AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND TRIAD CONSULTING
AND SYSTEM DESIGN GROUP
This First Amendment (“Amendment No. 1 ”) to that certain agreement by and between the City of Manhattan Beach, a California municipal corporation (“City”) and Triad Consulting and System Design Group, a limited liability company (“Consultant”) (collectively, the “Parties”) is hereby entered into as of June 7, 2022 (“Effective Date”).
RECITALS
A. On February 15, 2022 , the City and Consultant entered into an agreement for professional services for the Consultant to provide services for the City Facility Security Camera Project (“Agreement”);
B. The Parties now desire to amend the Agreement to extend the Term of the Agreement, increase the Maximum Compensation and modify the Scope of Services, including, but not limited to, providing construction documents, bidding assistance, and construction administration services for seven facility sites for the City Facility Security Camera Project.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 2 of the Agreement is hereby revised to extend the Term of the Agreement through June 30, 2024, unless sooner terminated as provided in Section 12 of the Agreement.
Section 2. Section 3.A of the Agreement is hereby revised to increase the Maximum Compensation amount by $ 44,995.00, for a new Maximum Compensation of $85,555.00.
Section 3. Section 3.B of the Agreement is hereby revised to increase the reimbursable expenses amount by $440.00, for a new total not-to-exceed sum of $880.00.
Section 4. Exhibit A “Scope of Services” of the Agreement is hereby amended to include the attached Exhibit A of this Amendment No. 1.
Section 5. Exhibit B “Approved Fee Schedule ” of the Agreement is hereby amended to include the attached Exhibit B of this Amendment No. 1.
Section 6. Except as specifically amended by this Amendment No. 1, all other provisions of the Agreement shall remain in full force and effect.
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IN WITNESS THEREOF, the Parties hereto have executed this Amendment No. 1 on the day and year first shown above.
[SIGNATURE PAGE FOLLOWS]
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Bruce Moe
Title: City Manager
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By:
Name: Steve S. Charelian
Title: Finance Director
APPROVED AS TO CONTENT:
By:
Name: Erick Lee
Title: Public Works Director
Consultant:
Triad Consulting & System Design Group,
a limited liability company
By:
Name: Gregory W. Brandon
Title: Principal /Owner
By:
Name: Michael Ulwelling
Title: Managing Director
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EXHIBIT A
SCOPE OF SERVICES
Triad Consulting and Systems Design Group is to provide construction documents, bidding assistance, and construction administrative services designed around Milestone Video Surveillance system interfacing with S2 Access Control for the seven (7) City of Manhattan Beach site to include: City Hall, Police Department, Fire Department, Joslyn Community Cent er, Live Oak Park, Manhattan Heights Community Center, and the Public Works Yard.
The information contained herein outlines the scope of Triad’s services for the project to include the following:
1) CONSTRUCTION DOCUMENTS
a) Construction documents include Phase I, II, and III as described in the City Facility Camera Project Findings and Recommendations Report dated August 2021.
b) Project kick-off meeting to clarify scope and identify points of contact for coordination items.
c) Create CAD files from PDFs for the listed seven (7) sites. d) Develop the phased by system construction drawing package to bid ready condition.
i) Plan drawings will include 100% CD for each of the seven (7) sites. ii) Specifications will include requirements to bid each phase separately. e) Submit video system phasing plan for review and comments f) Site visits to confirm space and mounting requirements i) Confirm network equipment locations and cable routing requirements. ii) Confirm mounting locations and address any building penetration issues.
g) Confirm the final system requirements with city stakeholders, as necessary:
h) Deliver Construction Document package at 65% readiness for review and comments.
i) Incorporate client review comments (if any)
j) Present the Construction Document package 100% readiness. k) Deliverables
i) Deliverables will include 65% and 100% complete sets on the reasonable schedule.
ii) Updated ROM budget
iii) Construction Document Drawing Package including:
(1) A Title Sheet
(2) 1/8” scale Plan’s showing device locations, fields of view, detail call-outs and the like.
(3) Physical mounting details
(4) Single Line Diagram
(5) CSI format specifications for each system
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2) BID ASSIST
a) Bid assist includes Phase I only as described in the City Facility Camera Project Findings and Recommendations Report dated August 2021. b) Provide selection and award support by responding to bidder’s questions and producing project addenda where required
c) Pre-bid meeting and job walk as required
d) Review bids for product substitutions and compliance, and make recommendations as need.
e) Respond to requests for information (RFI’s) as required f) Final bid review and assist in contract award
3) CONSTRUCTION ADMINISTRATION
a) Construction administration includes Phase I only as described in the City Facility Camera Project Findings and Recommendations Report dated August 2021.
b) Attend contractor kick-off meeting
c) Review as-built drawings and material submittal package for compliance with contract
d) Review and respond to contract requests for information e) Attend bi-weekly construction status meetings (6 months construction schedule)
f) Attend 6 onsite construction observation meetings for installation progress during construction
g) Provide punch list near substantial completion with one follow up punch list at completion
h) Acceptance Testing: Witness final acceptance testing with one follow-up test. Additional tests due to improper system configuration or incomplete installation at time of schedule final test will be treated as additional services.
i) Review as-built documentation produced by the contractor for completeness. Observe final acceptance testing and develop a test punch list.
4) CLARIFICATIONS
a) Proposed fees for the consulting services are based upon the following:
i) Proposed fees for the security services are based on coordination with a single point of contact for furnishing reference documentation, providing CAD backgrounds, answering questions, distributing Triad’s work product and communicating Client decisions
ii) CAD file were not provided to Triad for design drawing we utilized PDFs for the Findings & Recommendations Report. Development of CAD files for each of the seven (7) sites will be additional cost accounted for in item 5 in fee schedule.
iii) Construction Documents will be part of phase I, II, and III per Findings Report to include all seven (7) sites.
iv) Bidding & CA of six (6) sites, included in Phase I exterior video surveillance system only
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(1) Phase II six (6) sites Bidding /CA installation of interior and various exterior cameras (TBD/Not included in proposal)
(2) Phase III five (5) sites bidding / CA installation and interior and various exterior cameras (TBD/Not included in proposal) v) This proposal does not include design of any physical security elements as recommended in the Finding Report.
vi) This fee is for Phase I only (CD, Bidding & CA), additional fee for Phase II & Phase III
5) SUPPLEMENTAL SERVICES:
a) Triad will provide supplemental services which are requested by the Owner but which are not listed herein on a time and material basis. b) Triad will bill monthly for progress and supplemental services for actual time spent according to the following standard hourly rates. i)
PROFESSIONAL FEES (PER HOUR)
Principal $210
Senior Security Consultant /Project
Manager
$175
Senior Systems Engineer $175
Designer $130
Project Coordinator $100
Computer Design Specialist $90
Administration $80
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EXHIBIT B
APPROVED FEE SCHEDULE