Town Council - October 02, 2024
1. CLOSED SESSION
At 4:01 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
1.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:(One case)
1.2 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph(1) of subdivision (d) of Section 54956.9) Name of case: (Natasha Mitchell v. City [sic] of Mammoth Lakes)
2. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 4:36 p.m. and announced that there was no reportable action taken.
3. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:36 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
4. PLEDGE OF ALLEGIANCE
Mayor Sauser led the flag salute.
5. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
Kendra Knight, Mammoth Lakes Foundation Executive Director and former Mammoth Disposal Sustainability Coordinator, introduced Cassidy Moyer, Mammoth Disposal Sustainability Coordinator, to the Council and the community.
6. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
Town Manager Rob Patterson requested that Agenda Item 12.4 be taken before Agenda Item 12.2.
7. INTRODUCTIONS
7.1 Introduce new Revenue Specialist Maria (Lupita) Lopez.
Town Manager Rob Patterson introduced Ms. Lopez to the Council and the community.
7.2 Introduce new Payroll/HR Specialist Ryan Menetrey.
HR Manager Amanda Pelham introduced Mr. Menetrey to the Council and the community.
7.3 Introduce new PW/Parks Hybrid employee Isidro Vargas.
Parks and Recreation Director Stuart Brown introduced Mr. Vargas to the Council and the community.
7.4 Introduce and swear in new Police Sergeant Daniel Hansen.
Police Chief Dan Casabian introduced Sergeant Hansen to the Council and the community. Town Clerk Jamie Gray administered the oath of office to Sergeant Hansen.
8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Town Manager Rob Patterson reported that the Town was bringing back its Spirit of Mammoth Award to recognize Town employees on a quarterly basis. He announced that this quarter's winner was Code Compliance Officer Rick Bellis, and presented Mr. Bellis with his certificate. Mr. Patterson announced the names of all of the nominees.
Mr. Patterson reported on the emergency exercise held at the Airport.
8.1 October 2024 Public Works Engineering CIP Update.
1. October 2024 Public Works Engineering CIP Update.pdf
2. Capital Project Update October 2024.10.2.pdf
There was discussion among members of Council and staff regarding the opening of the dog park.
8.2 October 2024 Office of Outdoor Recreation Update.
1. October 2024 Office of Outdoor Recreation Update.pdf
2. OOR_TOMLCouncilUpdate_100224.pdf
9. PUBLIC PRESENTATIONS
9.1 Elections Update presented by Queenie Barnard, Mono County Clerk, Recorder, and Registrar.
1. TOML Election Presentation (Nov 2024 Gen).pdf
Queenie Barnard, Mono County Clerk, Recorder, and Registrar, gave an update regarding the upcoming election. There was discussion among members of Council and Ms. Barnard.
10. STAFF PRESENTATIONS
10.1 Housing Now! Program Update – October 2024.
1. Housing Now! Update 10-2-2024.pdf
2. Grady Dutton Public Comment.pdf
3. Housing Now! Update - TC Presentation 2024.10.02.pdf Community and Economic Development Director Nolan Bobroff and Public Works Director Haislip Hayes gave an update regarding current Housing Now! Program activities and updates. There was discussion among members of Council, staff, and Betsy Truax, Mammoth Lakes Tourism Community Engagement Vice President.
10.2 2024 Spring & Summer Parks and Recreation Department Program and Facility Presentation.
1. 2024 Spring and Summer Parks and Recreation Department Program and Facility Presentation.pdf
2. Presentation.pdf
Parks and Recreation Director Stuart Brown gave a presentation outlining the 2024 Spring and Summer Parks and Recreation Department Programs and Facilities. There was discussion among members of Council and staff.
10.3 Review of Municipal Code 15.24.100 – Lofts (Mezzanine) requirements – California Building Code, specific to Short-Term Rentals.
1. Muni Code 15.24.100 Review.pdf
2. Municipal Code 15.24.100 - Lofts (mezzanine) requirements - California Building Code.pdf Town Manager Rob Patterson and Building Official Tom Perry outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
Gillian Parrish outlined her concerns regarding the codes affecting lofts and safety issues.
There was discussion among members of Council and staff.
