by an insurer acceptable to State; (c) be maintained at Contractor’s sole expense; (d) be in full force for the complete term of the agreement; (e) be primary, and not in excess to any insurance carried by State; (f) be furnished to State within fifteen (15) days, upon request.

General Liability Insurance: Contractor shall procure commercial general liability insurance covering liability arising out of premises operations, products/completed operations, independent contractors, personal/advertising injury and liability assumed under an insured contract with limits not less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. Said policy shall apply separately to each insured against whom any claim is made or suit is brought subject to Contractor’s limits of liability.

Motor Vehicle Liability Insurance: Contractor shall maintain motor vehicle liability insurance with limits not less than $1,000,000 combined single limit each accident. Such insurance shall cover liability arising out of an accident involving a motor vehicle in use by Contractor, including, but not limited to, Contractor owned, hired, and non-owned motor vehicles.

Worker’s Compensation and Employer’s Liability Insurance: Contractor shall maintain statutory worker’s compensation and employer’s liability insurance for all of Contractor’s employees who will be engaged in the performance of work on the property, including special coverage extensions where applicable.

EXHIBIT D — PUBLIC ENTITY
(Standard Agreement)
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Page: 2 4

2. Disputes

3. Termination for Convenience

4. Force Majeure

5. Forced, Convict, and Indentured Labor

6. Potential Subcontractors
DPR 605PE (Rev. 7/2024)(Excel 7/24/2024)
Town of Mammoth Lakes Agreement #:

State of California Agreement #:

XXX 24-XXX
C24550014
of
Unless otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which cannot be resolved informally shall be decided by the following two-step procedures.

Contractor must provide written notice of the particulars of such disputes to the Project Manager or his/her duly appointed representative. The Project Manager must respond in writing within ten (10) working days of receipt of the written notice of dispute. Should Contractor disagree with the Project Manager’s decision, Contractor may appeal to the second level. Pending the decision on appeal, Contractor shall proceed diligently with the performance of this agreement in accordance with the Project Manager’s decision. The second level appeal must indicate why the Project Manager’s decision is unacceptable, attaching to it Contractor’s original statement of the dispute with supporting documents, along with a copy of the Project Manager’s response. The second level appeal shall be sent to the Deputy Director of Administrative Services or his/her duly appointed representative.

The second level appeal must be filed within fifteen (15) working days of receipt of the Project Manager’s decision. Failure to submit an appeal within the period specified shall constitute a waiver of all such right to an adjustment of this agreement. The Deputy Director or designee shall meet with Contractor to review the issues raised. A written decision signed by the Deputy Director or designee shall be returned to Contractor within fifteen (15) working days of the receipt of the appeal.

State reserves the right to terminate this agreement subject to 30 days written notice to Contractor. Contractor may submit a written request to terminate this agreement only if State should substantially fail to perform its responsibilities as provided herein.

Except for defaults of subcontractors, neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or regulations superimposed after the fact. If a delay or failure in performance by Contractor arises out of a default of its subcontractor, and if such default of its subcontractor, arises out of causes beyond the control of both Contractor and subcontractor, and without the fault or negligence of either of them, Contractor shall not be liable for damages of such delay or failure, unless the supplies or services to be furnished by subcontractor were obtainable from other sources in sufficient time to permit Contractor to meet the required performance schedule.

No foreign-made equipment, materials, or supplies furnished to State pursuant to this agreement may be produced in whole or in part by forced labor, convict labor, or indentured labor. By submitting a bid to State or accepting a purchase order, Contractor agrees to comply with this provision of this agreement.

EXHIBIT D — PUBLIC ENTITY
(Standard Agreement)
Nothing contained in this agreement or otherwise, shall create any contractual relation between State and any subcontractors, and no subcontract shall relieve Contractor of its responsibilities and obligations hereunder.

Contractor agrees to be as fully responsible to State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Contractor. Contractor's obligation to pay its subcontractors is an independent obligation from State's obligation to make payments to Contractor. As a result, State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

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7. Priority Hiring Considerations for Contracts with a Value of $200,000

8. Intellectual Property

9. Contractor's Duties, Obligations and Rights

10. Generative Artificial Intelligence
DPR 605PE (Rev. 7/2024)(Excel 7/24/2024)
Town of Mammoth Lakes Agreement #:

State of California Agreement #:

XXXXXXXXXX
C245500XX
EXHIBIT D — PUBLIC ENTITY
(Standard Agreement)
of
If the resulting agreement will have a total value of $200,000 or more, Contractor is hereby advised that it will be obligated to give priority consideration in filling vacancies in positions funded by the resulting agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200. This requirement shall not interfere with or require a violation of a collective bargaining agreement, a federal affirmative action obligation for hiring disabled veterans of the Vietnam era, or nondiscrimination compliance laws of California and does not require the employment of unqualified recipients of aid.

Any works developed during and/or pursuant to this agreement by Contractor, including all related copyrights and other proprietary rights therein, as may now exist and/or which hereafter come into existence, shall belong to State upon creation, and shall continue in State’s exclusive ownership upon termination of this agreement.

Contractor further intends and agrees to assign to State all right, title and interest in and to such materials as well as all related copyrights and other proprietary rights therein.

Contractor agrees to cooperate with State and to execute any document or documents that may be found to be necessary to give the foregoing provisions full force and effect, including but not limited to, an assignment of copyright.

Contractor agrees not to incorporate into or make the works developed, dependent upon any original works of authorship or Intellectual Property Rights of third parties without first (a) obtaining State’s prior written permission, and (b) granting to or obtaining for State a nonexclusive, royalty-free, paid-up, irrevocable, perpetual, world-wide license, to use, reproduce, sell, modify, publicly and privately display and distribute, for any purpose whatsoever, any such prior works.

Contractor is hereby apprised that California Public Contract Code Section 10335 through 10381 are applicable relative to Contractor’s duties, obligations, and rights in performing the agreement.

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. Contractor shall immediately complete the GenAI Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAI technology.

At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

Failure to disclose GenAI use to the State and submit the GenAI Reporting and Factsheet (STD 1000) may be considered a breach of the contract by the State at its sole discretion and the State may consider such failure to disclose GenAI and/or failure to submit the GenAI Reporting and Factsheet (STD 1000) as grounds for the immediate termination of the contract. The State is entitled to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

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11. Executive Order N-6-22 – Russia Sanctions
DPR 605PE (Rev. 7/2024)(Excel 7/24/2024)
Town of Mammoth Lakes Agreement #:

State of California Agreement #:

XXXXXXXXXX
C245500XX
EXHIBIT D — PUBLIC ENTITY
(Standard Agreement)
of
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

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Page: 1 1

ADDITIONAL PROVISIONS
Student/Graduate Student Assistants

1. 2.
a.
b.
c.
d.
e.
f.

