Mammoth Lakes City Council
September 2, 2026

Town Council Agenda

Wednesday, September 2, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. INTRODUCTIONS

5.1 Introduce Police Officer Matthew Kaplan.

6. PUBLIC PRESENTATIONS

6.1 National Weather Service 2026/27 Fall/Winter Presentation.

7. STAFF PRESENTATIONS

7.1 Dave and Roma McCoy Arts and Cultural Center Opening Plan.

8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

9. CONSENT AGENDA

9.1 Approve the minutes of the regular meeting of August 19, 2026.

9.2 Update and Request Approval to Continue Emergency Contract Work at Mammoth Yosemite Airport.

9.3 Approve the resolution authorizing temporary closure of a portion of Berner Street.

9.4 Accept Check Register 8/20/26 in the amount of $1,554,132.67.

10. POLICY MATTERS

10.1 Award the contract for the Mammoth Yosemite Airport Multipurpose Building Phase II Project to Spiess Construction Company in the amount of $3,882,400.

10.2 Approve the Town of Mammoth Lakes Fiscal Year 2026-27 5-Year Capital Improvement Plan (CIP).

10.3 Appoint an applicant to fill the current Town Council vacancy.

11. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

12. REQUESTS FOR FUTURE AGENDA ITEMS

13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, September 16, 2026 at 4:00 p.m.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Dave and Roma McCoy Arts and Cultural Center Opening Plan Council Meeting Date: September 2, 2026
Prepared by: David Baron, Arts and Culture Manager

Recommended Motion: Receive a presentation from staff on the opening plan and tasks for the new Dave and Roma McCoy Arts and Cultural Center scheduled to open in the summer of 2027.

Summary: Construction of the new Dave and Roma McCoy Arts and Cultural Center is progressing on schedule, coinciding with the Town’s hiring of local resident David Baron as the new Arts and Culture Manager.

The opening of the new 259-seat, custom-built performing arts center marks one of the most exciting developments in Mammoth Lakes’ short history. Getting from here to opening day will require deliberate planning, strategic investment, and broad engagement and collaboration.

The presentation includes the following six primary activity buckets or work program areas.

1. Governance and Administration

2. Scheduling and Programming

3. Marketing and Communication

4. Staffing

5. Operations and Management

6. Fundraising
The presentation concludes with an Opening Timeline and overview of how Opening Night celebrations will showcase the very best of the Mammoth Lakes local arts community while generating momentum and support for the Dave and Roma McCoy Arts and Culture Center.

TOWN OF MAMMOTH LAKES ARTS & CULTURE
The Dave and Roma McCoy
Arts and Cultural Center
Opening Plan
Prepared by David Baron · September 2, 2026

Introduction
The opening of the Dave and Roma McCoy Arts and Cultural Center is one of the most exciting developments in Mammoth Lakes' history — but getting from here to there requires deliberate planning, investment, and collaboration.

Infrastructure & Build-Out
Completing the physical space and technical capabilities for Day 1 readiness.

First Year Operations
Setting the stage for Year 1 — learning what works, staying flexible, and building momentum together.

Long-Term Vision
In success, this role extends far beyond the Performing Arts Center — creating arts and culture impact throughout the entire community.

Governance & Administration
Strong administrative foundations are essential before the doors open. These priorities ensure the Performing Arts Center launches on solid operational ground.

Construction & Technology
Complete the build-out and conduct a deep dive into
technical capabilities for Day 1, including the identification of infrastructure not currently budgeted, such as teleconferencing, broadcast, and video capture.

Explore opportunities for utilizing the modular space to the east of the Theater.

Planning & Partnerships
Establish Year 1 and Year 2 programming calendars and
budgets
Develop working relationships with Mammoth Lakes
Recreation, Mammoth Lakes Tourism, Mono Arts Council,
MMCF, and other organizations and staff
Create standard business terms and contracts for local and touring productions

Scheduling & Programming
Local organizations will fill the majority of available dates in the early years. How do we maximize the use of the space going forward? How do we program to support our various audiences? And how do we build a cohesive, supportive arts community? Local Partnerships
Establish relationships with
local artistic organizations
Review needs, capabilities, and
financial models
Begin contracting and lock in
commitments for Year 1
Outreach to other local
entities including schools,
corporations, indigenous
tribes, non-profits, summer
festival presenters
Community
Engagement
Conduct town and regional
surveys and focus groups to
understand wants and needs
— from jazz, blues, and Latin
music to theater, comedy,
dance, spoken word, tribal
events, and film festivals
Touring and Regional
Bookings
Introduce the new facility to
regional booking agents.

Join and attend the Western
Arts Alliance convention (Sept
8–11, Oakland)
Build touring co-production
relationships through
California Presenters
Diverse Space Uses
Art openings/installations,
fundraisers, corporate events,
non-profit meetings, tribal
events, TED talks, speaker
series, simulcasts, watch
parties, cabaret/coffee house,
and film festivals.

The facility can also be a home
for numerous educational
opportunities, including K-12
theater programs and college
level courses.

Marketing & Communication
Building awareness and excitement for the new facility requires a multi-channel strategy that reaches residents, visitors, and the broader regional community.

Community Outreach
Town and regional surveys and focus
groups beyond full time residents
including 2nd homeowners,
indigenous tribes, and residents from
Bishop to June
Email list via NotifyMe on the Town
website with defined cadence and
content strategy
Open Houses prior to opening:
backstage tours, sound, lighting, and
video showcases, and other technical
demonstrations
Enhanced Promotion
Create new identity, branding, and
communications plan, including
stand alone and custom website with
focus on programming, activities,
ticket sales, and fundraising; new
social media strategy; dedicated CRM
system
Cooperative marketing with
presenting arts organizations —
expand their reach (1+1=3)
Integration with MLR and MLT to
position Arts and Culture as another
reason to visit Mammoth Lakes
Seasonal and event-specific
messaging targeting evening activity
beyond the "typical" outdoor
experience
Build Awareness
Promote awareness and availability of
the facility to touring productions,
event organizers, and booking agents.

Creation of marketing materials,
brochures, technical specification
documentation

Staffing
The right team must be in place well before opening day. The Tech Operations Supervisor is the most critical early hire, ensuring all systems are operational and staff are trained.

Technical Operations
Supervisor (FTE)
A critical role that must be filled well
before opening. Responsible for
overseeing all technical systems and
training staff.

Facilities Staff (4 PT)
Part-time staff with focused roles: Front
of House & Operations, Marketing &
Promotions, and Tech Support.

Onboarding & Training
Comprehensive staff onboarding on all
new theatrical and operational systems
before the Center opens to the public.

Ongoing Evaluation
Continuously assess staffing needs as
the department develops and Year 1
operations reveal new requirements.

Internships
We have an opportunity to give hands-on experience to HS and College students in the technical and administrative side of theater and train the next generation of artists.

Operations
Operational readiness spans ticketing, concessions, space utilization, and facilities all working together to deliver a seamless experience for patrons and performers alike.

Ticketing & Concessions
Engage a ticketing service compatible with Clover POS
Flexible seating options
E-tickets, scanning
Accepts donations
Powerful CRM capabilities
TOML finance compatibility
Evaluate concessions to determine the most appropriate, flexible, and compelling food and beverage service for
shows as well as third party rentals, meetings, events, etc.

Space & Facilities
Train staff on lighting, sound, rigging, and video systems Establish front of house policies and training on systems and procedures
Evaluate rental space opportunities across facility
Landscape, equip, and furnish the outdoor entertainment area
Identify off-site space for set construction and additional storage
Art installation capabilities in public areas
Janitorial and maintenance requirements

Fundraising
The Mammoth Lakes Performing Arts Foundation (MLPAF) is a key partner in establishing the financial foundation for the Dave and Roma McCoy Arts and Cultural Center's long-term sustainability and growth.
1 Endowment
Establish funding priorities,
strategies, and timing with MLPAF
for creation of an endowment
fund to support operating
expenses
2 Corporate Sponsorship
Explore corporate sponsorship
opportunities, including naming
rights where appropriate, to
support both operating costs and
capital needs.
3 Grants & Special Events
Investigate and apply for appropriate grants — including education support and creative development funding
Plan the Opening Night Gala and establish annual Gala strategy.

Opening Night
Opening Night should be both a community celebration and a fundraising Gala — showcasing the very best of Mammoth Lakes' local arts community while generating momentum and support for the future.

The Performance
Theatrical scenes, musical performances, dance numbers, and short films from local arts organizations and students from MUSD
Art installations throughout facility
Free (or minimal cost) and open to the public
The Fundraising Gala
Managed in conjunction with MLPAF, a pre-show dinner (or a separate event prior to Opening Night) will bring together sponsors, funders, and potential donors for:

Catered dinner for key stakeholders
TOML Arts & Culture community goals
Funding objectives: endowment and capital improvements

Opening Timeline
Every milestone builds toward a successful launch in Spring/Summer 2027. Key dates require immediate attention to stay on track. (Does not include construction.)
August 2026 1
Introduction of new Arts & Culture Manager
Community outreach begins
2 September 2026
Western Arts Alliance convention, Oakland — introduce facility to regional booking agents
October 2026 3 Re-launch of Endownment Campaign
Town survey and focus groups begin to gauge community wants and needs
4 December 2026
Finalize first season production calendar
January 2027 5
Website re-launch
Tech Director hired
6 February 2027
Ticketing vendor engaged
April 2027 7
F&B plans finalized for Year One
Additional staff hired
Systems training begins for all staff 8 June 2027
Dave and Roma McCoy Arts and Cultural Center — Grand Opening! This timeline is a working document. Flexibility and collaboration will be essential as we learn together what works best for the Mammoth Lakes community.

Thank You!

Town Council of Mammoth Lakes
Minutes of Regular Meeting
August 19, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice
Members Absent: Councilmember Bill Sauser
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Jon Stewart led the flag salute.

3. PUBLIC COMMENTS
Phillip Bettencourt spoke about his visit to Mammoth, including the Limelight and the Wine Walk.

Kevin Lian, Mono County Office of Education, invited the Council and the community to the Mammoth Huskies Mural Celebration to be held next Tuesday at 5:00 p.m. at Mammoth High School.

Briana Goico, President & CEO of the Mammoth Lakes Chamber of Commerce, gave an update regarding current Chamber activities.

Town Council Minutes
August 19, 2026

Tom Hodges, President of the Board of Eastern Sierra Community Housing, introduced their new Executive Director Jon Stewart. Mr. Stewart introduced himself to the Council and the community.

4. ADDITIONS TO THE AGENDA
Town Manager Rob Patterson reported that Agenda Item 7.1 would be continued to a future meeting.

5. INTRODUCTIONS

5.1 Introduce new Arts & Culture Manager David Baron.

Parks and Recreation Director Stuart Brown introduced Mr. Baron to the Council and the community.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Parks and Recreation Director Stuart Brown gave an update regarding current parks and recreation activities. There was discussion among members of Council and staff.

