Mammoth Lakes City Council
October 2, 2024

Town Council Agenda

Wednesday, October 2, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

ZOOM INFORMATION
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1. CLOSED SESSION

1.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:(One case)

1.2 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph(1) of subdivision (d) of Section 54956.9) Name of case: (Natasha Mitchell v. City [sic] of Mammoth Lakes)

2. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

3. CALL TO ORDER AND ROLL CALL
The call to order and roll call will start at 4:30 p.m.

4. PLEDGE OF ALLEGIANCE

5. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

6. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

7. INTRODUCTIONS

7.1 Introduce new Revenue Specialist Maria (Lupita) Lopez.

7.2 Introduce new Payroll/HR Specialist Ryan Menetrey.

7.3 Introduce new PW/Parks Hybrid employee Isidro Vargas.

7.4 Introduce and swear in new Police Sergeant Daniel Hansen.

8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

8.1 October 2024 Public Works Engineering CIP Update.

8.2 October 2024 Office of Outdoor Recreation Update.

9. PUBLIC PRESENTATIONS

9.1 Elections Update presented by Queenie Barnard, Mono County Clerk, Recorder, and Registrar.

10. STAFF PRESENTATIONS

10.1 Housing Now! Program Update – October 2024.

10.2 2024 Spring & Summer Parks and Recreation Department Program and Facility.

Presentation.

10.3 Review of Municipal Code 15.24.100 – Lofts (Mezzanine) requirements – California Building Code, specific to Short-Term Rentals.

11. CONSENT AGENDA

11.1 Approve the minutes of the regular meeting of September 18, 2024.

11.2 Adopt the resolution approving an amended Conflict of Interest Code.

11.3 Authorize the use of the 5/15/2024 3rd Quarter budget adjustment allocation of $35,000, to complete the Childcare Project.

11.4 Accept Check Register 9/17/24 in the amount of $2,411.60. Accept Check Register 9/20/24 in the amount of $1,431,533.35. Accept Check Register 9/25/24 in the amount of $3,581,182.89.

12. POLICY MATTERS

12.1 Time Extension Request (TER) 24-002 for the Limelight Hotel Project Tentative Tract Map (TTM) 22-002 entitlement.

12.2 Award Construction Contract for Community Recreation Center (CRC) Improvements.

12.3 Snowcreek Development Agreement Discussion.

12.4 Community Recreation Center Closeout and Settlement Agreement with Hamel Construction Regarding Project Completion.

13. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

14. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, November 6, 2024 at 4:00 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: October 2024 Public Works Engineering CIP Update.

Council Meeting Date: 10/2/2024
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: None
Summary: The October 2024 CIP update includes information about most of the Town’s active construction projects.

Public Works Engineering
Capital Project Update
October 2, 2024
*** Text shown in bold has changed from the previous update *** Project Notes Budget
CRC &
CRC Mobility Hub
Staff will report on the closeout of this project as a policy item 10/2 ~$15M $1.75M
CRC “Phase 2” - Interior TI
Work
Council is being requested to award a contract at the Oct 2 meeting for the Phase 2 TI work, which includes bleachers, stairs and ADA lift, front entry “sign”, and miscellaneous Phase 1 punchlist items which were not completed by the contractor. Staff is working on a separate request for proposals for the east patio railing (between the CRC and Mammoth Creek Park). $1.05M
The Parcel Phase 1 “The
Sawyer”
Residents continue moving into Building A. Bus shelters and landscaping are in progress. Other upcoming site work includes the Center St sidewalk, streetlights, and the picnic pavilion in the park.
$58M (buildings)
~$5.6M (public
infrastructure)
The Parcel Phase 2
“Kingfisher”
Mass grading/earthwork is substantially complete. Construction of underground utility work is starting.
$46M (Kingfisher 1)
TBD (Kingfisher 2)
Chaparral Extension (The
Parcel)
Construction of sidewalks and multi-use paths is starting this week, to be followed by landscaping work.
$1.8M
60 Joaquin All modular units have been set. Construction of site utilities is ongoing. $2.42M Town Civic Center Contractor has poured several sections of concrete curb and gutter along Sierra Park Road. The stormwater retention basin is complete and storm drain lines are being constructed. Building footings have been excavated and rebar placement is in progress. The goal remains to have site work, foundations and building slab completed before winter.
$27M
Childcare Center (Core &
Shell only)
Current work includes replacing roofing and siding, and front entry canopy, and miscellaneous site and interior work. Work is expected to be complete by the end of November.
$1.65M
Dog Park Work is substantially complete, with Town Public Works and Parks staff performing final improvements in anticipation of opening to the public. $1.1M
SHARP Trailhead
Infrastructure
Work on site is expected to start later this week, to be coordinated with the delivery schedule for the prefabricated restroom, in order to minimize restrictions to access of USFS lands.
$1M
Road & MUP Rehab 2024 The project is now complete, and a close-out report is included in the October 2 Town Council agenda.
$2.8M
Mammoth Creek Park West
(CRC)
Artificial turf has been installed, staff is confirming delivery of the climbing boulder and coordinating associated concrete work. The picnic/performance pavilion and bouldering structures require additional planning, and installation will likely occur next summer.
$500K
Mammoth Arts & Cultural
Center (MACC)
The Town is completing its due diligence on the acquisition of the Foundation property and the next steps to bid the MACC.
~$15M + (TBD)
Town Facility Painting The project is now complete, and a close-out report is included in the October 2 Town Council agenda.
$93.5

Whitmore Track and Turf
Repair
Work is substantially complete. Staff is working to close out the project. $100K Airport Automated Weather
Observation System (AWOS)
Relocation and Upgrade
The contractor received the rest of their materials and work resumed in September 2024. The project is expected to be completed by November 2024.
$570K
Reconstruct GA and
Terminal Parking Lot at the
Airport
Town received an FAA grant for the parking lot reconstruction. The project was awarded at the August 21st Town Council meeting. Construction is expected to occur spring of 2025.
$2M

1 TOWN COUNCIL STAFF REPORT
Title: October 2024 Office of Outdoor Recreation Update.

Meeting Date: October 2, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

This is an information item only; no action is required.

BACKGROUND:

Attached is the October 2024 Office of Outdoor Recreation (OOR) Projects update. The document highlights many (but not all) of the ongoing projects within the OOR. The OOR will be providing once a month written updates in this manner to keep the Council and public informed of the work undertaken by the Office of Outdoor Recreation.

Office of Outdoor Recreation Update
October 2024 Update
Created September 24
th, 2024

PROJECT BACKGROUND INFORMATION & RELEVENCE UPDATE
SHARP Trails SNC Grant Budget: $510,596.68
Background Info & Relevance
 Recommendations in the Sherwin Area Recreation Plan (SHARP)  Per the Trail System Master Plan – Chapter 6 – Section 6.6 – The successful design, construction, and management of natural soft surface trails is critical to the pursuit of making Mammoth Lakes a year round destination resort community.

Environmental analysis continues on this
project. The OOR will provide continued
updates as we work with our Federal partners
on this project.

Current timelines (subject to change) put a
signed decision for Phase 3 in late June 2025.

SHARP Trailhead SNC Grant Budget: $953,414.00
Background Info & Relevance
 Recommendations in the Sherwin Area Recreation Plan (SHARP)  Per the Trail System Master Plan – Recommendation N5 – Summer Recreation Nodes lists Sherwin Creek Road, USFS gravel borrow pit as a summer & winter recreation nodes where it is advised to develop restroom facilities, parking, bus service, and signage.

Construction is estimated to begin 9/26/2024
and be completed on 11/30/2024. Parking at
the trailhead will be unavailable as the parking
lot will be pulverized but pass-thru access will
be maintained.

Stewardship https://www.townofmammothlakes.ca.gov/1214/Volunteer Background Info & Relevance
 Trail System Master Plan – Education, Encouragement, and Enforcement Programs – E2, E4, E6 – The trail system master plan makes constant references to sustainability and stewardship and are highlighted in the Master Plan Guiding Principles.

Our last large Stewardship event, the Lakes
Basin cleanup, was held on Saturday
9/21/2024. A big thank you to everyone who
participated! We will share our Summer of
Stewardship stats soon!
Interpretation Background Info & Relevance
 Trail System Master Plan General Recommendations – G4 – Identify opportunities for interpretive signage and work with local experts to develop content.

The 3 new interpretive signs (in partnership
with Whitebark) for the Mammoth Creek Parcel
are in production with manufacturer. Install will
occur next spring.

In collaboration with MLR, developing 5 new
interpretive signs for the Sherwins Trailhead.

MLR & OOR staff recently attended the IntraTribe Summit in Bishop to seek input on content related to Native American history.

Clean Up The Lake (CUTL) interpretive signs
are in production as well and will be installed
next spring. Big thanks to MLT and MLR for
their support!
Sign
Replacement
Background Info & Relevance
 Trail System Master Plan General Recommendations – G3 – General consistency for signage along multi-use paths and soft surface trails.  Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Replaced damaged signs on Crystal Lake Trail.

Continuing with sign installation as we have
time.

New regulatory MUPs signage to replace
broken or faded signs has been delivered.

Many of these will be installed next spring to
avoid a winter of wear and tear.

Replacement of 12 type 9a signs across our
soft surface trail network. Replacement of 33
type 6a signs on the MUP network. Halfway
complete with type 4/6 signs along the MUP.

Lakes Basin Tree
Work
Background Info & Relevance
 Trail System Master Plan Paved Multi Use Path (MUP) Recommendations (MUP1 – MUP4)
 MUP recommendations in the TSMP that have been executed on public lands are authorized via Special Use Permit. Management of Hazard Trees and removal of hazard trees along the MUP is a required tenant of the Special Use Permit.
 Trail System Master Plan Operations & Maintenance – M1 – Develop year round maintenance plan (of which abiding by MUP special use permit terms and conditions is a part).

The massive lakes basin tree project is now
completed. The project finished with bucking of
downed trees and moving those bucked logs to
Horseshoe Lake so public wood cutters could
safely gather rounds without impacting traffic
along Lake Mary Road.

The scale and scope of this project were
massive, and I want to thanks Trails Program
Manager Andrew Mulford for all his efforts
along with MLFD Chief Ales Tomaier, and
MLFD staff Jeff Fox and Bob Rooks. This was

an outstanding example of an effective
partnership to complete a massive project in
the most efficient manner possible.

Trails Planning &
Trail
Development
Background Info & Relevance
 Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Seeking cost estimates to complete CEQA for a
trail project in the recently thinned Mammoth
Creek Parcel.

Efforts continue on planning for a bike park
near the new dog park/day care/theater.

Black Bear Run has been completed! We will
keep everyone posted on a ribbon cutting.

Biking Background Info & Relevance
 Trail System Master Plan Education, Encouragement, and Enforcement Programs – E4 & E6 – Work with relevant organizations and individuals to develop trails related education programs for adults & children. Work with local organizations to establish a volunteer trail patrol to supplement official enforcement and maintenance efforts.
5 biking etiquette signs have been installed
across the MUP system in partnership with
MLPD and their Office of Traffic Safety Grant.

The 6 speed tracking devices have been
delivered. We may attempt to install 1 prior to
winter to give it a test drive, but we will most
likely install the majority next spring.

Public Information Background Info & Relevance
 The development of the Office of Outdoor Recreation (OOR) envisioned the office as the public information arm of the Town of Mammoth Lakes related directly to recreation, recreation impacts, public lands impacts, and similar issues.

ORMAT is planning extensive pipeline work in
early September. In conjunction with the
USFS, a detour plan is being developed and
detour info will be disseminated prior to work
commencing.

Mammoth Lakes
Trail System
(MLTS)
Maintenance
Background Info & Relevance
 Non-Funded Challenge Cost Share with the Inyo National Forest.

Trail Crews have been establishing drainage
features and removing obstacles from trail
tread in the lakes basin. Crews have also been
doing lots of work to rehabilitate trails that have
widened over time due to heavy pack use. This
involves blocking off user created alignments
and naturalizing them with organic material.

Crews have performed corridor brushing
system wide to increase sightlines and improve
user experience while reducing potential for

user conflict & installed a boardwalk on the
Mountain View trail to mitigate annual erosion
issues.

Voter Registration and
General Election Voting
October 2, 2024
Election Update

November 5, 2024, General Election
October 7, 2024: Ballots are mailed to every registered voter October 8, 2024: Ballot drop boxes are opened throughout the State of California
November 5, 2024: Election Day (Polls Open 7 AM - 8 PM) November 22, 2024: Registrar of Voters to certify election results

November 5, 2024, General Election

Voter Turnout in Mono County
62%
84%
56%
74%
60%
87%
42%
60%
46%
2016 Primary
Election
2016 General
Election
2018 Primary
Election
2018 General
Election
2020 Primary
Election
2020 General
Election
2022 Primary
Election
2022 General
Election
2024 Primary
Election
2024 General
Election

Register to Vote!
Visit registertovote.ca.gov to:
◦ Register or re-register to vote
◦ 16- and 17-year-olds can
Pre-Register to vote
Or contact the Mono County Elections
Office to request to have a Voter
Registration Card mailed to you.