3. 4.

5. DPR 606PE (Rev. 5/2005)(Excel 5/13/2005)
XXX 24-XXX
C24550014
Town of Mammoth Lakes Agreement #:

State of California Agreement #:

EXHIBIT E — PUBLIC ENTITY
(Standard Agreement)
of
Notwithstanding any other provision of law to the contrary, no student employed pursuant to this agreement will accrue State civil service status nor be employed for more than 194 days in the 365 days following the initial date of employment. Students will not cause the displacement of civil service employees. Students are not to perform work that would normally be assigned to permanent, full-time State civil service employees, and due consideration shall be given to affirmative action in and when hiring students.

Students may be permitted by State to operate State owned vehicles or equipment when required in the normal course of carrying out their work assignments under this agreement, provided that the following occurs:

Students who operate vehicles on official business must have a valid driver’s license and a good driving record.

A copy of the student’s driver records must be obtained from Department of Motor Vehicle prior to commencement of work.

Students under the age of 18 may not operate State vehicles under any circumstances.

Students who operate their private vehicle on official business must complete a STD. 261, Authorization to Use Privately Owned Vehicles on State Business.

Students who operate their own or State vehicles on official business must attend and successfully complete an approved defensive driver training course at least once every four years. Said course must be completed before student will be allowed to drive on official business.

Students must provide written proof of insurance.

Any/all students hired under the auspices of this agreement may be subject to a background check at the discretion of State.

Refusing to cooperate with the request(s) as noted above can be grounds for immediate dismissal from all assignments within State. In addition, State, at its sole discretion, may terminate any student assistant from his/her work assignment if State is displeased with any aspect of the student’s work or work-related conduct.

It is the responsibility of State to instruct and inform all students of the aforementioned conditions at the time of hire.

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Office of outdoor recreation
OSV PROGRAM – INYO NATIONAL FOREST
September 4th, 2024

Program Extent
• Roughly 90 Mile System.
• 2-4 Days to Groom Entirely, Depending On Snow
Depth.
• Maps & Public Information.
• Trail Markers & Signs.
• Mitigation, Monitoring, and Reporting.
• Trail Clearance & Signage Removal.
• Training & Reimbursement.
• Diesel Fuel and Fluids.
• Will Require support from a permeant or seasonal
employee.
*Dotted Lines Are Groomed By Partners

PROGRAM GOALS
• Provide a superior level of service.
• Provide enhanced reliability.
• Provide enhanced customer service.
• Facilitate a better overall trail
experience.
• Enhance the public’s ability to navigate
the system through improved signage.

Field portion of the program to be lead by Trails Program Manager Andrew Mulford with upward reporting, budget
management, and other logistical support to be provided by the Outdoor Recreation Manager.

STATE AGREEMENT

Questions?
Comments?

1 TOWN COUNCIL STAFF REPORT
Title: Town of Mammoth Lakes priorities for the FY24/25 Inyo National Forest Program of Work.

Meeting Date: September 4, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

Approve the proposed or modified Town priority areas of work to be submitted to the Inyo National Forest for consideration for inclusion in their FY24/25 Program of Work.

BACKGROUND:

Each year the Inyo National Forest establishes a forest wide program of work to assist the prioritization of Forest Service Staff assignments and to allocate other resources. One of the factors determining workloads is development and review of NEPA related work requirements. One of the ways to assist the Forest Service in their management of resources and establishing their Program of Work (POW) is a request to local agencies to submit a prioritized list of projects that are anticipated to require Forest Service resources, especially in the area of NEPA.

Based on current Town projects and work programs a list of priority projects and a list of ongoing work programs and longer-range planning efforts was submitted. Environmental work for the noted projects is not necessarily funded at this stage of the project work. This includes the following high priority projects, with more detail provided below:

Town of Mammoth Lakes Requested Program of Work requiring NEPA related work 1) Continued efforts related to permitting & environmental analysis of the Snow Pit. 2) Continued Sherwin Meadows (SHARP) trail planning & implementation. 3) Collaborative efforts on Fuels Management.
4) Environmental analysis of Shady Rest Inyo Craters (SRIC) planning effort. 5) Acquisition of Inyo National Forest lands surrounding Mammoth Yosemite Airport.

Our ongoing work programs and coordination of planning efforts includes a) Trail Maintenance / Cleaning / Signage
b) Sherwin’s Area Trails and Shovel ready Trailhead
c) Enhanced Trailhead parking/access
d) Restroom Cleaning and Trash support in the Lakes Basin, etc. e) Adopt a Trail program / Other stewardship programs
f) Lakes Basin Connector Trail Construction Completion
g) Trail / Community Host Program – Visitor/Local engagement program h) Updates to websites, maps, informational handouts, etc.

2 i) Preparation of annual operating plans for existing agreements/consolidation of agreements.

Major Planning Projects
a. Sherwin’s Area Trails
b. Subpart C – Stakeholder Collaborative
c. Joint NEPA/CEQA process for consideration of improvements at Mammoth Mountain Main Lodge Redevelopment.
d. Shady Rest Recreation Study
e. Continue discussion on potential joint housing project at Mammoth Ranger District Administrative Site
f. Node Planning
g. Ski Back Trail Proposal
h. Doe Ridge Trail Proposal
i. Shady Rest Inyo Craters Trail Proposal
Detailed FY24/25 Proposed Scope of Work for INF
Purpose and Need – Detailed Work Program
The only incorporated community in Mono County, the Town of Mammoth Lakes (population ≈ 8,000) occupies ≈ 25 mi2(urban limit ≈ 4 mi2) and is surrounded entirely by National Forest system lands. The community has a tourism-based economy; with recreation, trails and public access playing an integral role in the Town’s sustainable economy and quality of life. A popular gateway community and recreation destination, Mammoth Lakes receives an estimated 3-5 million visitors annually – by far, the single greatest concentrated use occurring on Inyo National Forest systemlands over a 12-month period.