Town Manager Rob Patterson outlined the hiring process for the Arts & Culture Manager position. There was discussion among members of Council and staff.

6.1 Town of Mammoth Lakes Social Media Report for July 2026.

6.2 August 2026 Public Works Engineering CIP Update.

7. PUBLIC PRESENTATIONS

7.1 Presentation from the Eastern Sierra Community Foundation.

This item was continued.

8. STAFF PRESENTATIONS

8.1 Informational presentation on mobile home park regulations in California.

Town Attorney Andrew Morris introduced Sergio Rudin, Partner at Best Best and Krieger (BBK). Mr. Rudin gave a presentation regarding Mobile Home Park Regulation and Rent Control. There was discussion among members of Council, Mr. Rudin, and staff.

Town Council Minutes
August 19, 2026

PUBLIC COMMENT:

Jennifer Kreitz, Mono County Board of Supervisors, recapped the status of current legislation. She said that the housing fund should fund this policy.

Jennifer Barrett, Sierra Holiday Mobile Home Park, outlined how their owners and management worked with their homeowners.

An owner and resident at Ski Trails said that there was a stark contrast between the two parks. She said their owners were trying to get them to sign new leases that said any new rent control ordinances would not apply and asked if that was legal.

Will, Ski Trails resident, said that the owners were receiving a fair return since they bought the park in the 70s. He said that in the seven years he had lived there, he had never seen anything repaired in the park. He asked the Town Council to help them.

Sophia Flores, Ski Trails resident, said that she was not asking to take away profit but wanted to work with the park owners to provide stability.

She said that families were being pushed out.

A member of the community said that it was important that the Town supported its citizens to find a solution. She said that there were defensible space issues there. She asked that the Town work with HCD to help.

Mr. Rudin responded to questions from public comment.

There was discussion among members of Council and staff.

8.2 Update regarding Electric Vehicle (EV) Charging Stations.

Public Works Director Haislip Hayes gave a presentation outlining the Update on EV Charging Stations. There was discussion among members of Council and staff.

CONSENSUS:

Direct staff to move forward with a study or document to aid in future decisions and to return to the Town Council with deal points from Tesla to evaluate.

The Mayor called a recess at 6:29 p.m. and the Council reconvened at 6:34 p.m.

Town Council Minutes
August 19, 2026

8.3 Understanding Credit Ratings: Standard & Poor’s Rating Review.

Finance Director Lauren Warrem gave a presentation regarding the Town's credit rating. There was discussion among members of Council and staff.

9. CONSENT AGENDA
Councilmember Wentworth requested that Agenda Item 9.5 be removed from the consent agenda for separate discussion.

Moved by Mayor Pro Tem Brent Truax
Seconded by Councilmember John Wentworth
Approve the Consent Agenda.

For (3): Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Absent (1): Councilmember Bill Sauser
Carried (3 to 0)

9.1 Approve the minutes of the regular meeting of August 5, 2026.

9.2 Approve the resolution authorizing the purchase and sale of real property located at 550 Mono Street, Unit C-201 in the Meridian Court Condominium complex under the Town’s Housing Now! Revolving Loan Fund Program and Bridge Program.

9.3 Waive the reading and adopt by title only the ordinance amending Section 2.04.040 of the Town of Mammoth Lakes Municipal Code related to Town Council Compensation.

9.4 Update and Request Continuing Approval for Airport Emergency Contract Work.

9.5 Authorize a professional services agreement with Lisa Wise Consulting Inc. for Mammoth Crossing project management support.

This item was removed from the consent agenda for separate discussion.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

Town Council Minutes
August 19, 2026

Moved by Councilmember John Wentworth
Seconded by Mayor Pro Tem Brent Truax
Authorize the professional services agreement with Lisa Wise Consulting Inc., subject to the Town Attorney’s approval and finalization of the agreement, for Mammoth Crossing project management support.

For (3): Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Absent (1): Councilmember Bill Sauser
Carried (3 to 0)

9.6 Approve agreement with Mammoth Lakes Recreation (MLR) to provide services related to management of Measure R and U funding for Recreation, Arts & Culture, and Mobility.

9.7 Reject all bids received for the 2026 Fencing and Railing Project, and re-bid.

9.8 Accept Check Register 7/30/26 in the amount of $598,235.63. Accept Check Register 8/6/26 in the amount of $481,995.21. Accept Check Register 8/13/26 in the amount of $879,405.54.

10. POLICY MATTERS

10.1 Consider the Option Agreement with the Mammoth Unified School District (MUSD) for the MUSD Parcel Housing Project.

Community and Economic Development Director Nolan Bobroff outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Mayor Pro Tem Brent Truax
Seconded by Councilmember John Wentworth
Authorize the Town Manager to sign the Option Agreement with Mammoth Unified School District (MUSD) for the MUSD Parcel Housing Project and containing the deal points identified in the staff report, subject to the Town Attorney’s approval and finalization of the agreement.

Town Council Minutes
August 19, 2026

For (3): Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Absent (1): Councilmember Bill Sauser
Carried (3 to 0)

10.2 Approve and adopt resolutions modifying the compensation plan and reclassification of specified full-time, permanent Management Employees’ Association (MEA) and Executive positions and salary schedules.

Town Manager Rob Patterson outlined the information in the staff report.

There was discussion among members of Council and staff.

Moved by Mayor Pro Tem Brent Truax
Seconded by Mayor Amanda Rice
Approve the resolutions modifying the compensation plan and reclassification of specified Management Employees' Association (MEA) and Executive positions, as well as accompanying salary schedules as outlined in Exhibit A and Exhibit B.

For (3): Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Absent (1): Councilmember Bill Sauser
Carried (3 to 0)

11. COUNCILMEMBER REPORTS
Mayor Pro Tem Truax attended the Local Transportation Commission (LTC) meeting, the Wine Walk, and the production of King Lear.

Councilmember Wentworth attended the Integrated Climate Adaptation and Resiliency Program (ICARP) Technical Advisory Committee (TAC) meeting and the Mammoth Lakes Tourism Board meeting.

Mayor Rice attended the Town County Liaison Committee meeting and the last Sierra Summer Nights event. She said that her children attended the Town's Skateboarding Camp.

12. REQUESTS FOR FUTURE AGENDA ITEMS

Town Council Minutes
August 19, 2026

Mayor Rice requested future agenda items regarding inclusionary housing and DIF fees.

13. ADJOURNMENT
The Council adjourned the meeting at 7:34 p.m.

Jamie Gray, Town Clerk

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Update and Request Approval to Continue Emergency Contract Work at Mammoth Yosemite Airport.

Council Meeting Date: 9/2/2026
Prepared by: Soibian Spring, Airport Manager
Recommended Motion: Approve findings to continue the authorized emergency contracts for installation of air conditioning, electrical system improvements and plumbing work to facilitate CalFIRE’s lease of the mobile home between the Terminal and the Fixed-Base Operator (FBO) buildings at Mammoth Yosemite Airport. This includes sitework and installation of a temporary administrative office for the displaced Airport Operations Staff.

Summary: By prioritizing Facility Optimization of Mammoth Yosemite Airport, staff are providing crew quarters for a CalFIRE Engine Crew. This new CalFIRE station will be in the mobile home structure for three years, with the intention of occupying a purpose-built structure on the airfield in the future. On June 03, 2026, the Council adopted Resolution 26-31 authorizing the emergency awarding of contracts to complete the upfit of the current Airport staff headquarters in time for fire season. This project includes providing adequate plumbing, electrical and HVAC utilities in the CalFIRE unit and working facilities for the Airport staff.

CalFIRE now occupies the former Airport Administrative quarters. In addition to the upgrades made by contractors and airport crew, CalFIRE has installed state signage, radio, internet, stairs, and telephone infrastructure. They will continue to upfit the structure to suit the needs of the fire crews as needed.

The mobile office trailer that Airport staff will occupy for the duration of the CalFIRE contract has been delivered. Contractors and staff are installing the electrical, drinking water and sewer systems required. This temporary building required upgrading parts of the electrical service in this area of the airport. The new office, CalFIRE station, lineshack/pilot lounge, and GA terminal structures will all be backed up by one generator. This is an expansion of back-up power to the buildings rented by Hot Creek Aviation, which are critical to Airport Operations. The need for the work authorized by Resolution 21-36 continues to be necessary. A copy of the resolution is attached here for reference.

RESOLUTION 26- 31

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, FINDING THAT EMERGENCY

CIRCUMSTANCES JUSTIFY AWARDING CONTRACTS FOR

INSTALLATION OF AIR CONDITIOING, A NEW OFFICE TRAILER, AND

NECESSARY UTILITY CONNECTIONS
WHEREAS, California law generally requires the Town to award contracts for public projects" in excess of $5, 000 to the lowest bidder after the completion of a competitive bidding process; and
WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditure of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four -fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" if the Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, the existing office space at the Mammoth Yosemite Airport does not meet health and safety requirements for 24- hour Ca1FIRE staffing; and WHEREAS, the lease with Ca1FIRE begins June 1st, 2026 and necessitates hasty procurement of a new, temporary office space for airport staff; and WHEREAS, the Town Council finds that due to the rapid development of the agreement with Ca1FIRE and shortened timeline for procuring and installing necessary office components and pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, safety, and property in the Town of Mammoth Lakes; and WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on June 3, 2026, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public facilities and infrastructure, other directly related and immediate actions, and procurement ofthe necessary equipment, services, and supplies for those purposes, without a competitive bidding process.

Resolution No. 26- 31

NOW, THEREFORE, BE IT RESOLVED by the Town Council ofthe Town of Mammoth Lakes as follows:

Section 1. The foregoing recitals are true and correct and incorporated herein by reference.

Section 2. The Town Council hereby directs and authorizes the Town Manager, Airport Manager, and Public Works Director to contract for procuring and installing necessary office components and appurtenant fixtures, to take any directly related action, and to procure the necessary equipment, services, and supplies for the repairs, without a competitive bidding process.

Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency installation work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.

Section 4. The Town Clerk shall certify as to the adoption of this resolution.

APPROVED AND ADOPTED this 3rd day of June 2026.

OV&
A NDA RICE, Mayor
ATTEST:

J IE GRAY, T n Clerk

STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.

TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 26- 31 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 3rd day of June 2026, by the following vote:

AYES: Councilmembers Bubser and Sauser, Mayor Pro Tern Truax, and Mayor Rice
NOES: None
ABSENT: Councilmember Wentworth
ABSTAIN: None
DISQUALIFICATION: None
J E GRAY, TowIlerk

1 TOWN COUNCIL STAFF REPORT
Title: Approve the resolution authorizing temporary closure of a portion of Berner Street.

Meeting Date: September 2, 2026
Prepared by: Brigitte Toy, Sr. Public Works Inspector
Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Approve the resolution authorizing the Public Works Director to finalize arrangements for the temporary closure of a portion of Berner Street for the purpose of public safety.

