Eagle Scout candidate’s full legal name
Please give a name to your project
Eagle Scout Service Project Workbook No. 2021F
January 2021
Eagle Scout Service Project Workbook
Scouts and Parents or *uardians
Please read "Message to Scouts and Parents or Guardians” on pages 5 and 6. This includes excerpts and summaries from the Guide to Advancement that may help ensure requirements are properly administered according to national BSA policies and procedures. Please note, also, that when Eagle Scout candidates submit their project proposal they will promise they have read this entire workbook. Doing so will be important to their success. 2nly tKe 2fficial Workbook 0ay %e 8sed
Eagle Scout candidates must use the official Eagle Scout Service Project Workbook, No. 512-927, as produced by the BSA and found at www.scouting.org/advancement. Although it is acceptable to copy and distribute the workbook, no council, district, unit, or individual has the authority to produce or require additional forms, or to add or change requirements, or to make any additions, deletions or changes in the text, outlines, links, graphics, or any other elements of the workbook.
$ttention
8nit 'istrict and &ouncil 5evieZers
Eagle Scout projects must be evaluated primarily on impact—the extent of benefit to the religious institution, school, or community, and on the leadership provided by the candidate. There must also be evidence of planning and development. This is not only part of the requirement but relates to practicing the Scout motto, Be Prepared. However, in determining if a project meets Eagle Scout requirement 5, reviewers must not require more planning and development than necessary to execute the project. These elements must not overshadow the project itself, as long as the effort was well led and resulted in otherwise worthy results acceptable to the beneficiary. +oZ to 8se 7Kis Workbook
This workbook includes valuable information that can help ensure your success. It includes four project forms: a proposal, a plan, a fundraising application, and a report. Following the project report you will find “Navigating the Eagle Scout Service Project,” an information sheet that y ou should provide to the project beneficiary before the beneficiary approves your proposal. You will find it helpful to take the entire workbook—even the parts that have not yet been prepared—with you to all meetings and discussions concerning your project.
Before preparing any of the four forms, read with your parent or guardian, the “Message to Scouts and Parents or Guardians” found on pages 5 and 6. If your project is worthy and meets Eagle Scout requirement 5 as written, the message will help you successfully present your proposal through the approval process.
Preparing tKe Project Proposal
Your proposal must be completed first. It is an overview, but also the beginnings of planning. Be sure to read “Instructions for Preparing Your Proposal” which appears right after the proposal cover page in this workbook. 7Ke Project Plan
Prepare your project plan after your proposal has been approved, but before you begin work on your project. The Project Plan form is a tool for your use. No one approves it, although your project beneficiary has the authority to review it and require changes in it. Your project plan can also be important in showing your Eagle Scout board of review that you have planned and developed your project as required. And you are strongly encouraged to share your project plan with an Eagle Scout service project coach. Doing so can help you avoid many problems associated with service projects. Be sure to check with the council or district person who approved your proposal to learn how project coaches are designated in your community.
7Ke )undraising $pplication
If your fundraising effort involves contributions only from the beneficiary, or you, your parents or relatives, your unit or its chartered organization, or parents or members in your unit, then you do not need a fundraising application. If you will be obtaining money, materials, supplies, or donations from other sources, you may need to submit an application. See “Procedures and Limitations on Eagle Scout Service Project Fundraising,” which appears on page B of the fundraising application.
7Ke Project 5eport
Prepare the project report after the project has been executed. You must sign it to confi rm you led and executed the project. Note also, the signature lines for the beneficiary's and your unit leader's approval that your project fulfilled Eagle Scout requirement 5.
0eeting Eagle Scout 5eTuirement
Eagle Scout 5eTuirement
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Project Purpose
In addition to providing service and fulfilling the part of the Scout 2ath, “To help other people at all times,” one of the primary purposes of the Eagle Scout service project is to learn leadership skills, or to improve or demonstrate leadership skills you already have. 5elated to this are important lessons in project management and taking responsibility for a significant accomplishment.
&Koosing a Project
Your project must be for any religious institution, any school, or your community. It is important to note, however, that the BSA has defined “your community” to include the “community of the world.” Normally, “your community” would not refer to individuals, although a council or district advancement committee may consider scenarios in which an individual in need can affect a community. It is then a matter of identifying a source representing the “community” who will provide approvals. For more information, see the Guide to Advancement, No. , topic 9..2.5.