Due to its geographic and economic ties to federally managed Public Lands and reduced capacity within the U.S. Forest Service, the Town of Mammoth Lakes (TOML) and Inyo National Forest (INF) are reliant upon mutual-aid agreements to manage recreation, roads, trails, municipal, and resource-related issues in the Mammoth Ranger District. Cooperative Agreements include:

Special Use Permits:
 Paved Multi-Use Pathways (≈ 18 miles)
 Shady Rest Park and Disc Golf Course (≈ 20 acres)
 Mammoth Creek Park (≈20 acres)
 Easements and Roads Maintenance/ Other/ Airport/ Infrastructure, etc.  Long Valley Mineral Management Site
 Snow Storage
 Visitors Bureau Building
Memorandum of Understanding:
 Mammoth Lakes Trail System (≈ 30 miles of soft-surface trails, signs, and associated infrastructure)
o Provides for on-going maintenance, grooming, management of volunteer programs and events, system wayfinding, and the planning and implementation of recreation infrastructure within the MLTS. o Expires 12/31/2024

3  This work is concurrently authorized under a Non-Funded Challenge cost share.
 Shady Rest Winter Grooming
o Expires 12/31/2023
 This work is concurrently authorized under a Non-Funded Challenge cost share.
 Mammoth Lakes Trail System Website
o Provides for management of MammothTrails.org and associated VIS services.

Challenge Cost Share Agreements:
 Expires 4/1/2026
 All previous MOUs and agreements have since been rolled into the non-funded CCS  MLTS – Recreation Site Management & Maintenance
o Winter grooming
o MLTS
o Multi-Use Pathway maintenance
 Eastern Sierra Sustainable Recreation Partnership (ESSRP)  Mammothtrails.org
 Community Center Recreation Site
Funding is provided by TOML General Fund and Special-Use Taxes Measure R and Measure U.

Measure R is a special fund designated for use by the Town of Mammoth Lakes for the planning, construction, operation, maintenance, programming and administration of all trails, parks and recreation facilities managed by the Town of Mammoth Lakes without supplanting existing parks and recreation facility maintenance funds. Measure U is applied for planning, construction, operation, maintenance, programming and administration of facilities and projects for mobility, recreation and arts and culture.

The purpose of this document is to align different departmental needs within the Town of Mammoth Lakes with priorities identified on Inyo National Forest managed lands. Due to increased visitation and decreased appropriated funding, it is critical for local government and partner-agencies to closely coordinate priorities and resources. TOML priorities are consistent with the Inyo National Forest Land Management Plan, and the Town of Mammoth Lakes Trail System Master Plan, General Plan and Mobility Element, Lakes Basin Special Study, and Sherwins Area Recreation Plan. TOML priorities are categorized as 1) Planning/NEPA; 2) Administration/Land-Uses; 3) Implementation; and 4) Operations/Maintenance.

TOML Priorities:
1) Planning/ NEPA
 Sherwin Meadow Trails (SHARP)
o Continued environmental analysis & development of proposed action o Continue to refine proposed action through environmental analysis o Contracted Heritage Analysis with Stantec
o Draft NEPA/CEQA documents
o Decision

4 o Implementation
 Mammoth Creek Park East Recreation Amenities
o Exploration of allowed uses at this site.
 Collaborative efforts on Fuels Management
o Regional partnership on ESCCRP work
o Stewardship project process for fuels work in support of biomass facility  Subpart C – Stakeholder Collaborative
o Continued formal engagement in Subpart C process
o Collaborative efforts on subpart C implementation
o Pursue expanded grooming though Subpart C process
o Identify recommendations for winter recreation infrastructure, winter trails, staging areas, snow-play areas, and non-motorized recreation activities  Shady Rest Recreation Study
o Engage ORMAT related to development of planning documents to mitigate any recreation impacts as a result of the new pipeline
 Doe Ridge Trail Concept
o Multi-use single track trail network
o Develop Proposed Action with BLM & USFS
 Shady Rest Inyo Craters (SRIC) OHV Multi-Use Trails
o Currently on hold per Inyo Leadership
o 3-year planning grant to develop multi-use, motorized trails, staging areas, and infrastructure in the SRIC sub-region. Current grant closed out and will reapply in the future.
o Emphasis on dispersing users and providing opportunities for motorized and nonmotorized trail experiences including e-bike accessible networks – connecting the communities of June and Mammoth
 Ski Back Public Access Trail
o In collaboration with MMSA, develop a free public-access trail on the Ski Back ‘road’
 Expanded Grooming Proposal
o TOML has previously submitted a request for expanded grooming o USFS leadership combined this proposal into the Subpart C environmental analysis.
 Expand Opportunities for Stewardship
o Bike Hosts
o Bear Aware Hosts
o Invasive species work
o Interpretation
2) Administration/Land-Uses
 Snow Pit
o Long-term agreement/solution required/requested
 Land Acquisition/Permitting
o Airport Land (Townsite Act or other mechanism)
o Small tracts – (Next to Mammoth Creek Park)
o USFS parcel adjacent to MCWD

5 o Snow Pit
 Coordination with U.S. Forest Service on Housing Options o Analysis of use of administrative site for USFS/Other Housing o Determine Feasibility, Scope and Process
o Investigate 2018 Farm Bill Leasing Authority
 Clean-up remaining SUP and Cooperative Agreements
o Permit consolidation & reissue
 Submitted Summer/Fall 2022
o Consider SUPs to replace MOUs & Agreements where feasible 3) Implementation
 Lakes Basin Connector Trails
o Recently completed the final alignment, Black Bear Run o Plan Ribbon Cutting Fall 2024
 Trail Reroutes
o As needed/desired
o Continued coordination with Inyo Staff
 Marking of existing routes on established dirt roads
o Provide opportunities for gravel & e-bikers
 Sherwin’s Trailhead
o Development of shovel-ready trailhead & associated infrastructure o Estimated start date: October 2024
4) Operations/Maintenance
 Town funded restroom/Trash maintenance for designated sites (Town Allocation $40,000)  Coordination of Transit Services to U.S. Forest Service Lands  MLTS trail maintenance managed under MOU, NFCCSA
 Mammoth PD enforcement – Mammoth Lakes Basin/Shady Rest Focus/Dogs off leash/Parking, Bear awareness
 MLTS Trail Days volunteer events
 Adopt-a-Trail Program
 Trashy Thursdays
 “Clean Up The Lake” Events
 MLTS Trail Hosts/ Visitor Information Services
 Snow Removal / Road maintenance / Signage (Lakes Basin/Reds Meadow/OMR)  Traffic Control and visitor management as needed
 Sign installation on new Lakes Basin Connector Trails  Management of existing grooming program
 Cooperation with Lions Club on new ADA dock at Twin Lakes  Coordination of Reds Meadow Road reconstruction
FINANCIAL CONSIDERATIONS:

Funding is provided through the Town’s General Fund and Special-Use Taxes Measure R and Measure U. Staff support is provided through the Office of Outdoor Recreation, other Town

6 Departments, and contracted services. Measure R is a special fund designated for use by the Town of Mammoth Lakes for the planning, construction, operation, maintenance, programming and administration of all trails, parks and recreation facilities managed by the Town of Mammoth Lakes without supplanting existing parks and recreation facility maintenance funds. Measure U is applied for planning, construction, operation, maintenance, programming and administration of facilities and projects for mobility, recreation and arts and culture.

