Mammoth Lakes City Council
November 6, 2024

Town Council Agenda

Wednesday, November 6, 2024, 3:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Mayor Bill Sauser, Mayor Pro Tem Chris Bubser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

ZOOM INFORMATION
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1. RIBBON CUTTING CEREMONY
At 3:00 p.m. the Town Council will participate in a ribbon cutting ceremony for the new Dog Park located at 190 College Parkway in Mammoth Lakes.

2. CALL TO ORDER AND ROLL CALL
The call to order will start at 4:00 p.m.

3. PLEDGE OF ALLEGIANCE

4. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

5. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

6. COUNCIL PRESENTATIONS

6.1 Recognition of Maintenance Superintendent Warren Boling for twenty years of service.

6.2 Recognition of Equipment Mechanic Lead Worker Luis Cepeda for twenty years of service.

7. INTRODUCTIONS

7.1 Introduce Riley Griesenbeck as the recently promoted Facilities and Asset Manager.

7.2 Introduce Shaun Troy as the recently promoted Finance Analyst & Technology Coordinator.

7.3 Introduce new Sustainability Coordinator Anthony Ottati.

8. PUBLIC PRESENTATIONS

8.1 Mammoth Lakes Chamber of Commerce Program Overview presented by Brianna Goico, President & CEO of the Mammoth Lakes Chamber of Commerce.

9. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

9.1 November 2024 Public Works Engineering CIP Update.

9.2 November 2024 Office of Outdoor Recreation Update.

9.3 Did you Know? Defensible Space.

9.4 Did you Know? Housing.

10. CONSENT AGENDA

10.1 Approve the minutes of the regular meeting of October 2, 2024.

10.2 Accept the Project Closeout Report for Facilities Exterior Painting Project FAC 24- 001.

10.3 Accept the Project Closeout Report for the 2024 Slurry Seal Project.

10.4 Approve and adopt Side Letter 01-2024 between the Town of Mammoth Lakes (“Town”) and the Mammoth Lakes Police Officers’ Association (“MLPOA”).

10.5 Accept Check Register 10/10/24 in the amount of $524,046.13. Accept Check Register 10/16/24 in the amount of $1,555,965.41. Accept Check Register 10/18/24 in the amount of $6,000.00.

11. POLICY MATTERS

11.1 Authorize the Town Manager to sign a collection agreement with the Inyo National Forest for $70,000.

11.2 2025 Town Council Strategic Planning Series introduction and review of public comments received from the Town’s 40th Anniversary Visioning Exercise.

12. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, November 20, 2024 at 4:00 p.m.

Website
Organization
Overview
mammothlakeschamber.org

StrategicGoals

1. Business Champion
Advocating for Business Success,
Empowering Regional Growth

2. Grow a Thriving Community
Fueling Workforce Vitality,
Revitalizing Community Strength

3. Delivering Value
Amplifying Value, Elevating Opportunity

HR Consulting
Power Lunch
Small Business Development
Center (SBDC)
Associations
Convener of industries
Lodging Association
Restaurant Association
Non-Profit Coalition
Advocacy & Legislation
BusinessChampion
Business Resource

Ribbon Cuttings
New Chamber Member Packet
Business Guide with
Town/County
BusinessChampion
New Business

BusinessChampion&
Grow aThrivingCommunity
Career Compass Program
Began in 2022
Engage with local youth to prepare
them to enter the workforce
Building partnerships with education,
other foundations, and businesses
Jobs Board
Housing
Chamber’s Workforce Housing
Catalyst for Lease to Locals
Collabs: Cerro Coso & UC Extension

Customer Service Trainings
New partnership with MMSA
Employee Assistance Program
Snowcreek Athletic Club
Grow aThrivingCommunity
Workforce Vitality

Grow aThrivingCommunity
Mammoth Community Foundation
Purpose
Leadership Development
Community Housing
Education
Workforce Development
Economic Development
Bluesapalooza
Childcare

4th of July Parade
Business Excellence Awards Gala
Business After Hours
Community Coffee
Women in Business
Grow aThrivingCommunity
Community Strength

Delivering Value
Newsletter: Chamber Connection
Events Calendar
Instagram & Facebook
KMMT: Community Announcements,
Radio Spots, ACE Interviews
Sierra Wave
Eastern Sierra NOW
Local Newspapers

mammothlakeschamber.org
Website
Organization
Overview

Mammoth Lakes Town Council
Agenda Action Sheet
Title: November 2024 Public Works Engineering CIP Update.

Council Meeting Date: 11/6/2024
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: None
Summary: The November 2024 CIP update includes information about the Town’s ongoing construction projects.

Public Works Engineering
Capital Project Update
November 6, 2024
*** Text shown in bold has changed from the previous update *** Project Notes Budget
CRC
CRC Mobility Hub
The Phase 1 project is now considered complete and is being closed out. ~$15M $1.75M
CRC “Phase 2” - Interior TI
Work
Work has begun, starting with the mechanical enclosure roof, and will continue through the winter. Overall scope of work includes bleachers, stairs and ADA lift, front entry “canopy”, office space and additional locker/multipurpose room, parking lot lights, and miscellaneous Phase 1 punchlist items which were not completed by the contractor.
$1.05M
The Parcel Phase 1 “The
Sawyer”
Residents continue moving into Building A. All remaining site work, including bus shelters, landscaping, streetlights, the Center St sidewalk, and the picnic pavilion in the park, are in progress.
$58M (buildings)
~$5.6M (public
infrastructure)
The Parcel Phase 2
“Kingfisher”
Mass grading/earthwork is substantially complete. Construction of underground utilities and perimeter site retaining walls is starting. $46M (Kingfisher 1)
TBD (Kingfisher 2)
Chaparral Extension (The
Parcel)
Landscaping work is in progress, and the contractor estimates completion by the end of Nov.
$1.8M
60 Joaquin Construction of site utilities is ongoing, and the driveway has been paved. The contractor estimates completion by the end of the year. $2.42M
Town Civic Center The concrete building footings have been poured, with underslab utilities and building slab expected to be complete prior to winter suspension. Work on site utilities continues, with asphalt for the parking lot expected to be installed the week of Nov 4.
$27M
Childcare Center (Core &
Shell only)
Work on roofing, siding, front entry canopy, and miscellaneous site and interior work continues. The contractor estimates completion by the end of November.
$1.65M
Dog Park The Dog Park is now open to the public, with a ribbon-cutting event scheduled for this November 6 meeting. The public restroom has been closed due to the weather.
$1.1M
SHARP Trailhead
Infrastructure
Work has begun, starting with removal of existing asphalt and excavation for the prefabricated restroom, which is expected to be installed the week of Nov

4. Contractor estimates substantial completion by the end of the year. $1M
Mammoth Creek Park West
(CRC)
Work is complete for this season. Installation of the climbing boulder and associated concrete work, a picnic/performance pavilion and CRC patio railing will be planned for next year.
$500K
Mammoth Arts & Cultural
Center (MACC)
The Town is completing its due diligence on the acquisition of the Foundation property and the next steps to bid the MACC.
~$15M + (TBD)
Airport Automated Weather
Observation System (AWOS)
Relocation and Upgrade
The project is expected to be completed by November 2024. $570K Reconstruct GA and
Terminal Parking Lot at the
Airport
The Town held a pre-construction meeting with the contractor. Construction is expected to begin in May 2025.
$2M

1 TOWN COUNCIL STAFF REPORT
Title: November 2024 Office of Outdoor Recreation Update.

Meeting Date: November 6, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

This is an information item only; no action is required.

BACKGROUND:

Attached is the November 2024 Office of Outdoor Recreation (OOR) Projects update.

The document highlights many (but not all) of the ongoing projects within the OOR. The OOR will be providing once a month written updates in this manner to keep the Council and public informed of the work undertaken by the Office of Outdoor Recreation.

Office of Outdoor Recreation Update
November 2024 Update
Created October 29
th, 2024

PROJECT BACKGROUND INFORMATION & RELEVENCE UPDATE
SHARP Trails SNC Grant Budget: $510,596.68
Background Info & Relevance
• Recommendations in the Sherwin Area Recreation Plan (SHARP) • Per the Trail System Master Plan – Chapter 6 – Section 6.6 – The successful design, construction, and management of natural soft surface trails is critical to the pursuit of making Mammoth Lakes a year round destination resort community.

Environmental analysis continues on this
project. The OOR will provide continued updates
as we work with our federal partners on this
project. Final draft of archeology report has been
submitted to the Inyo N.F.

Current timelines (subject to change) put a
signed decision by mid-summer 2025.

SHARP Trailhead SNC Grant Budget: $953,414.00
Background Info & Relevance
• Recommendations in the Sherwin Area Recreation Plan (SHARP) • Per the Trail System Master Plan – Recommendation N5 – Summer Recreation Nodes lists Sherwin Creek Road, USFS gravel borrow pit as a summer & winter recreation nodes where it is advised to develop restroom facilities, parking, bus service, and signage.

The parking lot is currently closed as
construction continues. As of today (10/29/24),
the vault hole has been dug and the toilet will be
installed on 10/30/2024. The concrete work will
then be the next phase of the project and it is
planned to be completed prior to winter.

Stewardship https://www.townofmammothlakes.ca.gov/1214/Volunteer Background Info & Relevance
• Trail System Master Plan – Education, Encouragement, and Enforcement Programs – E2, E4, E6 – The trail system master plan makes constant references to sustainability and stewardship and are highlighted in the Master Plan Guiding Principles.

