MANHATTAN BEACH POLICY
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POLICY #:
ESTABLISHED DATE:
REVISION DATE(S):
APPROVED BY CITYr MANAGER:
P-32
JULY 18, 2022
N/A
BRUCEMOE
SUBJECT: MAJOR INCIDENT NOTIFICATION POLICY
SUMMARY: Provides guidance to employees in determining when, how and to whom notifications of major incidents should be made.
PURPOSE: Why is this policy important to our organization? In order to facilitate the coordination of interdepartmental activities, our organization recognizes that information regarding major incidents affecting the operations of the City should be brought to the attention of all departments. This policy is intended to provide guidelines for how such notifications should occur. Additionally, it does not supersede policies established in the Police and Fire departments related to their responses to emergencies and other public safety incidents.
Rather, this policy augments any directives established in those departments to ensure interdepartmental notifications ultimately occur at such times when it is practical to do so.
DEFINITION: What are major incidents?
Examples of major incidents that meet the criteria for notification as described in this policy include, but are not limited to:
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Traffic accident with major injuries or fatalities that require lengthy street closures Incident that causes unanticipated disruptions to core City services Safety issues that may impact City employees or members of the public Unusual disturbance at a City facility
Incident of major significance or public interest
RESPONSIBILITY: Who is responsible for making sure this policy is followed? All employees are responsible for understanding and following this policy. If employees are unsure if a specific incident meets the criteria for notification under this policy, they should consult with their immediate supervisor. Department heads are responsible for ensuring their staff follow the protocols specified in this policy.
THIS INSTRUCTION CAN BE VIEWED ON THE CITY OF MANHATTAN BEACH INTRANET PAGE 2 OF 2
POLICY #: P-32
SUBJECT: Major Incident Notification Policy
POLICY:
Given the fact that managing Manhattan Beach is a 24/7/365 responsibility, information about major incidents needs to be broadly disseminated in order to ensure a proper City response. By communicating major incident information broadly, all departments that may need to respond to a particular incident will be provided with this information as soon as possible, regardless if a specific executive, manager, or supervisor is currently working, away on leave, or otherwise unavailable to be reached at a particular moment.
Besides preventing the unnecessary bottlenecking of important information, broad dissemination allows the person making notifications to focus on communicating the clear and correct information in a timely manner rather than contemplating which of the City's various departments and personnel should be notified. In turn, this ensures that all recipients of this notification are quickly provided ^with the information they need to evaluate in order to determine if actions from their departments are necessary.
PROCEDURE: What steps do we take to follow this policy? The employee who first learns of the incident is responsible for notifying his or her supervisor about the incident. Interdepartmental notifications should be made by supervisors, managers, and department heads, whenever possible. Notifications should reasonably include as much information as possible and shall be made as soon as practicable.
Notifications shall be made via email to the List-Major Incident Notification. This list includes the City Manager, the Assistant to the City Manager, the Communications and Civic Engagement Manager, all department heads, and any managers or supervisors designated by their department heads.
If the major incident has the potential to significantly impact City operations, follow-up phone calls to the City Manager or other specific individuals may also be warranted. Before attempting to call people who are likely to be sleeping (or when they are known to be away on leave), supervisors should consult with their department head.
ATTACHMENTS:
Members of the List-Major Incident Notification Group Email List as of July 18, 2022 List - Major Incident NotificationErik ZandvlietCommDevTraffic [email protected] j-jst - Major Incident Notification' Gilbert QuJJadaCommDevCode Enforcement [email protected] List - Major Incident NotificationRyan HeiseICommDevluilding Official' [email protected] List - Major Incident NotificatiICarrieTaiCommDevCommDev [email protected] List- Major Incident Notification'Talyn MirzakhanianCommDevPlanning Manageitmirza kha n ia n @ ma nh atta nbeach.gov List - Major Incident NotificationSttCharelianFinanceFinance Director: [email protected] List - Major Incident NotificationIJuiie BondarchukFinalFinancial [email protected] List- Major Incident NotificationLibby BretthaiFinanceFinancial Services [email protected] List - Major Incident NotificationIThomas DesmondFireFire Captaintdesmond@manhattanb<d^£ List - Major Incident NotificationLouis PetroniFireFire Captain/Para [email protected] List- Major Incident NotificationJohn DulmageFireFire Captain/Para [email protected] List - Major Incident NotificationTim O'BriFireFire CaptaJn/[email protected] List - Major Incident NotificationDerek Lee EdmondsFireFire Captaind ed m o nd s @ ma nhattanbeach.gov List - Major Incident NotificationITvler WadeFireFire Captain/[email protected] List - Major Incident NotificationMichael E. LangFireFire Chiefm[ang@manhattanbeach.