11. CONSENT AGENDA
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember John Wentworth
Approve the Consent Agenda.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Councilmember Sarah Rea, and Councilmember Amanda Rice Absent (1)
Mayor Pro Tem Chris Bubser
Carried (4 to 0)
11.1 Approve the minutes of the regular meeting of September 18, 2024.
1. September 18, 2024 Minutes.pdf
11.2 Adopt the resolution approving an amended Conflict of Interest Code.
1. Action Sheet - conflict of interest code update.pdf
2. R24- local conflict of interest code.pdf
11.3 Authorize the use of the 5/15/2024 3rd Quarter budget adjustment allocation of $35,000, to complete the Childcare Project.
1. Childcare Center funding allocation confirmation.pdf
11.4 Accept Check Register 9/17/24 in the amount of $2,411.60. Accept Check Register 9/20/24 in the amount of $1,431,533.35. Accept Check Register 9/25/24 in the amount of $3,581,182.89.
1. Check Register 09172025.pdf
2. Check Register 09202024.pdf
3. Check Register 09252024.pdf
12. POLICY MATTERS
12.1 Time Extension Request (TER) 24-002 for the Limelight Hotel Project Tentative Tract Map (TTM) 22-002 entitlement.
1. Action Sheet - TER 24-002 for the Limelight Hotel Project .pdf
2. Staff Report.pdf
3. Attachment 1 - TC Resolution.pdf
4. Attachment 2 - Time Extension Request Letter.pdf
The Mayor called a recess at 6:25 p.m. and the Council reconvened at 6:35 p.m.
Senior Planner Kim Cooke outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Councilmember Amanda Rice
Seconded by
Councilmember John Wentworth
Adopt the resolution making the required Municipal Code findings, and approving Time Extension Request (TER) 24-002 for a one-year time extension of the Limelight Hotel Tentative Tract Map entitlement (TTM 22-002) with conditions as recommended by staff.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Councilmember Sarah Rea, and Councilmember Amanda Rice Absent (1)
Mayor Pro Tem Chris Bubser
Carried (4 to 0)
12.2 Award Construction Contract for Community Recreation Center (CRC) Improvements.
1. Award Construction Contract for CRC Interior Improvements.pdf
2. 12.2 CRC Phase 2.pdf
Public Works Director Haislip Hayes and Parks and Recreation Director Stuart Brown outlined the information in the staff report.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Approve the plans and specifications.
Authorize the Town Manager to award the contract to the lowest responsive bidder Lehman Construction, Inc. for $968,098.00. Authorize the Public Works Director to execute the construction contract and accept the project upon completion. Waive any irregularities in the bid total.
Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.
Authorize
use of $800,000 in capital reserves to fully fund the project.
Authorize a contract to purchase and install bleachers with Great Western for $50,217.
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Councilmember Sarah Rea, and Councilmember Amanda Rice Absent (1)
Mayor Pro Tem Chris Bubser
Carried (4 to 0)
12.3 Snowcreek Development Agreement Discussion.
1. Snowcreek DA Discussion.pdf
2. Presentation - TC PPT (Snowcreek DA 2024.10.02).pdf
This item was taken out of order.
Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.
12.4 Community Recreation Center Closeout and Settlement Agreement with Hamel Construction Regarding Project Completion.
1. Community Recreation Center Closeout and Settlement.pdf
2. 12.4 CRC Closeout.pdf
This item was taken out of order.
Public Works Director Haislip Hayes and Parks and Recreation Director Stuart Brown outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Councilmember John Wentworth
Seconded by
Councilmember Amanda Rice
Authorize the Town Manager to execute a settlement agreement with Hamel Construction . Authorize the Town Manager to use Capital Reserves to closeout current phases of the Community Recreation Center (CRC).
For (4)
Mayor Bill Sauser, Councilmember John Wentworth, Councilmember Sarah Rea, and Councilmember Amanda Rice Absent (1)
Mayor Pro Tem Chris Bubser
Carried (4 to 0)
13. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.
Councilmember Wentworth attended the Eastern Sierra Council of Governments (ESCOG) strategic planning session.
14. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, November 6, 2024 at 4:00 p.m.
The Council adjourned the meeting at 7:45 p.m.