The OOR recently completed another successful
summer of Stewardship. We are very proud of
what we, and the community, were able to
accomplish together. Trashy Thursday events
totaled 293 volunteer hours and over 1000
pounds of trash while Trail Days events totaled
106 volunteers and 189.5 pounds of trash along
with trail maintenance and construction
projects.

Interpretation Background Info & Relevance
• Trail System Master Plan General Recommendations – G4 – Identify opportunities for interpretive signage and work with local experts to develop content.

The 3 new interpretive signs (in partnership with
Whitebark) for the Mammoth Creek Parcel are in
production with manufacturer. Install will occur
next spring.

In collaboration with MLR, developing 5 new
interpretive signs for the Sherwins Trailhead, we
are in process of completing the final edits and
then production will occur.

Clean Up The Lake (CUTL) interpretive signs are
complete, have been delivered, and will be
installed next Spring.

Sign Replacement Background Info & Relevance
• Trail System Master Plan General Recommendations – G3 – General consistency for signage along multi-use paths and soft surface trails. • Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Sign work on the OSV system continues. Due to
the large lift on the OSV system, installation of
new MUP regulatory signage, interpretive signs,
and “speed reading” signs will occur next spring.

The Sherwin Meadows Trailhead Type 2 sign is
nearly ready for production, as we are working
through final edits with our graphic designer.

Trails Planning &
Trail Development
Background Info & Relevance
• Trail System Master Plan General Recommendations – G16 – Recognize and support the development or an integrated regional Mammoth Lakes Trail System that incorporates the components identified in this Trail System Master Plan.

Seeking cost estimates to complete CEQA for a
trail project in the recently thinned Mammoth
Creek Parcel.

Efforts continue on planning for a bike park near
the new dog park/day care/theater.

Black Bear Run has been completed!
Public Information Background Info & Relevance
• The development of the Office of Outdoor Recreation (OOR) envisioned the office as the public information arm of the Town of Mammoth Lakes related directly to recreation, recreation impacts, public lands impacts, and similar issues.

ORMAT pipeline work has been completed and
the USFS continues mastication work along
Sherwin & Mammoth Creek Roads. Fuelwood
collection season was extended by the Inyo until
November 30th, 2024.

Mammoth Lakes
Trail System
(MLTS) & OSV
Maintenance
Background Info & Relevance
• Non-Funded Challenge Cost Share with the Inyo National Forest. • OSV agreement with the State.

Trail Crews are continuing with some end of the
season work, including removal of bollards along
the MUP to allow for efficient winter plowing.

The trails program manager continues to work
with the Inyo N.F. and Mono County on clearing
and ensuring proper signage on the OSV system.

New Kiosks will be installed in various locations
as well, prior to the big winter snows.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Defensible Space.

Council Meeting Date: 11/6/2024
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: No Action. This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. September’s piece focused on defensible space and winter preparation. It was published in The Sheet, the Mammoth Times, and el Sol on the weekend of October 4, as well as being posted on the Town’s social media and website.

WILDFIRE SAFETY
• Protect yourself, your family, and your property from wildfire by creating defensible space between your home and the
grass, trees, shrubs, or wildland area surrounding it. This space, extending 100 feet from your home or to your property line (whichever is closer), helps slow or stop the spread of wildfire and reduces the risk of your home catching fire.

To maintain healthy defensible space, remove ground litter and trim tree branches up to 15 feet (not to exceed one-third of the tree). Most homes lost to wildfire are ignited by flying embers, which can travel miles ahead of the of the active wildfire front. • If you are camping, Camp Like a Pro in the Eastern Sierra. There’s nothing between a campfire and a wildfire except your skills. Prepare the area, have a 5-gallon water bucket and shovel ready, constantly tend to your fire, and know how to put your fire COMPLETELY OUT! For more tips, resources, and maps, visit: essrp.org/camping.

PROPANE SAFETY
• Propane is a safe, reliable, and efficient fuel to heat your home.

Make sure that all propane pipes, valves, regulators, and tanks are clear of snow and ice. In addition, do not bury your tank or the connection to your house with snow from your roof or when removing snow with equipment. Heavy accumulations
of snow or ice falling on tanks, regulators, meters, piping, or valves may cause damage that could result in a gas leak. • BE ALERT – if you smell gas, immediately put out all smoking materials and other open flames. Do not operate lights, appliances, telephones, or cell phones. Flames or sparks from these sources can trigger an explosion or a fire. LEAVE THE AREA IMMEDIATELY, and from a neighbor’s home or other
nearby building away from the gas leak, call 9-1-1. DO NOT RETURN TO THE BUILDING OR THE AREA until it is safe to do so. For additional information about propane safety, contact the Mammoth Lakes Fire Protection District at 760-934-2300.

TownofMammothLakes.ca.gov Town of Mammoth Lakes
Did you know that fall is
wildfire season and the time to
prepare for winter safety?

DID YOU
KNOW?

¿SABÍAS QUE?
TownofMammothLakes.ca.gov Town of Mammoth Lakes

SEGURIDAD CONTRA INCENDIOS FORESTALES
• Protege a tu familia, a ti y a tu propiedad de los incendios forestales creando un espacio de defensa entre tu hogar y la hierba, árboles, matorrales, o el área silvestre que lo rodea. El espacio, que se extiende a 100 pies (30 metros) de tu hogar o propiedad (lo que sea más cercano), ayuda a ralentizar o detener la propagación de los incendios forestales; reduciendo el riesgo de que tu hogar se incendie.

Para mantener un espacio de defensa saludable, retira la hojarasca y cortar las ramas de los árboles hasta 15 pies (no debe exceder un tercio del árbol). La mayoría de los hogares que se pierden a manos de los incendios forestales se incendian por brasas que se mueven con el viento, las cuales pueden viajar millas por delante del frente activo del incendio forestal. • Si estás acampando, acampa como un profesional en la Sierra Oriental.

Lo único que diferencia a una fogata de un incendio forestal son tus habilidades. Prepara el área, ten un recipiente con 5 galones de agua y una pala listos, cuida constantemente de tu fuego y ¡debes saber cómo apagarlo POR COMPLETO! Para más consejos, recursos y mapas, visita:
essrp.org/camping.

SEGURIDAD CON EL PROPANO
• El propano es un combustible seguro, confiable y eficiente para calentar tu hogar. Asegúrate de que todas las tuberías de propano, válvulas, reguladores y tanques estén libres de nieve y hielo. Además, no sepultes tu tanque o la conexión que llega a tu hogar con la nieve de tu tejado, o cuando remuevas la nieve con maquinaria. Las grandes acumulaciones de nieve o hielo que caigan sobre los tanques, reguladores, medidores, tuberías, o válvulas pueden causar daño que puede resultar en una fuga de gas. • MANTENTE ALERTA – si hueles gas, apaga inmediatamente todos los cigarrillos, otros elementos similares y cualquier otra llama o fuente de ignición. No manipules luces, electrodomésticos, teléfonos o celulares.

Las llamas o chispas de estas fuentes pueden iniciar una explosión o fuego.

ALÉJATE DEL ÁREA DE INMEDIATO y desde el hogar de algún vecino o edificio cercano, lejos de la fuga de gas, llama al 9-1-1. NO REGRESES AL EDIFICIO O EL ÁREA hasta que sea seguro hacerlo. Para tener más información sobre seguridad con el propano, contacta con el Distrito de protección contra incendios de Mammoth Lakes al 760-934-2300. ¿Sabías que el otoño es la
temporada de incendios forestales
y el momento para prepararse
para un invierno seguro?

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Did you Know? Housing.

Council Meeting Date: 11/6/2024
Prepared by: Pam Kobylarz, Assistant to the Town Manager Recommended Motion: No Action. This is an informational item only.

Summary: Each month the Town publishes a “Did you Know?” piece that highlights aspects of the Town’s programs and services that the public may not be familiar with. October’s piece focused the Town’s Housing Now! program, with an emphasis on the programs that target the “missing middle.” It was published in The Sheet, the Mammoth Times, and el Sol on the weekend of October 25, as well as being posted on the Town’s social media and website.

Did you know that the Town has a variety
of housing projects and programs separate
from The Parcel that target higher income
earning households (the “missing middle”)?
TownofMammothLakes.ca.gov Town of Mammoth Lakes

DID YOU
KNOW?
• The BRIDGE Program utilizes existing housing stock to create opportunities for local income-eligible households to purchase deed-restricted affordable units.

Four units ranging in size from 1-bedroom to a 2-bedroom plus loft are currently available for households earning up to 150% of the Area Median Income. • The Town’s Small-Site Development efforts are focused on the creation of infill development projects on various sites throughout the Town. The first project is located at 60 Joaquin Road and features four units that will be ready for purchase in spring 2025.
• The Lease to Locals program operated by Placemate is focused on converting existing short-term rentals or vacant homes into long-term rentals by offering a one-time incentive payment of up to $18,000 in exchange for renting the property to a local, income-eligible household.
• The future Phase 3 of The Parcel will add up to 42 affordable ownership units and is tentatively scheduled to break-ground in spring 2025.

For additional information on ownership opportunities, please contact Eastern Sierra Community Housing at 760-934-4740 and for additional information on the Lease to Locals program, please visit placemate.com/mammoth.

