Mammoth Lakes City Council
September 16, 2026

Town Council Agenda

Wednesday, September 16, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members of the Town Council:

Councilmember Cleland Hoff, Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice
NOTE: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (760) 965-3602. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 13.102-35.104 ADA Title II)
NOTE: Materials related to an item on this agenda submitted after distribution of the agenda packet are available for public inspection in the Town Offices located at 437 Old Mammoth Road, Suite 230 during normal business hours. Such documents are also available on the Town of Mammoth Lakes website at www.townofmammothlakes.ca.gov subject to staff’s ability to post the documents before the meeting.

NOTE: You may attend the Town Council meetings in person or watch them on the Town of Mammoth Lakes' website at www.townofmammothlakes.ca.gov , on the local government cable channel 18, or via Zoom. Public comments can be submitted to the Town Clerk at [email protected]. before and during the meeting, or may be made in person or via Zoom.

NOTE: All comments will be limited to a speaking time of five minutes.

ZOOM INFORMATION
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1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTS
The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours.

Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

4. ADDITIONS TO THE AGENDA
Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

5. PUBLIC PRESENTATIONS

5.1 Elections Update presented by Mono County Registrar of Voters Queenie Barnard.

5.2 Presentation from the Eastern Sierra Community Foundation.

6. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

6.1 Town of Mammoth Lakes Social Media Report for August 2026.

6.2 September 2026 Public Works Engineering CIP Update.

7. CONSENT AGENDA

7.1 Approve the minutes of the regular meeting of September 2, 2026.

7.2 Authorize the Town Manager to execute lease agreements with The Pacific Companies and Mammoth Hospital for portions of “The Parcel” to be used for staging of construction materials and equipment.

7.3 Update and Request Approval for Continuing Emergency Contract Work at Mammoth Yosemite Airport.

7.4 Authorize the Town Manager to award the contract for the 2026 Fencing and Railing Project.

7.5 Approve the Solid Waste Parcel Fee Agreement with Mono County for Fiscal Year 2026-2027 to allow the levy and collection by Mono County of Solid Waste Parcel Fees in the Town of Mammoth Lakes.

7.6 Accept Check Register 8/27/26 in the amount of $433,430.80. Accept Check Register 9/3/26 in the amount of $355,036.97. Accept Check Register 9/10/26 in the amount of $2,693,909.53.

8. POLICY MATTERS

8.1 Presentation of budget performance through the fourth quarter Fiscal Year 2025-26 and approval of Budget Amendments.

9. COUNCILMEMBER REPORTS
Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities.

10. REQUESTS FOR FUTURE AGENDA ITEMS

11. CLOSED SESSION

11.1 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (Three Cases)

12. ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

13. ADJOURNMENT
The Town Council will adjourn to a regular meeting to be held on Wednesday, October 21, 2026 at 4:00 p.m.

September 16, 2026
Queenie Barnard
Mono County Registrar of Voters
Election Update

Mail Voting in Mono County
For the upcoming November 3, 2026, General Election,
there are NO CHANGES to the mail voting process in Mono County.

All registered voters will receive their vote-by-mail ballot the first week of October and may return it by mail, in a drop box, or in person.

November 3, 2026, General Election Key Dates
October 5, 2026: Ballots are mailed to every registered voter October 6, 2026: Ballot drop boxes are opened throughout the State of California
November 3, 2026: Election Day (Polls Open 7 AM - 8 PM) November 25, 2026: Registrar of Voters to certify election results

November 3, 2026, General Election Voting Locations

Contests on the Ballot:
◦ Governor
◦ Lieutenant Governor
◦ Secretary of State
◦ Controller
◦ Treasurer
◦ Attorney General
◦ Insurance Commissioner
◦ Member, State Board of Equalization District 1
◦ United States Representative, 5th Congressional District ◦ State Senator, District 4
◦ State Assemblymember, 8th District
◦ State Superintendent of Public Instruction
◦ Judicial Candidates
November 3, 2026, General Election
https://voterguide.sos.ca.gov/

November 3, 2026, General Election
Statewide Propositions on the Ballot (1/2):

Proposition 1
Authorizes Bonds for Housing Affordability Programs. Legislative Statute.

Proposition 2
Increases State’s Rainy Day Fund. Legislative Constitutional Amendment.

Proposition 3
Provides Permanent Funding for Schools and Health Care by Extending Existing Tax on High Incomes. Initiative Constitutional Amendment.

Proposition 4
Repeals Prohibition Against Public Funding of Election Campaigns. Legislative Statute.

Proposition 5
Changes Recall Election Process for Statewide Officers. Legislative Constitutional Amendment.

Proposition 37
Creates Loan Program for Middle-Income Buyers of Qualified New Homes. Initiative Statute.

Proposition 38
Authorizes Bonds for Immunology Medical Research. Initiative Statute. https://voterguide.sos.ca.gov/

November 3, 2026, General Election
Statewide Propositions on the Ballot (2/2):

Proposition 39
Prohibits Citizens from Voting Unless They Present Government-Issued Identification. Initiative Constitutional Amendment.

Proposition 40
Imposes One-Time Tax on Certain Taxpayers. Initiative Constitutional Amendment and Statute.

Proposition 41
Prohibits New State Taxes That Exclude Revenues from State Spending Limit. Requires Audits for New State Special Taxes. Initiative Constitutional Amendment.

Proposition 42
Prohibits New State Personal Property Taxes and Certain Retroactive State Taxes. Initiative Constitutional Amendment.

Proposition 43
Limits Voters’ Ability to Raise Revenues for Local Government Services. Legislative Constitutional Amendment.

Proposition 44
Requires Community Health Clinics Spend 90% Of Revenue on Program Services. Initiative Statute.

Proposition 45
Modifies Environmental Review for Certain Projects. Initiative Statute. https://voterguide.sos.ca.gov/

November 3, 2026, General Election
Local Contests & Measures on the Ballot
(varies depending on voter residence):
◦ Town of Mammoth Lakes Council Member (3 seats)
◦ Mono County Office Of Education Board, Trustee Area #3 (2 seats) ◦ Southern Mono Healthcare District (2 seats)
◦ Bishop Unified School District (Shared with Inyo) (3 seats) ◦ Kern Community College District, Trustee Area 2 (Shared with Kern and Inyo) (1 seat)
◦ Measure O – Authorize the Issuance of General Obligation Bonds in its School Facilities Improvement District No. 1 of the Eastern Sierra Unified School District (Vote Requirement: 55%)
◦ Measure P – Special Tax Measure for Mammoth Unified School District (Vote Requirement: Two-thirds vote)
https://monocounty.ca.gov/2493/Candidates
https://monocounty.ca.gov/2498/Measures

Vote-by-Mail Ballot Return Options
Vote-by-Mail Ballot Return Options:

1. By mail using your yellow Postage Prepaid Return
Envelope.

2. In person at the Mono County Elections office.

3. Drop off in one of eight ballot drop boxes located
throughout the County, or any drop box in the
State of California.

4. Drop off at any polling place or vote center within
the State of California.

Vote Early! Ballots must be postmarked by
Election Day and received by our office no
later than 7 days after Election Day.

How Often are Ballots Picked Up from Drop Boxes?
Ballots are retrieved from eight secure drop boxes located throughout Mono County in teams of two.

On Election Day, Poll workers collect ballots from drop boxes at 8:00 PM and lock the slot door.

Current Schedule (subject to change):
◦ Friday, October 9, 2026
◦ Thursday, October 15, 2026
◦ Wednesday, October 21, 2026
◦ Monday, October 26, 2026
◦ Wednesday, October 28, 2026
◦ Friday, October 30, 2026
◦ Monday, November 2, 2026
◦ Tuesday, November 3, 2026

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

What Happens When a Vote-by-Mail Ballot is Received?
Ballots
received
Ballot check-in /
Signature
verification
Ballot Sorting /
Storage

Vote-by-Mail Ballot Processing on Election Day
Central Count Ballot Scanner / Tabulator
◦ Ballots, scanned in batches, are processed based on jurisdictional requirements and preferences.
◦ Once scanned, ballots meeting certain conditions (e.g. write-in candidate, over vote, etc.) are automatically sent to the Adjudication application for digital ballot review.

What Happens to a Ballot Cast at a Polling Place?
After Polls have closed at 8:00 PM
on Election Day:
◦ County IT / Elections Staff shut down voting
machines.
◦ Ballots and memory cards are collected from
each voting machine.
◦ Ballot Transport Teams of two transport Ballots
and memory cards from each polling location
to the Election Office in Bridgeport.

Results & Tally Reporting
◦ Initial results will be available after 8:00 PM on
Election Day and posted on the Election Results
page: https://monocounty.ca.gov/2512/Results.
◦ These semi-final official election results will include early Vote-by-Mail ballots received.
◦ Results will be updated as polling place ballots are
delivered to our office throughout the evening.
◦ When all precincts are 100% reporting, then all
polling places have returned to our office with their
ballots. This does not mean all ballots have been
counted.
◦ Results will continue to be updated as Vote-by-Mail
ballots are received and processed.

Results & Tally Reporting
11/3

Canvass
◦ The canvass is a culmination of all the data
generated during an election cycle.
◦ By law, California county elections officials
have 30 days, also known as the canvass
period, to count every valid ballot and conduct
a required post-election audit.

Certification
◦ Election certification refers to the process of
election officials attesting that the tabulation
and canvassing of the election are complete
and accurate and that the election results are
a true and accurate accounting of all votes
cast in a particular election.
◦ The Registrar of Voters will certify election
results on November 25, 2026. Results are
not final until certified.

Recounts
◦ A recount is the actual retabulation of voted
ballots to confirm the certified election results.
◦ The request for a recount must be filed within
five calendar days after the completion of the
official canvass.
◦ The Registrar starts the recount no later than
seven calendar days following the receipt of
the request.
◦ The party requesting the recount pays the
actual costs to conduct the recount.