BACKGROUND:

The Residence Inn project was approved by the Planning and Economic Development Commission in April 2022. Since that time, the Owner has obtained building and grading permit approvals and started construction in May of 2025. During the summer 2026 construction season this project started major construction activities. Due to the existing difficult site constraints, heavy construction vehicles and equipment have often been observed to constrict and block the Berner Street road right-of-way, leading to frequent pedestrian, bicycle and passenger vehicle conflicts and “near misses”. Although the project Conditions of Approval require that haul routes avoid residential areas to the maximum extent practical, construction vehicles have been observed traveling through the adjacent residential areas multiple times each day, often at high speeds.

Public Works has been closely working with the Owner and Contractor to improve logistics, approve temporary traffic control plans and issue encroachment permits when applicable, however this area continues to present daily hazards to members of the public circulating through this block of Berner St. These hazards have required significant presence by Town staff to mitigate. Staff believe that temporarily closing the approximately 270-ft portion of Berner Street south of the project site to public vehicles will eliminate conflicts and will keep members of the public safe from traffic congestion, unsafe traffic movement and potential incidents with construction equipment.

2 Fig. 1: DRAFT temporary road closure plan
ANALYSIS:

Municipal Code Title 12 (Chapters 12.04 and 12.08) governs right-of-way encroachments, which are overseen by the Public Works Director, and the Town's standard encroachment permit provides that traffic flow "shall be maintained at all times, unless approval to close all or a portion of the road is otherwise granted." Vehicle Code § 21101(e) authorizes a local authority, by ordinance or resolution, to temporarily close a portion of any street "for celebrations, parades, local special events, and other purposes when… the closing is necessary for the safety and protection of persons." The currently proposed construction closure would be considered under the "other purposes" clause, as a matter of safety not convenience, economy, or preference.

The proposed closure segment would incorporate the roughly 270-ft of road south of the project and would not interfere with access to the “Village Parking Lot” to the west or to any other properties south or east of the project. The closure would also be required to be removed prior to onset of winter weather, to allow regular flow of traffic and snow removal operations for the duration of winter. Any re-establishment of the closure for spring/summer 2027 would require additional approval by the Public Works Director. If approved by Town Council, final details for the temporary closure would be arranged between the Owner/Contractor team, the Public Works Director and Town Manager via an encroachment permit and would include adequate provisions for traffic control/detour signage and notice to the public and emergency services.

3 FINANCIAL CONSIDERATIONS:

Approval and implementation of this temporary road closure will have no financial impact to Town. The installation and removal of the closure and related temporary traffic control measures will be by Owner/Contractor. Owner currently has in place a surety bond, which would be held until permit conditions are met, including satisfactory ROW restoration.

ENVIRONMENTAL CONSIDERATIONS:

The requested action is Categorically Exempt from the California Environmental Quality Act (CEQA) under Section 15301 (c) Existing Facilities, as it involves the temporary closure of an existing street for the purpose of public safety and does not create additional automobile lanes.

RESOLUTION NO. 26-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

AUTHORIZING THE TEMPORARY CLOSURE OF A PORTION OF BERNER

STREET FOR THE PURPOSE OF PUBLIC SAFETY
WHEREAS, the Town of Mammoth Lakes Public Works Department oversees the provisions of Municipal Code Title 12 which governs right-of-way encroachments, including the intrusion of construction vehicles into public roads; and
WHEREAS, complications related to ongoing construction activities at the Residence Inn project on Berner Street have resulted in several instances of road constrictions and blockages, leading to frequent pedestrian, bicycle and passenger vehicle safety concerns; and WHEREAS, California Vehicle Code Section 21101 authorizes the Town Council, by resolution, to temporarily close a portion of any street when deemed necessary for public safety; and WHEREAS, the temporary closure of a portion of Berner Street would enhance public safety while still providing emergency access; and
WHEREAS, the Town Public Works Department has discussed the closure with the Residence Inn property Owner, and will arrange details for appropriate traffic control equipment and signage and notice to the public and emergency services, including any modifications that are deemed necessary for public safety; and
WHEREAS, the Town Council has reviewed the draft road closure plan.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Mammoth Lakes, California, hereby:

1. Declares that the action is Categorically Exempt from the California Environmental Quality Act (CEQA) under Section 15301 (c) Existing Facilities, as it involves the temporary closure of an existing street for the purpose of public safety and does not create additional automobile lanes; and

2. Declares that a portion of Berner Street south of the Residence Inn project site will be closed during construction activities at the discretion of the Public Works Director; and

3. Declares that the closure is in the interest of public safety; and

4. Authorizes traffic control equipment and signage to be placed along the roads prior to and during the closure; and

5. Directs the Mammoth Lakes Police Department and Public Works Department to monitor the closure area and make any modifications that are deemed necessary for public safety.

Resolution No. 26-

APPROVED AND ADOPTED this 2nd day of September, 2026.

AMANDA RICE, Mayor
ATTEST:

JAMIE GRAY, Town Clerk

1 Jamie Gray
From: Amy Callanan
Sent: Tuesday, September 1, 2026 2:44 PM
To: Jamie Gray
Subject: FW: 214 Alpine circle in favor of resolution #9.3 on the consent agenda for 9/2/26 meeting
FYI.

Amy Callanan, PE
Engineering Manager

Office: 760-965-3657
Cell: 760-709-6074
[email protected]
www.townofmammothlakes.ca.gov
Disclaimer: Public documents and records are available to the public as provided under the California Public Records Act (Government Code Section 7920.000-7931.000).

This e-mail may be considered subject to the Public Records Act and may be disclosed to a third-party requester.

From: John Sarkaria <[email protected]>
Sent: Tuesday, September 1, 2026 8:24 AM
To: Amy Callanan <[email protected]>
Subject: 214 Alpine circle in favor of resolution #9.3 on the consent agenda for 9/2/26 meeting [EXTERNAL EMAIL]
As one of the owners of a single family home at 214 Alpine circle, I am in favor of this resolution creating a temporary closure of Berner Street. (I would actually like it to be a permanent closure). John Sarkaria
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September 1, 2026
Amy Callanan, PE
Engineering Manager
TOML
Mammoth Lakes, CA 93546
Dear Amy,
Thank you for your letter to residents advising of the possible closure of Berner Street and for taking an interest in the safety of the residents and visitors in this busy residential area.

We have lived in this neighborhood for more than 30 years and have raised concerns regarding safety on Berner Street before when changes were made to the Village parking lot entrance/exit several years ago. Those changes increased traffic considerably on these residential streets in addition to GPS mapping directions sending visitors through residential areas as opposed to using preferred main road routes. We appreciate the Town finally taking a serious look at these issues due to the additional stress to the area from the construction of the Residence Inn project.

As full-time residents, we strongly support taking action now rather than waiting for a serious accident to happen, and suggest that the best (long-term) solution might be to make Berner Street one-way for vehicle traffic from Alpine Circle to Forest Trail (in that direction), in addition to maintaining a dedicated pedestrian and bicycle path in the area.

Whilst we support the proposed closure to vehicles during the construction period, we would like to stress that there must remain a safe thoroughfare for pedestrians and bikes during the closure. If this is not made a priority, pedestrians and cyclists will find a way through, which is likely to cause an increased safety risk rather than a mitigated one. This would also benefit construction workers, some of whom seem to ride bicycles to work.

Berner Street already presents challenges, especially during the winter months, with snow, reduced visibility, and vehicles traveling on the wrong side of the road as they come around the blind corner to bypass traffic waiting to get into the Village parking lot.

The addition of construction vehicles, equipment, parking, and additional traffic only make these problems worse.

For that reason, we believe one-way vehicle traffic is worth serious consideration and should be the preferred approach. Limiting vehicle traffic to one direction would reduce conflicts and make it easier to manage the construction area while allowing the road corridor to continue serving pedestrians and cyclists. It would also direct vehicles to the main streets rather than through the residential area.

We are also concerned that a temporary closure or traffic arrangement could unintentionally become a long-term situation. Temporary measures have a way of becoming permanent. With this in mind, we do not want Berner Street to become a construction parking lot, nor should construction vehicles and equipment take precedence over the neighborhood's established pedestrian and bicycle access. Any solution, short or long-term must be thought through thoroughly, and residents given a reasonable amount of time to provide input.

We strongly encourage the Town to consider a plan that:
 Establishes one-way vehicle traffic on Berner Street on a long-term basis.  Maintains a safe, continuous pedestrian and bicycle thoroughfare to the Village.  Provides clear separation between vehicles, construction activity, pedestrians, and cyclists.
 Prevents Berner Street from becoming a construction parking area.  Addresses the additional hazards created by winter conditions and limited visibility on the blind corner across from the Village parking lot entrance/exit.

After more than 30 years of living in this neighborhood, we believe we have an opportunity to address a longstanding safety concern in a way that benefits everyone.

The goal should not simply be to move traffic around the construction site—it should be to create a safer system for drivers, pedestrians, cyclists, residents, visitors, and construction workers alike.

Thank you for listening to the concerns of those of us who live in the area and for working toward a safer solution.

Sincerely,
Tabby and David Mannetter
183 Alpine Circle
Mammoth Lakes, CA 93546
(760) 914-1277
Cc: Town Council Members

1 Jamie Gray
From: Nicole Godoy - The Mammoth Agent <[email protected]> Sent: Wednesday, September 2, 2026 2:54 PM
To: Amy Callanan; Jamie Gray
Subject: Town council agenda #9.3 - Closing of Berner Street [EXTERNAL EMAIL]
September 1, 2026
Dear Town of Council,
First of all - Thank you for asking for neighborhood input. I am on board with closing the street to cars in front of the construction site, including winter if it needs to be.

However, one of my concerns is if the plan also closes it off to walkers and bikers, not just cars. Many of us use that stretch on foot or by bike to get around, and cutting that off would push us into worse detours — kind of the opposite of what you're going for with the safety angle. Would be great if you could keep some kind of safe walking/biking path through there even while it's closed to vehicles.

Also, while this is in discussion — any chance the Town would consider just keeping the closure permanent, or maybe making that section one-way heading west instead of fully closing it? If it ends up working well for safety during construction, it might be worth keeping some version of it , for the safety of all along Berner Street.

Sincerely,
Nicole Godoy
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1 TOWN COUNCIL STAFF REPORT
Title: Award the contract for the Mammoth Yosemite Airport Multipurpose Building Phase II Project to Spiess Construction Company in the amount of $3,882,400.

Meeting Date: September 2, 2026
Prepared by: Soibian Spring, Airport Manager
RECOMMENDATION:

Staff recommend Town Council:
 Approve the plans and specifications.
 Award the contract to the lowest responsive bidder, Spiess Construction Co., Inc. in the amount of $ 3,882,400.00.
 Authorize the Town Manager to execute the construction contract.  Authorize the Airport Manager to accept the project upon completion.  Authorize the Airport Manager to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.  Authorize the Town Manager to execute the FAA grants.