September 4, 2024
Re: Town of Mammoth Lakes priorities for the FY24/25 Inyo National Forest Program of Work Dear Inyo National Forest Supervisor Yen & Mammoth District Ranger Wong, Enclosed for your consideration are the priority projects of the Town of Mammoth Lakes for the FY2024/2025 Inyo National Forest Program of work. The following document has been presented to, and approved by, Town Council. The Town’s priority projects that will require additional Inyo National Forest Resources, specifically for NEPA related work include:
1) Continued efforts related to permitting & environmental analysis of the Snow Pit. 2) Continued Sherwin Meadows (SHARP) trail planning & implementation. 3) Collaborative efforts on Fuels Management.
4) Environmental analysis of Shady Rest Inyo Craters (SRIC) planning effort. 5) Acquisition of Inyo National Forest lands surrounding Mammoth Yosemite Airport.

The projects noted on the page of the attached, with subsequent pages highlighting current agreements, operations, and future proposals. We continue to be excited for the future and being able to work together meeting goals of the USFS and the expectations all of us who enjoy recreating on our public lands. If you have questions or require more information, please do not hesitate to reach out.

Please provide your feedback regarding these proposed additions to the FY24/25 Inyo National Forest Program of Work. We appreciate your consideration and look forward to our continued partnership to enhance opportunities and experiences for our residents and visitors enjoying the Inyo National Forest.

Sincerely,
Rob Patterson
Town Manager
Cc: Town Council
Lawson Reif, Outdoor Recreation Manager
Town of Mammoth Lakes
Town Manager’s Office
437 Old Mammoth RD, Suite 230
P.O. Box 1609 Mammoth Lakes, CA 93546
Phone (760) 965-3601, Fax 934-7493
[email protected]
www.townofmammothlakes.ca.gov

TOWN COUNCIL STAFF REPORT
Title: Presentation on budget performance through the fourth quarter FY23-24 and approval of Budget Amendments.

Meeting Date: September 4, 2024
Prepared by: Rob Patterson, Town Manager
RECOMMENDATION:

Receive the fourth quarter Fiscal Year 23-24 Budget Report and adopt the proposed resolution amending the Fiscal Year 23-24 budget as recommended in Attachment A – Budget Adjustments.

BACKGROUND:

Proper administration of any fiscal budget requires regular scheduled review of performance. The Town of Mammoth Lakes has committed to providing Town Council with the opportunity to review our financial performance at the close of each quarter. The report reflects the fourth quarter performance and other specific events, which have affected our results. The purpose of this report and related requests are to clean up budget issues for a more seamless operation of the Town.

Review and frequent adjustment are a critical part of any budget that is highly variable and fiscally conservative.

ANALYSIS/DISCUSSION:

The primary focus of this review is the General Fund, and Gas Tax. These funds have the broadest group of revenues and expenditures and often have interdependency on the General Fund for operational support.

The General Fund revenue remained strong in all categories with Transient Occupancy Tax (TOT) producing records in late summer and fall and again mid-winter when winter storms aligned with peak visitation times in February and March. The weather did play a critical role in both the timing and relative intensity of both revenue and expenditures. While the winter was mild with a few larger storms, these storms almost always fell on weekends, therefore driving up the cost of operations. For that purpose, we did experience higher snow removal expense than the winter warranted. The return to more traditional seasons, meaning the spring and transition into summer, did see a drop in revenue potential as this seasonal change saw a reduction in visitors, not experienced in previous years. The normal transition to summer and relative early opening of passes helped to kick start the summer and into FY24-25.

This staff report will discuss both increased revenue and expenditure details realized for FY23-24.

The numbers below are pre-audit financial results and only the largest adjustments are reflected.

The final review will occur in October with the Fund Balance presentation where staff anticipates additional funds will be available for allocation.

FY23-24 – Fourth Quarter Budget Update Page 2
Transient Occupancy Tax
The primary revenue driver for the General Fund is Transient Occupancy Tax (TOT). As mentioned in the previous section, this revenue was strong in certain seasons and produced average results (last few years average) in the larger winter months. Staff was quick to realize unallocated TOT with a second quarter budget presentation, increasing the expectation by $5.0M and a third quarter of $2.0M to $25.0M for the year. This quarter will realize an additional $2.4M for TOT revenue.

In addition to Transient Occupancy Tax, revenue violations and penalty and interest accounts exceeded budget due to consistent enforcement and audit efforts. Penalties and interest were double budget expectations, adding another $103,900 for FY23-24.

FY23-24 – Fourth Quarter Budget Update Page 3
Reserve Accounts
The recommended increase to Transient Occupancy Tax revenue will result in additional contributions to reserve accounts for Tourism, Housing, and Transit based on Council direction and political commitments. Based on the fourth quarter recommendation of $2,400,000, the following adjustments will be made to reserve accounts, rounded to the nearest $100.

Property Tax
This revenue stream has continued growth into FY23-24 before a taper off of transactions with increased interest rates. The budget is conservative and many of the elements have increases for the fourth quarter. The details below outline changes in the revenue. In total, property tax increased $711,700 for the year.

Sales Tax
This revenue stream is directly tied to visitation and the budget developed for this revenue is conservative to address possible fluctuation. With visitation consistent this revenue exceeded budget by $568,600 for FY23-24. Since this is directly tied to the cost of goods, the current increase in inflation served to increase the gross sales and therefor sales tax collected. In future years, we may see the reverse effect as efforts to control inflation may reduce both prices and visitation.

Staff will remain conservative in the estimated growth of this revenue stream.

