Town Council Agenda
Wednesday, June 4, 2025, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:
Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, Councilmember Bill Sauser, Councilmember Brent Truax, Councilmember John Wentworth NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.
NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.
NOTE: All comments will be limited to a speaking time of five minutes.
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1. CALL TO ORDER AND ROLL CALL
Councilmember Wentworth will be participating in the meeting remotely from 530 Pico Blvd Santa Monica, California, 90405, Room 920.
2. PLEDGE OF ALLEGIANCE
3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.
Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.
4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.
5. TOWN COUNCIL PRESENTATIONS
5.1 Agency Recognition for Inn Fire Mutual Aid Response.
5.2 Recognize promotion of Kevin Bessenbacher to Building Inspector I.
5.3 Adopt the proclamation declaring June 2025 as Pride Month in the Town of Mammoth Lakes.
6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)
6.1 June 2025 Public Works Engineering CIP Update.
7. PUBLIC PRESENTATIONS
7.1 Receive a presentation on the status of the Lease to Locals Program.
8. STAFF PRESENTATIONS
8.1 Federal Budget and Visitation Impacts to Budget Forecast.
8.2 Community Recreation Center (CRC) Operations Update.
9. CONSENT AGENDA
9.1 Approve the minutes of the regular meeting of May 21, 2025.
9.2 Accept Check Register 5/14/25 in the amount of $1,823,735.15. Accept Check Register 5/22/25 in the amount of $1,027,238.40. Accept Check Register 5/28/25 in the amount of $6,434.00. Accept Check Register 5/29/25 in the amount of $1,607,152.58.
10. POLICY MATTERS
10.1 Fiscal Year 2025-26 – Tentative Budget (Manager Recommended).
11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.
12. CLOSED SESSION
12.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Rob Patterson, Community and Economic Development Director Nolan Bobroff, and Human Resources Manager Amanda
Pelham with respect to the following Employee Organizations: Mammoth Lakes Police Officers Association and the Mammoth Lakes Supervisory Association.
13. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
14. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, June 18, 2025 at 4:00 p.m.
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Agency Recognition for Inn Fire Mutual Aid response Council Meeting Date: 6/4/2025
Prepared by: Rob Patterson, Town Manager
Recommended Motion: Recognition for agency response to support the Eastern Sierra in the recent Inn Fire near Mono City.
Summary: The Inn Fire started on May 22, 2025, near Hwy 395 between Lee Vining and Mono City. The fire quickly spread due to fuel and weather conditions and immediately threatened the community of Mono City. Our local resources comprised of U.S. Forest Service, Mono County Fire Protection Districts, Mono County Sherriff, Mammoth Lake Fire Protection District, Mammoth Lakes Police Department, and others took on the initial response providing lifesaving effort through fire suppression and evacuations.
The incident was managed by the Inyo National Forest Service who quickly engaged a wide range of partners through a mutual aid request. The agency response was incredible, mobilizing from far reaches in the overnight hours. This incredible effort had a direct effect on the success of the firefighting efforts. Below is a list of agencies that provided resources in response to the Inn Fire:
A PROCLAMATION OF THE TOWN COUNCIL OF THE
TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,
DECLARING JUNE, 2025 AS PRIDE MONTH
WHEREAS, the Town Council of the Town of Mammoth Lakes, California, recognizes and proclaims the month of June 2025 as Two-Spirit, Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, Asexual, and Plus (2SLGBTQIAP+) “Pride Month” throughout the Town of Mammoth Lakes; and
WHEREAS, the rainbow flag is widely recognized as a symbol of pride, inclusion, and support for social movements that advocate for 2SLGBTQIAP+ people in society; and WHEREAS, all human beings are born free and equal in dignity and rights. 2SLGBTQIAP+ individuals have had immeasurable impact on the cultural, civic, and economic successes of our country; and
WHEREAS, the Town of Mammoth Lakes is committed to supporting visibility, dignity, and equality for 2SLGBTQIAP+ people in our diverse community; and WHEREAS, while society at large increasingly supports 2SLGBTQIAP+ equality, it is essential to acknowledge that the need for education and awareness remains vital to end discrimination and prejudice; and
WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worth, and the Town Council of the Town of Mammoth Lakes calls upon the people of this municipality to embrace this principle and work to eliminate prejudice everywhere it exists; and WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for the Town’s 2SLGBTQIAP+ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, build acceptance, and advance equal rights.
NOW, THEREFORE BE IT RESOLVED that the Town Council of the Town of Mammoth Lakes hereby proclaims the month of June 2025 as Pride Month in support of the 2SLGBTQIAP+ community and encourages community recognition of the Eastern Sierra Pride Festival 2025 being held June 7-8, 2025 at Canyon Lodge.
PROCLAIMED this 4th day of June, 2025.
_________________________________
ATTEST: CHRIS BUBSER, Mayor
____________________________________
JAMIE GRAY, Town Clerk
Mammoth Lakes Town Council
Agenda Action Sheet
Title: June 2025 Public Works Engineering CIP Update.
Council Meeting Date: 6/4/2025
Prepared by: Amy Callanan, PE, Engineering Manager
Recommended Motion: None
Summary: The attached CIP updated contains information about the Town’s current design and construction projects.
Public Works Engineering
Capital Project Update
June 4, 2025
*** Text shown in bold has changed from the previous update *** Project Notes Budget
CRC “Phase 2” - Interior TI
Work
Installation of office spaces will begin on June 5. The skate rental counter design is under development. All other work is substantially complete. $2M
The Parcel Phase 2
“Kingfisher 1”
Work has recently resumed on building foundations, underground utilities and perimeter site retaining walls.
