RESOLUTION NO. 22-0068
A RESOLUTION OF THE MANHATTAN BEACH CITY
COUNCIL APPROVING A CLASSIFICATION AND
COMPENSATION PLAN FOR PART-TIME
UNREPRESENTED EMPLOYEES OF THE CITY OF
MANHATTAN BEACH
WHEREAS, part-time employees provide significant contributions to the City’s service to the community; and
WHEREAS, the salary and benefits provisions for part -time employees of the City of Manhattan Beach have historically been included in the City’s personnel rules; and WHEREAS, the part-time classification and compensation plan has not been evaluated in many years, and whereas the current job market requires that the City ensure its part- time classifications are paid competitively for recruitment; and WHEREAS, changes are being made to the classification and compensation plan for part- time employees that require City Council approval; and
WHEREAS, as part of a comprehensive update of the City’s personnel rules, Staff has recommended that the City Council approve a classification and compensation plan for part-time unrepresented employees; and
WHEREAS, the attached compensation plan is intended to be inclusive of all terms, conditions, and compensation for unrepresented part-time employees, with the exception of policies that apply to all City employees, and therefore apply to part-time employees.
THEREFORE, THE MANHATTAN BEACH CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Cou ncil hereby approves and adopts t he attached Classification and Compensation Plan for Part-Time Unrepresented Employees of the City of Manhattan Beach. The Human Resources Director or her designee shall administer the terms of the compensation plan on behalf of the City.
SECTION 2. The City Council hereby amends the personnel rules to remove the following provisions:
Rule V Compensation: Section 11 Compensation for Non-Classified Positions: C.
Part-Time Employees
Rule XII Expenses Allowances and Other Fringe Benefits Sections 6. Retirement:
H. Part-time employees
SECTION 3. The City Clerk shall certify to the adoption of this Resolution.
ADOPTED on May 17, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
HILDY STERN
Mayor
ATTEST:
____________________________
LIZA TAMURA
City Clerk
PART-TIME UNREPRESENTED EMPLOYEES
JANUARY 1, 2022 – JUNE 30, 2025
CLASSIFICATION AND
COMPENSATION PLAN
Table of Contents
INTRODUCTION ......................................................................................................................................... 1 ARTICLE 1: PART -TIME EMPLOYEES DEFINED ................................................................................. 1 ARTICLE 2: WORK HOURS AND SCHEDULE .................................................................................. 2 ARTICLE 3: COMPENSATION ............................................................................................................. 3 ARTICLE 4: BENEFITS ............................................................................................................................ 4 EXHIBIT A – SALARY SCHEDULE ....................................................................................................... 6
INTRODUCTION
Part-time employees are an important part of the City’s workforce and play an instrumental role in providing service to the community. Part-time employees also provide flexible staffing, in terms of the weekly assigned hours as well as the anticipated duration of employment. The intent of this plan is to outline the ter ms, conditions, parameters , classification and compensation for part -time employees working for the City. In addition to the terms of this plan, p art-time employees are also subject to Citywide expectations for employee conduct, as outlined in policies and procedures, as well as rules specific to their assigned department.
ARTICLE 1 : PART-TIME EMPLOYEES DEFINED
1) Categories of part-time employment
Generally, part-time employment falls into one (or more) of the following categories:
a) Regular part -time employees : Part-time employees who work a set number of hours on an ongoing basis, and are generally scheduled to work thirty (30) hours or less per week, but may be assigned a greater number of hours based upon operational and position needs . Regular part-time positions are generally scheduled to work throughout the year, but may be assigned more hours during peak season or designated time periods . Employees in regular part -time roles are required to regularly be available for their assigned position.
b) Temporary employees : Part-time employees who are hired to fill in for the vacancy or leave of a full-time employee, or for an extra -help assignment. The duration of these assignments will generally be 6 months or less, but may be assigned for a longer dura tion based upon operational and position needs. Temporary employees may be scheduled for full-time or part- time hours and are generally expected to work a limited duration of time. Temporary employees will be separated from City service following their assignment, unless they are hired to work in a different capacity, or unless earlier terminated.
