Mammoth Lakes City Council
August 19, 2026

Town Council Agenda

Wednesday, August 19, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. INTRODUCTIONS

5.1 Introduce new Arts & Culture Manager David Baron.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6.1 Town of Mammoth Lakes Social Media Report for July 2026.

6.2 August 2026 Public Works Engineering CIP Update.

7. PUBLIC PRESENTATIONS

7.1 Presentation from the Eastern Sierra Community Foundation.

8. STAFF PRESENTATIONS

8.1 Informational presentation on mobile home park regulations in California.

8.2 Update regarding Electric Vehicle (EV) Charging Stations.

8.3 Understanding Credit Ratings: Standard & Poor’s Rating Review.

9. CONSENT AGENDA

9.1 Approve the minutes of the regular meeting of August 5, 2026.

9.2 Approve the resolution authorizing the purchase and sale of real property located at 550 Mono Street, Unit C-201 in the Meridian Court Condominium complex under the Town’s Housing Now! Revolving Loan Fund Program and Bridge Program.

9.3 Waive the reading and adopt by title only the ordinance amending Section 2.04.040 of the Town of Mammoth Lakes Municipal Code related to Town Council Compensation.

9.4 Update and Request Continuing Approval for Airport Emergency Contract Work.

9.5 Authorize a professional services agreement with Lisa Wise Consulting Inc. for Mammoth Crossing project management support.

9.6 Approve agreement with Mammoth Lakes Recreation (MLR) to provide services related to management of Measure R and U funding for Recreation, Arts & Culture, and Mobility.

9.7 Reject all bids received for the 2026 Fencing and Railing Project, and re-bid.

9.8 Accept Check Register 7/30/26 in the amount of $598,235.63. Accept Check Register 8/6/26 in the amount of $481,995.21. Accept Check Register 8/13/26 in the amount of $879,405.54.

10. POLICY MATTERS

10.1 Consider the Option Agreement with the Mammoth Unified School District (MUSD) for the MUSD Parcel Housing Project.

10.2 Approve and adopt resolutions modifying the compensation plan and reclassification of specified full-time, permanent Management Employees’ Association (MEA) and Executive positions and salary schedules.

11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

12. REQUESTS FOR FUTURE AGENDA ITEMS

13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, September 2, 2026 at 4:00 p.m.

1 Jamie Gray
From: Sharon Clark <[email protected]>
Sent: Tuesday, August 18, 2026 6:21 PM
To: Jamie Gray
Subject: Questions?
[EXTERNAL EMAIL]
Hi Jamie,
Please include the following in Public Comments.

Thanks.

Sharon
Hello, Mammoth Lakes Town Council, Mayor Rice, Mayor Pro Tem Truax, Council members Saucer and Wentworth,
Please, please revisit your position on inclusionary housing when a developer applies for permits. Within the last14 years, you've subsituted DIF (Development Impact Fees) for developers rather than inclusisonary housing. Why? Development impacts our community.

If developers do not pay for these impacts, we, the people, pick up the tab.

When developers pay their fair share, including necessary costs for workforce housing units, we have quality growth. Instead, we've had significant growth without sufficient housing for our workers. Low income housing for our workers continues to be the elephant in the room.

2 Why did you change our development rules that required inclusionary housing? Did any of these big developments, Limelight, Mariott, Woodsite and Rocksprings provide adequate DIF to build workforce housing? Will the Mammoth Crossing projects include workforce housing? When are you going to break ground on the next phase on the Parcel?

Awaiting answers to my questions,
Sharon Raven Clark

Town of Mammoth Lakes
[July 2026]

July Content Interactions
Top posts in July were all about fishing.

Kids Fishing Festival stocking – more than 87K views on Facebook with 645 interactions.

Lake George fish stocking – more than 100K views on
Instagram and attracted 681 followers.

Another top post was Sierra Summer Nights collab with MLT – more than 16K views on Instagram with 232 interactions

Top 10 Audience Locations
Facebook Instagram

Local vs. Non-Local Audience Percentage
50% of our audience on the Town of
Mammoth Lakes channels is
Eastern Sierra-based.

36.9% from Mammoth Lakes

13.1% from Bishop
50% total Eastern Sierra

Platform Demographics & Age Distribution
(Facebook)

Platform Demographics & Age Distribution
(Instagram)

Demographics For Top-Performing Post
July – Fish Stocking Lake George

1 TOWN COUNCIL STAFF REPORT
Title: August 2026 Public Works Engineering CIP Update
Meeting Date: August 19, 2026
Prepared by: Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Accept the August 2026 Public Works Engineering CIP Update. *** Text shown in bold has changed from the previous update *** Project Notes Budget
Town Civic Center Additional interior finishes are being installed, including bathroom tile, ceiling tiles, and some plumbing fixtures. Exterior finish site grading is in progress. Installation of carpet and the modular office wall system has begun.

Startup of building mechanical and electrical systems is expected to begin soon.

Exterior work, including siding and site concrete, is ongoing. $33M
Mammoth Arts & Cultural
Center (MACC)
Construction of CMU block walls are complete to final height. Installation of steel roof structure will begin next week and is expected to be complete by the end of September. Work on exterior improvements to the existing Edison Theater has also begun. Staff continues to solidify plans for other interior improvements.
$17M
Airport Multipurpose
Building Phase 1 – A3
Taxiway & Site Work
The project is substantially complete. The gate was installed this week, and the final scope of work is the gate controller installation next Monday.

Minor punchlist items may be addressed in the following weeks. $2.69M (Phase 1)
2026 Slurry Seal Layout work in the Slopes neighborhood is expected to begin on August 17, with slurry work starting on September 1.
$400K
Minaret MUP Ongoing work includes asphalt patching, concrete curb and ramps. Work is on schedule and should be substantially complete by later this summer. ~$3M
Airport Multipurpose
Building (ARFF and SRE)
Phase 2
Bids were received on July 23rd. The Town and their consultant (Brandley Engineering) are finalizing documents to submit to the FAA for the final grant application based on the bids. Staff hopes to award a contract to the lowest bidder later this fall, with construction expected to start in spring 2027.
$3.5M
Old Mammoth Road
Landscaping
The contractor has identified and repaired the majority of the irrigation system.

Staff are working on a planting plan for portions of the road, with the goal of completing some of the work this season. Staff anticipate the contractor will begin working on hardscape this season.

TBD

2 Parks & Trails Signage Staff is continuing to work on a bid package for several new monument, wayfinding and informational kiosk signs to be located at various locations in Town including the Parcel, CRC/Mammoth Creek Park, Dog Park, and Shady Rest. We expect to go out to bid later this summer.
~$100K
CRC Phase 2 Interior TI Staff is working through design details for a permanent skate rental space to be constructed from the DIRTT modular wall system that was used for the staff offices and will be used in the new Town Hall. Construction is planned to occur in September and October.
~$450K
Misc Fencing Project The bids received were either unresponsive or not acceptable. Staff is requesting Town Council reject all bids received and re-bid. Upon approval, the project will be released for bid again, with bids due in September, and work expected to occur this fall.
~60K
The Parcel Missing Middle
Project
Staff is working with MUSD on preliminary site planning to support the MUSD housing project and a potential TOML missing middle project. Staff and MUSD have identified land for exchange. An options agreement is on the 8/19 agenda.
$100k
Airport Tee-Hangar Taxilane
Rehabilitation
The design is currently on hold at this time. Environmental monitoring plans are being finalized.
$229K (design)
Main Street MUP /
Mountain Blvd Crosswalk
Design work is in progress. Staff would like to put the project out to bid next winter, for construction during summer 2027, pending allocation of funds for construction.
~$200K (design)
TBD (construction)
Minaret/Meridian
Roundabout
Design work is in progress. Staff has requested $2.5M in STIP funding for FY28/29 to be used towards construction.
$392K (design)
Shady Rest Restroom Design work is in progress. Due to anticipated timing for funding allocation, along with expected lead time for fabrication of the pre-cast restroom building, staff now intends to go out to bid this fall or winter, for construction in summer of 2027.
~$200K (design)

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Presentation from the Eastern Sierra Community Foundation Council Meeting Date: 8/19/2026
Prepared by: Rob Patterson, Town Manager
Recommended Motion: No Action – Presentation Only
Summary: Since April 2025, a group of regional leaders, nonprofit partners, and community champions have been exploring whether a community foundation model is needed and additive to the communities in the Eastern Sierra. They started with a convening meeting “Investing in our Shared Future: A Community Foundation for Eastern Sierra.” This meeting resulted in an agreement to pursue a Sierra Jobs First Catalyst Grant. In the summer of 2025, the grant was secured to explore the feasibility of a community foundation. In January 2026 the Feasibility Steering Committee was created to serve as a recommending body and as ambassadors to the broader community. Their work included:
 Providing input on readiness assessment activities
 Advising on program development to meet community needs  Exploring possible organizational models
 Recommending a path forward.

The top roles identified for a regional Community Foundation:
 Nonprofit capacity support
 Disaster relief and emergency response
 Fiscal sponsorship
 Regional grantmaking
 Serving as a trusted “front door” for donors
In June 2026 the Feasibility Steering Committee transitioned to an Implementation Committee and is providing input on the building blocks of a regional Community Foundation, including organizational and governance model, working mission, vision and purpose and funding strategy.

The presentation to the Town Council is part of the community outreach initiative to discuss process and opportunities for support in the future.

1 TOWN COUNCIL STAFF REPORT
Title: Informational presentation on mobile home park regulations in California Meeting Date: August 19, 2026
Prepared by: Andy Morris, Town Attorney
RECOMMENDATION: This is an informational item only.

BACKGROUND: There are two mobile home parks in the jurisdiction of the Town, Sierra Holiday and the Ski Trails Mobile Home Community.

Prior to, and during, the June 17, 2026, meeting of the Town Council, public comments were received by the Town from several residents at the Ski Trails Mobile Home Park located at 100 Ski Trails Road. These comments raised several issues related to park management, maintenance, and the monthly space rent that residents are paying.

Several requests were made, including for the Town to freeze rents, implement a cap on rent increases going forward, require the owner to improve park maintenance and reinvest in the park, and to enforce landlord tenant law and lease issues.

ANALYSIS: Many of the issues raised by the Ski Trails Mobile Home Park tenants are outside the Town’s authority. The Town does not have jurisdiction over the operation of mobile home parks – the State of California Department of Housing and Community Development (“HCD”) does. Under the California Mobilehome Residency Law (MRL), HCD is the statutorily designated enforcement agency for mobilehome parks and special occupancy parks, however a city or county may assume enforcement responsibility and become a local enforcement agency (LEA) upon approval by HCD. At present, issues related to health and safety, including the condition of the parks, snow removal, tree trimming, the lease terms, and other landlord-tenant disputes are things that the tenants need to take up with HCD or through a civil court proceeding. The MRL also governs what kind of terms may be included in individual park rental agreements and park rules. HCD does have an office dedicated to dealing with mobile home park issues, and there are resources available to tenants at the Mono County Superior Court.

Several tenants requested that the Town implement a mobile home park rent control ordinance to freeze and/or reduce their rents. The City has authority to adopt local rent control. However, any moratorium would have a significant risk of being deemed illegal, and moratoriums or rent freezes have resulted in litigation in other jurisdictions.

Additionally, the Town likely could not unilaterally impose rent reductions.

To meet constitutional requirements, all local rent control ordinances must allow the property owner to obtain a fair rate of return. The California Supreme Court has stated that

2 an ordinance need not contain a specific formula as long as it provides a method of regulating rents that avoids confiscatory results. Ordinances typically must provide the landlord with adequate procedures for obtaining a timely rent adjustment, and an adjustment mechanism flexible enough to authorize a sufficient increase to provide a fair return, and typically take into account the following factors:
 What net operating income the current rates charged by the landlord typically provide;
 Changes in the Consumer Price Index and length of time since last allowable rent increase;
 Rent lawfully charged for comparable mobile home spaces within the jurisdiction (or sometimes, within the region);
 The completion of any capital maintenance or rehabilitation work related to the mobile home space, subject to amortization over the life of improvements;  Changes in property taxes or other taxes related to the mobile home park;  Changes in the rent paid by the operator of the park (if land is leased);  Changes in the utility charges for the mobile home park paid by the landlord and the amount of reimbursement from the tenants;
 Changes in reasonable operating and maintenance expenses;  The need for repairs caused by circumstances other than ordinary wear and tear;  The amount and quality of services provided by the landlord to the affected tenants including the value of service reductions.

Accordingly, a local ordinance can slow the rate of increase over time but cannot prohibit increases. Any rent control ordinance must allow park operators to realize a fair rate of return on their investment. This will vary but will generally allow a landlord to maintain their normal level of net operating income and thus allow increases to account for the change in the CPI plus the costs of any capital improvements (normally amortized) and operating costs.

As a result, rent control ordinances are not simple or quick to draft, due to the need to address constitutional requirements and other legal requirements. In drafting a rent control ordinance, the Town will also need to address:
 Whether to include vacancy control (i.e. maintaining space rent at a certain level even if tenants turn over), or following the vacancy decontrol that is required under Costa-Hawkins Rental Housing Act for most rental housing.  Rent increase and review procedures, including hearing requirements and decision maker (i.e. hearing officer vs. board).

There is also typically a significant cost to administer and enforce such ordinances. Some jurisdictions impose a regulatory fee on park operators intended to cover the cost of administering and enforcing these ordinances. However, park operators typically pass this cost through to park residents. Even if the Town were to impose a regulatory fee, there would be a significant ongoing annual cost to the Town that would need to be budgeted.

For context, only about 20 percent of the cities in California have mobile home park rent control ordinances, and these are often large cities with many mobile home spaces where

3 economies of scale can be achieved and the costs spread. Additionally, regulatory fees collected are often not sufficient to address the costs of litigation over the legality of rent control ordinances, which are frequently challenged.

There are several pending state laws affecting the landscape of local mobile home park regulation; however, none of these laws have been adopted nor is there a guarantee that they will be adopted.

AB 1128 — Mobilehome Affordability Act
At present, state law caps mobile home park rent increases in any park located within and governed by the jurisdiction of two or more incorporated cities, to 3% plus the percentage change in the cost of living or 5%, whichever is lower, with rents subject to vacancy decontrol. This law would extend these rental provisions to all mobile home parks statewide, and starting January 1, 2027, rent would be governed by the rent in effect on January 5, 2026, plus the increases allowed under the above formula.

AB 768 — Mobilehome Affordability Act
Existing state law exempts from local rent control spaces rented to a homeowner, if the mobilehome space is not the principal residence of the homeowner and the homeowner has not rented the mobilehome to another party. This bill would narrow the circumstances in which a space is exempt from local rent control, and provide that any spaces used as permanent housing, and would create a rebuttable presumption that the homeowner uses a space as a principal residence.

AB 7685 — Mobilehome Residency Law Protection Program
This bill would provide additional resources for legal aid organizations who represent homeowners in litigation in park owners and would require HCD to develop a grant program to disburse funds to nonprofit legal services organizations, as well as refer complaints to such organizations.

Town of Mammoth Lakes
August 19, 2026

MOBILE HOME PARK

REGULATION & RENT CONTROL

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Regulatory framework
Three legal layers govern different parts of the mobilehome-park relationship. 1 STATE — PARK OPERATIONS
Mobilehome Parks Act + HCD regulations: construction, use, maintenance, occupancy, permits, inspections and health/safety enforcement.
2 STATE — MRL AND LANDLORD /

TENANT LAW
Mobilehome Residency Law: rental agreements, notices, fees, rules, sales, tenancy termination and other owner–resident rights and duties.
3 LOCAL — PRESERVED POWERS
Land use and specified local police powers, plus local rent stabilization where not preempted and where constitutional fair-return protections are provided.
2

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Regulatory Framework
State Law Defines Specific Roles for HCD and Local Jurisdictions 1 HCD leads park regulation
State law comprehensively regulates mobilehome park
construction, use, maintenance and occupancy. HCD
is the enforcement agency unless a local jurisdiction
affirmatively assumes enforcement authority.

Includes health and safety code enforcement over
common areas, utilities, inspections, permits for
construction, titling and registration. Responsible for responding to complaints.
2 Town retains selected powers
The Town may exercise land-use and other police
powers(e.g. zoning where parks are allowed), and may
adopt a local mobilehome rent-control ordinance
subject to state-law exemptions and constitutional
limits.

Local governments cannot enforce park health and
safety inspections or permitting issues without approval from HCD to be the local enforcement authority.
3 Local rent control programs
A successful and defensible program requires a
fair rate of return for operators, routine review
and appropriate increase procedures,
recordkeeping, staff/board capacity, and
regulatory fees

CURRENT LEGISLATION IN

PROGRESS
AB 1128 would create a statewide mobilehome rent cap beginning in 2027 while preserving stricter local controls. AB 768 would narrow the non-principal-residence exemption from local rent control. Both remain pending as of August 7, 2026. 3

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
HCD authority, local authority, and preemption
The Town cannot use ordinary code-enforcement authority to duplicate a field the Legislature has expressly occupied.

HCD / Local Enforcement
Agency Town of Mammoth Lakes Preempted
Permit to operate; park construction and
alterations; park rules
Inspection and correction of health/safety
violations
Park grounds, utilities and common-facility
standards – lighting, roadway, standards
HCD complaint / Mobilehome Assistance
Center functions
Zoning / land-use location and types of park
uses
Local rent-control ordinance within state-law
limits
A local ordinance cannot supersede the
Mobilehome Parks Act or HCD regulations
Inside-park construction / maintenance
standards are state-regulated unless the Town
becomes an HCD-approved local enforcement
agency
Local code enforcement should avoid treating
state-regulated park conditions as ordinary
municipal code violations
Key rule: Health & Safety Code § 18300 says the Mobilehome Parks Act applies statewide and supersedes local ordinances in the covered field; a city may assume local enforcement only with HCD approval. 4

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Ski Trails public comments: what the Town heard
Resident comments and owner responses are summarized below based on public comments received.

RESIDENT COMMENTS OWNER RESPONSE
Repeated ~7% annual space-rent increases; affordability pressure on seniors and workforce households.

Snow removal, road/pavement, lighting, trees, retaining walls, fences, drainage and common-area maintenance concerns.

Lease-renewal language, pass-through charges, subleasing, notice and retaliation/coercion concerns.

Concerns that high space rent and park condition impair resale / marketability of homes.

Requests for rent stabilization, code/agency inspections, corrective plans and protection from retaliation.

Rents described as reflecting CPI adjustments and rising operating costs, including management, snow removal, insurance and maintenance.

Tree work, snow removal and maintenance are stated to be ongoing; owner cites contractors, inspections and HCD annual inspections.

Lease form described as a standard professionally prepared lease intended to comply with current law.

Owner disputes claims of poor upkeep and reports recent home sales and appreciation.

Owner asks Council to consider full factual record and fair-return/propertyright implications before adopting rent controls. 5

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Who regulates which issue?
A practical triage of the issues raised at Ski Trails.

Issue raised Primary Authority Town role Notes
Roads / common areas / snow / trees / retaining walls HCD Refer / coordinate, unless approved as Local Enforcement Authority
Health & safety / maintenance
standards
Lease terms, notices, retaliation, subleasing HCD / civil court (landlord-tenant law) Limited Landlord–tenant dispute; not ordinary Town code enforcement
Space-rent level / annual increases Town (if rent-controlled) Direct policy choice Local rent control is generally
permitted subject to state law
and constitutional limitations
Zoning, park land use, future change of use Town Direct policy choice Local land-use authority remains, subject to state statutes
Emergency / fire access concerns HCD + fire/emergency agencies Coordinate Agency-specific authority may overlap
Local rent-control enforcement, petitions, fees Town if ordinance adopted Direct Town-created program and administrative record
6

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Pending state legislation on Mobile Home Park Rent Control As of August 7, 2026, both bills remain active; either could materially affect the Town’s policy choices.

AB 1128 — Mobilehome Affordability Act
Would extend the existing Civil Code § 798.30.5 rent cap to any mobilehome park statewide. The cap is the lower of 5% or 3% + CPI. For newly covered parks, amendments would
become operative Jan. 1, 2027 and use Jan. 5, 2026 as the reference point. Stricter local limits would remain effective. The bill would extend the state cap sunset from 2030 to 2036.