Frequently Asked Questions (FAQs)
Visit https://monocounty.ca.gov/2513/Frequently-Asked-Questions-FAQs

Election Observers
Elections are a public process, and transparency is an important part of ensuring voters have confidence in the accuracy and integrity of the election results.

Below are some of the aspects of elections activities that are open for the public to observe. Please note some dates are subject to change. ◦ Touch Screen Ballot Marking Device Preparation and
Testing (Sept 28-Oct 2)
◦ Central Count Ballot Scanner/Tabulator Preparation and Testing (Sept 28-Oct 2)
◦ Returned Vote by Mail Ballot Processing (Oct 6-Nov 25) ◦ Polling Place Locations (Election Day)
◦ Election Night Ballot Receipt and Counting (Election Day) ◦ Official Canvass (Nov 4-25)
https://monocounty.ca.gov/1945/Election-Observers

Sign Up to be a Poll Worker

Register to Vote!
Visit registertovote.ca.gov to:
◦ Register or re-register to vote
◦ 16- and 17-year-olds can
Pre-Register to vote
Or contact the Mono County Elections
Office to request to have a Voter
Registration Card mailed to you.

Check Your Registration Status
Visit voterstatus.sos.ca.gov/ to:
◦ Check if you are registered to vote.
◦ Check where you are registered to vote.
◦ Check your political party preference.
◦ Check your language preference for
election materials.
◦ Check the status of your vote-by-mail or
provisional ballot.
◦ Find your polling place.
◦ Find information for upcoming local and
state elections.
◦ Find contact information for your county
elections office.
◦ Choose how you want to receive your state
and county voter guides before each
election.

Questions?
Phone: (760) 932-5537
Email: [email protected]
Website: https://monocounty.ca.gov/1910/Elections
Office: 74 N. School Street, Bridgeport, CA 93517
Mailing Address: PO Box 237, Bridgeport, CA 93517

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Presentation from the Eastern Sierra Community Foundation Council Meeting Date: 8/19/2026
Prepared by: Rob Patterson, Town Manager
Recommended Motion: No Action – Presentation Only
Summary: Since April 2025, a group of regional leaders, nonprofit partners, and community champions have been exploring whether a community foundation model is needed and additive to the communities in the Eastern Sierra. They started with a convening meeting “Investing in our Shared Future: A Community Foundation for Eastern Sierra.” This meeting resulted in an agreement to pursue a Sierra Jobs First Catalyst Grant. In the summer of 2025, the grant was secured to explore the feasibility of a community foundation. In January 2026 the Feasibility Steering Committee was created to serve as a recommending body and as ambassadors to the broader community. Their work included:
 Providing input on readiness assessment activities
 Advising on program development to meet community needs  Exploring possible organizational models
 Recommending a path forward.

The top roles identified for a regional Community Foundation:
 Nonprofit capacity support
 Disaster relief and emergency response
 Fiscal sponsorship
 Regional grantmaking
 Serving as a trusted “front door” for donors
In June 2026 the Feasibility Steering Committee transitioned to an Implementation Committee and is providing input on the building blocks of a regional Community Foundation, including organizational and governance model, working mission, vision and purpose and funding strategy.

The presentation to the Town Council is part of the community outreach initiative to discuss process and opportunities for support in the future.

Eastern Sierra Community Foundation Initiative
Update to Town of Mammoth Lakes Town Council
September 16, 2026
Building Regional Philanthropy for a
Stronger Eastern Sierra

Today’s
Agenda
• Why a Community Foundation Matters Now
• What a Community Foundation Does
• How It Connects to Mammoth Lakes Strategic Priorities • Why This Model Works for Our Region
• What We Heard from the Community
• Our Path Forward

What is a Community Foundation?
Place-Based
Serves entire Eastern Sierra with local knowledge
Flexible Grantmaking
Funds any sector—housing, health, arts, environment
Local Governance
Board reflects region's geographic & sectoral diversity Long-Term Capital
Permanent endowments plus flexible funds
Neutral Convener
Brings leaders together around shared priorities
Strengthens Nonprofits
Grants, training, and technical support

Community Foundation Model Works
4 There are over 800
community foundations
across the U.S. — in cities
and rural regions alike —
managing billions in
charitable assets for their
communities.

Eastern Sierra:

Only Region in
CA without a
Community
Foundation
5

Why Now? A Once-in-a-Generation Opportunity
6  Planning Grant: California Jobs first funding creates rate, time-limited opportunity. (Sierra Jobs First)
 Stretched Non-Profits: Organizations across the region need resources and support.
 Regional Coordination: Disasters and initiatives do not respect county lines.
 Untapped Philanthropy: Opportunity to capture giving from visitors and regional donors.
 Proven Model: 800+ Community Foundation demonstrate success in communities like ours.

How A Community Foundation
Could Move Town of Mammoth
Lakes Priorities Forward

Priority: Affordable Housing

TOWN CHALLENGES
• Limited municipal funding
• Workforce housing gap
• 'Missing middle' residents
• Competing budget priorities

COMMUNITY FOUNDATION

OPPORTUNITY
• Donor funding for workforce
housing
• Second homeowner philanthropy
• Fiscal sponsorship for initiatives
• Tax-advantaged giving channels

Priority: Recreation & Quality of Life

TOWN CHALLENGES
• Expanding parks with limited
budgets
• Maintaining public outdoor access
• Community
wayfinding/connectivity

COMMUNITY FOUNDATION

OPPORTUNITY
• Fund trail improvements & parks
• Enable nonprofit-led programs
• Attract tourism-related giving

Priority: Wildfire Resilience

TOWN CHALLENGES
• 2025 Pack Fire strained resources
• Need coordinated regional funding
• Long-term recovery requires
sustained capital

COMMUNITY FOUNDATION

OPPORTUNITY
• Rapid disaster fund activation
• Coordinate philanthropic response
• Direct support to nonprofits &
residents
• Long-term recovery reserves

Community Foundations + Public Partnerships
Founded in 1997,
Eastern Placer and Nevada
Counties
• Truckee Tahoe Airport
District + Placer County
Grant Support
Coalition/Convening Support:
• Substance Abuse Mental
Health Services
Administration (SAMSHA)
• Placer/Nevada County
Contracts: Child Abuse
Prevention Council
• Forest Futures Project
Established 1993,
San Bernadino County
Regional government
grant pass-through:
received $1.46M from CA
Coverage & Health
Initiatives for outreach and
enrollment
Established in 2007,
Merced County
Actively pursues local, state,
and federal grants as a
primary revenue strategy —
received $1M to restore a
local park
11

What We Heard from 30+ Community Conversations
Regional Grantmaking Distribute grants across education, health, arts, housing, environment Neutral Convener Bring leaders together around shared regional priorities Emergency Response Trusted channel to collect & distribute donations in times of crisis Strengthen Nonprofits Provide board training, fundraising support, technical assistance Fiscal Sponsorship Support emerging projects that don't yet have nonprofit status Hold & Grow Funds Home for donor-advised funds, endowments—keeping local giving local

Many Regional Leaders Shaping Community
Foundation Initiative
Area Climber’s Coalition
Area Climber's Coalition
Bishop Chamber of Commerce and Information
Center
Bishop Paiute Tribe
Eastern Sierra Business Resource Center
Eastern Sierra Foundation
Eastern Sierra Foundation / Eastside Student Center
Eastern Sierra Land Trust
Eastern Sierra Council of Governments
Inyo County
Inyo Council for the Arts
Mammoth Hospital Foundation Board
Mammoth Lakes Chamber of
Commerce/Mammoth Community Foundation
Mammoth Lakes Foundation
Mammoth Lakes Rotary Club/Rotary Foundation
Mammoth Lakes Trails and Public Access Foundation
Mammoth Mountain Community Foundation
Mono Arts Council
Mono County
Northern Inyo Healthcare District/NIH Foundation
Sierra Business Council
Town of Mammoth Lakes

Our Path Ahead: Roadmap to Readiness
14 Drafted
Purpose and
Working
Mission
Statements
Determining
Governance
Structure
Building
Leadership
Identifying
Secure
Start-up
Funding
Operational
Phase
Launch
Start-up
Phase

Questions &
Comments

Collective Philanthropy for a Stronger Eastern Sierra
www.EasternSierraCommunityFoundation.org
[email protected]

Town of Mammoth Lakes
[August 2026]

August Content Interactions
Top posts in August including fishing and the new fire
station at the airport.

Two fish stocking posts this month – more than 77K
views on Facebook with 646 interactions.

CAL FIRE’s new fire station at Mammoth Yosemite
Airport – great collaboration with CAL FIRE more than
22K views on Facebook.

Another top post was the final Sierra Summer Nights
post – more than 19K views on Instagram with 236
interactions Page 48 of 123
Top 10 Audience Locations
Facebook Instagram

Local vs. Non-Local Audience Percentage
50% of our audience on the Town of
Mammoth Lakes channels is
Eastern Sierra-based.

36.9% from Mammoth Lakes

13.1% from Bishop
50% total Eastern Sierra

Platform Demographics & Age Distribution
(Facebook)

Platform Demographics & Age Distribution
(Instagram)

Demographics For Top-Performing Post
August – Fish Stocking Upper Twin

1 TOWN COUNCIL STAFF REPORT
Title: September 2026 Public Works Engineering CIP Update.

Meeting Date: September 16, 2026
Prepared by: Amy Callanan, PE, Engineering Manager
RECOMMENDATION:

Accept the September 2026 Public Works Engineering CIP Update. *** Text shown in bold has changed from the previous update *** Project Notes Budget
Town Civic Center Bathroom tile is complete, and fixtures and accessories are being installed.