BACKGROUND:

Mammoth Yosemite Airport (MMH) designed a Multipurpose Building that would provide offices for staff and storage for snow removal and maintenance vehicles and the Aircraft Rescue Firefighting engine (ARFF). Sitework (Phase I) to prepare for the Multipurpose Building was constructed in the summer of 2026. This project included new and renovated access roads to the Corporate hangars and relocating Taxiway A3, improving aircraft safety, and will provide direct ARFF access to the runway should the ARFF bay portion of the Multipurpose Building be built.

Phase II of the Multipurpose Building progress is the Snow Removal Equipment storage portion of the original building. This was separated from the whole building to be eligible for special supplemental “Airport Resilience” funding. MMH’s FAA project management team advocated at a national level for this funding. The Multipurpose Building is otherwise not competitive for discretionary funds due to lack of enplanements and commercial airline service. The Town currently stores snow removal equipment in a rented hangar. The location, size, monthly cost, and access to the runway create operational challenges. The new structure will enhance response time and operational efficiency for snow removal operations.

2 ANALYSIS:

The Town advertised for the Mammoth Yosemite Airport Multipurpose Building – Phase II project starting May 29th 2026. Bids were opened on July 23rd 2026, at 3:00 PM. The bids received were as follows for base bid.

Spiess Construction Co., Inc. $ 3,882,400.00
SOLPAC Construction Inc $ 4,006,600.00
AMG & Associates, Inc $ 4,980,348.00
Seegert Construction $ 5,343,155.48
A bid review was completed, and no irregularities were found.

FINANCIAL CONSIDERATIONS:

Federal Aviation Administration (FAA) moneys will fund 95% of the eligible project costs.

The federal share of 95% is funded by the Airport Infrastructure Grant (AIG) as well as two Airport Improvement Program Grants (AIP). The sponsor, Town of Mammoth Lakes, is responsible for the remaining 5% of FAA eligible project costs, 100% of FAA ineligible project costs, and any additional costs where FAA funding was not available. The sponsor match would have been significantly less if the 10,000-person annual enplanement threshold had been met. FAA eligibility is based on amount of eligible snow removal equipment that requires storage. For this project, 86% of the building footprint and building costs are considered eligible and 14% is considered ineligible for FAA funding.

The Total project costs are as follows:

Construction – Base Bid $ 3,882,400
Administration $ 162,000
Engineering During Construction/Closeout
Construction Management $ 389,000
Total Project Costs $ 4,433,400
The breakdown of project funds is:

Federal AIG/AIP Grant Funds $ 2,705,840
Sponsor Match $ 1,727,560
Total Project Funds Available $ 4,433,400
ENVIRONMENTAL CONSIDERATIONS:

An Environmental Impact Report (EIR) was prepared for this project pursuant to the California Environmental Policy Act (CEQA) under California Code of Regulations with a Notice of Determination filed on January 12, 2023.

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CIVIL SITE PLAN & GENERAL NOTESTAXIWAY A KDC 75.22 7522-2.C0101.Site 1'=50' DATE DRAWN CHECKED PROJECT No. FILE SCALE No. REVISIONS BY APR DATE SHEET No.