All of the above programs target households earning between 150%-200% of the Area Median Income (AMI) for Mono County (household income of ~$142K-$190K for a household of three).

¿SABÍAS QUE?
TownofMammothLakes.ca.gov Town of Mammoth Lakes
¿Sabía que la ciudad tiene una
variedad de proyectos y programas
de vivienda además de The Parcel que
tienen como objetivo ayudar a hogares
con ingresos dentro del grupo medio
(el “grupo medio faltante”)?
• El Programa BRIDGE utiliza el inventario existente de viviendas para crear oportunidades para los hogares locales que cumplan con los requisitos de ingresos y puedan adquirir viviendas con escritura restringida. Actualmente, hay cuatro viviendas que varían en tamaño desde 1 dormitorio hasta 2 dormitorios más loft disponibles para hogares que ganan hasta el 150% del ingreso medio del área. • El programa de la ciudad para el desarrollo de infraestructuras pequeñas se centra en la creación de proyectos de desarrollo y vivienda en lugares ya existentes en varios sitios en toda la ciudad.

El primer proyecto está ubicado en 60 Joaquin Road y cuenta con cuatro unidades que estarán listas para su compra en la primavera de 2025.
• El programa Lease to Locals “Arrendamiento para locales” operado por Placemate se centra en convertir los alquileres a corto plazo existentes o las casas vacías en alquileres a largo plazo, ofreciendo un incentivo único de hasta $18,000 a cambio de alquilar la propiedad a un hogar local que cumpla con los requisitos de ingresos. • La futura Fase 3 de The Parcel agregará hasta 42 unidades disponibles para comprar a un precio más accesible y está programado tentativamente para comenzar a construirse en la primavera de 2025.

Todos los programas anteriores están dirigidos a hogares que ganan entre el 150% y el 200% del ingreso medio del área (AMI) en el condado de Mono (ingreso familiar de ~$142K - $190K para un hogar de 3).

Para obtener información adicional sobre oportunidades de propiedad, comuníquese con Eastern Sierra Community Housing al 760-934-4740 y para obtener información adicional sobre el programa de arrendamiento para locales, visite placemate.com/mammoth.

Town Council of Mammoth Lakes
Minutes of Regular Meeting
October 2, 2024, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice, Councilmember John Wentworth
Members Absent: Mayor Pro Tem Chris Bubser
_____________________________________________________________________

1. CLOSED SESSION
At 4:01 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

1.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9:(One case)

1.2 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
(Paragraph(1) of subdivision (d) of Section 54956.9) Name of case:
(Natasha Mitchell v. City [sic] of Mammoth Lakes)

2. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 4:36 p.m. and announced that there was no reportable action taken.

Town Council Minutes
October 2, 2024

3. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:36 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

4. PLEDGE OF ALLEGIANCE
Mayor Sauser led the flag salute.

5. PUBLIC COMMENTS
Kendra Knight, Mammoth Lakes Foundation Executive Director and former Mammoth Disposal Sustainability Coordinator, introduced Cassidy Moyer, Mammoth Disposal Sustainability Coordinator, to the Council and the community.

6. ADDITIONS TO THE AGENDA
Town Manager Rob Patterson requested that Agenda Item 12.4 be taken before Agenda Item 12.2.

7. INTRODUCTIONS

7.1 Introduce new Revenue Specialist Maria (Lupita) Lopez.

Town Manager Rob Patterson introduced Ms. Lopez to the Council and the community.

7.2 Introduce new Payroll/HR Specialist Ryan Menetrey.

HR Manager Amanda Pelham introduced Mr. Menetrey to the Council and the community.

7.3 Introduce new PW/Parks Hybrid employee Isidro Vargas.

Parks and Recreation Director Stuart Brown introduced Mr. Vargas to the Council and the community.

7.4 Introduce and swear in new Police Sergeant Daniel Hansen.

Police Chief Dan Casabian introduced Sergeant Hansen to the Council and the community. Town Clerk Jamie Gray administered the oath of office to Sergeant Hansen.

8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Town Manager Rob Patterson reported that the Town was bringing back its Spirit of Mammoth Award to recognize Town employees on a quarterly basis. He announced that this quarter's winner was Code Compliance Officer Rick Bellis

Town Council Minutes
October 2, 2024

and presented Mr. Bellis with his certificate. Mr. Patterson announced the names of all of the nominees.

Mr. Patterson reported on the emergency exercise held at the Airport.

8.1 October 2024 Public Works Engineering CIP Update.

There was discussion among members of Council and staff regarding the opening of the dog park.

8.2 October 2024 Office of Outdoor Recreation Update.

9. PUBLIC PRESENTATIONS

9.1 Elections Update presented by Queenie Barnard, Mono County Clerk, Recorder, and Registrar.

Queenie Barnard, Mono County Clerk, Recorder, and Registrar gave an update regarding the upcoming election. There was discussion among members of Council and Ms. Barnard.

10. STAFF PRESENTATIONS

10.1 Housing Now! Program Update – October 2024.

Community and Economic Development Director Nolan Bobroff and Public Works Director Haislip Hayes gave an update regarding current Housing Now! Program activities and updates. There was discussion among members of Council, staff, and Betsy Truax, Mammoth Lakes Tourism Community Engagement Vice President.

10.2 2024 Spring & Summer Parks and Recreation Department Program and Facility Presentation.

Parks and Recreation Director Stuart Brown gave a presentation outlining the 2024 Spring and Summer Parks and Recreation Department Programs and Facilities. There was discussion among members of Council and staff.

10.3 Review of Municipal Code 15.24.100 – Lofts (Mezzanine) requirements – California Building Code, specific to Short-Term Rentals.

Town Manager Rob Patterson and Building Official Tom Perry outlined the information in the staff report. There was discussion among members of Council and staff.

Town Council Minutes
October 2, 2024

PUBLIC COMMENT:

Gillian Parrish outlined her concerns regarding the codes affecting lofts and safety issues.

There was discussion among members of Council and staff.

11. CONSENT AGENDA
Moved by Councilmember Amanda Rice
Seconded by Councilmember John Wentworth
Approve the Consent Agenda.

For (4): Mayor Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Mayor Pro Tem Chris Bubser
Carried (4 to 0)

11.1 Approve the minutes of the regular meeting of September 18, 2024.

11.2 Adopt the resolution approving an amended Conflict of Interest Code.

11.3 Authorize the use of the 5/15/2024 3rd Quarter budget adjustment allocation of $35,000, to complete the Childcare Project.

11.4 Accept Check Register 9/17/24 in the amount of $2,411.60. Accept Check Register 9/20/24 in the amount of $1,431,533.35. Accept Check Register 9/25/24 in the amount of $3,581,182.89.

12. POLICY MATTERS

12.1 Time Extension Request (TER) 24-002 for the Limelight Hotel Project Tentative Tract Map (TTM) 22-002 entitlement.

The Mayor called a recess at 6:25 p.m. and the Council reconvened at 6:35 p.m.

Senior Planner Kim Cooke outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Councilmember Amanda Rice
Seconded by Councilmember John Wentworth

Town Council Minutes
October 2, 2024

Adopt the resolution making the required Municipal Code findings, and approving Time Extension Request (TER) 24-002 for a one-year time extension of the Limelight Hotel Tentative Tract Map entitlement (TTM 22- 002) with conditions as recommended by staff.

For (4): Mayor Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Mayor Pro Tem Chris Bubser
Carried (4 to 0)

12.2 Award Construction Contract for Community Recreation Center (CRC) Improvements.

Public Works Director Haislip Hayes and Parks and Recreation Director Stuart Brown outlined the information in the staff report.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Approve the plans and specifications. Authorize the Town Manager to award the contract to the lowest responsive bidder Lehman Construction, Inc. for $968,098.00. Authorize the Public Works Director to execute the construction contract and accept the project upon completion. Waive any irregularities in the bid total. Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount. Authorize use of $800,000 in capital reserves to fully fund the project. Authorize a contract to purchase and install bleachers with Great Western for $50,217.

For (4): Mayor Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Mayor Pro Tem Chris Bubser
Carried (4 to 0)

12.3 Snowcreek Development Agreement Discussion.

This item was taken out of order.

Town Council Minutes
October 2, 2024

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

12.4 Community Recreation Center Closeout and Settlement Agreement with Hamel Construction Regarding Project Completion.

This item was taken out of order.

Public Works Director Haislip Hayes and Parks and Recreation Director Stuart Brown outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Councilmember John Wentworth
Seconded by Councilmember Amanda Rice
Authorize the Town Manager to execute a settlement agreement with Hamel Construction. Authorize the Town Manager to use Capital Reserves to closeout current phases of the Community Recreation Center (CRC).

For (4): Mayor Bill Sauser, Councilmember Sarah Rea, Councilmember Amanda Rice, and Councilmember John Wentworth
Absent (1): Mayor Pro Tem Chris Bubser
Carried (4 to 0)

13. COUNCILMEMBER REPORTS
Councilmember Wentworth attended the Eastern Sierra Council of Governments (ESCOG) strategic planning session.

14. ADJOURNMENT
The Council adjourned the meeting at 7:45 p.m.

Jamie Gray, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Accept the Project Closeout Report for Facilities Exterior Painting Project FAC 24-001.