STATUS Senate floor process; ordered to third reading
July 2, 2026.

AB 768 — Local rent-control exemption
Would revise Civil Code § 798.21. The local-rent-control exemption would turn on whether a space is used as
“permanent housing” by the homeowner or an approved
tenant, rather than the current principal-residence test. It would also create a rebuttable presumption in favor of a homeowner statement disputing a non-permanent-use determination.

STATUS Senate Judiciary; June 26 hearing canceled at
author’s request.

Policy implication: AB 1128 could establish a statewide ceiling before the Town completes a local program; a local ordinance could still be designed to be more protective.
7

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Other Pending Legislation
As of August 7, 2026, both bills remain active; either could materially affect the Town’s policy choices.

AB 635 — Mobilehome Residency Law Protection Program
Would provide financial resources for legal aid agencies to represent mobile homeowners’ interests in litigation against park owners. Would require the Department of Housing and Community Development, which operates the Mobilehome Residency Law Protection Program, to develop a grant process to distribute funds to nonprofit legal services providers and to refer program complaints to those providers for possible enforcement action.

STATUS Passed Assembly Third Reading; In Senate Appropriations STATUS 8

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Without local rent control: what law still applies?
The Mobilehome Residency Law regulates the tenancy even though it generally does not cap space rent in Mammoth today.

Rental agreement
Required disclosures and statutory terms; local
ordinance cannot rewrite state-law
requirements.

Rent notices
MRL notice requirements apply to space-rent
increases even where no local cap exists.

Rules / fees
State law regulates park rules and many fees
and charges; some governmental fees may be
passed through.

Sales / subleasing
MRL contains park-specific rules governing
approval, sales, rentals and subleasing.

Termination
Park management may terminate tenancy only
for statutory grounds and must follow statutory
procedures.

Disputes / enforcement
Some MRL violations can be submitted through
HCD’s protection program; private civil
remedies remain available.
9

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Local Rent Control: Constitutional requirement: fair rate of return A rent-control program needs a workable “safety valve” that can authorize additional rent when necessary to avoid confiscatory results.

FAIR
RETURN
Net operating income / operating expenses
CPI and time since prior increase
Comparable space rents
Capital improvements and rehabilitation
Taxes, land rent and utilities
Service reductions / quality of services

DUE PROCESS

REQUIREMENTS
• clear petition standards
• consideration of relevant financial
evidence
• timely hearing / decision
• flexible adjustment authority
• findings supported by the record
• appeal / exhaustion pathway
Common methodologies include return on value, return on cash investment, and maintenance of net operating income (MNOI). 1 0

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Litigation risk
Mobilehome rent-control ordinances are frequently challenged. Most reported cases favor cities, but defense can be expensive and as-applied fair-return cases are fact-intensive.

Takings Due process Equal protection Fourth Amendment / seizure State-law preemption

WHY CITIES OFTEN PREVAIL
• Rent control is generally treated like economic / land-use regulation, not a physical taking.
• Vacancy-control challenges have often been rejected.
• CPI-based limits have been upheld where a fair-return adjustment mechanism exists.
• Exhaustion and limitations rules can narrow likelihood of success on claims.

COSTS AND RISKS OF

LITIGATION
• As-applied claims alleging inadequate return
• Rigid caps without a meaningful safety valve
• Weak findings or incomplete administrative record
• Delayed decisions / procedural defects
• Costs of outside counsel, experts and hearings even when the City ultimately prevails
1 1

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Local policy choice #1: base rent and annual adjustment The ordinance must decide where regulated rent starts—and how it grows each year.

Base rent date
Often pegged to rent charged on a selected date.

Because the base is presumed to yield a fair
return, the ordinance should include a petition
mechanism if that presumption fails.

Annual increase formula
Common approaches include a percentage of
CPI, a fixed cap, or the lower of a CPI-based
formula and a ceiling. Banking / rollback rules, if
any, should be defined.

Owner Investments Matter
A fair-return analysis usually must consider
changes in operating expenses, capital
improvements, utilities and the
amount/quality of services provided.

Landlords typically may petition to have
rent increased to account for capital
improvements.

A “freeze” or absolute prohibition on future increases for more than a temporary duration will become illegal at some point, because a local ordinance must preserve the owner’s opportunity for a fair return. 1 2

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Local policy choice #2: vacancy control or decontrol
Mobilehome space rent is different from ordinary apartment rent: state law does not impose Costa-Hawkins vacancy decontrol on mobilehome parks.

VACANCY CONTROL
Limits how much the park may reset space rent when
the mobilehome is sold or a tenancy changes.

Potential effects
• Greater continuity / predictability for home values
• Limits “reset” increases at sale
• More pressure on fair-return petition design, more difficult to administer

VACANCY DECONTROL
Allows the park to establish a new market/base rent at
specified vacancy or transfer events.

Potential effects
• May reduce fair-return litigation risk
• Can shift more cost to incoming buyers
• Can affect resale price / affordability dynamics
1 3

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Local policy choice #3: who administers the program?
Cities use both staff-centered and board/hearing models; both still require ongoing staff support.

STAFF-ADMINISTERED MODEL
Advantages
• simpler governance
• fewer public-hearing steps
• potentially faster routine administration
Tradeoffs
• specialized expertise must reside in staff/consultants • controversial decisions sit directly with the agency
• workload may be difficult to absorb in a small organization

BOARD / HEARING MODEL
Advantages
• public adjudicatory structure
• dedicated forum for complex fair-return disputes
• can separate program administration from decision-making Tradeoffs
• appointments, training, Brown Act / hearing logistics • still requires staff support and legal counsel
• additional process can increase time and cost
Calistoga / Fremont / Grover Beach / SLO / Clovis use staff officers; Rohnert Park, Fresno, Beaumont and Carson use boards or commissions for specified functions. 1 4

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Litigation Costs / Reasons for Repeal of Local Rent Control • City of Capitola: In 2011, voted to repeal 32-year rent control ordinance over expending closed to $1.5 million in costs in litigation with Surf and Sand over mobile home park rent control. 1/3 of the cost was paid for by a legal-defense fee to which park residents contributed. In 2023, it readopted rent control for mobile home parks as an urgency measure. • Thousand Oaks spent over 5 years in litigation, at expense of $750,000 to defend its rent control ordinance. • Rent control blamed by park operators as reasons for park closure in Petaluma and Windsor; relocation provisions have triggered legal dispute between park owner and City.
1 5

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
What it takes to administer a local ordinance
Recurring registration, notices, petitions, hearings and appeals of rent determinations, enforcement and program updates become an annual municipal function.

1. Drafting
Determine Policy Questions
Draft Regulations
Fee study / budget
Public adoption process

2. Implementation
Register parks/spaces
Collect base-rent data
Outreach

3. ADMINISTRATION
Annual Registration
CPI adjustment
Compliance review
Recordkeeping

4. PETITIONS
Owner fair-return cases
Resident petitions
Hearing officer / board
Legal review costs

5. ENFORCE
Orders / Penalties
Judicial appeals
Small jurisdictions may still need consultants or hearing officers for complex cases. 1 6

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Program fees and pass-throughs
Local programs commonly use annual per-space registration/administration fees to recover program costs; state law and local ordinances determine what portion may be passed to residents.

TYPICAL LOCAL FEE MODEL
Annual per-space registration / administration
fee
Used to fund: staff time, database/registration,
notices, hearing officers, mediation/arbitration,
consultants and enforcement.

Fee amount is usually set by resolution or
annual budget based on program cost.

PASS-THROUGH EXAMPLE
Program costs are recovered through a perspace administration fee. Its ordinance allows the park owner to allocate 50% of the assessed
fee to the homeowner, with notice
requirements; the other 50% may not be
passed through.

Even if fees are not passed through, Landlords
may use them as a basis to petition for rental
increases.

STATE-LAW RULES REGARDING
FEES
Civil Code § 798.49 requires local rent-control
schemes to allow specified new or increased
governmental fees to be charged to the
homeowner. Separately, HCD’s MRL Protection
Program uses a $10 annual registration fee that
may be passed to residents.

For Mammoth Lakes, the fee study should be built from expected annual staff + hearing + legal/consultant costs divided by the regulated space base—not copied from a larger city. However, there will be risks that fees do not cover litigation costs. 1 7

TOWN OF MAMMOTH LAKES
Mobile Home Park Regulations • August 19, 2026
Council decision points
If the Town wishes to move beyond the informational item, these are the questions that drive the next phase.

PURPOSE What problem is the ordinance intended to solve—and what evidence supports the finding?

CONVERSION

AND CLOSURE

REGULATIONS
Does the Town want to include provisions governing park closure?

FORMULA FOR

RENT CONTROL
Base rent, annual cap, CPI factor, banking and vacancy
control / decontrol?
Which methodology, evidence, timing and appeal route will protect due process and constitutional return?

JUST CAUSE

PROTECTIONS

ADMINISTRATIO
N
Staff officer, hearing officer, or board/commission? What outside expertise is needed? Does the Town need to hire consultants to administer, or to train staff?
FUNDING What annual fee recovers costs, and what portion—if any— may or must be passed through? How much of a program
is the Town willing and able to subsidize?
STATE

LEGISLATION
How should AB 1128 / AB 768 affect timing and drafting
assumptions?
LITIGATION RISK Consider budgeting for a litigation reserve, consultant/and or outside-counsel costs.
1 8
Does the Town want to include provisions governing tenant evictions beyond the state baseline (California Civil Code §798.56) ?

1 Clerk
From: LaRae ZIEBARTH <[email protected]>
Sent: Thursday, August 20, 2026 4:04 PM
To: Clerk
Cc: [email protected]
Subject: Response to statements made during the recent Town Council Meeting regarding Ski Trail Mobile Home Park
[EXTERNAL EMAIL]

Dear Mayor and Members of the Town Council,
Thank you for the opportunity to participate in the discussion and for your commitment to a fair, balanced, and solution-oriented process.

We are following up and forwarding our prior written response addressing statements and concerns raised regarding the ownership, management, maintenance, and operation of Ski Trail Mobile Home Park.

We appreciate the Council’s intent to contact the California Department of Housing and Community Development (HCD) and strongly support that outreach. Ski Trail Mobile Home Park has maintained a longstanding and cooperative relationship with HCD and operates under its oversight and inspection. Throughout our ownership, we have taken our responsibilities regarding safety, maintenance, and regulatory compliance seriously.

For convenience, HCD contacts are:

Ignacio Gonzales
California Department of Housing and Community Development [email protected]
Henry Garica
California Department of Housing and Community Development [email protected]
Our family has owned Ski Trail Mobile Home Park for more than forty years. It is not merely an investment, but a long-standing family business and an important part of our history in Mammoth Lakes. We care deeply about the park, its residents, and the community.

As the lawful owners of the property, we also retain the rights and responsibilities that accompany private ownership, including the right to manage, operate, and make decisions regarding the property in compliance with applicable law. We respectfully request that any discussion or consideration of the park recognize both the regulatory framework governing mobile home parks and the fundamental property rights of ownership.

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2 Accordingly, it is important that any decisions affecting the park be based on a complete and accurate factual record. We respectfully request that information presented during public comment be independently evaluated and verified, particularly as it relates to maintenance, regulatory compliance, management practices, and operational history.

We remain committed to working cooperatively and transparently with the Town, HCD, our residents, and the Council, and are happy to provide any additional documentation that may assist in your review.

We are also eager and fully willing to provide documentation supporting the facts referenced in this correspondence and our prior communications. In addition, we are available at your convenience to discuss this matter further by phone, Zoom, or in person, and will make every reasonable effort to accommodate scheduling in a timely manner.

Thank you for your time and consideration. We appreciate the Council’s efforts to gather information from all parties before reaching conclusions or taking action that could significantly impact both the residents of Ski Trail Mobile Home Park and the long-term stewardship and lawful ownership of the property.

Respectfully,
Greg and LaRae Ziebarth
Owners
Ski Trail Mobile Home Park
Council Meeting Regarding Ski Trail Mobile Home Park

Dear Mayor and Members of the Town Council,
Thank you for the opportunity to participate in the recent Town Council discussion regarding Ski Trail Mobile Home Park.

Due to the time limitations during public comment, we would like to respond in writing to several factual statements made regarding the ownership, operation, and maintenance of Ski Trail Mobile Home Park. We respectfully submit the following information to provide additional context and to correct several inaccuracies presented during the meeting.

We appreciate the Council’s willingness to consider information from all parties before making decisions that could have significant impacts on both residents and private property owners.

Family Ownership and Commitment to Mammoth Lakes
We would first like to address the characterization of Ski Trail Mobile Home Park as being owned by “absentee owners.”

3 Ski Trail Mobile Home Park is a privately owned, family-operated business with longstanding ties to the Town of Mammoth Lakes. Our family has been part of this community for decades. We own a home in Mammoth Lakes, have operated businesses here, and have contributed to local employment, housing, and the community over many years.

Our family purchased Ski Trail Mobile Home Park more than forty years ago as a long-term family business investment. It was not acquired or developed as government-subsidized affordable housing, nor has it ever operated under that business model. This distinction is important when considering the financial obligations, operating costs, and legal rights associated with private property ownership.

Throughout our ownership, we have remained committed to maintaining a safe, attractive, and well-managed community while responsibly operating a family business that continues to be rooted in Mammoth Lakes. We view the park as both a long-term responsibility and an important part of our family’s legacy within this community.

For the Council’s consideration, we would also like to provide clarification regarding several specific statements made during the meeting.

1. Lease Renewals
The park utilizes twelve-month lease agreements. Upon renewal, updated lease agreements are provided in digital format for the protection of both the residents and ownership and to ensure compliance with current California laws and applicable civil codes.

Lease renewals reflect annual CPI adjustments together with increases necessary to offset continually rising operating expenses, including but not limited to:
• Professional off-site property management
• on-site management
• Snow removal
• Insurance premiums
• Repairs and maintenance
• Landscaping and tree maintenance • Daily refuse collection • General operating expenses
The lease agreement itself is not a custom document. It is a standard professionally prepared mobile home park lease commonly utilized by large mobile home property management companies and is periodically updated to reflect current laws and park rules designed to promote a safe and well-maintained community.

2. Tree Maintenance
Statements were made suggesting the park has failed to maintain its trees. We respectfully disagree.

Over the years we have consistently retained Eastern Sierra Tree Service to evaluate and maintain the trees throughout the property. In addition, a certified arborist inspected every

4 tree within the park and identified those requiring trimming or removal. All recommended work was authorized, paid for, and completed as scheduling and weather conditions permitted.

As Mammoth Lakes residents and business owners know, obtaining specialized contractors can be challenging due to workforce limitations. Nevertheless, we have consistently exercised due diligence in securing qualified professionals to perform necessary maintenance.

Whenever damage to residents’ personal property has occurred as a result of tree issues, we have accepted responsibility and reimbursed those damages.

We have intentionally preserved the mature trees throughout the park because they contribute significantly to the natural mountain environment, enhance the appearance of the community, and increase the value of the homes within it.

3. Snow Removal
Ski Trail Mobile Home Park has contracted with the same locally owned snow removal company, CD Construction, for more than thirty-five years.

Maintaining safe roadways during Mammoth’s severe winters requires significant resources. During recent record snowfall years, snow removal expenses exceeded $225,000.

Despite these extraordinary costs, ownership has never passed those increased snow removal expenses through to residents, although doing so would be consistent with common business practice.

Additionally, snow removal crews have frequently been required to return because snow has been shoveled from private lots back into park roadways, creating additional work and expense.

4. Maintenance of the Park
We respectfully disagree with statements suggesting that the park has not been properly maintained.

Our commitment to maintaining the property includes:
• Annual inspections by the California Department of Housing and Community Development (HCD), with the park remaining in good standing. • Annual slurry sealing of park roads by Black Gold.
• Installation and maintenance of lighting throughout the community. • Daily inspections of the property Monday through Friday by Blizzard Property Management.
• A June 25 insurance inspection resulting in approval for policy renewal. • Ongoing maintenance including landscaping, tree trimming, snow removal, refuse collection, repairs, and general upkeep.

5 Regarding comments concerning the Snowcreek fence, it was ultimately determined that the fence was constructed and owned by Snowcreek. Once ownership was confirmed, the matter was resolved amicably.

We would also note that some homeowners who spoke during the meeting have received written notices regarding their own lease obligations to maintain their individual homesites. While we prefer not to focus on individual circumstances, we believe it is important for the Council to understand that park maintenance is a shared responsibility under the lease agreements.

We are proud of the positive relationships we have established with our local contractors and vendors and appreciate the many residents who have expressed their satisfaction with both the condition of the park and their experience living there.

5. Subleasing
Statements were raised regarding subleasing and lease enforcement.

One resident who spoke during the meeting has received multiple written notices regarding violations of the lease provisions prohibiting short-term rentals. Our objective has always been to maintain a stable residential community rather than permit transient occupancy through short-term rental platforms.

Another resident referenced a ninety-day rent increase notice. Due to a postal delay, payment was received one day beyond the required date. Although our accounting is handled by Bill Green’s Accounting Services rather than Blizzard Property Management, ownership nevertheless issued an additional ninety-day notice, effectively providing one hundred eighty days before the rent increase became effective. We also chose not to assess the late fee permitted under the lease.

Additionally, several homeowners within the park utilize their homes as seasonal or second residences and are not part of Mammoth Lakes’ workforce housing.

6. Home Sales and Property Values
Statements were made suggesting there have been few recent home sales within Ski Trail Mobile Home Park.

Multiple homes have sold in recent years, with sale prices generally ranging from approximately $190,000 to more than $200,000. Home values have appreciated significantly over time, reflecting the park’s desirable location, condition, and pride of ownership.

We respectfully request that the Council carefully consider the complete factual record before pursuing any rent stabilization ordinance or rent increase moratorium affecting privately owned mobile home parks.

6 Such action would substantially impair the value of a privately owned family business while limiting our ability to recover legitimate operating expenses and earn a fair rate of return on our investment.

For more than forty years, Ski Trail Mobile Home Park has been owned and operated as a private family business. During that time, we have consistently maintained the property, complied with applicable state regulations, invested substantial resources into its upkeep, and worked to provide a place for quality housing within Mammoth Lakes.

We remain committed to working cooperatively with the Town, our residents, and the Council to address concerns through open communication and practical, equitable solutions. We welcome the opportunity to answer any questions or provide additional documentation supporting the information contained in this letter.

Thank you for your time, thoughtful consideration, and service to our community.

Respectfully,
Greg and LaRae Ziebarth
Greg and LaRae Ziebarth
Owners Ski Trail Mobile Home Park
Ph: 760-885-1122
Email: [email protected]
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1 TOWN COUNCIL STAFF REPORT
Title: Update on Electric Vehicle (EV) Charging Stations Meeting Date: August 19, 2026
Prepared by: Haislip Hayes, PE Public Works Director
RECOMMENDATION:

Staff recommend that the Town Council:

1. Receive an update on EV Charing Stations

2. Provide direction to staff regarding future EV chargers on TOML owned property BACKGROUND:

The Town of Mammoth Lakes currently has agreements with 3 providers of EV chargers.

The first agreement was executed with Tesla in September of 2015 authorizing the installation of 8 Supercharger stations at the Park & Ride lot at 1475 Tavern Road. The spaces are intended to be non-exclusive and may be used by any vehicle. The Town receives no lease payments for use of this site. These older Superchargers are slower and not accessible to vehicles other than Tesla. The Town was consulted on the design of this site. Charging spaces are designed to allow for plows to clear the site of snow. The charging stations are also protected by bollards. The second installation occurred at the Community Recreation Center (CRC) at 686 Old Mammoth Road. An agreement was signed with Tesla to provide 11 Supercharging stations and 4 level 2 chargers. The charging stations were envisioned to be part of the Town’s Mobility Hub at the CRC. These stations are intended to be non-exclusive to electric vehicles. The Town does not receive a lease payment for the site. However, Tesla reimbursed the Town $80,000 to provide electric service to the CRC and chargers. At the time of the installation, it was understood that the level 2 charger would be free to the public. These were free for a long period of time and were meant to provide some charging options for non-Tesla vehicles. Staff later learned that Tesla began charging for the use of the level 2 chargers. When the Town executed the agreement Staff were not aware that Tesla could charge for use of these stations. Unfortunately, this provision was not explicit in the agreement, leaving the Town no recourse for the change.