If you need to register after
October 21, 2024, you can do so in
person at a polling place or the Mono
County Elections Office.

Register to Vote!
You can register to vote and vote if
you are:
• A United States citizen and a resident of
California,
• 18 years old or older on Election Day,
• Not currently serving a state or federal
prison term for the conviction of a felony,
and
• Not currently found mentally incompetent
to vote by a court

Register to Vote!
Persons with a prior felony conviction
who can register to vote:
• In local detention facility:
o Serving a misdemeanor sentence
(a misdemeanor never affects your right to vote)
o Because jail time is a condition of probation
(misdemeanor or felony)
o Serving a felony jail sentence
o Awaiting trial
• On parole
• On probation
• On mandatory supervision
• On post-release community supervision
• On federal supervised release
• A person with a juvenile wardship adjudication

Check Your Registration Status
Visit voterstatus.sos.ca.gov/ to:
◦ Check if you are registered to vote.
◦ Check where you are registered to vote.
◦ Check your political party preference.
◦ Check your language preference for
election materials.
◦ Check the status of your vote-by-mail or
provisional ballot.
◦ Find your polling place.
◦ Find information for upcoming local and
state elections.
◦ Find contact information for your county
elections office.
◦ Choose how you want to receive your state
and county voter guides before each
election.

November 5, 2024, General Election
Contests & Measures on the Ballot:
◦ President of the United States
◦ United States Senator (full and partial term)
◦ United States Representative,
3rd Congressional District
◦ State Assemblymember, 8th District

November 5, 2024, General Election
Contests & Measures on the Ballot:
◦ Proposition 2
Authorizes Bonds for Public School and Community College Facilities. Legislative Statute. ◦ Proposition 3
Constitutional Right to Marriage. Legislative Constitutional Amendment. ◦ Proposition 4
Authorizes Bonds for Safe Drinking Water, Wildfire Prevention, and Protecting Communities and Natural Lands from Climate Risks. Legislative Statute.
◦ Proposition 5
Allows Local Bonds for Affordable Housing and Public Infrastructure with 55% Voter Approval. Legislative Constitutional Amendment.
◦ Proposition 6
Eliminates Constitutional Provision Allowing Involuntary Servitude for Incarcerated Persons. Legislative Constitutional Amendment.
◦ Proposition 32
Raises Minimum Wage. Initiative Statute.
◦ Proposition 33
Expands Local Governments’ Authority to Enact Rent Control on Residential Property. Initiative Statute. ◦ Proposition 34
Restricts Spending of Prescription Drug Revenues by Certain Health Care Providers. Initiative Statute. ◦ Proposition 35
Provides Permanent Funding for Medi-Cal Health Care Services. Initiative Statute. ◦ Proposition 36
Allows Felony Charges and Increases Sentences for Certain Drug and Theft Crimes. Initiative Statute.

November 5, 2024, General Election
Contests & Measures on the Ballot
(varies depending on residence):
◦ Town of Mammoth Lakes Council Member (2 seats)
◦ Mono County Office of Education Board,
Trustee Area #3 (1 seat)
◦ Bishop Unified School District Board (shared District with Inyo County) (2 seats)
◦ Southern Mono Healthcare District Board Member
(3 seats)

November 5, 2024, General Election
Local Measures on the Ballot (varies depending on residence):

Mammoth Unified School District School Safety and Improvement Measure Measure J
Bond Measure
Vote Requirement: 55%
“With funds that cannot be taken by the State and spent elsewhere, shall Mammoth Unified School District’s measure to construct classrooms; upgrade heating, air conditioning and ventilation systems; improve school facilities; and construct teacher/staff housing to attract and retain qualified employees be adopted, authorizing $70 million in bonds, at legal rates, levying approximately $37 per $100,000 of assessed valuation (raising $4.5 million annually) while bonds are outstanding, with citizen oversight, independent audits, and full disclosure of spending?”
https://monocounty.ca.gov/elections/page/measures

November 5, 2024, General Election
Local Measures on the Ballot (varies depending on residence):

Raising the Transient Occupancy Tax Rate in Unincorporated Mono County Measure K
General Tax Measure
Vote Requirement: Majority of Voters
“To fund essential Mono County services, including affordable and workforce housing; public safety and emergency services; childcare; street maintenance and pothole repair; county parks; public health and healthcare; economic development; and other general government use; shall the ordinance increasing Transient Occupancy Tax from 12% to 15% paid only by hotel and short-term rental guests in unincorporated Mono County, providing approximately an additional $1,100,000 annually, subject to annual public review and audits, until ended by voters, be adopted?” https://monocounty.ca.gov/elections/page/measures

November 5, 2024, General Election
Local Measures on the Ballot (varies depending on residence):

Raising the Transient Occupancy Tax Rate in the Town of Mammoth Lakes Measure L
General Tax Measure
Vote Requirement: Majority of Voters
“To support general town services - without increasing taxes on Mammoth Lakes residents - such as providing affordable workforce housing through the Town's Housing Now! Program, supporting public safety, enhancing disaster preparedness, repairing roads, improving recreation amenities and supporting snow removal, shall the Town of Mammoth Lakes' measure increasing the transient occupancy tax by 2% be adopted, generating approximately $4,000,000 annually for 10-years, paid only by hotel and short-term rental guests, with annual audits and all funds staying local?” https://monocounty.ca.gov/elections/page/measures

November 5, 2024, General Election
Local Measures on the Ballot (varies depending on residence):

Mammoth Lakes Fire Protection District Special Tax for Emergency Response and Fire Protection Services
Measure M
Special Tax Measure
Vote Requirement: Two-thirds vote
“To reduce the risk of wildfires, maintain and improve rapid response times for 9-1-1 emergency services, attract, retain, and train qualified firefighters, and fund defensible space programs to improve wildfire prevention, shall the Mammoth Lakes Fire Protection District ordinance levying $98 per parcel for nine years be adopted, providing approximately $925,000 annually in locally controlled funding, an optional yearly increase not to exceed CPI, with senior and low-income exemptions, independent oversight, annual audits and all money spent locally?” https://monocounty.ca.gov/elections/page/measures

November 5, 2024, General Election
Local Measures on the Ballot (varies depending on residence):

Bishop Unified School District Bond Measure (shared district with Inyo County) Measure R
Bond Measure
Vote Requirement: 55%
“Bishop Union High School and Home Street Middle School Repair Bond. With funds that cannot be taken by the State, shall Bishop Unified School District’s measure to repair/ replace deteriorating plumbing, roofs, electrical, heating and air-conditioning systems and update career training facilities, classrooms, and Bishop Union High School’s historic main building be adopted, authorizing $46.3 million with legal rates, audits, average levies below $52 per $100,000 of assessed valuation (raising $2.9 million annually) while outstanding, independent oversight, no funds for administrator salaries and full disclosure of spending?”
https://monocounty.ca.gov/elections/page/measures

Vote-by-Mail Ballot Return Options
Vote-by-Mail Ballot Return Options:

1. By mail using your yellow Postage Prepaid Return
Envelope.

2. In person at the Mono County Elections office.

3. Drop off in one of six ballot drop boxes located
throughout the County, or any drop box in the
State of California.

4. Drop off at any polling place or vote center within
the State of California.

Vote Early! Ballots must be postmarked by
Election Day and received by our office no
later than 7 days after Election Day.

How Often are Ballots Picked Up from Drop Boxes?
Ballots are retrieved from six secure drop boxes located throughout Mono County in teams of two.

On Election Day, Poll workers collect ballots from drop boxes at 8:00 PM and lock the slot door.

Current Schedule (subject to change):
◦ Friday, October 11, 2024
◦ Thursday, October 17, 2024
◦ Wednesday, October 23, 2024
◦ Monday, October 28, 2024
◦ Wednesday, October 30, 2024
◦ Friday, November 1, 2024
◦ Monday, November 4, 2024
◦ Tuesday, November 5, 2024

Vote-by-Mail Ballot Reminders
Before You Return Your Vote-by-Mail Ballot:

1. Your ballot must be in the yellow return envelope
provided with your ballot.

2. Sign your return envelope and print your residential address. A signature is required in order for your
ballot to be counted.

Any Voter may request a Remote Accessible
Vote by Mail Ballot (RAVBM).

The RAVBM Ballot is emailed to the voter to download,
print, fill out by pen, and mail back to the Mono County Elections office to be counted.

Sign up to track your Vote-by-Mail Ballot on
“Where’s My Ballot”: WheresMyBallot.sos.ca.gov

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

Vote-by-Mail Ballot Processing on Election Day
Central Count Ballot Scanner / Tabulator
◦ Ballots, scanned in batches, are processed based on jurisdictional requirements and preferences.
◦ Once scanned, ballots meeting certain conditions (e.g. write-in candidate, over vote, etc.) are automatically sent to the Adjudication application for digital ballot review.

Voting in Person at a Poll Place
Voting in Person at a Poll Place:

1. Confirm your polling location:
https://monocounty.ca.gov/elections/page/mono-county-votingprecincts-polling-places

2. Vote at your polling location between 7AM-8PM on Election Day.

What Happens to a Ballot Cast at a Polling Place?
After Polls have closed at 8:00 PM
on Election Day:
◦ County IT / Elections Staff shut down voting
machines.
◦ Ballots and CompactFlash memory cards are
collected from each voting machine.
◦ Ballot Transport Teams of two transport Ballots
and CompactFlash memory cards from each
polling location to the Election Office in
Bridgeport.

Results & Tally Reporting
◦ Initial results will be available after 8:00 PM on
Election Day and posted on the Election Results
page.
◦ These semi-official results will include early
Vote-by-Mail ballots received.
◦ Results will be updated as polling place ballots
are delivered to our office throughout the
evening.
◦ When all precincts are 100% reporting, then all
polling places have returned to our office with
their ballots. This does not mean all ballots
have been counted.
◦ Results will continue to be updated daily as
Vote-by-Mail ballots are received and processed.

Election Observers
Elections are a public process, and transparency is an important part of ensuring voters have confidence in the accuracy and integrity of the election results.

Below are some of the aspects of elections activities that are open for the public to observe. Please note some dates are subject to change. ◦ Touch Screen Ballot Marking Device Preparation and
Testing (Oct 7-11)
◦ Central Count Ballot Scanner/Tabulator Preparation and Testing (Oct 7-11)
◦ Returned Vote by Mail Ballot Processing (Oct 7-Nov 20) ◦ Polling Place Locations (Election Day)
◦ Election Night Ballot Receipt and Counting (Election Day) ◦ Official Canvass (Nov 6-22)
https://monocounty.ca.gov/elections/page/election-observers

California Trusted Information
Mono County and the Secretary of State’s Office is committed to ensuring that elections are free, fair, safe, secure, accurate, and accessible. Misinformation and disinformation continues to confuse voters and sow distrust in the electoral process. The Secretary of State’s Rumor Control page is designed to provide clear and accurate information in response to some of the most widespread rumors about elections.
www.sos.ca.gov/elections/election-cybersecurity/trusted-information

California Trusted Information

California Trusted Information

Frequently Asked Questions (FAQs)
Visit https://monocounty.ca.gov/elections/page/frequently-asked-questions-faqs

Misinformation / Disinformation Resources
• Cornell University Library - Misinformation,
Disinformation, and Propaganda:
https://guides.library.cornell.edu/evaluate_news
• Understanding Bias:
https://newslit.org/tips-tools/understanding-bias/
• How to speak up without starting a showdown:
https://newslit.org/tips-tools/how-to-speak-up-without-starting-a-showdown/ • Reliable Fact-Checking Sites:

FactCheck.org
PolitiFact
Snopes.com
Washington Post Fact Checker

Keep Up to Date on Elections!
Visit monocounty.ca.gov/elections
for more information.
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Questions?
Phone: (760) 932-5537
Email: [email protected]
Website: https://monocounty.ca.gov/elections
Office: 74 N. School Street, Bridgeport, CA 93517
Mailing Address: PO Box 237, Bridgeport, CA 93517

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Housing Now! Program Update – October 2024.

Council Meeting Date: 10/2/2024
Prepared by: Nolan Bobroff, Community & Economic Development Director Recommended Motion: This is an informational item only. No recommendation or action is needed.