Meeting Date: November 6, 2024
Prepared by: Riley Griesenbeck, Facilities and Asset Manager Amy Callanan, Engineering Manager
Shaun Troy, Finance Analyst
RECOMMENDATION:

Staff recommends Town Council accept the project closeout report for the Facilities Exterior Painting Project FAC 24-001.

BACKGROUND:

In summer of 2023, Town of Mammoth Lakes Staff documented numerous parks and Town-owned facilities with peeling and degraded paint. During the winter of 2023-2024, Staff documented instances of damaged paint and created the project plans, technical specifications, and special provisions.

During this process, Staff decided it would be beneficial for the Town to create a cohesive, single-color scheme for most Town structures, especially those in parks. This will streamline future maintenance and touch up work by reducing the number of paints that need to be stocked. Certain buildings will retain their unique color schemes, such as the Community Center, Police Department, and Mammoth Lakes Tourism buildings.

Additionally, all structures on USFS land, including Shady Rest Park and the Mammoth Creek Park East restroom, will be painted with USFS-approved colors that closely match the colors selected by the Town.

Colors were selected through input from the entire Town staff to blend with our forest aesthetic. Public entrance doors will be painted the Town blue to provide cohesion across all Town-owned structures.

This project repainted the following 21 structures:
 Pickleball Courts’ Maintenance Building
 Pickleball Courts’ Snack Shack
 Voodoo Chute Pump House
 Mammoth Lakes Community Center
 Community Center Tennis Court Restrooms
 Mammoth Lakes Tourism Building
 Trails End Park Restroom

2  Trails End Park Pavilion
 Mammoth Creek Park East Restroom
 Mammoth Creek Park West Restroom
 Shady Rest Park Restroom
 Shady Rest Park Pavilion
 Shady Rest Park Snack Shack
 Shady Rest Park Storage Shed
 Whitmore Pool Main Building
 Whitmore Pool Pump House
 Whitmore Track Restrooms
 Whitmore Track Maintenance Shed
 Whitmore Track Storage Shed
 Whitmore Track Pump House
 Mammoth Lakes Police Department
Repainting these structures at once will allow these buildings to remain on the same timeline for future painting projects and streamline the bidding and project process.

On April 12, 2024, the Town advertised the Facilities Exterior Painting project. This project was awarded to the lowest responsive bidder, H.B. Restoration, Inc. at the June 5, 2024 Town Council meeting.

Work began on July 16, 2024 and was completed on August 4, 2024.

FINANCIAL CONSIDERATIONS:

The project was fully funded, and total project expenditures came in under the original budget allocated. Funding was allocated to this project from the one-time facility repairs funds set aside in FD 990 – Future Capital, in the amount of $93,500.00, plus an additional $40,000.00 allocated for Contract Change Order work authorized at the August 7, 2024 Town Council meeting. Total project expenditures were $93,907.59. The remaining funding allocated to this project, in the amount of $39,592.41, will be returned to FD 990 – Future Capital and earmarked for use on one-time facility repairs.

3 PRE-CONSTRUCTION PHOTOS:

4

5

6

7 CONSTRUCTION PHOTOS:

8 POST-CONSTRUCTION PHOTOS:

9

10

11

1 TOWN COUNCIL STAFF REPORT
Title: Accept the Project Closeout Report for the 2024 Slurry Seal Project.

Meeting Date: October 2, 2024
Prepared by: Colin Brownlee, Assistant Engineer
Shaun Troy, Finance Analyst
RECOMMENDATION:

Staff recommends Town Council:
 Accept the project closeout report for the 2024 Slurry Seal Project.

BACKGROUND:

The Public Works Department is responsible for the maintenance of public roads within the Town. There are a variety of methods to maintain roads that range from simple crack sealing to extensive repaving. The Public Works Department tracks the condition of roads through street maintenance software and in-person evaluations of asphalt conditions. This software recommends maintenance treatments based on budgeting scenarios and asphalt conditions. The Engineers use these recommendations as a basis for determining which roads should receive treatment and which types of treatment based on their condition. The software recommended a number of roads for a slurry seal treatment during analysis in the winter of 2023/2024. The Town previously completed a slurry seal project on Le Verne, Fir, and Pine Streets (The Bluffs) in 2022. The project was successful, and the product has performed well over the last few years.

The purpose of a slurry seal is to rejuvenate asphalt with bituminous material, provide a coating that protects cracks from water, and give the road a smoother, finished surface. A Type II seal uses aggregate as large as ¼” and provides enough thickness to hold up to the heavy snow removal machinery that Town roads see every winter. Because slurry seals require specialized equipment and the Town is isolated, mobilization costs can be high.

Therefore, Staff chose to do a large-scale project that made the treatment economical. Staff selected all major arterials and some collectors because their surface conditions were appropriate for a slurry seal. In addition to being an effective and economical form of preventive maintenance, slurry seals are applied and cure quickly, making them a generally quick treatment to implement compared to other options. This type of preventive maintenance should extend the life of these roads by years and save significant reconstruction costs over the lifetime of the roads.

The contract also included the striping and pavement markings of all of the slurried roads.

This is typical of such a contract, but one benefit of this scope was that it reduced the scope of work for the Public Works road crew this summer. The road crew stripes and marks all

2 roads every summer due to the heavy wear and tear of snow removal operations. By allowing a contractor to stripe all of the roads within the scope of this project, it created opportunity for the road crew to complete several other special projects. The contracted striping and markings were completed efficiently and cost effectively.

Although the project was bid with several alternates, only the base bid was awarded and completed. The alternate road segments will remain in consideration for future treatments.

PROJECT LOCATION:

FINANCIAL CONSIDERATIONS:

The engineer’s estimate for the project was $900,000 and the Town received 7 bids. At the Town Council meeting on May 15th, 2024, the contract was awarded to the low responsive bid from Doolittle Construction, LLC for $734,056.50 including authorization of up to an additional 10% of the award amount.

The total cost of the project, including construction prep, change orders and incidentals, came in under the originally identified project budget of $807,462.15. Final project costs are as follows:

3 Item Amount
Construction $795,716.35
Advertisement – Notice Inviting Bids $720.00
Advertisement – PSA $1,181.00
Final Project Cost $797,617.35
The remaining unspent funds will be returned to FD 210 – Road Rehabilitation Fund Balance, in the amount of $9,844.80. This project was accounted for in FD 300 – Capital Improvements.

CONSTRUCTION PHOTOS:

Application of the slurry seal along Forest Trail

4 A fresh seal along Azimuth Drive. The surface could typically be driven over within 10- 15 minutes
The specialized box truck required for a slurry seal. The machine mixes sand, aggregate and oil before laying material at a precisely measured thickness

5 Old Mammoth Road with a fresh coating (left) vs the existing asphalt condition (right)

6 A wet slurry (left) adjacent to a cured slurry (right). These two coats were likely laid within 1 hour of each other

7 Traffic continuing to pass along Meridian Boulevard while another coat is layed in the middle lane

8 Striping and pavement markings after the slurry seal

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve and adopt Side Letter 01-2024 between the Town of Mammoth Lakes (“Town”) and the Mammoth Lakes Police Officers’ Association (“MLPOA”).

Council Meeting Date: 11/6/2024
Prepared by: Amanda Pelham, Human Resources Manager
Recommended Motion: Approve and adopt Side Letter 01-2024 between the Town and the MLPOA, establishing modification to the terms and conditions set forth in the Memorandum of Understanding (“MOU”), dated July 1, 2022 through June, 30, 2025 between the Town and the MLPOA as it pertains to Article 18: “On-Call” Pay and Article 28: Rapid Response.

Summary: The Town recognizes the bargaining unit MLPOA, has bargained in good faith, and entered into a MOU as of July 1, 2022, through June 30, 2025.

Town management have met and conferred in good faith with the MLPOA to address staffing shortages and coverage for positions represented by the MLPOA. Staffing levels have dropped below twelve (12) sworn personnel on patrol, and this reduced staffing level is anticipated to last for more than three (3) months. Both parties have met and conferred in good faith and agreed to amend the current MOU to include the conditions set forth in Side Letter 01-2024.

Side Letter 01-2024 between the Town and the MLPOA shall expire on June 30, 2025, following approval and adoption.

SIDE LETTER NO. 01-2024

TO THE MEMORANDUM OF UNDERSTANDING

BETWEEN

THE TOWN OF MAMMOTH LAKES
AND
THE MAMMOTH LAKES POLICE OFFICERS’ ASSOCIATION
The Town of Mammoth Lakes (“Town”) and the Mammoth Lakes Police Officers’ Association (“MLPOA”) hereby agree to modification of the terms and conditions set forth in the Memorandum of Understanding (“MOU”), dated July 1, 2022 through June, 30, 2025 between the Town and the MLPOA as it pertains to Article 18: “On-Call” Pay and Article 28: Rapid Response as follows:

1. Twenty-four (24) hour staffing has been reduced to twenty (20) hour staffing. To maintain services to the community, effective November 11, 2024 a minimum of two (2) employees assigned to patrol night shift and two (2) employees assigned to patrol day shift shall be assigned “on-call” and subject to call back each day of the week.

2. MLPOA MOU Article 18 outlines “On-Call” Pay for employees represented by the MLPOA. Effective November 11, 2024, employees assigned to a patrol night shift from 1700 hours until 0300 hours shall remain “on-call” until 0400 hours on days they are assigned to work. Employees assigned to call back between 0300 and 0400 shall be compensated for one (1) hour of straight time, at the employee’s regular rate of pay. If an employee is called back during this period and remains on duty past 0400 hours, they shall be compensated at one-and one-half (1 ½) the employee’s regular rate of pay for all time worked after 0400 hours.