FY23-24 – Fourth Quarter Budget Update Page 4
Business Tax
The revenue stream includes both business and cannabis tax collected along with any application fees, late fees or collection efforts. The business activity in Town remains healthy and the level of construction is driving up the overall number of businesses as each entity must register to work on projects. In general, the combined revenue items exceeded budget by $83,000 as illustrated below.

Franchise Fee
The Town receives franchise fees for Solid Waste, Electricity, Gas and Cable. This revenue stream has been difficult to budget in the last few years due to changes in agreements, both rate and allowable items. This revenue is also affected by visitation and has reflected the strong visitation.

In total, franchise fees increased $152,200 combined in these three categories as illustrated below.

Interest on Investments
The Town invests most of the cash balances in either Local Agency Investment Fund (LAIF) or California Asset Management Program (CAMP). Both of these are specific investments for municipal organizations, providing both security and liquidity needed for local government. The Town invests approximately $43 million in CAMP which has returns above 5% and approximately $36 million in LAIF with an interest rate of 4.5%. Due to the volatility of interest rates, the Town does not depend on the revenue provided by interest in the normal operating budget, therefore not much is attributed to this revenue stream on an annual basis. In the second quarter, the interest was estimated for the full year to utilize the funds on one-time project costs. This quarter there is a true up of $132,000 in additional revenue from interest. Since the Town allocates interest to the specific fund where the cash balance exists, there will be additional interest realized in other funds. The increase illustrated below is specific to the General Fund. The Town also invests the balance in Reserve for Economic Uncertainty (REU) in the Mono County Investment Pool. All proceeds from this interest are allocated into the REU to keep this reserve funded to policy.

FY23-24 – Fourth Quarter Budget Update Page 5
The following charts illustrate the changes in revenue for sections that are usually included in the general category of Other Revenue. Key items to highlight are the building permits +$788,900 from the larger projects under construction in Town. Planning and Zoning Applications +$468,300 has a corresponding expense as most of the work is pass through contract work for the Town.

Finally, the grant funding for Tobacco have increased restrictions, limiting to specific time on campus providing presentations specific to tobacco use. In prior years the Town would receive funding for our school resource officer and all activity they worked on campus. The insurance reimbursement is related to storm damage incurred in the prior fiscal year.

The combined increase to General Fund revenue is $5,924,500 for the fourth quarter budget review.

FY23-24 – Fourth Quarter Budget Update Page 6
General Fund - Expenditures
The fourth quarter budget review is where fine tuning of the budget occurs. In addition to fine tuning, it is also the quarter most of the normal, non-seasonal, adjustments present themselves. An analysis of the general fund expenditures reflects a return to normal operations as we did not have the significant winter of the previous year. There were several areas where efficiencies were gained or funded staff positions remained unfilled resulting in savings. The two highlights in additional cost are contractual services for both Building and Community & Economic Development. This is the location where consultant costs for expanded building permit and planning applications mentioned above, are reflected. Overall staff had an effective year managing expenses, coming in under budget by $129,220.

FY2
3-24– Fourth Quarter Budget Update Page7

FY2
3-24– Fourth Quarter Budget Update Page8

FY2
3-24– Fourth Quarter Budget Update Page9

FY2
3-24– Fourth Quarter Budget Update Page 10

FY23-24 – Fourth Quarter Budget Update Page 11
The combination of additional revenue described in detail above, $5,924,500 along with savings on expenditures, $129,220, subtract the commitments to Reserves, leaves $5,306,120 available in General Fund.

FY23-24 – Fourth Quarter Budget Update Page 12
Gas Tax - Fund 210
Gas Tax is one of the larger funds that supports road maintenance & rehabilitation and snow removal. The budgets for snow removal are based on a typical year of precipitation and removal efforts. While the amount of snow for the winter season was not significantly over our standard, the timing of the storms was impactful to our overall costs. Most of the storms occurred on weekends, resulting in overtime for staff that clear snow as well as perform normal public works maintenance work during the week. This was impactful both for the cost of operations and the physical impact on the employees. Since any revenue shortfall to cover these increased expenses are supported by General Fund, staff is requesting $775,500 of General Fund revenue to backfill these additional expenditures and some revenue shortfall for the year. The charts below contain detail analysis of this activity.

FY2
3-24– Fourth Quarter Budget Update Page 13

FY2
3-24– Fourth Quarter Budget Update Page 14

FY23-24 – Fourth Quarter Budget Update Page 15
Staff Recommendations
There are a number of critical projects in development process at this time, both in capital projects for amenities as well as Housing Now! initiatives. The Town Council is committed to investing unallocated funds into these programs as one-time investments when the time is appropriate. As of now, the analysis of these projects needs to develop further to determine the amount of capital needed for each. Staff is recommending only an allocation to Gas Tax to make up the difference between revenue and expenditures; the $775,500 listed above and retain the remaining balance of $4,530,620 in the fund balance for General Fund. Staff will bring a review of pre-audit fund balance as part of the first quarter review in November 2024. At that time, these important projects will have analysis completed and required funding identified.

Tourism Reserve
The tourism reserve was established to provide funding for tourism expenditures and is based on the normal allocation of TOT for tourism which is 2.35 points or 18.08% of TOT collected. This is considered a political commitment established by the Town Council to ensure tourism-related activities and more recently housing activities, have a stable funding source. The distribution from the unallocated TOT was $433,800 for the fourth quarter. Staff has recommended $200,000 be allocated to a strategic planning process that will develop a Destination Management Plan. This project will leverage the work conducted as part of the Visit California State Tourism Master Plan, while connecting to unique circumstances for the Town of Mammoth Lakes. The end result will be a 5-year plan for development of amenities to support visitation as well as marketing focus.

The second recommendation for Tourism reserve support is to provide a portion of funding for commercial air subsidy into Bishop Airport. To date, the Town has invested air subsidy dollars

FY23-24 – Fourth Quarter Budget Update Page 16
into Mammoth Airport for our scheduled charter service through Advanced Air. The contribution to commercial service air subsidy is for winter operations and approximates the non-visitor travel, generated by the Town utilizing the air service in Bishop. The funding request of $200,000 will match funds provided by Inyo County in this effort. The amount is a little under 10% of the winter subsidy for air service into Bishop.

The Housing and Transit reserves received their allocation of TOT, $156,900 each and there were no requests for those reserve accounts in the fourth quarter.

OPTIONS ANALYSIS
Option 1: Receive the fourth quarter Fiscal Year 23-24 Budget Report and adopt the proposed resolution amending the Fiscal Year 23-24 budget as recommended in Attachment A – Budget Adjustments.