Your project must present an opportunity for planning, development, and l eadership. For example, if a blood drive is chosen and the blood bank provides a set of “canned” instructions to be implemented with no further planning, the planning effort would not meet the test. You may need to meet with blood bank officials and work out an approach that requires planning, development, and leadership. This might involve developing and carrying out a marketing and logistics plan, reaching a challenging collection goal, or coordinating multiple blood collection events.
An Internet search can reveal hundreds of service project ideas. Your project does not have to be original, but it could be. It might be a construction, conservation, or remodeling project, or it could be the presentation of an event with a worthwhile purpose. &onversations with your unit leader, teachers, your religious leader, or the leaders of various community organizations can also uncover ideas. In any case, be sure the project presents a challenge that requires leadership, but also something that you can do with unskilled helpers, and within a reasonable period of time. 5estrictions and 2tKer &onsiderations
There are no required minimum hours for a project. No one may tell you how many hours must be spent on it. • 5outine labor is not normally appropriate for a project. This might be defined as a job or service you may provide as part of your daily life, or a routine maintenance job normally done by the beneficiary for example,
pulling weeds on the football field at your school
.
• While projects may not be of a commercial nature or for a business, this is not meant to disallow work for community institutions, such as museums and service agencies like homes for the elderly, for example
, that
would otherwise be acceptable. Some aspect of a business operation provided as a community service may also be considered
for example, a park open to the public that happens to be owned by a business, but primarily benefits the community.
• A project may not be a fundraiser. In other words, it may not be an effort that primarily collects money, even for a worthy charity. Fundraising is permitted only for securing materials and facilitating a project, and it may need to be approved by your council. See “Eagle Scout Service Project Fundraising Application” later in this workbook.
• No more than one Eagle Scout candidate may receive credit for working on the same Eagle Scout service project.
• Projects must not be performed for the Boy Scouts of America, or its councils, districts, units, or properties. &ollecting Service Project 'ata
The BSA collects information on hours worked on Eagle Scout projects because it points to achievement of our citizenship aim. Please assist with data collection by keeping a list of people who help and the number of hours they work. When you prepare your project report you will need to include this data on page B of the report. Providing accurate information will also help your unit leadership enter your project into the BSA¶s -ourney to Excellence tracking system.
Page
0essage to Scouts and Parents or *uardians
The Eagle Scout service project requirement has been widely interpreted—both properly and improperly. This message is designed to share with you, the Eagle Scout candidate, and your parents or guardians the same information BSA provides to council and district volunteers responsible for project proposal approvals throughout the Boy Scouts of America.
In addition to reading this entire workbook, you and your parents or guardians should consult the Guide to Advancement, No. , beginning with topic 9..2., “The Eagle Scout Service Project.” The Guide may be accessed at www.scouting.org/advancement.
The current Guide to Advancement, No. , along with the Scouts BSA 5equirements book, No. 216, and this workbook, are the primary official sources on policies and procedures for Eagle Scout service projects. The Guide to Advancement and Scouts BSA 5equirements book are available in Scout shops or on www.scoutshop.org. Your local council and district are important resources for information and guidance and can tell you where to submit service project proposals.
The council and district may also establish limited local procedures as necessary. However, all of this must be done in harmony with the official sources mentioned above. &ouncils, districts, units, and individuals must not add requirements or ask you to do anything that runs contrary to, or that exceeds, the policies, procedures, or requirements of the Boy Scouts of America.
Available from your Scout Shop or on www.scoutshop.org is an Eagle Project plaque to place at your project location at the completion of the project
https://www.scoutshop.org/catalog/product/view/id/61
.
WKat an Eagle Scout &andidate SKould E[pect
The Eagle Scout service project belongs to the Eagle Scout candidate. The candidate's parents and others may help, but the Scout must be the leader. Nonetheless, while working toward completion of the project, especially during the proposal approval process, a candidate has the right to expect the following, as reprinted from the Guide to Advancement, topic 9..2.1.
$Q aGvaQcemeQt aGmiQiVtrator iV a member or cKair oI a couQcil or GiVtrict aGvaQcemeQt committee or a voluQteer or SroIeVVioQal GeVigQateG accorGiQg to local SracticeV to aVViVt iQ aGvaQcemeQt aGmiQiVtratioQ.