^ov List - Major Incident NotificatiiKevin Tisc.fireFire - Battalion [email protected] List - Major Incident NotificationLisaJenkinsHRHR [email protected] List - Major Incident NotificationBriza MoralesHRRisk [email protected] List - Major Incident NotificationStephanieSwoffordHRHR Man,[email protected]^ List - Major incident NotificationI.S. HelpdeskITIT [email protected] List - Major Incident NotificationITOperationITDistributiListITOperation@manhattanbeach.gov tTOperatiiirrv HackelrITIT Director:[email protected] ITOperationBrian GanleyITInformation Technology Project Managerbgan[[email protected] ITOperation°hatTranITNetwork [email protected] ITOperationRobert MendozaITInformation Systems Specialist' [email protected] ITOperatiitobert RodrigiInformation Systems [email protected] .ist - Major Incident Notification^4a^y KirchwehmMgmtServiLecutive [email protected] .ist - Major Incident NotificatiiQuinn BanMgmt ServicesCity [email protected] .ist - Major Incident Notificationiruce MacMgmtServiijty [email protected] List - Major Incident Notification-iza Tarn iMgmt ServicesCity [email protected] .ist - Major Incident Notificationlessica VincentMgmt Silunications and Civic Engagement [email protected] List - Major Incident NotificationMartha AlvaiMgmt ServicesAssistant City [email protected] .ist - Major Incident Notificationieorge GabrielMgmt Sen/isistant to the City Manager;[email protected] .ist - Major Incident NotificationBuike'arks & Reclecreation [email protected] .ist - Major Incident Notification^lark Leyman'arks & Rec'arks & Rec [email protected] .1st - Major Incident Notification•eborah Horn'arks & Rec[ecreation [email protected] Jst - Major Incident Notificationis Sandoval'arks & Rec\quatics Supervi;[email protected] List - Major Incident Notificationirchie Shen'arks & Reciports [email protected] .ist - Major Incident Notificationiphanie Rice'arks & Recrecreation Supervi;[email protected] List - Major Incident NotificationMichael Hudak'arks & Reclecreation Supervisormhudal(@manhattanbeach.gi .ist - Major Incident Notificationilen R. Stewart'arks & Reccultural Arts [email protected] ist - Major Incident NotificationTie Brinkman"arks & Rec:ultural Arts Supervisor'[email protected] ist - Major Incident Notification/lelissa McCollum>arks & Rec;enior Recreation [email protected] ist - Major Incident Notificationist-Police-Supervisors>oliiSistribution [email protected] Jst - Police - SupervisorsMichael Lynch'olice'olice [email protected] .1st -Police - Supervisors:eve KitsiosoliceActing Police Lieutenantskitsios@manhattanbi£tLE ist - Police - Supervisorsrrick AbeII•dice'ollce [email protected] ist-Police-Supervisorsindrew Enriquez'oliceacting Police [email protected] ist- Police-Supervi;indrew Harrod!oliceacting Police [email protected] Jst - Police - Supervisorsilie Dahlgrendice'olice Senior Manaeement [email protected] Jst - Police - Supen/isors:hristopherVargasoliceft/atch Commander Sergeant:[email protected] ist-Police-Supervisors:ott Ccibs•olice"raffic [email protected] ist - Police - Supervisors;hristian Eichenlaub•olice.cting Police Chief^:[email protected] ist - Police - Supervisors;on Walker!olicelolice [email protected] ist-Police-Supervisorslirley De La Conchaolice'olice Executive Assistant;[email protected] ist-Police-Super:eith Kugley'olice•dice Sergeant;[email protected] ist-Police-Supervisorsirbara Ranier'o)i<olice Records [email protected] ist - Police - Supilylor Klosowski•olice'olice [email protected] ist-Police-SupervisorsIjchaelJ.Trani'olice'dice [email protected] ist-Police-SupEitthewSaboskyolice'olice [email protected] i st-Police-SupervisorsKnickerbocker'olice'olice [email protected] ist - Police - Supervisor;istin Hidalgo^sliceolice [email protected] st-Police-Supervisors•I[yA. Benjaminsliceslice Lieutenant:[email protected] st-Police-Supervisorsidy Abreusliceslice Sergeantibreu@manhattanbi£h^ ist - Police - Supervisors1 Chengiliceslice Sergeant:[email protected] ;t-Police-Supervisors-leslie Cotangcoiliceilice Executive Assistant:[email protected] it - Police - Supervisorsiniel Brandtillceicting Detective [email protected] st - Major Incident Notificatiist - Public Works Administratic•ublic Worksijstribution [email protected] it - Public Works Administrationin Nishiyamaiblic Workstecutive [email protected] ist - Public Works Administrati(ina C. Luke-Jonesiblic Works•nior Management [email protected] st - Public Works Administrationiristina M. Lopez'ublic WorksIministrative Assistant;[email protected] ist - Public Works Administrationick Leeiblic Works•ublic Works [email protected] :st - Public Works Administrationa Kingiblic Worksienior Management Analyst;[email protected] ist - Public Works Administrationitherine Dohertytblic Worksity [email protected] st - Public Works AdministrationM. Urrutiaiblic Worksidministrative [email protected] st - Public Works Administration_Vargas'ublic Works:ilities Division Manager'[email protected] ;t - Public Works Administration[elanie Parkibljc WorksIministrative [email protected] - Public Works Administratic:holle Petroffiblic Worksigement [email protected] ;t - Public Works Administrationndy Balekiblic WorksIministratjve [email protected] ist - Public Works Administration•an T. Robertsiblic Worksiintenance Manager·[email protected] ;t - Public Works Administration:ky Choi'ublic Works•nior Management Analyst;[email protected] - Public Works Administrationlliam Unjblic Worksigement [email protected] Major Incident Notification-Public Works Supervisorsiblic Works;tribution List>upen/[email protected] - Public Works Supervisors>bby Dobsoniblic Worksaintenance Supervi;[email protected] - Public Works Supervisors1 Kingiblic Works>nior Management [email protected] - Public Works Supervisorsicst Areaiblic [email protected] - Public Works SupervisorsArellano'ublic Worksring Water Supervisor·[email protected] - Public Works SupervisorsW.Tonkovjchiblic Works:ilities Supervi*;[email protected] - Public Works Supen/isorsichael Guerreroiblic Worksincipal Civil [email protected] - Public Works Supervisors[e Graftoniblic Worksit MaintiSupervisor;[email protected] -Public Works Supervisors:holle Petroffiblic Workslanagement [email protected] - Public Works Supervisorsdolfo Hurtadoublic Works'astewater Electrical [email protected] - Public Works Supervisorsky Cho]jblic Works•nior Management [email protected]