Option 2: Provide staff with alternate direction on the proposed budget amendments.

FY23-24 Budget Presentation
Fourth Quarter Update
Rob Patterson
Town Manager
September 4, 2024

Transient Occupancy Tax

General Fund Revenue Summary

General Fund Expenditure Summary

Gas Tax Summary

Summary – 4
th Quarter Review

Reserve Accounts

Questions?

RESOLUTION NO. 24-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,
ACCEPTING THE MID-YEAR UPDATE AND AMENDING THE FY2023-24 BUDGET WHEREAS, the Town Council has adopted a Fiscal Year 2023-24 Budget; and WHEREAS, the Town Council wishes to make modifications to that Budget as necessary to the efficient administration of the Town; and WHEREAS, the Town Council received an update from the Town Manager at the September 4th Town Council meeting regarding the current year financial results through the 4th quarter ending June 2024; and
WHEREAS, the Town Council provided direction to modify revenues and expenses in various funds and departments; and
NOW, THEREFORE, BE IT RESOLVED that the Town Manager is hereby directed to make the following modifications to the FY2023-24 budget, as provided for in Attachment A
APPROVED AND ADOPTED THIS 4th day of September 2024

___________________________
BILL SAUSER, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

Attachment A

BUDGET TRANSFER
FY23-24 - 4th Qtr Budget Amendment
Date of Request: 9/04/2024 Requested By: Rob Patterson
Department: Finance

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease General Fund - Revenue
1 TOT: CURRENT YEAR 100-000-30604           2,400,000
2 TOT: PENALTIES & INTEREST 100-000-30644               103,900 3 PROPERTY TAX SECURED 100-000-30202               330,200 4 PRIOR SECURED & ESCAPES 100-000-30210                 18,200 5 CURRENT SUPPLEMENTAL TAX 100-000-30234                 58,000 6 HOMEOWNERS EXEMPTION 100-000-30250                 40,300 7 PROPERTY TAX‐IN LIEU VLF 100-000-30260               265,000 8 SALES TAX 100-000-30402               568,600
9 BUSINESS TAX 100-000-30802                 54,300
10 BUSINESS LIC APPLICATION FEE 100-000-30830                   9,400 11 CANNABIS BUSINESS REGISTRATION 100-000-30835                   6,300 12 BUSINESS LIC RENEWAL FEE 100-000-30840                 13,000 13 FRANCHISE FEE: SOLID WASTE 100-000-31204                   7,800 14 FRANCHISE FEE: ELECTRICITY 100-000-31206               144,400 15 ENCROACHMENT PERMITS 100-000-31410                   3,900 16 GRADING PERMITS 100-000-31414                   3,000 17 BUILDING PERMITS 100-000-31420               788,900 18 CREDIT CARD SERVICE FEE 100-000-31606                   9,600 19 FACILITY RENTAL 100-000-31610                 (19,900) 20 P&R FACILITY RENTAL 100-000-31615                 22,900 21 PLANNING & ZONING APPLICATIONS 100-000-31624               468,300 22 MASTER PLAN FEES 100-000-31626                 35,200 23 RECREATION PROGRAM FEES 100-000-31664                   8,000 24 WHITMORE MASTER 100-000-31670                 11,300 25 EDISON MASTER 100-000-31671                   2,600
26 ARCHIVAL STORAGE FEE 100-000-31690                 (10,000) 27 FINGERPRINT SERVICE 100-000-31692                   2,300 28 SUPERIOR COURT FINES 100-000-32810                   7,600 29 CIVIL PENALTIES:MUNICIPAL CODE 100-000-32860                   4,800 30 COPS ‐ FED 100-000-34230                 (25,000)
31 STATE GRANTS: MISC 100-000-35210                   5,800 32 COPS‐OPTION PUBLIC SAFETY 100-000-35220                 85,600 33 OFFICER TRAINING REIMB 100-000-35221                 21,100 34 TOBACCO GRANT 100-000-36005                 (92,100) 35 INTEREST ON INVESTMENTS 100-000-37002               132,000 36 REFUNDS AND  REBATES 100-000-37100                 (31,900) 37 INSURANCE REIMBURSEMENT 100-000-37108               471,100 General Fund - Expenditures

EMERGENCY RESPONSE
38 OVERTIME WAGES 100-405-40113                        130 39 SPECIAL OPERATIONAL 100-405-42030                   19,660 40 CONTRACTUAL SERVICES 100-405-43031                   91,900

TOWN COUNCIL
41 HEALTH INS PREMIUMS 100-410-41002                     5,420 42 TRAINING, ED, CONF & MTGS 100-410-43150           (15,840)

LEGAL SERVICES
43 CONTRACTUAL SERVICES 100-412-43031           (40,280)

TOWN CLERK
44 REGULAR SALARIES 100-414-40000                   10,110 45 OVERTIME WAGES 100-414-40113              (4,750)
46 COMPREHENSIVE LEAVE 100-414-40130              (5,510) 47 PERS (RETIREMENT) 100-414-41020                   12,690 48 SPECIAL OPERATIONAL 100-414-42030                     1,400 49 TRAINING, ED, CONF & MTGS 100-414-43150              (2,670) 50 CODIFICATION 100-414-44600                     9,630

GENERAL SERVICES
51 OFFICE SUPPLIES 100-416-42002                     1,150 52 POSTAL SUPPLIES & POSTAGE 100-416-42005                     1,550 53 SPECIAL OPERATIONAL 100-416-42030              (5,110) 54 CONTRACTUAL SERVICES 100-416-43031           (54,080) 55 GARAGE VEHICLE SERVICE 100-416-43060                   16,840 56 INSURANCE PREMIUMS 100-416-43106              (7,670) 57 CREDIT CARD FEES 100-416-43114                   31,350 58 CONTINGENCY 100-416-43180         (100,000)
59 PUBLIC UTILITIES 100-416-43404           (31,050)
60 COMMUNITY SUPPORT FUND 100-416-44220           (11,580) 61 FACILITY LEASE 100-416-45010           (51,800)
62 EQUIPMENT LEASE 100-416-46010              (5,280)

INFORMATION SYSTEMS
63 CONTRACTUAL SERVICES 100-418-43031                     3,880 64 COMPUTER SUPPORT SERVICES 100-418-43033           (30,000) 65 PUBLIC UTILITIES 100-418-43404                     5,130