ENGINEER OF RECORD
G:\75 MAMMOTH\21-22 ARFF BLD\22-2 SRE SITE\7522-2.C0101.SITE.DWG PLOTTED BY Kevin Currey 5/28/2026 9:38 AM 6125 KING ROAD, SUITE 201 · LOOMIS, CALIFORNIA 95650 · (916) 652-4725 3/26/2026 MAMMOTH YOSEMITE AIRPORT MSB LEGEND AIRPORT GRID COORDINATE N9738.46 E13727.35 LIMITS OF CONSTRUCTION EXISTING PAVEMENT EXISTING BUILDING NEW ROAD, PARKING, & APRON PAVEMENT NEW BUILDING PROPERTY LINE EX CHAIN LINK FENCE EX BARBED WIRE FENCE NEW CHAIN LINK FENCE GENERAL NOTES: 1. CONSTRUCTION OF THIS PROJECT SHALL BE IN ACCORDANCE WITH THE CONTRACT AGREEMENT, THESE PLANS, TECHNICAL SPECIFICATIONS, SPECIAL PROVISIONS, INFORMATION FOR BIDDERS, AND ALL APPLICABLE FAA STANDARDS, MUNICIPAL STANDARDS, AND OTHER REFERENCED DOCUMENTS. CONTRACTOR SHALL COMPLY WITH ALL FEDERAL, STATE, AND LOCAL SAFETY AND ENVIRONMENTAL REGULATIONS. THE PROJECT IS SUBJECT TO INSPECTION OF THE OWNER AND THE RESIDENT PROJECT REPRESENTATIVE DESIGNATED BY THE OWNER, THE FEDERAL AVIATION ADMINISTRATION, AND ANY OTHER GOVERNING AGENCIES. 2. THIS PROJECT FOLLOWS AFTER THE MULTIPURPOSE BUILDING SITE WORK PHASE 1 - RECONSTRUCT AND EXTEND SERVICE ROAD, RELOCATE TAXIWAY A3. THIS PROJECT MAY BE ISSUED FOR BID BEFORE THE COMPLETION OF PHASE 1. PHASE 1 IMPROVEMENTS ARE DEPICTED SEPARATELY FROM EXISTING FEATURES ON THESE PLANS. 3. THE CONTRACTOR IS RESPONSIBLE FOR OBTAINING ALL NECESSARY STATE AND LOCAL PERMITS PRIOR TO CONSTRUCTION OF THIS PROJECT. 4. THE CONTRACTOR SHALL NOTIFY THE OWNER IN WRITING A MINIMUM OF 72 HOURS IN ADVANCE TO OBTAIN CLEARANCE FOR WORK. 5. THE CONTRACTOR'S SUPERINTENDENT SHALL BE ON THE CONSTRUCTION SITE AT ALL TIMES DURING WORKING HOURS WHILE THIS PROJECT IS IN PROGRESS. SUPERINTENDENT SHALL BE CONTRACTOR'S DESIGNATED RESPONSIBLE REPRESENTATIVE AND SHALL BE AVAILABLE IN CASE OF EMERGENCIES ON A 24-HOUR DAILY BASIS. 6. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR THE CLEANLINESS, SAFETY, AND SECURITY OF THE WORK, STAGING AND STORAGE AREAS AT ALL TIMES. 7. THESE PLANS SHOW ITEMS TO BE CONSTRUCTED UNDER THIS CONTRACT AND EXISTING FIELD CONDITIONS AT THE TIME THESE PLANS WERE PREPARED. THE EXISTING INFORMATION SHOWN ON THESE PLANS IS FROM THE BEST SOURCES AVAILABLE AT THE TIME OF COMPILATION. ACTUAL FIELD CONDITIONS, GRADES, LOCATIONS AND OTHER FEATURES MAY DIFFER FROM CONDITIONS INDICATED ON THESE DOCUMENTS. THE CONTRACTOR SHALL TAKE ALL MEASURES NECESSARY TO BE SATISFIED THAT THE INFORMATION IS STILL CURRENT AT THE TIME OF CONSTRUCTION NOTICE TO PROCEED. CONTRACTOR SHALL IMMEDIATELY NOTIFY THE ENGINEER AND OWNER OF ANY DISCREPANCIES OR CHANGES ENCOUNTERED. 8. ELECTRONIC FILES OF THESE PLANS MAY BE PROVIDED BY THE ENGINEER AS A CONVENIENCE TO THE CONTRACTOR. IF THERE ARE ANY DISCREPANCIES BETWEEN THE PLANS AND THE ELECTRONIC FILES, THE PLANS SHALL GOVERN. THE CONTRACTOR SHALL NOTIFY THE ENGINEER IF ANY DISCREPANCIES ARE ENCOUNTERED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO CONSTRUCT THE PROJECT TO THE PRINTED PLANS AND SPECIFICATIONS AND IN ACCORDANCE WITH SOUND CONSTRUCTION PRACTICES. 9. THE LOCATION OF EXISTING UNDERGROUND UTILITIES, SERVICE LATERALS, AND CONDUIT ("UTILITIES") IS BASED ON THE BEST AVAILABLE INFORMATION TO THE ENGINEER AND SHALL BE ASSUMED AS APPROXIMATE AND REQUIRING FIELD VERIFICATION. CONTRACTOR WILL BE RESPONSIBLE FOR LOCATING AND AVOIDING ALL UTILITIES AND FOR REPAIRING ALL DAMAGE THAT OCCURS DUE TO THE CONTRACTOR'S ACTIVITIES. CALL BEFORE YOU DIG. CONTRACTOR SHALL CONTACT UNDERGROUND SERVICE ALERT PRIOR TO CONSTRUCTION AT 811 OR USANORTH811.COM. CONTRACTOR SHALL POTHOLE TO VERIFY LOCATION, DEPTH, AND SIZE OF UTILITIES WITHIN THE LIMITS OF CONSTRUCTION. NO EXTRA PAYMENT FOR POTHOLING 10. EXERCISE EXTREME CARE WHEN USING ANY EQUIPMENT TO PREVENT CONTACT WITH ANY NEARBY POWER LINES AND POWER SOURCES. SAFE WORKING CLEARANCES SHALL CONFORM TO THE NATIONAL ELECTRICAL CODE (NEC). 11. THE CONTRACTOR SHALL COORDINATE WITH THE OWNER AND RPR ON THE PRECISE LOCATION AND LIMITS OF THE CONTRACTOR'S STAGING AND STORAGE AREA, AS WELL AS ANY SPECIAL REQUIREMENTS FOR FENCING, SECURITY OR ACCESS. IT IS THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE ALL UTILITIES AND HOOK-UPS NECESSARY FOR THE CONTRACTOR'S USE AND FOR ALL PROJECT FIELD OFFICES AS REQUIRED IN THE SPECIAL PROVISIONS. THE CONTRACTOR SHALL USE THE STAGING AND STORAGE AREA FOR SHOP, MATERIAL AND EQUIPMENT STORAGE, AND OTHER PROJECT-RELATED ACTIVITIES, INCLUDING EMPLOYEE PARKING. ALL COSTS ASSOCIATED WITH PREPARATION AND CLEANUP OF THE STAGING AREA SHALL BE BORNE BY THE CONTRACTOR. 12. ANY AND ALL REQUIRED UTILITIES FOR THE CONTRACTOR'S OPERATIONS SHALL BE ARRANGED FOR AND PAID FOR BY THE CONTRACTOR DIRECTLY TO THE APPROPRIATE UTILITY. UTILITY ARRANGEMENTS SHALL BE SUBJECT TO THE APPROVAL OF THE OWNER AND RPR. 13. THE CONTRACTOR SHALL NOT ENTER ONTO ANY AREA OUTSIDE OF THE CONSTRUCTION LIMITS, STAGING AREA, OR DESIGNATED HAUL ROUTES WITHOUT APPROVAL OF THE OWNER AND RPR. 14. THE CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE TRAFFIC REGULATIONS CONCERNING THE USE OF STREETS AND ROADWAYS FOR HAULING. ANY DAMAGE DONE TO THE ROADWAYS DUE TO THE CONTRACTOR'S EQUIPMENT OR HAULING OPERATIONS SHALL BE REPAIRED TO THE OWNER'S SATISFACTION AT NO COST TO THE OWNER. 15. NO MATERIAL SHALL BE WASTED OR STOCKPILED ON THE AIRPORT UNLESS APPROVED BY THE OWNER AND RPR. STOCKPILED MATERIAL SHALL MEET SWPPP REQUIREMENTS AND SHALL BE CONSTRAINED IN A MANNER TO PREVENT MOVEMENT AS A RESULT OF AIRCRAFT OPERATIONS OR WIND AND IN ACCORDANCE WITH FAA ADVISORY CIRCULARS. 16. THE CONTRACTOR SHALL INVESTIGATE THE AVAILABILITY OF AN ADEQUATE SUPPLY OF SUITABLE WATER AND PROVIDE NECESSARY FACILITIES TO FURNISH WATER FOR USE DURING CONSTRUCTION, SOLELY AT THEIR EXPENSE. CONTRACTOR SHALL NOT DRAW WATER FROM ANY FIRE HYDRANT FOR USE ON THE WORK WITHOUT FIRST OBTAINING WRITTEN APPROVAL FROM THE AIRPORT, CONTROLLING FIRE DEPARTMENT, OR UTILITY. 17. THE CONTRACTOR SHALL MAINTAIN ACCESS TO ALL FIRE HYDRANTS AND BACKFLOW PREVENTERS AT ALL TIMES. 18. ANY WASTE, CONSTRUCTION DEBRIS, OR SOIL MUST BE DISPOSED OF PROPERLY. DISPOSAL OF MATERIAL OFF-SITE SHALL BE DONE IN A LAWFUL MANNER AND AT A SITE HAVING CURRENT APPROVAL TO ACCEPT SOLID WASTE. DISPOSAL SITE AND PROCEDURES MUST BE IDENTIFIED BY THE CONTRACTOR AND SUBMITTED TO THE OWNER AND RPR FOR APPROVAL PRIOR TO USE. 19. CONTRACTOR SHALL HAVE SPILL KITS AVAILABLE IN WORK AREAS AND SHALL CONTAIN ALL SPILLS IMMEDIATELY AND SHALL NOTIFY RPR. AT ANY SIGN OF CONTAMINATED SOIL, THE CONTRACTOR SHALL NOTIFY RPR AND OWNER FOR ASSESSMENT OF APPROPRIATE REMEDIATION. 20. ANY SOLVENT USED TO CLEAN TOOLS, EQUIPMENT, OR SPILLS MAY BE CONSIDERED A HAZARDOUS WASTE AND MUST BE PROPERLY MANAGED. NO SOLVENTS, CLEANING BY-PRODUCTS, WASTE, REFUSE, OR LEFTOVER PAINT MAY BE DISPOSED OF OR DISCHARGED INTO STORM DRAINS, DRYWELLS, OR ANY GROUND SURFACE, OR OTHERWISE BE PERMITTED TO REMAIN ON AIRPORT PROPERTY. ALL SUCH MATERIAL SHALL BE REMOVED OFF-SITE BY CONTRACTOR IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS. 21. THE CONTRACTOR SHALL CONDUCT THE FINAL CLEANING OF AFFECTED AIRPORT PAVEMENTS PRIOR TO REOPENING THE PAVEMENTS TO AIR TRAFFIC. CONTRACTOR TO PROTECT ALL EXISTING UTILITY VAULTS AND LIDS DURING CONSTRUCTION. CONTRACTOR SHALL ENSURE THAT ALL VAULT LIDS ARE OPERATIONAL FOLLOWING COMPLETION OF CONSTRUCTION. THE CONTRACTOR IS RESPONSIBLE FOR CONTINUOUS DAILY CLEAN-UP OF THE WORK AREA. NO WIRE OR METAL BRISTLES ARE ALLOWED. 22. AT THE CONCLUSION OF ALL WORK, CONTRACTOR SHALL SEED CONTRACTOR'S STORAGE, STAGING AND TEMPORARY STOCKPILE AREA AND ALL DISTURBED GRADING OR EMBANKMENT AREAS. LIMITS OF SEEDING SHALL BE VERIFIED BY RESIDENT ENGINEER. HYDROSEEDING SHALL BE A REQUIRED BMP TO BE INCLUDED IN THE SWPPP. NO ADDITIONAL PAYMENT FOR SURFACE PREPARATION OR SEEDING OF DISTURBED AREAS SHALL BE MADE, ALL SUCH COSTS SHALL BE INCLUDED IN THE PREPARING AND IMPLEMENTING THE SWPPP. SEED MIX MUST MATCH LOCAL GRASSES, COMPLY WITH LOCAL REQUIREMENTS, AND BE SUITABLE FOR USE ON AIRPORTS. SEED MIX, MULCH, FERTILIZER, AND APPLICATION RATES SHALL BE APPROVED BY OWNER PRIOR TO USE. HYDROSEEDING MUST PRODUCE ADEQUATE GROWTH TO SATISFY THE STATE WATER BOARD SUCH THAT THE SWPPP CAN BE CLOSED OUT AFTER THE PROJECT IS COMPLETE. 23. THE CONTRACTOR SHALL COMPLETE CLEANUP AND RESTORATION OF THE ENTIRE PROJECT AREA, INCLUDING STAGING AND STORAGE AREAS AND BATCH PLANTS PRIOR TO PROJECT FINAL ACCEPTANCE. ABBREVIATIONS: AB AGGREGATE BASE ABND ABANDONED AC ASPHALT CONCRETE ALT ALTERNATE APPROX APPROXIMATE ASB AGGREGATE SUBBASE ATCT AIR TRAFFIC CONTROL TOWER AWG AMERICAN WIRE GAUGE BNDY BOUNDARY BLD BUILDING BM BENCH MARK BVC BEGIN VERTICAL CURVE BVCE BEGIN VERTICAL CURVE ELEVATION BVCS BEGIN VERTICAL CURVE STATION CBR CALIFORNIA BEARING RATIO CL OR ℄ CENTERLINE COMM COMMUNICATION COORD COORDINATE CTAF COMMON TRAFFIC ADVISORY FREQUENCY CTPB CEMENT TREATED PERVIOUS BASE CSPP CONSTRUCTION SAFETY & PHASING PLAN CU YD OR CY CUBIC YARD DIA DIAMETER DI DROP INLET DIP DUCTILE IRON PIPE E EAST EA EACH EG EXISTING GRADE (OR GROUND) EVC END VERTICAL CURVE EVCE END VERTICAL CURVE ELEVATION EVCS END VERTICAL CURVE STATION EX, EXIST EXISTING EXC EXCAVATION FAA FEDERAL AVIATION ADMINISTRATION FBO FIXED BASED OPERATOR FG FINISHED GRADE (OR GROUND) FL FLOW LINE FT FEET GAL GALLON GALV GALVANIZED GB GRADE BREAK GND GROUND HGR HANGAR HH HANDHOLE HORZ HORIZONTAL HP HIGH POINT ID INSIDE DIAMETER INV INVERT kV KILOVOLT kVA KILOVOLT AMPEREL LENGTH LF LINEAR FEET LT LEFT MAX MAXIMUM MH MANHOLE MIN MINIMUM MON MONUMENT N NORTH NE NORTHEAST NIC NOT IN CONTRACT No., # NUMBER NOTAM NOTICE TO AIR MISSIONS NTS NOT TO SCALE NW NORTHWEST OC ON CENTER OD OUTSIDE DIAMETER PAPI PRECISION APPROACH PATH INDICATOR PB PULL BOX PC POINT OF CURVATURE PCC PORTLAND CEMENT CONCRETE PI POINT OF INTERSECTION PL PROPERTY LINE PT POINT OF TANGENCY PVI POINT OF VERTICAL INTERSECTION PWR POWERR RADIUS RCP REINFORCED CONCRETE PIPE RPR RESIDENT PROJECT REPRENTATIVE RT RIGHT RW RUNWAY

S SOUTH, OR SLOPE SCH SCHEDULE SD STORM DRAIN SDR STANDARD DIMENSION RATIO SE SOUTHEAST SPEC SPECIFICATIONS SS SANITARY SEWER STA STATION SQ YD, SY SQUARE YARD SW SOUTHWEST SWPPP STORM WATER POLLUTION PREVENTION PLAN TD TOP OF DUCT T/L TAXILANE T/W TAXIWAY TYP TYPICAL UG UNDERGROUND VAR VARIES (OR VARIABLE) VC VERTICAL CURVE VOL VOLUME W/ WITH W WEST, OR WIDTH, OR WATER WM WATER METER WV WATER VALVE SNOW STORAGE AREA 4,793 SQ FT SNOW STORAGE AREA 11,097 SQ FT SNOW REMOVAL FACILITY APRON 13,848 SQ FT SRE BUILDING FOOTPRINT 92.6'x72.5' - 6,714 SQ FT

SERVICE ROAD

MAMMOTH LAKES CALIFORNIA

SNOW REMOVAL EQUIPMENT BUILDING

LI VI C
No. C 71139
Exp. 6-30-2027
SI GER
ET

RED PROFESSIONAL ENGINEER

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LE M
SI SA S. BRA NDLEY C01-01 LOCATION MAP
N THIS SHEET RUNWAY 9-27 Page 45 of 72

1 TOWN COUNCIL STAFF REPORT
Title: Approve the Town of Mammoth Lakes Fiscal Year 2026-27 5-Year Capital Improvement Plan (CIP).

Meeting Date: September 2, 2026
Prepared by: Haislip Hayes, PE Public Works Director
Rob Patterson, Town Manager
RECOMMENDATION:

Staff recommend the Town Council approve the 5-year Capital Improvement Plan.

BACKGROUND:

On September 3, 2025 the Town Council approved the current version of the Capital Improvement Plan (CIP). The current version includes both the 5-year CIP and Long-range CIP. Staff revised the CIP and presented the documents to the Parks and Recreation Commission and the Planning and Economic Development Commission (PEDC). Staff incorporated comments received from these Commissions. Revisions to the CIP were presented to Council as part of the budget process and advanced during the 2026 budget presentation. After a Staff presentation and discussion by Town Council there was consensus to advance the draft document and associated projects. Government Code Section 65401 requires the Town’s planning agency to review and report on proposed CIP projects for conformity with the General Plan. The PEDC is the Town’s designated planning agency. On July 8, 2026 Staff presented to the PEDC the draft CIP along with a matrix demonstrating each project’s conformance with the General Plan. The Planning and Economic Development Commission adopted a resolution confirming that the 5-year CIP is consistent with the General Plan.