Summary: The Housing Now! initiative is a multi-faceted program intended to provide a range of community housing that is available and affordable to those working in the community. The program aims to provide housing opportunities across the entire housing affordability spectrum ranging from low-income earners (≤ 80% Area Median Income [AMI]) up to upper-middle income earners (150% - 200% AMI).1
The presentation will focus on:
(1) the multi-modal circulation elements that have been incorporated into, or planned for, the Parcel affordable housing development; and
(2) a summary of the progress that the Town has made towards addressing the 595-unit housing shortage identified in the 2017 Housing Needs Assessment.2 The following table illustrates the breakdown of the 595 units needed between rental and ownership housing and affordable vs market-rate, per the 2017 Housing Needs Assessment.
595 New Units Needed
Rental: 321 units (54%) Ownership: 274 units (46%)
Affordable
(≤ 80% AMI)
231 units (72%)
Market-Rate
(> 80% AMI)
90 units (28%)
Affordable
(≤ 120% AMI)
175 units (64%)
Market-Rate
(> 120% AMI)
99 units (36%)
2017 Housing Needs Assessment, Housing Needs and Gaps (pages 6 - 8) Staff is currently working on drafting the scope of work for an update to the Housing Needs Assessment in conjunction with Mono County, Inyo County, and the City of Bishop.

1 Income limits for Mono County for the various AMI categories and household sizes are available here:
https://www.townofmammothlakes.ca.gov/DocumentCenter/View/11723. 2 Housing Needs Assessment: https://ca-mammothlakes2.civicplus.com/DocumentCenter/View/8169

Town of Mammoth Lakes
Housing Now! Update
October 2, 2024
1 Nolan Bobroff, Community & Economic Development Director [email protected]
Haislip Hayes, Public Works Director
[email protected]

Parcel – Multi‐Modal Circulation

PROGRAM
New Affordable
Housing
2

Housing Production ‐ RHNA
3 11 15
30 34
65 15 15
147
6 199
0 50
100150200250
Extremely Low
(< 30% AMI)
Very Low
(31% ‐ 50%
AMI)
Low
(51% ‐ 80%
AMI)
Moderate
(81% ‐ 120%
AMI)
Above
Moderate
(> 120%)
RHNAMid‐2024

Housing Production – Housing Needs
Assessment
4 231
175
90 99
AH ‐ Rental AH ‐ OwnershipMR ‐ Rental MR ‐ Ownership
186
16 231
175
438
148
0 50
100150200250300350400450500
AH ‐ Rental AH ‐ Ownership
Housing Production (through 2030)
Actual Needed Projected

5 Questions/Comments?

Mammoth Lakes Town Council
Agenda Action Sheet
Title: 2024 Spring & Summer Parks and Recreation Department Program and Facility.

Presentation.

Council Meeting Date: 10/2/2024
Prepared by: Stuart Brown, Parks and Recreation Department Recommended Motion: Receive presentation
Summary: Town staff will present the 2024 Spring & Summer Parks and Recreation Department Program and Facility Presentation to Town Council.

1 Town Council: October 2, 2024 Page 55 of 208
An Essential Component of our
Community
The fundamental purpose of the Parks and Recreation
Department is to deliver residents and visitors with
high-quality recreation facilities and diverse
programming that promotes excitement, individual
expression, exploration, pleasure, challenge and
accomplishment that can lead to an improved quality
of life.
2

Vision
“To be the best alpine
recreation community in the
country.”
3

Mission
“To provide multi-purpose, year-round, indoor and
outdoor recreation opportunities accessible to all
residents and visitors.”
4

Biannual Review
 Programming
 Tony Colasardo Scholarships
 Customer Feedback
 Parks and Facilities
 Community Events
 Whitmore Pool
 Mammoth RecZone
5

Programming Participants
 987 Youth program enrollments
 632 Adult program enrollments
6 RECREATION PROGRAM AGE GROUPS
Toddler 2 years
Preschool 3-4 years
Grade TK-K 4-5 years
Grades 1-2 6-7 years
Grade 3-5 8-11 years
Middle School 12-14 years
High School 15-18 years
Adult 16+ years
Active Adult 55+ years
Senior 65+ years

Youth Programs
7 Lessons:
 Swimming
 Ice Skating
 Gymnastics
 Basketball
Sports Programs:
 Little Wreckers
 Adventure Camp
 Aquatics Camp
 Backpacking
Camp
 Biking Camp
 Camp Mammoth
 Jr. Counselor
 Climbing Camp
 Explorer’s Minis
 Gymnastics Camp
 MAC Art Camps
 Mountain Biking
 Nature Camp
 Wave Rave
Skateboard Camp
 Wilderness Camp
 Youth Theater
 Jr. Guard Camp
9 Weeks of Summer Camps:

NEW
After School:
 Bike Squad
NEW
3 rd Party Provider:
 Challenger Soccer (60)
 UK Soccer (93)

Summer Camp Participants
8 Biking
18%
Gymnastics
4%
Adventure
9%
Jr. Camps
1% Explorers
7%
Climbing
11%
Nature
9%
MAC Art
4%
Camp Mammoth
14%
Skateboard
14%
Backpack
3%
Theatre
6%

Summer Camps by Grade
9 44
142
155
218
80 5
34 67
109
149
69 5
0 50
100
150
200
250
Explorers TK-K 1st-2nd 3rd-5th 6th-8th High School
Total Registrants Unique Registrants

Summer Camp Registration Metrics
10 0 100 200 300 400 500 600 700

METRICS
641
435
120
281
108
302
133
Local Address
Visitor
Total Registrants
Total ‘unique’ Children
Families
No Camp
Waitlist

Multi-Camp Registrations
11 Number of Camps Enrolled in: Number of Children:
1 Camp 295
2 Camps 102
3 Camps 24
4 Camps 6
5 Camps 4
6 Camps 3
7 Camps 1

After-School Programs
12 Bike Squad
11%
Gymnastics
63%
Little Wreckers
10%
Basketball Lessons
16%

Tony Colasardo Scholarship Fund
13 • 89 Scholarships
• $12,889
Programs include:
➢ UK International Soccer Camps
➢ Challenger Sports Soccer Camps
➢ Mammoth Lakes Swim Team
➢ Summer Camps - Backpacking,
Art, Youtheatre, Mountain Bike,
Skate, Nature, Photography,
Gymnastics, Climbing, Explorer
and Camp Mammoth
➢ After School Programs –
Gymnastics, Little Wreckers,
Spring Bike Squad

Customer Satisfaction Survey
14 The Annual survey was emailed to each summer camp
participant.
• 33 surveys were collected representing 64 registrants • 10% response rate.

Survey Results
15 0
5 10
15 20
25 Overall Satisfaction Availability of
Information
Staff Registrations Process Cost (Value) Quality of Instruction Exceeds Expectations Meets Expactations Did Not Meet Expectations

Adult Programs
16 • Softball League
• Softball Tournament
• Volleyball Tournament
• Whitmore 50 Challenge
• Pickleball Tournaments

Adult Programs
17 Men's Softball
17%
Coed Softball
13%
Volleyball
Tournament
4%
Whitmore
50 Challenge
5%
Pickleball
Tournaments
8%
Softball
Tournaments
53%
• 632 Total Participants Page 71 of 208
2024 Spring and Summer
Parks & Facility Rentals
18 Community Center
$6,492.00
Shady Rest Picnic
Shelter
$2,489.00
Whitmore Fields - Dog
Agility
$3,182.00
Pickleball Tournament
$570.00
Softball
Tournament
$1,560.00
Field Rentals
$1,718.00
$17,746 total last year
2024 Spring/Summer
Total Facility Rental Revenue:
$16,010

19 Community Events
• Spring Egg Hunt
• Summer Expo
• July 4 Fireworks
• Bike Rodeo

Whitmore Pool
20

Facility Improvements
21 • Buildings painted
• New facility signs
• New lane lines
• New swim clock
• New starting
block covers
• And new
Attitude!

Visitation
22 6584
5720
6307
1224
5773
6346
7209
8995
0 1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
2017 2018 2019 2020 2021 2022 2023 2024

Average Visitation per Day
23 The Whitmore Pool operated for a total of 106 days.
56 61
55 57
27 52
60 71
84 0
10 20
30 40
50 60
70 80
90 2016 2017 2018 2019 2020 2021 2022 2023 2024

Revenue – by product
The Whitmore Pool collected $35,567 in revenue.
24 Admissions
34%
Swim Lessons
24%
Swim Team Rental
20%
Memberships
14%
Pool Rental
5%
Showers
2%
Concessions
1%

118
58 94
7 85
33 121
3 108
77 2019 2021 2022 2023 2024
Swim Lessons
25 Youth Group Lessons Private Lessons

Swim Lessons
26 0
5 10
15 20
25 30
Parent & Child Tiny Tots Level 1 Level 2 Level 3 Level 4 29 17 18
23 19
2 30
18 18
25 20 20
15 27
29 2 2
0 Enrolled Available Waitlist

27 KEEP
 Lifeguard Training in Bishop
 Consistent in-service training
 8 30-minute swim lessons (except
parent & child)
 Swim Lesson Levels
 Private swim lessons through school
programs (ELO-P, Husky Club)
STOP
 Selling cookies
27 Pool Staff Recommendations
START
• Hiring more lifeguards/ swim
instructors
• A private swim lesson registration
system
• Training lifeguards earlier if Bishop
Pool is available
• More operations training for staff
• Scheduling swim lesson makeup days
in advance
• Digital reports
• Swim Club
• Vending machines?

Summer PLAY Membership
28

Summer PLAY Membership
 Total Memberships Sold: 51 ($5,395)
29 Adult
Family
Inyo/ Mono
Student
Senior
24 3
14 10

Summer PLAY Membership
Total Membership Admissions: 676
 Pool Redemption: 623
 531 Adult
 21 Family
 3 Student
 58 Senior
 10 Youth
30

31 Mammoth RecZone

Season Highlights
 NEW facility
 Summer Play Membership
 NEW programs = MORE FUN!
32

Visitation
33 444
33 378
1267
18 431
30 39
Adults Child/Infant Youth Inyo/Mono
County
Military/Seniors Free Admission Comp Admission Friday Fun Day Approximately 3,050 visitors

Revenue Mix
 The Mammoth RecZone generated approximately $8,500
in revenue.
34 Adult Admissions 30%
Youth Admissions 15%
Birthday …
Military/senior
Admissions 1%
Inyo/Mono Student
Admissions 50%
Friday Fun Day 2%

Typical Weekly Schedule
35

Adult Programs
 Drop-in Soccer
 Drop-in Cricket
 Drop-in
Pickleball
 Drop-in
Volleyball
 Drop-in
Basketball
36

Youth Programs
 Summer Basketball
Program
 Back To School Basketball
Program
 MLYH Tryouts and Dryland
Practice
37

Summer Play Membership
 53 membership
admissions
➢ Adult – 4
➢Youth – 4
➢ Family – 4
➢ Inyo/Mono Student
– 41
38

Special Events – Town’s 40th
Anniversary
39

40

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Review of Municipal Code 15.24.100 – Lofts (Mezzanine) requirements – California Building Code, specific to Short-Term Rentals Council Meeting Date: 10/2/2024
Prepared by: Rob Patterson, Town Manager
Recommended Motion: Presentation Only – No action required Summary: This presentation will review Municipal Code 15.24.100 Loft (mezzanine) requirements – California Building Code, which was last updated in 2019. There are no proposed adjustments to the language of this Code at this time. The intent of the discussion is to provide clarity on the process that was used to form these requirements, the distinction between residential units and short-term rental (STR) units and the steps the Town has taken to reduce the financial impact of these requirements.

A.

B.

1. 15.24.100 - Loft (mezzanine) requirements—California Building Code.

Definitions.
"Addition" means an extension or increase in floor area or height of a building or structure. "Alteration" means any construction or renovation other than a repair or addition. For purposes of this code, a remodel of any kind shall be considered an alteration. "Bedroom" means a space, area, or partitioned part of the inside of a building enclosed by walls, ceilings, or doors and used by the building occupants for overnight sleeping purposes, and separated from other spaces, areas, or parts of the building.
"Emergency escape and rescue opening" means an operable window, door, or other similar device that provides for a means of escape and access for rescue in the event of an emergency. "Exit access travel distance" means the distance building occupants must travel from the most remote point within a dwelling to a grade level exit. For purposes of this section, the exit access travel distance is the maximum overall travel distance from the most remote point of a loft or loft bedroom to a grade level exit. "Loft" or "mezzanine" means an intermediate level or levels between the floor and ceiling of any story of a building that is open to the room in which the loft is located. For purposes of this section, lofts used for residential overnight sleeping purposes shall be addressed. Lofts in residential occupancies shall be considered sleeping areas.
"New construction" means a newly constructed building that does not include additions, alterations, or repairs, and is a building that has never before been used or occupied for any purpose. "Public way" means a street, alley or other parcel of land open to the outside air leading to a street, that has been deeded, dedicated or otherwise permanently appropriated to the public for public use and which has a clear width and height of not less than ten feet. "Repair" means the reconstruction or renewal of any part of a building for the purpose of its continued maintenance or to correct damage.
"Technically infeasible" means an alteration of a building or facility that has little likelihood of being accomplished because the existing structural conditions require the removal or alteration of a load-bearing member that is an essential part of the structural frame, or because other existing physical or site constraints prohibit modification or addition of elements, spaces or features that are in full and strict compliance with the minimum requirements for new construction.

Loft Requirements for New Construction, Additions, Alterations, and Repairs.