Employees assigned to a patrol day shift from 0700 until 1700 hours shall be “oncall” from 0400 hours until the start of their assigned shift at 0700 hours. Employees assigned to call in between the hours of 0400 to 0700 shall be compensated or one (1) hour at one-and one-half (1 ½) the employee’s regular rate of pay. Employees, if called in, shall be compensated at one-and one-half (1 ½) the employee’s regular rate of pay from the time they are called in until 0700 hours, the start of their regular patrol day shift.

Employees scheduled to be “on-call” shall be determined by an “on-call” schedule established by the Police Chief. The “on-call” schedule shall first be available for voluntary sign ups by employees represented by the MLPOA. In the event the minimum of two (2) sworn personnel per night and day patrol shift is not met, “on-call” assignments will be mandatory and as assigned by the Police Chief, or designee.

Side Letter 01-2024 MLPOA

3. MLPOA MOU Article 28 outlines “Rapid Response” for employees represented by the MLPOA. Staffing levels have dropped below twelve (12) sworn personnel on patrol, and this reduced staffing level is anticipated to last for more than three (3) months.

Town Management and representatives from the MLPOA have met and conferred in good faith to discuss modifications to Articles 18 and 28, addressing staffing shortages and coverage for positions represented by the MLPOA.

4. The MLPOA and Town Management have reached a tentative agreement to modify the terms and conditions of Articles 18 and 28 as outlined in this Side Letter.

5. The reduced twenty (20) hour staffing is temporary, and this agreement shall expire upon reaching staffing levels of twelve (12) sworn personnel assigned to patrol, or June 30, 2025, whichever occurs first.

6. This agreement may extend beyond reaching staffing levels of twelve (12) sworn personnel assigned to patrol at the discretion of the Town Manager, or designee.

7. The amended terms and conditions of the MLPOA MOU will be effective as of November 11, 2024.

8. Except as modified above, the terms and conditions of the MLPOA MOU shall remain in effect as provided therein.
[SIGNATURES ON FOLLOWING PAGE]

Side Letter 01-2024 MLPOA
TOWN OF MAMMOTH LAKES: MAMMOTH LAKES POLICE
OFFICERS’ ASSOCIATION:
________________________________ ___________________________________ Robert Patterson Amanda Muir
Town Manager Mammoth Lakes Police Officers’
Association Representative
Date: __________________________ Date: ______________________________ ___________________________________
Christopher Hoodman
Mammoth Lakes Police Officers’
Association Representative
Date: ______________________________

1 TOWN COUNCIL STAFF REPORT
Title: Authorize the Town Manager to sign a collection agreement with the Inyo National Forest for $70,000.

Meeting Date: November 6, 2024
Prepared by: Lawson Reif, Outdoor Recreation Manager
RECOMMENDATION:

Authorize the Town Manager to sign a 5-year Collection Agreement with the Inyo National Forest, pending final review from the Town Attorney.

BACKGROUND:

The Sherwin Area Recreation Plan (SHARP) continues to move through environmental analysis with the Inyo National Forest (Inyo). Part of the anticipated costs of this analysis were Inyo Specialist Staff time to support the National Environmental Policy Act (NEPA) process. This collection agreement is the instrument to allow the Town of Mammoth Lakes (TOML) to reimburse Inyo staff for their work on the SHARP project.

An ancillary motive for this agreement is also to also have a general mechanism in place that easily allows TOML to exchange funds with the Inyo, should the need arise. No funds are to ever be utilized without express written permission from TOML and written approval from the Inyo that the dollars will be used to support an actual approved project.

ANALYSIS:

The attached agreement outlines the terms and conditions of the agreement, along with a breakdown of anticipated specialist time. When charging to this agreement for SHARP, Inyo staff will fill out a detailed ledger recording hours charged and work performed. This will be collected by Office of Outdoor Recreation (OOR) staff who will work with Mammoth Lakes Recreation (MLR) to ensure proper upward reporting to the Sierra Nevada Conservancy (SNC).

While the Outdoor Recreation Manager understands there may be trepidation related to entering into another Collection Agreement with the Inyo, considering recent history, the funds will be reimbursed through our existing SNC planning grant. The Outdoor Recreation Manager will also be tracking any use of these funds with a critical eye and will ensure appropriate use of TOML funding at all times.

FINANCIAL CONSIDERATIONS:

All funding spent related to the SHARP project shall be reimbursed to TOML via the SNC Planning Grant. No funds shall be used without written approval from TOML.

2 As shown on the Collection Agreement Financial Plan, it is anticipated that $60,000 will be used by the Inyo Specialists to facilitate SHARP NEPA, while the other $10,000 will be maintained in this agreement should needs arrive in the future.

Recently, the Outdoor Recreation Manager was able to work with the Inyo to be refunded $58,000 from a previous collection agreement (16MJ-11050452801) initially held for the Inyo to review sites for the potential location of a solid waste transfer station on USFS lands. The Outdoor Recreation Manager will ensure proper oversight to this new collection agreement to ensure proper use of funding and proper return of funding if all dollars are not utilized though this agreement.

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FS Agreement No. 25-CO-11050400-001
Cooperator Agreement No.

COLLECTION AGREEMENT
Between The

TOWN OF MAMMOTH LAKES
And The

UNITED STATES DEPARTMENT OF AGRICULTURE,
U.S. FOREST SERVICE

INYO NATIONAL FOREST
This COLLECTION AGREEMENT is hereby entered into by and between the TOWN OF MAMMOTH LAKES, hereinafter referred to as “TOML”, and the United States Department of Agriculture (USDA), U.S. Forest Service, INYO NATIONAL FOREST, hereinafter referred to as the “Forest Service,” under the provisions of the Cooperative Funds Act of June 30, 1914 (16 U.S.C. 498 as amended by Pub. L. 104-127).

Background: As a municipal partner, there are a variety of projects that the Town of Mammoth Lakes (TOML) and the Inyo National Forest work on collaboratively to produce mutual benefits.

Through this agreement, the Forest Service agrees to apply the Collection Agreement funds to cover the personnel costs associated with evaluating project proposals to construct a variety of public projects on Forest Service land in the Mammoth Lakes area such as, but not limited to, the Sherwin Area Recreation Plan (SHARP), bike trails, bike skills areas, motorized trails, Multi-Use Pathways (MUPs) trail reroutes, and existing trail proposals such as Shady Rest Inyo Craters (SRIC), the Doe Ridge Trail Proposal, Towns to Trails, Ski Back Trail mountain bike development, and trailhead development.

Title: Mammoth Lakes Recreation Area Planning and Analysis I. PURPOSE: The purpose of this agreement, and incorporated Financial Plan, is to document the voluntary contribution of funds from TOML to the Forest Service to document the cooperation between the parties to construct new trails, decommission unwanted trails, reconstruct existing (user created), and on national forest lands in accordance with the following provisions, to include the hereby incorporated Statement of Work and Financial Plan.

II. THE TOML SHALL:

A. LEGAL AUTHORITY. The TOML shall have the legal authority to enter into this agreement, and the institutional, managerial, and financial capability to ensure proper planning, management, and completion of the project, which includes funds sufficient to pay the nonfederal share of project costs, when applicable.

B. Perform in accordance with the Financial Plan.

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C. Upon presentation of a Bill for Collection, deposit with the Forest Service the amount agreed to in the Financial Plan.

D. Present to the U.S. Forest Service a prioritized list of projects and identify the level of development and any facilities associated with each project.

E. Contract for services not provided by the U.S. Forest Service or TOML. This may include, but is not limited to, engineering surveys, architecture, and graphic design.

F. Provide support to the project planning processes. Planning support will include guidance and assistance with CEQA requirements and processes.

G. Provide the U.S. Forest Service with financial resources, as specified in the attached Financial Plan, to complete the tasks associated with design, planning, resource inventories, and decision-making support.

H. Organize team meetings, track progress, and ensure timely completion of project deliverables.

III.THE FOREST SERVICE SHALL:

A. ADVANCE BILLING. The maximum total cost liability to the TOML for this agreement is $70,000.00. The Forest Service shall bill TOML prior to commencement of work for deposits sufficient to cover the estimated costs (including overhead) for the specific payment period. Overhead shall not be assessed.

Billing Method: A single lump sum advance bill.

Billing must be sent to:

Town of Mammoth Lakes
PO Box 1609
Mammoth Lakes, CA 93546
If payment is not received to the satisfaction of the Forest Service by the date specified on the Bill for Collection (Form FS-6500-89), the Forest Service shall exercise its rights regarding the collection of debts owed to the United States.

B. Perform in accordance with the attached Financial Plan.

C. If, in writing, the Forest Service agrees to perform a TOML proposed project and utilizing funding from this agreement, the USFS shall provide staff, using financial resources granted by TOML to complete a variety of resources tasks such as, but not limited to inventory resources, plan projects, guide decision making processes, conduct public meetings and fulfill the requirements of a variety of laws, which include but not limited to: the National Environmental Policy Act, Endangered Species Act, or National Historic Preservation Act.

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D. Assess trail project proposals for their feasibility, practicality, recreation opportunity, and potential resource and social impacts and make recommended adjustments as necessary.