Attachment A

BUDGET TRANSFER
FY23-24 - 4th Qtr Budget Amendment
Date of Request: 9/04/2024 Requested By: Rob Patterson
Department: Finance

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 66 EQUIPMENT MAINT AGREEMENTS 100-418-45050           (18,130) 67 COMPUTER HARDWARE ‐ CAPITAL 100-418-48800                   14,570 68 COMPUTER SOFTWARE ‐ CAPITAL 100-418-48900                   45,180

POLICE SERVICES
69 REGULAR SALARIES 100-420-40000           (11,070)
70 TEMPORARY WAGES 100-420-40111           (73,730)
71 OVERTIME WAGES 100-420-40113                   46,010 72 POLICE HOLIDAY PAY 100-420-40115              (9,040) 73 COMPREHENSIVE LEAVE 100-420-40130           (41,800) 74 HEALTH INS PREMIUMS 100-420-41002           (67,260) 75 WORKERS COMP INSURANCE 100-420-41012                     2,240 76 UNEMPLOYMENT ASSESSMENT 100-420-41016              (5,000) 77 PERS (RETIREMENT) 100-420-41020         (174,450)
78 PARS (RETIREMENT ENHANCED) 100-420-41024           (15,000) 79 PARS (PART TIME RETIREMENT) 100-420-41028              (2,400) 80 UNIFORMS & PERSONAL EQUIP 100-420-42006                     7,540 81 MAINTENANCE SUPPLIES 100-420-42007              (3,120) 82 SPECIAL OPERATIONAL 100-420-42030                     8,030 83 CONTRACTUAL SERVICES 100-420-43031                   31,970 84 GARAGE VEHICLE SERVICE 100-420-43060           (39,010) 85 PRINTING & REPRODUCTION 100-420-43120              (3,960) 86 ADVERTISING & LEGAL NOTICES 100-420-43130              (1,970) 87 TRAINING, ED, CONF & MTGS 100-420-43150                   19,610 88 DOJ FINGERPRINT LIVE 100-420-43156              (2,870) 89 PUBLIC UTILITIES 100-420-43404              (3,490)
90 GEN'L FACILITIES MAINT 100-420-45060              (5,010) 91 COMMUNICATION EQUIP MAINT 100-420-45400              (7,500) 92 EQUIPMENT LEASE 100-420-46010              (2,340)
93 COMMUNIC EQUIP ‐ NON CAP 100-420-46300              (4,124)

RECREATION PROGRAMS
94 REGULAR SALARIES 100-432-40000                   25,930 95 TEMPORARY WAGES 100-432-40111           (64,090)
96 COMPREHENSIVE LEAVE 100-432-40130           (21,710) 97 HEALTH INS PREMIUMS 100-432-41002                     6,120 98 UNEMPLOYMENT ASSESSMENT 100-432-41016                     4,640 99 PERS (RETIREMENT) 100-432-41020                   14,530 100 CONTRACTUAL SERVICES 100-432-43031           (10,550) 101 FISHING ENHANCEMENT 100-432-44300                     2,460 102 COMMUNITY YOUTH PROGRAMS 100-432-44310                     3,480 103 TONY COLOSARDO DONATIONS 100-432-44330                     6,460

WHITMORE POOL & REC AREA
104 REGULAR SALARIES 100-434-40000                   40,290 105 TEMPORARY WAGES 100-434-40111                     4,630 106 OVERTIME WAGES 100-434-40113                     4,540 107 COMPREHENSIVE LEAVE 100-434-40130              (7,470) 108 HEALTH INS PREMIUMS 100-434-41002              (5,590) 109 PERS (RETIREMENT) 100-434-41020                     5,750 110 RECREATION SUPPLIES 100-434-42008                     1,090 111 CONTRACTUAL SERVICES 100-434-43031                     1,560 112 GARAGE VEHICLE SERVICE 100-434-43060              (8,220) 113 PUBLIC UTILITIES 100-434-43404           (15,390)
114 TAXES & FEES 100-434-43420                     3,990 115 FACILITY LEASE 100-434-45010                     2,030 116 PARK GROUNDS & BLDGS MAINT 100-434-45080              (2,970)

ARTS & CULTURE
117 TEMPORARY WAGES 100-436-40111           (54,190)
118 CONTRACTUAL SERVICES 100-436-43031              (8,060) 119 FACILITY LEASE 100-436-45010           (12,050)

PARKS, BLDGS & TRAILS MAINT
120 REGULAR SALARIES 100-438-40000                   44,020 121 TEMPORARY WAGES 100-438-40111           (50,670)
122 OVERTIME WAGES 100-438-40113                   14,080 123 COMPREHENSIVE LEAVE 100-438-40130           (21,870) 124 HEALTH INS PREMIUMS 100-438-41002                     6,670 125 UNEMPLOYMENT ASSESSMENT 100-438-41016              (5,000) 126 PERS (RETIREMENT) 100-438-41020                   10,320 127 MISC SUPPLIES 100-438-42003              (6,990)
128 UNIFORMS & PERSONAL EQUIP 100-438-42006              (2,070) 129 MAINTENANCE SUPPLIES 100-438-42007              (7,450) 130 CONTRACTUAL SERVICES 100-438-43031              (7,610) 131 GARAGE VEHICLE SERVICE 100-438-43060           (16,660) 132 TRAINING, ED, CONF & MTGS 100-438-43150              (3,000) 133 PUBLIC UTILITIES 100-438-43404                   12,220

Attachment A

BUDGET TRANSFER
FY23-24 - 4th Qtr Budget Amendment
Date of Request: 9/04/2024 Requested By: Rob Patterson
Department: Finance

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 134 PARK GROUNDS & BLDGS MAINT 100-438-45080              (2,880) 135 SIGNAGE MAINTENANCE 100-438-45081              (3,000)

PLANNING DIVISION
136 REGULAR SALARIES 100-440-40000                     7,660 137 TEMPORARY WAGES 100-440-40111           (23,850)
138 COMPREHENSIVE LEAVE 100-440-40130           (22,310) 139 HEALTH INS PREMIUMS 100-440-41002           (26,350) 140 PERS (RETIREMENT) 100-440-41020              (1,750) 141 UNIFORMS & PERSONAL EQUIP 100-440-42006              (1,000) 142 CONTRACTUAL SERVICES 100-440-43031                 242,960 143 MEM'SHIPS, DUES, SUBSCR, PUBLI 100-440-43110              (1,890) 144 TRAINING, ED, CONF & MTGS 100-440-43150              (7,870) 145 AIR QUALITY MANAGEMENT 100-440-44500                   37,500