All lofts in new construction, additions, alterations, and repairs shall comply with the applicable minimum standards in the latest version of the California Building Standards Code, Title 24 of the California Code of Regulations. A building permit will be required for this type 9/27/24, 8:26 AM Mammoth Lakes , CA Code of Ordinances
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2. C.

1. 2.
a.
b.
c.
d.
e.
f.
of work.

Alternative methods of construction may be considered on a case-by-case basis by the building official for additions, alterations, and repairs, with technical infeasibility needing to be demonstrated in each case. For purposes of this section, the provisions in Section C may be considered for alternative methods of construction.

Loft Requirements in Existing Structures.

Applicability and enforcement: The construction standards in this section shall apply to all existing lofts in residential occupancies in the town. Enforcement of these construction standards shall be limited to applications for a business tax certificate pursuant to overnight transient rental purposes, or when otherwise required in connection with a building permit. It shall be the responsibility of the private outside third party inspector hired by the business tax certificate applicant to ensure compliance with this section in order to allow for overnight transient rental use.

Existing stairs, handrails, head heights, guardrails, and floor areas in lofts already used for residential overnight sleeping purposes will be considered as compliant based on prior Uniform Building Code (UBC) standards as follows:

For all stairs, the maximum stair riser height shall be eight inches, and the minimum stair tread depth shall be nine inches.

The minimum clear width for loft stairs shall be thirty inches.

Loft guardrails shall be a minimum of thirty-six inches and a maximum of forty-two inches in height as measured above the finish floor or walking surface at the open sides of lofts.

Guardrails at loft stairs shall be no less than thirty-four inches as measured above the stair nosing. Intermediate members in open type railings shall be space no more than nine inches apart on-center. The distance between the top of a guardrail and ceiling or projection directly above it shall not be less than twenty-four inches.

The minimum ceiling height at lofts shall be seven feet, and seven feet six inches in habitable rooms. If any habitable room has a furred ceiling, the prescribed ceiling height is required in two-thirds of the area thereof, but in no case shall the furred ceiling be less than seven feet. For rooms with sloped ceilings, the required floor area of the room shall have a ceiling height of not less than five feet and not less than fifty percent of the required floor area shall have a ceiling height of not less than the minimum heights as required for the room or space under consideration.

The headroom at stairways shall not be less than six feet six inches measured vertically from the sloped line adjoining the tread nosings from the floor surface of the stair landings.
9/27/24, 8:26 AM Mammoth Lakes , CA Code of Ordinances
about:blank 2/5

g.
(i)
(ii)
(iii)
h.
i.
(i)
(ii)
(iii)
(iv)
(v)

3. A minimum of seventy square feet is required for the net clear floor area for lofts, bedrooms accessed through lofts, and other habitable rooms that are located in or accessed through lofts.

The total floor area of a loft shall not exceed one-third of the floor area of the room in which the loft is located.

Exception 1: The maximum one-third allowable floor area limitation may be exceeded in existing lofts if the exit access travel distance does not exceed one hundred feet to a grade level exit.

Exception 2: The floor area of a loft may be one-half of the floor area of the room or space in which the loft is located if the following conditions are met:

The building is equipped with an automatic fire sprinkler system.

The loft is fully open to the room in which the loft is located, except enclosed closets and bathrooms.

The loft is unobstructed except for walls not more than forty-two inches in height, columns and posts.

Stair handrails are required on only one side of a loft stairway. Stair handrails shall be placed no less than thirty inches nor more than thirty-eight inches above the nosing of the treads. Handrails projecting from a wall or guard shall have a space of not less than one and one-half inches between the wall or guard and the handrail. The hand grip portion of handrails shall not be less than one and one-quarter inches nor more than two inches in cross-sectional dimension. The ends of handrails shall terminate into a post, wall, or floor.

Exception: For handrails not conforming to the cross-sectional dimensions as set forth above, an equivalent graspability for the handrail shall be provided. Approval for handrail equivalent graspability shall be determined by the building official on a case-by-case basis.

Spiral stairs are allowed. Spiral stair criteria is as follows:

Spiral stairways may be used when the total area served is four hundred square feet or less.

The stair treads must provide a clear walking area measuring at least twenty-six inches from the outer edge of the supporting column to the inner edge of the handrail.

A tread depth of at least seven and one-half inches must be provided at a point twelve inches from where the tread is narrowest as measured at a right angle to the stair nosing.

The rise must be sufficient to provide a minimum of six feet six inches headroom.

Stair risers shall not exceed nine and one-half inches in height. 9/27/24, 8:26 AM Mammoth Lakes , CA Code of Ordinances
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4. a.
(i)
(ii)
(iii)

1. 2.

3. b.
c.
(i)
(ii)
(iii)
All lofts and rooms in or accessed through lofts shall have smoke and carbon monoxide detectors installed per the latest edition of the California Building Code. The installation of hard-wired or wireless smoke and carbon monoxide detectors, and combination smoke/carbon monoxide detectors are allowed.

Emergency escape and rescue openings are required in all lofts and loft rooms that are used for overnight sleeping purposes.

Exceptions:

Emergency escape and rescue openings are not required in lofts when fifty percent or more of the loft's perimeter that is common to the room in which the loft is located is open to below. Guards no less than thirty-six inches in height are required, and walls and guardrails not more than forty-two inches in height, columns and posts are allowed at the area that is open to below.

Emergency escape and rescue openings are not required in lofts when the building is equipped with an operable automatic fire sprinkler system.

Emergency escape and rescue openings are not required in lofts when all of the following conditions are met:

A minimum of twenty-five percent of the building's perimeter adjoins or has access to a public way or open space, or when the distance between adjacent buildings is at least one and one-half times the height of the building under consideration. The final determination for compliant street frontage shall be made by the Mammoth Lakes Fire Protection District.

The exit access travel distance is no greater than one hundred feet.

Wireless or hardwired smoke and carbon monoxide detectors are installed in the loft and in all loft rooms used for overnight sleeping purposes. The smoke and carbon monoxide detectors must be interconnected with all other smoke and carbon detectors within the dwelling unit.

The creation of a new opening in an exterior wall for lofts in buildings without complying street frontage is not allowed when the building also does not have an existing emergency escape and rescue opening, complying openness, and an operable automatic fire sprinkler system.

New or altered emergency escape and rescue openings shall comply with the standards found in the latest version of the California Building Code. For existing emergency escape and rescue openings, the minimum requirements shall be as follows:

The minimum net clear opening width must be twenty inches.

The minimum net clear opening height must be twenty-four inches.

The minimum net clear total opening must be five square feet. 9/27/24, 8:26 AM Mammoth Lakes , CA Code of Ordinances
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(iv)
(i)
(ii)
(iii)
(iv)
(v)

5. 6.

7. 8.
a.

The maximum sill height shall be forty-eight inches above the finish floor.

Exception: Existing emergency escape and rescue openings may have a sill height that exceeds forty-eight inches when technical infeasibility is determined by the building official on a case-by-case basis. If technical infeasibility is demonstrated, a ladder or steps shall be provided that meets all of the following criteria:

The ladder or steps must be permanently installed.

Ladder rungs or steps must have an inside clear width of at least twelve inches.

Ladder rungs or steps shall project no less than three inches from the wall.

Ladder rungs or steps shall be spaced not more than eighteen inches on center vertically for the full height between the floor and the opening.

The ladder must be centered directly under the operable part of the window.

Bedrooms in lofts or accessed through lofts shall comply with the floor area, ceiling height, and emergency escape and rescue standards as identified in this section. In addition, carbon monoxide and smoke detectors shall be installed as required by the latest version of the California Building Code.

A legally compliant storage area will have no more than one switch controlled light for every seventy square feet of usable floor area, and no more than one plug receptacle, and no furniture in that room that could support living, sleeping, or cooking. Bathrooms and closets are not included in the determination of legally compliant rooms in existing lofts.

Other habitable rooms in lofts or accessed through lofts that are not used for overnight sleeping or storage purposes shall have ceiling heights, floor areas, and carbon monoxide and smoke detectors that comply with this section.

Unit owners who have a non-compliant loft, but would like to rent the unit on a transient basis, may allow the occupants who would usually sleep in the loft to use other habitable areas of the unit for sleeping purposes, notwithstanding the requirements of Chapter 5.40 of this Code. Allowable habitable areas to be used for sleeping purposes outside of a noncompliant loft include other bedrooms, living rooms, dining rooms, and family rooms.

For lofts or rooms accessed through lofts that do not comply, signage shall be conspicuously posted at the loft level that clearly indicates that the loft and associated rooms cannot be used for overnight sleeping purposes. This signage shall be approved by the Mammoth Lakes Fire Protection District. In addition, beds shall not be located in lofts or rooms that are deemed non-compliant for overnight sleeping purposes. (Ord. No. 13-10, § 3(Exh. A), 12-4-2013; Ord. No. 19-05 , § 2(Exh. A), 11-20-2019) Editor's note— Ord. No. 19-05 , § 2(Exh. A), adopted Nov. 20, 2019, changed the title of § 15.24.10 from loft requirements—California Building Code to loft (mezzanine) requirements—California Building Code. 9/27/24, 8:26 AM Mammoth Lakes , CA Code of Ordinances
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Town Council of Mammoth Lakes
Minutes of Regular Meeting
September 18, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Councilmember Wentworth led the flag salute.

3. PUBLIC COMMENTS
Brianna Goico, Executive Director of the Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber activities.

Josh Taylor, Southwest Mountain States Regional Council of Carpenters, outlined his labor concerns regarding the Mammoth Main Lodge Project.

Mayor Pro Tem Bubser asked staff to address the ad in the paper implying the Town's TOT measure would be used for the Civic Center Project. Town Manager Rob Patterson responded.

Town Council Minutes
September 18, 2024

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

5. COUNCIL PRESENTATIONS

5.1 Approve the proclamation declaring September 17-23, 2024 as Constitution Week.

Mayor Sauser read the proposed proclamation.

Moved by Councilmember John Wentworth
Seconded by Mayor Pro Tem Chris Bubser
Approve the proclamation declaring September 17-23, 2024 as Constitution Week.

For (4): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Councilmember Sarah Rea
Carried (4 to 0)

6. INTRODUCTIONS

6.1 Introduce new Airport Maintenance Coordinator Graham Aitkenhead.

Operations Manager Soibian Spring introduced Mr. Aitkenhead to the Council and the community.

7. STAFF PRESENTATIONS

7.1 Housing Now! Program Update – September 2024.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

Councilmember Rea arrived at 4:26 p.m.

8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Deputy Airport Manager Sierra Waugh gave an update regarding current activities at the Airport. Ms. Waugh introduced part-time Airport Administrative Analyst Ashley Pearce to the Council and the community.

Town Council Minutes
September 18, 2024

Parks and Recreation Director Stuart Brown gave an update regarding upcoming special events and outlined agenda items that will be presented at the upcoming Parks and Recreation Commission meeting. There was discussion among members of Council and staff.

9. CONSENT AGENDA
Town Manager Rob Patterson requested that Agenda Item 9.2 be removed from the consent agenda for separate discussion.

Moved by Councilmember Amanda Rice
Seconded by Mayor Pro Tem Chris Bubser
Approve the Consent Agenda.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth Carried (5 to 0)

9.1 Approve the minutes of the regular meeting of September 4, 2024.

9.2 Adopt the resolution authorizing the temporary closure of Canyon Blvd. for the Rebelle Rally Technical Vehicle Inspection on October 9, 2024.

This item was removed from the consent agenda for separate discussion.

Emily Miller, founder of the Rebelle Rally, outlined the event. There was discussion among members of Council and Ms. Miller.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Adopt the resolution authorizing the temporary closure of Canyon Blvd. for the Rebelle Rally Technical Vehicle Inspection on October 9, 2024.

For (5): Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Carried (5 to 0)

Town Council Minutes
September 18, 2024

9.3 Authorize the Contract for the Design of Airport Taxilane Rehabilitation to Wood Rodgers.

9.4 Authorize Chaparral Road Extension Subcontractor Addition.

9.5 Cancel the regularly scheduled Town Council meeting of October 16, 2024.

9.6 Accept the Project Closeout Report for the Main Street Landscaping Project.

9.7 Accept Check Register 9/5/24 in the amount of $775,504.92. Accept Check Register 9/12/24 in the amount of $3,885,799.01.

10. POLICY MATTERS

10.1 Update and Discussion on the timeline for the Snowcreek Development Agreement Amendment.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

10.2 Yosemite National Park Visitor Access Management Draft Plan and Environmental Assessment Public Comment.

Town Manager Rob Patterson and Office of Outdoor Recreation Manager Lawson Reif outlined the information in the staff report. There was discussion among members of Council and staff.

The Town Council had consensus that they preferred Alternative D:

Yosemite Valley Access Reservations: Timed Entry.

11. COUNCILMEMBER REPORTS
Mayor Pro Tem Bubser attended the Chamber of Commerce's Power Lunch regarding the upcoming election.