Building mechanical and electrical systems are being started up. Elevator construction and cabinet installation are in progress. Exterior metal wall and ceiling panels are being installed. Other exterior siding materials and interior finish flooring materials will be installed in the next month. Exterior site work is nearly complete, with landscape irrigation and plantings to be deferred until next spring. Despite a few minor delays, staff expect the building to be substantially complete in mid-November.
$33M
Mammoth Arts & Cultural
Center (MACC)
Steel roof structural members are being installed and is expected to be complete by the end of September. Exterior improvements to the existing Edison Theater, including new stone base, windows, and siding, continue. Staff continue to solidify plans for other interior improvements. $17M
Airport Multipurpose
Building Phase 1 – A3
Taxiway & Site Work
The project is substantially complete. Minor issues with the gate are being resolved. Minimal punchlist work is left to be completed. $2.69M (Phase 1)
2026 Slurry Seal Material procurement issues delayed expected start date, but those have been resolved, and work is scheduled to occur September 18-24. A revised schedule was communicated to the public September 9 through social media, and the contractor will update their signage and notices. $400K
Minaret MUP Ongoing work includes sub-base grading and continued coordination with the construction of other utility projects to avoid damage to the new MUP.

Paving is expected to be completed by the end of September. $3M
Airport Multipurpose
Building (ARFF and SRE)
Phase 2
The contract was awarded on September 2. Staff will be working thru contract execution and project submittals in preparation to start construction in Spring 2027.
$3.5M
Old Mammoth Road
Landscaping
The contractor is currently installing several small sections of embedded cobble stone pavers that will provide a border for plantings that will be installed along with irrigation in the spring.

TBD

2 Parks & Trails Signage Staff are continuing to work on a bid package for several new monument, wayfinding and informational kiosk signs to be located at various locations in Town including the Parcel, CRC/Mammoth Creek Park, Dog Park, and Shady Rest.
~$100K
CRC Phase 2 Interior TI Staff are working through design details for a permanent skate rental space to be constructed from the DIRTT modular wall system that was used for the staff offices and will be used in the new Town Hall. Some delays during the building permit approval process have pushed planned construction into November.
~$450K
Misc. Fencing Project A second round of bids are to be received September 11. If bids are responsive and acceptable, staff is requesting Town Council authorization to award a contract on September 16. Work would be expected to begin at the end of September.
~60K
The Parcel Missing Middle
Project
Staff are working with MUSD on preliminary site planning to support the MUSD housing project and a potential TOML missing middle project. $100k
Airport Tee-Hangar Taxilane
Rehabilitation
The design is currently on hold at this time. Environmental monitoring plans are being finalized.
$229K (design)
Main Street MUP /
Mountain Blvd Crosswalk
Design work is in progress. Staff would like to put the project out to bid next winter, for construction during summer 2027, pending allocation of funds for construction. Caltrans is in the process of allocating up to $1.3M to support this project.
~$200K (design)
TBD (construction)
Minaret/Meridian
Roundabout
Design work is in progress. Staff has requested $2.5M in STIP funding for FY28/29 to be used towards construction.
$392K (design)
Shady Rest Restroom Design work is in progress. Due to anticipated timing for funding allocation, along with expected lead time for fabrication of the pre-cast restroom building, staff now intend to go out to bid this fall or winter, for construction in summer of 2027.
~$200K (design)

Town Council of Mammoth Lakes
Minutes of Regular Meeting
September 2, 2026, 4:00 p.m.
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present: Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, Mayor Amanda Rice
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 4:00 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2. PLEDGE OF ALLEGIANCE
Michael Masuda led the flag salute.

3. PUBLIC COMMENTS
Michael Masuda introduced himself to the Council and the community as a candidate for Congress in the California 5th District.

4. ADDITIONS TO THE AGENDA
There were no additions to the agenda.

5. INTRODUCTIONS

5.1 Introduce Police Officer Matthew Kaplan.

Town Council Minutes
September 2, 2026

Police Chief Dan Casabian introduced Officer Kaplan to the Council and the community.

6. PUBLIC PRESENTATIONS

6.1 National Weather Service 2026/27 Fall/Winter Presentation.

Parks and Recreation Director Stuart Brown introduced Dawn Johnson, National Oceanic and Atmospheric Administration. Ms. Johnson gave a presentation outlining the weather of the past year, current fire concerns, and weather for the upcoming winter. There was discussion among members of Council and Ms. Johnson.

7. STAFF PRESENTATIONS

7.1 Dave and Roma McCoy Arts and Cultural Center Opening Plan.

Parks and Recreation Director Stuart Brown and Arts & Culture Manager David Baron gave a presentation regarding the Opening Plan for the Dave and Roma McCoy Arts and Cultural Center. There was discussion among members of Council and staff.

8. REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED) Parks and Recreation Director Stuart Brown gave an update regarding current parks and recreation activities. There was discussion among members of Council and staff.

9. CONSENT AGENDA
Mayor Rice requested that Agenda Item 9.3 be removed from the consent agenda for separate discussion.

Moved by Councilmember Bill Sauser
Seconded by Councilmember John Wentworth
Approve the Consent Agenda.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

9.1 Approve the minutes of the regular meeting of August 19, 2026.

Town Council Minutes
September 2, 2026

9.2 Update and Request Approval to Continue Emergency Contract Work at Mammoth Yosemite Airport.

9.3 Approve the resolution authorizing temporary closure of a portion of Berner Street.

This item was removed from the consent agenda for separate discussion.

Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

Laura Walker said that they had experienced a lot of dangerous issues in their neighborhood, especially with the "no commercial vehicles" sign being ignored. She asked the Town Council to consider getting clear signage, enforcing no commercial vehicles, and having it be one-way street.

Chad Phillips said he was concerned about making concessions and using Town resources for this project. He offered to be a resource for the Town.

There was discussion among members of Council.

Moved by Councilmember John Wentworth
Seconded by Councilmember Bill Sauser
Approve the resolution authorizing the Public Works Director to finalize arrangements for the temporary closure of a portion of Berner Street for the purpose of public safety.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

9.4 Accept Check Register 8/20/26 in the amount of $1,554,132.67.

10. POLICY MATTERS

10.1 Award the contract for the Mammoth Yosemite Airport Multipurpose Building Phase II Project to Spiess Construction Company in the amount of $3,882,400.

Town Council Minutes
September 2, 2026

Airport Manager Soibian Spring outlined the information in the staff report.

There was discussion among members of Council and staff.

PUBLIC COMMENT:

Maggie asked about investing in an airport that was not being used. Ms.

Spring and Town Manager Rob Patterson responded.

There was discussion among members of Council and staff.

Pat Foster, Hot Creek Aviation, said that we could count any paying customer towards an enplanement for FAA grant money purposes.

Moved by Mayor Pro Tem Brent Truax
Seconded by Councilmember John Wentworth
Approve the plans and specifications. Award the contract to the lowest responsive bidder, Spiess Construction Co., Inc. in the amount of $3,882,400.00. Authorize the Town Manager to execute the construction contract. Authorize the Airport Manager to accept the project upon completion. Authorize the Airport Manager to review and approve minor revisions to complete the project, up to an additional 10% of the award amount. Authorize the Town Manager to execute the FAA grants.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

10.2 Approve the Town of Mammoth Lakes Fiscal Year 2026-27 5-Year Capital Improvement Plan (CIP).

Public Works Director Haislip Hayes outlined the information in the staff report. There was discussion among members of Council and staff.

Moved by Mayor Pro Tem Brent Truax
Seconded by Councilmember Bill Sauser
Approve the 5-year Capital Improvement Plan.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

Town Council Minutes
September 2, 2026

The Mayor called a recess at 6:16 p.m. and the Council reconvened at 6:29 p.m.

10.3 Appoint an applicant to fill the current Town Council vacancy.

Town Clerk Jamie Gray outlined the information in the staff report.

PUBLIC COMMENT:

Cleland Hoff, former member of the Town Council, asked the Council for their support.

Dan McConnell outlined his qualifications for the position.

Connor Botkin outlined his qualifications for the position.

Lakota Mikulicich, current Town Council candidate, outlined her qualifications for the position.

There was discussion among members of Council.

Moved by Councilmember Bill Sauser
Seconded by Mayor Pro Tem Brent Truax
Appoint Cleland Hoff to fill the current Town Council vacancy.

For (4): Councilmember Bill Sauser, Councilmember John Wentworth, Mayor Pro Tem Brent Truax, and Mayor Amanda Rice
Carried (4 to 0)

11. COUNCILMEMBER REPORTS
Councilmember Wentworth attended the Memorial Service for David Page, the Eastern Sierra Council of Governments (ESCOG) Board meeting, and the Sierra Nevada Conservancy Tour.

Councilmember Sauser attended the Town County Liaison Committee meeting, the ESCOG Board meeting, and the Sierra Nevada Conservancy Tour.

Mayor Pro Tem Truax attended the Celebration of Life for David Page and the ribbon cutting for the mobile dog groomer.

Town Council Minutes
September 2, 2026

12. REQUESTS FOR FUTURE AGENDA ITEMS
Councilmember Wentworth requested a presentation from Mono County Elections staff regarding how they were ensuring a safe local election.

Councilmember Sauser requested a presentation on winter trail grooming and an update on the Reds Meadow Road project.

Mayor Rice requested review of the Town Council assignments on board, committees, and commissions.

13. ADJOURNMENT
The Council adjourned the meeting at 6:52 p.m.

Jamie Gray, Town Clerk

1 TOWN COUNCIL STAFF REPORT
Title: Lease Agreements for construction staging at The Parcel Meeting Date: September 16, 2026
Prepared by: Amy Callanan, PE, Engineering Manager
Haislip Hayes, PE, Public Works Director
RECOMMENDATION:

Authorize the Town Manager to execute lease agreements with The Pacific Companies and Mammoth Hospital for portions of “The Parcel” to be used for staging of construction materials and equipment.

BACKGROUND:

In 2018, the Town of Mammoth Lakes purchased an approximately 25-acre parcel of vacant land located at 1699 Tavern Rd and 33 Center St, now referred to as “The Parcel”, to be used for development of affordable housing. Since then, the Town has partnered with The Pacific Companies (“Pacific”) to develop portions of the overall Parcel as rental units for residents earning less than 80% AMI (area median income). Primary circulation routes, utilities, and 81 units were completed as part of the roughly 3-acre Phase 1 “The Sawyer”.

