Tuesday, September 19, 2023
6:00 PM
City Council Chambers and Zoom
City Council Regular Meeting
Regular Meeting
EXECUTIVE TEAM
City Manager Bruce Moe
City Attorney Quinn Barrow
MISSION STATEMENT:
Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors.
City Clerk Liza Tamura
Community Development Director Talyn
Mirzakhanian
Finance Director Steve Charelian
Fire Chief Michael Lang
Human Resources Director Lisa Jenkins
Interim Information Technology Director Patrick Griffin Parks and Recreation Director Mark Leyman
Police Chief Rachel Johnson
Public Works Director Erick Lee
ELECTED OFFICIALS
Mayor Richard Montgomery
Mayor Pro Tem Joe Franklin
Councilmember Amy Howorth
Councilmember David Lesser
Councilmember Steve Napolitano
City Treasurer Tim Lilligren
September 19, 2023FinalCity Council Regular Meeting Agenda MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU!
Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier),
live streaming via the City's website, and
via Zoom (Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363).
The City continues to offer an opportunity to participate in City Council meetings via Zoom and in-person. City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, September 19, 2023 (the day of the meeting), via:
1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to [email protected] or
3) Telephone Message Recorded at (310) 802-5030
All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting.
Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.manhattanbeach.gov, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056.
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD).
Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired.
CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, September 13, 2023, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights.
September 19, 2023FinalCity Council Regular Meeting Agenda BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED
COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS.
PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA.
A. CALL MEETING TO ORDER
B. PLEDGE TO THE FLAG
Abigail Schoppe and Reese Tran
C. ROLL CALL
D. CEREMONIAL CALENDAR
E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to:
(a) notify the public of any changes to the agenda;
(b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda.
MOTION TO APPROVE AGENDA AND WAIVE FULL READING
F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON)
City Councilmembers and community organization representatives may inform the public about upcoming events.
September 19, 2023FinalCity Council Regular Meeting Agenda G. PUBLIC COMMENTS (3 MINUTES PER PERSON)
Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda.
The City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 12:00 PM, September 19, 2023 (the day of the meeting), via:
1) eComment at http://www.manhattanbeach.gov/ecomment or 2) Email to [email protected] or
3) Telephone Message Recorded at (310) 802-5030
All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting.
IN PERSON PUBLIC PARTICIPATION
Please complete the "Request to Address the City Council" card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk.
ZOOM PUBLIC PARTICIPATION
If you wish to speak on any item on the agenda, please register in advance by clicking the following link:
https://citymb.seamlessdocs.com/f/publiccomment, even when submitting this request you will need to use the “raise hand” feature via Zoom during the presentation of that Agenda Item in order to confirm with the City Clerk’s Office that you wish to provide comments.
1) Join Zoom Meeting via the internet:
Direct URL: https://citymb-info.zoom.us/j/93376200363, Meeting ID: 933 7620 0363 During the meeting you will need to use the “raise hand” button through Zoom at the time the Agenda Item is being presented for City Council consideration.
2) Join Zoom Meeting via Phone Conference (Voice Only):
Phone Number: (669) 900-6833, Meeting ID: 933 7620 0363 During the meeting you will need to enter *9 on the phone’s dial pad at to activate the "raise hand" button at the time the Agenda Item is being presented for City Council consideration.
Please note, the City is not responsible for the public’s use of Zoom as it relates to the software, configuration, and setting on a personal device. The public is encouraged to visit the Zoom website for information on use of this software. The City’s use of Zoom is consistent with the platform features and functions as described on the Zoom website.
September 19, 2023FinalCity Council Regular Meeting Agenda H. CONSENT CALENDAR (APPROVE)
Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.
1. 23-0326City Council Minutes:
This Item Contains Minutes of the Following City Council Meeting(s):
a) City Council Adjourned Regular Meeting Minutes of September 5, 2023 b) City Council Regular Meeting Minutes of September 5, 2023 (City Clerk Tamura).
APPROVE
City Council Adjourned Regular Meeting Minutes of September 5, 2023City Council Adjourned Regular Meeting Minutes of September 5, 2023 City Council Regular Meeting Minutes of September 5, 2023City Council Regular Meeting Minutes of September 5, 2023 Attachments:
2. 23-0320Financial Reports:
Schedule of Demands August 25, 2023, and September 1, 2023 (Finance Director Charelian).