Councilmember Wentworth attended the Great Basin Unified Air Pollution Control District Board meeting, the Nevada County Sustainability Summit in Truckee, the Yosemite Visitor Access Public House, and the Chamber Power Lunch.

Mayor Sauser attended the Chamber Power Lunch and worked on the Mammoth Lakes Tourism (MLT) wildlife video.

Town Council Minutes
September 18, 2024

12. ADJOURNMENT
The Council adjourned the meeting at 5:23 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Adopt the resolution approving an amended Conflict of Interest Code.

Council Meeting Date: October 2, 2024
Prepared by: Jamie Gray, Town Clerk
Recommended Motion: Adopt the resolution approving an amended Conflict of Interest Code pursuant to the Political Reform Act of 1974.

Summary:

The Political Reform Act requires every local government agency to review its conflict of interest code biennially. The conflict of interest code was last updated in 2022. The attached resolution includes new positions that must be designated, deletes positions that have been abolished, and revise titles of existing positions. The resolution has been reviewed by the Town's legal counsel at BBK.

The proposed changes include the addition of the positions of Trails Program Manager and Facilities and Asset Manager. Mammoth Lakes Tourism restructured, and the new titles are reflected in the proposed Code. Deleted positions include the Engineering Assistant. The position of Parks Manager was changed to Maintenance Superintendent.

RESOLUTION NO. 24-

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, APPROVING AND ADOPTING AN

AMENDED CONFLICT OF INTEREST CODE PURSUANT TO THE POLITICAL REFORM ACT OF 1974
WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000, et seq. (the “Act”), which contains provisions relating to conflicts of interest which potentially affect all officers, employees, and consultants of the Town of Mammoth Lakes (the “Town”) and requires all public agencies to adopt and promulgate a conflict of interest code; and WHEREAS, the Town Council adopted a Conflict of Interest Code (the “Code”) which was last amended on September 7, 2022, in compliance with the Act; and WHEREAS, subsequent changed circumstances within the Town have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the Town’s Code; and
WHEREAS, the potential penalties for violation of the provisions of the Act are substantial and may include criminal and civil liability, as well as equitable relief which could result in the Town being restrained or prevented from acting in cases where the provisions of the Act may have been violated; and WHEREAS, notice of the time and place of a public meeting on, and of consideration by the Town Council of, the proposed amended Code was provided each affected designated employee and publicly posted for review at the offices of the Town Clerk; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the Town Council on October 2, 2024, at which all present were given an opportunity to be heard on the proposed amended Code.

NOW, THEREFORE, BE IT RESOLVED by the Town Council of The Town of Mammoth Lakes as follows:

1. The Town Council does hereby adopt the proposed amended Conflict of Interest Code, a copy of which is attached hereto, and which shall remain on file with the Town Clerk and shall be available to the public for inspection and copying during regular business hours; and

2. Said amended Conflict of Interest Code shall become effective immediately after the adoption and approval of this Resolution (“Effective Date”).

Resolution No. 24-

APPROVED AND ADOPTED THIS 2
nd day of October, 2024.

BILL SAUSER, Mayor
ATTEST:

JAMIE GRAY, Town Clerk

Resolution No. 24-

CONFLICT OF INTEREST CODE
OF THE

TOWN OF MAMMOTH LAKES

Resolution No. 24-

Town of Mammoth Lakes
Conflict of Interest Code
(Amended October 2, 2024)
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission (FPPC) has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the FPPC to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the FPPC are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the Town of Mammoth Lakes (the “Town”).

All officials and designated positions required to submit a statement of economic interests under the Town’s Conflict of Interest Code shall file their statements with the Town Clerk as the Town’s Filing Officer. The Mayor, Members of the Town Council and Planning Commission, the Town Manager, the Town Attorney, and the Town Treasurer shall file such statements electronically directly with the Fair Political Practices Commission. The Town Clerk shall retain original statements of all other designated positions and make all retained statements available for public inspection and reproduction during regular business hours. (Government Code Section 81008.) All officials and designated positions required to submit a statement of economic interests shall receive ethics training as required pursuant to Government Code Section 53235 (AB 1234). The Town’s Filing Officer shall annually provide al filers with information on training available to meet the requirements of Section 53235 and maintain required records indicating the dates that filers satisfied the training requirements and the entity that provided the training, These records shall be retained for five years after the date of training and are public records subject to disclosure under the California Public Records Act. (Government Code Section 53235.2.)

Resolution No. 24-

APPENDIX

TOWN OF MAMMOTH LAKES CONFLICT

OF INTEREST CODE
(Amended October 2, 2024)
PART “A”
The Mayor, Members of the Town Council and Planning Commission, the Town Manager, the Town Attorney, the Town Treasurer, and all other Town Officials who manage public investments, as defined in 2 California Code of Regulations Section 18700.3(b), are NOT subject to the Town’s Conflict of Interest Code but must file disclosure statements under Government Code Section 87200 et seq. (Regulations Section 18730(b)(3))

OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the positions listed below are Other Town Officials who manage public investments.1 These positions are listed here for informational purposes only.

Financial Consultant

1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by Section 87200.

Resolution No. 24-

DESIGNATED POSITIONS

GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

TITLE OR FUNCTION ASSIGNED
Accounting Manager 4
Airport Maintenance Coordinator 5
Airport Operations Manager 2, 3, 5
Assistant Clerk 5
Assistant Engineer 2, 3, 5, 6
Assistant Planner 5
Assistant to the Town Manager 5
Associate Civil Engineer 2, 3, 5, 6
Associate Planner 2, 3, 5, 6
Building Inspector/Plans Examiner 2, 3, 5, 6
Building Official 5, 6
Community and Economic Development Director 1, 2
Content Marketing Manager, MLT 5
Deputy Airport Manager 2, 3, 5, 6, 7
Director of Content, Communications and PR, MLT 5
Engineering Manager 1, 2
Executive Assistant to the Police Chief 5
Executive Director, MLH 1, 2

Resolution No. 24-

DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

TITLE OR FUNCTION ASSIGNED
Executive Director, MLR 1, 2
Facilities and Asset Manager 5
Fleet Superintendent 5
Human Resources Manager 5
Maintenance Superintendent 5
Marketing Manager, MLT 5
Office Manager, MLT 5
Outdoor Recreation Manager 2, 3, 5, 6, 7
Parks and Recreation Director 2, 3, 5
Permit Technician 6
Permit Technician/Plans Examiner 6
Police Chief 5
President and CEO, MLT 1, 2
Program and Facilities Administrator 5
Programs and Projects Associate, MLH 3, 5, 7
Public Works Director 5
Public Works Maintenance Manager 5
Recreation Manager 5
Recreation Supervisor 5
Senior Planner 1, 2
Town Attorney (not filing under Government Code 87200) 1, 2

Resolution No. 24-

DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

TITLE OR FUNCTION ASSIGNED
Town Clerk 5
Trails Program Manager 3, 5
Vice President of Community Engagement, MLT 5
Vice President of Marketing, MLT 5
Vice President of Global Tourism, MLT 5

MEMBERS OF BOARDS, COMMITTEES, AND COMMISSIONS
Allocations Committee 1, 2
Building Advisory Committee/Board of Appeals 1, 2
Mammoth Lakes Housing (MLH) Board 1, 2
Mammoth Lakes Recreation (MLR) Board 1, 2
Mammoth Lakes Tourism (MLT) Board 1, 2
Mammoth Trails Committee 1, 2
Parks and Recreation Commission 1, 2
Consultants and New Positions2

2 Individuals serving as a consultant as defined in FPPC Regulation 18700.3 or in a new position created since this Code was last amended, that makes or participates in making decisions must file under the broadest disclosure requirements set forth in this Code subject to the following limitation: The Town Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Government Code Section 82019, FPPC Regulations 18219 and 18734.) The Town Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Government Code Section 81008.)

Resolution No. 24-

PART “B”

DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the designated is assigned.3 “Investment” means financial interest in any business entity (including a consulting business or other independent contracting business) and are reportable if they are either located in, doing business in, planning to do business in, or have done business during the previous two years in the jurisdiction of the Town.

Category 1: All investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, that are located in, that do business in, or own real property within the jurisdiction of the Town.

Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the jurisdiction of the Town, including any leasehold, beneficial or ownership or option to acquire property.

Category 3: All investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, which engage in land development, construction, or acquisition or sale of real property within the jurisdiction of the Town.

Category 4: All investments and business positions and business entities, and sources of income, including gifts, loans, and travel payments, that provide services, products, materials, machinery, or equipment of a type purchased or leased by the Town.

Category 5: All investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, that provide services, products, materials, machinery, or equipment of a type purchased or leased by the designated position’s department, unit, or division.

Category 6: All investments and business positions in business entities, and sources of income, including gifts, loans, and travel payments, subject to the regulatory, permit, or licensing authority of the department, unit, or division.

3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Regulation 18730.1)

Resolution No. 24-

Category 7: All investments, business positions and income, including gifts, loans, and travel payments, or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the Town.

1 TOWN COUNCIL STAFF REPORT
Title: Authorize the use of the 5/15/2024 3rd Quarter budget adjustment allocation of $35,000, to complete the Childcare Project.

Meeting Date: October 2, 2024
Prepared by: Matthew Freedman, PE, Associate Civil Engineer Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends Town Council:
 Authorize the use of the 5/15/2024 3rd Quarter budget adjustment allocation of $35,000, to complete the Childcare Project.

BACKGROUND:

In 2022, the Mammoth Unified School District (MUSD) notified the Town that they will be getting rid of their modular structures during their renovation construction project. The Town desired to utilize some of the modular units as core and shell for a community childcare center, to be located on the Mammoth Lakes Foundation (MLF) property located at 100 College Parkway and released an RFQ/RFP for design. A consulting contract was awarded to AP Architects on September 6, 2022, for the design of a Community Childcare Center utilizing modular structures. The project utilizes six of the modular buildings to provide approximately 6,700 SF of core and shell space available for future operation of a Childcare Center.

On January 26, 2024, the Town advertised the bid for the Community Childcare Center core and shell project. On April 3, 2024, the Town awarded the contract to JPB Designs Inc. The final building permit set of plans were approved in the summer of 2024. As is often the case, changes were required to be made to the plans from the bid set versus the permitted final set of plans, which requires the contractor to perform additional work. The cost of the work is reflected in a previously approved change order of $46,499.40 and a currently proposed new change order of $101,465.14, for a total change order cost of $147,964.54.

ANALYSIS:

The contract was initially awarded in the amount of $1,660,000, with a total funding allocation of $1,800,000, leaving $140,000 for a contingency of roughly 8.4%. At the 3rd quarter budget adjustment on May 15, 2024, an additional $35,000 was allocated to the project, for a total funding amount of $1,835,000, with the intent of funding the relocation of additional portable units to be incorporated into a future Airport office project. Due to

2 higher-than-expected cost, the decision was made to forgo relocating the additional units, however the funds remained allocated to the project.

FINANCIAL CONSIDERATIONS:

The proposed change order would bring the total construction cost to $1,807,964.54, or $7,964.54 above the originally allocated funding, but $27,035.46 below the currently available funding when including the previously approved 3 rd Quarter allocation. Staff
requests Town Council to authorize the use of the 3rd Quarter $35,000 allocation, originally intended to cover the cost of moving modulars for future Airport offices, to complete the Childcare core and shell project as needed. The funding would adequately cover the currently proposed change order plus contingency, should additional changes be needed prior to project completion.

ENVIRONMENTAL CONSIDERATIONS:

The Childcare project was included in the Addendum to the Initial Study/Mitigated Negative Declaration for the Mammoth Arts and Cultural Center (MACC) dated November 29, 2023, which was approved as part of this project’s Minor Design Review DR24-002.

The CEDDD including the Notice of Determination has been filed.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Time Extension Request (TER) 24-002 for the Limelight Hotel Project Tentative Tract Map (TTM) 22-002 entitlement.

Council Meeting Date: 10/2/2024
Prepared by: Kim Cooke, Senior Planner
Recommended Motion: Adopt the resolution making the required Municipal Code findings, and approving Time Extension Request (TER) 24-002 for a one-year time extension of the Limelight Hotel Tentative Tract Map entitlement (TTM 22-002) with conditions as recommended by staff or with modifications.

Summary:

The Limelight Hotel Project entitlement, consisting of Tentative Tract Map (TTM) 22-002, Use Permit (UPA) 22-001, and Design Review (DR) 22-001, was approved by the Planning and Economic Development Commission (PEDC) on May 11, 2022; however, the approval of the project was subsequently appealed to the Town Council by three different parties for various reasons. The Town Council considered the appeal at public hearings on June 6, 2022, and July 6, 2022, and ultimately denied the appeal and affirmed the action of the PEDC, thereby approving the project.