All agreed upon Tesla installations have been completed and are operational. Tesla has been responsive to complaints and has made repairs as required and requested.

In March of 2023 the Town signed an agreement with Electrify America to provide 6 stalls at the Hillside Parking Lot at 70 Hillside Dr. The spaces are intended to be non-exclusive to electric vehicles, and the Town has no obligation to cite or tow from the spaces. The Town receives no payment for use of the site. Electrify America has the option to expand its footprint to include 2 additional chargers for a total of 8. When this agreement was approved in 2023 the Town was being asked regularly by residents and visitors to provide “fast” charging for non-Tesla vehicles. The stations are currently under construction and

2 expected to be operational before the end of summer 2026. The fourth agreement to be signed was in November of 2025 with EV Range. The Town approved use of the Park & Ride lot at 1475 Tavern Road to be shared with Tesla. The agreement permits the installation of 4 chargers to serve 8 parking spaces. In exchange for use of the site EV Range with provide the Town with a $600/month credit for the charging of Town-owned vehicles. EV Range has been issued a building permit to construct the improvements. No construction start date has been established.

Recently, Rivian installed 6 “fast” chargers at 126 Old Mammoth Road. These chargers are on private property and are publicly available to all EVs. The Town has no agreement with Rivian or this private property owner for public use of these chargers. According to Plugshare.com there are other level 2 chargers available at a few private property locations.

Level 2 chargers are much slower than the “fast” charger and often vehicles need to charge overnight to achieve a desired charge state. It’s not stated on the website whether these are publicly available or only for approved guests or owners. These installations include:
 6 level 2 chargers at the Westin
 5 level 2 chargers at the Village
 1 level 2 charger at Woolly’s Adventure Park
 1 level 2 charger at Mammoth RV Park.

The Town will be installing 4 level 2 chargers at the new Town Hall. These chargers are required by Building Code and envisioned to only serve government vehicles and will not be available to the public. Finally, the Town and Eastern Sierra Transit Authority (ESTA) worked together to secure a Southern California Edison (SCE) grant to provide the upsized electric service to serve 4 level 2 chargers for ESTA purchased rolling stock. This work is in progress and will take up to 18 months to complete as easements and agreements need to be executed prior to construction.

ANALYSIS:

In total the Town has authorized the installation of up to 39 publicly available chargers on TOML property (35 “fast” chargers and 4 “level 2” chargers). By the end of summer 29 of these will be available to the public. The following table attempts to inventory the known public/private EV chargers in the Town of Mammoth Lakes. There are publicly available chargers north and south along the Highway 395 corridor. The Town did not catalogue these opportunities for this exercise.

TOML EV Charger Inventory
Provider # on private property # on public property
Tesla (Fast) 19
Tesla (Level 2) 4
EV Range (Fast) 8
Electrify America (Fast) 6 (initially)
Rivian (Fast) 6
TOML Private Government 4 (Under Construction)
ESTA Private Government 4 (Grant Approved)

3 Other Private Level 2 13
Charger Location Map – Plugshare.com
Fast charging opportunities in Town favor Tesla vehicles. By the end of summer there should be about 7 more Tesla fast chargers vs. other opportunities. Tesla vehicles can use non-Tesla chargers but not the other way around. Some newer V4 Superchargers are available to some partner manufacturers that are equipped with the proper charging standards but not all. The Town does not currently have this style of Tesla charger.

California has several laws that support the growth of EVs. Under AB 1236 and AB 970 (Government Code §§ 65850.7, 65850.71), cities and counties must use an expedited, administrative permit process for EV charging stations. The California Green Building Standards Code requires new public and non-residential parking facilities to include designated EV-capable spaces and installed Level 2 chargers scaled to the total size of the parking lot. Recently, California began offering an instant point-of-sale rebate of $3,500 for new zero-emission vehicles and $1,750 for used models through the MyFirstEV Program for first-time buyers. Finally, even though our agreements are non-exclusive it is

4 illegal under California Vehicle Code 22511 and 22511.1 to park a vehicle in a designated electric vehicle (EV) charging space unless the vehicle is actively plugged in and connected for charging. This places users and law enforcement at odds over enforcement and use of the spaces. It is not currently the Town’s intent to cite these infractions.

EV charging providersregularly reach out to the Town seeking locations to lease. Recently, Tesla contacted the Town expressing an interest in expanding service. During the conversation with Tesla staff learned that there had been outreach to private businesses. To date no local businesses other than the Rivian site have agreed to provide leases for publicly available “fast” EV chargers. Tesla stated that the cost of snow removal is a concern and barrier to developing agreements. As Tesla and other providers have no local presence it is difficult for them to provide snow removal services. The Town does not have this issue as it was already providing snow removal and general maintenance in all the TOML locations noted above. The charger installations generally caused no increase in costs to the Town.

The value to the public of hosting electric vehicle charging stations vs. traditional parking is not something the Town has any quantifiable data on.

Tesla is requesting expanding services at the Park & Ride lot by 8 spaces to a total of 16 and the same at the CRC. Tesla stated that they would expand by up to 40 spaces if the opportunity became available. Tesla offered to pay $100-$300/month lease per space if they were able to expand service at the Park & Ride. As part of this offer Tesla would be willing to amend their lease to provide payments at the CRC as well, even if we don’t permit an expansion of service there. Staff believe the CRC is too popular a site to further expand EV charging opportunities. However, the existing level 2 chargers could be permitted to be upgraded to Superchargers. Tesla desires to expand in blocks of 8 so this may not meet their needs. The Park & Ride lot continues to be underutilized by the public.

Even after moving regional ESTA and Yosemite Area Regional Transportation System (YARTS) transit and local purple and teal lines to the site limited public use is seen.

Currently, the majority of daily parking is by construction crews supporting the Town Hall and Hospital projects. This parking was authorized by permit. The regular vacancy of the site invites unpermitted overnight parking. Staff feel the site could support some level of EV expansion or change in use.

Staff are seeking direction on the expansion of EV charging stations on TOML public property. In the 11 years since the first Tesla installation in Town the needs of EV manufactures and owners have changed significantly. In 2025 21% of all light duty vehicle sales in California were EVs. According to Tesla, each station in Mammoth sees 7-10 charge sessions per day. Tesla expects that to grow 25 to 30% over the next 5 years. Tesla builds out its network based on peak days (7 major holidays) where use is significantly higher. Tesla’s metric for max waiting is 10 minutes. Meaning if someone must wait more than 10 minutes to charge, they see that as not meeting demand. The Town sites see multiple vehicles waiting on the major holidays and some non-holidays weekends during the winter months. Tesla’s current numbers are based on Tesla brand vehicles only. With more manufacturers adopting the North American Charging Standard (NACS) standard this is sure to impact the network. Tesla has stated they do not want to wait until demand grows; they want to get ahead of the future demand. It should also be noted that if the Town

5 were to permit expansion at the Park & Ride location the existing chargers would be updated to Tesla’s current V4 technology that can provide up to 500kW and will be open to all OEM EV vehicles with the NACS charging standard.

The Town does not have a policy nor a plan for staff to follow when discussing providing EV charging on public property. It appears there is strong demand in Town and a growing network based on both public and private property. It’s unclear at this time what the role of the Town should be in this space both long and short term. Staff and Council have evaluated each request independently as they have been proposed. While this has served to meet public demand so far there is no indication that this is a viable long-term solution.

These discussions have become more difficult with each new agreement. Constraints on parking are already an issue in most of Town during winter months and there is very little land to expand municipal parking options on. Staff believe there should be a balance between parking and charging stations, however, how that balance should be weighted has not been determined. The State policies show strong support for EV proliferation but do little to aid in the decision-making process for the Town. Staff will provide some ideas and concepts during the Council presentation. Staff are not looking for a final decision on an agreement but rather a dialogue on potential paths forward. If there is consensus on any element Staff could return at a later meeting with a formal approval or decision.

FINANCIAL CONSIDERATIONS:

For chargers on TOML property the Town provides all snow removal, sweeping, general clean-up, pavement maintenance, and striping of spaces. No direct lease payments are recovered for use of these sites. The exception is the $600 charging credit from EV Range.

Tesla is offering $100-$300/space per month in lease payments which could offset existing parking lot maintenance costs.

ENVIRONMENTAL CONSIDERATIONS:

None at this time.

LEGAL CONSIDERATIONS:

None at this time.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Understanding Credit Ratings: Standard & Poor’s Rating Review Council Meeting Date: 8/19/2026
Prepared by: Lauren Warrem, Finance Director
Recommended Motion: Informational item only: no action required.

Summary: The Town’s financial management team met with Standard & Poor’s (S&P’s) independent credit rating agency analysts and presented financial documents, economic activity and updates, and management’s financial management strategies. S&P issued their report on August 6, 2026, and raised its long-term rating to ‘A+’ from ‘A’ on the Town’s certificates of participation (COPS) outstanding with a stable outlook. This upgrade to the Town’s ratings demonstrates the Town’s fiscal responsibility and stable financial position. Credit ratings are important as the ratings impact costs of new borrowings or refinancings of current outstanding debt, which could result in significant savings.

Key Highlights: S&P noted a “healthy fund balance, strong track record of healthy financial performance through economic cycles, fairly low long-term annual liability costs, and solid economy, which continues to attract a large number of annual visitors.”  Stable and diverse local economy
 Consistent and conservative budget practices
 History of debt restraint and manageable debt load
 Strong policies and healthy reserve levels include prudent investment and debt policies, and a robust reserve policy
 Active wildfire mitigation efforts
Financial Oversight of the Town Council:
 Adopting short and long-term plans and policies
 Formal adoption of a balanced, fiscally sustainable budget that meets community needs over time
 Maintaining adequate reserve levels
 Responsible debt approval
 Supporting economic development
 Ensuring transparency in financial reporting

Understanding Credit Ratings:

Standard and Poor’s Rating Review

What is Standard & Poor's (S&P)?
• Independent credit rating agency
• Evaluates ability of governments to repay
debt
• Acts like a financial report card for
communities

Why Credit Ratings Matter
• Reflects fiscal responsibility
• Supports ability to manage economic cycles
• Influences investor confidence
• Affects interest rates on municipal bonds
• Controls long-term borrowing costs

S&P Rating Process
• S&P requests financial documents
• S&P analysts review and conduct Q&A
• Internal S&P committee votes on rating
• Rating and written rationale published
• Ongoing monitoring and annual updates

What S&P Reviews
• Economy
• Management & Governance
• Budgetary Performance
• Financial Flexibility
• Debt & Long-Term Liability Profile
• Institutional Framework

S&P Published Report Results-Credit Rating Upgrade
• Rating Upgrade: S&P raised its long-term
rating to ‘A+’ from ‘A’ on the Town’s COPs
• Outlook: Stable

S&P Published Report-Key Highlights
• Stable and diverse local economy
• Consistent and conservative budgeting
• Manageable debt load
• Strong policies and internal financial
management
• Healthy reserve levels
• Active wildfire mitigation and prevention
efforts.

Opportunities for Potential Future Upgrade
• Implement long-term financial planning and
forecasting tools
• Strengthen internal controls and financial
processes
• Expand the local tax base to reduce reliance
on tourism revenue streams and potential
volatility

Financial Oversight of the Town Council
• Adopting short and long-term plans and
policies
• Formal adoption of a balanced, fiscally
sustainable budget that meets community
needs over time
• Maintaining adequate reserve levels
• Responsible debt approval
• Supporting economic development
• Ensuring transparency in financial reporting

Questions?

Town Council of Mammoth Lakes
Minutes of Regular Meeting
August 5, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice

_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Chris Bubser led the flag salute.

3. PUBLIC COMMENTS
Chris Bubser thanked the community for their support during her term as a member of the Town Council.

Brianna Goico, President & CEO of the Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber activities.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

Town Council Minutes
August 5, 2026

5. TOWN COUNCIL PRESENTATIONS

5.1 Recognition of Parks Maintenance Worker Juan Prieto for twenty years of service to the Town of Mammoth Lakes.

Parks and Recreation Director Stuart Brown thanked Mr. Prieto for his years of service.

5.2 Recognition of Human Resources Manager Amanda Pelham for ten years of service to the Town of Mammoth Lakes.

Town Manager Rob Patterson thanked Ms. Pelham for her years of service.

5.3 Recognition of Town Manager Rob Patterson for ten years of service to the Town of Mammoth Lakes.

Mayor Rice thanked Mr. Patterson for his years of service.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Office of Outdoor Recreation Manager Lawson Reif gave an update regarding current outdoor recreation activities. There was discussion among members of Council and staff.

Finance Director Lauren Warrem announced that S&P would be upgrading the Town's credit rating.

Public Works Director Haislip Hayes gave an update regarding the Red's Meadow Road Project and the Minaret MUP Project. There was discussion among members of Council and staff.

Parks and Recreation Director Stuart Brown gave an update regarding current parks and recreation activities. There was discussion among members of Council and staff.

7. CONSENT AGENDA
Moved by Councilmember Bill Sauser
Seconded by Councilmember John Wentworth
Approve the Consent Agenda.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice

Town Council Minutes
August 5, 2026

Carried (4 to 0)

7.1 Approve the minutes of the regular meeting of July 15, 2026.

7.2 Adopt the resolution authorizing the temporary closure of certain Town roads for special events.

7.3 Update and Request Approval to Continue Airport Emergency Contract Work.

7.4 Approve and authorize the Town Manager to sign the contract with Cisco for a new phone system.

7.5 Accept Check Register 7/16/26 in the amount of $2,065,974.30.

Accept Check Register 7/23/26 in the amount of $2,338,507.13.

8. PUBLIC HEARINGS

8.1 Ordinance to Renew Town’s Military Use Policy.

The Mayor opened the public hearing at 4:42 p.m.

Police Chief Dan Casabian and Town Attorney Andrew Morris outlined the information in the staff report.

With no members of the public coming forward to speak, the Mayor closed the public hearing at 4:45 p.m.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem Brent Truax
Waive the reading and adopt by title only the Ordinance renewing the Military Equipment Use Policy Pursuant to Government Code Section 7071.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

8.2 Hold a public hearing to discuss expenditures and accomplishments of the Town’s 2022 Community Development Block Grant (22-CDBGHA-10034).

The Mayor opened the public hearing at 4:45 p.m.

Town Council Minutes
August 5, 2026

Housing Manager Marcus Sproll outlined the information in the staff report.

There was discussion among members of Council and staff.

With no members of the public coming forward to speak, the Mayor closed the public hearing at 4:50 p.m.

9. POLICY MATTERS

9.1 Consider the ordinance amending Section 2.04.040 of the Town of Mammoth Lakes Municipal Code related to Town Council Salaries.

Town Clerk Jamie Gray outlined the information in the staff report.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem Brent Truax
Waive the reading and introduce by title only the ordinance amending Section 2.04.040 of the Town of Mammoth Lakes Municipal Code related to Town Council Compensation.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

9.2 Discuss the potential abatement of nonconforming signs.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

Ken Sample, owner of Shell stations, said that what was required of Shell Corporate and the Town for signs was different. He outlined some of the history of this issue.

Greg Newbry outlined the history of the sign ordinance in Town. There was discussion among members of Council and Mr. Newbry.

There was discussion among members of Council and staff.

CONSENSUS:

The Town Council directed staff to work with the property owners to voluntarily remove nonconforming signs. Staff will develop a framework for

Town Council Minutes
August 5, 2026

when the nonconforming signs must be removed. Staff will report to the Town Council regarding the outcome of the discussions with the property owners.

9.3 Consider authorization of the Professional Services Agreement with Kosmont Companies for the provision of financial advisory services related to the Mammoth Crossing project and the potential revenue sharing component of the project.

Community and Economic Development Director Nolan Bobroff and Town Manager Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

Mark Carney, representing the developer, said that he agreed with Town staff comments and was available to answer questions.

Moved by Mayor Pro Tem Brent Truax
Seconded by Councilmember Bill Sauser
Authorize a Professional Services Agreement with Kosmont Companies for the provision of financial advisory services related to the Mammoth Crossing project and the potential revenue sharing component of the project, as amended to incorporate into the scope of services items that meet the needs and requested actions from the Town Council.

For (3): Councilmember Bill Sauser, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Against (1): Councilmember John Wentworth
Carried (3 to 1)

9.4 Options for Filling Town Council Vacancy.

Town Attorney Andrew Morris outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Councilmember John Wentworth
Seconded by Councilmember Bill Sauser
Town Council directed staff to notice that the Town Clerk would receive applications (Application for Public Service Appointment) until 5:00 p.m. on Monday August 24th and that the Town Council will make the appointment

Town Council Minutes
August 5, 2026

at the September 2nd meeting to fill the current vacancy on the Town Council.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

10. COUNCILMEMBER REPORTS
Councilmember Wentworth attended the Eastern Sierra Wildfire Alliance meeting.

Mayor Pro Tem Truax attended the Mono County Collaborative Team (CPT) meeting and the ribbon cutting event at Beast of the East.

Mayor Rice attended the Parks and Recreation Master Plan Advisory Committee meeting, the Eastern Sierra Community Housing Board meeting, Sierra Summer Nights, the Children's Fishing Festival, and the Clean Up the Lake Dinner.

Councilmember Sauser encouraged everyone to consider the Fire Safe Council as the Healthy Forest Council.

11. REQUESTS FOR FUTURE AGENDA ITEMS
Councilmember Wentworth said that he had had discussions with the Town Manager regarding bear issues, having Mammoth Lakes Recreation (MLR) give a presentation to Town Council regarding mussels and our local lakes, fuel treatment work lessons, getting a written document from the Town Council strategic session, North Village Specific Plan (NVSP) planning, and an update regarding the new Town Hall.

12. CLOSED SESSION

12.1 Pursuant to Government Code Section 54956.8, the Town Council will hold a conference with its representatives in regard to property negotiations pertaining to:

Property: 550 Mono Street, Unit C201 / APN 033-165-008-000 Agency Negotiators: Marcus Sproll, Nolan Bobroff, Rob Patterson Negotiating Parties: Town of Mammoth Lakes and Eastern Sierra Community Housing
Under Negotiation: Price and terms of payment.

Town Council Minutes
August 5, 2026

At 6:17 p.m. the Mayor announced that the Council would be entering into closed session for the purposes as stated in the agenda.

13. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION
The Council reconvened from closed session at 6:31 p.m. and announced that there was no reportable action taken.

14. ADJOURNMENT
The Council adjourned the meeting at 6:31 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve the resolution authorizing the purchase and sale of real property located at 550 Mono Street, Unit C-201 in the Meridian Court Condominium complex under the Town’s Housing Now! Revolving Loan Fund Program and Bridge Program.

Council Meeting Date: 8/19/2026
Prepared by: Marcus Sproll, Housing Manager
Recommended Motion: Approve the resolution authorizing the purchase and sale of real property located at 550 Mono Street, Unit C-201 in the Meridian Court Condominium complex under the Town’s Housing Now! Revolving Loan Fund Program and Bridge Program.

Summary: On February 24, 2022, the Town of Mammoth Lakes (“Town”) purchased a residential condominium unit located at 550 Mono Street, Unit C201 using Housing Now! Bridge program funds. The unit was sold at an affordable price to a qualified workforce household earning 120 percent, or less, of area median income, on February 7, 2023, and a resale restriction was recorded that limits the resale of the property to another qualified workforce household.

In 2025, the existing qualified owner attempted to resell the unit but was unable to find a qualified purchaser within the period granted by the deed restriction. As a result, on September 25, 2025, the Town made a loan of $332,800 to Eastern Sierra Community Housing (“ESCH”) under the Housing Now! Revolving Loan Fund program (“RLF”) to purchase the unit, allow the existing qualified owner to sell and leave, and resell the unit while maintaining the restriction under the Bridge program. The property has not sold, the full amount of the RLF loan is due on September 25, 2026, and ESCH wishes to transfer the unit to the Town in lieu of repaying the RLF loan.

