Town Council - May 07, 2025
1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Kim Getchell led the flag salute.
3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
David Eichman, Interim Director of the Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber activities.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
There were no additions to the agenda.
5. COUNCIL PRESENTATIONS
5.1 Introduce new Program and Facilities Administrator Emma Lane.
Recreation Manager Kat Kelly introduced Ms. Lane to the Council and the community.
5.2 Recognize promotion of Danny Earls to Accounting Manager.
Town Manager Rob Patterson recognized the promotion of Mr. Earls.
5.3 Recognize promotion of Ben Manning to Revenue Accountant.
Town Manager Rob Patterson recognized the promotion of Mr. Manning.
5.4 Approve proclamation declaring May 4-10, 2025 as Public Service Recognition Week.
1. PSRW Action Sheet.pdf
2. PSRW Proclamation.pdf
Mayor Bubser read the proposed proclamation.
Moved by
Councilmember John Wentworth
Seconded by
Mayor Pro Tem Amanda Rice
Approve the proclamation declaring May 4-10,
2025
as Public Service Recognition Week.
For (4)
Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Absent (1)
Councilmember Bill Sauser
Carried (4 to 0)
6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Police Chief Dan Casabian and Police Officer Matthew West gave an update regarding MLPD K9 Jax.
Public Works Director Haislip Hayes gave an update regarding the Golden State Connect Authority broadband project. There was discussion among members of Council and staff.
Assistant to the Town Manager Pam Kobylarz reported on the Meet a Truck event held yesterday at the Community Recreation Center (CRC). There was discussion among members of Council and staff.
Recreation Manager Kat Kelly gave an update regarding current parks and recreation activities. There was discussion among members of Council and staff.
Office of Outdoor Recreation Manager Lawson Reif gave an update regarding current office of outdoor recreation activities. There was discussion among members of Council and staff.
Town Manager Rob Patterson gave an update regarding the Dog Park.
6.1 May 2025 Public Works Engineering CIP Update.
1. May 2025 Public Works Engineering CIP Update.pdf
2. Capital Project Update May 2025.pdf
7. PUBLIC PRESENTATIONS
7.1 Mono Region Broadband Strategic Plan Update presented by Scott Armstrong, Regional Broadband Coordinator.
1. 2025 05 07 Mono Broadband Strategic Plan Update.pdf
Regional Broadband Coordinator Scott Armstrong gave a presentation regarding the Mono Region Broadband Strategic Plan Update. There was discussion among members of Council and Mr. Armstrong.
7.2 2024 Community Sentiment Survey Presentation presented by Mammoth Lakes Tourism Vice President of Community Engagement Betsy Truax.
1. Resident Sentiment Survey Results.pdf
Vice President of Community Engagement Betsy Truax presented the 2024 Community Sentiment Survey. There was discussion among members of Council and staff.
8. CONSENT AGENDA
Moved by
Councilmember John Wentworth
Seconded by
Mayor Pro Tem Amanda Rice
Approve the Consent Agenda.
For (4)
Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Absent (1)
Councilmember Bill Sauser
Carried (4 to 0)
8.1 Approve the minutes of the regular meeting of April 16, 2025.
1. April 16, 2025 Minutes.pdf
8.2 Award the annual contract for publication of legal notices to The Sheet.
1. Action Sheet - award bid for legals to The Sheet.pdf
2. Bid from The Sheet.pdf
8.3 Award contract for Volcom Brothers Skate Park Annual Maintenance to Primary Concrete, LLC.
1. Award contract for Volcom Brothers Skate Park Annual Maintenance.pdf
8.4 Approve the agreement with Rink Systems, Inc for the conversion of the ice rink and installation of a custom curling sheet.
1. Staff Report.pdf
2. DRAFT Agreement with Rink Systems,Inc.pdf
8.5 Accept the 2023 and 2024 Annual Planning Reports (APRs).
1. Annual Planning Report - 2023 and 2024.pdf
2. 2023 Annual Planning Report .pdf
3. 2024 Annual Planning Report.pdf
8.6 Approve the Amendment to the Professional Services Agreement with Aviation Insights, LLC for one additional year of Airport Management Support Services at Mammoth Yosemite Airport.
1. Aviation Insights Renewal.pdf
2. Aviation Insights Contract Amendment 1.pdf
8.7 Accept Check Register 4/10/25 in the amount of $328,213.87. Accept Check Register 4/11/25 in the amount of $3,040,082.18. Accept Check Register 4/17/25 in the amount of $867,006.51.
1. Check Register 04102025.pdf
2. Check Register 04112025.pdf
3. Check Register 04172025.pdf
9. POLICY MATTERS
9.1 Accept the Town’s 2023-24 Independent Auditors Report.
1. Town of Mammoth Lakes FY 2023-24 Audit .pdf
2. TOWN OF MAMMOTH LAKES FS 2024.pdf
3. FY 2023-24 Financial Statements PP - Audited.pdf
Finance Director Megan Chapman outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Councilmember Brent Truax
Seconded by
Mayor Pro Tem Amanda Rice
Acce
pt the Town’s 2023-24 Independent Auditors Report as presented.