ACCEPT REPORTS AND DEMANDS
Schedule of Demands for August 25, 2023, and September 1, 2023Schedule of Demands for August 25, 2023, and September 1, 2023Attachments:
3. 23-0399Proclamation Declaring the Month of September 2023 as National Service Dog Month.
PROCLAIM
ProclamationProclamationAttachments:
4. 23-0412Consideration of Joining Various Cities or Associations in Filing an Amicus Brief in Support of a Petition for a Writ of Certiorari with the United States Supreme Court Regarding Johnson v. City of Grants Pass (City Manager Moe).
AUTHORIZE
5. 23-0280Consideration of a Resolution Approving the Proposed Fiscal Year 2023-2024 Chamber of Commerce Work Plan Agreement in the Amount of $36,585 (City Manager Moe).
ADOPT RESOLUTION NO. 23-0094
Resolution No. 23-0094Resolution No. 23-0094
Agreement - Chamber of CommerceAgreement - Chamber of Commerce Attachments:
September 19, 2023FinalCity Council Regular Meeting Agenda
6. 23-0348Consideration of Introducing an Ordinance Amending Chapters 2.36 (Purchasing) of the Manhattan Beach Municipal Code to Modify the Purchasing Authority Limits (Finance Director Charelian).
INTRODUCE ORDINANCE NO. 23-0009
Ordinance No. 23-0009Ordinance No. 23-0009Attachments:
7. 23-0366Consideration of Resolutions:
a) Approving Employee Additional Cost Share for Classic Full-Time Sworn Unrepresented Employees Pursuant to CalPERS Government Code Section 20516; and
b) Authorizing Compensation and Benefits Changes for the Classification of Division Chief in the Full-Time Unrepresented Employees Group (Human Resources Director Jenkins).
ADOPT RESOLUTION NOS. 23-0114 AND 23-0115
Resolution No. 23-0114Resolution No. 23-0114
Resolution No. 23-0115Resolution No. 23-0115
Attachments:
8. 23-0398Consideration of a Resolution Accepting the State of California Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant in the Amount of $75,000 (Police Chief Johnson).
A) ADOPT RESOLUTION NO. 23-0122
B) APPROPRIATE FUNDS
Resolution No. 23-0122Resolution No. 23-0122
Agreement - California Office of Traffic SafetyAgreement - California Office of Traffic Safety Attachments:
9. 23-0383Consideration of a Resolution Approving an Agreement with Marc R.
Cohen, MD, Professional Corporation, to Provide Emergency Medical Services (“EMS”) Medical Director Oversight Services with a Maximum Compensation of $54,000 Annually (Fire Chief Lang).
ADOPT RESOLUTION NO. 23-0123
Resolution No. 23-0123Resolution No. 23-0123
Agreement- Marc R. Cohen, Professional CorporationAgreement- Marc R. Cohen, Professional Corporation Attachments:
10. 23-0303Consideration of a Resolution Awarding an Agreement to RLA Conservation, LLC for Comprehensive Public Art Assessment Not-to-Exceed $25,000 (Parks and Recreation Director Leyman).
A) ADOPT RESOLUTION NO. 23-0105
B) ALLOCATE FUNDS
Resolution No. 23-0105Resolution No. 23-0105
RLA Assessment QuoteRLA Assessment Quote
Agreement - RLA Conservation, LLC.Agreement - RLA Conservation, LLC.
Attachments:
September 19, 2023FinalCity Council Regular Meeting Agenda
11. 23-0363Consideration of a Resolution Accepting the State of California Natural Resources Agency Department of Parks and Recreation Proposition 68 (2018) Parks Bond Act Per Capita Grant Program Funds in the Amount of $199,955 (Parks and Recreation Director Leyman).
A) ADOPT RESOLUTION NO. 23-0112
B) APPROVE REVENUE BUDGET ADJUSTMENT
Resolution No. 23-0112Resolution No. 23-0112
Grant Contract No. C9801324Grant Contract No. C9801324
Grant Contract No. C9802122Grant Contract No. C9802122
Attachments:
12. 23-0318Consideration of a Resolution Awarding an Agreement to Environmental Science Associates (ESA) for the Completion of a Climate Action and Adaptation Plan (CAAP) for a Not-to-Exceed Amount of $52,112.45 (Community Development Director Mirzakhanian).