The roughly 5-acre Phase 2 “Kingfisher” is currently under construction. To facilitate construction of both phases thus far, the Town has allowed Pacific to place their construction trailer, and some materials and equipment associated with the projects on Town land adjacent to the construction sites under the terms of their permits.

Recently, Pacific has also been undertaking significant exterior and interior renovations of the affordable rental properties at Aspen Village, Manzanita Apartments and Jeffries Apartments, which they also own and manage. These units are fully occupied and residents will be temporarily relocated while the interior renovations occur. In order to minimize the disruption to the local residents, Pacific intends to procure all construction materials and equipment in advance of starting work. Because the project sites are not large enough to stage the large quantity of materials on each individual site, Pacific has requested permission to utilize additional Town-owned vacant space behind the construction trailer at the Parcel.

In addition, construction of the Mammoth Hospital North Wing is continuing as expected into 2027, and similarly, the constrained project site does not afford adequate space for staging of construction materials and equipment needed to complete the project. The Hospital team has also requested permission to utilize vacant Town-owned land to assist in moving the project smoothly toward completion.

2 ANALYSIS:

Availability of space for construction staging has been a consistent difficulty for projects in Town for quite some time, and the problem is only further exacerbated as development consumes vacant land. The Town supports affordable housing projects, and the remodel of existing units would be a benefit to the Town. Many of these units are showing their age and have seen damage from previous winters. These sites have limited open space and parking. Staging materials onsite would reduce available parking and inhibit snow removal operations. This would be a burden and impact on the residents which would be significantly reduced by utilizing an offsite storage yard. As stated previously, a portion of “The Parcel” is already occupied by The Pacific Companies for construction activities at Kingfisher 1 and 2, which will be ongoing for a couple more years. The site is therefore a logical location for staging of additional materials by Pacific. However, due to the additional materials being associated with a separate and independent project than the adjacent Kingfisher, staff recommends formalizing the use of the additional space via a lease agreement.

Mammoth Hospital is in a similar situation. The buildout of the MCFLEX parcel for the Court, MLPD, Mono County and Town Hall has left no vacant land near the Hospital project. There are limited opportunities to rent or lease land near the construction site. The Hospital has explored and leveraged all adjacent possibilities. Since the Council is considering a lease for a housing project it seemed timely and appropriate to present the needs to Council for consideration at the same time. Without a doubt the Hospital provides a critical public function. The judicious completion of the Hospital is a need and a public benefit. Staff are inclined to present a similar lease agreement to the Hospital to assist them in completion of their project.

While there is significant other private development occurring throughout Town, Staff are only considering support for and agreements with public partners that provide public benefits at this time. No leases to private developers are being considered.

The remaining vacant Town-owned land at The Parcel continues to be proposed to be utilized for additional affordable and middle-income workforce housing and will likely see further development in the next few years, however, construction is not imminent, and it is reasonable that portions of the land could be made available for compatible short-term uses.

The projects being undertaken by both Pacific and Mammoth Hospital stand to provide a significant public benefit to Town residents and visitors.

Chapter 17.56 of the Municipal Code provides standards for temporary land uses that might not meet the normal development or use standards of the applicable zoning district but are acceptable because of their temporary nature. Temporary uses and events conducted on land or within a structure under the control and ownership of a public agency are exempt from the standards and are not subject to other zoning permit requirements, provided that all requirements of the public agency and the Police and Fire Departments are met. Should the leases be authorized by Council, Public Works Engineering staff would coordinate the terms with the requirements of MLPD and MLFPD, and would incorporate logistics for

3 the safe loading, unloading, and transportation of materials between the staging areas and the construction sites.

FINANCIAL CONSIDERATIONS:

Leases, if authorized, would require payment for use of the land at fair market value.

ENVIRONMENTAL CONSIDERATIONS:

A lease would be Categorically Exempt from the California Environmental Quality Act (CEQA) under Section 15304 (a) and (e) Minor Alterations to Land because it would consist of minor public or private alterations in the condition of land which do not involve removal of healthy, mature, scenic, including minor grading on land with a slope of less than 10 percent, and it is a minor temporary use of land having negligible or no permanent effects on the environment. It would also be exempt under Section 15301 Existing Facilities because is consists of the lease of an existing public facility or topographical feature involving negligible or no expansion of an existing or former use.

LEGAL CONSIDERATIONS:

The Town Attorney will review and approve any lease agreement prior to execution.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Update and Request Approval for Continuing Emergency Contract Work at Mammoth Yosemite Airport.

Council Meeting Date: 9/16/2026
Prepared by: Soibian Spring, Airport Manager
Recommended Motion: Approve findings to continue the authorized emergency contracts for installation of air conditioning, electrical system improvements and plumbing work to facilitate CalFIRE’s lease of the mobile home between the Terminal and the Fixed-Base Operator (FBO) buildings at Mammoth Yosemite Airport. This includes sitework and installation of a temporary administrative office for the displaced Airport Operations Staff.

Summary: By prioritizing Facility Optimization of Mammoth Yosemite Airport, staff are providing crew quarters for a CalFIRE Engine Crew. This new CalFIRE station in the mobile home structure is under a 3-year lease, with the intention of relocating the station to a purpose-built structure on the airfield in the future. On June 03, 2026, the Council adopted Resolution 26-31 authorizing the emergency awarding of contracts to complete the upfit of the current Airport staff headquarters in time for fire season. This project includes providing adequate plumbing, electrical and HVAC utilities in the CalFIRE unit and working facilities for the Airport staff.

CalFIRE now occupies the former Airport Administrative quarters. In addition to the upgrades made by contractors and airport crew, CalFIRE has installed state signage, radio, internet, stairs, and telephone infrastructure. They will continue to upfit the structure to suit the needs of the fire crews as needed.

The mobile office trailer that Airport staff will occupy for the duration of the CalFIRE contract has been placed and tied down. Contractors and staff are installing the electrical, drinking water and sewer systems to the new building, which requires upgrading parts of the utility services in this area of the airport. The new office, CalFIRE station, lineshack/pilot lounge, and GA terminal structures will all be backed up by one generator. The generator will be relocated from the current Town Offices once the Civic Center is occupied. This represents an expansion of back-up power to the buildings rented by Hot Creek Aviation, which are critical to Airport Operations. The need for the work authorized by Resolution 21-36 continues to be necessary. A copy of the resolution is attached here for reference.

RESOLUTION 26- 31

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF MAMMOTH

LAKES, STATE OF CALIFORNIA, FINDING THAT EMERGENCY

CIRCUMSTANCES JUSTIFY AWARDING CONTRACTS FOR

INSTALLATION OF AIR CONDITIOING, A NEW OFFICE TRAILER, AND

NECESSARY UTILITY CONNECTIONS
WHEREAS, California law generally requires the Town to award contracts for public projects" in excess of $5, 000 to the lowest bidder after the completion of a competitive bidding process; and
WHEREAS, Public Contract Code Section 20168 provides that in case of emergency the Town Council may pass a resolution by a four -fifths vote declaring that the public interest and necessity demand the immediate expenditure of Town funds to safeguard life, health, or property, and that if such a resolution is adopted the Town may expend any sum required in the emergency without complying with competitive bidding requirements; and
WHEREAS, Public Contract Code Section 22050 authorizes the Town Council, with a four -fifths vote, to " repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts" if the Town Council finds, based upon substantial evidence, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency; and
WHEREAS, the existing office space at the Mammoth Yosemite Airport does not meet health and safety requirements for 24- hour Ca1FIRE staffing; and WHEREAS, the lease with Ca1FIRE begins June 1st, 2026 and necessitates hasty procurement of a new, temporary office space for airport staff; and WHEREAS, the Town Council finds that due to the rapid development of the agreement with Ca1FIRE and shortened timeline for procuring and installing necessary office components and pursuant to Public Contract Code Section 20168 the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, safety, and property in the Town of Mammoth Lakes; and WHEREAS, the Town Council finds that based on substantial evidence, including without limitation the staff report presented to the Town Council on June 3, 2026, pursuant to Public Contract Code Section 22050, the emergency will not permit a delay resulting from a competitive solicitation for bids, and that responding to the emergency requires repair of public facilities and infrastructure, other directly related and immediate actions, and procurement ofthe necessary equipment, services, and supplies for those purposes, without a competitive bidding process.

Resolution No. 26- 31

NOW, THEREFORE, BE IT RESOLVED by the Town Council ofthe Town of Mammoth Lakes as follows:

Section 1. The foregoing recitals are true and correct and incorporated herein by reference.

Section 2. The Town Council hereby directs and authorizes the Town Manager, Airport Manager, and Public Works Director to contract for procuring and installing necessary office components and appurtenant fixtures, to take any directly related action, and to procure the necessary equipment, services, and supplies for the repairs, without a competitive bidding process.

Section 3. Pursuant to Public Contract Code Section 22050, the Town Council shall review the emergency action authorized by this resolution at its next regular meeting and at each regular meeting thereafter until the emergency installation work is complete, to determine, by a four -fifths vote, that there is a need to continue the action.

Section 4. The Town Clerk shall certify as to the adoption of this resolution.

APPROVED AND ADOPTED this 3rd day of June 2026.

OV&
A NDA RICE, Mayor
ATTEST:

J IE GRAY, T n Clerk

STATE OF CALIFORNIA )
COUNTY OF MONO ) ss.

TOWN OF MAMMOTH LAKES)
I, JAMIE GRAY, Town Clerk of the Town of Mammoth Lakes, DO HEREBY CERTIFY under penalty of perjury that the foregoing is a true and correct copy of Resolution No. 26- 31 adopted by the Town Council of the Town of Mammoth Lakes, California, at a meeting thereof held on the 3rd day of June 2026, by the following vote:

AYES: Councilmembers Bubser and Sauser, Mayor Pro Tern Truax, and Mayor Rice
NOES: None
ABSENT: Councilmember Wentworth
ABSTAIN: None
DISQUALIFICATION: None
J E GRAY, TowIlerk

1 TOWN COUNCIL STAFF REPORT
Title: Authorize the Town Manager to award the contract for the 2026 Fencing and Railing Project.