Page
1. 4uestioning and probing f o r t h e i r u n d e r s t a n d i n g o f t h e p r o j e c t , t h e p r o p o s a l , a n d w h a t m u s t b e d o n e , s h a l l b e conducted in a helpful, friendly, courteous, and kindhearted manner. We will respect the Scout¶s dignity. Scouts will be allowed, if they choose, to have a parent, unit leader, or other adult present as an observer at any time while they are discussing their proposal or project with someone who is reviewing it.
2. Project expectations will match Eagle Scout requirement 5, and we will not require proposals to include more than described in the Eagle Scout Service Project Workbook.
. If requested by the Scout or the Scout's parent or guardian, an explanation of a proposal rejection will be provided in writing, with a copy sent to the council advancement chair and staff advisor. It will indicate reasons for rejection and suggestions concerning what can be done to achieve approval. . Guidance that maximizes the opportunity for completion of a worthwhile project will be readily available and strongly recommended. 8ltimately, however, the responsibility for success belongs to the Scout, and final evaluation is left to the board of review.
5. &andidates who believe they have been mistreated or their proposal wrongfully rejected, will be provided a method of redress. This will include the opportunity for a second opinion and approval, either through another volunteer or professional advancement administrator
, or the Sc out executive, as determined by the council advancement committee or executive board.
E[cerpts and Summaries )rom tKe *uide to $dvancement
Eagle Scout Service Project &oacKes
See tKe *uide to $dvancement topic
Many units, districts, and councils use Eagle Scout service project “coaches,” because the advice they provide after approval of a proposal can be invaluable as candidates develop their project plan. A coach can help Scouts see that if a plan is not sufficiently developed then projects can fail. Assistance can come through evaluating a plan and discussing its strengths, weaknesses, and risks, but coaches do not have the authority to dictate changes or take any other such directive action. Instead, coaches must use the BSA method of positive adult association, logic, and common sense to help the candidate make wise decisions.
It is up to the council to determine who may serve as project coaches and how they might be assigned or otherwise provided to candidates. &oaches must be registered with the BSA
in any adult position
and be current in BSA Youth Protection training, and
may come from the unit, district, or council level. For examples of how a service project coach can assist, please see the Guide to Advancement, topic 9..2.9. Note that there should be only one coach that is designated for you by your council or district but
your unit may also provide people to coach you.
WKat ,s 0eant by ³*ive /eadersKip to 2tKers «"´
See tKe *uide to $dvancement topic
“2thers” means at least two people besides the Scout. Helpers may be involved in Scouting or not, and of any age appropriate for the work. &ouncils, districts, and units shall not establish requirements for the number of people led, or their make-up, or for time worked on a project.
Evaluating tKe Project $fter &ompletion
See tKe *uide to $dvancement topic
Eagle Scout projects must be evaluated primarily on impact—the extent of benefit to the religious institution, school, or community, and on the leadership provided by the candidate. There must also be evidence of planning and development. This is not only part of the requirement, but relates to our motto to, “Be Prepared.” However, in determining if a project meets requirement 5, reviewers must not require more planning and development than necessary to execute the project. These elements must not overshadow the project itself, as long as the effort was well led, and resulted in an otherwise worthy outcome acceptable to the beneficiary.
There may be instances where, upon its completion, the unit leader or project beneficiary chooses not to approve a project. 2ne or the other may determine, for example, that modifications were so significant that the extent of the service or impact of the project was insufficient to warrant approval. The candidate may be requested to do more work or even start over with another project. The candidate may choose to meet these requests or may decide —if he or she believes the completed project worthy and in compliance—to complete an Eagle Scout 5ank Application and submit the project workbook without final approval. If requested, the candidate must be granted a board of review. If it is thought a unit board may not provide a fair hearing, a board of review under disputed circumstances may be initiated according to the Guide to Advancement, topic ...2. 5isk 0anagement and Eagle Scout Service Projects
See tKe *uide to $dvancement topic
All Eagle Scout service projects constitute official Scouting activity and thus are subject to Boy Scouts of America policies and procedures. Projects are considered part of a unit's program and are treated as such with regard to policies, procedures, and requirements regarding Youth Protection, two-deep leadership, etc. The health and safety of those working on Eagle projects must be integrated into project execution. Since an Eagle Scout service project is a unit activity, unit leadership has the same responsibility to assure safety in conducting a project as with any other unit activity. The unit leader or unit committee should reject proposals for inherently unsafe projects. The candidate should plan for safe execution, but it must be understood that minors cannot and must not be held responsible for safety concerns. As with any Scouting activity, the Guide to Safe Scouting applies. The “Sweet 16 of BSA Safety” must also be consulted as a planning tool. It can be found at: https://www.scouting.org/health- and-safety/gss/sweet16/. The Guide to Safe Scouting may be accessed at https:// www.scouting.org/health-and-safety/gss/. ,nsurance and Eagle Scout Projects
See tKe *uide to $dvancement topic
The Boy Scouts of America General Liability Policy provides general liability insurance coverage for official Scouting activities. 5egistered adult leaders are provided primary coverage. 8nregistered adults participating in a Scouting activity are provided coverage in excess of their personal insurance. Every council has the opportunity to participate in the BSA Accident and Sickness insurance program. It provides some insurance for medical and dental bills arising from Scouting activities. If councils do not purchase this, then units may contract for it. In some cases, chartered organizations might provide insurance, but this must not be assumed. Most of these programs provide only secondary coverage, and are limited to registered youth and adults and those interested in becoming members.