$46M (Kingfisher 1)
TBD (Kingfisher 2)
Town Civic Center Structural steel and metal decking are substantially complete. Additional concrete foundation work is under way. Framing of walls will begin mid-June. $27M
Mammoth Creek Park West
(CRC)
Work on the concrete foundations for the shade structures and climbing boulder has begun under the 2025 Misc Concrete and Facility Work project. $500K
Mammoth Arts & Cultural
Center (MACC)
The project is out to bid, with bids closing on June 20. We expect to award a contract on July 2, with the goal of starting construction later this summer. ~$15M + (TBD)
Airport Reconstruct GA and
Terminal Parking Lot
Construction is under way, and is expected to be completed in early July 2025. $2M 2025 Road & MUP
Rehabilitation
The contract was awarded, with work expected to begin at the end of June or beginning of July.
$3M
2025 Slurry Seal The contract was awarded. Start of work is TBD. $560K 2025 Misc Concrete and
Facility Work
The contract was awarded, and work on the concrete foundations for the shade structures and climbing boulder at Mammoth Creek Park has begun. $586K
Volcom Skate Park
Maintenance
The contract was awarded and work is in progress. A $25,000 donation was received from the Volcom Foundation, allowing a larger scope of work to be completed this year.
$65K
Airport Tee-Hangar Taxilane
Rehabilitation
Design is in progress and is expected to be completed this year, with the intention of going out to bid early in 2026 for construction next summer. $229K (design)
Airport Multipurpose
Building Phase 1 – A3
Taxiway & Site Work
This project serves to improve mobility for hangar users, while preparing for construction of the Multipurpose building. Several bids were received and there is an apparent low bidder. The FAA is currently reviewing the Grant Application and typically provides approval or denial in August. The project will be awarded if grant funds are available.
$2.25M (Phase 1)
Airport Multipurpose
Building (ARFF and SRE)
Phase 2
Staff is working to submit plans to building for a building permit. A funding request has been submitted to the FAA and feedback should be provided on eligibility in the new few weeks or months. We will continue to work towards a shovel ready project while we await FAA feedback.
TBD
Main Street MUP Survey and design work is in progress, and should be completed this year, however construction funds or schedule have not yet been identified. ~$200K (design)
Shady Rest Restroom Staff is working to design a new restroom and associated site improvements to replace the existing aging restroom near the playground at Shady Rest Park.
Design should be completed this year, with the intent of going out to bid in early 2026 for construction next summer.
~$200K (design)
Minaret/Meridian
Roundabout
Survey and design work is in progress, and should be completed this year, however construction funds or schedule have not yet been identified. $392K (design)
The Parcel Phase 3
(homeownership)
A design contract has been awarded for infrastructure (road and utility) design to support a phase of approximately 40 townhome-style homeownership units to be located at roughly the southeast corner of The Parcel. The project would include a new public road extension of Inyo St connecting to Chaparral Rd, and associated utilities. Design is expected to be completed this summer, and site preparation may begin as early as this fall. $62K (design)
Mountain Blvd Crosswalk
HSIP Project
The Town was awarded $350k of grant funding to provide a pedestrian activated crosswalk at the intersection of Main St/SR 203 and Mountain Blvd.
Additional funds need to be identified in order to construct the project in the future, likely in coordination with the S Main MUP project. $350k+
Parks & Trails Signage Staff is working on a bid package for 4 new monument signs to be located at the Parcel, CRC/Mammoth Creek Park, Dog Park, and Shady Rest. We expect to go out to bid in early/mid-June and award a contract in July or August. ~$100K
CRC Patio Railing Staff is working on a request for proposals (RFP) for design and construction of a decorative railing at the patio between the CRC and Mammoth Creek Park playground. We expect to release the RFP in the next month.
Construction schedule is TBD.
~$65K
Childcare TI (Interior Fitout)Staff has begun to identify the work required to fit-out the interior of the recently constructed Childcare Center core and shell located at 100 College Parkway, with the goal of opening for operations in August 2026. We expect to award a design contract this summer and go out to bid this fall or winter, for construction next spring or summer. The details of facility operation and management are also in progress.
~$1.5M
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Receive a presentation on the status of the Lease to Locals Program.
Council Meeting Date: 6/4/2025
Prepared by: Isaac Landman, Senior Market Manager, Placemate Nolan Bobroff, Community and Economic Development Director Recommended Motion: This is an informational item only. If desired, the Town Council can provide consensus to bring back a contract extension at a future meeting.
Summary: The Lease to Locals program, operated by Placemate, aims to connect tenants with property owners who wish to lease their property on a seasonal (5-11 months) to long-term (12+ months) basis in exchange for a one-time per property financial incentive from the Town that is in addition to the rental revenue that the owner will collect.
The Town Council approved a one-year pilot program with Placemate to operate the Lease to Locals program on July 3, 2024 and committed $425,000 to the program, of which $320,000 is for property lease incentive payments and $105,000 is to be paid to Placemate for the administration, implementation, and marketing of the program. The Program Guidelines specify that an update will be provided to the Town Council at the mid-point and end of the 1-year contract term.
The Mammoth Lakes program was officially launched on August 5, 2024 and to date, ten properties have been leased through the program with an average incentive of $10,900 per property. As noted in the presentation, there are an additional 21 properties that indicated future interest in the program (mid-summer and fall lease start dates). The Year 1 goal for the program is to assist approximately 40 households.
The contract with Placemate is currently set to expire on July 4, 2025. If desired, the Town Council can provide consensus to bring back a contract extension at a future meeting to allow for the continued implementation of the program by working with the properties in the pipeline. This would require an additional commitment of funding for administrative fees, which Placemate has offered at a reduced rate of $6,000/month (current rate if $7,500/month).