For (4)
Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Absent (1)
Councilmember Bill Sauser
Carried (4 to 0)
9.2 Fiscal Year 2025-26 Preliminary Budget (Department Requested).
1. Preliminary Budget FY25-26.pdf
2. Presentation.pdf
Town Manager Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.
CONSENSUS:
Excess Measure A Tourism allocations remain in the Tourism reserve.
The Mayor called a recess at 6:47 p.m. and the Council reconvened at 6:59 p.m.
9.3 McCoy Arts and Cultural Center (MACC) update and approve amendments to the Purchase and Sale Agreement with Mammoth Lakes Foundation to acquire property located at 100 College Parkway.
1. 5-7-25 TC PSA and Macc update.pdf
Councilmember Truax recused himself due to a conflict of interest and left the meeting at 6:59 p.m.
Public Works Director Haislip Hayes and Engineering Manager Amy Callanan outlined the information in the staff report. There was discussion among members of Council and staff.
PUBLIC COMMENT:
Luan Mendel, Mammoth Lakes Foundation (MLF) Board President and Chair, and Kendra Knight, MLF Executive Director, spoke in support of the agreement.
Councilmember Truax returned to the meeting at 7:20 p.m.
Moved by
Mayor Pro Tem Amanda Rice
Seconded by
Councilmember John Wentworth
Authorize the Town Manager to
make current and future
amend
ments
and execute a purchase and sale agreement with the Mammoth Lakes Foundation (MLF) for the acquisition of real property located at 100 College Parkway.
For (3)
Councilmember John Wentworth, Mayor Chris Bubser, and Mayor Pro Tem Amanda Rice Conflict (1)
Councilmember Brent Truax
Absent (1)
Councilmember Bill Sauser
Carried (3 to 0)
9.4 Agreement with the Mammoth Lakes Performing Arts Foundation to administer an endowment to support operations and management of the McCoy Arts and Cultural Center (MACC).
1. Mammoth Lakes Performing Arts Agreement - April 25.pdf
2. Agreement - MLPAF 2025.pdf
Town Manager Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.
This item will be brought back for approval at the next Town Council meeting.
9.5 Award consulting contract to Kimley-Horn and Associates to develop a Safety Action Plan.
1. Award consulting contract to Kimley Horn and Associates to development of a Safety Action Plan.pdf Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Councilmember Brent Truax
Seconded by
Mayor Pro Tem Amanda Rice
Authorize the Town Manager to e
xecute an agreement with Kimley Horn and Associates Inc. to develop a Safety Action Plan, and execute amendments to the contract, within the available funding, as necessary to advance project design.
For (4)
Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Absent (1)
Councilmember Bill Sauser
Carried (4 to 0)
9.6 Resolution to approve the FY2025-26 project list to be submitted to the California Transportation Commission (CTC) for funding from the Road Maintenance and Rehabilitation Account (RMRA) funds under Streets and Highways Code Section 2034.
1. Resolution to approve the FY25-26 project list to be submitted to the CTC for SB1 funding 1.pdf
2. 2025 SB1 Resolution.pdf
Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Mayor Pro Tem Amanda Rice
Seconded by
Councilmember John Wentworth
Adopt a resolution approving the 2025-26 project list to be submitted to the California Transportation Commission (CTC) for funding from the Road Maintenance and Rehabilitation Account (RMRA) funds under Streets and Highways Code Section 2034.
For (4)
Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Absent (1)
Councilmember Bill Sauser
Carried (4 to 0)
10. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.
Councilmember Truax attended the Valentine Reserve dinner, the Lodging meeting, the Meet a Truck event, and the sundae social at the Town Offices.
Mayor Pro Tem Rice attended the groundbreaking ceremony at Mammoth Hospital, the Meet a Truck event, the Town County Liaison meeting, and the Eastern Sierra Community Housing (ESCH) Board meeting.
Councilmember Wentworth attended the Eastern Sierra Council of Governments (ESCOG) meeting, the Great Basin Unified Air Pollution Control District (GBUAPCD) Board meeting, and the Eastern Sierra Sustainable Recreation Partnership (ESSRP) meeting.
Mayor Bubser attended the groundbreaking ceremony at Mammoth Hospital, the ESCOG meeting, and the Wildfire Resilience Action and Financial Team (WRAFT) meeting.
11. CLOSED SESSION
11.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Rob Patterson, Community and Economic Development Director Nolan Bobroff, and Human Resources Manager Amanda Pelham
with respect to the following Employee Organizations: Mammoth Lakes Police Officers Association and the Mammoth Lakes Sergeants Association.
At 8:03 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 8:55 p.m. and announced that there was no reportable action taken.
13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, May 21, 2025 at 4:00 p.m.
The Council adjourned the meeting at 8:55 p.m.