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Eagle Scout candidate’s full legal name
Please give a name to your project
Eagle Scout Service Project Workbook No.202F
-aQuar\ 202
Eagle Scout Service Project Proposal
Instructions for Preparing Your Proposal
Meeting the Five Tests of an Acceptable Eagle Scout Service Project Your proposal must be prepared first. It is an overview, but also the beginnings of planning. It must show your unit leader, unit committee, and council or district that your project can meet the following tests.
1. It provides sufficient opportunity to meet the Eagle Scout service project requirement. You must show that planning, development, and leadership will take place; and how the three factors will benefit a religious institution, a school, or your community.
2. It appears to be feasible. You must show the project is realistic for you to carry out.
3. Safety issues will be addressed. You must show you have an understanding of what must be done to guard against injury, and what will be done if someone gets hurt.
4. Action steps for further detailed planning are included. You must make a list of the key steps you will take to make sure your plan will have enough details so it can be carried out successfully.
5. You are on the right track with a reasonable chance for a positive experience.
When completing your proposal you only need enough detail to show a reviewer that you can meet the tests above.
If showing that you meet the tests requires a lengthy and complicated proposal, your project might be more complex than necessary. Remember, the proposal is only the beginnings of planning. Most of your planning will come with the next step, preparation of your project plan.
If your project does not require materials or supplies,etc., simply mark those spaces "not applicable." As a reminder, do not begin any work, or raise any money, or obtain any materials, until your project proposal has been approved.
Consider also, that if you submit your proposal too close to your 18th birthday, it may not be approved in time to finish planning and executing the project.
Working with Your Project Beneficiary
On the last two pages of this workbook there is an information sheet called, “Navigating the Eagle Scout Service Project.” This is for you to print and give to the religious institution, school, or community that will benefit from your efforts. You should do this as part of your first meeting with your beneficiary and use the sheet to help explain how the Eagle Scout service project works. Be sure to read it carefully so you can explain what it says. “Navigating the Eagle Scout Service Project” will help you communicate a number of things to your beneficiary. For example, it provides thanks and congratulations for accepting the project; and it gives some background, discusses the requirements, and points out the responsibilities connected with approving your project proposal. It also explains that the beneficiary has the right to review, and also to require changes in your project plan. of understanding Again, be sure to read carefully “Navigating the Eagle Scout Service Project” so you will have a full understanding of the role of your beneficiary.
Next Step: Your Project Plan
2nce your proposal is approved, you are strongly encouraged t o p r e p a r e y o u r p r o j e c t p l a n u s i n g t h e f o r m i n t h i s workbook. Doing so increases the likelihood your project will be approved at your Eagle Scout board of review. As you begin preparing it, you should meet with a project coach. &heck with the person who handled the approval of your project proposal to learn how coaches are designated in your community.
Your designated coach can help you avoid the common pitfalls associated with Eagle Scout service projects and be a big part of your success. You may also want to talk to your unit leader. There may be adults in your troop who are experts in conducting the kind of project you are planning. It's ok for you to work with them as well. The more coaching you get, the better your results will be.
Beginning Work on Your Project
Once your proposal has been fully approved and you have finished your project planning, only then, may you begin work on your project.
