Town Council - May 21, 2025
1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Sergeant Heilman led the flag salute.
3. PUBLIC COMMENTS
1. Grady Dutton Public Comment.pdf
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
Gina van Hest, Mammoth Lakes Chamber of Commerce Communications Manager, gave an update regarding current Chamber activities.
Andrew Kastor, ASICS Mammoth Track Club, gave an update regarding current Club activities. There was discussion among members of Council and Mr. Kastor.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
There were no additions to the agenda.
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Office of Outdoor Recreation Manager Lawson Reif announced that the Mammoth Lakes Basin would be opening on Friday at 7:00 a.m. and gave an update regarding current office of outdoor recreation activities. There was discussion among members of Council and staff.
Town Manager Rob Patterson gave an update regarding current parks and recreation activities.
6. CONSENT AGENDA
Town Manager Rob Patterson outlined the information in the staff report for Agenda Item 6.6.
Moved by
Councilmember Bill Sauser
Seconded by
Mayor Pro Tem Amanda Rice
Approve the Consent Agenda with Councilmember Truax recused on Agenda Item 6.7.
For (5)
Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Carried (5 to 0)
6.1 Approve the minutes of the regular meeting of May 7, 2025.
1. May 7, 2025 Minutes.pdf
6.2 Award contract for 2025 Slurry & Fog Seal project CAP 25-002 to VSS International, Inc.
1. Award contract for 2025 Slurry and Fog Seal project.pdf
2. 2025 Slurry and Fog Seal Project Map.pdf
6.3 Award contract for Road and MUP Rehab 2025 project CAP 25-001 to Qualcon Contractors Inc.
1. Award contract for Road and MUP Rehab 2025 project.pdf
2. 2025 Road and MUP project Map.pdf
6.4 Award Contract for Miscellaneous Concrete and Facility Work project CAP 25-003 to Rock-N-Dirt, Inc.
1. Award contract for Miscellaneous Concrete and Facility Work project.pdf
2. 2025 Concrete and Facility Work Project Map.pdf
6.5 Adopt the resolution authorizing the application for previous PLHA awardees and adopting the PLHA Plan for the Permanent Local Housing Allocation Program.
1. 2025 PLHA Application.pdf
2. Resolution - PLHA Housing Program.pdf
6.6 Adopt the resolution approving an updated Travel Policy for the Town of Mammoth Lakes.
1. Action Sheet - adopt travel policy.pdf
2. R25- Travel Policy.pdf
3. Travel Policy Final.pdf
4. Authorization and Claim for Travel Expense Form.pdf
6.7 Adopt a resolution making sole source findings for McCoy Arts and Cultural Center (MACC) flooring.
1. Adopt the resolution making sole source findings for MACC flooring.pdf
2. MACC sole source Resolution.pdf
6.8 Accept Check Register 5/1/25 in the amount of $1,369,086.64. Accept Check Register 5/9/25 in the amount of $40,456.84.
1. Check Register 05012025.pdf
2. Check Register 05092025.pdf
7. POLICY MATTERS
7.1 Award Contract for the Parcel Phase 3 Infrastructure Design.
1. Award Contract for Parcel Phase 3 Infrastructure Design.pdf Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by
Mayor Pro Tem Amanda Rice
Seconded by
Councilmember John Wentworth
Authorize the Town Manager to e
xecute an agreement with Triad Homes and Associates Inc. to complete plans and specifications for Parcel Phase 3 infrastructure.
Authorize the Town Manager to execute amendments to the contract, within the funding allocation, as necessary to advance project design.
For (5)
Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, and Councilmember Brent Truax Carried (5 to 0)
7.2 Fiscal Year 25-26 Budget – Capital & Housing Projects, Restricted Funds.
1. Restricted Revenue capital and Housing fy25-26.pdf
2. Presentation.pdf
Town Manager Rob Patterson, Public Works Director Haislip Hayes, and Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.
8. COUNCILMEMBER REPORTS
1. Councilmember Reports.pdf
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.
Councilmember Wentworth attended the Integrated Climate Adaptation and Resiliency Program (ICARP) Technical Advisory Committee meeting and the Sustainability Fair.
Councilmember Truax attended the Mammoth Lakes Recreation (MLR) Board meeting and the Local Transportation Commission meeting.
Councilmember Sauser attended the Local Transportation Commission meeting and the Top Off Party for the new Town Hall building.
Mayor Bubser spoke about yesterday's traffic accident. There was discussion among members of Council.
9. CLOSED SESSION
9.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Rob Patterson and Community and Economic Development Director Nolan Bobroff with respect to the following Organizations: Mammoth Lakes Police Officers Association and the Mammoth Lakes Supervisory Association.
At 5:54 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
10. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 7:01 p.m. and announced that there was no reportable action taken.
11. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, June 4, 2025 at 4:00 p.m.
The Council adjourned the meeting at 7:01 p.m.