MANHATTAN BEACH CITY HALL
1400 HIGHLAND AVENUE
MANHATTAN BEACH, CA 90266
WORK PLAN
MANHATTAN BEACH CITY COUNCIL
COMPLETED ITEMS
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STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
CITYWIDE DOCUMENT IMAGING SYSTEM (CONVERSION) PROJECT
City continues to utilize OnBase as our central electronic content management software through Konica Minolta Business Solutions/KMBS- ECM. The City Clerk’s Office, in partnership with Information Technology works with departments to assess their scanning needs and assist them with uploading documents into the software solution.
TARGET DUE DATE COMPLETED
FUNDING SOURCE GENERAL FUND
PRIORITY LEVEL B
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• Scanned City Clerk legislative documents from 1912 to present that includes City council minutes ordinances and resolutions as well as City Council agenda packets from 1995 – present. • Scanned Community Development (Building) past documents. • Scanned Finance (General Services) past documents.
• Fire Department determined that scanning needs are not needed at this time. • Ongoing - Continue supporting all departments that are currently scanning documents. These departments.
ACTIONS PENDING:
Continue scanning efforts on an ongoing basis.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
EXPLORE AGENDA MANAGEMENT SOLUTIONS
The City released an RFP and received four vendor
proposals. City staff from multiple departments
completed a detailed review of the proposal responses
and participated in vendor solution demonstrations.
The evaluation determined that the benefits offere d by the proposed solutions failed to provide the value to
warrant the risk and cost associated with implementing
a new solution. Staff recommended that the City work
with Granicus to improve the existing solution.
TARGET DUE DATE COMPLETED
FUNDING SOURCE GENERAL
PRIORITY LEVEL A
DEPTS. INVOLVED ALL
STATUS:
COMPLETED ACTION ITEMS:
• Released a Request for Proposals (RFP) and received proposals in November 2021 and February 2022.
• Reviewed and analyzed RFP’s received.
• Conducted citywide demo proposals from vendors that provided a proposal. • Established monthly meetings with Granicus to work on pending items that need to be upgraded. • Negotiated acceptable terms with Granicus and presented a multi-year agreement for City Council approval in December 2022.
ACTIONS PENDING:
None.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
BRUCE MOE, City Manager, [email protected]
MERCHANDISING, LICENSING AND BRANDING
FOR THE CITY
On March 9, 2018, City Council approved an exploration of merchandising, licensing and brandingoptions for the City.
On March 6, 2019, City Council adopted Resolution No. 19- 0028 establishing the Manhattan Beach Logo and directed staff to complete the brand style guide.
TARGET DUE DATE COMPLETED
FUNDING SOURCE GENERAL/MERCHANDISE REVENUE
PRIORITY LEVEL B
DEPTS. INVOLVED PR, IT,
STATUS:
COMPLETED ACTION ITEMS:
• Approved design of Manhattan Beach Logo at City Council meeting in February 2019. • Developed City brand style guidelines.
• Received Copyright status by USPTO.
• Launched Manhattan Beach City Store dubbed “Branded,” on August 5, 2019. • Approval of Wayfinding Signage Master Plan at the November 19, 2019, meeting. • Developed Use Agreement template for local retailers to use logo to sell. • Collaborated with local businesses to incorporate logo into merchandise. • Ongoing - Incorporate branding into the Public Works wayfinding signage program, City website and publications.
ACTIONS PENDING:
None.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Acting Community Development Director, [email protected]
CODE ENFORCEMENT REVIEW
In recent years, the City has adopted a number of
ordinances regulating and/or banning uses and
activities within the City limits. This requires education and notification to the community, business owners,
and visitors. Further, in order for ordinances to be
effective, enforcement against violators is required.
Other routine activities in the community, such as
construction, business operations, and property
maintenance, also require oversight. The Code
Enforcement section was restructured in the prior Fiscal Year through the addition of a Supervisor and two additional Code Enforcement personnels.
TARGET DUE DATE QUARTER 4 2022
FUNDING SOURCE GENERAL
PRIORITY LEVEL A
DEPTS. INVOLVED PD, MS
STATUS:
COMPLETED ACTION ITEMS:
• Recommended and received upgrading a Code Enforcement Officer position to a Supervising Code Enforcement Officer to provide day-to-day oversight.
• Performed review of the existing Code Enforcement Program operational structure. City Council approved adding two Code Enforcement Officer positions to provide a reduced response time and additional proactive patrols.
• Evaluated roles and responsiblities for City regulations, including implemenation and enforcement. • Approved class specification for Supervising Code Enforcement Officer and filled the new position. • Revised Code Enforcement Officer class specification to provide for entry level positions • Recruited and filled approved vacancies.
• Set goals and annual plan for the Code Enforcement Program. • Update and revise internal procedural and operations manual.