ANALYSIS/DISCUSSION:

The 5-Year CIP is the Town of Mammoth Lakes plan for short and mid-range capital facilities and infrastructure implementation. The plan is well coordinated with the ongoing maintenance of facilities and infrastructure as well as the development of new infrastructure. The CIP provides a linkage between the Town General Plan, Strategic Priorities, the budget and various master planning documents, and provides a means for planning, scheduling, and implementing capital projects over the next five years. The 5- year Capital Improvement Plan attempts to program the highest priority Capital Projects and Maintenance and Rehabilitation Projects for the next five-year period. Projects included in the Five-Year CIP are generally non-recurring projects that generally cost $25,000 or more and have a long service life. CIP expenditures are considered beyond the scope of normal annual operating or maintenance expenditures and work programs.

2 CIP Process and Structure
The draft Five-Year CIP is designed to be reviewed at least twice a year and revised based on current circumstances and opportunities. Revisions made with the budget process and during the third and fourth quarter adjustments should consider historic requirements and expenditures for capital projects. The funding for the CIP may also be considered with the close-out of the Fiscal Year analysis of fund balances. While the Five-Year Plan does not appropriate funds, it does serve as a planning tool to identify needed capital projects, estimate capital requirements, and coordinate financing and timing. The CIP identifies projects for annual funding, focuses resources in program areas, and supports planning recommendations.

Where appropriate, the CIP identifies project impacts on future operating budgets, including additional staffing, maintenance, and other recurring operational expenditures that require ongoing funding that must be considered in the planning and approval of projects. In general, the full cost of the project will be identified in the fiscal year work is proposed to begin; however, most projects will take more than one fiscal year to complete.

In all cases a project is fully funded at the time of construction contract award, and the annual budgeting of multi-year projects is represented in the Finance Department’s annual budget. In some cases, incremental steps or phases of large projects will be taken with future work dependent on funding. For this reason, Staff will carry over aspects of multiyear projects in the CIP for reference. This helps to maintain focus on new project development, scheduling, and financing. Future reports will have background information on completed projects and those in process looking back at least three years. The CIP includes some planning projects intended to help the Council understand impacts to staffing, work programs, and upcoming projects. Many of these planning projects require significant staff resources.

The 5-year CIP will include a large variety and number of projects. To allow focused and comparative evaluation and decision-making, facilities will be grouped by the following general categories:
 Affordable Housing (AF). Includes capital projects that advance the Town’s housing goals. Includes development of The Parcel and other Town owned land and creative solutions to attain additional community housing for the local workforce.  Airport (AP). The Town of Mammoth Lakes owns and operates “The MammothYosemite Airport” (MMH). The facility is located within the Town limits six miles south of the Town on Highway 395. The facility includes hangars, a commercial terminal building, runway and apron, and support vehicles and equipment.  General Facilities (GF). The category includes Town owned structures and equipment. This includes the municipal corporation yard on Commerce Drive. The corporate garage maintains Town vehicles as well as vehicles and equipment for ESTA, MLPD, MLFPD, MCOE, & MUSD. Structures specific to Transit are categorized as TT.

3  Police Department (PD). The Town of Mammoth Lakes owns the MLPD Police Station. Regular maintenance and improvements are the responsibility of the Town of Mammoth Lakes. The maintenance of the MLPD fleet is managed under general facilities.
 Parks and Recreation (PR). Projects within this category are related to the numerous park facilities owned and managed by the Town. This category has been subdivided by park facility.
 Storm Drain Projects (SD). This category includes all drainage related facilities within the Town, including storm drains, culverts, inlets, and basins.  Streetscape and Signage (SS). Includes street side landscaping, furniture, banners and decorations, and wayfinding signage.
 Streets (ST). This category includes capital improvements within the 118 miles of public right-of-way in the Town. The improvements may include reconstruction of roadways, new traffic signals or streetlights, and new curb and gutter.  Sidewalks (SW). This section contains all the Town sidewalks.  Trails (TR). The Town is responsible for a large network of multi-use paths and trails.

This system is managed within this category.
 Transit and Mobility (TT). Includes bus shelters, signs, and structures used to maintain and store transit vehicles.

The CIP includes a Long-range project list. The purpose is to identify projects which are important, but implementation and funding extend beyond the five-year window. Some of these Long-range projects may not be fully developed and ready to be placed in the 5-year CIP. The Long-range project list also supports the ongoing and future Development Impact Fee study. The CIP does not include all capital purchases and programs. For example, the Town has a robust vehicle replacement program, which is managed separately from the CIP. The Town regularly sets aside funding to update technology (hardware and software) outside of the CIP. The Town provides departmental or Town wide contingency funding to address emergency repairs or equipment failures.

Project Outlook
The FY26-27 CIP Project outlook represents 22 carry-over projects from FY25-26 and 12 new projects in development, planning, or ready for construction. A brief description of the projects is included in the draft CIP FY26-27 Project Summary. The budget breakdown including funding sources for FY25-26 Carry-over and FY26-27 projects are included in Table 1 and Table 2. The significant carry-over projects include the Town Hall, MACC (Dave and Roma McCoy Arts & Culture Center), Minaret MUP (Multi-use path) and street maintenance projects. The FY26-27 CIP program is well established, and staff have started

4 working on many of these projects. Not all the proposed FY26-27 projects are funded. Staff will propose funding for some of these projects during the 2025/26 Q4 budget adjustment.

The summer of 2026 was exceptionally busy with the Town Hall, MACC, and Minaret MUP all under construction at the same time. Staff also oversaw major maintenance projects such as the Townwide striping project and the “Slopes” slurry project currently underway. Considering the number of large carry-over projects, Staff are not proposing any new remarkably large projects for 2027. The proposed FY27-28 program is included as Table 3. Staff expect the CIP to evolve over the next year. Planning efforts will develop into priorities and action items that Staff expect to work in to the CIP. Staff are also contemplating a Measure R expenditure plan. The plan will recommend use of the funds to meet Council and Community objectives over a 5-10 horizon. This will help decision making and recommending bodies put these funds to work. Staff expect these projects to fold into the 26-27 work program.

Table 4 represents the complete 5-year CIP. Many of the projects in outlying years are there as place holders waiting for funding to be allocated. These projects have been discussed by Council and/or are identified in existing Town documents. This Table represents the totality of the 5-year program and offers the most opportunity for Council participation. Beyond FY27-28 Staff are looking for some consensus on future investment projects the Council desires to advance and those they wish not to pursue. As part of the presentation and approval process staff will walk through these tables and associated charts and provide an opportunity for Council to respond to the proposed opportunities and provide direction. The results of this conversation will be included in the final draft at which time CIP final project sheets, tables, and charts will be completed and incorporated into the final document.

STAFFING CONSIDERATIONS:

The FY26-27 CIP represents a significant workload that continues to be historically large.

The Town continues to add more capital and maintenance projects. Staff recognizes the importance of these projects to the community and has not declined to take on additional projects; however, many projects will be delayed as the capital work program is beyond the capacity of the existing Staff. The CIP is only one aspect of the overall Public Works work program and Staff are working to balance the many important competing priorities.

FINANCIAL CONSIDERATIONS:

Almost all the FY26-27 projects are funded. Beyond FY26-27 funding becomes less certain. The Town’s current financial planning and budget process has provided a very workable and effective means of funding unforeseen budgetary needs and capital projects.

This process is recommended to continue going forward. The 5-year CIP is designed to assist in prioritizing projects and funding allocations through a regular process. Annual funding recommendations and adjustments are recommended as part of the 3rd and 4th quarter budget review. This can also mean shifting project priorities. As part of the audit process and later discussion on available fund balances also represent an opportunity for funding, provided other fiscal policies are met such as reserve levels, cash flow, increased costs for existing projects, or other unforeseen impacts.

5 ATTACHMENTS:

Table 1 - CIP Budget Outlook for 25-26 Carry Over
Table 2 - CIP Budget Outlook for 26-27
Table 3 - CIP Budget Outlook for 27-28
Table 4 - 26-27 5-year CIP
Draft CIP -
https://www.townofmammothlakes.ca.gov/DocumentCenter/View/16923/Draft-CIP2026-27

Project # Carry over - Project Phase Totals TOML - GF Committed STIP M - U M - R Assessment District FAA Other Grants / Donations AF1 The Housing Now! Initiative (245) $8,000,000 $8,000,000 AP2a Multipurpose Building Phase 1 - Design PS&E $505,000 $505,000 AP17 Temporary TOML and CalFire HQ CON $180,000 $180,000 AP20 Water System Upgrades CON $220,000 $220,000
GF9 Mammoth Arts and Cultural Center (MACC) CON $18,970,000 $3,570,000 $4,400,000 $7,500,000 $3,500,000 GF14b Town Hall Construction CON $33,763,000 $33,763,000 GF15 CRC Phase III - Rental and Concession Space Build out CON $500,000 $500,000 GF17 Childcare Facility CON $1,468,510 $1,468,510
PR9 Pump Track CON $100,000 $100,000
PR15 Shady Rest Restroom PS&E $500,000 $300,000 $200,000 PR16 Park Signage CON $100,000 $100,000
PR17 Shady Rest Fencing Project CON $60,000 $60,000
SS1 Old Mammoth Road Beautification CON $500,000 $500,000 SS3 Trail and Municipal Signage Updates CON $25,000 $25,000 ST3 203 / Mountain Blvd Pedestrain Beacon (HSIP ) PS&E $350,000 $350,000 ST15 Minaret / Meridian round-a-bout design PS&E $400,000 $400,000 ST16 2026 Slurry Seal Project CON $400,000 $400,000
ST17 2026 Townwide Striping Project CON $215,000 $215,000 ST18 2026 Asphalt and Concrete Maintenance Project CON $150,000 $150,000 TR2 Main Street South Side MUP Gap Closure (Town Loop) PS&E $200,000 $200,000 TR4 Minaret MUP CON $3,000,000 $3,000,000
TT9 Parking at Parcel (50+ Spaces) CON $150,000 $150,000 TBID1 TBID Kiosk Project CON $100,000 $100,000
$69,856,510 $49,201,510 $3,600,000 $4,400,000 $200,000 $500,000 $505,000 $7,500,000 $3,950,000 TABLE 1 - CIP Budget Outlook for 25/26 Carry Over to 26/27

Project # 26/27 - Project Phase Totals TOML - GF Uncommitted TOML - GF Committed TBID FAA Grants AF5 Missing Middle Project PS&E $100,000 $100,000
AP2b Multipurpose Building Phase 1 - Construction CON $3,882,400 $1,681,560 $2,200,840 AP3 Wildlife Security Fence CON $4,892,075 $4,892,075
AP4a Reconstruct Town-Hangar Taxilanes Design CON $235,500 $235,500 AP19 Public Safety Complex PS&E $60,000 $60,000
GF3 ADA Specific Improvements CON $25,000 $25,000
PR19 Skate Park Maintenance Contract CON $150,000 $90,000 $60,000 SS3 Trail and Municipal Signage Updates CON $25,000 $25,000 SS4 Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) CON $35,000 $35,000 ST4 Annual Slurry and Striping Project CON $500,000 $500,000 ST19 Tavern Road Realignment & Intersection Improvements CON $600,000 $600,000 TT5 Intelligent Transit System Improvements - Real Time Transit Information CON $80,000 $80,000 $10,584,975 $2,516,560 $600,000 $80,000 $7,328,415 $60,000 TABLE 2 - CIP Budget Outlook for 26/27