E. Attend and participate in coordinating meetings, recreation commission meetings, and other TOML planning and coordination meetings as requested by TOML.

F. Issue decisions in accordance with rules, policies, and regulations of the U.S. Forest Service.

G. Provide forms that summarizes the work conducted on a particular project, which includes the date, name of specialist, the number of hours the specialist worked, and a specific description of the task(s) completed.

IV.IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE PARTIES THAT:

A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this agreement.

Principal Cooperator Contacts:

Cooperator Program Contact Cooperator Administrative Contact Name: Lawson Reif, Outdoor Recreation
Manager
Address: PO Box 1609
City, State, Zip: Mammoth Lakes, CA
93546
Telephone: (760) 923-8247
FAX: (760) 934-7493
Email: [email protected]
Name: Lawson Reif, Outdoor Recreation
Manager
Address: PO Box 1609
City, State, Zip: Mammoth Lakes, CA
93546
Telephone: (760) 923-8247
FAX: (760) 934-7493
Email: [email protected]
Principal Forest Service Contacts:

Forest Service Program Manager
Contact
Forest Service Administrative Contact
Name: Christopher Buehrer, District
Recreation Officer
Address: PO Box 148
City, State, Zip: Mammoth Lakes, CA
93546
Telephone: (760) 923-8361
FAX: N/A
Email: [email protected]
Name: Joseph Donovan, Assistant District
Recration Officer
Address: PO Box 148
City, State, Zip: Mammoth Lakes, CA
93546
Telephone: (760) 716-8963
FAX: N/A
Email: [email protected]
A. FOREST SERVICE LIABILITY TO THE COOPERATOR. The United States shall not be liable to The TOML for any costs, damages, claims, liabilities, and judgments that

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arise in connection with the performance of work by the Forest Service or its contractors under this agreement, including but not limited to damage to any property owned by The TOML or any third party.

B. REFUNDS. Funds collected in advance by the Forest Service, which are not spent or obligated for the project(s) approved under this agreement, may be refunded to TOML, authorized for use for a new agreement by TOML, or waived by TOML. A Data Universal Numbering System (DUNS) number and registration in the System for Award Management (SAM) by TOML may be necessary to process a refund. Due to processing costs, any balance less than $25 shall not be refunded to TOML.

C. PUBLIC NOTICES. It is the Forest Service's policy to inform the public as fully as possible of its programs and activities. The TOML is/are encouraged to give public notice of the receipt of this agreement and, from time to time, to announce progress and accomplishments. Press releases or other public notices should include a statement substantially as follows:
"INYO NATIONAL FOREST of the Forest Service, Department of Agriculture." The TOML may call on the Forest Service's Office of Communication for advice regarding public notices. The TOML is/are requested to provide copies of notices or announcements to the Forest Service Program Manager and to the Forest Service's Office of Communications as far in advance of release as possible.

D. FREEDOM OF INFORMATION ACT (FOIA). Public access to agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.

Public access to culturally sensitive data and information of Federally-recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2009 Farm Bill).

E. PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the Forest Service or TOML from participating in similar activities with other public or private agencies, organizations, and individuals.

F. ENDORSEMENT. Any of TOML’s contributions made under this agreement do not by direct reference or implication convey Forest Service endorsement of TOML's products or activities.

G. NOTICES. Any communication affecting the operations covered by this agreement by the Forest Service or TOML will be sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:

To the Forest Service Program Manager, at the address specified in the agreement.

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To TOML, at TOML’s address shown in the agreement or such other address designated within the agreement.

Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later.

H. COLLABORATION. The Forest Service and TOML may mutually agree to collaborate in the review of draft publications, interpretive signs, manuscripts, and other printed material and audiovisuals prior to completion. This agreement, in and of itself, does not authorize TOML’s participation in the project.

I. USE OF FOREST SERVICE INSIGNIA. In order for TOML to use the Forest Service insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted from the Forest Service’s Office of Communications (Washington Office). A written request will be submitted by Forest Service INYO NATIONAL FOREST to the Office of Communications Assistant Director, Visual Information and Publishing Services prior to use of the insignia. The Forest Service INYO NATIONAL FOREST will notify The TOML when permission is granted.

J. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND ELECTRONIC MEDIA. The TOML shall acknowledge Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this agreement.

K. PROPERTY IMPROVEMENTS. Improvements placed by The TOML on National Forest System land at the direction or with the approval of the Forest Service become property of the United States. These improvements are subject to the same regulations and administration of the Forest Service as would other national forest improvements of a similar nature. No part of this agreement entitles The TOML to any interest in the improvements, other than the right to use them under applicable Forest Service regulations.

L. PURCHASE OF ASSETS. Any assets (such as equipment, property, or improvements) purchased by the Forest Service with TOML’s contributions shall become the property of the Forest Service.

M. OFFSETS, CLAIMS AND RIGHTS. Any and all activities entered into or approved by this agreement will create and support afforestation/ reforestation efforts within the National Forest System without generating carbon credits. The Forest Service does not make claims of permanence or any guarantees of carbon sequestration on lands reforested or afforested through partner assistance. The Forest Service will provide for long-term management of reforested and afforested lands, according to applicable Federal statute regulations and forest plans.

N. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. The TOML shall include the following statement, in full,

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in any printed, audiovisual material, or electronic media for public distribution developed or printed with any Federal funding.

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. (Not all prohibited bases apply to all programs.) To file a complaint alleging discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington DC 20250-9410 or call toll free voice (866) 632-9992, TDD (800)877-8339, or voice relay (866) 377-8642. USDA is an equal opportunity provider and employer.

If the material is too small to permit the full statement to be included, the material must, at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunity provider."
O. TERMINATION FOR COLLECTION AGREEMENTS. Either party, in writing, may terminate this agreement in whole, or in part, at any time before the date of expiration.

The Forest Service shall not incur any new obligations for the terminated portion of this agreement after the effective date of termination and shall cancel as many obligations as possible. Full credit must be allowed for Forest Service expenses and all non-cancelable obligations properly incurred up to the effective date of termination.

P. DEBARMENT AND SUSPENSION. The TOML shall immediately inform the Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should TOML or any of their principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary.

Q. MODIFICATIONS. Modifications within the scope of this agreement must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed.

Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. The Forest Service is not obligated to fund any changes not properly approved in advance.

R. COMMENCEMENT/EXPIRATION DATE. This agreement is executed as of the date of the last signature, and is effective through 10/1/2029 at which time it will expire. The expiration date is the final date for completion of all work activities under this agreement.

S. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are authorized to act in their respective areas for matters related to this agreement. In witness whereof, the parties hereto have executed this agreement as of the last date written below.

FS-1500-11 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
ROB PATTERSON, Town Manager
TOML
Date
LESLEY YEN, Forest Supervisor
Forest Service, Inyo National Forest
Date
The authority and format of this agreement have been reviewed and approved for signature.

HUGO MARTINEZ-ROACHO
Forest Service Grants Management Specialist
Da

HUGO MARTINEZ- MARTINEZ-ROACHO
ROACHO
11:35:13 -04'00'

OMB 0596-0217
FS-1500-18
U.S. Forest Service
Forest Service Agreement #
Cooperator Agreement #
Collection Agreement Financial Plan
Cooperator and FS Contributions
COST ELEMENTS and related data
Cooperator
Contribution
FS Non-Cash
Contribution
Line Item Cost Subtotals Subtotal Subtotal Combined
Subtotals

PERSONNEL
Resource Specialists (List all personnel): # of
Days $/Day
Heritage 83.00 $399.00 $33,117.00 $33,117.00
Tribal Consultant 10.00 $362.70 $3,627.00 $3,627.00
Wildlife Biologist 10.00 $314.00 $3,140.00 $3,140.00
Botanist 10.00 $371.00 $3,710.00 $3,710.00
Geology / Minerals 3.00 $432.00 $1,296.00 $1,296.00
Hydrology 10.00 $446.00 $4,460.00 $4,460.00
NEPA Planner 25.00 $426.00 $10,650.00 $10,650.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal, Personnel: 151.00 $60,000.00 $0.00 $60,000.00 TRAVEL
Explanation of trips:

From Where/To Where/For Whom
Vehicle
Mileage
Cost or
Airfare
Cost
# of
Trips
PerDiem
and
Lodging
$0.00 $0.00
$0.00 $0.00
Subtotal, Travel: $0.00 0 $0.00 $0.00 $0.00 $0.00

EQUIPMENT
Name and Type of Equipment: Unit
Cost Quantity
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal, Equipment: $0.00 0 $0.00 $0.00 $0.00

SUPPLIES
Name and Type of Supplies: Unit
Cost Quantity
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
Subtotal, Supplies: $0.00 0 $0.00 $0.00 $0.00
24-CO-11050400-017

Attachment: A FS Agreement No. 25-CO-11050400-001

CONTRACTUAL
Describe Contracts that will most likely result from this project:
$0.00
$0.00
Subtotal, Contractual: $0.00 $0.00 $0.00
OTHER
Describe Other Costs of the Project:

Bike trails, motorized trails, Multi-Use Pathway, trail reroutes, new trail construction, trailhead development.
$10,000.00 $10,000.00
$0.00
$0.00
Subtotal, Other: $10,000.00 $0.00 $10,000.00
TOTAL DIRECT CHARGES $70,000.00 $0.00 $70,000.00

OVERHEAD ASSESSMENT
(if applicable, see FSH 1909.13)
Insert
Rate
Here: 0.0% $0.00
Total Party Costs $70,000.00 $0.00 $70,000.00

COST ELEMENTS SUBJECT TO NATIONAL

PASS-THROUGH RATES
Cooperator Contribution
TOTAL CHARGES $0.00

OVERHEAD ASSESSMENT
(if applicable, see FSH 1909.13)
Insert
Rate
Here: $0.00
Total Pass-Through Costs $0.00
TOTAL PROJECT COSTS $70,000.00
Burden Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD).