Town of Mammoth Lakes
Pilot Program 1 Year Update
June 4, 2025 Isaac Landman
Senior Market Manager
[email protected]
Agenda
Program Policies
Timeline Overview
Program Promotion
● Lead Generation
Results to Date
● Existing Pipeline Progress
● Participating Properties and Tenants
Goals for EOY 2025
Program Policies
Property must be
located in Mammoth
Lakes Town limits
Property can not have
been a full time rental in
the past 12 months
Leases can be long-term
(12+ mo) or seasonal (5-11
mo) and subject to rent caps
based on unit size
Incentives are issued on a
per qualified tenant basis -
$4,500 for long-term leases
or $2,000 for seasonal
leases (max of 4 Qualified
Tenants)
At least 50% of the
household must be
locally employed (Town
boundary) at least 30
hours per week
Average tenant income can
not exceed 150% of the area
median income ($124,450).
Program Timeline
Lease to Locals Program
Launched
August 1, 2024
First Presented
Concept to Council
May 1, 2024
6 Month Council Update
Jan 15, 2025
Marketing Campaign
Jan - April 2025
EOY Council Update
June 4, 2025
Contract Completion
July 2, 2025
Program Promotion - Launch to Date
Town Press Release
Social Media
(Facebook / Instagram from Town,
Placemate, and locals)
The Parcel
Ribbon Cutting
Mammoth Lakes Chamber
of Commerce
Eastern Sierra Now (Print) Outreach to TOT Certificate
Holders
Program Promotion - Launch to Date
8,360 total Postcards -
mailed to 2nd homeowners at
their tax address Page 17 of 120 1,856 sent in April 2025 Results of Marketing — Lead Generation
2,829 (+950) Program page views
718 (+353) Outbound emails
292 (+166) Phone calls
126 (+7) Renter profiles completed
128 (+34) Property owner leads
(+) = Change since Jan 15
Results — Interested Property Owners
21 property owners indicated future interest in the program ○ 13 property owners interested June - August 2025
■ Potential for $184k in grants
○ 8 property owners interested Fall 2025 - Winter 2026
■ Potential for $98k in grants
3 property owners actively looking for tenants
○ Potential for $44k in grants
Results — Properties
Incentives
Committed
$109,000
Average
Incentive per
Property
$10,900
Average
Incentive per
Person Housed
$3,759
Average Rent
per Property
$2,750
Properties
Bedrooms
10 25
5 additional properties participating in program (since Jan 15) ● $60.5k in grants, housing 16 people in long-term rentals Page 20 of 120 Results — Tenants
Total
People
Housed
29 Qualified Adults
Housed
26 Average
Household
Income
$161,322 $59,749
Average
Adult Tenant
Income
Results — Local Employees / Employers
Lease to Locals Pilot Year
Aug 2024 - July 2025
Late Summer 2024 launch → high volume of program interest + slow uptake of program participation, likely due to planned winter use of properties
Effective program marketing indicates strong potential for Lease to Locals to have an increased impact on Mammoth Lakes in
Summer/Fall 2025 and beyond
Pipeline currently has 24 properties who have indicated interest in long term renting between June 2025 - January 2026
$212,850 remains in program budget for incentive payments which would allow for ~20 properties to participate Page 23 of 120 Proposed Next Steps
Placemate’s administration contract ends July 2, 2025
Given substantial remaining incentive budget + ample interest in program participation later in the year, Staff and Placemate suggest:
➢ Town Council extend Placemate’s program administration contract 6 additional months through December 31, 2025
➢ Allocate an additional $36,000 (reduced $6,000/mo) to Placemate’s administrative fee
➢ Staff and Placemate to return in Fall 2025 with program update and recommendation to either continue the program into 2026 or to wind down (pending results) Page 24 of 120
Appendix
Results — Property Owner Pipeline
129
23 Property Owner Leads
Currently Qualified/Interested
44 Not Qualified
51 Not Interested
+34
+22
+19
-1
Change since Jan 15
28 8
Results
Highly responsive to marketing + consistent lead generation New property leads by month
Lead Source
Results
Mammoth Lakes, CA vs Provincetown, MA
8 ● Reasons for not qualifying and not moving forward remain consistent ● Not Interested - Rent cap too low + Challenge finding LTR property manager ○ Anecdotal reports of successful STR season
● Not Qualified - Majority existing LTR Page 28 of 120
Mammoth Lakes Town Council
Agenda Action Sheet
Title: Federal Budget and Visitation impacts to Budget Forecast Council Meeting Date: 6/4/2025
Prepared by: Rob Patterson, Town Manager
Nolan Bobroff, Community and Economic Development Director Janet Hatfield, Forest Health Program Director, Whitebark Institute Michael Vanderhurst, Vice President, Global Tourism – Mammoth Lakes Tourism
Recommended Motion: No Action - Receive staff presentation on potential impacts from Federal Budget adjustments and Visit California visitation forecast to anticipate impacts to FY25-26 Operating Budget.
Summary: The Town has been monitoring the impacts of federal agencies like the U.S. Forest Service and the potential impact to our recreation-based economy. In some instances, the Town budget has provided necessary resources to ensure the visitor experience does not suffer as a result.
As we close the FY25-26 budget development, the Town Council has asked for an update on potential impacts from funding disruptions, within current programs as well as forecast impacts to visitation from general customer sentiment.
The analysis performed earlier this year highlighted a few programs where the Town budget is dependent on federal dollars. While the bulk of the dependency was at the County level, through program services, some housing grant programs may be impacted.