Since the Project was approved, the applicant has made significant progress on the site development and continues to work towards a fall 2025 completion date. However, the tentative tract map has yet to be finaled and once approved, tentative maps expire 24 months after their approval (i.e., expiration date of July 6, 2024, for the Limelight tentative map) unless a final map has been “timely filed” with the Town prior to the map expiration or a time extension request (TER) application has been submitted. The Project proponent has submitted a final map application to the Town, but since there are outstanding conditions that still need to be addressed prior to the final map approval, the final map application was deemed incomplete, meaning a “timely filing” of the final map has not occurred.

The Project proponent submitted a TER application on July 2, 2024, which then suspended the expiration of the tentative map until a decision on the extension request is made by the original review authority (i.e., Town Council).

TOWN COUNCIL STAFF REPORT
Subject: Consider approval of Time Extension Request 24-002 for a one-year time extension of the Limelight Hotel Tentative Tract Map entitlement (TTM 22-002) located in the North Village Specific Plan at 132 Lake Mary Road Meeting Date: October 2, 2024
Written by: Kim Cooke, Senior Planner
RECOMMENDATION:

Adopt the resolution making the required Municipal Code findings, and approving Time Extension Request 24-002 for a one-year time extension of the Limelight Hotel Tentative Tract Map entitlement (TTM 22-002) with conditions as recommended by staff.

BACKGROUND:

The Limelight Hotel (“Project”) is located at 132 Lake Mary Road within the North Village Specific Plan area (see Figure 1 – Project Site). The Project site consists of six parcels totaling

6.97 acres of land, all of which are zoned within the North Village Specific Plan (“NVSP”) Specialty Lodging (SL) and Plaza Resort (PR) areas.

The Limelight Hotel Project entitlement, consisting of Tentative Tract Map (TTM) 22-002, Use Permit (UPA) 22-001, and Design Review (DR) 22-001, was approved by the Planning and Economic Development Commission (PEDC) on May 11, 2022; however, the approval of the project was subsequently appealed to the Town Council by three different parties for various reasons. The Town Council considered the appeal at public hearings on June 6, 2022 and July 6, 2022, and ultimately denied the appeal and affirmed the action of the PEDC, thereby approving the project. Since the Project was approved, the applicant has made significant progress on the site development (See Figure 2 – Construction Progress) and continues to work towards a fall 2025 completion date. However, the tentative tract map has yet to be finaled and once approved, tentative maps will expire 24 months after their approval (i.e., expiration date of July 6, 2024, for the Limelight tentative map) unless a final map has been “timely filed” with the Town prior to the map expiration or a time extension request (TER) application has been submitted. The Project proponent has submitted a final map application to the Town, but since there are outstanding conditions that still need to be addressed prior to the final map approval, the final map application was deemed incomplete, meaning a “timely filing” of the final map has not occurred.

Therefore, on June 26, 2024, Engineering staff advised the Project proponent that a TER application would need to be submitted in order to prevent the TTM from expiring on July 6, 2024.

The Project proponent submitted a TER application on July 2, 2024, which then suspended the expiration of the tentative map until a decision on the extension request is made by the original review authority (i.e., Town Council). The TER application is requesting one additional year be granted to the life of the tentative map to allow the Project proponent additional time to complete the outstanding conditions and final the tentative map.

Figure 1: Project Site
Figure 2: Construction Progress Aerial View

ANALYSIS:

Pursuant to Municipal Code (MC) Chapter 17.64.060, the original review authority shall approve, conditionally approve, or deny a time extension request. The original review authority may approve a time extension request only after the following findings are made:

A. The applicant has made a good faith effort to exercise the permit and comply with the conditions of approval in a timely manner. The burden of proof is on the applicant to establish, with substantial evidence, that circumstances beyond the control of the applicant have prevented exercising the permit;
TER 24-002 requests a one-year time extension of the Limelight Hotel Tentative Tract Map (TTM) entitlement, which is consistent with the length of extension permitted by the Town’s Municipal Code and the CA Subdivision Map Act. The TER application letter submitted by the applicant (Attachment 2), indicates that Limelight Mammoth LLC has made a good faith effort to exercise the permit and comply with the conditions of approval in a timely manner. The applicant team also expressed to staff that they had inadvertently assumed that the TTM entitlement would not expire since they had commenced construction of the project and had submitted a Final Map application within the required 2-year timeframe.

B. The permit is still in compliance with the general plan, this chapter, and any applicable specific plan;
The project approval (i.e., Resolution No. 2022-53) found the project to be consistent with the General Plan and the North Village Specific Plan and no substantial changes have occurred to the Project since approval by Town Council.

C. The original conditions of approval have been modified or new conditions have been imposed as deemed reasonable and necessary to ensure that the approval will remain in compliance with the findings required by this chapter for the applicable permit; and at the agreement is in conformity with and will promote public convenience, general welfare, and good land use and development practices;
The original conditions of approval for the project (Resolution No. 2022-53) are still appropriate and conditions have not changed since the original approval that would necessitate additional conditions of approval be imposed on the project, or that would warrant the denial of the one-year time extension request.

D. The original review authority shall make project specific findings to support the decision.

At the time of the original project approval, the application request was found to be consistent with the General Plan, the Municipal Code, and the North Village Specific Plan. Since the project was approved in July 2022, no changes to the governing documents or site-specific conditions have occurred that would impact the approved project. Additionally, there are no new federal, state, or local laws that would necessitate the denial of the one-year time extension or the imposition of additional conditions.

OPTIONS ANALYSIS
Option 1: Approve the resolution making the required Municipal Code findings, and approving Time Extension Request 24-002 with conditions as recommend by staff or with modifications.

Option 2: Deny Time Extension Request 24-002.

Option 1 would grant the entitlement a one-year time extension and would extend the expiration of the Tentative Tract Map to July 6, 2025.

Option 2 would deny the time extension request, thereby voiding the Limelight Hotel Tentative Tract Map entitlement (TTM 22-002). The Town Council would need to make findings for denial.

FINANCIAL CONSIDERATIONS:

The applicant paid the time extension request fee, which covers staff time for processing the application.

ENVIRONMENTAL CONSIDERATIONS:

A CEQA Addendum was prepared for the Limelight Hotel Project and determined that no new mitigation measures would be required and no new alternatives are available that would substantially reduce the environmental effects beyond those previously described in the certified North Village Specific Plan SPEIR (SCH # 99-092082). There are no potential environmental impacts related to the time extension request itself.

Attachments:

1. Resolution 24-__ – For Approval of Time Extension Request 24-002

2. Time Extension Request Application Letter, dated July 2, 2024

Attachment 1
Resolution 24-__
Approval of Time Extension Request 24-002

Attachment 2
Time Extension Request for the
Limelight Hotel Project TTM

Recording Requested by and )
When Recorded Mail To: )
)
Town of Mammoth Lakes )
Community & Economic Development Department )
P.O. Box 1609 )
Mammoth Lakes, CA 93546 )
_________________________________
Recordation fee exempt per Government Code §27383
Space Above for Recorder’s Use
RESOLUTION NO. 2024-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA APPROVING TIME EXTENSION REQUEST (TER) 24-002 GRANTING A ONE-YEAR TIME EXTENSION FOR THE

LIMELIGHT HOTEL PROJECT
TENTATIVE TRACT MAP ENTITLEMENT (TTM 22-002)
FOR PROPERTY ADDRESSED 132 LAKE MARY ROAD
(APNS: 033-390-002-000, 033-390-003-000, 033-390-004-000, 033-390-005-000, 033-390-006-000, 033-390-007-000)
WHEREAS, a request for consideration of a one-year Time Extension Request for the Limelight Hotel project Tentative Tract Map entitlement (TTM 22-002) was filed by Andy Reed on behalf of the property owner, Limelight Mammoth, LLC, in accordance with Section 17.64.060 (Time Limits and Extensions) of the Town of Mammoth Lakes Municipal Code and Section 66452.6(e) of the CA Subdivision Map Act, for property located within the North Village Specific Plan (NVSP) zoning district at 132 Lake Mary Road; and
WHEREAS, the Town Council conducted an administrative hearing on the application request on October 2, 2024, at which time all those desiring to be heard were heard; and
WHEREAS, the Town Council considered, without limitation:

1. The Staff Report to the Town Council with exhibits;

2. The State Subdivision Map Act, General Plan, Municipal Code, North Village Specific Plan, and associated Land Use Maps;

3. Oral evidence submitted at the hearing;

4. Written evidence submitted at the hearing;

5. The Addendum to the 1999 North Village Specific Plan SPEIR (State Clearinghouse No. 1999092082); and

6. Approved Project plans.

Resolution No. 24-__

NOW THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth Lakes, California, as follows:

1. That the Town Council finds the above recitations are true and correct.

2. The Town Council incorporates by reference all exhibits and attachments cited in this Resolution.

3. Pursuant to the California Environmental Quality Act (CEQA), the Town Council finds that this project remains consistent with the Addendum to the 1999 North Village Specific Plan Subsequent Program Environmental Impact Report (SPEIR) (State Clearinghouse No. 1999092082) that was adopted with the original project approval since no changes to the approved project or conditions of approval have occurred.

4. Pursuant to the requirements of the Town of Mammoth Lakes Municipal Code, Chapter 17.64.060, the Town Council makes the following findings:
a. The applicant has made a good faith effort to exercise the permit and comply with the conditions of approval in a timely manner. The burden of proof is on the applicant to establish, with substantial evidence, that circumstances beyond the control of the applicant have prevented exercising the permit;
TER 24-002 requests a one-year time extension of the Limelight Hotel Tentative Tract Map (TTM) entitlement, which is consistent with the length of extension permitted by the Town’s Municipal Code and the CA Subdivision Map Act. The TER application letter submitted by the applicant (Attachment 2), indicates that Limelight Mammoth LLC has made a good faith effort to exercise the permit and comply with the conditions of approval in a timely manner. The applicant team also expressed to staff that they were not aware that the TTM entitlement could expire because they had commenced construction of the project and had submitted a Final Map application within the required 2-year timeframe.
b. The permit is still in compliance with the general plan, this chapter, and any applicable specific plan;
The project approval (i.e., Resolution No. 2022-53) found the project to be consistent with the General Plan and the North Village Specific Plan and no substantial changes have occurred to the Project since approval by Town Council.
c. The original conditions of approval have been modified or new conditions have been imposed as deemed reasonable and necessary to ensure that the approval will remain in compliance with the findings required by this chapter for the applicable permit; and at the agreement is in conformity with and will promote public convenience, general welfare, and good land use and development practices;
The original conditions of approval for the project (Resolution No. 2022- 53) are still appropriate and conditions have not changed since the original approval that would necessitate additional conditions of approval to be

Resolution No. 24-__

imposed on the project, or that would warrant the denial of the one-year time extension request.
d. finds The original review authority shall make project specific findings to support the decision.

At the time of the original project approval, the application request was found to be consistent with the General Plan, the Municipal Code, and the North Village Specific Plan. Since the project was approved in July 2022, no changes to the governing documents or site-specific conditions have occurred that would impact the approved project. Additionally, there are no new federal, state, or local laws that would necessitate the denial of the oneyear time extension or the imposition of additional conditions.

5. The Town Council approves Time Extension Request 24-002, subject to the following conditions of approval:
a. This approval authorizes the following: Extension of the expiration date of the Limelight Hotel Tentative Tract Map entitlement (TTM) 22-002 to July 6, 2025.
b. All conditions of approval for the Limelight Hotel Project entitlement (Resolution No. 22-53) shall be adhered to or satisfied prior to Final Map approval or issuance of the first certificate of occupancy, as may be applicable.

APPROVED AND ADOPTED THIS 2nd day of October 2024.

___________________________

BILL SAUSER,
Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

TIME EXTENSION
To who it may concern, Limelight Mammoth LLC previously began construction on the contemplated project and is actively in construction, the development of which has not paused.

Limelight Mammoth LLC has made a good faith effort to exercise the permit and comply with the conditions of approval in a timely manner, but the duration of the construction timeline has not yet allowed for the completion of the project.
___________________
Andy Reed
Senior Vice President
Limelight Mammoth LLC

1 TOWN COUNCIL STAFF REPORT
Title: Award Construction Contract for Community Recreation Center (CRC) Improvements.

Meeting Date: October 2, 2024
Prepared by: Haislip Hayes, PE Public Works Director
RECOMMENDATION:

Staff recommends Town Council:
 Approve the plans and specifications.
 Authorize the Town Manager to award the contract to the lowest responsive bidder.  Authorize the Public Works Director to execute the construction contract and accept the project upon completion.
 Waive any irregularities in the bid total.
 Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.  Authorize use of capital reserves to fully fund the project with a 10% contingency.  Authorize a contract to purchase and install bleachers with Great Western for $50,217.

BACKGROUND:

Staff is requesting that Town Council make special considerations in awarding this construction contract. Staff desires to begin this work as quickly as possible and a delay to the next Council meeting on November 6 would cost a month of construction time. At the time of writing staff has not opened bids. Bids will be opened on Friday September 27.

Staff will complete a bid and financial analysis before the October 2 meeting and will be prepared to amend the recommendation to reflect staff’s analysis and the results of the closed session meeting.