c) Seasonal employees : Part-time employees who are hired to support a program, service or activity that occurs on a seasonal basis at specific times of the year ; for example, recreation employees hired to support summer programs. Employees working in a seasonal capacity will be separated from City service after the end of their seasonal assignment unless they are hired to work in a different capacity, or unless earlier terminated.
d) On-Call or As -Needed employees : Part-time employees who are hired to be on payroll (but paid only for actual time worked) for on-call or as-needed services. Examples of this include on- call clerical support or employees to support special event staffing, or specific projects.
Employment will be reviewed periodically to ensure that the employee still qualifies for as - needed work.
2) Employment Status (At-Will and not Classified Service) Employees working in part-time positions are not part of the classified service and are “at-will” in nature. “At-will” employees are employees who have no property interest in continued employment, may be removed from service at any time with or without cause or notice, and are not entitled to a pre-disciplinary process or a disciplinary appeal procedure.
3) Part-Time Classifications
Job descriptions will be established and maintained for any part -time position that does not have a full-time equivalent position. New or updated job descriptions require the approval of the Human Resources Director, and the assigned compensation for new classifications appro ved throughout the duration of this classification and compensation plan will also be approved by the Finance Director. Employees who are hired to work in the part-time equivalent of a full-time position will be assigned duties and responsibilities as described in the existing job description.
4) Maintaining “Active ” Status
Part-time employees on the City’s payroll will be reviewed periodically, and employees who have not recorded any hours within a specified time period (generally six months) will be reviewed by their supervisor(s) for the need for continued employment. Employees consistently unavailable for work or no longer in a needed assignment will be taken off payroll and notified of such action.
5) Employment in More Than One Part -Time Position
In some instances, an employee may be approved to work in more than one part -time position with different job functions and responsibilities. When an employee is approved to work in more than one position, they will receive the hourly rate corresponding with each part-time position for the hours worked in that function.
ARTICLE 2: WORK HOURS AND SCHEDULE
1) Work Hours
Part-time employees are generally scheduled to work less than thirty (30) hours per week, and/ or less than fifty-two (52) weeks per year. Part time employees are generally scheduled to work 1,000 hours or less in a fiscal year. Upon hire or based upon the needs of the position, a supervisor may attain approval from their Department Head and Human Resources for an employee to work more than 1,000 hours in a fiscal year. Part-time employees will only be paid for their actual hours worked, and any leave time they are provided.
2) Work Schedule
The assignment of work schedules is at the sole discretion of the department. In assigning employees’ work schedules, the supervisor may require employees to provide their availability for a set period of time and may determine the methods for assigning work schedules. Employee availability will be taken into account when assigning work schedules, and those employees who are more consistently available for additional hours may be assigned more hours or preferred scheduling.
3) Meal Periods and Rest Breaks
Meal periods and rest breaks will be provided to part-time employees when possible. An employee scheduled to work six (6) hours or more will typically be provided a thirty (30) minute meal period, which will be unpaid if the employee is relieved of their job duties and paid if the employee is required to be available or on call during their meal period. At the supervisor’s discretion and when operationally feasible , a part -time e mployee may be assigned paid rest breaks, generally 15 minutes for each four hours (or more ) worked. Meal periods and rest breaks are not required by law for public agency employees. An employee will not be entitled to a credit for any meal periods or rest breaks they are not able to take. U npaid meal periods or paid rest breaks will be granted based upon the operational feasibility and the nature of the employee’s job responsibilities.