Proposal Page A
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DateSigned
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&ouncil or 'istrict $pproval
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Eagle Scout Service Project 1ame
Planned start date Planned completion date
&omments )rom <our Proposal 5evieZ
What suggestions were offered by the council or district representative who approved your project" Project 'escription and %enefit &Kanges from tKe Proposal $V SrojectV are SlaQQeG cKaQgeV are uVuall\ QeceVVar\. ,I tKe\ are major it iV imSortaQt to coQIirm tKe\ are acceStable to tKe beQeIiciar\. <ou VKoulG alVo GiVcuVV major cKaQgeV ZitK tKoVe ZKo aSSroveG \our SroSoVal aQG alVo ZitK \our coacK to get aQ iGea iI tKe cKaQgeV Zill be acceStable to \our boarG oI revieZ.
How will your project be different from your approved proposal" Will the changes make the project more, or less, helpful to the beneficiary" Explain:
Present &ondition or Situation ,QcluGe beIore SKotograSKV to VKoZ tKe boarG oI revieZ aV attacKmeQtV.
Describe the present condition of the worksite. For an event or activity, describe your biggest obstacles.
Project Plan Page A
2
5 6
77 Project PKases <ou ma\ Kave more tKaQ teQ SKaVeV or IeZer aV QeeGeG.
Look at the phases from your proposal. Make any changes, then provide a little more detail, including approximate starting and ending dates for each phase. If you have more than 1 phases, attach a separate page with your continued phase list.
Work Processes
Prepare a step-by-step list of what must be done and how everything comes together: site preparation, sizing, assembly, fastening of materials, finishes to be used
paint, varnish, etc.
, uses of supplies and tools, etc. Your project coach may be able to assist. $ttacKments
If you are unable to attach items within this workbook, please put them in separate documents that you may send along with your workbook. Attachments might include such things as additional plans, drawings, diagrams, maps, and pictures that will help you carry out your project. They may also be helpful to your workers, your coach, the project beneficiary, and to your board of review. Drawings, if needed, should be to scale. If you are planning an event or activity, something like a program outline or a script would be appropriate
Permits and Permissions
If you will need permissions or permits
, what is being done to obtain them, and when will they be issued"
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Project Plan Page B
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Project Plan Page B
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Total cost of materials:
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Total cost of supplies:
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Project Plan Page D
,tem Projected &ost
Total materials
from above
Total supplies
from above
Total tools
from above
7otal cost
E[penses 5evenue
Total to be raised:
&ontribution from beneficiary:
Describe how you will get the money for your project. Include what any helpers will do to assist with the effort and also any requests you will make for donations of supplies, materials, etc.
*iving /eadersKip
Fill out the chart below, telling about specific jobs that need to be done, the skills needed to do them, whether they must be adults or may be youth, how many helpers are needed, and how many you have so far if any
. For example:
What are your plans for briefing helpers, or making sure they know how to do what you want them to do" Job to Be Done Skills Needed (if any) Adult or Youth
Helpers
Needed
Helpers
So Far
What is your plan for communicating with your workers to make sure they know how to get to the site and where to park, that they will be on time and they will have with them what they need" /ogistics
How will the workers get to and from the place where the work will be done" How will you transport materials, supplies, and tools to and from the site" Adult drivers/supervisors, youth to wash 2 adults, 1 youth 1 adult, 5 youthAble to drive or wash carsWork at car wash Total other
from above
How will you assure the tools used are in good condition, that clearance and barriers needed between users are considered, and that the tools are properly used and stored"
How long will your helpers be working each day"
5ecommend no more than eight hours per day
How will the workers be fed"
Where will restrooms be located"
Safety
Will a first aid kit be needed for this project" If so, where will it be kept" Will any hazardous materials or chemicals be used" If so, how will you see that they are properly handled" List hazards you might face. These could include severe weather, wildlife, hazardous tools or equipment, overhead or underground utilities, sunburn, etc. What will you do to prevent problems" For example, "Hazardous tools will be operated by adults only."
Potential +a]ard WKat Zill you do to prevent problems"
How do you plan to communicate these safety issues and hazards to your helpers" What personal protective equipment or supplies may be needed" For example, gloves, goggles, hardhats, etc.
Project Plan Page E
Who will conduct it"When will you hold a safety briefing" Who will be your first-aid specialist"
How may emergency vehicles access the site"
&ontingency Plans
What would cause postponement or cancellation of the project" What will you do should this happen" &omments )rom <our Project &oacK $bout <our Project Plan $ Sroject coacK
V commeQtV caQ be extremel\ KelSIul iQ aVVuriQg \our Sroject iV VucceVVIul.