Once authorized by the Town Council, staff will open an order with Inyo-Mono Title for the transfer, with no sales price/consideration. Concurrent with the transfer, the Town will reconvey the existing Deed of Trust securing the Town loan to ESCH and will provide ESCH with a letter indicating the Town considers the terms of the loan agreement have been met.

RESOLUTION NO. 2026-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF

MAMMOTH LAKES, STATE OF CALIFORNIA, AUTHORIZING THE

PURCHASE AND SALE OF THE PROPERTY LOCATED AT
550 MONO STREET, UNIT C201
(APN: 033-165-008-000)
WHEREAS, the Town Council’s 2026 strategic priorities include a priority to focus on “Community Investment to enhance growth, development, and quality of life for the Town’s citizens” with a key objective statement under that priority being to “Continue implementation of the Town’s Housing Now! Initiative with a focus on the missing middle”; and WHEREAS, the Town Council has authorized funding for the implementation of several housing policy directives and programs, branded as the “Housing Now!” initiative; and WHEREAS, the Town housing programs include the Revolving Loan Fund that facilitates the preservation of existing deed-restricted ownership units by purchasing them when the existing qualified owner is unable to find a qualified buyer, and then reselling them once a qualified buyer has been identified; and
WHEREAS, on September 25, 2025, the Town entered into a loan agreement with Eastern Sierra Community Housing, Inc. (“ESCH”) providing $332,800 from the Revolving Loan Fund to finance the purchase by ESCH of an existing property deed-restricted under the Bridge Program at 550 Mono Street, Unit C201 (“Property”) to resell to a qualified buyer; and WHEREAS, the Property has not sold, the full amount of the loan is due September 25, 2026, and ESCH wishes to transfer the Property to the Town in lieu of repaying the loan; and WHEREAS, the Town wishes to accept the transfer of ownership of the Property from ESCH to satisfy the requirements of the loan agreement; and WHEREAS, the Town will subsequently resell the Property as a deed-restricted unit at a reduced affordable price to an income-qualified household under the Housing Now! Bridge Program; and
WHEREAS, the purchase and sale of housing units by the Town requires the execution of real estate documents, and the use of licensed real estate professionals can facilitate the purchase and sale of housing units; and
WHEREAS, Section 2.08.060(L) of the Mammoth Lakes Municipal Code authorizes the Town Manager “… to sign documents specified in Section 40602 of the Government Code of the state whenever such documents have been approved by the Town Council for execution by resolution, motion, or minute order or other appropriate action”; and WHEREAS, Government Code Section 40602 refers to “all warrants drawn on the city treasurer”, “all written contracts and conveyances made or entered into by the [Town]”, and “all instruments requiring the [Town] seal”;

Resolution No. 26-__

NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Mammoth as follows:

Section 1. The above findings are true and correct and the Town Council finds the use of Town resources to secure workforce housing within the Town of Mammoth Lakes advances a public purpose. The Town faces an acute shortage of housing available to the local workforce, and the Town’s acquisition and subsequent sale of the Property at an affordable price will assist in providing such affordable housing.

Section 2. The Town Manager, Robert Patterson, is authorized to negotiate and execute the purchase and sale of the Property. The Town Manager is authorized to: (1) negotiate the purchase and sales price; (2) approve the use of Town funds restricted or allocated to assist with down-payment assistance to facilitate the sale of the Property to an income-qualified household; (3) secure an appropriate deedrestriction on the Property; (4) secure loans subordinate to the primary loan for down-payment assistance; and (5) take other actions required to secure the sale of the Property.

Section 3. The purchase and sale of the Property is hereby authorized.

Section 4. The purchase and sale of deed-restricted housing units is deemed to be “for the public benefit” for purposes of Government Code Section 37350.

Section 5. The purchase and sale of deed-restricted housing units meet the public purpose and policy of the Town Council to expand availability of community housing in the Town of Mammoth Lakes.

APPROVED AND ADOPTED THIS 19th day of August 2026.
___________________________________
AMANDA RICE, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

ORDINANCE NO. 26-

AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, AMENDING SECTION 2.04.040 OF THE

TOWN OF MAMMOTH LAKES MUNICIPAL CODE RELATED TO

TOWN COUNCIL COMPENSATION
WHEREAS, the Town Council has previously established in Section 2.04.040 of the Municipal Code the amount of compensation to be paid to Town Councilmembers; and WHEREAS, the amount of Town Council compensation has been set at $1,131.90 per month, excluding health care benefits and reimbursement for actual and necessary expenses, since December 3, 2024; and
WHEREAS, Government Code Section 36516 allows the Town Council to adopt an ordinance increasing Town Council compensation in the amount of five percent for each year since the last increase in compensation, thus allowing an increase of ten percent to occur in 2026 in light of the last increase having occurred in 2024; and WHEREAS, Senate Bill 329 (SB 329) signed into law by Governor Gavin Newson on June 29, 2023, increases the base tiers for city council salaries based on the population of a municipality that may be approved by a city council by an ordinance or amendment thereto; and
WHEREAS, SB 329 continues to provide that salaries for town councilmembers may be increased either by an amount not to exceed five percent for each calendar year or by an amount equal to inflation since January 1, 2024 based upon the California Consumer Price Index which shall not exceed ten percent for each calendar year applied, whichever applied formula is greater; and
WHEREAS, all legal prerequisites for the adoption of this ordinance have occurred.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are all true and correct.

Section 2. Approval. The Town Council hereby amend Section 2.04.040 of the Mammoth Lakes Municipal Code to read as follows:

2.04.040 - Compensation and reimbursement.

Pursuant to Section 36516 of the California Government Code, effective upon the beginning of the term of office for any member of the Town Council elected at the November 2026 election, or upon December 2, 2026, whichever occurs later, compensation shall be paid to each member of the Town Council in the amount of one thousand two hundred forty-five dollars and nine cents

Ordinance No. 26-

($1,245.09) per month. The compensation prescribed in this section is and shall be exclusive of any benefits provided to Town Councilmembers pursuant to Government Code Section 36516(d), and any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the Town, and, accordingly, each member of the Council shall receive reimbursement for such actual and necessary expenses incurred in the performance of official duties for the Town, pursuant to the provisions of Section 36514.5 of the Government Code, as amended from time to time. Such reimbursement shall be as established by a policy resolution adopted by the Town Council.

Section 3: Severability. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase in this ordinance, or any part thereof, is held invalid or unconstitutional, then such decision shall not affect the validity of the remaining sections or portions of this ordinance or part thereof. The Town Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this ordinance irrespective of the fact that any one or more sections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

Section 4: Effective date. The Mayor shall sign, and the Town Clerk shall certify passage and adoption of this ordinance and shall cause the same to be published and posted pursuant to the provisions of law in this regard, and this ordinance shall take effect upon the beginning of the term of office for any member of the Town Council elected at the November 2026 election, or upon December 2, 2026, whichever occurs later.

ADOPTED AND APPROVED on this 19th day of August, 2026.
_________________________________
AMANDA RICE, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Update and Request Continuing Approval for Airport Emergency Contract Work
Council Meeting Date: 8/19/2026
Prepared by: Soibian Spring, Airport Manager
Recommended Motion: Approve findings to continue the authorized emergency contracts for installation of air conditioning, electrical system improvements and plumbing work to facilitate CalFIRE’s lease of the mobile home between the Terminal and the Fixed-Base Operator (FBO) buildings at Mammoth Yosemite Airport. This includes sitework for a temporary administrative office for the displaced Airport Operations Staff.

Summary: By prioritizing Facility Optimization of Mammoth Yosemite Airport, staff are providing crew quarters for a CalFIRE Engine Crew. This new CalFIRE station will be in the mobile home structure for three years, with the intention of occupying a purpose-built structure on the airfield in the future. On June 03, 2026, the Council adopted Resolution 26-31 authorizing the emergency awarding of contracts to complete the upfit of the current Airport staff headquarters in time for fire season. This project includes providing adequate plumbing, electrical and HVAC utilities in the CalFIRE unit and working facilities for the Airport staff.

CalFIRE now occupies the former Airport Administrative quarters. In addition to the upgrades made by contractors and Airport crew, CalFIRE has installed state signage, radio, internet, stairs, and telephone infrastructure. They will continue to upfit the structure to suit the needs of the fire crews as needed. Airport staff and contractors are now doing the site work to support the temporary office trailer that will house Airport staff. The need for the work authorized by Resolution 21-36 continues to be necessary. A copy of the resolution is attached here for reference.

RESOLUTION 26- 31

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, FINDING THAT EMERGENCY

CIRCUMSTANCES JUSTIFY AWARDING CONTRACTS FOR

INSTALLATION OF AIR CONDITIOING, A NEW OFFICE TRAILER, AND

NECESSARY UTILITY CONNECTIONS
WHEREAS, California law generally requires the Town to award contracts for public projects" in excess of $5, 000 to the lowest bidder after the completion of a competitive bidding process; and
WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditure of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four -fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" if the Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, the existing office space at the Mammoth Yosemite Airport does not meet health and safety requirements for 24- hour Ca1FIRE staffing; and WHEREAS, the lease with Ca1FIRE begins June 1st, 2026 and necessitates hasty procurement of a new, temporary office space for airport staff; and WHEREAS, the Town Council finds that due to the rapid development of the agreement with Ca1FIRE and shortened timeline for procuring and installing necessary office components and pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, safety, and property in the Town of Mammoth Lakes; and WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on June 3, 2026, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public facilities and infrastructure, other directly related and immediate actions, and procurement ofthe necessary equipment, services, and supplies for those purposes, without a competitive bidding process.

Resolution No. 26- 31

NOW, THEREFORE, BE IT RESOLVED by the Town Council ofthe Town of Mammoth Lakes as follows:

Section 1. The foregoing recitals are true and correct and incorporated herein by reference.

Section 2. The Town Council hereby directs and authorizes the Town Manager, Airport Manager, and Public Works Director to contract for procuring and installing necessary office components and appurtenant fixtures, to take any directly related action, and to procure the necessary equipment, services, and supplies for the repairs, without a competitive bidding process.

Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency installation work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.

Section 4. The Town Clerk shall certify as to the adoption of this resolution.

APPROVED AND ADOPTED this 3rd day of June 2026.

OV&
A NDA RICE, Mayor
ATTEST:

J IE GRAY, T n Clerk

STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.

TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 26- 31 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 3rd day of June 2026, by the following vote:

AYES: Councilmembers Bubser and Sauser, Mayor Pro Tern Truax, and Mayor Rice
NOES: None
ABSENT: Councilmember Wentworth
ABSTAIN: None
DISQUALIFICATION: None
J E GRAY, TowIlerk

1 TOWN COUNCIL STAFF REPORT
Title: Authorize a professional services agreement with Lisa Wise Consulting Inc. for Mammoth Crossing project management support.

Meeting Date: August 19, 2026
Prepared by: Nolan Bobroff, Community & Economic Development Director RECOMMENDATION:

Authorize the professional services agreement with Lisa Wise Consulting Inc., subject to the Town Attorney’s approval and finalization of the agreement, for Mammoth Crossing project management support.

BACKGROUND/ANALYSIS:

The Mammoth Crossing project is a significant development project within the North Village Specific Plan (NVSP) area that is proposing to develop three of the four corners at the intersection of Minaret Road and Lake Mary Road (the NW, SW, and SE corners) into a largescale lodging and hospitality project. The proposed development includes a full-service JW Marriott Resort, Spa, and Conference Center on Site 1 (NW corner), a pedestrian-oriented retail and restaurant village and Ritz-Carlton branded residences on Site 2 (SW corner), and JW Mariott branded residences on Site 3 (SE corner). Information on the project and the proposed project plans are available on the project website here:
https://www.townofmammothlakes.ca.gov/1418.

Town staff have been working with the development team for the Mammoth Crossing project over the past year, during which the Concept Review phase was completed, and the formal application was submitted. A summary of the work done to date is below.  September 2025 – April 2026. Town Staff worked with the applicant team on a Concept Review application, during which Town staff met regularly with the developer’s representatives and project architects on a weekly basis. These meetings focused on evaluating the project’s consistency with applicable development standards and exploring solutions to address identified issues. During this phase, the applicant team provided an introductory presentation to Town Council in March 2026 to introduce the project design and answer any questions from the Town Council and public. The Concept Review phase was completed in April 2026 upon the Town issuing a Concept Review closeout letter in which detailed comments were provided on the project design.
 June 2026. The formal entitlement application was submitted to the Town on June 26, 2026. The application package included a District Zoning Amendment to amend the standards for the Mammoth Crossing zone of the NVSP related to building area, building height, and lot coverage, and site-specific Tentative Tract Map, Use Permit, Major Design Review, and Adjustment permit applications. The applicant has indicated that a Development Agreement application request will be submitted in the future.

2  July 2026. Town staff reviewed the application for completeness and provided the applicant with written comments on July 24, 2026 identifying what was missing from the application. Per State law, the application is not technically accepted for processing until it has been deemed ‘complete.’ The applicant has indicated that they are working through the items identified in the completeness review and will be resubmitting in the near future.
 August 2026. Town Council provided authorization to enter into an agreement with Kosmont Companies to provide financial advisory services on behalf of the Town. This work is directly related to the potential development agreement and TOT revenue sharing that is being sought by the applicant.

Due to the scale and complexity of the Mammoth Crossing project, along with other current entitlement projects/workload, there is a need for additional project management support that is dedicated solely to the Mammoth Crossing project. Based on the Town’s needs, staff reached out to Lisa Wise Consulting, Inc. (LWC) to procure the services of Jen Murillo. Ms. Murillo worked for the Town for over 10 years and is familiar with the Town’s planning policies, zoning code, and permit review procedures, as well as the NVSP and associated EIR.

Additionally, LWC brings 20 years of experience working in California communities on similar projects, and has experience managing projects in Mammoth Lakes, including The Parcel project (2019-2020) and provided project management support for the Mammoth Main Base Redevelopment project (2022-2025). Bringing in LWC to manage the Mammoth Crossing project will allow Town staff to focus on other current entitlement projects/workload, while still providing a high level of project management for the Mammoth Crossing project.

LWC’s estimate for the initial five months of work could cost around $70,000. That estimate is based off the need for:
 Biweekly calls with Town staff and the applicant
 Preparation and monitoring of the project schedule
 Completion of the in-depth analysis of compliance with the NVSP  Review of the Mammoth Crossing EIR and identification of areas for the CEQA consultant to assess
 One in-person open house/public meeting and regular PEDC and TC updates (virtually)  General project management tasks (e.g., monitoring project email, updating project webpage, etc.)
As with any development project application, the applicant is responsible for covering all costs related to the project review and prior to entering into any contracts for services related to a project, the scope of work and estimated cost are shared with the applicant. The applicant has reviewed the scope of work and estimated cost for the project management services and has provided authorization to move forward with the contract.

FINANCIAL CONSIDERATIONS:

The costs will be billed on a time/materials basis, and the Mammoth Crossing project applicant is responsible for covering all costs related to this contract. The Town will track and invoice costs on a monthly basis.

TOWN OF MAMMOTH LAKES

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _____ day of ________, 2026, by and between the Town of Mammoth Lakes, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 437 Old Mammoth Rd., Suite R, Mammoth Lakes, California, 93546 (“Town”) and Lisa Wise Consulting, Inc., a California Corporation with its principal place of business at 983 Osos Street, San Luis Obispo, CA 93401 (“Consultant”). Town and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional planning consulting services required by the Town on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional planning consulting services to public clients, is licensed in the State of California, and is familiar with the plans of Town.

2.2 Project.

Town desires to engage Consultant to render such professional planning consulting services for the Mammoth Crossing project (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the Town all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional planning consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibit attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from ______, 2026 to ______, 2029, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the

Lisa Wise Consulting Inc. - ______, 2026
2 means, methods and details of performing the Services subject to the requirements of this Agreement. Town retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of Town and shall at all times be under Consultant's exclusive direction and control. Neither Town, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, Town shall respond to Consultant's submittals in a timely manner. Upon request of Town, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of Town.

3.2.4 Substitution of Key Personnel. Consultant has represented to Town that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of Town. In the event that Town and Consultant cannot agree as to the substitution of key personnel, Town shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the Town, or who are determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the Town. The key personnel for performance of this Agreement are as follows: Jennifer Murillo, Director.

3.2.5 Town's Representative. The Town hereby designates Nolan Bobroff, Community and Economic Development Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“Town's Representative”). Town's Representative shall have the power to act on behalf of the Town for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The Town Manager shall be authorized to act on Town's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or

Lisa Wise Consulting Inc. - ______, 2026
3 orders from any person other than the Town Manager, Town's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates Jennifer Murillo, Director, or his/her designee, to act as its representative for the performance of this Agreement (“Consultant's Representative”). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with Town staff in the performance of Services and shall be available to Town's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement.

As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the Town, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the Town to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the Town, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom.

Consultant shall defend, indemnify and hold Town, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Insurance.

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4 3.2.10.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the Town that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the Town that the subconsultant has secured all insurance required under this section.

3.2.10.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, or the exact equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence. (C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000 per claim and in the aggregate. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

3.2.10.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the Town for approval.
(A) The policy or policies of insurance required by Section 3.2.10.2(A),

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5 Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: Consultant agrees to endorse the third party general liability coverage required herein to include as additional insureds Town, its officials, employees, agents, and volunteers, using standard ISO endorsement No. CG 2010 with an edition date of 2010 or similar form. This provision shall also apply to any excess/umbrella liability policies. Consultant also agrees to require all contractors, subcontractors, and anyone else involved in any way with the Project contemplated by this Agreement to do likewise. (B) The policy or policies of insurance required by Section 3.2.10.2(C), Workers' Compensation, shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

3.2.10.4 Primary and Non-Contributing Insurance. All insurance coverages shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.10.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Consultant from waiving the right of subrogation prior to a loss. Consultant shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3.2.10.6 Deductible. Any deductible or self-insured retention must be approved in writing by the Town and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.10.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the Town. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the Town. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the Town evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.10.8 Failure to Maintain Coverage. Consultant agrees to suspend

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6 and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the Town. The Town shall have the right to withhold any payment due Consultant until Consultant has fully complied with the insurance provisions of this Agreement. In the event that the Consultant's operations are suspended for failure to maintain required insurance coverage, the Consultant shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.

Contractor shall provide immediate written notice if: (i) any of the required insurance policies is terminated; (ii) the limits of any of the required policies are reduced; or (iii) the deductible or selfinsured retention is increased.

3.2.10.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.10.10 Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to the Town for review.

3.2.10.11 Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Agreement are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Consultant maintains higher limits than the minimums shown above, Town requires and shall be entitled to coverage for the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Town.

3.2.10.12 Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the Town and approved of in writing.

3.2.10.13 Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

3.2.10.14 Timely Notice of Claims. Consultant shall give the Town prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under

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7 any of the required liability policies.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "A" attached hereto and incorporated herein by reference. The Exhibit “A” rates shall be updated annually on January 1st of each year to the the-current year rates for Consultant.

3.3.2 Payment of Compensation. Consultant shall submit monthly invoices.

Town shall pay all undisputed amounts within 30 days of the receipt of each invoice.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by Town, or included in Exhibit "A" of this Agreement.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of Town during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. Town may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to Town, and

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8 Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except in the event of a breach of Town’s obligations hereunder, which remains uncured 30 days after Town’s receipt of written notice from Consultant specifying alleged breach.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Town may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, Town may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: Lisa Wise Consulting Inc.
983 Osos Street
San Luis Obispo, CA 93401
ATTN: Jennifer Murillo, Director
Town: Town of Mammoth Lakes
PO Box 1609
437 Old Mammoth Road, Suite R
Mammoth Lakes, CA 93546
ATTN: Nolan Bobroff, Community and Economic
Development Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Town to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that Town is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents

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9 and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the Town.

Town shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Town's sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of Town, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use Town's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Town.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.6 Indemnification.