To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer

1 TOWN COUNCIL STAFF REPORT
Title: 2025 Town Council Strategic Planning Series introduction and review of public comments received from the Town’s 40th Anniversary Visioning Exercise.

Meeting Date: November 6, 2024
Prepared by: Rob Patterson, Town Manager
Stuart Brown, Parks and Recreation Director
Haislip Hayes, Public Works Director/Town Engineer
Pam Kobylarz, Assistant to the Town Manager
RECOMMENDATION:

Receive presentation from staff and provide consensus comments or direction regarding the 2025 Strategic Planning Series and public comments received from the Town’s 40th Anniversary Visioning Exercise.

BACKGROUND INFORMATION:

The Town Council regularly undertakes a collaborative process to collectively identify, discuss and ratify strategic priorities and key objectives. The current Strategic Priorities and Key Objectives Statement was adopted in December 2023. Accomplishments achieved from the established Town Council Strategic Priorities were published in the 2023 Year in Review document available on the Town’s website. Celebrated achievements include the ongoing implementation of the Housing Now! initiative, continued development of The Parcel affordable housing project, infrastructure investment, and enhancements to community amenities in Town and in partnership with the United States Forest Service (USFS). A capstone for the year was the opening of the new Community Recreation Center (CRC) on November 24. The 40,000 square foot facility is the new home of LA Kings Ice at Mammoth Lakes in winter and the Mammoth RecZone in summer.

The accomplishments highlighted throughout 2023 reflect the quality, dedication, creativity and talent of Town employees. Every Town employee is proud of the work achieved in serving Mammoth Lakes residents, businesses, and visitors. It is through their efforts that the goals and priorities of the Town Council and expectations of the community are accomplished.

The primary purpose in defining a limited set of Strategic Priorities and Key Objectives is to establish a realistic work program. If there are too many ‘priorities’ or they are overly broad, measuring success becomes difficult and the lack of direction makes implementation challenging.

Town Council consensus to set a limited number of strategic priorities is difficult. The setting of clear and defined objectives allows staff and Town Council to allocate appropriate resources, define tactics and programs and to take actions that can be measured (and celebrated) over an established period of time.

Over the next several months, the Town will embark on a new strategic planning process with the goal of adopting a one-page statement defining the Council’s Strategic Priorities and Key Objectives for 2025.

2 Beginning in November, the planning process will encompass a review of comments received at the Town’s 40th Anniversary visioning exercise, review of Town Core Services and the current strategic priorities statement with a presentation of large policy items at the end of the year. In the new year, discussion items will include future planning efforts (master plans, general plan update, etc.), and the recommendation of prioritized capital investment projects as outlined in the Capital Improvement Plan (CIP).

The order and outline of the planned Strategic Planning Series are as follows:
 November 6, 2024 - Overview of Strategic Planning Series and review of public comments received from the Town’s 40th Anniversary Visioning Exercise  November 20, 2024 - Town Core Services Update
 November & December – Review CIP projects, planning opportunities, and policy requests with both Planning and Economic Development Commission and Recreation Commission.  December 4, 2024 - Review 2023 Town Council Strategic Priorities and Key Objectives  December 18, 2024 - Presentation and review of large policy items  January 2025 - Strategic Planning Workshop to discuss and adopt 2025 Strategic Priorities.

Additional meetings will be scheduled as needed, including the adoption of the Town of Mammoth Lakes 2025 Strategic Priorities and Key Objectives Statement at the conclusion of this process.

ANALYSIS AND DISCUSSION:

The first session of the Strategic Planning Series is the review of public comments received at the Town’s 40th Anniversary as part of the Town’s visioning exercise. The Town celebrated its 40th anniversary of incorporation on August 24, 2024 with a community party with the theme “Celebrate the past – Build for the future!” An estimated 150 people were in attendance.

The goal of the community visioning exercise was to solicit input on major work programs and core services as represented in the Town’s General Plan and to broadly guide and inform future planning efforts. The exercise included six stations, each with a different focus area that included opportunity for input from the community, as well as information sharing. The topics were:

Economy; Housing and Development; Mobility and Transportation; Parks, Recreation and Trails; Public Safety; Land Use and Development, and Sustainability and Environment. These topics are not inclusive of the entire Town work program but rather, were intended to invoke and solicit ideas for the Town’s next ten yearsin a variety of areas that impact the community. Each station included an opportunity for community input in the form of free-form comments, responding to prompts, and yes/no answers to specific questions.

Below is a summary of the input that was received for each topic area:

A. ECONOMY
Community Questions and Reponses:
 What could the Chamber of Commerce do to support small business growth, enhancement, and stability?
The recommendation that we received on how the Chamber of Commerce can support small business growth is by promoting more to the Hispanic community.

3  What changes in air service, events, or other airport services at would you like to see in the next 10 years?
Changes that people would like to see in air service included requests for regional yearround air service, flights to Dallas or another significant hub airport, reliable and affordable air service from Mammoth Airport to anywhere, keep Mammoth air service, have Bishop air service in the summer to Denver not San Fransisco, and have regular flights year-round (not daily but even just three times per week).

People would like to see an Electric Vehicle charging station at the airport, overflow parking for town at the airport, and a shuttle between Mammoth Airport and the town. We received multiple comments on a shuttle, not only between Mammoth Airport and the town, but also recommendations for ESTA to connect between town, Mammoth Airport and Bishop Airport.

For events, someone mentioned adding a kids’ program at the airport, either a summer workshop or a monthly get together to learn about aviation.  What events would you like to see in Mammoth Lakes?
Locals would like to see street art, public art, performance art, and murals. We also received comments advocating for more concerts in the summer and implementing more community opinion.
 What are your expectations for broadband access in the next 10 years? For broadband the public would like the last connections completed, consistently working internet, and they want the fiber connects as soon as possible.

Another recommendation that did not tie into a specific question is that the Town should move greater funding portions from Mammoth Lakes Tourism and put it into housing.

During the event, staff spoke with multiple people who have recently moved here with their families. They expressed great appreciation for being able to relocate to a community such as ours and raise their kids here. They also mentioned that they appreciated this event and that it was nice to learn more about the town.

B. HOUSING AND DEVELOPMENT
The prompts for Housing and Development were similar to the prompts and questions presented at the Housing Solutions Workshop in July 2023, and included conceptual plans for three Housing Opportunity Sites within the Town; the Community Center site, the Bell Shaped Parcel, and the Mammoth Lakes Foundation site. The feedback received from the community was largely positive and there was agreement that the community needs more housing and that any housing development should include a variety of community amenities, such as green/open space and parks. Of the three sites presented, the Bell-Shaped Parcel received the most votes (11 votes) for prioritizing it for future master planning and site development, with a few voters wanting nothing to happen on that site and a few voters wanting a large open space buffer on the south side adjacent to the existing single-family residences. The Foundation site received the second most votes (5

4 votes), and the Community Center site received no votes from those in attendance. The voting results from this visioning exercise differed from the Housing Solutions Workshop results in that during the housing workshop, the Foundation site was the most favored site and the Bell-Shaped Parcel was second.

Community Questions and Responses:
 Of the three Housing Opportunity Site above, which site should the Town prioritize for future master planning and site development?
 Mammoth Lakes Foundation Site (5 responses)
 Bell Shaped Parcel (11 responses)
 NO to Bell Shaped Parcel (2 responses)
 Larger buffer at South end (2 responses)
 What characteristics/amenities should any future Town housing project include?  More green space
 Less short-term rental permits
 More affordable/accessible housing (5 responses)
 Robust open space and transit for double density
 Improvements to Alpine Circle Lodge
 Less hotels
 Put legs on a regional housing authority working in conjunction with government agencies and NGO to make consistent incremental progress towards housing goals  How valuable are outdoor sport spaces in Mammoth?
C. MOBILITY AND TRANSPORTATION
The responses received from the public related to transportation reflect a community desire to see more improvements to multi-modal infrastructure. Several comments relate to projects that Town staff are currently working on and considering. This affirmation reinforces that staff is working on the right problems and mitigating community concerns. As the Town works through the 2025 strategic plan and CIP, many of these comments will be discussed for incorporation into the work program. Comments related to transit service will be relayed to ESTA and should be part of large transit service conversation.