ADOPT RESOLUTION NO. 23-0106
Resolution No. 23-0106Resolution No. 23-0106
Agreement - Environmental Science AssociatesAgreement - Environmental Science Associates Attachments:
13. 23-0368Consideration of Resolutions Awarding Professional Services Agreements for On-Call Construction Management and Inspection for Pavement Improvement Projects to Four Consulting Firms for $150,000.00 Per Firm for a Three-Year Term (Public Works Director Lee).
ADOPT RESOLUTION NOS. 23-0124, 23-0125, 23-0126, AND
23-0127
Resolution No. 23-0124Resolution No. 23-0124
Agreement - Quantum Quality Consulting, Inc.Agreement - Quantum Quality Consulting, Inc.
Resolution No. 23-0125Resolution No. 23-0125
Agreement - SA AssociatesAgreement - SA Associates
Resolution No. 23-0126Resolution No. 23-0126
Agreement - Z&K Consultants, Inc.Agreement - Z&K Consultants, Inc.
Resolution No. 23-0127Resolution No. 23-0127
Agreement - LAE AssociatesAgreement - LAE Associates
2021 Pavement Management Program2021 Pavement Management Program Attachments:
14. 23-0376Consideration of a Purchase of One Budgeted NAUTILUS High Dump Rider Scrubber / Sweeper from Total Clean in the Amount of $98,365.55 (Public Works Director Lee).
A) WAIVE FORMAL BIDDING
B) AUTHORIZE PURCHASE
Total Clean QuoteTotal Clean Quote
Total Clean Sole/Single Source LetterTotal Clean Sole/Single Source Letter Attachments:
September 19, 2023FinalCity Council Regular Meeting Agenda I. ITEMS REMOVED FROM THE CONSENT CALENDAR
Each speaker may speak for up to 2 minutes on each item pulled from the agenda.
J. PUBLIC HEARINGS
At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item.
K. GENERAL BUSINESS
Each speaker may speak for up to 2 minutes on each general business item.
15. 23-0400Consideration of a Resolution Awarding a Construction Agreement to BlueViolet Networks for the Citywide Security Cameras Project - Phases 1 and 2 for $523,820.17, Including Contingency and a Maintenance Contract; and Adoption of a Determination of Exemption Pursuant to Sections 15302(b)(3) and 15301 of the State California Environmental Quality Act (CEQA) Guidelines (Continued from the September 5, 2023, City Council Meeting) (Public Works Director Lee).
(Estimated Time: 30 Mins.)
ADOPT RESOLUTION NO. 23-0113
Resolution No. 23-0113Resolution No. 23-0113
Agreement - BlueViolet NetworksAgreement - BlueViolet Networks Bid ProposalBid Proposal
Plans and Specifications (Web-Link Provided)Plans and Specifications (Web-Link Provided) Budget Expenditure Summary ReportBudget Expenditure Summary Report Location MapLocation Map
City Response to Bid ProtestCity Response to Bid Protest PowerPoint PresentationPowerPoint Presentation
Attachments:
16. 23-0388Consideration of Police Department Incident Notification Protocols to City Council and the Community (Police Chief Johnson).
(Estimated Time: 30 Mins.)
DISCUSS AND PROVIDE DIRECTION
Police Department Communication Protocol MemorandumPolice Department Communication Protocol Memorandum Police Department Standing Order 23-01Police Department Standing Order 23-01 Major Incident Notification – City Policy P-32Major Incident Notification – City Policy P-32 Public Alerts – Police Department Policy 316Public Alerts – Police Department Policy 316 Major Incident Notification – Police Department Policy 327Major Incident Notification – Police Department Policy 327 Attachments:
September 19, 2023FinalCity Council Regular Meeting Agenda
17. 23-0379Cultural Arts Commission Recommendations for Sculpture Garden Options (Parks and Recreation Director Leyman).
(Estimated Time: 30 Mins.)