ACTIONS PENDING:
None.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
TALYN MIRZAKHANIAN, Acting Community Development Director, [email protected]
MANHATTAN VILLAGE SHOPPING CENTER
EXPANSION PROJECT
In December 2014, City Council approved an
expansion of the Manhattan Village Shopping
Center and associated Environmental Impact
Report (EIR). Willdan provides project
management services with all costs borne by the
applicant through a reimbursement agreement.
All plan checks and inspections are funded by the
applicant through a separate agreement as well. This multi-phased project is under construction and requires continued plan check, permitting, inspections, and updates.
TARGET DUE DATE QUARTER 4 2022
FUNDING SOURCE N/A
PRIORITY LEVEL B
DEPTS. INVOLVED PW, FN, FD, PD, MS
STATUS:
COMPLETED ACTION ITEMS:
• Construction of all parking decks, Macy’s Expansion, California Pizza Kitchen, Joey’s, Smashburger, DAN, restaurants, Anthropologie, Urban Outfitters, Central plaza and clock tower. • Reviewed plan check of BOA/Roku building, new 5,000 square foot retail building, façade improvements and site improvements.
• Tenant improvements for additional shops and restaurants, façade improvements, and on and off- site improvements.
• Plan check review and field inspections of construction projects. • Monitor implementation of the conditions in the Compliance and Mitigation measures.
ACTIONS PENDING:
None.
NEXT CITY COUNCIL ACTION:
None.
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
ERICK LEE, Public Works Director, [email protected]
UNDERGROUND UTILITY ASSESSMENT DISTRICTS
The City’s Underground Utility Assessment District (UUAD) program allows property owners to self-assess the cost of relocating overhead utilities to underground networks. The program was active in the early to mid-2000s, placed on a moratorium in 2009, and then reinstated by City Council in 2017. Districts 12 and 14 (in El Porto) and District 4 (Hill Section) are currently under construction. District 8 (Sand Section) and District 13 (along Crest, north of Marine) are in the utility design phase.
Approximately a dozen additional neighborhoods have contacted the City inquiring about starting their own UUADs. Depending on the size of each proposed district, the UUAD Project Manager and the Engineering Division can facilitate the initiation of 1 to 2 new districts per year.
TARGET DUE DATE COMPLETED/ONGOING
FUNDING SOURCE PROPERTY ASSESSMENTS, GENERAL FUND
PRIORITY LEVEL A
DEPTS. INVOLVED FN, CD
STATUS:
COMPLETED ACTION ITEMS:
• District 4
o Completed Phase 2 construction (private conversions), and started Phase 3 (utility cabling and cut-overs). [Fall 2021]
o Started Phase 4 (overhead line and pole removal). [Spring 2022] o Southern California Edison completed all service cut-overs and removed their overhead lines and equipment. [Summer 2022]
o Spectrum completed all service cut-overs and removed their overhead lines and equipment. [Winter 2022/2023]
• Districts 12 and 14
o Completed Phase 1 construction (mainline trench and conduit within right-of-way). Started Phase 2 (private conversions). [Fall 2021]
o Started Phase 3 (utility cabling and cutovers). [Fall 2022] • Districts 8 and 13
o Completed neighborhood petition phase in District 8 (between The Strand and Manhattan Ave., from 8th St. to 15th St.) and District 13 (along Crest Dr. between Marine Ave. and Rosecrans
PLANNING IN PROGRESS COMPLETE
STAFF CONTACT:
ERICK LEE, Public Works Director, [email protected]
Ave.). [Spring 2022]
o Received City Council approval to initiate electrical designs. [Summer 2022] • General
o Modified the City’s UUAD Policy to streamline project timelines by allowing property owners to advance funds for the utility designs and the Engineer’s Reports. [Summer 2022] o Revised the UUAD Fact Booklet and the Steps for Forming a Private Residential UUAD documents to update and clarify the new district formation process. [Fall 2022]
ACTIONS PENDING:
• District 4
o Complete Phase 3 utility cabling and all property cut-overs by end of Spring 2023. • Districts 12 and 14
o Complete private conversions in Districts 12 and 14 by end of Spring 2023. • Districts 8 and 13
o Solicit design fees from telephone and cable utilities and Assessment Engineer proposals by Summer 2023
• General
o Complete a level of interest survey of property owners within areas of potential utility undergrounding by end of Summer 2023. Survey results will be used to identify and prioritize future districts.
o Hold pre-petition meeting during Fall 2023 to start the formation process for the next upcoming district.
NEXT CITY COUNCIL ACTION:
• Districts 12 and 1 4
o Award a construction contract in Spring 2023 to complete the private conversions not undertaken by individual property owners.
• Districts 8 and 13
o By Fall 2023, approve funding for the development of telephone and cable designs and a Preliminary Engineer’s Report .
A Proposition 218 hearing is anticipated for the Winter of 2024/2025, following a competitive bid process and completion of the Final Engineer’s Report for these two districts.