Community Questions and Responses:

Sidewalks and MUPS:
 What additional sidewalk or MUP connections would you like to see constructed next?
 More bike lanes on roads, specifically along Old Mammoth Road  Extend the Vista Seating Area to create a MUP loop that wraps back around by the creek
 Full sidewalk on Lakeview from Canyon Lodge to at least Voodoo Chute  Connect Sierra Valley Sites to the Parcel via Manzanita easement and paved MUP  Main Street South side

5  MUPs from Town to Airport and Whitmore Recreation Area  Connect Lakes Basin Path to Main Street sidewalk
 What changes or additions would you like to see to transit routes, stops, shelters, or schedule?
 More buses on busy weekends/peak seasons
 Park and Ride area from airport that is an ESTA bus stop  Transit from Town to Whitmore Recreation Area
 South side Meridian MUP from Minaret to Old Mammoth with bus stop pull outs  Restaurant bus stations
 General responses:
 More/Safer Main Street Crossings
 More traffic circles at dangerous intersections
 A light at the Post Office intersection
 E-bikes on roads. Teach cyclists to ride on the right hand side of the road  Enforce rules for bikes to use bike lanes instead of sidewalks  Extra parking out of Town at the Airport/Whitmore, so Town streets have more room
 Slow traffic down on Main Street
 Install a new Minaret/Meridian roundabout and Minaret/Forest Trail roundabout  Add another crosswalk further up Main Street
 Plow Lake Mary Bike Path to Twin Lakes in winter
 Pedestrian crosswalk on Meridian Blvd. at College Parkway  Add a pedestrian crossing at the 76 Gas Station or Morrison’s D. PARKS, RECREATION AND TRAILS
At the Trails, Parks, and Recreation station, both Parks and Recreation and Office of Outdoor Recreation staff engaged attendees related to what recreation facilities, trails, and programs the community would like to see moving forward. The response was robust, with a community pool facility being the #1 requested item, by far (11 unique responses). Nearly all of the respondents felt a pool facility should be indoor and year-round. Following the pool, and tied for second most votes, were more non-motorized singletrack (3) and a path of Whitmore, along with a similar comment of more paths in general. Similarly, either soft surface singletrack or paved MUPs to Whitmore, to connect these Town facilities, was another common response. These items were the only suggestions echoed by more than one individual.

Whitmore, and the addition of amenities was a popular topic among respondents. For example, one respondent desired to see an airbag at a location such as Whitmore. Currently, many members of the Mammoth Mountain Ski & Snowboard Teams travel all the way to Park City, UT in order to train on an airbag. Respondents felt having an amenity such as this in the Eastern Sierra would draw participants looking to train from across CA and adjacent western states. Due to the Town’s shooting ordinance, it was also suggested to have an archery range at Whitmore, which would promote a safer and more controlled environment than unregulated shooting in the adjacent forest.

Another Whitmore related suggestion was a playground. It was also suggested, either at a place

6 like Whitmore or at TOML parks in town, to have outdoor (body weight only) exercise machines to promote health and wellness.

Community Questions and Responses:
 What additional recreation programs would you like to see?  Air Bag
 More gymnastic programming
 Adult outdoor fitness machines (body weight only)
 More High School age programming such as basketball and pickleball.  Programming related to teen summer camps or summer work.  USFS/TOML partnership to offer camp for teens to do trail maintenance  “Paddle up” system at pickleball courts to help assist with player rotation when the courts get busy.
 What kind of new trails do you desire to see on the landscape?  Single track/paved bike path to Whitmore Recreation Area  Non-motorized single track
 South side of Meridian Blvd. Walk/bike path/MUP
 Protected bike paths
 More bike paths
 What additional recreation facilities would you like to have?  New indoor, year-round pool (11 responses)
 Better maintain the tennis courts at the Community Center and add pickleball to this location.
 Make the Hockey Rink at the CRC year-round.
 Another multi-purpose facility for non-ice activities for winter use.  Parachute area
 Café
 Playground at Whitmore Recreation Area
 Archery range
 TOML purchase of the Sam’s Wood Site to be used as a multi-purpose event space.

E. PUBLIC SAFETY
The Public Safety station included both the Police and Public Works Departments. Bicycle helmets, bicycle bells, and dog waste bag dispensers were given out at the booth, which made it quite popular. This allowed MLPD staff a great opportunity to discuss bicycle safety as children and young adults were being fitted for helmets. People enjoyed seeing historical photos of the Police Department along with photos of snow removal during the big winters. They also seemed to prefer writing down their feedback as opposed to discussing anything with staff at the booth.

There were three community questions on our Visioning Board and the following responses were received:

7 Community Questions and Responses:

 What safety improvements would you like to see made in the Town of Mammoth Lakes?
 No “Lime” scooters
 Enforcement of bike path/MUP speed limits
 More enforcement of Main Street speed limits
 No bikes on sidewalks
 Defensible space training/volunteer group
 Helmets required for bike rentals
 Enforcement of “Dogs on Leash” areas
 Education/Enforcement of E-bikes on roads (ride on right side)  Dedicated bike lane on Old Mammoth Road
 Continued bike path improvements and connectivity in town  Get more info to bicycle riders, especially e-bike riders, on bike safety and courtesy  Are there currently inspections of homes to give more input on Defensible Space? Maybe train a volunteer squad?
 Wonderful Snow Removal on the roads and MUPs
 Have you signed up for Emergency Alerts on the READY Mono Portal?  12.5% of respondents answered “No”
 Do you like the idea of having cameras in police vehicles?  100% of respondents answered “Yes”
F. ENVIRONMENT AND SUSTAINABILITY
At the Environment and Sustainability station, staff handed out reusable water bottles from Buoy and a variety of information about upcoming events and local and state mandates. A theme in the comments that were received was an overall general sense of better access to recycling including making it easier, more accessible, and expanding the types of items that can be recycled. 94% of the respondents were supportive of the Town’s plastic water bottle ban that will go into effect for retail sales on January 1, 2026. A summary of all the comments that were received is below.

Community Questions and Responses:
 What actions can our community take to be good stewards of our environment?  Ban single use plastic and Styrofoam
 Cite businesses that still use Styrofoam/ single use plastic  Help initiative of businesses using return containers (Buoy)  Make recycling easier
 Comingled recycling
 Composting facility
 More expansive recycling for plastic
 “Normal” EV chargers
 Encourage electric appliances

8  Stick to 2007 General Plan PAOT (People at one time)  Program during Town Clean Up Day for items unaccepted by thrift stores for people to drop off and/or grab for free
 Actively participate in better landfill closure with County, ASDA, and State  Get grants to create an ALL electric Town
 Efficient home appliances
 Do you believe climate change is impacting our community?  94% of respondents answered “Yes”
 Are you supportive of the single-use plastic water bottle ban?  90% of respondents answered “Yes”
 Do you recycle cardboard?
 94% of respondents answered “Yes”
G. LAND USE AND DEVELOPMENT
The questions for Land Use and Development were focused on the Community Vision Statement that will be part of the future General Plan update and how to improve community engagement during the planning process.

The comments received on the future vision statement can be grouped into the following categories:
- Housing (increase density, housing for locals, housing for essential workers (i.e., nurses, teachers, firefighters, etc),
- Resiliency (impacts from climate change, climate adaptation, - Recreation (CRC for other sports, aquatics center, trails/MUPs) - Economy (increase retail options, limit hotels/AirBNBs) - Community (family friendly options, engage at schools, engage with the Latino community)
The comments received related to improving community engagement during the General Plan update process also apply to improving engagement on general planning processes. Some of the ideas included going into the schools and interacting directly with the students, engaging directly with the Latino community, hosting events on weekends to engage with a different component of the community (many are working nights and can’t attend evening meetings), and maintaining an email interest list to receive updates throughout the process.

Community Questions and Responses:
 What values and principles are important to include in the future Community Vision Statement for the Town’s next General Plan Update?
 What outreach efforts should the Town use to increase community involvement in the Town General Plan update process?
General comments:
 CRC type building for year-round use (sport court options available in winter)  Invest in resilient infrastructure that is prepared for future climate hazards  More long-term multi-family housing be prioritized in zoning. Less SFH

9  Mobility options and affordable housing
 More housing options for locals and more buying options for everyday essentials (socks, health needs, printer cartridges)
 Family friendly options engaging the entire community  More RMF1 and less RMF2
 Community that can adapt to climate change
 Going into schools - make Town involvement something talked about at the dinner table
 Elevate the Latino community
 Aquatic center x2
 Email list for General Plan updates
 Stop big hotel development
 Safety, well rounded options, community involvement
 Housing for teachers, hospital staff, Fire Department, and Police Department  Hold informational meetings at community center or community engagement areas  More sidewalks/MUPs, encourage public transit, walking/biking  Hotel development could feed back housing to people. Current Air BnB rentals have destroyed rentals and home ownership for locals
 Identify areas of high-density housing and build more units across all AMI categories for local full-time residents
 Community engagement for entire community
 Executing the plan
 More events on Saturdays and Sundays for increased blue collar and Latino involvement
RECOMMENDATION:

Receive presentation from staff and provide consensus comments or direction regarding the 2025 Strategic Planning Series and public comments received from the Town’s 40th Anniversary Visioning Exercise.

ATTACHMENTS:

A. Town’s 40th Anniversary Visioning Exercise Displays
B. 2023 Strategic Priorities and Key Objectives Statement

10 Attachment A
Town’s 40th Anniversary Visioning Exercise Displays

11

12

13

14

15

16

17 Attachment B
2023 Strategic Priorities and Key Objectives Statement

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Rea, Rice, and Bubser as alternate
Airport Land Use Commission – Rea, Rice, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Rice as alternate
Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Bubser, and Town Manager and Rea as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Rea and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Bubser, Sauser, and Paul Chang; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Rea
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate STR (Short Term Rental Advisory Committee) – Rice and Bubser LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.