BUILDING DIVISION
146 REGULAR SALARIES 100-442-40000                   48,040 147 COMPREHENSIVE LEAVE 100-442-40130           (14,880) 148 PERS (RETIREMENT) 100-442-41020                     5,940 149 MISC SUPPLIES 100-442-42003              (1,440)
150 CONTRACTUAL SERVICES 100-442-43031                   61,740 151 ADVERTISING & LEGAL NOTICES 100-442-43130              (1,400)

CODE COMPLIANCE
152 REGULAR SALARIES 100-444-40000           (14,140)

SNOW REMOVAL
153 CONTRACTUAL SERVICES 100-452-43031                   98,920

ENG, PUBLIC WORKS & ADMIN
154 REGULAR SALARIES 100-460-40000                   73,830 155 TEMPORARY WAGES 100-460-40111                   12,440 156 COMPREHENSIVE LEAVE 100-460-40130           (28,610) 157 HEALTH INS PREMIUMS 100-460-41002                   29,070 158 PERS (RETIREMENT) 100-460-41020                   25,420 159 CONTRACTUAL SERVICES 100-460-43031           (33,670) Gas Tax - Revenue
160 CHARGES FOR SERVICES 210-000-31602                 59,800 161 STATE GAS TAX 2103 210-000-35404                   (6,800) 162 STATE GAS TAX 2105 210-000-35406                   (3,200) 163 STATE GAS TAX 2106 210-000-35408                   4,600 164 STATE GAS TAX 2107 210-000-35410                   6,100 165 STATE GAS TAX RMRA (SB‐1) 210-000-35416                   (3,500) 166 INTEREST ON INVESTMENTS 210-000-37002               115,200 167 REFUNDS AND  REBATES 210-000-37100                 (12,900) Gas Tax - Expenditures

STREET MAINTENANCE
168 REGULAR SALARIES 210-450-40000                   22,790 169 OVERTIME WAGES 210-450-40113                   40,230 170 COMPREHENSIVE LEAVE 210-450-40130           (17,220) 171 HEALTH INS PREMIUMS 210-450-41002           (36,820) 172 PERS (RETIREMENT) 210-450-41020                     8,190 173 UNIFORMS & PERSONAL EQUIP 210-450-42006                     1,260 174 STREET MAINTENANCE SUPPLIES 210-450-42022              (9,010) 175 TRAFFIC SAFETY SUPPLIES 210-450-42025              (6,050) 176 SPECIAL OPERATIONAL 210-450-42030                     2,750 177 CONTRACTUAL SERVICES 210-450-43031           (34,910) 178 PUBLIC UTILITIES 210-450-43404                   12,230 179 TAXES & FEES 210-450-43420           (12,000)
180 TRAFFIC SIGNAL MAINTENANCE 210-450-45200              (6,000) 181 STREET LIGHTS 210-450-45220              (2,060)
182 STREET SIGN REPLACEMENT 210-450-45224           (18,190) 183 MACHINERY & EQUIP ‐ NON CAP 210-450-46200                     4,800

SNOW REMOVAL
184 REGULAR SALARIES 210-452-40000           (19,830)
185 TEMPORARY WAGES 210-452-40111              (7,720)
186 OVERTIME WAGES 210-452-40113                   72,610 187 COMPREHENSIVE LEAVE 210-452-40130           (24,150) 188 STREET MAINTENANCE SUPPLIES 210-452-42022              (8,970) 189 TRAFFIC SAFETY SUPPLIES 210-452-42025           (20,770) 190 SPECIAL OPERATIONAL 210-452-42030                   19,470 191 CONTRACTUAL SERVICES 210-452-43031                 181,130 192 PUBLIC UTILITIES 210-452-43404                   19,700 193 TRAFFIC SIGNAL MAINTENANCE 210-452-45200              (4,760)

SUMMER EQUIP GARAGE
194 GASOLINE & DIESEL 210-454-42016                   50,870 195 VEHICLE MAINTENANCE PARTS 210-454-42017                 158,560 196 CONTRACTUAL SERVICES 210-454-43031                   25,500

Attachment A

BUDGET TRANSFER
FY23-24 - 4th Qtr Budget Amendment
Date of Request: 9/04/2024 Requested By: Rob Patterson
Department: Finance

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 197 GARAGE VEHICLE SERVICE 210-454-43060                 133,770

WINTER EQUIP GARAGE
198 GASOLINE & DIESEL 210-455-42016           (10,270)
199 VEHICLE MAINTENANCE PARTS 210-455-42017                 310,010 200 GARAGE VEHICLE SERVICE 210-455-43060                 129,970 201 MEM'SHIPS, DUES, SUBSCR, PUBLI 210-455-43110              (4,960) 202 MACHINERY & EQUIP ‐ NON CAP 210-455-46200                   10,020

GARAGE OPERATIONS
203 REGULAR SALARIES 210-456-40000              (3,320) 204 PUBLIC UTILITIES 210-456-43404                   28,950

PROMENADE MAINTENANCE
205 MAINTENANCE SUPPLIES 210-457-42007              (1,000) 206 CONTRACTUAL SERVICES 210-457-43031           (48,000) 207 PUBLIC UTILITIES 210-457-43404              (2,000) Staff Recommendations
208 Tourism Reserves ‐ Destination Mangement Plan 100-480-43031                 200,000 209 Tourism Reserves ‐ Air Subsidy ‐ Commercial 100-480-49999                 200,000 210 Tourism Reserves ‐ Air Subsidy ‐ Commercial 220-000-39999               200,000 211 Gas Tax Support 100-599-49999                 775,500 212 Gas Tax Support 210-000-39999               775,500 Political Commitments (Not Captured Above)
Tourism Reserve- 2.35 Points or 18.0769% of TOT         33,800.00 Transit Reserve ‐ .85 Points or 6.5385% of TOT 156,900.00 Housing Reserve ‐ .85 Points or 6.5385% of TOT 156,900.00 Reason for Transfer:

Fund Balance Adjustments
Reason Budget Available:

Increased Revenue from TOT and interest
Funding Source
Department Head Signature:

Town Manager or Administrative Services/Finance Director Signature:

Town Council Approval Date (if required) : Date, Item # -

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Bubser, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Rea
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate STR (Short Term Rental Advisory Committee) – Rice and Bubser LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.