4) Overtime
Overtime work should be an exception for part -time employees. Any overtime worked must be approved by the employee’s supervisor in advance, except in emergency circumstances. Overtime is compensated at time and one half the employee’s regular rate of pay for any hours w orked in excess of forty (40) hours per defined 7 -day workweek. Unless otherwise specified, the defined workweek for part-time employees begins Saturday at midnight and ends Friday at 11:59 p.m. Any leave time (e.g. statutory sick leave) will not be considered hours worked for the purposes of calculating overtime.
ARTICLE 3: COMPENSATION
1) Salar y
a) Salary schedule for part -time positions:
The salary schedule for all designated part -time positions is attached as Exhibit A. P art-time positions are either allocated to a salary step plan or to an open salary range. b) Full-time classification employed on a part -time or temporary basis :
Any employee hired on a part-time or temporary basis in a full-time classification will be paid the corresponding salary rate on an hourly basis. While a full-time position may be hired in this capacity, the classification will not be listed on the part-time employee salary schedule (Exhibit A).
c) Salary upon appointment :
Upon appointment, the Department Head may authorize an initial salary rate at any point in the salary step schedule or ra nge based upon experience, knowledge, skills, and/or abilities related to the position.
d) Movement within the salary range :
Employees are eligible for annual salary movement on their anniversary date, either to the next salary step or an increase within the range, in conjunction with the employee demonstrating satisfactory or above p erformance. If warranted by job performance or for retention, the supervisor may recommend movement greater than one-step or at an earlier interval than one year, subject to approval of the Department Head and Human Resources Director. Increases within a salary range shall be based upon the supervisor recommendation and Department Head approval, but shall not exceed 10% within a fiscal year unless authorized by the Human Resources Director and City Manager. Increases will be effective the beginning of the pay period following their anniversary date. If an employee has not worked consistently in the prior evaluation year (less than 450 hours) or has not demonstrated satisfactory performance, the employee’s supervisor may recommend delaying the step increase in 6 -month increments.
ARTICLE 4 : BENEFITS
This article provides an overview of the benefits that may be offered to part-time employees. The eligibility for such benefits will depend on the requirements under the law and a part -time employee’s specific status. Questions about an employee’s eligibility for any of the benefits outlined within this article may be directed to the Human Resources Department.
1) Leave (Sick Leave and Family/Medical Leave )
Part-time employees will be eligible for leave time as required under the law. Employees who qualify for Family/Medical Leave based on their hours worked will be eligible for those benefits in accordance with the law and City policy.
2) Retirement Plans
City employees do not participate in Social Security. Part -time employees are instead enrolled in one of the following retirement systems/plans, based on their eligibility:
a) California Public Employees Retirement Systems (CalPERS) Retirement Employees who work more than 1,000 hours in a fiscal year, as well as any employee who is an active participant in C alPERS from a prior or concurrent employer , will be enrolled in the CalPERS retirement system. Employees will be enrolled in one of the following two categories, based upon the associated CalPERS criteria:
i) “Classic” CalPERS Members:
Employees who are “classic” members under the CalPERS retirement program receive the 2% @ 55 retirement formula and one -year final compensation (Government Code section 20042). Employees contribute the 7% member contribution on a pre -tax basis toward the retirement benefit.
ii) “New Members” under the Public Employee Pension Reform Act (PEPRA):
Employees who are “new members” under the CalPERS retirement program receive the 2% @ 62 retirement formula and a three -year final compensation period (Government Code section 7522.32(a)). Employees contribute the higher of 7% or one -half the normal cost as identified annually by CalPERS.
b) PARS Alternate Retirement System
All employees who are not enrolled in CalPERS will be enrolled in the alternate retirement system for part -time employees. Employees will be required to pay t heir full employee contribution (7.5% at the time of adoption of this plan).
3) Workers Compensation
Employees who are injured on the job will receive worker ’s compensation benefits as provided by law.
4) Additional Unpaid Leave
At the supervisor’s discretion, employees may request an unpaid leave of absence . Unless the employee is eligible for statutory family/medical leave, any request for unpaid leave is at the sole discretion of the employee’s supervisor and department head. Unpaid leaves of absence shall not exceed six (6) months.