Meeting Date: September 16, 2026
Prepared by: Trace Calvin, Engineering Assistant
Amy Callanan, PE, Engineering Manager
Haislip Hayes, PE, Public Works Director
RECOMMENDATION:

Staff recommend Town Council authorize the Town Manager to:
 Approve the Plans and Specifications.
 Award the contract, including the base bid plus bid alternates per staff recommendation, to the lowest responsive bidder.
 Execute the construction contract.
 Authorize the Public Works Director to accept the project upon completion.  Authorize the Public Works Director to review and approve minor revisions to complete the project, up to an additional 10% of the award amount.

BACKGROUND:

In summer of 2026, Town of Mammoth Lakes Staff documented several facilities which would benefit from additional fencing, as well as several facilities with fencing that was either damaged or did not meet Mammoth Lakes Town Standards. This project will add fencing to Shady Rest Park, the Town Pickleball Courts, Mammoth Lakes Dog Park as well as repairing existing fencing at the Town Yard.

In order to find the most economical solution the project was advertised with a base bid and 3 alternates:
 Base Bid: The base bid included the addition of several fences in the locations listed above as well as removal and replacement of damaged fencing fabric and top rails at the Town Yard.
 Alternate 1: Alternate 1 included the installation of two (2) handrails at the Community Recreation Center.
 Alternate 2: Alternate 2 included the installation of a chain link gate at the Whitmore Ball Fields.
 Alternate 3: Alternate 3 included the removal and replacement of noncompliant chain link mesh with green vinyl coated mesh at the Community Dog Park.

2 ANALYSIS:

This project was previously bid on July 31, 2026. The Town received two bids that were non-responsive and one that was unreasonably high. The Town Council rejected all the bids on August 19, 2026, thus allowing Staff to re-bid the project. Staff solicited the second round of bids for the construction of the project beginning August 27, 2026. Bids were publicly opened on Friday, September 11, 2026, at 3:00 PM. The bids received will be provided during the Town Council meeting. A bid review will be completed by staff prior to any award.

This delay in the award due to the two rounds of bidding is impacting the possibility of completing the work this season. Staff are accelerating this award and seeking approval to depart from standard awarding practices to facilitate completing this work before the end of the year. The first Council meeting in October has been cancelled, making the next opportunity to award if not alternatively awarded the 21st of October which would leave little to no time to complete the work. Staff are requesting that awarding authority be granted to the Town Manager to allow for this work to proceed.

FINANCIAL CONSIDERATIONS:

The project is fully funded in the amount of $50,000. Funding was previously set aside for this project during the Q2 2026 budget adjustment.

ENVIRONMENTAL CONSIDERATIONS:

None at this time.

Mammoth Lakes Town Council
Agenda Action Sheet
Title: Approve the Solid Waste Parcel Fee Agreement with Mono County for Fiscal Year 2026-2027 to allow the levy and collection by Mono County of Solid Waste Parcel Fees in the Town of Mammoth Lakes.

Council Meeting Date: 9/16/2026
Prepared by: Pam Kobylarz, Assistant to the Town Manager Emily Zujewski, Sustainability Coordinator
Rob Patterson, Town Manager
Recommended Motion: Approve the Solid Waste Parcel Fee Agreement with Mono County for Fiscal Year 2026-2027 to allow the levy and collection by Mono County of Solid Waste Parcel Fees in the Town of Mammoth Lakes.

Summary: The collection of Mono County Solid Waste Parcel Fees in the Town of Mammoth Lakes has been approved by the Town since 1987. The fees are restricted in use to solid waste services and programs and are levied County-wide. At least since FY16-17, a portion of the Fee has been remitted back to the Town to support solid waste programs within the Town of Mammoth Lakes, most notably enhanced recycling efforts and meeting State diversion mandates.

The Town portion of the Parcel Fee has approximately $425,000 in revenue in previous years.

A portion of the Fees collected within Town will help to support the ongoing post-closure costs of the Benton Crossing Landfill estimated at $125,000 to $150,000 per year for at least 30 years. Since the closure of Benton Crossing Landfill, Mono County has continued certain programs at the Pumice Valley Landfill previously provided at Benton Crossing (construction and demolition disposal and some recycling services). Over the past several years, the Town has reviewed its level of use for the Pumice Valley Landfill, its commitment to support ongoing post-closure costs for Benton Crossing Landfill, the need to fund and implement increasing State mandates placed on the Town related to solid waste and recycling, and desire to continue and expand solid waste and recycling services to our residents to determine appropriate sharing of the Parcel Fee moving forward. The Town is utilizing Pumice Valley Landfill forsome larger items and green waste and enjoys other limited benefits from the Landfill.

In the past, sharing and remitting portions of the Parcel Fee back to the Town has varied over time. For FY 26-27, 50% of the fee will be remitted back to the Town. The Fees will allow the Town to continue our obligations to support post-closure costs for Benton Crossing Landfill and provide some support for Pumice Valley Landfill operations while ensuring funding is available to support our own solid waste programs and meet State mandates.

1 SOLID WASTE FEE AGREEMENT
2 WITH THE TOWN OF MAMMOTH LAKES
FOR THE PERIOD OF JULY 1, 2026, THROUGH
3 JUNE 30, 2027
4 5 THIS AGREEMENT FOR COLLECTION OF SOLID WASTE FEES WITHIN THE TOWN OF 6 MAMMOTH LAKES BY THE COUNTY OF MONO (“Agreement”) is made and entered into by and between the County of Mono (“County”) and the Town of Mammoth Lakes (“Town”):
7 8 RECITALS
9 WHEREAS, both the County and Town desire to provide solid waste services for their respective 10 residents and businesses; and
11 WHEREAS, the County is authorized to provide solid waste disposal services pursuant to 12 California Government Code Section 25830; and
13 14 WHEREAS, the Town is authorized to contract for solid waste disposal services pursuant to Public Resources Code, Section 49300; and
15 16 WHEREAS, the County presently maintains a Class III municipal solid waste disposal site at 17 Benton Crossing which was closed on December 31, 2022 and is no longer available for use by residents and businesses of the Town or County; and 18
19 WHEREAS, the County has planned for and will carry out such actions which are necessary to 20 close the Benton Crossing landfill in accordance with applicable law and regulation; and 21 WHEREAS, the County will continue to maintain a Class III construction and demolition waste 22 disposal site at Pumice Valley Landfill which is available for use by residents and businesses of the 23 Town; and,
24 WHEREAS, the County has in previous years, most recently by Resolution No. R25-054 adopted 25 and imposed a fee schedule and program for solid waste disposal services provided to the residents 26 and businesses of Mono County; and,
27 WHEREAS, the Town Council has previously agreed/consented to the imposition of such fees in 28 the Town of Mammoth Lakes and is willing to continue to do so for the period set forth in this

1 agreement, based on the parties’ mutual understanding that the County will by resolution or 2 ordinance simply re-establish and extend the existing fees for the period of July 1, 2026, through 3 June 30, 2027. Extension and re-establishment of the fees during the term of this agreement may include reductions to certain fees but will not impose new or increased fees that would be subject to 4 Proposition 218.
5 6 CONTRACT PROVISIONS
7 NOW THEREFORE, BE IT RESOLVED, based upon the foregoing recitals, the parties to this 8 Agreement hereto agree to the following:
9 1. The County agrees to continue to provide a class III construction and demolition waste disposal 10 site at Pumice Valley Landfill (the “disposal site”) for the use by residents and businesses of the 11 Town and by those persons or entities franchised by the Town to provide disposal services to 12 Town residents and businesses pursuant to Public Resources Code, Section 49300. 13 2. The County agrees that the disposal site shall meet all Federal, State, and local requirements, 14 rules, and regulations, and that the County shall comply with the requirements of the California 15 Government Code Section 25830.
16 3. The County agrees to continue to plan for and to commence implementation of closure of the 17 Benton Crossing Landfill. This includes, but is not limited to, development of approved closure 18 and post-closure plans, conducting all required environmental analysis and review, 19 implementing and maintaining a long-term monitoring program at Benton Crossing Landfill and 20 any other activity required by law or regulation to properly close the Landfill and provide for its long-term monitoring.
21 22 4. The Town consents to the County’s re-establishment and extension, by resolution or ordinance, 23 upon its residents and businesses a fee consistent with the schedule of fees adopted by the County in previous years, which may include a reduction of certain fees, pursuant to California 24 Government Code, Section 25830 and in accordance with Public Resources Code, Section 25 49300.
26 27 5. The County agrees to assume primary responsibility for the collection of fees from Town residents and businesses through annual fees to be charged to identified lands within the 28 incorporated limits of the Town, consistent with previous years.