The Town has also provided funds to hire staff that are currently unavailable to our federal partners. These positions provide services that have a direct impact on the visitor experience and are critical to continued service delivery model. While these impacts are considered temporary, there is a risk that these cuts may have a long-term impact on our budget.
In addition to the agency impacts, some key federal programs have recently encountered administrative challenges, impacting fund availability, that have a direct impact on projects ongoing in Town. A key example is the funding freeze for awarded forest thinning grants for Whitebark Institute’s Eastern Sierra Climate & Communities Resilience Project (ESCCRP). The work had been planned, bid, and awarded based on grants that were awarded to the project. In order to maintain the effort, and vendors performing the work, the Town provided the funds to continue the project.
Visit California has provided multiple updates to its forecast for the upcoming travel season. Staff from Mammoth Lakes Tourism (MLT) will provide an update on consumer sentiment from the global economy, to understand how this may affect our FY25-26 budget.
3 Policy Timeline: Federal Impacts on Whitebark Institute and the ESCCRP February 2025
• $7M NFWF funds frozen, contracting process halted mid-stream, severe impacts to • planned summer 2025 work
2 March 2025
• NFWF funding freeze decision reversed, with caveats. DOE funding remains tentative.
April 2025
• USDA Secretary’s Memo 1078-006 – Immediate Expansion of Timber Production • Creation of Emergency Situation Determination (ESD) Maps (Approx 67 M acres identified) • CA Climate Investments (CCI) funding access cut off - No pass-through funds to USFS 4 May 2025
• CCI funding decision reversed, so funds from WBI can move to INF for Rx Burning/forestry • Wildfire Crisis Landscape Funding was rescinded (~$200B in R5) and rebranded Key challenges: Funding uncertainty, communication barriers, reimbursement delays, diminished trust, instantaneous response expected (Mid-operating season makes it difficult to respond)
Opportunities: New ESD maps, NEPA/CEQA streamlining,
emergency declarations, for other communities in region • TOML approves $660K to allow contracting to move forward, guarantees “some” work • Whitebark and INF requested to submit proposals to secure these funds with VOLUME as a primary metric: ~$12M in Federal funding was applied for over Memorial Day weekend • INF timber staff fired, and re-hired two weeks later
• Two Executive Orders issued focused on domestic timber production ( fire, bioenergy - HM) • DOE Funding status questioned for West Biofuels Bioenergy Facility 1
1
Season Highlights Hard working, friendly, and
professional staff.
Growth in Mammoth Lakes
Youth Hockey and Travel Teams.
Significant growth in our
established youth and adult &
Women’s programs.
Increase in operating days,
visitation and revenue and
under on overall expenses.
2
Opening Day and Expo
3
Operating Days
4 72 71
83 88 87
79 147
206
0 50
100
150
200
250
2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
Visit Comparison
5 8167 7321
5361 5761
10225 9378 9326
8032
9477 8651
29,006
33,328
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25
Operating Revenue
The ice rink
achieved 134%
($441,591) of
admission
revenue
projections
($330,000).
6
Sponsorship Programs
Dasherboard Advertising & Corporate Sponsorships
Total Revenue: $66,750
7
Revenue Product Mix
8 Admissions &
Rentals 44%
Private
Rentals 3%
Skate Assist
Aids 9%
Skate
Sharpening 2%
Skating
Lessons 5%
Hockey 26%
Curling 1%
Memberships
9%
Party Rentals
1%
Operating Expenses
Regular Salaries - 105%
Temporary Wages – 103% (Facility staff)
Maintenance Supplies – 94% (Janitorial, ice-making
supplies)
Recreation Supplies – 104% (Skates, Skate Aids, sports equipment)
Advertising – 87%
Contractual Services – 133% (Snow Removal, JVICE,
DaySmart, Graphic designer)
Printing – 173% (Dasherboards and new signage)
Public Utilities – 70+% (SCE, Propane, MCWD)
OVERALL: 96%
9
Funding Sources
10 Mello Roos
22%
Measure R
12%
LA Kings
Sponsorship
8%
Operating
Revenue 48%
Dasherboard
Sponsorships
5%
Corporate
Sponsorship
2%
General Fund
4%
Hockey Programs
11 50 60 75
107
354
48 76
100
126
162
2019-20 2021-22 2022-23 2023-24 2024-25
Adult League Players Page 43 of 120MLYH Players
Hockey Programs Adult Hockey • 291 Adult League players • Skills and Drills Clinics Women's Hockey Program 280 participants Learn To Play & Improvement Clinics
Women’s League
Youth Hockey 162 players SCAHA Travel Teams LA Kings Development Camp 100+ participants 12
Lesson Programs
13 0
5 5
17 43
27 52
71 109
164
2019-20 2021-22 2022-23 2023-24 2024-25
Adult Youth
Curling Program
Curling League – 13 teams (sold out)
93 Total Participants in the League
Learn to Curl and Drop in Curling Nights
74 Total Participants
14
Ice out and Transition to Summer
15
2025 MAMMOTH RECZONE
OPERATING PLAN
1
STAFF
Recreation Manager: Kat Kelly
Recreation Supervisor: Andrew McEachron
Site Coordinator: Brooke Pitman
Recreation Coordinator: Jeff Posey
Facility Staff: Returning staff from previous winter
and summer seasons
2
Dates of Operation
Opening Day
Saturday, May 17, 2025
Scheduled Closing Day
TBD – pending schedule for rink conversion and ice opening LA Kings Ice Opens
Monday September 22, 2025 (MLYH programs)
Thursday, October 2, 2025 (Season Opening & Expo)
3
Hours of Operation
Early Season:
Closed Mondays & Tuesdays
Summer Camp Programing:
Monday - Thursday: 8:00 AM – 5:30 PM
Friday: 8:00 AM – 12:30 PM
Drop-In Adult Programs:
Monday – Sundays: 6:00 – 8:00 PM
Open Play:
Monday – Sunday 12:00 – 6:00 PM
4
Admission Rates
5 In Person
Purchase May and
October
$14 $60
$130
$23
$100
Annual Membership
6
Additional Rates
Facility Rental:
Entire Facility: $250 per hour (min. 4 hours)
Single Court Rental: $30 per court per hour
3 Court Rental: $75 per hour
Small Multi-Purpose Space: $25 per hour
Large Multi-Purpose Space: $50 per hour
7
Adult Drop-In Programs
Ball Hockey – Adult coed and women's drop in ball
hockey
Adult Basketball – Coed
Adult Volleyball – Coed
Adult Futsal – Coed
Fee - $7/visit or included with monthly/annual
membership
8
Potential Programing
We are always looking for other programing for our
courts.