Project # 27/28 - Project Phase Totals TOML - GF Uncommitted TOML - GF Committed STIP Assessment District Transit Reserves Grants / Donations AP2c Multipurpose Building Phase 2 - Construction CON $7,324,000 $7,324,000 AP11a
Helicopter Parking Apron Phase I with Access Taxiway, Access Road and Parking Lot - Design $801,872 $801,872
AP14 MAGVAR Change Runway Numbers to 11-29 including updating signage $233,640 $233,640 GF3 ADA Specific Improvements $25,000 $25,000
GF16 CRC Phase IV - Trash Enclosure w/ Storage $400,000 $400,000 PR15 Shady Rest Restroom $900,000 $400,000 $500,000
SS3 Trail and Municipal Signage Updates $25,000 $25,000 SS4
Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) $35,000 $35,000
ST4 Annual Slurry and Striping Project $500,000 $500,000 ST12 Bluffs Assessment District Maintenance Project - Fog Seal $10,000 $10,000 SW1 Minaret Road Sidewalk Gap Closure - Rockspring to Burgers $400,000 $400,000 TR2 Main Street South Side MUP Gap Closure (Town Loop) $3,200,000 $3,000,000 $200,000 TT4 Transit Shelter Project - Vons / OMR Stop 2 / Tavern Road $700,000 $700,000 $7,230,512 $4,920,512 $1,010,000 $200,000 $0 $700,000 $400,000 TABLE 3 - CIP Budget Outlook for 27/28

Page Project # Description
Previous &
carryover 26/27 27/28 28/29 29/30 30/31 Total
Affordable Housing
AF1 The Housing Now! Initiative (245) $8,000,000 $8,000,000 AF5 Missing Middle Project $100,000 $100,000
Airport
AP2a Multipurpose Building Phase 1 - Design $505,000 $505,000 AP2b Multipurpose Building Phase 1 - Construction $3,882,400 $3,882,400 AP2c Multipurpose Building Phase 2 - Construction $7,324,000 $7,324,000 AP3 Wildlife Security Fence $4,892,075 $4,892,075
AP4a Reconstruct Town-Hangar Taxilanes Design $235,500 $235,500 AP4b Reconstruct Town-Hangar Taxilanes Construction $3,798,721 $3,798,721 AP10 Equipment Acquisition - Replace ARFF Vehicle $1,380,000 $1,380,000 AP11a
Helicopter Parking Apron Phase I with Access Taxiway, Access Road and Parking Lot - Design $801,872 $801,872
AP11b
Helicopter Parking Apron Phase I with Access Taxiway, Access Road and Parking Lot - Construction $7,247,538 $7,247,538
AP14
MAGVAR Change Runway Numbers to 11-29 including updating signage $233,640 $233,640
AP15 Replace Doe Ridge Obstruction Lights $247,000 $247,000 AP17 Temporary TOML and CalFire HQ $90,000 $90,000 $180,000 AP18 PFAS Plume Monitoring Wells $289,000
AP19 Public Safety Complex $60,000 $60,000
AP20 Water System Upgrades $220,000 $220,000
General Facilities
GF3 ADA Specific Improvements $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 GF9 Mammoth Arts and Cultural Center (MACC) $18,970,000 $18,970,000 GF10 Community Center at Parcel (Future Phase Addition) $0 GF14b Town Hall Construction $33,763,000 $33,763,000
GF15 CRC Phase III - Rental and Concession Space Build out $500,000 $500,000 GF16 CRC Phase IV - Trash Enclosure w/ Storage $400,000 $400,000 GF17 Childcare Facility $1,468,510 $1,468,510
Police Department
PD1 $0
Parks and Recreation
PR3 Parks Maintenance & Improvements $300,000 $300,000 $300,000 $900,000 PR8 Whitmore Park Improvements (Restrooms, Locker Rooms, Trails) $3,000,000 $3,000,000 PR9 Pump Track $100,000 $100,000
PR15 Shady Rest Restroom $500,000 $400,000 $900,000
PR16 Park Signage $100,000 $100,000
PR17 Shady Rest Fencing Project $60,000 $60,000
PR18 Tennis Court Reconstruction $1,000,000
PR19 Skate Park Maintenance Contract $150,000 $150,000
Storm Drain
SD1 Storm Drain Construction Plans (John Muir and Davison) $0 Streetscape and Signage
SS1 Old Mammoth Road Beautification $500,000 $500,000
SS3 Trail and Municipal Signage Updates $25,000 $25,000 $25,000 $25,000 $25,000 $25,000 $150,000 SS4
Winter Animation and Decorations (Purchase Additional Décor and Install/Remove Annually) $35,000 $35,000 $35,000 $35,000 $35,000 $175,000 Streets
ST3 203 / Mountain Blvd Pedestrian Beacon (HSIP) $350,000 $350,000 ST4 Annual Slurry and Striping Project $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 ST6 SB1 Projects $185,000 $185,000 $185,000 $555,000
ST12 Bluffs Assessment District Maintenance Project - Fog Seal $10,000 $10,000 ST15 Minaret / Meridian round-a-bout design $400,000 $2,500,000 $2,900,000 ST16 2026 Slurry Seal Project $400,000 $400,000
ST17 2026 Townwide Striping Project $215,000 $215,000
ST18 2026 Asphalt and Concrete Maintenance Project $150,000 $150,000 ST19 Tavern Road Realignment & Intersection Improvements $600,000 $600,000 Sidewalks
SW1 Minaret Road Sidewalk Gap Closure - Rockspring to Burgers $400,000 $400,000 Trails
TR2 Main Street South Side MUP Gap Closure (Town Loop) $200,000 $3,000,000 $3,200,000 TR4 Minaret MUP $3,000,000 $3,000,000
Transit and Mobility
TT4 Transit Shelter Project - Vons / OMR Stop 2 / Tavern Road $700,000 $700,000 TT5
Intelligent Transit System Improvements - Real Time Transit Information $80,000 $80,000
TT7
Village Parking and Pedestrian Improvements - Pending Grant/Other Funding $1,000,000 $1,000,000
TT9 Parking at Parcel (50+ Spaces) $150,000 $150,000
TBID Projects
TBID1 TBID Kiosk Project $100,000 $100,000
TOTALS $69,766,510 $10,674,975 $13,854,512 $9,995,721 $8,317,538 $4,070,000 $117,968,256 TABLE 4 - 26/27 5 year CIP

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Appoint an applicant to fill the current Town Council vacancy.

Council Meeting Date: 9/2/2026
Prepared by: Jamie Gray, Town Clerk
Recommended Motion: Appoint an applicant to fill the current Town Council vacancy, with the term ending when the candidates elected at the November 3, 2026 election are sworn into office.

Summary: Chris Bubser resigned from the Town Council on July 28, 2026. At the August 5, 2026 Town Council meeting the Town Council directed the Town Clerk to publicize the Town Council vacancy, set the deadline for receipt of applications as Monday, August 24, 2026, and bring the applications to the September 2, 2026 Town Council meeting for the Town Council to make an appointment. The Town Council is required to appoint someone by September 26, 2026 to serve for the remainder of Councilmember Bubser’s term.

Five applications were received. The applicants are Cleland Hoff, Dan O’Connell, Jack Archie, Connor Botkin, and Lakota Mikulicich. The applications are attached.

After the Town Council votes to appoint an applicant to fill the vacancy, the Town Clerk will swear in the new Councilmember.

Town of Mammoth Lakes
P.O. Box 1609
Mammoth Lakes, CA, 93546
Ph: (760) 965-3600 extension 3602
Fax: (760) 934-7493

APPLICATION FOR PUBLIC SERVICE APPOINTMENT
INSTRUCTIONS:

A separate application is required for each appointive position for which you apply. Applications should be filled out completely so that the Town Council may fully evaluate your qualifications.

Once submitted, this application is a public document and is open for inspection and copying.

Return your completed application to: Town Clerk
Town of Mammoth Lakes
Post Office Box 1609
Mammoth Lakes, CA 93546

APPLICANT INFORMATION

NAME OF COMMISSION/COMMITTEE/BOARD DATE

NAME EMAIL ADDRESS

FIRST LAST

RESIDENCE ADDRESS HOME PHONE

MAILING ADDRESS CELL PHONE

CITY STATE ZIP HOW LONG HAVE YOU LIVED
IN MAMMOTH LAKES?

BUSINESS ADDRESS BUSINESS POSITION

CITY STATE ZIP BUSINESS PHONE

CIVIC EXPERIENCE
LIST CURRENT AND/OR PRIOR CIVIC EXPERIENCE (Include professional, charitable, and community organizations.)
NAME OF ORGANIZATION DATES SERVED OFFICE HELD (if any)

START END
Mammoth Lakes Town Council 8/3/26 Virginia Cleland Hoff [email protected]
3251 Chateau Road #25 760 914-2000 P.O. Box 8110 760 914-2000 Mammoth Lakes CA 93546 N/A 35 Years in Mammoth

REFERENCES
INCLUDE NAMES OF AT LEAST TWO (2) RESIDENTS OF MAMMOTH LAKES

NAME PHONE

OTHER RELEVANT EXPERIENCE/EXPERTISE

WHAT IS YOUR UNDERSTANDING OF THE ROLE/RESPONSIBILITY OF THE COMMISSION/ COMMITTEE/BOARD YOU SELECTED?
HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION/COMMITTEE/BOARD? IF SO, HOW MANY?

ARE YOU INVOLVED IN ANY ORGANIZATIONS OR DO YOU HAVE ANY BUSINESS

INTERESTS THAT MAY RESULT IN A CONFLICT OF INTEREST IF YOU ARE APPOINTED TO THIS COMMISSION/COMMITTEE/BOARD?

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE MOST INTERESTING TO YOU?

Sheryl Saari 760 914-0627
Stacey Powells 760 433-9800
I served on the Mammoth Lakes Town Council from 2016-2020; served as Mayor 2018-2019.

Included in the time period, I served as a board member of ESTA and MLT, and attended many other meetings of various groups.

The role and responsiblity of a Town Councilmember is to study information/packet supplied by staff, and to connect with the public to hear their thoughts, and make decisions to afford Mammoth Lakes the best possible future.

Twice a month for 4 1/2 years serving as a Town Councilmember, years covering meetings for various media outlets, and assorted meetings for public recoganiztion and general public interest.

Absolutely none. Following the Brown Act.