1 6. The County shall place fee revenue within a designated ‘Special Revenue Account’ and shall 2 disburse funds for purposes of Landfill Closure Funding, Landfill Post-closure Maintenance 3 expenses, Known and Foreseeable Release Scenarios, and other environmental mandates associated with landfill activities.
4 5 7. The Town agrees to use its best efforts to cooperate with the County regarding the collection of 6 the above-referenced fees from its residents and businesses. 7 8. Both the Town and the County agree that the County shall be responsible for the closure of its 8 Benton Crossing Landfill and the provision of the disposal site for construction and demolition 9 waste throughout the term of this Agreement, including, but not limited to: environmental 10 monitoring costs, closure and post-closure funding, setting fees, resident appeals of fees, and all 11 site operations.
12 9. The County and the Town agree that financing waste collection, processing, and disposal 13 services to meet state mandates related to recycling and diversion of materials from landfills, 14 provide for household hazardous waste collection, and support related services provided to Town and County residents by the Town of Mammoth Lakes assists the County in meeting solid 15 waste services requirements. To support these services provided by the Town, the County 16 agrees to remit fifty percent (50%) of the fees collected in the Town of Mammoth Lakes to the 17 Town. The remittance of the fees will be made based on the actual amounts collected by the 18 County for Fiscal Year 26-27 and remitted to the Town within sixty (60) days of the close of the 19 fiscal year.
20 10. Except as otherwise provided below, the County agrees to release, defend, hold harmless, and 21 indemnify the Town, its officers, agents, and employees from and against all suits and cause of 22 action, claims, laws, demands, expenses (including reasonable attorneys fees), damages, or 23 liability of any nature whatsoever arising by reason of, or incident to, the adoption and 24 implementation of the solid waste disposal program as defined and outlined in this Agreement, including, but not limited to, any and all claims with respect to Proposition 13 and Proposition 25

62. Notwithstanding the foregoing, the County shall have no obligation to release, defend, hold 26 harmless, and indemnify the Town, its officers, agents, and employees from and against any 27 suits and cause of action, claims, laws, demands, expenses (including reasonable attorneys fees) 28 damages or liability of any nature whatsoever arising by reason of, or incident to, any

1 noncompliance of the solid waste program and its fees with Proposition 218, which was enacted 2 by the voters in November of 1996.
3 11. Both parties agree and understand that the County intends to annually re-establish and extend 4 the fee schedule previously imposed by Resolution No. R25-054, prior to July 1 of each year, 5 without any increases, and intends to seek agreement from the Town for the re-establishment 6 and extension of the fees within the Town limits, consistent with the requirements of 7 Government Code Section 25830.
8 12. Both parties agree that fees may be established, billed, and collected on a monthly or annual 9 basis, and may be billed and collected by the County Tax Collector as part of the regular County 10 property tax billing system.
11 13. Both parties agree that this Agreement shall become effective upon execution by both the Town 12 and the County.
13 14. The term of this Agreement shall be from July 1, 2026, through June 30, 2027. 14 15 15. In the event of a legal challenge to the fees, the Mono County Board of Supervisors agrees to use all legal means available to increase gate fees to reimburse the Town of Mammoth Lakes 16 and/or the County for its legal and reimbursement fees, with the caveat that should the County 17 decide to mount a legal defense in response to a challenge of such fees, that the Town will 18 become a partner in that defense and will be able to influence and terminate its involvement in 19 the defense. Mammoth Lakes agrees to use all legal means available to require its franchisee to 20 continue to use the County’s disposal site until such additional gate fees needed to cover the 21 added financial obligation to the Town and/or County are satisfied, not to exceed five years 22 from the date of the challenge(s), or some other mutually agreeable number of years. 23 16. The County agrees to provide the Town with any and all documents, reports, or other materials 24 relative to the calculation of fees and the administration of the program contemplated herein as 25 the Town may reasonably request.
26 17. The County and its officers, agents, and employees are independent contractors for the purposes 27 of this Agreement. As such they shall have the rights and duties of independent contractors in 28 providing services under this Agreement.

1 18. In the event of a dispute over the meaning of this Agreement or its performance, the aggrieved 2 party shall notify County Counsel and the Town Attorney who shall thereupon make reasonable 3 efforts to resolve the dispute. In the event that County Counsel and the Town Attorney do not resolve the dispute within 30 days after the notice specified, the parties shall each appoint two 4 members of their governing bodies who shall attempt to resolve the dispute. Neither party shall 5 file a legal action to enforce its Agreement prior to 60 days from the date the specified notice is 6 mailed.
7 EXECUTION
8 9 This Agreement shall be deemed executed as of the date that it is approved by both the Mono County Board of Supervisors and the Mammoth Lakes Town Council. 10 11 COUNTY OF MONO: APPROVED AS TO FORM:
12 13
14 Board Chair County Counsel
15 16 TOWN OF MAMMOTH LAKES: APPROVED AS TO FORM:
17 18
Mayor Town Attorney
19 20
21 22
23 24
25 26
27 28

TOWN COUNCIL STAFF REPORT
Title: Presentation of budget performance through the fourth quarter FY25-26 and approval of Budget Amendments
Meeting Date: September 16, 2026
Prepared by: Rob Patterson, Town Manager
Lauren Warrem, Finance Director
RECOMMENDATION:

Receive the fourth quarter Fiscal Year 25-26 budget report and adopt the proposed resolution amending the Fiscal Year 25-26 budget as recommended in Attachment A.

BACKGROUND:

Proper administration of any fiscal budget requires regular scheduled review of performance. Staff have committed to providing Town Council with the opportunity to review our financial performance at the close of each quarter. The last two years, our Finance Department has condensed the third and fourth quarter review into one review as we wrap up year end. The result is a larger than normal adjustment during this review. Staff have recently filled critical roles in the Finance Department and will get back to timely reporting with more detailed analysis.

As noted above, this report reflects both third and fourth quarter performance and other specific events, which have affected our results. The purpose of this report and related requests is to clean up budget issues for a more seamless operation of the Town. Review and frequent adjustment are a critical part of any budget that is highly variable and fiscally conservative.

ANALYSIS/DISCUSSION:

The primary focus of this review is the General Fund, Gas Tax and Airport Operations. These funds have the broadest group of revenues and expenditures and often have interdependency on the General Fund for operational support. During the review, staff noted that both Gas Tax and Airport Operations had variable results, both positive and negative, within both revenue and expenditures. However, the overall revenue exceeds the expenditure within both funds, therefore, this report will focus on identified needs within the General Fund.

The General Fund revenue remained strong in all categories with Transient Occupancy Tax (TOT) setting a record for the year with a mix of consistent results and abnormal winter month impacts. This winter, our region had strong initial snowfall results, kickstarting the very important winter season. In January our region continued with near normal snowfall and winter activity while the rest of the western region of the United States struggled with little or no snow. The result was a significant influx of visitors for winter recreation. As we moved into February, a series of strong storms produced great excitement, followed by rain events and unseasonably warm temperatures that represented extreme shifts in both conditions and visitor experience. These wild fluctuations have become the norm of the last few years and will likely be with us for seasons to come. The warmer temps assisted with a fast transition into summer months and after a brief lull for a typical spring shoulder season, we had a normal transition to summer and relative early opening of passes helped to kick start the summer and into FY25-26.

FY25-26 – Fourth Quarter Budget Update Page 2
This staff report will discuss both increased revenue and expenditure details realized for FY25-26. The numbers below are pre-audit financial results and only the largest adjustments are reflected. The final review will occur in November with the Fund Balance presentation where staff anticipate additional funds will be available for allocation.

Transient Occupancy Tax
The primary revenue driver for the General Fund is Transient Occupancy Tax (TOT). As mentioned in the previous section, this revenue was strong in certain seasons and produced average results (last few years average) in the larger winter months. Staff were quick to realize unallocated TOT with a second quarter budget presentation, increasing the expectation by $4.0M, bringing the budget to $23.5M for the year. With no review of third quarter, staff will realize an additional $6.0M in TOT revenue during this fourth quarter review, bringing baseline TOT revenue to $29.5M for FY25-26.

FY25-26 – Fourth Quarter Budget Update Page 3
Reserve Accounts
The recommended increase to Transient Occupancy Tax revenue will result in additional contributions to reserve accounts for Tourism, Housing, and Transit based on Council direction and political commitments. Based on the fourth quarter recommendation of $6.0M, the following adjustments will be made to reserve accounts rounded to the nearest $100.

Other Elements of TOT
Our Finance staff focus a lot of energy on this important revenue stream, performing both audit and enforcement activities associated with tax collection. In recent years, technology has played a more significant role in identifying reporting anomalies, highlighting areas of concern. The effects on revenue are an increase in collected TOT as well as penalties and interest. As these results are highly variable on an annual basis, staff do not budget significant numbers for these elements. In the fourth quarter, staff are realizing an additional $425,000 in revenue from these activities.

Property Tax
This revenue stream has continued growth into FY25-26, at more of a standard rate and less dependent on strong sales and real estate transactions. We did exceed budget in the majority of revenue line items, however, with the uncertainty of In Lieu Vehicle License Fees, currently in dispute with the State of California, staff are not recommending modification to budget performance for this quarter.

FY25-26 – Fourth Quarter Budget Update Page 4
Sales Tax
This revenue stream is directly tied to visitation and the budget developed for this revenue is conservative to address possible fluctuation. With visitation consistent this revenue exceeded budget by $400,000 for FY25-26. Since this is directly tied to the cost of goods, the current increase in inflation served to increase the gross sales and therefore sales tax collected.

Business Tax
The revenue stream includes both business and cannabis tax collected along with any application fees, late fees or collection efforts. The business activity in Town remains healthy and the level of construction is driving up the overall number of businesses as each entity must register to work on projects. In general, the combined revenue items exceeded budget by $95,000 as illustrated below.

Franchise Fee
The Town receives franchise fees for Solid Waste, Electricity, Gas, Cable, and Cable Peg. This revenue stream has been difficult to budget in the last few years due to changes in agreements, both rate and allowable items. This revenue is also affected by visitation and has reflected the strong visitation. In total, franchise fees increased $169,000 combined in these four categories as illustrated below.

FY25-26 – Fourth Quarter Budget Update Page 5
Other Revenue
The following charts illustrate the changes in revenue for sections that are usually included in the general category of Other Revenue. Key items to highlight are the building permits -$135,000 from the larger projects under construction in Town, permitted in previous fiscal year. Planning and Zoning Applications -$160,000 as some anticipated projects did not continue into FY25-26 as anticipated (Main Lodge redevelopment).

The combined increase to General Fund revenue is $7,727,000 for the fourth quarter budget review.