Depending on community interest we can program
our courts for Pickleball, Dodgeball, Tennis,
Cricket and much more!
9
Town Council of Mammoth Lakes
Minutes of Regular Meeting
May 21, 2025, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, Councilmember Bill Sauser, Councilmember Brent Truax,
Councilmember John Wentworth
_____________________________________________________________________
1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.
2. PLEDGE OF ALLEGIANCE
Sergeant Heilman led the flag salute.
3. PUBLIC COMMENTS
Gina van Hest, Mammoth Lakes Chamber of Commerce Communications Manager, gave an update regarding current Chamber activities.
Andrew Kastor, ASICS Mammoth Track Club, gave an update regarding current Club activities. There was discussion among members of Council and Mr. Kastor.
4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
Town Council Minutes
May 21, 2025
5. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Office of Outdoor Recreation Manager Lawson Reif announced that the Mammoth Lakes Basin would be opening on Friday at 7:00 a.m. and gave an update regarding current office of outdoor recreation activities. There was discussion among members of Council and staff.
Town Manager Rob Patterson gave an update regarding current parks and recreation activities.
6. CONSENT AGENDA
Town Manager Rob Patterson outlined the information in the staff report for Agenda Item 6.6.
Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem Amanda Rice
Approve the Consent Agenda with Councilmember Truax recused on Agenda Item 6.7.
For (5): Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, Councilmember Bill Sauser, Councilmember Brent Truax, and Councilmember John Wentworth Carried (5 to 0)
6.1 Approve the minutes of the regular meeting of May 7, 2025.
6.2 Award contract for 2025 Slurry & Fog Seal project CAP 25-002 to VSS International, Inc.
6.3 Award contract for Road and MUP Rehab 2025 project CAP 25-001 to Qualcon Contractors Inc.
6.4 Award Contract for Miscellaneous Concrete and Facility Work project CAP 25-003 to Rock-N-Dirt, Inc.
6.5 Adopt the resolution authorizing the application for previous PLHA awardees and adopting the PLHA Plan for the Permanent Local Housing Allocation Program.
6.6 Adopt the resolution approving an updated Travel Policy for the Town of Mammoth Lakes.
6.7 Adopt a resolution making sole source findings for McCoy Arts and Cultural Center (MACC) flooring.
Town Council Minutes
May 21, 2025
6.8 Accept Check Register 5/1/25 in the amount of $1,369,086.64. Accept Check Register 5/9/25 in the amount of $40,456.84.
7. POLICY MATTERS
7.1 Award Contract for the Parcel Phase 3 Infrastructure Design.
Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.
Moved by Mayor Pro Tem Amanda Rice
Seconded by Councilmember John Wentworth
Authorize the Town Manager to execute an agreement with Triad Homes and Associates Inc. to complete plans and specifications for Parcel Phase 3 infrastructure. Authorize the Town Manager to execute amendments to the contract, within the funding allocation, as necessary to advance project design.
For (5): Mayor Chris Bubser, Mayor Pro Tem Amanda Rice, Councilmember Bill Sauser, Councilmember Brent Truax, and Councilmember John Wentworth
Carried (5 to 0)
7.2 Fiscal Year 25-26 Budget – Capital & Housing Projects, Restricted Funds.
Town Manager Rob Patterson, Public Works Director Haislip Hayes, and Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.
8. COUNCILMEMBER REPORTS
Councilmember Wentworth attended the Integrated Climate Adaptation and Resiliency Program (ICARP) Technical Advisory Committee meeting and the Sustainability Fair.
Councilmember Truax attended the Mammoth Lakes Recreation (MLR) Board meeting and the Local Transportation Commission meeting.
Councilmember Sauser attended the Local Transportation Commission meeting and the Top Off Party for the new Town Hall building.
Town Council Minutes
May 21, 2025
Mayor Bubser spoke about yesterday's traffic accident. There was discussion among members of Council.
9. CLOSED SESSION
9.1 Pursuant to Government Code Section 54957.6.(a), Conference with Labor Negotiators, the Council will meet with its representatives, Town Manager Rob Patterson and Community and Economic
Development Director Nolan Bobroff with respect to the following Organizations: Mammoth Lakes Police Officers Association and the Mammoth Lakes Supervisory Association.
At 5:54 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.
10. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 7:01 p.m. and announced that there was no reportable action taken.
11. ADJOURNMENT
The Council adjourned the meeting at 7:01 p.m.