Project Plan Page F
Fundraising Application Page A
Eagle Scout Service Project )undraising $pplication
Before filling out this application, it is important to read "Procedures and Limitations on Eagle Scout Service Project Fundraising." This can be found on the next page: "Fundraising Application Page %." 2nce completed, you must obtain approval from the project beneficiary and your unit leader, and then submit the fundraising application to your council service center at least two weeks in advance of your fundraising efforts. You will be contacted if it cannot be approved or if adjustments must be made. 8se this form, not the 8nit Money-Earning Application.
Eagle Scout &andidate
Project %eneficiary 5epresentative
&heck 2ne: 8nit Number:
Name of District: Name of &ouncil:
Project %eneficiary
Name: Preferred telephone
s
:
Address: &ity: State : =ip:
Email Address:
Name oI religiouV iQVtitutioQ VcKool or commuQit\
Name oI coQtact SerVoQ Ior tKe Sroject beQeIiciar\
Email Address:
Email Address:
Name: Preferred telephone
s
:
Address: &ity: State: =ip:
Preferred telephone
s
:
Address: &ity: State: =ip:
Name:
Describe how funds will be raised:
Proposed date the service project will begin:
Proposed dates for the fundraising efforts:
How much money do you expect to raise"
If people or companies are asked for donations of money, materials, supplies, or tools, how will this be done and who will do it"
<ou muVt attacK a liVt oI SroVSective GoQor QameV aQG ZKat tKe\ Zill be aVkeG to GoQate. 7KiV iV Qot reTuireG Ior aQ eveQt like a car ZaVK.
If so, by whom"Are any contracts to be signed"
&ontract details:
$pprovals 7Ke beQeIiciar\ aQG uQit leaGer VigQ beloZ iQ aQ\ orGer beIore autKori]eG couQcil aSSroval iV obtaiQeG.
Signature Date Signature Date Signature Date
Beneficiary Unit Leader Authorized Council Approval*
Troop &rew Ship
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Procedures and Limitations on Eagle Scout
Service Project )undraising
Eagle Scout Service Project Fundraising Application must be used in obtaining approval for service project fundraising of monies and for in-kind donations of materials, supplies, tools, or other needs.* Send the completed form with any attachments to your local council service center, where it will be routed to those responsible for approval. This may be a district executive or another staff member, the council or district advancement committee, a finance committee, etc., as determined by your council. Only one form is required per service project even if there will be multiple events, participants, or donors. It is not required to submit this form with your project proposal. *This application is not necessary for contributions from the candidate, the candidate's parents or relatives, unit or its chartered organization, unit's parents or members, or the beneficiary. All proceeds left over from fundraising or donations, whether money, materials, supplies, etc., regardless of the source, go to the beneficiary. If the beneficiary is not allowed, for whatever reason, to retain any excess funds or materials, etc., the beneficiary should designate a suitable charity to receive them, or allow the unit to retain them. The unit must not influence this decision.
If the standards below are met, your fundraising effort likely will be approved.
1. Eagle Scout service projects may not be fundraisers. In other words, the candidate may not stage an effort that primarily collects money, even if it is for a worthy charity. Fundraising is permitted only for securing materials, etc., and otherwise facilitating a project. 8nless the effort involves contributions only from the beneficiary, the candidate, the candidate's parents or relatives, unit or its chartered organization, unit's parents or members, it must be approved by the local council. T h i s is achieved by submitting the Eagle Scout Service Project Fundraising Application.
2. It must be clear to all donors or event participants that the money is being raised on behalf of the project beneficiary. 2nce collected, money raised must be turned over to the beneficiary or to the candidate¶s unit for deposit until needed for the project. If the unit receives the funds, it must release them to the beneficiary once expenses have been paid.
. Any contracts must be signed by a responsible adult, acting as an individual, without reference to the Boy Scouts of America. The person who signs the contract is personally liable. &ontracts must not and cannot bind the local council, the Boy Scouts of America, or the unit¶s chartered organization. . If something is to be sold, we want people to buy it because it is a quality product, not just because of an association with Scouting. Buyers or donors must be informed that the money will be used for an Eagle Scout service project to benefit the school, religious institution, or community chosen, and any funds left over will go to that beneficiary.
5. Any products sold, or fundraising activities conducted, must be in keeping with the ideals and principles of the BSA. For example, they must not include raffles or other games of chance.
6. Should any donors want documentation of a gift, this must be provided through the project beneficiary, not the Boy Scouts of America. If a donor or fundraising participant wants a receipt, this too, must be provided in the name of the beneficiary.