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE LEAST INTERESTING TO YOU?

WHAT PROGRAMS/PROJECTS RELATED TO THE COMMISSION/COMMITTEE/BOARD THAT YOU HAVE SELECTED WOULD YOU LIKE TO SEE IMPROVED OR IMPLEMENTED?

HOW WOULD APPROACH THE IMPROVEMENT OR IMPLEMENTATION OF THE PROGRAMS/ PROJECTS LISTED ABOVE?
WOULD YOU BE AVAILABLE FOR MEETINGS IN THE:
_______ DAYTIME ________ EVENING ________ BOTH
Appointees will be required to take an Oath of Office and are subject to filing a Statement of Economic Interest pursuant to the Political Reform Act of the State of California. _____________________________________________________________ __________________

SIGNATURE DATE
Listening to mean or hateful public comments. I would not change anything; this appointment just needs someone to catch on quickly and deal with the current issues.

N/A
Both August 3, 2026

Town of Mammoth Lakes
P.O. Box 1609
Mammoth Lakes, CA, 93546
Ph: (760) 965-3600 extension 3602
Fax: (760) 934-7493

APPLICATION FOR PUBLIC SERVICE APPOINTMENT
INSTRUCTIONS:

A separate application is required for each appointive position for which you apply. Applications should be filled out completely so that the Town Council may fully evaluate your qualifications.

Once submitted, this application is a public document and is open for inspection and copying.

Return your completed application to: Town Clerk
Town of Mammoth Lakes
Post Office Box 1609
Mammoth Lakes, CA 93546

APPLICANT INFORMATION

NAME OF COMMISSION/COMMITTEE/BOARD DATE
Town Council 10-Aug-26

NAME EMAIL ADDRESS
FIRST Dan McConnell [email protected]

RESIDENCE ADDRESS HOME PHONE
1629 Old Mammoth RD

MAILING ADDRESS CELL PHONE
Box 7905 760-937-2043

CITY STATE ZIP HOW LONG HAVE YOU LIVED
Mammoth Lakes CA 93546 IN MAMMOTH LAKES?
Since 1979

BUSINESS ADDRESS BUSINESS POSITION

CITY STATE ZIP BUSINESS PHONE

CIVIC EXPERIENCE
LIST CURRENT AND/OR PRIOR CIVIC EXPERIENCE (Include professional, charitable, and community organizations.)
NAME OF ORGANIZATION DATES SERVED OFFICE HELD (if any)

START END

REFERENCES
INCLUDE NAMES OF AT LEAST TWO (2) RESIDENTS OF MAMMOTH LAKES

NAME PHONE
Amanda Rice 5623312589
John Eastman 7609201158

OTHER RELEVANT EXPERIENCE/EXPERTISE
Worked as a feature story reporter for the local TV station Channel 5 from 1981-1995

WHAT IS YOUR UNDERSTANDING OF THE ROLE/RESPONSIBILITY OF THE COMMISSION/ COMMITTEE/BOARD YOU SELECTED?
Fill vacant seat of the Town Council until the end of 2026. Represent the community HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION/COMMITTEE/BOARD? IF SO, HOW MANY?
I have been to several hundred council meetings beginning when the town incorporated in 1984.

ARE YOU INVOLVED IN ANY ORGANIZATIONS OR DO YOU HAVE ANY BUSINESS

INTERESTS THAT MAY RESULT IN A CONFLICT OF INTEREST IF YOU ARE APPOINTED TO THIS COMMISSION/COMMITTEE/BOARD?
None that I am aware of.

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE MOST INTERESTING TO YOU?
Sign Ordinance Major Developments Housing Trails Lakes Basin Summer Use

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE LEAST INTERESTING TO YOU?
Budget

WHAT PROGRAMS/PROJECTS RELATED TO THE COMMISSION/COMMITTEE/BOARD THAT YOU HAVE SELECTED WOULD YOU LIKE TO SEE IMPROVED OR IMPLEMENTED? Major Developments - Roads - Trails

HOW WOULD YOU APPROACH THE IMPROVEMENT OR IMPLEMENTATION OF THE PROGRAMS/PROJECTS LISTED ABOVE?
Listen to voter and visitor input
WOULD YOU BE AVAILABLE FOR MEETINGS IN THE:
_______ DAYTIME ________ EVENING X BOTH
Appointees will be required to take an Oath of Office and are subject to filing a Statement of Economic Interest pursuant to the Political Reform Act of the State of California.

Dan McConnell 8/11/2026

SIGNATURE DATE

Town of Mammoth Lakes
P.O. Box 1609
Mammoth Lakes, CA, 93546
Ph: (760) 965-3600 extension 3602
Fax: (760) 934-7493

APPLICATION FOR PUBLIC SERVICE APPOINTMENT
INSTRUCTIONS:

A separate application is required for each appointive position for which you apply. Applications should be filled out completely so that the Town Council may fully evaluate your qualifications.

Once submitted, this application is a public document and is open for inspection and copying.

Return your completed application to: Town Clerk
Town of Mammoth Lakes
Post Office Box 1609
Mammoth Lakes, CA 93546

APPLICANT INFORMATION

NAME OF COMMISSION/COMMITTEE/BOARD DATE

NAME EMAIL ADDRESS

FIRST LAST

RESIDENCE ADDRESS HOME PHONE

MAILING ADDRESS CELL PHONE

CITY STATE ZIP HOW LONG HAVE YOU LIVED
IN MAMMOTH LAKES?

BUSINESS ADDRESS BUSINESS POSITION

CITY STATE ZIP BUSINESS PHONE

CIVIC EXPERIENCE
LIST CURRENT AND/OR PRIOR CIVIC EXPERIENCE (Include professional, charitable, and community organizations.)
NAME OF ORGANIZATION DATES SERVED OFFICE HELD (if any)

START END

4.5 Years
Rotary Club of Mammoth Lakes 6/26 Current President Peace Corps (Ghana) 6/10 7/12 Health, Water, Sanitation Specialist Boulder County (CO) 4/09 8/09 Environmental Health Volunteer Town Council 8/22/26 Connor Botkin [email protected]
193 Pinecrest Ave. (435)565-0937 PO Box 3201 (435)565-0937 Mammoth Lakes CA 93546 N/A

REFERENCES
INCLUDE NAMES OF AT LEAST TWO (2) RESIDENTS OF MAMMOTH LAKES

NAME PHONE

OTHER RELEVANT EXPERIENCE/EXPERTISE

WHAT IS YOUR UNDERSTANDING OF THE ROLE/RESPONSIBILITY OF THE COMMISSION/ COMMITTEE/BOARD YOU SELECTED?
HAVE YOU EVER ATTENDED A MEETING OF THIS COMMISSION/COMMITTEE/BOARD? IF SO, HOW MANY?

ARE YOU INVOLVED IN ANY ORGANIZATIONS OR DO YOU HAVE ANY BUSINESS

INTERESTS THAT MAY RESULT IN A CONFLICT OF INTEREST IF YOU ARE APPOINTED TO THIS COMMISSION/COMMITTEE/BOARD?

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE MOST INTERESTING TO YOU?
Tony Taylor (760)914-2085
Brianna Goico (760)965-6211
I hold a Master's in Climate Change and Development and spent 12 years in the renewable energy private sector including GHG emissions monitoring, EV charging, solar, and energy storage systems. I've worked directly with utilities, independent power producers, and regulators, bridging engineering, finance, and business strategy to make sound decisions under real resource constraints. I've managed budgets exceeding $3M and brought that same operational discipline to local leadership. I reorganized our local Rotary Club executive committee to distribute ownership across community leaders and revisited our budget and fundraising model I'm
to increase
not running
impact.
in November but I'm stepping up to fill this interim seat. I understand I'm voting on work already underway and not necessarily driving new strategy. The fall includes Parks Master Plan adoption, Parcel Phase 2 predevelopment, and other key decisions. I'll prioritize continuity and operational efficiency so the next Council can focus on new priorities.

I have attended four meetings, three in-person, one remotely. I have no business interests, equity holdings, or consulting arrangements that would conflict with Town Council service.

I'm most interested in wildfire resilience and climate adaptation. I spent years in GHG emissions monitoring and energy work with utilities. The Town's investment in ESCCRP and the infrastructure decisions Council will make this fall directly tie to long-term community survival. Second, balancing new development with keeping the culture and people of Mammoth intact. Growing up in Park City, Utah, I saw firsthand how a town can lose its character in pursuit of growth. The missing middle housing work and the Parks Master Plan both contribute to key questions about who gets to live here and what kind of place do we want to be. While this is a short stint I'm interested in contributing to the long-term sustainability of the town and our culture.

WHAT ACTIVITIES OF THIS COMMISSION/COMMITTEE/BOARD ARE LEAST INTERESTING TO YOU?

WHAT PROGRAMS/PROJECTS RELATED TO THE COMMISSION/COMMITTEE/BOARD THAT YOU HAVE SELECTED WOULD YOU LIKE TO SEE IMPROVED OR IMPLEMENTED?

HOW WOULD YOU APPROACH THE IMPROVEMENT OR IMPLEMENTATION OF THE PROGRAMS/PROJECTS LISTED ABOVE?
WOULD YOU BE AVAILABLE FOR MEETINGS IN THE:
_______ DAYTIME ________ EVENING ________ BOTH
Appointees will be required to take an Oath of Office and are subject to filing a Statement of Economic Interest pursuant to the Political Reform Act of the State of California. _____________________________________________________________ __________________

SIGNATURE DATE
I recognize that all aspects of this role are critical and am committed to fulfilling any task. That being said- topics relating to zoning variances, setback adjustments, and parking enforcement seem routine but necessary. I'll conduct my research and vote thoughtfully on them but I'm drawn toward strategy and less of the granular land-use tweaks or traffic regulation details.

Parks Master Plan review and approval. Parcel Phase 2 predevelopment moving forward. Mobile home park rent stabilization.

I recognize the Parks Master Plan is inherited long-term work. I'd plan to provide thoughtful input before final implementation.

Parcel Phase 2: the Town committed $24M to housing since 2021 and Measure L adds $4M annually. I won't slow it down as predevelopment and financial feasibility are underway and I'll get out of the way and let staff do their job.

I've followed the evolving discussions around mobile home rent stabilization and look forward to contributing to this ongoing conversation.

X
8/24/26

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Sauser, Truax, and Vacant as alternate
Airport Land Use Commission – Rice, Truax, and Vacant as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director Nolan Bobroff and Vacant and Truax as alternates Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Rice, and Town Manager and Truax as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Vacant, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Vacant as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Truax and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Sauser, Truax, and Town Manager Rob Patterson; Community and Economic Development Director Nolan Bobroff as alternate
Eastern Sierra Transit Authority (ESTA) Board – Vacant and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Truax
Treasury Oversight Committee – Finance Director; Town Manager as alternate Parks and Recreation Master Plan Advisory Committee – Rice; Vacant as the alternate
LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.