Jamie Gray, Town Clerk
Fiscal Year 25-26 Tentative Budget Page 1
TOWN COUNCIL STAFF REPORT
Title: Fiscal Year 25-26 – Tentative Budget (Manager Recommended) Meeting Date: June 4, 2025
Prepared by: Rob Patterson, Town Manager
RECOMMENDATION:
Staff are requesting Council review and comment on tentative budget (Manager Recommended) that will assist staff in preparing the final phase of our FY25-26 budget process. Staff will use direction and additional research to bring a final budget presentation to the Town Council for public hearing and adoption on June 18.
BACKGROUND:
This report provides information related to the FY25-26 tentative budget (Manager Recommended). This phase of the budget is built on recommendations from Department Heads as well as feedback received from the Town Council in the preliminary budget presentation on May 7 th. There have been minor adjustments to revenue and updates to expenditure based on additional analysis that has been completed. Staff have included a list of changes for review during the tentative budget presentation. The tentative budget for the General Fund currently reflects a deficit of $67,573 with expenditures ($33,474,073) exceeding revenues ($33,406,500). Staff continue to work on a few key elements of the budget that may have an effect on this balance. Garage Service and Vehicle Replacement still have analysis and modifications which will be completed by the final budget presentation on 6/18.
Fund 100 - General Fund
Revenue
The budget revenue projections presented to Council on May 7th included detailed discussion on methodology used for General Fund revenue. Since the preliminary budget revenue presentation, staff have continued to develop the budget resulting in some minor adjustments to revenue. In particular the review of restricted funds (Measure R and U) identified the fact we will return to operating the Edison Theater for the year and therefore return Measure U support for operational expenditure, which has been $15,000 in prior years. The recreation team has been working on additional analysis of facility operations and provided a few minor recommendations, $22,500 in total listed in the chart below. Mammoth Lakes Tourism has provided an update on expected TBID collections, of which the Town receives 2% to offset collection costs. This increase resulted in additional charges for service of $14,635. Total revenue has increased $60,135 since the preliminary budget, bringing the General Fund revenue to $33,406,500 for FY25-26. Below is a summary of General Fund revenue adjustments.
Fiscal Year 25
-26 Tentative Budget Page 2
Fiscal Year 25
-26 Tentative Budget Page 3
Fiscal Year 25
-26 Tentative Budget Page 4
Fiscal Year 25-26 Tentative Budget Page 5
Expenditure
There were a few significant updates to expenditures since the May 7th preliminary budget presentation. During review of Measure R and U, the $180,000 debt service payment to support the Town Hall debt service as recognition for a portion of the Mammoth Lakes Foundation land purchase used for the McCoy Arts and Cultural Center was found to be paid from the General Fund. The second significant element was the increase in required debt reserve had funds held in Fund 980 Future Capital to cover this required increase in reserves. The previous budget presentation had those amounts funded from the operating budget. The reduction of $178,878 is the amount present in Fund 980 for this purpose and will be transferred to the debt reserve prior to the close of FY24-25. The budget analysis for the Airport was completed resulting in an additional contribution of the General Fund of $140,031 required to balance their budget. The bulk of that increase was due to having fully exhausted funds granted under the American Rescue Plan Act post COVID. The Town has allocated those funds across several years and needs to fully expend them by FY24-25. That was a reduction in $285,000 in revenue from FY24-25 to FY25-26. Other less significant adjustments were also made resulting in $64,883 additional expenditure caused by staff allocation adjustments, having positive effect in other funds (+$39,442), additional General Fund support for Community Recreation Center (CRC) operations to cover staff costs, (+$50,441), and a reduction in transfer to assessment districts for snow removal (-$25,000) requiring less General Fund support for Gas Tax. In total, these expenditure adjustments decreased expense by $153,964 for the General Fund bringing the total expenditures to $33,474,073 for FY25-26. The chart below reconciles these changes.
Fiscal Year 25
-26 Tentative Budget Page 6
Fiscal Year 25-26 Tentative Budget Page 7
Fund 205 Solid Waste
The Solid Waste Fund accounts for restricted revenues related to providing solid waste related services and programs and was established in FY18-19. The majority of the solid waste programs and services are provided by Mammoth Disposal under a Solid Waste Franchise Agreement. The Fund supports recycling and trash services for Town facilities, Town clean up, and staff time associated with managing the Solid Waste Franchise agreement and services. The renewal of the Solid Waste Franchise Agreement in FY 19-20 adjusted the franchise fees by 4.5% from 5% to
9.5%. Two percent of the increase was retained in the General Fund and 2.5% percent is deposited in the Solid Waste Fund. The fees deposited here represent an AB 939 fee collected under the new franchise agreement and are estimated at $150,000 for FY25-26. AB 939 fees are dedicated to meeting recycling mandates by funding facilities and programs to divert waste from landfills and increase recycling efforts. Previously an amount equal to 2% was being received and set aside to assist in the development of new solid waste facilities; this amount was formally incorporated into the franchise fee with the new agreement resulting in a net franchise fee increase of 2.5%. A Solid Waste Parcel fee is levied in Mono County and was shared with the Town by the County under a previous agreement. The parcel fee may be used to fund solid waste-related infrastructure and operations, as well as closing costs associated with the Benton Crossing Landfill. The Town generates close to $500,000 for solid waste services from the fee for County solid waste operations.