DISCUSS AND PROVIDE DIRECTION
PowerPoint PresentationPowerPoint PresentationAttachments:
18. 23-0377Consideration of the Cultural Arts Commission Recommendations for Mural Artwork Proposals, Locations, and Cost and Disbursement of up to $253,950.66 from the Public Art Trust Fund (Parks and Recreation Director Leyman).
(Estimated Time: 45 Mins.)
A) APPROVE ARTISTS, LOCATIONS, AND COST
B) DISBURSE FUNDS
Artist Agreement TemplateArtist Agreement Template
Artist Proposals DetailsArtist Proposals Details
PowerPoint PresentationPowerPoint Presentation
Attachments:
L. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion.
19. 23-0360City Council AB 1234 Reports.
RECEIVE AND FILE
20. 23-0359Consider Request by Councilmember Howorth and Councilmember Lesser to Discuss Adding the Camellia as a Second City Flower (City Manager Moe).
DISCUSS AND PROVIDE DIRECTION
M. FUTURE AGENDA ITEMS
Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember.
N. CITY MANAGER REPORT
O. CITY ATTORNEY REPORT
P. INFORMATIONAL ITEMS
This section is for items that do not require City Council action.
21. 23-0327Agenda Forecast (City Clerk Tamura).
INFORMATION ITEM ONLY
September 19, 2023FinalCity Council Regular Meeting Agenda
22. 23-0411Commission Minutes:
This Item Contains Minutes of the following City Commission Meeting:
a) Library Commission Meeting Minutes of June 12, 2023 (Parks and Recreation Director Leyman)
b) Library Commission Meeting Minutes of July 10, 2023 (Parks and Recreation Director Leyman)
c) Cultural Arts Commission Meeting Minutes of July 17, 2023 (Parks and Recreation Director Leyman).
INFORMATION ITEM ONLY
Library Commission Meeting Minutes of June 12, 2023Library Commission Meeting Minutes of June 12, 2023 Library Commission Meeting Minutes of July 10, 2023Library Commission Meeting Minutes of July 10, 2023 Cultural Arts Commission Meeting Minutes of July 17, 2023Cultural Arts Commission Meeting Minutes of July 17, 2023 Attachments:
Q. CLOSED SESSION
R. ADJOURNMENT
S. FUTURE MEETINGS
CITY COUNCIL MEETINGS
October 3, 2023 - Tuesday -- 6:00 PM - City Council Meeting October 17, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 7, 2023 - Tuesday -- 6:00 PM - City Council Meeting November 21, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 5, 2023 - Tuesday -- 6:00 PM - City Council Meeting December 19, 2023 - Tuesday -- 6:00 PM - City Council Meeting
September 19, 2023FinalCity Council Regular Meeting Agenda
BOARDS, COMMISSIONS AND COMMITTEE MEETINGS
September 25, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting September 27, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting September 28, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting October 9, 2023 - Monday - 4:00 PM - Library Commission Meeting October 11, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting October 16, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting October 23, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting October 25, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting October 26, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting November 8, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting November 13, 2023 - Monday - 4:00 PM - Library Commission Meeting November 20, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting November 22, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting November 24, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting (Rescheduled to December 7, 2023)
November 27, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting December 7, 2023 - Thursday - 4:00 PM - Parking and Public Improvements Commission Meeting (Rescheduled from November 24, 2023)
December 11, 2023 - Monday - 4:00 PM - Library Commission Meeting December 13, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting December 21, 2023 - Monday - 4:00 PM - Cultural Arts Commission Meeting December 27, 2023 - Wednesday - 3:00 PM - Planning Commission Meeting December 28, 2023 - Monday - 4:00 PM - Parks and Recreation Commission Meeting T. CITY OFFICES CLOSED
CITY HOLIDAYS:
October 9, 2023 – Monday – Columbus Day
November 10, 2023 – Friday – Veterans Day (Observance of November 11, 2023) November 23-24, 2023 - Thursday & Friday - Thanksgiving Holiday December 25, 2023 - Monday - Christmas Day Observed
January 1, 2024 – Monday – New Years Day Observed
January 15, 2024 – Monday – Martin Luther King Day
February 19, 2024 - Monday - Presidents Day
May 27, 2024 – Monday – Memorial Day
July 4, 2024 - Thursday - Independence Day
September 2, 2024 - Monday - Labor Day