General Fund - Expenditures
The fourth quarter budget review is where fine tuning of the budget occurs. In addition to fine tuning, it is also the quarter most of the normal, non-seasonal, adjustments present themselves. An analysis of the general fund expenditure highlighted some of the key concerns identified during the budget work performed for FY26-27. As a reminder, FY26-27 budget required a TOT revenue increase of $3.5M to balance the budget against rising costs. The first is the salary for FY25-26 did not include the negotiated

FY25-26 – Fourth Quarter Budget Update Page 6
salary adjustment for July 2025, approximately 2-3% depending on labor group. The second factor was a health insurance increase for the second half of FY25-26 was forecast at 3% when the actual increase was 14.52% resulting in a significant miss for health insurance. In addition to these prior year budget impacts, the labor increase for the police, including 10% pay adjustment and retention bonus where undetermined at the time of FY25-26 budget and therefore not included in the budget prepared. In all cases, wage adjustment shows in salary as well as PERS retirement calculations. While the significant staffing challenges of the Police force did produce salary savings from vacant positions, these savings were offset by the significantly higher overtime payments required to meet shift needs. Considering the $3.5M increase that was realized during the development of FY26-27 budget, approximately 35 – 40% should have been realized in FY25-26 budget development. In total, the fourth quarter expenditure captures these differences, along with some of the normal yearly adjustment common in budgets, with an increase of $1,830,815.

FY25-26 – Fourth Quarter Budget Update Page 7

FY25-26 – Fourth Quarter Budget Update Page 8
The combination of additional revenues described above, removing political commitments and funding necessary to cover expenditures, leaves $4,026,985 in unallocated General Fund available for allocation.

FY25-26 – Fourth Quarter Budget Update Page 9
Staff Recommendations
The Town Council is committed to investing unallocated funds to one-time investments, to further capital improvement projects, equipment and facility needs, enhanced Town services, and the Housing Now! initiative. The staff recommendations outlined below are based on identified needs and current initiatives in support of Strategic Priorities established by the Town Council. In total, these recommendations include $4,033,100 in General Fund, $600,000 from Tourism Reserve, $100,000 from Transit Reserve, and $350,000 from Housing Reserve. In addition to the allocation of Housing Reserve, staff are requesting a reassignment of $3.25M previously allocated to land acquisition to the Missing Middle Program in Housing Now!

FY25-26 – Fourth Quarter Budget Update Page 10
Capital Projects – DRMACC and Edison Theater refresh – $2,500,000 This project is complex as the Dave and Roma McCoy Arts and Cultural Center (DRMACC) is being constructed adjacent and connected to the existing structure of Edison Theater. In the process of interfacing these two buildings, construction crews identified significant water intrusion in the rock façade surrounding the Edison Theater. This intrusion damaged the siding and some structural elements of the building requiring replacement of some of the structural elements, along with complete residing of the facility. In addition to these required updates, there are a number of improvements to enhance functionality of the Edison Theater in support of an Emergency Operation Center (EOC) in the library room along with office space for Town staff. Staff have identified updates to the lobby and grounds, as well as improvements to the small theater space within the Edison, to support small performances, rehearsals and education elements. There are also some elements of the DRMACC that are currently unfunded including building access management, security and camera systems, audio / visual equipment and a backup generator system capable of running the entire site. The elements related to these staff recommendations in the above list are repeated below:

FY25-26 – Fourth Quarter Budget Update Page 11
General Fund Reserves – $750,000
During the budget development for FY26-27, the reserve policy was not funded due to the significant increase in funding requirements to remain within policy, combined with the operational needs. The unfunded reserve was $1,335,110 across all reserve elements. Staff are committed to providing funds to the reserve during the quarterly review process. Staff received recommendations from the Town Council to consider a portion of the political commitments of Tourism, Transit and Housing and how those play into the contribution to reserve. The reserve policy is based on total TOT collected and therefore includes the components that are automatically contributed to these political commitments.

Staff have only ever funded the reserves from available unallocated General Fund. In this recommendation, staff are incorporating a portion of each of these reserves to help fund this shortfall.

Below is a summary of the recommended contributions.
 General Fund $150,000
 Tourism Reserve $400,000
 Transit Reserve $100,000
 Housing Reserve $100,000
Staff recommended only $150k from the General Fund based on available funds within this quarterly review. The amounts considered from each of the reserve accounts are likely the full amount that will be requested of these sources for this purpose in FY26-27. The remaining shortfall of $585,110 will be recommended from unallocated General Fund in future quarterly reviews. Staff will consider additional funding from the reserve accounts in the development of future budgets, identifying an equitable contribution from each.

Facility updates – $571,100
The bulk of the requests in this category are related to access control, security, and camera systems. The camera systems designated for the new Town Hall are supplied by Verkada and involve a one-time acquisition and installation costs with approximately a 10-year life span. Staff are recommending the same systems for the Police facility, Town Yard, CRC, and DRMACC. The funds requested below will support these needs, along with backbone infrastructure to promote seamless integration of all systems.

FY25-26 – Fourth Quarter Budget Update Page 12
This grouping also includes additional funding for the Airport Offices, and conversion of old airport offices for CalFire use. This project encountered a number of incremental costs in electrical and HVAC systems. These facility updates also include general maintenance updates to recreation amenities as well as coverage for enhanced janitorial needs for new facilities. The elements related to these staff recommendations in the above list are repeated below:

Fleet and Equipment – $339,000
Staff are recommending two police vehicles as an addition to the fleet. We do not have any of the current fleet eligible for replacement with three units coming up in 2 years. These two additional vehicles will support the staff growth we have in the department with positive effects from our recent recruitment efforts. Staff in our fleet maintenance shop have identified a few equipment updates to improve serviceability of our fleet. The elements related to these staff recommendations in the above list are repeated below:

FY25-26 – Fourth Quarter Budget Update Page 13
Miscellaneous Requests – $473,000
This category contains the remaining one-off elements of the staff request. The TOT bonus is not budgeted annually based on the uncertainty of achieving the bonus, based on performance criteria. The bonus for FY25-26 was earned and subsequently paid in early August of 2026. The Parcel Modernization Project is a project that Mono County is currently considering that would address parcel data accuracy issues that have accumulated over time. The issues are well known and affect Town and County operations as well as public users. The Town utilizes this data daily, across multiple departments.

The County is seeking support in order to get this project completed. The total cost of the project is $450,000 over two years. The Airport staff have been working on development of a public safety complex at the airport, engaging key stakeholders that will be a part of the facility in the future. The funding request will facilitate stakeholder meetings, analysis and strategy coordination for this project.

The elements related to these staff recommendations in the above list are repeated below:

Tourism Reserve
The tourism reserve was established to provide funding for tourism expenditures and is based on the normal allocation of TOT for tourism which is 2.35 points or 18.08% of TOT collected. This is considered a political commitment established by the Town Council to ensure tourism-related activities have a stable funding source. The distribution from the unallocated TOT was $1,084,600 for the fourth quarter. Staff have recommended that $50,000 be allocated to implementation work necessary for the Destination Stewardship Plan. This project will leverage the work conducted as part of the Visit California State Tourism Master Plan, while connecting to unique circumstances for the Town of Mammoth Lakes. The end result will be a 5-year plan for development of amenities to support visitation as well as marketing focus. The second recommendation for Tourism reserve support is to provide a portion of funding for commercial air subsidy into Bishop Airport. This year, United was able to get to year-round service between Bishop and San Francisco which is a goal that all municipalities within our region should be striving for as it provides connectivity and economic vitality for our region. This additional service required additional contribution to be implemented. The Town is partnering with Mammoth Lakes Tourism and City of Bishop in this funding opportunity.

FY25-26 – Fourth Quarter Budget Update Page 14
Transit Reserve
The transit reserve was established to provide funding for transit expenditures and is based on the normal allocation of TOT for transit which is .85 points or 6.54% of TOT collected. This is considered a political commitment established by the Town Council to ensure transit-related activities have a stable funding source. The distribution from the unallocated TOT was $392,300 for the fourth quarter. The only staff recommendation is the allocation to Town reserves that was covered in a previous section.

Housing Reserve
The housing reserve was established to provide funding for housing initiatives and is based on the normal allocation of TOT for housing which is .85 points or 6.54% of TOT collected. This is considered a political commitment established by the Town Council to ensure housing-related activities have a stable funding source. The distribution from the unallocated TOT was $392,300 for the fourth quarter. Staff have two recommendations for use of Housing Reserve. The Town is currently working on an extensive review of solutions for the Missing Middle housing project. This project will require a significant amount of cash contribution, along with potential for bond financing, in order to come to fruition. Staff

FY25-26 – Fourth Quarter Budget Update Page 15
are recommending a modest allocation of $250,000 from the available reserves be combined with the reallocation of previously set aside funding for land acquisition. In the first quarter of FY25-26, the Town Council allocated $3.250M to Housing Now! for the purpose of acquiring land for future development. This land acquisition fell apart through negotiations and staff is recommending the reallocation of these funds to the Missing Middle project. This would bring the total contribution to $3.5M for the fourth quarter. As a reminder the General Fund contributed $1.5M to this specific initiative in the 2nd quarter FY25-26 budget review. Staff is also recommending the contribution to Town reserves outlined in a previous section of this report.

Conclusion
The Town of Mammoth Lakes continues to be in a strong financial position from the continued revenue growth provided by visitation and conservative budget practices. This approach allows for strategic funding for one-time projects without increasing the overall operating cost of the Town. This fiscal approach and discipline remain the cornerstone of our success and ability to invest in our community.

RESOLUTION NO. 26-

RESOLUTION OF THE TOWN COUNCIL

OF THE TOWN OF MAMMOTH LAKES, STATE OF CALIFORNIA,

ACCEPTING THE MID-YEAR UPDATE AND AMENDING THE
FISCAL YEAR 2025-26 BUDGET
WHEREAS, the Town Council has adopted a Fiscal Year 2025-26 Budget; and WHEREAS, the Town Council wishes to make modifications to that Budget as necessary to the efficient administration of the Town; and WHEREAS, the Town Council received an update from the Town Manager at the September 16th Town Council meeting regarding the financial performance through June 3, 2026; and
WHEREAS, the Town Council provided directions to modify revenues and expenses in various funds and departments.

NOW, THEREFORE, BE IT RESOLVED that the Town Manager is hereby directed to make the following modifications to the FY2025-26 budget, as provided for in Attachment A.

APPROVED AND ADOPTED THIS 16th day of September 2026.