Fund 210 Gas Tax
Gas Tax Fund only has minor edits from the preliminary budget, related to transfer out for assessment district snow removal expense and updates to staff allocation charges as noted in the General Fund expenditures section of this report. The Gas Tax fund is in balance with total revenue of $5,303,890 matching expenditures for FY25-26
Fiscal Year 25
-26 Tentative Budget Page 8
Fiscal Year 25
-26 Tentative Budget Page 9
Fiscal Year 25-26 Tentative Budget Page 10
Measure R and U – Restricted Funding
Revenues generated from two voter initiatives commonly referred to as Measure R and Measure U are restricted in use by the language of the initiatives. The Town Council has designated Mammoth Lakes Recreation (MLR) to be the body to take public input on the proposed use of these funds and to make recommendations to the Town Council for consideration. The MLR Board met on May 13, 2025, for the initial review of the proposed budget allocations of Measure R and U funds for FY25-26. The final budget will include any recommendations provided by MLR during their budget hearing scheduled in June.
Measure R - Trails (Fund 215) receives a transfer of $300,000 from Measure R (Fund 216) where sales tax proceeds are received. This allocation remains consistent with the prior year’s allocation.
The Trails fund is separated from the Measure R fund in order to provide clarity on expenditures for this important recreation amenity, as well as accumulate a fund balance to help with future trail construction projects. With the creation of the General Fund department 467 – Office of Outdoor Recreation in FY22-23, many of the trails administrative expenses have been moved to this new department. The only remaining labor expense in this fund is used specifically for trail construction. This includes an allocation of full-time public works maintenance worker who is allocated for the summer and a crew of part-time employees. The FY 25-26 budget has balanced revenue and expenditure with no planned change in fund balance.
Measure R (Fund 216) is budgeted to receive $2,000,000 in Sales Transactions and Use Tax revenues for FY25-26. The fund has operating expenditures of $718,500 for FY25-26. The Community Recreation Center (CRC) has been in operation since FY23-24, and the operational plan includes $112,000 in annual support from Measure R. This support helps reduce the fees required by the public and therefore the affordability of the new center. The budget includes support for the Office of Outdoor Recreation in the form of $100,000 for the Trails Manager, $50,000 for the Trails Program Manager, formerly the Recreation Coordinator, and $25,000 for
Fiscal Year 25-26 Tentative Budget Page 11
the Office of Outdoor Recreation Manager. These positions are critical for the management of trails and other outdoor recreation amenities and are the primary Town staff supporting Mammoth Lakes Recreation. The budget includes $98,000 for the contract with Mammoth Lakes Recreation to fund operations for FY25-26.
In October 2017, the Town acquired $5.5 million in debt secured by Measure R for construction of a multi-use facility. The annual payment for this 10-year bond is based on a payment schedule and includes $613,227 for FY25-26. This payment is included in the FY25-26 budget as a transfer out to Fund 990 Debt Service, where all debt payments are made. Below is the debt service schedule for this debt.
Fiscal Year 2
5-26 Tentative Budget Page 12
Fiscal Year 25-26 Tentative Budget Page 13
Measure U (Fund 217) is projected to receive revenue of $1,110,000 in collection of User Utility Tax for FY25-26. This is an increase of $187,000 from the previous year based on analysis of actual revenue collected. This budgeted revenue remains conservative as the average revenue collected is slightly higher than these estimates and does not include any estimate for interest.
Interest is determined by available interest rates from standard investment tools as well as the balance on hand. Both of these components are highly variable and therefore not included as a revenue estimate. Any interest received will contribute to covering expenditure and ultimately will end up contributing to fund balance increases.
The bulk of the expenditure remained unchanged for FY25-26 with the exception of the return of $15,000 in support of the Edison Theater operations. This theater was under construction for a remodel in FY24-25 and was not open for operations. The Town is prepared to acquire the land in a deal with the Mammoth Lakes Foundation that will include the Edison Theater once construction is completed. The theater is expected to operate in FY25-26 in a limited capacity while construction of the larger McCoy Arts and Culture Center (MACC) begins. Total operating expenditure for FY25-26 is $354,500.
The purchase of the Mammoth Lakes Foundation (MLF) property is a critical aspect of building the MACC. The Town financed this purchase as part of the larger Civic Center project, issuing Certificate of Participation - Lease Structured debt in July 2024. The total land cost is $4.5 million, which will be paid to MLF to secure the land. In this agreement, the Foundation would retain $1.5 million of the sale proceeds and donate $3.0 million to the construction of the MACC. Based on authorization from MLR in 2024, Measure U funds will be used to contribute $180,000 annually to the debt service for the first 13 years. This debt service payment is indicated in the annual budget for Measure U and will be transferred to Fund 990 where all debt payments are made.
The difference between planned revenue and expenditure should produce an additional fund balance of $575,500 for the year. As in previous years, a set aside of $300,000 is indicated to show the level of support expected from Measure U for operational expenses of the MACC once it is fully operational. While this is set aside, it will not be expended and therefore will result in this positive change in fund balance.
Fiscal Year 25-26 Tentative Budget Page 14
Fund 218 – Tourism Business Improvement District (TBID) The TBID fund projections include revenues of $7,400,000 for FY25-26. These numbers were calculated in conjunction with the Mammoth Lakes Tourism (MLT) annual budget process. The TBID account is a pass-through account, and the majority of these funds are transferred to Mammoth Lakes Tourism for marketing, advertising, promotion and MLT administration costs.
The Town is budgeted to receive 2% of the revenue for collection and administration costs ($148,000). In FY25-26 the TBID renewal increased rates for Ski Area and Golf Course to 2.5% which will produce additional funding that can be used to support programs outlined in the TBID Management District Plan.
Airport Operational Fund (220)
The Airport crew continue to evolve the function and utilization of the Airport, aligned perfectly with the scheduled charter service and high value general aviation customers. The crew constantly strive for operational improvements that will have a positive influence on all Airport customers while seeking efficiencies to keep the size of the operation nimble. The staff level is consistent to prior years for the operations team with one additional part-time employee added to support administrative functions in the Deputy Airport Manager’s office. For FY25-26, the Town no longer has FAA CARES grant funding to support operations, resulting in a loss of revenue of $285,000 from the prior year. Subsequently the General Fund contribution increased for FY25-26.
