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Approved for use 2/15/20
2034384v3.doc City of MB Form
AMENDMENT NO. 7 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MANHATTAN BEACH AND
HDR ENGINEERING, INC.
This A mendment (“Amendment”) to th at certain a greement by and between the City of Manh attan Beac h, a California municipal cor poration (“City”) and HDR Engineering, Inc., a California corp oration (“Consultant”) (collectively, the “Parties”) is hereby entered into as of July 7, 2020(“Effective Date”).
RECITALS
A. On June 7, 2012, the City and Consultant en tered into an agreement for professional services for the Consultant to provide community relations and design professional services related to the Sepulveda Bridge Widening Project (“Original Agreement”).
B. On or about January 7, 2015, the Parties entered into Amendment No. 1 to the Original Agreement. On or about February 16, 2016, the Parties entered into Amendment No. 2 to the Original Agreement. On or about December 20, 2016, the Parties entered into Amendment No. 3 to the Original Agreement.
On or about August 1, 2017, the Parties entered into Amendment No. 4 to the Original Agreement. On or about August 21, 2018, the Parties entered into Amendment No. 5 to the Original Agreement. On or about December 3, 2019, the parties entered into Amendment No. 6 to the Original Agreement. The Original Agreement, as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4, Amendment No. 5 and Amendment No. 6 is referred to herein as the Agreement.
C. On April 14, 2020, in response to a request from City for additional miscellaneous project management services and engineering services to support the construction phase, Consultant submitted a proposal for a contract change order in the amount of $424,546.
D. The Partie s now desire to amend the Agreement to allow Consultant to provide additional specified services to City and to allow City to provide compensation for the services provided.
NOW, THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereby agree as follows:
Section 1. Section 3.A of the Agreement is hereby revised to increase the Maximum Compensation amount by $ 424,546.00 for a new Maximum Compensation of $3,252.657.00
Section 2. Exhibit A (Scope of Services) of the Agreement is hereby amended by adding the attached Exhibit A of this Amendment No. 7 to the Scope of DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
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Services. Exhibit B (Approved Fee Schedule) of the Agreement is hereby amended by adding the attached Exhibit B of this Amendment No. 7 to th e Approved Fee Schedule.
Section 3. Except as specifically amended by this Amendment No. 7 , all other provisions of the Agreement shall remain in full force and effect.
IN WITNESS THEREOF , the Parties hereto ha ve executed this Amendment No. 7 on the day and year first shown above.
[SIGNATURE PAGE FOLLOWS]
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37 - 3 -
The Parties, through their duly authorized representatives are signing this Agreement on the date stated in the introductory clause.
City:
City of Manhattan Beach,
a California municipal corporation
By:
Name: Bruce Moe
Title: City Manager
ATTEST:
By:
Name: Liza Tamura
Title: City Clerk
APPROVED AS TO FORM:
By:
Name: Quinn M. Barrow
Title: City Attorney
APPROVED AS TO FISCAL IMPACT:
By:
Name: Steve S. Charelian
Title: Finance Director
APPROVED AS TO CONTENT:
By:
Name: Stephanie Katsouleas
Title: Public Works Director
Consultant:
HDR Engineering, Inc.,
a California corporation
By:
Name:
Title:
By:
Name:
Title:
Thomas T. Kim
Sr. Vice President
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37 6/30/2020
6/30/2020
7/5/2020
7/14/2020
7/14/2020
A-1
EXHIBIT A
SCOPE OF ADDITIONAL SERVICES
TASK 1: PROJECT MANAGEMENT & COORDINATION SUPPORT
Budget is requested to continue project management and coordination activities during the construction phase and closeout of the project, as follows:
Support the City with on -going coordination with Caltrans Project Management, Construction Manage ment oversight, and Local Assistance staff, as needed
Conduct various correspondences and meetings with City staff and Construction Manager, including conference calls, e -mails, and in -person meetings, as required
Attend additional public outreach meetings with adjacent residents, business, and tenants, as required
Document Control
Manage and coordinate team/subconsultant progress and submittals Prepare Monthly Progress Reports and Invoices
Assumptions
Twelve-month construction duration and six-month project close out Deliverables
Meeting correspondence and emails
Monthly Progress Reports and Invoices
The total amount of budget requested to complete the work associated with Task 1 is $47,250.