7. Youth are not normally permitted to solicit funds on behalf of other organizations. However, a local council may allow an exception for Eagle Scout service projects.
. Local councils may determine that certain types of fundraisers such as bake sales and car washes do not require a fundraising application. &ouncils may also establish dollar thresholds, as well for example, "Any effort expected to
raise less than 5 does not require an application."
Fundraising Application Page B
This page intentionally left blank
Eagle Scout Service Project 5eport
This report is to be prepared after your service project has been concluded. It is not necessary to provide lengthy answers. Be prepared to discuss your project and this report at your board of review.
Eagle Scout candidate’s full legal name
Eagle Scout Service Project 1ame
Project start date Project completion date
When was it finished"
Project E[ecution
2nce planning was completed, when did the work begin"
Project 'escription
PleaVe SroviGe a brieI GeVcriStioQ oI \our Sroject aQG tKe imSact it Zill Kave.
Describe what you did after your proposal was approved to complete the planning of your project. 2bservations
What went well"
What was challenging"
&Kanges
Many successful projects require changes from the original proposal. What significant changes did you make and why did you make them
be brief
"
Project 5eport Page A
/eadersKip
In what ways did you demonstrate leadership"
What was most difficult about being the leader"
What was most rewarding about being the leader"
What did you learn about leadership, or how were your leadership skills further developed" 0aterials Supplies 7ools 2tKer
Were there significant shortages or overages of materials, supplies, tools, and other" If so, what effect did this have" Entering Service Project 'ata
The BSA collects information on the hours worked on Eagle Scout service projects because it points to achievement of our citizenship
aim. To assist with the data collection, please refer to your list of people who helped and the number of hours they worked. Then please provide the information requested below. Include hours spent doing planning under Total Hours Worked. %e sure to include yourself and tKe time spent on planning Number of
Workers
Total Hours
Worked
The Eagle Scout &andidate Planning +ours
Registered BSA youth members
Other youth
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Registered BSA adult Scouting volunteers and leaders
Other adults
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Grand Total of Hours
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Project 5eport Page B
The Eagle Scout &andidate E[ecution +ours
)unding Summary
Describe how you obtained money, materials, supplies, and other needs including donations
for your project.
How much was collected" How much was spent" If your expenses exceeded funds available, explain why this happened, and how excess expenses were paid.
If you had money left over at the end of your project, did you turn it over to the project beneficiary" If "No," when will that be done, or if your beneficiary is not allowed to accept the left over funds, which charity will receive them" How were the donors thanked"
PKotos and 2tKer 'ocumentation
If you have them, submit photographs taken before, during and after project completion on a separate document.
You may physically attach letters, maps, handouts, printed materials, or similar items that might be helpful to your board of review.
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preventing future edits
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s Promise SigQ beloZ beIore \ou Veek tKe otKer aSSrovalV. 2Q m\ KoQor , ZaV tKe leaGer oI m\ Eagle Scout Vervice Sroject aQG executeG it aV reSorteG Kere Project 5eport Page &
Signature Date Signature Date
Beneficiary name
Unit l leader name
$pprovals
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Signature Date
Navigating the Eagle Scout Service Project
Information for Project Beneficiaries
Thank You and Congratulations
Congratulations on your selection as an Eagle Scout service project beneficiary, and thank you for the opportunity you are making available to an Eagle Scout candidate. Support from community organizations is important to Scouting— just as important as Scouting's contributions are to the community. Scouts provide important services, and benefiting organizations such as yours provides a vehicle for personal growth.
The Eagle Scout Rank and the Service Project
Service to others is an important part of the Scout Oath: “... to help other people at all times.” Each year tens of thousands of Scouts strive to achieve the coveted Eagle Scout rank by applying character, citizenship, and Scouting values in their daily lives. One of the rank requirements is to plan, develop, and give leadership to others in a service project helpful to any religious institution, school, or community. Through this requirement, Scouts practice what they have learned and gain valuable project management and leadership experience.
Typical Projects
There are thousands of possible Eagle Scout projects. Some involve building things, and others do not. There have been all kinds: making birdhouses for an arboretum, conducting bicycle safety rodeos, constructing park picnic tables or benches, upgrading hiking trails, planting trees, conducting well-planned blood drives, and on and on. Other than the general limitations noted below, there are no specific requirements for project scope or for how many hours are worked, and there is no requirement that a project have lasting value. What is most important is the impact or benefit the project will provide to your organization. In choosing a project, remember it must be something a group with perhaps limited skills can accomplish under the leadership of your Eagle Scout candidate. In order to fulfill the requirement, the Scout must be the one to lead the project. Therefore, it is important that you work with the Scout and not with the Scout's parents or leaders.