In February of 2021, Town Council authorized the construction of the Community Recreation Center (CRC). This was the third time the project had been bid and significant value engineering had occurred since the project was originally planned and envisioned.

The Interior Improvements bid package seeks to construct two key elements removed from the second scope as well as other improvements needed to improve the use and functionality of the facility. The current design eliminated the viewing and bleacher system located on the locker rooms. The original plan included seating for approximately 230 on premanufactured bleachers with staircases, accessible lift, and railings. This elevated system includes a lightweight concrete decking built on the existing structure of the locker

2 rooms. All the structural elements were retained in the last bid and were installed. The bleacher system is a Town furnished element and staff is requesting approval to contract for the purchase and installation of this element. This will be a separate CMAS contract through from the bid and a different contractor. Staff will coordinate the installation with other planned construction activities.

The second key element eliminated from the latest bid was the exterior “sign” structure.

This feature was planned to be a steel structure with facility signage that would act as an architectural feature to break up the massing and form of the Sprung Structure as shown below. This element was required by the Design Review Committee and the Planning and Economic Development Commission. Staff is working with the LA Kings on a re-branded winter sign that will integrate into the new structure. The footings for this sign were installed in the last bid and the current plan integrate into the existing infrastructure.

The scope of this bid includes upgrades to the mechanical enclosure roof to mitigate icing issues, electrical and HVAC connections to the previously approved DIRTT office areas, and alternatives to address some outstanding work from the original bid. All of the proposed scope was coordinated by HMC Architects who have been a part of the project since the original design that will ensure all systems are properly integrated. When completed, the scope of work proposed will effectively close out the project completing most of the current features desired by Town Council, Staff and the community. The project has been incredibly successful since opening last fall and there have been numerous requests for facility improvements and additions based on additional or enhanced programming. Staff expects that as the community grows into the CRC, and visitation continues to escalate, additional requests will come forward to Town Council.

3 FINANCIAL CONSIDERATIONS:

The Town Council has set aside $1,050,000 to improve the Community Recreation Center.

Additional funding if needed will come from Capital Reserves set aside for circumstances like this. Staff will report on the need for these funds during the presentation of this item.

Award Contract for CRC
Phase 2

Recommendation
• Approve the plans and specifications
• Authorize the Town Manager to award the contract to the lowest responsive bidder Lehman Construction Inc for $968,098.00
• Authorize the Public Works Director to execute the construction contract and accept the project upon completion
• Waive any irregularities in the bid total
• Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.
• Authorize use of $800,000 in capital reserves to fully fund the project • Authorize a contract to purchase and install bleachers with Great Western for $50,217.

Phase 2 - Scope
• Construction Contract
• Mechanical Roofing
• Decking and access improvements for elevated viewing
• Exterior sign (Façade)
• Electrical / HVAC / Fire Sprinkler Connections to Offices • Flooring
• Offices & Furniture (DIRTT & PIVOT Contract)
• Concession Counters
• Exterior Lighting
• Contingency
• Purchase of: Bleachers, Netting, ADA Lift, Exterior Lighting, Sound Deadening

Phase 2 - Scope
• Construction Contract $968,098
• Flooring $184,657
• DIRTT Offices $327,214
• Furniture $44,444
• Concession Counters $5,000
• Parking Lot Lighting $30,000
• Contingency $117,500
• Purchase of:
• Bleachers $52,000
• Netting $15,000
• ADA Lift $70,000
• Exterior Lighting $2,500
• Chiller Sound Mitigation $30,000

Funding
• $1,050,000 Previously set aside for improvements
• Total of proposed improvements is $1,846,413
• $556,315 Previously authorized for Offices, Furniture, Flooring • Phase 2 Funding Gap of $796,413
• Propose funding from Capital Reserves

Recommendation
• Approve the plans and specifications
• Authorize the Town Manager to award the contract to the lowest responsive bidder Lehman Construction Inc for $968,098.00
• Authorize the Public Works Director to execute the construction contract and accept the project upon completion
• Waive any irregularities in the bid total
• Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.
• Authorize use of $800,000 in capital reserves to fully fund the project • Authorize a contract to purchase and install bleachers with Great Western for $50,217.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Snowcreek Development Agreement Discussion.

Council Meeting Date: 10/2/2024
Prepared by: Nolan Bobroff, Community & Economic Development Director Recommended Motion: Discussion only. No formal action or decision is needed.

Summary: The 2010 Snowcreek Development Agreement (SDA) vests the entitlements granted in the Snowcreek Master Plan Update - 2007 (SMPU) for the Snowcreek VIII development and the entitlements granted under the previous 1981 Snowcreek Master Plan for the Snowcreek VII (Creekhouse) development.1 The term of the SDA is for 20 years covering the period of July 23, 2010 – July 23, 2030; however, starting in July 2020, the term of the SDA is reduced one day for each day, or portion thereof, that construction of the hotel and expanded golf course has not commenced. Construction of these elements has not commenced and therefore, the developer is currently losing days off the term of the SDA, and the SDA will expire in July 2025 if construction of the golf course and hotel has not commenced.

As a result of the pending termination of the SDA in July 2025, the developer is proposing an amendment to the SDA to extend it for an additional 20 years. In exchange for the extension, the Town is asking for a commitment to operate the existing 9-hole golf course for the life of the extended SDA and for the permanent protection of the existing 9-hole golf course area for open space and recreation purposes.

In the event that the SDA expires, the developer can still build the project envisioned in the SMPU (i.e., the SC VIII project consisting of up to 790 residential dwelling units, a resort hotel with up to 250 rooms, expansion of the existing 9-hole golf course into an 18-hole championship golf course, etc.), but the Town would not receive any of the remaining community benefits and the developer would not have a guarantee that the SMPU wouldn’t be amended by the current or future Town Councils. The following table provides a comparison of what could occur if the SDA remains in-place (i.e., is extended) and if the SDA were to expire (i.e., not be extended).

1 Snowcreek DA: https://www.townofmammothlakes.ca.gov/DocumentCenter/View/5109 Snowcreek Master Plan Update: https://www.townofmammothlakes.ca.gov/DocumentCenter/View/562

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
Development Allowed (per the Master Plan)
- Residential Up to 790 units Up to 790 units
- Lodging Up to 400 hotel rooms/units*
- 250 resort hotel rooms
- 150 private residence club units
* counted in the Master Plan as a
half-unit of density (200 rooms/units)
Up to 400 hotel rooms/units*
- 250 resort hotel rooms
- 150 private residence club units
* counted in the Master Plan as a
half-unit of density (200 rooms/units)
- Commercial Up to 75,000 sq ft of non-residential
uses
Up to 75,000 sq ft of non-residential
uses
- Recreation Expansion of the 18-hole golf course
is permitted
Expansion of the 18-hole golf course
is permitted
Housing Mitigation The affordable housing requirement
for Snowcreek VIII is 10% of the
market-rate units (943 units), of
which 50% will be built on-site and
50% will be mitigated through a
combination of payment of in-lieu
fees and use of FTEE credits.2
- 47 units of on-site housing
affordable to households
The project would be required to
mitigate the housing impacts of the
project in accordance with the
Housing Mitigation ordinance in
effect at the time of building permit
submittal.

The current Housing Mitigation
ordinance (ORD 15-03) specifies that
the value of the mitigation required is
equivalent to the housing mitigation

2 The full time equivalent employee (FTEE) credits were provided in 2003 to the prior developer of the Snowcreek projects (Dempsey) for the donation to the Town of the 4.41 acres that was ultimately developed with the Aspen Village affordable housing project.

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
earning between 175-200%
AMI
- Payment of $2,592,500 in inlieu fees ($3489.23 per
market-rate residential unit)
- Use of 16.5 FTEE credits that
the developer owns
Assuming full build-out of the
project, the estimated value of the
housing mitigation package ranges
from $9.8M - $12.2M.
fees set by the fee schedule, and that
the value of all forms of mitigation
(e.g., in—lieu fee, on-site units,
donation of land) are only required to
equal what the mitigation fee would
be.

Based on the FY 24/25 fee schedule,
the project would be required to
provide a value of $8.96M in housing
mitigation.

Community Benefits
- Additional Financial Contribution
(Up to $10M based on the total
build-out of the site and to be paid
out on a pro rata contribution of
approximately $10,000 per
residential unit).
- Payment of $10M that can be
used for public facilities
within the area of geographic
nexus (areas directly adjacent
to the Snowcreek projects)
- Payment is above and beyond
any payments that are
otherwise required for
building permit fees and DIFs.
- Fee is required to be paid at
the time of building permit
issuance on a per unit basis.

No additional financial contribution
would be provided.

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
- Fiscal benefits that will accrue to
the Town from the additional
development, including an
increase in TOT.

The developed units will result in an
increase in property tax revenue and
TOT revenue since transient rentals
of the units are permitted.

The developed units will result in an
increase in property tax revenue and
TOT revenue since transient rentals
of the units are permitted.
- 8.9-acres of park area in excess of
that required by the SMPU
Provide 20.98 acres of parkland and
open space (15.6 acres of open space
[previously provided], 0.12-acre mini
park, and 3.76-acres internal open
space corridor)
Provide a minimum of 12.08 acres of
parkland and open space (15.6 acres
previously provided)
- Preservation of the Mammoth
Creek open space corridor
Completed. This land was previously
preserved and was then donated to
the Town.

Completed. This land was previously
preserved and was then donated to
the Town.
- Championship 18-hole golf course The 94-acre golf course expansion area (includes golf course, clubhouse,
and practice facility) remains
available for the development of the
expanded golf course; however, the
development of the expanded golf
course will only occur if it is
economically viable.

The 94-acre golf course expansion
area (includes golf course, clubhouse,
and practice facility) remains
available for the development of the
expanded golf course; however, the
development of the expanded golf
course will only occur if it is
economically viable.
- Golf practice facility See above. See above.
- Secondary access for Snowcreek V
and VIII and emergency vehicle
access to Sherwin Creek Rd
Required when the hotel is built or
when 2/3 of the total number of units
are built, whichever comes first.

Required when the hotel is built or
when 2/3 of the total number of units
are built, whichever comes first.

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
- Allowed egress of backcountry
winter recreation users
Completed. Egress is currently
permitted; Egress will be further
enhanced once the multi-use paths
and street circulation network are
completed.

Completed. Egress is currently
permitted; Access will be further
enhanced once the multi-use paths
and street circulation network are
completed.
- Programming of public spaces
(great lawn, outfitters cabin, etc.)
If these areas are developed in
conjunction with the hotel, the SDA
requires these areas to be
programmed for public uses.

No requirement for how these areas
are programmed.
- Access through the project to
connect to adjacent public lands
Completed. Access through the site is
currently permitted and will be
further enhanced once the multi-use
paths and street circulation network
are completed.

Completed. Access through the site is
currently permitted and will be
further enhanced once the multi-use
paths and street circulation network
are completed.
- Land for propane storage tanks An easement of 0.283 acres has been provided in the event that the Town
needs it; however, the propane
storage tanks are currently located on
USFS land adjacent to the Snowcreek
VIII site.

No easement required.

Vested Rights
- Building Permit Fees Fees for processing the building permits are vested at the FY 2009-10
rate, but are subject to an annual
increase based on the CA
The project would be required to pay
the building permit processing fee
that is in effect at the time of building
permit submittal. In FY 2024-25, a

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
Construction Cost Index (CCCI)
inflationary factor. Based on the FY
2009-10 rate plus the inflationary
increases through FY 2024-25, a
5,750 sq ft tri-plex development
would be required to pay a building
permit fee of $33,502 (savings of
~$1,200 from the current FY rate).
5,750 sq ft tri-plex development
would be required to pay a building
permit fee of $34,742.
- Development Impact Fees (DIFs) DIFs are vested at the rates from FY 2009-10, unless the rates are reduced
during the term, which will then be
the lower rate. In FY 2009-10, a triplex development was required to pay $50,664 in DIFs. DIFs were
substantially reduced in FY 2015-16
and have increased each subsequent
year in accordance with the CA
Construction Cost Index (CCCI)
inflationary factor, but have not
exceeded the FY 2009-10 rates. Any
building permits currently submitted
would be subject to the current FY
DIFs since the current DIFs are lower
than those in effect from FY 2009-10.

However, in the event that DIFs were
substantially increased and exceeded
the FY 2009-10 rates, the developer
The project would be required to pay
the DIFs in effect at the time of
building permit submittal. In FY 2024-
25, a tri-plex development would be
required to pay $23,073 in DIFs.

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
would be entitled to pay the FY 2009-
10 rates.
- Entitlements All entitlements are vested for the life of the SDA. This includes all use
permit, design review, and tentative
map approvals.

Entitlements are subject to an
implementation timeline of 2 years,
with an option to extend the approval
for an additional 6 years, for a total
lifespan of 8 years. Typically, once
construction is commenced or a final
map is recorded, the entitlements are
considered exercised and would not
expire.
- Governing documents Vests the 1974, 1981, and 2007
Snowcreek Master Plans, General
Plan, Zoning Code, and other related
documents that were in effect in July
2009.