3.5.6.1 Scope of Indemnity. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the Town, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

3.5.6.2 Additional Indemnity Obligations. Consultant shall defend, with counsel of Town’s choosing and at Consultant's own cost, expense and risk, any and all claims,

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10 suits, actions or other proceedings of every kind covered by Section 3.5.6.1 that may be brought or instituted against Town or its directors, officials, officers, employees, volunteers and agents. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against Town or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse Town for the cost of any settlement paid by Town or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for Town's attorney's fees and costs, including expert witness fees. Consultant shall reimburse Town and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, its directors, officials officers, employees, agents, or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Mono County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 Town's Right to Employ Other Consultants. Town reserves the right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the Town. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to Town include its elected officials, directors, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope,

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11 content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

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12 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of Town. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

TOWN OF MAMMOTH LAKES LISA WISE CONSULTING, INC
By: By:

Rob Patterson, Town Manager Lisa Wise, President
By:

Henry Pontarelli, Secretary
Attest:

By:

Jamie Gray
Town Clerk
Approved as to Form:

By:

Andrew Morris
Town Attorney

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A-1
EXHIBIT "A"

SCOPE OF SERVICES

SCHEDULE

COMPENSATION

TOWN OF MAMMOTH LAKES SCOPE OF WORK - 2026 | LISA WISE CONSULTING, INC. | 1 Town of Mammoth Lakes

PLANNING ASSISTANCE

DRAFT SCOPE OF WORK
Lisa Wise Consulting, Inc. (LWC)
July 20, 2026
This draft scope of work is based on LWC’s understanding of the Town of Mammoth Lakes’ (Town’s) need for project management support and technical planning expertise for the Mammoth Crossing project, which is located within the North Village Specific Plan (NVSP). An Environmental Impact Report (EIR) for the Mammoth Crossing NVSP Amendment was certified in 2009 with a Statement of Overriding Considerations. The current Mammoth Crossing application includes a district zoning amendment (DZA) to allow for increased building area, building height, and lot coverage.

LWC is uniquely qualified to provide this assistance given LWC Director, Jen Murillo, AICP 10 years of experience working with the Town’s Community and Economic Development Department (CEDD) and her familiarity with the Town’s planning policies, the North Village Specific Plan, zoning code, and development review procedures. Additionally, LWC brings 20 years of experience working in California communities on similar projects, and led projects in Mammoth Lakes, including The Parcel project (2019-2020) and provided project management support for the Mammoth Main Base Redevelopment project (2022-2025).

MAMMOTH CROSSING PROJECT
LWC will conduct the following tasks for the Town’s processing of the Mammoth Crossing application:
• Act as project manager on behalf of the Town of Mammoth Lakes’ Community and Economic Development Department.
• Review the Mammoth Crossing application against the NVSP, Mammoth Crossing EIR (2009), and Town of Mammoth Lakes’ Zoning Code (Title 17 of the Town of Mammoth Lakes’ Municipal Code) where applicable to identify areas of inconsistency/noncompliance. LWC will summarize this review in memo and/or table format.
• Participate in meetings and coordinate with Town staff on this project. Meetings may include the applicant at the Town’s direction and if Town staff is also present. • Prepare staff reports and meeting materials.

TOWN OF MAMMOTH LAKES SCOPE OF WORK – 2026 | LISA WISE CONSULTING, INC. | 2

ASSUMPTIONS
• LWC’s attendance at meetings will be virtual. In-person meetings may be scheduled as mutually agreed upon by LWC and the Town. For any in-person meetings, LWC travel expenses will be included in addition to time spent conducting project management and technical services (see attached billable rates).

983 OSOS STREET, SAN LUIS OBISPO, CA 93401 | (805) 595 1345 | LISAWISECONSULTING.COM | 1 2026 RATES
The table below lists hourly rates by staff level.

Staff Level Hourly Rate
Principal $315
Director $275
Senior Associate II $240
Senior Associate $225
Lead Associate/GIS Specialist $190
Associate $170
Admin $125

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve agreement with Mammoth Lakes Recreation (MLR) to provide services related to management of Measure R and U funding for Recreation, Arts & Culture, and Mobility.

Council Meeting Date: 8/19/2026
Prepared by: Andrew Morris, Town Attorney
Recommended Motion: Approve the attached 3-year Services Agreement with Mammoth Lakes Recreation to provide professional services related to Management of Measure R and U funding for Recreation, Arts and Culture, and Mobility, retroactive to July 1st.

Summary: The Town of Mammoth Lakes (“Town”) has contracted with local nonprofit Mammoth Lakes Recreation (“MLR”) for many years to perform and assume responsibility for certain services pertaining to recreation, arts and culture, and mobility, required by the Town.

These services include providing stewardship, implementation, communication, and management of advisory committees and funding recommendations for Measure R and U.

The Town Council considered a draft agreement with MLR at the June 17th Council meeting. The Council approved an agreement with a three-year term commencing on July 1, 2026, and expiring June 30, 2029. The motion that was approved was clear in establishing the initial compensation under the contract at $185,000, but did not include an escalator provision for years 2 and 3. It has subsequently become apparent that at least some Councilmembers intended to include a 3% annual increase for years 2 and 3 in the approval of the agreement.

The Town and MLR have not yet signed the draft agreement, pending clarification from the Town Council as to whether it includes an annual increase for years 2 and 3. If the revised version of the agreement is approved by the Town Council, the source of funding for the agreement will still be an allocation of Measure R for most of the funding, with a $10,000 annual contribution from Measure U.

MLR has also proposed to add to its scope of work support for stewardship programming, a parks and recreation amenity enhancement program, and support for tangle-free waters and adopt-a-trail programs, as well as identifying and applying for grants to support Town goals and priorities.

These additional items have been added to Exhibit A, but language has been added to Section 3.1.1 of the agreement allowing the Town to direct MLR to substitute different activities in order to provide flexibility.

MLR Agreement FY26-27 – FY28-29 Page 1

TOWN OF MAMMOTH LAKES SERVICES AGREEMENT BETWEEN

THE TOWN OF MAMMOTH LAKES AND

MAMMOTH LAKES RECREATION (MLR)

1. PARTIES AND DATE.

This Agreement is made and entered into effective as of July 1, 2026, by and between the Town of Mammoth Lakes, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 437 Old Mammoth Rd., Suite 230, Mammoth Lakes, California, 93546 (“Town”) and Mammoth Lakes Recreation, a California nonprofit public benefit corporation, with its principal place of business at P.O. Box 8562 Mammoth Lakes CA, 93546 (“Contractor”). Town and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for certain services pertaining to recreation, required by the Town on the terms and conditions set forth in this Agreement.

2.2 Sources of Funding.

Contractor acknowledges that all of the funds to be provided to Contractor by Town pursuant to this Agreement are public funds, that some or all of such funds are restricted in the uses to which they may be put, and that the expenditure of such funds by the Contractor isrestricted in the same manner as if the Town was expending the funds. This includes but is not limited to funds from Town tax Measures R and U.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 Scope of Services. Contractor promises and agrees to furnish to the Town all labor, materials, equipment, services, and incidental and customary work necessary to fully and adequately supply the services and deliverables as provided for in Exhibit A, except to the extent Town directs Contractor to cease specific services listed in Exhibit A and substitute other services of approximately equivalent cost.

3.1.2 Term. The term of this Agreement shall commence on July 1, 2026 and expire on June 30, 2029. Notwithstanding the foregoing, this Agreement may be terminated as provided herein. The scope of services and deliverables will be reviewed and updated for each fiscal year.

3.1.3 No Limitation on Other Activities. Nothing in this Agreement shall be

MLR Agreement FY26-27 – FY28-29 Page 2
deemed to prevent Contractor from engaging in other work or activities beyond those set forth herein, either on its own initiative or at the behest of other parties, provided that Town shall not be required to fund any such work or activities. No funds received from Town shall be used to secure such work or to pay for work that is not within Contractor’s scope of services hereunder and in compliance with restrictions on Town revenue sources, including but not limited to funds from Measures R and U.

3.2 Responsibilities of Contractor.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Town retains Contractor on an independent contractor basis and not as an employee.

Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of Town and shall at all times be under Contractor's exclusive direction and control. Neither Town, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents, except as set forth in this Agreement. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 [reserved]

3.2.3 Town's Representative. The Town hereby designates the Town Manager or designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“Town's Representative”). Town's Representative shall have the power to act on behalf of the Town but not the authority to change the total compensation due to Contractor under this Agreement. Contractor shall not accept direction or orders from any person representing the Town other than the Town Manager or Town Council.

3.2.4 Contractor's Representative. Contractor may designate an employee to act as its representative for the performance of this Agreement (“Contractor's Representative”). In the absence of designating an employee, the Board Chair is designated as Contractor’s Representative.

Contractor's Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.5 Coordination of Services. Contractor agrees to work closely with Town staff in the performance of Services and shall be available to Town's staff, contractors and other staff at reasonable times.

MLR Agreement FY26-27 – FY28-29 Page 3

3.2.6 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the Town, any services necessary to correct errors or omissions which are caused by the Contractor's failure to comply with the standard of care provided for herein.

3.2.7 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold Town, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.8 Insurance:

3.2.8.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the Town that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the Town that the subcontractor has secured all insurance required under this section. Contractor shall provide immediate written notice if: (i) any of the required insurance policies is terminated; (ii) the limits of any of the required policies are reduced; or (iii) the deductible or self-insured retention is increased.

3.2.8.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Contractor, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 0001, or the exact equivalent, and shall be no less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits.

The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3)

MLR Agreement FY26-27 – FY28-29 Page 4
contain any other exclusion contrary to the Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities shall be in an amount of not less than $1,000,000 combined limit for each occurrence. This provision shall apply to vehicles owned and operated by MLR. MLR employees shall maintain at a minimum, the State required insurance on any personal vehicles used in the course of work. (C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability: Professional Liability insurance with minimum limits of $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claimsmade basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement. This section shall apply only to those activities engaged in that require such insurance. The Town and Contractor will review such needs on a case-by-case basis.

3.2.8.3 Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the Town for approval.
(A) The policy or policies of insurance required by Section 3.2.8.2(A), Commercial General Liability shall be endorsed to provide the following:
(1) Additional Insured: Contractor agrees to endorse the third party general liability coverage required herein to include as additional insured the Town, its officials, employees and agents, using standard ISO endorsement No. CG 2010. Contractor also agrees to require all contractors, subcontractors, and anyone else involved in any way with the Services contemplated by this Agreement to do likewise. (B) The policy or policies of insurance required by Section 3.2.8.2(C), Workers' Compensation, shall be endorsed to provide the following:
(1) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.

3.2.8.4 Primary and Non-Contributing Insurance. All insurance coverages

MLR Agreement FY26-27 – FY28-29 Page 5
shall be primary and any other insurance, deductible, or self-insurance maintained by the indemnified parties shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.2.8.5 Waiver of Subrogation. Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all subrogation rights against the indemnified parties. Policies shall contain or be endorsed to contain such provisions.

3.2.8.6 Deductible. Any deductible or self-insured retention must be approved in writing by the Town and shall protect the parties indemnified by Section 3.5.8.1 in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.2.8.7 Evidence of Insurance. The Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the Town. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the Town. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the Town evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.2.8.8 Failure to Maintain Coverage. Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the Town. The Town shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Agreement. In the event that the Contractor's operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Services because of production lost during suspension.

3.2.8.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.2.8.10 Insurance for Subcontractors. All subcontractors shall be included as additional insureds under the Contractor's policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the Town as an Additional Insured to the subcontractor's policies. Contractor shall provide to Town satisfactory evidence as required under Section 3.2.8.1 of this Agreement.

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3.2.9 Compliance with Laws; Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3 Compensation and Accounting.

3.3.1 Compensation. Town shall compensate Contractor in the following amount for each fiscal year during the term of this agreement:
 Fiscal year 2026-2027: $185,000, in quarterly payments of $46,250  Fiscal year 2027-2028: $190,550, in quarterly payments of $47,637.50  Fiscal year 2028-2029: $196,266.50, in quarterly payments of $49,066.63 Payments will be made quarterly in July, October, January and April of the Town’s fiscal year (July 1 to June 30). Contractor shall submit an invoice for payment by the 15th of the previous month. This compensation is provided for the delivery of the scope of services and specified deliverables as provided for in Exhibit A. Town may, in its sole discretion, provide Contractor with office space for one employee at no charge to assist Contractor in providing the services and specified deliverables as provided herein and to enhance coordination with Town employees.

3.3.2 Reimbursement for Expenses. The compensation provided for in this Agreement constitutes the total compensation to be provided to Contractor. Contractor shall not be granted additional reimbursement for any expenses.

3.3.3 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of Town during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, Town may request that Contractor perform Extra Work to be agreed upon in writing between the parties in exchange for additional compensation to be agreed upon between the parties. As used herein, "Extra Work" means any work which is determined by Town to be necessary or desirable, but which is not set forth in Exhibit A or offset by reduction in other services. Contractor shall not perform, nor be compensated for Extra Work without written authorization from the Town. The parties may agree to extra work that has other funding sources such as grants, donations, from other agencies. Extra work may be agreed to by the parties as provided for in Exhibit A.

3.4 Contracting, Conflicts of Interest, Transparency and Harassment.

3.4.1. Public Contracting Requirements. Contractor shall comply with all bidding

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and contracting requirements applicable to public entities in general and/or to the Town in particular in the course of awarding subcontracts or procuring goods and services pursuant to this Agreement, to the same extent as the Town would be required to comply if the Town itself were undertaking such activities. Such requirements include, without limitation: (i) the requirements of Public Contract Code Section 20160 et seq regarding competitive bidding for “public projects” in excess of $5,000; (ii) the requirements of Labor Code Section 1720 et seq regarding payment of prevailing wages for “public works” projects in excess of $1,000; (iii) the provisions of Government Code Section 4525 et seq regarding procurement of engineering, environmental, and certain other types of professional services; and (iv) the provisions of the Mammoth Lakes Municipal Code regarding procurement and expenditures of funds, as they may be amended.

Contractor shall maintain records evidencing its compliance with all applicable requirements for a period of five years after each expenditure of funds received from the Town, and shall provide Town with copies of such records not less than four times annually (approximately quarterly) and otherwise upon request.

3.4.2 Conflicts of Interest. Contractor, and its board members and employees, shall fully comply with the provisions of the California Political Reform Act regarding conflicts of interest, and with such regulations as may be adopted by any government agency to implement and enforce the Political Reform Act, to the same extent as such statutes and regulations apply to the Town. No member of Contractor’s board of directors may participate in the review or recommendations of Measure R or Measure U restricted funds if that member or the member’s immediate family serves on the board of an organization, or is employed by an organization, which has submitted an application for Measure R or Measure U funding, or that may be affected by the recommendation(s) made by Contractor to the Town Council for consideration. Specific conflict standards for Contractor’s board and staff shall be defined in an adopted conflict of interest policy.

3.4.3 Ethics Training. Contractor shall cause its board members and employees to obtain the training in ethics and laws governing local governments required by Government Code Section 53234 et seq as if Contractor provides compensation or reimbursement to its board members, regardless of whether Contractor actually does so.

3.4.4 Brown Act and Public Records Act. At all times during the term of this Agreement, Contractor’s board of directors shall comply fully with the Ralph M. Brown Act (Government Code Section 54950 et seq). Contractor’s obligation hereunder shall not be limited to complying with the Brown Act with respect to the Services, but rather such obligations shall apply to all activities of Contractor and/or its board during the term of this Agreement. Contractor shall comply with the California Public Records Act (Government Code Section 7920 et seq).

3.4.5 Harassment Training. Contractor’s management staff and board shall attend similar harassment and ethics training as required of Town elected officials and management staff at least every two years and within six months of taking on their respective position. Such training shall be received by attending Town or other governmental agency sponsored training or a similar online training program. Documentation of training shall be maintained by Contractor. Contractor shall notify the Town Clerk of any board vacancy and the name(s) of all new board members.

MLR Agreement FY26-27 – FY28-29 Page 8

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. Town may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to Town, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause, which shall consist solely of a breach by Town that remains uncured following thirty (30) day notice from Contractor to Town specifying the nature of the alleged breach. Contracts entered into by Contractor which: (i) are supported by Measure R or Measure U funds; (ii) are for a project or service which was approved through the public recommendation process by the Town Council; and (iii) had funds allocated to them, will be recognized by the Town and honored to the extent possible through the term of this Agreement if this Agreement is terminated without cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Town may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. All unexpended Town funds provided to the Contractor will be returned to the Town. In the event Contractor ceases to exist, all unexpended Town funds held by Contractor will be returned to the Town and any equipment and/or materials purchased with such funds.

3.5.1.3 Replacement Services. In the event this Agreement is terminated in whole or in part as provided herein, Town may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor: Mammoth Lakes Recreation
P.O. Box 8562
Mammoth Lakes, CA 93546
ATTN: Executive Director/Board Chair
Town: Town of Mammoth Lakes
P.O. Box 1609
437 Old Mammoth Rd., Suite 230
Mammoth Lakes, CA 93546
ATTN: Town Manager

MLR Agreement FY26-27 – FY28-29 Page 9
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for Town to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement (“Documents & Data”). Contractor shall require all subcontractors to agree in writing that Town is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data.

Contractor makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Contractor or provided to Contractor by the Town.

Town shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at Town's sole risk.

3.5.4 Clerking Support and Board Meetings. As additional compensation to Contractor, Town shall, at its own expense, provide clerking support services to include preparation of agendas, clerking meetings, preparing minutes and coordination of compliance with the above laws and similar support for standing committees that are subject to the Brown Act. All of Contractor’s public meetings shall be held in the Town Council Chambers and broadcast though the system used by Town for its public meetings, which may include cable TV government channel broadcasting, or other electronic means unless there is a conflict for meeting space and meetings cannot be rescheduled. Notwithstanding the foregoing, Contractor may conduct its meetings online to the extent Town itself is allowed to do so by a gubernatorial executive order or legislative act and shall comply with any requirements imposed on the conduct of such meetings.

3.5.5 No Monetary Damages. Contractor acknowledges that Town would not have entered into this Agreement if it were to be subject to liability for monetary damages.

Accordingly, Contractor hereby waives any right to seek or obtain monetary damages from the Town in connection with any actual or alleged breach of this Agreement by Town. Contractor’s remedy for a breach by Town shall be limited to seeking specific performance or other injunctive relief.

3.5.6 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.7 Attorney's Fees. If either party commences an action against the other party, either legal, administrative, or otherwise, arising out of or in connection with this Agreement, the

MLR Agreement FY26-27 – FY28-29 Page 10
prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney's fees and all other costs of such action.

3.5.8 Indemnification.

3.5.8.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the Town, its directors, officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, Contractors or agents in connection with the performance of the Contractor's Services or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorney’s fees and other related costs and expenses.

3.5.8.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of Town’s choosing and at Contractor's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by Section 3.5.8.1 that may be brought or instituted against Town or its directors, officials, officers, employees, volunteers and agents. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against Town or its directors, officials, officers, employees, volunteers and agents as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse Town for the cost of any settlement paid by Town or its directors, officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for Town's attorney's fees and costs, including expert witness fees. Contractor shall reimburse Town and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Town, its directors, officials, officers, employees, agents, or volunteers.

3.5.9 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.10 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Mono County.

3.5.11 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.12 Town's Right to Employ Other Contractors. Town reserves the right to employ other Contractors to provide services of any kind.

3.5.13 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

MLR Agreement FY26-27 – FY28-29 Page 11

3.5.14 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the Town. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.15 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days.

All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to Town include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.16 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.17 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.18 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.19 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.20 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, Town shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of Town, during the term of his or her service with Town, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.21 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or

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applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

3.5.22 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.23 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.24 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 To the extent that Contractor subcontracts any portion of the work required by this Agreement, each such subcontract shall contain a provision making it subject to all provisions stipulated in this Agreement.