Fiscal Year 25
-26 Tentative Budget Page 15
Fiscal Year 25
-26 Tentative Budget Page 16
Fiscal Year 25-26 Tentative Budget Page 17
Fund 240 – Long Valley
This is a small fund and receives minimal revenue from private use of the “pit” for disposal of clean fill material. The pit is located near the Airport and receives clean fill material used to rehabilitate the site, as it was previously a site from which material was removed. The Town has also been working with the Forest Service on an update to the operating procedures. The Town has had difficulty getting proper permits and approval of operating protocols from the Forest Service. We will work through those challenges to begin operations again in FY25-26. Revenue expected for FY25-26 is $26,000 and expenditure is $3,000.
Development Impact Fees Fund (830 - 841)
The fees are restricted to capital projects and as fees come in and an appropriate project is moving forward, the budget will be amended based on actual funds received and passed through upon request from the proper agencies. The Town retains 4% of all funds received for administrative purposes. The fees in previous years have had significant increases based on large projects permitted within the Town. For FY25-26, staff expect to reflect a normal construction cycle for both building permit revenue and revenue for these DIF Accounts. Currently 10 of the funds have anticipated revenues and expenditure; see chart below.
Fiscal Year 25-26 Tentative Budget Page 18
Budget Assessment Districts Fund (850 - 861)
There are a number of assessment districts within the Town. The district provides and ensures the continued maintenance, servicing, administration, and operation of various improvements and associated appurtenances located within the public right-of-way. The improvements include the installation, upgrade, construction, or reconstruction of irrigation and landscaping, street lighting, streets, sidewalks and driveways, curb and gutter, drainage facilities, and snowmelt tubing systems.
The Town contracts with NBS to perform annual Engineer’s reports on each of the assessment districts. These reports outline the current fund balance against anticipated maintenance and capital improvement projects. If a variance exists between available funds and anticipated needs, a district assessment is recommended.
19
20 Fractional Mello Roos Fund (858)
The District was created to provide enhanced levels of service for designated Town Services.
FY04-05 services are used as a baseline for service, meaning these funds cannot be used for services below the baseline. Due to the reduction of service areas following the MLLA legal settlement, these funds are not available for use in most service areas. The one exception has been recreation where new amenities have been constructed providing levels of service beyond the baseline and therefore an opportunity to use the funds. The tax revenue is received from fractional ownership projects and was put in place to offset the loss of TOT revenue from such projects. This Fund has $1,046,441 in anticipated revenues for FY25-26 generated by charges for estimated tax revenue ($200,000), facility fees ($532,000), LA Kings sponsorship ($75,000) transfer-in ($237,441) and interest ($2,000). The Transfer-In is an allocation from Measure R and General Fund to support CRC operations.
21 CONCLUSION
As we prepare a final budget for Council consideration, we anticipate some minor revenue and expenditure adjustments to the final budget. The final budget will include key sections not yet presented to the Town Council. These key items include Fund 245 – Housing Now! Initiatives, Fund 300 Capital Improvement Projects, Fund 910 – Garage Services, and Fund 915 – Vehicle Replacement. The Town Council will be provided with the final budget for adoption on June 18th.
This final budget report will recap all prior presentations including key assumptions and policy decisions that were made along the way.
In addition to the final budget hearing and adoption, staff will present Appropriations Limits, Investment Policy, Master Fee Schedule, and Reserve Policy for approval. Once a final budget is adopted, Staff will begin work on a budget book to aid in public understanding of our budget details along with department goals.
FY25-26 Budget
Tentative Budget – Manager Recommended
Rob Patterson
Town Manager
June 4, 2025
General Fund – Revenue Update
General Fund - Updated Revenue
General Fund - Updated Revenue
General Fund – Expenditure Update
General Fund – Expenditure Department Distribution
Gas Tax Fund (210)
Gas Tax Fund – Expenditure Department Distribution
Measure R – Fund 215 / 216
Measure U – Fund 217
Airport Fund 220
Airport Fund – Expenditure Department Distribution
Development Impact Fees – Fund 830 - 841
Development Impact Fees – Fund 830 – 841 – cont.
Assessment Districts – Fund 850 – 861 – cont.
Agenda Item ________
File No. ____________
AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:
Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.
These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.
In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.
ANALYSIS/DISCUSSION:
California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.
The following is a list of the commission/committees on which members of the Council serve:
Land Use:
Local Agency Formation Commission (LAFCO) – Rice, Truax, and Bubser as alternate
Airport Land Use Commission – Rice, Truax, and Bubser as the alternate Mono County Collaborative Planning Team (CPT) – Senior Planner Kim Cooke and Bubser and Truax as alternates
Intergovernmental Relations:
Town and County Liaison Committee – Bubser, Rice, and Town Manager and Sauser as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Bubser, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Bubser as alternate
League of California Cities City Voting Delegate – Bubser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Truax and Assistant to the Town Manager as alternate
Transportation:
Local Transportation Commission (LTC) – Bubser, Sauser, and Truax; Town Manager as alternate
Eastern Sierra Transit Authority (ESTA) Board – Bubser and Sauser Local Issues:
Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Truax
Eastern Sierra Community Housing Board – Rice
Treasury Oversight Committee – Finance Director; Town Manager as alternate Parks and Recreation Master Plan Advisory Committee – Rice; Bubser as the alternate
LEGAL CONSIDERATIONS:
According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.
RECOMMENDATION(S):
This agenda bill is submitted for information only.