TASK 2: DESIGN SERVICES DURING CONSTRUCTION (DSDC)
An increase in budget is requested to support the City, as follows:
Task 2.1 - Site Visits
HDR will visit the site to observe construction and/or review field conditions that may require a design change. HDR will attend a pre-construction and post- construction project walk through after construction of major design features.
HDR’s observation or monitoring of portions of the work performed under construction contracts shall not relieve construction contractor(s) from responsibility for performing work in accordance with applicable contract DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
A-2
documents. HDR shall not control or have charge of, and shall not be responsible for, construction means, methods, techniques, sequences, procedures of construction, health or safety programs or precautions connected with the work and shall not manage, supervise, control or have charge of construction. HDR shall not be responsible for the acts or omissions of construction contractor(s) or other parties on the project.
Assumptions
Construction duration of 12 calendar months
One senior roadway engineer making one site visit per month (six hours per visit)during construction period
Assumes 90 mile round trip mileage
Deliverables
Field Notes and observations
Task 2.2 - Submittal and Shop Drawing Reviews
HDR Team will review contractor-prepared shop drawings, product submittals and certificates of compliance and make a recommendation for action. Review action will conform to the project special provisions. The review performed by the design team will be only for conformance with the information provided in the Contract Documents. Approvals or other actions suggested by HDR will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs.
Submittals reviewed by HDR and returned to the CM will be marked according to the action categories below with an electronic stamp, signature of the reviewer, and the date of submittal review.
No Exceptions Taken
Approved as Noted
Revise and Resubmit
Rejected
No action taken
HDR will review submittals, recommend submittal action, and return submittals to the CM within ten (10) working days. HDR will retain one (1) copy of each submittal for its records.
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
A-3
Assumptions
Up to 60 submittals, 1 person equivalent for 8 hours per submittal on average Deliverables
Submittal and Shop Drawing reviews
Task 2.3 – Request for Information (RFIs)
HDR team will review and respond to RFI's forwarded from the CM within five (5) working days.
Assumptions
The level of effort and support provided will be commensurate with the available budget for this task
Assume up to 80 RFIs, 1 person equivalent for 8 hours per RFI on average Deliverables
RFI responses in electronic PDF format
Task 2.4 - Issue Design Revisions
HDR Team will prepare revisions to design plans and technical specifications as directed by the City or the CM. Such design revisions may be in response to actions required by an RFI, an unforeseen site condition, value-engineering, etc.
Design revisions will be annotated in a manner directed by the CM. Design revisions will be transmitted in PDF file format to the City and the CM.
Assumptions
The level of effort and support provided will be commensurate with the available budget for this task
Deliverables
Revised design plans and technical specifications
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
A-4
Task 2.5 – Geotechnical Services during Construction
Diaz-Yourman & Associates (DYA) will provide geotechnical services during bidding and construction phases of the Project. DYA will be provided with geotechnical-related requests for information (RFIs) and submittals for review and response, as follows:
Review conformed Project Plans and Specifications
Respond to 15 RFIs during bidding and construction phase Respond to five (5) submittals during construction
Conference calls/site meetings; assume three, 4-hour meetings Assumptions
CM will perform quality -assurance-related observation and testing at the project site and laboratory
CM will handle all geotechnical -related co nstruction issues with selected contractor
DYA will not serve as the geotechnical engineer-of-record Task 2.6 - Attend Construction Meetings
HDR will participate in construction coordination me etings with the City and CM via teleconference on an as -needed basis. HDR will also be available to attend more focused meetings in -person or via teleconference for a specific discipline as requested by the City and/or the CM. The design team will also attend the pre- construction meeting as indicated in Task 2.1.
HDR will visit the site to observe construction or review a fie ld condition that may require a design change. If requested, HDR will attend a project walk throu gh after construction of major design features.