5) Additional Benefits
The availability of other benefits and programs for part-time employees will be at the discretion of the City.
EXHIBIT A – SALARY SCHEDULE S
Effective 05/21/2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Background Investigator Range: 30.00 45.00
Ceramic Technician 18.00 18.90 19.85 20.84 21.88
Custodian Range: 15.00 25.00
Emergency Services Coordinator 41.08 43.13 45.29 47.55 49.93 Fire Prevention Apprentice 18.00 18.90 19.85 20.84 21.88 Intern Range: 15.00 25.00
Maintenance Assistant Range: 15.00 25.00
Pool Lifeguard/Instructor 18.00 18.90 19.85 20.84 21.88 Pool Manager 21.88 22.97 24.12 25.33 26.60
Program Coordinator Range: 20.00 51.50
Project Administrator Range: 45.00 125.00
Recreation Leader 17.14 18.00 18.90 19.85 20.84
Senior Recreation Leader 21.88 22.97 24.12 25.33 26.60 Warehouse Assistant Range: 18.00 25.00
Effective 01/14/2023
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Background Investigator Range: 30.00 46.35
Ceramic Technician 18.54 19.47 20.45 21.47 22.54
Custodian Range: 15.00 25.75
Emergency Services Coordinator 42.31 44.42 46.65 48.98 51.43 Fire Prevention Apprentice 18.54 19.47 20.45 21.47 22.54 Intern Range: 15.00 25.75
Maintenance Assistant Range: 15.00 25.75
Pool Lifeguard/Instructor 18.54 19.47 20.45 21.47 22.54 Pool Manager 22.54 23.66 24.85 26.09 27.40
Program Coordinator Range: 20.00 53.05
Project Administrator Range: 45.00 128.75
Recreation Leader 17.65 18.54 19.47 20.45 21.47
Senior Recreation Leader 22.54 23.66 24.84 26.09 27.40 Warehouse Assistant Range: 18.00 25.75
Effective 01/13/2024
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Background Investigator Range: 30.00 47.74
Ceramic Technician 19.10 20.05 21.06 22.11 23.22
Custodian Range: 15.00 26.52
Emergency Services Coordinator 43.58 45.75 48.05 50.45 52.97 Fire Prevention Apprentice 19.10 20.05 21.06 22.11 23.22 Intern Range: 15.00 26.52
Maintenance Assistant Range: 15.00 26.52
Pool Lifeguard/Instructor 19.10 20.05 21.05 22.11 23.21 Pool Manager 23.22 24.37 25.59 26.87 28.22
Program Coordinator Range: 20.00 54.64
Project Administrator Range: 45.00 132.61
Recreation Leader 18.18 19.10 20.05 21.05 22.11
Senior Recreation Leader 23.22 24.37 25.59 26.87 28.22 Warehouse Assistant Range: 18.00 26.52
Effective 01/11/2025
Classification Step 1 Step 2 Step 3 Step 4 Step 5 Background Investigator Range: 30.00 48.46
Ceramic Technician 19.39 20.35 21.38 22.44 23.57
Custodian Range: 15.00 26.92
Emergency Services Coordinator 44.23 46.44 48.77 51.21 53.76 Fire Prevention Apprentice 19.39 20.35 21.38 22.44 23.57 Intern Range: 15.00 26.92
Maintenance Assistant Range: 15.00 26.92
Pool Lifeguard/Instructor 19.39 20.35 21.38 22.44 23.57 Pool Manager 23.57 24.74 25.97 27.27 28.64
Program Coordinator Range: 20.00 55.46
Project Administrator Range: 45.00 134.60
Recreation Leader 18.45 19.39 20.35 21.38 22.44
Senior Recreation Leader 23.57 24.74 25.97 27.27 28.64 Warehouse Assistant Range: 18.00 26.92