Projects Restrictions and Limitations
• Fundraising is permitted only for facilitating a project. Efforts that primarily collect money, even for worthy charities, are not permitted.
• Routine labor, like a service Scouts may provide as part of their daily lives such as mowing or weeding a church lawn, is not normally appropriate. However, if project scale and impact are sufficient to require planning and leadership, then it may be considered.
• Projects are not to be of a commercial nature or for a business, though some aspects of a business operation provided as a service, such as a community park, may qualify. • The Scout is not responsible for any maintenance of a project once it is completed.
Approving the Project Proposal and Project Scheduling
Once a potential project is identified, you must approve your Scout's proposal. Regular communications with the Scout can make this quick and easy, but be sure you have both discussed and considered all aspects of the project to ensure your Scout has a clear understanding of your expectations and limitations. Keep in mind the proposal is merely an overview—not a comprehensive project plan.
Some projects may take only a few weeks or months to plan and carry out, while others may take longer. Scouts working toward the Eagle rank are typically busy, so scheduling flexibility may be important. The proposal must also have several approvals, besides yours, before project planning occurs and work begins. Therefore, if a proposed project must be completed by a certain rapidly approaching date, it may be a good idea to consider something different. Remember, too, that all work must be completed before the Scout's 18th birthday.
Approving Project Plans
After the proposal is approved by the BSA local council, your Scout must develop a plan for implementing the project.
Before work begins, you should ask to see the plan. It may come in any format you desire or are willing to accept. It could even be a detailed verbal description. That said, the BSA includes a “Project Plan” form in your Scout's Eagle Scout Service Project Workbook, and we recommend that you ask your Scout to use it. If in your plan review you have any concerns the project may run into trouble or not produce the results you want, do not hesitate to require improvements before work begins.
Permits, Permissions, and Authorizations
• If the project requires building permits, etc., your Scout needs to know about them for planning purposes.
However, your organization must be responsible for all permitting. This is not a duty for the Scout. • Your organization must sign any contracts.
• If digging is involved, it is your responsibility to locate, mark, and protect underground utilities as necessary. • If you need approval from a committee, your organization's management, or a parent organization, etc., be sure to allow additional time and let the Scout know if their help is needed.
Funding the Project
Eagle service projects often require fundraising. Donations of any money, materials, or services must be pre-approved by the BSA unless provided by your organization; by the Scout, the Scout's parents, or relatives; or by the Scout's unit or its chartered organization. The Scout must make it clear to donors or fundraising event participants that the money is being raised on the project beneficiary's behalf, and that the beneficiary will retain any leftover funds. If receipts are needed, your organization must provide them. If your organization is not allowed to retain leftover funds, you should designate a charity to receive them or turn them over to your Scout's unit.
Supervision
To meet the requirement to “give leadership to others,” your Scout must be given every opportunity to succeed independently without direct supervision. The Scout's troop must provide adults to assist or keep an eye on things, and your organization should also have someone available. The Scout, however, must provide the leadership necessary for project completion without adult interference.
Safety
Through the proposal and planning process, the Scout will identify potential hazards and risks and outline strategies to prevent and handle injuries or emergencies. Scouts as minors, however, cannot be held responsible for safety. Adults must accept this responsibility. Property owners, for example, are responsible for issues and hazards related to their property or employees and any other individuals or circumstances they would normally be responsible for controlling. If during project execution you have any concerns about health and safety, please share them with the Scout and the unit leaders so action may be taken. If necessary, you may stop work on the project until concerns are resolved.
Project Execution and Approval
After the project has been carried out, your Scout will ask for your approval on their project report. The report will be used in the final review of the Scout's qualifications for the Eagle Scout rank. If the Scout has met your reasonable expectations, you should approve the project; if not, you should ask for corrections. This is not the time, however, to request changes or additions beyond what was originally agreed.
The Eagle Scout service project is an accomplishment a Scout will always remember. Your reward will be a helpful project and, more important, the knowledge you have contributed to a young Scout's growth.
Navigating the Eagle Scout Service Project is available for download at http://www.scouting.org/advancement (DJOH 6HUYLFH 3URMHFW :RUNERRN 5HYLVLRQ 7UDFNLQJ
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