Assumptions
HDR will have one senior level representative attend up to 48 weekly meetings/conference calls (2 hours each), as requested by the City and/or CM
In-person meetings will be coordinated in conjunction with Task 2.1
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
A-5
Task 2.7 - Support Contract Change Order Negotiations
HDR will support construction contract change order negotiations when requested.
Assumptions
Basis of fee assumes support of up to five (5) changes of 20 person -hours per change, on average
Task 2.8 – Punchlist Support
HDR will participate in a job walk following ‘substantial completion’ of construction of the Project. A construction close-out punchlist will be prepared by the CM with support by HDR, if requested.
Assumptions
Punchlist will be prepared by CM
The job walks will be broken out into discipline or stakeholder specific meetings,
HDR’s attendance will be determined based on the subject matter of each meeting
HDR will participate in up to four punchlist meetings with an average of no more than one HDR team member at each meeting
The total amount of budget requested to complete the work associated with Task is $336,010.
TASK 3: AS-BUILTS
Upon completion of the project construction, HDR will provide “as-built” record drawings of the project.
Task 3.1 As-Built Drawings to City and Caltrans
As-built drawings will be provided to the City and Caltrans for their records.
Assumptions
HDR will receive complete redline mark -ups from both the CM and the Contractor to use in the development of as-builts
Electronic files will be provided in PDF and native file formats The level of effort and support provided will be commensurate with the available budget for this task; assumes updates to 40 sheets at 4 hours/sheet on average
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
A-6
Deliverables
Final As -Built Drawings to City and Caltrans - 1 hard copy each and 1 electronic copy each
The total amount of budget requested to complete the work associated with Task 3 is $26,286.
TASK 4: ENVIRONMENTAL COMPLIANCE CLOSEOUT
HDR will provide throughout the duration of the project the following:
Task 4.1 – Environmental Compliance Monitoring
GPA Consulting (GPA) will provide the following environmental compliance monitoring
services:
Quarterly tracking to confirm that the environmental commitments are being implemented.
Following the construction period, GPA will prepare a Certificate of Environmental Compliance (CEC), in accordance with Chapter 39 of the Caltrans Standard Environmental Reference (SER), and will submit the CEC to Caltrans to document the environmental compliance efforts. GPA will update the Environmental Commitments Record (ECR) at the end of the construction period, as needed.
Upon project closeout, GPA will attach the completed ECR, along with the appropriate verification documents, to the CEC as evidence that Caltrans’ environmental compliance obligations have been met.
Assumptions
CM will provide environmental commitment compliance, monitoring and tracking throughout the construction duration.
CM will provide monthly progress updates to HDR/GPA on the status of implementation for each environmental commitment.
CM will compile any documentation that is being used to verify compliance with the environmental commitments (e.g., checklists, meeting minutes, monitoring reports, notices , etc.) and provide the verification documents to HDR/GPA.
DocuSign Envelope ID: 6E2799CE-BA5D-4A84-98DF-52B835FCDD37
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Deliverables
Certificate of Environmental Compliance
Updated Environmental Commitments Record
The total amount of budget requested to complete the work associated with Task 4 is $15,000.
The approved Fee Schedule provides a detailed breakdown of HDR’s costs, indicating the estimated number of hours and associated fee for each work element, in addition to the assumptions provided below.
ASSUMPTIONS
The assumptions listed below are in reference to the amendment items listed above:
1. Services encompassed with this amend ment would be delivered on a time-and materials basis up to the amendment limit. It is assumed that HDR and the City will come to a reasonable agreement as to the scope and fee for any additional effort beyond this amendment.
2. Any further delays beyond the timeframes indicated above such as access restrictions with the adjacent private property owner s and tenants that would affect the construction duration after this amendment is a pproved are not covered in this amendment. It is assumed that HDR and the City will come to a reasonable agreement as to the scope and fee for the additional effort.
3. If the Project is put on -hold for an extended period of time and Caltrans standards, policies and procedures further change in that peri od of time, this amendment does not include the level of effort needed to bring the design plans up to the new standards.
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B-1
EXHIBIT B
FEE SCHEDULE FOR SERVICES ADDED BY AMENDMENT NO. 7
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