TOWN OF MAMMOTH LAKES MAMMOTH LAKES RECREATION
By: By:

Rob Patterson Craig Albright, Board President
Town Manager
By: ______________________________
Attest: Heather Schaubmayer, Treasurer
By:

Jamie Gray, Town Clerk
Approved as to Form:

By:

Andrew Morris, Town Attorney

Exhibit A
Scope of Services and Deliverables

MLR Agreement FY26-27 – FY28-29 Page A-1

1. Stewardship and Implementation of Recreation, Arts and Culture, and Mobility a. Support for Office of Outdoor Recreation
i. Weekly coordination meeting to optimize Measure R resources, and link TOML to regional efforts: TOML, MLR, USFS, BLM, MoCo
ii. Support and coordination to implement work program as needed iii. Support for Stewardship Programming (Trail Days, Trails Trivia, Trashy Thursdays, Clear the Line, Wildlife Education, Winter Trails Stewardship Event, Winter Programming)
b. Parks and Recreation Amenity Enhancement Program
i. Develop and administer donor-based recreation amenity enhancement program
c. Tangle Free Waters and Eastern Sierra Adopt a Trail programs i. Manage field, volunteer, and administrative operations d. Coordination with TOML Arts and Culture Department in the development of a vibrant arts and culture community in Mammoth Lakes

2. Communications and Outreach
a. Regular public communications on sustainable outdoor recreation, arts and culture, and mobility opportunities in and around Mammoth Lakes through the monthly MLR newsletter.
b. Convene Mammoth Trails Community Meetings twice a year to inform and update a diverse recreational audience on related projects and programs in coordination with Town staff.
c. Develop, host, and maintain webpages for TOML projects and programs. d. Develop, host, and maintain Measure R and Measure U information (application, process, documents, reporting, partners, and awardees).

3. Management of Advisory Committees and Funding Recommendations a. Mammoth Trails Committee
i. Convene up to six (6) meetings annually to provide design, development and operational recommendations to Town in coordination with Town staff.
b. Measure U
i. Allocations Committee - Measure U Programming Grant Awards

1. Convene at least one (1) but no more than four (4) public meetings for review and recommended allocations of Measure U
Programming funds.

Exhibit A
Scope of Services and Deliverables

MLR Agreement FY26-27 – FY28-29 Page A-2

2. Provide staff assistance to Measure U applicants ensuring applications are complete and align with restricted use of these funds.

3. Work with awardees to leverage grant award

4. Review mid-year progress reports and end of year performance reports.
ii. Conduct at least one public hearing on the proposed allocation and use of Measure U funds
iii. Conduct public meeting(s) on the specific allocations of Measure U funds for special projects.
iv. Conduct public meetings on the proposed use of non-committed reserve funds.
v. Provide recommendations to the Town Council for all uses of Measure U funds following the public hearing/meeting process.
c. Measure R
i. Conduct at least one public meeting on the proposed allocation and use of Measure R funds.
ii. Conduct public meeting(s) on the specific allocations of Measure R funds for special projects.
iii. Conduct public meetings on the proposed use of non-committed reserve funds.
iv. Provide recommendations to the Town Council for all uses of Measure R funds following the public meeting process.
d. Review and update Measure R & U allocation process as needed.

4. Town Support and Updates
a. Provide updates and information to Town staff, Council, and Commissions on MLR work program and progress on implementation of scope of work. b. Actively research and apply for grant opportunities to further TOML goals and strategic priorities
c. Maintain 501c3 status for sponsored partnerships
Additional Contracted Services
1) The Town may request extra work outside of the scope of services provided herein which will require the following:
a) MLR to provide a proposal estimating the hours required to complete the work,
b) The overall time frame in which the work will be completed, c) The impact on achieving the scope of services provided herein, and

Exhibit A
Scope of Services and Deliverables

MLR Agreement FY26-27 – FY28-29 Page A-3
d) Other requirements to determine the ability of MLR to perform the work. 2) Compensation for extra work will be negotiated and established according to the scope of the project. Payment will be made based on invoices documenting the hours worked and services provided.

1 TOWN COUNCIL STAFF REPORT
Title: Reject all bids received for the 2026 Fencing and Railing Project, and rebid Meeting Date: August 19, 2026
Prepared by: Trace Calvin, Engineering Assistant
Lucy Martyr, Engineering Intern
Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Staff recommends Town Council reject the three bids received for the 2026 Fencing and Railing project and authorize staff to rebid the project.

BACKGROUND:

In summer of 2025, Town of Mammoth Lakes Staff documented several facilities which would benefit from additional fencing, as well as several facilities with fencing that was either damaged or did not meet Mammoth Lakes Town Standards. This project will add fencing to Shady Rest Park, the Town Pickleball Courts, Mammoth Lakes Dog Park as well as repairing existing fencing at the Town Yard.

In order to find the most economical solution the project was advertised with a base bid and 3 alternates:
 Base Bid: The base bid included the addition of several fences in the locations listed above as well as removal and replacement of damaged fencing fabric and top rails at the Town Yard.
 Alternate 1: Alternate 1 included the installation of two (2) handrails at the Community Recreation Center.
 Alternate 2: Alternate 2 included the installation of a chain link gate at the Whitmore Ball Fields.
 Alternate 3: Alternate 3 included the removal and replacement of noncompliant chain link mesh with green vinyl coated mesh at the Community Dog Park.

ANALYSIS:

Staff solicited bids for the construction of the project beginning July 2, 2026. The Engineer’s estimate for the project base bid is $50,000. Bids were publicly opened on Friday, July 31, 2026, at 3:00 PM. Three (3) bids were received with pricing as follows:

Mora Fencing LLC Base Bid: $45,903.00

2 JCJ Chavez Construction Base Bid: $116,294.80
Xeela Engineering LLC Base Bid: $448,800.00
A bid review was completed, and the two lowest bids were determined to be nonresponsive due to incomplete bid documentation, and the third bid is unreasonably high.

Staff believe that it is in the best interest of the Town to reject the bids and re-bid the project in accordance with Public Contract Code section 20166. This would give the previous bidders an opportunity to provide complete bid documentation and potentially give other bidders more time to submit bids.

FINANCIAL CONSIDERATIONS:

The project is fully funded in the amount of $60,000, as approved at the 2nd quarter Budget Amendment on April 2, 2026.

ENVIRONMENTAL CONSIDERATIONS:

None at this time.

1 TOWN COUNCIL STAFF REPORT
Title: Consider the Option Agreement with MUSD for the MUSD Parcel Housing Project
Meeting Date: August 19, 2026
Prepared by: Nolan Bobroff, Community and Economic Development Director Haislip Hayes, Public Works Director
Marcus Sproll, Housing Manager
RECOMMENDATION:

Authorize the Town Manager to sign the Option Agreement with MUSD for the MUSD Parcel Housing Project and containing the deal points identified in the staff report, subject to the Town Attorney’s approval and finalization of the agreement.

BACKGROUND:

The Town and Mammoth Unified School District (MUSD) have been in discussions to transfer land that each entity owns to one another for various purposes. To memorialize the negotiations and to establish broad terms for the future property transfer, the Town and MUSD executed a Letter of Intent and Offer to Negotiate Exchange of Properties on May 21, 2026, effective as of June 6, 2026, that committed both parties to working together under a non-legally binding, conceptual agreement (see Attachment 1, Exhibit B). To further this effort and to establish a legally binding commitment for the transfer, the Town and MUSD now intend to enter into an Option Agreement that further outlines and defines the terms of the future Exchange Agreement. The draft Option Agreement is attached as Attachment 1; however, it is subject to finalization and agreement by the attorneys for each party. The Option Agreement is necessary for MUSD to select a contractor to provide preconstruction services for the future housing project pursuant to the lease-leaseback construction delivery method in Education Code §17406, and enter into a site lease, facility lease, and lease-leaseback agreement that is required by the Lease-Leaseback Structure.

The desired boundaries of the land that MUSD is interested in acquiring from the Town were recently finalized during a multi-day design charette. The design charette was attended by MUSD staff, Town staff, and HMC architects, who are under contract for this work by both the Town and MUSD. The land that MUSD is interested in acquiring is an approximately 2.5-acre portion of the Town’s Parcel development (“Housing Property”) within Lots 9 and 10 of Tract Map 22-001 (see Attachment 2). 1 The proposed use of the
Housing Property will be to develop up to 60 workforce housing units for MUSD employees, with the initial development phase containing approximately 25 units. Funding for the project is from Measure J bond revenues that the voters passed in November 2024.

1 The previous Letter of Intent that was signed by the Town and MUSD in May 2026 identified Lots 4 and 5 of the Parcel development as the lots that MUSD were interested in; however, upon completion of the design charette, the desired project location changed to Lots 9 and 10.

2 The use of the units will be required to be in accordance with the Parcel Master Plan, and the residents will be required to meet the income eligibility requirements of the Parcel Master Plan, which allows for residents to earn up to 200% of area median income (AMI).

The location of the Housing Property was mutually agreed to based on the ability to locate the project within existing defined boundaries of the overall Parcel site and because it preserves maximum flexibility for the development of the remainder of the Parcel site. The preliminary site plan for the Housing Property is shown below in Figure 1 within the red box.

In exchange for providing the Housing Property to MUSD for their housing project, the Town is looking to acquire a minimum 2.5-acre portion, and up to a maximum 6.5-acre portion, of the ~12-acre site located at 462 Sierra Park Road that is home to the pickleball courts (“Pickleball Property”). The exact boundaries of the site are yet to be finalized, but would include at a minimum the existing pickleball courts, parking area, and vacant land between the courts and Meridian Blvd. This would secure the long-term use of the site for pickleball, provide space for additional recreational programming on the site (e.g., tennis, sport courts, winter snow play, etc.), and allow for emergency secondary egress.

Figure 1 – Preliminary Parcel Site Plan

3 ANALYSIS:

The purpose of the Option Agreement is to provide MUSD with an exclusive option to acquire the Housing Property from the Town. If MUSD exercises its Option, the District and Town will enter into an Exchange Agreement which will memorialize the final terms of the property exchange and will provide for the conveyance of the Housing Property to MUSD and the conveyance of the Pickleball Property to the Town. The Exchange Agreement, and any other agreements or resolutions that are legally required for the transfer, will come to Town Council for review and approval, as required. The key points of the Option Agreement include:
 MUSD has the exclusive option to acquire the Housing Property from the Town.  In exchange for the Housing Property, MUSD is required to convey the Pickleball Property to the Town.
 MUSD must exercise their option on or before August 1, 2027.  An Exchange Agreement is required to set forth the terms of the property transfer and include legal description for both properties.
 An Affordable Housing Covenant is required to be recorded against the Housing Property concurrently with the property transfer/exchange and will establish the income eligibility requirements for the future residents.  Should MUSD not develop subsequent phases within ten years of the initial phase, the Town will have the option to purchase all remaining undeveloped portions of the Housing Property.
 Town will have the first of refusal to purchase any portion of the Housing Property (developed or undeveloped) should MUSD decide to sell the property in the future.

FINANCIAL CONSIDERATIONS:

The goal of the partnership between the Town and MUSD is to transfer land at no cost to each entity that is mutually beneficial to each entity and the overall community. The cost to ultimately develop the sites with the intended uses will be the responsibility of each entity.

LEGAL CONSIDERATIONS:

The Town Attorney has been working with the MUSD legal team on the terms of the Option Agreement.

ATTACHMENTS
Attachment 1 – Draft Option Agreement
Attachment 2 – Excerpt from Parcel Final Map (Tract Map 22-001)

Attachment 1 – Draft Option Agreement

OPTION AGREEMENT
THIS OPTION AGREEMENT (this “Agreement”) is made effective as of the Effective Date (defined below) by and between the Mammoth Unified School District, a school district organized and existing under the State of California (“District”) and the Town of Mammoth Lakes, a California municipal corporation (“Town”) (District and Town being collectively referred to herein as the “Parties” and each as a “Party”).

A. District is the owner of certain real property known as 461 Sierra Park Road, Mammoth Lakes, California and known as Assessor Parcel Number 035010056000 (the “District Office Property”).

B. Town is the owner of certain real property known as Lots 4 and 5 within the “Parcel” Master Plan area for the Town of Mammoth Lakes (the “Master Planned Property”).

C. District desires to transfer not less than 2.5 acres and not more than 6.5 acres of the District Office Property (the “Pickleball Property”) to Town; provided the Pickleball Property shall be one parcel bearing APN 035-010-056-000 and be inclusive of the area containing pickleball courts(as of the Effective Date) at the District Office Property, but shall not include (a) the District’s office building, (b) parking adjacent to the District’s office building, or (c) a cellular service tower.

D. Town desires to transfer a minimum of 2.11 acres up-to 2.5 acres of the Parcel Master Planned Property (the “Housing Property”) to District; provided the Housing Property conveyed to the District shall be two parcels comprising Lots 9 and 10 of Tract Map 22-001, subject to completion of a lot line adjustment to Lot 9 if requested by District to yield an aggregate size of 2.5 acres in Lots 9 and 10.

E. If the exchange discussed in this Agreement is effectuated (the “Property Exchange”), the Pickleball Property and the Housing Property will be exempt surplus land under Government Code Sections 54221(f)(1)(D).

F. The Town has determined that the disposition of the Housing Property pursuant to this Agreement is consistent with the Town’s General Plan.

G. California Government Code Section 37350 et seq. provides that a city may acquire or exchange real property for the common benefit or the benefit of the city.

H. The Town finds that the transactions contemplated hereby further the health, safety and welfare of the Town’s residents and are in conformity with the Town’s development plans and municipal code.

I. California Education Code Section 17536 et seq. provides that the governing board of a school district, upon a two-thirds vote of its members, may exchange any of its real property for real property of another person upon such terms and conditions as the parties thereto may agree, without complying with any provisions in the Education Code except as provided therein.

J. The District finds that the transactions contemplated hereby further the District’s purpose of developing workforce housing.

K. The District intends to construct a workforce housing project (“Project”) on the Housing Property and desires to select a contractor to provide preconstruction services for the Project pursuant to the lease-leaseback construction delivery method (“Lease-Leaseback Structure”) in Education Code section 17406.

L. The Town is aware that upon execution of this Agreement, the District will enter into a site lease, facility lease and lease-leaseback agreement, as required under the Lease-Leaseback Structure, for the benefit of its selected contractor.

AGREEMENT
In consideration of the foregoing recitals and the mutual covenants set forth herein, and other good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:

1. Option. Town hereby grants to District an exclusive option (“Option”) to acquire the Housing Property. If the District elects to exercise its Option, the District and Town shall enter into an Exchange Agreement which shall memorialize the final terms of the Property Exchange (“Exchange Agreement”). The form and substance of the Exchange Agreementshall be mutually agreed to by the Parties. The Exchange Agreement shall provide for the conveyance of the Housing Property to the District and the conveyance of the Pickleball Property to the Town. The District shall have the sole, exclusive, and absolute right to exercise the Option as provided herein. District may exercise the Option by delivering written notice to the Town ("Exercise Notice") prior to the Termination Date (defined below). The Exercise Notice shall (a) affirmatively state that the District is exercising its Option, (b) propose a closing date for the Property Exchange that is no more than three hundred sixty five (365) days from the date of the Exercise Notice (“Proposed Closing Date”), (c) if this Agreement has not been amended to add a legal description of the Housing Property as an exhibit, provide the size and location of the Housing Property that will be transferred to the District (including a proposed legal description of such Housing Property), and (d) if this Agreement has not been amended to add a legal description of the Pickleball Property as an exhibit, provide the size and location of the Pickleball Property that will be transferred to the Town (including a proposed legal description of such Pickleball Property). Notwithstanding the foregoing, if the District exercises its Option and the Parties cannot agree to an Exchange Agreement prior to the then-current Proposed Closing Date, the District may elect (in its sole discretion and in addition to any other remedies available at law) to extend the Proposed Closing Date by up to 90-days, per extension, until an Exchange Agreement is agreed upon, by providing written notice to the Town. a. From and after the Effective Date, Town shall not (and hereby agrees not to) solicit or accept any offers to purchase, lease, license, or otherwise transfer, convey, and/or assign any easement or other interests, rights, and/or title in and/or to all or any portion of the Housing Property, or continue negotiations with other potential purchasers or other third parties with respect to the same, until the expiration of this Agreement. b. From and after the Effective Date, District shall not (and hereby agrees not to) solicit or accept any offers to purchase, lease, license, or otherwise transfer, convey, and/or assign any easement or other interests, rights, and/or title in and/or to all or any portion of the Pickleball Property, or continue negotiations with other potential purchasers or other third parties with respect to the same, until the expiration of this Agreement.

2. Consideration. District shall pay Town the sum of One Hundred Dollars ($100) as consideration for the option granted herein (“Option Consideration”). If District fails to exercise its Option, Town shall retain the Option Consideration. If the District exercises the Option, the Option Consideration shall be applied to the District’s costs upon closing.

3. Option Term. Unless otherwise agreed to in writing by the Parties, the District must exercise the Option on or before August 1, 2027 (“Termination Date”), or the Option shall automatically expire. Between the

Effective Date and the Termination Date; District and its agents, employees, contractors, and designees may hereafter enter the Master Planned Property for the purposes of inspecting, surveying or otherwise evaluating the Master Planned Property to determine whether District will, in its sole discretion, exercise the Option. Such access shall be governed by the terms of an Access Agreement between the Parties dated as of June 6, 2026 attached hereto and incorporated herein as Exhibit A (“Access Agreement”) for as long as the Access Agreement remains in effect. The term of this Agreement (“Term”) shall begin on the Effective Date and continue until either (a) the District fails to exercise its option on or before the Termination Date, or (b) if the District exercises its Option prior to the Termination Date, upon the earlier of (i) the date the Parties mutually execute an Exchange Agreement and (ii) the date the Housing Property is conveyed to the District in accordance with this Agreement.

4. Exchange Properties. If the legal description of the Pickleball Property has not been added to this Agreement as an exhibit prior to delivery of the Exchange Notice, the District shall indicate the size and legal description of the Housing Property in the Exercise Notice; provided, such Housing Property shall be one parcel which is adjacent to the intersection of Tavern Road and Inyo Road in the Town of Mammoth Lakes, and the northern property line shall be contiguous with Tavern Road. The size of the Pickleball Property to be exchanged with the Town shall be equal, in square feet, to the size of the Housing Property received by the District unless otherwise agreed by the Parties. a. Pickleball Property Description. If the legal description to the Pickleball Property has not been added to this Agreement as an exhibit prior to delivery of the Exchange Notice; within thirty (30) days of receipt of the Exchange Notice which describes the Pickleball Property in accordance with the size and other restrictions described in this Section 4, the Town may propose an alternative legal description of the Pickleball Property (“Response Notice”) to the District; provided, (i) the Pickleball Property legal description shall describe one parcel which includes the area which contains pickleball courts at the District Office Property, but shall not include the area containing (a) the District’s District Office building, (b) parking for the District’s office building and access from the District Office facilities to a public street , or (c) a cellular service tower and related equipment owned by the District, and (ii) if the Town fails to timely deliver a Response Notice it will have been deemed to accept the District’s proposed legal description for the Pickleball Property. If the Town delivers a Response Notice to District which describes the Pickleball Property in accordance with the size and other restrictions described in this Section 4; within fifteen (15) days of the District’s receipt thereof, the District may deliver a written notice objecting to the Town’s proposed legal description of the Pickleball Property (“Objection Notice”), and the District’s failure to timely deliver an Objection Notice shall be deemed acceptance of the Town’s proposed legal description for the Pickleball Property. If the District delivers an Objection Notice, the Parties use best efforts to shall determine the legal description of the Pickleball Property within thirty (30) days of the Objection Notice. If there has been no resolution within thirty (30) days of the Objection Notice, either Party may submit the matter for resolution pursuant to an expert resolution process defined in Section 4(b) of this Agreement by written notice (“Resolution Notice”).