___________________________
AMANDA RICE, Mayor
ATTEST:
________________________________
JAMIE GRAY, Town Clerk

Attachment A
Date of Request: 9/16/2026 Requested By: Rob Patterson
Department: Administration

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 1 TOT - Current Year 100-000-30604 6,000,000
2 Certified Property Fees 100-000-30642 120,000
3 TOT - Penalties and Interest 100-000-30644 170,0004 TOT - Revenue Violations 100-000-30660 75,0005 TOT - Revenue Violations - Penalties and Interest 100-000-30661 60,0006 Sales Tax 100-000-30402 400,0007 Business Tax 100-000-30802 50,0008 Cannabis Tax 100-000-30803 23,0009 Business Tax Penalties and Interest 100-000-30810 16,000 10 Business License Renewal Fee 100-000-30840 6,000
11 Franchise Fees - Solid Waste 100-000-31204 42,000
12 Franchise Fees - Electricity 100-000-31206 72,00013 Franchise Fees - Gas 100-000-31208 20,00014 Franchise Fees - Cable 100-000-31210 14,00015 Franchise Fees - Cable Peg 100-000-31212 21,00016 Building Permits 100-000-31420 135,000 17 Planning and Zoning Permits 100-000-31624 160,00018 Superior Court Fines 100-000-32810 104,000 19 Parking Citations 100-000-32820 73,00020 Civil Penalties - Municipal Code 100-000-32860 45,00021 State Grants Misc. 100-000-35210 14,00022 COPS- OPTION - Public Safety 100-000-35220 100,000 23 Officer Training Reimbursement 100-000-35221 22,000
24 Refunds and Rebates 100-000-37100 300,00025 Interest 100-000-37002 475,00026 Health Ins Premiums 100-410-41002 42,000 27 Temporary Wages 100-413-40111 35,50028 PERS (Retirement) 100-413-41020 17,50029 Special Operational 100-413-42030 15,00030 Health Insurance 100-414-41002 7,300

BUDGET TRANSFER

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 31 PERS (Retirement) 100-414-41020 21,000
32 PERS (Retirement) 100-415-41020 15,00033 Contractual Services 100-415-43031 66,00034 Audit Service 100-415-43100 12,20035 Facility Lease 100-416-45010 140,000 36 Credit Card Fees 100-416-43114 41,000
37 Regular Salaries 100-417-40000 26,50038 Health Insurance 100-417-41002 24,40039 PERS (Retirement) 100-417-41020 19,20040 Training 100-417-43150 3,250 41 Recruiting 100-417-43140 6,00042 Equip Manit Agreements 100-418-45050 35,000 43 Computer Hardware Capital 100-418-48800 85,24044 Overtime Wages 100-420-40113 205,600 45 Holiday Pay 100-420-40115 106,00046 Contract Services 100-420-43031 61,500 47 Garage Vehicle Service 100-420-43060 80,00048 Firearms 100-420-46450 25,00049 Health Insurance 100-432-41002 24,00050 PERS (Retirement) 100-432-41020 26,00051 Salaries 100-438-40000 58,40052 Overtime Wages 100-438-40113 46,23053 PERS (Retirement) 100-438-41020 19,96054 Contractual Services 100-438-43031 10,27555 Garage Services 100-438-43060 16,19556 Salaries 100-440-40000 77,39057 PERS (Retirement) 100-440-41020 28,90058 Contractual Services 100-452-43031 110,000 59 Salaries 100-460-40000 126,70060 Temporary Wages 100-460-40111 10,500 61 Health Insurance 100-460-41002 96,90062 PERS (Retirement) 100-460-41020 49,60063 Health Insurance 100-464-41002 15,85064 Public Utilities 100-464-43404 23,72565 Transfer Out - MACC Capital Project 100-599-49999 2,500,000 66 Transfer In - MACC Capital Project 300-000-39999 43608 2,500,000 67 Bonus Payout Various 293,000

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease 68 Contractual Services - Mono County Parcel Modernization P 100-413-43031 120,000 69 Transfer Out - Police Vehicle Additions to the Fleet 100-599-49999 200,00070 Transfer In - Police Vehicle Additions to the Fleet 915-000-39999 200,000 71 Addition to the Fleet - Two Police Vehicles 915-570-48300 200,000 72 Contractual Services - Facility Janitorial 100-464-43031 100,00073 Machinery & Equipment - Non Cap - PD Camera System 100-420-46200 120,40074 Transfer Out - Garage Equipment 100-599-49999 116,00075 Transfer In - Garage Equipment 910-000-39999 116,000 76 Machinery & Equipment - Non Cap - Replacement Column L 910-456-46200 61,000 77 Machinery & Equipment - Non Cap - Heavy Duty Tire Chang 910-456-46200 43,00078 Machinery & Equipment - Non Cap - Air Conditioner Service 910-456-46200 12,00079 Machinery & Equipment - Non Cap - Pool Covers 100-435-46200 12,00080 Contractual Services - Pool Maintenance 100-435-43031 12,70081 Parks and Grounds Maintenance - Volleyball Sand 100-438-45080 13,00082 Transfer Out - CRC 100-599-49999 128,000 83 Transfer In - CRC 858-000-39999 128,000
84 Machinery & Equipment - Non Cap - Tables and Chairs 858-436-46200 50,000 85 Contractual Services - Fire Alarm and Security System 858-436-43031 28,00086 Machinery & Equipment - Non Cap - Camera System 858-436-46200 50,00087 Transfer Out - Airport 100-599-49999 150,000 88 Transfer In - Airport 220-000-39999 150,000
89 Contractual Services - Airport Public Safety Complex Plannin 220-471-43031 60,000 90 Machinery & Equipment - Non Cap - Remote Office Infrastru 220-471-46200 67040 90,00091 Machinery & Equipment - Non Cap - Playground Equipment 100-464-46200 50,00092 Machinery & Equipment - Non Cap - Access Control 100-420-46200 45,00093 Contractual Services - Destination Stewardship Plan 100-480-43031 50,00094 Contractual Services - BIH Air Service Subsidy - Year round s 100-480-43031 150,000 95 Transfer Out - Housing Now! Initiative 100-445-49999 250,00096 Transfer In - Housing Now! Initiative: Missing Middle 245-000-39999 250,000 97 395,000 11,466,000 6,734,915 -
Political Commitments (Not Captured Above)
Remaining Tourism Revenue $ 484,600.00
Housing Revenue $ 42,300.00Remaining Transit Reserve $ 292,300.00

CR DR DR CR
Revenue Revenue Expense Expense
Account Name Fund-Dept-Account Activity Increase Decrease Increase Decrease Adjustment to Reserve for Economic Uncertainty $ 580,000.00Adjustment to Operating Reserve $ 125,000.00Adjustment to Debt Reserve $ 45,000.00Transfer funds from the following: General Fund $150,000, Tourism Reserve $400,000, Transit Reserve $100,000, Housing Reserve $100,000 - Total $750,000 Reason for Transfer: Reason Budget Available:

Increase in Revenue sources
Funding SourceDepartment Head Signature: Town Manager or Administrative Services/Finance Director Signature: Town Council Approval Date (if required) : Date, Item # - Reviewed By: Keyed By: __________________________________________ Journal #: ___________________

FY25-26 Budget Presentation
Fourth Quarter Update
Rob Patterson
Town Manager
September 16, 2026

Transient Occupancy Tax

General Fund Revenue

General Fund Revenue

General Fund Summary

General Fund Expenditures

Staff Recommendations

Staff Recommendations

Tourism Reserve

Transit Reserve

Housing Reserve

Agenda Item ________
File No. ____________

AGENDA BILL
Subject: Councilmember Reports
Initiated by: Jamie Gray
______________________________________________________________________ BACKGROUND:

Each member of the Town Council is appointed to serve as a Town representative to a number of committees, commissions, and organizations.

These groups meet infrequently and from time to time the representatives will report to the rest of the Council at a regularly scheduled meeting.

In addition, Councilmembers on occasion participate in meetings, conferences and seminars, and their reports on these educational opportunities are of benefit to the rest of the Council.

ANALYSIS/DISCUSSION:

California Government Code requirements pertaining to the open meeting act stipulate that all items for discussion must be listed on the agenda before the matter can be discussed and/or acted upon. To meet this requirement, and the intent of the Brown Act, Councilmember Reports are listed on each agenda to allow representatives to report to the rest of the Council at these meetings.

The following is a list of the commission/committees on which members of the Council serve:

Land Use:

Local Agency Formation Commission (LAFCO) – Sauser, Truax, and Vacant as alternate
Airport Land Use Commission – Rice, Truax, and Vacant as the alternate Mono County Collaborative Planning Team (CPT) – Community and Economic Development Director Nolan Bobroff and Vacant and Truax as alternates Intergovernmental Relations:

Town and County Liaison Committee – Sauser, Rice, and Town Manager and Truax as alternate
Desert Mountain Division of the League of California Cities – Sauser and Town Manager as alternate
Eastern Sierra Council of Governments (ESCOG) – Vacant, Wentworth, and Sauser as alternate
Great Basin Unified Air Pollution Control District – Wentworth and Vacant as alternate

League of California Cities City Voting Delegate – Sauser and the Town Manager as the alternate
California Joint Powers Insurance Authority Board – Truax and Assistant to the Town Manager as alternate
Transportation:

Local Transportation Commission (LTC) – Sauser, Truax, and Town Manager Rob Patterson; Community and Economic Development Director Nolan Bobroff as alternate
Eastern Sierra Transit Authority (ESTA) Board – Vacant and Sauser Local Issues:

Mammoth Lakes Tourism (MLT) Board – Wentworth
Mammoth Lakes Recreation (MLR) Board – Truax
Treasury Oversight Committee – Finance Director; Town Manager as alternate Parks and Recreation Master Plan Advisory Committee – Rice; Vacant as the alternate
LEGAL CONSIDERATIONS:

According to the California Open Meeting Act, commonly referred to as the Brown Act, the agenda must reflect every matter to be discussed by a governing body.

RECOMMENDATION(S):

This agenda bill is submitted for information only.