The project would be subject to the
2007 Snowcreek Master Plan, unless
it is otherwise amended, and the
General Plan in effect at the time of
entitlement application submittal.

Recreation and Open Space Amenities
- Golf Course (existing 9-hole) The proposed amendment to the SDA includes a requirement to continue
operation of the existing 9-hole golf
course for the life of the SDA. The
amended SDA will include
parameters outlining the annual
operation requirements.

There is no requirement for the
owner of the existing 9-hole golf
course to continue operating the
course.

SNOWCREEK DEVELOPMENT AGREEMENT COMPARISON
Areas that are the same regardless of the SDA are highlighted in BLUE and areas that are different are highlighted in RED with an Amended DA without a DA
- Trails (winter and summer) The proposed amendments to the SDA include an option for the
developer to construct and operate
interim recreational uses, including
trails, on the 94-acre golf course
expansion area.

There is no requirement for the
developer to construct anything on
the 94-acre golf course expansion
area.
- Open-Space Covenant The proposed amendments to the
SDA include the permanent
protection of the existing golf course
area (less the allowed development
on the Hole 1 area) for open space
and recreation purposes. This
protection would be similar to what
currently exists on the 94-acre golf
course expansion area.

There would be no requirement to
permanently protect the existing golf
course area. The majority of the area
is identified in the Snowcreek Master
Plan as Recreation and would require
an amendment of the Master Plan to
construct anything different in that
area.

Snowcreek Development
Agreement (DA) AmendmentDA 09‐001(A‐1)

TOWN OF MAMMOTH LAKES

TOWN COUNCIL
OCTOBER 2, 2024

Development Allowed
(Same with or without the DA)
Type Development AllowedResidential Up to 790 units
Up to 400 hotel rooms/units*‐ 250 resort hotel rooms‐ 150 private residence club units* counted in the Master Plan as a half‐unit ofdensity (200 rooms/units) Lodging
Commercial Up to 75,000 sq ft of non‐residential uses
Expansion of the 18‐hole golf course ispermitted
Recreation

Housing
Mitigation(Not the Same)
With the SDA Without the SDA
• Comply w/ Housing Mitigation
Ordinance in effect at the time of
building permit submittal
Value of $8.96M (FY 24/25 Fee
Schedule)
• 47 units of on‐site (Restricted to
175%‐200% AMI)
• Payment of $2.59M in in‐lieu fees
($3,489.23 per Market‐Rate
Residential unit)
• Use of 16.5 FTEE credits
Value of $9.8M – $12.2M

Community
Benefits
Up to $10M Additional Financial Contribution (AFC)Fiscal Benefits to the Town (Increase TOT, property tax, sales tax, etc.)8.9 acres of Parkland in excess of that required by the SMPU (Partially Completed)
Preserve Mammoth Creek open space corridor (Completed)Championship 18‐hole golf courseGolf practice facilitySecondary access for SC V and SC VIII and emergency vehicle access to Sherwin Creek Rd
Allowed egress for backcountry winter recreation users (Completed)Programming of public spacesAccess through the project to public lands (Ongoing)Land for propane tank storage (if needed) Benefits that remain the same shown in BLUE ‐ Differences shown in RED

Vested Rights
With the SDA Without the SDA
• Vested at FY 2009‐10 rate • Pay current fees in effect• Increases annually based on CCCI
• Savings of ~$1,200/tri‐plex
Building PermitFees
• Pay current fees in effect
($23,073/tri‐plex)
• Vested at FY 2009‐10 rate
($50,664/tri‐plex)
• Allowed to pay lower fee if
DIFs were decreased
DevelopmentImpact Fees(DIFs)
• Valid for 2 years w/ option
for 6‐year extension
• Commencement of
construction generallyexercises permit
• All current and future
entitlements vested for life
of the DA
Entitlements
• Subject to 2007 Master
Plan, unless otherwiseamended
• Vests Snowcreek Master
Plans, General Plans, andZoning Code in effect in
2009
GoverningDocuments
Benefits that remain the same shown in BLUE ‐ Differences shown in RED

Recreation &
Open Space
Amenities
With the SDA Without the SDA
• No requirements to
operate the golf course
• Proposed SDA Amendment
would require continuedoperation of the 9‐hole
course
• Operating requirements to
be outlined in the AmendedDA
Golf Course
(existing 9‐hole)
• No requirement to do
anything on the 94‐acrearea
• Proposed SDA Amendment
would allow for interim useson the 94‐acre golf courseexpansion area Trails(winter andsummer)
• No requirement to protect
that area
• Proposed SDA Amendment
would require permanentprotection of existing golf‐
course area
Open‐Space
Covenant
Benefits that remain the same shown in BLUE ‐ Differences shown in RED

What happens if the SDA expires?
Town loses additional community benefitsDevelopment would be subject to current Building and FeesHousing mitigation would be based on current Housing OrdinanceDeveloper could still build the project outlined in the SMPU • Master Plans do not require the operation or development of projects • Master Plans provide the regulatory framework for the uses permitted (i.e., Zoning) Future entitlements would be subject to the timelines in the Zoning Code •2‐years for tentative map approvals with the option to request up to a 6‐year extension SMPU does not require the operation of the current golf course

Questions?

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Community Recreation Center Closeout and Settlement Agreement with Hamel Construction Regarding Project Completion
Council Meeting Date: 10/2/2024
Prepared by: Haislip Hayes, PE Public Works Director
Recommended Motion: Authorize the Town Manager to accept terms and conditions of a proposed settlement agreement with Hamel Construction. Authorize the Town Manager to make budget adjustments to close out the project.

Summary:

The Town of Mammoth Lakes and its contractor have been closing out lingering items on the original Community Recreation Center construction contract. Staff have discussed with the contractor a path forward to close out the project. Staff is seeking specific direction from the Town Council in closed session as agendized. Staff will report on any action taken in closed session during this item and adjust the recommended motion accordingly.

CRC Closeout

CRC Background
• October 21, 2015 - TC authorized Preliminary design and environmental review • January 6, 2016 – Contract with HMC
• May 17, 2017 – Certified the EIR
• March 2018 - Bid #1
• May 2018 - Rejected bids #1
• August 2018 – TC Phase Approach
• June 2019 - Sprung
• March 2020 – Bid #2
• June 2020 - Rejects bid #2
• August 2020 – Bid #3
• February 2021 – Awarded Contract

CRC Phase 1
• 40,385 SF
• Olympic Ice Rink
• Mechanical Enclosure / Systems
• 4 Locker Rooms / Showers
• Public Restrooms
• Storage
• Exterior Patio Area
• Parking Lot / transit shelter / EV
Charging – Mobility Hub

CRC Phase 1
• Eliminated from bid#2
• Mezzanine Viewing
• Concessions
• Office Space
• Elevated Bleachers
• Exterior Sign
• Community Room
• Mobility Hub
• Other Value Engineering

CRC Background
• April 2021 - Construction started
• Fall 2021 – Slab completed
• Spring 2022 – Sprung installation began
• Fall of 2022 – Interior work
• January 2023 – Contract completion date
• Summer 2023 – Interior work continued
• November 2023 – Started making ice
• November 25, 2023 – Opening Day “Ice Friday “
• January 2024 – NOC excepting punch list

Funding – Phase 1 + Mobility Hub
DIF
2% Donations
0%
General Fund
20%
Measure R
57%
Measure U
18%
Mello Roos
3%
Private
0% DIF $ 325,000.00
Donations $ 14,821.25
General Fund $ 3,355,640.00
Measure R $ 9,630,000.00
Measure U $ 3,090,000.00
Mello Roos $ 464,401.43
Private $ 80,000.00
Total $ 16,959,862.68

Phase 1 Financials
Major Costs:
• Hamel Construction Contract $10,919,517.21 (inc. settlement) • Sprung $2,977,087.40
• Trane $171,215.82
• Triad Engineering $216,134.90
• Michael Baker $189,325.67
• HMC Architects $1,751,762
• BBK $113,639.19
• Cardno $43,056.32
• Rink Systems $158,409.38
• Gametime $13,705.52
• Daktronics Inc $40,144.17

Phase 1 Financials
• Funding $16,959,862
• Costs since 2015 - $16,123,714
• Remaining Contract + Retention -
$1,791,526
• Settlement – $800,000 Contract Deduction
• Closeout Budget - $17,115,240
• Gap - $155,378
• Remaining work – approx. $150,000 (Bid
under Phase 2)
• Gap $305k – Final $17,265,240

Recommendation
• Authorize the Town Manager to execute a settlement agreement with Hamel Construction
• Authorize the Town Manager to use Capital Reserves to Closeout current phases of the CRC

18 Opening Celebration of the
Community Recreation
Center (CRC)

19 A game changer for community
recreation!
After almost a year of operations, the
CRC has seen 35,000 visits from all
ages and officially opens to the public
tomorrow (10/3) for its first full season
of operations.

Winter Operating Days

Winter Visits Comparison
21 8,167
7,321
5,361 5,761
10,225
9,378 9,326
8,032
9,477
8,651
29,006
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24

Winter Programs by the numbers…
• Adult Hockey
• 109 Adult League players
• Women's Hockey Program
• 95 participants
• Youth Hockey
• 125 players
• LA Kings ‘First Goal’ Program
• LA Kings Development Camp
• Skating Lessons
• 126 (76 in 2022/23)
• Curling
• 13 teams (sold out)
• 84 people learnt to curl
• Hosted CA Curling Championships

Summer Visitation
23 444
33 378
1267
18 431
30 39
Adults Child/Infant Youth Inyo/Mono
County
Military/Seniors Free Admission Comp
Admission
Friday Fun Day
Approximately 3,050 visitors

Summer Adult Programs
• Drop-in Soccer
• Drop-in Cricket
• Drop-in Pickleball
• Drop-in Volleyball
• Drop-in Basketball

Summer Youth Programs
• Summer Basketball
Program
• Back To School
Basketball Program
• MLYH Tryouts and
Dryland Practice

Special Events – Town’s 40th
Anniversary

Program Summary
• Adult Hockey
• 109 Adult League players
• Women's Hockey Program
• 95 participants
• Youth Hockey
• 125 players
• LA Kings Development Camp
• LA Kings First Goal Program
• Lessons
• 126 lessons (76 in 2022/23)
• Curling
• 13 team league, 83 people learnt to curl and hosted the CA Curling Championships
2024/25 WINTER OPERATIONS Page 201 of 208 27
Opening Day
• Thursday, October 3, 2024
Closing Day
• Sunday, April 20, 2025
Mammoth RecZone Opening Day
• Saturday, May 10, 2025
28 Regular Programing:
 OPEN from 12:00pm daily
 Available for ice rentals from
6:00am-11:30am
Holiday Programming: (Dec. 21 – Jan.
4, Jan. 18-19, Feb. 15-16)
 Public Skate: OPEN from 12:00pm9:30pm daily
 Available for ice rentals from
6:00am-11:30am

29 Special Student Rate • All Mono/Inyo County students receive admission/ skate rental for
$5.00.

Mid-Week Lunchtime Skate
• Skate for only $9.00 Monday through
Thursday, non-holiday.

Community Night! • Wednesday night is community night
with FREE public skate every first
Wednesday of the month.

NEW Winter Play Pass • $120 x 10 use Adult Winter Play Pass ($200 value) – good for hockey pick-
up, stick-time, drop-in, curling and
more!

30 • Opening Night/Winter Expo – October 3, 2024
• Little Kings Program – October 8-24, 2024
• Haunted Rink – October 25, 2024
• Community Tree Lighting Ceremony – December 6, 2024
• Skate with Santa – December 18, 2024
• USFS National Skating Month – January 2025
• Winter Classic Hockey Tournament – TBD
• LA Kings Mammoth Lakes Hockey Development Camp – TBD
• Curling Clinic and Match Play – TBD
Community Events

Sponsorship Programs

Planned Programming & Facility
Enhancements*
• On ice
• New Fall Hockey League
• New Fall Lesson program
• New Winter Play Pass!
• New Regular / Holiday rates
• Women’s Learn To Play
Hockey Clinic and Leagues
• Fall, Winter and Spring 6-
week skating lessons
• Regional Figure skating
competition
• Broomball
• Community Night!
32 Off ice
• 10,000 SF of rubber flooring
• Capybara Food Truck (year-round)
• Elevated seating for 243 + 5 ADA spaces*
• Staff offices, locker and meeting spaces
• Staff furniture for workspaces
• New north lobby counters
• Ice rink safety netting*
• Indoor Pickleball Court
• Pop-up Wave Rave Skate Park
• Half Court Basketball
• Arcade hockey and foosball (Table
soccer)
• Enhanced vending machines with
healthier food and drink options
*Subject to Town Council Award Page 206 of 208
Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Bubser, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Rea
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate STR (Short Term Rental Advisory Committee) – Rice and Bubser LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.