Town agrees to accept the Pickleball Property as full and final compensation for conveying the Housing Property.
b. Expert Resolution. If the Parties are unable to agree to a legal description for the Pickleball Property in accordance with this Agreement, the matter shall be submitted to a panel of three (3) independent, third-party experts with substantial experience in real property matters. Each expert shall have no material prior relationship with either Party that would be expected to affect the expert's independence. Each Party shall appoint one qualified expert within ten

business (10) days after delivery of a Resolution Notice, and the two appointed experts shall appoint a third qualified expert within ten (10) business days thereafter. Once the panel has been appointed, each Party will submit its proposed legal description and a justification for such legal description to the panel within ten (10) business days of the date the third expert is appointed to the panel. The panel shall determine, by majority decision, which Party's proposed Pickleball Property legal description complies with the requirements expressly set forth in this Agreement and, if both proposals comply, which proposal most closely effectuates the Parties' expressed intent. The panel shall select one of the Parties' proposals in its entirety and shall not modify either proposal or adopt a compromise. Absent fraud or manifest error, if the panel's determination complies with all restrictions listed in this Agreement (including, without limit, the restrictions in Section 4) the determination shall be binding on the Parties.

Each Party shall bear the fees and expenses of its appointed expert, and the fees and expenses of the third expert shall be shared equally.
i. Intent. For purposes of this Section 4, the District intends to acquire the Housing Property to construct approximately twenty-four (24) workforce housing units in compliance with applicable law. The Town intends to acquire the Pickleball Property to provide continued community access to the existing pickleball courts and adjacent parking spaces and potential construction/expansion of additional recreational facilities.
c. Easements. To the extent the Property Exchange severs road access from the District’s District Office building to the District’s cellular tower, the remainder of the District Office Property or public streets; the Parties agree the District shall have an access easement to access such tower, related equipment, the remainder of the District Office Property, and such public streets, as may be required for operation of the District Office for its intended purpose.

Further, to the extent the Pickleball Property does not have road access to Meridian Boulevard, the District shall grant an access easement across the District Office Property and agrees to cooperate with the Town in obtaining necessary access easements from other adjacent property ownersto provide access to Meridian Boulevard. The Parties agree to use reasonable efforts to negotiate such easements and include the form of such easements as attachments to the Exchange Agreement.

5. Exchange Agreement. The Parties shall use best efforts to negotiate the Exchange Agreement that conforms to the provisions of this Agreement; and shall execute and deliver the Exchange Agreement, together with any other documents reasonably necessary for District to acquire the Housing Property with the appropriate recorder’s office and to obtain CLTA standard title insurance insuring the District’s fee ownership in the Housing Property.
a. Minimum Terms. The Parties agree the Exchange Agreement shall, at minimum, conform to the terms and conditions agreed to in Sections 2, 3, 4, 5, 6, 7, 9, 10, and 11 of a Letter of Intent between the Parties which was made effective June 6, 2026, and is attached hereto and incorporated herein as Exhibit B (“LOI”).
b. Planning Commission Review. Notwithstanding any provision of this Agreement to the contrary, Town shall not be required to execute the Exchange Agreement until Town’s Planning and Economic Development Commission has completed its review of the conformity of the Property Exchange with Town’s General Plan, pursuant to Government Code Section 65402(a).

c. Affordable Housing Covenant. The Exchange Agreement shall provide for Town’s recordation of an affordable housing covenant against the Housing Property prior to the conveyance of the Housing Property to District (“Covenant”). The Covenant shall include the following terms, and may include other terms mutually satisfactory to the Parties:
i. The use of the Housing Property shall be restricted to residential uses only, with up to 60 local workforce housing units, either for rent or for sale as determined by District; ii. A 55-year term for each housing unit commencing upon the issuance of a certificate of occupancy for such unit;
iii. The Covenant shall run with the land and bind any future owners for the term thereof; iv. District employees with household incomes of not more than 200% of the Area Median Income shall have priority in renting housing units;
v. If District is unable to find qualified District employees to occupy units, other local workers (as defined in the Covenant) with household incomes of not more than 150% of the Area Median Income may rent units, and local workers with household incomes of not more than 200% of the Area Median Income may purchase units, in compliance with Town’s For-Sale Workforce Housing Guidelines;
vi. The Covenant shall require annual compliance reporting/monitoring. d. Development Timing. The Exchange Agreement shall require District to complete the first phase of development on the Housing Property within 10 years of conveyance of the Housing Property to District, and to complete any subsequent phase without 10 years of the completion of the previous phase.
e. Town Repurchase Right. The Exchange Agreement shall provide that in the event that District fails to complete the initial phase of development, or any subsequent phase, within 10 years as provided in paragraph 5.d above, Town shall have the right to purchase all remaining portions of the Housing Property which remain undeveloped for a price constituting fair market value. If the Parties cannot agree on the fair market value of the property to be purchase, the dispute shall be resolved as set forth in paragraph 4.b above. f. Town Right of First Refusal. The Exchange Agreement shall provide that in the event that District wishes to sell any portion of the Housing Property (whether developed or undeveloped), Town shall have the right of first refusal to purchase such portion on the terms agreed to in principle by District and a prospective buyer.

6. Effect, Assignment, Subletting. The Parties agree and intend for this Agreement to be a legally binding. Any permitted assignment of this Agreement shall inure to the benefit of and be binding upon the Parties and their respective successors and assigns. Each Party’s rights and obligations under this Agreement shall not be assigned or subleased without the prior written consent of the other Party, which consent may be withheld in such Party’s sole discretion. Notwithstanding the foregoing, District may lease its interests under this Agreement, without obtaining Town’s prior written consent, so long as the lease and resulting sublease is a part of a Lease-Leaseback Structure of agreements with a third-party contractor; provided,

the Option provided in this Agreement is personal to the District and may only be executed by the District.

This Agreement shall not run to or be enforceable by any contractor or other any third party.

7. Counterparts. This Agreement, and any amendments and/or escrow instructions, shall be valid if signed in duplicate counterparts. Facsimile and electronic signatures are acceptable to effectuate the terms of this Agreement.

8. Governing Law and Venue. This Agreement shall be governed and construed by the laws of the State of California without regard to its conflicts of laws provisions. Venue for any action to interpret or enforce this Agreement shall be the Mono County Superior Court.

9. Notice. Any notices required or permitted to be given hereunder shall be given in writing and shall be delivered (a) in person with delivery effective upon receipt; (b) by certified mail, postage prepaid, return receipt requested, with delivery effective upon the earlier of (i) receipt and (ii) three (3) days after deposit with the courier; (c) by electronic mail with delivery effective upon confirmation of delivery, provided that any delivery may only be effective between 8:00 am and 5:00 pm Pacific Time on a business day, and any electronic mail delivered outside of the foregoing times shall not be effective until the next business day; or (d) by a commercial overnight courier, with delivery effective one (1) business day after deposit with such courier. All such notices shall be addressed as follows:

To Town: Town of Mammoth Lakes
437 Old Mammoth Road, Suite 230
Mammoth Lakes, CA 93546
Attn: Rob Patterson, Town Manager
Email: [email protected]
With copy to: Town of Mammoth Lakes
437 Old Mammoth Road, Suite 230
Mammoth Lakes, CA 93546
Attn: Andrew Morris, Town Attorney
Email: [email protected]
To District: Mammoth Unified School District
461 Sierra Park Road
Mammoth Lakes, California 93546
Attn: Casey O’Neill
Email: [email protected]
With copy to: Fagen Friedman & Fulfrost LLP
5901 Priestly Drive, Suite 200
Carlsbad, California 92008
Attn: Sarah Polito, Esq., Andrew McCraven, Esq.

Email: [email protected]; [email protected]
Or to such other address as either Party may from time to time specify in writing to the other Party. The inability to deliver a notice because of any rejection or other refusal to accept any notice, shall be deemed to be the delivery of the notice as of the date of such inability to deliver or rejection or refusal to accept.

10. Effective Date. This Agreement, when executed by District and delivered to Town, must be approved by the District’s Board of Trustees and the Town’s Council prior to its effectiveness. The “Effective Date” of

this Agreement shall be the date when this Agreement has been approved by both the District’s Board of Trustees (as evidenced by District’s execution below) and by the Town’s Council (as evidenced by Town’s execution below).

11. Expenses. Each Party shall bear its own costs and expenses incurred in negotiating and performing this Agreement.

12. Amendment, Waiver. This Agreement may only be amended or modified only by a written instrument signed by District and Town. No waiver of any provision of this Agreement is effective unless in writing and signed by the Party granting the waiver. No waiver of any breach or default constitutes a waiver of any other or subsequent breach or default.

13. Further Assurances. In addition to the actions recited herein and contemplated to be performed, executed, and/or delivered by Town and District; Town and District agree to perform, execute, and/or deliver or cause to be performed, executed, and/or delivered any and all such further acts, instruments, deeds, and assurances as may be reasonably required to consummate the transaction contemplated hereby; including, without limitation, cooperating to determine the final legal descriptions of the Housing Property and the Pickleball Property and amending this Agreement to reflect the same.

14. Entire Agreement. This Agreement, together with the exhibits (which are incorporated herein by this reference), contains all representations, warranties and covenants made by District and Town and constitutes the entire understanding between the Parties. Any prior correspondence, memoranda or agreements are replaced in total by this Agreement together with the exhibits. For avoidance of doubt, this Agreement does not supersede the terms of the LOI or Access Agreement; provided, (a) the Parties intend for this Agreement to be binding and (b) to the extent of a conflict between the terms of the LOI or Access Agreement and the terms of this Agreement, the terms of this Agreement shall control to the extent of such conflict.

15. Attorneys’ Fees. If a dispute arises concerning the performance, meaning or interpretation of any provision of this Agreement, then the Party not prevailing in such dispute (as the court shall determine) shall pay any and all costs and expenses incurred by the prevailing Party in enforcing or establishing its rights, including, without limitation, arbitration and court costs and reasonable attorneys’ fees and disbursements and experts’ fees. Any such attorneys’ fees and other expenses incurred by either Party in enforcing a judgment in its favor under this Agreement shall be recoverable separately from and in addition to any other amount included in such judgment, and such attorneys’ fees obligation is intended to be severable from the other provisions of this Agreement and to survive and not be merged into any such judgment.

16. Time. Time is of the essence in this Agreement. The time in which any act under this Agreement is to be done shall be computed by excluding the first day and including the last day. If the last day of any time period stated herein falls on a Saturday, Sunday, day on which nationally chartered commercial banks in the State of California are authorized or required by applicable law to close, or on days officially designated as District holidays or Town holidays (each, a “Holiday”), then the duration of such time period shall be extended so that it shall end on the next succeeding day which is not a Saturday, Sunday or Holiday. Unless preceded by the word “business,” the word “day” shall mean a calendar day. The phrase “business day” or “business days” shall mean any day other than Saturday, Sunday or Holiday.

17. Force Majeure. If at any time during the Term, a Party is unable to perform under this Agreement or deliver any required notice due to a Force Majeure Event, the time within which a Party is required to perform an obligation or deliver such notice shall be extended for a period of time equivalent to the period of delay

caused by a Force Majeure Event. For purposes of this Agreement, a “Force Majeure Event” shall mean any of the following events or circumstances which are out of the Party relying on the Force Majeure Events control: (i) storms, earthquake, flood or other act of God; (ii) war, act of terrorism, riot or other civil unrest; (iii) epidemics or other public health restrictions imposed by a government entity; (iv) strikes or lockouts or other labor interruptions; or (v) disruption to transport services.

18. Severability. Any provision of this Agreement prohibited by law or by court decree shall be ineffective to the extent of such prohibition without in any way invalidating or affecting the remaining provisions of this Agreement. Further, if any provision of this Agreement is held unenforceable by virtue of its scope, but may be made enforceable by a limitation thereof, such provision shall be deemed to be amended to the minimum extent necessary to render it enforceable under the laws of the jurisdiction in which enforcement is sought
[SIGNATURES ON FOLLOWING PAGES]

The Parties have executed this Option Agreement as of the Effective Date.

DISTRICT:

Mammoth Unified School District,
a school district organized and existing under the State of California Signature: _________________________
Print Name: ________________________
Title: ______________________________
Date: ______________________________
TOWN:

Town of Mammoth Lakes, a California municipal corporation Signature: ___________________________
Print Name: __________________________
Title: _______________________________
Date: _______________________________

Exhibit A

EXHIBIT A
Access Agreement

recognized overnight courier or by registered or certified mail ofthe United States Postal Service, return receipt requested, and addressed to the other party as follows ( or to such other address or person as either party or person entitled to notice may by Notice to the other specify) or sent by email in PDF format to the email address below, and followed by a hard copy notice received by the second business day following the email notice (in which case notice shall be deemed delivered upon receipt of confirmation of transmission of such email notice).

The addresses for proper notice under this Agreement are as follows:

The District:

Mammoth Unified School District
461 Sierra Park Road
Mammoth Lakes, CA 93546
Attn: Casey O'Neill, Chief Business Officer
with a copy to:

Fagen, Friedman & Fulfrost LLP
Attn: Sarah Polito, Esq.
5901 Priestly Drive, Suite 200
Carlsbad, CA 92008
Email: [email protected]
Landowner:

Town of Mammoth Lakes
437 Old Mammoth Road, Suite 230
P.O. Box 1609
Mammoth Lakes, CA 93546
Attn: Rob Patterson, Town Manager
with a copy to:

Andrew Morris, Town Attorney
Town of Mammoth Lakes
437 Old Mammoth Road, Suite 230
P.O. Box 1609
Mammoth Lakes, CA 93546
Email: [email protected]
Either party may from time to time by written notice to the other party designate a different address for notices within the United States of America. -3-

Exhibit A

EXHIBIT B
Letter of Intent (LOI)

May 21, 2026
Town of Mammoth Lakes
437 Old Mammoth Road, Suite 230
Mammoth Lakes, CA 93546
Attn: Rob Patterson, Town Manager
CC: Andrew Morris, Town Attorney
Mammoth Unified School District
461 Sierra Park Road
Mammoth Lakes, CA 93546
Attn: Casey O'Neill, Chief Business Officer
CC: Sarah Polito, Esq., Andrew McCraven, Esq.

RE: Letter of Intent and Offer to Negotiate Exchange of Properties The Mammoth Unified School District, a California public school district ("District") and the Town of Mammoth Lakes ("Town") desire to negotiate a property exchange between (a) a pickle ball court and surrounding property composing a portion of the real property commonly known as a portion of 461 Sierra Park Road, Mammoth Lakes, California, APN: 035010056000 ("District Property") which is owned by the District, and (b) certain real property commonly known as a portion of Lot 4 and Lot 5 within the "Parcel" Master Plan area for the Town of Mammoth Lakes ("Town Property") which is currently owned by the Town. The Town Property and District Property will be referred to collectively as the "Properties". This Letter of Intent, once approved by the District and the Town, is a non-legally binding, conceptual agreement that is to be succeeded by a legally binding Exchange Agreement ("Exchange Agreement") between the parties. The parties hereby offer to exchange the Properties in accordance with the following terms:

I. Exchange. The parties shall exchange ownership of the District Property and the Town Property. As a part of the exchange process, the parties shall contract with a third party to appraise each property and, if necessary, the parties shall attempt to negotiate an additional exchange amount to be paid from one party to the other party to account for any potential discrepancy in value between the Town Property and the District Property. 2 Due Diligence Period. There shall be a due diligence period of one hundred eighty(l 80) days during which the District and Town will each conduct investigations, studies, and tests as each deems necessary and appropriate, in each party's discretion with regard to its to-be-acquired property, to assess its proposed use and/or the suitability of each respective property (the "Due Diligence Period"). Each party may exercise a one-time extension of the Due Diligence Period for up to ninety (90) days upon written notice to the other party. At the end of the Due Diligence Period, each party shall determine, in its sole discretion with regard to its desired property, the acceptability of such property.

Should the District find the Town Property acceptable, it will issue a written notice to the Town. Should the Town find the District Property acceptable, it will issue a written notice to the District.

3. Deposits. Upon full execution of the Exchange Agreement by both Town and District, each party shall deposit thirty thousand dollars ($30,000) to an interest-bearing escrow account (each a "Deposit"). A party's Deposit shall be fully refundable at any point during the Due Diligence Period and shall be applied to costs upon closing in accordance with prorations described in the Exchange Agreement.

Attachment 2 – Excerpt from Parcel Final Map (TM 22-001)

1 Jamie Gray
From: Sandy Hogan <[email protected]>
Sent: Monday, August 17, 2026 5:12 PM
To: Jamie Gray
Subject: Re: 8/19 Town Council Meeting
[EXTERNAL EMAIL]
Jamie: this comment pertains to item 10.1, the land swap between the Town & MUSD. If you feel that my comment in the last paragraph does not relate to this item, please include it in "Public Comments", and send the first part to the Town Council.

Mayor Rice, Mayor Pro Tem Truax, Councilmembers Sauser and Wentworth:

I fully support the proposed land exchange between MUSD and the TOML, as the MUSD land currently leased to the Town will continue to be used for recreational purposes, and Lots 9 and 10 of the Parcel will be used by MUSD to construct housing for the Town's "missing middle", thus filling a need that is currently difficult to develop in conjunction with the planned lower income housing in the Parcel.

Relevant to the development of all housing in recent years, construction costs have risen so fast that our DIF (Development Impact Fees) do not offset the cost of planned lower cost housing to any extent. Therefore, I would hope that the Town Council would consider raising these fees before approving any new development in town. That includes any conceptual planning in progress and/or not yet approved.

Thanks for your consideration of my comments,
Sandy Hogan, 31 year resident
On Thu, Aug 13, 2026 at 3:40 PM [email protected] <[email protected]> wrote:

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1 TOWN COUNCIL STAFF REPORT
Title: Approve and adopt resolutions modifying the compensation plan and reclassification of specified full-time, permanent Management Employees’ Association (MEA) and Executive positions and salary schedules.

Meeting Date: August 5, 2026
Prepared by: Rob Patterson, Town Manager
RECOMMENDATION:

Approve the Resolutions modifying the compensation plan and reclassification of specified MEA and Executive positions, as well as accompanying salary schedules as outlined in Exhibit A and Exhibit B.

BACKGROUND:

The Personnel Rules outline responsibilities of the Town Manager in the development and maintenance of both the Classification Plan and Compensation Plan for all Town employees. These responsibilities are defined in Article 3 and Article 4 of the Personnel Rules.

3.1 Classification Plan: The Town Manager shall prepare a Classification Plan which sets forth all of the classes of positions in Town service. The Classification Plan shall be so developed and maintained that all positions substantially similar with respect to duties, responsibilities, authority, and character of work are included within the same class, and that the same schedules of compensation may be made to apply with equity under similar working conditions to all positions in the same class.

4.1 Compensation Plan: A Compensation Plan will provide salary schedules, salary rates, salary ranges, and steps. Each class in the Classification Plan shall be assigned a salary range or rate established in the Compensation Plan. All persons employed by the Town shall be compensated in accordance with the Compensation Plan in effect.

Both of these plans require modification from time to time when deemed to be in the interest of the Town. As the salary schedules for each association are independent and therefore have the opportunity to change at different rates, the basic formula of wage based on level of responsibility can get out of balance, requiring modification. There are also outside influences that affect the overall compensation plan, also requiring modification.

For example, recent changes to California minimum wage have modified limited-term positions in a way that created compaction to existing full-time compensation schedules.

In 2022 the Town modified compensation schedules for both General Employees’ Association (GEA) and Public Works Employees’ Association (PWEA) to address this

2 compaction. These modifications typically involve the elimination of the lowest level of compensation within a classification and an adjustment of most positions within the Classification Plan to fit in the remaining pay scale, based on similar responsibilities, resulting in new groupings and distribution across the salary range. Salary scales above GEA and PWEA were not adjusted in 2022, leading to some inequities in ranges of MEA and Executive pay scales. The modifications suggested in this staff report will address these discrepancies and provide a framework of salary that is based on responsibility levels across the entire organization.

ANALYSIS:

The Management Employee pay scale is the first pay scale that is exempt from overtime, receiving a fixed salary regardless of how many hours they work. This is common in executive, administrative, professional, or specialized roles within an organization. They are expected to fulfill the role for the organization rather than work on an hourly basis and they will work the number of hours required to fulfill that role. The Town does recognize these extended hours and provides additional time off in the form of administrative leave for employees in the MEA and Executive salary ranges.

The Town is seeking to simplify and coordinate the salary schedules based on a grouping position within each association into similar responsibility or role levels within the organization. The proposed schedules also provide relative comparison to each level of responsibility, with each group having a percentage increase over the previous group as responsibilities increase. This is not a new concept and has been utilized with compensation schedules in the past, however this approach may use different methodology from previous plans.

The current MEA pay scale ranges from M102 through M113, with positions distributed in M102, M104, M106, M108, M109, and M112. These different levels are largely based on responsibility levels outlined above. In this modification the lowest level will be removed, and the positions will be distributed across 5 different classifications. The main reason is to address the compaction issue outlined above, along with recognition of different group dynamics that have emerged in our management employees. The modification will also introduce a new numbering system, M201 – M205, that provide further clarity on the differences between Management and General Employee associations. The classification is summarized below:
 M201 – Entry level management employee, may or may not have supervisory responsibility of limited term employees, typically does not have supervisory responsibility over full-time employees. This classification has a salary range that is 2% higher than the highest level of the General Employee Association.  M202 – This category of management employee has a higher level of responsibility but is a new or developmental area for the organization. They may not have supervisory responsibility but can have significant responsibility for complex

3 functions within the organization. This classification has a salary scale that is 10% higher than M201.
 M203 – This category has high volume of supervision with many employees and will be responsible for large scale operations of the organization. They typically coordinate closely with other management or executive level staff on operational needs. This classification has a salary scale that is 7.5% higher than M202.  M204 – This category typically has responsibility for an entire department and will receive support from higher management. There are typically increasing levels of education required within this category to perform the role for the organization.

This classification has a salary scale that is 7.5% higher than M203.  M205 – This is the highest level of employee in the Management Employee Association. They have the highest level of education and responsibility, often responsible for an entire division and can be considered deputy director level within our organization. This classification has a salary that is 10% higher than M204.

In all MEA classifications, the range of salary is 30% from top to bottom. This is illustrative of the level of growth that is expected as someone enters the role and develops experience and therefore functionality across time. The MEA classification does not have “steps” of salary, that are present in hourly schedules but generally receive 5% merit increases if successful in annual evaluation, up to cap on salary range.

The executive employees are distinct from the MEA as they are non-represented, at-will employees with their employment terms defined within a contract with the Town. These contracts are typically 3-year contracts and are renewed based on continuing need for the services they provide to the Town. The at-will nature means the employee can be terminated at any time, with or without cause. There are a limited number of employees that fit into this category and are considered the highest level of responsibility and education within the organization. The classification is summarized below.  Manager – This position on the executive team has similar responsibilities and education as required for M205 but at-will and outside of employee associations.

They are involved in leadership level discussions and can often have responsibility for functions that cross all departments within the organization and are a direct report to the Town Manager. This classification has a salary that is 10% higher than M205.
 Director I – This position has responsibility for an entire division within the organization. They are expected to lead the division without direct support and are

4 responsible for the day-to-day operations of the division and its effective coordination with other divisions within the organization. This position is a direct report to the Town Manager. This classification has a salary that is 40% higher than that of the Manager.
 Director II – This position has the same responsibility as Director 1 however with multiple divisions of responsibility within the organization. These positions report directly to the Town Manager and can be called upon to serve as Acting Town Manager when needed. This classification has a salary that is 7.5% higher than that of Director 1.
 Town Manager – This is the highest-level employee within the organization and is responsible for all aspects of the organization, in delivery of core services to the community. This position reports to the Town Council collectively as a legislative body. The Town Manager is expected to perform functions autonomously with policy and overall direction provided by the Town Council. This classification has a salary that is 20% higher than that of Director II.

In all Executive classifications, the range of salary is 25% from top to bottom. This variance from other salary ranges represents the fact these employees come to the position with significant experience and will require less growth over time. This classification does not have “steps” of salary, that are present in hourly schedules but generally receive 5% merit increases if successful in annual evaluation, up to cap on salary range.

FINANCIAL CONSIDERATIONS:

Within the MEA classification, there are certain positions that will receive an immediate pay increase as a result of these salary range modifications. This occurs when current pay is below the new minimum salary and those salaries will be brought up to the minimum.

There will be no immediate pay modifications for anyone within the Executive classification as all are above the minimum salary set through this process. In both classifications, all positions have increased salary ranges and will result in higher wage, earned through annual merit increases across time.

RESOLUTION NO. 26--XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, ESTABLISHING SALARIES FOR EMPLOYEES

IN POSITIONS REPRESENTED BY RECOGNIZED BARGAINING UNIT, THE MAMMOTH LAKES MANAGEMENT EMPLOYEES’ ASSOCIATION
EFFECTIVE AUGUST 17, 2026
WHEREAS, the Town of Mammoth Lakes (“Town”) recognizes the following bargaining unit:
the Mammoth Lakes Management Employees’ Association (“MEA”); and WHEREAS, the Town has determined a need to modify the salary schedule to address wage and responsibility discrepancies; and
WHEREAS, the compensation schedules incorporate approved adjustments as deemed appropriate by the Town Manager to accurately reflect current job duties and descriptions; and WHEREAS, the compensation schedules provide information essential for required retirement reporting and other purposes; and
WHEREAS, the compensation schedules for the Management Employees’ Association are defined as provided in Attachment A and incorporated herein by and for reference.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES AS FOLLOWS:

The attached compensation schedules establishing pay ranges for fiscal years 2026-27, 2027-28, and 2028-29 will be effective August 17, 2026.

APPROVED AND ADOPTED THIS 19
th DAY OF AUGUST 2026.
_________________________________
AMANDA RICE, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

FY 2026-27: Effective August 17, 2026 Pay Rate Type: Annual Monthly Hourly Rev. August, 2026 Range
Min Mid Max Min Mid Max Min Mid Max
Airport Compliance Manager M201 85,075 97,837 110,598 7,089.58 8,153.04 9,216.50 40.9014 47.0368 53.1721 Exec. Assistant to the Chief of Police M201 85,075 97,837 110,598 7,089.58 8,153.04 9,216.50 40.9014 47.0368 53.1721 Outdoor Recreation Program Manager M201 85,075 97,837 110,598 7,089.58 8,153.04 9,216.50 40.9014 47.0368 53.1721 Trails Program Manager M201 85,075 97,837 110,598 7,089.58 8,153.04 9,216.50 40.9014 47.0368 53.1721 Arts & Culture Manager M202 93,583 107,621 121,658 7,798.58 8,968.38 10,138.17 44.9918 51.7406 58.4894 Building Division Manager M202 93,583 107,621 121,658 7,798.58 8,968.38 10,138.17 44.9918 51.7406 58.4894 Facilities & Asset Manager M202 93,583 107,621 121,658 7,798.58 8,968.38 10,138.17 44.9918 51.7406 58.4894 Fleet Manager M203 100,601 115,691 130,781 8,383.42 9,640.92 10,898.42 48.3659 55.6207 62.8755 Public Works Maintenance Manager M203 100,601 115,691 130,781 8,383.42 9,640.92 10,898.42 48.3659 55.6207 62.8755 Recreation Manager M203 100,601 115,691 130,781 8,383.42 9,640.92 10,898.42 48.3659 55.6207 62.8755 Accounting Manager M204 108,146 124,368 140,590 9,012.17 10,364.00 11,715.83 51.9933 59.7923 67.5913 Associate Civil Engineer M204 108,146 124,368 140,590 9,012.17 10,364.00 11,715.83 51.9933 59.7923 67.5913 Housing Manager M204 108,146 124,368 140,590 9,012.17 10,364.00 11,715.83 51.9933 59.7923 67.5913 Outdoor Recreation Manager M204 108,146 124,368 140,590 9,012.17 10,364.00 11,715.83 51.9933 59.7923 67.5913 Senior Planner M204 108,146 124,368 140,590 9,012.17 10,364.00 11,715.83 51.9933 59.7923 67.5913 Airport Manager M205 118,961 136,805 154,649 9,913.42 11,400.42 12,887.42 57.1928 65.7716 74.3505 Building Official M205 118,961 136,805 154,649 9,913.42 11,400.42 12,887.42 57.1928 65.7716 74.3505 Engineering Manager M205 118,961 136,805 154,649 9,913.42 11,400.42 12,887.42 57.1928 65.7716 74.3505 Maintenance Superintendent M205 118,961 136,805 154,649 9,913.42 11,400.42 12,887.42 57.1928 65.7716 74.3505 FY 2027-28: Effective July, 2027 Pay Rate Type: Annual Monthly Hourly Rev. August, 2026 Range
Min Mid Max Min Mid Max Min Mid Max
Airport Compliance Manager M201 87,627 100,772 113,916 7,302.25 8,397.67 9,493.00 42.1284 48.4481 54.7673 Exec. Assistant to the Chief of Police M201 87,627 100,772 113,916 7,302.25 8,397.67 9,493.00 42.1284 48.4481 54.7673 Outdoor Recreation Program Manager M201 87,627 100,772 113,916 7,302.25 8,397.67 9,493.00 42.1284 48.4481 54.7673 Trails Program Manager M201 87,627 100,772 113,916 7,302.25 8,397.67 9,493.00 42.1284 48.4481 54.7673 Arts & Culture Manager M202 96,390 110,849 125,308 8,032.50 9,237.42 10,442.33 46.3413 53.2928 60.2442 Building Division Manager M202 96,390 110,849 125,308 8,032.50 9,237.42 10,442.33 46.3413 53.2928 60.2442 Facilities & Asset Manager M202 96,390 110,849 125,308 8,032.50 9,237.42 10,442.33 46.3413 53.2928 60.2442 Fleet Manager M203 103,619 119,162 134,704 8,634.92 9,930.17 11,225.33 49.8168 57.2894 64.7615 Public Works Maintenance Manager M203 103,619 119,162 134,704 8,634.92 9,930.17 11,225.33 49.8168 57.2894 64.7615 Recreation Manager M203 103,619 119,162 134,704 8,634.92 9,930.17 11,225.33 49.8168 57.2894 64.7615 Accounting Manager M204 111,390 128,099 144,808 9,282.50 10,674.92 12,067.33 53.5529 61.5861 69.6192 Associate Civil Engineer M204 111,390 128,099 144,808 9,282.50 10,674.92 12,067.33 53.5529 61.5861 69.6192 Housing Manager M204 111,390 128,099 144,808 9,282.50 10,674.92 12,067.33 53.5529 61.5861 69.6192 Outdoor Recreation Manager M204 111,390 128,099 144,808 9,282.50 10,674.92 12,067.33 53.5529 61.5861 69.6192 Senior Planner M204 111,390 128,099 144,808 9,282.50 10,674.92 12,067.33 53.5529 61.5861 69.6192 Airport Manager M205 122,530 140,909 159,288 10,210.83 11,742.42 13,274.00 58.9087 67.7447 76.5808 Building Official M205 122,530 140,909 159,288 10,210.83 11,742.42 13,274.00 58.9087 67.7447 76.5808 Engineering Manager M205 122,530 140,909 159,288 10,210.83 11,742.42 13,274.00 58.9087 67.7447 76.5808 Maintenance Superintendent M205 122,530 140,909 159,288 10,210.83 11,742.42 13,274.00 58.9087 67.7447 76.5808 FY 2028-29: Effective July, 2028 Pay Rate Type: Annual Monthly Hourly Rev. August, 2026 Range
Min Mid Max Min Mid Max Min Mid Max
Airport Compliance Manager M201 90,256 103,795 117,333 7,521.33 8,649.58 9,777.75 43.3923 49.9014 56.4101 Exec. Assistant to the Chief of Police M201 90,256 103,795 117,333 7,521.33 8,649.58 9,777.75 43.3923 49.9014 56.4101 Outdoor Recreation Program Manager M201 90,256 103,795 117,333 7,521.33 8,649.58 9,777.75 43.3923 49.9014 56.4101 Trails Program Manager M201 90,256 103,795 117,333 7,521.33 8,649.58 9,777.75 43.3923 49.9014 56.4101 Arts & Culture Manager M202 99,282 114,174 129,067 8,273.50 9,514.50 10,755.58 47.7317 54.8913 62.0514 Building Division Manager M202 99,282 114,174 129,067 8,273.50 9,514.50 10,755.58 47.7317 54.8913 62.0514 Facilities & Asset Manager M202 99,282 114,174 129,067 8,273.50 9,514.50 10,755.58 47.7317 54.8913 62.0514 Fleet Manager M203 106,728 122,737 138,745 8,894.00 10,228.08 11,562.08 51.3115 59.0082 66.7043 Public Works Maintenance Manager M203 106,728 122,737 138,745 8,894.00 10,228.08 11,562.08 51.3115 59.0082 66.7043 Recreation Manager M203 106,728 122,737 138,745 8,894.00 10,228.08 11,562.08 51.3115 59.0082 66.7043 Accounting Manager M204 114,732 131,942 149,152 9,561.00 10,995.17 12,429.33 55.1596 63.4337 71.7077 Associate Civil Engineer M204 114,732 131,942 149,152 9,561.00 10,995.17 12,429.33 55.1596 63.4337 71.7077 Housing Manager M204 114,732 131,942 149,152 9,561.00 10,995.17 12,429.33 55.1596 63.4337 71.7077 Outdoor Recreation Manager M204 114,732 131,942 149,152 9,561.00 10,995.17 12,429.33 55.1596 63.4337 71.7077 Senior Planner M204 114,732 131,942 149,152 9,561.00 10,995.17 12,429.33 55.1596 63.4337 71.7077 Airport Manager M205 126,206 145,136 164,067 10,517.17 12,094.67 13,672.25 60.6760 69.7769 78.8784 Building Official M205 126,206 145,136 164,067 10,517.17 12,094.67 13,672.25 60.6760 69.7769 78.8784 Engineering Manager M205 126,206 145,136 164,067 10,517.17 12,094.67 13,672.25 60.6760 69.7769 78.8784 Maintenance Superintendent M205 126,206 145,136 164,067 10,517.17 12,094.67 13,672.25 60.6760 69.7769 78.8784

ATTACHMENT A
Salary Ranges for Town of Mammoth Lakes Management Employees' Association (MEA) FY26-27, FY27-28, and FY28-29

RESOLUTION NO. 26--XX

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, ESTABLISHING COMPENSATION SCHEDULES

FOR SPECIFIED EMPLOYEES IN AT-WILL, NON-REPRESENTED POSITIONS EFFECTIVE AUGUST 17, 2026
WHEREAS, the Town of Mammoth Lakes (“Town”) has established at-will, non-represented positions to meet the operational needs of the Town; and WHEREAS, the Town has determined there continues to be a need to have designated at-will executive and specialized positions that are not represented by any employee association; and WHEREAS, the compensation schedules incorporate approved adjustments as deemed appropriate by the Town Manager to accurately reflect current job duties and descriptions; and WHEREAS, the compensation schedules provide information essential for required retirement reporting and other purposes; and
WHEREAS, the compensation schedules for each non-represented employee are defined as provided in Attachment B and incorporated herein by and for reference.

NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF MAMMOTH LAKES AS FOLLOWS:

The attached compensation schedules establishing pay ranges for fiscal years 2026-27, 2027-28, and 2028-29 will be effective August 17, 2026.

APPROVED AND ADOPTED THIS 19
th DAY OF AUGUST 2026.
_________________________________
AMANDA RICE, Mayor
ATTEST:
__________________________
JAMIE GRAY, Town Clerk

FY 2026-27: Effective August 17, 2026 Rate Type: Annual Monthly Hourly Rev. August, 2026
Min Mid Max Min Mid Max Min Mid Max
Assistant to the Town Manager 130,857 147,214 163,571 10,904.75 12,267.83 13,630.92 62.9120 70.7760 78.6399 Human Resources Manager 130,857 147,214 163,571 10,904.75 12,267.83 13,630.92 62.9120 70.7760 78.6399 Town Clerk 130,857 147,214 163,571 10,904.75 12,267.83 13,630.92 62.9120 70.7760 78.6399 Finance Director 183,200 206,100 229,000 15,266.67 17,175.00 19,083.33 88.0769 99.0865 110.0962 Chief of Police 196,940 221,558 246,175 16,411.67 18,463.13 20,514.58 94.6827 106.5180 118.3534 Community & Economic Development Director 196,940 221,558 246,175 16,411.67 18,463.13 20,514.58 94.6827 106.5180 118.3534 Parks & Recreation Director/Public Information Officer 196,940 221,558 246,175 16,411.67 18,463.13 20,514.58 94.6827 106.5180 118.3534 Public Works Director/Town Engineer 196,940 221,558 246,175 16,411.67 18,463.13 20,514.58 94.6827 106.5180 118.3534 Town Manager 236,328 265,869 295,410 19,694.00 22,155.75 24,617.50 113.6192 127.8216 142.0240 FY 2027-28: Effective July, 2027 Rate Type: Annual Monthly Hourly Rev. August, 2026
Min Mid Max Min Mid Max Min Mid Max
Assistant to the Town Manager 134,783 151,630 168,478 11,231.89 12,635.86 14,039.83 64.7994 72.8992 80.9990 Human Resources Manager 134,783 151,630 168,478 11,231.89 12,635.86 14,039.83 64.7994 72.8992 80.9990 Town Clerk 134,783 151,630 168,478 11,231.89 12,635.86 14,039.83 64.7994 72.8992 80.9990 Finance Director 188,696 212,283 235,870 15,724.67 17,690.25 19,655.83 90.7192 102.0591 113.3990 Chief of Police 202,848 228,204 253,560 16,904.02 19,017.01 21,130.00 97.5232 109.7135 121.9038 Community & Economic Development Director 202,848 228,204 253,560 16,904.02 19,017.01 21,130.00 97.5232 109.7135 121.9038 Parks & Recreation Director/Public Information Officer 202,848 228,204 253,560 16,904.02 19,017.01 21,130.00 97.5232 109.7135 121.9038 Public Works Director/Town Engineer 202,848 228,204 253,560 16,904.02 19,017.01 21,130.00 97.5232 109.7135 121.9038 Town Manager 243,418 273,845 304,272 20,284.82 22,820.41 25,356.00 117.0278 131.6562 146.2846 FY 2028-29: Effective July, 2028 Rate Type: Annual Monthly Hourly Rev. August, 2026
Min Mid Max Min Mid Max Min Mid Max
Assistant to the Town Manager 138,826 156,180 173,533 11,568.85 13,014.97 14,461.08 66.7434 75.0863 83.4293 Human Resources Manager 138,826 156,180 173,533 11,568.85 13,014.97 14,461.08 66.7434 75.0863 83.4293 Town Clerk 138,826 156,180 173,533 11,568.85 13,014.97 14,461.08 66.7434 75.0863 83.4293 Finance Director 194,357 218,651 242,946 16,196.41 18,220.95 20,245.50 93.4408 105.1209 116.8010 Chief of Police 208,934 235,050 261,167 17,411.14 19,587.53 21,763.92 100.4489 113.0050 125.5611 Community & Economic Development Director 208,934 235,050 261,167 17,411.14 19,587.53 21,763.92 100.4489 113.0050 125.5611 Parks & Recreation Director/Public Information Officer 208,934 235,050 261,167 17,411.14 19,587.53 21,763.92 100.4489 113.0050 125.5611 Public Works Director/Town Engineer 208,934 235,050 261,167 17,411.14 19,587.53 21,763.92 100.4489 113.0050 125.5611 Town Manager 250,720 282,060 313,400 20,893.36 23,505.02 26,116.67 120.5386 135.6059 150.6731 Attachment A
Town of Mammoth Lakes Salary Ranges for Executive, Non-Represented Employees FY26-27, FY27-28, and FY28-29

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Sauser, Truax, and Vacant as alternate
Airport Land Use Commission – Rice, Truax, and Vacant as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director Nolan Bobroff and Vacant and Truax as alternates Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Rice, and Town Manager and Truax as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Vacant, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Vacant as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Truax and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Sauser, Truax, and Town Manager Rob Patterson; Community and Economic Development Director Nolan Bobroff as alternate
Eastern Sierra Transit Authority (ESTA) Board – Vacant and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Truax
Treasury Oversight Committee – Finance Director; Town Manager as alternate Parks and Recreation Master Plan Advisory Committee – Rice; Vacant as the alternate
LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.